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1 - Original Submission_ 220110 (BE$T)
AGENCYSERVICEAGREEMENT BetweentheCityofBremertonandKitsapCommunityResources Contract # 19006 Catalog ofFederal Domestic Assistance AMERICAN RESCUE PLAN ACT AN AGREEMENT, byandbetweenCityofBremertonhereinafterreferredtoas “City” and, Kitsap CommunityResources hereinafterreferredtoas “Agency” bywhichtheAgencyagreestocarryoutspecific activitiesunderCityofBremerton’sCommunityDevelopmentBlockGrantProgramandestablishingcertainother termsandconditions ofoperation. ITISMUTUALLY AGREED ASFOLLOWS: ARTICLE I. PROJECT SECTION 1. SCOPE OF SERVICES TheCity, asrecipientofAmerican RescuePlanActfundingfromtheUnitedStatesDepartment ofTreasury herebydesignates theAgencytoundertake, inasatisfactoryandpropermanner, asdeterminedbytheCity, and theAgencyherebyagreestoundertake, thetasksnecessary toconduct theprogram/projectoutlinedinExhibit A”. SECTION 2. PROJECT SUMMARY Project Details Project Name: Business EducationSupportandTraining (BE$T) Funded Amount: $60,000 Action Plan Year: 2022 Type ofProject Microenterprise Service Area: Bremerton thProjectLocation8458 Street, BremertonWA98337 Eligibility 24CFR570.208(a)(2)(C) LMCEligReqsNationalObjective: Basic Eligible Activity Citation: 24CFR570.201(o) Micro-EnterpriseAssistance Matrix Code: 18C-Micro-EnterpriseAssistance Performance Measures Object ofActivity: CreatingEconomic Opportunities Outcome: Sustainability Page1 | 2022Subrecipient Agreement – KitsapCommunityResources DocuSign Envelope ID: 025E0E5C-171D-4443-BE32-36D7E2F15E19 Federal Contract Requirements-2CFRPart200 001459663DUNSNumber: Federal Award Identifier Number FAIN): Research orDevelopment No Contract: Indirect Cost (IDC) Ratefor Federal Award: ApprovedRate DeMinimisforIDCRate NotApplicable SECTION 3. TERM OFAGREEMENT ThetermofthisAgreement isJanuary 1, 2022 throughDecember 31, 2022, butmaybeextended pursuant toanamendment tothisAgreementasauthorizedinArticleIV, Section9 (Amendments toAgreement). Shouldadditionaltimeforauditingthisprojectberequired, inaccordancewithlaw, thisAgreementshallbedeemed automatically extended untilsuchtimeasthesaidauditshallbecompleted. Inanyevent, thetermofthis AgreementshallcovertheperiodthattheAgencyhascontroloverCommunity Development BlockGrantfunds, includingprogramincome. SECTION 4. PROGRAM REPORTING TheAgencyshallsubmitthePerformance ReportandtheDemographicReportquarterly, asapplicable, due10daysaftertheendofeachquarter, asrequiredbytheCitytomeetitslocalobligationsanditsobligationto theU.S. Department ofHousingandUrbanDevelopment. TherequiredreportformatisprovidedinEXHIBIT “B” ofthisAgreement. A) Quarterlyreportswhichshallincludetheprogressmadetodate, orjustificationforlackofprogress, in providingtheservicesspecifiedinArticleI, Section1ScopeofServices, ofthisAgreement accordingtothe scheduleforcompletion inArticle1Section3ScheduleforCompletionofthisAgreement. B) Quarterlyreportsondemographic, neighborhood residence, andincomeinformationregardingpersons assistedbytheAgencythroughthisAgreement. C) Semi-Annualbudgetreconciliation whichwillcompareyourapprovedbudgetwithactualsforyear-to-date. D) Closeoutreportsincludingafinalperformancereport, inventoryofallpropertyacquiredorimproved with CDBGfunds, andfinalfinancialreport, uponterminationorcompletionoftheaward. ARTICLE II. FINANCIAL CONDITIONS SECTION 1. BUDGET AND COMPENSATION TheCityshallreimbursetheAgencyusingHUDfundingforallowablecosts, asdeterminedbytheCity, in anamountnottoexceedSixty-Thousand DollarsandNoCentsfortheservicesdescribedinEXHIBIT “A”. TheCityshallreimbursetheAgencyfortheperformanceofthisAgreement uponcompletion orpartial completion oftheworktasksasacceptedandapprovedbytheCitypursuanttothesubmittalofmonthlyprogress anddemographicreports. Paymentsshallbemadeuponreceiptofaproperinvoiceintheformatprovidedin EXHIBIT “C” ofthisAgreement. Page2 | 2022Subrecipient Agreement – KitsapCommunityResources DocuSign Envelope ID: 025E0E5C-171D-4443-BE32-36D7E2F15E19 SuchreimbursementshallconstitutefullandcompletepaymentbytheCityunderthisAgreement. AllowablecostsshallmeanthosenecessaryandpropercostsidentifiedinEXHIBIT “D” andapproved bytheCity unlessanyorallsuchcostsaredisallowedbytheStateofWashington ortheUnitedStates. Anyreimbursements madeunderthisAgreement mustcomplywiththeapplicablerequirements of24CFR Part200, SubpartD. TheAgencymaynotrequestdisbursement offundsunderthisAgreementuntilthefundsare neededforpaymentofeligiblecosts. Theamountofeachrequestmustbelimitedtotheamountneeded. Project Budget: SeeEXHIBIT “D”, Project Budget TimeofPayment: Paymentshallbemadeuponreceiptofreimbursement requestvouchermailedto: thCDBGOffice, City ofBremerton Department