HomeMy WebLinkAbout02/03/2021 CITY COUNCIL AGENDA PACKET______________________________________________________________
CITY COUNCIL 345 6th Street, Suite 100, Bremerton, WA 98337 - Phone (360) 473-5280
* * * A M E N D E D * * *
WEDNESDAY, FEBRUARY 3, 2021
CITY COUNCIL Virtual/Live Stream MEETING AGENDA
To help reduce the spread of COVID-19, the City Council is conducting a virtual meeting. The Chambers
will be closed, and all Council Members and staff will be participating in the meeting remotely. The public is
invited to view and/or participate in the Council Meeting through one of the following options:
To stream online only (via BKAT Feed, with no interaction possible:
https://bremerton.vod.castus.tv/vod/?live=ch1&nav=live
To Join the Zoom Meeting, members of the public are invited to click the link below:
https://us02web.zoom.us/j/87833262818?pwd=UmIvYVZZcXBXdWlEbFNFaWdSY2dLZz09
Or iPhone one-tap: US: +12532158782,,87833262818#,,,,*209823# or
+13462487799,,87833262818#,,,,*209823#
Or Telephone: Dial (for higher quality, dial a number based on your current location):
US: +1 253 215 8782 or +1 346 248 7799 or +1 669 900 6833 or +1 312 626 6799
Webinar ID: 878 3326 2818
Passcode: 209823
Public questions or comments may be submitted ahead of time to City.Council@ci.bremerton.wa.us
1. CALL TO ORDER: 5:30 P.M.
2. CONSENT AGENDA
A. Claims & Check Register
B. Minutes of Meeting – January 20, 2021
C. Minutes of Study Session – January 27, 2021
D. Minutes of Joint Planning Session – January 30, 2021
E. Public Works Agreement with Pipeline Video Inspection LLC dba AIMS Companies for
Burwell/Warren Sewer Pipe Cleaning and Video Inspection
F. 5-Year Contract Extension Addendum to Maintenance Agreement with Otis Elevator Company
for Elevator Service, Maintenance and Monitoring
3. GENERAL BUSINESS – There are no General Business items tonight...
4. MAYOR'S REPORT
5. PUBLIC RECOGNITION
6. COUNCIL MEMBER REPORTS
7. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: N/A
Claims & Check Register COUNCIL MEETING Date: February 3, 2021
Department: Legal Services
Presenter: Angela Hoover
Phone: (360) 473-5323
SUMMARY:
Approval of the following checks and electronic fund transfers:
1. Check Numbers 392456 through 392590 and Electronic Fund Transfers V32236 through
V32305 in the grand total amount of $2,436,467.32
2. Regular Payroll for Pay Outs ending December 31, 2020 in the amount of $1,568.00
3. Regular Payroll for pay period ending January 15, 2021 in the amount of $966,336.94
4. Retiree Payroll for pay period ending January 31, 2021 in the amount of $53,136.23
ATTACHMENTS:
FISCAL IMPACTS (Include Budgeted Amount):
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the consent agenda as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
2A
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Minutes of Meeting – January
20, 2021
Study Session Date: N/A
COUNCIL MEETING Date: February 3, 2021
Department: City Council
Presenter: Council President
Phone: (360) 473-5280
SUMMARY: The Minutes of Meeting held on January 20, 2021 are attached.
ATTACHMENTS: Meeting Minutes
FISCAL IMPACTS (Include Budgeted Amount): None
STUDY SESSION AGENDA: ☒ N/A
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the January 20, 2021 Meeting Minutes as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 11/3/17
2B
2
CITY COUNCIL VIRTUAL MEETING MINUTES
Wednesday, January 20, 2021
A virtual meeting of the City Council of the City of Bremerton was called to order Wednesday,
January 20, 2021, at 5:30 PM with Council President Kevin Gorman presiding. Council Members
present were Eric Younger, Mike Simpson, Michael Goodnow, Lori Wheat, Leslie Daugs, and Pat
Sullivan. Also present were City Attorney Roger Lubovich; City Clerk Angela Hoover; Legislative
Office Manager Lori Smith; and Information Technology Manager Dave Sorensen.
President Gorman read a statement that per an amending proclamation issued by Governor Inslee
extending the “Stay Home – Stay Healthy” order to help reduce the spread of COVID-19, the
Council Meetings are allowed to be conducted virtually until the order is rescinded.
CONSENT AGENDA
2A – Claims & Check Register: Check Numbers 392265 through 392455 and EFT-V32145
through V32235 in the amount of $3,789,722.07
2B – Minutes of Meeting – January 6, 2021
2C – Minutes of Study Session – January 13, 2021
2D – Contract Modification Agreement No. 2 with Parametrix, Inc. for the Complete Streets –
Downtown Bremerton Bicycle/Pedestrian Circulation Improvements Project
2E – Confirm Reappointment of Bob Moore to the Bremerton-Kitsap Access Television (BKAT)
Citizens Advisory Committee
2F – Confirm Reappointment of Jay Montgomery to the Bremerton-Kitsap Access Television
(BKAT) Citizens Advisory Committee
2G – Confirm Reappointment of Sheldon Parr to the Bremerton-Kitsap Access Television
(BKAT) Citizens Advisory Committee
2H – Purchase of 2021 Property Insurance bound with Hartford Fire Insurance Company
2I – Interagency Agreement between the Washington State Administrative Office of the
Courts and Bremerton Municipal Court for Interpreter Grant Funding
2J – Amendment No. 3 to Agreement with Kitsap County for Incarceration of City Prisoners
2K – Goods and Services Agreement with L2 Systems, LLC for Water System SCADA
Lifecycle Improvements
2L – Ordinance No. 5411 amending Bremerton Municipal Code (BMC) Chapter 18.02 entitled
“City Fire Code”; and adopting 2018 Changes to the International Fire Code
There were no questions or comments from the public…
5:35 M/S/C/U (Daugs/Sullivan) Move to approve the CONSENT AGENDA as presented.
PUBLIC HEARING
3A – PUBLIC HEARING ON ORDINANCE NO 5412 VACATING A PORTION OF AN ALLEY
EAST OF PITT AVENUE, AND SOUTH OF 11TH STREET: Managing Engineer Shane Weber
explained in a Power Point presentation that the adjacent property owner has petitioned the City
to vacate a portion of the 12’ alley adjacent to the old Manette TV building to allow for building
improvements. The proposed vacation area fronts two properties; 2105 E. 11th Street (applicant)
and 2109 E. 11th Street; both property owners have signed the petition to vacate which complies
with BMC 11.20.070 that states “if the petition is signed by two-thirds of the property on a front
footage basis…the council, shall by resolution, fix a time when the petition will be heard”. He
shared a map and established that no city or franchise utilities are in the subject area.
City Council Reg. Mtg. Minutes
Wednesday, January 20, 2021
Page 2 of 5
President Gorman explained the purpose of this Public Hearing is to accept public comment…
With no questions or comments, President Gorman closed the hearing to the public, and opened
discussion to the Council…
5:42 Motion was made by Daugs; and seconded by Goodnow… Questions and comments were
provided by Wheat; with responses provided by Mr. Weber…
5:44 M/S/C/U (Daugs/Goodnow) Move to pass Ordinance No. 5412 to vacate a portion of alley
east of Pitt Ave and south of East 11th Street.
GENERAL BUSINESS
4A – PROFESSIONAL SERVICES AGREEMENT WITH KITSAP COMMUNITY RESOURCES
(KCR) FOR THE CITY OF BREMERTON 2021 WEATHERIZATION AND MINOR HOME
REPAIR PROGRAM: CDBG Program Administrator Sarah Achaoui summarized that in the
passing of the 2021 Budget the City Council authorized a $100,000 expenditure from the
Affordable Housing Capital Fund to Kitsap Community Resources for the Weatherization and
Minor Home Repair Program. This program will begin January 1, 2021 and is anticipated to serve
approximately 10 to 15 households. She then provided an update on the program through a
Power Point presentation. KCR Interim Executive Director Irmgard Davis and Program
Coordinator Ian Gould were also available to provide more information and answer questions.
There were no questions or comments from the public…
It was established that Daugs would abstain from the vote since she sits on the KCR Board of
Directors…
5:53 Motion was made by Goodnow; and seconded by Sullivan… Questions and comments were
provided by Younger, Wheat, and Gorman; with responses provided by Ms. Achaoui, Ms. Davis,
and Mr. Gould…
6:01 M/S/C (Goodnow/Sullivan) Move to approve the Professional Services Agreement and
Scope of Work for Citywide Weatherization and Minor Home Repair with Kitsap Community
Resources in the amount of $100,000; and authorize the Mayor to finalize and execute the
agreement with substantially the same terms and conditions as presented.
Voted in favor of Motion: Wheat, Goodnow, Simpson, Younger, Sullivan, Gorman
Abstained from Motion: Daugs
Motion carried: 6-Yes; 1-Abstention
4B – PROFESSIONAL SERVICES AGREEMENT WITH BREMERTON HOUSING AUTHORITY
(BHA) FOR THE CITY OF BREMERTON 2021 RENTAL ASSISTANCE PROGRAM: CDBG
Program Administrator Sarah Achaoui summarized that in the passing of the 2021 Budget the
City Council authorized a $100,000 expenditure from the State Shared Affordable Housing Sales
Tax. Authorized by House Bill 1406, this allows the city to collect a sales tax to support rental
assistance programs for households earning below 60% Area Median Income. She then provided
an update on the program through a Power Point presentation. BHA Housing Director Sarah Van
Cleve was available to provide more information and answer questions.
There were no questions or comments from the public…
6:05 Motion was made by Wheat; and seconded by Goodnow… Questions and comments were
provided by Wheat, Goodnow, Daugs, Younger, and Simpson; with responses provided by Ms.
Achaoui, Ms. Van Cleve, and Mayor Wheeler…
City Council Reg. Mtg. Minutes
Wednesday, January 20, 2021
Page 3 of 5
6:25 M/S/C/U (Wheat/Goodnow) Move to approve the Professional Services Agreement and
Scope of Work for Citywide Rental Assistance Program with Bremerton Housing Authority in the
amount of $100,000; and authorize the Mayor to finalize and execute the agreement with
substantially the same terms and conditions as presented.
4C – ORDINANCE NO. 5413 AMENDING BREMERTON MUNICIPAL CODE (BMC) CHAPTER
17.04 ENTITLED “CITY BUILDING CODE”; AND ADOPTING STATE BUILDING CODE WAC
51 – 2018 EDITIONS OF INTERNATIONAL BUILDING CODES AND UNIFORM PLUMBING
CODE: Building Official Stuart Anderson clarified that the action before the Council is to pass an
ordinance amending BMC 17.04 to adopt the 2018 editions of the International Building Code
(“IBC” – for commercial construction), International Residential Code (“IRC” – for residential
construction), International Mechanical Code, International Property Maintenance Code,
International Fuel Gas Code, and the Uniform Plumbing Code, as amended by the Washington
State Building Code Council or published by the International Code Council; it makes minor
housekeeping amendments for proper references in the BMC; and also amends the BMC to
include an optional IRC appendix – Appendix J Existing Building and Structures (see attached
memo to see why Appendix J is important).
