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Home My WebLink AboutMUNICIPAL COURT 02032022City of Bremerton Public Records Destruction Log The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current, approved minimum retention periods before being destroyed pursuant to RCW 40.14.070, WAC 434-610.070, and WAC 434.640.010, -020, and -030. Please fill out this form when destroying public records whose minimum retention is other than "Retain until no longer needed for agency business then destroy" (such as records covered in the "Records with Minimal Retention Value" section of the Local Government Records Retention Schedule (CORE)). Legal Disposition Authority (taken from Records Retention Schedule) Agency Records Records Series Title Records Series Records Retention Minimum Retention Period Description (Box/em numbersI Dates Covered Date Minimum of Destruction (See DAN Schedule volume, etc.) Retention examples below*) Financial GS2011-184 CORE 4.2 6 years Adjusted January 1— December 31, 2015 01-01-22 Secure shred bin Transactions- Rev.3 Receipts Report for outside General contractor shredding and Electronic Copy Deleted Financial GS2011-184 CORE 4.2 6 years AP Adjustments January 1— December 31, 2015 01-01-22 Secure shred bin Transactions- Rev.3 Audit Report for outside General contractor shredding and Electronic Copy Deleted Financial GS2011-184 CORE 4.2 6 years AP Report January 1— December 31, 2015 01-01-22 Secure shred bin Transactions- Rev.3 for outside General contractor shredding and Electronic Copy Deleted Financial GS2011-184 CORE 4.2 6 years AR Adjustments January 1— December 31, 2015 01-01-22 Secure shred bin Transactions- Rev.3 Audit Report for outside General contractor shredding and Electronic Copy Deleted Financial GS2011-184 CORE 4.2 6 years Deleted Cases January 1— December 31, 2015 01-01-22 Secure shred bin Transactions- Rev.3 Audit Report for outside General contractor shredding and Electronic Copy Deleted Form Revised 05/06/2014 City of Bremerton Public Records Destruction Log Financial GS2011-184 CORE 4.2 6 years Ledger Summary January 1— December 31, 2015 01-01-22 Secure shred bin Transactions- Rev.3 Report for outside General contractor shredding and Electronic Copy Deleted Financial GS2011-184 Core 4.2 6 years Non -Cash January 1— December 31, 2015 01-01-22 Secure shred bin Transactions- Rev.3 Credit Report for outside General contractor shredding and Electronic Copy Deleted Financial GS2011-184 CORE 4.2 6 years Non -Time Pay January 1— December 31, 2015 01-01-22 Secure shred bin Transactions- Rev.3 Summary Report for outside General contractor shredding and Electronic Copy Deleted Financial GS2011-184 CORE 4.2 6 years Overpayments January 1— December 31, 2015 01-01-22 Secure shred bin Transactions- Rev.3 Activity Audit for outside General Report contractor shredding and Electronic Copy Deleted Financial GS2011-184 CORE 4.2 6 years Remittance January 1— December 31, 2015 01-01-22 Secure shred bin Transactions- Rev.3 Summary Report for outside General contractor shredding and Electronic Copy Deleted Financial GS2011-184 CORE 4.2 6 years Restitution January 1— December 31, 2015 01-01-22 Secure shred bin Transactions- Rev.3 Adjustments for outside General Audit Report contractor shredding and Electronic Copy Deleted Administrative G550-01-02 CORE 4.2 Destroy when obsolete or Restitution Out- January 1— December 31, 2015 01-01-22 Secure shred bin Working Files superseded of -Balance Audit for outside Report contractor shredding and Electronic Copy Deleted Form Revised 05/06/2014 City of Bremerton Public Records Destruction Log Financial GS2011-184 CORE 4.2 6 years Time Pay January 1— December 31, 2015 01-01-22 Secure shred bin Transactions- Rev.3 Summary Report for outside General contractor shredding and Electronic Copy Deleted Financial GS2011-184 CORE 4.2 6 years Check Register January 1— December 31, 2015 01-01-22 Secure shred bin Transactions- Rev.3 Report for outside General contractor shredding and Electronic Copy Deleted Financial GS2011-184 CORE 4.2 6 years Trust Account January 1— December 31, 2015 01-01-22 Secure shred bin Transactions- Rev.3 Summary Report for outside General contractor shredding and Electronic Copy Deleted Financial GS2011-184 CORE 4.2 6 years Daily January 1— December 31, 2015 01-01-22 Secure shred bin Transactions- Rev.3 Disbursements for outside General Report contractor shredding and Electronic Copy Deleted Financial GS2011-184 CORE 4.2 6 years Consolidated January 1— December 31, 2015 01-01-22 Secure Shred bin Transactions- Rev.3 Check Report for outside