ofCommunity, 345 6 Street Suite 100, Bremerton, WA98337- 1869. thWherePaymentsAreMade: Paymentsshallbemadeto: 8458 Street, Bremerton WA98337 TheAgencyshallapplythefundsreceivedfromtheCityunderthisAgreementinaccordancewiththeBudget SummaryoutlinedinExhibitD. Anyrequestforaline-itemexpensechangeshallbesubmittedinwritingandshall specificallystatethereasonsfortherequestedincreaseandajustification forthecorrespondingdecreaseinother line-item(s). Allbudgetrevisionand/oramendmentrequestswillbereviewedandapprovedordeniedbytheCity. SECTION 2. DOCUMENTATION OFCOSTS AND OTHER FINANCIAL REPORTING Allcostsshallbesupportedbyproperlyexecutedpayrolls, timerecords, invoices, vouchersorotherofficial documentation, asevidenceofthenatureandproprietyofthecharges. Allaccountingdocumentspertainingin wholeorinparttothisAgreement shallbeclearlyidentifiedandreadilyaccessible, anduponreasonablenotice, the CityandUnitedStatesshallhavetherighttoaudittherecordsoftheAgencyastheyrelatetothework. The Agencyshallalso: A) Maintainaneffectivesystemofinternalfiscalcontrolandaccountability forallCDBGfundsandproperty acquired orimprovedwithCDBGfunds, andmakesurethesameareusedsolelyforauthorizedpurposes. B) Keepacontinuingrecordofalldisbursements bydate, checknumber, amount, vendor, description ofitems purchasedandlineitemfromwhichmoneywasexpended, asreflectedintheAgency’saccounting records. Thelineitemnotationsmustbesubstantiated byareceipt, invoicemarked “Paid,” orpayroll record. C) Maintainpayrollandfinancialrecordsforaperiodofsix (6) yearsafterreceiptoffinalpaymentunderthis AgreementprovidedthatthisprogramhasbeenmonitoredbyHUDandtheannualStateaudit (which includedtheCDBGProgram), hasbeencompleted. D) Permitinspection andauditofitsrecordswithrespecttoallmattersauthorized bythisAgreementby representatives oftheCitytheStateAuditorortheUnitedStatesatanytimeduringnormalbusinesshours andasoftenasnecessary. E) InformtheCityconcerninganyfundsallocatedtotheAgency, thattheAgencyanticipateswillnotbe expendedduringtheAgreementperiod, andpermitreassignmentofthesamebytheCitytoother agencies. F) RepaytotheCityanyfundsinitspossession atthetimeofterminationofthisAgreementthatmaybedue totheCityortheUnitedStates. G) Maintaincompleterecordsconcerningthereceiptanduseofallprogramincome. Programincomeshallbe reportedonamonthlybasisonformsprovided bytheCity. Page3 | 2022Subrecipient Agreement – KitsapCommunityResources DocuSign Envelope ID: 025E0E5C-171D-4443-BE32-36D7E2F15E19 SECTION 3. REIMBURSEMENT TheCityshallreimbursetheAgencyonlyforactualincurredcostsuponpresentationofaproperly executedinvoiceinaformapprovedbytheCity. OnlythoseallowablecostsdirectlyrelatedtotheAgency’s application, approvedbytheCityshallbepaidconsistentwithArticleIISection2Documentation ofCostsand OtherFinancialReporting. TheAmountofeachrequestmustbelimitedtotheamountneededforpaymentof eligiblecosts. Notwithstandinganyotherprovisionsinthissection, reimbursementforconstructioncontractsshallhave tenpercent (10%) ofthepaymentretaineduntilcloseoutoffundspursuanttoArticleIV, Section12ofthis Agreement. IntheeventtheCityorUnitedStatesdeterminesanyfundswereexpendedbytheAgencyforunauthorized orineligiblepurposesortheexpendituresconstitutedisallowedcostsinanyotherway, theCityorUnitedStates mayorderrepayment ofthesame. TheAgencyshallremitthedisallowed amounttotheCitywithinthirty (30) days ofwrittennotificationofthedisallowance. A) TheAgencyagreesthatfundsdetermined bytheCitytobesurplusuponcompletionoftheAgreementwill besubjecttocancellationbytheCity. B) TheAgencyagreesthatuponexpirationofthisAgreement, theAgencyshalltransfertotheCityanyCDBG fundsonhandatthetimeofexpirationandanyaccountsreceivableattributabletotheuseofCDBGfunds. C) TheCityshallberelievedofanyobligation forpaymentsiffundsallocatedtotheCityceasetobeavailable foranycauseotherthanmisfeasance oftheCityitself. D) TheCityreservestherighttowithholdpaymentspending timelydeliveryofprogram reportsordocuments asmayberequiredunderthisAgreement. SECTION 4. PROGRAM INCOME Thisprojectshallnotgenerateanyprogramincome Thisprojectmaygenerateprogramincome. UseofanyprogramincomereceivedbytheAgencywithCDBG fundsunderthisAgreementshallcomplywith24CFR570.504(c), consistentwiththeprovisionsdescribedas follows. Ifauthorizedabove, programincomegeneratedfromtheuseofCDBGfundsthatisallowedtoberetainedbythe AgencywillbeconsideredadditionalCDBGfunds, subjecttoallconditionsapplicabletotheuseoffundsdescribed inthisAgreement. Allprogramincomeshallbesubstantially disbursedforeligibleactivitiesbeforeadditional requestsforreimbursement aremadetotheCity. Programincomenotusedinthismannershallbereturnedtothe City. Completerecordsshallbemaintained onthereceiptanduseofallprogramincome. Anyprogramincomeon