HomeMy WebLinkAbout1 - Original Submission_ 422-103 Local Agency Professional Services Cost Plus Fixed Fee Agreement 04Local Agency Professional Services
Cost Plus Fixed Fee Consultant Agreement
Agreement Number: 'RHV WKLV 5HTXLUH '(6 ¿OLQJ"Yes No
Firm/Organization Legal Name (do not use dba’s):
Address Federal Aid Number
UBI Number Federal TIN or SSN Number
Execution Date Completion Date
1099 Form Required
Yes No
Federal Participation
Yes No
Project Title
Description of Work
Yes % No DBE Participation
Yes % No MBE Participation
Yes % No WBE Participation
Yes % No SBE Participation
Total Amount Authorized:
Management Reserve Fund:
Maximum Amount Payable:
Index of Exhibits
Exhibit A Scope of Work
Exhibit B DBE Participation6%(3ODQ
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Exhibit D 3ULPH&RQVXOWDQW&RVW&RPSXWDWLRQV
Exhibit E 6XEFRQVXOWDQW&RVW&RPSXWDWLRQV
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Exhibit J &RQVXOWDQW&ODLP3URFHGXUHV Agreement Number:
Page 1 of 14 Local Agency Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised
Parametrix, Inc.
1019 39th Ave SE Suite 100, Puyallup, WA 98374 STPUL-6566(014)
600 135 349 91-0914810
12/31/2025
6th Street Pavement Preservation Phase III - Naval Avenue to Warren Avenue
Provide preliminary engineering, plans, specifications, and opinion of cost for construction bid documents;
right-of-way acquisition services; and assistance during bidding and construction for pavement preservation
from Naval Avenue to Warren Avenue; replacement of the traffic signal at the 6th Street and Veneta Avenue
intersection; upgrade of water main between Veneta Avenue and Warren Avenue; and replacement of portions
of existing stormwater infrastructure.
16 388,237
38,000.00
426,237
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
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I. General Description of Work
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Agreement Number:
Page 2 of 14 Local Agency Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised
City of Bremerton
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
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Page 3 of 14 Local Agency Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised
Christopher Dimmitt, P.E.Austin R. Fisher, P.E.
Public Works & Utilities Engineering Div Parametrix Inc
345 Sixth Street, Suite 500 1019 39th Ave SE Suite 100
Bremerton WA 98337 Puyallup WA 98360
christopher.dimmitt@ci.bremerton.wa.us afisher@parametrix.com
360-473-2307 253-604-6747
N/A 855-542-6353
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
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Page 4 of 14 Local Agency Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
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Agreement Number:
Page 6 of 14 Local Agency Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised
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Agreement Number:
Page 7 of 14 Local Agency Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised
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Agreement Number:
Page 8 of 14 Local Agency Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
XII. Legal Relations
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Agreement Number:
Page 9 of 14 Local Agency Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
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Agreement Number:
Page 10 of 14 Local Agency Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised
Christopher Dimmitt, P.E.
Pubic Works & Utilities Engineering Div
345 Sixth Street, Suite 500
Bremerton WA 98337
christopher.dimmitt@ci.bremerton.wa.us
360-473-2307
N/A
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
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Page 11 of 14 Local Agency Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
XVII. Complete Agreement
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Agreement Number:
Page 13 of 14 Local Agency Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
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Agreement Number:
Page 14 of 14 Local Agency Professional Services Cost Plus Fixed Fee Consultant Agreement
Revised
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
4/21/2022
Exhibit A
Scope of Work
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Agreement Number:
Exhibit A /RFDO$JHQF\3URIHVVLRQDO6HUYLFHV&RVW3OXV)L[HG)HH&RQVXOWDQW$JUHHPHQW5HYLVHGPage 1 of 1
See attached Scope of Work. Exhibits A-1 through A-3
STPUL-6566(014) / 315043
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
City of Bremerton 214-1896-8CB
6th Street Pavement Preservation Phase III – Naval to Warren 1 February 24, 2022
Scope of Services City Project No. 315043
EXHIBIT A-1 SCOPE OF WORK
City of Bremerton
Project No. 315043 6th Street Pavement Preservation Phase III – Naval Avenue to
Warren Avenue
PROJECT OVERVIEW
The City of Bremerton (CITY) received a grant from the Federal Highway Administration’s (FHWA) Surface
Transportation Program (STP) to finance the design, environmental documentation, and construction
phases of the 6th Street Pavement Preservation Phase III – Naval Avenue to Warren Avenue project
(Project). CITY local funds will be used for the Project’s right-of-way (ROW) acquisition phase, stormwater
improvements, and water utility upgrades. The Project consists of a mill and fill overlay of approximately
3,300 feet of 6th Street between Naval Avenue and Warren Avenue, including a new traffic signal and
curb ramps at the intersection of 6th Street and Veneta Avenue. The Project will design channelization,
signing, sidewalk replacements, and curb ramp upgrades associated with the roadway overlay. The Project
will also design upgrades to the CITY’s water main, coordinate with third parties to relocate conflicting
franchise utilities, and acquire ROW and/or easements required to construct the project.
The CITY is in the process of evaluating rechannelization of 6th Street to a three-lane section with bike
lanes (road diet). Design of this project will be forward-compatible with this potential future road diet.
The project is federally funded and has a Design Disadvantaged Business Enterprise goal of 16 percent.
The scope of the Project improvements includes:
•Mill and fill overlay of 6th Street and associated required curb ramp upgrades and restoration of
existing channelization. Pavement joint repairs and curb repairs, and select locations of curb and
gutter repair.
•Reconstruction of the existing traffic signal at the intersection of 6th Street and Veneta Avenue,
including associated curb ramp upgrades and curb bulb-outs on Veneta Avenue.
•Upgrades to the CITY’s existing water distribution system, including:
o Replacement of existing 8-inch water main from the east side of Warren Avenue through the
intersection at Veneta Avenue and replacement of all service lines.
o Abandonment of existing 3-inch/4-inch water main along the south side of 6th Street between
Veneta Avenue and Naval Avenue and replacement of south side services to connect to the
existing 12-inch water main on the north side of 6th Street.
•Replacement of portions of the stormwater infrastructure and addition of new inlets and catch
basins as needed.
Warren Avenue is a Washington State Department of Transportation (WSDOT) State Route (SR 303). Work
within the Warren Avenue intersection, specifically the upgrade of the CITY’s water main through the
intersection, will require WSDOT Olympic Region input to pavement patching and overlay section through
the Warren Avenue intersection. Because of the Project’s FHWA funding, all other design, environmental,
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
City of Bremerton 214-1896-8CB
6th Street Pavement Preservation Phase III – Naval to Warren 2 February 24, 2022
Scope of Services City Project No. 315043
and ROW acquisitions will require WSDOT Local Programs (LOCAL PROGRAMS) oversight and approvals.
The CITY will lead coordination with WSDOT, with input and support provided by Parametrix
(CONSULTANT).
SCOPE OF SERVICES
The CITY has selected the CONSULTANT to design, assist in environmental documentation, and obtaining
ROW for the Project, and to assist the CITY during bidding and construction. This document describes the
scope of services to be provided by the CONSULTANT for the Project under the following Tasks and Work
Elements:
TASK 1 – DESIGN
• Work Element 1 – Project Management
• Work Element 2 – Preliminary Design (30%)
• Work Element 3 – Utility Coordination
• Work Element 4 – Environmental
• Work Element 5 – Geotechnical Engineering
• Work Element 6 – ROW Plans and Legal Descriptions
• Work Element 7 – Plans, Specifications, and Estimates (PS&E)
TASK 2 – RIGHT-OF-WAY
• Work Element 8 – ROW Acquisition
TASK 3 – ASSISTANCE DURING BIDDING AND CONSTRUCTION
• Work Element 9 – Assistance During Bidding
• Work Element 10 – Assistance During Construction
TASK 4 – MANAGEMENT RESERVE
• Work Element 11 – Management Reserve
Detailed scope-of-service information, including a description of services, assumptions, and deliverables
for each work element and first-tier sub-task, is provided below.
Optional services beyond those stated in this scope of services may include:
• Additional ROW services as noted in 8.1.6.
• Other services to support the Project if requested by the CITY.
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
City of Bremerton 214-1896-8CB
6th Street Pavement Preservation Phase III – Naval to Warren 3 February 24, 2022
Scope of Services City Project No. 315043
Budget for these optional services is not included in the Agreement at this time, but may be added, if
necessary, through the management reserves or by a supplement to the Agreement.
General Project Assumptions:
• The physical improvements anticipated for the Project:
o Mill and fill overlay of 6th Street and associated required curb ramp upgrades and restoration
of existing channelization.
o Reconstruction of the existing traffic signal at the intersection of 6th Street and Veneta
Avenue, including associated curb ramp upgrades and curb bulb-outs on Veneta Avenue. The
signal will be designed to be forward-compatible with the CITY’s potential future restriping of
6th Street to a three-lane section with bike lanes.
o Replacement of existing 8-inch water main from the east side of Warren Avenue through the
intersection at Veneta Avenue and replacement of all service lines.
o Abandonment of existing 3-inch/4-inch water main along the south side of 6th Street between
Veneta Avenue and Naval Avenue and replacement of south side services to connect to the
existing 12-inch water main on the north side of 6th Street.
o Stormwater upgrades will include replacement of portions of the stormwater infrastructure
and addition of new inlets and catch basins as needed. The project will be exempt from all
minimum requirements per the Washington State Department of Ecology’s (Ecology) 2019
Stormwater Management Manual for Western Washington definition of pavement
maintenance practices and therefore no best management practice (BMP) design is included
within this scope of work.
o Relocation of franchise utilities (power and communications) by others.
o Potential revisions to sidewalks to maintain minimum pedestrian access route (PAR) around
obstructions, including utility poles within the project limits.
• The Plans, Specifications, and Estimate (PS&E) will require review and approval from the WSDOT
Highways and LOCAL PROGRAMS prior to soliciting bids. The CITY will be responsible for leading
coordination with LOCAL PROGRAMS.
• The CITY will be responsible for advertisement and distribution of final documents for bidding.
• The schedule for this Project includes agency review durations based on past project experience.
However, neither the CITY nor the CONSULTANT can control these review durations.
• A 30-month total Project schedule is assumed – 20 months for Tasks 1 and 2 and 10 months for
Task 3. See Exhibit A-2 for additional Project schedule assumptions.
DESIGN STANDARDS AND REFERENCES
The following design standards and references are to be followed during the development of the Project:
• 2024 WSDOT Standard Specifications and General Special Provisions
• CITY’s Engineering Design & Construction Standards
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
City of Bremerton 214-1896-8CB
6th Street Pavement Preservation Phase III – Naval to Warren 4 February 24, 2022
Scope of Services City Project No. 315043
• AASHTO 7th Edition (2018) of “Policy on Geometric Design of Highways and Streets” (Green Book)
• 2009 Manual on Uniform Traffic Control Devices with Revisions 1 and 2 (MUTCD)
• 2019 Department of Ecology Stormwater Management Manual for Western Washington
(SWMMWW)
• 2021 Kitsap County Stormwater Design Manual
• WSDOT Local Agency Guidelines (LAG)
• CITY’s Standard Special Provisions (Specifications)
• ANSI/IES RP-8-18, “Recommended Practice for Design and Maintenance of Roadway and Parking
Facility Lighting” (RP-8). For Veneta intersection only. Other corridor lighting design will be limited
to qualitative recommendations to move/add lights on PSE poles.
• WSDOT Standard Plans as required. (WSDOT Standard Plans, if used, need to be cross referenced
with CITY standards to determine any discrepancies and provide design if not congruent).
The CONSULTANT will conduct services under the Agreement based on the versions of the above-stated
design standards that are current at the time of signing the Agreement. If updated versions of the
standards become available and/or effective during the term of the Agreement, the CONSULTANT and
CITY will discuss potential implications to the Project. This will include the CONSULTANT’s estimate of the
cost of additional services, if any, to update project designs and deliverables. The CITY will determine if
updated standards shall be used. Additional cost of CONSULTANT services, if any, will be compensated
through the management reserve or as a supplement to the Agreement.
The CONSULTANT will prepare all drawings using AutoCAD 2018. Spreadsheets will be prepared using
Microsoft (MS) Excel (version 2016 compatible) and text documents in MS Word (version 2016
compatible).
Unless specifically noted otherwise in Exhibit A-3, all plans will be completed at a 1 inch = 20 feet scale on
a sheet size of 22 inches by 34 inches. The CITY will provide the CONSULTANT with the CITY’s AutoCAD
template for use for preparing plan sheets. All deliverables will be electronic.
