HomeMy WebLinkAbout1 - Original Submission_ 1_GP Maintenance Agreement_March 2021 (2)Grinder Pump System Maintenance Agreement March 2021
Correct Equipment/Bremerton Page 1 of 7
GRINDER PUMP SYSTEM MAINTENANCE AGREEMENT
THIS AGREEMENT is entered into between the City of Bremerton, a Washington Municipal
Corporation ("City"), and Correct Equipment, Inc. ("Contractor"), whose mailing address is:14576 NE 95th
Street, Redmond, WA 98052.
Attachment A – SCOPE OF WORK
Attachment B – FEES AND CHARGES
Attachment C – GRINDER PUMP SERVICE ACCOUNTS (at time of contract execution)
Attachment D – DOOR HANGER FOR CUSTOMER NOTIFICATION (Example Form)
Attachment E – GRINDER PUMP SERVICE AGREEMENT (Example Form Agreement between
City and Customer)
Attachment F – CUSTOMER BROCHURE
NOW, THEREFORE, in consideration of the mutual covenants, conditions, promises, and
agreements set forth herein, it is agreed by and between the City and the Contractor as follows:
1.SERVICES BY CONTRACTOR
The contractor shall do all work and furnish all tools, equipment, materials, parts, assemblies, and
supplies for annual preventive maintenance, emergency call out maintenance, and planned
maintenance as described in Attachment A - Scope of Work for all properties listed in Attachment C.
Preventive Maintenance shall be performed on each active property listed in Attachment C annually.
If City and Contractor mutually agree that the scope of work in this agreement fails to satisfactorily
maintain GP Systems, or results in costs or work efforts that have little or no substantive benefit, City
and Contractor may by amendment modify Attachment A - Scope of Work.
2.CONTRACT TERM
The contract will expire 10 years from the date of execution unless an amendment changes the
contract term.
3.ADDITIONAL GRINDER PUMP SYSTEM INSTALLATIONS
If City determines that preventive maintenance, emergency call out maintenance, and planned
maintenance is required for GP Systems not provided for in Section 1 of this Agreement, City and
Contractor may by an amendment to Attachment C of this Agreement add additional properties that
have a connected GP System or add properties that have a high probability of connecting a GP
System. City shall each month provide to Contractor by email an update of Attachment C as
amended in electronic format showing the current status of GP System connections to the City's
sewer system.
4.PAYMENT
a.Contractor shall be reimbursed for and City shall pay all fees and charges in accordance with
the fees as described in Attachment B - Fees and Charges.
b.Annual preventive maintenance cost shall be calculated as follows: Number of installed
pumps multiplied by pump annual maintenance fee, which is currently $100 and adjusted
annually for inflation using the consumer price index for the Seattle-Tacoma-Bremerton area.
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c.Contractor shall notify and shall receive City approval prior to performing any planned
maintenance on a single GP System that is expected to result in a billing amount exceeding
$500 (Five Hundred Dollars).
d.Contractor shall annually submit prior to the beginning of each Contract Year (as described
in Attachment B) a Price List for equipment, parts, and assemblies to be used as a basis for
the invoicing of expenses incurred in the Contract Year, and the Contract Year Inflation
Adjustment Factor, based on CPI for Seattle-Tacoma-Bremerton area.
e.Contractor shall submit monthly invoices for fees and expenses incurred in a previous
calendar month in a format acceptable to City no later than the 5th (fifth) day of a month. A
copy of all Grinder Pump Maintenance Records (GPMRs) (as described in Section 11)
generated in the previous calendar month shall be submitted with receipts attached to each
GPMR documenting the purchase or lease of equipment, and the purchase of parts,
assemblies, and supplies not included in the Price List that individually exceed $25.
f.All invoices shall be paid by mailing a city check within sixty (60) days of receipt of a proper
invoice.
g.If the services rendered do not meet the requirements of this Agreement, the Contractor shall
correct or modify the work to comply with this Agreement. The City may withhold payment
for such work until it meets the requirements of this Agreement.
5.PAYMENT FOR SERVICE AS A RESULT OF HOMEOWNER ERRORS
Homeowner or operator errors resulting in real or perceived GP System failures that incur a
Contractor labor, equipment, parts, or assemblies cost shall be reimbursed by City in accordance with
Section 3 of this Agreement. City shall be responsible for the final determination of responsibility for
costs incurred as a result of failures caused by homeowner or operator error, and for collecting from
the homeowner any and all fees as reimbursement for costs incurred as a result of failures caused by
homeowner or operator error.
6.MAINTENANCE AND WORK STANDARDS
Contractor shall maintain all GP Systems in accordance with federal, state, and local laws and
regulations, City Engineering Design and Construction Standards, National Electric Code,
Washington State Plumbing Code, and Environment One Corporation maintenance standards and
procedures, as amended. Contractor shall perform all work in accordance with generally accepted
standards of practice for maintenance work of this type.
7.AGREEMENT FOR PROPERTY ACCESS
Contractor shall be responsible for knowing and understanding the rights and responsibilities of the
parties to the "Grinder Pump Service Agreement" attached as Attachment E. Contractor shall use
reasonable care to avoid damage to landscaping, trees or other privately owned site improvements
where possible.
8.EQUIPMENT, PARTS, AND LABOR WARRANTIES
Contractor shall act on behalf of City in matters pertaining to warranties for all equipment, parts, and
assemblies installed in the first installation of a GP System. Contractor shall warranty all other labor
and equipment, parts, and assemblies, whether new or rebuilt, for a period of one year from the date
of maintenance or repair of operating GP Systems
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9. ANNUAL REVIEW
Each year within 30 days of the anniversary date of the execution of this Agreement, at least one
representative of the City and of the Contractor shall meet to discuss matters relating to this
Agreement including but not limited to issues concerning preventive maintenance, emergency call
out maintenance, and planned maintenance, significant or reoccurring equipment or GP System
failures, performance of work, emergency callout response, scope of work, costs and fees, record
keeping and reporting, and invoicing.
10. OTHER SERVICES
Contractor and homeowner may separately establish an understanding or agreement to perform other
work as benefits the homeowner. No understanding or agreement shall relieve Contractor of any
responsibility or liability under this Agreement notwithstanding City's knowledge or consent of such
understanding or agreement.
