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HomeMy WebLinkAbout09/04/2019 AGENDA PACKET______________________________________________________________ CITY COUNCIL 345 6th Street, Suite 100, Bremerton, WA 98337 - Phone (360) 473-5280 * * * A M E N D E D * * * SEPTEMBER 4, 2019 CITY COUNCIL MEETING AGENDA 1. BRIEFING: 5:00 – 5:30 P.M. in COUNCIL CONFERENCE ROOM 603 A. Review of Agenda B. General Council Business 2. CALL TO ORDER: 5:30 P.M. in FIRST FLOOR CHAMBERS A. Pledge of Allegiance B. Invocation 3. SWEARING-IN CEREMONY – Bremerton Police Department 4. MAYOR'S REPORT 5. PUBLIC RECOGNITION 6. CONSENT AGENDA A. Claims & Check Register B. Minutes of Meeting – August 21, 2019 C. Minutes of Study Session – August 28, 2019 D. Confirming Mike Riley as the Director of Financial Services; and Setting the Salary at Pay Band 22, Rate 2 of the 2019 Management, Professional, Confidential & Fiduciary Salary Plan E. Setting the Salary for Caroline Tompson as the Assistant Director of Financial Services at Pay Band 16, Rate 4 of the 2019 Management, Professional, Confidential & Fiduciary Salary Plan F. Confirming the Appointment of Patricia Jenkins as the Managing Engineer-Utilities at Pay Band 16, Rate 8 of the 2019 Management Professional, Confidential, and Fiduciary Salary Plan G. Contract Modification No. 1 to the Professional Services Agreement with Robinson Noble, Inc., for Hydrogeological Oversight of Wells 2R and 7 Redevelopment H. Contract Modification No. 2 to the Professional Services Agreement with Rice Fergus Miller, Inc. for Hazardous Material Inspection and Reports for Fire Stations No. 2 and 3 Remodels 7. GENERAL BUSINESS – There are no General Business items tonight... 8. COUNCIL MEMBER REPORTS 9. EXECUTIVE SESSION – 15 Minutes to discuss Potential Litigation per RCW 42.30.110 (1)(i); Action is anticipated... 10. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING Americans with Disabilities Act (ADA) accommodations provided upon request. Those requiring special accommodations please contact the City Clerk at (360) 473-5323 at least 24 hours prior to the meeting. MAYOR’S REPORTSeptember 4, 2019Photo courtesy of Port of Bremerton City of Bremerton’s Bond Rating upgrade to Aa2Moody’s Investors Service (“Moody’s”) upgraded rating on Bonds from “Aa3” to “Aa2” on August 22, 2019. Upgrade due to:• Healthy, growing tax base • Strategically important naval shipyardMoody’s rating outlook focused on the City’s improving reserves, a growing local economy and manageable fixed costs and leverage. Increase in City Employee Ride Sharing, Smart CommutingRenewed focus on reducing # of employees in single-occupancy vehicles (SOV) who commute to work. Since June: • 27 new ride share users – carpool or vanpool• 16 new Smart Commuters - walk, bicycle, ride a bus, take ferry minimum three days/week as a foot passenger• Participation increased by 52% for Norm Dicks Government Center employees!Residents can also participate to reduce SOV use. They can visit RideshareOnline.comand www.kitsaptransit.comto learn more. Bremerton named as a major contributor to arts in our region in new Arts Vibrancy Index Report• Bremerton-Silverdale area ranked as the 10th most arts-vibrant medium-sized community in America • Bremerton-Silverdale ranks in the top 3% of communities in overall arts dollars and scores high in government support, federal arts dollars and grantsExcerpt from the Arts Vibrancy Index Report: “The City of Bremerton has a robust arts district with a number of fine art galleries, three museums, and two performing arts venues. It is home to several organizations, including the Admiral Theatre, Bremerton Community Theatre, Bremerton Symphony, Kitsap Opera, Peninsula Dance Theatre, and West Sound Arts Council.”Source: Fifth Annual Arts Vibrancy Index Report - National Center for Arts Research at Southern Methodist University, Dallas TX Bremerton’s Continued Commitment to the Arts (2019)• 2nd Annual Wayzgoose Kitsap Art Festival a huge success – over 32 artists and 28 art vendor booths this year!