TASK 1 – DESIGN
Work Element 1 – Project Management
The CONSULTANT will manage the Project work elements to control costs, maintain schedule, and provide
quality products appropriate to the goals and completion of the Project. Tasks include the following:
1.1 – Project Communication
Provide Project communication as detailed below:
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
City of Bremerton 214-1896-8CB
6th Street Pavement Preservation Phase III – Naval to Warren 5 February 24, 2022
Scope of Services City Project No. 315043
1.1.1 – Project Kickoff Meeting
The CONSULTANT will participate in a Project kickoff meeting. CONSULTANT will work with the CITY
to develop the agenda and facilitate the meeting. The CONSULTANT will prepare and distribute the
meeting notes.
1.1.2 – Bi-Weekly Conference Calls
The CONSULTANT will coordinate with the CITY’s Project Manager to establish a standing meeting
time during the week reserved for bi-weekly conference calls between the CITY’s and CONSULTANT’s
Project Managers to coordinate ongoing Project activities. During periods of inactivity or for other
mutually agreed upon reasons, the bi-weekly conference calls may be cancelled. The CONSULTANT
Project Manager will document the bi-weekly conference calls with an email, including an updated
copy of the issues log, if applicable.
Assumption(s)
• There will be conference calls as needed to address issues and monitor the CONSULTANT’s
progress. These will average one (1) hour in duration with an additional one-half (1/2) hour
allotted for the CONSULTANT’s Project Manager to prepare before the meeting and complete
documentation afterward.
• Progress meetings will occur at project milestones such as comment resolution meetings and
through other meetings included in the various other Work Elements described below. Costs for
progress meetings will be included in the other applicable Work Elements. Except as noted
otherwise in other Work Elements below, CONSULTANT will prepare meeting agendas and notes
for progress meetings.
• The participation of the CONSULTANT’s ROW Manager, support staff, and/or agent
(CONSULTANT’s ROW Staff) in project meetings will be provided as described in Work
Elements 2.4 and 8.1 during the ROW planning and acquisition tasks, respectively.
• The CONSULTANT’s geotechnical engineer’s participation in project meetings will be provided as
described in Work Element 5.1.
• All CONSULTANT coordination and communication with the CITY will occur directly with the CITY’s
Project Manager, unless otherwise approved or directed by the CITY’s Project Manager.
• Except as noted otherwise in Work Elements below, project meetings will be typically held
virtually.
• The CITY will lead all coordination with adjacent property owners. The CONSULTANT’s ROW
Manager will provide input to meeting agendas through the CITY’s Project Manager and attend
meetings when requested by the CITY’s Project Manager as provided under Task 8.1.
• Plans and sketches for meetings with property owners will be prepared through work provided
under other elements of the Project.
Deliverable(s)
• Meeting agendas, notes, issue logs, and action items, as appropriate – One (1) electronic copy per
meeting (MS Word and MS Excel formats).
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
City of Bremerton 214-1896-8CB
6th Street Pavement Preservation Phase III – Naval to Warren 6 February 24, 2022
Scope of Services City Project No. 315043
1.2 – Project Administration
The CONSULTANT’s Project Manager will monitor project scope, schedule, budget, and communications
throughout the project.
The CONSULTANT’s Project Manager and Quality Assurance/Quality Control (QA/QC) lead will jointly plan
for and monitor QA and QC for the project.
Assumption(s)
• Progress reports will indicate a bulleted list of work accomplished during the billing period and
notes to report status of project schedule and budget.
• During periods of limited Project activity, monthly progress reports and invoices. This will be
limited to billing periods with less than $2,500 (or more if approved by the CITY’s Project Manager)
and will not span the end of the calendar year.
• Budget for QC reviews of specific deliverables will be provided in the Work Elements for the
associated deliverable.
Deliverable(s)
• Project Schedule – One (1) at Kickoff and up to eight (8) updates – electronic copies.
• Progress Reports (with invoices) – Up to twenty-four (24) electronic copies.
Work Element 2 – Preliminary Design (30%)
2.1 – Review and Analyze Existing Data
The CONSULTANT shall review CITY-provided available record drawings, geographic information system
(GIS), and traffic data. This review will be used to confirm field data and will also help to identify areas
that will require additional information or possibly even confirmation of location prior to design and
construction. If discrepancies are found, the CONSULTANT shall prepare a memorandum outlining the
discrepancies found and request additional information.
Assumption(s)
• The CITY will provide AutoCAD topographic base maps, survey files, and drawing files from the
6th Street Pavement Preservation Phase I and Phase II projects.
• The CITY will provide MS Word files of the Project Manual from the 6th Street Pavement
Preservation Phase II project, including but not limited to the Project Special Provisions and other
CITY-standard boilerplate contracting documents and forms.
• The CITY will provide available electronic record drawings and GIS data for utilities, signal,
roadway, and other projects that occurred within the Project limits.
Deliverable(s)
• A memorandum requesting additional information (if necessary) – One (1) electronic copy.
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Scope of Services City Project No. 315043
2.2 – Field Survey
The CONSULTANT shall provide topographic mapping and prepare an AutoCAD Civil 3D-format base map
identifying existing conditions and improvements to support design efforts.
2.2.1 – Topographic Base Mapping
The CONSULTANT’s surveyor and support staff (Surveyor) shall conduct topographic field survey and base
map drafting as needed to prepare base maps for the area generally defined as follows:
• Along the alignment of 6th Street, mapping will be obtained between 100 feet west of the
centerline at Naval Avenue and 100 feet east of the centerline at Warren Avenue. Mapping will
extend to the ROW line on each side of 6th Street or to walls/rockeries, whichever is nearest.
Additional mapping, if required for specifically chosen design alternatives, will be provided up to
5 feet beyond the existing ROW line where visible in terrestrial scans/point clouds, or through
supplement to the Agreement if additional field work is required beyond what can be
accomplished concurrent with the return trip to pick up potholes.
• Along the side streets to 50 feet minimum beyond the curb returns, or further where more
detailed mapping is required as noted in the assumptions section below.
Additional activities to support the topographic mapping will include:
• Project Research
o The CONSULTANT will be provided base maps by the CITY, which will include survey control
from the previous phases of pavement preservation projects on the corridor. The Surveyor
will then use public records and tie controlling monuments to confirm the ROW limits and
parcel lines within the above-described corridor as provided by the CITY. Parcels subject to
ROW acquisition will be identified, and a list of tax parcel numbers will be forwarded to the
CITY to acquire preliminary title commitments (Title Reports).
• Survey Control
o Survey control will be based on online published WSDOT monuments.
Assumption(s)
• The CONSULTANT shall coordinate with the CITY to obtain right of entry prior to field survey work.
Right of entry is expected to be obtained through informed consent by means of CITY-issued letter
notices and/or door hangers distributed by the CITY. The CONSULTANT shall support the CITY in
developing content for the letter and/or door hangers.
• Preliminary title commitments will be provided by the CONSULTANT through Work Element 2.4
to support this Work Element.
• Mapping will generally consist of identifying existing ground features including, but not limited to,
channelization, break lines, edge of pavement/gravel, curbs, curb ramps, sidewalks, and ditches.
Structures such as walls, landscape limits, irrigation equipment, significant trees, signage, fences,
public and private utility structures, utility poles (center and diameter of pole stub noted),
overhead wire, and other visible physical improvements will also be mapped. Utility structures
such as storm, sewer, and water will be picked up with identification of pipe sizes, materials and
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Scope of Services City Project No. 315043
invert elevations noted. Utility pipes and overhead wires will be surveyed to the next
pole/structure beyond the limits of survey. In addition, conductible underground utilities will also
be mapped, based on paint markings provided by the CITY for city utilities and a utility locate
company subcontracted by the CONSULTANT’s Surveyor for franchise utilities. Significant trees
are defined to be evergreen trees that are 8 inches or more in diameter measured 4 feet above
ground, and deciduous trees that are 12 inches or more measured 4 feet above ground. The
Surveyor will map single-trunk trees 6 inches or more in diameter that are visible in terrestrial
scans/point clouds, and the CONSULTANT will rag-tape survey additional single-trunk trees 4
inches or more in diameter in areas determined during design to be potentially affected by the
project improvements. This mapping will be done in the CONSULTANT’s standards and in a
manner sufficient to create 1-foot contours on the base map.
• Mapping will indicate CITY ROW and parcel lines as necessary to support the preparation of the
ROW Plans included in Work Element 6. Parcel lines will be generally based on assessor’s
information. Parcel lines for parcels where ROW and/or easements are determined to be required
will be based on preliminary title commitments obtained by CONSULTANT through Work Element
2.4
• More detailed mapping will be provided in the areas of anticipated curb ramp and sidewalk
upgrades. These areas are generally defined as beginning a minimum of 20 feet before the
beginning point of curvature (PC) of the curb return on one side of the intersection to a minimum
of 20 feet beyond the ending point of tangency (PT) of the curb return on the opposite side of the
intersection and, in the instance of tee-intersections, the equivalent limits on the opposite side of
6th Street. Extended limits will be provided as noted below. Detailed mapping will be provided at
the following intersections on 6th Street:
o Roosevelt Avenue
o Hewett Avenue (south)
o Hewett Avenue (north)
o Pennsylvania Avenue
o Veneta Avenue – Extended to 75 feet north and south of existing curb returns
o Chester Avenue
o Broadway Avenue
Detailed mapping will additionally include sidewalk and curb joints, corners of lids within
sidewalks, center and dimensions of castings, orientation of manhole cones/lids, and the
beginning and end of asphalt overlays over cement concrete gutters (curb reveal transitions due
to overlays adjacent to curbs).
• Horizontal datum will be North American Datum of 1983 (NAD) 83-2011 as provided by
Washington State Reference Network (WSRN), also known as Washington State Plane Coordinate
System, North Zone. The Surveyor will attempt to visit all monuments along 6th Street that are
identified in city monument cards provided by the CITY. Found monuments will be indicated in
mapping. The CONSULTANT will notify the CITY of any damaged or missing monuments and
coordinate with the CITY to determine if remedial action is required. Efforts to restoration of
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6th Street Pavement Preservation Phase III – Naval to Warren 9 February 24, 2022
Scope of Services City Project No. 315043
existing monuments, if desired by the CITY, will be by management reserve or supplement to the
Agreement
• Vertical datum will be North American Vertical Datum of 1988 (NAVD 88) as provided by CITY
published benchmarks. Vertical values established for site control points will be based upon
differential leveling procedures.
• Topographic mapping and survey data provided by the CITY as described in Work Element 2.1 will
meet the same assumptions as the above bullets.
• Up to one crew day will be required for a return visit by the Surveyor to collect the locations of
potholes provided under Work Element 3.2.
Deliverable(s)
• Field-gathered data and encumbrances identified in the title reports will be reviewed, processed,
and entered into an AutoCAD Civil 3D drawing. From this information, planimetric features will be
drawn and symbols shown to reflect existing improvements, ground conditions, and ROW and
property lines. A digital terrain model will be prepared and 1-foot contours generated. The final
topographic base map will be provided in both AutoCAD Civil 3D and AutoCAD 2D formats.
2.3 – Conceptual Design
2.3.1 – Baseline Concept Development
The CONSULTANT will create a conceptual roadway roll plot to correspond with the topographic
survey and ROW information provided under Task 2.2. The roll plot will show proposed curb ramp
locations, curb bulb concepts at Veneta Avenue, signal pole locations at Veneta Avenue and locations
where existing utility poles impact the minimum PAR.
The conceptual roadway roll plot will be sent to the CITY and discussed as part of a conceptual design
coordination meeting with the CITY. The meeting decisions will be used as the basis for the 30%
submittal.
Assumption(s)
• One 2-hour meeting with CITY staff before the 30% submittal that the CONSULTANT Project
Manager and Project Engineer will attend.
Deliverable(s)
• Conceptual Roadway Roll Plot – One (1) electronic copy.
• Draft meeting notes in MS Word format for the CITY’s Project Manager to finalize and distribute,
as appropriate – One (1) electronic copy.
2.3.2 – Water Main Replacement Analysis
The purpose of this Work Element is to identify and evaluate concepts for water main replacement.
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6th Street Pavement Preservation Phase III – Naval to Warren 10 February 24, 2022
Scope of Services City Project No. 315043
The CONSULTANT will develop an alignment for water main replacement along 6th Street within the
ROW for connection to existing main(s) at Warren Avenue and Naval Avenue. Before development of
the alignment, the CONSULTANT will meet with the CITY utility team to discuss the following:
• Mapping or records for installation and/or repairs of previous main breaks, location of service
lines, hydrants, shutoff valves, etc.
• General preferences for repair/replacement methods and materials
• Typical soil conditions encountered during repairs
• Lessons learned on prior phases of the project
• Coordination of service laterals to be abandoned
• Project phasing and service interruptions
Assumption(s)
• One 2-hour meeting with CITY staff that the utility engineer designer and Project Manager will
attend.
