Loading...
HomeMy WebLinkAbout6069AGENDA BILL CITY OF BREMERTON 61 CITY COUNCIL SUBJECT: Tourism Promotion Services Study Session Date: January 9, w2019 Agreement with Washington State Science COUNCIL MEETING Date: Januair 16, 2019 and Engineering Fair Department: Finance Presenter: Melinda Monroe Phone (360) 473-5306 SUMMARY: The Lodging Tax Advisory Committee recommended lodging tax funds be granted to applicants in 2018 for 2019 funds. City Council approved recommendations at the Council Meeting held November 20, 2018. The Council adopted the 2019 budget with Ordinance No. 5360 which included the recommendations for the award of Lodging Tax Funds to the Washington State Science and Engineering Fair in the amount of $43,000.00. ATTACHMENTS: Tourism Promotion Services Agreement FISCAL IMPACTS (Include Budgeted Amount): $43,000.00 of the total $829,000 budgeted in the Lodging Tax Fund for 2019 STUDY SESSION AGENDA: © Limited Presentation Full Presentation STUDY SESSION ACTION: ® Consent Agenda General Business Public Hearing RECOMMENDED MOTION: Move to approve the Tourism Promotion Services Agreement with Washington State Science and Engineering Fair in the amount of $43,000.00; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: µ,, EDApprove Form Updated 01/02/ 2018 Deny Table Continue No • TOURISM PROMOTION SERVICES AGREEMENT Washington State Science & Engineering Fair(WSSEF) The City of Bremerton ("City") and Washington State Science & Engineering Fair ("Organization"), referred to collectively as the "Parties," enter into the following Agreement for Tourism Promotion services: L Scope: The Organization shall provide tourism promotion services for the City. Tourism promotion shall mean activities and expenditures designed to increase tourism to the City. Tourism promotion activities may include, but are not limited to, advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists to the City. The Organization shall provide to the City a work plan attached hereto as Exhibit A setting forth its goals and objectives for successful tourism promotion. The event(s)promoted by Organization must occur within the agreement Term, unless otherwise agreed to in writing by the City. II. Term: This agreement shall commence on January 1, 2020 and shall continue in full force and effect until December 31, 2020 unless terminated earlier pursuant to Section IX of this Agreement. III. Compensation: In consideration of the services provided pursuant to this Agreement City shall pay the Organization an amount not to exceed Forty-Three Thousand and Three-hundred and Forty-Three Dollars ($43,343.00) for Tourism Promotion services. However, funding for this Agreement is subject to the actual Hotel/Motel Tax funds received by the City. If Hotel/Motel Tax receipts are lower than budgeted funding may be decreased. Payment will be released when the following has been fulfilled: a. The Organization shall submit monthly billing invoices, by the 15th of the month, detailing how activities and services performed by the Organization during the preceding month have specifically promoted tourism in the City of Bremerton including measurable results. b. The Organization will provide proof of insurance, agree to the use of Automated Clearing House (ACH) Direct Deposit, a signed W,-9, d and current�4DCity Business 3, license. , c:2ALQ,L i 5 r a dppI�c J `t . W Sc F Upon receipt of a conforming billing invoice,the City shall promptly process payment. If a billing invoice does not conform to this Agreement, the City may withhold payment until the invoice is brought into compliance. Sample of a conforming invoices and support is provided in Exhibit B. a. Such withholding does not relieve the Organization of its obligations under this Agreement. Failure by the Organization to submit all conforming billing invoices by January 10th,4020 after the expiration of this Agreement may result in the forfeiture of remail ki. •'lied compensation. The