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HomeMy WebLinkAbout1 - Original Submission_ RFM Contract Modification 2; 315012Page 1 of 2 Contract Modification Rev. 10/2019 CONTRACT MODIFICATION AGREEMENT NO. 2 BETWEEN THE CITY OF BREMERTON AND RICE FERGUS MILLER, Inc. PROJECT Quincy Square on 4th Street; Project # 315012 CONSULTANT Rice Fergus Miller, Inc. DATE 11/10/21 THIS CONTRACT MODIFICATION AGREEMENT SPECIFICALLY AMENDS THE Professional Services AGREEMENT (the "Contract") entered into between the City of Bremerton and Rice Fergus Miller, Inc. on September 28, 2018 and as amended on August 11, 2020. All provisions in the Contract shall remain in full force and effect except as expressly modified by this document. For valuable consideration and by mutual consent of the parties, the modifications to the Contract are as follows: I. Section I. Scope , is modified as follows: See amended scope of work attached as Exhibit A and Exhibit B. Section II. Term , is modified as follows: Section III. Compensation , is modified as follows: The original contract amount was Four Hundred Ninety Five Thousand Dollars ($ 495,000.00). The City shall pay the Consultant for the additional work described above, based on time and materials, an amount not to exceed thirty six thousand one hundred forty-nine dollars and sixty cents ($ 36,149.60) for a total amended contract amount of five hundred thirty-one thousand one hundred forty-nine dollars and sixty cents ($ 531,149.60), including this Contract Modification. II. Consultant accepts all requirements of this Contract Modification by endorsing below. Consultant further agrees that this Contract Modification constitutes full and final settlement of all of the Consultant’s claims for contract time and for all costs of any kind, including without limitation, costs of delays related to any work either covered or affected by this Contract Modification, claims related to on-site or home office overhead, or lost DocuSign Envelope ID: 6E20CF08-7C9F-4302-85C6-CDF9FBA26E65 Page 2 of 2 Contract Modification Rev. 10/2019 profits. This Contract Modification does not limit the City’s right to bring a claim for past performance. The undersigned consultant approves the foregoing Contract Modification as to the changes, if any, in the contract price specified for each item, including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work due to said Contract Modification. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that this Contract Modification shall be effective when approved by the City of Bremerton. The parties whose names appear below warrant that they are authorized to enter into a contract modification that is binding on the parties of this contract. In addition, Consultant warrants that it has or will inform the surety of this change, and shall take appropriate action to modify any bonds required under the contract to address this change. IN WITNESS WHEREOF, the parties have executed this Contract Modification on the day and year first written above. Public Works Director approved to process _________________________ (Initials and Date) CONSULTANT THE CITY OF BREMERTON By: By: Print Name: Print Name: Greg Wheeler Its: Its: Mayor, City of Bremerton Date: Date: ATTEST: By: ANGELA HOOVER, City Clerk APPROVED AS TO FORM: By: Kylie Finnell, Bremerton City Attorney NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: City Clerk City of Bremerton 345 6th Street, Suite 100 Bremerton, WA 98337 R:\Legal\Legal\Forms\FORMS ON COBWEB\Contract Modification Rev. 10 2019.docx DocuSign Envelope ID: 