HomeMy WebLinkAbout01/22/2020 STUDY SESSION PACKET______________________________________________________________
CITY COUNCIL 345 6th Street, Suite 100, Bremerton, WA 98337 Phone (360) 473-5280
* * * A M E N D E D * * *
JANUARY 22, 2020
CITY COUNCIL STUDY SESSION
5:00 PM in COUNCIL CONFERENCE ROOM 603
The Study Session is open to the public, and except for Consent Agenda Items A1 through A3, there will be no
opportunities for input or participation; no action is anticipated; and the content of these items is subject to
change. If approved by Council, the items will be placed on the February 5, 2020 Council Meeting Agenda:
A.CONSENT AGENDA With action anticipated...
1.Confirm Appointment of Maggie Rich to the Planning Commission
2.Purchase of 2020 Property Insurance bound with Hartford Fire Insurance Company, Steadfast
Insurance Company, and Lloyds of London
3.Professional Services Agreement with Brown & Brown Insurance for Insurance Brokerage
Services
B.BRIEFINGS ON AGENDA ITEMS
1.Purchase of 2020 Vehicles and Equipment
2.Acceptance of Bid by Petersen Brothers, Inc. for the Removal and Replacement of 663-
Linear Feet of Guardrail along the west side of the Warren Avenue Bridge
3.Professional Services Agreement with HDR Engineering, Inc. for Design of the Naval Avenue
Pedestrian and Bicycle Enhancements Project
4.Contract Modification Agreement No. 2 with the Bremerton Housing Authority for the City of
Bremerton’s Rental Assistance Program
5.Forestland Response Agreement with the Department of Natural Resources, South Puget
Sound Region, for Wildland Firefighting Support
6.Confirm Appointment of Patrick McGanney to the position of Fire Chief
C.GENERAL COUNCIL BUSINESS
o Discussions to include the "Joint Planning Workshop"; and "Priorities for the Association
of Washington Cities (AWC) City Action Days Conference – President Younger
o Other General Council Business
D.EXECUTIVE SESSION
o 15-Minutes to discuss "Potential Litigation" as allowed under RCW 42.30.110 (1)(i)
No action is anticipated...
E.ADJOURNMENT OF STUDY SESSION
Americans with Disabilities Act accommodations provided upon request. Those requiring special accommodations
should contact the City Clerk’s Office at (360) 473-5323 at least 24 hours prior to the meeting.
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: N/A
Confirm Appointment of Maggie Rich
to the Planning Commission
Proposed Action Date: January 22, 2020
Department: Executive
Presenter: Mayor
Phone: (360) 473-5266
SUMMARY: Maggie Rich has been selected to fill the unexpired term of Position 6 of the Planning
Commission, with a term ending date of December 31, 2022. This position became vacant due to a
Commissioner’s resignation. Ms. Rich is a 30-year resident of Bremerton.
ATTACHMENTS: Ms. Rich’s volunteer application is on file with the Mayor’s office.
FISCAL IMPACTS (Include Budgeted Amount): No fiscal impacts
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to confirm the appointment of Maggie Rich to Position 6 of the Planning Commission with a
term that will end on December 31, 2022.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
A1
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Purchase of 2020 Property
Insurance bound with Hartford Fire
Insurance Company, Steadfast Insurance
Company, and Lloyds of London
Study Session Date: January 8, 2020
Proposed Action Date: January 22, 2020
Department: Legal
Presenter: Melisa Vaal Folmer
Phone: (360) 473-5302
SUMMARY: The Bremerton Municipal Code authorizes the Risk Management Specialist, with the
approval of the City Attorney, to bind property insurance coverage on City assets and requires City
Council approval for the continuation of any bound coverage that exceeds an annual premium of
$25,000. Property insurance coverage for 2020 has been bound with Hartford Fire Insurance
Company, along with excess earthquake coverage with Steadfast Insurance Company and terrorism
coverage with Lloyds of London. The 2020 annual premium for all coverage is $388,547. Coverage
is subject to a $100,000 deductible for most losses. Earthquake insurance is only provided for the
Wastewater Treatment Plant, the Harborside Conference Center, and Fire Station 1.
ATTACHMENTS:
FISCAL IMPACTS (Include Budgeted Amount): Sufficient funds have been budgeted in the Risk
Management Fund for this expenditure for 2020.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION: Move to approve the purchase of the 2020 property insurance bound
with Hartford Fire Insurance Company, Steadfast Insurance Company and Lloyds of London, in the
amount of $388,547.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
A2
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: January 8, 2020
Professional Services Agreement with
Brown & Brown Insurance for Insurance
Brokerage Services
Proposed Action Date: January 22, 2020
Department: Legal
Presenter: Melisa Vaal Folmer
Phone: (360) 473-5302
SUMMARY: The City submitted a request for proposals to five (5) insurance companies for
insurance brokerage services and received four (4) responses. The proposals were evaluated and
staff is recommending Brown & Brown Insurance to be selected to provide brokerage services to the
City beginning March 1, 2020, at the rate of $25,000 per year for a three-year term.
ATTACHMENTS: Professional Services Agreement
FISCAL IMPACTS (Include Budgeted Amount): The Risk Management Fund has adequate funds
been budgeted.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION: Move to approve the Professional Services Agreement with Brown &
Brown Insurance for insurance brokerage services at the rate of $25,000 per year for a three-year
term; and authorize the Mayor to finalize and execute the agreement with substantially the same
terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
A3
Page 1 of 9
Bremerton/Brown & Brown
Insurance Brokerage Services
Rev. 07/2018
PROFESSIONAL SERVICES AGREEMENT
Insurance Brokerage Services
The City of Bremerton (“City”) and Brown & Brown Insurance (“Consultant”), referred to
herein individually as a “Party” and collectively as the “Parties”, enter into the following
Professional Services Agreement (“Agreement”) for insurance brokerage services:
I. Scope: The Consultant agrees to perform the services more specifically described in the
Scope of Work, including any attachments thereto, attached hereto as Exhibit A, which is
incorporated by reference herein. The Scope of Work may be modified only pursuant to Section
VII.H of this Agreement. If the Scope of Work provides for unspecified additional services, such
services shall only be performed upon the express written request of the City. Consultant further
represents that the services furnished under this Agreement will be performed in accordance with
generally accepted professional practices in effect at the time such services are performed.
II. Term: The City and the Consultant agree that work will begin on March 1, 2020, and
continue for a three-year period unless terminated earlier as provided in Section IX.
III. Compensation: In consideration of the services provided pursuant to this Agreement, the
City shall pay Consultant an amount not to exceed $25,000 per year.
Any and all commissions received by Consultant from insurance companies for business
placed on behalf of the City will be accounted for, disclosed to the City, and credited to City’s
account within 30 days of their receipt by Consultant. The term “commission” shall not mean
contingent or volume bonuses shared by the insurance carriers or wholesalers on Consultant’s
overall book of business.
IV. Relationship of Parties: Consultant represents that it is skilled in the matters addressed
in the Scope of Work and is performing independent functions and responsibilities within its field
of expertise. Consultant and its personnel are independent Consultants and not employees of the
City. Consultant and its personnel have no authority to bind the City or to control the City’s
employees and other Consultants. None of the benefits provided by the City to its employees,
including, but not limited to, compensation, insurance, and unemployment insurance are available
from the City to the employees, agents, representatives, or sub-consultants of the Consultant.
Consultant will be solely and entirely responsible for its acts and for the acts of Consultant's agents,
employees, representatives and sub-consultants during the performance of this Agreement.
As an independent Consultant, Consultant is responsible for its own management. The
City’s administration and enforcement of this Agreement shall not be deemed an exercise of
managerial control over Consultant or its personnel.
As an independent Consultant, Consultant is responsible for payment of all taxes and
licensing fees necessary to perform its obligations under this Agreement. These taxes and fees
include but are not limited to State industrial insurance, Business & Occupation, State professional
licensing, and City business licensing. If any taxes or fees due the City hav e been declared
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Bremerton/Brown & Brown
Insurance Brokerage Services
Rev. 07/2018
delinquent, the City may withhold the delinquent amount, plus any additional charges arising from
the delinquency, from any payments due Consultant.
V. Indemnification: Consultant shall defend, indemnify and hold the City, its officers,
officials, employees, agents and volunteers harmless from any and all claims, injuries, damages,
losses or suits, including all legal costs and attorney fees, arising out of or in connection with the
performance of this Agreement except for that portion of the injuries and damages caused by the
City’s sole negligence.
The City's review or acceptance of any of the work when completed shall not be grounds
to avoid any of these covenants of indemnification.
The provisions of this section shall survive the expiration or termination of this Agreement.
VI. Insurance: The Consultant shall procure and maintain for the duration of the Agreement,
insurance that is sufficient to protect the Consultant’s business against all applicable risks. The
Consultant shall provide a Certificate of Insurance evidencing:
1. Commercial General Liability insurance written on an occurrence basis with
limits no less than $1,000,000 combined single limit per occurrence and $2,000,000
general aggregate for personal injury, bodily injury and property damage.
Coverage shall include but not be limited to: blanket contractual;
products/completed operations/broad form property damage; explosion, collapse
and underground (XCU) if applicable;
2. Automobile Liability insurance with limits no less than $1,000,000 combined
single limit per accident for bodily injury and property damage;
3. Excess Liability insurance with limits not less than $1,000,000 limit per
occurrence and aggregate;
4. Professional Liability insurance with limits no less than $5,000,000 limit per
occurrence/claim; and
5. Workers Compensation insurance as statutorily required by the Industrial
Insurance Act of the State of Washington, Title 51, Revised Code of Washington
and employer's liability with limits not less than $1,000,000.
Any payment of deductible or self-insured retention shall be the sole responsibility of the
Consultant.
All required policies shall be provided on an “occurrence” basis except professional
liability insurance, which may be provided on a “claims-made” basis.
The City shall be named as an additional insured on the Commercial General Liability
insurance policy, as respects work performed by or on behalf of the Consultant and a copy of an
endorsement that is acceptable to the City, which names the City as an additional insured shall be
attached to the Certificate of Insurance. The City further reserves the right to reject any
unacceptable policies and/or endorsements.
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Bremerton/Brown & Brown
Insurance Brokerage Services
Rev. 07/2018
The Consultant's Commercial General Liability insurance shall contain a clause stating that
coverage shall apply separately to each insured against whom claim is made or suit is brought,
except with respects to the limits of the insurer's liability.
The Consultant's insurance shall be primary and non-contributory insurance as respects the
City and shall contain a waiver of subrogation against the City for claims arising out of any
operations, liabilities and obligations to which coverage applies. It shall be an affirmative
obligation upon Consultant to advise the City’s Risk Manager by fax at (360) 473-5161, or by
certified mail, return receipt requested to City of Bremerton, Attn: Risk Management, 345 6 th
Street, Suite 100, Bremerton, WA 98337 within two days of the cancellation, suspension or
substantive change of any insurance policy set out herein, and failure to do so shall be construed
to be a breach of this Agreement.
The City also reserves its unqualified right to require at any time and for any reason, proof of
coverage in the form of a duplicate of the insurance policy with all endorsements as evidence of
coverage.
VII. General Conditions:
A. Reports and Information: Consultant shall maintain the usual written records
customary in the business of an insurance broker to include, but not be limited to, records of
policies, premium audits, loss date, and other pertinent correspondence which affects the coverage
hereunder. These records shall be maintained for a minimum of seven (7) years subsequent to the
termination of this Agreement.
B. Ownership and Use of Records and Documents: Any reports, studies, conclusions
and summaries prepared by the Consultant shall become the property of the City. All written
information submitted by the City to the Consultant in connection with the services performed by
the Consultant under this Agreement will be safeguarded by the Consultant to at least the same
extent as the Consultant safeguards like information relating to its own business. If such
information is publicly available or is already in Consultant's possession or known to it, or is
rightfully obtained by the Consultant from third parties, Consultant shall bear no responsibility for
its disclosure, inadvertent or otherwise.
All data, documents and files created by Consultant under this Agreement may be stored
at Consultant's office in Tacoma, Washington. Consultant shall make such data, documents, and
files available to the City upon its request at all reasonable times for the purpose of editing,
modifying and updating as necessary until such time as the City is capable of storing such
information in the City's offices. Duplicate copies of this information shall be provided to the City
upon its request.
All documents, including all reports, drawings, specifications, computer software or other
items prepared or furnished by Consultant pursuant to this Agreement, are instruments of service
with respect to the project and are the property of the City. Any reuse by the City for other than
the specific purpose intended will be at City’s sole risk.
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Bremerton/Brown & Brown
Insurance Brokerage Services
Rev. 07/2018
C. Use of Photographs and Images. Consultant shall not use or distribute photographs
or images depicting City officials, personnel, property, or equipment whether prepared by
Consultant or provided by City without prior written consent of the City. The City will not
unreasonably withhold its consent.
D. Work Performed at Consultant's Risk: Consultant shall take all precautions
necessary and shall be responsible for the safety of its employees, agents, and sub-consultants in
the performance of the work hereunder and shall utilize all protection necessary for that purpose.
All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss
of or damage to materials, tools, or other articles used or held for use in connection with the work.
E. Place of Work: The Consultant shall perform the work authorized under this
Agreement at its offices in Tacoma, Washington. Meetings with the City staff as described in
Exhibit A, Scope of Work, shall take place at the City's offices, or at locations mutually agreed
upon by the Parties.
F. Entire Agreement: This Agreement and its Exhibits constitutes the entire
agreement between the Parties, and the Parties acknowledge that there are no other agreements,
written or oral, that have not been set forth in the text of this Agreement.
G. Severability: Should any part of this Agreement be found void, the balance of the
Agreement shall remain in full force and effect.
H. Modification: This Agreement may only be modified by written instrument signed
by both Parties.
I. Written Notices: All communications regarding this Agreement shall be sent to the
parties at the addresses listed below by registered or first-class mail, or by personal service, and
shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement
or such other address as may be hereafter specified in writing.
Notices to be sent to: Notices to be sent to:
CITY: CONSULTANT:
City of Bremerton Brown & Brown Insurance
Attn: Melisa Vaal Folmer Attn: Kim Wilson
345 6th Street, Suite 100 2106 Pacific Avenue, Suite 501
Bremerton, WA 98337-1891 Tacoma, WA 98402
J. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a
waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be
deemed waiver of any other right or power.
K. Non-Waiver of Breach: The failure of the City to insist upon strict performance of
any of the covenants and agreements contained herein, or to exercise any option herein conferred
Page 5 of 9
Bremerton/Brown & Brown
Insurance Brokerage Services
Rev. 07/2018
in one or more instances shall not be construed to be a waiver or relinquishment of said covenants,
agreements or options, and the same shall be and remain in full force and effect.
L. Compliance with Laws: Consultant shall comply with all applicable Federal, State,
and local laws in performing its obligations under this Agreement.
M. Choice of Law and Venue: This Agreement shall be interpreted according to the
laws of the State of Washington. Any judicial action to resolve disputes arising out of this
Agreement shall be brought in Kitsap County Superior Court.
N. Attorneys’ Fees: In the event of litigation to enforce any of the terms or provisions
herein, each Party shall pay all its own costs and attorney’s fees.
O. Assignment: Any assignment of this agreement by the Contractor without the
written consent of the City shall be void.
VIII. Nondiscrimination: Consultant shall not discriminate in employment or services to the
public on the basis of race, color, national origin, sex, religion, age, marital status, disability, or
sexual orientation except for employment actions based on bona fide occupational qualification.
IX. Termination: This Agreement may be terminated, at will, by either Party with 90 days’
notice to the other Party. This Agreement may be immediately terminated for cause by a Party if
the other Party substantially fails to perform through no fault of the terminating Party, and the non-
performing Party does not commence correction of the failure of performance within five days of
the terminating Party’s sending notice to the non-performing Party.
A. Rights Upon Termination: In the event of termination, the City shall pay for all
services performed by the Consultant to the effective date of termination, as described on a final
invoice submitted to the City. After termination, the City may take possession of all records and
data within the Consultant's possession pertaining to this project which may be used by the City
without restriction. Any such use not related to the project which Consultant was contracted to
perform shall be without liability or legal exposure to the Consultant.
[SIGNATURES ON NEXT PAGE]
Page 6 of 9
Bremerton/Brown & Brown
Insurance Brokerage Services
Rev. 07/2018
IN WITNESS WHEREOF, the parties below have executed this Agreement.
CITY: CONSULTANT:
CITY OF BREMERTON BROWN & BROWN INSURANCE
By: By:
Greg Wheeler, Mayor William S. Hobson, President
Date: Date:
APPROVED AS TO FORM: ATTEST:
By: By:
Roger A. Lubovich, City Attorney Angela Hoover, City Clerk
Page 7 of 9
Bremerton/Brown & Brown
Insurance Brokerage Services
Rev. 07/2018
Exhibit A
SCOPE OF WORK
Consultant will administer the insurance brokerage services in accordance with the requirements
of State law, and City ordinances and policies. The following is the scope of services:
Property/Casualty/Specialty Line Risk Analysis, Marketing and Placement of Insurance:
1. Develop and recommend to the City, insurance and other risk financing or loss
funding programs, contracts, techniques and methods whenever they will benefit
the City.
2. Develop underwriting information, prepare specifications for marketing insurance
coverage, structure offerings to insurers, and secure insurance desired, providing
an analysis of coverage scope, cost and services.
3. When possible, design insurance policy wording to meet the specific needs and
requirements of the City.
4. Structure insurance programs to eliminate gaps and overlaps in coverage and to
provide the limits or amounts of coverage requested by the City.
5. Review each insurance policy, binder, certificate or other insuring document to
ensure that wording is complete and accurate and that coverage is in compliance
with specifications. Deliver binders and insurance policies to the City as soon as
possible.
6. Obtain competitive insurance quotes from various insurers when feasible.
7. Service each insurance policy issued to the City, processing changes and
endorsements as needed.
8. Issue Certificates of Insurance as requested by the City.
9. Provide answers to the City on insurance coverage and risk management questions.
10. Consultant shall assume oversight responsibilities for any existing insurance
policies the City has in place at the beginning of the contract period.
11. Act as liaison between City and insurers.
12. Provide the City with a written explanation of the basic structure of each policy,
including coverages, exclusions, terms, analysis of coverage scope, cost and
services, and other essential information, in a format suitable for use as a high level
executive summary document.
13. Provide early warning of pending rate, coverage or renewal problems, including
significant changes in the financial status of insurers. Keep City informed of
significant market conditions that may affect the City’s insurance programs
Loss Control Services:
1. Work with the City to evaluate the effectiveness of its current loss control program
and make recommendations on how to address any deficiencies found to strengthen
the overall program.
2. Assist the City in the settlement of self-administered claims. This service may
include the monitoring of particularly severe claims by the Consultant or its claims’
service affiliates so as to provide assistance to City’s Risk Management Specialist
in negotiating settlements or establishing a defense strategy.
Page 8 of 9
Bremerton/Brown & Brown
Insurance Brokerage Services
Rev. 07/2018
3. Assist the City in obtaining settlement from the insurance carrier for those losses
which are not self-administered.
4. When requested, perform premise inspections of City properties together with the
City’s Risk Management Specialist for the purpose of identifying employee and
public safety hazards. Provide recommendations for correction of identified
hazards.
5. Consultant shall monitor the loss control services provided by the insurance carrier
or service company. Consultant further will monitor all inspections reports.
6. Assist the City as needed in compiling loss costs; in preparing claims to adjusters;
in negotiating settlements; and in pursuing payment.
7. As requested, provide studies of alternative loss funding plans including, but not
limited to, captive feasibility, bonding feasibility, SIR/limits determination and
retention level studies, and loss frequency and severity projections.
8. Monitor all insurance and other risk financing or loss funding arrangements to
assure their continuing adequacy in terms of cost and protection.
9. Assist in the identification and evaluation of loss exposure as requested, including
comparative data regarding other public entities that share the size and scope of the
City, and provide loss prevention strategies to reduce said exposures.
Other:
1. Provide general risk management and insurance consulting.
2. Maintain the usual written records customary in the business of an insurance
brokerage operation, as well as any other records which the City may deem
necessary to the proper handling of and accounting for the insurance placed by the
Consultant.
3. Provide contract review and insurance services support for professional services
contracts, construction projects, subcontractor agreements, equipment and premises
leases, purchase orders, and maintenance agreements. As requested by the City,
assist in the development of insurance and hold harmless clauses for City contracts.
Assist the City in the development of standards to be used for contract provisions
and review.
4. Attend meetings with City as required.
5. Provide the City with semi-annual activity reports on the performance of
Consultant’s function. These reports shall detail the progress and status of all work
required under the agreement.
6. Provide annual updating of the City’s insurable value.
7. Be responsible for billing and sub-billing of premiums, and verify the accuracy of
each invoice. Consultant shall make every reasonable effort to assure that all
billings sent to the City are correct. Each invoice shall include the (a) insurer; (b)
policy number; (c) policy period; and (d) coverage provided. Consultant shall
furnish invoices on a monthly basis for services which have been provided to the
City to:
City of Bremerton
Attn: Risk Management
345 6th Street, Suite 100
Page 9 of 9
Bremerton/Brown & Brown
Insurance Brokerage Services
Rev. 07/2018
Bremerton, WA 98337
Within 30 days after receipt of a properly prepared invoice, the City will pay the
Consultant for authorized materials and/or services satisfactorily delivered.
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Purchase of 2020 Vehicles and
Equipment
Study Session Date: January 22, 2020
COUNCIL MEETING Date: February 5, 2020
Department: PW&U/ERR
Presenter: Milenka Hawkins-Bates
Phone: (360) 473-5333
SUMMARY: The approved 2020 budget for Fund 510 includes replacement and purchase of
vehicles and equipment as described in the attached summary. These vehicles are purchased via
State Contract and the order will be placed February 6, 2020.
The 2020 capital budget in the Police Special Operations Fund includes a purchase of a vehicle for
drug investigations. The narcotics K-9 vehicle will now be purchased from Fund 510 and a budget
adjustment is necessary to do a technical correction to move $80,000 from capital to an equipment
interfund line item within Special Operations Fund budget. The 510 Fund will also need a budget
adjustment to increase revenue and capital expenditures in the same amount.
ATTACHMENTS:
1) Summary
2) Justification
3) Quotes
FISCAL IMPACTS (Include Budgeted Amount): All of the vehicles identified on the equipment
purchase list are budgeted in 2020.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION: Move to approve the 2020 vehicle and equipment purchases as
presented in the summary in the amount of $960,589.92, including Washington State Sales Tax; and
approve a budget adjustment in the amount of $80,000 as described above.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
B1
Department
Replacing
Vehicle #Description
Criteria
Met Surplus Purchasing Dealer
State
Cont # Amount
Sales &
Excise Tax *Equip Total Amount
Streets 3021 2002 Ford F550 4x4 Crew X Surplus 2020 Ford F550 4X4 Dump & Snow Columbia Ford 05916 90,432.00$ 8,410.18$ 4,000.00$ 98,842.18$
Streets 3022 2002 Ford F550 4x4 Crew X Surplus 2020 Ford F550 4X4 Dump & Snow Columbia Ford 05916 90,432.00$ 8,410.18$ 4,000.00$ 98,842.18$
Forestry 0081 2004 Chev Colorado 4x4 X Surplus 2020 Ford F350 4X4 Columbia Ford 05916 46,993.00$ 4,370.35$ 3,400.00$ 51,363.35$
Police 1545 2006 Ford Expedition X Surplus 2020 Ford Interceptor AWD Hybrid Columbia Ford 05916 45,438.00$ 4,225.73$ 24,000.00$ 49,663.73$
Police 91563 2006 Ford Expedition X Surplus 2020 Ford Interceptor AWD Hybrid Columbia Ford 05916 45,438.00$ 4,225.73$ 24,000.00$ 49,663.73$
Police 91564 2009 Ford Crown Victoria X Surplus 2020 Ford Interceptor AWD Hybrid Columbia Ford 05916 45,438.00$ 4,225.73$ 24,000.00$ 49,663.73$
Police 91566 2010 Ford Crown Victoria X Surplus 2020 Ford Interceptor AWD Hybrid Columbia Ford 05916 45,438.00$ 4,225.73$ 24,000.00$ 49,663.73$
Police 91567 2011 Ford Crown Victoria X Surplus 2020 Ford Interceptor AWD Hybrid Columbia Ford 05916 45,438.00$ 4,225.74$ 24,000.00$ 49,663.74$
Police 91569 2012 Ford Crown Victoria X Surplus 2020 Ford Interceptor AWD Hybrid Columbia Ford 05916 45,438.00$ 4,225.74$ 24,000.00$ 49,663.74$
Sewer 0321 1986 International Dump X Surplus 2021 International HV7000 Chasis RWC 01513 106,429.13$ 11,175.06$ -$ 117,604.19$
Dump Bed / Plow / Sander North End Truck 01117 121,375.90$ 10,923.83$ -$ 132,299.73$
WWTP New Funds in 451 | $95,000 2020 Ford F550 4X4 Dump & Snow Columbia Ford 05916 84,612.00$ 7,868.92$ -$ 92,480.92$
Police New Funds in 110 | $80,000 2020 Ford Interceptor K-9 Columbia Ford 05916 43,161.00$ 4,013.97$ 24,000.00$ 71,174.97$
* Equipment Cost not included in the total
TOTAL 960,589.92$
2019 Vehicle Purchase Summary - January 2020
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: January 22, 2020
Acceptance of Bid by Petersen Brothers, Inc.
for the Removal and Replacement of 663-
Linear Feet of Guardrail along the west side
of the Warren Avenue Bridge
COUNCIL MEETING Date: February 5, 2020
Department: PW&U
Presenter: Hawkins-Bates
Phone: (360) 473-5333
SUMMARY:
This project is to remove and replace 663 Linear Feet (LF) of guardrail on the west side of the
Warren Ave Bridge. Staff received a quote from Petersen Brothers of Sumner, WA in the amount of
$28,805.88 which includes Washington State Sales Tax. Staff reached out to another company
located in Oregon and they were unresponsive.
ATTACHMENTS:
Petersen Brothers Inc. Bid
FISCAL IMPACTS (Include Budgeted Amount):
Budget is in 2019 Trans Cap. Request funds to be carried over to 2020.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the bid received by Petersen Brothers Inc. in the amount of $28,805.88 which
includes Washington State sales tax; and authorize the Mayor to finalize and execute the agreement
with substantially the same terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
B2
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: January 22, 2020
Professional Services Agreement with HDR
Engineering, Inc. for Design of the Naval
Avenue Pedestrian and Bicycle
Enhancements Project
COUNCIL MEETING Date: February 5, 2020
Department: Engineering
Presenter: Chris Dimmitt
Phone: (360) 473-2307
SUMMARY:
In August 2019, the City accepted a Pedestrian and Bicycle Safety Program State Funding Grant
through WSDOT to perform public outreach and design bicycle and pedestrian enhancements on
Naval Avenue from 1st to 15th Streets. The City advertised a Request for Proposals and received
proposals from four qualified design firms. Three firms were interviewed, and HDR was selected to
perform the design. The Professional Services Agreement will be in WSDOT standard format, with its
standard terms and conditions.