11. INSPECTION AND AUDIT
The Contractor shall maintain all books, records, documents, and other evidence pertaining to the
costs and expenses allowable under this Agreement in accordance with generally accepted
accounting practices. All such books and records required to be maintained by this Agreement shall be
subject to inspection and audit by representatives of the City and/or the Washington State Auditor at all
reasonable times, and the Contractor shall afford the proper facilities for such inspection and audit.
Representatives of the City and/or the Washington State Auditor may copy such books, accounts, and
records where necessary to conduct or document an audit. The Contractor shall preserve and make
available all such books of account and records for a period of three (3) years after final payment
under this Agreement. In the event that any audit or inspection identifies any discrepancy in such
financial records, the Contractor shall provide the city with appropriate clarification and/or financial.
Adjustments within thirty (30) calendar days of notification of the discrepancy.
12. REPORTING AND RECORD KEEPING
Contractor shall record and keep for the term of this Agreement records of all preventive
maintenance, emergency call-out maintenance, and planned maintenance performed on each GP
System. This information shall be available for inspection by City staff as described in paragraph 10.
13. INDEPENDENT CONTRACTOR
a. The Contractor and the City understand and expressly agree that the Contractor is an
independent contractor in the performance of each and every part of this Agreement. The
Contractor expressly represents warrants and agrees that his status as an independent
contractor in the performance of the work and services required under this Agreement is
consistent with and meets the six-part independent contractor test set forth in RCW
51.08.195. The Contractor, as an independent contractor, assumes the entire responsibility for
carrying out and accomplishing the services required under this Agreement. The Contractor
shall make no claim of City employment nor shall claim any related employment benefits,
social security, and/or retirement benefits.
b. The Contractor shall be solely responsible for paying all taxes, deductions, and assessments,
including but not limited to federal income tax, FICA, social security tax, assessments for
unemployment and industrial injury, and other deductions from income which may be
required by law or assessed against either party as a result of this Agreement. In the event the
City is assessed a tax or assessment as a result of this Agreement, the Contractor shall pay the
same before it becomes due.
c. The Contractor shall obtain a business license and pay business and occupation taxes
pursuant to Title 5 of the Bremerton Municipal Code.
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14. DISCRIMINATION AND COMPLIANCE WITH LAWS
a. The Contractor agrees not to discriminate against any employee or applicant for employment
or any other person in the performance of this Agreement because of race, creed, color,
national origin, marital status, sex, sexual orientation, age, disability, or other circumstance
prohibited by federal, state or local law or ordinance, except for a bona fide occupational
qualification.
b. The Contractor shall comply with all federal, state and local laws and ordinances applicable
to the work to be done under this Agreement.
c. Violation of this Section 13 of this Agreement shall be a material breach of this Agreement
and grounds for cancellation, termination, or suspension by the City, in whole or in part, and
may result in ineligibility for further work for the City
15. TERM AND TERMINATION OF AGREEMENT
a. This Agreement shall become effective upon execution by both parties and shall continue in
full force for a period not to exceed ten (10) year beginning at the date of execution of this
agreement.
b. This Agreement may be terminated by either party without cause upon ninety (90) days
written notice to the other party. In the event of termination, all finished or unfinished
documents, reports, or other material or work of the Contractor pursuant to this Agreement
shall be submitted to the City, and the Contractor shall be entitled to just and equitable
compensation at the rate set forth in Section 3 for any satisfactory work completed prior to the
date of termination.
16. OWNERSHIP OF WORK PRODUCT
All data, materials, reports, memoranda and other documents developed under this Agreement
whether finished or not shall become the property of the City, shall be forwarded to the City in hard
copy and in digital format that is compatible with the City's computer software programs.
17. GENERAL ADMINISTRATION AND MANAGEMENT
The Director of Public Works & Utilities, or designee, shall be the City's representative, and shall
oversee and approve all services to be performed, coordinate all communications, and review and
approve all invoices, under this Agreement.
18. INDEMNIFICATION
a. Contractor shall defend, indemnify and hold the City, its officers, officials, employees, agents
and volunteers harmless from any and all claims, injuries, damages, losses or suits including
all legal costs and attorney fees, arising out of or in connection with the performance or non-
performance of this agreement, except for injuries and damages solely caused by the City's
negligence.
b. The City's inspection or acceptance of any of Contractor's work when completed shall not be
grounds to avoid any of these covenants of indemnification.
c. Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Contractor
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and the City, its officials, employees, agents and volunteers, the Contractor's liability
hereunder shall be only to the extent of the Contractor's negligence.
d. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THIS
INDEMNIFICATION CONSTITUTES THE CONTRACTOR'S WAIVER OF IMMUNITY
UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSE OF
THIS INDEMNIFICATION. THE PARTIES ACKNOWLEDGE THAT THEY HAVE
MUTUALLY NEGOTIATED THIS WAIYER.
e. The provisions of this section shall survive the expiration or termination of this agreement.
19. INSURANCE
The Contractor shall procure and maintain for the duration of this agreement, insurance against
claims for injuries to persons or damage to property that may arise from or in connection with the
performance of the Contract work by the Contractor, its agents, representatives, employees or
subcontractors.
Before beginning the work on the project described in this agreement, the Contractor shall provide a
Certificate of Insurance evidencing:
• Automobile Liability insurance with limits no less than $1,000,000 combined single limit per
accident for bodily injury and property damage; and
• Commercial General Liability insurance written on an occurrence basis with limits no less
than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate for personal
injury, bodily injury, and property damage. Coverage shall include but not be limited to
blanket contractual; products/completed operations/broad form property damage; explosion,
collapse and underground (XCU) if applicable; and employer's liability.
Any payment of deductible or self-insured retention shall be the sole responsibility of the Contractor.
The City reserves the right to receive a certified copy of all the required insurance policies.
The City, its officials, employees, agents and volunteers shall be named as an additional insured on
the insurance policy, as respects work and services, including completed work and services
performed by or on behalf of the Contractor and a copy of the endorsement naming the City as
additional insured shall be attached to the Certificate of Insurance.
The Contractor's insurance shall contain a clause stating that coverage shall apply separately to each
insured against whom claim is made or suit is brought, except with respects to the limits of the
insurer's liability.
