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Home My WebLink About05/06/2020 DIGITAL RECORDING CITY COUNCIL VIRTUAL MEETING MINUTES Wednesday, May 6, 2020 A virtual meeting of the City Council of the City of Bremerton was called to order Wednesday, May 6, 2020, at 5:30 PM with Council President Eric Younger presiding. Council Members present were Mike Simpson, Michael Goodnow, Lori Wheat, Kevin Gorman, Leslie Daugs, and Pat Sullivan. Also present were City Attorney Roger Lubovich; City Clerk Angela Hoover; Legislative Office Manager Lori Smith; and Information Services Manager Dave Sorensen. President Younger read a statement that per an amending proclamation issued by Governor lnslee adjusting and extending the "Stay Home— Stay Healthy"order to May 31, 2020, the City Council will conduct Council Meetings virtually through the month of May. President Younger also established that because only essential business was allowed per the proclamation, there would be no Mayor's Report, Public Recognition, or Council Reports... CONSENT AGENDA 2A— Claims & Check Register: Check Numbers 389024 through 389257 and EFT-V21118 through EFT-V21179 in the amount of$2,457,048.24; Regular Payroll for the pay period ending April 15, 2020 in the amount of$879,636.84; and Regular Payroll (Payouts) for the pay period ending April 15, 2020 in the amount of$22,161.27; and Retiree Payroll for the pay period ending April 30, 2020 in the amount of$52,562.06; and 2B— Minutes of Meeting —April 15, 2020 There were no comments or questions from the public... 05:33:00 M/S/C/U (Daugs/Gorman) Move to approve the CONSENT AGENDA as presented. GENERAL BUSINESS 3A— SUPPLEMENTAL AGREEMENT NO. 4 WITH PARAMETRIX, INC. FOR THE KITSAP LAKE ELEMENTARY SAFE ROUTES TO SCHOOL PROJECT: Public Works Project Manager Andrea Archer-Parsons summarized that in March 2018, the City executed a contract with Parametrix for design of the Kitsap Lake Elementary Safe Routes to School Project in the amount of$279,998.09. Three supplemental agreements have been executed; Supplement 1 was design cost for the overlay of Harlow Drive; this increased the contract value to $295,781.06. Supplement 2 was for the addition of the consultant to acquire right-of-way for the project; this increased the contract value to $403,746.06. Supplement 3 was for a time only extension of the Parametrix Contract; there was no increase to the value of the contract. The proposed Supplement No. 4 increases the contract value by $36,422.62 to a new total of$440,168.86; the work includes funding unanticipated design scope required to complete the construction contract, and engineering support during the advertisement and construction phases of the project. There were no comments or questions from the public... 05:36 Motion was made by Daugs and seconded by Gorman... Comments and questions were provided by Daugs and Gorman; with responses provided by Ms. Archer-Parsons... 05:41 M/S/C/U (Daugs/Gorman) Move to approve Supplemental Agreement No. 4 with Parametrix, Inc. for the Kitsap Lake Safe Routes to School Project; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. 3B— LOCAL AGENCY CONTRACT WITH ACTIVE CONSTRUCTION, INC. FOR THE KITSAP LAKE ELEMENTARY SAFE ROUTES TO SCHOOL PROJECT: Public Works Project Manager Andrea Archer-Parsons stated that the City bid the project and bids were opened on April 10, 2020 and nine bids were received. Active Construction Inc. is the lowest responsive, responsible bidder City Council Reg. Mtg. Minutes Wednesday, May 6, 2020 Page 2 of 4 with their bid of$2,284,284.00. The Washington State Department of Transportation (WSDOT) is required to concur with the City's recommendation to award the contract, this was done on April 15, 2020; staff have recommended the bid for approval. The contract is in WSDOT standard format as required for Federal Aid Projects; the complete contract is available for review in the Engineering Office. The project constructs sidewalk from Kitsap Way to Carr Boulevard, including stormwater and roadway improvements. There were no comments or questions from the public... 