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Home My WebLink About6117AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: US Surface Transportation Program Grant; and Local Agency Agreement with WSDOT for the 6th Street Preservation Phase 2 Project 6C Study Session Date: January 23, 2019 COUNCIL MEETING Date: February 6, 2019 Department: Engineering Presenter: Tom Knuckev Phone: (360) 473-2376 SUMMARY: The City has been offered a United States Surface Transportation Program (STP) Grant through the Puget Sound Regional Council (PSRC) to construct a grind and overlay of 6' Street between Warren Avenue and Pacific Avenue, including a new traffic signal and ADA ramps at the intersection of 6" Street and Park Avenue. The grant funds total $877,873, and require a City match of $147,127. The offered grant will be in WSDOT Standard Forms, with their standard terms and conditions. Additional project work that is not grant funded includes securing right of way at the intersection of Park Avenue and 6th Street for the curb ramps and signal. This work is currently estimated at $40,000. ATTACHMENTS: 1) Award letter from PSRC identifying the grant award; 2) Site Plan; 3) Local Agency Agreement (blank) FISCAL IMPACTS (Include Budgeted Amount): Total project cost is estimated at $1,065,000. Current match estimated is $187,127. Match source is projected as REET; this project is listed in 2019 and 2020 on the REET 5 -year projection. STUDY SESSION AGENDA: Z Limited Presentation Full Presentation STUDY SESSION ACTION: Consent Agenda o General Business Public Hearing RECOMMENDED MOTION: Move to accept U.S. Surface Transportation Program Grant; and approve the Local Agency Agreement with WSDOT for the 6th Street Preservation Phase 2 Project; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Form Updated 01/02/2018 Deny Table Continue No Action ________________________________________________________________________________ Public Works & Utilities │ 100 Oyster Bay Ave. N., Bremerton, WA 98312 * Phone (360) 473-5920 * Fax (360) 473-2330 Working for and with our residents to establish Bremerton as Puget Sound’s most beautiful and livable waterfront city! Executive Correspondence Routing Memo Date: 05/19/20 Description: Local Agency Federal Aid Project Prospectus, and Local Agency Agreement Supplemental Agreement # 001 with WSDOT for the 6TH Street Preservation Phase I Project. This prospectus and supplement’s purpose is obligate construction funding. Fiscal Impact: CA Authority requires the mayor to sign and execute the supplement. Action Requested: Review and Signature Originator: Chris Dimmitt, C.E. II Approval / Recommendation: Managing Engineer: Recommended Initials/date _______ City Engineer: Recommended Initials/date _______ Public Works Director: Recommended Initials/date _______ Contracts Administrator: LASERFICHE/DOCUSIGN City Attorney: LASERFICHE/DOCUSIGN Mayor: LASERFICHE/DOCUSIGN City Clerk: LASERFICHE/DOCUSIGN Please send to Engineering, Attn Cathy Bonsell for distribution to WSDOT for final execution- Thank you! Shane Weber Digitally signed by Shane Weber DN: C=US, E=shane.weber@ci.bremerton.wa.us, O=City of Bremerton, OU=Bremerton Engineering, CN=Shane Weber Reason: I have reviewed this document Date: 2020.05.19 15:32:14-07'00' Digitally signed by Ned Lever DN: C=US, E=ned.lever@ci.bremerton.wa.us, O=City of Bremerton, OU=Engineering, CN=Ned Lever Date: 2020.05.20 07:17:10-07'00' DocuSign Envelope ID: 950BFE9B-CEE8-45F8-86A1-A95628D97366 5/22/2020 5/22/2020 DOT Form 140-041 Revised 03/2019 Page 1 Local Agency Agreement Supplement Agency Supplement Number Federal Aid Project Number Agreement Number CFDA No. 20.205 (Catalog of Federal Domestic Assistance) The Local Agency requests to supplement the agreement entered into and executed on All provisions in the basic agreement remain in effect except as modified by this supplement. The Local Agency certifies that it is not excluded from receiving Federal funds by a Federal suspension or debarment (2 CFR Part 180). Additional changes to the agreement are as