Some notable changes that Washington State has made to the building codes include:
The State has now adopted a more restrictive energy code known as the “2018
Washington State Energy Code” or 2018 WSEC. These new energy code requirements
will add significant costs associated with residential and commercial construction projects.
Builders estimate that this could increase the costs for new residences from $10,000.00 to
$30,000.00 (costs are hard to estimate and home size plays a factor in this
determination). Please note the City does not have the authority to change these energy
code requirements that the State has established.
The codes now include provisions for Tiny Houses, with special attention paid in the code for
structures less than 400 square feet allowing departures from the standard codes for such things
as compact stairs and ladders, less headroom/ceiling height, and provisions for emergency
escape requirements at lofts.
Comments from the public in support of this item were provided by Russ Shiplet, Executive
Officer with the Kitsap Builders Association offered comments of support…
6:30 Motion was made by Goodnow; and seconded by Daugs… Questions and comments were
provided by Daugs, Simpson, Younger, and Sullivan; with responses provided by Mr.
Anderson…
6:37 M/S/C (Goodnow/Daugs) Move to pass Ordinance No. 5413 to amend the Bremerton
Municipal Code Chapter 17.04 – City Building Code.
Voted in favor of Motion: Younger, Sullivan, Daugs, Wheat, Goodnow, Gorman
Voted opposed to Motion: Simpson
Motion carried: 6-Yes; 1-No
4D – GORST COALITION MEMORANDUM OF UNDERSTANDING: Mayor Wheeler
summarized that the purpose of the Gorst Coalition Memorandum of Understanding is to form an
action-oriented coalition to obtain state and federal resources to fund the recommended
strategies outlined by the Washington State Department of Transportation (WSDOT) for the Gorst
interchange; and shared highlights of the proposed project in a Power Point Presentation. City
Attorney Roger Lubovich; Financial Services Director Mike Riley; and Public Works Director
Tom Knuckey were also available to answer questions.
City Council Reg. Mtg. Minutes
Wednesday, January 20, 2021
Page 4 of 5
Questions from the public were received by Anna Mockler, with responses provided by Dave
Overton, Mayor Wheeler, and Mr. Knuckey…
6:42 Motion was made by Goodnow; and seconded by Daugs… Questions and comments were
provided by Goodnow, Daugs, Simpson, Younger, Sullivan, and Gorman; with responses
provided by Mayor Wheeler, Mr. Overton, and Mr. Lubovich…
6:59 M/S/C (Goodnow/Daugs) Move to approve Gorst Coalition Memorandum of Understanding;
and authorize the Mayor to finalize and execute the agreement with substantially the same terms
and conditions as presented.
Voted in favor of Motion: Younger, Sullivan, Daugs, Wheat, Goodnow, Gorman
Voted opposed to Motion: Simpson
Motion carried: 6-Yes; 1-No
MAYOR’S REPORT – Mayor Wheeler…
Thanked the Council for “looking out for the City” by approving the Gorst Coalition MOU;
Highlighted the eligibility criteria for the 3rd Year of the Mayor’s Youth Leadership Award,
indicating that application submission was due by February 19, 2021; and
Was hoping to discuss the COVID-19 vaccine rollout, but the vaccine has not yet arrived.
Mike Simpson left the meeting at 7:02 PM…
PUBLIC RECOGNITION
Anna Mockler expressed concern that she has not yet received a response to her multiple email
requests for suggested changes to the Council agenda including the display of Covid-19 updates
from the Kitsap Public Health District in place of the Invocation, and moving Public Recognition
earlier on the agenda.
Caroline Stein provided an update on the Washington State Science & Engineering Fair.
Jessica & Andi Borrelli wanted to say thank you to the Council Members for the quick response
they received to an earlier request to learn more about the City.
President Gorman presented a plaque to Eric Younger in recognition of his unprecedented 5-
years serving as Bremerton City Council President; and also wished him a happy birthday!
COUNCIL MEMBER REPORTS
Eric Younger expressed appreciation for the honor in receiving the plaque; was pleased to be
serving on the Public Works Committee this year, was elected to serve as Chair for 2021; and
complimented Mayor Wheeler on the top notch Public Works staff.
Michael Goodnow welcomed Eric to the age 55-year old club; and was pleased with the positive,
peaceful and smooth transfer of power today at the Presidential Inauguration.
Lori Wheat thanked President Gorman for his reminder for the community to continue following
COVID-19 measures; planned to personally continue taking precautions; hoped that other
families would not have to experience losing a loved one to COVID-19; recognized Eric
Younger’s contribution as the outgoing Council President; welcomed community attendance at
the Virtual Annual Retreat on Saturday, January 30 beginning at 9:00 AM and any feedback
submitted on what the Council could focus on in 2021; reported on a recent Kitsap Housing &
Homelessness Coalition Meeting; was thrilled that a woman of color was elected at Vice-
President; and appreciated all those who made the Martin Luther King Jr. Day events successful.
City Council Reg. Mtg. Minutes
Wednesday, January 20, 2021
Page 5 of 5
Leslie Daugs was glad that the Borellis could attend tonight’s meeting; wished Eric Younger a
happy birthday and thanked him for his years of service; asked that people drive safely during the
winter months, especially since in-person classes are expected to begin next week; encouraged
the public to share ideas for the Council’s Retreat; appreciated earlier reminders about preventing
COVID-19; acknowledged that Bremerton also has a Poet Laureate so it was nice to see a Poet
Laureate as a guest speaker at the Presidential Inauguration; reported on the recent Race Equity
Advisory Committee Meeting; and hoped people had a great Martin Luther King Jr. Day.
Pat Sullivan thanked Melinda Monroe and the Police Department for a swift response to a recent
constituent’s complaint regarding abandoned RVs and vehicles at Pat Carey Park; shared that
the community can use the “Bremerton1” Application to report ongoing situations to the City of
Bremerton like graffiti, potholes, and abandoned vehicles; and was pleased that residents can
feel safe in their own neighborhoods again when problems are addressed.
Kevin Gorman wished Eric Younger and Pat Sullivan a happy birthday; provided a reminder that
the next few City Council meetings would remain virtual, including the next Study Session on
Wednesday, January 27, 2021, and the upcoming Joint Planning Session with the Mayor and City
Directors on Saturday, January 30, 2021.
With no further business, President Gorman adjourned the Council Meeting at 7:29 PM.
Prepared and Submitted by:
______________________________
LORI SMITH
Legislative Office Manager
APPROVED by the City Council on the 3rd day of February, 2021.
________________________________________
KEVIN GORMAN, City Council President
Attest:
________________________________________
ANGELA HOOVER, City Clerk
KG:AH:ls:cg
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Minutes of Study Session –
January 27, 2021
Study Session Date: N/A
COUNCIL MEETING Date: February 3, 2021
Department: City Council
Presenter: Council President
Phone: (360) 473-5280
SUMMARY: The Minutes of Study Session held on January 27, 2021 are attached.
ATTACHMENTS: Study Session Minutes
FISCAL IMPACTS (Include Budgeted Amount): None
STUDY SESSION AGENDA: ☒ N/A
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the January 27, 2021 Study Session Minutes as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 11/3/17
2C
22C
CITY COUNCIL STUDY SESSION MINUTES
Wednesday, January 27, 2021
A virtual Study Session of the City Council of the City of Bremerton was called to order on
Wednesday, January 27, 2021 at 5:00 PM, with Council President Kevin Gorman presiding.
Council Members present were Eric Younger, Michael Goodnow, Lori Wheat, Leslie Daugs, and
Pat Sullivan. Council Member Mike Simpson was absent. Lori Smith, Legislative Office Manager,
was present to provide staff support.
President Gorman established that to help reduce the spread of COVID-19, the City Council is
conducting the Study Session via a Zoom webinar with Council Members and staff participating
remotely. He further established that the Study Session was open for the public to listen in, but
there would be no opportunities for input; no action is anticipated; and the content of these items is
subject to change. If approved by the Council, items will be placed on the February 3, 2021 City
Council Meeting Agenda…
A. BRIEFINGS ON AGENDA ITEMS
1. Public Works Agreement with Pipeline Video Inspection LLC dba AIMS Companies for
Burwell/Warren Sewer Pipe Cleaning and Video Inspection Consent Agenda
2. Five-Year Contract Extension Addendum to Maintenance Agreement with Otis Elevator
Company for Elevator Service, Maintenance and Monitoring Consent Agenda
3. Continued discussion regarding Potential Zoning Code Amendment to allow two (2)
Accessory Dwelling Units (ADUs) per Single Family Lot Information Only; with
Continued Discussion at the February 10 Study Session…
B. GENERAL COUNCIL BUSINESS
o Briefing on Agenda for Remote Joint Planning Session – Council President Kevin Gorman
o Briefing on Proposed Healthcare System Legislation – Council President Kevin Gorman
o Race Equity Advisory Committee Briefing (01/14/21 Meeting) – Chair Leslie Daugs
o Public Works Committee Briefing (1/19/21 Meeting) – Chair Eric Younger
o Finance, Investment & Parking Committee Briefing (1/26/21 Meeting) – Chair Michael
Goodnow
o Other General Council Business was discussed.
President Gorman announced that per the latest extension of the Governor’s Emergency
Proclamation related to the Open Public Meetings Act, Council Meetings will continue to be held
remotely by Zoom until the end of the pandemic, including the Joint Planning Session on
Saturday, January 30, 2021 beginning at 9:00 AM; and the next Council Meeting on Wednesday,
February 3 beginning at 5:30 PM.
City Council Study Session Minutes
Wednesday, January 27, 2021
Page 2 of 2
With no further business, the Study Session was adjourned at 7:30 PM.
Prepared and Submitted by:
______________________________
LORI SMITH
Legislative Office Manager
APPROVED by the City Council on the 3rd day of February, 2021.
______________________________
KEVIN GORMAN, Council President
ATTEST:
______________________________
ANGELA HOOVER, City Clerk
KG:AH:ls:cg
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Minutes of Joint Planning
Session – January 30, 2021
Study Session Date: N/A
COUNCIL MEETING Date: February 3, 2021
Department: City Council
Presenter: Council President
Phone: (360) 473-5280
SUMMARY: The Minutes of Joint Planning Session held on January 30, 2021 are attached.
