HomeMy WebLinkAboutHUMAN RESOURCES 02/06/2020 Y City of Bremerton Public Records Destruction Log
The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current,
approved minimum retention periods before being destroyed pursuant to RCW 40.14.070, WAC 434-610.070, and WAC 434.640.010, -020, and -
030. Please fill out this form when destroying public records whose minimum retention is other than "Retain until no longer needed for agency
business then destroy" (such as records covered in the "Records with Minimal Retention Value" section of the Local Government Records Retention
Schedule (CORE)).
Legal Disposition Authority(taken from Records Retention Schedule) Agency Records
Records Series Records Retention Description(Box/Item Date Minimum Method of
Records Series Title DAN Schedule Minimum Retention Period numbers,volume,etc.) Dates Covered Retention Met Destruction(See
examples below*)
Benefit GS2017-007 Core 3.3 Retain for 3 years after 3 File Folders 2008 12/31/2012 Secure Shred
Programs- Rev.0 end of calendar year and Wellness bin for outside
Administration no longer needed for Committee contractor
agency business then Agendas, notes shredding
destroy Event Information
Benefit GS2017-007 Core 3.3 Retain for 3 years after 2 File Folders 2007 12/31/2011 Secure Shred
Programs- Rev. 0 end of calendar year and Wellness bin for outside
Administration no longer needed for Committee contractor
agency business then Agendas, notes shredding
destroy Event Information
Benefit GS2017-007 Core 3.3 Retain for 3 years after 1 File Folders 2006 12/31/2010 Secure Shred
Programs- Rev. 0 end of calendar year and Wellness bin for outside
Administration no longer needed for Committee contractor
agency business then Meeting shredding
destroy notes/information
Benefit GS2017-007 Core 3.3 Retain for 3 years after 1 File Folders 2013 12/31/2017 Secure Shred
Programs- Rev. 0 end of calendar year and Wellness bin for outside
Administration no longer needed for Committee Lunch contractor
agency business then & Learn shredding
destroy
Benefit GS2017-007 Core 3.3 Retain for 3 years after 1 File Folders 2015 12/31/2019 Secure Shred
Programs- Rev. 0 end of calendar year and Wellness bin for outside
Administration no longer needed for Committee contractor
agency business then Surveys shredding
destroy
*Examples of methods of destruction:electronic deletion,in-house OR outside contractor shredding,secure recycling,other(describe)
Form Revised 05/06/2014
r City of Bremerton Public Records Destruction Log
Statement: The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonably anticipated litigation or
public records requests, • : 't needed for audit or other agency business,and shall be destroyed.
The individual responsible • entorying e listed -••rds mus,sign below prior o the Record's Manager approval:
Employee Signature: .1 ,, l A AAA A _1111h. ilaigig,esearee3&. Printed Name: Division:
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The Records Manager must sign the ap`royal of this re• •rior to the destruction of the listed recor s:
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ChRecords Manager Signature: /�� Printed Name: X.1J0VIDate Approved: b2I t•
The person/people respons' for the destruction of records must sign upon destruction of the listed records:
Employee Signature: Printed Name: Date Records Destroyed:
Vendor Business Name(if used): Phone:
Vendor Signature: Printed Name: Date Records Destroyed:
The retention and disposition action for this Public Records Destruction Log is"Retain for the life of the agency"pursuant to CORE series GS50-09-06.
Form Revised 05/06/2014