ATTACHMENTS: 1) Local Agency Professional Services Cost Plus Fixed Fee Consultant
Agreement with HDR Engineering, Inc.
FISCAL IMPACTS (Include Budgeted Amount):
The consultant fee for design is estimated at $614,400 and is fully funded by the grant.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the Professional Services Agreement with HDR Engineering, Inc. for the design of
the Naval Avenue Pedestrian and Bicycle Enhancements Project; and authorize the Mayor to finalize
and execute the agreement with substantially the same terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
B3
Local Agency A&E Professional Services
Cost Plus Fixed Fee Consultant Agreement
Agreement Number:
Firm/Organization Legal Name (do not use dba’s):
Address Federal Aid Number
UBI Number Federal TIN or SSN Number
Execution Date Completion Date
1099 Form Required
Yes No
Federal Participation
Yes No
Project Title
Description of Work
Yes No DBE Participation
Yes No MBE Participation
Yes No WBE Participation
Yes No SBE Participation
Total Amount Authorized:
Management Reserve Fund:
Maximum Amount Payable:
Index of Exhibits
Exhibit A Scope of Work
Exhibit B DBE Participation/SBE Plan
Exhibit C Preparation and Delivery of Electronic Engineering and Other Data
Exhibit D Prime Consultant Cost Computations
Exhibit E Sub-consultant Cost Computations
Exhibit F Title VI Assurances
Exhibit G Certification Documents
Exhibit H Liability Insurance Increase
Exhibit I Alleged Consultant Design Error Procedures
Exhibit J Consultant Claim Procedures Agreement Number:
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 1 of 14
Revised 08/15/2019
THIS AGREEMENT, made and entered into as shown in the “Execution Date” box on page one (1) of this
AGREEMENT, between the ,
hereinafter called the “AGENCY,” and the “Firm / Organization Name” referenced on page one (1) of this
AGREEMENT, hereinafter called the “CONSULTANT.”
WHEREAS, the AGENCY desires to accomplish the work referenced in “Description of Work” on page one (1)
of this AGREEMENT and hereafter called the “SERVICES;” and does not have sufficient staff to meet the required
commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide
the necessary SERVICES; and
WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating
to professional registration, if applicable, and has signified a willingness to furnish consulting services to
the AGENCY.
NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein,
or attached and incorporated and made a part hereof, the parties hereto agree as follows:
I. General Description of Work
The work under this AGREEMENT shall consist of the above-described SERVICES as herein defined, and
necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor,
and related equipment and, if applicable, sub-consultants and subcontractors necessary to conduct and complete the
SERVICES as designated elsewhere in this AGREEMENT.
II. General Scope of Work
The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit “A” attached
hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed
utilizing performance based contracting methodologies.
III. General Requirements
All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall
receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or
individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress,
and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials,
groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT
sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days’
notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit “A.”
The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will
outline in written and graphical form the various phases and the order of performance of the SERVICES in
sufficient detail so that the progress of the SERVICES can easily be evaluated.
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under
this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State
of Washington.
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Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required, per
49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the
commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will be
shown on Exhibit “B” attached hereto and by this reference made part of this AGREEMENT. If the Prime
CONSULTANT is a DBE certified firm they must comply with the Commercial Useful Function (CUF)
regulation outlined in the AGENCY’s “DBE Program Participation Plan” and perform a minimum of 30% of the
total amount of this AGREEMENT. It is recommended, but not required, that non-DBE Prime CONSULTANTS
perform a minimum of 30% of the total amount of this AGREEMENT.
In the absents of a mandatory UDBE, a voluntary SBE goal amount of ten percent of the Consultant Agreement is
established. The Consultant shall submit a SBE Participation Plan prior to commencing work. Although the goal is
voluntary, the outreach efforts to provide SBE maximum practicable opportunities are not.
The CONSULTANT, on a monthly basis, shall enter the amounts paid to all firms (including Prime)
involved with this AGREEMENT into the wsdot.diversitycompliance.com program. Payment information
shall identify any DBE Participation. Non-minority, woman owned DBEs does not count towards UDBE goal
attainment.
All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned.
All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit “C –
Preparation and Delivery of Electronic Engineering and other Data.”
All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared
by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for
these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or
on behalf of the AGENCY of any such instruments of service, not occurring as a part of this SERVICE, shall
be without liability or legal exposure to the CONSULTANT.
Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other
party by (i) certified mail, return receipt requested, or (ii) by email or facsimile, to the address set forth below:
If to AGENCY: If to CONSULTANT:
Name: Name:
Agency: Agency:
Address: Address:
City: State: Zip: City: State: Zip:
Email: Email:
Phone: Phone:
Facsimile: Facsimile:
IV. Time for Beginning and Completion
The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by
the AGENCY. All work under this AGREEMENT shall be completed by the date shown in the heading of this
AGREEMENT titled “Completion Date.”
The established completion time shall not be extended because of any delays attributable to the CONSULTANT,
but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of
unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the
CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the
established completion time.
Agreement Number:
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Agreement Revised 08/15/2019
V. Payment Provisions
The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT
as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES
rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete SERVICES,
specified in Section II, “Scope of Work”. The CONSULTANT shall conform to all applicable portions of 48 CFR
Part 31 (www.ecfr.gov). The estimate in support of the Cost Plus Fixed Fee amount is attached hereto as Exhibits
“D” and “E” and by this reference made part of this AGREEMENT.
A. Actual Costs: Payment for all consulting services for this PROJECT shall be on the basis of the
CONSULTANT’S actual cost plus a fixed fee. The actual cost shall include direct salary cost, indirect cost rate,
and direct non-salary costs.
1. Direct (RAW) Labor Costs: The Direct (RAW) Labor Cost is the direct salary paid to principals,
professional, technical, and clerical personnel for the time they are productively engaged in work necessary
to fulfill the terms of this AGREEMENT. The CONSULTANT shall maintain support data to verify the
direct salary costs billed to the AGENCY.
2. Indirect Cost Rate (ICR) Costs: ICR Costs are those costs, other than direct costs, which are included as such
on the books of the CONSULTANT in the normal everyday keeping of its books. Progress payments shall
be made at the ICR rates shown in attached Exhibits “D” and “E” of this AGREEMENT. Total
ICR payment shall be based on Actual Costs. The AGENCY agrees to reimburse the CONSULTANT
the actual ICR costs verified by audit, up to the Maximum Total Amount Payable, authorized under this
AGREEMENT, when accumulated with all other Actual Costs.
A summary of the CONSULTANT’S cost estimate and the ICR percentage is shown in Exhibits “D” and
“E”, attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT (prime and
all A&E sub-consultants) will submit to the AGENCY within six (6) months after the end of each firm’s
fiscal year, an ICR schedule in the format required by the AGENCY (cost category, dollar expenditures, etc.)
for the purpose of adjusting the ICR rate for billings received and paid during the fiscal year represented by
the ICR schedule. It shall also be used for the computation of progress payments during the following year
and for retroactively adjusting the previous year’s ICR cost to reflect the actual rate. The ICR schedule will
be sent to Email: ConsultantRates@wsdot.wa.gov.
Failure to supply this information by either the prime CONSULTANT or any of their A&E sub-consultants
shall cause the AGENCY to withhold payment of the billed ICR costs until such time as the required
information is received and an overhead rate for billing purposes is approved.
The AGENCY’s Project Manager and/or the Federal Government may perform an audit of the
CONSULTANT’S books and records at any time during regular business hours to determine the actual ICR
rate, if they so desire.
3. Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the Actual Cost to the
CONSULTANT. (excluding Meals, which are reimbursed at the per diem rates identified in this section)
These charges may include, but are not limited to, the following items: travel, printing, long distance
telephone, supplies, computer charges and fees of sub-consultants. Air or train travel will be reimbursed
only to economy class levels unless otherwise approved by the AGENCY. The CONSULTANT shall
comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs) in
accordance with WSDOT’s Accounting Manual M 13-82, Chapter 10 – Travel Rules and Procedures, and
revisions thereto. Air, train, and rental car costs shall be reimbursed in accordance with 48 Code of Federal
Regulations (CFR) Part 31.205-46 “Travel Costs.” The billing for Direct Non-Salary Costs shall include an
itemized listing of the charges directly identifiable with the PROJECT. The CONSULTANT shall maintain
the original supporting documents in their office. Copies of the original supporting documents shall be
supplied to the AGENCY upon request. All above charges must be necessary for the services provided
under this AGREEMENT. Agreement Number:
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4. Fixed Fee: The Fixed Fee, which represents the CONSULTANT’S profit, is shown in attached Exhibits “D”
and “E” of this AGREEMENT. This fee is based on the Scope of Work defined in this AGREEMENT and
the estimated person-hours required to perform the stated Scope of Work. In the event the CONSULTANT
enters into a supplemental AGREEMENT for additional work, the supplemental AGREEMENT may
include provisions for the added costs and an appropriate additional fee. The Fixed Fee will be prorated
and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported
in the Monthly Progress Reports accompanying the billings. Any portion of the Fixed Fee earned but not
previously paid in the progress payments will be covered in the final payment, subject to the provisions of
Section IX entitled “Termination of Agreement.”
5. Management Reserve Fund (MRF): The AGENCY may desire to establish MRF to provide the Agreement
Administrator with the flexibility to authorize additional funds to the AGREEMENT for allowable
unforeseen costs, or reimbursing the CONSULTANT for additional work beyond that already defined in
this AGREEMENT. Such authorization(s) shall be in writing and shall not exceed the lesser of $100,000 or
10% of the Total Amount Authorized as shown in the heading of this AGREEMENT. The amount included
for the MRF is shown in the heading of this AGREEMENT. This fund may not be replenished. Any
changes requiring additional costs in excess of the MRF shall be made in accordance with Section XIII,
“Extra Work.”
6. Maximum Total Amount Payable: The Maximum Total Amount Payable by the AGENCY to the
CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this
AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized, and
the MRF. The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in
Section XIII, “Extra Work.” No minimum amount payable is guaranteed under this AGREEMENT.
B. Monthly Progress Payments: The CONSULTANT may submit billings to the AGENCY for reimbursement of
Actual Costs plus the ICR and calculated fee on a monthly basis during the progress of the work. Such billings
shall be in a format approved by the AGENCY and accompanied by the monthly progress reports required under
Section III, “General Requirements” of this AGREEMENT. The billings will be supported by an itemized
listing for each item including Direct (RAW) Labor, Direct Non-Salary, and allowable ICR Costs to which will
be added the prorated Fixed Fee. To provide a means of verifying the billed Direct (RAW) Labor costs for
CONSULTANT employees, the AGENCY may conduct employee interviews. These interviews may consist of
recording the names, titles, Direct (RAW) Labor rates, and present duties of those employees performing work
on the PROJECT at the time of the interview.
C. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made
promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT,
contingent, if applicable, upon receipt of all PS&E, plans, maps, notes, reports, electronic data and other related
documents which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by
the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have
against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by
the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that
the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect
to such claims.
The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time
of final audit; all required adjustments will be made and reflected in a final payment. In the event that such
final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to
the AGENCY within thirty (30) calendar days of notice of the overpayment. Such refund shall not constitute
a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of
overpayment. The CONSULTANT has twenty (20) working days after receipt of the final POST AUDIT to
begin the appeal process to the AGENCY for audit findings.
Agreement Number:
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D. Inspection of Cost Records: The CONSULTANT and their sub-consultants shall keep available for inspection
by representatives of the AGENCY and the United States, for a period of six (6) years after receipt of final
payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon
these records with the following exception: if any litigation, claim or audit arising out of, in connection with,
or related to this AGREEMENT is initiated before the expiration of the six (6) year period, the cost records and
accounts shall be retained until such litigation, claim, or audit involving the records is completed.
An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the
State Auditor, WSDOT’s Internal Audit Office and/or at the request of the AGENCY’s Project Manager.
VI. Sub-Contracting
The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit “A” attached hereto and by
this reference made part of this AGREEMENT.
The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without
prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY
and sub-consultant, any contract or any other relationship.
Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit “E” attached
hereto and by this reference made part of this AGREEMENT.
The SERVICES of the sub-consultant shall not exceed its maximum amount payable identified in each sub-
consultant cost estimate unless a prior written approval has been issued by the AGENCY.
All reimbursable direct labor, indirect cost rate, direct non-salary costs and fixed fee costs for the sub-consultant
shall be negotiated and substantiated in accordance with section V “Payment Provisions” herein and shall be
memorialized in a final written acknowledgement between the parties.
All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall require
each sub-consultant or subcontractor, of any tier, to abide by the terms and conditions of this AGREEMENT. With
respect to sub-consultant payment, the CONSULTANT shall comply with all applicable sections of the STATE’s
Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011.
The CONSULTANT, sub-recipient, or sub-consultant shall not discriminate on the basis of race, color, national
origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable
requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the
CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result in the
termination of this AGREEMENT or such other remedy as the recipient deems appropriate.
VII. Employment and Organizational Conflict of Interest
The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona
fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or
agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any
fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the
award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul
this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT price or consideration
or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work
or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the
CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen’s
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Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made
by a third party as a consequence of any act or omission on the part of the CONSULTANT’s employees or other
persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation
and responsibility of the CONSULTANT.
The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this
AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this
AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except regularly
retired employees, without written consent of the public employer of such person if he/she will be working on this
AGREEMENT for the CONSULTANT.
VIII. Nondiscrimination
During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub-consultants,
subcontractors and successors in interest, agrees to comply with the following laws and regulations:
Title VI of the Civil Rights Act of 1964 • Civil Rights Restoration Act of 1987
(42 U.S.C. Chapter 21 Subchapter V § 2000d (Public Law 100-259)
through 2000d-4a) • American with Disabilities Act of 1990
• Federal-aid Highway Act of 1973 (42 U.S.C. Chapter 126 § 12101 et. seq.)
(23 U.S.C. Chapter 3 § 324) • 23 CFR Part 200
• Rehabilitation Act of 1973 49 CFR Part 21 (29 U.S.C. Chapter 16 Subchapter V § 794) 49 CFR Part 26 • Age Discrimination Act of 1975 • RCW 49.60.180 (42 U.S.C. Chapter 76 § 6101 et. seq.)
In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit “F”
attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit “F” in
every sub-contract, including procurement of materials and leases of equipment, unless exempt by the Regulations
or directives issued pursuant thereto.
IX. Termination of Agreement
The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten
(10) days written notice to the CONSULTANT.
In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the
CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged and any appropriate
fixed fee percentage at the time of termination of this AGREEMENT, plus any direct non-salary costs incurred up to
the time of termination of this AGREEMENT.
No payment shall be made for any SERVICES completed after ten (10) days following receipt by the
CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice
of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2) of this
section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for
any excess paid.
If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT,
the above formula for payment shall not apply.
In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the
AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES
to the date of termination, the amount of SERVICES originally required which was satisfactorily completed to
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date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of
termination, the cost to the AGENCY of employing another firm to complete the SERVICES required and the
time which may be required to do so, and other factors which affect the value to the AGENCY of the SERVICES
performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the
amount, which would have been made using the formula set forth in paragraph two (2) of this section.
If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT’s failure to
perform is without the CONSULTANT’s or its employee’s fault or negligence, the termination shall be deemed to
be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed
for actual costs and appropriate fixed fee percentage in accordance with the termination for other than default
clauses listed previously.
The CONSULTANT shall, within 15 days, notify the AGENCY in writing, in the event of the death of any member,
partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT’s supervisory and/or
other key personnel assigned to the project or disaffiliation of any principally involved CONSULTANT employee.
The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or
more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The
CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT
unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s)
of this AGREEMENT. If termination for convenience occurs, final payment will be made to the CONSULTANT
as set forth in the second and third paragraphs of this section.
Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of
any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the
CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY.
Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights
with respect to any future act or omission by the CONSULTANT.
X. Changes of Work
The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as
necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY find
it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or
revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered
as Extra Work and will be paid for as herein provided under section XIII “Extra Work.”
XI. Disputes
Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within
10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and
binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the
Director of Public Works or AGENCY Engineer’s decision, that decision shall be subject to judicial review. If the
parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under
the procedures found in Exhibit “J”. In the event that either party deem it necessary to institute legal action or
proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in the Superior
Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto
agree that all questions shall be resolved by application of Washington law and that the parties have the right of
appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The
CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington,
situated in the county in which the AGENCY is located.
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XII. Legal Relations
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed under this
AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of
Washington.
The CONSULTANT shall defend, indemnify, and hold The State of Washington (STATE) and the AGENCY and
their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part
from the negligence of, or the breach of any obligation under this AGREEMENT by, the CONSULTANT or the
CONSULTANT’s agents, employees, sub consultants, subcontractors or vendors, of any tier, or any other persons
for whom the CONSULTANT may be legally liable; provided that nothing herein shall require a CONSULTANT
to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold harmless
the STATE and the AGENCY and their officers and employees from claims, demands or suits based solely upon
the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY, their
agents, officers, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom
the STATE and/or the AGENCY may be legally liable; and provided further that if the claims or suits are caused
by or result from the concurrent negligence of (a) the CONSULTANT or the CONSULTANT’s agents, employees,
sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT is legally
liable, and (b) the STATE and/or AGENCY, their agents, officers, employees, sub-consultants, subcontractors and or
vendors, of any tier, or any other persons for whom the STATE and or AGENCY may be legally liable, the defense
and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT’s negligence or
the negligence of the CONSULTANT’s agents, employees, sub-consultants, subcontractors or vendors, of any tier,
or any other persons for whom the CONSULTANT may be legally liable. This provision shall be included in any
AGREEMENT between CONSULTANT and any sub-consultant, subcontractor and vendor, of any tier.
The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers
and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the
alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents,
proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT’s
agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the
CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any
use in connection with the AGREEMENT of methods, processes, designs, information or other items furnished or
communicated to STATE and/or the AGENCY, their agents, officers and employees pursuant to the AGREEMENT;
provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly
improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or
inventions resulting from STATE and/or AGENCY’s, their agents’, officers’ and employees’ failure to comply
with specific written instructions regarding use provided to STATE and/or AGENCY, their agents, officers and
employees by the CONSULTANT, its agents, employees, sub-consultants, subcontractors or vendors, of any tier, or
any other persons for whom the CONSULTANT may be legally liable.
The CONSULTANT’s relation to the AGENCY shall be at all times as an independent contractor.
Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole
discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and
examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or
any similar statute involving the CONSULTANT in the procurement of, or performance under, this AGREEMENT.
The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT’s own
employees or its agents against the STATE and /or the AGENCY and, solely for the purpose of this indemnification
and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51
RCW. This waiver has been mutually negotiated between the Parties.
Agreement Number:
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Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of
construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable
supplemental AGREEMENT, the CONSULTANT shall provide On-Call assistance to the AGENCY during contract
administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper
construction techniques, job site safety, or any construction contractor’s failure to perform its work in accordance
with the contract documents.
The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise
required, the following insurance with companies or through sources approved by the State Insurance
Commissioner pursuant to Title 48 RCW.
Insurance Coverage
A. Worker’s compensation and employer’s liability insurance as required by the STATE.
B. Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimum
limits of one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) in the
aggregate for each policy period.
C. Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for
any “Auto” (Symbol 1) used in an amount not less than a one million dollar ($1,000,000.00) combined single
limit for each occurrence.
Excepting the Worker’s Compensation Insurance and any Professional Liability Insurance, the STATE and
AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub-
consultant and/or subcontractor as an additional insured (the “AIs”), with no restrictions or limitations concerning
products and completed operations coverage. This coverage shall be primary coverage and non-contributory and
any coverage maintained by the AIs shall be excess over, and shall not contribute with, the additional insured
coverage required hereunder. The CONSULTANT’s and the sub-consultant’s and/or subcontractor’s insurer shall
waive any and all rights of subrogation against the AIs. The CONSULTANT shall furnish the AGENCY with
verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to
require complete, certified copies of all required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State of Washington.
The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the
execution of this AGREEMENT to:
Name:
Agency:
Address:
City: State: Zip:
Email:
Phone:
Facsimile:
No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY.
The CONSULTANT’s professional liability to the AGENCY, including that which may arise in reference to
section IX “Termination of Agreement” of this AGREEMENT, shall be limited to the accumulative amount of the
authorized AGREEMENT amount or one million dollars ($1,000,000.00), whichever is greater, unless the limit of
liability is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT’s professional
liability to third parties be limited in any way.
Agreement Number:
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The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third party,
and no third party beneficiary is intended or created by the execution of this AGREEMENT.
The AGENCY will pay no progress payments under section V “Payment Provisions” until the CONSULTANT has
fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is
available to it under other provisions of this AGREEMENT, or otherwise in law.
XIII. Extra Work
A. The AGENCY may at any time, by written order, make changes within the general scope of this AGREEMENT
in the SERVICES to be performed.
B. If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance
of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise
affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an equitable adjustment
in the: (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms
and shall modify this AGREEMENT accordingly.
C. The CONSULTANT must submit any “request for equitable adjustment,” hereafter referred to as “CLAIM,”
under this clause within thirty (30) days from the date of receipt of the written order. However, if the AGENCY
decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final
payment of this AGREEMENT.
D. Failure to agree to any adjustment shall be a dispute under the section XI “Disputes” clause. However, nothing
in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed.
E. Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable for
this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement
to this AGREEMENT.
XIV. Endorsement of Plans
If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering
data furnished by them.
XV. Federal Review
The Federal Highway Administration shall have the right to participate in the review or examination of the
SERVICES in progress.
XVI. Certification of the Consultant and the Agency
Attached hereto as Exhibit “G-1(a and b)” are the Certifications of the CONSULTANT and the AGENCY, Exhibit
“G-2” Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered
Transactions, Exhibit “G-3” Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
and Exhibit “G-4” Certificate of Current Cost or Pricing Data. Exhibit “G-3” is required only in AGREEMENT’s
over one hundred thousand dollars ($100,000.00) and Exhibit “G-4” is required only in AGREEMENT’s over
five hundred thousand dollars ($500,000.00.) These Exhibits must be executed by the CONSULTANT, and
submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III “General
Requirements” prior to its performance of any SERVICES under this AGREEMENT.
Agreement Number:
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XVII. Complete Agreement
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the
parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or
be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or
modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement
to this AGREEMENT.
XVIII. Execution and Acceptance
This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed
to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements,
representations, warranties, covenants, and AGREEMENT’s contained in the proposal, and the supporting material
submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and
conditions thereof.
XIX. Protection of Confidential Information
The CONSULTANT acknowledges that some of the material and information that may come into its possession
or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt
from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local, state
or federal statutes (“State’s Confidential Information”). The “State’s Confidential Information” includes, but is
not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles,
credit card information, driver’s license numbers, medical data, law enforcement records (or any other information
identifiable to an individual), STATE and AGENCY source code or object code, STATE and AGENCY security
data, non-public Specifications, STATE and AGENCY non-publicly available data, proprietary software, State
security data, or information which may jeopardize any part of the project that relates to any of these types of
information. The CONSULTANT agrees to hold the State’s Confidential Information in strictest confidence
and not to make use of the State’s Confidential Information for any purpose other than the performance of this
AGREEMENT, to release it only to authorized employees, sub-consultants or subcontractors requiring such
information for the purposes of carrying out this AGREEMENT, and not to release, divulge, publish, transfer,
sell, disclose, or otherwise make it known to any other party without the AGENCY’s express written consent
or as provided by law. The CONSULTANT agrees to release such information or material only to employees,
sub-consultants or subcontractors who have signed a nondisclosure AGREEMENT, the terms of which have
been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic, and
managerial safeguards to prevent unauthorized access to the State’s Confidential Information.
Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the AGENCY’s
option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State’s Confidential
Information; or (ii) returned all of the State’s Confidential Information to the AGENCY; or (iii) take whatever other
steps the AGENCY requires of the CONSULTANT to protect the State’s Confidential Information.
As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following:
the State’s Confidential Information received in the performance of this AGREEMENT; the purpose(s) for which
the State’s Confidential Information was received; who received, maintained and used the State’s Confidential
Information; and the final disposition of the State’s Confidential Information. The CONSULTANT’s records shall
be subject to inspection, review, or audit upon reasonable notice from the AGENCY.
The AGENCY reserves the right to monitor, audit, or investigate the use of the State’s Confidential Information
collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or
investigating may include, but is not limited to, salting databases.
Agreement Number:
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 12 of 14
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Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in termination of
this AGREEMENT and demand for return of all State’s Confidential Information, monetary damages, or penalties.
It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which
is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the
confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing
such proprietary and/or confidential information shall be clearly identified and marked as “Confidential” and shall
be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT.
The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential
and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT; or (b) as soon as such
confidential or proprietary material is developed. “Proprietary and/or confidential information” is not meant to
include any information which, at the time of its disclosure: (i) is already known to the other party; (ii) is rightfully
disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party;
(iii) is independently developed by or for the other party; (iv) is publicly known; or (v) is generally utilized by
unaffiliated third parties engaged in the same business or businesses as the CONSULTANT.
The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure
laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and/
or confidential or otherwise exempt, unless such disclosure is required under applicable state or federal law. If a
public disclosure request is made to view materials identified as “Proprietary and/or confidential information” or
otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that such
records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent
jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure, the
AGENCY will release the requested information on the date specified.
The CONSULTANT agrees to notify the sub-consultant of any AGENCY communication regarding disclosure that
may include a sub-consultant’s proprietary and/or confidential information. The CONSULTANT notification to the
sub-consultant will include the date that such records will be released by the AGENCY to the requester and state
that unless the sub-consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure
the AGENCY will release the requested information. If the CONSULTANT and/or sub-consultant fail to obtain
a court order or other judicial relief enjoining the AGENCY by the release date, the CONSULTANT shall waive
and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages,
liabilities, or costs associated with the AGENCY’s said disclosure of sub-consultants’ information.
XX. Records Maintenance
During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6) years
from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain and maintain all
“documents” pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all “documents”
pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT’s place
of business during normal working hours. If any litigation, claim or audit is commenced, the CONSULTANT shall
cooperate with AGENCY and assist in the production of all such documents. “Documents” shall be retained until
all litigation, claims or audit findings have been resolved even though such litigation, claim or audit continues past
the six (6) year retention period.
For purposes of this AGREEMENT, “documents” means every writing or record of every type and description,
including electronically stored information (“ESI”), that is in the possession, control, or custody of the
CONSULTANT, including, without limitation, any and all correspondences, contracts, AGREEMENT ‘s,
appraisals, plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten
notes, reports, records, telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records,
work sheets, charts, notes, drafts, scribblings, recordings, visual displays, photographs, minutes of meetings,
Agreement Number:
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tabulations, computations, summaries, inventories, and writings regarding conferences, conversations or
telephone conversations, and any and all other taped, recorded, written, printed or typed matters of any kind or
description; every copy of the foregoing whether or not the original is in the possession, custody, or control of the
CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an original,
or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original.