• 5 new utility cabinet art wraps coming soon, for a new total of 20 wraps around the City. Locations: Burwell/Callow; 16th/Warren; 15th/Naval; 11th/Callow; Werner/Oyster Bay• Plans underway for art wrap with “wayfinding” tool for the Bremerton Urban Trail “bridge to bridge” (on Old Wheaton Way)• Arts Commission received 50+ submissions for Washington Ave Outdoor Art Gallery planned for Fall 2019• Selected City’s First Poet Laureate – Tia Hudson• Promoting and attending Poetry Slams, “pop-up” poetry, open mikes (at Fraiche Cup the third Wednesday of each month) and art walk activities Washington State Department of EcologyOutstanding Wastewater Treatment Plant Award 2018City of Bremerton West Wastewater Treatment Plant Congratulations to the City’s outstanding team! Stormwater - The Journal for Surface Water Quality Professionals“To meet the goals of trying to recover salmon and to protect the whales, water quality is a big deal. It’s critical. If we don’t improve water quality, we’re not going to be very effective if we’re trying to restore marine life or mammals.” -Chance Berthiaume, City of Bremerton Stormwater Permit Coordinator, in national stormwaterjournal Stormwater-The Journal for Surface Water Quality Professionals (July 26, 2019). In this article, Chance talks about the importance of program maintenance of City stormwater and wastewater collection systems, including Linear Modular Wetlands.Photo by Robert Pittman - NOAA 2019 Proactive Code EnforcementFewer complaints received in 2019 vs 2018 due to increased enforcement efforts. More homes in compliance over previous years. Parking Lot at Knights Field (formerly Legion Field) East 29thStreet, East Bremerton AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Study Session Date: N/A Claims & Check Register COUNCIL MEETING Date: September 4, 2019 Department: Legal Services Presenter: Angela Woods Phone: (360) 473-5323 SUMMARY: Approval of the following checks and electronic fund transfers: 1. Check Numbers 385837 through 386005 and Electronic Fund Transfers V20204 through V20249 in the grand total amount of $3,401,300.77 2. Retiree Payroll for pay period ending August 31, 2019 in the amount of $52,342.54 ATTACHMENTS: FISCAL IMPACTS (Include Budgeted Amount): STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to approve the consent agenda as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 6A AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Minutes of Meeting – August 21, 2019 Study Session Date: N/A COUNCIL MEETING Date: September 4, 2019 Department: City Council Presenter: Council President Phone: (360) 473-5280 SUMMARY: The Minutes for the Council Meeting held on Wednesday, August 21, 2019 are attached. ATTACHMENTS: 1) Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount): None STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to approve the August 21, 2019 Meeting Minutes as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 11/3/17 6B DIGITAL RECORDING CITY COUNCIL MEETING MINUTES Wednesday, August 21, 2019 The weekly meeting of the City Council of the City of Bremerton was called to order Wednesday, August 21, 2019, at 5:00 PM in Council Conference Room 603 of the NORM DICKS GOVERNMENT CENTER, 345 6th Street, Bremerton, Washington, with Council President Eric Younger presiding. Council Members present were Richard Huddy, Michael Goodnow, Kevin Gorman, Leslie Daugs, and Pat Sullivan. Council Member Lori Wheat was absent. Also present were City Attorney Roger Lubovich; City Clerk Angela Woods; Legislative Office Manager Lori Smith; and Information Services Manager Dave Sorensen. A COUNCIL BRIEFING was held to discuss General Council Business at 5:00 PM in the Council Conference Room. At 5:30 PM the meeting moved to the Meeting Chambers. The Pledge of Allegiance was led by Council Member Pat Sullivan followed by the invocation provided by Stake President Kurt Wiest of the Bremerton Stake of the Church of Jesus Christ and Latter-Day Saints. MAYOR’S REPORT Mayor Wheeler…  Discussed the SR303 Corridor Study; Speed Feedback sign locations; and Kitsap Lake Water Quality Testing Results; and  Brought forward Municipal Court Administrator Dawn Williams to provide an update on a 30- day amnesty period for outstanding fines and a new mitigation by mail option. President Younger welcomed John Powers, Executive Director for the Kitsap Economic Development Alliance to provide updates on recent activity; and then introduced Carlita Mendez, Director of Contract Management Services (CMS), a department of the Bremerton Housing Authority, to provide the background of CMS, discuss its purpose, and acknowledge the success of the CMS partnership with KEDA. PUBLIC