The Contractor's insurance shall be primary insurance as respects the City, and the City shall be
given thirty (30) calendar days prior written notice by certified mail, return receipt requested, of any
cancellation, suspension or material change in coverage.
20. SUBLETTING OR ASSIGNING CONTRACT
This Agreement, or any interest herein or claim hereunder, shall not be assigned, or transferred in
whole or in part by the Contractor to any other person or entity without the prior written consent of the
City. In the event that such prior written consent to an assignment is granted, then the assignee shall
assume all duties, obligations, and liabilities of the Contractor as stated herein.
21. EXTENT OF AGREEMENT/MODIFICATION
This Agreement, together with attachments or addenda, represents the entire and integrated
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Agreement between the parties and supersedes all prior negotiations, representations, or agreements,
either written or oral. This Agreement may be amended, modified, or added to only by written
instrument properly signed by both parties.
22. SEVERABILITY
a. If a court of competent jurisdiction holds any part, term or provision of this Agreement to be
illegal or invalid, in whole or in part, the validity of the remaining provisions shall not be
affected, and the parties' rights and obligations shall be construed and enforced as if the
Agreement did not contain the particular provision held to be invalid.
b. If any provision of this Agreement is in direct conflict with any statutory provision of the
State of Washington, that provision which may conflict shall be deemed inoperative and null
and void insofar as it may conflict, and shall be deemed modified to conform to such
statutory provision.
23. FAIR MEANING
The terms of this Agreement shall be given their fair meaning and shall not be construed in favor of or
against either party hereto because of authorship. This Agreement shall be deemed to have been
drafted by both of the parties.
24. NON-WAIVER
A waiver by either party hereto of a breach by the other party hereto of any covenant or condition of
this Agreement shall not impair the right of the party not in default to avail itself of any subsequent
breach thereof. Leniency, delay or failure of either party to insist upon strict performance of any
agreement, covenant or condition of this Agreement, or to exercise any right herein given in any one or
more instances, shall not be construed as a waiver or relinquishment of any such agreement,
covenant, condition or right.
25. NOTICES
Unless stated otherwise herein, all notices and demands shall be in writing and sent or hand-
delivered to the parties at their addresses as follows:
To the City: City of Bremerton
Attn: Eric Burris
100 Oyster Bay Ave South
Bremerton, WA 98312
To the Contractor: Correct Equipment, Inc.
14576 NE 95th Street
Redmond, WA 98052,
or to such addresses as the parties may hereafter designate in writing. Notices and/or demands shall be
sent by registered or certified mail, postage prepaid, or hand delivered. Such notices shall be deemed
effective when mailed or hand-delivered at the addresses specified above.
26. SURVIVAL
Any provision of this Agreement which imposes an obligation after termination or expiration of this
Agreement shall survive the term or expiration of this Agreement and shall be binding on the parties to
this Agreement.
27. GOVERNING LAW
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This Agreement shall be governed by and construed in accordance with the laws of the State of
Washington.
28. VENUE
The venue for any action to enforce or interpret this Agreement shall lie in the Superior Court of
Washington for Kitsap County, Washington.
29. COUNTERPARTS
This Agreement may be executed in one or more counterparts, each of which shall be deemed an
original, but all of which shall constitute one and the same Agreement.
IN WITNESS WHEREOF, the parties below have executed this Agreement.
CITY: CONTRACTOR:
CITY OF BREMERTON CORRECT EQUIPMENT, INC.
By: By:
Print Name: Print Name:
Its: Its:
Date: Date:
APPROVED AS TO FORM: ATTEST:
By: By:
ROGER A. LUBOVICH, Bremerton City Attorney ANGELA HOOVER, City Clerk
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3/25/2021
Crystal Hudson
Office Manager
Greg Wheeler
Mayor
3/25/2021
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Attachment A – SCOPE OF WORK
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GRINDER PUMP SYSTEM MAINTENANCE AGREEMENT
SCOPE OF WORK
A Grinder Pump System ("GP SYSTEM") shall include all mechanical equipment, assemblies, sub-
assemblies, and components from the grinder pump inlet to and including the isolation ball valve
upstream of the pressure main; and shall include all electrical equipment and components beginning
with and including the alarm panel and ending with and including all electrical equipment and
components within the grinder pump assembly as shown in current City of Bremerton Sanitary
Sewer Standards.
1) Preventive Maintenance. Preventive maintenance shall be performed on each grinder pump
system annually and shall include the following tasks:
a) Electrical
i) Clean and inspect electrical alarm panel and upper motor housing. Check for loose
connections, burnt wires, and faulty components.
ii) Perform pump down test. Check for unusual noises or vibrations.
iii) Test emergency alarm and level control sensors.
iv) Check current draw and ensure readings are within normal operating range.
b) Mechanical
i) Inspect check valves for leakage.
ii) Operate isolation valves at the grinder pump unit and the valve box at the right of way.
Ensure valves operate freely.
iii) Inspect for "Grinder Pump Service Agreement" conformance.
2) Emergency Call Out Maintenance. Emergency Call Out Maintenance shall be performed as
required and shall include the following tasks:
a) Respond to all notifications from a homeowner, homeowner's representative, or the City
("Requestor") as a result of a real or perceived malfunction in the operation of the GP
SYSTEM. Contractor shall make contact with the Requestor within 1 hour and
i) Make a site visit to perform any necessary maintenance or repairs within 4 hours of the
initial notification if instructions to the Requestor fail to correct a malfunction which
could result in a health, safety or environmental problem("Critical Problem"), or
ii) Make a site visit to perform any necessary maintenance or repairs within 48 hours of the
initial notification if instructions to the Requestor fail to correct any other malfunction or
problem not classified as a Critical Problem.
b) Inspect for "Grinder Pump Service Agreement" conformance.
3) Planned Maintenance. Planned Maintenance shall include the following tasks:
a) Perform maintenance on the GP SYSTEM to correct known problems or potential system or
equipment failures that could result in Emergency Call Out Maintenance.
b) Perform additional inspection for "Grinder Pump Service Agreement" conformance during
Planned Maintenance activity.
4) Notification of Action Items. Contractor shall upon completion of a preventive maintenance,
emergency callout maintenance, or planned maintenance work effort leave with the homeowner
or current tenant a Door Hanger report attached as Attachment D containing action items
required to correct any errors in operation or any use or modification of the areas that are in
violation of the "Grinder Pump Service Agreement", and a Customer Information Brochure
attached as Attachment F.