For purposes of this AGREEMENT, “ESI” means any and all computer data or electronic recorded media of any
kind, including “Native Files”, that are stored in any medium from which it can be retrieved and examined, either
directly or after translation into a reasonably useable form. ESI may include information and/or documentation
stored in various software programs such as: Email, Outlook, Word, Excel, Access, Publisher, PowerPoint, Adobe
Acrobat, SQL databases, or any other software or electronic communication programs or databases that the
CONSULTANT may use in the performance of its operations. ESI may be located on network servers, backup
tapes, smart phones, thumb drives, CDs, DVDs, floppy disks, work computers, cell phones, laptops or any other
electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any
personal devices used by the CONSULTANT or any sub-consultant at home.
“Native files” are a subset of ESI and refer to the electronic format of the application in which such ESI is normally
created, viewed, and /or modified.
The CONSULTANT shall include this section XX “Records Maintenance” in every subcontract it enters into in
relation to this AGREEMENT and bind the sub-consultant to its terms, unless expressly agreed to otherwise in
writing by the AGENCY prior to the execution of such subcontract.
In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the
“Execution Date” box on page one (1) of this AGREEMENT.
Signature Date
Signature Date
Any modification, change, or reformation of this AGREEMENT shall require approval as to form by the Office
of the Attorney General.
Agreement Number:
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Exhibit A
Scope of Work
Project No.
Agreement Number:
Exhibit A - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019 Page 1 of 1
Naval Avenue: 1st St to 15th St Bicycle and
Pedestrian Enhancements Project
City Project No. 315028
Scope for Design and Right-of-Way Services
December 2019
City of Bremerton
Prepared by:
HDR
929 108th Avenue NE, Suite 1300
Bellevue, WA 98004
Naval Avenue B&P Improvements | Exhibit A-1 Scope of Work HDR
Page 1 of 36
CONTENTS
INTRODUCTION .....................................................................................................................................................5
Scope of Work ..................................................................................................................................................5
Project Description ...........................................................................................................................................5
Major Milestone Schedule ................................................................................................................................5
Project Assumptions .........................................................................................................................................6
TASK 1. PROJECT MANAGEMENT & ADMINISTRATION ..................................................................................9
1.1. Project OneDrive File Sharing Site, Project Set up, Management Plan, HASP ........................................9
1.2. Progress Meetings .................................................................................................................................9
1.3. Project Schedule ................................................................................................................................. 10
1.4. Progress Reporting and Invoicing ....................................................................................................... 10
1.5. Subconsultant Coordination ............................................................................................................... 11
1.6 Coordination Meetings ...................................................................................................................... 11
TASK 2. QUALITY ASSURANCE / QUALITY CONTROL ..................................................................................... 12
TASK 3. PUBLIC INVOLVEMENT .................................................................................................................... 12
3.1. Online Open House and Website Support .......................................................................................... 13
3.2. Face to Face Outreach ........................................................................................................................ 13
3.3. In-Person Open Houses ...................................................................................................................... 13
3.4. On-Call Public Involvement Messaging ............................................................................................... 13
TASK 4. STAKEHOLDER COORDINATION ....................................................................................................... 14
TASK 5. DATA COLLECTION / REVIEW OF EXISTING INFORMATION .............................................................. 14
TASK 6. SURVEY AND MAPPING ................................................................................................................... 15
6.1. Research and Existing Data Compilation ............................................................................................. 15
6.2. Survey and Construction Geodetic and Cadastral Control .................................................................. 16
6.2.1. Geodetic Survey Control ......................................................................................................... 16
Naval Avenue B&P Improvements | Exhibit A-1 Scope of Work HDR
Page 2 of 36
6.2.2. Cadastral ................................................................................................................................. 16
6.3. Utility Surveying Services .................................................................................................................... 16
6.4. Office Processing ................................................................................................................................ 17
6.5. Right-of-Way Boundaries .................................................................................................................... 17
6.6. Supplemental Surveys ......................................................................................................................... 17
TASK 7. GEOTECHNICAL ENGINEERING ........................................................................................................ 18
7.1. Explorations & Data Collection: .......................................................................................................... 18
7.2. Geotechnical Design Services: ............................................................................................................ 19
TASK 8. TRAFFIC ANALYSIS ........................................................................................................................... 21
8.1. Data Collection .................................................................................................................................... 21
8.2. Operations Analysis ............................................................................................................................ 21
8.3. WSDOT Intersection Control Evaluation (ICE) ..................................................................................... 21
TASK 9. BASIS OF DESIGN ............................................................................................................................. 22
9.1. Preliminary Engineering ...................................................................................................................... 22
TASK 10. ENVIRONMENTAL DOCUMENTATION & PERMITTING ASSISTANCE ................................................. 22
TASK 11. 30% DESIGN .................................................................................................................................... 23
11.1. 30% Design Plans ................................................................................................................................ 23
11.2. Engineer’s Opinion of Cost .................................................................................................................. 23
11.3. Drainage Design and Preliminary Drainage Design Report ................................................................. 24
11.4. Roadway Design .................................................................................................................................. 24
11.4.1. Horizontal and Vertical Alignment Plans ................................................................................. 24
11.4.2. Typical Roadway Sections ........................................................................................................ 25
11.4.3. Paving ...................................................................................................................................... 25
11.4.4. Pavement Marking .................................................................................................................. 25
11.5. Traffic Design ...................................................................................................................................... 25
11.5.1. Inventory Signal Equipment .................................................................................................... 25
Naval Avenue B&P Improvements | Exhibit A-1 Scope of Work HDR
Page 3 of 36
11.5.2. Signal Design ........................................................................................................................... 26
11.5.3. Illumination Design .................................................................................................................. 26
11.6. Retaining Wall Design ......................................................................................................................... 26
11.7. Utility Design ....................................................................................................................................... 26
11.8. 30% Submittal ..................................................................................................................................... 27
TASK 12. FINAL DESIGN - PS&E ...................................................................................................................... 28
12.1. Survey, Control and Alignment ........................................................................................................... 29
12.2. Typical Roadway Sections ................................................................................................................... 29
12.3. Site Preparation .................................................................................................................................. 29
12.4. Temporary Erosion and Sedimentation Control (TESC) ...................................................................... 29
12.5. Roadway Profiles and Superelevation ................................................................................................. 29
12.6. Paving ................................................................................................................................................. 29
12.7. Intersection Grading ........................................................................................................................... 30
12.8. Pedestrian / Bicycle Details ................................................................................................................. 30
12.9. Driveway & Property Interface Grading & Details .............................................................................. 30
12.10. Drainage System Plans & Details ......................................................................................................... 30
12.11. Drainage Design Report ...................................................................................................................... 30
12.12. Pavement Marking .............................................................................................................................. 31
12.13. Signing Plans, Schedules & Details ...................................................................................................... 31
12.14. Signals & Illumination ......................................................................................................................... 31
12.15. Streetscape, Landscape and Irrigation ................................................................................................ 31
12.16. Traffic Control ..................................................................................................................................... 31
Signal Construction Phasing Design. .......................................................................................................... 31
12.17. Utility Potholing .................................................................................................................................. 31
12.18. 60% Submittal ..................................................................................................................................... 32
Naval Avenue B&P Improvements | Exhibit A-1 Scope of Work HDR
Page 4 of 36
12.18.1. 60% Specifications ................................................................................................................... 32
12.18.2. 60% Engineer’s Opinion of Cost .............................................................................................. 33
12.19. 90% Submittal ..................................................................................................................................... 33
12.19.1. 90% Plans ................................................................................................................................ 33
12.19.2. 90% Specifications ................................................................................................................... 33
12.19.3. 90% Engineer’s Opinion of Cost .............................................................................................. 33
12.20. 100% Plans .......................................................................................................................................... 33
12.20.1. 100% Specifications ................................................................................................................. 33
12.20.2. 100% Engineer’s Opinion of Cost ............................................................................................ 33
TASK 13. AD-READY SUBMITTAL (TO BE SCOPED IN FUTURE SUPPLEMENT) .................................................. 34
TASK 14. FUNDING SUPPORT (TO BE SCOPED IN FUTURE SUPPLEMENT) ...................................................... 34
TASK 15. BIDDING PHASE ASSISTANCE (TO BE SCOPED IN FUTURE SUPPLEMENT) ........................................ 34
TASK 16. REAL ESTATE SERVICES (TO BE SCOPED IN FUTURE SUPPLEMENT) ................................................. 34
TASK 17. MANAGEMENT RESERVE FUND (MRF) ............................................................................................ 34
Naval Avenue B&P Improvements | Exhibit A-1 Scope of Work HDR
Page 5 of 36
INTRODUCTION
During the term of this PROFESSIONAL SERVICES AGREEMENT (AGREEMENT), HDR Engineering, Inc.
(CONSULTANT) shall perform professional services for the City of Bremerton (CITY) in connection with the
following project: Naval Avenue: 1st St to 15th St Bicycle and Pedestrian Enhancements Project
City Project No.
Scope of Work
This scope of work includes design, survey, geotechnical testing and evaluation, subsurface utility exploration,
PS&E development, traffic engineering, stormwater design, utility coordination and design, right of way plan
development, public outreach, and key Stakeholder Coordination/reports/updates. Right of way acquisitions
and construction management, engineering services during construction, construction inspection and
documentation management could be added as a supplement to this contract at a later date.
Project Description
The project rebalances the existing roadway section to remove barriers to non-motorized travel by adjusting
the number and width of vehicular lanes, adding bicycle facilities, and enhancing pedestrian facilities. The
project will provide ADA improvements to the maximum extent feasible throughout the project limits. As
part of this roadway reconfiguration project, the following will be included, pavement resurfacing, curb and
gutter, signing and striping to support continuous bike facilities, more robust pedestrian facilities, signal
modifications, street lighting, way finding signage, utility relocations, and stormwater improvements. This is a
multimodal improvement project identified in the City’s 2007 Non-motorized Transportation Plan.
Major Milestone Schedule
The following are major schedule milestones for the project:
Notice to Proceed……………………. January 20th, 2019
Identify the Basis of Design ....... March 10th, 2020
30% Design ................................. April 6th, 2020
60% Design and ROW Plan ......... June 15th, 2020
90% Design ................................. November 9th, 2020
100% Design ............................... December 31st, 2020
Advertisement………………………….March 16th, 2022 (Depending on Funding)
Naval Avenue B&P Improvements | Exhibit A-1 Scope of Work HDR
Page 6 of 36
Project Assumptions
General Assumptions
1. The CONSULTANT shall furnish all services, labor and related equipment necessary to conduct and
complete the design as outlined in the Scope of Work. Payment for completed work and services
rendered under this AGREEMENT shall be considered full compensation for labor, materials, supplies,
equipment, and incidentals necessary to complete the work specified in the Scope of Work.
2. The CONSULTANT shall not begin any work under the terms of this agreement until given a Notice to
Proceed in writing by the CITY. The Consultant shall not begin any supplemental, out of scope work, or
Optional Services until authorization in writing by the CITY. Compensation amount for requested
supplemental, out of scope work, or Optional Services must be agreed to prior to the commencement of
the related work.
3. All deliverables required to complete the scope of work described in this AGREEMENT shall be completed
by December 31st, 2020. The CITY reserves the right, at their sole discretion, to extend the completion
date. A supplemental agreement issued by the CITY is required to extend the established completion
date.
4. Refer to the contract document for contract amount for services related to this scope of Work.
5. The direct salary costs presently in effect are set forth in the attached CONSULTANT fee estimate. No
overtime rate shall be allowed. The direct salary rates may be increased one time each year, January 1st,
based on HDR’s fiscal calendar year. The CONSULTANT shall notify the CITY in writing of any direct salary
rate changes. The CITY shall pay the CONSULTANT for overhead costs at the percentage rate of direct
salary cost as set forth in the fee estimate. This overhead rate shall not change during the life of this
AGREEMENT.
6. The fixed fee represents the CONSULTANT’s profit, and shall be a fixed amount based on the percentage
of direct salary cost set forth in the fee estimate. The fixed fee shall be prorated and paid as outlined in
section 1.4 of the contract. The fixed fee percentage shall not change during the life of the AGREEMENT.
7. Direct non-salary expenses, including mileage, reprographics reproduction, shipping and delivery shall be
reimbursed at cost. Expenses that are not directly reimbursable include out-of-state travel, lodging, car
rentals, meals, computer usage, software, plotter usage, communication charges (including facsimile,
telephone and cell phone), unless approved by the CITY in advance.
8. The CONSULTANT Principal in Charge for this work shall be Paul A. Ferrier, PE. The CONSULTANT Project
Manager for this work shall be Robert Acevedo, PE. The CITY’s Project Manager for this project will be
Chris Dimmitt, PE. Should turnover in the CONSULTANT staff necessitate a change in the project manager
assignment, options shall be developed by the CONSULTANT and the new project manager will be
approved by the CITY.
9. Digital files exchanged with the CITY shall be compatible with the CITY’s current version of AutoCAD,
Microsoft Project and Microsoft Word or as agreed with the CITY.
10. All designs, drawings, specifications, documents, and other work products prepared by the CONSULTANT
prior to completion or termination of this AGREEMENT are instruments of service for this project and are
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property of the CITY. Under Washington law, this contract and the documents (including but not limited
to written, printed, graphic, electronic, photographic or voice mail materials and/or transcriptions,
recordings or reproductions thereof) submitted in response to the CITY’s request for proposals and/or
this contract (collectively, the “documents”) are public records, subject to mandatory disclosure upon the
request of any person, unless the documents are exempted from disclosure by a specific provision of law.
11. The CITY will provide to the CONSULTANT pertinent information in the CITY’s possession relating to the
Project. The CONSULTANT will reasonably rely upon the accuracy, timeliness, and completeness of the
information provided by the CONSULTANT.
12. The CITY shall provide or make available the following items to the CONSULTANT:
a. CITY of Bremerton Design Standards, special provisions, & Guidelines
b. Existing GIS mapping information of the project including but not limited to general utility
location maps.
c. Copies of existing record drawing information of the project area.
d. Updated utility contact information.
e. One set of consolidated review comments for each Major Milestone Submittal (30%, 60%,
and 90%).
f. Modeling files developed by TSI as part of the City wide traffic Modeling effort.
g. Existing project files from any preliminary work completed
13. As a component of the scope of services, the CONSULTANT will deliver electronic copies of the Contract
Documents or data (the “Electronic Files”) in addition to the printed copies (the “Hard Copies”) for the
convenience of the CITY. Final written reports and memoranda will be delivered in Portable Document
Format (PDF).
14. The CONSULTANT’s deliverables, including record drawings, are limited to the sealed and signed version.
Computer-generated files furnished by the CONSULTANT are for the CITY or other’s convenience. Any
conclusions or information derived or obtained from these files will be at user’s sole risk.
15. In providing opinions of cost, financial analyses, economic feasibility projections, and schedule for the
project, the CONSULTANT will have no control over cost or price of labor and materials; unknown or
latent conditions of existing equipment or structures that might affect operation or maintenance costs;
competitive bidding procedures and market conditions; time or quality of performance by operating
personnel or third parties; and other economic and operational factors that might materially affect the
ultimate project cost or schedule. The CONSULTANT, therefore, will not warranty that the actual project
costs, financial aspects, economic feasibility, or schedules will not vary from the CONSULTANT’s opinions,
analyses, projections, or estimates.
16. The standard of care applicable to the CONSULTANT’s services will be the degree of skill and diligence
normally employed by professional engineers or consultants performing the same or similar services at
the time said services are performed. The CONSULTANT will re-perform any services not meeting this
standard without additional compensation.
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Design Standards and References
The project shall be developed in accordance with the latest edition, amendments and revisions (as of
execution of this AGREEMENT) of the following publications, where applicable:
1) City of Bremerton Publications:
a) City of Bremerton Engineering Design & Construction Standards
b) City of Bremerton ADA Transition Plan (2016)
c) City of Bremerton Municipal Code (Ordinance 5375, passed August 21, 2019)
d) City of Bremerton Stormwater Management Program (SWMP), 2019
2) State Publications
a) 2020 Standard Specifications for Road, Bridge, and Municipal Construction (M 41-10)
b) Amendments to the General Special Provisions
c) Standard Plans for Road, Bridge, and Municipal Construction (M 21-01)
d) Design Manual (M 22-01.13)
e) Hydraulic Manual (M 23-03)
f) 2019 Department of Ecology Stormwater Management Manual for Western Washington
g) Standard Item Table
h) WSDOT Highway Runoff Manual (M 31-16)
i) WSDOT Environmental Manual (M 31-11)
j) WSDOT Traffic Manual (M 51-02.08)
k) WSDOT Local Agency Guidelines (M 36-63.32)
3) American Association of State Highway and Transportation Officials (AASHTO)
a) A Policy on Geometric Design of Highways and Streets (“Green Book”); 2018, 7th Edition
4) U.S. Department of Transportation Publications:
a) Manual on Uniform Traffic Control Devices for Streets and Highways (2009 Edition with Revision
Numbers 1 and 2, dated May 2012)
5) Other Publications
a) National Electric Code
b) Book of American Society for Testing and Materials Standards
c) ITE Trip Generation (9th Edition)
d) Highway Capacity Manual (6th Edition), Transportation Research Board
e) Urban Street Design Guide, NACTO
f) Urban Bikeway Design Guide, NACTO
It shall be the responsibility of the CONSULTANT to obtain copies of county, state, AASHTO and other
publications. Works shall be prepared in English units, and performed in accordance with the procedures and
requirements set forth in the latest editions (excluding metric editions), amendments and revisions of each
publication.
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The Consultant shall determine the applicable design standards for the project. Any design elements that do
not meet the applicable design standards shall be identified and communicated to the CITY. The
CONSULTANT shall follow the CITY’s guidelines in documenting Design Variances.
Project Tasks
The CONSULTANT shall manage the work as described within the following major Work Elements:
TASK 1. PROJECT MANAGEMENT &
ADMINISTRATION
This task will be continuous throughout the project duration, which is assumed to be 12 months. It will
include the work to set up and plan the project and establish project-specific procedures, including
communication and quality control (QC), project coordination with the PRIME, and project closeout.
Components of this work including planning the Project, executing the Project, managing change, and closing
the Project.
1.1. Project OneDrive File Sharing Site, Project Set up,
Management Plan, HASP
The CONSULTANT shall create and maintain a project OneDrive folder that can be accessed by the CITY and
CITY authorized stakeholders. CONSULTANT shall develop guiding documentation for the effective delivery of
the project including the Project Management Plan and Health and Safety Plan.
1.2. Progress Meetings
The CONSULTANT shall hold bi-weekly progress meetings with CITY staff and key CONSULTANT team
members to discuss the PROJECT status, elements of the work plan, status of action items, and to discuss
progress of the design and resolve any outstanding PROJECT issues that might affect the delivery of the
PROJECT. Bi-Weekly meetings can be held in person or by phone conference. Bi-Weekly meetings may be
canceled from time to time with agreement of both the CITY and CONSULTANT.
Assumptions:
· 24 bi-weekly progress meetings, (1) CONSULTANT staff to attend, additional support as needed, up to
(4) meetings requiring the attendance of additional staff.
· The CONSULTANT shall be responsible for agenda for PROJECT progress meetings.
Deliverable(s):
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· Progress meeting agendas and notes.
1.3. Project Schedule
A Project schedule shall be developed by the CONSULTANT to establish Baseline Start and Baseline Finish
dates for tasks and deliverables under this AGREEMENT, and shall be submitted to the CITY for review and
approval, prior to commencement of any work under this AGREEMENT. The project schedule shall be
developed using Microsoft Project software, and shall show a critical path leading to the project major
milestone dates. The schedule for this project shall be updated at each milestone delivery.
If project schedule changes are necessary, and approved by the CITY, the CONSULTANT shall develop
strategies for schedule recovery to minimize project delays.
Assumptions:
· Draft and Final Baseline schedule with updates schedule at 30%, 60%, and 90% deliverables.
Deliverable(s):
· Draft and final baseline schedule
· Project schedule updates
1.4. Progress Reporting and Invoicing
The CONSULTANT shall prepare and submit a Progress Report with each invoice. The Progress Report shall
summarize:
· Work accomplished during the billing period.
· Work to be accomplished in the next billing period.
· Problems/issues encountered and actions taken for their resolution.
· Potential impacts to project schedule, budget, or scope.
· Issues requiring CITY’s action, attention and resolution.
Monthly Invoices for work completed will be submitted to the CITY. Backup information such as time and
expense records for the CONSULTANT and SUB-CONSULTANTS shall also be submitted with each invoice. The
CITY will discuss the work accomplished by the CONSULTANT and will review the percent complete
assessments for each task item in the Earned Value Worksheet.
The CONSULTANT shall submit an Earned Value Worksheet to track and update progress in the project
schedule, budget, actual and planned expenditures. The Earned Value Worksheet shall be updated and
submitted by the CONSULTANT with each invoice and progress report.
Project Change: The CONSULTANT shall obtain written authorization from the CITY before implementing any
change to this AGREEMENT scope of work, schedule or budget.
Assumptions:
· The project will have 12 months of invoicing.
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Deliverable(s):
· Monthly Progress Reports
· Monthly Invoices
· Monthly Earned Value Worksheets
1.5. Subconsultant Coordination
The CONSULTANT shall not subcontract for the performance of any work under this AGREEMENT without
prior written permission of the CITY.
The CONSULTANT shall coordinate with SUBCONSULTANTs regarding contracting procedures, shall prepare
and execute contracts with individual SUBCONSULTANTs, and shall address contract-related issues with the
SUBCONSULTANTs as they arise during the project.
The work of the SUBCONSULTANT shall not exceed its maximum amount payable unless the CITY has issued
prior written approval. Either a percent of the SUBCONSULTANT agreement or direct labor should be noted
for administrative costs in the fee estimate and invoices. Subcontracts shall contain applicable provisions of
this AGREEMENT.
1.6 Coordination Meetings
CONSULTANT will schedule meetings with the City at project milestones to coordinate the design process. In-
person meetings will be held at the City’s Engineering office, Norm Dicks Building (NDB) or the project site
and will be at the following milestones with the estimated hours as shown:
• Kickoff – 4 hours to include a site walk through
• Concept layout design – 3 hours
• Review of 30% design – 2 hours
• Review of 60% design – 2 hours
• Review of 90% design – 2 hours
The CONSULTANT will prepare for and conduct a Project Kick-off Meeting to provide the necessary basis for a
successful project that satisfies the needs of the CITY, HDR, and community-at-large. The Project Kick-off
Meeting agenda will include discussion of overall project needs, community goals, areas of responsibility,
project scope, budget, and commitments to decision-making and schedule.
Assumption(s):
· The Project Kick-off Meeting will be attended by the CONSULTANT Project Manager, Design Manager,
and up to six (4) Discipline Leads. Other staff may participate via conference call.
· All other meetings will attend by CONSULTANT Project Manager and appropriate support staff as
necessary. Up to 18 hours for attendance by additional staff. Meetings may be in person or by phone
conference.
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Deliverable(s):
· Project Meeting agenda and summary notes, delivered electronically (PDF) to all participants within 5
working days of the meeting.
TASK 2. QUALITY ASSURANCE / QUALITY
CONTROL
The CONSULTANT shall follow the Quality Control Plan Developed for the project. Quality Control will be
provided prior to each submittal to the CITY to ensure CONSULTANT’s design work follows city, state and
national standards. Final work submitted to the CITY shall be stamped and signed by a professional engineer
in the State of Washington. 30%, 60%, 90%, and 100% Plans, Specs, and Estimate shall not be signed and will
be marked “Not for Construction”.
The CONSULTANT will upload submittals to the project OneDrive File Share. The CITY will contact PROJECT
stakeholders to download and review submittals. The CITY will summarize the PROJECT stakeholder review
comments of each plan submittal and transmit the comments to the CONSULTANT in a single consolidated
document. The CONSULTANT shall respond to the CITY’s comments in the document by indicating the
actions taken on each comment.
Design work submitted for review must be complete to the level appropriate for each part of the design.
Submittals containing incomplete or unclear information will be returned to the CONSULTANT without further
review. The CONSULTANT shall make such changes and revisions as necessary to correct errors without
additional compensation.
Each plan submittal shall include a round table discussion between the CITY and the CONSULTANT to review
and resolve comments prior to plan update.
Assumptions(s):
· City will have up to 2 weeks to review and respond with comments for each deliverable.
Deliverable(s):
· Comment Resolution plan set with each submittal (30%, 60%, and 90%)
TASK 3. PUBLIC INVOLVEMENT
This task is to assist the CITY with Public Outreach effort for this project, the CITY will lead the public
involvement effort.
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3.1. Online Open House and Website Support
CONSULTANT will develop survey content using the existing SR 303 template to support and host one online
open house with survey to solicit initial feedback.
3.2. Face to Face Outreach
CONSULTANT will support the City in meeting with individual property owners and/or business owners to
discuss the project and gather input.
3.3. In-Person Open Houses
CONSULTANT will assist in preparation for and participate in two (2) open houses 2 hours in duration that will
occur at a location within the City of Bremerton, at 30% design, and 90% design. This work will consist of
attending the open house and preparing up to 2 boards, one project roll plot and/or one electronic
presentation for each open house. Consultant ROW specialist to assist this effort and attend the open house.
3.4. On-Call Public Involvement Messaging
CONSULTANT will provide public involvement services on an as-needed basis to support any additional and
unforeseen public outreach. Time for this task to be charged to management Reserve Fund as needed and
approved.
CITY Responsibilities:
· Develop and distribute project post cards and mailers.
· Coordinate and manage invoicing related to any mailers (postcards, mailers, etc.).
· Host the project webpage on the project website; manage content updates. Publicize the events on
City social media.
· Review and provide direction on the public involvement plan and all subsequent event or outreach
materials.
· Secure the venue space for each of the open houses, set up and tear down venue.
· Venue rental fees associated with the in-person open houses or drop-in events.
· Consolidate public input / feedback.
· Coordinate Council briefings and develop power point presentation (Input provided by
CONSULTANT).
Assumption(s):
· Up to 2 CONSULTANT staff participate in the open houses.
· Up to 2 CONSULTANT staff to participate in the face to face meetings, scope to include (16) hours for
each person for outreach along the corridor to facilitate these meetings.
· CONSULTANT will not utilize task 3.4 unless authorized by City beforehand.
· Meeting prep will occur during bi-weekly check in meetings in advance of the Public Outreach
Meetings.
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Deliverable(s):
· Content for survey and survey link.
· Summary of survey results
· Postcard notifying community members of both the in-person and online open houses.
· Graphics and written content for project website
· Up to 2 boards and one project roll plot for each open house.
· Summary of both in-person open houses
TASK 4. STAKEHOLDER COORDINATION
Parties having an interest in this project and corridor will be identified and included in the project process to
provide input and feedback on the needs, opportunities, conditions, and design. A project steering committee
will be formed to facilitate this effort. Anticipated Stakeholders will include; WSDOT Local Programs, Naval
Base Kitsap (NBK), Bremerton School District, Bremerton Fire Department, Kitsap Transit, West Sound Cycling
Club and others as determined.
