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Home My WebLink About6130AGENDA BILL CITY OF BREMERTON 51CITYCOUNCIL SUBJECT: Rental Agreement with Study Session Date: May 8, 2019 Xylem, Inc. for Bypass Pumping at Pump COUNCIL MEETING Date: May 15, 2019 Station CE-4 Department: PW&U Presenter: Rick Zimburean Phone: (360) 473-5449 SUMMARY: The Public Works Department is taking advantage of the Marina Square project to install a new sewer force main and also install a new, more direct discharge header in pump station CE-4. This work requires bypass pumping. The Department has arranged for bypass pumping with Godwin Pumps of Kent. The cost for the bypass pumping was expected to be less than the Department's approval authority of$25,000. Complexities encountered during the discharge header work have extended the need for the bypass pumping, which is now expected to cost$31,625.81. ATTACHMENTS: 1) Agreement for charges 2) Sole Source Memo FISCAL IMPACTS (Include Budgeted Amount): Expenses for this work are budgeted for 2019 and funded from the Sewer Capital fund. STUDY SESSION AGENDA: Z Limited Presentation Full Presentation STUDY SESSION ACTION: Z Consent Agenda General Business Public Hearing RECOMMENDED MOTION: Move to approve the rental agreement for bypass pumping at CE-4, and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: t Approve Deny Table Continue No Action Form Updated 01/02/2018 Xylem Dewatering Solutions, Inc. d/b/a Godwin Pumps of America 84 Floodgate Road, Bridgeport, NJ 08014 Tel+1,856.467.3636 Fax-V1.856.467,4428 TERMS AND DEFINITIONS lam Lets Solve Water Rental Day: One Calendar day; for diesel units, not exceeding eight (8) hours running. Rental Week: Seven (7) calendar days; for diesel units, not exceeding 48 hours running in aggregate during a Rental Week. Rental Month: Twenty-eight (28) calendar days; for diesel units, not exceeding 192 hours running. Standby Rate: The Standby Rate is 75% of the scheduled rate. Standby is for a "second" or additional back-up pump to be run in the event the primary pump cannot. If the standby pump operates for any reason other than failure of a primary pump, the standard rate will apply. Overtime For diesel units, all scheduled rates are based on an 8 hour per day shift. If diesel equipment is used for a double shift, the Running: 8-hour rate will be multiplied by 1'/2 times the schedule rate. if used for a triple shift, the rate will be multiplied by 2 times the scheduled rate. Billing Cycles 3 - 7 Days - 1 Week Based on Open 8 Days — 1 Week and 1 Day Terms Approval 9 Days = 1 Week and 2 Days 10 - 14 Days - 2 Weeks 15 Days = 2 Weeks and 1 Day 16 Days — 2 Weeks and 2 Days 17 - 28 Days — 1 Month Billing Cycle - 3 - 7 Days -- 1 Week COD Customers Off Rent: It is the responsibility of the Customer to call into the Owner's local branch office and obtain an Off Rent Call Confirmation Number, This call serves as notification that equipment is disassembled, properly decontaminated, and stockpiled in one readily -accessible area available for immediate pick-up, Rental and/or labor charges will accrue if equipment is not cleaned and staged for removal. NT: Obtaigifilt an Off Rent (:all Confirtindion Number Cimli2mer from iLjAdLJ[LrB11�= W_54kepad a" t maintaining reouired 'n' it while cquhnncui remains tinder Cuytonsg>L, Bare. custody or tonlp!alending return of all rsntetl ecrui! umot to 01yelyrr. Cus tooter nhail,renigmij rUponsibi, for all Imis orAhmiaget C tfailuresafei,uHrd and gecurg callIamul while availing nick up, TERMS AND CONDITIONS 1. This quotation is valid for 30 days, however, prices may change without written notification. Quotations for sales of HDPE pipe are valid for seven (7) days. 2, This quotation is our estimate of equipment and material required. Actual installation may vary in cost due to site requirements. Additional equipment or time to set-up will be charged at the above itemized rates or based upon our published rental rate schedule, 3. Payment terms: Net 30 based on credit approval, 4. Taxes are not included in any rental, sale or labor quotes. Customer is responsible for paying applicable taxes on the equipment and services, including sales and use tax. Customer will only be considered exempt when a valid Sales Tax Exemption Certificate is received when ordering any rental equipment, pumping services and/or sale goods. 