05:45 Motion was made by Daugs and seconded by Goodnow... Comments and questions were provided by Daugs, Sullivan, Simpson, and Younger; with responses provided by Ms. Archer- Parsons... 05:52 M/S/C/U (Daugs/Goodnow) Move to award contract to Active Construction, Inc. for the Kitsap Lake Elementary Safe Routes to School Project in the amount of$2,284,284.00, including sales tax; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. 3C— MILITARY INSTALLATION SUSTAINABILITY GRANT AGREEMENT WITH THE U.S. DEPARTMENT OF DEFENSE, OFFICE OF ECONOMIC ADJUSTMENT FOR THE JOINT COMPATIBILITY TRANSPORTATION PLAN: Public Works Project Manager Katie Ketterer used a PowerPoint presentation to announce that the City has been awarded a Military Installation Sustainability Grant from the Department of Defense Office of Economic Adjustment to complete a Naval Base Kitsap-Bremerton commuter transportation plan. The grant funds total $675,000 and require a match of$75,000. The project will conduct a comprehensive commuter transportation plan for Bremerton that will: • Inventory existing conditions and identify parking, active transportation, and capacity issues; • Develop plans to address and prioritize solutions to resolve those issues; • Evaluate options for mitigating off-base transportation and parking demands; • And, develop an implementation plan with prioritized improvements. There were no comments or questions from the public... 05:55 Motion was made by Gorman and seconded by Daugs... Comments and questions were provided by Daugs, Sullivan, and Simpson; with responses provided by Ms. Ketterer... 06:03 M/S/C/U (Gorman/Daugs) Move to approve the Military Installation Sustainability Grant with Department of Defense Office of Economic Adjustment for the Joint Compatibility Transportation Study; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. 3D— CLEAN WATER STATE REVOLVING FUND LOAN AGREEMENT WITH THE WASHINGTON STATE DEPARTMENT OF ECOLOGY FOR THE DECOMMISSION BEACH SEWER FROM OF-4 TO EB-2 PROJECT: Managing Engineer Bill Davis used a PowerPoint presentation to further explain that the City has been offered a $2,300,000 loan from the Department of Ecology to decommission approximately 1900 linear feet of gravity beach sewer from the west end of East 16 Street to Pump Station EB-2 near the Manette Bridge. The project includes the installation of small municipal pump stations, individual grinder pump systems, pressure sewer mains, and force mains to redirect the flow from individual waterfront properties to an existing upland sewer. The project is scheduled to be designed 2020/2021 and constructed in 2022. The requested action before the City Council is to approve the loan and authorize the Mayor to execute it. There were no comments or questions from the public... City Council Reg. Mtg. Minutes Wednesday, May 6, 2020 Page 3 of 4 06:09 Motion was made by Wheat and seconded by Goodnow... Comments and questions were provided by Wheat, Goodnow, Sullivan, Daugs, Gorman, Simpson, and Younger; with responses provided by Mr. Davis and City Engineer Ned Lever... 06:22 M/S/C/U (Wheat/Goodnow) Move to approve the Clean Water State Revolving Fund Loan with the Washington State Department of Ecology for the Decommission Beach Sewer from OF- 4 to EB-2 Project; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. 3E— SOLE SOURCE PURCHASE OF SERVICES FOR THE MECHANICAL REPAIR OF THE WASTEWATER TREATMENT PLANT HUMBOLDT CENTRIFUGE FROM CENTRISYS CENTRIFUGE SYSTEMS: Wastewater Manager Eric Burris clarified that the Wastewater Plant utilizes two centrifuges for solids dewatering. Of the two, the Humboldt unit is currently out of service and in need of major repairs. A proposal was received from Centrisys Centrifuge Systems for the shipping, inspection and repair of the Humboldt centrifuge. The total for this work is $65,945.00 including Washington State sales tax. There were no comments or questions from the public... 