Assumption(s):
· Naval Base Kitsap will require one additional kickoff meeting
· Up to 3 Steering Committee meetings will be held
· Up to 2 CONSULTANT staff participate in the three (3) Steering Committee Meetings and one (1)
Naval Base Kitsap Kickoff Meeting.
· Meeting prep will occur during bi-weekly check in meetings in advance of the steering Committee
Meetings.
Deliverable(s):
· Meeting agenda and meeting notes for all meetings
· Graphics and presentation materials
TASK 5. DATA COLLECTION / REVIEW OF
EXISTING INFORMATION
The purpose of this task is to collect and review all available documents related to the project and identify
areas where further research and mapping are needed, and summarize what additional information is
needed for project development.
CONSULTANT will collect and review available documents from the CITY including:
· Grant Application documents.
· Previously modified and constructed designs.
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· Existing topographical and right-of-way survey information.
· All completed and in-progress CITY utilities and street maps, plans and studies regarding the project
area (including Geographic Information Systems (GIS)).
· Existing right-of-way and easement information available at the CITY. County AutoCAD parcel
mapping.
· Agreements, franchises, licenses and other pertinent information concerning utilities providers,
businesses and properties along the corridor.
· Agreements, licenses, easements and directives from regulatory and resource agencies applicable to
the project.
· Electronic model files and applicable outputs from the Citywide modeling effort.
Assumptions:
· The CITY will provide all available information in timely fashion.
· The CITY will assist CONSULTANT in obtaining information from regulatory and resource agencies,
utility providers and other CITY departments.
· All necessary information regarding location and depth of bury for underground CITY utilities is
available, accurate and readily attainable from CITY records.
· Underground and overhead utilities will be marked by 811 Locate Services.
· Utilities locations obtained from CITY records and 811 locates will be used and relied upon for the
design.
· CITY will provide any current design plans and details if available for the corridor and adjacent
projects in preferably AutoCAD, Civil 3D format for use and coordination with this project.
Deliverable(s):
· List of review documents.
TASK 6. SURVEY AND MAPPING
This task involves field surveying to densify horizontal and vertical control within the project limits, collecting
existing topographic features and producing a project basemap and Digital Terrain Model (DTM) to be used in
preliminary design, and conducting additional survey work to supplement the basemap and DTM as the
design progresses. See Exhibit A for mapping limits.
6.1. Research and Existing Data Compilation
CONSULTANT will collect existing data pertinent to the project that is available from the CITY, the County,
other agencies, franchise utilities, and other sources. The data shall include ROW information, topographic
surveys, existing utility locations, and previous reports and documents pertaining to the project.
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6.2. Survey and Construction Geodetic and Cadastral Control
This task includes the establishment of survey control, or the recovery of existing survey control, as required
for the project. Typically, survey control will be set, found, or referenced utilizing Real Time Kinematic (RTK)
GPS (GNSS) and the Washington State Reference Network (WSRN) in conformance with industry standards.
This survey control is then typically propagated, as required, utilizing standard terrestrial total station
measurements.
6.2.1. Geodetic Survey Control
A system of horizontal and/or vertical control stations that have been established and adjusted by geodetic
methods and in which the shape and the size of the earth (geoid) have been considered in position
computations. A geodetic datum is an abstract coordinate system with a reference surface that serves to
provide known locations to begin surveys and create maps.
• Horizontal - Typically, survey work shall reference the Washington State Plane Coordinate System of
1983 as established in accordance with Chapter 58.20 Revised Code of Washington.
• Vertical - Typically, the Vertical Datum for the survey work shall reference the North American
Vertical Datum of 1988 (NAVD88).
• Units shall be in US Survey Feet.
6.2.2. Cadastral
Survey monumentation for the purpose of creating or reestablishing boundaries and/or tracts of land. Field
Surveying and Base Mapping
Topographic and planimetric surveying services will be performed to support engineering design along this
corridor. This effort is to be considered a full topographic survey and all found permanent features and
artifacts will be mapped as possible. Please see Exhibit A for details to the limits and specific instructions for
this effort.
Consultant proposes using terrestrial LiDAR – 3D Laser Scanning (3DLS) – for mapping in order to reduce
exposure to roadway conditions and thus reducing the need for traffic control. Conventional mapping will be
used to supplement the 3DLS.
• Visible improvements situated within the described mapping limits will be mapped.
• Ground measurements will be captured sufficient to generate a digital terrain model (DTM) at one-
foot contours.
6.3. Utility Surveying Services
Surface Observable utilities will be located as found within the surveying limits.
Measure Downs for sewer manholes, catch basins and storm drain manholes with pipe size, material,
direction, and invert elevations will be obtained, if possible, at each structure. Nearest drainage structure
outside the mapping limits will also be collected.
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Underground Conductible Utility Locates and Surveying. 1 Alliance will arrange for underground ‘conductible’
utility locating, typically by means of a third-party utility locate service. This service shall locate utilities within
the project corridor limits. The consultant will reasonably rely upon the accuracy, timeliness, and
completeness of the information provided by the utility locating service.
6.4. Office Processing
This task includes the office processing of the collected survey data, data extraction, field book note
reductions, CADD drafting, and other duties required for the generation of the deliverable(s).
For 3D laser scanning efforts, sub-tasks include the registering of point clouds; evaluating the registrations;
exporting the point cloud data to Civil3D; creating or picking of appropriate points in Civil3D; line work and
Layering, and standard CADD drafting of the deliverables, as required.
6.5. Right-of-Way Boundaries
County Parcel data will be used for design assuming limiting ROW impacts.
Assumption:
· City will request all title reports for the project corridor and deliver to the CONSULTANT.
6.6. Supplemental Surveys
It is assumed that during the design phase, some level of supplemental survey may be necessary, and for
purposes such as private property match/conforms, utility features, structure elevations, or features requiring
more definition for design purposes. For budgeting purposes this task item has been estimated not to exceed
20 hours. Any costs for performing additional survey beyond 20 hours, may be adjusted accordingly and
approved by the CITY via a written amendment before commencement of survey activities.
Assumptions:
· The CITY will obtain title reports for all parcels that will be required.
· Right-of-Entry (ROE) to 20 adjacent properties obtained by the CITY.
· The CONSULTANT will develop any required Traffic Control Plans and administer traffic control
required to complete survey.
· Survey control used on previous phases and adjacent projects that the mapping matches into will be
provided by CITY.
· CAD files shall be provided in AutoCAD Civil 3D 2018
Deliverable(s):
· Topographic Survey and ROW Base Map (electronic copy), 1”=20’ basemap.
· Supplemental survey and corresponding Base Map updates.
· AutoCAD Surfaces (DTM Files) (electronic copy).
· Copy of field survey books (hard copy).
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· ASCII file of control points
· Construction control plans
TASK 7. GEOTECHNICAL ENGINEERING
CONSULTANT will provide geotechnical engineering services needed to support development of contract
documents for the construction of retaining walls, utilities, signal pole foundations, and other road
improvements associated with the project. CONSULTANT services include:
7.1. Explorations & Data Collection:
Collect and Review Available Geotechnical Data: CONSULTANT will review readily available and relevant
information along the project corridor. This review will include online geotechnical databases, geologic maps
and existing known information previously gathered by the CONSULTANT for surrounding projects.
Plan Field Exploration Program: CONSULTANT will plan and coordinate the geotechnical exploration program
for the project. The exploration program will consist of drilling a series of borings to provide data for design
of retaining walls, signal pole foundation design, and stability analysis for wall. Planning will include
identification of the location of the pavement cores, development of traffic control plans and coordination of
required equipment and signage for lane closures.
Geotechnical Work Plan Memo: CONSULTANT will prepare a Geotechnical Work Plan Memorandum for of our
exploration program. This work plan will be submitted to the CITY for review and approval. The work plans
will detail the type, location, and extent of proposed field explorations along with logistics necessary to
perform the work such as traffic control plans and staging areas. The work plans will also be used for utility
locating clearances and for permitting that may be necessary to access the exploration locations. The CITY will
acquire and provide any required permits.
Conduct Utility Locates for Explorations: Prior to conducting our explorations, CONSULTANT will mark the
proposed locations and arrange for utility locates using the Utility Notification Center. The CONSULTANT will
make additional site visits to verify that the proposed locations of the borings are clear of utilities prior to
drilling.
Conduct Geotechnical Explorations: CONSULTANT will conduct up to 10 hand auger borings and DCP’s to
depths of up to 5 feet or refusal, whichever is shallower. Six (6) within landscaping areas adjacent to the
street roadway north of 11th Street and four within Core holes in the asphalt south of 11th Street. Cores in
paved area will be patched with rapid-setting Portland cement concrete or suitable cold patch asphalt.
Flagger will not be required, however, the four cores south of 11th Street will require a reduction of traffic to
one lane in either the northbound or southbound lanes. The CONSULTANT assumes that monitoring wells are
not required.
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Generate Core Logs and Photographs: Upon completion of the pavement coring, CONSULTANT will
photograph each of the pavement cores and log the pavement layer and subsurface soil conditions. These
logs and photographs will be included in the geotechnical report.
Generate Boring Logs and Assign Laboratory Testing: CONSULTANT will prepare summary boring logs and
perform laboratory testing to evaluate relevant physical properties of the site soils. Laboratory testing would
include moisture content, grain-size distribution, and Atterberg Limits.
7.2. Geotechnical Design Services:
Evaluate Field and Laboratory Data: Based on the borings and the laboratory test results of selected samples,
CONSULTANT will generate estimates of the soil strength and other properties needed to evaluate the effects
the subsurface conditions will have on the proposed improvements.
Generate AASHTO Seismic Design Parameters: Based on the soils encountered along the alignment,
CONSULTANT will determine the Site Class for seismic design. The design spectral acceleration parameters
will then be selected in accordance with the AASHTO Specifications for Roads and Bridges.
Evaluate Liquefaction Potential: CONSULTANT will screen observed subsurface soil for susceptibility to
liquefaction and assess the potential impacts to the proposed improvements.
Pavement Design Analyses: CONSULTANT will evaluate the results of the geotechnical explorations and
pavement coring and develop flexible pavement design recommendations for areas of existing pavement and
areas of proposed new pavement. Evaluating existing pavement section strength (falling weight
deflectometer [FWD] testing) is not included in this AGREEMENT.
Quality Assurance / Quality Control: CONSULTANT will have all design calculations and recommendations
reviewed by a senior principal prior to distribution to the design team or the City.
Prepare Draft Geotechnical Engineering Report: CONSULTANT will prepare a draft geotechnical engineering
report for the project. This report will contain the results of the geotechnical engineering investigation,
including description of surface and subsurface conditions; a site plan showing exploration locations and
other pertinent features; summary coring and boring logs; and laboratory test results. The report will provide
geotechnical recommendations for each of the proposed improvements mentioned above.
Respond to Geotechnical Related Review Comments: CONSULTANT shall provide written responses to review
comments. The written responses shall be provided in the form of emails to the design team.
Miscellaneous Engineering Support: Additional time, up to 16 hours, will be allotted to account for any design
aspects introduced to the project at a later date that were not initially provided to CONSULTANT in this scope
of work.
Conduct Plan and Specification Review: CONSULTANT will conduct a plan review at the 60% and 90%
milestones submittals to ensure that the geotechnical aspects of the project have been properly incorporated
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into the project plans. CONSULTANT will provide a concurrence letter at Ad-Ready stating the Project plans
adhere to the recommendations contained in the geotechnical report.
Prepare a Final Geotechnical Engineering Report: CONSULTANT will prepare a final geotechnical report for this
project. This report will develop CONSULTANT’s draft geotechnical engineering report with any comments
provided by other design team members or the CITY during the 30, 60, and 90 percent plans.
Geotechnical Task Management: CONSULTANT will provide task management to all geotechnical related
aspects of the project. CONSULTANT will correspond with CITY and the design team in the form of meetings,
emails, fax, and telephone calls, as necessary. CONSULTAN will initiate the project and set up billing
information in support of invoicing throughout the project and will prepare monthly invoices, and progress
reports for the duration of the design phase of the project.
Assumption(s):
· The geotechnical explorations proposed herein will not be used to assess site environmental
conditions. However, visual or olfactory observations regarding potential contamination will be
noted. Analysis, testing, storage, and handling of potentially contaminated soil and ground water
(either sampled or spoils from drilling) are beyond this scope of services. If contaminated soils and/or
ground water are encountered, the material will be properly contained on-site for disposal as
mutually agreed upon without additional cost to the CONSULTANT.
· All drilling spoils and related debris will be backfilled into shallow explorations.
· All field explorations will be conducted between the hours of 8AM to 5PM.
· The number of retaining wall borings is based on the assumption that there will be one potential wall
impacted.
· No Geology and Soil Discipline Report will be required.
· No Phase 1 or Phase 2 Environmental Site Assessment report will be required.
· CONSULTANT will be responsible for all post drilling clean up.
· All required rights of entry will be provided by the CITY.
· All required street use permits will be provided by the CITY at no cost to the CONSULTANT.
· All geotechnical borings conducted through the pavement and pavement cores will be patched with
quick drying cement. Saw cutting of the pavement or hot mix asphalt patches will not be required.
· The exploration locations will be surveyed as part of the surveying including in this AGREEMENT.
· The site soils will support standard plan signal pole and luminaire foundations design. No non-
standard signal pole or foundation design will be required.
· Disturbed subsurface soil samples will be collected from hand auguring.
· Infiltration testing and groundwater monitoring will not be performed at this time.
· No cross sections will be provided in the reports.
· Signal and light pole foundations design is assumed to not be required and is not included in this
scope
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Deliverable(s):
· Geotechnical Work Plan Memorandum
· Draft and Final Geotechnical Engineering Report
· Geotechnical Concurrence Letter
TASK 8. TRAFFIC ANALYSIS
The purpose of this task is to evaluate recent and relevant traffic operational analysis to set the baseline of
the corridor and to help guide the development and refinement of the corridor design.
8.1. Data Collection
CONSULTANT will review model and output data from CITY network wide traffic analysis effort being
conducted by TSI. Applicable information will be summarized and documented in the Traffic section of the
Basis of design report.
8.2. Operations Analysis
CONSULTANT will utilize the existing Synchro files from the CITY’s current network modeling effort.
CONSULTANT will adapt the model to evaluate and determine initial lane configurations at each study
intersection. Consultant will develop an AM Synchro model based on CITY provided PM model. CONSULTANT
will analyze the AM and PM peak hour traffic conditions in the corridor using a combination of Synchro and
Simtraffic analyses. The analysis will be conducted for existing and 2040 No build conditions. One build
scenarios will be analyzed for traffic conditions, focused on intersection channelization, signal phasing and
storage lengths. The traffic outputs for the scenario will include (1) average delay at signalization
intersections, (2) the average and 95th percentile queue lengths for each intersection approach, and (3) the
left turn pocket lengths required to prevent spillback into the roadway through lanes.
CONSULTANT will use SIDRA software to model up to four (4) intersections as roundabouts for the build
scenario.
CONSULTANT will conduct field investigations of traffic movements and operations during a typical afternoon
peak hour, with attention to typical queue extents, any cycle failures, and yielding interactions between
vehicles and non-motorized traffic. A short summary of observations will be included in the Traffic section of
the report.
8.3. WSDOT Intersection Control Evaluation (ICE)
CONSULTANT and CITY PM will meet with WSDOT Olympic Region Highway and Local Programs (H&LP) to
determine scale of ICE analysis.
CONSULTANT will complete the required analysis and documentation to meet the agreed ICE process.
Assumption(s):
Naval Avenue B&P Improvements | Exhibit A-1 Scope of Work HDR
Page 22 of 36
· No traffic counts will be collected for this effort.
· City to provide Electronic model and agreed upon output files
· ICE scoped as “Stage 1 – Scoping” with minimal alternative selection assumed
Deliverable(s):
· Traffic Operations section of Basis of Design Report
· Modeling output summary tables
· Electronic Synchro and Sidra Files
· Draft and Final ICE Technical memo with one round of combined comment and response
TASK 9. BASIS OF DESIGN
The objective of this task is to evaluate and document possible design alternatives to develop an optimal
design that improves safety for all users, enhances corridor mobility, minimizes ROW acquisition needs, and is
supported by the community. This work builds on the previously completed efforts of the grant application.
9.1. Preliminary Engineering
The CONSULTANT shall conduct a workshop with City staff to evaluate the grant design and develop potential
revision concepts to the current plan. The current grant design will serve as the baseline concept. Consultant
will prepare optional screening criteria and conduct an optional screening exercise with City staff to reach a
preferred configuration to carry into 30% design.
Assumption(s):
· The CONSULTANT will evaluate 2 overall non-motorized corridor strategies.
· Only one comprehensive design alternative (preferred alternative) will come out of the preliminary
engineering design phase after review by the CITY.
· CONSULTANT will document the design criteria as well as preliminary findings for each design
discipline. Basis of Design Report will serve as the record of design decisions.
· Right of way impacts and acquisitions needs will be identified for the preferred design alternative.
Deliverable(s):
· Roll plot depicting the preferred basis of design including existing basemapping, existing right of way,
and proposed roadway footprint with channelization
· Screening Criteria Matrix – Filled out with results of the 2 overall corridor configurations.
· Basis of Design Report
TASK 10. ENVIRONMENTAL DOCUMENTATION &
PERMITTING ASSISTANCE
The CONSULTANT will assist the CITY by providing the available materials to feed the Environmental
documentation process.
Naval Avenue B&P Improvements | Exhibit A-1 Scope of Work HDR
Page 23 of 36
Assumption(s):
· CITY will self-perform APE, SEPA, and/or NEPA as needed
TASK 11. 30% DESIGN
11.1. 30% Design Plans
CONSULTANT will advance the design of the Preferred Alternative from the work completed under the Basis
of Design of the PROJECT. The Preliminary Design effort established the PROJECT footprint for roadway
improvements, basic channelization, and conceptual design for utility and drainage systems.
Assumption(s):
· Symbols used by the CONSULTANT in the plans shall follow APWA standards. If the symbols are not in
the APWA standards, then WSDOT standard symbols shall be used.
· Each sheet shall contain design elements, with line work for items detailed on other sheets screened
back or drawn in light pen weight. The CONSULTANT is expected to the Industry Standard of Care in
the design planning and layout, with elements shown as close as possible to where they are to be
installed.
· General Construction Notes will be noted on plan sheets. General Notes will be numerically ordered
and consistent throughout the plan set. Note and leader shall call out unique Construction Notes.
Bubbles with leaders will be acceptable only for recurring Construction Notes and wiring notes for
Signal and Illumination plans as they are numerically ordered and consistent throughout the
applicable sheets.
· If additional detail is required to provide clarity, the Plans and Details shall include an exploded view.
Cross-sections and profiles shall reflect existing features and proposed facilities, both above and
below ground.
11.2. Engineer’s Opinion of Cost
The CONSULTANT’s Engineer’s Estimate and backup calculations (including quantity takeoff sheets), showing
assumptions made in determining quantities for each bid item, shall be made available upon request. Backup
calculations shall specifically include items measured by the appropriate unit. The Engineer's Estimate will
include an itemized list in tabular form, describing; section, item, and number of units (quantity), estimated
unit costs, and total cost, with the understanding that any cost opinion or Engineer's Estimate provided by the
CONSULTANT will be on the basis of experience and judgment. The estimate shall be prepared using
standard unit costs and lump sum prices.
Deliverable(s):
· 30% Engineer’s Opinion of Costs
Naval Avenue B&P Improvements | Exhibit A-1 Scope of Work HDR
Page 24 of 36
11.3. Drainage Design and Preliminary Drainage Design Report
CONSULTANT shall develop and support the following roadway and PROJECT activities as further described in
Work Elements below.
CONSULTANT shall prepare a 30% Preliminary Drainage Design Report in accordance with the requirements
of the City of Bremerton’s stormwater management program. The 30% Preliminary Drainage Design Report
will document the minimum stormwater management requirements that apply to the project; BMP selection;
calculations to support 30 percent complete BMP and conveyance sizing
CONSULTANT will evaluate and select Best Management Practices (BMPs) to provide permanent stormwater
management for the project in accordance with the CITY requirements.
BMP selection will be based on topography, the amount of space available within the right of way, life-cycle
cost and aesthetic considerations, and the CITY’s overall sustainability goals for the project.
Assumption(s):
· Drainage Report will meet the requirements set forth in the 2019 Department of Ecology Stomwater
Management Manual for Western Washington.
· Additional impervious surface will not trigger minimum requirements for treatment or flow control.
· The 30% Preliminary Draft Drainage Design prepared under this task will correspond to the 30%
complete designs.
· There will be only one version each of a Preliminary Draft Drainage Design Report and Final Drainage
Design Report.
· The 30% Preliminary Draft Drainage Design Report will be subject to one round of CITY review
comments. The CITY will provide one consolidated set of synthesized comments on the draft
memorandum to the CONSULTANT. The CONSULTANT will incorporate the CITY’s comments, as
applicable, in the Final Drainage Design Report submitted during the 90% Design Submittal.
Conveyance piping will be preliminary sized using the latest version Stormshed, Santa Barbara Unit
Hydrograph (SBUH). Conveyance piping will be evaluated for the 25-year, 24 hour storm event.
Deliverable(s):
· Draft 30% Preliminary Drainage Design Report.
· Standard model output reports (text files) will be included as an attachment to the draft and final
Drainage Design Report. Electronic model files will not be provided.
11.4. Roadway Design
11.4.1. Horizontal and Vertical Alignment Plans
CONSULTANT will prepare preliminary horizontal alignment plans for the selected alternative. CONSULTANT
shall prepare preliminary vertical profile drawings for the selected alternative. Preliminary horizontal and
vertical alignment plans will be produced for the Project. The project will hold the existing grades of the
centerline of roadway and the existing cross slopes of the existing roadway.
Naval Avenue B&P Improvements | Exhibit A-1 Scope of Work HDR
Page 25 of 36
11.4.2. Typical Roadway Sections
CONSULTANT will prepare preliminary typical roadway section plans not to scale (NTS) for the selected
alternative and cross streets. The sections will note roadway widths, thickness/depths of pavement materials,
sidewalks and landscape areas.
11.4.3. Paving
CONSULTANT will prepare preliminary paving plans for the selected alternative and cross streets. The plans
will show dimensions for roadway outlines and sidewalks. The plans will also show curb returns, tapers,
intersection layouts, and proposed driveway accesses, which are typically shown at the preliminary phase. A
preliminary layout of property tie-in limits will be developed and shown in the form of cut/fill lines.
Intersection grading is not to be shown at the 30% design level.
11.4.4. Pavement Marking
CONSULTANT will prepare preliminary pavement marking plans for the selected alternative and cross streets.
The plans will show dimensions for lanes, crosswalks, stop bars, pavement marking symbols and tapers.
11.4.4.1. PEDESTRIAN / BICYCLE INTERSECTION DESIGN
Based on the pedestrian and bicycle work developed as part of the Basis of Design, CONSULTANT will develop
intersection channelization plans including widths of intersection features – including sidewalk, crosswalk,
and bicycle channelization and paving elements. This input will either be in the form of design comments to
be incorporated into the paving and/or pavement marking plan sets, the creation of project specific detail
sheets, or special project specifications.
11.5. Traffic Design
This task involves the preliminary planning of traffic signal modifications including confirmation with the CITY
of design standards to be used with a signal modification design memo, Plans and Engineer’s estimates of
traffic signal modifications and street illumination up to 30% design.
CONSULTANT will meet with CITY to determine the desired system requirements and coordination across
jurisdictions to identify the major system components, significant conflicts and challenges (if any), and other
items that have the potential to significantly affect construction costs.
No signal pole replacements or relocations will be included in this task.
11.5.1. Inventory Signal Equipment
A complete inventory of the existing traffic signal systems at the intersections of Naval Avenue and Burwell
Street, 6th Street, 11th Street, 15th Street will be conducted.
The inventories will include: the length of mast arms and existing signal head locations, signal head
configurations, push button and pedestrian head locations, existing phasing, existing controller and cabinet
types and their ability to operate in changed configurations. We will also evaluate the existing conduit and
wiring to determine if major reconstruction will be necessary to implement revised phasing or pole
relocations. Location and condition of existing safety lighting and street lighting will be documented. ADA
deficiencies will be observed and documented.
Naval Avenue B&P Improvements | Exhibit A-1 Scope of Work HDR
Page 26 of 36
11.5.2. Signal Design
CONSULTANT will design, calculate, and document signal system modifications at the three (3) signalized
intersections. Traffic signal design as part of the 30% design package will include:
· Pedestrian Pole location as needed to meet ADA requirements
· Vehicle and non-motorized detection type
· Design impacts on existing signal system (moving of signal heads on existing mast arms.)
11.5.3. Illumination Design
CONSULTANT will prepare preliminary illumination cost estimate as part of the 30% design package. The
street lighting design will follow the CITY Standards, WSDOT guidance and the Illuminating Engineers Society
(IES) standards.
Illumination design will focus on critical areas only, new and/or improved crossings. CONSULTANT will work
with the CITY to determine the general layout, configuration, and type of light fixture(s) for the roadway and
pedestrian lighting to be used on this project.
CONSULTANT to provide options for City owned and maintained lighting as well as PSE maintained street
lighting system and City owned intersection and crossing lighting systems as part of the basis of design.
11.6. Retaining Wall Design
This scope assumes the design will focus on avoiding and/or minimizing impacts to existing retaining walls.
Structural work to be recognized as a risk and no hours to accommodate design are included in this scope.
11.7. Utility Design
CONSULTANT will develop a utility corridor plan showing the location of the existing utilities within the
roadway corridor. The utility corridor plan will identify potential utility conflict locations and be provided to
affected utilities to aid in potholing efforts. CONSULTANT will coordinate with affected utilities to identify
type, size and location of future utilities. CONSULTANT will not perform any utility design work – all utility
design work will be done by the affected utility owners. Utility relocations will be shown in the design plans.
Relocations of City water and sewer will be designed by CONSULTANT and included in the plans. No upgrades
of water or sewer facilities is anticipated in this Scope of Work.
Assumption(s):
Non-CITY Utilities may include:
· Puget Sound Energy – Distribution Power
· Puget Sound Energy – Natural Gas
· Comcast – Cable TV / Fiber Optics
Naval Avenue B&P Improvements | Exhibit A-1 Scope of Work HDR
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· Cascade Natural Gas
CITY Utilities Include:
· City of Bremerton – Water
· City of Bremerton - Sewer
· City of Bremerton – Storm Drainage
11.8. 30% Submittal
CONSULTANT shall prepare conceptual drawings for review and meet with the CITY to gain approval of the 30
% design concept.
Assumption(s):
· The level of effort and fee estimate for this task is based on the number of sheets for each discipline as
shown in the sheet list provided. The sheet list was prepared based on CONSULTANT’s current knowledge
of the project scope and anticipated work elements.
Deliverable(s):
· 30% Plans
· Engineer’s 30% Opinion of Cost.
