HomeMy WebLinkAboutMUNICIPAL COURT 10/02/2020City of Bremerton Public Records Destruction Log
The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current, approved minimum retention periods
before being destroyed pursuant to RCW 40.14.070, WAC 434-610.070, and WAC 434.640.010, -020, and -030. Please fill out this form when destroying public records whose
minimum retention is other than "Retain until no longer needed for agency business then destroy" (such as records covered in the "Records with Minimal Retention Value" section
of the Local Government Records Retention Schedule (CORE)).
Legal Disposition Authority
(taken from Records Retention Schedule)
Agency Records
Records Series Title
Records
Records Series
Records Retention
Minimum Retention Period
_
Description
(Box/Item numbers,
Dates Covered
_
Date
Minimum
Method of
Destruction (See
Schedule
volume, etc.)
Retention
examples below*)
Various Dates
Met
Source Records —
GS50-09-14
CORE 4.0
Verification of Successful
DM52-06A-01
09-29-20
Secure shred bin
Images (Non-
Rev. 3
Conversion
for outside
Archival)
contractor
(All Case Types)
shredding
Uniform Notice of
DM52-066-
District &
3 years
Closed July 1— August 31, 2017
09-01-20
Electronic Copy
Infraction, Court
01
Municipal Courts
Deleted
Docket, & Case File
Retention
(All Case Types)
Schedule — V6
Closed May 1—June 30, 2017
Uniform Notice of DM52-06A-
District &
3 years
07-01-20
Secure shred bin
Infraction, Court 01
Municipal Courts
for outside
Docket, & Case File
Retention
contractor
(criminal)
Schedule — V6
shredding
District &
3 years
Closed May 1—June 30, 2017
07-01-20
Secure shred bin
Uniform Notice of DM52-0613-
Infraction, Court 01
Municipal Courts
for outside
Docket, & Case File
Retention
contractor
(parking -& photo)
Schedule — V6
shredding
*Examples of methods of destruction: electronic deletion, in-house OR outside contractor shredding, secure recycling, other (describe)
Statement. The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonably anticipated litigation or
public records requests, are not needed for audit or other agency business, and shall be destroyed.
The individual responsible for inventorying the listed records must sign below prior to the Recordl's,M+�an1a1ger approval: � (�
Employee Signature: ! i I�V.lfl.f Y11� Printed Name: __h AQ lhJ 1 1 ! 1 C � S Division ;i�� LLd'i I G(,y cm { }
The Records Manager must sign the approval of�thhilrequest prior to the destruction of a listed records:
Records Manager Signature: Printed Name: Date Approved: b
The person/people responsible for the destruction of records must sign upon destruction of the listed records:
Form Revised 05/06/2014
City of Bremerton Public Records Destruction Log
Employee Signature:73all 52n 17115 0 1 a 7, Printed Name: I I t I 1 CL Date Records Destroyed:_
Vendor Business Name (if used):
Vendor Signature:
Phone:
Printed Name:
Date Records Destroyed:
The retention and disposition action for this Public Records Destruction Log is 'Retain for the life of the agency' pursuant to CORE series G550-09-06.
Form Revised 05/06/2014
N C7
tD �
0 o 0
3
c CD
O CD
n
0
C
cn
0
rn
X
0
� o 0
0 sli su
3
i
V
V
QD
co
00
O
CD n
-n 77
w
K
G1
rn
0
0
rn
N
A
0
4
07
C�
C�
O
C
3
rt
i
(71
(c
cn
N
V
V
co
V
0
CA
O
c
m
T
;a -anDZ
CD = Q C v
-0 O C2 3
NCD Cn
(n
Z comcn0
CD m Cl Cn O
y
p & X 9
Z
N c 0
W --a
<r
mn
O
C
W
m
9
m
X
c
v
ZM
mo y
fbw
D
2 'A
�c �
A$SOClq
Z. r z