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Attachment B – FEES AND CHARGES
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Updated 2/19/21
COST PER EACH
$100
$150
$137
$230
$247
$300
$370
$400
$298
$428
$431
$581
$758
$1,113
$2,606
$2,750
GRINDER PUMP SYSTEM MAINTENANCE AGREEMENT WITH CITY OF BREMERTON
FEES AND CHARGES
CORRECT EQUIPMENT FEES AND CHARGE
COST ITEM
Annual Maintenance fee per pump (adjusted annually for inflation)
Pump down tank if necessary
Replace EQD’s
Replace stator
Replace switches
Replace PC board
Replace control bracket
Replace bearings and stators
32’ Cable with conduit
32’ Cable without conduit
50’ Cable with conduit
50’ Cable without conduit
Replace simplex panel
Replace motor, bearings and stator
Replace an extreme core with a new extreme core (a core replacement is a full
replacement of all components; pump, motor, grinder, controls, level sensor and a
new 2-year warranty. )
Replace a pre-2007 2000 series core with an Extreme Series core
Replace any competitors pump with a 2-year warranty E/One system $2,960
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Attachment C – GRINDER PUMP SERVICE ACCOUNTS (at time of contract execution)
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CITY OF BREMERTON - GRINDER PUMP LIST, UPDATED FEBRUARY 18, 2021
Acct #Last Name First Customer Class Service Location Parcel Number Location Surch. Open
Date Multiplier Register #Serial #
1101753 MONTEREY LLC MULTI-FAMILY *610 WASHINGTON AVE 132401-3-006-2000 CITY 09/08/15 2 79316682
1101802 MONTEREY LLC RES - 2 UNITS *614 WASHINGTON AVE 132401-3-005-2001 CITY 09/08/15 1 67316805 24651147
1101851 JACOBS JR., ROBERT MULTI-FAMILY *618 WASHINGTON AVE 132401-3-004-2002 CITY 09/08/15 1 82776192
1101952 KNAPTON, NICHOLAS & LORI RESIDENTIAL *622 WASHINGTON AVE 3712-003-004-0003 CITY 09/08/15 1 87989608
1102001 DEETS, C L & BRANDY RESIDENTIAL *626 WASHINGTON AVE 3712-003-003-0004 CITY 09/08/15 1 88981024
1102051 DEETS, CLIFFORD & BRANDY RES - 2 UNITS *630 WASHINGTON AVE 3712-003-002-0005 CITY 09/08/15 1 79316781
1102103 LIPPMAN, JOHN MULTI-FAMILY *632 WASHINGTON AVE 3712-003-001-0006 CITY 09/08/15 1 82776292
1102153 PADEN, MACI & IAN RESIDENTIAL *642 WASHINGTON AVE 3800-001-001-0003 CITY 09/08/15 1 86330511
1102206 SIENA HOLDINGS LLC MULTI-FAMILY *646 WASHINGTON AVE 3713-002-002-0006 CITY 09/08/15 1 61736461 68050406
1102354 902 BREMERTON CORP MULTI-FAMILY *902 WASHINGTON AVE 3737-001-008-0004 CITY 09/02/14 1 63694455 36463215
1102404 PULUKURTHY, SATYAVARDHAN & SUCHI RESIDENTIAL *906 WASHINGTON AVE 3737-001-006-0006 CITY 09/02/14 1 55297949 41017580
1102451 JUTTING & JOHN ZMOLEK, JERRY RES - 2 UNITS *912 WASHINGTON AVE 3737-001-004-0008 CITY 09/02/14 1 41005269 43816644
1102503 BREWER, ASHLEY & STEVEN RESIDENTIAL *916 WASHINGTON AVE 3737-001-002-0000 CITY 09/02/14 1 69312960 35744373
1102552 NOLAND, BRADLEY & ELISABETH RES - 2 UNITS *920 WASHINGTON AVE 3737-001-001-0001 CITY 09/02/14 1 82776297
1102607 CURTIS, ANDREA RES - 2 UNITS *922 WASHINGTON AVE 3813-002-002-0104 CITY 09/02/14 1 61874708 47346200
1102658 EDMUNDSON & IVAN VILLARREAL, SYDNEY RES - 2 UNITS *926 WASHINGTON AVE 3813-002-001-0204 CITY 09/02/14 1 84150193
1102708 AMSTUZ, CHELSEA & DEREK RES - 2 UNITS *930 WASHINGTON AVE 132401-3-208-2006 CITY 09/02/14 1 82782652
1102750 GEGNER, NORBERT MULTI-FAMILY *934 WASHINGTON AVE 132401-3-002-2004 CITY 09/02/14 1 78986679
1102800 WILLIS, JOHN RESIDENTIAL *940 WASHINGTON AVE 132401-3-001-2005 CITY 09/02/14 1 78986681
1102850 GEGNER, NORBERT MULTI-FAMILY *944 WASHINGTON AVE 132401-2-045-2005 CITY 09/02/14 1 78986683
1102901 BALDWIN, MARK R RES - 2 UNITS *946 WASHINGTON AVE 132401-2-044-2006 CITY 09/02/14 1 83597934
1102952 WHITE & CIARA SAMPAIO, DAVID & JESSICA RESIDENTIAL *952 WASHINGTON AVE 132401-2-043-2007 CITY 09/02/14 1 62827509 47460722
1103002 BURNETT & EARL SANDE, AMY RES - 2 UNITS *956 WASHINGTON AVE 132401-2-042-2008 CITY 09/02/14 1 78986682
1103053 BREMERTON RM LLC RES - 2 UNITS *110 11TH STREET PL 132401-2-041-2009 CITY 09/02/14 1 62189354 17561513
1708101 RICE, STEVEN & TERRI RESIDENTIAL *1412 17TH ST 142401-1-012-2005 CITY 11/06/19 1 63693031 28593291
1708301 LOCKER, DAVID MULTI - SPLIT*1432 17TH ST 3782-001-002-0509 CITY 10/31/19 1 80069534
1708401 CHEESEMAN, RICK MULTI - SPLIT*1434 17TH ST 3782-001-002-0509 CITY 10/31/19 1 81481154
1708552 RICHEY, ANN RESIDENTIAL *1444 17TH ST 3782-001-003-0003 CITY 10/29/19 1 80069579
1708701 WEINACKER, THOMAS RESIDENTIAL *1454 17TH ST 3782-001-004-0002 CITY 10/30/19 1 79445469
3604203 SCHILLER, MICHAEL RESIDENTIAL *913 WESLON PLACE 162401-4-022-2005 CITY 12/27/12 1 83068090
4104631 SIANQUITA, LARRY RESIDENTIAL *225 S MARION AVE 222401-2-036-2005 CITY 12/30/09 1 82378910
4313902 CHAYER, STEPHANIE RESIDENTIAL *416 S CHARLESTON AVE W 3790-008-023-0004 CITY 08/17/12 1 85093657
4565702 MCCANN, JNENE & TERRY COMM 1 *3439 STATE HIGHWAY 3 W 332401-2-017-2005 COUNTY 05/16/11 1 62292462 23303413
4568303 PAULCICH-AQUINO, ISAIAH RESIDENTIAL *5440 W SHERMAN HEIGHTS RD 4640-004-026-0307 COUNTY 01/21/15 1 83279800
