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HomeMy WebLinkAbout6098AGENDA BILL CITY OF BREMERTON 5 E CITY COUNCIL SUBJECT: Professional Services Study Session Date: Agreement with Confluence Engineering COUNCIL MEETING Date: Group, LLC for Risk and Resiliency Department: Assessment; and Water System Plan Presenter: Update Support Phone: February 26, 2020 March 4, 2020 Public Works & Utilities Cami Apfelbeck (360) 473-2315 SUMMARY: This contract provides for additions to the water quality regulatory compliance chapter of the water system plan update and the completion of a risk and resiliency assessment, both regulatory mandates. WAC 246-290-100 requires a water system plan to be updated every 6-10 years. The update currently in progress updates the 2012 Water System Plan. Due to anticipated regulatory changes, recent and upcoming operations and distribution system studies, and anticipated main system and West 517 Zone system consolidation, additional updates to the water system plan are necessary. The America's Water Infrastructure Act of 2018 requires public water systems to complete a Risk and Resiliency Assessment (RRA). The City must submit certification of RRA completion to the EPA by December 31, 2020. ATTACHMENTS: 1) Project Summaries; and 2) Professional Services Agreement FISCAL IMPACTS (Include Budgeted Amount): $115,000 from the Water Utility Capital Budget; no budget additions or changes required. STUDY SESSION AGENDA: 9 Limited Presentation ❑ Full Presentation STUDY SESSION ACTION: © Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Professional Services Agreement between the City of Bremerton and Confluence Engineering Group, LLC; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: PApprove ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/02/2018 PROFESSIONAL SERVICES AGREEMENT Risk and Resiliency Assessment and Water System Plan Update Support The City of Bremerton ("City") and Confluence Engineering Group, LLC ("Consultant"), referred to collectively as the "Parties," enter into the following Agreement for professional services: I. Scope: The Consultant agrees to perform the services more specifically described in the. Scope of Work, dated February 6 (Water System Plan Update) and February 7 (Risk and Resiliency Assessment), 2020, including any attachments thereto, attached hereto as Exhibit A, which is incorporated by reference herein. The Scope of Work may be modified only pursuant to Section VII.H of this Agreement. If the Scope of Work provides for unspecified additional services such services shall only be performed upon the express written request of the City. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices in effect at the time such services are performed. II. Term: The City and the Consultant agree that work will begin on the tasks described in Exhibit A immediately upon execution of this Agreement. The parties agree that the work described in Exhibit A is to be completed as provided for in the work schedule provided also in Exhibit A; provided however, that additional time shall be granted by the City for excusable delays or extra work as provided for in Section IX.A of this agreement. III. Compensation: In consideration of the services provided pursuant to this Agreement, the it shall pay Consultant in an amount not to exceed $115,000,00, Consultant's charges and bills shall conform to the fee schedule attached hereto as Exhibit B and incorporated herein by this reference. The Consultant shall submit regular billing statements detailing work performed and amount charged on each task or portion thereof. The descriptions shall conform to and fall within the categories set out in the Scope of Work and/or Fee Schedule. Upon receipt of a conforming billing statement, the City shall promptly process payment. PROVIDED, HOWEVER, the City reserves the right to prioritize scoped work and accelerate and/or delay work tasks under the time frame set forth in Section II herein. The Consultant's labor rates and billing fees shall be as delineated in Exhibit B. Consultant shall not perform work beyond the Scope of Work, nor shall be compensated for such work, unless the Scope of Work or amount of compensation is modified pursuant to this Agreement. Consultant shall only be compensated for additional services if requested pursuant to Section I and, if not otherwise provided, such compensation shall be in accordance with Exhibit B. If a billing statement does not conform to this Agreement, the City may withhold payment until the statement is brought into compliance. Such withholding does not relieve Consultant of its obligations under this Agreement. Page 1 of 16 