6E20CF08-7C9F-4302-85C6-CDF9FBA26E65 12/8/2021 Principal Dean Kelly 1/17/2022 1/17/2022 275 Fifth Street, Suite 100 Bremerton, WA 98337 Phone: (360) 377-8773 rfmarch.com Supplemental Services Agreement Project: Quincy Square on 4th Street Owner: City of Bremerton – #315012 Date of Original Agreement: September 28, 2018 SSA No.: Project No.: 01 November 12, 2021 (Rev) 2017087.01 In accordance with the Agreement referenced above, authorization is hereby given to: proceed with Additional Services proceed with revised scope of Basic Services incur Reimbursable Expenses As follows: Public Outreach and Documentation for Quincy Square 4th Street and redesign costs for Parametrix as per attached proposal dated October 7, 2021. Compensation shall be adjusted as follows: Additional Services per Public Outreach: • Historical Markers/Design & Drawings $5,000.00 • Three (3) Additional Outreach Meetings $6,974.00 Fixed Fee: RFM (Additional services per above): $11,974.00 Paramatrix (Civil): $9,099.00 x 1.10 markup =$10,008.90 Total: $21,982.90 Time for performance shall be adjusted as follows: To be determined. Upon execution, this Supplemental Services Agreement shall become a part of the original Agreement referenced above, and supplemental services described above shall commence. Submitted by: By: Authorized by Owner: By: Printed Name: Steven M. Rice Printed Name: Title: Principal Title: Date: November 12, 2021 Date: END OF SUPPLEMENTAL SERVICES AGREEMENT Exhibit A DocuSign Envelope ID: 6E20CF08-7C9F-4302-85C6-CDF9FBA26E65 Project Name Project Number SUMMARY WORKSHEET 100 3 Additional Meetings 200 Historical Markers/Design Billing Cost (from budget sheet)$6,975 Billing Cost (from budget sheet)$5,031 Contingency (%)5%Contingency (%)5% Escalation (%)0%$0 Escalation (%)0%$0 Subtotal Arch. Compensation $6,975 Subtotal Arch. Compensation $5,031 Direct Expenses (consultants)Direct Expenses (consultants) Structural Structural Mechanical Mechanical Electrical Electrical Subtotal Direct Expenses $0 Subtotal Direct Expenses $0 Direct Exp. with Mark-up 112%$0 Direct Exp. with Mark-up 112%$0 PROPOSED COMPENSATION $6,975 PROPOSED COMPENSATION $5,031 300 SCHEMATIC DESIGN 400 DESIGN DEVELOPMENT Billing Cost (from budget sheet)$0 Billing Cost (from budget sheet)$0 Contingency (%)5%$0 Contingency (%)5%$0 Escalation (%)0%$0 Escalation (%)0%$0 Subtotal Arch. Compensation $0 Subtotal Arch. Compensation $0 Direct Expenses (consultants)Direct Expenses (consultants) Structural Structural Mechanical Mechanical Electrical Electrical Subtotal Direct Expenses $0 Subtotal Direct Expenses $0 Direct Exp. with Mark-up 112%$0 Direct Exp. with Mark-up 112%$0 PROPOSED COMPENSATION $0 PROPOSED COMPENSATION $0 500 CONTRACT DOCS. 600 BID / NEGOTIATION Billing Cost (from budget sheet)$0 Billing Cost (from budget sheet)$0 Contingency (%)5%$0 Contingency (%)5%$0 Escalation (%)2%$0 Escalation (%)4%$0 Subtotal Arch. Compensation $0 Subtotal Arch. Compensation $0 Direct Expenses (consultants)Direct Expenses (consultants) Structural Structural Mechanical Mechanical Electrical Electrical Subtotal Direct Expenses $0 Subtotal Direct Expenses $0 Direct Exp. with Mark-up 112%$0 Direct Exp. with Mark-up 112%$0 PROPOSED COMPENSATION $0 PROPOSED COMPENSATION $0 700 CONSTRUCTION ADMIN PROJECT TOTALS (PHASES 1-7) Billing Cost (from budget sheet)$0 Total Billing Cost $12,006 Contingency (%)5%$0 Total Contingency $0 Escalation (%)4%$0 Total Escalation $0 Subtotal Arch. Compensation $0 Total Arch. Compensation $12,006 Direct Expenses (consultants)Direct Expenses (consultants) Structural Structural $0 Mechanical Mechanical $0 Electrical Electrical $0 Subtotal Direct Expenses $0 Subtotal Direct Expenses $0 Direct Exp. with Mark-up 112%$0 Total Direct Exp. with Mark-up $0 PROPOSED COMPENSATION $0 TOTAL PROPOSED COMP.