ATTACHMENTS: Study Session Minutes
FISCAL IMPACTS (Include Budgeted Amount): None
STUDY SESSION AGENDA: ☒ N/A
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the January 30, 2021 Joint Planning Session Minutes as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 11/3/17
2D
Added
DIGITAL RECORDING
CITY COUNCIL JOINT PLANNING SESSION MINUTES
Saturday, January 30, 2021
A Virtual Joint Planning Session between the City Council, Mayor, and Department Directors of the
City of Bremerton was called to order on Saturday, January 30, 2021 at 9:00 AM with Council
President Kevin Gorman presiding. Council Members present were Eric Younger, Mike Simpson,
Michael Goodnow, Lori Wheat, Leslie Daugs, and Pat Sullivan. Also in attendance were Mayor Greg
Wheeler, City Attorney Roger Lubovich, Financial Services Director Mike Riley, Police Chief Jim
Burchett, Fire Chief Pat McGanney, Public Works & Utilities Director Tom Knuckey, City Engineer
Ned Lever, Community Development Director Andrea Spencer, Parks & Recreation Director Jeff
Elevado, and Municipal Court Administrator Dawn Nelson. Lori Smith, Legislative Office Manager
was present to provide staff support.
President Gorman welcomed and thanked everyone for taking time on a Saturday to attend the
Joint Planning Session. He established that the intent of the Joint Planning Session was to review
2020 Council Goals & Priorities as established on January 25, 2020; to determine which Goals
would move forward; and to discuss potential 2021 Council Goals.
The final 2021 City Council Goals & Priorities were established as follows:
1. Economic Development (Council as a whole)
Support Incentives and Secure Additional Funding for Redevelopment of:
o Wheaton Way Corridor
o Callow Business District
o East-side Employment Village Plan
o Quincy Square on 4th Street
Continue to look for opportunities to support local small businesses negatively
impacted by the pandemic
2. Improve Intra-City Traffic Flow and Reduce Parking Congestion (Finance/PW)
Update and Improve Parking Signage throughout the City
Increase and Measure Active Transportation Options
o Review Bicycle Policies
o Establish a Complete Streets Committee
o Support the Planning and Development of a Trail System through Bremerton
Complete a Sidewalk Policy
Secure Additional Sustainable Funding Source for Local Streets and Sidewalk
Improvements
3. Code Enforcement (Council as a whole)
Revise Noise Ordinance
4. Quality Affordable Housing (Council as a whole/Finance)
Continue connection with Bremerton Housing Authority and Kitsap Community
Resources
Explore options for implementing Tiny Houses on Wheels (with Design Standards) as
Permanent Housing
Secure Additional Funding for Affordable Housing Programs
5. Environmental Stewardship (Council as a whole/PW)
Implement Kitsap Lake Water Quality Program
Convert Street Lighting to LED
City Council Joint Planning Session Minutes
Saturday, January 30, 2021
Page 2 of 2
6. Increase Public Outreach, Access and Transparency in Government (Council as a whole)
Outreach Program with Bremerton High School Youth Advisory Council
Continue Strengthening Relationship with Naval Base Kitsap and PSNS-IMF
Development of a City of Bremerton “Good Neighbor Handbook”
Develop Policies and Implement Changes that Encourage Civic Engagement
7. Support Parks (Finance)
Secure Dedicated Sustainable Funding for Parks Capital Improvement Projects
General Council Business
Briefly reviewed Council Rules & Procedures;
Confirmed Committee Assignments; and
Assigned Council Goals to the appropriate Committee or Council as a Whole for follow-up.
With no further business, President Gorman adjourned the Joint Planning Session at 3:22 PM.
Prepared and Submitted by:
______________________________
LORI SMITH, Legislative Office Manager
APPROVED by the City Council on the 3rd day of February, 2021.
________________________________________
KEVIN GORMAN, City Council President
ATTEST:
________________________________________
ANGELA HOOVER, City Clerk
KG:AH:ls:cg
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: January 27, 2021
Public Works Agreement with Pipeline Video
Inspection LLC dba AIMS Companies for
Burwell/Warren Sewer Pipe Cleaning and
Video Inspection
COUNCIL MEETING Date: February 3, 2021
Department: Engineering
Presenter: Bill Davis
Phone: (360) 473-2312
SUMMARY: The project consists of video inspection and pipe cleaning services for approximately
6500 lineal feet of sewer pipe along Burwell Street and Warren Avenue. These streets are principal
arterials and preparation and implementation of traffic control plans will be required throughout the
Work.
Requests for bids were sent to contractors off the Municipal Research and Services Center (MRSC)
Small Works Roster. Bids were opened on January 14, 2021. Six (6) bids were received. The lowest
responsive, responsible bidder was Pipeline Video Inspection LLC dba AIMS Companies, who
submitted a bid in the amount of $ 57,970.56 including sales tax.
ATTACHMENTS:
1. Public Works Agreement
2. Vicinity Map
3. Bid Tabulation
FISCAL IMPACTS (Include Budgeted Amount): The work is fully funded in the 2021 Wastewater
Capital Budget.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to award the contract for the Burwell/Warren Sewer Pipe Cleaning and Video Inspection to
Pipeline Video Inspection LLC dba AIMS Companies, in the amount of $ 57,970.56 (which includes
sales tax); and authorize the Mayor to finalize and execute the agreement with substantially the same
terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
2E
Page 1 of 7
PUBLIC WORKS AGREEMENT
THIS AGREEMENT is entered into between the City of Bremerton, a Washington
Municipal Corporation (“City”), and Pipeline Video Inspection LLC dba AIMS Companies
(“Contractor”), whose mailing address is 6110 NE Croeni Ave Suite 150 Ave Hillsboro, Oregon.
The parties agree as follows:
1. CONTRACTOR SERVICES. The Contractor shall perform the following services
for the City described in the Bid Documents titled: Burwell/Warren Sewer Pipe Cleaning and
Video Inspection
2. TIME OF COMPLETION. Contractor shall complete the work within 40 calendar
days from the date of issuance of the City’s Notice to Proceed.
3. COMPENSATION. The City shall pay the Contractor the total amount of
$57,970.56, including applicable Washington State Sales Tax, for the work and services
contemplated in this agreement. The City shall pay the Contractor ninety percent (90%) of the
Contract amount upon completion and acceptance of the work by the City, and the remainder upon
fulfillment of the conditions listed below and throughout this agreement.
A. No Performance Bond. Because this contract including applicable sales tax
is $150,000 or less, and pursuant to Chapter 39.08 RCW, the Contractor, in
lieu of providing the City a performance bond, has elected to have the City
retain the final ten percent (10%) of the Contract amount for a period of thirty
(30) days after the date of final acceptance, or until receipt of all necessary
releases from the State Department of Revenue and the State Department of
Labor & Industries and until settlement of any liens filed under Chapter 60.28
RCW, whichever is later.
B. Retainage. The City shall hold back a retainage in the amount of ten percent
(10%) of any and all payments made to contractor for a period of thirty (30)
days after the date of final acceptance, or until receipt of all necessary
releases from the State Department of Revenue and the State Department of
Labor & Industries and until settlement of any liens filed under Chapter 60.28
RCW, whichever is later.
C. Defective or Unauthorized Work. The City reserves its right to withhold
payment from Contractor for any defective or unauthorized work. Defective
or unauthorized work includes, without limitation: work and materials that
do not conform to the requirements of this agreement; and extra work and
materials furnished without the City’s written approval. If Contractor is
unable, for any reason, to satisfactorily complete any portion of the work, the
City may complete the work by contract or otherwise, and Contractor shall be
liable to the City for any additional costs incurred by the City. “Additional
costs” shall mean all reasonable costs, including legal costs and attorney fees,
incurred by the City beyond the maximum Contract price specified above.
The City further reserves its right to deduct the costto complete the Contract
work, including any Additional Costs, from any and all amounts due or to
become due the Contractor.
Page 2 of 7
D. Final Payment: Waiver of Claims. THE MAKING OF FINAL PAYMENT
(EXCLUDING WITHHELD RETAINAGE) SHALL PRECLUDE ALL
CLAIMS, EXCEPT THOSE PREVIOUSLY AND PROPERLY MADE
AND IDENTIFIED BY CONTRACTOR AS UNSETTLED AT THE TIME
REQUEST FOR FINAL PAYMENT IS MADE.
4. INDEPENDENT CONTRACTOR. Contractor is and shall be at all times acting as
an independent contractor and not as an employee of the City. The Contractor shall secure at its
expense, and shall be responsible for all payments of income tax, social security, state disability
insurance compensation, unemployment compensation, and all other payroll deductions for the
Contractor, officer, agents, employees and sub-contractors. The Contractor shall also secure all
applicable business licenses, if required, in connection with the contract services, including all
required licenses for Contractor's officers, agents, employees and sub-contractors.
5. TERMINATION. The City may terminate this agreement for good cause. “Good
cause” shall include, without limitation, any one or more of the following events:
A. The Contractor’s refusal or failure to supply a sufficient number of properly
skilled workers or proper materials for completion of the Contract work.
B. The Contractor’s failure to complete the work within the time specified in
this agreement.
C. The Contractor’s failure to make full and prompt payment to sub-contractors
or for material or labor.
D. The Contractor’s persistent disregard of federal, state or local laws, rules or
regulations.
E. The Contractor’s filing for bankruptcy or becoming adjudged bankrupt.
If the City terminates this agreement for good cause, the Contractor shall not receive any
further monies due under this agreement until the Contract work is completed.
6. PREVAILING WAGES. Contractor shall file a “Statement of Intent to Pay
Prevailing Wages” with the State of Washington Department of Labor & Industries prior to
commencing the Contract work. Contractor shall pay prevailing wages and comply with Chapter
39.12 of the Revised Code of Washington, as well as any other applicable prevailing wage rate
provisions. The latest prevailing wage rate revision issued by the Department of Labor and
Industries is attached.
7. CHANGES. The City may issue a written work change directive for any change in
the Contract work during the performance of this agreement. If the Contractor determines, for any
reason, that a change order is necessary, Contractor must submit a written change order request to
the City’s project manager within two (2) business days of the date the Contractor knew or should
have known of the facts and events giving rise to the requested change. If the City determines that
the change increases or decreases the Contractor’s costs or time for performance, the City will make
an equitable adjustment. The City will attempt, in good faith, to reach agreement with the
Contractor on all equitable adjustments. However, if the parties are unable to agree, the City will
determine the equitable adjustment as it deems appropriate. The Contractor shall proceed with the
change order work upon receiving a written work change directive or change order from the City.