Bremerton/Confluence Engineering Group LLC Risk and Resiliency Assessment and Water System Plan Update Support Rev. 11 /2019 IV. Relationship of Parties: Consultant represents that it is skilled in the matters addressed in the Scope of Work and is performing independent functions and responsibilities within its field of expertise. Consultant and its personnel are independent Consultants and not employees of the City. Consultant and its personnel have no authority to bind the City or to control the City's employees and other Consultants. None of the benefits provided by the City to its employees, including, but not limited to, compensation, insurance, and unemployment insurance are available from the City to the employees, agents, representatives, or sub -consultants of the Consultant. Consultant will be solely and entirely responsible for its acts and for the acts of Consultant's agents, employees, representatives and sub -consultants during the performance of this Agreement. The City may, during the term of this Agreement, engage other independent Consultants to perform the same or similar work. As an independent Consultant, Consultant is responsible for its own management. The City's administration and enforcement of this Agreement shall not be deemed an exercise of managerial control over Consultant or its personnel. As an independent Consultant, Consultant is responsible for payment of all taxes and licensing fees necessary to perform its obligations under this Agreement. These taxes and fees include but are not limited to State industrial insurance, Business & Occupation, State professional licensing, and City business licensing. If any taxes or fees due the City have been declared delinquent, the City may withhold the delinquent amount, plus any additional charges arising from the delinquency, from any payments due Consultant. V. Indemnification: A. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the performance of this Agreement except for that portion of the injuries and damages caused by the City's sole negligence, unless Consultant is conducting work pursuant to Subsection B below. The City's review or acceptance of any of the work when completed shall not be grounds to avoid any of these covenants of indemnification. B. Architects, Engineers and Any Other Professional Listed In and Performing Services Defined in RCW 4.24.115. Should a court of competent jurisdiction determine that Consultant's services provided pursuant to this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE Page 2 of 16 BremertonJConfluence Engineering Group LLC Risk and Resiliency Assessment and Water System Plan Update Support Rev. 11 /2019 PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. The provisions of this section shall survive the expiration or termination %J this Agreement. VI. Insurance: The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, sub -consultants or sub -contractors. Before beginning work on the project described in this Agreement, the Consultant shall provide a Certificate of Insurance evidencing: 1. Automobile Liability insurance with limits no less than $1,000,000 combined single limit per accident for bodily injury and property damage; and 2. Commercial General Liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and general aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products/completed operations/broad form property damage; explosion, collapse and underground (XCU) if applicable; and 3. Excess Liability insurance with limits not less than $1,000,000 limit per occurrence and aggregate; and 4. Professional Liability insurance with limits no less than $1,000,000 limit per occurrence/claim; and 5. Workers Compensation insurance as statutorily required by the Industrial Insurance Act of the State of Washington, Title 51, Revised Code of Washington and employer's liability with limits not less than $1,000,000. Any payment of deductible or self -insured retention shall be the sole responsibility of the Consultant. Ali required policies shall be provided on an "occurrence" basis except professional liability insurance (if required), which maybe provided on a "claims -made" basis. The City shall be named as an additional. insured on the Commercial General Liability insurance policy, as respects work performed by or on behalf of the Consultant and a copy of an endorsement that is acceptable to the City, which names the City as an additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all the required insurance policies and endorsements. The City further reserves the right to reject any unacceptable policies and/or endorsements. The Consultant's Commercial General Liability insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. Page 3 of 16 Bremerton/Confluence Engineering Group LLC Risk. and Resiliency Assessment and Water System Plan Update Support Rev. 11 /2019 The Consultant's insurance shall be primary and non-contributory insurance as respects the City and shall contain a waiver of subrogation against the City for claims arising out of any operations, liabilities and obligations to which coverage applies. It shall be an affirmative obligation upon Consultant to advise the City's Risk Manager by fax at (360) 473-5161, or by certified mail, return receipt requested to City of Bremerton, Attn: RiskManagement, 345 6tn Street, Suite 100, Bremerton, WA 98337 within two days of the cancellation, suspension or substantive change of any insurance policy set out herein, and failure to do so shall be construed to be a breach of this Agreement. The City also reserves its unqualified right to require at any time and for any reason, proof of coverage in the form of a duplicate of the insurance policy with all endorsements as evidence of coverage. In the event that the Consultant employs other consultants or contractors (sub -consultants or sub -contractors) as part of the work covered by this Agreement, it shall be the Consultant's responsibility to require and confirm that each sub -consultant or sub -contractor meets the minimum insurance requirements specified above. The Consultant shall, upon demand of the City, deliver to the City copies of such policy or policies of insurance and the receipts for payment of premiums thereon. VII. General Conditions: A. Reports and Information: When requested by the City, Consultant shall furnish periodic reports and documents on matters covered by this Agreement. The reports and documents shall be furnished in the time and form requested. Consultant shall maintain accounting records in accordance with Generally Accepted Accounting Principles ("GAAP") to substantiate all billed amounts. B. Ownership and Use of Records and Documents: Original documents, drawings, designs and reports, including those in electronic format, developed under this Agreement are the property of the City. All written information submitted by the City to the Consultant in connection with the services performed by the Consultant under this Agreement will be safeguarded by the Consultant to at least the same extent as the Consultant safeguards like information relating to its own business. If such information is publicly available or is already in Consultant's possession or known to it, or is rightfully obtained by the Consultant from third parties, Consultant shall bear no responsibility for its disclosure, inadvertent or otherwise. All data, documents and files created by Consultant under this Agreement may be stored at Consultant's office in Seattle, Washington. Consultant shall make such data, documents, and files available to the City upon its request at all reasonable times for the purpose of editing, modifying and updating as necessary until such time as the City is capable of storing such information in the City's offices. Duplicate copies of this information shall be provided to the City upon its request, and at reasonable cost. All documents, including all reports, drawings, specifications, computer software or other items prepared or furnished by Consultant pursuant to this Agreement, are instruments of service Page 4 of 16 Bremerton/Confluence Engineering Group LLC Risk and Resiliency Assessment and Water System Plan Update Support Rev. 11 /2019 with respect to the project and are the property of the City. Any reuse by the City for other than the specific purpose intended will be at City's sole risk. C. Use of Photographs and Images. Consultant shall not use or distribute photographs or images depicting City officials, personnel, property, or equipment whether prepared by Consultant or provided by City without prior written consent of the City. The City will not unreasonably withhold its consent. D. Work Performed at Consultant's Risk: Consultant shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and sub -consultants in the performance of the work hereunder and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. E. Place of Work: The Consultant shall perform the work authorized under this Agreement at its offices in Seattle, Washington, and at appropriate City facilities. Meetings with the City staff as described in Exhibit A, Scope of Work, shall take place at the City's offices, or at locations mutually agreed upon by the parties. F. Entire Agreement: This Agreement and its Exhibits constitutes the entire agreement between the Parties, and the Parties