HomeMy WebLinkAbout1 - Original Submission_ 20210823_869_Contract Modification No. 3 with ParametrixCONTRACT MODIFICATION AGREEMENT NO. 3
BETWEEN THE CITY OF BREMERTON AND PARAMETRIX, INC.
PROJECT:Ostrich Creek Culvert Replacements
CONSULTANT:Parametrix, Inc.
DATE: August 23, 2021
THIS CONTRACT MODIFICATION AGREEMENT SPECIFICALLY AMENDS THE
Ostrich Creek Culvert Replacements AGREEMENT (the "Contract") entered into
between the City of Bremerton and Parametrix, Inc. on November 15, 2018 and as
modified on August 6, 2020 on Contract Modification No. 1 and as modified on March 5,
2021 on Contract Modification No. 2).
All provisions in the Contract shall remain in full force and effect except as expressly modified
by this document.
For valuable consideration and by mutual consent of the parties, the modifications to the
Contract are as follows:
I.
Section I. Scope , is modified as follows:See Amendment 3 Scope of Work attached
as Exhibit A.
Section II. Term , is modified as follows:
The schedule to accomplish the work is attached as Exhibit B.
Section III. Compensation , is modified as follows:
The original contract amount was $421,400. Contract Modification No. 1 increased the contract
amount by $65,588, resulting in an amended contract amount of $489,988. Contract Modification
No. 2 increased the contract amount by $95,660, resulting in a revised contract amount of
$585,648. This Contract Modification No. 3 increases the contract amount by $60,656, resulting
in a revised contract amount of $646,304. Exhibit C shows the hours and fees for the respective
tasks.
II.
Consultant accepts all requirements of this Contract Modification by endorsing below.
Consultant further agrees that this Contract Modification constitutes full and final
settlement of all of the Consultant’s claims for contract time and for all costs of any kind,
including without limitation, costs of delays related to any work either covered or affected
by this Contract Modification, claims related to on-site or home office overhead, or lost
profits. This Contract Modification does not limit the City’s right to bring a claim for past
performance.
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Contract Modification No. 3
Ostrich Creek Culvert Replacements
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Contract Modification No. 3
Ostrich Creek Culvert Replacements
The undersigned consultant approves the foregoing Contract Modification as to the changes,
if any, in the contract price specified for each item, including any and all supervision costs
and other miscellaneous costs relating to the change in work, and as to the extension of time
allowed, if any, for completion of the entire work due to said Contract Modification.
This document will become a supplement of the contract and all provisions will apply hereto.
It is understood that this Contract Modification shall be effective when approved by the City
of Bremerton.
The parties whose names appear below warrant that they are authorized to enter into a
contract modification that is binding on the parties of this contract. In addition, Consultant
warrants that it has or will inform the surety of this change, and shall take appropriate action
to modify any bonds required under the contract to address this change.
IN WITNESS WHEREOF, the parties have executed this Contract Modification on the day
and year first written above.
City Engineer / Public Works Director approved to process _________________________ (Initials and Date)
PARAMETRIX, INC, THE CITY OF BREMERTON
By:By:
Print Name: John Perlic Print Name: Greg Wheeler
Its: Principal Consultant Its: Mayor
Date:Date:
APPROVED AS TO FORM: ATTEST:
By:By:
KYLIE FINNELL, Bremerton City Attorney ANGELA HOOVER, City Clerk
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
Parametrix, Inc Attn: Gunnar Fridriksson
Attn: David Dinkuhn City of Bremerton
60 Washington Ave, Suite 390 345 6
th Street, Suite 100
Bremerton, WA 98337 Bremerton, WA 98337-1891
Ned Lever
Digitally signed by Ned Lever
DN: C=US, E=ned.lever@ci.bremerton.wa.us, O=City
of Bremerton, OU=Engineering, CN=Ned Lever
Date: 2021.09.13 15:19:41-07'00'
DocuSign Envelope ID: D7742733-99E2-4C04-BB49-6061EA51CC0F
9/16/2021 9/16/2021
City of Bremerton 233-1896-153
Ostrich Creek Culvert Replacements 1 August 2021
Scope of Work
EXHIBIT A – SCOPE OF WORK
Contract Modification No. 03
City of Bremerton
Ostrich Creek Culvert Replacements
INTRODUCTION
This scope of work (SOW) presents Parametrix’s proposed tasks for providing additional services under our existing
project contract. Additional services consist of the following:
1.Additional project management to accommodate extending the project schedule from December 2022 to
December 2023. The schedule extension is a contingency to account for an expected lengthy permitting
period for the US Corps of Engineers (USACE) permit. Typical permitting periods of 12 to 18 months have
been experienced due to staffing shortages at the agency.