follows: Project Description Name Length Termini Description of Work No Change Reason for Supplement Are you claiming indirect cost rate? Yes No Project Agreement End Date Does this change require additional Right of Way or Easements? Yes No Advertisement Date: Type of Work Estimate of Funding (1) Previous Agreement/Suppl. (2) Supplement (3) Estimated Total Project Funds (4) Estimated Agency Funds (5) Estimated Federal FundsPE %a. Agency b. Other Federal Aid Participation Ratio for PE c. Other d. State e. Total PE Cost Estimate (a+b+c+d)Right of Way %f. Agency g. Other Federal Aid Participation Ratio for RW h. Other i. State j. Total R/W Cost Estimate (f+g+h+i)Construction %k. Contract l. Other m. Other Federal Aid Participation Ratio for CN n. Other o. Agency p. State q. Total CN Cost Estimate (k+l+m+n+o+p) r. Total Project Cost Estimate (e+j+q) The Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures, and as a condition to payment of the Federal funds obligated, it accepts and will comply with the applicable provisions. Agency Official Washington State Department of Transportation By By Title Director, Local Program Date Executed 4/3/20 6th Street Preservation 1700 LF Callow Avenue to Naval Avenue Pavement Preservation of 6th Street between and including the west half of the intersection of Callow Avenue through Naval Avenue. Work includes grinding and overlay, pavement markings, and other related street improvements Obligation of Construction Funds 12/31/23 5/29/20 Mayor City of Bremerton 001 STPUS-6566(012)9543 22,000.00 -9,000.00 13,000.00 1,755.00 11,245.00 119,000.00 -14,000.00 105,000.00 14,175.00 90,825.0086.5 45,000.00 -39,500.00 5,500.00 5,500.00 0.00 7,000.00 7,000.00 945.00 6,055.00 193,000.00 -62,500.00 130,500.00 22,375.00 108,125.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 585,000.00 585,000.00 78,975.00 506,025.00 Consultant 25,000.00 25,000.00 3,375.00 21,625.00 238,300.00 238,300.00 238,300.00 0.00 86.5 0.00 0.00 0.00 43,000.00 43,000.00 43,000.00 0.00 5,000.00 5,000.00 675.00 4,325.00 0.00 896,300.00 896,300.00 364,325.00 531,975.00 193,000.00 833,800.00 1,026,800.00 386,700.00 640,100.00 DocuSign Envelope ID: 65EF0570-C50B-4954-B845-3D16705B3EF8 5/26/2020 DOT Form 140-041 Revised 03/2019 Page 2 Agency Supplement Number Federal Aid Project Number Agreement Number CFDA No. 20.205 (Catalog of Federal Domestic Assistance) VI. Payment and Partial Reimbursement The total cost of the project, including all review and engineering costs and other expenses of the State, is to be paid by the Agency and by the Federal Government. Federal funding shall be in accordance with the Federal Transportation Act, as amended, 2 CFR Part 200. The State shall not be ultimately responsible for any of the costs of the project. The Agency shall be ultimately responsible for all costs associated with the project which are not reimbursed by the Federal Government. Nothing in this agreement shall be construed as a promise by the State as to the amount or nature of federal participation in this project. The Agency shall bill the state for federal aid project costs incurred in conformity with applicable federal and state laws. The agency shall minimize the time elapsed between receipt of federal aid funds and subsequent payment of incurred costs. Expenditures by the Local Agency for maintenance, general administration, supervision, and other overhead shall not be eligible for federal participation unless a current indirect cost plan has been prepared in accordance with the regulations outlined in 2 CFR Part 200 - Uniform Admin. Requirements, Cost Principles and Audit Requirements for Federal Awards, and retained for audit. The State will pay for State incurred costs on the project. Following payment, the State shall bill the Federal Government for reimbursement of those costs eligible for federal participation to the extent that such costs are attributable and properly allocable to this project. The State shall bill the Agency for that portion of State costs which were not reimbursed by the Federal