• Utility clearances (both vertical and horizontal) shall be maintained.
• Water main replacement shall be restrained joint pipe.
• Only one alternative alignment will be evaluated.
• Utility potholing effort will be completed after acceptance of the 30% design submittal. Once
potholes are completed, the design may change to avoid conflicts.
• Hydraulic modeling for distribution main sizing is not anticipated.
Deliverable(s)
• Figure showing conceptual layout of water main replacement in plan view – One (1) electronic
copy (PDF format).
• Draft meeting notes in MS Word format for the CITY’s Project Manager to finalize and distribute,
as appropriate – One (1) electronic copy.
2.3.3 – Stormwater Conveyance Analysis
The project will include modifications to the existing stormwater conveyance system as needed to
accommodate the project’s basic scope of pavement preservation, traffic signal, and water upgrade
improvements.
The CONSULTANT shall assist the CITY in the process of identifying any stormwater system upgrades
the CITY desires to include in this project beyond what is required to accommodate the basic scope
of improvements as follows:
• Delineate drainage areas to each existing catch basin to determine adequate conveyance sizing.
The CONSULTANT shall calculate gutter flow depth and verify adequate catch basin spacing of the
existing infrastructure.
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6th Street Pavement Preservation Phase III – Naval to Warren 11 February 24, 2022
Scope of Services City Project No. 315043
• Prepare recommendations for improvements such as upsizing existing mains and adding
additional structures and present to the CITY at the Concept Development meeting described in
Work Element 2.3.1
Assumption(s)
• CITY infrastructure is currently undersized in the following locations:
o The south side of the roadway between Naval and Hewitt
o Mid-block High Avenue and Veneta Avenue to Chester Avenue
• The parking lot drains at Midtown Market (1534 6th Street) currently tie into the sanitary system.
They need to be re-routed to the storm system.
• The CITY intends to line the storm system in this area once this project is completed.
• This project will replace all worn, broken, or undersized frame and covers.
• Runoff treatment and flow control BMPs will not be required as part of this project.
Deliverable(s)
• Drainage area maps on 11-inch by x17-inch paper. Figures that include recommendations for
upgrades – One (1) electronic copy
2.4 – Right-of-Way Planning
The CONSULTANT’s ROW Staff will support the CITY during preliminary design with certain Project
planning efforts in anticipation of the future ROW acquisition efforts.
2.4.1 – Preparation and Administration
The CONSULTANT’s ROW Staff will discuss, strategize, and plan overall process with Project team,
attend kickoff meeting with WSDOT LOCAL PROGRAMS, and participate in up to one (1) conference
call, and/or progress meeting. The CONSULTANAT’s ROW Staff will provide up to four (4) progress
reports as described in Work Element 1.2 and coordinate the use of approved acquisition documents
with the CITY.
2.4.2 – Title/Ownership Review
CONSULTANAT’s ROW Staff will obtain title reports for parcels within the Project limits, from which
ROW and/or temporary construction easements are anticipated to be obtained. CONSULTANAT’s
ROW Staff will perform reviews of existing ROW and ownership information and review special
exceptions described in each title report to determine the CITY’s acceptance of title at closing. Staff
will provide the CITY with a parcel summary memorandum that lists ownerships, title exceptions, etc.
As part of this review, the CONSULTANT will obtain preliminary commitment (date down) title reports
for the anticipated acquisition properties within the Project limits.
2.4.3 – Public Outreach
The CONSULTANT’s ROW Staff will not attend any meetings for public outreach.
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Scope of Services City Project No. 315043
2.4.4 – Project Funding Estimate (PFE)
The CONSULTANT’s ROW Staff will prepare a Project Funding Estimate (PFE). The PFE will be a detailed
parcel-by-parcel estimate of total expected ROW acquisition cost and is used to obtain authorization
and confirm funding for the Project. A PFE is required if any appraisals are planned to be waived and the
CITY intends to prepare waiver valuations for any of the parcels on the Project. To qualify, the just
compensation, based on the ROW PFE, must be no greater than the waiver valuation limit as defined in
the CITY’s approved ROW procedures (typically, $25,000), AND the acquisition must be uncomplicated,
with the only damages being minor cost-to-cure items. The combined estimate of the just compensation
plus the cost to cure(s) cannot exceed the CITY’s approved waiver limits. The PFE must be based on
confirmed comparable sales and must reflect the current market.
The PFE will be prepared in accordance with the CITY’s WSDOT-approved Right of Way Acquisition
procedures and WSDOT’s Local Agency Guidelines – Section 25 (Right of Way Procedures). The PFE will
be reported as a Restricted Appraisal Report in accordance with and subject to the requirements of the
Appraisal Institute and the Uniform Standards of Professional Appraisal Practice (USPAP) as formulated
by the Appraisal Foundation.
As part of the PFE, individual parcel worksheets and Administrative Offer Summaries (AOS) will be
prepared for the anticipated acquisition properties and will include an estimate of just compensation
using comparable sales data and information obtained from Project ROW Plans. Estimated amounts of
just compensation from each parcel worksheet will be entered into a Project Summary Worksheet to
include other items of ROW-related costs for review and use by the CITY. The CONSULTANT will
coordinate with the CITY to ascertain and determine which parcels qualify for the Appraisal Waiver
process.
2.4.5 – Engineering Support of Right-of-Way Planning
The CONSULTANT will provide engineering support during the ROW planning. The CONSULTANT’s
Project Manager and/or support staff will order preliminary title commitments, monitor status of
appraisal inspections, and provide cost-to-cure estimates for appraisals and review appraisals.
Assumption(s)
• Up to five (5) title reports will be required. Title reports will be preliminary title commitment type
with date down updates provided through December 31, 2023.
• Up to five (5) AOS will be required.
• No negotiation activities will be provided under this task. See Work Element 8.1 for additional
details of work to be performed by the CONSULTANT’s ROW Staff.
• Up to 8 hours of cost-to-cure estimating and appraisal monitoring will be required.
Deliverable(s)
• Parcel Summary Memorandum – One (1) electronic copy.
• Project Funding Estimate, draft and final versions – One (1) electronic copy each.
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6th Street Pavement Preservation Phase III – Naval to Warren 13 February 24, 2022
Scope of Services City Project No. 315043
2.5 – Preliminary Plans (30%)
The CONSULTANT will prepare preliminary plans, bid item list, and opinion of construction costs and
submit to the CITY for review. Comments received from the CITY during the conceptual design efforts will
be incorporated into the 30% Submittal.
A total of 26 Plan sheets are anticipated to be included in the 30% Submittal as identified in Exhibit A-3.
The CONSULTANT will prepare a preliminary bid item list with an indication for each bid item if the item
is proposed to be used as 1) WSDOT Standard Item, 2) WSDOT General Special Provision (GSP) Item,
3) CITY’s GSP Item, or 4) if a Special Provision item description will be required.
The CONSULTANT will prepare a 30%-level opinion of construction costs.
Assumption(s)
•30% Drawings will graphically depict the “footprint” of proposed Project improvements, with
minimal notes and dimension provided only as necessary to convey the intent of the preliminary
design of the Project. To minimize drawing rework, the drawings included in the 30% Submittal
will be in-progress versions of the drawings that will be included in subsequent submittals.
•Bid item list specifications will be based on the 2022 WSDOT Standard Specifications, the CITY’s
most recent general special provisions with Project-specific edits, special provisions, bid proposal,
federal provisions, and the CITY’s front end/contract boilerplate Divisions 0 through 9.
•The bid proposal and opinion of construction cost at the 30% Submittal will be based as much as
possible on the unit bid items proposed for payment in the construction contract. However,
because of the preliminary nature of the design at this stage of the Project, it is expected that
some lump-sum and/or square-foot costs will be used for estimating portions of Project costs.
Additionally, an estimating contingency factor will be applied to the opinion of cost to account for
design uncertainties at this level of design.
Deliverable(s)
•30% Drawings – One (1) electronic copy (PDF format).
•30% AutoCAD Files – One (1) electronic copy (AutoCAD format).
•30% Opinion of Cost –Two (2) electronic copies (PDF and MS Excel formats).
2.6 – Stormwater/Drainage Report
The CONSULTANT will delineate project Threshold Discharge Areas, calculate disturbed areas, and
generate a set of figures to verify what stormwater requirements may be needed to be met in accordance
with the latest version of the SWMMWW. A drainage report will be created to summarize findings and
support environmental permitting.
Assumption(s)
•The stormwater analysis will follow the Ecology’s latest version of the SWMMWW.
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6th Street Pavement Preservation Phase III – Naval to Warren 14 February 24, 2022
Scope of Services City Project No. 315043
• The Project may be exempt from all minimum requirements. If not, design of applicable BMPs will
be provided by management reserve or supplement to the Agreement.
Deliverable(s)
• Draft Drainage Report – One (1) electronic copy (PDF format).
• Final Drainage Report – One (1) electronic copy (PDF format).
Work Element 3 – Utility Coordination
3.1 – Utility Coordination
3.1.1 – Data Gathering and Review
The CONSULTANT will review for discrepancies between record drawings and field data gathered
under Work Element 2.2.
Under this Work Element, the CONSULTANT will provide direction to the surveyors to reconcile
discrepancies as best as possible with the available information. Updates to the base maps associated
with reconciling discrepancies will be provided as described under Work Element 2.2.
3.1.2 – Conflict Analysis
The CONSULTANT will identify potential conflicts with existing utilities and provide the CITY with a
pothole map of recommendations for potholing where additional subsurface information is needed.
The CONSULTANT will obtain potholes where necessary to confirm or resolve utility conflicts.
Utilizing pothole data and other information made available at the time, the CONSULTANT will
provide to the CITY recommendations for adjustment and/or relocation/removal by the affected
franchise utility.
Potential conflicts will also identify overhead utility poles installed within sidewalks along the project
corridor that reduce the accessible PAR to less than what is required by Proposed Right-of-Way
Accessibility Guidelines (PROWAG).
3.1.3 – Coordination Meetings
The CONSULTANT will participate in coordination meetings with the CITY and franchise utilities such
as Puget Sound Energy (PSE), Lumen, and Comcast. The CONSULTANT will provide relevant exhibits
for the coordination meetings. The CONSULTANT will prepare draft agenda for the CITY’s use in
leading the meeting. The CONSULTANT will prepare draft meeting notes and send to the CITY’s
Project Manager to finalize and distribute to meeting attendees for confirmation and project
records.
Assumption(s)
• The CITY will lead all coordination with franchise and CITY utilities. The CONSULTANT will provide
draft meeting agenda to the CITY’s Project Manager and attend meetings.
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Scope of Services City Project No. 315043
• Up to fifteen (15) potholes will be required. The CONSULTANT will assist the CITY with preparing
for and providing two CONSULTANT staff members to attend up to two (2) virtual design
coordination meetings and one (1) field meeting with franchise utilities at approximately the
following times during the Project:
o Design Coordination Meeting #1: Following the 30% Submittal to the CITY.
o Design Coordination Meeting #2: Following the 60% Submittal to the CITY.
o Field meeting: Timing to be determined to address specific conflict/relocation issues.
Deliverable(s)
• Base mapping of existing utilities (included in Task 2.2, Field Survey).
• Utility Conflict Plans – One for each utility coordination meeting.
• Draft meeting notes in MS Word format for the CITY’s Project Manager to finalize and distribute,
as appropriate – One (1) electronic copy.
Work Element 4 – Environmental
4.1 – NEPA Compliance
Assumption(s)
• The CITY will provide National Environmental Policy Act (NEPA) Compliance.
Deliverable(s)
• None required.
4.2 – Endangered Species Act Compliance
Assumption(s)
• The CITY will provide compliance with Section 7 of the Endangered Species Act (ESA).
Deliverable(s)
• None required.
4.3 – National Historic Preservation Act Compliance (CONSULTANT’s Cultural Resources Consultant
Only)
Assumption(s)
• The CITY will provide Section 106 compliance.
Deliverables
• None required.
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6th Street Pavement Preservation Phase III – Naval to Warren 16 February 24, 2022
Scope of Services City Project No. 315043
4.4 – SEPA Checklist
Assumption(s)
• The CITY will prepare State Environmental Policy Act (SEPA) checklist and provide SEPA
compliance.
Deliverable(s)
• None required.
4.5 – Construction NPDES Compliance
Assumption(s)
• The CITY will prepare a Construction Stormwater Pollution Prevention Plan (SWPPP) to comply
with Ecology’s Construction Stormwater General Permit and National Pollution Discharge
Elimination System (NPDES) compliance.
• The SWPPP will be provided to the CONSULTANT for inclusion in the contract documents without
the Contractor-provided information.
• The CITY will prepare the Notice of Intent (NOI).
