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Home My WebLink About07/21/2021 MINUTESCITY COUNCIL VIRTUAL MEETING MINUTES Wednesday, July 21, 2021 A virtual meeting of the City Council of the City of Bremerton was called to order Wednesday, JUIy 21, 2021, at 5:30 PM with Council President Kevin Gorman presiding. Council Members present were Eric Younger, Mike Simpson, Michael Goodnow, Leslie Daugs, and Pat Sullivan. Also present were Interim City Attorney Brett Jette; City Clerk Angela Hoover; Legislative Office Manager Lori Smith; and IT Systems Administrator Kelly Wells. President Gorman announced that to help reduce the spread of COVID49, and until the Norm Dicks Government Center is open to the public, the City Council is conducting a virtual meeting, which will remain in effect until further notice... President Gorman then introduced Judge James Docter to administer the Oath of Office to newly appointed District 4 Council Member Quinn Dennehy. Council Member Dennehy was then "seated" for the remainder of the meeting. MAYOR'S REPORT • Was pleased to announce that Kitsap Transit will be restoring full Sunday service, including the fast foot ferry between the City of Bremerton and Port Orchard, sooner than originally thought. PUBLIC RECOGNITION Comments were provided by Marii Singleton; Anna Mockler; and Ki'aha Long... CONSENT AGENDA 5A — Claims & Check Register: Check Numbers 394304 through 394444 and Electronic Fund Transfers V33380 through V33444 in the grand total amount of $1,329,121.01; Regular Payroll (Payouts and Missed Overtime) for pay period ending June 30, 2021 in the amount of $4,502.61; Regular Payroll for pay period ending July 15, 2021 in the amount of $9527740.75 5B — Minutes of Meeting — July 7, 2021 5C — Minutes of Special Meeting — July 14, 2021 5D — Minutes of Study Session — July 21, 2021 5E — Confirm Appointment of Paul Dutky to the Parks & Recreation Commission 5F — Contract Modification Agreement No. 2 with KPFF Consulting Engineers for the East 11th Street & Perry Avenue Complete Streets Improvement Project 5G — Professional Services Agreement with LNS Engineers, Inc. for the Downtown Library HVAC Systems Project Questions from the public were submitted by Anna Mockler; with a response provided by Public Works Director Tom Knuckey... 5:45 M/S/C/U (Daugs/Simpson) Move to approve the CONSENT AGENDA as presented. GENERAL BUSINESS 6A —LOCAL AGENCY CONTRACT WITH ACTIVE CONSTRUCTION, INC. FOR THE KITSAP WAY (01M310) AND WARREN AVENUE (0R303) TRAFFIC SIGNAL AND MULTIMODAL SAFETY PROJECT AND RELATED BUDGET ADJUSTMENT: Engineering Project Manager Andrea Archer -Parsons stated that the City bid the project with a bid opening on June 24, 2021 and 3 bids were received. The lowest bid from Sound Pacific) Inc. was determined to be irregular and rejected as the bid included incorrect proposal forms. The second low bid from Active City Council Reg. Mtg, Minutes Wednesday, July 21, 2021 Page 2of4 Construction, Inc. is the lowest responsive, responsible bidder. The bid includes abase bid with two bid alternates. The Base Bid amount is $2,324,998.00 and constructs bike lane improvements, pedestrian safety improvements, and traffic signal improvements on Kitsap Way, Warren Avenue and Wheaton Way, Bid Alternate #1 is for a pedestrian safety island at the Kitsap Way and 11th Street intersection in the amount of $163,575.00, Bid Alternate #2 is for side street lighted signs at several signals along Kitsap Way and SR 303 in the amount of $85,000.00. Staff recommends awarding the contract with Base Bid plus Bid Alternate #1 in the amount of $2,488,573.00, including sales tax. The Washington State Department of Transportation (WSDOT) is required to concur with City's recommendation to award the contract; Staff has requested the concurrence and recommends the bid for approval. The contract is in WSDOT standard format as required for Federal Aid Projects; the complete contract is available for review in the Engineering Office. Questions and comments from the public were received by Randy Sweeten, Ki'aha Long, Shawn Cupples, and Anna Mockler; with responses provided by Ms. Archer -Parsons, and Managing Engineer Shane Weber... 