HomeMy WebLinkAboutFINANCE 04/19/2021 (2) City of Bremerton Public Records Destruction Log
The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current,approved minimum retention periods
before being destroyed pursuant to RCW 40.14.070, WAC 434-610.070, and WAC 434.640.010, -020, and -030. Please fill out this form when destroying public records whose
minimum retention is other than"Retain until no longer needed for agency business then destroy"(such as records covered in the"Records with Minimal Retention Value"section
of the Local Government Records Retention Schedule(CORE)).
Legal Disposition Authority(taken from Records Retention Schedule) Agency Records
Description Date Method of
Records Series Records Retention Minimum
Records Series Title Minimum Retention Period (Box/Item numbers, Dates Covered Destruction(See
DAN Schedule volume,etc.) Retention examples below*)
MeAccounting—Financial GS2011-184 Core 3.2 6 years after end of fiscal 2 boxes January—December 2014 1/1/21 Outside
Transactions-General Rev. 2 year vouchers-EFT contractor
Claims shredding
Accounting—Financial GS2011-184 Core 3.2 6 years after end of fiscal 1 box PSE bills January—December 2014 1/1/21 Outside
Transactions-General Rev. 2 year contractor
shredding
Accounting—Financial GS2011-184 Core 3.2 6 years after end of fiscal 8 boxes January—December 2014 1/1/21 Outside
Transactions—General Rev.2 year checks-CLAIMS Check#356517— contractor
Check#361801 shredding
Accounting—Financial GS2011-184 Core 3.2 6 years after end of fiscal 6 boxes January—December 2014 1/1/21 Outside
Transactions—General Rev. 2 year P-Card contractor
statements shredding
Accounting—Financial GS50-03A-30 Core 3.2 6 years after end of fiscal 1 box Check January—December 2014 1/1/21 Outside
Transactions—General Rev. 2 year Registers contractor
shredding
Accounting—Security GS2011-184 Core 3.2 6 years after end of fiscal 1 box January—December 2013: 1/1/21 Outside
—General Rev. 2 year Financial ACH Reports/Expense contractor
Transactions Reports/Encumbrance Status shredding
Reports/Check Pick-up Logs/
Purchase Requisitions/
Change Orders
January—December 2010:
Check Pick-up Logs/City
Council Check Register
Reports/Bank Batch
Approval Confirmations
*Examples of methods of destruction:electronic deletion,in-house OR outside contractor shredding,secure recycling,other(describe)
Wage
City of Bremerton Public Records Destruction Log
Statement: The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonably anticipated litigation or
public records requests, are not needed for audit or other agency business, and shall be destroyed.
The individual responsible for inventorying the listed records must sign below prior to the Record's Manager approval:
C Employee Signature: ";'! '4` Wit.4 1A f Printed Name: Judy Szathmary Division: Financial Services
The Records Manager must sign the approval of this request prior to the destruction of the listed records:
Records Manager Signature: Printed Name: Date Approved:
The person/people respons. le or the de tion of records must sign upon destruction of the listed records:
Employee Signature I5R`ik Printed Name: k l /1 Bit bon Date Records Destroyed: /1(7
ZO 2/
Vendor Business Name(if used): Phone:
Vendor Signature: Printed Name: Date Records Destroyed:
The retention and disposition action for this Public Records Destruction Log is"Retain for the life of the agency"pursuant to CORE series GS50-09-06.
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Wage