· Design Documentation
· 30% Drainage Design Report
Naval Avenue B&P Improvements | Exhibit A-1 Scope of Work HDR
Page 28 of 36
The anticipated sheet list is:
30% Submittal Sheet List # Sheets Included in Each Submittal
Sheet Description 30%
Cover Sheet with Vicinity Map and Index 1
Legend, General Notes, Abbreviations, and Project Keymap 2
Roadway Typical Sections 4
Summary of Quantities ---
Alignment and ROW Plans 4
Site Preparation Plans ---
Temporary Erosion & Sedimentation Control (TESC) Notes ---
TESC Plans ---
TESC Details ---
Paving Plans, Roadway Profiles & Superelevation 8
Paving Details ---
Intersection & Curb Ramp Grading Details ---
Pedestrian / Bicycle Details 1
Driveway & Property Interface Grading ---
Drainage Plans & Profiles 8
Drainage Details ---
Channelization, Pavement Marking & Signing Plans 8
Pavement Marking Details ---
Signing Schedule & Details ---
Signal Plans 5
Signal Details ---
Illumination Schedule & Details ---
Streetscape & Landscaping Plans ---
Streetscape Details ---
Landscaping Details ---
Utility Plans 4
Staging and Traffic Control Sequencing Notes ---
Staging and Traffic Control Plans ---
Total # Sheets 45
TASK 12. FINAL DESIGN - PS&E
The CONSULTANT shall follow the guidelines set forth in the CITY’s Design Standards when preparing the 60%,
90%, and 100% plans, specifications, and estimate.
Assumption(s):
Naval Avenue B&P Improvements | Exhibit A-1 Scope of Work HDR
Page 29 of 36
· The level of effort and fee estimate for this task is based on the number of sheets for each discipline as
shown in the sheet list provided. The sheet list was prepared based on CONSULTANT’s current knowledge
of the project scope and anticipated work elements.
· CONSULTANT shall consult with the CITY prior to developing any sheets if the actual number of required
sheets varies from the original sheet count estimate. If the CITY and CONSULTANT concur that total
number of sheets required to detail the project exceeds the original estimate, the budget for this task
may be amended.
12.1. Survey, Control and Alignment
CONSULTANT will prepare a set of alignment tables and plan sheets for survey control, monumentation, and
alignments. The alignment tables will list necessary curve details for both existing and proposed centerline
alignments. The plan sheets will include alignment centerlines, and horizontal and vertical control.
12.2. Typical Roadway Sections
Roadway sections will be developed for the Project denoting roadway widths, right-of-way widths, sidewalks,
medians, landscaping, pavement design, and traffic lanes. It is assumed that all cross street work will be
minor and will be able to be built using plan and detail sheets only – no roadway section will be required.
12.3. Site Preparation
CONSULTANT will define the site prep and demolition activities, including items to be abandoned, salvaged,
recycled or removed, and identify facilities that need to be protected during construction. Site Prep plans will
include surface feature items, such as pavements (by type), sidewalk, curbs, walls, and miscellaneous
structures. Demolition required for utilities, drainage features, signing, signalization and illumination will not
be included in these drawings and will be shown on the relevant discipline drawings. Cut/fill lines will be
shown on the site preparation plans.
12.4. Temporary Erosion and Sedimentation Control (TESC)
CONSULTANT will prepare temporary erosion control details which show erosion and sedimentation controls
measures to be used for this project. Cut/Fill lines will be shown on the TESC plans.
The TESC drawings will be prepared in accordance with the CITY requirements and provided with the
Stormwater Pollution and Prevention Plan (SWPPP).
12.5. Roadway Profiles and Superelevation
CONSULTANT will prepare vertical profile drawings within the PROJECT area. Superelevation rates and
transitions will be shown in cross-slope diagrams and will be included on the profiles.
12.6. Paving
CONSULTANT will prepare roadway paving plans that will show dimensions for roadway outlines and
sidewalks. The plans will also show curb returns, tapers, intersection layouts, proposed driveway access, and
other pertinent surface features.
Naval Avenue B&P Improvements | Exhibit A-1 Scope of Work HDR
Page 30 of 36
12.7. Intersection Grading
CONSULTANT will design intersection grading to tie into the existing cross street’s existing terrain.
Intersection curb radii will be designed including curb radii tables with locations and elevations for PC, PT,
quarter points, low points, and curvature staking information including radius, length of curve, tangent, and
delta. Curb ramp grading will be performed for each curb ramp in the corridor and will be designed on curb
ramp detail sheets to meet ADA requirements.
It is assumed that an ADA Maximum Extent Feasible (MEF) will not be required on this PROJECT.
12.8. Pedestrian / Bicycle Details
Based on the pedestrian and bicycle work developed and 30% design, the CONSULTANT will further develop
detail sheets for the project.
12.9. Driveway & Property Interface Grading & Details
CONSULTANT will design grading to tie into the existing terrain at private properties adjacent to the corridor.
Project focuses on limiting ROW impacts and regrading driveway profiles outside of City ROW is no included
in this scope. Profiles will be created for each of these locations with accompanying plan view at a scale of
1”=5’.
12.10. Drainage System Plans & Details
CONSULTANT will prepare plans and details for the stormwater conveyance system, including plan views of
the drainage pipes and structures, LID features, connections to the existing stormwater systems, and
nonstandard drainage details. These storm system layouts will include catch basin, and required stormwater
details.
The plans sheets will also include profiles for the conveyance piping within the project limits. Storm drain
piping callouts will include pipe inverts, size, length, slope and type as well as drainage structures with rim
elevations. Profiles of the stormwater conveyance piping will include both existing and proposed utility
crossings will be depicted on the profile based on the best available utility information.
12.11. Drainage Design Report
The preliminary drainage design report from the 30% submittal will be updated and completed to a full
drainage report (Stormwater Site Plan) including documenting the updated drainage design at the 90% design
submittal. The report will document all the core requirements outlined in the 2019 DOE Stormwater
Management Manual for Western Washington.
Deliverable(s):
· Final Drainage Report (Stormwater Site Plan) pdf format.
Naval Avenue B&P Improvements | Exhibit A-1 Scope of Work HDR
Page 31 of 36
12.12. Pavement Marking
CONSULTANT will prepare plans and details for the channelization, including lane and edge stripes, stop bars,
pavement markings, crosswalks, and geometry of striped medians and turn pockets. Pavement marking to
delineate bicycle and pedestrians will be included. Limits of channelization will match paving limits.
12.13. Signing Plans, Schedules & Details
CONSULTANT will prepare signing plans that show the location of new signs and associated sign design
details. Signing will conform to the current edition of the MUTCD and the CITY’S signing guidelines.
12.14. Signals & Illumination
CONSULTANT will prepare the signal modification plans, and details showing proposed locations for the signal
equipment, electrical hardware, and wiring diagrams for all three (3) signalized intersections located within
the PROJECT limits:
· Naval Avenue / Burwell Street
· Naval Avenue / 11th Street
· Naval avenue / 15th Street
12.15. Streetscape, Landscape and Irrigation
CONSULTANT will develop streetscape and landscape plans based on CITY’s direction and input.
Landscape plans shall include tree placement, size and species, areas where shrubs and groundcover shall be
planted, slope stabilization measures and stream enhancement, where applicable. Details and schedules for
planting shall be included.
12.16. Traffic Control
CONSULTANT will develop project specific traffic control plans to meet WSDOT LAG Manual requirements.
These plans will include details for typical closures and detours needed on the project. Specific locations will
not be denoted on the plans, however all traffic control scenarios will be noted including lane closures and/or
shifts.
Signal Construction Phasing Design.
CONSULTANT will review construction phasing and design temporary signal plan sheets for the Naval Ave /
Burwell St intersection to accommodate construction phasing. CONSULTANT will coordinate with WSDOT for
signal construction phasing approval.
12.17. Utility Potholing
Utility potholing is not included in this scope of work. Utilities will be designed based on survey and City
provided as-built information.
Naval Avenue B&P Improvements | Exhibit A-1 Scope of Work HDR
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12.18. 60% Submittal
The CONSULTANT will use the 30% design plans and progress to the 60% design and plan level. The
CONSULTANT will take into consideration the 30% design review comments from the CITY and stakeholders
while advancing to the 60% Plans. The 60% plan level will include the sheets listed in the following table.
The anticipated sheet list for final design includes:
60%, 90%, 100% & Ad-Ready Submittal Sheet List
Sheet Description 60% 90% 100%/AD
Cover Sheet with Vicinity Map and Index 1 1 1
Legend, General Notes, Abbreviations, and Project Keymap 2 2 2
Roadway Typical Sections 2 3 3
Summary of Quantities --- 1 1
Alignment and ROW Plans 4 4 4
Site Preparation Plans 4 4 4
Temporary Erosion & Sedimentation Control (TESC) Notes --- 1 1
TESC Plans ---- 4 4
TESC Details --- 1 1
Paving Plans, Roadway Profiles & Superelevation 8 8 8
Paving Details 1 2 2
Intersection & Curb Ramp Grading Details 4 10 10
Pedestrian / Bicycle Details 2 2 2
Driveway & Property Interface Grading 8 8 8
Drainage Plans & Profiles 8 8 8
Drainage Details --- 2 2
Channelization, Pavement Marking & Signing Plans 8 8 8
Pavement Marking Details 2 2 2
Signing Schedule & Details 2 2 2
Signals & Illumination Plans 6 8 8
Signal Details (3 Intersections) 4 4 4
Illumination Schedule & Details --- 2 2
Streetscape & Landscaping Plans --- 4 4
Streetscape & Landscaping Details --- 1 1
Utility Plans 4 4 4
Staging and Traffic Control Sequencing Notes --- 2 2
Staging and Traffic Control Plans --- 6 6
Total # Sheets 70 104 104
12.18.1. 60% Specifications
CONSULTANT will prepare and submit a list of anticipated special provisions as part of the design package.
Naval Avenue B&P Improvements | Exhibit A-1 Scope of Work HDR
Page 33 of 36
12.18.2. 60% Engineer’s Opinion of Cost
CONSULTANT’s Engineer’s Estimate and backup calculations (including quantity takeoff sheets), showing
assumptions made in determining quantities for each bid item, shall be made available upon request.
Engineer’s Opinion of Cost will be updated to match the 60% Design level.
12.19. 90% Submittal
The CONSULTANT will use the 60% design plans and progress to the 90% design and plan level. The
CONSULTANT will take into consideration the 60% design review comments from the CITY while advancing to
the 90% level.
12.19.1. 90% Plans
The CONSULTANT will further develop the 60% plans to a 90% plan level matching the plan sheets listed in
the 13.18.1 Table.
12.19.2. 90% Specifications
CONSULTANT will incorporate comments received from the 60% design submittal and draft a complete
project specifications, following WSDOT’s latest Division 1 Local Agency GSPs, including project specific special
provisions as needed.
12.19.3. 90% Engineer’s Opinion of Cost
CONSULTANT’s Engineer’s Estimate and backup calculations (including quantity takeoff sheets), showing
assumptions made in determining quantities for each bid item, shall be made available upon request.
Engineer’s Opinion of Cost will be updated to match the 90% Design level.
12.20. 100% Plans
The CONSULTANT will further develop the 90% plans to a 100% plan level matching the plan sheets listed in
the 13.18.1 Table.
12.20.1. 100% Specifications
The CONSULTANT will update the project specifications to match the 100% design level.
12.20.2. 100% Engineer’s Opinion of Cost
CONSULTANT’s Engineer’s Estimate and backup calculations (including quantity takeoff sheets), showing
assumptions made in determining quantities for each bid item, shall be made available upon request.
Engineer’s Opinion of Cost will be updated to match the 100% Design level.
Naval Avenue B&P Improvements | Exhibit A-1 Scope of Work HDR
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TASK 13. AD-READY SUBMITTAL (TO BE SCOPED
IN FUTURE SUPPLEMENT)
The CONSULTANT will update the PS&E package to address CITY review comments from the 100% Submittal.
This deliverable will be utilized for advertisement of the Project. Scope to be defined for future supplement.
TASK 14. FUNDING SUPPORT (TO BE SCOPED IN
FUTURE SUPPLEMENT)
CONSULTANT will provide support to the CITY in applying for local grant applications to seek additional
project funding.
Assumption(s):
· CONSULTANT to provide information and graphics to support the CITY compiled grant and funding
applications.
TASK 15. BIDDING PHASE ASSISTANCE (TO BE
SCOPED IN FUTURE SUPPLEMENT)
The scope of work for providing bidding support to the CITY will be developed at a later date once funding has
been identified.
TASK 16. REAL ESTATE SERVICES (TO BE SCOPED
IN FUTURE SUPPLEMENT)
The scope of work for Real Estate Services will be reviewed and modified at completion of 60% Design, once
the corridor footprint is identified and property impacts can be assessed. Associated budgets for these
efforts will be developed / revised and authorized by supplemental agreement(s).
TASK 17. MANAGEMENT RESERVE FUND (MRF)
A Management Reserved Fund (MRF) (dollar amount per contract) is to be utilized only for unforeseen added
work that is not included in this AGREEMENT. The CONSULTANT shall obtain written authorization from the
AGENCY prior to doing any work under MRF. CONSULTANT compensation for work done under MRF must be
approved by the AGENCY prior to doing the work.
Naval Avenue B&P Improvements | Exhibit A-1 Scope of Work HDR
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Exhibit B
DBE Participation
Agreement Number:
Exhibit B - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019 Page 1 of 1
Exhibit C
Preparation and Delivery of Electronic Engineering and Other Data
In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is
to use in preparing electronic files for transmission to the agency. The format and standards to be provided may
include, but are not limited to, the following:
I. Surveying, Roadway Design & Plans Preparation Section
A. Survey Data
B. Roadway Design Files
C. Computer Aided Drafting Files
Agreement Number:
Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019 Page 1 of 4
D. Specify the Agency’s Right to Review Product with the Consultant
E. Specify the Electronic Deliverables to Be Provided to the Agency
F. Specify What Agency Furnished Services and Information Is to Be Provided
Agreement Number:
Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019 Page 2 of 4
II. Any Other Electronic Files to Be Provided
III. Methods to Electronically Exchange Data
Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019 Page 3 of 4
A. Agency Software Suite
B. Electronic Messaging System
C. File Transfers Format
Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019 Page 4 of 4
Exhibit D
Prime Consultant Cost Computations
Agreement Number:
Exhibit D - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019 Page 1 of 1
Acceptance ICR Cognizant Review
May 24, 2019
HDR Engineering
1917 S 67th Street
Omaha, NE 68106
Subject: Acceptance FYE 2018 ICR – Cognizant Review
Dear Mr. Cox:
We have accepted your firms FYE 2018 Indirect Cost Rate (ICR) based on the “Cognizant
Review” from the Nebraska Department of Transportation at:
• 156.95% of direct labor for contracts in effect prior to June 24, 2014 (rate includes
0.55% Facilities Capital Cost of Money)
• 155.99% of direct labor for contracts awarded on or after June 24, 2014 (rate
includes 0.55% Facilities Capital Cost of Money).
This rate will be applicable for WSDOT Agreements and Local Agency Contracts in
Washington only. This rate may be subject to additional review if considered necessary by
WSDOT. Your ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based on
the terms and conditions of the respective agreement/contract.
Any other entity contracting with your firm is responsible for determining the acceptability
of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:ah
C:\Users\CSANDERS\Documents\City of Bremerton\Naval Bike Pd Imprv\Agreements\Original Agreement\Bremerton Naval Bike Ped Improv ESTIMATE 11-21-2019.xlsm Printed 1/7/202010:15 AM
LABOR ESTIMATE, HDR ENGINEERING STAFF
City of Bremerton: Naval Ave Pedestrian and Bicycle Enhancements
Acevedo, Robert CChauhan, ShikhaHarper, Jennifer KFinn, Maureen CFrench, Cameron CHaddeland, Ryan TGurrad, Matthew CJohnson, Ty MJohnson, Lawrence SSanders, Cody LeeMagee, Brian GPi, Jake Sung JoonRaaberg, Leanne NWang, HuaWilcox, Carlos CBarbeau, Janae Lal Labor HoursProject Role Project
Manager/Traffic
Lead
Landscape Architect QA/QC Lead Project
Assistant/Editor
Roadway / Water
EIT Roadway EIT Senior Landscape
Architect
Stormwater / Utility
QC Design Lead Project Accountant Civil Engineer Traffic Engineer Graphic Designer Senior Traffic
Engineer
Senior CADD
Technician
Sr Real Estate
Manager Tota
1 144 0 0 4 30 0 0 0 4 94 6 0 0 0 0 6 288
1.1 Project FTP Site, Project Set up, Management Plan, HASP 16 4 10 30
1.2 Progress Meetings 24 8 32
1.3 Project Schedule 16 2 18
1.4 Progress Reporting and Invoicing 24 48 72
1.5 Subconsultant Coordination 24 4 4 36 68
1.6 Coordination Meetings (added)40 16 6 6 68
0
2 0 0 27 0 0 0 4 16 28 0 0 0 0 12 0 0 87
Quality Assurance / Quality Control 27 4 16 28 12 87
0
3 30 0 0 0 22 0 0 0 0 0 6 0 0 0 0 6 64
3.1 Online Open House and Website Support 2 2
3.2 Face to Face Outreach 20 16 36
3.3 In-Person Open Houses 8 6 6 6 26
0
0
4 30 0 0 0 6 0 0 0 0 0 6 0 16 0 32 0 90
Stakeholder Coordination 30 6 6 16 32 90
0
5 4 0 0 0 16 0 0 0 4 0 0 0 0 0 0 0 24
Data Collection / Review of Existing Information 4 16 4 24
0
0
6 10 0 0 0 4 4 0 0 0 0 0 0 0 0 0 0 18
6.1 Research and Existing Data Compilation 0
6.2 Survey and Construction Geodetic and aastral Control 0
6.3 Utility Surveying Services 10 4 4 18
6.4 Office Processing 0
6.5 Right-of-Way Boundaries 0
6.6 Supplemental Surveys 0
0
7 6 0 0 0 4 0 0 0 4 0 0 0 0 0 0 0 14
7.1 Explorations & Data Collection 4 2 2 8
7.2 Geotechnical Design Services 2 2 2 6
0
8 52 0 0 0 10 0 0 0 0 0 0 160 0 6 0 0 228
8.1 Data Collection 2 4 6
8.2 Operations Analysis 20 76 6 102
8.3 WSDOT Intersection Control Evaluation (ICE)30 10 80 120
0
9 20 0 0 4 20 0 0 0 0 0 0 12 0 0 0 0 56
9.1 Preliminary Engineering 20 4 20 12 56
0
10 4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4
Environmental Documentation & Permitting Assistance 4 4
0
11 61 0 0 0 302 60 0 20 0 0 32 48 0 0 150 8 681
11.1 30% Design Plans 20 20 80 8 128
11.2 Engineer’s Opinion of Cost 5 16 21
11.3 Drainage Design and Preliminary Drainage Design Report 60 20 80
11.4 Roadway Design 100 40 16 30 186
11.4.1 Horizontal and Vertical Alignment Plans 24 24
11.4.2 Typical Roadway Sections 24 24
11.4.3 Paving 10 10
T9 Basis of Design
T10 Environmental Documentation & Permitting Assistance
T11 30% Design
T4 Stakeholder Coordination
T5 Data Collection / Review of Existing Information
T6 Surveying and Mapping
T7 Geotechnical Engineering
T8 Traffic Analysis
T1 Project Management & Administration
T2 Quality Assurance / Quality Control
T3 Public Involvement
C:\Users\CSANDERS\Documents\City of Bremerton\Naval Bike Pd Imprv\Agreements\Original Agreement\Bremerton Naval Bike Ped Improv ESTIMATE 11-21-2019.xlsm Printed 1/7/202010:15 AMAcevedo, Robert CChauhan, ShikhaHarper, Jennifer KFinn, Maureen CFrench, Cameron CHaddeland, Ryan TGurrad, Matthew CJohnson, Ty MJohnson, Lawrence SSanders, Cody LeeMagee, Brian GPi, Jake Sung JoonRaaberg, Leanne NWang, HuaWilcox, Carlos CBarbeau, Janae Lal Labor Hours 11.4.4 Pavement Marking 16 40 56
11.5 Traffic Design 16 8 24
11.5.1 inventory Signal Equipment 0
11.5.2 Signal Design 0
11.5.3 Illumination Design 4 4
11.6 Retaining Wall Design 0
11.7 Utility Design 16 28 44
11.8 30% Submittal 20 20 40 80
0
12 108 40 0 0 450 250 2 0 34 0 32 102 0 0 210 0 1228
12.1 Survey, Control and Alignment 8 4 80 92
12.2 Typical Roadway Sections 20 40 4 30 94
12.3 Site Preparation 16 40 4 60
12.4 Temporary Erosion and Sedimentation Control (TESC)74 4 78
12.5 Roadway Profiles and Superelevation 20 20 4 44
12.6 Paving 24 24 4 52
12.7 Intersection Grading 20 20 8 48
12.8 Pedestrian / Bicycle Details 16 16 32
12.9 Driveway & Property Interface Grading & Details 60 24 10 20 114
12.10 Drainage System Plans & Details 100 100
12.11 Drainage Design Report 40 40
Retaining Wall Plan, Profile & Details 0
12.12 Pavement Marking 4 8 40 52
12.13 Signing Plans, Schedules & Details 8 40 48
12.14 Signals, Illumination, & ITS 10 10
12.15 Streetscape, Landscape and Irrigation 40 2 42
12.16 Traffic Control 4 22 26
12.17 Utility Potholing 2 8 16 8 34
12.18 60% Submittal 30 20 20 24 94
12.19 90% Submittal 30 20 20 24 94
12.2 100% Submittal 20 20 10 24 74
13 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Ad-Ready Submittal 0
0
14 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0
15 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0
16 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0
MRF 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0
Task Total Hours 469.00 40.00 27.00 8.00 864.00 314.00 6.00 36.00 74.00 94.00 82.00 322.00 16.00 18.00 392.00 20.00 2782.00
Subtotal Mgmt Res Total
Direct Salary Cost (DSC)$134,821.40 $16,039.44 $150,860.84
Overhead @ 155.99% of DSC $210,307.89 $25,019.91 $235,327.80
Fixed Fee @ 28.50% of DSC $38,424.11 $4,571.24 $42,995.35
$383,553.40 $45,630.59 $429,183.99
T16 Real Estate Services (to be scoped in a future supplement)
Management Reserve Fund (MRF)
T14 Funding Support (to be scoped in a future supplement)
T15 Bidding Phase Assistance (to be scoped in a future supplement
T12 Final Design - PS&E
T13 Ad-Ready Submittal (to be scoped in a future supplement)
C:\Users\CSANDERS\Documents\City of Bremerton\Naval Bike Pd Imprv\Agreements\Original Agreement\Bremerton Naval Bike Ped Improv ESTIMATE 11-21-2019.xlsm
EXPENSES
City of Bremerton: Naval Ave Pedestrian and Bicycle Enhancements
Copies/Page 11x17
B&W POV Mileage/mile Copies/Page 8.5x11
B&W
Bond Plots - Color
(per sq. ft.)
Office Expenses Travel Office Expenses Office Expenses
OTHER DIRECT COSTS
Each Each Each Each
Unit Cost $0.09 $0.58 $0.05 $0.90
1
Quantity 50 400 100 0
Task Total $4.50 $232.00 $5.00 $0.00 $241.50
2
Quantity 200 0 200 0
Task Total $18.00 $0.00 $10.00 $0.00 $28.00
3
Quantity 200 400 100 600
Task Total $18.00 $232.00 $5.00 $540.00 $795.00
4
Quantity 100 200 0 200
Task Total $9.00 $116.00 $0.00 $180.00 $305.00
5
Quantity 50 0 50 0
Task Total $4.50 $0.00 $2.50 $0.00 $7.00
6
Quantity 100 0 0 0
Task Total $9.00 $0.00 $0.00 $0.00 $9.00
7
Quantity 50 0 50 0
Task Total $4.50 $0.00 $2.50 $0.00 $7.00
8
Quantity 0 200 100 0
Task Total $0.00 $116.00 $5.00 $0.00 $121.00
9
Quantity 50 400 200 0
Task Total $4.50 $232.00 $10.00 $0.00 $246.50
10
Quantity 0 0 0 0
Task Total $0.00 $0.00 $0.00 $0.00 $0.00
11
Quantity 600 400 0 0
Task Total $54.00 $232.00 $0.00 $0.00 $286.00
12
Quantity 1000 400 0 0
Task Total $90.00 $232.00 $0.00 $0.00 $322.00
13
Quantity 0 0 0 0
Task Total $0.00 $0.00 $0.00 $0.00 $0.00
14
Quantity 0 0 0 0
Task Total $0.00 $0.00 $0.00 $0.00 $0.00
15
Quantity 0 0 0 0
Task Total $0.00 $0.00 $0.00 $0.00 $0.00
Total ODC 216.00$ 1,392.00$ 40.00$ 720.00$ 2,368.00$ Total ODCT10 Environmental Documentation & Permitting Assistance
T11 30% Design
T12 Final Design - PS&E
T13 Ad-Ready Submittal (to be scoped in a future supplement)
T14 Funding Support (to be scoped in a future supplement)
T5 Data Collection / Review of Existing Information
T6 Surveying and Mapping
T7 Geotechnical Engineering
T8 Traffic Analysis
T9 Basis of Design
T1 Project Management & Administration
T2 Quality Assurance / Quality Control
T3 Public Involvement
T4 Stakeholder Coordination
T15 Bidding Phase Assistance (to be scoped in a future supplemen
C:\Users\CSANDERS\Documents\City of Bremerton\Naval Bike Pd Imprv\Agreements\Original Agreement\Bremerton Naval Bike Ped Improv ESTIMATE 11-21-2019.xlsm
SUBCONSULTANTS
City of Bremerton: Naval Ave Pedestrian and Bicycle Enhancements
PH Consulting PRR Consulting HWA Geosciences 1Alliance
SUBCONSULTANTS
1
Task Total $0.00 $0.00 $0.00 $0.00 $0.00
2
Task Total $0.00 $0.00 $0.00 $0.00 $0.00
3
Task Total $0.00 $20,291.00 $0.00 $0.00 $20,291.00
6
Task Total $0.00 $0.00 $0.00 $76,494.00 $76,494.00
7
Task Total $0.00 $0.00 $39,815.00 $0.00 $39,815.00
8
Task Total $0.00 $0.00 $0.00 $0.00 $0.00
9
Task Total $0.00 $0.00 $0.00 $0.00 $0.00
11
Task Total $17,120.00 $0.00 $0.00 $0.00 $17,120.00
12
Task Total $29,128.00 $0.00 $0.00 $0.00 $29,128.00
14
Task Total $0.00 $0.00 $0.00 $0.00 $0.00
Total Subconsultants 46,248.00$ 20,291.00$ 39,815.00$ 76,494.00$ 182,848.00$
T6 Surveying and Mapping Total SubconsultantsT1 Project Management & Administration
T2 Quality Assurance / Quality Control
T3 Public Involvement
T7 Geotechnical Engineering
T8 Traffic Analysis
T9 Basis of Design
T11 30% Design
T12 Final Design - PS&E
T14 Funding Support (to be scoped in a future supplement)
FEE ESTIMATE
City of Bremerton: Naval Ave Pedestrian and Bicycle Enhancements
Task #Task Description Total
Labor
Total
Expenses
Total
Subconsultants TOTAL
1 T1 Project Management & Administration $42,602.88 $241.51 $0.00 $42,844.39
2 T2 Quality Assurance / Quality Control $16,017.17 $28.00 $0.00 $16,045.17
3 T3 Public Involvement $10,481.42 $795.00 $20,291.00 $31,567.42
4 T4 Stakeholder Coordination $13,175.94 $305.00 $0.00 $13,480.94
5 T5 Data Collection / Review of Existing Information $3,507.04 $7.00 $0.00 $3,514.04
6 T6 Surveying and Mapping $2,723.78 $9.00 $76,494.00 $79,226.78
7 T7 Geotechnical Engineering $2,383.54 $7.00 $39,815.00 $42,205.54
8 T8 Traffic Analysis $31,762.46 $121.00 $0.00 $31,883.46
9 T9 Basis of Design $7,995.72 $246.50 $0.00 $8,242.22
10 T10 Environmental Documentation & Permitting Assistance $714.84 $0.00 $0.00 $714.84
11 T11 30% Design $91,739.81 $286.00 $17,120.00 $109,145.81
12 T12 Final Design - PS&E $160,448.80 $322.00 $29,128.00 $189,898.80
13 T13 Ad-Ready Submittal (to be scoped in a future supplement)$0.00 $0.00 $0.00 $0.00
14 T14 Funding Support (to be scoped in a future supplement)$0.00 $0.00 $0.00 $0.00
15 T15 Bidding Phase Assistance (to be scoped in a future supplement)$0.00 $0.00 $0.00 $0.00
16 T16 Real Estate Services (to be scoped in a future supplement)$0.00 $0.00 $0.00 $0.00
MRF Management Reserve Fund (MRF)$0.00 $0.00 $0.00 $45,630.59
$614,400.00
Exhibit E
Sub-consultant Cost Computations
There isn’t any sub-consultant participation at this time. The CONSULTANT shall not sub-contract for
the performance of any work under this AGREEMENT without prior written permission of the AGENCY.