4568702 FEARS, JASON RESIDENTIAL *5452 W SHERMAN HEIGHTS RD 4640-004-025-0100 COUNTY 01/19/16 1 79445368
4569231 FAIRFAX, KASEY RESIDENTIAL *2443 W RIDGE ROCK WAY 4640-004-007-0409 COUNTY 11/02/15 1 86957906
4569241 BURTON, PATRICK RESIDENTIAL *2435 W RIDGE ROCK WAY 4640-004-007-0300 COUNTY 11/02/15 1 83598233
4569253 SANDEN, DUSTIN & SARAH RESIDENTIAL *2336 SAND DOLLAR RD W 4640-004-017-0407 COUNTY 07/07/11 1 62434289 68665981
4569261 BRIGGS, DAVID RESIDENTIAL *2344 SAND DOLLAR RD W 4640-004-017-0308 COUNTY 11/03/11 1 62434335 68666027
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7426693 MANEJA, JESSICA & LOUIE RESIDENTIAL *3673 REAGAN AVE 5565-000-018-0006 CITY 11/01/10 1 61736501 68050446 DocuSign Envelope ID: ADA6D625-D5DF-42EA-9B02-F4ADC0A69A7E
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7511750 PARKS DEPT LIONS FIELD RESTROOMS COMM 1 *251 LEBO BLVD 112401-4-003-2003 CITY 11/01/10 2 68773482 71437340
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Attachment D – DOOR HANGER FOR CUSTOMER NOTIFICATION (Example Form)
DocuSign Envelope ID: ADA6D625-D5DF-42EA-9B02-F4ADC0A69A7E
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DocuSign Envelope ID: ADA6D625-D5DF-42EA-9B02-F4ADC0A69A7E
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Attachment E – GRINDER PUMP SERVICE AGREEMENT (Example Form Agreement
between City and Customer)
DocuSign Envelope ID: ADA6D625-D5DF-42EA-9B02-F4ADC0A69A7E
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Grinder Pump Service Agreement (Capital) Page 1 of 9
Return Address: City Clerk
City of Bremerton
345 6th Street, Suite 100
Bremerton, WA 98337-1891
AUDITOR/RECORDER’S INDEXING FORM
Document Title(s): Grinder Pump Service Agreement
Reference Number(s) of Documents assigned or released: N/A
Grantor(s): 1.
Additional names on page of document.
Grantee(s): 1. The City of Bremerton
Additional names on page of document.
Legal Description:
(abbreviated)
Additional legal is on page of document.
Assessor’s Property Tax Parcel/Account Number:
Project Name:
GRINDER PUMP SERVICE AGREEMENT
This Agreement is made this _________ day of _______________, 20___ between the
CITY OF BREMERTON, a municipal corporation (“City”) and (“Owner”).
SECTION 1: RECITALS
1.01 The City owns and operates a sewer system in Kitsap County Washington. Owner
owns that certain real property legally described in Exhibit “A” attached hereto and by this
reference incorporated herein (“Property”) and is in need of sewer service to the Property. In
addition to compliance with all the City rules and regulations for connection to the City’s sewer
system, the installation of a grinder pump unit upon Owner’s Property is necessary to facilitate
City sewer service to the property. Such grinder pump unit has or will be installed on Owner’s
Property at the City’s cost and pursuant to this agreement shall be owned by the City.
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Grinder Pump Service Agreement (Capital) Page 2 of 9
1.02 In consideration of the City’s ownership, operation and maintenance of the grinder
pump unit on the Property, the Owner agrees to the certain terms and conditions relating to the
grinder pump unit as set forth below.
SECTION 2: TERMS AND CONDITIONS
2.01 Owner shall provide the City and its employees or authorized agents and
representatives continuous access to the grinder pump unit on the Property suitable for the
operation and maintenance of the grinder pump unit which may include lifting, removing and
replacing such unit or any part thereof. No landscaping, trees or shrubs shall be planted in the area
of the grinder pump unit which would interfere with access thereto nor shall any construction or
any other activity be undertaken in the area of the grinder pump unit which would interfere with
such access. Any landscaping, trees or shrubs on the Property shall be maintained by Owner to
provide continuous access to the grinder pump unit. Owner shall maintain continuous access to
the top of the grinder pump unit and shall maintain the top of such unit with a clearance of at least
two inches above the yard subgrade whether such unit is located in a soil, grass, bark or other area
upon the Property. If such unit is not accessible due to landscaping, trees or shrubbery, or any
other restriction located over the unit, any expense incurred by the City to obtain access to the
grinder pump unit shall be the responsibility of the owner(s) in accordance with the current
assessments, rates, fees and charges.
2.02 Owner shall allow the City’s contractor to enter the property to construct the
improvements, including modifications to the electrical service. The property shall be restored by
the City and all costs for the construction improvements shall be borne by the City.
2.03 Owner shall provide and pay the cost of power for the grinder pump unit.
2.04 Owner shall pay utility bills from the City which will include a maintenance charge
for the grinder pump unit as established by City ordinance. Owner shall also pay any assessed
costs pursuant to Sections 2.01 and 2.05 which shall be assessed and processed with the utility bill.