2.Modelling and design for modifying the existing design for the Kitsap Way Culvert Replacement project so
that stormwater that currently crosses Kitsap Way at approximately 5424 Kitsap Way can be rerouted to
discharge to Ostrich Bay Creek at a location just upstream of the new Kitsap Way culvert. This work
included the following:
a.Perform hydrologic and hydraulic modelling to determine the 100-year design storm flow rates to
be diverted and to upsize conveyance elements.
b.Perform backwater analysis to confirm hydraulic design.
c.Provide topographic survey to support design as described above.
d.Revise plan sheets for the Kitsap Way Culvert Replacement project to reflect the design changes.
e.Revise the project engineer’s opinion of probable cost.
3.Design effort for modifying the existing design for the Price Road Bridge as requested by the Washington
Department of Fish and Wildlife (WDFW). The WDFW request is to lengthen the bridge by 3 feet to provide
more scour protection for the eastern abutment.
4.Perform engineering services during construction of the Price Road Bridge and Brentwood Drive Bridge.
5.Perform geotechnical services during construction.
6.Provide technical support for public outreach activities.
Work activities are described by task below. A detailed spreadsheet showing a breakdown of individual work
elements is provided in attached Exhibit C.
TASK 1 – PROJECT MANAGEMENT AND MEETINGS
Objective
Continue to obtain project data; monitor and manage scope, schedule, and budget; and periodically meet with
the City of Bremerton (City) and other members of the design team to review project status.
Activities
The following activities will be performed:
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SCOPE OF WORK (continued)
City of Bremerton 233-1896-153
Ostrich Creek Culvert Replacements 2 August 2021
Scope of Work
•Schedule and attend regular project meetings via conference call, on-line, or at City offices.
•Manage and direct the project technical team.
•Provide routine project management and communications (scope, schedule, budget, invoicing, etc.).
•Prepare detailed monthly progress reports and progress billings, and submit to the City for approval and
payment.
Deliverables
The following deliverables are associated with this task:
•Routine correspondence including monthly progress reports
•Meeting agendas and notes
Assumptions
The following assumptions apply to this task:
•Regular project meeting will be attended by the Parametrix project manager (PM).
•Project duration for additional project management will be 12 months (January 2023 through December
2023).
TASK 2 – FINAL DESIGN
Objective
Prepare revised Bid Set plans, specifications, and estimate (PS&E) package for abandonment of the 18-inch pipe
crossing Kitsap Way and revise design to widen the Price Road Bridge in response to comments from WDFW.
Activities
The following activities will be performed:
•Perform topographic survey to fill gaps in the existing project basemap.
•Perform modelling and conveyance design for rerouting stormwater and eliminating the 18-inch concrete
crossing.
•Revise plan sheets for the Kitsap Way Culvert Bid Set to include the updated design.
•Revise plan sheets for the Ostrich Bay Creek Stormwater Treatment Construction Bid Set to include the
revised design.
•Prepare updated engineer’s estimate of probable cost
•Confirm existing girder design for Price Road Bridge will accommodate lengthening by 3 feet.
•Revise four structural sheets.