$11,974 Total Revised to Match Request Workbook: f:\projmang\pmforms\1-predes\gen\2019 RFM Fee Master Worksheet: Summary Page 1 Print Date:11/18/2021 Project Name Project NumberQuincy Square on 4th Street 2017087.01 DocuSign Envelope ID: 6E20CF08-7C9F-4302-85C6-CDF9FBA26E65 Project Name Project Number RFM TEAM MATRIX PIC PM ID 1 ID 2 Other Design 1 MED PLN 1 SA SA Program QA SPEC ADMIN Responsibilities: Initials Initials Initials Initials Initials Initials Initials Initials Initials Initials Initials Initials Initials 100 3 Additional Outreach Meetings <Task #> <MCFMS Task Name> L. CodeItem Hours Total 100 General 0.00 101 Project Administration 5.00 12.80 17.80 BD time to be transferred 0.00 Correspondence 0.00 Agreements 0.00 Fee Management 0.00 Schedule 0.00 Coord. Owner-Supplied Doc.0.00 File Management 0.00 102 Consultant Coordination 0.00 103 Agency Coord / Code Review / Permitting 0.00 104 In-House Review / QC / Charrette 0.00 121 Design / Documentation 0.00 Programming 0.00 Feasibility Studies 0.00 132 Construction Cost review 0.00 152 Record Documentation 0.00 187 Travel 0.00 188 Meetings 10.00 10.00 20.00 Phase Subtotal - Hours 15.00 22.80 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 37.80 Phase Subtotal - Billing $ $4,125 $2,850 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $6,975 Phase Duration (weeks) Hours Scheduled Per Week #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 200 Historical Markers/Design <Task #> <MCFMS Task Name> L. CodeItem Hours Total 200 General 0.00 201 Project Administration 0.00 Correspondence 0.00 Fee Management 0.00 Schedule Updates 0.00 File Management 0.00 202 Consultant Coordination 0.00 203 Agency Coord / Code Review / Permitting 0.00 204 In-House Review / QC / Charrette 0.00 220 CAD/Revit Model 0.00 221 Design / Documentation 3.75 32.00 35.75 232 Probable Construction Cost 0.00 252 Record Drawings 0.00 262 Renderings 0.00 263 Models 0.00 287 Travel 0.00 288 Meetings 0.00 Phase Subtotal - Hours 3.75 32.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 35.75 Phase Subtotal - Billing $ $1,031 $4,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $5,031 Phase Duration (weeks) Hours Scheduled Per Week #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! Workbook: f:\projmang\pmforms\1-predes\gen\2019 RFM Fee Master Worksheet: Budget Page 1 Print Date:11/18/2021 SR MW Quincy Square on 4th Street 2017087.01 DocuSign Envelope ID: 6E20CF08-7C9F-4302-85C6-CDF9FBA26E65 Rice Fergus Miller 233-1896-8AH Quincy Square 1 October 2021 Scope of Work EXHIBIT A – SCOPE OF WORK Rice Fergus Miller Quincy Square Modification 01 Request INTRODUCTION This scope of work (SOW) provides a request for additional budget to complete final design for the City of Bremerton’s Quincy Square project. Additional budget is requested to offset budget impacts that occurred due to the following:  Redesign at the original 60 percent complete level in order to reduce the project footprint and associated costs.  