Refer to section VI “Sub-Contracting” of this AGREEMENT.
Agreement Number:
Exhibit E - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019 Page 1 of 1
Acceptance ICR Audit Office Review
July 16, 2019
1 Alliance Geomatics
1261A-120th Avenue NE
Bellevue, WA 98005
Subject: Acceptance FYE 2018 ICR – Audit Office Review
Dear Michael Paradis:
Transmitted herewith is the WSDOT Audit Office’s memo of “Acceptance” of your
firm’s FYE 2018 Indirect Cost Rate (ICR) of 157.22% of direct labor. This rate will be
applicable for WSDOT Agreements and Local Agency Contracts in Washington only.
This rate may be subject to additional review if considered necessary by WSDOT. Your
ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:ah
19-180
Bicycle and Pedestrian Enhancements
HDR
City of Bremerton
TASK 1 SURVEY AND MAPPING Principal
Surveyor
Project
Manager PLS Assist PM CADD 5 CADD 4 CADD 3 Tech 5 Tech 4 Tech 3 Tech 2 Tech 1 Admin Hours Labor Dollars
Task DSC Rate 91.00$ 64.00$ 48.00$ 46.50$ 44.33$ -$ 34.00$ 44.33$ -$ 34.00$ -$ -$ 46.50$
1.1. Survey PM, Admin, QA/QC 4 16 24 2 8 10 10 4 78 3,957$
1.2. Survey Control 2 4 16 8 30 30 90 3,911$
1.3. Field Surveying and Mapping 4 8 50 50 112 4,793$
1.4. Utility Surveying Services 1 2 4 8 40 40 95 3,899$
1.5. Office Processing 4 8 16 96 124 5,900$
1.6. Utilities, Right-of-Way and Parcels (GIS)0.5 1 2 4 198$
- -$
- -$
15.5 39 60 2 122 0 0 130 0 130 0 0 4 503
Total Dollars 1,410.50$ 2,496.00$ 2,880.00$ 93.00$ 5,408.26$ -$ -$ 5,762.90$ -$ 4,420.00$ -$ -$ 186.00$ - 22,657$ -
Direct Salary Cost 22,657$
Overhead Cost 157.22%35,621$
Fee (*DSC)29%6,570$
64,848$ Mileage 1820 0.58 1,056$ 4,270.25$
Materials -$ 2,000$ *estimated
-$ 4,320$
ODC's (Other Direct Costs)-$
Non-Invoiced (mileage; repro; etc.)Mile/repro 1,055.60$ 1,056$ -$
Invoiced (sub-c; rental; etc.)TBD 10,590.25$ 10,590$
76,494$ Contract Total
OtherSUB TOTAL
SUB TOTAL
ODC BREAKDOWN
INVOICED
Traffic Control
UG Utility Locates
Ferry
3D LS/iStar/Cyclone
repro
computer
other
NON-INVOICED
Cost + FF (DSC) Pricing Proposal
City of Bremerton, Bicycle and Pedestrian Enhancements
HDR
Total Labor
DRAFT
Acceptance ICR CPA Report
June 18, 2019
HWA GeoSciences, Inc.
21312 30th Drive SE, Suite 110
Bothell, WA 98021
Subject: Acceptance FYE 2018 ICR – CPA Report
Dear Vasiliy Babko:
We have accepted your firms FYE 2018 Indirect Cost Rate (ICR) of 175.44% of direct
labor (rate includes 0.39% Facilities Capital Cost of Money) based on the “Independent
CPA Report,” prepared by T-Max CPA. This rate will be applicable for WSDOT
Agreements and Local Agency Contracts in Washington only. This rate may be subject
to additional review if considered necessary by WSDOT. Your ICR must be updated on
an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with the firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:ah
GL Account
Balance
Unallowable
Costs FAR Ref
Total
Proposed
% of Direct
Labor
Direct Labor 1,318,494$ -$ 1,318,494$
Fringe Benefits:
Bonuses 86,395$ -$ 86,395$
PTO 276,310 - 276,310
401 k 69,052 - 69,052
Employee group insurance 183,329 - 183,329
Workers' comp 6,574 - 6,574
Payroll taxes 169,173 (1,361) (1)167,812
Other employee benefits 5,062 - 5,062
Total Fringe Benefits 795,895$ (1,361)$ 794,534$ 60.26%
General Overhead:
Indirect labor 657,070$ (30,216)$ (2)626,854$
Bid and proposals 64,771 - 64,771
Automobile expense 19,491 - 19,491
Advertising and marketing 34,750 (34,750) (2)-
Bank service charges 2,638 - 2,638
Contributions 1,095 (1,095) (3)-
Computer and software expenses 107,268 - 107,268
Depreciation and amortization 42,048 - 42,048
Dues and subscriptions 5,155 - 5,155
Insurance 103,347 - 103,347
Interest 18,585 (18,585) (4)(5)-
Maintenance and repairs 11,834 - 11,834
Meals and entertainment 3,712 (184) (6)3,528
Office supplies and postage 18,752 (26) (7)18,726
Printing 17,852 - 17,852
Professional fees 59,938 (1,215) (8)58,723
Seminars and professional education 29,507 (2,073) (6)(9)(10)27,434
Supplies 45,184 - 45,184
Rent and utilities 260,805 - 260,805
Taxes and licenses 165,185 (81,400) (5)(11)83,785
Telecommunications 44,086 (34) (5)44,052
Travel 9,164 (1,449) (6)(9)(10)7,715
Recovery (24,376) (13,313) (12)(37,689)
Total General Overhead 1,697,861$ (184,340)$ 1,513,521$ 114.79%
2,493,756$ (185,701)$ 2,308,055$ 175.05%
Facilities Capital Cost of Money (FCCM)5,111$ 0.39%
Description
HWA GEOSCIENCES, INC.
STATEMENT OF DIRECT LABOR, FRINGE BENEFITS, AND GENERAL OVERHEAD
FOR THE YEAR ENDED DECEMBER 31, 2018
Total Fringe Benefits and General Overhead
See notes to the indirect cost statement.
Page | 3
(1) 31.201-6 (a) Accounting for unallowable costs - When an unallowable cost is incurred, its directly associated costs are also unallowable.
(2)
(3)
(4) 31.205-20 - Interest and other financial costs - Interest on borrowings (however represented) are unallowable.
(5)
(6)
(7) 31.205-13 (b) Employee morale, health, welfare, food service, and dormitory costs and credits - Costs of gifts are unallowable.
(8)
(9) 31.201-2 (d) Determining allowability - Costs not supported with documentation are unallowable.
(10) 31.205-51 Costs of alcoholic beverages - Costs of alcoholic beverages are unallowable.
(11)
(12) 31.201-1 (a) Composition of total costs - Costs unrelated to labor based contracts should be eliminated from the overhead calculation.
31.205-41 (b) (7) Taxes - Income tax accruals designed to account for the tax effects of differences between taxable income and pretax
income as reflected by the books of account and financial statements are unallowable.
31.202 (a) Direct costs - Direct costs of the contract shall be charged directly to the contract.
31.205-1 (f) (1) Public relations and advertising costs - All public relations and advertising costs whose primary purpose is to promote the
sale of products or services by stimulating interest in a product or product line, or by disseminating messages calling favorable attention to
the contractor for purposes of enhancing the company image to sell the company’s products or services are unallowable.
31.205-8 Contributions or donations - Contributions or donations, including cash, property and services, regardless of recipient, are
unallowable.
HWA GEOSCIENCES, INC.
DESCRIPTION OF FAR REFERENCES
FOR THE YEAR ENDED DECEMBER 31, 2018
31.205-14 Entertainment costs – Costs of amusement, diversions, social activities, and any directly associated costs such as tickets to shows
or sports events, meals, lodging, rentals, transportation, and gratuities are unallowable.
31.205-15 (a) Fines, penalties, and mischarging costs - Costs of fines and penalties resulting from violations of, or failure of the contractor to
comply with, Federal, State, local, or foreign laws and regulations, are unallowable.
Page | 4
2019-P152-21
COST ESTIMATE FOR GEOTECHNICAL SERVICES Date:21-Oct-2019
Naval Avenue, Improvements Revised:13-Dec-2019
Bremerton, Washington Prepared for:HDR
Prepared By:MSP/SRB
PROPOSED SCOPE:
ESTIMATED HWA LABOR TASK:
WORK TASK
Geotechnical
Engr. IX Principal IX
Geotechnical
Engr. VII
Geotechnical
Engr. VI
Geotechnical
Engr. III
Geotechnical
Engr. I Geologist VI Geologist I Geologist I
Admin
Support
Contracts
Admin CAD TOTAL DIRECT LABOR
DESCRIPTION Boirum Sugar Hawkins Place Brodahl Miller Thurber Pemble York Fisk Babko Menz
$91.50 $82.00 $70.00 $66.00 $55.00 $38.00 $42.00 $34.00 $27.00 $25.00 $37.00 $38.00 HOURS AMOUNT
5.1 Project Setup
Project Setup 3 3 6 $276
Attend Project Kickoff Meeting 6 6 $396
5.2 Geotechnical Exploration Program
Collect and review available geotechnical data 1 4 5 $218
Plan Geotechnical Field Exploration Program 1 4 2 7 $294
Conduct Utility Locates 14 14 $532
Generate Geotechnical Explorations Work Plan Memo and Develop TCPs 2 8 2 12 $512
Conduct Hand Augers and DCP's 12 12 24 $864
Conduct Pavemnet Cores and Hand Augers with DCP 12 12 24 $864
Generate Boring Logs and Assign Laboratory Testing 2 10 4 16 $680
5.4 Geotechnical Engineering Analyses and Recommendations
Evaluate Field and Laboratory Data 1 4 5 $218
Generate AASHTO Seismic Design Parameters 1 4 5 $218
Evaluate Liquefaction Potential Within Observed Soils 1 1 2 4 $197
Pavemenet Design Analyses 8 8 $560
HWA QA/QC 2 6 8 $579
Project Coordination Meetings (Assume 2 Meetings)8 8 $528
Prepare Draft and Draft Final Geotechnical Engineering Report 2 4 4 16 2 4 32 $1,434
Respond to Geotechnical Related Review Comments 2 2 4 $186
Misc Engineering Support (Assume 10 hours)5 5 10 $605
Conduct Plan and Specification Review 4 10 14 $814
Final Geotechnical Engineering Report 4 6 2 2 14 $618
5.5 HWA Project Management
Invoice Generation and Processing 6 10 16 $766 Geotechnical Task Management 4 4 8 $484
TOTAL LABOR:2 0 10 56 29 98 4 24 0 4 13 10 250 $11,843
HWA LABOR COSTS
Direct Salary Cost (DSC)$11,843 $750
Overhead (OH) @ 175.44% of DSC $20,777 Traffic Control Sign Rental and Message Board Rental $1,000
Fixed Fee @ 29% of DSC $3,434 $200
TOTAL LABOR:$36,055 $1,810
GEOTECHNICAL LABORATORY TEST SUMMARY: TOTAL OTHER COST:$3,760
Est. No.Unit Total
Test Tests Cost Cost
Grain Size Distribution 10 $115 $1,150 ESTIMATED PROJECT TOTALS
Natural Moisture Content 10 $22 $220 Labor Costs $36,055
Atterberg Limits (plasticity index)2 $220 $440 Other Costs $3,760
LABORATORY TOTAL:$1,810 TOTAL ESTIMATED COST: $39,815
See Attached Scope of Work
PERSONNEL AND 2020 HOURLY RATES
Mileage / Misc.
ESTIMATED OTHER COSTS
Laboratory Testing
Core Holes $50/hole
Copy of Budget Estimate_rev1_SB HWA Geosciences Inc.
Exhibit E
Consultant Fee Determination - Fee Summary
Bremerton Naval Way
PH Consulting Staff Category Hours Rate Cost
Senior Project Manager 18 $ 70.00 $ 1,260.00
Project Manager 86 $ 60.00 $ 5,160.00
Senior Traffic Engineer 102 $ 60.00 $ 6,120.00
CAD Designer 148 $ 40.00 $ 5,920.00
Office Administrator 6 $ 35.00 $ 210.00
Office Assistant 24 $ 25.00 $ 600.00
Total Hours 384 $ 19,270.00
Direct Labor Cost $ 19,270.00
Overhead Rate @ 110% of Direct Labor $ 21,197.00
Fee @30% of Direct Labor $ 5,781.00
Direct Salary Cost $ 46,248.00
Direct Expenses Unit Cost Total
Traffic Counts -$
Reproduction Costs
Full Sized Copies (Bond) 1 100 100.00$
Full Sized (PVC)-$
Reprographics 1 200 200.00$
Parking/Tolls 6 6 36.00$
2019 Mileage Rates 420 $0.58/Mi 243.60$
0
0
Sub-Total Direct Expenses $ 579.60
PE Phase Fee (Tasks 1-6) $ 46,248.00
- $ -
Total Fee $ 46,827.60
11/13/2019 1
Acceptance ICR CPA Report
January 6, 2020
PRR, Inc.
1501 Fourth Avenue, Suite 550
Seattle, WA 98101
Subject: Acceptance FYE 2018 ICR – CPA Report
Dear BJ Foster:
We have accepted your firms FYE 2018 Indirect Cost Rate (ICR) of 172.12% of direct
labor (rate includes 0.30% Facilities Capital Cost of Money) based on the “Independent
CPA Report,” prepared by Smith Bunday Berman Britton, P.S. This rate will be
applicable for WSDOT Agreements and Local Agency Contracts in Washington only.
This rate may be subject to additional review if considered necessary by WSDOT. Your
ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with the firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:ah
14151617181920212223242526272829303132333435363738394041424344454647484950515253545556575859606162636465666768AB C D E F G H I J K L M N O P QBremerton Naval Ave ImprovementsCommunity OutreachEstimated Dates of Service January 31, 2020 thru December 01, 2020ESTIMATE ONLY1/31/2020Colleen Gants Andrew Royer Mila Lassuy Alex Sobie Nino Mascorella Christine Kelly Daniel Kessler Jill Hannay Open12/1/2020Senior Director Consultant II Consultant ISenior Consultant Consultant IISenior Administrator Consultant IIAssociate Director TitleTaskQuantity 89.49$ 30.77$ 28.85$ 58.88$ 31.01$ 37.14$ 30.29$ 57.69$ Check NameExpenses Subtotals TotalsPhase I: Project AdministrationA:Project set up and planning 4 2 6 $ - 197$ B:Monthly invoice and progress reports 121212 24 $ - 815$ C:Kickoff meeting 144 $ - 123$ D:Team meetings (as-needed)88 $ - 246$ E: $ - -$ Subtotal28 14 42 $ - 1,382$ Phase II: Community Engagement ActivitiesA:Door-to-door21212 $ - 369$ B:Door-to-door summary 244 $ - 123$ C:Reserve outreach hours $ - -$ D: $ - -$ E: $ - -$ Subtotal1616 $ - $ 492 Phase III: Public MeetingsA:Open house logistics 21616 $ - 492$ B:Open house staffing 21212 $ - 369$ C:Postcards $ - -$ D:Flyers $ - -$ x: $ - -$ E:Online open house 122528 251173 -$ 2,706$ F.Open house summaries 2 189 $ - 336$ Subtotal3 61 2 8 25 11 110 $ - 3,903$ Phase xx: x: $ - -$ x: $ - -$ x: $ - -$ x: $ - -$ x: $ - -$ Subtotal $ - $ - Phase IV:Final reportA:Compile all outreach 122 $ - 62$ B: $ - -$ C: $ - -$ D: $ - -$ E: $ - -$ Subtotal22 $ - 62$ Sub-Total Hours 2020 Naval Budget Template_ V4_PRR unburdened.xlsm 1/7/2020Page 1 of 3
69707172737475767778798081828384858687888990919293949596979899100101102103104105106107108109110111112113114115116117118119120121122123124125126127128129130AB C D E F G H I J K L M N O P QPhase V:A: $ - -$ B: $ - -$ C: $ - -$ D:-$ E: $ - -$ Subtotal $ - -$ Phase VI:ExpensesA:B:Mileage 30 $ 17 17$ C:Ferry travel by car (roundtrip) 4 $ 161 161$ D:Web design 11 $ 2,532 2,532$ E: $ - -$ Subtotal $ 2,710 2,710$ Phase VII: A: $ - -$ B: $ - -$ C: $ - -$ D: $ - -$ E: $ - -$ Subtotal $ - -$ Phase VIII: A: $ - -$ B: $ - -$ C: $ - -$ D: $ - -$ E: $ - -$ Subtotal $ - $ - Phase IX: A: $ - -$ B: $ - -$ C: $ - -$ D: $ - -$ E:-$ -$ Subtotal $ - -$ Phase X:A: $ - -$ B: $ - -$ C: $ - -$ D: $ - -$ E: $ - -$ Subtotal $ - -$ Phase XI:A: $ - -$ B: $ - -$ C: $ - -$ D:-$ E: $ - -$ Subtotal $ - -$ 2020 Naval Budget Template_ V4_PRR unburdened.xlsm 1/7/2020Page 2 of 3
131132133134135136137138139140141142143144145146147148149150151152153154155156157158AB C D E F G H I J K L M N O P QPhase XII:A: $ - -$ B: $ - -$ C: $ - -$ D: $ - -$ E: $ - -$ Subtotal $ - -$ Total Hours3 107 2 8 14 25 11 170 Staff and Expense Totals $ 268 $ 3,292 $ - $ 118 $ 248 $ 520 $ 757 $ 635 $ - $ 2,710 8,549$ Overhead 172.12%10,049$ Fixed Fee 29.00%1,693$ Escalator PercentagePercentage of Work CompletedCurrent Year100%Year 2 Year 3Year 4Year 5TOTAL BUDGET $ 20,291 2020 Naval Budget Template_ V4_PRR unburdened.xlsm 1/7/2020Page 3 of 3
Exhibit F
Title VI Assurances
During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors
in interest agrees as follows:
1.
2.
3.
4.
5.
6.
Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non-
discrimination in federally assisted programs of the AGENCY, Title 49, Code of Federal Regulations,
Part 21, as they may be amended from time to time (hereinafter referred to as the “REGULATIONS”),
which are herein incorporated by reference and made a part of this AGREEMENT.
Non-discrimination: The CONSULTANT, with regard to the work performed during this AGREEMENT,
shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention
of sub-consultants, including procurement of materials and leases of equipment. The CONSULTANT
shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the
REGULATIONS, including employment practices when this AGREEMENT covers a program set forth
in Appendix B of the REGULATIONS.
Solicitations for Sub-consultants, Including Procurement of Materials and Equipment: In all solicitations
either by competitive bidding or negotiations made by the CONSULTANT for work to be performed
under a sub-contract, including procurement of materials or leases of equipment, each potential sub-
consultant or supplier shall be notified by the CONSULTANT of the CONSULTANT’s obligations under
this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race, color,
sex, or national origin.
Information and Reports: The CONSULTANT shall provide all information and reports required by the
REGULATIONS or directives issued pursuant thereto, and shall permit access to its books, records,
accounts, other sources of information, and its facilities as may be determined by the AGENCY, the
STATE, or the Federal Highway Administration (FHWA) to be pertinent to ascertain compliance with such
REGULATIONS, orders and instructions. Where any information required of a CONSULTANT is in the
exclusive possession of another who fails or refuses to furnish this information, the CONSULTANT shall
so certify to the AGENCY, the STATE, or the FHWA as appropriate, and shall set forth what efforts it has
made to obtain the information.
Sanctions for Non-compliance: In the event of the CONSULTANT’s non-compliance with the non-
discrimination provisions of this AGREEMENT, the AGENCY shall impose such AGREEMENT sanctions
as it, the STATE, or the FHWA may determine to be appropriate, including, but not limited to:
Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT
complies, and/or;
Cancellation, termination, or suspension of this AGREEMENT, in whole or in part.
Incorporation of Provisions: The CONSULTANT shall include the provisions of paragraphs (1) through
(5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the
REGULATIONS, or directives issued pursuant thereto. The CONSULTANT shall take such action with
respect to any sub-consultant or procurement as the STATE, the AGENCY, or FHWA may direct as a means
of enforcing such provisions including sanctions for non-compliance.
Provided, however, that in the event a CONSULTANT becomes involved in, or is threatened with,
litigation with a sub-consultant or supplier as a result of such direction, the CONSULTANT may request
the AGENCY enter into such litigation to protect the interests of the STATE and/or the AGENCY and, in
addition, the CONSULTANT may request the United States enter into such litigation to protect the interests
of the United States. Agreement Number:
Exhibit F - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019 Page 1 of 1
Exhibit G
Certification Documents
Exhibit G-1(a) Certification of Consultant
Exhibit G-1(b) Certification of _______________________________
Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters -
Primary Covered Transactions
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
Exhibit G-4 Certificate of Current Cost or Pricing Data
Agreement Number:
Page 1 of 1 Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019
Exhibit G-1(a) Certification of Consultant
I hereby certify that I am the and duly authorized representative of the firm of
whose address is
and that neither the above firm nor I have:
a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration,
any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT)
to solicit or secure this AGREEMENT;
b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of
any firm or person in connection with carrying out this AGREEMENT; or
c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely
for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in
connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated (if any);
I acknowledge that this certificate is to be furnished to the
and the Federal Highway Administration, U.S. Department of Transportation in connection with this
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and
Federal laws, both criminal and civil.
Consultant (Firm Name)
Signature (Authorized Official of Consultant) Date
Agreement Number:
Page 1 of 1 Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019
Exhibit G-1(b) Certification of
I hereby certify that I am the:
Other
of the , and
or its representative has not been required, directly or indirectly as an express or implied condition in connection
with obtaining or carrying out this AGREEMENT to:
a) Employ or retain, or agree to employ to retain, any firm or person; or
b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration
of any kind; except as hereby expressly stated (if any):
I acknowledge that this certificate is to be furnished to the
and the Federal Highway Administration, U.S. Department of Transportation, in connection with this
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and
Federal laws, both criminal and civil.
Signature Date
Agreement Number:
Page 1 of 1 Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019
Exhibit G-2 Certification Regarding Debarment, Suspension and Other
Responsibility Matters - Primary Covered Transactions
I. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency;
B. Have not within a three (3) year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under
a public transaction; violation of Federal or State anti-trust statues or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving
stolen property;
C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b)
of this certification; and
D. Have not within a three (3) year period preceding this application / proposal had one or more public
transactions (Federal, State and local) terminated for cause or default.
II. Where the prospective primary participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
Consultant (Firm Name)
Signature (Authorized Official of Consultant) Date
Agreement Number:
Page 1 of 1 Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds
for Lobbying
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan,
the entering into of any cooperative AGREEMENT, and the extension, continuation, renewal, amendment,
or modification of Federal contract, grant, loan or cooperative AGREEMENT.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and submit
Standard Form - LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into
this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000.00, and not more than $100,000.00,
for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require
that the language of this certification be included in all lower tier sub-contracts, which exceed $100,000,
and that all such sub-recipients shall certify and disclose accordingly.
Consultant (Firm Name)
Signature (Authorized Official of Consultant) Date
Agreement Number:
Page 1 of 1 Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019
Exhibit G-4 Certificate of Current Cost or Pricing Data
This is to certify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section
2.101 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted,
either actually or by specific identification in writing, to the Contracting Officer or to the Contracting Officer ’s
representative in support of * are accurate, complete, and current
**as of .
This certification includes the cost or pricing data supporting any advance AGREEMENT’s and forward pricing
rate AGREEMENT’s between the offer or and the Government that are part of the proposal.
Firm:
Signature Title
Date of Execution***:
*Identify the proposal, quotation, request for pricing adjustment, or other submission involved, giving the appropriate identifying number (e.g. project title.)
**Insert the day, month, and year, when price negotiations were concluded and price AGREEMENT was reached.
***Insert the day, month, and year, of signing, which should be as close as practicable to the date when the price negotiations were concluded and the
contract price was agreed to.
Agreement Number:
Page 1 of 1 Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019
Exhibit I
Alleged Consultant Design Error Procedures
The purpose of this exhibit is to establish a procedure to determine if a consultant’s alleged design error is of a
nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution
and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage
due to the alleged error by the consultant.
Step 1 Potential Consultant Design Error(s) is Identified by Agency’s Project Manager
At the first indication of potential consultant design error(s), the first step in the process is for the Agency’s
project manager to notify the Director of Public Works or Agency Engineer regarding the potential design
error(s). For federally funded projects, the Region Local Programs Engineer should be informed and
involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an
agency staff person other than the project manager, who has not been as directly involved in the project,
to be responsible for the remaining steps in these procedures.)
Step 2 Project Manager Documents the Alleged Consultant Design Error(s)
After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the
Director of Public Works or Agency Engineer’s concurrence, the project manager obtains more detailed
documentation than is normally required on the project. Examples include: all decisions and descriptions
of work; photographs, records of labor, materials and equipment.
Step 3 Contact the Consultant Regarding the Alleged Design Error(s)
If it is determined that there is a need to proceed further, the next step in the process is for the project
manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged
error(s). The project manager and other appropriate agency staff should represent the agency and the
consultant should be represented by their project manager and any personnel (including sub-consultants)
deemed appropriate for the alleged design error(s) issue.
