HomeMy WebLinkAboutFINANCE 03/17/2020.1 City of Bremerton Public Records Destruction Log
The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current,approved minimum retention periods
before being destroyed pursuant to RCW 40.14.070, WAC 434-610.070, and WAC 434.640.010, -020, and -030. Please fill out this form when destroying public records whose
minimum retention is other than"Retain until no longer needed for agency business then destroy"(such as records covered in the"Records with Minimal Retention Value"section
of the Local Government Records Retention Schedule(CORE)).
Legal Disposition Authority(taken from Records Retention Schedule) Agency Records
Description Date Method of
Records Series Records Rete n Minimum
Records Series Title Minimum Retention Period (Box/Item numbers, Dates Covered dstruction(See
DAN Schedule Retention
volume,etc.) �ples below )
*
Met . ,,. :
Accounting—Financial GS2011-184 Core 3.2 6 years after end of fiscal 2 box vouchers January—December 2013 1/1/20 Outside
Transactions-General Rev. 2 year EFT Claims contractor
shredding
Accounting—Financial GS2011-184 Core 3.2 6 years after end of fiscal 1 box PSE bills January—December 2013 1/1/20 Outside
Transactions-General Rev. 2 year contractor
shredding
Accounting—Financial GS2011-184 Core 3.2 6 years after end of fiscal 7 boxes January—December 2013 1/1/20 Outside
Transactions—General Rev. 2 year vouchers Chk#351683—Chk#356516 contractor
shredding
Accounting—Financial GS2011-184 Core 3.2 6 years after end of fiscal 6 boxes PCard January—December 2013 1/1/20 Outside
Transactions—General Rev.2 year statements contractor
shredding
Accounting—Financial GS50-03A-30 Core 3.2 6 years after end of fiscal 1 box Check January—December 2013 1/1/20 Outside
Transactions—General Rev.2 year Registers contractor
shredding
Accounting—Security GS2011-184 Core 3.2 6 years after end of fiscal 1 box vouchers Chk 347266—Chk 347944 1/1/19 Outside
—General Rev. 2 year 2/2012 contractor
shredding
*Examples of methods of destruction:electronic deletion,in-house OR outside contractor shredding,secure recycling,other(describe)
Wage
City of Bremerton Public Records Destruction Log
Statement: The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonably anticipated litigation or
public records requests, are not needed for audit or other agency business, and shall be destroyed.
The individual responsibl for inventorying the listed records must sign below prior to the Record's Manager approval:
Employee Signature: rinted Name: Joan Brookman Division: Financial Services
The Records Manager must sign the approval of this request prior to the destruction of the listed records:
Records Manager Signature: Printed Name: Date Approved:
The person/people respo ibl for the de ction of records must sign upon destruction of the listed records:
Employee Signatur . `Printed Name: Pel(CAct- &two Date Records Destroyed: 31 7-2-026
Vendor Business Name(if used): 1,111my i v W k?( le 5 i v t etc) Phone: F--? "-o 9 ic-v`!Z
Vendor Signature: Printed Name: Date Records Destroyed: 3 +/ / i zO
The retention and disposition action for this Public Records Destruction Log is"Retain for the life of the agency"pursuant to CORE series GS50-09-06.
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