HomeMy WebLinkAboutLEGAL 05/05/2021 City of Bremerton Public Records Destruction Log
The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current,approved minimum retention periods
before being destroyed pursuant to RCW 40.14.070, WAC 434-610.070, and WAC 434.640.010, -020, and -030. Please fill out this form when destroying public records whose
minimum retention is other than"Retain until no longer needed for agency business then destroy" (such as records covered in the"Records with Minimal Retention Value"section
of the Local Government Records Retention Schedule(CORE)).
Legal Disposition Authority(taken from Records Retention Schedule) Agency Records
Description
Records Series Records Retention Date Minimum Method of Destruction
Records Series Title DAN Schedule Minimum Retention Period (Box/Item numbers, Dates Covered Retention Met (See examples below*)
volume,etc.)
Asset Forfeiture Files LE2010-058 Law Retain for 7 years after File Nos.757, Closed 2013 12/31/20 Secure Recycling
Rev.0 Enforcement case closed. 818,829,835, on 4/19/2021.
Records 838,841, 842,
Retention 848, 872,874,
Schedule 877, 878,882,
883.
Asset Forfeiture Files LE2010-058 Law Retain for 7 years after Closed 2013 Closed 2013 12/31/20 Electronic deletion
Rev.0 Enforcement case closed. "Forfeiture" on 5/5/2021.
Records Electronic Files
Retention (14 total)
Schedule
Litigation Case Files GS53-02-04 Local Retain for 10 years after File Nos.74, Closed 2010 12/31/20 Secure Recycling
Rev. 2 Government case closed (Archival 139, 207, 271, on 4/19/2021.
CORE Appraisal Required) 303,326,449,
527,554, 604,
626, 669, 689.
Litigation Case Files GS53-02-04 Local Retain for 10 years after Closed 2010 Closed 2010 12/31/20 Electronic deletion
Rev. 2 Government case closed (Archival "Litigation" on 5/5/2021.
CORE Appraisal Required) Files
(13 total)
1.8 Legal Affairs— GS53-02-05 Local Retain until no longer File Nos.648, Closed 2010 Until No Secure Recycling
Legal Advice, Rev. 1 Government needed. 868. Closed 2013 Longer on 4/19/2021.
Analysis,and CORE Needed
Opinions—
Secondary Copies
1.8 Legal Affairs— GS53-02-05 Local Retain until no longer Electronic Files: Closed 2010 Until No 2010 Bankruptcy—
Legal Advice, Rev. 1 Government needed. 2010 Longer Electronic deletion
Analysis,and CORE Bankruptcy Needed on 5/5/2021.
Opinions—
Secondary Copies
*Examples of methods of destruction:electronic deletion,in-house OR outside contractor shredding,secure recycling,other(describe)
Form Revised 05/06/2014
City of Bremerton Public Records Destruction Log
Statement: The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonably anticipated litigation or
public records requests, are not needed for audit or other agency business, and shall be destroyed.
The individual responsible f r inventoryingJ the ' ted records must sign below prior to the Record's Manager approval:
Employee Signature: "�4i�itWl..1 Printed Name: Stephanie Olson Division: City Attorney's Office-Legal
The Records Manager must sign th ap royal of this re e t prior to the destruction of the listed records: yn✓Records Manager Signature: Jig(/l/ ��� � Printed Name: Stephanie Olson Date Approved: Si5IO
The person/people responsible or the destruction o records must sign upon destruction of the listed records:
Employee Signature: � ,) /t/t Printed Name: Stephanie Olson Date Records Destroyed: J 'I / /D-1 S/S I a--b
Vendor Business Name(if used): Phone:
Vendor Signature: Printed Name: Date Records Destroyed:
The retention and disposition action for this Public Records Destruction Log is"Retain for the life of the agency"pursuant to CORE series GS50-09-06.
Form Revised 05/06/2014