Step 4 Attempt to Resolve Alleged Design Error with Consultant
After the meeting(s) with the consultant have been completed regarding the consultant’s alleged design
error(s), there are three possible scenarios:
It is determined via mutual agreement that there is not a consultant design error(s). If this is the case,
then the process will not proceed beyond this point.
It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case,
then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement
with the consultant. The settlement would be paid to the agency or the amount would be reduced from
the consultant’s agreement with the agency for the services on the project in which the design error
took place. The agency is to provide LP, through the Region Local Programs Engineer, a summary
of the settlement for review and to make adjustments, if any, as to how the settlement affects federal
reimbursements. No further action is required.
There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may
request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency
Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal
counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5.
Agreement Number:
Exhibit I - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019 Page 1 of 2
Step 5 Forward Documents to Local Programs
For federally funded projects all available information, including costs, should be forwarded through the
Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet
with representatives of the agency and the consultant to review the alleged design error(s), and attempt
to find a resolution to the issue. If necessary, LP will request assistance from the Attorney General’s Office
for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of project costs
for federal reimbursement.
If mutual agreement is reached, the agency and consultant adjust the scope of work and costs
to reflect the agreed upon resolution. LP, in consultation with FHWA, will identify the amount
of federal participation in the agreed upon resolution of the issue.
If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration
or by litigation.
Agreement Number:
Exhibit I - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019 Page 2 of 2
Exhibit J
Consultant Claim Procedures
The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following
procedures should only be utilized on consultant claims greater than $1,000. If the consultant’s claim(s) are a total
of $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the
Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant’s claim(s)
that total $1,000 or less.
This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential
claim by the consultant.
Step 1 Consultant Files a Claim with the Agency Project Manager
If the consultant determines that they were requested to perform additional services that were outside
of the agreement’s scope of work, they may be entitled to a claim. The first step that must be completed
is the request for consideration of the claim to the Agency’s project manager.
The consultant’s claim must outline the following:
• Summation of hours by classification for each firm that is included in the claim;
Any correspondence that directed the consultant to perform the additional work;
Timeframe of the additional work that was outside of the project scope;
• Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with
the additional work; and
Explanation as to why the consultant believes the additional work was outside of the agreement
scope of work.
Step 2 Review by Agency Personnel Regarding the Consultant’s Claim for Additional Compensation
After the consultant has completed step 1, the next step in the process is to forward the request to the
Agency’s project manager. The project manager will review the consultant’s claim and will met with the
Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the
FHWA is participating in the project’s funding, forward a copy of the consultant’s claim and the Agency’s
recommendation for federal participation in the claim to the WSDOT Local Programs through the Region
Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from
agency funds.
If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs
(if applicable), and FHWA (if applicable) agree with the consultant’s claim, send a request memo, including
backup documentation to the consultant to either supplement the agreement, or create a new agreement
for the claim. After the request has been approved, the Agency shall write the supplement and/or new
agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for
the agreement is subject to audit. No further action in needed regarding the claim procedures.
If the Agency does not agree with the consultant’s claim, proceed to step 3 of the procedures.
Agreement Number:
Exhibit J - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019 Page 1 of 2
Step 3 Preparation of Support Documentation Regarding Consultant’s Claim(s)
If the Agency does not agree with the consultant’s claim, the project manager shall prepare a summary
for the Director of Public Works or Agency Engineer that included the following:
Copy of information supplied by the consultant regarding the claim;
• Agency’s summation of hours by classification for each firm that should be included in the claim;
Any correspondence that directed the consultant to perform the additional work;
• Agency’s summary of direct labor dollars, overhead costs, profit and reimbursable costs associated
with the additional work;
• Explanation regarding those areas in which the Agency does/does not agree with the consultant’s
claim(s);
Explanation to describe what has been instituted to preclude future consultant claim(s); and
Recommendations to resolve the claim.
Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation
The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove
the claim, or portions thereof, which may include getting Agency Council or Commission approval (as
appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain
concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim
is not eligible for federal participation, payment will need to be from agency funds.
Step 5 Informing Consultant of Decision Regarding the Claim
The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final
decision regarding the consultant’s claim(s). Include the final dollar amount of the accepted claim(s)
and rationale utilized for the decision.
Step 6 Preparation of Supplement or New Agreement for the Consultant’s Claim(s)
The agency shall write the supplement and/or new agreement and pay the consultant the amount
of the claim. Inform the consultant that the final payment for the agreement is subject to audit.
Agreement Number:
Exhibit J - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 08/15/2019 Page 2 of 2
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: January 22, 2020
Contract Modification Agreement No. 2 with
the Bremerton Housing Authority for the City
of Bremerton’s Rental Assistance Program
COUNCIL MEETING Date: February 5, 2020
Department: DCD
Presenter: Andrea L. Spencer
Phone: (360) 473-5283
SUMMARY:
The City of Bremerton partners with Bremerton Housing Authority (BHA) to deliver the City’s Rental
Assistance Program. The program was developed in 2018 and was commenced in 2019 with
$100,000 in funding. The initial contract was established as a one-time expenditure, as future
funding was unknown. As part of the 2020 budget process it was determined that the program would
continue into this year with an additional allocation of $100,000. The contract modification before the
City Council currently adds the additional funding and extends the contract date to December 31,
2020.
ATTACHMENTS:
1. Contract Modification No. 2, adding $100,000 to the Rental Assistance Program and
extending the term of the contract to December 31, 2020.
2. Reference documents also attached for reader’s information: Original contract with BHA
for rental assistance, and Contract Modification No. 1 (allowing lower-income participants to
participate in program). City Council action is not required for these two items.
FISCAL IMPACTS (Include Budgeted Amount): This contract modification has been anticipated.
The City Council has adopted the 2020 budget with $100,000 set aside for this rental assistance
program. Most of this funding comes from the State Shared Affordable Housing Sales Tax revenue
authorized under State HB 1406.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve Contract Modification Agreement No. 2 between the City of Bremerton and
Bremerton Housing Authority to add $100,000 to the contract for rental assistance in 2020; and
authorize the Mayor to finalize and execute the agreement with substantially the same terms and
conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
B4
Page 1 of 2
Contract Modification
Rev. 10/2019
CONTRACT MODIFICATION AGREEMENT NO. 2
BETWEEN THE CITY OF BREMERTON AND BREMERTON HOUSING
AUTHORITY (BHA)
PROJECT: Rental Assistance Program
CONSULTANT: Bremerton Housing Authority (BHA)
DATE: __________________________________
THIS CONTRACT MODIFICATION AGREEMENT SPECIFICALLY AMENDS THE
Term Date and Compensation amount in the Professional Services Agreement regarding
BHA Rental Assistance (the "Contract") entered into between the City of Bremerton and
Bremerton Housing Authority on December 26, 2018 and as modified on May 30, 2019 by
Contract Modification Agreement No. 1.
All provisions in the Contract shall remain in full force and effect except as expressly modified
by this document.
For valuable consideration and by mutual consent of the parties, the modifications to the
Contract are as follows:
I.
Section I. Scope , is modified as follows: No Change
Section II. Term , is modified as follows:
The Consultant shall complete the work described in this Contract Modification Agreement by
extending to December 31, 2020 (see amendments to term date references in Exhibit A, B, C)
Section III. Compensation , is modified as follows:
The original contract amount was One-Hundred Thousand Dollars ($100,000.00). The City
shall pay the Consultant for the additional work described above, based on time and materials, an
amount not to exceed One-Hundred Thousand Dollars ($100,000.00) for a total amended
contract amount of Two-Hundred Thousand Dollars ($200,000.00), including this Contract
Modification.
II.
Consultant accepts all requirements of this Contract Modification by endorsing below.
Consultant further agrees that this Contract Modification constitutes full and final
settlement of all of the Consultant’s claims for contract time and for all costs of any kind,
including without limitation, costs of delays related to any work either covered or affected
by this Contract Modification, claims related to on-site or home office overhead, or lost
profits. This Contract Modification does not limit the City’s right to bring a claim for past
performance.
Page 2 of 2
Contract Modification
Rev. 10/2019
The undersigned consultant approves the foregoing Contract Modification as to the changes,
if any, in the contract price specified for each item, including any and all supervision costs
and other miscellaneous costs relating to the change in work, and as to the extension of time
allowed, if any, for completion of the entire work due to said Contract Modification.
This document will become a supplement of the contract and all provisions will apply hereto.
It is understood that this Contract Modification shall be effective when approved by the City
of Bremerton.
The parties whose names appear below warrant that they are authorized to enter into a
contract modification that is binding on the parties of this contract. In addition, Consultant
warrants that it has or will inform the surety of this change, and shall take appropriate action
to modify any bonds required under the contract to address this change.
IN WITNESS WHEREOF, the parties have executed this Contract Modification on the day
and year first written above.
CONSULTANT THE CITY OF BREMERTON
By: By:
Print Name: Print Name:
Its: Its:
Date: Date:
APPROVED AS TO FORM: ATTEST:
By: By:
ROGER A. LUBOVICH, Bremerton City Attorney ANGELA HOOVER, City Clerk
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
Kurt Wiest Andrea L. Spencer
Bremerton Housing Authority Title: Director of DCD
600 Park Ave City of Bremerton
Bremerton WA 98337 Address: 345 6th Street, Suite 100
Bremerton WA 98337
Phone/Fax 360.473.5283
R:\Legal\Legal\Forms\FORMS ON COBWEB\Contract Modification Rev. 10 2019.docx
EXHIBIT A
SCOPE OF WORK
Consultant’s Responsibilities
• Administer the Rental Assistance program in partnership with the Housing Solution
Center (HSC) and the Coordinated Entry System to identify potential candidates to
participate in the Rental Supplement Assistance Program, the Eviction Prevention
Assistance Program or receive help from the Security Deposit Assistance Program.
• Establish program requirements including but not limited to requirements for application,
substantiation of need, limits of amount and duration of assistance.
• Periodically evaluate the program requirements to ensure that the program is reaching the
target population.
• Process reimbursement requests from HSC ensuring that backup documentation complies
with program requirements.
• Submit monthly invoices to the City for expense reimbursements as defined in Exhibit B
schedule.
• Perform quarterly audits of records maintained by the HSC to ensure compliance with
program requirements.
• Expend all rental assistance funds no later than December 31, 20192020
• Report to City as requested.
General Rental Assistance Program Restrictions
• Assistance will be provided to applicants whose income is between 30 and 60% of
Area Median Income (AMI) of Federal Department of Housing and Urban
Development (HUD) income limits.
• The rental assistance program is restricted to units located within the city limits of
Bremerton, Washington.
• No Bremerton Housing Authority tenant or Section 8 participant, or recipient of any other
federal, state, or local rental assistance program, is eligible to receive assistance from this
program.
EXHIBIT A
SCOPE OF WORK
Specific Program Information and Restrictions
Rental Supplement Assistance
• This program provides limited rental assistance funds to assist recipients to stabilize
their incomes during a specific period of time.
• Duration of assistance depends on the nature of the issue (medical, school, legal, etc.)
and will be determined by the HSC case manager. Duration will be no longer than 12
months.
• Amount of assistance will be the difference between the contract rent and 30% of the
applicant’s income. Applicant will be required to pay the equivalent of 30% of his or
her current income. The remainder will be covered by the rental supplement
assistance program.
• Rental assistance shall not exceed $500 per participant household per month.
Eviction Prevention Assistance
• This program provides assistance to applicants who have encountered a short-term
financial challenge that has jeopardized their housing.
• This program will pay up to three months of back-rent for an applicant.
• Eviction prevention assistance shall be one-time and shall not exceed $1,500 per
participant household.
• Applicant must provide to the HSC proof of the financial challenge as well as other
documentation required for the application.
Security Deposit Assistance
• This program provides one-time security deposit assistance to applicants.
• This program will pay up to 50% of the security deposit required by an applicant’s
lease and shall not exceed $750 per participant household.
EXHIBIT B
SCHEDULE
December 2018: Contract agreement approved by Bremerton City Council
January – December 20192020: Period of rental assistance expenditures allowed
January – December 20192020: Monthly expenditures submitted to the City within 2 weeks
after the month-end
January 2019 to January
20202021:
Reporting data to City as requested
EXHIBIT C
CONSULTANT FEES AND REIMBURSEMENT SUBSTANTIATION
Fees
The contract provides $100,000200,000 to be dispersed as follows:
Administrative Fee:
The Consultant will invoice monthly an administrative fee of 10% on each rental assistance
disbursement up to a maximum of $10,000 in the contract a calendar year.
Rental Assistance:
The City will provide reimbursement to the Consultant up to $90,000180,000 for rental
assistance pursuant to the Program Information and Restrictions in Exhibit A
Reimbursement Substantiation
The Consultant shall submit invoices to the City on a monthly basis. The invoices shall be
accompanied by appropriate reports and documentation to support the reimbursement and to
ensure that the funds were expended and dispersed to the appropriate recipients.
REFERENCE DOCUMENT
ORIGINAL CONTRACT
WITH BHA FOR
RENTAL ASSISTANCE PROGRAM
EXHIBIT B
SCHEDULE
December 2018: Contract agreement approved by Bremerton City Council
January – December 2019: Period of rental assistance expenditures allowed
January – December 2019: Monthly expenditures submitted to the City within 2 weeks
after the month-end
January 2019 to January 2020: Reporting data to City as requested
EXHIBIT C
CONSULTANT FEES AND REIMBURSEMENT SUBSTANTIATION
Fees
The contract provides $100,000 to be dispersed as follows:
Administrative Fee:
The Consultant will invoice monthly an administrative fee of 10% on each rental assistance
disbursement up to a maximum of $10,000 in the contract year.
Rental Assistance:
The City will provide reimbursement to the Consultant up to $90,000 for rental assistance
pursuant to the Program Information and Restrictions in Exhibit A
Reimbursement Substantiation
The Consultant shall submit invoices to the City on a monthly basis. The invoices shall be
accompanied by appropriate reports and documentation to support the reimbursement and to
ensure that the funds were expended and dispersed to the appropriate recipients.
REFERENCE DOCUMENT
CONTRACT
MODIFICATION NO 1
ALLOWING LOWER-INCOME
PARTICIPANTS
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Forestland Response
Agreement with the Department of Natural
Resources, South Puget Sound Region for
Wildland Firefighting Support
Study Session Date: January 22, 2020
COUNCIL MEETING Date: February 5, 2020
Department: Fire
Presenter: Pat McGanney
Phone: (360) 473-5381
SUMMARY: This agreement is between the City of Bremerton and the Washington State
Department of Natural Resources (DNR), South Puget Sound Region, for wildland firefighting
support. DNR agrees to reimburse the city for expenditures associated with personnel or equipment
for responding to wildfire assignments.
ATTACHMENTS: Washington Department of Natural Resources Forestland Response Agreement
FISCAL IMPACTS (Include Budgeted Amount): Temporary financial impact while awaiting
reimbursement from DNR
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the Department of Natural Resources Forestland Response Agreement with the
City of Bremerton; and authorize the Mayor to finalize and execute the agreement with substantially
the same terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
B5
<<Agreement No>> Page 1 of 12 FLRA 2017 – 03.19.18
FORESTLAND RESPONSE AGREEMENT
Agreement No. 93-098574
This Agreement is entered into between the state of Washington, Department of Natural
Resources, South Puget Sound Region, hereinafter referred to as “DNR”, and the below named
Fire Protection District/Department, hereinafter referred to as “District/Department.”
City of Bremerton – Bremerton Fire Department
911 Park Ave
Bremerton, WA 98337
Phone: 360-473-5380
FAX: 360-473-5397
Email: patrick.mcganney@ci.bremerton.wa.us
Authority: This Agreement is entered into by DNR under the authority of RCW 76.04.015,
RCW 76.04.135 and RCW 76.04.610(3); and by the District/Department under the authority of
RCW 52.12.031, RCW 52.12.125 and RCW 35.21.010; and DNR and District/Department in
conformity with RCW 39.34, the Interlocal Cooperation Act.
In consideration of the terms, conditions and covenants contained herein, or attached and
incorporated and made a part hereof, the Parties mutually agree as follows:
1. Purpose: The purpose of this Agreement is to (1) provide for mutual assistance and
cooperation in the control and suppression of forestland fire and therefore to contract for
the District/Department to provide fire protection services to an area within the
jurisdiction of DNR and located in, or adjacent to, the District/Department and to contract
for the DNR to assist in fire protection services on forestland within District/Department
jurisdiction; and (2) dispatch and pay for fire service resources outside the fire service
District/Department jurisdictional boundaries.
2. Scope: This Agreement pertains to forestland fire incidents within or adjacent to the
District/Department boundaries and to District/Department resources ordered through the
DNR Region or Division for dispatch outside of District/Department boundaries for
support provided by DNR as outlined in Attachment A – Operational Guidelines for
<<Agreement No>> Page 2 of 12 FLRA 2017 – 03.19.18
Resources ordered through the DNR Region or Division for dispatch outside of
District/Department boundaries.
3. Term. The term of this agreement is January 2, 2020, or date of execution, whichever is
later, through January 2, 2025.
4. Jurisdictional Responsibility: Within or adjacent to the District/Department
boundaries, the statutory jurisdictional responsibility for fire control on forestland varies.
It may be:
(1) Sole DNR Jurisdiction: Land subject to Forest Fire Protection Assessment and
District/Department is NOT collecting fire protection levy
(2) Sole District/Department Jurisdiction: Land subject to District/Department fire
protection levy and not subject to Forest Fire Protection Assessment.
(3) Joint Jurisdiction: Land subject to Forest Fire Protection Assessment and the
District/Department is collecting fire protection levy.
5. Mutual Aid Fire Incident Response:
(1) Sole DNR Jurisdiction: In the event of a fire emergency in a sole DNR
jurisdiction area, the DNR will respond. The District/Department may respond to
provide immediate control action, minimize fire loss, and thereby indirectly protect
its own jurisdiction area. DNR may request response from the District/Department
to gain timely initial attack and control action, or to supplement DNR resources.
(2) Sole District/Department Jurisdiction: In the event of a fire emergency in a sole
District/Department jurisdiction area, the District/Department will respond. DNR
may respond to provide immediate control action, minimize fire loss, and thereby
indirectly protect its own jurisdiction area. The District/Department may request
that DNR provide supplemental resources for fire emergency operations and
support.
(3) Joint Jurisdiction: In the event of a fire emergency in a joint jurisdiction area,
both DNR and the District/Department will respond, subject to the availability of
resources.
6. Off-Season Incidents: For this Agreement, no incident will be considered off-season.
Fire season will be January 1-December 31 each year.
7. Command:
(1) Sole DNR Jurisdiction Incidents: When the District/Department is the first
arriving agency, the District/Department on-site initial responders shall establish
command until released by a representative of DNR.
<<Agreement No>> Page 3 of 12 FLRA 2017 – 03.19.18
(2) Sole District/Department Jurisdictional Incidents: When DNR is the first
arriving agency, the DNR on-site initial responders shall establish command until
released by a representative of the District/Department.
(3) Joint Jurisdiction Incidents: The first arriving agency initial responders shall
establish command and, upon the arrival of the other agency, unified command will
be established and used for incident management.
8. Fire Control and Suppression Definitions:
(1) Forestland: As the term is defined by RCW 76.04.005.
(2) Ordering: Prior to the arrival of DNR at the incident, the initial attack incident
commander may order special resources through DNR. That decision may be
documented and payment authorized (see Section 11 of this Agreement) by DNR
prior to the mobilization of special resources.
(3) Special Resources: Air resources, dozers, heavy equipment, or other resources
deemed necessary to contain and control the fire.
9. Operation Guidelines:
(1) Forestland Response: Representatives of the District/Department and DNR shall
mutually develop operation guidelines that provide principles, direction and
guidance for the conduct of fire control operations related to forest land response.
The operation guidelines shall be reviewed at least annually, and revised as
necessary to achieve cooperation and understanding.
(2) DNR Dispatch: See Attachment A - Operation Guidelines for resources ordered
through the DNR Region or Division for dispatch outside of the
District/Department jurisdictional boundaries; which is incorporated by reference
herein.
10. Fire Investigation: The District/Department and DNR agree to protect the origin area of
any fire to the best of its ability. Fires will be jointly investigated when an incident
originated in a joint jurisdiction area. A DNR fire investigator may investigate fires
originating on, spreading to or threatening land subject to Forest Fire Protection
Assessment (i.e., sole DNR or joint jurisdiction areas).
11. Costs:
(1) Charges Not Required: One purpose of this Agreement is mutual assistance and
cooperation in the control and suppression of fires (see Section 1 - Purpose). In
most instances, resource costs will not be charged to the other party. However, there
may be circumstances or conditions where the District/Department or DNR desires
or is required to charge, or request reimbursement, for resource costs as described in
Subsections (2), (3), (4), and (5) below.
<<Agreement No>> Page 4 of 12 FLRA 2017 – 03.19.18
(2) Sole DNR Jurisdiction: If the District/Department responds, DNR will pay for
District/Department personnel and equipment costs outside of mutual aid unless
otherwise negotiated.
(3) Sole District/Department Jurisdiction: If DNR responds, the District/Department
will pay for DNR personnel and equipment costs outside of mutual aid unless
otherwise negotiated.
(4) Joint Jurisdiction: Initial attack through complete extinguishment of the fire, each
party will pay its own costs.
(5) DNR Dispatch: If District/Department personnel is dispatched by DNR outside of
District/Department jurisdictional boundaries, DNR will pay for
District/Department personnel and equipment costs.
12. Cost Reimbursement Procedures:
(1) Forestland Response: Provisions within this Agreement for reimbursement of
costs related to forest land response are subject to the following conditions:
(a) Notice: Prior to costs being incurred as allowed by this Agreement (other than
DNR Dispatch), notice of such expenditure must be given to DNR of the
requesting agency prior to the expenditure or commitment of funds.
(b) Invoice: Any resource provider costs, which are to be billed, must be invoiced
within sixty (60) business days of the last date of incurred expense for the
incident.
(2) DNR Dispatch: Provisions within this Agreement for reimbursement of costs
related to DNR dispatch are outlined in Attachment A - Operation Guidelines for
resources ordered through the DNR Region or Division for dispatch outside of the
District/Department jurisdictional boundaries; which is incorporated by reference
herein.
13. Cost Reimbursement Rates:
(1) Forestland Response:
(a) Equipment costs shall be paid to the resource provider at the DNR Wage and
Equipment Rates or as otherwise agreed to in writing by the respective
authorized agency representatives.
(b) Career/permanent and seasonal personnel costs will be reimbursed to the
resource provider at the resource provider’s actual total cost. This will include
backfill costs as outlined in the State Mobilization Plan.
(2) DNR Dispatch:
Cost reimbursement rates related to DNR dispatch are outlined in Attachment A -
Operation Guidelines for resources ordered through the DNR Region or Division
for dispatch outside of the District/Department boundaries.
<<Agreement No>> Page 5 of 12 FLRA 2017 – 03.19.18
14. Insurance: DNR is an agency of the state of Washington and is therefore self-insured
under the State’s Self-Insurance Liability Program. The District/Department shall, at all
times during the term of this Agreement at its sole cost and expense, buy and maintain
insurance of the types and amounts listed below. Failure to buy and maintain the required
insurance may result in the termination of the Agreement at DNR’s option. If the
District/Department is self-insured, evidence of its status as self-insured will be provided
to DNR, and if deemed acceptable by DNR, shall satisfy the insurance requirements
specified by this Section. The limits of insurance to be bought and maintained by the
District/Department shall not be less than as follows:
Minimum Coverage Requirements: These limits may not be sufficient to cover all
liability losses and related claim settlement expenses. Purchase of these minimum limits
of coverage does not relieve the District/Department from liability for losses and
settlement expenses greater than these amounts. DNR shall not be charged for the cost for
insurance coverage(s).
District/Department is required to purchase insurance for a period of 36 months after
completion of this Agreement. This requirement may be satisfied by the continuous
purchase of an extended agreement. This requirement may be satisfied by the continuous
purchase of an extended reporting period. During the term of the Agreement,
District/Department must purchase and maintain the insurance coverage and limits
specified below:
(1) Commercial General Liability (CGL) Insurance or District/Department
Equivalent. District/Department must purchase and maintain CGL on an Insurance
Services Office (ISO) form CG 00 01 or equivalent form, covering liability arising
from premises, operations, independent contractors, personal injury, products-
completed operations, and liability assumed under an insured contract. Such
insurance must be provided on an occurrence basis. If insurance is written on a
“claims made” basis, the policy shall provide full coverage for prior acts or include
a retroactive date that precedes the effective date of this Agreement. Insurance
must include liability coverage with limits not less than those specified below:
Description Dollar Amount
General Aggregate Limit $2,000,000
(Other than products-completed operations)
Each Occurrence Limit $2,000,000
(2) Employer's liability ("Stop Gap") Insurance: District/Department shall purchase
and maintain employer’s liability insurance and if necessary, commercial umbrella
liability insurance with limits not less than $1,000,000 each accident for bodily
injury by accident or $1,000,000 each employee for bodily injury by disease.
(3) Business Auto Policy (BAP) Insurance: If activities pursuant to this Agreement
involve the use of vehicles, to include FEPP vehicles, the District/Department must
purchase and maintain a BAP on an Insurance Services Office (ISO) form CA 00
01 or equivalent form. The Description of Covered Autos must include one or more
of the following:
<<Agreement No>> Page 6 of 12 FLRA 2017 – 03.19.18
a. “Any Auto” (Symbol 1).
b. If District/Department-owned personal vehicles are used, the BAP must cover
“Owned Autos Only” (Symbol 2).
c. If District/Department hires autos, the BAP must cover “Hired Autos Only”
(Symbol 8).
d. If District/Department employee’s vehicles are used, the BAP must cover “Non-
Owned Autos Only” (Symbol 9).
Such insurance must be provided on an occurrence basis. The BAP insurance must
include liability coverage with limits not less than those specified below. The
District/Department is responsible for any deductible.
Description Each Accident
Bodily Injury and Property Damage $1,000,000
(4) Workers Compensation Insurance or Equivalent: The District/Department shall
comply with all state of Washington workers compensation statutes and regulations.
Coverage shall be provided for all employees and volunteers of the
District/Department and shall include bodily injury (including death) that arises out
of or in connection with the performance of this Agreement.
15. Service Limitations. The responses and fire suppression services provided for under this
Agreement are intended to be rendered on the same basis as such services are rendered to
other areas within the District/Department or DNR jurisdictions and neither party
assumes liability for failure to provide services by reason of any circumstances beyond
the party’s control. In the event of simultaneous fires or medical aid calls within the
areas covered by this Agreement whereby facilities of either party are taxed beyond the
party’s ability to render equal protection, the officers and agents of the party shall have
sole discretion as to which call shall be answered first. The responding party shall have
sole discretion to determine the manner and method of responding to and handling
emergencies under this Agreement consistent with Section 7 - Command of this
Agreement.
16. Benefits. This agreement is entered into for the benefit of the parties to this agreement
only and shall confer no benefits, direct or implied, on any third persons.
17. Renegotiation and Modification: The terms and conditions of this Agreement may be
renegotiated at the request of either Party between January 1 and March 1 of any year.