06:24 Motion was made by Sullivan and seconded by Wheat... Comments and questions were provided by Daugs, Gorman, Simpson, and Younger; with responses provided by Mr. Burris... 06:29 M/S/C/U (Sullivan!) Move to approve the mechanical repair of the WWTP Humboldt centrifuge from Centrisys Centrifuge Systems in the amount of$65,945.00 including Washington State sales tax and freight; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. 3F—AMENDMENT TO GOVERNMENT RESOURCE SERIES TO OPEN SERIES FINANCIAL AND REVENUE SYSTEMS APPLICATION MIGRATION AGREEMENT WITH CENTER SQUARE (FORMERLY KNOWN AS SUNGARD PENTAMATION, INC.) FOR FINANCE SOFTWARE UPGRADE TO FINANCE PRO: Financial Services Director Mike Riley explained that the City is currently operating on Central Square's FinancePlus 5.0 (on premises) finance system. The City has been utilizing this platform in the current and previous version for over 30 years. The City engaged in an upgrade to FinancePlus 5.1 in 2017 (on premises), however, due to the company merging and change over in personnel at Central Square (previously SunGard), and at the City, the project was delayed significantly. After reviewing the City's current platform with Central Square, the City was notified that the 5.0 version was not going to be supported after December 31, 2020 and the 5.1 version was also going to be unsupported at the end of 2021. During negotiations with Central Square, the City determined moving forward with FinancePro is the best path. This is a new platform that is hosted by Central Square. This platform is their go-to product for the foreseeable future. The annual maintenance cost is materially unchanged, however, this change in platform has an upfront cost of$55,000. Central Square agreed to credit the City $18,000 for payment on the 5.1 upgrade. There were no comments from the public... 06:33 Motion was made by Goodnow and seconded by Gorman... Comments and questions were provided by Goodnow, Sullivan, Daugs, Wheat, Simpson, and Younger; with responses provided by Mr. Riley and Information Services Manager Dave Sorensen... 06:49 M/S/C/U (Goodnow/Gorman) Move to approve the payment of$55,000 to Central Square for the upgrade to FinancePro financial software; and also authorize an expenditure budget adjustment in fund 511 (Information Services) for the same amount; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. City Council Reg. Mtg. Minutes Wednesday, May 6, 2020 Page 4 of 4 3G — PROFESSIONAL SERVICES AGREEMENT WITH LAW OFFICES OF OGDEN MURPHY WALLACE PLLC: City Attorney Roger Lubovich stated that in order to meet the current workload, there is a desire to extend the legal services of Ogden Murphy Wallace PLLC through a contract for general municipal representation. The proposed agreement extends services provided under the current agreement with Ogden Murphy Wallace PLLC. Due to the funding limitations of the current agreement, the City desires to enter into the proposed agreement. There were no comments from the public... 06:52 Motion was made by Sullivan and seconded by Daugs... Comments and questions were provided by Daugs, Wheat, Simpson, and Younger; with responses provided by Mr. Lubovich... 07:00 M/S/C/U (Sullivan/Daugs) Move to approve the Professional Services Agreement between the City of Bremerton and the Law Offices of Ogden Murphy Wallace PLLC; and authorize the City Attorney to finalize and execute the agreement with substantially the same terms and conditions as presented. President Younger provided a reminder that no City Council Study Session will be held next week on Wednesday, May 13, 2020; and that an Agenda & Council Packet will be issued by the end of next week for the next City Council Virtual Meeting to be held on Wednesday, May 20, 2020 at 5:30 PM... With no further business, President Younger adjourned the Council Meeting at 7:02 PM. Prepared and Submitted by: LORI SMITH Legislative Office Manager APPROVED by the City Council on the 20th day of May, 2020. ERIC YOUN 'ER, City'Council President Attest: C(4 (2k ANGELA OOVER, City Clerk EY:AH:ls:cg