HomeMy WebLinkAboutFINANCE 02/20/2020 City of Bremerton Public Records Destruction Log
The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current,approved minimum retention periods
before being destroyed pursuant to RCW 40.14.070, WAC 434-610.070, and WAC 434.640.010, -020, and -030. Please fill out this form when destroying public records whose
minimum retention is other than"Retain until no longer needed for agency business then destroy"(such as records covered in the"Records with Minimal Retention Value"section
of the Local Government Records Retention Schedule(CORE)).
Legal Disposition Authority(taken from Records Retention Schedule) Agency Records
Date Method of
Records Series Title Records Series Records Retention Minimum Retention Period Description(Box/Item Dates Covered Minimum Destruction(See
DAN Schedule numbers,volume,etc.) Retention
Met examples below*)
3.1 Accounting- GS2011-184 Local Retain for 6 years after 1 Banker's Boxes 1996 to 2013 Workers' 12/31/19 Secure recycling
Financial Transactions- Rev.3 Government end of fiscal year then Compensation Check on 2/10/20.
General CORE Version destroy. Registers
4.0
•
4.2 Employee Benefits- GS2017-007 Local Retain for 3 years after 1 Banker's Boxes 1996 to 2015 Workers' 12/31/18 Secure recycling
Benefit Programs- Rev.0 Government end of calendar year Compensation Loss Runs on 2/10/20.
Administration CORE Version and no longer needed
4.0 for agency business
I then destroy.
*Examples of methods of destruction:electronic deletion,in-house OR outside contractor shredding,secure recycling,other(describe)
Statement: The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonably anticipated litigation or
public records requests, are not needed for audit or other agency business, and shall be destroyed.
The individual responsible inve to ' g th listed records must sign below prior to the Record's Manager approval:
Employee Sig a r ' eAName: Melisa Vaal Folmer Division: City Attorney's Office
The Records Manager must sign'theappr vat f is r quest prior to the destruction of the listed records:
Th,11
Records Man Sigrtur • ' tA Name: Melisa Vaal Folmer Date Approved:2/20/20
The person/people respon e fort tr tion of records must sign upon destruction of the listed records:
o �
Employee Signllatu1�e �—� ,1 1 l rimed Name: Melisa Vaal Folmer Date Records Destroyed: 2/20/20
The retention and disposition action for this Public Records Destruction Log is"Retain for the life of the agency"pursuant to CORE series GSS0-09-06.
RECEIVED
FEB 10 2020
Form Revised 05/06/2014
OFFICE OF THE
CITY CLERK