Any modification or amendment of this Agreement must be in writing and must be
signed by duly authorized agents of the Parties.
18. Assignment and Delegation: This Agreement, or any right or interest therein, may not
be assigned or otherwise transferred by either Party without the prior written consent of
the other Party. Any attempted assignment shall be void unless made in strict conformity
with this section.
Either Party may perform its duty through a delegate or agent, but shall not be thereby
relieved of any duty to perform or any liability for breach of this Agreement.
<<Agreement No>> Page 7 of 12 FLRA 2017 – 03.19.18
19. Remedies: Any remedy exercised by either Party shall not be deemed exclusive and
either Party may pursue any and all other remedies available to it under the law.
20. Compliance with Laws: Parties shall comply with all applicable federal, state, and local
laws, rules and regulations that govern each component of this Agreement.
21. Non–Waiver: Waiver by either Party of strict performance of any provision of this
Agreement shall not act as a waiver of the right of the other Party to require future strict
performance of the same provision or any other provision.
22. Interpretation and Venue: This Agreement shall be construed and interpreted in
accordance with the laws of the state of Washington. The venue of any action brought
under this Agreement shall be in the Superior Court of Thurston County.
23. Severability: If any provision of this Agreement is held to be invalid, such invalidity
shall not affect the other provisions of this Agreement that can be given effect without the
invalid provision(s), and to this end the provisions of this Agreement are declared
severable.
24. Termination: This Agreement may be terminated by either Party by the provision of
ninety (90) days written notice, provided that neither Party may terminate this Agreement
at any time between April 15 and October 15 of any year due to the fire danger during
this period.
25. Agreement Managers:
DNR AGREEMENT MANAGER
Name: Jane Potter
Title: Fire Regulations Coordinator
Address: 950 Farman Ave No
City/State/Zip: Enumclaw, WA. 98022
Phone: 360-825-1631
Email: jane.potter@dnr.wa.gov
DISTRICT/DEPARTMENT AGREEMENT MANAGER
Name: Patrick McGanney
Title: Fire Chief
Address: 911 Park Ave
City/State/Zip: Bremerton, WA. 98337
Phone: 360-473-5380
Email: patrickmcganney@ci.bremerton.wa.us
This Agreement supersedes all previous agreements.
<<Agreement No>> Page 8 of 12 FLRA 2017 – 03.19.18
By signature below, the Agencies certify that the individuals listed in this document, as
representatives of the Agencies, are authorized to act in their respective areas for matters related
to this instrument.
IN WITNESS WHEREOF, the parties have executed this Agreement.
DISTRICT/DEPARTMENT STATE OF WASHINGTON
DEPARTMENT OF NATURAL RESOURCES
Signature Date Signature Date
Greg Wheeler Scott Sargent
Printed Name Printed Name
Mayor South Puget Sound Region Manager
Title Title
DISTRICT/DEPARTMENT
Signature Date
Patrick McGanney
Printed Name
Bremerton Fire Chief
Title
DISTRICT/DEPARTMENT
Signature Date
Printed Name
Title
DISTRICT/DEPARTMENT
Signature Date
Printed Name
Title
<<Agreement No>> Page 9 of 12 FLRA 2017 – 03.19.18
Attachment A
Operation Guidelines
Resources ordered through the DNR Region or Division for
dispatch outside of District/Department jurisdictional boundaries
Department of Natural Resources (DNR) agrees to dispatch District/Department resources to
incidents outside of the Districts/Department jurisdictional boundaries as needed to meet DNR
responsibilities and as approved by the District/Department. Dispatches can include out of the
state of Washington. Participation by a District/Department with incidents outside its jurisdiction
is voluntary and separate from involvement in State Fire Mobilization.
This Agreement extends to paid members:
Washington Fire Service (WFS) paid members who participate on the Northwest
Interagency Incident Management Teams (NWIMT primary/alternate pool/trainee) and
any paid members who wish to participate in any other capacity on incidents in which
District/Department supports.
This agreement does NOT extend to volunteers:
Members of Washington Fire Service who are volunteers will need to be hired by the
DNR via the DNR casual hire process. This may be completed pre-season or at the time
of the incident. Your local DNR Region office will handle the casual hire process.
District/Department agrees:
1) All personnel dispatched outside of their jurisdictional boundaries will have a valid
Incident Qualification Card (red card) stating current qualifications; and will adhere to
qualifications and standards described in PMS 310-1;
2) To provide a copy of the Master IQS Record for each participating employee (needed to
update status in the Resource Ordering Status System (ROSS);
3) To keep equipment and personnel status current in ROSS by selecting option a. or b.
below as the preferred option. List available resources on the following resource list
addendum. (Check one):
a. DNR Region will give Web-Status rights to ROSS for district employees. It
is the employee’s responsibility to ensure that their status is accurate.
b. DNR Region will status your employees. For this option, you would need to
provide your local DNR Region Dispatch with the status of your employees every
Monday by 1200 hours. Dispatch would then update their status in ROSS for that
week (0800 Tuesday to 0800 Tuesday).
For dispatches outside of the DNR region, approval from DNR host region fire staff is
required. Host region fire staff will coordinate with Wildfire Division in order to ensure
statewide readiness.
4) To notify your local DNR Region of any changes in status of personnel/equipment (i.e.;
dispatched/demob under State Fire Mobilization, demob & ETA home from incidents
dispatched thru DNR, etc.);
<<Agreement No>> Page 10 of 12 FLRA 2017 – 03.19.18
5) All personnel and equipment dispatched will be paid by the District/Department; (except
volunteers will follow payment procedures outlined in their individual agreement and be
paid directly by DNR);
6) All Equipment and Personnel dispatched under this agreement will arrive at each incident
with a copy of their current Forestland Response Agreement.
7) Invoice for personnel and equipment costs billed to DNR will include:
a. Original Emergency Fire Time Report (OF-288); hourly wage rate (regular and
OT) for personnel hours on the OF-288. This applies to paid district/department
staff. Volunteers will be paid directly by DNR.
b. Original shift ticket (OF-286) documenting mileage to/from incident as well as
mileage incurred on the incident signed by the incident supervisor.
c. Copy of Resource Order card.
8) Invoices requesting payment for equipment (engines/tenders) will be submitted to DNR
within sixty (60) business days of the last date of the incurred expense for the incident
and shall include Original Emergency Equipment Use Invoice Form (OF-286) and shift
tickets (OF-297); and
9) Invoices requesting payment for other travel costs (meals, lodging not provided by the
incident) must be submitted to DNR within sixty (60) business days of the last date of the
incurred expense for the incident.
10) Only utilize agency owned vehicles or procured rental vehicles on the fire line or offroad.
DNR agrees to:
1) Assist the District/Department with updating status’ in ROSS;
2) Maintain IQS records for District/Department personnel with wildland fire qualifications,
if red carded through the DNR;
3) Reimburse District/Department within 30 days of invoice receipt and documentation as
required above;
4) Reimburse the Fire Service District/Department at the Total Cost of personnel. This
includes, regular time, overtime, and District/Department backfill for that position as
outlined in the State Mobilization Plan. The DNR will not pay for muster time, wildland
premium pay, or other unspecified pay provisions.
**Rental vehicles must be procured consistent with the R6 USFS rental vehicle agreement.
Rental vehicle authorization must be documented on the resource order. Please speak with your
local DNR Region for more specific information. In order to provide audit tracking for all rental
vehicles, rentals ordered for overhead resources with ROSS O # Resource Orders, will have a
support request ROSS order attached to that O# resource, with an E# assigned to the vehicle. The
overhead resource and Dispatch will ensure that if that person is re-assigned or released, the
supporting vehicle order will also be re-assigned or released.
<<Agreement No>> Page 11 of 12 FLRA 2017 – 03.19.18
DISTRICT/DEPARMENT RESOURCE LIST
OVERHEAD AND EQUIPMENT ADDENDUM
DNR will dispatch and process invoices for the following fire district members and equipment when
dispatched by DNR outside of their fire district.
Overhead Resources
Name Career or
Volunteer
Backfill
Required
Position/Qualifications Team Affiliation or
Single Resource
Raymond Grahn Career YES Crew/Eng Single
Resource
Bremerton Fire
Single Resource
Daniel Baker
Career YES Firefighter 2 Bremerton Fire
Carlo Celeste
Career YES Firefighter 2 Bremerton Fire
Alexander Magallon
Career YES Firefighter 2 Bremerton Fire
Kurt VanNess
Career YES Firefighter 2 Bremerton Fire
Brian Allen
Career YES Firefighter 2 Bremerton Fire
Patrick French
Christopher Ritter
Career
Career
YES
YES
Firefighter 2 Bremerton Fire
Bremerton Fire
EQUIPMENT make, model, year, license, VIN and type RATE/NEGOTIATED RATE *
1 2004 Seagrave Pumper Type 1 Lic. # 39533D Vin #
1F9ED28T44CST2032
$1862.00
* The negotiated rate must be agreed upon between the signing parties prior to dispatch.
CONTACT INFORMATION:
<<Agreement No>> Page 12 of 12 FLRA 2017 – 03.19.18
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Confirm Appointment of Study Session Date: January 8 & 22, 2020
Patrick McGanney to the position of Fire
Chief
COUNCIL MEETING Date: February 5, 2020
Department: Executive
Presenter: Mayor Greg Wheeler
Phone: (360) 473-5266
SUMMARY: Approval of the attached Employment Contract with Patrick McGanney confirms his
appointment as Fire Chief. Pursuant to Section 21 of the City Charter and Section 2.16.020 of the
Bremerton Municipal Code, the Fire Chief shall be appointed by the Mayor, subject to confirmation by
the City Council. Employee is currently serving as Interim Fire Chief. And the Mayor desires to
officially appoint him to the position of Fire Chief. BMC 2.50.034 authorizes adjustments to benefits
established for management and professional employees pursuant to an employment contract
approved by the City Council.
ATTACHMENTS: Employment Contract
FISCAL IMPACTS (Include Budgeted Amount): The appointment would require a budget
adjustment of approximately $19,700.
STUDY SESSION AGENDA: ☐ Limited Presentation ☒ Full Presentation
STUDY SESSION ACTION: ☐ Consent Agenda ☒ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to confirm the appointment of Patrick McGanney to the position of Fire Chief; and authorize the
Mayor to finalize and execute the Employment Contract with substantially the same terms and
conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
B6
Page 1
EMPLOYMENT CONTRACT
FIRE CHIEF
THIS EMPLOYMENT CONTRACT (“Contract”) is made and entered into by and
between the City of Bremerton, Washington, a chartered first class municipal corporation
organized under the laws of the State of Washington (“City”), and Patrick McGanney
(“Employee”).
RECITALS
WHEREAS, Pursuant to Section 21 of the City Charter and Section 2.19.020 of the
Bremerton Municipal Code (“BMC”), the Fire Chief shall be appointed by the Mayor, subject to
confirmation by the City Council; and
WHEREAS, Employee is currently serving as Interim Fire Chief and the City desires to
officially appoint Employee as the Fire Chief consistent with the laws of the State of Washington
and the ordinances and policies of the City; and
WHEREAS, The City agrees to provide the same compensation and benefits that the
Employee receives as a Training Battalion Chief plus a 25% increase in salary, in order to establish
fair compensation and benefits as well as internal equity in transferring from the position of
Battalion Chief to Fire Chief; and
WHEREAS, BMC 2.50.034 authorizes adjustments to benefits established for Department
Heads pursuant to an employment contract approved by the City Council; and
WHEREAS, The City also desires to establish certain conditions of employment and set
the general working conditions for Employee; and
WHEREAS, Employee agrees to accept the position of Fire Chief of the Fire Department
for the City in accordance with the terms and conditions of this Contract, City ordinances, Fire
Department Standard Operating Procedures and the City Human Resources Policies, as the same
may be amended from time to time (“Policies”), subject to the provisions of Section 11;
NOW, THEREFORE, in consideration of the mutual covenants herein contained the
parties agree as follows:
SECTION 1. EMPLOYMENT AND DUTIES
A. The City agrees to employ the services of Employee as the Fire Chief of the City’s Fire
Department (“Department”). The Employee agrees to furnish full-time services as defined in
the job description for the Fire Chief, which is attached and hereby incorporated as a part of
this Contract, which may be amended by the City upon thirty (30) days’ notice to the
Employee.
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B. The parties understand and agree that the Employee will perform independent functions and
responsibilities in the exercise of his field of work.
C. Employee agrees to accept employment and act as Fire Chief for the City and to perform his
duties to the best of his ability in accordance with the highest professional and ethical standards
of the profession and shall comply with all general rules and regulations established by the
State of Washington and the City.
D. Employee shall not engage in any activity that is, or may become, a conflict of interest, as
defined by Washington law, or would be incompatible with the position of Fire Chief, or enter
into a prohibited contract, as defined by Washington law.
SECTION 2. POSITION AND TERM
A. This Contract shall be effective as of the date of execution and shall remain in full force and
effect until terminated as provided in Section 6 of this Contract. Employee is an “at-will”
employee of the City and shall report to and serve at the pleasure of the Mayor.
B. The Employee acknowledges, understands and agrees that the position he is accepting with the
City is a management/professional position as defined under Chapter 2.50 BMC and is exempt
from Union Membership. It is expressly understood by and between the parties that the position
of Fire Chief is an exempt position pursuant to the Fair Labor Standards Act. Even though the
position the Employee is accepting with the City is a management/professional position,
Employee will receive the compensation and benefits he received as Battalion Chief pursuant
to the Bremerton Firefighter’s Local 437 collective bargaining agreement as set forth in
Sections 3 and 4 below.
C. The Employee further acknowledges, understands and agrees that the position he is accepting
with the City is not included in the City’s Civil Service system and that he will not be covered
by the Civil Service system applicable to the Department under RCW 41.12 and BMC
2.16.020. Employee shall not be entitled to any of the procedural or substantive protections
afforded civil service employees, but the employment relationship between the City and
Employee shall be at will and governed by the terms of this Contract. Subject only to the
provisions set forth in Section 6 of this Contract.
D. Nothing in this Contract shall prevent, limit or otherwise interfere with the City’s right to
terminate this Contract, with or without cause, at any time, subject only to the provisions set
forth in Section 6 of this Contract, the laws of the State of Washington, City ordinances, and
City Polices.
E. Nothing in this Contract shall prevent, limit or otherwise interfere with the right of the
Employee to resign and terminate this Contract at any time, subject only to the provisions set
forth in Section 6 of this Contract.
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F. So long as this Contract remains in effect, Employee agrees to remain in the exclusive
employment of City and shall neither accept other employment nor become employed b y any
other City without the prior written approval of the Mayor. The term “employed” and
derivations of that term as used in the preceding sentence shall include employment by another
legal entity or self-employment, but shall not be construed to include occasional teaching,
writing, consulting or military reserve service performed on Employee’s own time, and with
the advance approval of the Mayor.
SECTION 3. COMPENSATION
A. The Employee and City agree that compensation for services rendered under this contract shall
begin at Step 5 of the Battalion Chief of Training pay schedule, plus 6.5% longevity and a 25%
increase in salary for Chief’s pay, with an annual rate of approximately One Hundred Seventy-
Three Thousand, Seven Hundred Twenty-Seven Dollars, and Ninety Cents ($173,727.90). The
employee shall receive 4.25% additional compensation for maintaining Professional Fire
Management Certifications.
B. The parties agree that Employee shall receive the same cost-of-living adjustment and
step/longevity increases that apply to the Bremerton Firefighters Local 437 collective
bargaining agreement.
SECTION 4. BENEFITS
A. Medical. Employee shall participate in the City’s health benefit (medical, dental, vision,
employee assistance) plans in accordance with the terms then applicable to other non-
represented employees pursuant to BMC 2.50.070.
B. Life Insurance. The City shall provide life insurance for the employee with terms equivalent
to that which applies to Bremerton Firefighters Local 437. The Employee shall name the
beneficiary(ies) of said term life insurance.
C. Disability Insurance. The City shall provide short and long-term disability insurance for
Employee with terms equivalent to that which applies to Bremerton Firefighters employees.
D. City Vehicle. Employee shall have the use of a Fire Department vehicle. In the event that
Employee uses his own vehicle for City business-related trips, the City shall reimburse
Employee for such use in accordance with the then-current IRS approved mileage rate.
E. Vacation Accrual. Employee shall accrue 10 hours of vacation time with pay per pay period
for all regularly scheduled work time including paid leave time. The maximum number of
vacation accrual hours that the employee shall be allowed to carry forward from one year to
the next is 400 hours.
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F. Additional Benefits. Employee shall receive certain benefits as provided pursuant to the
Bremerton Firefighters collective bargaining agreement, in lieu of similar benefits, if any,
provided to Professional and Management employees, as follows:
1. Medical Insurance;
2. MERP contribution;
3. HRA contribution;
4. Cleaning Allowance;
5. Sick leave accrual, carry-over and cash out;
G. Furlough Program. Notwithstanding the terms of this Contract that describes the Employee’s
salary, the Employee shall participate in any furlough program that applies, from time to time,
to City non-represented employees.
SECTION 5. RETIREMENT AND DEFERRED COMPENSATION PLANS
A. Employee shall be enrolled in the Law Enforcement and Fire Fighters Plan of Washington
(“LEOFF”). The City shall make all legally-required City contributions for Employee’s
participation in said system, and Employee shall be responsible for paying all legally-required
employee contributions for Employee’s participation in said retirement system.
B. In addition to City’s payment to LEOFF described above, City shall pay an amount equal to
five-point five (5.5%) percent of annual salary into an Internal Revenue Code Section 457 plan
or similar deferred compensation program to be paid by the City in accordance with the City’s
normal payroll schedule. If the IAFF receives an increase in the City’s contribution to deferred
compensation, the Employee will receive the same increase. Upon written notice to the City,
the employee may elect to have all or a portion of the City’s contribution to their deferred
compensation converted to longevity.
SECTION 6. RESIGNATION, TERMINATION AND SEVERANCE PAY
A. Employee’s employment with the City may be terminated (separated from employment) as
follows:
1. Without Cause. The Employee is an “at will” employee and the City may terminate his
employment with the City without cause, at any time, with thirty (30) days’ notice pursuant
to BMC 2.50.090. If terminated without cause, the City shall pay the employee liquidated
damages equivalent to the value of six (6) month’s salary (to include retirement, deferred
compensation and other benefits listed in Section 4) and health insurance benefits plus six
months of accrued vacation and thirty-five percent (35%) of accrued sick leave. The six-
month severance pay will expire on August 31, 2023. On September 1, 2023 or after, the
City may terminate his employment without cause, at any time, with thirty (30) days’ notice
and severance pursuant to BMC 2.50.090.
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2. For Cause. It is not possible to list all forms of behavior that are considered unacceptable
in the work place. The following reasons shall constitute grounds to terminate this Contract
with “cause” and without severance. This list is not intended to be exhaustive.
a) A material breach of this Contract or the repeated neglect by Employee to perform the
duties Employee is required to perform under this Contract, either of which continues
after written notice and a 30-day cure period, or which occurs within one year following
a prior written notice and cure opportunity under this Subsection 6 (A) (2) (a);
b) The Employee may be terminated from employment with the City for cause, without
notice, in the event the Fire Chief commits an act of gross or willful negligence or
breach of the public trust, including: fraud or misconduct related to employment with
the City, harassment or repeated discourteous treatment of City personnel or the public;
c) A terminable violation of the City’s drug-free workplace policy;
d) Failure to comply with legal requirements or lawful directives of the Mayor (provided
that the Fire Chief has been given written notice and an opportunity to cure an alleged
failure);
e) Mental or physical unfitness which prevents the Employee from carrying out the
essential functions and/or duties of the position of Fire Chief;
f) Conduct which, while not criminal in nature, violates City policies or other reasonable
standards of professional and personal conduct in some substantial manner injurious to
the business or reputation of the City;
g) Employee understands, agrees and accepts that no severance pay shall be paid if he is
terminated for cause;
h) A material breach of this Contract or the repeated neglect by Employee to perform the
duties Employee is required to perform under this Contract;
i) Conviction of any felony offense;
j) Conviction of any criminal act involving dishonesty, moral turpitude or physical
violence.
In the event of a termination for cause, the Fire Chief shall be paid all compensation and
benefits earned through the date of termination.
3. By Employee. In the event that the Employee shall terminate his employment with the City,
he agrees that he shall provide the City not less than thirty (30) days’ prior notice of the
effective date of said termination in order to afford the City a reasonable opportunity to
find a replacement. The parties further agree that in the event a replacement is found who
is able to commence employment prior to the expiration of thirty (30) days’ notice, that
they may, in good faith, negotiate an earlier termination date.
B. As a condition of eligibility to receive any severance benefits under this Section 6, the
Employee shall sign, as of the date immediately following his separation and in a form
provided by the City, a legal release of any and all claims of any kind against the City (except
for earned and unpaid wages and benefits as of the termination date, and except for severance
benefits hereunder and COBRA benefits), and agreeing neither to bring any litigation nor to
make any written or oral communications that are harmful to the reputation of the City or any
elected or unelected official or employee of the City.
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C. It is understood that after notice of termination or resignation in any form, Employee and the
City will cooperate to provide for an orderly transition. Specific responsibilities during such
transition will be specified in a written separation agreement. If Employee is involuntarily
terminated by City for reasons that have the potential to adversely impact Employee’s
professional reputation if made public, Employee may request, and if requested, Employee
shall be given an opportunity for a name clearing hearing with the Mayor.
D. This Contract shall be terminated upon the death or permanent disability of the Employee
which, for the purposes of this Contract, shall mean that Employee is incapacitated and unable
to perform his essential duties, with or without reasonable accommodation, for at least the
period of time prescribed by the terms of the Long-Term Disability benefit plan that then
covers him.
SECTION 7. FLEXIBLE HOURS OF WORK
It is recognized that Employee must devote a great deal of time outside the normal office hours on
business for the City, and to that end Employee shall be allowed to establish an appropriate work
schedule that allows time away from the office during normal office hours. It is expected that
Employee will work at least forty (40) hours per week. The parties recognize that Employee will
be exempt from the provisions relating to overtime payment and compensatory time under the Fair
Labor Standards Act. If the employee is away from the office for a full day, due to non-work
related reasons, he will be required to use the appropriate leave.
SECTION 8. PERFORMANCE EVALUATION
The City shall review and evaluate the performance of Employee on an annual basis. Performance
evaluations shall be conducted by the Mayor. Employee shall be provided with a written copy of
the evaluation.
SECTION 9. PROFESSIONAL DEVELOPMENT
The City shall budget and pay for the professional dues and subscriptions of Employee and
associated costs (including travel, lodging and meal expenses) reasonably necessary for his
continuation and full participation in national, regional, state and local associations and
organizations that are necessary and desirable for his continued professional participation, growth
and advancement to better serve the interests of the City.
SECTION 10. CIVIC INVOLVEMENT
City recognizes the desirability of representation in and before local and regional civil and other
organizations, and Employee is authorized to become a member of such civic clubs or
organizations he deems necessary or desirable in order to maintain awareness of community
attitudes and ideas. City shall pay all expenses for membership and participation in up to three
such Bremerton organizations. Employee shall report to City on each membership that he has
taken out at City’s expense.
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SECTION 11. OTHER TERMS AND CONDITIONS OF EMPLOYMENT
A. All provisions of City ordinances, regulations, rules and City Policies as they now exist or
hereafter may be amended, shall also apply to Employee as they would to other employees of
the City, except as may be specifically agreed upon herein.
B. If any term of this Contract differs from City Policies, the terms of this Contract shall take
precedence.
SECTION 12. MISCELLANEOUS PROVISIONS
A. Paragraph Headings. The headings in this Contract are inserted for convenience and
identification only and are in no way intended to describe, interpret, define or limit the scope,
extent or intent of this Contract or any of the provisions of the Contract.
B. Provisions Severable. Every provision of this Contract is intended to be severable. If any term
or provision hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity
shall not affect the validity of the remainder of this Contract.
C. Rights and Remedies. The rights and remedies provided in this Contract are cumulative, and
the use of any one right or remedy by any party shall not preclude nor waive its rights to use
any or all other remedies. Any rights provided to the parties under this Contract are given in
addition to any other rights the parties may have by law, statute, ordinance or otherwise.
D. Entire Agreement. This Contract constitutes the entire agreement between the parties and both
parties acknowledge that there are no other agreements, written or oral, that have not been fully
set forth in the text of this Contract.
E. Governing Law and Dispute Resolution. This Contract shall be construed in accordance with
the laws of the State of Washington. Venue for any dispute arising hereunder shall be in Kitsap
County Superior Court. However, before any lawsuit may be filed by either party, the
Employee and City must agree to engage in non-binding mediation, in which the expense of
the mediator will be paid by the City. Other than the cost of the mediator, each party shall bear
its own expenses and attorney fees in any dispute, including mediation or litigation.
F. Preparation of Contract. No presumption shall exist in favor of or against any party to this
Contract as a result of the drafting and preparation of this document.
G. No Waiver. No waiver of any breach by either party of the terms of this Contract shall be
deemed a waiver of any subsequent breach of the Contract.
H. Counterparts. This Contract may be executed simultaneously in one or more counterparts,
each of which shall be deemed an original, but all of which together shall constitute one and
the same document.
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I. Amendment. No amendment of this Contract shall be effective unless the amendment is in
writing, signed by each of the parties.
J. Notices. All notices and demands of any kind which either party hereby may be required or
desires to serve upon the other party under the terms of this Contract shall be in writing and
shall be served upon such other party by personal service, or by leaving a copy of such notice
or demand at the address hereinafter set forth, whereupon service shall be deemed comp lete,
or by mailing a copy thereof by certified or regular mail, airmail if the address is outside the
state in which the same is mailed, postage prepaid, with return receipt requested, addressed as
follows:
City: Employee:
City of Bremerton Patrick McGanney
c/o Human Resources 821 E Soderberg Road
345 6th Street, Suite 100 Allyn, WA 98524
In case of service by mail, it shall be deemed complete on the day of actual delivery as shown
on the addressee’s registry of certification receipt or at the expiration of the third day after the
date of mailing, whichever first occurs. The addresses to which notices and demands shall be
delivered or sent may be changed from time to time by notice served as hereinabove provided
by either party upon the other party.
K. Appropriations. No commitment of public funds will be made prior to the approval of this
Contract. The terms of this Contract are contingent upon sufficient appropriations being made
by the City Council for the performance of this Contract. If sufficient appropriations are not
made, this Contract shall terminate subject to the conditions subsequent concerning notice and
severance payment being given by the City to Employee as provided in Section 6 of this
Contract. Termination pursuant to the terms of this Contract shall not result in any claim for
payment or damages by Employee or the City. The City’s decision as to whether s ufficient
appropriations are available shall be accepted by Employee and shall be final.
IN WITNESS WHEREOF, this agreement is entered into on the date fully executed
below.
CITY OF BREMERTON EMPLOYEE
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By___________________________ By___________________________
Greg Wheeler, Mayor Patrick McGanney
Date: Date:
APPROVED AS TO FORM: ATTEST:
Roger A. Lubovich, City Attorney City Clerk