Organization shall not perform work beyonI e Scope of Work,nor shall be compensated for such work, unless the Scope of Work or amount of compensation is modified pursuant to this Agreement. Bremerton/WSSEF Page 1 of 4 IV. Relationship of Parties: The Organization represents that it is skilled in the matters addressed in the Scope of Work and is performing independent functions and responsibilities within its field of expertise. The Organization and its personnel are independent contractors and not employees of the City. The Organization and its personnel have no authority to bind the City or to control the City's employees and other contractors. None of the benefits provided by the City to its employees, including, but not limited to, compensation, insurance, and unemployment insurance are available from the City to the employees, agents, representatives,or sub-consultants of the Organization. Organization will be solely and entirely responsible for its acts and for the acts of the Organization's agents, employees, representatives and sub-consultants during the performance of this Agreement. The City may, during the term of this Agreement, engage other independent contractors to perform the same or similar work. As an independent contractor, the Organization is responsible for its own management. The City's administration and enforcement of this Agreement shall not be deemed an exercise of managerial control over Organization or its personnel. As an independent contractor, Organization is responsible for payment of all taxes and licensing fees necessary to perform its obligations under this Agreement. These taxes and fees include but are not limited to State industrial insurance,Business&Occupation,State professional licensing, and City business licensing. If any taxes or fees due the City have been declared delinquent,the City may withhold the delinquent amount,plus any additional charges arising from the delinquency, from any payments due Organization. V. Indemnification: Organization shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the performance of this Agreement, except for that portion of the injuries and damages caused by the City's sole negligence. The City's review or acceptance of any of the work when completed shall not be grounds to avoid any of these covenants of indemnification. The provisions of this section shall survive the expiration or termination of this Agreement. VI. Insurance: Prior to and during the performance of the work covered by this Agreement, Organization shall provide the Risk Manager for the City with evidence that it has obtained and maintains in full force and effect during the term of this Agreement comprehensive general liability insurance coverage of at least $500,000.00 per occurrence. In the event Organization organizes, promotes or sponsors an event involving the sale or consumption of food or alcoholic beverages, Organization shall also provide evidence that it has obtained products liability and liquor liability insurance of at least $500,000.00 per occurrence, for each event. The City shall be named as additional insured and it shall be an affirmative obligation upon Organization to advise the City's Risk Manager by fax at (360) 473-5161, or by certified mail, return receipt requested to City of Bremerton, Attn: Risk Management, 345 6th Street, Suite 100, Bremerton, WA 98337 within two Bremerton/WS S EF Page 2 of 4 1 H. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be deemed waiver of any other right or power. I. Non-Waiver of Breach: The failure of the City to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein conferred in one or more instances shall not be construed to be a waiver or relinquishment of said covenants, agreements or options, and the same shall be and remain in full force and effect. J. Compliance with Laws: Organization shall comply with all applicable Federal, State, and local laws in performing its obligations under this Agreement. K. Choice of Law and Venue: This Agreement shall be interpreted according to the laws of the State of Washington. Any judicial action to resolve disputes arising out of this Agreement shall be brought in Kitsap County Superior Court. L. Attorneys' Fees: In the event of litigation to enforce any of the terms or provisions herein, each party shall pay all its own costs and attorney's fees. M. Assignment: Any assignment of this agreement by the Organization without the written consent of the City shall be void. VIII. Nondiscrimination: Organization shall not discriminate in employment or services to the public on the basis of race, color, national origin, sex, religion, age, marital status, sexual orientation or disability, except for employment actions based on bona fide occupational qualification. IX. Termination: This Agreement may be terminated by either party for convenience upon thirty (30) days written notice to the other party, or for cause if either party fails substantially to perform through no fault of the other and does not commence correction within five (5) days of written notice and diligently completes the correction thereafter. Upon such termination, City will be entitled to reports showing the status of all services Organization is providing to the City as of the effective date of termination. X. Termination of Other Contracts. This Agreement shall supersede all prior Agreements between the parties relating to the use of Hotel/Motel Tax. CI1Y OF BREMERTON SSEF 1 \'Q ' By: reg WheelerBy: Caroline S ein its: Mayor its: WS SEF Treasurer Date: t 12. ' 249 z.c7 Date: \W ..'. I V\CA Approved as to form: 'ttest: ./w‘714.y,(P/ A A IA 1(/3!i1,)1 i A Bremerton City Attorney City C 4 k Bremerton/WS SEF Page 4 of 4 days of the cancellation, suspension or substantive change of any insurance policy set out herein, and failure to do so shall be construed to be a breach of this Agreement. The Organization's insurance shall be primary and non-contributory insurance as respects the City and shall contain a waiver of subrogation against the City for claims arising out of any operations, liabilities and obligations to which coverage applies. VII. General Conditions: A. Reports and Information: When requested by the City, Organization shall furnish periodic reports and documents on matters covered by this Agreement. The reports and documents shall be furnished in the time and form requested per Exhibit B. Organization shall maintain accounting records in accordance with Generally Accepted Accounting Principles (GAAP) to substantiate all billed amounts. B. Work Performed at Organization's Risk: Organization shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and sub-consultants in the performance of the work hereunder and shall utilize all protection necessary for that purpose. All work shall be done at Organization's own risk, and Organization shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. C. Place of Work: The Organization shall perform the work authorized under this Agreement at its offices in Bremerton,Washington. Any necessary meetings with the City staff shall take place at the City's offices, or at locations mutually agreed upon by the parties. D. Entire Agreement: This Agreement and its Exhibits constitutes the entire agreement between the Parties, and the Parties acknowledge that there are no other agreements, written or oral, that have not been set forth in the text of this Agreement. E. Severability: Should any part of this Agreement be found void, the balance of the Agreement shall remain in full force and effect. F. Modification: This Agreement may only be modified by written instrument signed by both Parties. G. Written Notices: All communications regarding this Agreement shall be sent to the parties at the addresses listed below by registered or 1st class mail, or by personal service, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. City Address