acknowledge that there are no other agreements, ritten or oral, that have not been set forth in the text of thi ws Agreement. G. Severability: Should any part of this Agreement be found void, the balance of the Agreement shall remain in full force and effect. H. Modification: This Agreement may only be modified by written instrument signed by both Parties. I. Written Notices: All communications regarding this Agreement shall be sent to the parties at the addresses listed below by registered or 1st class mail, or by personal service, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. Notices to be sent to: CITY: Attu: Water Utility Manager City of Bremerton 100 Oyster Bay Ave N Bremerton, WA 98312 Notices to be sent to: CONSULTANT: Attn: Melinda Friedman, President Confluence Engineering Group, LLC 517 NE 92nd Street Seattle, WA 98115 J. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be deemed waiver of any other right or power. Page 5 of 16 Bremerton/Confluence Engineering Group LLC Risk and Resiliency Assessment and Water System Plan Update Support Rev. 11 /2019 K. Non -Waiver of Breach: The failure of the City to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein conferred in one or more instances shall not be construed to be a waiver or relinquishment of said covenants, agreements or options, and the salve shall be and remain in filll force and effect. L. Compliance with Laws: Consultant shall comply with all applicable Federal, State, and local laws in performing its obligations under this Agreement. M. Choice of Law and Venue: This Agreement shall be interpreted according to the laws of the State of Washington. Any judicial action to resolve disputes arising out of this Agreement shall be brought in Kitsap County Superior Court. N. Attorneys' Fees: In the event of litigation to enforce any of the terms or provisions herein, each party shall pay all its own costs and attorney's fees. O. Assignment: Any assignment of this agreement by the Contractor without the written consent of the City shall be void. VIII. Nondiscrimination: Consultant shall not discriminate in employment or services to the public on the basis of race, color, national origin, sex, religion, age, marital status, disability, or sexual orientation except for employment actions based on bona fide occupational qualification. IX. Termination: This Agreement shall remain in force until completion and acceptance of the services, terminated by written instrument upon mutual consent, or by the City of Bremerton for convenience. This Agreement may be immediately terminated for cause by a Party if the other Party substantially fails to perform through no fault of the terminating Party, and the non- performing Party does not commence correction of the failure of performance within thirty (30) days of the terminating Party's sending notice to the non -performing Party. Any Notice by Consultant shall include a report showing the status of all items listed in the Scope of Work current through the termination date. If the City receives reimbursement by any federal, state, or other source for work described in Section I herein, and that funding is withdrawn, reduced or limited in any way, or the project is cancelled or substantially reduced after the execution date of this Agreement and prior to the completion of the work, the City may summarily terminate this Agreement. A. Excusable Delay The right of Consultant to proceed shall not be terminated nor shall Consultant be charged with liquidated damages for any delays in the completion of the work due to: 1) any acts of the federal government in controlling, restricting, or requisitioning materials, equipment, tools, or labor by reason of war, national defense, or other national emergency; 2) any acts of the City, its consultants, or other public agencies causing such delay, and 3) causes not reasonably foreseeable by the parties at the time of the execution of the Agreement that are beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God, fires, floods, strikes, or weather of unusual severity. PROVIDED, HOWEVER, that the Consultant must promptly notify the City within ten (10) calendar days in writing of the cause Page 6 of 16 Bremerton/Confluence Engineering Group LLC Risk and Resiliency Assessment and Water System Plan Update Support Rev. 11 /2019 of the delay. If, on the basis of the facts and the terms of this Agreement, the delay is properly excusable, the City shall, in writing, extend the time for completing the work for a period of time commensurate with the period of excusable delay. B. Ri hg is Upon Termination: In the event of termination, the City shall pay for all services performed by the Consultant to the effective date of termination, as described on a final invoice submitted to the City. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project which may be used by the City without restriction. Any such use not related to the project which Consultant was contracted to perform shall be without liability or legal exposure to the Consultant. X. Suspension &Debarment. For contracts involving Federal funding, Consultant hereby certifies, by signing this agreement, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Consultant shall provide immediate written notice to the City if at any time it learns that it is or has become ineligible for certification. Should Consultant enter into a covered transaction with another firm, Consultant agrees by signing this agreement that it will verify that the firm with whom it intends to do business is not debarred, suspended, ineligible, excluded or disqualified. IN WITNESS WHEREOF, the parties below have executed this Agreement. CITY: CITY OF BREMERTON By: Print Nam Its : Mayor 001 Date: Wheeler APPROVED AS TO FORM: CONSULTANT: CONFLUENCE ENGINEERING GROUP, LLC Bv: Print Na>,ne: Melinda Friedman Its: President Date: ATTEST: Roger A. Lubovich, Bremerton City Attorney Angela H R:\Legal\Legal\Foims\FORMS ON COBWEB\Professional Services Agreement Rev. 10 2019.dgcx Page 7 of 16 Bremerton/Confluence Engineering Group LLC Risk and Resiliency Assessment and Water System Plan Update Support Rev. 11 /2419 City Clerk of the delay. If, on the basis of the facts and the terms of this Agreement, the delay is properly excusable, the City shall, in writing, extend the time for completing the work for a period of time commensurate with the period of excusable delay. B. Rights Upon Termination: In the event of termination, the City shall pay for all services performed by the Consultant to the effective date of termination, as described on a final invoice submitted to the City. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project which may be used by the City without restriction. Any such use not related to the project which Consultant was contracted to perform shall be without liability or legal exposure to the Consultant. X. Suspension &s Debarment. For contracts involving Federal funding, Consultant hereby certifies, by signing this agreement, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, orvoluntarily excluded from participation in this transaction by any Federal department or agency. Consultant shall provide immediate written notice to the City if at any time it learns that it is or has become ineligible for certification. Should Consultant enter into a covered transaction with another fine, Consultant agrees by signing this agreement that it will verify that the firm with whom it intends to do business is not debarred, suspended, ineligible, excluded or disqualified, IN WITNESS WHEREOF, the parties below have executed this Agreement. CITY: CITY OF BREMERTON By: Print Name: Greg Wheeler Its: Mayor APPROVED AS TO FORM: By: Roger A. Lubovich, Bremerton City Attorney CONSULTANT: CONFLUENCE ENGINEERING GROUP, LLC By: Prin Name:&e1lindla Friedman Its: Pr si'ent Date: PLA.11. ATTEST: By: Angela Hoover, City Clerk R:'Q.egal\Legal\I'ernisll*ORMS ON COnWE6\Proressional Services Agreement Rev. 10 2019A= Page 7of16 Bremertml/Co fluence Engineering Group LLC Risk and Resiliency Assessmentand Water System Plan Update Support Rev. 11l2019 EXHIBIT A Background The City of Bremerton (City) is in the process of updating their Water System Plan. Confluence's role in the update has been to assist the City with the Chapter 4, Water Quality Regulatory Compliance, and the City's monitoring plans. This scope of work presents the work needed to finalize the Chapter 4 update and the associated monitoring plans for the City's main system and the West 517 Zone water system. The update started under the previous contract in 2019. Scope of Work —Water System Plan, Chapter 4 Update Task 1—Project Management This task involves organizing and managing the project to fulfill the project objectives described in the Scope of Work. This includes coordinating and communicating with the City, managing the project team, budget and schedule, preparing monthly progress reports and invoices, and conducting quality control (QC) reviews of project deliverables. Task 2 —Update Chapter 4 and Associated Monitoring Plans Finalize the Chapter 4 update and the associated monitoring plans for the City's main system and the West 517 Zone water system including the following subtasks: 2.1 Review of existing Chapter 4 and monitoring plans —complete 2.2 Review compliance data — complete 2.3 Update existing monitoring plans • Continue work on updating City's monitoring plans as needed for the two watei- systems. Incorporate the recently designated Optimal Water Quality Parameters (OWQPs). 