Extension of the project schedule from the original project complete date of December 2019 to the currently projected date of January 2022. The budget request is for an additional $9,099.00 as discussed during a virtual meeting with RFM and City staff on September 30, 2021. A schedule for final design is shown in attached Schedule B. A summary of costs along with the basis for calculating the costs is provided in the attached Schedule C. DocuSign Envelope ID: 6E20CF08-7C9F-4302-85C6-CDF9FBA26E65 SCOPE OF WORK (continued) Rice Fergus Miller 233-1896-8AH Quincy Square 2 October 2021 Scope of Work Exhibit B - Schedule Work Element Completed By Notice to Proceed October 11, 2021 Permit Submittal November 30, 2021 Final PS&E January 22, 2022 NOTE: The assumed turnaround time for RFM/City review of deliverables is 1 week. Contract End Date December 31, 2022 DocuSign Envelope ID: 6E20CF08-7C9F-4302-85C6-CDF9FBA26E65 PARAMETRIX EXHIBIT C - BUDGET 10/7/2021 Project: Client: Period Activity PMX Costs Redesign Cost Additional Cost Due to Rate Increase(s) Total Additional Cost Description August 2018 to December 2019 (original contract schedule)60% Design (original layout) $92,456 2019 rates January 2020 to September 2020 Reduce project footprint to save costs, advance new design to 70%+/- $19,177 $5,007 $496 $5,503 Dinkuhn (Autoturn analysis, revise horizontal line work, update cost estimate, revise draft drainage report) + remaining labor escalation of 3.5% (2020 rates effective October 2020 to February 2021 Completed 83% Plans $11,978 $853 $853 escalation; 2021 rates effective 10/1/2020) $123,611 March 2021 to September 2021 On Hold September 2021 to January 2022 Complete Bid Set PS&E $25,235 $2,743 $2,743 escalation; 2022 rates; effective 10/1/2021) Total (Original Budget) $148,846 $9,099 Requested Contract Modification Total New Budget $157,945 Prepared By: David Dinkuhn, PE (Project Manager) Quincy Square - MODIFICATION REQUEST Rice Fergus Miller Page 1 DocuSign Envelope ID: 6E20CF08-7C9F-4302-85C6-CDF9FBA26E65 275 Fifth Street, Suite 100 Bremerton, WA 98337 Phone: (360) 377-8773 rfmarch.com Supplemental Services Agreement Project: Quincy Square on 4th Street Owner: City of Bremerton – #315012 Date of Original Agreement: September 28, 2018 SSA No.: Project No.: 02 November 10, 2021 2017087.01 In accordance with the Agreement referenced above, authorization is hereby given to: proceed with Additional Services proceed with revised scope of Basic Services incur Reimbursable Expenses As follows: Revise final design for Quincy Square 4th Street and Washington Avenue from one-way to two- way street and as noted in attached proposals: Parametrix proposal dated October 29, 2021 and Emily Russell proposal dated November 4, 2021. Compensation shall be adjusted as follows: RFM coordination with Consultants: •Principal $275.00 x 4 hours = $1,100.00 •Project Manager $150.00 x 22 hours = $3,300.00 •Project Coordinator $140.00 x 3 hours = $420.00 Fixed Fee: RFM (Coordination per above): $4,820.00 Paramatrix (Civil Engineering): $6,997.00 x 1.10 markup =$7,696.70 Emily Russell (Landscape Architecture): $1,500 x 1.10 markup = $1,650.00 Total: $14,166.70 Time for performance shall be adjusted as follows: To be determined. Upon execution, this Supplemental Services Agreement shall become a part of the original Agreement referenced above, and supplemental services described above shall commence. Submitted by: By: Authorized by Owner: By: Printed Name: Steven M. Rice Printed Name: Title: Principal Title: Date: November 10, 2021 Date: END OF SUPPLEMENTAL SERVICES AGREEMENT Exhibit B DocuSign Envelope ID: 6E20CF08-7C9F-4302-85C6-CDF9FBA26E65 Project Name Project Number RFM TEAM MATRIX PIC PM ID 1 ID 2 Other Design 1 MED PLN 1 SA SA Program QA SPEC ADMIN Responsibilities: SR MW Initials Initials Initials Initials Initials Initials Initials Initials Initials Initials AFS 100 Two Way Street L. CodeItem Hours Total 100 