HomeMy WebLinkAbout1 - Original Submission_ 210820_Sole Source Justification Cues CPR
Public Works and Utilities Department
100 Oyster Bay Ave. N. Bremerton, WA 98312 (360) 473-5920 FAX (360) 473-5360
⚫ Page 1 VENDOR NAME February 25, 2021
DATE: 8/16/21
TO: Procurement File
FROM: Wayne Hamilton
SUBJECT: Sole Source Determination
In accordance with Bremerton Municipal Code 2.76.090, Sole Source Purchases, the purpose of this memorandum is to document the necessity of sole source procurement methodology for the purchase of Compact Pipe Ranger (WM360 Transporter Assy, CPR,60) . Reasoning (check all supporting options below):
X Compatibility to existing City standard or to existing equipment, inventory, systems, data,
programs or service. (Attach the business case for the standard and attach a copy of the standard if it
is written).
X Licensed or patented product with only one dealer. (Include a vendor signed statement/Affidavit
explaining why this particular licensed or patented product is the only one suitable for your purpose)
X Authorized service provider, repair and/or warranty services. The City requires service or repair support for products or equipment owned by the City, and the vendor is either a factory authorized
warranty service provider or that particular vendor is required for warranty services according to the conditions of a current City contract. (Include a vendor signed statement/Affidavit explaining and certifying to the relationship between the vendor and service provider). X Unique design: Requires unique features that are essential aesthetic requirements, or not
practical to match to existing design or equipment, such as artwork. Describe.
□ Special bargain: This might include a surplus item, an auction sale, used equipment, returned
“open box” purchase, or other similar one-time bargains. Describe.
□ Delivery date: Only one supplier can meet required delivery date. Explain why this delivery date is essential. This can only be used in limited circumstances, for delivery deadlines that are the result of an unanticipated situation, and not a circumstance that could have been reasonably anticipated or averted by advance City planning.
DocuSign Envelope ID: B648EBAF-8823-4CFA-8D11-2F16371B8B34
Public Works and Utilities Department
100 Oyster Bay Ave. N. Bremerton, WA 98312 (360) 473-5920 FAX (360) 473-5360
⚫ Page 2 VENDOR NAME February 25, 2021
□ Project or research continuity: Product, systems, services or data must comply with an ongoing
project, research, data, testing or analysis without a compromise in the integrity of the project. Also, this should be a situation that cannot be replicated by another company because there is a legal or physical obstruction to disclosing the project information to allow another company the opportunity to replicate. Examples include situations where a company has legal and/or
proprietary rights to customization such as software code, or to data; or testing or data is collected through a unique measuring instrument that cannot be accurately duplicated and offered by another vendor.
□ Requirement by funding source: Lender, grantor (such as federal government) or other
provider of funds requires the specific product, service or system. Attach a copy of the document
that clearly shows such a requirement is imposed by the funding source.
□ Legal monopoly: Only one supplier, such as electricity, water, or sewage.
□ Trial and evaluation projects: A limited duration, limited scope pilot, trial or evaluation of a product, range of products or services. A trial or evaluation project would typically be part of establishing a standard for a City department, or to pilot a particular product or services for a City need. Describe the pilot, specify the scope of the pilot, and attach information to confirm that the pilot is part of a purposeful department pilot initiative.
□ Other: Describe why this is the only company that can provide the sole source product or service. Provide the support document that explains why a particular product, manufacturer, or service is necessary and provide support for why the company you requested is the only available company.
Cost/Quote support:
$16574.49 Our staff believes this is a fair and reasonable price. Therefore, it is my determination that it is in the City’s best interests to purchase the Compact Pipe Ranger through direct negotiation, pursuant to BMC 2.76.090 and 2.76.010, and that sole source purchase of this procurement is justified.
Recommended by:
________________________________ Wayne Hamilton, Utility Manager
Approved by:
Tom Knuckey, Public Works & Utilities Director
Wayne Hamilton Digitally signed by Wayne Hamilton
Date: 2021.08.19 14:30:14 -07'00'
Thomas Knuckey Digitally signed by Thomas
Knuckey
Date: 2021.08.19 14:50:00 -07'00'
DocuSign Envelope ID: B648EBAF-8823-4CFA-8D11-2F16371B8B34
DocuSign Envelope ID: B648EBAF-8823-4CFA-8D11-2F16371B8B34
DocuSign Envelope ID: B648EBAF-8823-4CFA-8D11-2F16371B8B34
DocuSign Envelope ID: B648EBAF-8823-4CFA-8D11-2F16371B8B34