5:53 Motion was made by Daugs, and seconded by Goodnow... Questions and comments were provided by Daugs, Goodnow, Sullivan, Simpson, Younger, and Gorman; with responses provided by Ms. Archer -Parsons, and Managing Engineer Shane Weber... 6:33 M/S/C (Daugs/Goodnow) Move to award construction of the Kitsap Way (SR310) and Warren Avenue (SR303) Traffic Signal Multimodal Safety Project to Active Construction, Inc. in the amount of $2,488,573.00, including sales tax; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented; and further authorize a budget adjustment to the Transportation Capital Fund. Voted in favor of Motion: Daugs, Dennehy, Goodnow, Younger, Sullivan, Gorman Voted opposed to Motion: Simpson Motion carried: 6-Yes; 1-No 66 —CONTRACT MODIFICATION AGREEMENT NO. 1 WITH KPG FOR THE MARINE DRIVE WATER MAIN REPLACEMENT PROJECT: Public Works &Utilities Director Tom Knuckev used a Power Point presentation to summarize that Contract Modification No. 1 amends the Professional Services Agreement with KPG for engineering services associated with the Marine Drive Water Main Replacement. The supplemental scope of work includes construction management services and additional surveying as requested by the City. The original contract amount was $203,500. This current contract modification increases the contract amount by $93,866.50 for an amended contract amount of $297,366,50, Questions and comments from the public were provided by Shawn Cupples; with responses provided by Mr. Knuckev... 6:42 Motion was made by Sullivan, and seconded by Simpson ... Questions and comments were provided by Sullivan, Simpson, Daugs, Younger, Dennehy, Goodnow, and Gorman; with responses provided by Mr. Knuckev, Mayor Wheeler, Finance Director Mike Riley, and Managing Engineer Shane Weber... 7:10 M/S/C/U (Sullivan/Simpson) Move to approve Contract Modification No. 1 with KPG for the Marine Drive Water Main Replacement Project in the amount of $93,866.50; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. 6C —PURCHASE OF WILDLAND FIRE ENGINE FROM BUD CLARY FORD HYUNDAI OF LONGVIEW, WA9 Fire Chief Pat McGanney summarized that the Fire Department is proposing City Council Reg. Mtg. Minutes Wednesday, July 21, 2021 Page 3 of 4 to purchase one Wildland Fire Engine with equipment. The total cost for the (1) one Vehicle is $169,999.87 including Washington State sales tax. The Fire Department is utilizing State Contract No. 05916 for the chassis from Bud Clary Ford, No.01117 for the flat bed and Tool Boxes from the Fab Shop and No. GS-07F-0311 Y for the tank and pump from Mallory Fire. There were no questions or comments from the public... 7:12 Motion was made by Daugs, and seconded by Goodnow... Questions and comments were provided by Daugs and Simpson; with responses provided by Chief McGanney... 7:15 M/S/C/U (Daugs/Goodnow) Move to approve the purchase of (1) one Wildland Fire Engine with equipment in the amount of $169,999.87, including Washington State sales tax. 6D —AUTHORIZE INCREASE OF 0.4 FTE TO 0.6 FTE CITY AUDITOR: Council Vice President Leslie Daugs, also serving as the Audit Committee Chair, explained that the Auditor position has been operating in a part-time capacity since 2016. The Audit Committee is requesting funding for a minimum additional 8 hours/week, so that the Auditor can provide effective independent oversight; complete additional internal audits; provide assistance regarding ethics complaints; and assure the Administration and Taxpayers that additional safeguards and internal controls are in place for the City 's assets. Audit Committee Members were also recognized: Council Member Mike Simpson, Daryl Riley, Deborah McDaniel, and Randy Sweeten. Comments from the public were provided by Deborah McDaniel and Shawn Cupples; with responses provided by Audit Committee Chair/Council Vice President Leslie Daugs... 