handwhenthisAgreementisterminated, orreceivedaftersuchtermination, shallbereimbursedtotheCity. ARTICLE III. FEDERAL CONDITIONS SECTION 1. BENEFIT TOLOWINCOME PEOPLE AllAgenciesprovidingdirectbenefitservicesshallprovidesuchservicestobenefitverylowandlow incomepersonstothemaximumextentfeasible (butnotlessthan51%). Individualpersonsorfamiliesprovided a specificdirectbenefitorservicemustqualifyunder incomelimitsasestablished byHUD. Anydeviationcanbemadeonlyifitisclearthattheserviceorbenefit, toa personwhoincomeexceedsverylowandlowincomepersons, isotherwisenecessaryasanintegralpartofthe activity. TheAgencyshallmaintainrecordsthatclearlydocument theincomerangeandhouseholdssizeofthe personsitserves. Furthermore, theAgencyshallmaintainrecordsdocumentingifthepersonbeingservedisa femaleheadofhousehold, ishandicapped, and/orisanethnic/racialminority. Thisprojectprovidesapresumed Page4 | 2022Subrecipient Agreement – KitsapCommunityResources DocuSign Envelope ID: 025E0E5C-171D-4443-BE32-36D7E2F15E19 benefitinthatallpersonsservedarehomelessandthereforeunderthiscategory. Thereisnorequirementto documentaclientsincome, howeverallclientsmustberegisteredunderHMISanddemographic datamustbe capturedandreportedonquarterlyreports. SECTION 2. UNIFORM ADMINISTRATIVE REQUIREMENTS A) Agencieswhicharegovernmentalentities (includingpublicagencies), shallcomplywiththerequirements andstandardsof2CFRpart200UniformAdministrative Requirements, CostPrinciples andAudit Requirements. B) Allagenciesaretoprocureauditservicesbasedon2CFRPart200, SubpartF; and 1) TheAgencyshallmaintain itsrecordsandaccountssoastofacilitatetheauditrequirement and shallensurethatallcontractors (performingallorpartoftheservicesunderthisAgreementundera separatecontractwiththeAgency) alsomaintainauditable records. 2) TheAgencyisresponsibleforanyauditexceptionsincurredbyitsownorganizationorthatofits Contractors. 3) TheCityofBremertonreservestherighttorecoverfromtheAgencyalldisallowedcostsresulting fromtheaudit. 4) Responsestoanyunresolved management findingsanddisallowed orquestionedcostsshallbe includedwiththeauditreport. TheAgencymustrespondtotheCityofBremerton requestsfor informationorcorrectiveactionconcerning auditissueswithin (30) daysofthedateofrequest. SECTION 3. SEPARATION OFCHURCH AND STATE Inadditionto, andnotinsubstitution for, otherprovisionsofthisAgreement regardingtheprovisionof servicesutilizingCDBGfundstheAgencyagreesthat, inconnectionwithsuchservices: A) Itwillnotdiscriminateagainstanyemployeeorapplicantforemployment onthebasisofreligionandwill notlimitsuchservicesorgivepreferencetopersonsonthebasisofreligion; B) Itwillnotdiscriminateagainstanypersonapplyingforsuchpublicservicesonthebasisofreligionandwill notlimitsuchservicesorgivepreferencetopersonsonthebasisofreligion; C) Itwillprovidenoreligiousinstruction orcounseling, conductnoreligiousworshiporservices, engageinno religiousproselytizing, andexertnootherreligiousinfluenceintheprovisionofsuchservices; D) TheportionofafacilityusedtoprovideservicesassistedinwholeorinpartunderthisAgreementshall containnosectarianorreligioussymbolsordecorationswhileitisbeingusedtoprovideCDBGfunded services. SECTION 4. NON-DISCRIMINATION INEMPLOYMENT ANDPURCHASING TheAgencyshallcomplywithExecutiveOrder11246asamendedbyExecutiveOrder12086andthe regulationsissuedpursuantthereto (41CFRChapter60) whichprovidethatnopersonshallbediscriminated againstonthebasisofrace, color, religion, sex, ornationalorigininallphasesofemploymentduringthe performanceofFederalorfederallyassistedconstruction contracts. TheAgencyshalltakeaffirmativeactionto ensurefairtreatment inemployment, upgrading, demotion, ortransfer, recruitmentorrecruitmentadvertising, layoff ortermination, ratesofpay, orotherformsofcompensationandselectionfortrainingandapprenticeship. Specifically, theAgency shall ensure thatprovisions asfollows areincluded inallconstruction contracts awarded inexcess of $10,000 andmonitor compliance: A) TheContractor will, inallsolicitations oradvertisements foremployeesplacedbyoronbehalfofthe Contractor, statethatallqualifiedapplicantswillreceiveconsiderationforemploymentwithoutregardto race, color, religion, sex, ornationalorigin. Page5 | 2022Subrecipient Agreement – KitsapCommunityResources DocuSign Envelope ID: 025E0E5C-171D-4443-BE32-36D7E2F15E19 B) TheContractor willsendtoeachlaborunionorrepresentativeofworkerswithwhichhehadacollective bargainingAgreement orothercontractorunderstanding, anoticetobeprovidedbytheAgency contractingofficer, advisingthelaborunionofworkers’ representative ofthecontractor’scommitments underSection202ofExecutiveOrder11246ofSeptember24, 1965, andshallpostcopiesofthenoticein conspicuousplacesavailabletoemployees