Page 3 of 7
If the Contractor fails to require a change order within the time allowed, the Contractor waives its
right to make any claim or submit subsequent change order requests for that portion of the contract
work. If the Contractor disagrees with the equitable adjustment the Contractor must complete the
change order work; however, the Contractor may elect to protest the adjustment as provided below:
A. Procedure and Protest by the Contractor. If the Contractor disagrees with
anything required by a work change directive or change order, including any
direction, instruction, interpretation, or determination by the City, the
Contractor shall:
1. Immediately give a signed written notice of protest to the City;
2. Supplement the written protest within fourteen (14) calendar days
with a written statement that provides the following information:
a. The date of the Contract’s protest.
b. The nature and circumstances that caused the protest.
c. The provisions in this agreement that support the protest.
d. The estimated dollar cost, if any, of the protested work and
how that estimate was determined.
e. An analysis of the progress schedule showing the schedule
change or disruption if the Contractor is asserting a schedule
change or disruption.
The Contractor shall keep complete records of extra costs and time
incurred as a result of the protested work. The City shall have access
to any of the Contractor’s records needed for evaluating the protest.
3. The City will evaluate all protests, provided the procedures in this
section are followed. If the City determines that a protest is valid, the
City will adjust payment for work or time by an equitable adjustment.
No adjustment will be made for an invalid protest.
B. Contractor’s Duty to Complete Protested Work. In spite of any protest, the
Contractor shall proceed promptly with the work as the City has ordered.
C. Contractor’s Acceptance of Changes. The Contractor accepts all
requirements of a change order by: (1) endorsing it, (2) writing a separate
acceptance, or (3) not protesting in the way this section provides. A change
order that is accepted by Contractor as provided in this section shall
constitute full payment and final settlement of all claims for contract time and
for direct, indirect and consequential costs, including costs of delays related
to any work, either covered or affected by the change.
D. Failure to Protest Constitutes Waiver. By not protesting as this section
provides, the Contractor also waives any additional entitlement and accepts
from the City any written order (including directions, instructions,
interpretations, and determination).
E. Failure to Follow Procedures Constitutes Waiver. By failing to follow the
procedures of this section, the Contractor completely waives any claims for
Page 4 of 7
protested work and accepts form the City any written order (including
directions, instructions, interpretations, and determination).
8. CLAIMS. The Contractor shall give written notice to the City of all claims other
than change orders within fourteen (14) calendar days of the occurrence of the events giving rise to
the claims. Any claim for damages, additional payment for any reason, or extension of time,
whether under this agreement or otherwise, shall be conclusively deemed to have been waived by
the Contractor unless a timely written claim is made in strict accordance with the applicable
provisions of this agreement; or, if (and only if) no such provision is applicable, unless that claim is
set forth in detail in writing and received by the City within seven (7) calendar days from the date
Contractor knew, or should have known, of the facts giving rise to the claim. At a minimum, a
Contractor’s written claim must include the information set forth regarding protests in Section
7.A.2.a.-e.
FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM
WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY CLAIMS
ARISING IN ANY WAY FROM THE FACTS OR EVENTS SURROUNDING THAT CLAIM
OR CAUSED BY THAT DELAY.
Contractor must, in any event, file any claim or bring any suit arising from or connected
with this agreement within 120 calendar days from the date the contract work is complete.
9. WARRANTY. The Contractor shall correct all defects in workmanship and
materials within one year from the date of the City’s acceptance of the Contract work. When
defects are corrected, the warranty for that portion of the work shall extend for one year form the
date such correction is completed and accepted by the City. The Contractor shall begin to correct
any defects within seven (7) calendar days of its receipt of notice from the City of the defect. If the
Contractor does not accomplish the corrections within a reasonable time, the City may complete the
corrections and the Contractor shall pay all costs incurred by the City in order to accomplish the
correction.
10. INDEMNIFICATION. Contractor shall defend, indemnify and hold the City, its
officer, officials, employees, agents and volunteers harmless from any and all claims, injuries,
damages, losses or suits including all legal costs and attorney fees, arising out of or in connection
with the performance of this agreement, except for injuries and damages caused by the City’s sole
negligence.
The City’s inspection or acceptance of any of Contractor’s work when completed shall not
be grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Contractor and
the City, its officials, employees, agents and volunteers, the Contractor’s liability hereunder shall be
only to the extent of the Contractor’s negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THIS
INDEMNIFICATION CONSTITUTES THE CONTRACTOR’S WAIVER OF IMMUNITY
UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSE OF THIS
INDEMNIFICATION. THE PARTIES ACKNOWLEDGE THAT THEY HAVE MUTUALLY
NEGOTIATED THIS WAIVER.
Page 5 of 7
The provisions of this section shall survive the expiration or termination of this agreement.
11. INSURANCE. The Contractor shall procure and maintain for the duration of this
agreement insurance of the types and in the amounts described below against claims for injuries to
persons or damage to property which may arise from or in connection with the performance of the
work by the Contractor, its agents, representative, employees, sub-consultants or sub-contractors.
Before beginning work on the project described in this agreement, the Contractor shall
provide a Certificate of Insurance evidencing:
A. Automobile Liability insurance with limits no less than $1,000,000 combined
single limit per accident for bodily injury and property damage; and
B. Commercial General Liability insurance written on an occurrence basis with
limits no less than $1,000,000 combined single limit per occurrence and
$2,000,000 general aggregate for personal injury, bodily injury and property
damage. Coverage shall include but not be limited to: blanket contractual;
products/completed operations/broad form property damage; explosion,
collapse and underground (XCU); and
C. Excess Liability insurance with limits not less than $1,000,000 per
occurrence and aggregate; and
B. Workers Compensation insurance as statutorily required by the Industrial
Insurance Act of the State of Washington, Title 51, Revised Code of
Washington and employer's liability with limits not less than $1,000,000.
Any payment of deductible or self-insured retention shall be the sole responsibility of the
Contractor.
The City, its officials, employees, agents and volunteers shall be named as an additional
insured on the insurance policy, as respects work performed by or on behalf of the Contractor and a
copy of the endorsement naming the City as additional insured shall be attached to the Certificate of
Insurance.
The Contractor’s insurance shall contain a clause stating that coverage shall apply
separately to each insured against whom claim is made or suit is brought, except with respects to the
limits of the insurer’s liability.
The Consultant's insurance shall be primary and non-contributory insurance as respects the
City and shall contain a waiver of subrogation against the City for claims arising out of any
operations, liabilities and obligations to which coverage applies. It shall be an affirmative
obligation upon Consultant to advise the City’s Risk Manager by fax at (360) 473-5161, or by
certified mail, return receipt requested to City of Bremerton, attn: Risk Management, 345 6th Street,
Suite 100, Bremerton, WA 98337 within two days of the cancellation, suspension or substantive
change of any insurance policy set out herein, and failure to do so shall be construed to be a breach
of this Agreement.
The City reserves the right to receive a certified copy of all the required insurance policies.
Page 6 of 7
12. MISCELLANEOUS.
A. Equal Employment Opportunity Statement. In the hiring of employees for
the performance of work under this Agreement, the Contractor, its subcontractors, or any person
acting on behalf of Contractor shall not discriminate in any employment practice on the basis of age
(40+), sex, race, creed, color, national origin, sexual orientation/gender identity, marital status,
military status, or the presence of any physical, mental or sensory disability.
B. ADA Statement. The City of Bremerton does not discriminate on the basis of
disability in programs and activities, which it operates pursuant to the requirements of the
Americans with Disabilities Act of 1990, and ADA Amendments Act. This policy extends to both
employment and admission to participation in the programs, services and activities of the City of
Bremerton. Reasonable accommodation for employees or applicants for employment will be
provided.
C. Compliance with Laws. Contractor shall comply with all federal, state and
local laws, rules and regulations throughout every aspect in the performance of this agreement.
D. Work Performed at Contractor’s Risk. Contractor shall take all precautions
necessary and shall be responsible for the safety of its employees, agents, and subcontractors in the
performance of this agreement. All work shall be done at Contractor’s own risk, and Contractor
shall be responsible for any loss of or damage to materials, tools, or other articles used or held for
use in connection with the work.
E. Nonwaiver of Breach. The failure of the City to insist upon strict
performance of any of the terms and rights contained herein, or to exercise any option herein
conferred in one or more instances, shall not be constructed to be a waiver or relinquishment of
those terms and rights and they shall remain in full force and effect
F. Governing Law. This agreement shall be governed and construed in
accordance with the laws of the State of Washington. If any dispute arises between the City and
Contractor under any of the provisions of this agreement, resolution of that dispute shall be
available only through the jurisdiction, venue and rules of the Kitsap County Superior Court, Kitsap
County, Washington.
G. Attorney’s Fees. To the extent not inconsistent with RCW 39.04.240, in any
claim or lawsuit for damages arising from the parties’ performance of this agreement, each party
shall be responsible for payment of its own legal costs and attorney’s fees incurred in defending or
bringing such claim or lawsuit; however, nothing in this subsection shall limit the City’s right to
indemnification under Section 10 of this agreement.
H. Written Notice. All communications regarding this agreement shall be sent
to the parties at the addresses listed on the signature page of this agreement, unless otherwise
notified. Any written notice shall become effective upon delivery, but in any event three (3)
calendar days after the date of mailing by registered or certified mail, and shall be deemed
sufficiently given if sent to the addressee at the address stated on this agreement.
I. Assignment. Any assignment of this agreement by the Contractor without
the written consent of the City shall be void.
Page 7 of 7
J. Modification. No waiver, alteration, or modification of any of the provisions
of this agreement shall be binding unless in writing and signed by a duly authorized representative
of the City and Contractor.
K. Severability. If any one or more sections, sub-sections, or sentences of this
agreement are held to be unconstitutional or invalid, that decision shall not affect the validity of the
remaining portion of this agreement and the remainder shall remain in full force and effect.
L. Entire Agreement. The written provisions and terms of this agreement,
together with any attached Exhibits, supersede all prior verbal statements by any representative of
the City, and those statements shall not be construed as forming a part of or altering in any manner
this agreement. This agreement and any attached Exhibits contain the entire agreement between the
parties. Should any language in any Exhibit to this agreement conflict with any language contained
in this agreement, the terms of this agreement shall prevail.
IN WITNESS WHEREOF, the parties below have executed this agreement.