Notification of misuse and associated assessment will be sent to the Owner via certified mail.
2.05 Owner shall be assessed any expense incurred by the City in accordance with the
current assessments, rates, fees and charges for repairs, as determined by the City, in the event of
damage to the grinder pump unit caused by Owner’s, tenant’s or resident’s activities and/or misuse
of such unit. Correct use and misuse is described in Exhibit B. Misuse shall also include
unauthorized, use, damage of and/or tampering with City control panels or grinder pump tanks or
other activity as may be established by rule or regulation. In the event of damage to the grinder
pump unit, the City shall determine the cause of such damage and assess any charges for Owner’s,
tenant’s or resident’s activities and/or misuse of the unit and the cost of repair or replacement
associated or relating thereto in its sole judgment and discretion.
2.06 Owner shall indemnify, defend and hold the City harmless and not responsible for
damages to Owner or any third party arising out of any damage to personal or real property caused
by the grinder pump unit for any reason including overflow, power failure, and/or temporary loss
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Grinder Pump Service Agreement (Capital) Page 3 of 9
of service or from any liability for any personal injury or property damage relating in any way to
the grinder pump station including its installation, operation, repair and maintenance, and from
any power failure resulting in the grinder pump unit being rendered inoperable for any period of
time, except due to the sole negligence of the City. Further, Owner hereby releases the City from
any damage to trees, shrubs, grass and any other type of landscaping relating to the grinder pump
unit and the City will use reasonable care to avoid any such damage.
2.07 Enforcement of the above-referenced terms and conditions shall be by any
proceeding at law or in equity against any person or persons violating or attempting to violate any
term or condition herein, either to restrain violation or recover damages. Failure by the City, or
any successor thereto, to enforce any term or condition contained herein shall in no event be
deemed a waiver of right to do so thereafter.
2.08 All terms, conditions and provisions herein shall be covenants running with the land
described in Exhibit “A” attached hereto and shall be binding upon the parties’ successors, heirs
and assigns. The City shall record this agreement following its signature by the Owner and the
City with Kitsap County Auditor’s Office of Records.
By______________________________
(“Owner”)
By_____________________________
(“Owner”)
[Notary Acknowledgement on Next Page]
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Grinder Pump Service Agreement (Capital) Page 4 of 9
STATE OF WASHINGTON )
)
COUNTY OF KITSAP )
I certify that I know or have satisfactory evidence that _____________________________
is the person(s) who appeared before me, and said person(s) acknowledged that he/she/they signed
this instrument and acknowledged it to be his/her/their free and voluntary act for the uses and
purposes mentioned in the instrument.
GIVEN under my hand and official seal this ______ day of ______________________,
20_____.
_________________________________
Notary Public in and for the State of
Washington, residing at________________
My appointment expires_______________
ACCEPTED this ______ day of ______________________, 20_____.
CITY OF BREMERTON
By_____________________________
GREG WHEELER, Mayor
DEPARTMENTAL APPROVAL APPROVED AS TO FORM
_____________________________ _________________________________
THOMAS KNUCKEY, Director ROGER A. LUBOVICH, City Attorney
Public Works & Utilities
R:\Legal\Legal\Forms\FORMS ON COBWEB\Grinder Pump Service Agreement (Capital) - FINAL.docx
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Grinder Pump Service Agreement (Capital) Page 5 of 9
EXHIBIT “A”
EXHIBIT “B”
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CITY OF BREMERTON
Public Works and Utilities
100 Oyster Bay Avenue N
Bremerton, WA 98312
CUSTOMER INFORMATION FOR CORRECT USE AND MISUSE OF GRINDER
PUMP SYSTEM
(4 pages)
This document describes the correct use and misuse of a grinder pump system in the City of
Bremerton in accordance with the City’s Grinder Pump Service Agreement and Bremerton
Municipal Code. The grinder pump system takes liquid waste from your residence or business
and pumps the waste to the City's sewage conveyance system located in the public right of way.
The grinder pump system includes a pump tank and all mechanical/electrical equipment inside
the tank, alarm/breaker panel, and pump valve box located next to the pump tank. The system is
owned by the City of Bremerton. Additional valve boxes are installed on the property and at the
property line to allow for cleaning and maintenance of the pressure discharge line. The existing
sewer lateral from the residence/building to the tank, as well as the pressure discharge line from
the pump tank outlet to the property line, are owned by the property owner.
As the owner or tenant, you are responsible for proper usage of the grinder pump system. This
information is being provided to all new grinder pump owners and/or tenants and becomes part
of your Grinder Pump Service Agreement with the City. It is essential that certain precautions
be observed at all times to insure safe and reliable operation of the system. Improper care or
misuse of the system could cause a failure that may result in a sewage back up into the residence,
as well as costly repairs being billed directly to you.
Maintenance of the system is performed by a maintenance contractor under a service contract to
the City of Bremerton. The contractor is responsible for preventive maintenance, planned
corrective maintenance, and 24 hrs/day emergency maintenance. Under normal circumstances,
the fees for these services are included in the monthly sewer bill. However, all costs incurred by
the City of Bremerton as a result of customer misuse of the system will be billed to the customer.
Additional fees may also be billed to the customer if maintenance access to the system is denied
or restricted.
If you have any questions about your system or need to report an emergency, please contact the
maintenance contractor. The contact information for the maintenance contractor will be provided
to you separately. Your call will typically be returned within one hour. If necessary, to resolve
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Grinder Pump Service Agreement (Capital) Page 7 of 9
an emergency, a site visit will be made within four hours. If you need additional assistance during
an emergency, contact the City’s emergency response line at (360) 473-5920.
Frequently Asked Questions
Why should I be familiar with the grinder pump system?
Some problems can be inadvertently caused by the property owners or their tenants because of
their lack of understanding of their grinder pump system. Circuit breakers can be left off, too
much flow can be added to the system, maintenance access can be obstructed, or prohibited
substances can be flushed into the system. Simply taking the time to become familiar with the
system can help to avoid many costly mistakes. Remember, your grinder pump serves only your
property and what you do directly affects its operation. Any costs incurred as a result of customer
misuse, either intentional or unintentional, will be charged to the customer.
What are my responsibilities?
