HomeMy WebLinkAboutLEGAL 03/17/2020 • City of Bremerton Public Records Destruction Log
The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current,approved minimum retention periods
before being destroyed pursuant to RCW 40.14.070, WAC 434-610.070, and WAC 434.640.010, -020, and -030. Please fill out this form when destroying public records whose
minimum retention is other than"Retain until no longer needed for agency business then destroy"(such as records covered in the"Records with Minimal Retention Value"section
of the Local Government Records Retention Schedule(CORE)).
Legal Disposition Authority(taken from Records Retention Schedule) Agency Records
Description
Records Series Records Retention Date Minimum Method of Destruction
Records Series Title DAN Schedule Minimum Retention Period (Box/Item numbers, Dates Covered Retention Met
volume,etc.) (See examples below*)
Asset Forfeiture Files LE2010-058 Law Retain for 7 years after File Nos.559, Closed 2009 12/31/19 Secure Recycling
Rev.0 Enforcement case closed. 589, 618,779, Closed 2012 on 3/17/2020.
Records 804,808,810,
Retention 813,814,824,
Schedule 831,844,845
Asset Forfeiture Files LE2010-058 Law Retain for 7 years after Closed 2009& Closed 2009 12/31/19 Electronic deletion
Rev.0 Enforcement case closed. 2012 Closed 2012 on 12/31/19.
Records "Forfeiture"
Retention Electronic Files I
Schedule (11 total)
Litigation Case Files GS53-02-04 Local Retain for 10 years after File Nos. 259, Closed 2009 12/31/19 Secure Recycling
Rev. 2 Government case closed (Archival 442,445,476, on 3/17/2020.
CORE Appraisal Required) 533,556,562,
593,594,619,
621.
Litigation Case Files GS53-02-04 Local Retain for 10 years after Closed 2009 Closed 2009 12/31/19 Electronic deletion
Rev. 2 Government case closed (Archival "Litigation" on 12/31/19.
CORE Appraisal Required) Files
(9 total)
6.3 Property and LE2010-058 Law Retain for 7 years after File No.799 Closed 2012 12/31/19 Secure Recycling
Auction Rev. 0 Enforcement case closed. on 3/17/2020.
Management— Records
Firearm Forfeitures Retention
Schedule
6.3 Property and LE2010-058 Law Retain for 7 years after Electronic File: Closed 2012 12/31/19 Electronic file not
Auction Rev.0 Enforcement case closed. Firearm found, method of
Management— Records Forfeitures destruction
Firearm Forfeitures Retention 2012 unknown.
Schedule
Form Revised 05/06/2014
City of Bremerton Public Records Destruction Log
1.8 Legal Affairs— GS53-02-05 Local Retain until no longer File Nos.564, Closed 2009 Until No Secure Recycling
Legal Advice, Rev. 1 Government needed. 932, 1050, Closed 2017 Longer on 12/31/19.
Analysis,and CORE 1055, 1057, Needed
Opinions— 1058, 1060,
Secondary Copies 1061, 1062,
1063, 1064,
1065, 1066,
1067, 1068,
1069, 1070,
1072, 1073,
1077.
1.8 Legal Affairs— GS53-02-05 Local Retain until no longer Electronic Files: Closed 2009 Until No 2009 Bankruptcy—
Legal Advice, Rev. 1 Government needed. 2009 Longer Electronic deletion
Analysis,and CORE Bankruptcy Needed on 12/31/19.
Opinions—
Secondary Copies
5.4 Public Disclosure GS2010-014 Local Retain for 2 years after File No. 1059 Closed 2017 12/31/19 Secure Recycling
Rev. 3 Government public records request on 12/31/19.
CORE fulfilled then destroy.
5.4 Public Disclosure GS2010-014 Local Retain for 2 years after Electronic File: Closed 2017 12/31/19 Electronic file not
Rev. 3 Government public records request 2017 Public found, method of
CORE fulfilled then destroy. Disclosure destruction
unknown. _
*Examples of methods of destruction:electronic deletion,in-house OR outside contractor shredding,secure recycling,other(describe)
Statement: The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonably anticipated litigation or
public records requests, are not needed for audit or other agency business, and shall be destroyed.
The individual responsible fo inventorying the liste records must sign below prior to the Record's Manager approval:
Employee Signature: Printed Name: Stephanie Olson Division: City Attorney's Office-Legal
The Records Manager must sign e approval of this request prior to the destruction of the listed records:
Records Manager Signature: P ' ted Name: Stephanie Olson Date Approved: 3 J)VDD
The person/people responsible for the destruction ofycords must sign upon destruction of the listed records:
'l,
Employee Signature: t !ii'lf%. Printed Name: Stephanie Olson Date Records Destroyed: P/3 ) J 1 /L 4-- 3///X) DID
Vendor Business Name(if used): Phone:
Vendor Signature: Printed Name: Date Records Destroyed:
The retention and disposition action for this Public Records Destruction Log is"Retain for the life of the agency"pursuant to CORE series GS50-09-06.
Form Revised 05/06/2014