• The CITY will submit the NOI to Ecology and post the public notice advertisements.
• The CITY will provide draft special provisions to be used as a template for establishing the
Contractor role in compliance with NPDES during construction.
Deliverable(s)
• None required.
4.6 – Public Outreach
The CONSULTANT will provide materials and staff to support the CITY’s public outreach for the project.
Specifically, the CONSULTANT will:
• Participate in one planning meeting.
• Provide an aerial photo roll plot of the preliminary design.
• Develop up to three (3) presentation boards (slides for virtual).
• Have two (2) staff attend an event (in person or virtual).
• Prepare a meeting summary following the outreach event.
Assumption(s)
If the CITY elects to have an open house or meeting, it is expected it will be virtual; although the above-
described materials could be adapted for use at an in-person event. The CITY will handle event logistics
and prepare announcements, sign-in sheets, and comment forms. Drafts of meeting materials prepared
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Scope of Services City Project No. 315043
by CONSULTANT will be submitted to the CITY electronically for review and discussion prior to printing or
online publishing.
Deliverable(s)
• One (1) roll plot.
• Up to three (3) presentation boards.
• Draft and final event summary submitted electronically.
Work Element 5 – Geotechnical Engineering (CONSULTANT’s Geotechnical Engineer Only)
The CONSULTANT’S geotechnical engineer and support staff (Geotechnical Engineer) will provide
geotechnical engineering services to the CONSULTANT. The Geotechnical Engineer will explore the
subsurface conditions, interpret the site surficial geology based on exploration and testing, analyze the
impact of the proposed improvements, offer design recommendations for the improvements, and review
the design plans and specifications. Proposed improvements that will require geotechnical engineering
include new signal pole foundations and design recommendations for pavement overlays and utility trench
patching.
5.1 – Geotechnical Engineering
5.1.1 – Review of Available Information and Site Reconnaissance
Geotechnical Engineer will research available soil borings in the site vicinity and any available plans
from previous road construction on or adjacent to the site. Geotechnical Engineer will walk the site
to document the surface conditions and to plan exploration methods and locations.
5.1.2 – Field Preparation
Geotechnical Engineer will review proposed improvements and develop drilled locations in
coordination with CONSULTANT. Geotechnical Engineer will prepare Traffic Control Plans for drilling
and coring and submit to CITY for a ROW permit. Once permit for the fieldwork is granted, the
Geotechnical Engineer will mark the exploration locations and arrange for utility locates through the
Underground Utility Location Center.
Assumptions
• Traffic Control Plans will be prepared and submitted for CITY approval to conduct field work.
• No permit fees will be required to conduct field work, as work is being performed for the CITY.
5.1.3 – Field Exploration
Geotechnical Engineer will provide the following:
• Drill up to eight (8) hollow-stem auger borings in the vicinity of proposed improvements including
new signal poles and deep excavations. Wells may be installed in some borings if evaluation of
groundwater levels is needed.
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Scope of Services City Project No. 315043
Assumptions
• Geotechnical Engineer will be responsible for preparing Traffic Control Plans and obtaining a ROW
permit. Any other permitting for the Geotechnical Engineer’s field work, if required, will be
provided by the CITY or by the CONSULTANT through the management reserve or supplement to
the Agreement.
5.1.4 – Laboratory Testing
Selected soil samples collected from the explorations will be tested for engineering and index
properties. Testing of engineering properties will likely include testing of index properties including
moisture content, grain size distribution, organic content, and Atterberg limits.
5.1.5 – Engineering Analysis
Analyses will be conducted to develop pavement rehabilitation alternatives, pavement reconstruction
sections, and lateral bearing capacities for new traffic signal foundations.
5.1.6 – Report Preparation
After completing the tasks described above, a Draft Geotechnical Engineering Report will be provided
that summarizes the site subsurface conditions and provides conclusions and engineering design
recommendations, which will include lateral bearing pressures for signal pole foundations;
recommended solutions for pavement overlay mitigation of reflective cracking and restoration of
utility trench cuts through existing concrete pavement panels; and general recommendations for
construction such as subgrade preparation, temporary excavation, trench backfill, and potential
groundwater impacts. After the Project team has reviewed the draft report and provided comments,
a final stamped and signed report will be provided.
Assumption(s)
• WSDOT Olympic Region will provide pavement section requirements for utility patching and/or
other paving requirement for work within the intersection at Warrant Avenue (SR 303).
• CITY will lead coordination with WSDOT Olympic Region.
• Existing pavement sections will be based on CITY-provided observations of pavement materials,
thicknesses, and conditions on the two previous phases of improvements on 6th Street, east and
west of the project limits. Additional observations of the existing pavement section obtained by
the CONSULTANT through borings and potholes provided under other task(s) will be compared to
the CITY-provided observations.
5.1.7 – Meetings
The CONSULTANT’s Geotechnical Engineer will participate in a geotechnical kickoff meeting as part of
one of the Progress Meetings described in Work Element 1.1.3. This meeting is not anticipated to be
held until after the development of the baseline roadway concept described in Work Element 2.3.1 is
complete.
The Geotechnical Engineer will also be available for meetings during design to discuss geotechnical
issues and design options.
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
City of Bremerton 214-1896-8CB
6th Street Pavement Preservation Phase III – Naval to Warren 19 February 24, 2022
Scope of Services City Project No. 315043
Assumption(s)
• The CONSULTANT’s Geotechnical Engineer will attend the geotechnical kickoff meeting and up to
one (1) of the other progress meetings identified in Work Element 1.1.3.
5.1.8 – Review of Plans and Specifications
The Geotechnical Engineer will review the geotechnical aspects of the plans and specifications to
check that the recommendations have been incorporated and to assist with the format of the bidding
documents.
Assumption(s)
• The CITY will provide available information such as construction as-builts and geotechnical reports
from nearby projects prior to the CONSULTANT’s Geotechnical Engineer’s field exploration tasks.
• Utility locates for CITY-owned facilities will be provided by the CITY. The Geotechnical Engineer
will use the Washington One-Call service for other utility locates.
• Base survey maps showing topography and existing structures will be provided by Work
Element 2.2 for the Geotechnical Engineer’s use prior to the field exploration.
• Plans showing the proposed development will be provided to the Geotechnical Engineer for the
engineering analyses and report preparation tasks.
• Final report will be included in the appendix of the contract documents.
Deliverable(s)
• Traffic Control Plan(s) and ROW permit for proposed explorations – One (1) electronic copy in PDF
format.
• Site and Exploration Plan (to be included in the draft and final reports).
• Exploration logs (to be included in the draft and final reports).
• Groundwater elevations (to be included in the draft and final reports).
• Field and laboratory test results (to be included in the draft and final reports).
• One (1) Draft Geotechnical Engineering Report in MS Word format.
• Final Geotechnical Report – One (1) electronic copy in PDF format.
• Geotechnical review comments on the plans and specifications.
Work Element 6 – Right-of-Way Plans and Legal Descriptions
6.1 – Right-of-Way Plans
The Surveyor will prepare ROW Plans in compliance with Local Agency Guidelines (LAG) Manual
requirements to identify portions of private property for ROW and easements acquisitions. Existing ROW,
easements, and encumbrances as identified through the Surveyor’s review of public records and title
reports provided through Work Element 2.4 will be shown on the ROW Plans.
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
City of Bremerton 214-1896-8CB
6th Street Pavement Preservation Phase III – Naval to Warren 20 February 24, 2022
Scope of Services City Project No. 315043
The Surveyor will establish a centerline ROW alignment for use in defining existing and proposed ROW
acquisitions. This procedure will also be used to define limits of temporary and permanent easements.
Calculations will be made to provide square footage of all easements, acquisitions, and remainders.
Assumption(s)
• The ROW Plans will be prepared in a WSDOT-style format, including centerline stationing with
offsets to define the existing limits and proposed acquisition lines and angle points.
• The limits of the ROW plan are as follows: 6th Street from 100 west of Naval Avenue to
approximately 100 feet east of Warren Avenue.
• There will be up to ten (10) ROW Plan sheets at a scale of 1 inch =20 feet when plotted at full size
(22 inches by 34 inches).
• The setting of property corners and/or monuments for proposed project actions is not anticipated
and therefore not a part of this scope.
Deliverable(s)
• Draft ROW Plans – One (1) electronic copy in PDF format.
• Final ROW Plans – One (1) electronic copy in PDF format, sealed and signed by a Professional Land
Surveyor (PLS) licensed in the State of Washington.
6.2 – Legal Descriptions
The Surveyor will prepare legal descriptions with corresponding exhibit maps for use in conveyance of real
property.
Assumption(s)
• Up to five (5) legal descriptions with accompanying exhibits will be required.
• Preliminary title commitments (Title Reports) will be provided under Work Element 2.4 to support
the preparation of legal descriptions under this Work Element.
• The legal descriptions and associated ROW and easement exhibits will be prepared in a format
suitable for recording. Descriptions will be stamped and signed by a PLS licensed in the State of
Washington.
• No legal descriptions or exhibits will be needed for temporary construction permits.
• The preparation of conveyance documents and the gathering of signatures are provided as
described under Work Element 8.1.
Deliverable(s)
• Legal Descriptions: Fee Simple acquisitions or temporary construction easements in MS Word and
PDF format.
• Exhibit Maps: Exhibits in PDF format for the aforementioned Legal Descriptions.
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
City of Bremerton 214-1896-8CB
6th Street Pavement Preservation Phase III – Naval to Warren 21 February 24, 2022
Scope of Services City Project No. 315043
Work Element 7 – Plans, Specifications, and Estimate (PS&E)
The CONSULTANT will prepare bid-ready documents for the Project, including plans, special provisions,
copies of applicable standard plans, CITY Standard Details, and other elements to be included in the bid
documents. Bid documents will be submitted to the CITY for review at increasing levels of completeness,
including 60%, 90%, and 100% levels of development. The CITY will provide boilerplate templates of the
bid proposal, contracting forms, federal provisions, special provisions, and standard plans (Divisions 0
through 9 and appendices) for the CONSULTANT’S use.
7.1 – 60% Bid Documents
The CONSULTANT will prepare 60% complete drawings, bid schedule, specifications, and opinion of
construction costs, and submit to the CITY for review. Comments received from the CITY from the
30% review will be addressed in the 60% Submittal deliverables.
A total of 51 drawings are anticipated to be included in the 60% Submittal as identified in Exhibit A-3.
The CONSULTANT will analyze proposed lighting using Agi32 software to confirm conformance with light
level and uniformity design standards at the Veneta Avenue intersection only.
The CONSULTANT Project Manager, project engineer, and utility engineer attend a Comment Resolution
Meeting with the CITY approximately 1 week after receiving CITY review comments to discuss and
reconcile comments. The CONSULTANT will prepare an agenda before the meeting for CITY Project
Manager review, and draft meeting notes after the meeting for CITY Project Manager distribution to all
attendees for confirmation.
Assumption(s)
• Specifications will be based on the 2022 WSDOT Standard Specifications, CITY-provided special
provisions with Project-specific edits, Project-specific special provisions, bid proposal, federal
provisions, and the CITY’s boilerplate Divisions 0 through 9.
• The opinion of construction cost at the 60% Submittal will be based primarily on the unit bid items
proposed for payment in the construction contract. However, an estimating contingency factor
will still be applied to the opinion of cost to account for design uncertainties at this level of design.
• There may be placeholders in the special provisions at the 60% Submittal for specialty items that
require wholly Project-specific stand-alone special provisions, especially if there are decisions
pending regarding the selection of such items.
• Temporary Erosion and Sediment Control (TESC) Plans will rely heavily on Standard Details. TESC
notes and site-specific details, if required, will be shown on the TESC plan view sheets.
Deliverable(s)
• 60% Drawings – One (1) copy in PDF format.
• 60% AutoCAD Files – Electronic copy of AutoCAD line work file.
• 60% Specifications – Two (2) electronic copies (MS Word of boilerplate/special provisions with
tracked changes and PDF of whole package).
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
City of Bremerton 214-1896-8CB
6th Street Pavement Preservation Phase III – Naval to Warren 22 February 24, 2022
Scope of Services City Project No. 315043
• 60% Opinion of Cost – Electronic copies (PDF and MS Excel formats).
• Written Response to 30% CITY Review Comments – One (1) electronic copy (MS Excel or MS Word
format)
• Comment Resolution Meeting agenda and meeting notes – Draft and final electronic copies (MS
Word format).
7.2 – 90% Bid Documents
The CONSULTANT will prepare and submit to the CITY for review 90% bid documents for the Project,
including plans, special provisions, copies of applicable standard plans, and other elements to be included
in the bid documents. CITY comments from the 60% review will be addressed in the 90% Submittal
deliverables.
A total of 51 drawings are anticipated to be included in the 90% Submittal as identified in Exhibit A-3.