andapplicantsforemployment. C) TheContractor willfurnishallinformation andreportsrequiredbyExecutiveOrder11246ofSeptember 24, 1965, andbytherules, regulations, andorderoftheSecretaryofLabor, orpursuantthereto, andwillpermit accesstohisbooks, records, andaccountsbythecontractingAgency andtheSecretaryofLaborfor purposesofinvestigationtoascertaincompliancewithsuchrules, regulations, andorders. D) IntheeventoftheContractor’snoncompliance withthenondiscrimination clausesofthisAgreementorwith anyofsuchrules, regulations, ororders, thisAgreementmaybecancelled, terminated orsuspended in wholeorinpartandtheContractormaybedeclaredineligibleforfurtherGovernment contractsin accordance withproceduresauthorizedinExecutiveOrder11246ofSeptember24, 1965, andsuchother sanctionsinExecutiveOrder11246ofSeptember24, 1965, orbyrule, regulation, ororderoftheSecretary ofLabor, orasotherwiseprovidedbylaw. E) TheContractor willincludetheprovisionsofthisSection (ArticleIII (4)) ineverysubcontractorpurchase orderunlessexemptedbyrules, regulations, orordersoftheSecretaryofLaborissuedpursuanttoSection 204ofexecutive Order11246ofSeptember 24, 1965, sothatsuchprovisionswillbebindinguponeach subcontractororvendor. TheContractorwilltakesuchactionwithrespecttoanysubcontractorpurchase orderasmaybedirectedbytheSecretaryofLaborasameansofenforcingsuchprovisionsincluding sanctionsfornoncompliance; provided, however, thatintheeventtheContractorbecomesinvolvedin, oris threatened with, litigationwithasubcontractororvendor asaresultofsuchdirection, theContractormay requesttheUnitedStatestoenterintosuchlitigationtoprotecttheinterestsoftheUnitedStates. SECTION 5. LOCAL EMPLOYMENT AND PURCHASING FundingunderthisAgreementissubjecttotherequirements ofSection3oftheHousingandUrban DevelopmentActof1968, asamended, 12USC1701u. theAgencyagreestocomplywithprovisionsofsaid Section3andtheregulationsissuedpursuanttheretobytheSecretaryofHousingandUrbanDevelopment set forthin24CFRPart135, andallapplicablerulesandordersoftheDepartmentofHousingandUrbanDevelopment issuedthereunder. TheAgencyagreesthattheyareundernocontractualorotherdisabilitywhichwouldprevent themfromcomplyingwiththeserequirements. Section3requiresthattothegreatestextentfeasible, opportunitiesfortrainingandemployment begiven tolowerincomeresidentsoftheprojectareaandAgreements forworkinconnectionwiththeprojectbeawardedto businessconcernswhicharelocatedinorownedinsubstantialpartbypersonsresidingin, theareaoftheproject. Section3appliestotraining, employment, contracting andothereconomicopportunitiesarisinginconnectionwith theexpenditure ofhousingassistanceandcommunitydevelopmentassistancethatisusedforthefollowing projects: 1. Housingrehabilitation (includingreductionandabatementofleadbasedpainthazards, butexcluding routinemaintenance repairandreplacement); 2. Housingconstruction; and3. Otherpublicconstruction. SECTION 6. CONFLICT OF INTEREST Nomember, officer, oremployeeoftheAgency, oritsdesigneesoragents, nomemberofthegoverning bodyofthelocalityinwhichtheprogramissituated, andnootherpublicofficialofsuchlocalityorlocalitieswho exercisesanyfunctionorresponsibilities withrespecttotheprogramduringhistenureorforoneyearthereafter, shallhaveanyinterest, directorindirect, inthisAgreement oranySubagreement, heretoortheproceedsthereof. The Agency shall takeappropriate steps toassure compliance including incorporation ofthefollowing provision inevery Subcontract: TheContractor covenantsthatnopersonwhopresentlyexercisesanyfunctions orresponsibilities in connection withtheCityofBremerton CDBGProgram willobtainapersonalorfinancialinterestfromthe CDBGassistedactivity. TheContractorfurthercovenantsthathe/shepresentlyhasnointerestin, norshall he/sheacquireanyinterest, directorindirect, eitherforthemselvesorthosewithwhomtheyhave business, orfamily, whichwouldconflictinanymannerordegreewiththeperformanceofhis/herservices Page6 | 2022Subrecipient Agreement – KitsapCommunityResources DocuSign Envelope ID: 025E0E5C-171D-4443-BE32-36D7E2F15E19 hereunder. Thecontractor furthercovenantsthatintheperformanceofthisAgreementanypotential conflict, onthepartoftheContractororhis/heremployees, willbedisclosedtotheAgencyandtheCity. SECTION 7. DISCRIMINATION PROHIBITED A) TheAgencyshallnot, onthegroundsofrace, color, sex, religion, nationalorigin, creed, maritalstatus, or age: 1) Denyaqualifiedindividual anyfacilities, financialaid, servicesorotherbenefitsprovided underthis Agreement; 2) Provideanyfacilities, services, financialaid, orotherbenefitswhicharedifferent, orareprovidedin adifferentmanner, fromthoseprovidedtoothersunderthisAgreement; 3) Subjectanindividual tosegregatedorseparate treatmentinanyfacilityin, orinanymatterif processrelatedtoreceiptofanyserviceorbenefitunderthisAgreement; 