2.4 Update Chapter 4 titled Water Quality Regulatory Compliance of the Water System Plan • Continue work on updating Chapter 4 of the water system plan. Specifically, remaining items include incorporating the recently designated OWQPs, proposed revisions to the Lead and Copper Rule (published in November 2019), state rule on PFAS/PFOA compounds (proposed rule published in November 2019), and discussion on the potential consolidation of the two systems. 2.5 Provide recommendations for future Chapter 4 -related projects. 2.6 Address City's comments on Draft Chapter 4 and associated monitoring plans. 2.7 Address DOH's comments on the Draft Chapter 4 and associated monitoring plans. Page 8 of 16 Bremerton/Confluence Engineering Group LLC Risk and Resiliency Assessment and Water System Plan Update Support Rev. 11 /2019 Assumptions: • Review and updates are for Bremerton Main System and W517 systems only and include existing monitoring plans. The monitoring plan update does not include the potential consolidation of the West 517 zone into the City's main system or obtaining approvals for new monitoring plans. • Planning horizon covers 2019-2029. • No in person meetings with City or DOH. • City will authorize additional funds if mutually determined necessary, to adequately compIete Ch. 4 update. Estimated Schedule: The schedule for submitting the deliverables to the City: • First draft of Chapter 4 and the monitoring plans by March 31, 2020. • Revised deliverables within 3 weeks from receiving comments from the City. • Revised deliverables within 6 weeks from receiving comments from DOH. Page 9 of 16 Bremerton/Confluence Engineering Group LLC Risk and Resiliency Assessment and Water System Plan Update Support Rev. 11 /2019 Background The City of Bremerton (City) must complete a Rislc and Resiliency Assessment (RRA) by December 31, 2020. This requirement was signed into law October 23, 2018 as part of America's Water Infrastructure Act (AWIA) of 2018, which modified the Safe Drinking Water Act. Under this requirement, the City must certify the completion of its RRA to the US EPA, though the assessment itself remains in City custody and control. This Scope of Work (Scope) presents Confluence's approach for assisting the City with the development of its RRA, as required by Federal law. To complete this work and allow for outcomes that are practical and reflect reality, Confluence will facilitate three (3) interactive Workshops with City staff. Scope of Work —Risk and Resiliency Assessment Task 1 —Information Request Objective The objective of this task is to conduct a thorough information request to allow follow-on Scope Tasks to be completed. Activities 1. Prepare and submit a request for information to support completion of the RRA Compliance Crosswalk (Task 2) and serve as source material for subsequent tasks. Delivej•ables 1. Request for Information. s Responsibilities 1. Coordinate responses from City departments for documents and deliver documents to Confluence. Page 10 of 16 Bremerton/Confluence Engineering Group LLC Risk and Resiliency Assessment and Water System Plan Update Support Rev. 11 /2019 Task 2 — Crosswalk Review & Analysis Objective The objective of this Task is to evaluate existing documents the City may have already prepared against the AWIA-RRA requirements. Where possible, current documents that meet elements of new regulatory requirements will be identified and incorporated into the RRA by reference. Activities 1. Review available documents for compliance with AWIA — RRA requirements. It is anticipated that the City will have documents, plans, reports, and/or assessments from previous efforts (the 2003 Vulnerability Assessment, a site -specific physical security assessment, and/or IT Security assessments) that can be brought in by reference in the summary report. 2. Prepare Technical Memorandum (TM). Delive►•ables 1. A Draft and Final TM summarizing compliance with RRA requirements and identifying areas of needed development will be provided. City's Respojzsibilities 1. Provide review and comment on the Draft TM. Task 3—Set Goals and Define Critical Assets Objective This task will include a Team kickoff Workshop with the City. This Workshop will serve as a Project Overview (Kick-off) for a wider City group and outline how the project will accomplish specific tasks. During this workshop, Confluence will orient attendees on the rule, objectives of the work, approach to completing the work, and summarize the requested support from City staff. The Workshop will review and solidify City goals for the RRA and review and then finalize a Critical Asset list. Activities 1. Confluence will use the City's 2003 Vulnerability Assessment as a starting point to develop a preliminary list of critical assets. 