Organization Address Contracts Administrator Caroline M Stein 345 6th Street, Suite 100 PO Box 2412 Bremerton, WA 98337 Silverdale, WA 98383 Bremerton/WS SEF Page 3 of 4 EXHIBIT A Scope of Services Operations and Marketing of the Washington State Science and Engineering Fair: Materials include City of Bremerton logo and name as a Major Sponsor Marketing and advertising a free science film festival throughout the State Direct marketing to 6,000+teachers across Washington Direct marketing to 1,140,592 students across Washington Direct marketing to 2,393 public schools with 18,218 students home schooled Supporting the current five Regional Fairs funneling students to Bremerton Developing new Regional Fairs to further grow tourism (WSSEF participants) Maintaining a website linked to the City of Bremerton website Including Bremerton on WSSEF Facebook and other social media Promoting Bremerton to national professional groups and educational societies The WSSEF in Bremerton is featured in multiple magazine and journal articles Promotional video's on Facebook and Tweeted have gone global to 80+countries WSSEF generates multi-media press releases throughout the year to 269 Washington newspapers, magazines, radio and TV stations Our volunteers network across Washington State attending conventions,making presentations, hosting how-to seminars and a considerable number of other outreach venues—every effort includes Bremerton Page 111 Bremerton/WSSEF EXHIBIT B Payment Terms Payment will be released when the following has been fulfilled: 1) Direct Deposit (ACH Agreement) f , current W-9, an City Rtikiness,License have been received. t s afc`\-v 5E. 2) Monthly Fund Reim ursement Request form with support has been received,by the 15t of the month following services performed. a) Follow the services outlined in your scope of work, include the funding reimbursement form(Form B.3.2019)incorporated into this contract via Exhibit B. 3) Please note that payment can be held up for the following: a) If a prior year award reporting is not submitted by March 1,2020 via the attached reporting form. b) If required support documents are not received including: Automated Clearing House (ACH) Direct Deposit form, W-9, Copies of Receipts and Invoices for Reimbursement, and City Business license. Page 1 of 6 Bremerton/WS SEF EXHIBIT B Exhibit B B FINANCE Accounts ParMrr Jou Brooklra .+orm.bmOm.Odl n.rlem wa 7r'360-4732313 ha 341:-473-mc 343 6t-St Sate 60C Emm t WA 99337 AUTHORIZATION AGREEMENT FOR ACH I hereby authorize the City of Bremerton to remit my fee via direct deposit to my checking or savings account in the financial institution named below_ This authorization shall continue in effect until a written notice of cancellation is received by Financial Services I understand that it is my responsibility to notify the City of Bremerton if I change banks or change account numbers. Business Name Bank Name Account Number Bank Routing Number ❑Checking ❑Savings Signature Date E-mail Address for Notification City of Bremerton Vendor Number Please return the completed form to: City of Bremerton Accounts Payable 345 8"Street Suite 13O Bremerton.WA p8337-1873 Page 2 of 6 Bremerton/WS SEF EXHIBIT B Form W-9 Request for Taxpayer Give Form to the rArar hovrrtar 201;1 identification Number and Certification requester.Do not Coponn rat.d t a-rms,g send to the IRS. Marna Rwrruc sreoc ►Go to wwwd&gov)FarrnW9 tar Instructions and the latest Information. t Marna 8n snwr on ywT mono iax*Munn.rano 5 req ssc an Ins Ina Cc rat lava 7n s tv batt 2 Busra55 ranacWaanrdac witty roma,r Moroni tater ahoy; 3 " k appropriaa box b Wool int cbssrkabon Sr tin parson wiroaa mama)5 arrow on Ira 1.Crock only ono or t+a 4 Extenplors rrcoat appy arty as rc lovers swan ococa Domer tenths not Materna:sa° E rant-113M co pogo St ❑ Iradvsn�l'so a prcpr�IX or ❑C C-37.:taorr 0 s Corpara.'lon 0 patrerhlo El 7ruaeothaa n sugar mrxr_r. Enanv payoa Dadatill r.t ❑ t.nnad Ieoitrr