4) Restrictanindividualinanywayinaccessto, orintheenjoymentofanyadvantageorprivilege enjoyedbyothersinconnection withanyserviceorbenefitunderthisagreement; 5) Treatanyonedifferentlyfromothersindeterminingiftheysatisfyanyadmission, enrollment, eligibility, membershiporotherrequirement orconditionwhichtheindividualmustmeettobe providedaserviceorbenefitunderthisAgreement; 6) Denyanyoneanopportunitytoparticipateinanyprogramoractivityasanemployeewhichis differentfromthataffordedothersunderthisAgreement. B) TheAgencyshallabidebyallapplicable provisionsofSection504oftheHEWRehabilitationActof1973 asamended (implementedin24CFRpart8) prohibitingdiscrimination againsthandicapped individuals, andtheAgeDiscrimination Actof1975 (implemented in24CFRpart146) prohibitingdiscrimination onthe basisofage, eitherthroughpurposeorintent. C) Ifassignmentand/orsubcontracting hasbeenauthorizedinwriting, saidassignment orsubcontract shall includeappropriate safeguardsagainstdiscrimination inclientservicesbindinguponeachcontractoror subcontractor. TheAgencyshalltakesuchactionasmayberequiredtoensurefullcompliancewiththe provisionsofthissection, includingsanctionsfornoncompliance. SECTION 8. OTHER PROGRAM REQUIREMENTS TheAgencyshallcarryouteachactivityincompliancewithallFederallawsandregulationsdescribedin SubpartKof24CFR570, regardless ifthelawisspecificallystatedinthisAgreement, exceptthat: A) TheAgencydoesnotassumetheCity’senvironmental responsibilities describedinSection570.604; and B) TheAgencydoesnotassumetheCity’sresponsibilityforinitiatingthereviewprocessunderExecutive Order12372. Page7 | 2022Subrecipient Agreement – KitsapCommunityResources DocuSign Envelope ID: 025E0E5C-171D-4443-BE32-36D7E2F15E19 ARTICLE IV: GENERAL CONDITIONS SECTION 1. COMPLIANCE WITH LAWS TheAgency, inperformanceofthisAgreement, agreestocomplywithallapplicableFederal, Stateand LocalLawsandordinances, andtherulesandregulations promulgated bytheU.S. DepartmentofHousingand UrbanDevelopment, includingbutnotlimitedtoFederalCommunity Development BlockGrantRegulations, WashingtonLawAgainstDiscrimination, andotherpoliciesandguidelinesestablishedfortheCityofBremerton CDBGProgrambytheBremertonCityCouncil. AgencyagreestocomplywithallprovisionsoftheAmericansWith DisabilitiesActandallregulationsinterpretingorenforcingsuchact. AgencyagreestocomplywiththeNational Environmental PolicyAct (NEPA) throughtheentirecourseoftheproject. SECTION 2. LICENSING ANDPROGRAM STANDARDS TheAgencyagrees tocomplywithandtoobtainatitsownexpense, ifnecessary, allapplicableFederal, State, City orMunicipalstandardsforlicensing, certification andoperationoffacilitiesandprograms, andaccreditation and licensing, certificationandoperationoffacilitiesandprograms, andaccreditation andlicensingofindividuals, and anyotherstandardsorcriteriaasdescribed intheAgreement toassurequalityofservices. SECTION 3. INSURANCE TheAgencyshallprocureandmaintainforthedurationoftheAgreement, insuranceagainstclaimsforinjuriesto personsordamagetopropertywhichmayarisefromorinconnectionwiththeperformanceoftheworkhereunder bytheAgency, itsagents, representatives, employees, orsub-contractors. BeforeexecutionofthisAgreement, theAgencyshallprovideaCertificateofInsuranceevidencing: 1. Automobile Liability: insurancewithlimitsnolessthan $1,000,000combinedsinglelimitperaccidentforbodily injuryandpropertydamage; and 2. Commercial General Liability: insurancewrittenonanoccurrence basiswithlimitsnolessthan $1,000,000 combined singlelimitperoccurrence forbodilyinjuryandproperty damage, andtwomilliondollars ($2,000,000) aggregate. Coverageshallbeonan “occurrence” basis. CityofBremertonshallbenamedbyendorsementasan additionalinsuredontheAgency’sinsurancepolicyasrespectsthiscontract. Suchinsurance ascarriedbythe AgencyisprimaryoverinsurancecarriedbytheCity. 3. Excess Liability: insurancewithlimitsnotlessthan $1,000,000limitperoccurrenceandaggregate. 4. Professional Liability insurancewithlimitsnolessthan $1,000,000limitperoccurrence/claim 5. Workers Compensation insuranceasstatutorilyrequired bytheIndustrialInsuranceActoftheStateof Washington, Title51, RevisedCodeofWashingtonandemployer’sliabilitywithlimitsnotlessthan $1,000,000. Anypayment ofdeductibleorself-insuredretentionshallbethesoleresponsibilityoftheAgency. Allrequiredpoliciesshallbeprovidedonan “occurrence” basisexceptprofessional liabilityinsurance (ifrequired), whichmaybeprovidedona “claims-made” basis. TheCity, itsofficials, employees, agentsandvolunteersshallbenamedasadditionalinsuredontheAutomobile Liability, Commercial GeneralLiability, andExcessLiabilityinsurancepolicies, asrespectsworkperformedbyoron behalfoftheagency, andacopyofanendorsement thatisacceptable