• As the homeowner or tenant, you own and are responsible for: (1) the sewer lateral from your
residence/building to the grinder pump tank inlet; (2) the pressure discharge line from the
pump valve box (next to the grinder pump tank) to the system point of connection at the
property line; (3) the power distribution system, including the emergency transfer switch (if
installed) from the building to the grinder pump alarm/breaker panel.
• The Service Maintenance Contractor is responsible from the pump basin inlet, through the
pump, to the pump valve box and for the electrical equipment from the pump alarm/breaker
panel to the pump motor.
• The City is responsible from the connection to the City sewer at the property line to the City’s
treatment plant.
What services are covered by my monthly grinder pump sewer charges?
Your monthly grinder pump sewer charges cover preventive maintenance, repair of normal wear
and tear, and 24/7 emergency stand-by response capabilities.
Generally, what constitutes misuse of the grinder pump system?
• Flushing prohibited substances into the grinder pump system as described herein.
• Constructing unauthorized alterations around the pump tank or alarm panel that prohibit
access by the City and their maintenance contractor.
What are prohibited substances?
Prohibited substances that must not be flushed into the grinder pump system include glass, metal,
shells, disinfectant wipes (flushable and non-flushable), rocks, diapers, rags, cloth, sanitary
napkins, tampons, plastic, gasolines, motor oil, flammable material, explosives, large amounts of
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Grinder Pump Service Agreement (Capital) Page 8 of 9
cooking oil/grease. The grinder pump must grind all solids into small pieces before they can be
pumped into the city sewer. These prohibited substances can cause premature wear on the pump
or plug the pipes. These substances can also cause costly problems to the downstream
infrastructure and treatment plant. Customers will be charged for cost of repair for damage
caused by flushing prohibited substances into the grinder pump system.
Why must the grinder pump tank lid be above ground level?
First, maintenance personnel must have access to the pump tank lid. Second, installing the lid
above grade prevents groundwater from entering the tank.
What if my home is going to be unoccupied for longer than a couple of weeks?
It is recommended that you flush your grinder pump system before you leave by running clean
water into the unit for several minutes until the pumps activate. Do not disconnect the power to
the unit.
What should I do before I dig?
Your grinder pump system includes buried piping and electrical systems located on your property.
If you think that you will be digging near these items and are uncertain of the exact location, you
should call 1-800-424-5555 (Washington Utility Notification Center) and a qualified technician
will be scheduled to make a site visit to assist in locating the underground utilities on your
property. For non-emergency work, allow 3-5 working days for service.
What should I do in an emergency?
First, cut your water use back to a minimum and then call your Maintenance Service
Representative. They typically will return your call within an hour. Many times, they will be able
to help you troubleshoot and correct the problem without requiring a site visit. This is where your
understanding and familiarity with the system will come in handy. If necessary, they will make a
site visit to correct an emergency within four hours.
What should I do in an electrical power outage?
Your residential grinder pump system will not work without power. Neither the Maintenance
Service Representative nor the City are responsible for providing power to your system during a
power outage. Most power interruptions are of a short duration and are of little concern. Simply
limiting your water use during this time will avoid any problems. For longer duration power
interruptions, the grinder pump system can be supplied power through a manual electrical transfer
switch, if one is installed. This is a procedure that requires close attention to detail that should be
practiced before an emergency occurs. Any damage caused to the grinder pump system by
improper operation will be charged to the customer.
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Summary of Grinder Pump System Operating Tips
Your familiarity with the precautions outlined below is important to the reliable operation of
your grinder pump system.
• Become familiar with the general function, layout, and limitations of the system.
• Know the location of the pump tank and alarm/breaker panel outside your home and the
location of the grinder pump system circuit breaker within your home.
• Do not flush prohibited substances into your grinder pump system.
• Keep the pump basin and control panel easily accessible at all times.
• Keep the top of the pump basin 2-3" above ground level.
• Control the flow of hot tubs or other large tanks to the sewer, so as not to exceed the pumping
capacity of the pumps.
• Do not dig without first identifying the location of buried underground electrical cables and
piping.
• Limit water use during a power outage.
• If you have an emergency generator that you plan to use for the grinder pump system, be
familiar with your generator and the grinder pump system transfer switch before a power
outage occurs.
• In case of pump failure or system alarm, minimize water usage and contact the Grinder
Pump Service Maintenance Representative. To silence the audible alarm, press the button
on the bottom of the control panel.
• If your residence is left unoccupied for more than a couple of weeks, it is recommended that
you flush the tank with clean water before you leave.
Thank you for your attention to these details. With proper system care and attention, your
grinder pump system should provide many years of trouble-free service.
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Attachment F – CUSTOMER BROCHURE
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Grinder pump system Customer Brochure Page 1 of 4
Updated June 2020
CITY OF BREMERTON E-ONE GRINDER PUMP
CUSTOMER BROCHURE
CITY OF BREMERTON
Public Works and Utilities
100 Oyster Bay Avenue N
Bremerton, WA 98312
CUSTOMER INFORMATION FOR CORRECT USE AND MISUSE OF GRINDER
PUMP SYSTEM
(4 pages)
This document describes the correct use and misuse of a grinder pump system in the City of
Bremerton in accordance with the City’s Grinder Pump Service Agreement and Bremerton
Municipal Code. The grinder pump system takes liquid waste from your residence or business
and pumps the waste to the City's sewage conveyance system located in the public right of way.
The grinder pump system includes a pump tank and all mechanical/electrical equipment inside
the tank, alarm/breaker panel, and pump valve box located next to the pump tank. The system is
owned by the City of Bremerton. Additional valve boxes are installed on the property and at the
property line to allow for cleaning and maintenance of the pressure discharge line. The existing
sewer lateral from the residence/building to the tank, as well as the pressure discharge line from
the pump tank outlet to the property line, are owned by the property owner.
As the owner or tenant, you are responsible for proper usage of the grinder pump system. This
information is being provided to all new grinder pump owners and/or tenants and becomes part
of your Grinder Pump Service Agreement with the City. It is essential that certain precautions
be observed at all times to insure safe and reliable operation of the system. Improper care or
misuse of the system could cause a failure that may result in a sewage back up into the residence,
as well as costly repairs being billed directly to you.