General 0.00 101 Project Administration 0.00 BD time to be transferred 0.00 Correspondence 0.00 Agreements 0.00 Fee Management 0.00 Schedule 0.00 Coord. Owner-Supplied Doc.0.00 File Management 0.00 102 Consultant Coordination 4.00 22.00 3.00 29.00 103 Agency Coord / Code Review / Permitting 0.00 104 In-House Review / QC / Charrette 0.00 121 Design / Documentation 0.00 Programming 0.00 Feasibility Studies 0.00 132 Construction Cost review 0.00 152 Record Documentation 0.00 187 Travel 0.00 188 Meetings 0.00 Phase Subtotal - Hours 4.00 22.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3.00 29.00 Phase Subtotal - Billing $ $1,100 $3,300 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $420 $4,820 Phase Duration (weeks) Hours Scheduled Per Week #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! Workbook: f:\projmang\pmforms\1-predes\gen\2019 RFM Fee Master Two Way Worksheet: Budget Page 1 Print Date:11/22/2021 COB Quincy Square 2017087.01 DocuSign Envelope ID: 6E20CF08-7C9F-4302-85C6-CDF9FBA26E65 Project Name Project Number SUMMARY WORKSHEET 100 TWO WAY STREET 200 SITE ANALYSIS Billing Cost (from budget sheet)$4,820 Billing Cost (from budget sheet)$0 Contingency (%)5%Contingency (%)5%$0 Escalation (%)0%$0 Escalation (%)0%$0 Subtotal Arch. Compensation $4,820 Subtotal Arch. Compensation $0 Direct Expenses (consultants)Direct Expenses (consultants) Civil $6,997 Structural Landscape $1,500 Mechanical Electrical Electrical Subtotal Direct Expenses $8,497 Subtotal Direct Expenses $0 Direct Exp. with Mark-up 110%$9,347 Direct Exp. with Mark-up 112%$0 PROPOSED COMPENSATION $14,167 PROPOSED COMPENSATION $0 300 SCHEMATIC DESIGN 400 DESIGN DEVELOPMENT Billing Cost (from budget sheet)$0 Billing Cost (from budget sheet)$0 Contingency (%)5%$0 Contingency (%)5%$0 Escalation (%)0%$0 Escalation (%)0%$0 Subtotal Arch. Compensation $0 Subtotal Arch. Compensation $0 Direct Expenses (consultants)Direct Expenses (consultants) Structural Structural Mechanical Mechanical Electrical Electrical Subtotal Direct Expenses $0 Subtotal Direct Expenses $0 Direct Exp. with Mark-up 112%$0 Direct Exp. with Mark-up 112%$0 PROPOSED COMPENSATION $0 PROPOSED COMPENSATION $0 500 CONTRACT DOCS. 600 BID / NEGOTIATION Billing Cost (from budget sheet)$0 Billing Cost (from budget sheet)$0 Contingency (%)5%$0 Contingency (%)5%$0 Escalation (%)2%$0 Escalation (%)4%$0 Subtotal Arch. Compensation $0 Subtotal Arch. Compensation $0 Direct Expenses (consultants)Direct Expenses (consultants) Structural Structural Mechanical Mechanical Electrical Electrical Subtotal Direct Expenses $0 Subtotal Direct Expenses $0 Direct Exp. with Mark-up 112%$0 Direct Exp. with Mark-up 112%$0 PROPOSED COMPENSATION $0 PROPOSED COMPENSATION $0 700 CONSTRUCTION ADMIN PROJECT TOTALS (PHASES 1-7) Billing Cost (from budget sheet)$0 Total Billing Cost $4,820 Contingency (%)5%$0 Total Contingency $0 Escalation (%)4%$0 Total Escalation $0 Subtotal Arch. Compensation $0 Total Arch. Compensation $4,820 Direct Expenses (consultants)Direct Expenses (consultants) Structural Structural $6,997 Mechanical Mechanical $1,500 Electrical Electrical $0 Subtotal Direct Expenses $0 Subtotal Direct Expenses $8,497 Direct Exp. with Mark-up 112%$0 Total Direct Exp. with Mark-up $9,347 PROPOSED COMPENSATION $0 TOTAL PROPOSED COMP.