PIPELINE VIDEO INSPECTION, LLC THE CITY OF BREMERTON
Dba AIMS COMPANIES
Print Name: Print Name:
Title: Title:
DATE DATE
Notices to be sent to: Notices to be sent to:
CONTRACTOR: CITY OF BREMERTON:
Attn: Nick Curcio Attn: Bill Davis
6100 NE Croeni Ave Ste 150 345 6th Street, Suite 100
Hillsboro, OR 97124 Bremerton, WA 98337
(503) 545-9640 (360) 473-2312
(360) 473-5200 (facsimile)
APPROVED AS TO FORM:
Roger A. Lubovich
Bremerton City Attorney
ATTEST:
Angela Hoover, City Clerk
LOCATION MAP
End of Work
Start of Work
DATE
OPENED:
RECORDED
BY:
SUMMARY
Action Services Corporation √$72,881.90 $ 79,441.27 $6,559.37
Olson Brothers Pro-Vac √$104,348.90 $ 113,740.30
Pipeline Video Inspection LLC dba AIMS Companies √$53,184.00 $ 57,970.56
Pro-Pipe, Inc √$86,899.60 $ 94,720.56
Insta Pipe, Inc √$83,984.00 $ 91,542.56
CITY OF BREMERTON
BID TABULATION
BOND BASE BID + CONTINGENCY TOTALNAME OF BIDDER
OPENED
BY:
1/14/2021 TIME
OPENED:
Burwell/Warren Sewer Pipe Cleaning and Video Inspection
1:15 PM Noreen Bolo / Lynn Gritton
Noreen Bolo BID TITLE:
Vortex Services, LLC √$72,791.22 $ 79,342.42 $6,551.20
SALES TAX
$7,820.96
$7,558.56
$9,391.40
$4,786.56
$120,000.00
$57,970.56
$79,342.42
$79,441.27
ENGINEER ESTIMATE (INCLUDING SALES TAX)
THIRD LOW BIDDER - Action Services Corporation
SECOND LOW BIDDER - Vortex Services, LLC
APPARENT LOW BIDDER - Pipeline Video Inspection LLC dba AIMS Companies
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: January 27, 2021
5-Year Contract Extension Addendum to
Maintenance Agreement with Otis Elevator
Company for Elevator Service, Maintenance
and Monitoring
COUNCIL MEETING Date: February 3, 2021
Department: PW&U
Presenter: Tom Knuckey
Phone: (360) 473-2376
SUMMARY: The Maintenance Agreement for Elevator Service of Public Works & Utilities is due to
soon expire. This new contract addendum for a (5) five-year term extension is required and allowed
by current city contract No. 5543 with Otis Elevator Company for maintenance services. The
department requests approval of the contract addendum for five (5) years from February 28, 2021 to
February 28, 2026.
ATTACHMENTS: 1) Base Contract No. 5543; 2) Contract addendum for (5) ive-year extension with
Otis Elevator Company
FISCAL IMPACTS (Include Budgeted Amount): $32,919.74 is budgeted for this Maintenance
Agreement in 2021 and would be budgeted for the remaining term of the contract. Annual CPI
adjustments are identified in the base contract, and are not amended with the contract Addendum.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the contract extension addendum with Otis Elevator Company; and authorize the
Mayor to finalize and execute the agreement with substantially the same terms and conditions as
presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
2F
AGENDA BILL G
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Av ard of Contract for Elevator Study Session Date: February 10, 2016
Equipment Systems Services and COUNCIL MEETING Date: February 17,2016
Maintenance to Otis Elevator Company of Department: Public Worlcs 8 Utili es
Seattle,WA Preser ter: Wayne Hamitton
Phone: (360)473-5207
SUMMARY: Call-for-Bids was prepared,advertised, distributed and received in accordance with
City of Bremerton bid procedures. Four bids were requested,one bid was received, read and
recorded.The bidder was Otis Elevator Company, Seattle,Washington for five(5)years from March
1, 2016 to March 1, 2021.The department requests approval of the Elevator Equipment Systems
Seroices and Maintenance contract.
ATTACHMENTS: 1)Otis Elevator Maintenance Contract; 2)Exhibit"B°City Building and Elevator
Listing; 3)Exhibit"C"Bid Proposal form from Otis Elevator Company
FISCAL IMPACTS(Include Budgeted Amount): Funds are budgeted for the current budget year and
would be budgeted for the remaining term of the coMract.Amourrt not to exceed$30,000.00 for the
year.
STUDY SESSION AGENDA: No Pnesentation D Full Presentation
STUDY SESSION ACT10N: Consent qenda General Business Public Hearing
RECOMMENDED MOTION: Move to approve the award of Elevator Equipment Systems Services
and Maintenance contract for City Facilities with Otis Elevator Company of Seattle,WA;and
authorize the Mayor to finalize and execute the agr eement with substantially the same tertns and
conditions as presented.
CAUNCIL ACTION: [.1f Approve Deny Table Co inue No Action
1 ated 01/07/15FortnUpd
S
I ' I 1 1
DATE: Octoher 29,2015
TO: FROM:
City of Bremerton Otis Elevator Company100OysterBayAvei315SouthI16'h Stree[, Suite 149Bremerton, WA 9831? Seattle,WA 98168
EQUIPMENT LOCATION:1e1'I Stuli
Various Phone: 206-78-61 12
Fax: 206-248-6401
PROPOSAL NUMBER: AFL372
E UIPMENT DESCRIPTION:
Number of Units Type of Units Manufacturer Customer Machine Numbers
Designation
Hy iraulic OTIS Elevator I,I,I ACC 435, ACQ436,
Company AC(431
Hyclrualic Schincller I ACQ4345HydraulicThyssenKrupp1,1,1,2,3 ACQ432, ACQ433,
ACQ437, ACQ438,
AC(439
OTIS MAINTENANCE
We propose to furnish Otis Maintenance on the equi ment ("Units") descrihed ahovc. Otis Mainten ince is a full
preventive maintenance service and repair intended to protect your investmcnt,cxtend equipment iife, an provi e a high
Icvel of perFormance and reliability.
OTIS MAINTENANCE MANAGEMENT SYSTEMsM
We will use the Otis Maintenance Management Syslem' reventive maintenance Program to deliver scrvice tailored to
your specific building needs. Equiprncnt type,component life, equipment usage, and huilding environrnent will be taken
into account by the OMMS`scheduling systcm, which will be used to nlan maintenance activities in advance. The Units
will be provided with devices to monitor equipment usage. We will use OMMS slandard work processes devcloped
an i continuously irnproved by Otis.
Uii ler this Cnfitrnct, we wrll maiirtai t/re Units nfr the fol/nwing tei•ms nnd co iditin s:
PERFORMANCE
MAINTENANCE
We will maintain the Units using trained rsonnel directly employecl ancl supervised by us. The maintenanee will
include inspection, luhrication, adjustment, and, il'conditions c r usage warrant, rcpair or replacemcn[ of the followingparts:
Contrciller parts, tielecro s and dispatching cyuirment, relays, solid-state components, transducers, resistors,
concicnsers, power amplil7ers, transformers, ecmtacts, Ica ls, clashpots, timing devices, computer and microcomputer
O OTIS ELEVATOR COMPANY, 2011 All Rights Reserved LiNX Form MNT-OM(01/30/13) Proposal#:AEH2O8 Pa Ge 1 of 9
devices, steel sclector tapes, mechanical and electrical driving equipment, signal lamps, and position indicatingequiment.
Door o erators, car door hangers, car door contacts, door protective devices, load weighing equipment, car frames,
car safety mechanisms, platforms,car and counterweight guide shoes including rollers and gibs, and emeraency carIighting.
Hoistway door interlocks and hangers,bottom door guides,and auxiliary door closing devices.
Machines, worms, gears, thrust bearings, drive sheaves, drive sheave shaft bearings, brake pulleys, brake coils,
contacts, linings,and component parts.
Motors, brush holders, and bearings.
Governor components, governor sheaves and shaft assemblies, bearings, contacts, governor jaws, deflector or
secondary sheaves, car and counterweight huffers, car and counterweight guide rails, car and counterweight sheave
assemblies, lop and bottom limit switches, governor tension sheave assemblies, and compensating sheave
assemblies.
Pumps, pump motors, operating valves, valve motors, leveling valves, plunger packings, exposed piping, above
ground plungers and cylinders,and hydraulic tluid tanks.
Escalator handrails, handrail drive chains, handrail brush guards, hanclrail guide rollers, alignment devices, steps,
step treads,step wheels, step chains,step axle bushings,comb plates, tloor plates, tracks,external gearing,and drive
chains.
Escalator upper drives, u per drive bearings, tension sprocket bearings, upper newet bearings anc! lower newel
hcarings,demarcation lights,and comb lights.
RELIABILITY
PARTS COVERAGE
If necessary,due to normal usage and wear,Otis will repair or replace any oF thc parts specitied abovc at their sole
ciiscretion, unless specifically excluded elsewhere in the contract.Any parts under this Contract requiring replacement
will hc replaced with parts selectecl by Otis.
PARTSINVENTORY
We will during tl e term of this Contract maintain a supply of Frequently used replacement parts and luhricants selected
hy Otis to mcet the specitic routine requirements of the Units. Any replacement parts stored in the macl ine room remain
our property until installed in the Units. We further agree to maintain a supply of r utine replacement parts available for
cxpress Ielivery in case oFemergencies.
QUALITY CONTROL
We will periodically conduct tield audits of ur personnel and the Units lo maintain yuality standards. Otis ficld
engincers will provide technical assistance, technical information, and Code consultation lo support c ur maintenance
urganization.
RESPONSIVENESS
24-HOUR DISPATCHING
We will, at your reyuest, provide you with acccss to eService and ur O'TISLINE 24-hour,year-round dispatchin
scrvice. In the event a Unit malfunction occurs hetween regular cxaminations, you will be ahle to place a service call on
Service or through an OT[SLINE custorner servicc representative, who will,at your reyucst,dispatch an examiner to
perform service. In the event Otis receives an emergcncy call I'rom he phone in the elevator and a passenger indica es a
need lor assistance,Otis shall attem t to contact a building representative I or an assessment of he situation and
authorization to respond to the call. If Otis is unable to reach a huilcling representative, Otis shall respond to the
crnergency call from the phone in the elevator. Thc visit will be treated as a Callback. It is your responsibility to: (a) have
a representative availahle to receive anci resrond to OTISLINE calls;and(b) maintain worhing telenhone equipment.
O OTIS ELEVATOR COMPANY, 2011 All Rights Reserved LiNX Form MNT-OM(01/30/13) Proposal#: AEH2O8 Page 2 of 9
COMMUNICATION
CUSTOMER REPRESENTATIVE
As a service to you, and at your request an Otis representative will be available to discuss with you your elevator needs
in the areas of modernization, traffic handling ability, recommendations and requirements of Code authorities,proper use
and care of the Units,and the UMMS°program. There is no additional charge For this consulting service, but by making
this service available to you,Otis does not assumes any duty to warn.
REPORTS—e*SERVICE
We will use the OMMS program to record completion of maintenance procedures. We will, at your request, provide
you access to e`Service via Otis.com. You will be able to access twelve (12) months of repair, completed maintenance
procedure and service call history for the Unit(s). You will be responsible for obtaining Internet access to use e*Service.