General contractor shredding Financial GS2011-184 CORE 4.2 6 years Cashier's Report January 1— December 31, 2015 01-01-22 Secure shred bin Transactions- Rev.3 for outside General contractor shredding and Electronic Copy Deleted Collection Agency GS2012-047 CORE 4.2 4 years after end of fiscal Collection January 1— December 31, 2017 01-01-22 Secure Shred bin Reports R.ev.0 year Agency for outside Statements contractor shredding Banking — Accounts GS2011-185 CORE 4.2 6 years after end of fiscal Bank Statements January 1— December 31, 2015 01-01-22 Secure Shred bin and Transactions Rev.0 year and Checks for outside contractor shredding Form Revised 05/06/2014 City of Bremerton Public Records Destruction log Banking —Accounts GS2011-185 CORE 4.2 6 years after end of fiscal Merchant Card January 1— December 31, 2015 01-01-22 Secure Shred bin and Transactions Rev.0 year Statements and for outside Transactions contractor shredding Financial GS2011-184 CORE 4.2 6 years after end of fiscal Receipt Books December 31, 2012 — October 01-01-22 Secure Shred bin Transactions- Rev.3 year 13, 2015 for outside General contractor shredding Banking — Accounts G52011-185 CORE 4.2 6 years after end of fiscal Deposit Slips December 14, 2014 — 01-01-22 Secure Shred bin and Transactions Rev.0 year (court) December 2, 2015 for outside (parking) December 5, 2014— December contractor 2, 2015 shredding Secondary Copies GS50-02-04 CORE 4.2 Retain until no longer L & I Quarterlies January 1— December 31, 2019 01-01-22 Electronic Copy Rev.2 needed for agency business Deleted (Originals sent to payroll) Source Records — GS50-09-14 CORE 4.2 Verification of Successful DM52-06A-01 Various Dates 01-28-22 Secure shred bin Images (Non- Rev.3 Conversion for outside Archival) contractor (AII Case Types) shredding Uniform Notice of DM52-066- District & 3 years Closed December 1-31, 2018 01-01-22 Electronic Copy Infraction, Court 01 Municipal Courts Deleted Docket, & Case File Retention (All Case Types) Schedule — V6 Uniform Notice of DM52-06A- District & 3 years Closed December 1-31, 2018 01-01-22 Secure shred bin Infraction, Court 01 Municipal Courts for outside Docket, & Case File Retention contractor (All Case Types) Schedule — V6 shredding Court Calendar OFM District & 1 year January 1, 1999 — December 01-01-22 Electronic Copy Municipal Courts 31, 2020 Deleted Retention Schedule—V6 Search Warrants DM52-06A- District & 2 years 1998 — 2003 01-01-12 Secure shred bin 02 Municipal Courts 2009 for outside Retention contractor Schedule—V6 shredding Financial GS2011-184 CORE 4.2 6 years January 1— December 31, 2015 01-01-22 Secure shred bin Transactions- Rev.3 for outside General contractor shredding *Examples of methods of destruction: electronic deletion, in-house OR outside contractor shredding, secure recycling, other (descrlbeJ Form Revised 05/06/2014 City of Bremerton Public Records Destruction Log Statement. The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonably anticipated litigation or public records requests, are not needed for audit or other agency business, and shall be destroyed. The individual responsible for inventorying the listed records must sign below prior to the Record's Manager approval: Employee Signature: ihx� W i.QJ4Q j,, Printed Name: k)'l } } } Olr`-15 Division: The Records Manager must sign the approval of this request prior to the destruction of the listed records: Pn�-Records Manager Signature: "CEPrinted Name: Y Date Approved: The person/people responsible for the destruction of records must sign upon destruction of the listed records: Employee Signature:__-! L' [' 1 , , Printed Name: �/lJ�.wn W 1 I 11, C.L YES Date Records Destroyed: a Vendor Business Name (if u Vendor Signature: Printed Name: Phone: Date Records Destroyed: The retention and disposition action for this Public Records Destruction Log is Retain for the life of the agency' pursuant to CORE series GS50-09-06. Form Revised 05/06/2014 Name: CO OP MUNICIPAL COURT-BREMERTq�RTIFICATE 'OF DESTRUCTION Address: 550 BRE Le Moy Mobile City: BREMERTC 9833798337 Phone: 360-473-5242 hr Request: Scheduled On Call.e � Ill edVW Account: 2185-952778-705 Service Date: 2/1/2022 Route Id: SN92 Ticket #: 1559125 On the date shown, Designated Confidential Data was Shredded and Destroyed as per Customers Instructions. CUSTOMER COPY Service Description Qty Rate Amount 65SC 1.00 65 GAL SHRED CART 13.65 SHEXB 1.00 SHRED EXTRA BOX 3.78 Driver Signature: Date: Truck Customer Signature: Date: Time 2910 Hogum Bay Rd Olympia Wa 98516 E-Mail: Ims@wcnx.org Phone: 1-877-898-0112 Fax: 1-360-486-2467