$14,167 Workbook: f:\projmang\pmforms\1-predes\gen\2019 RFM Fee Master Two Way Worksheet: Summary Page 1 Print Date:11/22/2021 COB Quincy Square 2017087.01 DocuSign Envelope ID: 6E20CF08-7C9F-4302-85C6-CDF9FBA26E65 Rice Fergus Miller 233-1896-8AH Quincy Square 1 October 2021 Scope of Work EXHIBIT A – SCOPE OF WORK Rice Fergus Miller Quincy Square Modification 02 Request INTRODUCTION This scope of work (SOW) provides a request for additional budget to complete final design for the City of Bremerton’s Quincy Square project. Additional budget is requested as a result of the City’s direction to revise the final design to convert the roadway segment in front of the Fairview Inn from one-way to two-way. The alley across the street from the inn will not be reconstructed as an exit route for vehicles making a U-turn at the inn entrance. Instead, exiting vehicles will be able to access the intersection of 4th Street and Washington Avenue. To make these changes, Parametrix will complete the following activities: •Update the Drainage Technical Memo (including figures) •Update Site Prep and Demo sheet (C-04) •Revise Roadway Plan and Profile sheet (C-07) •Add new Intersection Grading Sheet •Add grading for two additional curb ramps •Revise channelization and signing plan •Update cost estimate •Perform QA/QC A schedule for final design is shown in attached Schedule B. A summary of additional costs to complete this SOW is provided in the attached Schedule C. DocuSign Envelope ID: 6E20CF08-7C9F-4302-85C6-CDF9FBA26E65 SCOPE OF WORK (continued) Rice Fergus Miller 233-1896-8AH Quincy Square 2 October 2021 Scope of Work Exhibit B - Schedule Work Element Completed By Notice to Proceed October 11, 2021 Permit Submittal November 30, 2021 Final PS&E January 22, 2022 NOTE: The assumed turnaround time for RFM/City review of deliverables is 1 week. Contract End Date December 31, 2022 DocuSign Envelope ID: 6E20CF08-7C9F-4302-85C6-CDF9FBA26E65 PARAMETRIX EXHIBIT C - BUDGET 10/29/2021 City of Bremerton TOTAL TOTAL TASK SUBTASK 3.0 Burdened Labor Rate $240.81 $116.85 $191.10 HOURS COST 1 5 Final Design - 100% and Bid Set PS&E Update Drainage Technical Memo Incl. Figures 2 2 $234 SHEETS Update Site Prep., Demo. C-04 6 6 $701 Revise Roadway Plan and Profile C-07 1 12 13 $1,643 Add New Intersection Grading Sheet 1 8 9 $1,176 1 16 17 $2,110 Revise Channelization and Signing Plan 1 4 5 $708 Update Cost Estimate 2 2 $234 QC 1 1 $191 Subtotal 4 50 1 53 $6,997 TOTAL FINAL DESIGN $6,997 David Dinkuhn, PE Reviewed By: Jenifer Young, PE (Project Manager)(Division Manager) Project: STAFFPMX # Quincy Square - FINAL DESIGN (Modification 02) BILLING MULT.: PM D. Dinkuhn Client: Eng II J. Johnson Prepared By: 233-2519-010 Grading 2 Additional Curb Ramps Sr. Eng. M. Wilde Page 1 DocuSign Envelope ID: 6E20CF08-7C9F-4302-85C6-CDF9FBA26E65 Landscape Architecture 245 4th St. #501 Bremerton, WA 98337 360.990.1720 emily@russelldesignsource.com www.erlandarch.russelldesignsource.com 11.04.2021 Steve Rice Rice Fergus Miller, Inc. 275 Fifth St., Suite 100 Bremerton, WA 98337 Re: Addendum to Proposal for Landscape Architectural Services for Quincy Square Dear Steve, Thank you for the continued opportunity to provide landscape architectural services for Quincy Square in Bremerton, WA. Below please find the addendum to our original contract to add coordination time for the additional 2-way section of 4th Street to the original scope of work. Coordination time for the additional 2-way section of 4th Street:Estimated Hours: 10 Hourly Rate:$150 I hope that you find this information to meet your expectations. Sincerely, Emily Russell, PLA, ASLA Registered Landscape Architect and Owner of Emily Russell Landscape Architecture Emily Russell Landscape Architecture | Quincy Square | Landscape Architectural Services 1 DocuSign Envelope ID: 6E20CF08-7C9F-4302-85C6-CDF9FBA26E65