Maintenance of the system is performed by a maintenance contractor under a service contract to
the City of Bremerton. The contractor is responsible for preventive maintenance, planned
corrective maintenance, and 24 hrs/day emergency maintenance. Under normal circumstances,
the fees for these services are included in the monthly sewer bill. However, all costs incurred by
the City of Bremerton as a result of customer misuse of the system will be billed to the customer.
Additional fees may also be billed to the customer if maintenance access to the system is denied
or restricted.
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Grinder pump system Customer Brochure Page 2 of 4
Updated June 2020
If you have any questions about your system or need to report an emergency, please contact the
maintenance contractor. The contact information for the maintenance contractor will be provided
to you separately. Your call will typically be returned within one hour. If necessary, to resolve
an emergency, a site visit will be made within four hours. If you need additional assistance during
an emergency, contact the City’s emergency response line at (360) 473-5920.
Frequently Asked Questions
Why should I be familiar with the grinder pump system?
Some problems can be inadvertently caused by the property owners or their tenants because of
their lack of understanding of their grinder pump system. Circuit breakers can be left off, too
much flow can be added to the system, maintenance access can be obstructed, or prohibited
substances can be flushed into the system. Simply taking the time to become familiar with the
system can help to avoid many costly mistakes. Remember, your grinder pump serves only your
property and what you do directly affects its operation. Any costs incurred as a result of customer
misuse, either intentional or unintentional, will be charged to the customer.
What are my responsibilities?
• As the homeowner or tenant, you own and are responsible for: (1) the sewer lateral from your
residence/building to the grinder pump tank inlet; (2) the pressure discharge line from the
pump valve box (next to the grinder pump tank) to the system point of connection at the
property line; (3) the power distribution system, including the emergency transfer switch (if
installed) from the building to the grinder pump alarm/breaker panel.
• The Service Maintenance Contractor is responsible from the pump basin inlet, through the
pump, to the pump valve box and for the electrical equipment from the pump alarm/breaker
panel to the pump motor.
• The City is responsible from the connection to the City sewer at the property line to the City’s
treatment plant.
What services are covered by my monthly grinder pump sewer charges?
Your monthly grinder pump sewer charges cover preventive maintenance, repair of normal wear
and tear, and 24/7 emergency stand-by response capabilities.
Generally, what constitutes misuse of the grinder pump system?
• Flushing prohibited substances into the grinder pump system as described herein.
• Constructing unauthorized alterations around the pump tank or alarm panel that prohibit
access by the City and their maintenance contractor.
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Updated June 2020
What are prohibited substances?
Prohibited substances that must not be flushed into the grinder pump system include glass, metal,
shells, disinfectant wipes (flushable and non-flushable), rocks, diapers, rags, cloth, sanitary
napkins, tampons, plastic, gasolines, motor oil, flammable material, explosives, large amounts of
cooking oil/grease. The grinder pump must grind all solids into small pieces before they can be
pumped into the city sewer. These prohibited substances can cause premature wear on the pump
or plug the pipes. These substances can also cause costly problems to the downstream
infrastructure and treatment plant. Customers will be charged for cost of repair for damage
caused by flushing prohibited substances into the grinder pump system.
Why must the grinder pump tank lid be above ground level?
First, maintenance personnel must have access to the pump tank lid. Second, installing the lid
above grade prevents groundwater from entering the tank.
What if my home is going to be unoccupied for longer than a couple of weeks?
It is recommended that you flush your grinder pump system before you leave by running clean
water into the unit for several minutes until the pumps activate. Do not disconnect the power to
the unit.
What should I do before I dig?
Your grinder pump system includes buried piping and electrical systems located on your property.
If you think that you will be digging near these items and are uncertain of the exact location, you
should call 1-800-424-5555 (Washington Utility Notification Center) and a qualified technician
will be scheduled to make a site visit to assist in locating the underground utilities on your
property. For non-emergency work, allow 3-5 working days for service.
What should I do in an emergency?
First, cut your water use back to a minimum and then call your Maintenance Service
Representative. They typically will return your call within an hour. Many times, they will be able
to help you troubleshoot and correct the problem without requiring a site visit. This is where your
understanding and familiarity with the system will come in handy. If necessary, they will make a
site visit to correct an emergency within four hours.
What should I do in an electrical power outage?
Your residential grinder pump system will not work without power. Neither the Maintenance
Service Representative nor the City are responsible for providing power to your system during a
power outage. Most power interruptions are of a short duration and are of little concern. Simply
limiting your water use during this time will avoid any problems. For longer duration power
interruptions, the grinder pump system can be supplied power through a manual electrical transfer
DocuSign Envelope ID: ADA6D625-D5DF-42EA-9B02-F4ADC0A69A7E
Grinder pump system Customer Brochure Page 4 of 4
Updated June 2020
switch, if one is installed. This is a procedure that requires close attention to detail that should be
practiced before an emergency occurs. Any damage caused to the grinder pump system by
improper operation will be charged to the customer.
Summary of Grinder Pump System Operating Tips
Your familiarity with the precautions outlined below is important to the reliable operation of
your grinder pump system.
• Become familiar with the general function, layout, and limitations of the system.
• Know the location of the pump tank and alarm/breaker panel outside your home and the
location of the grinder pump system circuit breaker within your home.
• Do not flush prohibited substances into your grinder pump system.
• Keep the pump basin and control panel easily accessible at all times.
• Keep the top of the pump basin 2-3" above ground level.
• Control the flow of hot tubs or other large tanks to the sewer, so as not to exceed the pumping
capacity of the pumps.
• Do not dig without first identifying the location of buried underground electrical cables and
piping.
• Limit water use during a power outage.
• If you have an emergency generator that you plan to use for the grinder pump system, be
familiar with your generator and the grinder pump system transfer switch before a power
outage occurs.
• In case of pump failure or system alarm, minimize water usage and contact the Grinder
Pump Service Maintenance Representative. To silence the audible alarm, press the button
on the bottom of the control panel.
• If your residence is left unoccupied for more than a couple of weeks, it is recommended that
you flush the tank with clean water before you leave.
Thank you for your attention to these details. With proper system care and attention, your
grinder pump system should provide many years of trouble-free service.
DocuSign Envelope ID: ADA6D625-D5DF-42EA-9B02-F4ADC0A69A7E