RECOGNITION Karen Sawyer explained how receiving lodging tax funding has assisted “Heavy Jeens” promote art in the Bremerton community through their monthly public handmade poster project that once created are placed around town to find during the First Friday Art Walk events. Angela Armstrong encouraged attendance at Kitsap Brain Injury’s 6th Annual Walk, Run, & Roll fundraising event hosted by the nonprofit organization on Saturday, September 7 from 11:00 AM to 3:00 PM at Lions Park to support people suffering from traumatic brain injuries. President Younger added that further information can be found at www.KitsapBrainInjury.org. Jeanna Dameron, owner of a new mobile crisis intervention service “The Next Right Thing” read a story as one example that inspired the need for her business about a Bremerton women who felt powerless and went into crisis after hearing the cries of her neighbor who was being murdered during a domestic violent crime. Tomas Enrique Delgado provided comments in support of the modified ordinance related to the massage businesses. Anna Mockler urged the Council to consider completing a Traffic Study of the Quinault Indian Nation project. President Younger suggested she wait to provide comments during Item 7A... City Council Reg. Mtg. Minutes Wednesday, August 21, 2019 Page 2 of 4 CONSENT AGENDA 5A – Claims & Check Register: Check Numbers 385678 through 385836, and EFT-V20157 through EFT-V20203 in the amount of $1,990,905.95; Regular Payroll (Pay Out) for the pay period ending July 31, 2019 in the amount of $3.055.86; and Regular Payroll for the pay period ending August 15, 2019 in the amount of $868,574.95 5B – Minutes of Meeting – August 7, 2019 5C – Minutes of Study Session – August 14, 2019 5D – Professional Services Agreement with Parametrix, Inc. for Design of the Downtown Bremerton Bicycle/Pedestrian Circulation Improvements Project 5E – Local Agency Participating Agreement Amendment No. 1 with WSDOT for Signal Systems as part of the SR304 (Burwell Street) Overlay Project 5F – Interlocal Agreement Exhibit A with Kitsap County for Annual Striping Services 5G – Professional Services Agreement with HDR Engineering, Inc. for Wastewater Salinity Impact Study 5H – Commercial & Investment Real Estate Purchase & Sale Agreement with Peterson Neil J Family LLC for property located at Oyster Bay Avenue North, Lot 007-02 5I – Additional Equipment Rental and Labor Costs for Bypass Pumping at Pump Station CE-4 5J – Contract Modification Agreement No. 1 with the FCS Group for the Engineering Division Workload Study 5K – Telecommunications Facilities Lease Agreement Amendment No. 2 with Seattle SMSA Limited Partnership d/b/a Verizon Wireless 5L – Ordinance No. 5373 creating new Chapter 5.14 of the Bremerton Municipal Code entitled “Massage and Reflexology” Businesses There were no questions or comments from the public… 06:18:12 M/S/C/U (Daugs/Sullivan) Move to approve the CONSENT AGENDA as presented. PUBLIC HEARING(S) 6A – PUBLIC HEARING AND ORDINANCE NO. 5375 REVISING THE CORPORATE BOUNDARY WITH KITSAP COUNTY AT THE SOUTH END OF OYSTER BAY AVENUE: Public Works & Utilities Director Tom Knuckey used a brief PowerPoint to summarize that on September 11, 1991 the City passed Ordinance No. 4341 to annex property east of Oyster Bay Avenue and south of 1st Street (see attached excerpt from the Ordinance.) The property limits stated in the legal description of the Ordinance were inaccurate, and as a result an island of County was created within the City. The proposed Ordinance corrects the property limits from the 1991 annexation, and incorporates into the City limits that portion of 1st Street and that portion of Oyster Bay Avenue located within the County per RCW 35.21.790. President Younger opened the public hearing… With no comments received, President Younger closed the Hearing to the public; and opened for discussion with the Council… 06:21:19 Motion was made by Goodnow; and seconded by Daugs… A question was asked by Daugs, with a response provided by Mr. Knuckey… 06:21:55 M/S/C/U (Goodnow/Daugs) Move to pass Ordinance No. 5375 revising the Corporate Boundary with Kitsap County to incorporate into the City limits that portion of 1st Street and that portion of Oyster Bay Avenue located within the County. City Council Reg. Mtg. Minutes Wednesday, August 21, 2019 Page 3 of 4 GENERAL BUSINESS 7A – INTERLOCAL AGREEMENT AND UTILITY, STREET FRONTAGE, & TRAFFIC STUDY AGREEMENT WITH THE QUINALT INDIAN NATION: City Attorney Roger Lubovich explained that the Interlocal Agreement related to public safety, utility services, payment in lieu of taxes, and related matters, and ensures the Quinault Indian Nation will contract with the City for all required services related to utilities. The subject land held by the Bureau of Indian Affairs (BIA) in trust for individual Indians. Such land is federally owned and therefore the agreements are required. Anna Mockler encouraged the City to complete the Traffic Study as soon as possible. 