The CONSULTANT will prepare and submit to the CITY for review with the 90% Submittal, Maximum Extent
Feasible (MEF) document(s) if deemed necessary by the CITY to justify accessibility design features of the
Project.
The CONSULTANT will prepare and submit to the CITY for review with the 90% Submittal, Proprietary Item
Documentation as necessary to justify sole-sourced materials and equipment proposed for the Project.
The CONSULTANT Project Manager, project engineer, and utility engineer attend a Comment Resolution
Meeting with the CITY approximately 1 week after receiving CITY review comments to discuss and
reconcile comments. The CONSULTANT will prepare an agenda before the meeting for CITY Project
Manager review, and draft meeting notes after the meeting for CITY Project Manager distribution to all
attendees for confirmation.
Assumption(s)
• Specifications will be based on the 2022 WSDOT Standard Specifications, CITY-provided special
provisions with Project-specific edits, Project-specific special provisions and bid proposal.
• The edition of WSDOT Standard Specifications and corresponding CITY general special provisions
to be used by the CONSULTANT for preparing Project specification at 90% will be updated from
the 60% submittal to reflect changes from 2022 to 2023 standards.
• The bid proposal and opinion of construction cost at the 90% Submittal will be based solely on
the unit bid items in the bid proposal form in the construction contract documents. No design
contingency will be included in the opinion of construction cost at 90%.
• The CITY will lead coordination with LOCAL PROGRAMS.
• All locations requiring MEF documentation will be provided for CITY review and approval.
• The WSDOT Standard Patented/Proprietary Item Certification form (140-051) will be used for
documentation of sole-sourced materials and equipment.
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
City of Bremerton 214-1896-8CB
6th Street Pavement Preservation Phase III – Naval to Warren 23 February 24, 2022
Scope of Services City Project No. 315043
Deliverable(s)
• 90% Drawings – One (1) electronic copy in PDF format.
• 90% AutoCAD Files – Electronic copy of AutoCAD line work file.
• 90% Specifications – Electronic copies (MS Word of boilerplate/special provisions with tracked
changes and PDF of whole package).
• 90% Opinion of Cost – Electronic copies (PDF and MS Excel formats).
• Written Response to 60% CITY Review Comments – One (1) electronic copy (MS Excel or MS Word
format).
• Comment Resolution Meeting agenda and meeting notes – Draft and final electronic copies (MS
Word format).
• Draft MEF document – One (1) electronic copy in PDF format.
• Draft Patented/Proprietary Item Certification document – One (1) electronic copy in PDF format.
7.3 – 100% Bid Documents
The CONSULTANT will prepare and submit to the CITY’s Project Manager for review a 100% complete
package of Bid Documents for the Project, including plans, special provisions, and other elements to be
included in the bid documents. The main purpose of this submittal is to allow the CITY’s Project Manager
to confirm that all comments from the CITY’s 90% review have been adequately addressed in the 100%
Submittal deliverables.
A total of 51 drawings are anticipated to be included in the 100% Submittal consisting of the same
drawings identified for the 90% Submittal in Exhibit A-3.
The CONSULTANT Project Manager, project engineer, and utility engineer attend a Comment Resolution
Meeting with the CITY approximately 1 week after receiving CITY review comments to discuss and
reconcile comments. The CONSULTANT will prepare an agenda before the meeting for CITY Project
Manager review, and draft meeting notes after the meeting for CITY Project Manager distribution to all
attendees for confirmation.
Assumption(s)
• The main purpose of this submittal is to allow the CITY’s Project Manager the opportunity to
confirm that all comments from the CITY’s 90% review have been adequately addressed in the
100% Submittal deliverables before going to “print” for advertisement.
Deliverable(s)
• 100% Drawings – One (1) electronic copy in PDF format.
• 100% Specifications – One (1) electronic copy in PDF format.
• 100% Opinion of Cost – One (1) electronic copy in PDF format.
• Written Response to 90% CITY Review Comments – One (1) electronic copy (MS Excel or MS Word
format).
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
City of Bremerton 214-1896-8CB
6th Street Pavement Preservation Phase III – Naval to Warren 24 February 24, 2022
Scope of Services City Project No. 315043
• Comment Resolution Meeting agenda and meeting notes – Draft and final electronic copies (MS
Word format).
• Final MEF document – One (1) electronic copy in PDF format.
• Final Patented/Proprietary Item Certification document – One (1) electronic copy in PDF format.
7.4 – Final Bid Documents
The CONSULTANT will address any final corrections identified by the CITY Project Manager’s 100% review
and produce final deliverables.
Assumption(s)
• This subtask will be initiated when the CITY receives construction obligation funding.
Deliverable(s)
• Final Plans – One (1) electronic copy in PDF format, sealed and signed by an engineer/architect
licensed in the State of Washington as appropriate.
• Final Bid Documents – Two (2) electronic copies (MS Word of boilerplate/special provisions with
tracked changes and PDF of whole package).
• Final Opinion of Cost – One (1) electronic copy in PDF format, sealed and signed by an engineer
licensed in the State of Washington and one (1) electronic copy in MS Excel format.
TASK 2 – RIGHT-OF-WAY
Work Element 8 – Right-of-Way Acquisition
8.1 – Acquisition Services (by CONSULTANT’s ROW Staff Only)
Since there are federal funds participating in the Project and the CITY may use its rights of eminent domain
to acquire the real property rights for this Project, ROW acquisition services will be provided applying the
CITY’s approved ROW Procedures; the Washington Administrative Code (WAC) 468-100 – Uniform
Relocation Assistance (URA) and Real Property Acquisition; and the most current edition of the WSDOT
Local Agency Guidelines Manual, Chapter 25 – Right of Way Procedures.
8.1.1 – Preparation and Administration
The CONSULTANT’s ROW Manager will attend kickoff meeting and up to two (2) of the progress
meetings identified in Work Element 1.1.3 and coordinate with the CITY the use of approved
acquisition documents. Parcel files will be prepared to include fair offer letters, recording and ancillary
documents, a standard diary form indicating all contacts with owner(s), and other items necessary for
negotiations in a format meeting the requirements of the LAG.
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
City of Bremerton 214-1896-8CB
6th Street Pavement Preservation Phase III – Naval to Warren 25 February 24, 2022
Scope of Services City Project No. 315043
8.1.2 – Appraisal and Appraisal Review
It is anticipated that information from the PFE prepared under Work Element 2.4 will be sufficient to
determine just compensation for all acquisitions for the Project. For the purposes of this Scope of
Work, it is assumed that no appraisals will be required.
8.1.3 – Acquisition Negotiation
Upon the completion of all real property valuations, the CITY will provide written approvals of just
compensation to the CONSULTANT’s ROW Staff prior to making any offers to property owners.
Upon receipt of written approvals and authorization from the CITY, the CONSULTANT’s ROW Staff will
prepare offer packages and promptly present offers and commence negotiations with each affected
property owner(s) and/or their representatives.
The CONSULTANT’S ROW Staff will review the DISTRICT’s dedication or donation documents with the
CITY for compliance with ROW certification requirements.
The CONSULTANT’s ROW Staff will negotiate to acquire various combinations of real property rights
including fee simple, permanent easements, temporary construction easements, and construction
permits from owners and/or their representative(s). Additional parcels or real property rights will be
provided through the management reserve or an amendment to the Agreement.
Negotiations will include negotiating with each property owner and/or their representative in
accordance with statutory and regulatory requirements; coordinating administrative settlement
approvals with the CITY; negotiating, as necessary, with lien holders, assisting escrow in the closing
process; preparing and maintaining parcel files to include fair offer letters, acquisition documents, and
a standard diary form indicating all contacts with owner(s); and completing other items necessary for
negotiations. Negotiations will not be deemed to have failed until at least three significant meaningful
contacts have been made and documented with each owner and/or their representative through direct
personal contacts. Out-of-area owner(s) will be contacted by telephone and by certified mail. If
negotiations reach an impasse, CONSULTANT’s ROW Staff will provide the CITY with written notification.
The filing and cost of condemnation proceedings will be the responsibility of the CITY.
8.1.4 – Parcel Closeout – Escrow Closing
Upon securing required acquisition agreements, the CONSULTANT’s ROW Staff will submit the
necessary acquisition documents and closing instructions to the designated Title/Escrow Company.
Work with the Title/Escrow Company to obtain release documentation from the encumbrance(s) of
public record that are not acceptable to the CITY to provide clear title to the property being acquired,
subject to the CITY’s title clearing guidelines. The Escrow Company will prepare and obtain the
owner(s) signature on the necessary closing documents. The CONSULTANT’s ROW Staff will
coordinate signatures on closing documents for submittal to the CITY and payment(s) to the owner(s),
coordinate with the Escrow/Title Company in filing documents with Kitsap County, and deliver
completed files to the CITY.
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
City of Bremerton 214-1896-8CB
6th Street Pavement Preservation Phase III – Naval to Warren 26 February 24, 2022
Scope of Services City Project No. 315043
8.1.5 – Right-of-Way Certification
The CONSULTANT’s ROW Staff will assemble the Project’s final parcel files and draft the supporting
certification memo and property interest summary spreadsheet to assist the CITY for final review and
WSDOT Right of Way Certification. The CONSULTANT’s ROW Staff will maintain constant contact with
the local WSDOT local public agencies coordinator throughout the Project, follow the WSDOT LAG
manual and Uniform Act guidelines, and use the prescribed Right of Way documents with as little
deviation as possible.
8.1.6 – Optional Services
Optional services beyond those stated in this scope of services may include:
• Appraisals and appraisal reviews, if required.
• Negotiation in the event of private development and revisions to Project alignment and/or design
elements that impact the property rights being acquired.
• Negotiation in the event of changes in ownership of property rights being acquired.
• Clearing of title when clearing requirements exceed the industry standard.
• Assistance during, or in anticipation of, condemnation ordinances and subsequent hearings.
Budget for these optional services is not included in the Agreement at this time but may be added by
management reserve or a future supplement to the Agreement.
Assumption(s)
• TCE dates, if applicable, must be out through 12/31/2025.
• Up to five (5) real property rights (ROW or easement) will be required from up to five (5) parcels.
Additional parcels or real property rights will require an amendment to this scope of services.
Level of effort for negotiations is based on the industry standard of conducting three “significant
contacts” with each property owner or their representative. Additional contacts, if required, may
warrant justification of an equitable adjustment of services rendered. Significant is to mean
detailed and in-depth discussions of the transaction whether in-person, via telephone, or other
communication media. Setting up appointments or providing simple replies to questions does not
signify a significant contact.
• It is assumed that no personal property relocations, residential relocations, or business
relocations are necessary. This scope of services is based on the following:
o Information contained in the CITY’s request for proposals;
o Review of limited public online information (mapping/ownership information); and
o ROW Plans have not been provided.
• The following information will be provided by the CITY:
o Approved designation of the escrow company used for this Project. The escrow company will
bill the CITY directly for all escrow services provided.
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
City of Bremerton 214-1896-8CB
6th Street Pavement Preservation Phase III – Naval to Warren 27 February 24, 2022
Scope of Services City Project No. 315043
o Written authorization of Administrative Offer Settlement (AOS) l for each parcel prior to offers
being made to property owners.
o Payment of any and all compensation payments to property owners, escrow services,
recording fees, legal services, and any incidental costs which may arise necessary to complete
each transaction.
o Information pertaining to any contact the CITY has had with affected property owners prior
to, but related to, the Project. This includes, as available, property owner contact information,
dates and descriptions of the subjects discussed, and commitments made by either party. The
CITY will provide to the CONSULTANT’s ROW Staff similar information pertaining to ongoing
direct contacts with property owners for which the CONSULTANT or CONSULTANT’s ROW
Staff are not a party to throughout the Project.
o ROW Plans review and approval.
• ROW Plans, drawings, maps, and exhibits will be provided as described under Work Element 6.
8.2 – Engineering Support of Right-of-Way Acquisition
The CONSULTANT will provide engineering and Project management support during the ROW acquisition
process of the Project. The CONSULTANT will provide design clarifications and/or exhibits as necessary to
convey to property owners the CITY’s intent of Project improvements as related to acquisitions. The
CONSULTANT’s Project Manager will monitor the status of the ROW acquisition process and work
collaboratively with the CONSULTANT’s ROW Staff and CITY staff to expedite acquisitions for the Project
as described above.
Assumption(s)
• Up to 4 hours per parcel will be required for the CONSULTANT’s Project Manager to monitor the
status of negotiations and otherwise support the negotiation process.
TASK 3 – ASSISTANCE DURING BIDDING AND CONSTRUCTION
Work Element 9 – Assistance During Bidding
9.1 – Assistance During Bidding
The CONSULTANT will provide interpretations and clarifications for plans and specifications to CITY staff
in response to bidders’ questions during bidding,
The CONSULTANT will assist the CITY in preparing addendum(s) as necessary to clarify or revise contract
documents.