pompon,.Ertr fa tax_azrraa IC-C capo:m.S-S cdgaanon P-Par'Cwralpy► 2 Nola.Clark bra apprzonata;ao.In Ino°'v abovo roe bra no:boshta nn te loo 544a-mamba Gifu. Do not Mari. Esta np:an even FATCA rapoi'thg M LLC If uro LLC t classrad az n 541 rarrtdr LLC tat a derSgsrd°d horn tea arta union Ito acne Sr mo LLC t poaa R�yw Z F 'rater LLC Gat Is Is not Quago ram motor raGn tour Ica U.S.Worn orn tax o rpoms.0lharvnsa a vrglamambr LLC tun O. u t tllsagarnae torr tea carr,strsJk7 theca tae opproprlta Des lx the tar classlkaler 31 la carve 0 Mar t5oa teanc53rssi► Apr.,r rhsromnor:anal ann..L. �} 5 40]1365 r b r straat tad epi x suit as.,Sao ravco:r es. RGgisetar 5 nary and snlnrsas 650113tn4 s A 6 Cry,rata arc Zip Dodo 7 LD1 sever,nrmbrrs.,para taptlrn5 Part I Taxpayer Identification Number(TiN) Enter your TiN In the appropriate toe.The'IN planted crust natal tie ranee given or are Ito avoy. Lead s a°ctatly nmb°r tecktg wrtrholdrg.Fax Irdlvt]uals,tris Is generally your soda sectrity rumber(SSKI.However,lar a resident atm.sole proprietor.or disregan.eo erttij.see the Irstrjctens for Part i.later.For atter - - cronies,Ills your employer IdentIcatlat nLrlber;EINJ.11 you do rot nave a number,see 140w to get a Tal later. or Note:tf the exomt is in more Char one rarne,see are instruotlanE for lire 1.Also see Mar.Meme and I Entplator Klontokaficf,numb°, dhUrnher To Give the Requester lar glydethes on wa x a'lumber to erter. lati Certification unser cera'les at per'uy,I cerU y that 1.The number snowr or this torn Is my correct taxpayer ldertmoatrn rtrrm+eer tier I am waltre toe a rurroer to be Issue]to me;:and 2.1 am not su b)ecl to backup WtttIoldhg because:f ej I an,exempt Rai',s tet,wtiholdlrg,or;b)I have not been netted by the Internal Revalue Service(IRS"trat am sUolect to Ca to wtre`Ia dlrx3 as a result of a toupee to report ad Interest or d51denos.a(c)tie IRS rias named rme,rat an no lager subject 10 backup wtmhotdlni:and 3.1 am a U.S.ttttzera otter u.S.person,defined below);and 4.The FATCA codes'S)entered or this,arm yr any)ndcatng that i am exempt Morn F.ATCA reportrg Is covet. CerlMOedOn Instructions.YO3 nus cess out tern 2 above r have beer rtcIled by me IRS mat you are curremity'stljeot io backup wtnhosdrrg because you hevefaleo to repot all;merest and cvtierds or your tax reran.For roe+estate transactions,hem 2 Does no:apply.For margage interest pat. aoattslttor or a ardcr:Tient of seared property.cancehalor of deb:.contrbttto-etc a5 Maxi:tel rellrernlent arrangerre t ORAI.and genera#ty,payments acre-Man Interest aro a rdernt's.you are not regure]to syn tie cerla 7Go'I.tin you mist prarble your correct Tlls.See ins Ircbt.00]ns 10e Part II.late'. • Sign Signature at Fiore U.S.parson Data. General Instructions •Famm 1099-DIV tdWi]ends,IroLJOng those from stooks or mutual finds} Sectbn reterenes are to the Interrai Pe.'erue Cade tress Marone •Form 1089-MISC{venous types_cat income,prizes.swards.Of goss ,rote]. ds) Future developments.For the latest nronnabor about dere opmarcs •Form 1099-6(stabs or mutual Nn0 saes arta cert6gn other reale]to Form W-9 arli is Ir'Etructcns.such as Iechslation enacted tram IaatlalE oy bracers) afar Ytey were pibrsrted,go 10 svWw.yS gO WFamra W5. •Form 1081-5{proceeds iron tea estate transactions) Purpose of Form •Fon 1089-K Imerchart cad and tilt party rework transactions) Ar:M A=Jn or entity pori W-9 requester)into is requred tone an •Form lege Clare mortgage Int re51.1 D*3B-F i;stu]e±it ban lneress), information renin carr the IRS must otfalr your correct taxpayer 1089-7 Venom identlrcatlor rerber FIN)When may be your sate seculry rune. •Form 1089-C icanOeled debt) ;,ASN),ireiMlSJal taxpayer Identtncatlon number;I'IN).adoption •Foran i099-AIacqulsltlm Cr ebanenmert cn reverse property) taxpmyer benbncator number(AIN),a empby's'Identification runber Use Form W-9 only ii you are a J.S person;tradudng a resider. tiE!4 to report on an Irrormator rerun Me amount pail to you,or