SAFETY AND ENVIRONMENT
SAFETY TESTS—HYDRAULIC ELEVATORS
We will conduct an annual no load test and annual pressure relief valve test.
FIREFIGHTERS'SERVICE TEST
f the cyui ment has firefighter's service, you assume responsibility for performing and keeping a record of any Code
required tests and I or the maintenance and funetioning and testing o1'the smoke and/or heat detectors.
SAFETY TRAINING
We will instruct our personnel to use aprropriate personal protcction eyuiprnent and follow safe work practices.
ENVIRONMENTAL PROTECTION
Utis en eavors to reduce generation of waste materials, to minimize risks to the environment, customers, the general
public ancl Otis employees, and to comply with all Federal and stnte environmental laws and rebulations. Material SaFety
Data Shcet(MSDS)Manuals are availahle f'or review at your rcquest.
You assume responsibility for removal oF wastes, incluciing bu[not lirnited to hydraulic oil,asbestos,etc.,as it is not part
oF this Contract.Otis can provide this service at addcd cost to customer.
MAINLINE DISCONNECTS
You agree to engage a qualitied electrician to service at least once annually the elevator mainline disconnects located in
the clevator equipmcnt room.
WORK SCHEDULE
NORMALHOURS
All maintcnance proccdures and repairs will be perlormed cluring our rcgular working hours of our re ular working clays
I'or the examiners who perform the service. All lamp and signal replaccments will he perl'ormed during regular
examinations.
For purposes of this Contract,a Callback is a response by Otis to a request for service or assistance made(a)by the
customer or cust mer representative,(b) hy the huilcling or huilding representative; (c)by emergency personnel;(d)
through he ADA phone line,und/or(e)through REM t monitoring system, for service or assislance,on an as ncedecl
basis,excluding regularly schedulecl maintenance.
Regular working hours: 8:00 AM—4:3(.)PM.
Regular wnrking clays: Monday—riday excluding holi lays.
OVERTIME
On Callbacks outside of regular working hours,Otis will absorb the worked hours at straight timc ratcs and you will he
charged for the overtime rremium portion only, including for travel time.
OWNERSHIP AND LICENSES
WIRING DIAGRAMS
You agree to provide us with current wiring diagrams retlecting all rreviously macle changes for Units covered hy this
Contr ict to facilitate proper maintenance oF the equipment. We shall maintain thc wiring diagrams so that they properly
rcllcct any changes madc hy ntis to the cyuipment. Thctie cliagrams will remain yc ur ro erty.
O OTIS ELEVATOR COMPANY, 2011 All Rights Reserved LiNX Form MNT-OM (01/30/13) Proposal#:AEH2O8 Page 3 of 9
OTIS SERVICE EQUIPMENT
Any counters, meters, tools, remote monitoring devices, or communication devices which we nay use or install under
this Contract remain our property, solely for the use of Otis employees. Such service equipment is not considered a part
of the Units. You grant us the right to store or install such service equipment in your building and to electrically connect
it to the Units. You will restrict access to the service equipment to authorized Otis personnel. You agree to keep the
software resident in the service equipment in confidence as a trade secret for Otis. You will not permit others to use,
access,examine, copy, disclose or disassemble the service equipment or the software resident in the service eyuipment
lor any purpose whatsoever. If the service is terminated for any reason, we will be given access to your premises to
remove the service equipment, including the resident soflware,at our expense.
OTIS SOFTWARE
Software owned by Otis may be emhedded in parts or othcrwise provided by Otis as part oF his maintenance agreement.
You have the right to use this sof tware only for operation of the units for which the part was provided. You may also
make a hackup or archival copy of the software,provided you reproduce the copyright notice and any other legend of
ownership on tl e copy. You may not otherwise copy,display,adapt, modify,distribute, reverse assemhle, reverse
compile,or otherwise translate the software. You will not transfer possession of the software except as part of a transfcr
of ownership of the Units and the assumption of the rights and obligations under this agreement by the transferee.
NON-OTIS SOFTWARE
You rctain your righ[s to any sol'[ware not provided hy Otis contained in the Units and agree to allow Otis to make onc
hackup or archival copy for you.
SERVICE TOOLS
You are responsible to secure our right to use any special service tools required to maintain your non-Otis equipment.
These tools must be provided prior to us beginning maintenance on such equirment.
THE UNITS
It is agreed thal we c10 not assume possession or control of the Units, that such Units remain yours solely as owner and
crator, Iessce,or agcnl of the owner or Icssee, and that you are solely responsihle for all requircmcnts imposed hy any
applicable law,code,ordinance or reaulation.
CLARIFICATIONS
This Contract does not cover car enclosures(including,but no[limited to, wall panels,Joor panels,car gates, plenum
chamhers, hung ceilings, lighting, light dil'fusers, light tubes and hulbs, handrails, mirrors and iloor coverings), rail
alignment, hoistway enclosures,hoistway gates, hoistway inserts and brackets, mainline disconnect switches,doors,door
Irames,sills, swing door hinges and closing devices,hclow ground or unexpose l hydraulic cylinders and plungers,
hurie or unexposed piping,escalator haluslrades,escalalor lighting or wedge guards. Without affecting our obligation to
provide s rvice under this Contract,you agree to permit us to train our pers nnel on Ihe Units.This Contract cloes not
cover computcr and microcomputer devices,such as terminal keyboards and display units that are not cxclusively
dedicated to the elevator system.This Contract does not cover telephones installcd by others, intercoms, heat sensors,
srnohe sensors,communications a uipment,or safety signaling eyuipment, or instructions or warnings in connection
with usc hy passengcrs.
We will not he reyuirecl: (i)to make any tests other than that as specilically set forth hercin; (ii)to make any
replaccments with parts of a different clesign or type;(iii)to make any changcs in the existing design of'the Units;(iv) to
alter, upclate, modernize or install new attachments to any Uni s, whether rocommended or directed by governmental
wthorities or by any U ird arty;(v)to make repairs or replacements necessitated by failures detected during or due to
testing of the Units or burie ur unexposed hydraulic cylinders or piping and(vi)to replace or repair any component or
system utiliring obsolete or discontinucd parts, including parts for which the original design is no lon er manufacture
hy the original equipmcnt manufacturers,or par[s wl cre the original itcm has heen replaccd by an item oFclifferent
clesign or is replaceable only hy fabrication;(vii)to provide reconditioned or used parts; (viii)to make any replacements,
renewals,or rerairs necessitatecl by reason of any cause beyond our control including, but not limited to, tire,explosion,
theFt, tloods, water, wcather,earthquake, vandalisrn, misuse, abuse, mischief,or rcpairs by others.
Yuu assume responsibility for the cost of correcting .ill Elevator Code violations existing on the date we enter into this
ContracL IF such Code vi lations or other outstanding salety violations are not corrected in accordance with this
Contract, Otis may with respect to the equipment not meeting Co le requirements cancel this Contract without penalty hy
rroviding thirty(30)clays wriucn notice.
O OTIS ELEVATOR COMPANY, 2011 All Rights Reserved LiNX Form MNT-OM (01/30/13) Proposal#: AEH2O8 Page 4 of 9
Neither party shall be liable for any loss,damage or delay due to any cause beyond our reasonable control including,butnotlimitedto,acts of government,strikes,lockouts,othcr labor disputes, fire,cxplosion,theft, Floods, water, weather,
earthquake, riot,civil commotion, war, vandalism, misuse,abuse, mischief,or acts of God.
We agree that we shall be liable for accidents ancl injuries to person or property to the extent it is caused hy the
negligence or willful misconduct of Otis or our employees. In all other ins[anccs,Customer shall indemnify,defend anclholdusharmlessgainstallclaims,damages, losses,costs,and expenses(including attorney's Fees and other litigation
costs)arising out of or connected with the use,repair, maintenance,operation or condition of the Equipment. We shall
naintain worker's compensation ancl employers' liability insurance covering our liability for injury or dea[h sustained byouremployees. You shall insure that all risk insurance upon the full value of the Work and maintain at no cost to us.
The Consultant shall procure and maintain for the duration oF the Agreement, insurance against claims Por injuries to
persons or damage to property which may arise from or in connection with the performance of the work hereunder by theConsultant, its agents, rcpresenlatives,employees,sub-consultants or sub-Consultants.
Before heginning work on the pro,ject describecl in this Agreement, the Consultant shall provide a Certil7cate ofInsuranceevidencing:
l.Automobile Liabilitv insurance with limits no less than $I,000,000 combined single limit ner acciclent forbodilyinjuryandpropertydamage;and
2.Commercial General Liabilitv insurance written on an occurrence hasis with limits no less than $l,(.)00,000
comhined single limit per occurrence and general aggregate for personal injury, hodily injury ancl propertyclamage. Coverage shall include hut not he limited to: blankc[ contractual; products/completed
operations/broad torm pro erty damage; explosion, collapse and undergrouncJ (XCU) iF applicahle; and
cmployer's liability;and
3.F.xcess Liabilitv insur nce with limits not less than I,000,000 limit per occurrence and ag regate.4.F'rofessional Liabilitv insurance with limits no less than$I,000,000 limit r occurrence/claim.5.llisk Insurance in a sul'licient amount to cover, until installed ancl acce ted by Customer, all materials owned
by Contractor but storcd in Customer's huilding.
Any payment of eductible or self-insured retention shall he the sole responsihility of the Consultant.
All requirect policies shall be provicled cm an "uccurrence" basis exeept professional liability insurance (iFrrquired), which may hc provided on a"clai ns-made"basis.
The Consultant's insurance shall he primary insurance as respects he City and it shall be an al lirmative
obligation upon Consultant to advise the City's Risk Manager by fax at (360) 473-5161, or hy certiFied mail, returnreceiptrequestedtoCityofI3remerton, attn: Risk Management, 345 6'h
Street, Suite 600, Bremerton, WA 98337 within
two days ol'the cancellalion, susre.nsion or substantive change of any insurnnce policy set out herein,and tailure to do soshallbeconstrucdtoheahreachoFthisAmement.
rhe City also rescrves its unqualifial right to require at any time and I or any reason, proof of coverage in the
form of a cluplicate of the insurance policy wilh all endorscments as cvidenre of cov r<ge.
Notwithstanding any other agreement or provision to the contrary, under no circumstances will either arty he liable for
any inclirect, special or consequenlial dama es of any kin i inclucJing, hu not limited to, lines or pcnaltia5, loss of prof7ts,Ic ss of rents, loss of good will, loss of business o ortunity, additional tinancing costs, or loss of use oF any cquipmentorprocrty, whe her in contract, tort,w rranty or othcrwise.