The CONSULTANT will review CITY-prepared bid tabulations and provide comments to CITY.
Assumption(s)
• The CITY will be the only point of contact for bidders’ questions during bidding.
• The CITY will maintain a written Record of Telephone Conversations with questions and answers
to be provided to bidders if desired by the CITY.
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
City of Bremerton 214-1896-8CB
6th Street Pavement Preservation Phase III – Naval to Warren 28 February 24, 2022
Scope of Services City Project No. 315043
• Up to eight (8) hours of CONSULTANT staff time will be required for assisting CITY with reviewing
bidder questions and providing clarifications.
• Up to two (2) addendums will be needed. Addendums will be for clarifications of bid documents
or minor revisions to project designs.
• The CITY will lead the process of preparing and issuing addendum(s).
• CITY staff will facilitate bid opening.
• CITY staff will prepare and issue Notice of Award.
Deliverable(s)
• Verbal or emailed clarifications to bid documents.
• Text and exhibits, as required for CITY’s use in preparing and issuing addenda – electronic copies.
• Written comments from review of bid tabulations – electronic copies.
Work Element 10 – Assistance During Construction
General Assumption(s)
• Support services during construction are highly variable and dependent on conditions during
construction that are beyond the control of the CITY and the CONSULTANT.
• The scope of services described below is a sampling of the type of services anticipated to be
provided by the CONSULTANT, with assumptions stated for the estimated level of effort to
establish the budget allowance.
• Compensation for the CONSULTANT’s services will be on a time-and-materials basis to provide
support as requested by the CITY.
• The CONSULTANT will notify the CITY if at such time it becomes clear that the level of effort to
support the CITY during construction is likely to exceed the budget allowance.
• The CITY may utilize the management reserve or provide a supplement to the Agreement to
increase the budget allowance to allow the CONSULTANT to continue to support the CITY beyond
the budgeted amount if desired.
• The CITY will serve the roles of “Contracting Agency” and “Engineer” as described in the WSDOT
Standard Specifications. The CONSULTANT will support the CITY in those roles, when requested
by the CITY, and as the “Engineer of Record” by signing the Contract Documents as provided in
Work Element 7.
• Additional services during construction, including but not limited to, full construction
administration, materials testing, and construction observation may be provided by supplement
to the Agreement, if necessary, to supplement the CITY’s available resources at the time of
construction.
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
City of Bremerton 214-1896-8CB
6th Street Pavement Preservation Phase III – Naval to Warren 29 February 24, 2022
Scope of Services City Project No. 315043
10.1 – Pre-Construction Meeting and Progress Meetings
The CONSULTANT will attend Pre-Construction meeting and other weekly progress meetings or field/site
meetings when requested by CITY’s Project Manager.
Assumption(s)
• Pre-Construction Meeting:
o Assumed 4 hours, including travel time, per each for two CONSULTANT staff.
o Preparation of agendas and meeting notes by others.
• Other Meetings:
o Assumed 5 meetings at 4 hours, including travel time and field review, per each meeting per
each staff. Three of the meetings will be attended by one (1) CONSULTANT staff, the other
two (2) attended by up to two (2) CONSULTANT staff.
o Preparation of agendas and meeting notes by others.
o Assumed total of up to 36 CONSULTANT staff hours total for Pre-construction meeting and
other meetings.
10.2 – Submittal Reviews
The CONSULTANT will assist the CITY with review of the Contractor submittals.
Assumption(s)
• CITY will take the lead on tracking all submittals and reviewing most submittals.
• The CONSULTANT will assist the CITY in reviewing submittals of significant and/or specialty
materials such as:
o Traffic Signal Materials
o Cement Concrete Mix and Materials
o Hot Mix Asphalt (HMA) Mix and Materials
o Product substitutions
• Assumed up to a total of up to 20 CONSULTANT staff hours to review submittals
10.3 – Requests for Information (RFI)
The CONSULTANT will assist the CITY with review of the Contractor formal RFIs and additional CITY-
initiated requests for information.
Assumption(s)
• The CITY will take the lead on tracking all formal Contractor RFI’s. The CITY will review and respond
to the majority of Contactor RFIs.
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
City of Bremerton 214-1896-8CB
6th Street Pavement Preservation Phase III – Naval to Warren 30 February 24, 2022
Scope of Services City Project No. 315043
• The CONSULTANT will assist in the review of RFIs if requested by the CITY and provide to the CITY
recommendations for responses.
• It is assumed there will be up to 10 RFIs that require the CONSULTANT’s assistance.
• Assumed up to 20 CONSULTANT staff hours to review and respond to RFIs.
• The CITY will issue all final written responses to RFIs.
10.4 – Changes
The CONSULTANT will assist the CITY with issuing field directives and design changes.
Assumption(s)
• The CITY will issue field directives and change orders.
• The CONSULTANT will prepare and sign design change drawings (PDF format) and descriptions of
work for the CITY’s use in preparing and issuing field directives and change orders.
• The CONSULTANT will provide Independent Cost Estimates (ICE) and other assistance to the CITY
in review of Contractor-proposed change order costs.
• Assumed up to 20 CONSULTANT staff hours for assisting the CITY preparation of field directives
and the preparation and review of change orders.
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
6th Street Preservation Phase III - Naval to Warren
EXHIBIT A-2
PROJECT SCHEDULE
MILESTONES
February 24, 2022
Milestone Date
Preliminary Design (30%) June 30, 2022
Submit 60% PS&E September 26, 2022
Begin NEPA October 31, 2022
Submit 90% PS&E January 9, 2023
Submit 100% PS&E March 27, 2023
NEPA Approval January 31, 2023
Submit Right-of-Way Plans January 9, 2023
Right-of-Way Certification September 29, 2023
Advertise for Bids January 2024
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
6th Street Preservation Phase III - Naval to Warren
EXHIBIT A-3
ESTIMATED SHEET COUNT
FOR CONSTRUTION DOCUMENTS SUBMITTALS
February 24, 2022
SHEET COUNT by SUBMITTAL
30% 60% 90% - Final
Cover Sheet, Vicinity Map, and Sheet Index N/A 1 1 1
Abbreviations and Legend N/A 1 1 1
Survey Datum and Horizontal and Vertical Control 1 inch = 20 feet 4 4
Erosion Control Plan 1 inch = 20 feet 4 4
Site Preparation Plan 1 inch = 20 feet 4 4 4
Roadway Plan 1 inch = 20 feet 7 7 7
Intersection Details 1 inch = 5 feet 7 7
Misc. Details N/A 1 1
Channelization Plan 1 inch = 20 feet 4 4 4
Utility Plan 1 inch = 20 feet 7 7 7
Utility Details N/A 2 2
Signal Plan 1 inch = 10 feet 2 5 5
Traffic Control Plan 1 inch = 20 feet 4 4
TOTALS: 26 51 51
SHEET/SHEET SET NAME SHEET/SHEET SET SCALE
(plotted "full size" at 22x34)
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
Exhibit B
DBE Participation
Agreement Number:
Exhibit B /RFDO$JHQF\3URIHVVLRQDO6HUYLFHV&RVW3OXV)L[HG)HH&RQVXOWDQW$JUHHPHQW5HYLVHGPage 1 of 1
See attached DBE Inclusion Plan.
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
City of Bremerton 214-1896-8CB
6th Street Pavement Preservation Phase III 1 February 2022
Project No. 315043
Disadvantaged Business Enterprise Inclusion Plan
City of Bremerton
6th Street Pavement Preservation Phase III – Navel to Warren
(Project 315046)
Disadvantaged Business Enterprise Inclusion Plan
Founded as an MBE firm in 1969, Parametrix understands the challenges that Disadvantaged Business Enterprises
(DBEs) face as they seek opportunities to expand their business. This plan outlines Parametrix’s commitment to
meet the DBE requirement of 16 percent established for this project.
SECTION 1 – SUBCONTRACTING
The table below lists the values as a percentage of the contract amount that Parametrix anticipates for
participation by DBE firms.
Table 1. DBE Participation Percentages
Certification of Business Participation Anticipated Percentage
Disadvantaged Business Enterprise 22.7%
SECTION 2 – DIVERSE BUSINESS SUBCONTRACTORS
Subconsultants anticipated to be used on this project are listed below, along with descriptions of tasks to be
performed.
Table 2. Subconsultant Task Descriptions
Name of DBE
DBE
Certifications Task Description
Anticipated DBE
Subcontract Value
RES Group NW D4F0023741 Right-of-Way (ROW) Planning, Title Research,
and Project Funding Estimate*
$11,079*
1 Alliance Geomatics
Surveying & Mapping
D4M0022928 Field Survey, ROW Plans,
Legal Descriptions & Exhibits
$46,862
HWA GeoSciences, Inc. D5F0024692 Geotechnical Engineering $23,026
* It is the intent of Parametrix to also use RES Group NW for ROW Acquisition Services. However, because that
role is not eligible for reimbursement under the grant with the DBE goal, the ROW Acquisition Services task, and
anticipated subcontract value are not included in this DBE plan.
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
SCOPE OF WORK (continued)
City of Bremerton 214-1896-8CB
6th Street Pavement Preservation Phase III 2 February 2022
Project No. 315043
Disadvantaged Business Enterprise Inclusion Plan
SECTION 3 – DESIGNATED DBE LIAISON
The DBE Liaison for this project will be Chuck Schott, the Project Manager. Chuck has worked with DBE
consultants covering a wide range of disciplines through his career. His contact information is:
Chuck Schott, P.E.
Parametrix
Email: CSchott@parametrix.com
Phone number: (253) 604-6600
Chuck’s responsibilities as the DBE Liaison include:
•Providing monthly updates to the City’s Project Manager that include utilization of DBE subconsultants,
progress to date, and projections for future work.
•Ensuring success of the DBE firms on the team by supporting them in learning the processes and
procedures of the City’s contracting.
SECTION 4 – DBE GOAL ATTAINMENT STRATEGY
Achieving the DBE requirement of 16 percent for this project will be accomplished by assigning Right-of-Way
Planning, Title Research, and Project Funding Estimate to RES Group NW; Field Survey, ROW Plans, Legal
Descriptions & Exhibits to 1 Alliance Geomatics Surveying & Mapping; and Geotechnical Engineering to HWA
GeoSciences. Their participation will be monitored frequently and reported on monthly invoices. Parametrix has
successfully teamed with these firms on previous projects.
SECTION 5 – PROMPT PAYMENT AND DISPUTE RESOLUTION
The Parametrix process for monitoring and ensuring prompt payment to subconsultants starts with establishing
the calendar by which our billing cycle operates so the subconsultant’s invoice is timed with the Parametrix
invoice submittal to the client. A calendar is provided to the subconsultant identifying the cutoff date for each
monthly invoice. Parametrix’s policy is to pay subconsultants no longer than 15 days after receiving payment from the
client. In the event that any portion of an invoice is disputed, payment will be made for the nondisputed amounts.
For resolution of disputes, first a good faith negotiation between representatives of the subconsultant and
Parametrix would take place. This would start with the subconsultant and Parametrix project managers and
escalate to the principals of each firm if needed. The next step is nonbinding mediation under the Commercial
Mediation Arbitration Rules and Mediation Procedures of the American Arbitration Association using a neutral
mediator mutually acceptable to the parties, with the costs, therefore, shared equally. If the nonbinding
mediation is not successful, final remedy would be through Superior Court in Pierce County, Washington.
SECTION 6 – MONITORING AND REPORTING REQUIRED DBE PARTICIPATION
Our accounting system, BST10, allows us to track the monthly effort of the subconsultants and compare the
results against the planned level of effort. Our Project Manager will meet regularly with the subconsultant (in
person or via telephone), check progress, and address any questions or challenges they may have with either
their technical work or their share of the work in order to monitor and attain the required goal. A report
summarizing the status and progress toward goal attainment will be included with each monthly invoice and
progress report. We will submit this information via the Diversity Management and Compliance System reporting
system.
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
Exhibit C
Preparation and Delivery of Electronic Engineering and Other Data
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See Scope of Work in Exhibit A.
See Scope of Work in Exhibit A.
See Scope of Work in Exhibit A.
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Agreement Number:
Exhibit C /RFDO$JHQF\3URIHVVLRQDO6HUYLFHV&RVW3OXV)L[HG)HH&RQVXOWDQW$JUHHPHQW5HYLVHGPage 2 of 4
See Scope of Work in Exhibit A.
See Scope of Work in Exhibit A.
See Scope of Work in Exhibit A.
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,, $Q\ 2WKHU (OHFWURQLF )LOHV WR %H 3URYLGHG
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E-mail and / or Consultant FTP site.