Government (see Section IX). VII. Audit of Federal Consultant Contracts The Agency, if services of a consultant are required, shall be responsible for audit of the consultant’s records to determine eligible federal aid costs on the project. The report of said audit shall be in the Agency’s files and made available to the State and the Federal Government. An audit shall be conducted by the WSDOT Internal Audit Office in accordance with generally accepted governmental auditing standards as issued by the United States General Accounting Office by the Comptroller General of the United States; WSDOT Manual M 27-50, Consultant Authorization, Selection, and Agreement Administration; memoranda of understanding between WSDOT and FHWA; and 2 CFR Part 200.501 - Audit Requirements. If upon audit it is found that overpayment or participation of federal money in ineligible items of cost has occurred, the Agency shall reimburse the State for the amount of such overpayment or excess participation. IX. Payment of Billing The Agency agrees that if payment or arrangement for payment of any of the State’s billing relative to the project (e.g., State force work, project cancellation, overpayment, cost ineligible for federal participation, etc.) is not made to the State within 45 days after the Agency has been billed, the State shall effect reimbursement of the total sum due from the regular monthly fuel tax allotments to the Agency from the Motor Vehicle Fund. No additional Federal project funding will be approved until full payment is received unless otherwise directed by the Director, Local Programs. Project Agreement End Date - This date is based on your projects Period of Performance (2 CFR Part 200.309). Any costs incurred after the Project Agreement End Date are NOT eligible for federal reimbursement. All eligible costs incurred prior to the Project Agreement End Date must be submitted for reimbursement within 90 days after the Project Agreement End Date or they become ineligible for federal reimbursement. VIII. Single Audit Act The Agency, as a subrecipient of federal funds, shall adhere to the federal regulations outlined in 2 CFR Part 200.501 as well as all applicable federal and state statutes and regulations. A subrecipient who expends $750,000 or more in federal awards from all sources during a given fiscal year shall have a single or program-specific audit performed for that year in accordance with the provisions of 2 CFR Part 200.501. Upon conclusion of the audit, the Agency shall be responsible for ensuring that a copy of the report is transmitted promptly to the State. XVII. Assurances Local Agencies receiving Federal funding from the USDOT or its operating administrations (i.e., Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration) are required to submit a written policy statement, signed by the Agency Executive and addressed to the State, documenting that all programs, activities and services will be conducted in compliance with Section 504 and the Americans with Disabilities Act (ADA). City of Bremerton 001 STPUS-6566(012)9543 DocuSign Envelope ID: 65EF0570-C50B-4954-B845-3D16705B3EF8 DOT Form 140-101 Revised 04/2015 Page 1Previous Editions Obsolete Local Agency Federal Aid Project Prospectus Prefix Route ( )Date Federal Aid Project Number DUNS Number Local Agency Project Number (WSDOT Use Only )Federal Employer Tax ID Number Agency CA Agency Yes No Federal Program Title 20.205 Other Project Title Start Latitude N End Latitude N Start Longitude W End Longitude W Project Termini From-To Nearest City Name Project Zip Code (+4) Begin Mile Post End Mile Post Length of Project Award Type Local Local Forces State Railroad Route ID Begin Mile Point End Mile Point City Number County Number County Name WSDOT Region Legislative District(s)Congressional District(s)Urban Area Number Phase Total Estimated Cost Local Agency Funding Federal Funds Phase Start Date(Nearest Hundred Dollar)(Nearest Hundred Dollar)(Nearest Hundred Dollar)Month Year P.E. R/W Const. Total Description of Existing Facility (Existing Design and Present