otter aye,to provide your aanect-ird. amount reportable m an Irron tabor renrn.Examples of Information returns Maude.alb are not limited so.the rGiowr6. If you D2 not return Fano W-le to tie requester alit a 7?N,,you lneOr' .Form 1 Q91-INT(Interest earned or fid; be subject to backup wr mrlsumg.See Wig Is beau*.vitt-Waling. tater Cal.M.102315 Form W-9 IRw.11-X'1-1 Page 3 of 6 Bremerton/WS SEF EXHIBIT B 13, CITY OF BREMERTON LODGING TAX FUND REIMBURSEMENT REQUEST FORM Date CITY pc BREMERTON Contract No. Total Award Amount Organization Name Mailing address Contact Name: Phone: email: Date of Service Event/Program Title Please list your expenses below,attach copies of matching receipts. If more space is needed please use page 2 of this form. Total Request:1$0.00 Tourism Funding Recipient Name(printed): Tourism Funding Recipient Signature: Date: *I certify under penalty of perjury,the information contained in this request for reimbursement is true and correct:I am authorized to certify and submit this request;and I am requesting reimbursement of money I actually spend for the project or event as described in the application and contract with the City of Bremerton. Please return form along with copies of supporting invoices and receipts to: City of Bremerton Contracts Administrator 346 6th Street,Ste 100 Bremerton,WA 98337-1873 Form B.3 2019 Page 1 CITY OF BREMERTON LODING TAX FUND REIMBURSEMENT REQUEST FORM Date city- of BREMERTON Contract No. Organization Name Please list your expenses below, attach copies of matching receipts. Form B.3 2019 Page 2 EXHIBIT B CITY OF BREMERTON LODGING TAX WORKSHEET The City of Bremerton is required by RCW 67.28.1816 to report the use of lodging tax funds each year. Your organization received lodging tax funds for 2019. Please complete this form and return to the City no later than March 1, 2020. If you have any questions or concerns please contact Melinda Monroe, Contracts Administrator at(360)473-5306 or by email at Melinda.monroe@ci.bremerton.wa.us. Organization: Date: Completed By: Email: Telephone: ACTIVITY Activity Name Type Date ❑ Event/Festival Start ❑ Facility Total Cost of Activity ❑ Marketing End ATTENDEE ESTIMATES Projected Actual Methodology Notes/Explanation Overall Attendance Select Drop-Down Ite Attendees who traveled 50 miles or more to attend: Total Select Drop-Down Ite Of Total, attendees who traveled from another state Select Drop down Iter or country Attendees who stayed overnight: Paid accommodations Select Drop-Down Ite Unpaid accommodations Select Drop-Down Ite Paid Lodging nights Select Drop-Down ItE PLEASE RETURN COMPLETED WORKSHEET BY MARCH 1, 2020 Please return to Melinda Monroe at melinda.monroe@ci.bremerton.wa.us or fax(360)473-5306. Melinda Monroe From: Stephanie Olson Sent: Tuesday, January 21, 2020 4:26 PM To: Melinda Monroe Cc: Melisa Folmer Subject: RE:WSSEF Certificate of Insurance Looks good—approved. O Stephanie Olson Legal Assistant City Attorney's Office (360)473-2345 stephanie.olson@ci.bremerton.wa.us From: Melisa Folmer Sent:Tuesday,January 21, 2020 3:03 PM To:Stephanie Olson<Stephanie.Olson@ci.bremerton.wa.us> Subject: FW:WSSEF Certificate of Insurance From: Melinda Monroe Sent:Tuesday,January 21, 2020 3:01 PM To: Melisa Folmer<Melisa.Folmer@ci.bremerton.wa.us> Subject:WSSEF Certificate of Insurance Melisa, I have received an updated COI from WSSEF for your review. - Melinda 1 BremSD25Revised3 ch S ools Insurance Association of Washington CERTIFICATE OF COVERAGE Issue Date:08/29/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE MEMORANDUM OF COVERAGE(MOC)BELOW.THIS CERTIFICATE OF COVERAGE DOES NOT CONST ROTE A CONTRACT BET WEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATI VE OR PRODUCER,AND THE CERT IFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL COVERED PARTY,the MOC must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the MOC,certain coverage may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER COMPANIES AFFORDING COVERAGE Clear Risk Solutions GENERAL LIABILITY 451 Diamond Drive SIAW/Munich Re et aI. Ephrata,WA 98823 Phone 509-754-2027 Fax 509-754-3406 AUTOMOBILE LIABILITY SIAW/Munich Re et al. COVERED MEMBER PROPERTY Bremerton School District#100-C SIAW/Munich Re,et al. 134 Marion Ave N. Bremerton,WA 98312 CRIME/PUBLIC EMPLOYEE DISHONESTY SIAW/Munich Re COVERAGES THIS IS TO CERTIFY THAT THE COVERAGES DST ED BELOW HAVE BEEN ISSUED TO THE COVERED MEMBER NAMED ABOVE FOR THE COVERAGE PERIOD INDICAT ED,NOT WITHSTANDING ANY REQUIREMENT,T ERM OR CONDITION OF CONTRACT OR OTHER DOCUMENT.WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN.THE COVERAGE AFFORDED BY THE MOC DESCRIBED HEREIN IS SUBJECT TO ALL THE T ERMS,EXCLUSIONS AND CONDITIONS OF SUCH MOC.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPE OF COVERAGE MOC NUMBER.. MOC EFF- MOC EXP DESCRIPTION LIMITS DATE DATE GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY SIAW192034012 09/01/2019 09/01/2020 GENERAL AGGREGATE $36,000,000 OCCURRENCE FORM PRODUCT-COMP/OP AGG $36,000,000 PERSONAL&ADV.INJURY 30,000,000 EACH OCCURRENCE 30,000,000 (LIABILITY IS SUBJECT TO A S100,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL PROGRAM AGGREGATE $100,000,000 AUTOMOBILE LIABILITY ANY AUTO SIAW192034012 09/01/2019 09/01/2020 COMBINED SINGLE LIMIT $30,000,000 (LIABILITY IS SUBJECT TO A S100,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL PROGRAM AGGREGATE NONE PROPERTY SIAW192034012 09/01/2019 09/01/2020 ALL RISK PER OCC EXCL EQ&FL $150,000,000 EARTHQUAKE PER OCC $35,000,000 FLOOD PER OCC(Except EZ A&v.wtvrh is SIMM) $25,000,000 (PROPERTY IS SUBJECT TO AS2so,o0o SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL PROGRAM AGGREGATE NONE CRIME/PUBLIC EMPLOYEE DISHONESTY (CRIME SUBJECT TO A 5250,000 PROGRAM SIR) SIAW192034012 09/01/2019 09/01/2020 PER LOSS $1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS Regarding the Washington State Science&Engineering Fair.The City of Bremerton and Kitsap County are named as Additional Covered Party regarding this event only and are subject to coverage terms,conditions,and exclusions.Additional Covered Party endorsement is attached.The MOC is primary and non-contributory. CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED COVERAGE BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE PROVISIONS OF THE MOC. CERTIFICATE HOLDER AUTHORIZED REPRESENTATIVE Caroline Stein WA State Science and Engineering Fair PO Box 2412 e)^ 61- Silverdale, WA 98383 v� 3557107 ADDITIONAL COVERED PARTY ENDORSEMENT THIS ENDORSEMENT MODIFIES COVERAGE PROVIDED UNDER THE FOLLOWING: GENERAL LIABILITY COVERAGE PART How coverage is changed: It is agreed that the interest of any Additional Covered Party is recognized as their interests may appear, providing the certificate of coverage that this is attached to has been issued and is on file with the Company. The Limits of Coverage applicable to the Additional Covered Party are those specified in either the: 1. Written contract or written agreement;or 2. Declarations for this MOC.whichever is less. T hese Limits of Coverage are inclusive and not in addition to the Limits of Coverage shown in the Declarations. All other terms and conditions remain unchanged. Additional Covered Party: Caroline Stein WA State Science and Engineering Fair PO Box 2412 Silverdale, WA 98383 Regarding the Washington State Science&Engineering Fair.The City of Bremerton and Kitsap County are named as Additional Covered Party regarding this event only and are subject to coverage terms,conditions,and exclusions.Additional Covered Party endorsement is attached.The MOC is primary and non-contributory. 