See Scope of Work in Exhibit A.
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
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Microsoft Outlook
PDF, Microsoft Office.
Microsoft Office, Bluebeam.
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
Exhibit D
Prime Consultant Cost Computations
Agreement Number:
Exhibit D /RFDO$JHQF\3URIHVVLRQDO6HUYLFHV&RVW3OXV)L[HG)HH&RQVXOWDQW$JUHHPHQW5HYLVHGPage 1 of 1
See attached Exhibits D-1 through D-2.
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
Project: 6th Street Pavement Preservation Phase III - Navel To Warren
Direct Salary Cost (DSC):
Classification Man Hours = Rate = Cost
Senior Engineer 46 $63.70 $2,930
Senior Engineer 28 $72.85 $2,040
Senior Engineer 230 $77.57 $17,841
Senior Engineer 519 $60.96 $31,638
Engineer III 312 $38.95 $12,152
Engineer IV 239 $55.29 $13,214
Engineer III 62 $46.46 $2,881
Scientist / Biologist IV 1 $52.79 $53
Publications Specialist II 20 X $30.04 $601
Senior Project Coordinator 34 X $34.35 $1,168
Total DSC =$84,518
Overhead (OH Cost -- including Salary Additives):
OH Rate x DSC of 175.31 % x $ $84,518 $148,169
Fixed Fee (FF):
FF Rate x DSC of 29 % x $ $84,518 $24,510
Reimbursables:
Mileage Task 1, PE Phase (at $.575mi)$400
Mileage Task 2, RW Phase (at $.575mi)$100
Mileage Task 3- CN Phase (at $.575)$400
0301 EXP- Potholing- 10@$1,350 $13,500
0204EXP- Title Reports- 5 @ $400 $2,000
Misc. Expenses (Work Elements 1-7)$1,500
Misc. Expenses (Work Element 8)$250
Misc. Expenses (Work Elements 9-10)$250
Other Direct Expenses Total:$18,400
Subconsultants: (See Exhibit E)
1Alliance Survey (DBE)$33,314
RES Group - R/W Planning (DBE)$11,079
HWA Geo (DBE)$23,026
1Alliance-R/W Plans and Legal Desc. (DBE)$13,548
RES Group- R/W Acquisitions (DBE)$31,673
Subconsultants Total: $112,640
Management Reserve: $30,000
Grand Total $418,237
Chuck Schott, P.E.Date: 2/22/2022
WSDOT Form 140-089 EF Exhibit D Page 1 of 1
Exhibit D-1
Prime Consultant Cost Computations
Agreement Number:
8
,236
3 8
Hours
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
Task / SubtaskHoursDirect SalaryCostOverhead175.31%DSC + OHFee Amount29.00%TotalIncluding FeeSubconsultants Expenses TotalTask 01: Project ManagementSubtask 0100: Project Management Total130 7,877 13,809 21,686 2,284 23,970 0 0 23,970Task 01: Project Management Total1307,87713,80921,6862,28423,9700023,970Task 02: Preliminary Design 30%Subtask 0202SC: 1 Alliance Subconsultant Total33,314 33,314Subtask 0203: Conceptual Design Total80 4,333 7,596 11,928 1,256 13,185 0 0 13,185Subtask 0203W: Water Main Replacement Analysis Total 32 1,637 2,870 4,507 475 4,982 0 0 4,982Subtask 0204: Right-of-Way Planning Total8 554 971 1,526 161 1,686 0 0 1,686Subtask 0204EXP: Expenses - Title Reports Total2,000 2,000Subtask 0204SC: RES Group Subconsultant Total11,079 11,079Subtask 0205: Preliminary Plans 30% Total207 10,747 18,840 29,587 3,117 32,703 0 0 32,703Subtask 0205W: Preliminary Plans 30% (Water) Total 261,211 2,123 3,335 351 3,686 0 0 3,686Subtask 0206: Stormwater / Drainage Report Total 64 2,955 5,181 8,136 857 8,993 0 0 8,993Task 02: Preliminary Design 30% Total41721,43737,58159,0196,21765,23544,3932,000111,628Task 03: Utility CoordinationSubtask 0301: Utility Coordination Total38 2,504 4,389 6,893 726 7,619 0 0 7,619Subtask 0301EXP: Expenses - Potholing Total13,500 13,500Task 03: Utility Coordination Total382,5044,3896,8937267,619013,50021,119Task 04: EnvironmentalSubtask 0406: Public Outreach Total18 987 1,730 2,717 286 3,003 0 0 3,003Task 04: Environmental Total189871,7302,7172863,003003,003Task 05: Geotechnical EngineeringSubtask 0501SC: HWA Geosciences Subconsultant Total23,026 23,026Task 05: Geotechnical Engineering Total23,02623,026Task 06: Right-of-Way Plans and Legal DescriptionsSubtask 0600: Right-of-Way Plans and Legal Descriptions Total 12 798 1,399 2,197 231 2,428 0 0 2,428Subtask 0600SC: 1 Alliance Subconsultant Total13,548 13,548Task 06: Right-of-Way Plans and Legal Descriptions Total127981,3992,1972312,42813,548015,976Task 07: Plans, Specifications and EstimateSubtask 0701: 60% Bid Documents Total382 21,689 38,023 59,713 6,290 66,003 0 0 66,003Subtask 0701W: 60% Bid Documents (Water) Total 52 2,422 4,247 6,669 703 7,372 0 0 7,372Subtask 0702: 90% Bid Documents Total179 10,696 18,752 29,448 3,102 32,550 0 0 32,550Subtask 0702W: 90% Bid Documents (Water) Total 20 844 1,480 2,325 245 2,569 0 0 2,569Subtask 0703: 100% "Proof" Bid Documents Total 73 4,352 7,630 11,983 1,262 13,245 0 0 13,245Subtask 0704: Final Bid Documents Total26 1,585 2,778 4,363 460 4,823 0 0 4,823Task 07: Plans, Specifications and Estimate Total73241,59072,911114,50012,061126,56100126,561Exhibit D-2Summary of Consultant Costs - Estimated by TaskDocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
Task 08: Right-of-Way AcuisitionSubtask 0801SC: RES Group Subconsultant Total31,673 31,673Subtask 0802: Engineering Support of Right-of-Way Acquisition Total 16 1,241 2,176 3,417 360 3,777 0 0 3,777Task 08: Right-of-Way Acuisition Total161,2412,1763,4173603,77731,673035,450Task 09: Assistance During BiddingSubtask 0901: Assistance During Bidding Total32 2,016 3,533 5,549 585 6,134 0 0 6,134Task 09: Assistance During Bidding Total322,0163,5335,5495856,134006,134Task 10: Assistance During ConstructionSubtask 1001: Assistance During Construction Total 96 6,069 10,640 16,710 1,760 18,470 0 0 18,470Task 10: Assistance During Construction Total966,06910,64016,7101,76018,4700018,470Task EXP: ExpensesSubtask EXP01: Expenses - Task 01 Total1,900 1,900Subtask EXP02: Expenses - Task 02 Total350 350Subtask EXP03: Expenses - Task 03 Total650 650Task EXP: Expenses Total2,9002,900Task MRF: Management ReserveSubtask MRF00: Management Reserve Total30,000 30,000Task MRF: Management Reserve Total30,00030,000HoursDirect SalaryCostOverhead175.31%DSC + OHFee Amount29.00%TotalIncluding FeeSubconsultants Expenses TotalProject Totals:1,49184,518148,169232,68724,510257,197112,64048,400418,23718,18,18,18,418,237,23418,237418,237418,237,23418,237,23418,2376418,237418,23765DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
June 24, 2021
Parametrix, Inc.
1019 39th Avenue SE, Suite 100
Puyallup, WA 98374-2215
Subject: Acceptance FYE 2020 ICR Cognizant Review
Dear Janice Walden:
We have accepted your firms FYE 2020 Indirect Cost Rate (ICR) of 175.31% of
Combined/Corporate (rate includes 0.20% Facilities Capital Cost of Money) based on
WSDOT Audit Office. This rate will be applicable for
WSDOT Agreements and Local Agency Contracts in Washington only. This rate may
be subject to additional review if considered necessary by WSDOT. Your ICR must be
updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
Any other entity contracting with your firm is responsible for determining the
acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:ah
We have accepted your firms FYE 2020 Indirect Cost Rate (ICR) of 175.31% of
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
O/H Certification; Nov 2010
Certification of Final Indirect Costs
Firm Name:Parametrix, Inc.
Indirect Cost Rate Proposal: 17%
Date of Proposal Preparation (mm/dd/yyyy): /1/2021
Fiscal Period Covered (mm/dd/yyyy to mm/dd/yyyy): 01/04/2020 - 01/01/2021 (FY 2020)
I, the undersigned, certify that I have reviewed the proposal to establish final indirect cost rates
for the fiscal period as specified above and to the best of my knowledge and belief:
1.) All costs included in this proposal to establish final indirect cost rates are allowable in
accordance with the cost principles of the Federal Acquisition Regulations (FAR) of title 48,
Code of Federal Regulations (CFR), part 31.
2.) This proposal does not include any costs which are expressly unallowable under the cost
principles of the FAR of 48 CFR 31.
All known material transactions or events that have occurred affecting the firm’s ownership,
organization and indirect cost rates have been disclosed.
Signature: ________________________________________________________________
Name of Certifying Official* (Print): Holli Moeini
Title: CFO, Executive VP
Date of Certification (mm/dd/yyyy): 0//2021
*The “Certifying Official” must be an individual executive or financial officer of the firm at a level
no lower than a Vice President or Chief Financial Officer, or equivalent, who has the authority to
represent the financial information utilized to establish the indirect cost rate for use under Agency
contracts.
Ref. FHWA Directive 4470.1A available on line at:
http://www.fhwa.dot.gov/legsregs/directives/orders/44701a.htm
__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
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DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
PARAMETRIX,INC.
StatementofDirectLabor,FringeBenefitsandGeneralOverhead
FortheFiscalYearEndedJanuary1,2021
Seeaccompanyingnotes.CNFSDONOTEMAIL
Ͳ3Ͳ
GeneralLedger
Balanceforthe (Restated) (Restated)
FiscalYearEnded Unallowable Proposed
January1,2021 Expenses Ref. Amount Percent
DirectLabor $32,703,577 $Ͳ $32,703,577100.00%
FringeBenefits:
Vacation,sickleave,holidays 6,993,575Ͳ6,993,57521.38%
Payrolltaxes 4,290,973 (27,405) E 4,263,56813.04%
Medicalinsurance 4,701,457Ͳ4,701,45714.38%
ESOPretirementplan 8,543,503Ͳ8,543,50326.12%
Otheremployeebenefits 912,000 (592,800)W 319,2000.98%
TotalFringeBenefits 25,441,508 (620,205)24,821,30375.90%
GeneralOverhead:
Administrativesalaries 10,134,450 (114,189)A 10,020,26130.64%
Trainingsalaries 572,267Ͳ572,2671.75%
Bonuses/misc.salaries 5,840,007 (1,219,286)B 4,620,72114.13%
Directsellingsalaries 1,082,004Ͳ1,082,0043.31%
Bidandproposalsalaries 3,140,806Ͳ3,140,8069.60%
Advertisingexpense 93,689 (93,689)CͲ0.00%
Directsellingexpenses 61,948 (20,454)D 41,4940.13%
Excisetaxes 1,678,447Ͳ1,678,4475.13%
Insurance 725,663Ͳ725,6632.22%
Officerent 4,219,488 (145,531)F 4,073,95712.46%
Officeexpensesandsupplies 240,581 (85,619)G 154,9620.47%
Staffappreciation/awards 60,176 (46,363)H 13,8130.04%
Printing,copier/printersupplies 46,522 (1,554)I 44,9680.14%
Telephone 404,815Ͳ404,8151.24%
Depreciation(includinggain/lossondisposal)1,752,598Ͳ1,752,5985.36%
Amortization 3,472 (3,472)JͲ0.00%
Businessmeals 10,570 (10,570)KͲ0.00%
Autoexpense 235,916 (12,070)L 223,8460.68%
BilledinͲhouseautos (220,898)Ͳ(220,898)Ͳ0.68%
Officetravel 194,441 (44,454)M 149,9870.46%
Subscriptions,librarymaterial 70,400Ͳ70,4000.22%
Dues 129,652 (23,806)N 105,8460.32%
Donations 103,949 (103,949)OͲ0.00%
Professionallicenses 22,613Ͳ22,6130.07%
Postage,couriers,freight 26,440Ͳ26,4400.08%
Training/education 221,906 (5,778)P 216,1280.66%
Fieldequipment/supplies 8,204Ͳ8,2040.03%
Surveyequipment/supplies 91,167Ͳ91,1670.28%
Healthandsafetyequipment/supplies 52,413Ͳ52,4130.16%
BilledinͲhouseequipment (335,858)Ͳ(335,858)Ͳ1.03%
Officefurniture7,923Ͳ7,9230.02%
Officeequipment222,480 (5,328)Q 217,1520.66%
Computersupplies,circuits 366,162Ͳ366,1621.12%
Software/maintenance 2,153,090Ͳ2,153,0906.58%
Recruitingcosts 50,883 (3,612)R 47,2710.14%
Payroll,legalandaudit 192,985 (14,282)S 178,7030.55%
Consultingservices 700,553 (117,650)S 582,9031.78%
Baddebts 85,721 (85,721)TͲ0.00%
Officemoving/remodeling 14,389Ͳ14,3890.04%
Personalpropertytaxes 46,200Ͳ46,2000.14%
Utilities/buildingmaintenance 69,646Ͳ69,6460.21%
Finance,bankcharges 97,446 (72,685)U 24,7610.08%
TotalGeneralOverhead 34,675,326(2,230,062)32,445,26499.21%
TotalIndirectCosts 60,116,834$(2,850,267)$57,266,567$175.11%
PercentageofDirectLabor(LessFCC)183.82%175.11%
Facilitiescostofcapital(FCC)65,190 V 65,190 0.20%
57,331,757$
PercentageofDirectLabor(IncludesFCC)175.31%
Description
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
PARAMETRIX,INC.