You agree ro provide uti unrestricted ready an 1 safe ciccess to all areas of the huildin in which any part of the Units are
located, to keep all machine rooms and pit areas free from water,stored materi ils,and dehris, to provide a sal e vork
place I r our personncl, to remove and remecliate any waste or hazardous materials in accordance with applicable laws
and regulations, and to provide a groundecl, 3-rong elcctrical system and proper lighting in the machine rooms an l pits.
Wc shall nc t he ohliged to perforrn until such unsafe condition has hecn ranedicd,
If any Unit is malfunctioning or is in a dangerous condition, you a rce to notify us as soon as possible using the 4-hour
OT[SLINE service. Until the prohlcm is corrected, you agree to remove the Unit f'rom service and take all necessaryprecautionstopreventaccessorusc.
OO OTIS ELEVATOR COMPANY, 2011 All Rights Reserved LiNX Form MNT-OM (01/30/13)Proposal#:AEH2O8 Page 5 of
You will provide written notice within twenty-four hours after occurrence of any accident in or about the elevator(s) to
us and if required by law, to any local authorities. You further agree to preserve replaced parts.
Escalator Units are designed only for transporting rassengers. For escalator Units,you agree to take all necessary
measures to prevent other items from being conveyed,so that features designed to protect passengers and prevent
property damage are not damaged. When stationary,escalators are to be properly barricaded and not to be used as stcps.
You agree to properly post, maintain, and preserve any and all instructions or warnings to passengers in connection with
the use of any Units.
In the event ol'an entrapment,Customer will call Otis and wait for a trained and licensed elevator mechanic to arrive,
except for a medical emerbency situation where it may be appropriate to summon a professional first responder such as
police or tirernen. Customer agrees that its agents,contractors,employees or representatives shall not attempt to extricate
any passengers from an elevator that becomes stalled within the hoistway.
Otis will not be requircd to make renewals or repairs necessitatcd by Ructuations in the huilding AC power systems,
adverse hois[way or machine room conditions(including temperature variations below 60 degrees and above 90 degrees
Fahrenheit),excessive humidity,adverse environmental conditions, water damage,rust, tire,explosion,acts of God,
rnisuse,c.r vandalism.
If this Agreernent is terminated prematurely for any reason,other than our own default, you agree to pay as liquidated
clamages,and not as a renalty,one-half(50/0)of the rcmaining amount due uncier this Agreemcnt.
Should this Agreement be accepted by you in the form oF a purchase order,the terms and conditions of this Agreement
will take precedence over those of the urchase order.
We will not be liable for any claim, injury,dclay,cleath or loss or prorerty resulting frorn telephone equipment Failure,
false alarms, interruption oF telephone service,or"no voice calls", i.e.calls From inside the eyuipmcnt to Otisline where
there is no verbal response to the Otisline operator.
ALTERATIONS
You will not allow others to makc alterations, a iditions,adjustments,or repairs to the equipment.
SPECIAL PROVISIONS
Notwithstancling any other provision herein to the contrary, lhe following provisions shall be applicable and govern in
thc cvent of contlict:
This program meets or excccds all reyuirements of ASME A 17.I-2010 Coc1e,Section 8.6 anci A.I I.
CONTRACT PRICE AND TERM
CONTRACT PRICE
Two thousand one hundred five dollars ($ 2,105.00 ) per month, payable Quarterly
PRICE ADJUSTMENT
The Contract Price will be a.justed on the effective date of uny labor rate adjustment under Otis 's contract with the
Inlernational Union of Elevaror Constructors(IUEC Contract)ro reticct incrcases or decreases in material and I hor
costs.
A. ;1'Iaterial
Two hundred ten dollars and fifty cents($210.50) c f thc original Contr ict Price vill he incrcascd or
decreased hy thc percent inerease or decrease shown hy the incicx of"Producer Commoclity Prices for Metals
and Metal Products"published by the U. S. De artment of Labor, Bureau of Statistics for the rrice ad.justment
month compared with the index on 07/O1/2015 which was 200.500.
13. Labor
O OTIS ELEVATOR COMPANY, 2011 All Rights Reserved LiNX Form MNT-OM (01/30/13) Proposal#:AEH2O8 Pase 6 of 9
One thousand eight hundred ninety-four dollars and fifty cents($ ],894.50)of the original
Contract Price will be increased or decreased by the percent increase or decrease in the straight time hourly
lahor cost under the IUEC contract on Ol/Ol/2015 which was 83.796.The phrase"straight time hourly labor
cost"means the sum ol'the straight time hourly labor rate plus the hourly cost oF frinae benef'its paid to elev tor
cxamincrs in tlie locatity where lhe equipment is to be maintained.
TERM
The Commencement Date will be 3/1/2016.
The Term of this Contract unless modified undcr the extended term below, will be for five (5)years beginning on theCommencementDate.
An addition l tive year term may bc agrecd upon by parties in advance of expiration cla[e of the initial five year term.
PAYMENTS
13eginning on the Effective Date, payments will be due and payable on or bel ore the lirst day oF the contract year in
which services are rendcred heginning on the Commencement Date.
The method of'payment will be by check.
The work shall he performed for the agreed pricc rlus any applicable sales,excise or similar taxes as reyuired by law. In
aclJition to the agrecd price, you shall pay to us any future a plicable tax imposed on us,our suppliers or you in
connection with the performance of the work described.
You agrce to pay a late charge from the date such sums hecome due oF one ancl one-half rercent(I.5/0) per month,or the
highest Icgally p nnittcd ratc, whichever is less,on any halancc past duc for more than hirty(30)days, together with all
costs (inclucling,but not limited to, attorneys' lees) incurre by us to collect overdue amounts.
Failure to pay iny sum due by you within sixty(60)days will be a rnatcrial brcach. We may at our option declare all
sums due or to become due for the unexpired tcrm irnme liately duc and payable as liyuidatcd damagcs,and unlil the
same are paid be discharged from Further obli ations under the contrnct.
O OTIS ELEVATOR COMPANY, 2011 All Rights Reserved LiNX Form MNT-OM(01/30/13)Proposal#:AEH2O8 I'age 7 of 9
contained herein will exclusively govern the services to be provided. We do not give up rights under any existing
contract until this proposal is fully executed. This Contract may not be changed,modified,revised or amended unless in
writing signed by you and an authorized representative of Otis. Further, any manual changes to this form will not be
effective as to Otis unless initialed in the mar in by an authorized representative of Otis.
THIS QUOTATION is valid for ninety(90)days from the proposal date.
Submitted by: Jeff Stull
Title: Account Manager
E-mail: jeff:stull@otis.com
Accepted in Duplicate
CUSTOMER Otis Elevator Company
Approved by Authorized Representative Approved by Authorized Representative
Date: i lj o Date: 1 y'(ZGI
Signed: Signed:
Y•-o .
Print Name: Print Name:
Sua.. o.
Title Title Genefal Manager
E-mail: lXQilJ0 0' l•/L/JIP/l.l Q.6GS
Name of Company O
T(Principal,Owner or uthorized Representative of Principal or Owner
Agent:
Name of Principal or Owner)
OTIS ELEVATOR COMPANY,201 I All Rights Reserved[.iNX Form MN'I'-OM(01/30/13)Proposal#:AFL372
Pagc 8 of 9
BILL TO INFORMATION
Company Name:
I T`/ J n
Address:
L c t,2;'{s
Aad ess 2. .
D OyS'% y`;i! /
c ry:
State:
Cd-
Zip Code:
3 J
ACCOUNTS PAYABLE CONTACT
Name:
IZ.LiA-rn 1
Phone Number:
E—/''7.a-lo
Fax Number:
r— - 5 . 0
E-mai I:
r tl!-Z i A-m -i.c C i.t3,sri 2Tan,:lJ{, vs
TA STATUS
Are you tax exempt? Yes No
Ifyes,please provide tax exemp ' ate
Do you require a Purchase Order be listed on your invoices? Yes No
Ifyes,please provide contact info for PO renewal:
Name:
yl-;r S /1 0`7!/-/r'i
Fax:
o- -13 53 0
Phone:
L/" - ;16
E-Mail: n
Y-G s' /Y o TT!!z C C i..3s?'n i r•.. LlI I, (S
Vould you like Otis to automatically debit your bank account for your maintenance invoices? Yes No
Ifyes, please provide blank check for bank routing and account information.
OTfS fLEVA'fOR COMPANY,201I All Rights Rescrved[.iNX Form MNT-ON1(Ol/30/13)Proposal#:APL372
I'ase 9 of 9
Otis Elevator Company
3315 South 116"'Street,Suite 149
Seattle,WA 98168
206)243-8100
November 4, 2015
City of Bremerton
100 Oyster Bay Ave N.
Bremerton, WA 98312
Elevator Equipment Systems Service and Maintenance— Bid Solicitation
We appreciate the opportunity to bid elevator maintenance for the City of Bremerton. Please
see the attached bid form. Our Otis Maintenance Agreement is attached as a part of "Exhibit C".
All terms and conditions set forth in the City of Bremerton bid solicitation form overwrite terms
and conditions set forth the in Otis Maintenance Agreement. All other terms and conditions are
established within "Exhibit C" of the Otis Maintenance Agreement.
Sincerely,
Jeff Stull
OTIS Elevator Company.
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City of Bremerton
BI D SOLICITATION
Elevator Equipment Systems
Services & Maintenance
The City of Bremerton is seeking written comparable bids for effective, affordable and
professional ELEVATOR EQUIPMENT SYSTEMS SERVICES AND MAINTENANCE.
The services company must have specialized experience,capability and technical expertise in
commercial property passenger elevators, freight elevators and other conveyance systems.
The services company will be required to provide all services and maintenance as outlines in
Exhibit A, scope of work and technical specifications.
Interested service companies may be asked to provide work experience, past performance,
certificates of insurance and references from the local region for similar service and
maintenance.
The City Representative is:
Chris Mottner, Inventory/Facilities Division
Phone: (360)473-2316
Fax:(360)473-5360
Email:chris.mottnerCa ci.bremerton wa us
Additional information can be provided upon request.
WRITTEN BIDS FOR ELEVATOR EQUIPMENT SYSTEMS SERVICES AND MAINTENANCE ARE REQUIRED BY
OCTOBER 7,2015.
If uninterested, unable to meet requirements or unavailable to submit a bid, please respond with
rNO BID.
Bids are to be mailed to:
City of Bremerton Public Works& Utilities
Attn: Chris Mottner
100 Oyster Bay Ave N.
Bremerton,WA 98312
r
Exhibit "A"
j,
Scope of work and technical specifications for Elevator Equipment Systems
Services and Maintenance.
1. Service Requirements
The Contrador shall:
A. Have experience managing conveyance-maintenance contracts with large
Industrial, Commercial or Municipal buildings.