3557108 Issue Date: 8128/2020 Cert#: 0000000296 SCHOOLS INSURANCE ASSOCIATION OF WASHGINTON CERTIFICATE OF COVERAGE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE MEMORANDUM OF COVERAGE (MOC) BELOW. THIS CERTIFICATE OF COVERAGE NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: IF THE CERTIFICATE HOLDER IS AN ADDITIONAL COVERED PARTY, THE MOC MUST BE ENDORSED. IF SUBROGATION IS WAIVED, SUBJECT TO THE TERMS AND CONDITIONS OF THE MOC, CERTAIN COVERAGE MAY REQUIRE AN ENDORSEMENT. A STATEMENT ON THIS CERTIFICATE DOES NOT CONFER RIGHTS TO THE CERTIFICATE HOLDER IN LIEU OF SUCH ENDORSEMENT(S). PRODUCER Clear Risk Solutions 451 Diamond Drive Ephrata, WA 98823 3hone:(509)754-2027 COVERED MEMBER Fax: (509) 754-3406 Bremerton School District #100-C 134 Marion Ave N. Bremerton, WA 98312 COVERAGES COMPANIES AFFORDING COVERAGE GENERAL LIABILITY SIAW / Munich Re et al. AUTOMOBILE LIABILITY SIAW / Munich Re et al. PROPERTY SIAW / Munich Re et al RECE�VED SEP 15 2020 CRIME / PUBLIC EMPLOYEE DISHONESTI^?�S Of BrefjJert SIAW / Munich Re %,7a9en7 e t THIS IS TO CERTIFY THAT THE COVERAGES LISTED BELOW HAVE BEEN ISSUED TO THE COVERED MEMBER NAMED ABOVE FOR THE COVERAGE PERIOD INDICATED, I TERM OR CONDITION OF CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE COVERAGE AFFORDED BY THE MOC DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH MOC. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPE OF COVERAGE MOC NUMBER MOC EFF MOC EXP DESCRIPTION LIMITS DATE DATE GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY SIAW202134012 9/01/2020 9/01/2021 GENERAL AGGREGATE $361000,000 OCCURRENCE FORM PRODUCT -CO MP/OP AGG $36,000,000 PERSONAL & ADV. INJURY $30,000,000 EACH OCCURRENCE $30,000,000 (LIABILITY IS SUBJECT TO A $2500000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL PROGRAM AGGREGATE $1001000,000 AUTOMOBILE LIABILITY ANY AUTO SIAW202134012 9/01/2020 9/01/2021 COMBINED SINGLE LIMIT $30,000,000 (LIABILITY IS SUBJECT TO A $250,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL PROGRAM AGGREGATE NONE PROPERTY SIAW202134012 9/01/2020 9/01/2021 ALL RISK PER OCC EXCL EQ & FL $150,000,000 EARTHQUAKE PER OCC $35,000,000 FLOOD PER OCC (exceptFZA&V, which is $25,000,000 sitew) (PROPERTY IS SUBJECT TO A $250,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL PROGRAM AGGREGATE NONE CRIME/PUBLIC EMPLOYEE DISHONESTY SIAW202134012 9/01/2020 9/01/2021 PER LOSS $1,000,000 (CRIME IS SUBJECT TO A $250,000 PROGRAM SIR) DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / SPECIAL ITEMS Regarding participation in WA State Science & Engineering Fair. City of Bremerton is named as Additional Insured regarding this participation only and is subject to coverage terms, conditions and exclusions. Additional Insured endorsement is attached. MOC is Primary and non-contributory. Waiver of Subrogation is attached. CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED COVERAGE BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE MOC PROVISIONS. CERTIFICATE HOLDER AUTHORIZED REPRESENTATIVE City of Bremerton 345 6th Street, Suite 100 Bremerton, WA 98337 Page 1 ADDITIONAL COVERED PARTY ENDORSEMENT THIS ENDORSEMENT MODIFIES COVERAGE PROVIDED UNDER THE FOLLOWING: GENERAL LIABILITY COVERAGE PART How coverage is changed: It is agreed that the interest of any Additional Covered Party is recognized as their interests may appear, providing the certificate of coverage that this is attached to has been issued and is on file with the Company. The Limits of Coverage applicable to the Additional Covered Party are those specified in either the: 1. Written contract or written agreement; or 2. Declarations for this MOC, whichever is less. These Limits of Coverage are inclusive and not in addition to the Limits of Coverage shown in the Declarations. All other terms and conditions remain unchanged. Additional Covered Party: City of Bremerton 345 6th Street, Suite 100 Bremerton, WA 98337 Regarding participation in WA State Science &Engineering Fair. City of Bremerton is named as Additional Insured regarding this participation only and is subject to coverage terms, conditions and exclusions. Additional Insured endorsement is attached. MOC is Primary and non-contributory. Waiver of Subrogation is attached. Page 3