5. Delivery and Pick -Up available at Customer's request via Lessor's/Supplier's truck for an additional charge. 6. Customer shall be responsible for providing adequate labor and material handling equipment onsite to unload/load and setup/breakdown equipment, including chains or cables of sufficient capacity along with cribbing material to support pumps, piping and accessories. 7. Customer responsible For daily monitoring of all equipment on site, including but not Iimited to cleaning of suction screens) as necessary, Diesel driven pumps require routine service including changing nil, ail filter, fuel filter, and performing general maintenance every 250 hours of running time. and also replacing the air filter every 500 hours of running time. As requested, Lessor/Supplier will service the equipment for an additional charge. 8. Customer shall be responsible for any required secondary containment around and under each pump to contain possible spills during operation or refueling of the equipment. 9. Customer shall be responsible for compliance with permitting, licensing or other regulatory requirements associated with setup, installation, or operation of the equipment. This order is subject to the Standard Terns and Conditions of Rental - Xylem Americas effective on the date the order is accepted which terms are available at 111(ns.1/w%rw �%Xldl l nlea•ifj'[(rytjuuatl�ylrm-aiUCnf R.L•tIRR111Ini1tr1U5 ��r�d•c""'!'!'^"J and incorporated herein by reference and made a part of the agreement between the parties. March 21, 2019 City of Bremerton Attention: Mr. Rick Zimburean Rental Quotation # 120014690 Page 2 of 4 ITEM Q7 A 1 B 1 C D E F G 1 8 2 1 4 RENTAL QUOTATION DESCRIPTION Dri-Prime HL225M Electric Pump • 10" x 8" 150# Flange Suction & Discharge V", • 300 HP Electric Motor • Skid -mounted Dri-Prime HL225M Critically Silenced ✓ • Stand -By Unit • Sound Attenuated Enclosure • John Deere 606811485 Diesel Engine • Includes Godwin PrimeGuard Manual • Skid -mounted, 250 gal fuel tank PrimeGuard Level Transducer 8" x 10' Black Water Suction Hose with Godwin QD Fittings V- 8" Check Valve with 150# Flange If 8" 150# Flanged Tee f 8" x 90 Flange x Flange I/ 6445 Soultt 218ln Streel xylem Kent, WA 9W31-19- Tel: P63-396-WO Let's Solve Water WEEKLY WEEKLY MONTHLY MONTHLY UNIT TOTAL UNIT TOTAL $ 2,433.00 $ 2,433.00 $ 7,299.00 $ 7,299.00 2,335.50 2,335.50 7,006.50 7,006.50 267.00 267.00 801.00 801.00 99.00 792.00 297.00 2,376.00 60.00 120.00 180.00 360.00 27.00 27.00 81.00 81.00 27.00 108.00 81.00 324.00 This pricing information is for internal use only We ask that these items and terms be kept confidential. All applicable lax and freight charges will be added to invoices All quotations are subject to credit approval All quotations are valid for 30 days All prices quoted in US dollars See attached Terms and Conditions which are part of this quote March City of Br Bremmertert on 9445 Sauln 216th SlraM ��///�� /� Attention: Mr. Rick Zimburean Ken], WA 98031-1948 Tel: 263.395-5450 F+ V Rental Quotation # 120014690 Let's Solve Water Page 3 of 4 gadwin® RENTAL QUOTATION WEEKLY WEEKLY MONTHLY MONTHLY ITEM CITY DESCRIPTION UNIT TOTAL UNIT TOTAL H 2 8" x 45 Flange x Flange '� 27.00 54.00 81.00 162,00 1 4 8" X 10' Composite Hose with 150# Flange Fittings 108.00 432.00 324.00 1,296.00 1 4 8" X 20' Composite Hose with 150# Flange Fittings 222.00 888.00 666.00 2,664.00 K 15 Hardware 8.33 124.95 25.00 375.00 REQUIRED L I EXTRA: Delivery Motor Freight Br 020 5,000.00 5,000.00 5,000.00 5,000.00 ESTIMATED RENTAL TOTAL $ 7,581.45 ESTIMATED DELIVERYCHARGE $ 635.00 ESTIMATED PICKUP CHARGE $ 635.00 REQUI■�R/QEjD/' EXTRAS $ 55,00[00..003 2 his prising mromu lion is rot latemal use only We ask dial Shwa ilams and ]arms be kept con6den6al All applicable tax and rs�chafgds will he add0io invale up�h �fii are subject t¢ ueilit va tid for 30 days All prices quourd in M dollars See aaarcbed Perms and CmWilions which aie pan or this quoit / f j Z � 61T, SY $ 22,744.50 $ 635.00 $ 635.00 $ 5,000✓J.00 �! ton¢nr�rt