2. Develop a DRAFT Agenda and presentation materials for the Workshop. Materials will include all topics identified in the above Objectives. The DRAFT Agenda will be provided to the City one week in advance and finalized following City comments. 3. Two Confluence staff will prepare for and facilitate the Workshop. 4. Collect and summarize feedback, concerns, questions and topics covered and develop Workshop summary notes. Page 11 of 16 Bremerton/Confluence Engineering Group LLC Risk and Resiliency Assessment and Water System Plan Update Support Rev. 11 /2019 De" verabtes 1. Workshop agenda and plan. 2. Facilitate the Workshop at City offices. 3. Workshop summary notes. 4. Develop a preliminary and final list of document and for use in subsequent tasks. City's Respofisibilities critical assets for incorporation into the RRA l . Provide a venue and staff participation in Workshop. 2. Review and comment on the Workshop agenda. 3. Review and comment on Workshop summary notes. 4. Review and comment on preliminary list of critical assets identified for the RRA process. Assumptions l . It is assumed for this scoping that no more than 20 Critical Assets will be selected for this RRA. It is anticipated that the critical asset list can be developed using existing materials, finalized during the Workshop, and documented in Workshop summary notes. Task 4 —Establish Critical Threat -Asset pairs. Objective Confluence will lead the process of defining malevolent and/or natural hazard threats that will be considered relevant to the critical assets identified in Taslc 3 and confirmed during the Asset Definition Workshop. Work will be conducted to narrow the focus of threat -asset pairs for more detailed qualitative assessment. Efforts to complete this work will be supported by facilitating a Workshop with City personnel. Activities 1. Two Confluence staff will prepare for and facilitate the Workshop. 2. Assuming 20 Critical Assets are identified in Task 3, together with the 18 threats areas listed in EPA's VSAT Web 2.0 literature, up to 360 potential threat -asset pairs are theoretically possible. Some threat -asset pairs are unrealistic, however. Based on locality and industry experience, Confluence will propose a list of realistic, credible threat -asset pairs for review, discussion and confirmation by the City during the Workshop. 3. Develop a DRAFT Agenda and presentation materials for the Workshop. Materials will include categorized threat -asset pairs and suggested Critical threat -asset pairs for group evaluation and selection. The DRAFT Agenda will be provided to the City one week in advance and finalized following City review and comments. 4. The Workshop will be a facilitated review of the threat -asset pairs recommended for further evaluation and a brief overview of those screened out. City personnel input will be solicited to revise recommendations. The process will end with confirmation of the final threat -asset pairs for assessment in Task 5. 5. Collect and summarize feedback and the finalized threat asset pairs list in Workshop summary notes. Page 12 of 16 Bremerton/Confluence Engineering Group LLC Risk and Resiliency Assessment and Water System Plan Update Support Rev. 11 /2019 Deliverables 1. Develop a DRAFT Agenda and presentation materials for the Workshop. 2. Facilitate the Workshop at City offices. 3. Develop the finalized list of up to 20 critical threat -asset pairs for use in Task 5, together with identified threat -asset pairs that are not moving forward for more analysis in Workshop summary notes. City's Responsibilities 1. Provide a venue for and participation in the review, internal agreement and finalization of up to 20 Critical Threat -Asset pairs in the Workshop. Task 5 —Conduct the Qualitative Risk and Resilience Assessment Objective This task will perform the qualitative risk and resilience assessment for the identified critical threat -asset pairs based on expert elicitation in the setting of a third facilitated Workshop. Activities 1. Confluence will use the output from previous Tasks to develop a qualitative discussion framework for use in the Workshop. 2. Develop a DRAFT Agenda and presentation materials for the Workshop. The DRAFT Agenda will be provided to the City one week in advance and finalized following City review and comments. 3. Two Confluence staff will prepare for and facilitate the Workshop. 