•Re-run design corridors for Ostrich Creek at the Price Road crossing and for Price Road to accommodate
lengthening the bridge.
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SCOPE OF WORK (continued)
City of Bremerton 233-1896-153
Ostrich Creek Culvert Replacements 3 August 2021
Scope of Work
•Revise two civil plan sheets to accommodate the change.
Deliverables
The following deliverables are associated with this task:
•Updated topographic base map.
•Updated Kitsap Way Culvert Replacement Bid Set plan sheets consisting of the following:
C2, C4, & C6 (3 sheets)
•Updated Ostrich Bay Creek Stormwater Treatment Bid Set plan sheets consisting of the following:
A2, C4, C5, & 2 details sheets (5 sheets)
•Updated Bid Set engineer’s opinion of probable cost
•Revised structural plan sheets for the Price Road Bridge
•Revised civil plan sheets for the Price Road Bridge.
Assumptions
The following assumptions apply to this task:
•Revised plans for the Kitsap Way Culvert project will be provided as part of Change Order 01 to the
existing construction contract
•Revisions to the Price Road Bridge plan set will be incorporated into the 60%-complete submittal
Task 7 – Subconsultants
Objective
Parametrix will procure a geotechnical engineer for (Shannon & Wilson, Inc.) for on-call services during
construction. A detailed subconsultant SOW is attached to this SOW.
Activities
The following activities will be performed:
•Shannon & Wilson, Inc. (S&W) will perform field observation of subgrade soil conditions for all three
crossing sites in-order to confirm design recommendations provided in the project’s geotechnical report.
Recommendations to address changed conditions will be provided as needed.
Deliverables
The following deliverables are associated with this task:
•S&W will provide email communications and field notes as required.
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SCOPE OF WORK (continued)
City of Bremerton 233-1896-153
Ostrich Creek Culvert Replacements 4 August 2021
Scope of Work
Assumptions
The following assumptions apply to this task:
•S&W effort will not exceed $15,000 without prior approval by the City.
TASK 8 – ENGINEERING SERVICES DURING CONSTRUCTION
Objective
Provide engineering support during the construction phases of the project for the Price Road bridge and
Brentwood Drive bridge.
Activities
The following activities are associated with this task:
•Attend construction meetings as requested.
•Review Contractor’s submittals for compliance with the specifications.
•Respond to applicable Contractor’s Requests for Information (RFIs).
•Attend site walks at the request of the City.
Deliverables
The following deliverables are associated with this task:
•Hard copies and electronic copies of responses to material submittals, cut sheets, and shop drawing
review.
Assumptions
The following assumptions apply to this task:
•Parametrix will attend up to ten construction meetings or site walks at an estimated 2 hours each.
•Parametrix will review and respond to a total of six structural shop drawing submittals at an estimated 4
hours each, ten material (or other) submittals at an estimated 1 hour each, and eight RFIs at an estimated
2 hours each.
TASK 9 – PUBLIC OUTREACH SUPPORT (NEW TASK)
Objective
Provide 3D graphics for the Price Road and Brentwood Drive bridges for the City’s use in public outreach.
Activities
The following activities are associated with this task:
•Develop color 3D schematics of both bridges using SketchUp software.
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SCOPE OF WORK (continued)
City of Bremerton 233-1896-153
Ostrich Creek Culvert Replacements 5 August 2021
Scope of Work
Deliverables
The following deliverables are associated with this task:
•Two draft and final schematics in 11x17 format.
Assumptions
The following assumptions apply to this task:
•Schematics will require up to 24 hours of landscape architect time.
DocuSign Envelope ID: D7742733-99E2-4C04-BB49-6061EA51CC0F
City of Bremerton 233-1896-153
Ostrich Creek Culvert Replacements 1 August 2021
Scope of Work
Exhibit B - Schedule
Work Element Completed By
Notice to Proceed (verbal) April 23, 2021
Final Design Task May 28, 2021
3D Graphics November 15, 2021
Services During Construction December 30, 2023
Project Closeout December 30, 2023
NOTE: The assumed turnaround time for City review of deliverables is 1 week.
