HomeMy WebLinkAboutFINANCE 04/19/2021 City of Bremerton Public Records Destruction Log
The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current,approved minimum retention periods
before being destroyed pursuant to RCW 40.14.070, WAC 434-610.070, and WAC 434.640.010, -020, and -030. Please fill out this form when destroying public records whose
minimum retention is other than"Retain until no longer needed for agency business then destroy"(such as records covered in the"Records with Minimal Retention Value"section
of the Local Government Records Retention Schedule(CORE)).
Legal Disposition Authority(taken from Records Retention Schedule) Agency Records
Description Date Method of
Records Series Title Records Series Records Retention Minimum Retention Period (Box/Item numbers, Dates Covered Minimum Destruction(See
DAN Schedule Retention
volume,etc.) Met examples below*)
Banking GS2011-185 CORE 3.3 6 YEARS BANK 1/1/2014—12/31/2014 1/1/2021 SHRED
STATEMENTS
Accounting GS50-12D-04 CORE 3.3 6 YEARS Combined 1/1/2014—12/31/2014 1/1/2021 SHRED
Excise Tax
Accounting GS2011-184 CORE 3.3 6 YEARS DAILY RECEIPTS 1/1/2014-3/31/2014 1/1/2021 SHRED
Accounting GS2011-184 CORE 3.3 6 YEARS DAILY RECEIPTS 4/1/2014-6/13/2014 1/1/2021 SHRED
Accounting GS2011-184 CORE 3.3 6 YEARS DAILY RECEIPTS 6/16/2014-8/29/2014 1/1/2021 SHRED
Accounting GS2011-184 CORE 3.3 6 YEARS DAILY RECEIPTS 9/2/2014-11/14/2014 1/1/2021 SHRED
Accounting GS2011-184 CORE 3.3 6 YEARS DAILY RECEIPTS 11/17/2014-12/31/2014 1/1/2021 SHRED
MISC RECEIPTS 1/1/2014—12/31/2014
Accounting GS2011-184 CORE 3.3 6 YEARS GBS REPORTS 1/1/2014—12/31/2014 1/1/2021 SHRED
Accounting GS2011-184 CORE 3.3 6 YEARS GBS RECEIPTS& 1/1/2014—12/31/2014 1/1/2021 SHRED
INVOICES
Banking GS2011-185 CORE 3.3 6 YEARS BANK SPINDLE 1/1/2014—12/31/2014 1/1/2021 SHRED
DEPOSIT
BOOKS/SLIPS
Form Revised 05/06/2014
City of Bremerton Public Records Destruction Log
Accounting GS2011-184 CORE 3.3 6 YEARS ANNUAL 1/1/2014—12/31/2014 1/1/2021 SHRED
REPORT-IFT
Accounting GS2011-184 CORE 3.3 6 YEARS JOURNAL 1/1/2014—12/31/2014 1/1/2021 SHRED
ENTRIES
Accounting GS2011-183 CORE 3.3 6 YEARS Closed Grant 1/1/2014—12/31/2014 1/1/2021 SHRED
Projects-
2 boxes
*Examples of methods of destruction:electronic deletion,in-house OR outside contractor shredding,secure recycling,other(describe)
Statement: The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonably anticipated litigation or
public records requests, are not needed for audit or other agency business, and shall be destroyed.
The individual responsible for inventorying the listed records must sign below prior to the Record's Manager approval:
Employee Signature: Printed Name: JUDIE CARLSON Division: FINANCIAL SERVICES
The Records Manager must si n the approval of this request prior to the destruction of the listed records:
Records Manager Signature: Printed Name: Date Approved:
The person/people respo si le for tlye..destruction of records must sign upon destruction of the listed records:�
Employee Signature. L yJ Printed Name: Fell lit R 6 .(�� ► 1(�Date Records Destroyed: �/L t i2C)
Vendor Business Name(if used): Phone:
Vendor Signature: Printed Name: Date Records Destroyed:
The retention and disposition action for this Public Records Destruction Log is"Retain for the life of the agency"pursuant to CORE series G550-09-06.
Form Revised 05/06/2014