B. Furnish all necessary labor, equipment, supplies, materials and other accessories
and services for the full service maintenance and inspection of the elevators at
the City of Bremerton facilities, as shown on Exhibit "B", in strict accordance with
the specifications,terms and conditions of the Request for Proposals (RFP), as a
minimum.
C. Have available and be responsible for supplying all required tools, equipment
and supplies both general and special,to properly maintain the equipment in
good and safe operating condition as required by this contract.
D. Have a minimum of ten (10)years' experience performing and maintaining
comparable equipment as specified in Exhibit "B."
E. Maintain all elevators and equipment in accordance with all requirements of the
ASME,A-17.1 latest edition or revisions frequencies and other applicable codes
and regulation requirements.
F. Abide by all existing laws, codes, rules and regulations set forth by all applicable
authorities having jurisdiction where the work is being performed. Safety of City
employees, staff and the general public is a priority.
G. Provide a 24-hour telephone monitoring and emergency call service. Attach
company's call service policy to Exhibit "C" bid proposal, for review.
2. Maintenance Requirements
A. Preventive Maintenance Program, performed on a regularly scheduled basis.
Attach company's Maintenance Program description or document to Exhibit "C"
bid proposal.
Page i of 3
B. Full coverage parts repair and replacement. Attach compan s policy to Exhibit
C" bid proposal.
C. Maintenance Control Program.Attach company's written Maintenance Control
Program to Exhibit "C" bid proposal, state required.
D. Quality Assurance. Attach company's quality assurance policy to Exhibit"C" bid
proposal for review.
3. Hours of Work
A. All routine maintenance service and scheduled repairs will be performed during
normal business hours. Monday through Friday, 8:00 AM to 4:00 PM except City
recognized holidays.
B. All work performed before or after normal business hours or days will be
overtime" and will require authorization to precede by the City's representative
or his/her designee.
C. Some major service or repairs may require scheduling with the City's
representative or his/her designee. Periodically, events or other required City
business may impede service and maintenance.
4, Citv Contact List
A. Chris Mottner, Inventory/Facilities Supervisor(City Representative)
Phone; (360) 473-2316, E-mail: chris.mottner(ci.bremerton.wa us
B. Colen Corey, Lead Facilities Service Specialist
Phone: (360) 473-5335, E-mail: colen.corevC ci.bremerton wa us
C. Customer Response Dispatcher(24 hour message phone)
Phone: (360) 473-5920
Notification will be required for any elevator taken out of service for any period over
four hours.
5. Additionalltems
A. All elevator equipment models;types and serial numbers have been provided for
reference in Exhibit"B" for bidding purposes, but verification by the contractor is
recommended.
B. Annual price adjustments; list company's annual price adjustment policy and
attach to Exhibit"C" bid proposal.
C. The City of Bremerton will be closely involved with the quality and level of
maintenance service of the elevators; listed on Exhibit "B."The City of
Page 2 of 3
Bremerton and the elevator equipment maintenance provider will meet
regularly to discuss and review repair and performance reports on the service
level and operations of the elevators.
6. Term
A. Elevator equipment maintenance and services will be for a five (5)year period,
beginning upon formal award of contract.
B. An additional five (5)year optional extension term may be offered and
negotiated by both parties.
7. Bid Determinations
A. Service/maintenance costs per each location, as listed in Exhibit "B" will be
considered in lowest bid determinations.
B. Interested companies may be asked to provide work experience, past
performance,certificates of insurance and references from the local region for
similar maintenance and services.
C. Proposals, costs per location, service and compan s maintenance requirements,
policies and practices will be considered and will influence bid determinations.
D. The City will be seeking comparable bids for effective, affordable, reliable and
professional elevator equipment systems services and maintenance.
E. All bid proposals will be received, reviewed, evaluated and checked by a City
selection panel for this required City facilities service.
F. All interested bidders must consider Washington State prevailing wage rates for
Public Works contracts, see Appendix I, and comply if applicable.
G. Fill out proposal submittal form, bid proposal and provide additional documents
and policies for lowest/best bid determinations.
Page 3 of 3
4i Exhibit"B"
Bid Proposal
Building Locations and Elevator Listing
1) Conference Center/Harborside Facilitv 100 Washin ton Avenue
a) Passenger Elevator#1, Conveyance#17230
i) Conveyance type: PRH
ii) Number of Landings: 6
iii) Manufacturer:Thyssen Krupp
iv) Model#TAC-20
v) Serial #ER-2849
vi) Year Installed 2004
b) Passenger Elevator#2, Conveyance#17231
i) Conveyance type: PRH
ii) Number of Landings: 6
iii) Manufacturer:Thyssen Krupp
iv) Model#TAC-20
v) Serial #ER-2850
vi) Year Installed 2004
c) Freight Elevator#3, Conveyance#17225
i) Conveyance type: PH
ii) Number of Landings: 6
iii) Manufacturer:Thyssen Krupp
iv) Model#TAC-20
v) Serial #ER-8629
vi) Year Installed 2004
2) Municipal Courts Buildin 550 Park Avenue
a) Passenger Elevator#1, Conveyance#10642
i) Conveyance type: PH
ii) Number of Landings: 2
iii) Manufacturer: Otis
iv) Model#5620
v) Serial #22204
vi) Year Installed 1995
Page 1 of 3
3) Downtown Parkin Facilitv 405 Washin ton Avenue
a) Passenger Elevator#1, Conveyance#01267
i) Conveyance type: PH
ii) Number of Landings: 5
iii) Manufacturer:Thyssen Krupp
iv) Model #TAC-22
v) Serial #FV-2228
vi) Year Installed 2006
4) Naval Museum/Fountain Room Facilitv 251 First Street
a) Passenger Elevator#1, Conveyance#20225
i) Conveyance type: PH
ii) Number of Landings: 3
iii) Manufacturer:Thyssen Krupp
iv) Model#TAC-20
v) Serial #EW-1762
vi) Year Installed 2006
5) Park Avenue Plaza Gara e
a) Passenger Elevator#1, Conveyance#109673
i) Conveyance type: PH
ii) Number of Landings: 3
iii) Manufacturer:Schindler Elevator Corporation
iv) Madel #EZB 217
v) Serial #SMG1136697
vi) Year Installed 2011
6) Police Station, 1025 Burwell Street
a) Passenger Elevator#1, Conveyance#05652
i) Conveyance type: PH
ii) Number of Landings: 3
iii) Manufacturer: Otis
iv) Model # LRV3-2500
v) Serial #273695
vi) Year Installed 1984
Page 2 of 3
7) Waste Water Treatment Plant 1600 Ovster Bav Avenue S
a) Passenger Elevator#1, Conveyance#5517
i) Conveyance type: PH
ii) Number of Landings: 3
iii) Manufacturer:Otis
iv) Model#334
v) Serial#270858
vi) Year Insta led 1983
Page 3 of 3
EXHIBIT"C"
BID PROPOSAL
ELEVATOR EQUIPMENT SYSTEMS SERVICES AND MAINTENANCE
CITY OF BREMERTON
NOTE: Due to the varied City Departments and funds included within the elevator Services
proposal, each location will be bid separately,cost per vear.
SERVICE/MAINTENANCE COST PER EACH LOCATION LISTED,TOTALS WILL BE CONSIDERED IN
LOWEST BID DETERMINATIONS.
1. Conference Center/Harborside Facility.......................................................$9,780.00
2. Municipal Courts Building. ............................................................................$2,580.00
3. DowntownParkingFacility............................................................................$2,580.00
4. Naval Museum/Fountain Room Facility...............:.......................................$2,580.00
5. Park Avenue Parking Garage..........................................................................$2,580.00
6. Police Station .................................................................................................$2,580.00
7. Waste Water Treatment Plant.......................................................................$2 580.00
I
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Proposal Submittal Form
Contractor OTIS Elevator Company
Firm Name United Technologies Company
Address 3315 South 116th Street, Suite 149, Seattle, WA 98168
Phone Number 206-243-8100 Fax Number 206-248-6401
NameofPreparer Jeff Stull
Signature of Rreparer
Bremerton Business License# 06840
Washington State Contractors# OTISEEA9650T
IRS TIN/SS# 13-5583389
UBI# 178-000-879
Any other licenses that may pertain to this bid, please list below for consideration:
Bidders, please fill out all applicable information on this proposal submittal form.
ELEVATOR EQUIPMENT SYSTEMS SERVICES AND MAINTENANCE
CITY OF BREMERTON
Appendix I
WASHINGTON STATE PREVAILING WAGE RATES
FOR PUBLIC WORKS CONTRACTS
NOTES:
1. This contract or agreement may be required to include the state prevailing wage determination
from the Washington State Department of Labor and Industries.The contractor shall comply
with such state determinations for services,if applicable.
2. Any questions regarding the state prevailing wage determinations should be addressed to:
Department of Labor and Industries, Prevailing Wage Section,925 Plum Street,Olympia,
Washington 98504,or call(360)902-5335.
3. Prevailing wage rates may not apply to fire alarm,security alarm system testing,review State of
Washington prevailing wage rates to determine what and if prevailing wage rates apply.
http://Lni.wa.ov/prevail i nQwa e
MAYOR’S REPORT
February 3, 2021
Photo courtesy of Port of Bremerton
Bremerton National Airport
•State looking at balancing future demand at Sea-Tac Airport by building or adding aviation
capacity at a site within the region
•Bremerton’s airport is on shortlist of 6 facilities being considered to undergo future
commercial air expansion
•The Bremerton airport has already attracted Amazon distribution center due to location
•Two top airport locations will be identified from list of 6 sites by Sept. 1; single preferred
location to be announced by Jan. 1, 2022
Source: Washington State Commercial Aviation Coordinating Commission, Commercial Aviation
Coordinating Commission 2020 Report, Dec. 2020; Puget Sound Business Journal
City of Bremerton Ranked One of Top Places to Live,
Work and Play
Bremerton Chosen as the 39th Most Affordable Beach Town in America in 2021
Researchers at SmartAsset looked at data from 218 beach towns around the country for its
recent report, including median home value, monthly housing costs, among other factors. This
is the second year the City has been listed in the top 40.
The City of Bremerton has also received other top rankings:
•Bremerton Named One of Top 50 Metros in U.S. to Get Physically Fit (2021 rankings)
•Selected as 3rd Most Affordable City in U.S. for Tech Workers by CodingDojo.com (2020)
•Recognized as One of 9th Most Arts-Vibrant Mid-Sized Areas in U.S. (2020)
Sources: Most Affordable Beach Towns –2021: SmartAsset; Most Fitness-Friendly Places for 2021: SmartAsset; 2020
Affordable Cities for Tech Workers: Fast Company, CodingDojo.com; Top Arts Communities in U.S.: 2020 Arts Vibrancy Index
Report –National Center for Arts Research at Southern Methodist University