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PARAMETRIX EXHIBIT C - BUDGET 8/23/2021
Kitsap Way Culvert Mod 03 Budget 081721 Page 1
Kitsap Way Culvert Replacement Modification No. 03
City of Bremerton Public Works and Utilities
TOTAL BASE TOTAL
Task Subtask 3.00 Billing Rate $231.57 $209.13 $260.01 $114.96 $147.21 $111.12 $124.71 $108.06 $128.61 $71.61 $77.79 $90.00 $118.11 $124.23 $111.96 HOURS Cost COST
1 1 Project Management and Meetings
Project Meetings with City (up to 2)4 4 $308.76 $926
Additional Project Management - 12 months (January through December 2023)12 12 12 36 $1,895.64 $5,687
Subtotal 16 12 12 40 $1,895.64 $6,613
1 2
Design to Abandon 18-Inch Concrete Pipe
Basin Modelling for Abandonment of 18-inch Concrete Pipe 2 9 1 12 $473.07 $1,419
Hydraulic Modelling for Abandonment of 18-inch Concrete Pipe (Ditch & Culverts)2 12 1 15 $640.43 $1,921
Backwater Analysis for Revised Conveyance 4 4 $308.76 $926
Revised Kitsap Way Culvert Bid Set Plans (3 sheets)3 24 27 $1,120.53 $3,362
Revised Kitsap Way Culvert Bid Set Estimate 1 4 5 $225.35 $676
QC 2 2 $139.42 $418
Additional Survey for Abandon 18-inch Concrete Pipe 6 10 12 8.5 37 $1,062.08 $3,186
Survey Expenses (4 hrs APS & Equip Fees)$699
Design to Lengthen Price Road Bridge by 3 Feet 10 2 2 49 2 6 10 12 9 102 $3,969.64 $12,608
Confirm Girder Design and Revise Four Structural Sheets 2 24 26 $1,093.02 $3,279
Re-run Stream and Roadway Corridors and Revise 2 Civil Sheets 2 12 14 $598.86 $1,797
Subtotal 2 2 24 12 40 $1,691.88 $5,076
1 6 Subconsultants
Geotechnical Support During Construction (Shannon and Wilson)$15,000
5% Markup $750
Subtotal $15,750
1 8 Services During Contsruction
Site Visits (up to 10 at 2 hrs each) 12 8 20 $1,318.84 $3,957
Structural Submittal Review (up to 6 at 4 hrs each) 24 24 $2,080.08 $6,240
Materials Submittal Review (up to 10 at 1 hr each) 5 5 10 $819.30 $2,458
RFIs (up to eight at 2 hrs each)4 12 16 $1,348.80 $4,046
Mileage $58
Subtotal 21 41 8 70 $5,567.02 $16,759
1 9 Public Outreach Support
3D graphics for public outreach (2 total in 11x17 format)1 24 25 $941.67 $2,825
Subtotal 1 24 25 $941.67 $2,825
1 ESC Salary Escalation (3%/yr)
Salary Escalation $1,025
Subtotal $1,025
PROJECT TOTAL 10 2 2 49 2 6 10 12 9 102 $3,970 $60,656
David Dinkuhn, P.E. Reviewed By:Jenifer Young, P.E.(Project Manager)(Division Manager)
Eng IIC. Odegard
LAJ, Ceralde
WPA.Lucas
PAL.Gilbertson
Sr. EngineerJ. Wright
Eng IVR.Sayles Eng IIS. Sokol Sr. SurveyK. Allinson
Survey 1B. Macchione
Survey 1A. Desplanches
Eng. IIA. Mendoza
Str. Eng.B. Murray
Project:
STAFFPMX #BILLING MULT.:
Final Design (100%)
Prepared By:
PM D. Dinkuhn
Client:
233-1896-153
PCS. HarrisSurvey TechN. Short
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