StatementofDirectLabor,FringeBenefitsandGeneralOverhead(Continued)
FortheFiscalYearEndedJanuary1,2021
Seeaccompanyingnotes.CNFSDONOTEMAIL
Ͳ4Ͳ
References
A. Laborcostsincurredindefenseofcontractperformanceissuesper48CFR31.205Ͳ47(f)(5)(A);Collectioncosts
unallowableper48CFR31.205Ͳ3;OrganizationalCostpertainingtoacquisitionper31.205Ͳ27.
B. Sharevaluebasedbonusesunallowableper48CFR31.205Ͳ6(i);Limitationonallowabilityofseniorexecutive
compensationper31.205Ͳ6(p);Personalvehicleuseunallowableper48CFR31.205Ͳ6(m)(2).Giftsunallowableper48
CFR31.205Ͳ13(b).
C. Nonallowablepublicrelationsandadvertisingcostsper31.205Ͳ1;Promotionalmaterialsunallowableper48CFR
31.205Ͳ1(f)(5).
D. Entertainmentunallowableper48CFR31.205Ͳ14;Alcoholunallowableper48CFR31.205Ͳ51;Excesslodgingandper
diemunallowableper48CFR31.205Ͳ46.
E. Fringebenefitsassociatedwithlabordeemedunallowableper48CFR31.201Ͳ6(a).
F. Priorperiodcostunallowableper31.203(g).
G. Giftunallowableper48CFR31.205Ͳ13(b).
H. Entertainmentunallowableper48CFR31.205Ͳ14;Giftsunallowableper48CFR31.205Ͳ13(b);Alcoholunallowableper
48CFR31.205Ͳ51.
I. Priorperiodcostunallowableper31.203(g).
J. Amortizationunallowableper48CFR31Ͳ205.49.
K. Entertainmentunallowableper48CFR31.205Ͳ14;Alcoholunallowableper48CFR31.205Ͳ51.
L. Personalvehicleuseunallowableper48CFR31.205Ͳ6(m)(2).
M. Entertainmentunallowableper48CFR31.205Ͳ14;Alcoholunallowableper48CFR31.205Ͳ51;Excesslodgingandper
diemunallowableper48CFR31.205Ͳ46.
N. Duestosocialclubsunallowableper48CFR31.205Ͳ1(f)(7),31.205Ͳ14;Lobbyingunallowableper48CFR31.205Ͳ22(c).
O. Donationsunallowableper48CFR31.205Ͳ8.
P. Excesslodgingandperdiemunallowableper48CFR31.205Ͳ46;Alcoholunallowableper48CFR31.205Ͳ51.
Q. Priorperiodcostunallowableper31.203(g).
R. Excesslodgingandperdiemunallowableper48CFR31.205Ͳ46;Entertainmentunallowableper48CFR31.205Ͳ14.
S. Legalcostsincurredindefenseofcontractperformanceissuesper48CFR31.205Ͳ47(f)(5)(A);OrganizationalCost
pertainingtoacquisitionper31.205Ͳ27;Nonallowablepublicrelationsandadvertisingcostsper31.205Ͳ1.
T. Baddebtunallowableper48CFR31.205Ͳ3.
U. Interest,latefeesunallowableper48CFR31.205Ͳ20.
V. Costofmoneyadjustmentsper48CFR31.205Ͳ10(a).
W. Disasterreliefpaymentsdeemedunallowableper48CFR31.201Ͳ2,31.201Ͳ3and31.201Ͳ4.
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
Exhibit E
Sub-consultant Cost Computations
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WKH SHUIRUPDQFH RI DQ\ ZRUN XQGHU WKLV$*5((0(17 ZLWKRXW SULRU ZULWWHQ SHUPLVVLRQ RI WKH$*(1&<
5HIHU WR VHFWLRQ 9, ³6XE&RQWUDFWLQJ´ RI WKLV$*5((0(17
Agreement Number:
Exhibit E /RFDO$JHQF\3URIHVVLRQDO6HUYLFHV&RVW3OXV)L[HG)HH&RQVXOWDQW$JUHHPHQW5HYLVHGPage 1 of 1
See attached Exhibits for the following Sub-consultants.
E-1: 1 Alliance Geomatics Surveying & Mapping
(Scope Task 2.2 - Budget Subtask 0202SC; and Scope Tasks 6.1 and 6.2 - Budget Subtask 0600SC )
E-2: RES Group NW - ROW Plan-Design Phase
(Scope Task 2.4 - Budget Subtask 0204SC)
E-3: RES Group NW - ROW Phase
(Scope Task 8.1 - Budget Subtask 0801SC)
E-4: HWA Geosciences, Inc.
(Scope Task 5 - Budget Subtask 0501SC)
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
Project: 6th Street Pavement Preservation Phase III - Naval to Warren
1 Alliance Geomatics Surveying & Mapping - Scope Tasks 2.2, 6.1 and 6.2
Direct Salary Cost (DSC):
Classification Man Hours =Rate =Cost
Principal Survey 7 X $98.00 $686
Project Manager 16 X $69.00 $1,104
PLS 70.5 X $51.50 $3,631
Assist PM 2 X $50.00 $100
CADD 5 114 X $47.70 $5,438
Tech 5 70 X $47.70 $3,339
Tech 3 70 X $36.50 $2,555
Admin 2 X $31.00 $62
X $0
X $0
Total DSC =$16,915
Overhead (OH Cost -- including Salary Additives):
OH Rate x DSC of 109.19 % x $$16,915 $18,469
Fixed Fee (FF):
FF Rate x DSC of 29 % x $$16,915 $4,905
Reimbursables:
Non Invoiced (mileage, repro,ect.)$573
Invoiced (sub-c, rental, ect.)$6,000
Grand Total $46,862
Chuck Schott, P.E.Date:ϬϯͬϮϴ/2022
WSDOT Form 140-089 EF Exhibit E Page 1 of 1
Exhibit E-1
Subconsultant Cost Computations
Agreement Number:
Hours
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
August 2, 2021
1 Alliance Geomatics, LLC
1261 A 120th Avenue NE
Bellevue, WA 98005
Subject: Acceptance FYE 2020 ICR Risk Assessment Review
Dear Michael Paradis:
Assessment review of your Indirect Cost Rate (ICR), we have accepted your proposed
FYE 2020 ICR of 109.19% of direct labor. This rate will be applicable for WSDOT
Agreements and Local Agency Contracts in Washington only. This rate may be subject
to additional review if considered necessary by WSDOT. Your ICR must be updated on
an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:ah
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
Project: 6th Street Pavement Preservation Phase III - Navel to Warren
Sub Consultant : RES Group NW (Right-of-Way Planning / Design Phase) - Scope Task 2.4
Direct Salary Cost (DSC):
Classification Man Hours =Rate =Cost
Project Coordinator 10 X $69.50 $695
Senior Acquisition Agent 16 X $69.50 $1,112
X $0
X $0
X $0
X $0
Total DSC =$1,807
Overhead (OH Cost -- including Salary Additives):
OH Rate x DSC of 58.01 % x $$1,807 $1,048
Fixed Fee (FF):
FF Rate x DSC of 29 % x $$1,807 $524
Reimbursables:
SOVA Appraisal $7,500
Mileage (at 0.585/ Mi.)$200
$7,700
Grand Total $11,079
Chuck Schott, P.E.Date:ϬϯͬϮϴ/2022
WSDOT Form 140-089 EF Exhibit E Page 1 of 1
Exhibit E-2
Subconsultant Cost Computations
Agreement Number:
Hours
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
Project: 6th Street Pavement Preservation Phase III - Navel to Warren
Sub Consultant : RES Group NW (Right-of-Way Acquistion Phase) - Scope Task 8.1
Direct Salary Cost (DSC):
Classification Man Hours =Rate =Cost
Senior Acquisition Agent 180 X $69.50 $12,510
Senior Acquisition Agent 16 X $69.50 $1,112
Project Manager 40 X $69.50 $2,780
X $0
X $0
X $0
Total DSC =$16,402
Overhead (OH Cost -- including Salary Additives):
OH Rate x DSC of 58.01 % x $$16,402 $9,515
Fixed Fee (FF):
FF Rate x DSC of 29 % x $$16,402 $4,757
Reimbursables:
Mileage & Postage $1,000
$1,000
Subconsultants:
Grand Total $31,673
Chuck Schott, P.E.Date:ϬϯͬϮϴ/2022
WSDOT Form 140-089 EF Exhibit E Page 1 of 1
Exhibit E-3
Subconsultant Cost Computations
Agreement Number:
Hours
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
June 20, 2021
RES Group NW, LLC
624 S Lander Street #202
Seattle, WA 98134
Subject: Acceptance FYE 2020 ICR Audit Office Review
Dear Sonja Davis:
20 Indirect Cost Rate (ICR) of 58.01% of direct labor. This rate will be
applicable for WSDOT Agreements and Local Agency Contracts in Washington only.
This rate may be subject to additional review if considered necessary by WSDOT. Your
ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:ah
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
Project: 6th Street Pavement Preservation Phase III - Naval to Warren
HWA Geosciences - Scope Task 5
Direct Salary Cost (DSC):
Classification Man Hours =Rate =Cost
Geologist VIII 3 X $76.00 $228
Engineer VIII 38 X $78.00 $2,964
Geologist IV 38 X $41.00 $1,558
Contracts 2 X $41.00 $82
CAD 6 X $31.00 $186
Clerical 1 X $30.00 $30
X $0
Total DSC =$5,048
Overhead (OH Cost -- including Salary Additives):
OH Rate x DSC of 163.90 % x $$5,048 $8,274
Fixed Fee (FF):
FF Rate x DSC of 29 % x $$5,048 $1,464
Reimbursables:
Mileage (at .585 / Mi)$200
Drilling Subcontractor $6,000
Ferry $100
Traffic Control (Arrowboard / Signs / Ect.)$550
Laboratory Testing $1,390
$8,240
Grand Total $23,026
Chuck Schott, P.E.Date:ϬϯͬϮϴ/2022
WSDOT Form 140-089 EF Exhibit E Page 1 of 1
Exhibit E-4
Subconsultant Cost Computations
Agreement Number:
Hours
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
September 9, 2021
HWA GeoSciences, Inc.
21312 30th Drive SE, Suite 110
Bothell, WA 98021
Subject: Acceptance FYE 2020 ICR CPA Report
Dear Vasiliy Babko:
We have accepted your firms FYE 2020 Indirect Cost Rate (ICR) of 163.90% of direct
labor (rate includes 0.22% Facilities Capital Cost of Money)
Thomas W. Maxwell, CPA. This rate will be applicable for
WSDOT Agreements and Local Agency Contracts in Washington only. This rate may
be subject to additional review if considered necessary by WSDOT. Your ICR must be
updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with the firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:ah
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
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Parametrix, Inc.
1019 39th Avenue SE, Suite 100, Puyallup, WA 98374
Washington State Departement of Transportation
Parametrix, Inc.
3/28/2022
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
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City of Bremerton
City of Bremerton Parametrix, Inc.
Washington State Department of Transportation
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
4/21/2022
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6th Street Pavement Preservation Phase III
Parametrix, Inc.
Regional Division Manager
March 28, 2022
DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
Exhibit H
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DocuSign Envelope ID: E089C18E-66D6-4683-A669-31DB3474D699
Exhibit I
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