7:23 Motion was made by Goodnow, and seconded by Daugs... Questions and comments were provided by Goodnow, Dennehy, Simpson, Younger, and Sullivan; with responses provided by Audit Committee Chair/Council Vice President Leslie Daugs and Finance Director Mike RileV.. . 7:39 M/S/C (Goodnow/Daugs) Move to authorize the increase to 0.6 FTE City Auditor; and approve a $17,120 increase to the 2021 Labor Budget of the General Fund. Voted in favor of Motion: Younger, Sullivan, Daugs, Dennehy, Goodnow, Gorman Voted opposed to Motion: Simpson Motion carried: 6-Yes; 1-No 6E —ACCEPTANCE OF LODGING TAX ADVISORY COMMITTEE'S FY-2021 FUNDING RECOMMENDATIONS: Council Member Michael Goodnow, also serving as Lodging Tax Advisory Committee Chair, explained that the Lodging Tax Advisory Committee (LTAC) received nine (9) requests for funding totaling $222,500. The focus of the committee was on re -opening venues and facilities that support tourism; supporting organizations that provide tourism related activities and destination marketing or outreach; and restoring long-time successful events that are attempting to restart after the pandemic. After review of the applications on July 9, 2021, funding recommendations for 8 of the 9 applicants for a total allocation of $100,000 through Fiscal Year 2021 are now being presented for City Council's consideration (Exhibit A). Please note that these recommendations exclude pre -dedicated funding already included in the City of Bremerton's FY-2021 Budget for the following: • $250,000 for Operations of the Kitsap Conference Center • $150,000 for Operations of the Admiral Theatre Comments from the public were provided by Ki'aha Long... City Council Reg, Mtg. Minutes Wednesday, July 21, 2021 Page 4 of 4 7:45 Motion was made by Daugs; and seconded by Simpson... Questions and comments were provided by Daugs, Simpson, Sullivan, Younger, and Gorman; with responses provided by LTAC Chair/Council Member Michael Goodnow... 7:57 M/S/C/U (Daugs/Simpson) Move to accept the Lodging Tax Advisory Committee's FY-2021 Funding Recommendations per Exhibit A. COUNCIL MEMBER REPORTS Eric Younger welcomed Council Member Dennehy and looked forward to meeting him in person. Mike Simpson congratulated and welcomed Council Member Quinn Dennehy, and thanked him for applying; and summarized some important historical events that took place on this date. Michael Goodnow announced that the Lodging Tax Advisory Committee will be accepting applications for 2022 until Noon on Thursday, July 29; and the 25'h Annual Kitsap Pride Festival will be on Saturday, July 31 from 4:00 to 9:00 PM at Gordon Field at the Kitsap County Fairgrounds; looked forward to the restart of Bremerton Green Drinks onboard the USS Turner Joy on August 3; and reiterated congratulations to Council Member Quinn Dennehy. Quinn Dennehy expressed his appreciation to the Council Members and staff for making him feel so welcome; and he looked forward to serving Bremerton. Leslie Daugs also congratulated and welcomed Council Member Dennehy; and looked forward to Kitsap Pride and other events coming back. Pat Sullivan congratulated the Lodging Tax funding recipients; looked forward to the 2022 Washington State Science at Engineering Fair and announced that judges are always needed for this event; and that volunteers are needed for the Lions Park Shoreline Weeding Party which will be held every 2"d Saturday. President Gorman also congratulated Council Member Dennehy; congratulated Paul Dutky on his appointment; looked forward to establishing a Committee to Review the Charter; wished Council Member Michael Goodnow a [belated] happy birthday; and announced that until further notice, meetings would continue to be held remotely, including the next Study Session on July 28 beginning at 5:00 PM. With no further business, President Gorman adjourned the Council Meeting at 8:10 PM. Prepared and Submitted by: LORI SMITH Legislative Office Manager APPROVED by tie City Council on the 4th day of August, 2021. KEVIN OORMAN", City Council President st: NGELA I fOOVER, City KG:AH:Is:cg