totheCity, whichnamestheCityasan additionalinsured, shallbeattachedtotheCertificate ofInsurance. TheCityreservestherighttoreceiveacertified copyofalltherequiredinsurancepoliciesandendorsements. TheCityfurtherreservestherighttorejectany unacceptable policiesand/orendorsements. TheAgency’sCommercialGeneralLiabilityinsuranceshallcontainaclausestatingthatcoverageshallapply separatelytoeachinsuredagainstwhoseclaimismadeorsuitisbrought, exceptwithrespectstothelimitsofthe insurer’sliability. Page8 | 2022Subrecipient Agreement – KitsapCommunityResources DocuSign Envelope ID: 025E0E5C-171D-4443-BE32-36D7E2F15E19 TheAgency’sinsuranceshallbeprimaryandnon-contributory insuranceasrespectstheCityandshallcontaina waiverofsubrogation againsttheCityforclaimsarisingoutofanyoperations, liabilitiesandobligationstowhich coverageapplies. Itshallbeanaffirmativeobligation upontheAgencytoadvisetheCity’sRiskManagerbyfaxat 360) 473-5161, orbycertifiedmail, returnreceiptrequested totheCityofBremerton, attn.: RiskManagement, 345 th6 Street, Suite100, Bremerton, WAthirty (30) dayspriortothecancellation, suspension, non-renewal, or substantivechangeofanyinsurancepolicysetoutherein, andfailuretodososhallbeconstruedtoabebreachof thisAgreement. Agencyshallcarrysufficientinsurancecoveragetoprotectcontractassetsfromlossduetotheft, fraudand/or unduephysicaldamage, andasaminimumshallpurchaseablanketfidelitybondcoveringallemployeesinan amountequaltocashadvancesfromthegrantee. SECTION 4. INDEMNITY TheAgencyagrees todefend, indemnifyandsaveharmlesstheCity, itsappointedandelectedofficers and employeesfromandagainstanyandallliability, loss, costs, damageandexpense, includingcostsandattorney feesindefensethereofbecauseofactions, claimsorlawsuitsfordamagesresulting frompersonalorbodilyinjury, includingdeathatanytimeresultingtherefrom, sustained oralleged tohavebeensustainedbyanypersonor personsandonaccountofdamagetoproperty, arisingorallegedtohavearisendirectlyorindirectlyoutoforin consequenceofortheperformanceofthisAgreement, whethersuchinjuriestopersonsordamagetopropertyis duetothenegligenceofAgency, itssubcontractors, agents, successor, assigns. Thisprovisionshallbe inapplicabletotheextenttheCityisjudiciallyfoundsolelynegligentforsuchdamageorinjury. Itisfurtherspecifically andexpressly understood thattheindemnification providedhereinconstitutesthe Agency’swaiverofimmunityunderindustrialinsurance. Title51RCW, solelyforthepurposesofthis indemnification. Thepartiesfurtheracknowledgethattheyhavemutuallynegotiatedthiswaiver. SECTION 5. NOTICES AnynoticesrequiredtobegivenbytheCitytotheAgencyorbytheAgencytotheCityshallbeinwriting anddelivered tothefollowingpartiesatthefollowingaddresses: City: Agency: CDBGOffice IrmgardDavis CityofBremertonCommunity Development KitsapCommunityResources thth3456Street, Suite100 8458 Street Bremerton, WA98337-1869 Bremerton, WA98337 Cityrecognition: TheAgencyshallensurerecognitionoftheroleoftheCityinprovidingservicesthrough thisAgreement. Allactivities, facilitiesanditemsutilizedpursuanttothisAgreementshallbeprominentlylabeledas thefundingsource. Inaddition, theAgencywillincludeareference tothesupportprovidedhereininallpublications madepossiblewithfundsmadeavailableunderthisAgreement. SECTION 6. CITIZEN PARTICIPATION TheAgencywillimplementtheprovisionsofthisAgreementinsuchamannerasnotimpedethe attainmentofwidespread citizenparticipationinplanningandcarryingouttheproject. SECTION 7. ASSIGNMENT ANDSUBCONTRACTING TheAgencyshallnotassignorsubcontractanyportionoftheservicesprovidedwithinthetermsofthis AgreementwithoutobtainingpriorwrittenapprovalfromtheCity. AlltermsandconditionsofthisAgreementshall applytoanyapprovedsubcontractorassignment relatedtotheAgreement. Page9 | 2022Subrecipient Agreement – KitsapCommunityResources DocuSign Envelope ID: 025E0E5C-171D-4443-BE32-36D7E2F15E19 SECTION 8. RESERVATION OFRIGHTS Failuretoinsistuponstrictcompliancewithanyterms, covenantsorconditionsofthisAgreementshallnot bedeemedawaiverofsuch, norshallanywaiverorrelinquishment ofsuchrightorpoweratanytimebetakento beawaiverofanyotherbreach. SECTION 9. AMENDMENTS TOAGREEMENT ThepartiesherebyfurtheragreethatthisAgreementcannotbeamendedormodifiedwithoutthewritten concurrenceofbothparties. SECTION 10. FAILURE TOPERFORM IntheeventofafailurebytheAgencytocomply, withanytermsorconditionsofthisAgreement orto provideinanymannertheactivitiesorotherperformance asagreedtoherein, theCityreservestherightto temporarily withholdalloranypartofpaymentpendingcorrectionofthedeficiency, suspendallorpartofthe Agreement, prohibittheAgencyfromincurringadditionalobligationsoffundsuntiltheCityissatisfiedthat correctiveactionhasbeentakenorcompleted, orrecapture fundsalreadydisbursedtoAgency. Theoptionto