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HomeMy WebLinkAboutHUMAN RESOURCES 02022022City of Bremerton Public Records Destruction log The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current, approved minimum retention periods before being destroyed pursuant to RCW 40.14.070, WAC 434-610.070 and WAC 434.640.010 -020, and -030. Please fill out this form when destroying public records whose minimum retention is other than "Retain until no longer needed for agency business then destroy" (such as records covered in the "Records with Minimal Retention Value" section of the Local Government Records Retention Schedule (CORE)). Legal Disposition Authority (taken from Records Retention Schedule) Agency Records Records Series Title Records Series DAN Records Retention Schedule Minimum Retention Period Description (Box/Item numbers, Dates Covered ©at Method of Destruction (See volume, etc) Retention t examples below*) Benefit Programs — S2017-07 Local Retain for 3 years after end Fire Department 2018 12/31/2021 Secure shredding Administration Rev. O Government f calendar year and no Leave (Union) —1 Common Records longer needed for agency file folder Retention business then Destroy Schedule Benefit Programs — S2017-007 Local Retain for 3 years after end Correspondence 2017 12/31/2020 Secure shredding Administration Rev. 0 Government of calendar year and no and emails Common Records longer needed for agency regarding Retention business then Destroy unemployment Schedule claims —1 file older Leave/Overtime — S2017-010 Local Retain for 6 years after Donated leave 2015 12/31/2021Secure shredding Non -Routine Rev. O Government expiration of leave period or requests and Common Records denial of request and no donations — 2 file Retention longer needed for agency folders Schedule business then Destroy Employment GS50-04A-05 Local Retain for 1 year after Unsolicited Received 5/22/2020 5/22/2021 Secure shredding Inquiries Rev. 1 Government received or responded to resume —1 Common Records then Destroy Retention Schedule Employment S50-04A-05 Local Retain for 1 year after Unsolicited Received 11/24/2020 11/24/2021 ecure shredding Inquiries Rev. 1 Government received or responded to resume —1 Common Records then Destroy Retention Schedule PAGE 1 Recruitment 550-0413-22 Local Retain for 3 years after Applications, 2017 12/31/2021 Secure shredding Rev. 1 Government position filled/recruitment resumes, test Common Records ffort terminated then results of Retention Destroy unsuccessful Schedule applicants -1 accordian-style file Examples of methods of destruction: electronic deletion, in-house OR outside contractor shredding, secure recycling, other (describe) Statement: The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonably anticipated litigation or public records requests, are not needed for audit or other agency business, and shall be destroyed. The individual responsible for inventorying the listed records must sign below prior to the Record's Manager approval:la- // Employee SignaturL anted Named .l /1 t lam!�P�(7f' Division: The Records Manager must sign the ap .pnpdval of this request prior to the destruction of the listed records: J__ 44�� Records Manager Signature: Printed Name :\✓S/ _IL�C/1� Date Approved:&I The person/people responsible for the destruction of records must sign upon destruction of the listed records: II �/1.�� l a -a -aa- Employee Signatur Name: i//Y ! �! C Date Records Destroyed: Vendor Business Name (if used): Vendor Signature: Printed Name: Date Records Destroyed: Form Revised05/06/2014 The retention and disposition action for this Public Records Destruction Log is `Retain for the life of the agency" pursuant to CORE series GS50-09-06. PAGE 2