HomeMy WebLinkAboutHUMAN RESOURCES 06/01/2020 City of Bremerton Public Records Destruction Log
The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current, approved minimum retention periods before being
destroyed pursuant to RCW 40.14.070, WAC 434-610.070, and WAC 434.640.010, -020, and-030. Please fill out this form when destroying public records whose minimum retention is other than
"Retain until no longer needed for agency business then destroy"(such as records covered in the"Records with Minimal Retention Value"section of the Local Government Records Retention Schedule
(CORE)).
Legal Disposition Authority(taken from Records Retention Schedule) Agency Records
Date
Records Series Records Retention Description(Box/Item Method of Destruction
Records Series Title DAN Schedule Minimum Retention Period numbers,volume,etc.) Dates Covered Minimum (See examples below*)
Retention Met
Employee GS2017-011 Local Government Retain until superseded then Employees— 2015-2018 12/31/2018 Secure shredding
Development, Rev.0 Common Records Destroy Routine
Performance and Retention Administrative
Work History Schedule Transactions(15
items)
Recruitment/Hiring GS50-04A-05 Local Government Retain for 1 year after received Employment 2012-2017 12/31/2018 Secure Shredding
Rev.1 Common Records or responded to then Destroy Inquiries(7 items)
Retention
Schedule
Employee Benefits GS2017-007 Local Government Retain for 3 years after end of Benefit Programs— 2014-2016 12/31/2019 Secure Shredding
Rev.0 Common Records calendar year and no longer Administration(3
Retention needed for agency business items)
Schedule then Destroy
Administration GS50-01-12 Local Government Retain for 2 years after Communications— 2017 12/31/2019 Secure Shredding
(General) Rev.3 Common Records communication received or Non-Executive(1
Retention provided,whichever is later item)
Schedule then Destroy
Recruitment/Hiring GS50-04B-22 Local Government Retain for 3 years after position Recruitment(1 2014 12/31/2017 Secure Shredding
Rev.1 Common Records filled/recruitment effort item)
Retention terminated then Destroy
Schedule
Employee Benefits GS2017-007 Local Government Retain for 3 years after end of Benefit Programs— 2015 12/31/2018 Secure Shredding
Rev.0 Common Records calendar year and no longer Administration(1
Retention needed for agency business item)
Schedule then Destroy
Recruitment/Hiring GS50-04B-22 Local Government Retain for 3 years after position Recruitment(1 2016 12/312019 Secure Shredding
Rev. 1 Common Records filled/recruitment effort item)
Retention terminated then Destroy
Schedule
*Examples of methods of destruction:electronic deletion,in-house OR outside contractor shredding,secure recycling,other(describe)
Statement: The public records listed above have met their minimum retention period(s),are not subject to ongoing or reasonably anticipated litigation or public records requests,are
not needed for audit or other agency business,and shall be destroyed.
The individual responsible for inventor ing the listed records must sign below prior to the Record's Manager approval:
Employee Signat : 1 ted Name: Debbie Klinefelter Division: Human Resources
Form Revised 05/06/2014
City of Bremerton Public Records Destruction Log
The Records Manager must sign the approval of this request prior to the destruction of the listed records: 1,,453
/OZO
Records Manager Signature: Printed Name: Charlotte Nelson Date Approved: `e C
The person/people responsible for the destruction of records must sign upon destruction of the listed records:
Employee Signature: Printed Name: Debbie Klinefelter Date Records Destroyed: (0 1 I (J f arl
Vendor Business Name(if used): Phone:
Vendor Signature: Printed Name: Date Records Destroyed:
The retention and disposition action for this Public Records Destruction Log is"Retain for the life of the agency"pursuant to CORE series G550-09-06.
R:\Human Resources\HR\Human Resources\Records Retention\2020.06.15 Destruction log.docx
Form Revised 05/06/2014