Condition) Roadway Width Number of Lanes Description of Proposed Work Description of Proposed Work (Attach additional sheet(s) if necessary) Local Agency Contact Person Title Phone Mailing Address City State Zip Code Project Prospectus By Approving Authority Title Date 05/03/20 55684970 315016 91-6001231 City of Bremerton 6th Street Preservation 47.567356 47.567338 -122.653286 -122.645964 Callow Avenue Naval Avenue Bremerton 98337-1873 1700 lf 0115 18 Kitsap Olympic Region 26 6 7 130,500 22,400 108,100 April 2019 0 0 0 896,300 364,300 532,000 July 2020 1,026,800 386,700 640,100 varies 42' to 49'varies 4 to 5 Roadway is a 4 lane facility increasing to 5 lanes at major intersections, with exiting sidewalk on both sides. Roadway condition varies from poor to fair between Callow Avenue and Naval Avenue. Pavement preservation of 6th Street between and including the west half of the intersection of Callow Avenue through Naval Avenue. Work includes grinding and overlay, pavement markings and other related street improvements. Shane Weber, P.E.Managing Engineer (360) 473-2354 345 6th St, Suite 100 Bremerton WA 98337 Mayor, City of Bremerton STPUS 6566 012 DocuSign Envelope ID: 950BFE9B-CEE8-45F8-86A1-A95628D97366 5/22/2020 DOT Form 140-101 Revised 04/2015 Page 2Previous Editions Obsolete Agency Project Title Date Type of Proposed Work Project Type (Check all that Apply)Roadway Width Number of Lanes New Construction Reconstruction Railroad Bridge Path / Trail Pedestrian / Facilities Parking 3-R 2-R Other Geometric Design Data Description Through Route Crossroad Federal Functional Classification Urban Rural NHS Principal Arterial Minor Arterial Collector Major Collector Minor Collector Local Access Urban Rural NHS Principal Arterial Minor Arterial Collector Major Collector Minor Collector Local Access Terrain Flat Roll Mountain Flat Roll Mountain Posted Speed Design Speed Existing ADT Design Year ADT Design Year Design Hourly Volume (DHV) Performance of Work Preliminary Engineering Will Be Performed By Others % Agency % Construction Will Be Performed By Contract % Agency % Environmental Classification Class I - Environmental Impact Statement (EIS) Project Involves NEPA/SEPA Section 404 Interagency Agreement Class III - Environmental Assessment (EA) Project Involves NEPA/SEPA Section 404 Interagency Agreements Class II - Categorically Excluded (CE) Projects Requiring Documentation (Documented CE) Environmental Considerations City of Bremerton 6th Street Preservation 05/03/20 varies 4-5varies 42'-49' 25 25 11,700 N/A N/A N/A Consultant 100 0 Contractor 100 0 25 25 6,064 N/A N/A N/A DocuSign Envelope ID: 950BFE9B-CEE8-45F8-86A1-A95628D97366 DOT Form 140-101 Revised 04/2015 Page 3Previous Editions Obsolete Agency Project Title Date Right of Way No Right of Way Needed Right of Way Needed * All construction required by the contract can be accomplished within the exiting right of way. No Relocation Relocation Required Utilities Railroad No utility work required All utility work will be completed prior to the start of the construction contract All utility work will be completed in coordination with the construction contract No railroad work required All railroad work will be completed prior to the start of the construction contract All the railroad work will be completed in coordination with the construction contract Description of Utility Relocation or Adjustments and Existing Major Structures Involved in the Project FAA Involvement Is any airport located within 3.2 kilometers (2 miles) of the proposed project? Yes No Remarks This project has been reviewed by the legislative body of the administration agency or agencies, or it’s designee, and is not inconsistent with the agency’s comprehensive plan for community development. Agency Date By Mayor/Chairperson City of Bremerton 6th Street Preservation 05/03/20 Minor adjustments to storm, water, and sewer facilities may be necessary to accommodate the proposed asphalt grinding and overlay. City of Bremerton DocuSign Envelope ID: 950BFE9B-CEE8-45F8-86A1-A95628D97366 5/22/2020