withholdorrecapturefundsisinadditionto, andnotinlieuof, theCity’srighttoterminate asprovidedinArticleIV Section11oftheGeneralConditions ofthisAgreement. TheCitymayconsiderperformanceunderthisAgreement whenconsideringfutureawards. SECTION 11. TERMINATION IftheAgencyfailstocomplywiththetermsandconditionsofthisAgreement, theCitymaypursuesuch remediesasareavailableinaccordancewith24CFR570.910includingbutnotlimitedto, theterminationofthis Agreementinthemannerspecifiedherein. A) TerminationforCause – IftheAgencyfailstocomplywiththetermsandconditionsofthisAgreementand anyofthefollowingconditions exist: 1) Thelackofcompliance withtheprovisionsofthisAgreementareofsuchscopeandnaturethatthe Citydeemscontinuation ofthisAgreementtobesubstantiallynon-beneficialtothepublicinterest; 2) TheAgencyhasfailedtotakesatisfactorycorrectiveactionasdirectedbytheCityoritsauthorized representativewithinthetimespecifiedbysame; 3) TheAgencyhasfailedwithinthetimespecifiedbytheCityoritsauthorizedrepresentative to satisfactorily substantiate itscompliancewiththetermsandconditionsofthisAgreement. TheCitymayterminatethisAgreementinwholeorinpart, andthereuponshallnotifyinwritingtheAgency ofthetermination, thereasonstherefore, andtheeffectivedate. Theeffectivedateshallnotbepriortonotification oftheterminationbytheCitytotheAgency. CostsresultingfromobligationsincurredbytheAgencyafter terminationoftheAgreementarenotallowableunlessspecificallyauthorizedinwritingbytheCity. B) TerminationforConvenience Theawardmaybeterminatedforconvenience, inwholeorinpart, asfollows: 1) BytheCitywiththeconsentoftheAgency. Thetwopartiesshallagreeuponthetermination conditions, includingtheeffectivedateandinthecaseofpartialtermination, theportiontobe terminated, or 2) BytheAgencyuponsubmitting writtennotificationtotheCity. Thewrittennotificationmustset forththereasonsforthetermination, theeffective date, andinthecaseofpartialtermination, the portiontobeterminated. However, inthecaseofaproposedpartialtermination, theCitymay terminatetheawardinitsentiretyiftheCitydeterminesthattheremainingportionwillnot accomplish thepurposeforwhichtheawardwasmade. Page10 | 2022Subrecipient Agreement – KitsapCommunityResources DocuSign Envelope ID: 025E0E5C-171D-4443-BE32-36D7E2F15E19 C) TerminationforWithdrawal, ReductionorLimitation ofFunding IntheeventthatfundingfromtheFederalgovernment iswithdrawn, reduced orlimitedinanywayafterthe effective dateofthisAgreement, andpriortoitsnormalcompletion, theCitymaysummarily terminatethis Agreementastothefundsreducedorlimited, notwithstanding anyothertermination provisionofthis Agreement. IftheleveloffundingsoreducedorlimitedissogreatthattheDepartment ofCommunity Developmentdeemsthatthecontinuation oftheprogramcoveredbytheAgreementisnolongerinthe bestinterestofthepublic, theCitymaysummarilyterminatethisAgreement inwholenotwithstanding any othertermination provisionsofthisAgreement. Termination underthisSectionshallbeeffectiveupon receiptofwrittennoticebytheAgencyoritsrepresentative. SECTION 12. CLOSE-OUT Upontermination ofthisAgreement, inwholeorinpartforanyreasonincludingcompletionoftheproject, thefollowingprovisionsshallapply: A) UponwrittenrequestbytheAgency, theCityshallmakeorarrangeforpaymenttotheAgencyofallowable reimbursable costsnotcoveredbypreviouspayments; B) TheAgencyshallsubmitwithinthirty (30) daysafterthedateofexpirationofthisAgreement, allfinancial, performanceandotherreportsrequiredbythisAgreement, andinaddition, willcooperateinaprogram auditbyCityofBremertonoritsdesignee, C) Closeoutoffundswillnotoccurunlessallrequirementsof24CFR92.507andalloutstandingissueswith thegeneralcontractorandorsubcontractorhavebeenresolvedtothesatisfaction oftheCity. SECTION 13. VENUE AND CHOICE OFLAW Anyactionatlaw, suitinequity, orotherjudicialproceeding fortheenforcement ofthisAgreement oranyprovisionsthereofshallbeinstitutedonlyintheSuperiorCourtoftheStateofWashington, CountyofKitsap. ItismutuallyunderstoodandagreedthatthisAgreement shallbegovernedbythelawsoftheStateofWashington, bothastointerpretationandperformance. SECTION 14. SEVERABILITY CLAUSE Itisunderstood andagreedbythepartiesthatifanypart, term, orprovisionofthisAgreementisheldbythecourts tobeillegalorinconflictwithanylawofthestatewheremade, thevalidityoftheremainingportionsorprovisions shallnotbeaffected, andtherightsandobligations ofthepartiesshallbeconstruedandenforcedasifthe Agreementdidnotcontaintheparticularpart, term, orprovisionheldtobeinvalid. SECTION 15. INTEGRATED DOCUMENT ThisAgreement withanyattachments constitutestheentireAgreementbetweenthepartiesandboth partiesacknowledge thattherearenootherAgreements, writtenororal, thathavenotbeenfullysetforthinthetext ofthisAgreement. AGENCY: CITY OFBREMERTON, WASHINGTON SarahAchaoui, CDBG/HOMEAdministrator Page11 | 2022Subrecipient Agreement – KitsapCommunityResources DocuSign Envelope ID: 025E0E5C-171D-4443-BE32-36D7E2F15E19 ------- Lynam By: IrmgardDavis, KitsapCommunityResources GregWheeler, Mayor Date: Date: APPROVED ASTOFORM: BREMERTON CITYATTORNEY BY_________________________________ Page12 | 2022Subrecipient Agreement – KitsapCommunityResources DocuSign Envelope ID: 025E0E5C-171D-4443-BE32-36D7E2F15E19 11/30/2022 11/30/2022 INDEX TOCDBG AGREEMENT Article I. Project 1. ScopeofServices 2. ProjectDescription 3. TermofAgreement 4. ProgramReporting 5. ReversionofAssets Article II. Financial Conditions 1. BudgetandCompensation 2. Documentation ofCostsandOtherFinancialReporting 3. Reimbursement 4. Program Income Article III. Federal Conditions 1. BenefittoLowIncomePeople 2. UniformAdministrative Requirements 3. Separation ofChurchandState 4. Non-Discrimination inEmploymentandPurchasing 5. LocalEmployment andPurchasing 6. ConflictofInterest 7. Displacement, Relocation, Acquisition andReplacement ofHousing 8. DavisBaconandRelatedAct 9. LeadBasedPaint 10. DiscriminationProhibited 11. ArchitecturalBarriersAct/AmericanswithDisabilitiesAct 12. OtherProgramRequirements Article IV. General Conditions 1. CompliancewithLaws 2. LicensingandProgramStandards 3. Insurance 4. Indemnity 5. Notices 6. CitizenParticipation 7. AssignmentandSubcontracting 8. Reservation ofRights 9. AmendmentstoAgreement 10. FailuretoPerform 11. Termination 12. Close-Out 13. VenueandChoiceofLaw 15. SeverabilityClause 16. IntegratedDocument EXHIBITS A. ScopeofServices B. Reporting C. VoucherRequestforReimbursement D. ProjectBudget Page13 | 2022Subrecipient Agreement – KitsapCommunityResources DocuSign Envelope ID: 025E0E5C-171D-4443-BE32-36D7E2F15E19 EXHIBIT A – SCOPE OFSERVICES 1 A. Project Description Business Education Support andTraining program B. Project Scope / Tasks: Ourflagship program isour8-week Business Basicsprogram thathelps anewbusiness: (1) Develop theirbusiness concept; (2) Defineandunderstand theirtarget customer base; (3) Learn about money management and break-evenpoint analysis; (4) Studycashflow, pricing, 1 taxes andfinancial statements; (5) Learn how tosetupoperations including legalstructure; 6) Design amarketing and sales plan; and (7) Develop theirownbasicbusiness plan. Inaddition tooureightweek business training program, we offerongoing support forour graduates including: one-on-onecoaching withbusiness professionals whoare experts intheir field (marketing, sales, social media, bookkeeping, taxes andmuch more); advanced business2 workshops; networking events toencourage andcreate opportunities for BE$Tgraduates to network withother business owners. Submitquarterlyreportsandbillingvouchers inatimelymanner. 11 12 Participate inon-siteagency monitoringbeforefinalclose-outofthecontract. 13 C. Project Milestone Schedule Thetimeframeforcompletion oftheoutlinedactivitiesshallbe: Milestone / Task StartDate EndDate Four8weekBeginner BusinessCourses Jan1 December 31 12AdvancedWorkshops Jan1 December 31 2022Subrecipient Agreement – \[KCR-BE$T\] DocuSign Envelope ID: 025E0E5C-171D-4443-BE32-36D7E2F15E19 Economic Development Form Agency Name: Kitsap Community Resources (KCR)Project: Business Education, Support & Training (BE$T) Note: Enter numbers inthe grayshaded boxes only Entertheestimatedcostsassoicated with TotalCity CDBGCounty CDBGOther Fundsyourproject/program Personnel Managers andStaff (Program related) 74,500 35,000 35,000 4,500 FringeBenefits 29,800 14,000 14,000 1,800 SUBTOTAL$ 104,300$ 49,000$ 49,000$ 6,300 Supplies & Equipment Office Supplies 1,000 400 400 100 Other (describe) - SUBTOTAL$ 1,000$ 400$ 400$ 100 Administration Advertising/Marketing 500 Audit/Accouting - Communication - Fees andTaxes - Indirect Administrative Expenses 14,490 6,000 6,000 2,490 Insurance/Bonds - Legal Services - Training/Travel - Transportation - Other (describe): - SUBTOTAL$ 14,990$ 6,000$ 6,000$ 2,490 Client Direct Services 5,000 2,500 2,500DirectClientServices (training andmaterials) Microenterprise Training Manuals 1,500 1,160 2,800 1,400 1,400GasVouchers/Client Transporation Support Networking & Vendor Event Scholarships 1,400 700 700 Other (describe): - SUBTOTAL$ 10,700$ 4,600$ 4,600$ 1,160 In-kind Services Services describe type:Coaching and consultation inlegal, marketing andother business needs Labor 13,687 13,687 Materials 4,563 4,563 Other (describe): - SUBTOTAL$ 18,250$ - $ 18,250 Other Professional Services$ - Relocation$ - Other (describe):$ - SUBTOTAL$ -$ - $ - TOTAL PROJECT BUDGET$ 149,240$ 60,000$ 60,000 $ 28,300 DocuSign Envelope ID: 025E0E5C-171D-4443-BE32-36D7E2F15E19