4. Confluence will facilitate a stepwise discussion with City staff regarding each threat -asset pair in order to qualitatively assess the risk associated with that pair. Outcomes will capture how each critical threat -asset pair can adversely impact utility service considering the consequences of the specific threat on the paired asset, a qualitative assessment of the likelihood, and an exploration of mitigation strategies. 5. Collect and summarize feedback about how the threat -asset pair can affect utility resiliency in Workshop summary notes. Deliverables 1. Develop a DRAFT Agenda and presentation materials for the Workshop. 2. Facilitate the Workshop at City offices. 3. Develop a narrative summary defining how the threat -asset pair can affect utility resiliency, in accordance with the information learned from the Workshop (this is a central part of the final RRA document). Page 13 of 16 Bremerton/Confluence Engineering Group LLC Risk and Resiliency Assessment and Water System Plan Update Support Rev. 11 /2019 Chjrs Responsibinties 1. Provide a venue for the Workshop and allow the appropriate staff to participate in the qualitative assessment of each Critical Threat -Asset pair. Task 6 —Final RRA Report and Certification document Objective This Task will combine outcomes from all previous Tasks into a single RRA document. The RRA document will include results from VSAT Web 2.0 platform with the Crosswalk Analysis, and Qualitative Assessment and prepare the required Certification Document for the City to submit to the US EPA. Activities 1. Develop the RRA document that meets requirements of the 2018 AWIA. 2. Support the City's requirement to submit a Certification Document to EPA before December 31, 2020. Deliverables 1. Develop a DRAFT RRA that summarizes all project work conducted. 2. Incorporate relevant comments and edits from the City on the DRAFT and create a FINAL RRA. City's Respo�zsibilities 1. Review the DRAFT RRA and provide comments and edits to Confluence. 2. Submit RRA Certification to US EPA. Task 7— Project Management Objective Organize and manage the project to fulfill the project objectives described in this Scope of Work, and coordinate all project activities with the City project manager. Activities 1. Manage project team, budget and schedule. 2. Prepare monthly progress reports and invoices &regularly review project progress and activities with the City project manager. 3. Conduct quality control (QC) reviews of project deliverables. Deliverables 1. Monthly progress reports and invoices. Page 14 of 16 Bremerton/Confluence Engineec•ing Group LLC Risk and Resiliency Assessment and Water System Plan Update Support Rev. 11 /2019 City's Responsibilities 1. Review invoices and submit payment per contract terms. Project Schedule To ensure regulatory compliance, the work described in this Scope of Work will need to be completed by December 31, 2020. Confluence recommends the following project timeline (to be discussed and confirmed with the City project manager) resulting in timely RRA completion: Notice to Proceed by March 30, 2020 Task 1 — Information Request provided to City by April 10, 2020; Received by April 30, 2020 Task 2 — Crosswalk Review & Analysis — Complete by May 15, 2020 Task 3 — Define Critical Assets— Complete by April 15, 2020 Workshop by April 30, 2020 Task 4 — Establish Critical Threat -Asset pairs — Complete in Workshop by May 15, 2020 Task 5 — Conduct the Qualitative Assessment — Complete in Workshop by June 15, 2020 Task 6 — DRAFT to City July 15, 2020; Complete by August 15, 2020 Page 15 of 16 Bremerton/Confluence Engineering Group LLC Risk and Resiliency Assessment and Water System Plan Update Support Rev. 11 /2019 EXHIBIT B Confluence Engineering Group, LLC 2QZ0 Rate S16 1= ule Employee Title Standard Rate Stephen Booth, P.Eng., Ph.D Sr. Project Manager 206 Melinda Friedman, P.E. President 260 Michael Hallett COO/Field Scientist 164 Andrew Hill, P.E. Sr. Project Manager 210 Chris McMeen, P.E. Sr. Project Manager 240 Alex WWI, P.E. Sr. Project Manager 233 Virpi Sala-Zieman, P.E. Project Engineer 150 Danbi Wan, EIT Engineer 110 • Professional fees are billed on a time basis. All charges are portal to portal. Expenses paid on client's behalf are billed with 5% overhead. • Charges include, but are not limited to, the following. o Travel Expenses o Off -site Lodging and Meals o Communications costs o Library Charges � Outside Messenger Services c� Laboratory Fees Sample Collection & Preparation costs Page 16 of 16 Bremerton/Confluence Engineering Group LLC Risk and Resiliency Assessment and Water System Plan Update Support Rev. 11 /2019