06:27:45 Motion was made by Daugs; and seconded by Goodnow… Comments and questions were provided by Daugs, Huddy, and Younger; with responses provided by Mr. Knuckey, Police Chief James Burchett, Assistant City Attorney Casey Pence, and Mr. Lubovich… 06:46:28 M/S/C (Daugs/Goodnow) Move to approve the Interlocal Agreement and Utility, Street Frontage, & Traffic Study Agreement with the Quinault Indian Nation; and authorize the Mayor to finalize and execute the agreements with substantially the same terms and conditions as presented. Voted in favor of Motion: Gorman, Goodnow, Sullivan, Daugs, Younger Voted opposed to Motion: Huddy Motion carried: 5-Yes; 1-No COUNCIL MEMBER REPORTS Richard Huddy was pleased to share photos of a recent and long-awaited abatement at 1317 N. Lafayette Avenue; and showed photos of “peaceful play grids” painted on the playground asphalt by volunteers Abundant Life Foursquare Church at Naval Avenue Elementary School. Michael Goodnow encouraged the public to enjoy the last Rock the Dock Summer Concert on Saturday, August 24 starting at 5:00 PM on the Bremerton Boardwalk. Kevin Gorman invited the public to come out and hear the band WEPA play at the final Music in Manette Concert on Thursday, August 22 beginning at 6:30 PM at Whitey Domstad Vista Park; and to “Save the Date” for the 20th Anniversary of Manette Fest on Saturday, September 7. Leslie Daugs on behalf of Council Member Lori Wheat announced that the next Kiwanis Park Work Party will be on Saturday, August 24 from 9:00 to 11:00 AM; and the NAACP Community Round Table will be on Monday, August 26 from 6:30 to 8:00 PM in HSS Building Room 211 at Olympic College. Regarding District 2, she further announced that following auditions for Fil-Am Idol on July 28 and August 11, the Grand Finals will be on September 7 at 4:00 PM at the Fil-Am Community Center; and the City-wide Beautify Bremerton event will be on Saturday, September 14 from 8:00 AM to 2:00 PM with the dumpster for yard waste only located in the Parking Lot at Legion Field. Pat Sullivan announced the Lodging Tax Advisory Committee will be interviewing applicants starting tomorrow, and expects to have funding recommendations available for Council soon; and shared that Albers Vista Gardens will be hosting workshops and special tours through October. Eric Younger reminded the community that Opening Day for the Kitsap County Fair was today, that it would run through Sunday, and was pleased to note that admission is free this year, and parking is $10 per vehicle. With no further business, President Younger adjourned the Council Meeting at 7:03 PM. City Council Reg. Mtg. Minutes Wednesday, August 21, 2019 Page 4 of 4 Prepared and Submitted by: ______________________________ LORI SMITH Legislative Office Manager APPROVED by the City Council on the 4th day of September, 2019. ________________________________________ ERIC YOUNGER, City Council President Attest: ________________________________________ ANGELA WOODS, City Clerk EY:AW:ls:cg AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Minutes of Study Session – August 28, 2019 Study Session Date: N/A COUNCIL MEETING Date: September 4, 2019 Department: City Council Presenter: Council President Phone: (360) 473-5280 SUMMARY: The Minutes for the Study Session held on Wednesday, August 28, 2019 are attached. ATTACHMENTS: 1) Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount): None STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to approve the August 28, 2019 Study Session Minutes as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 11/3/17 6C DIGITAL RECORDING CITY COUNCIL STUDY SESSION MINUTES Wednesday, August 28, 2019 A Study Session of the City Council of the City of Bremerton was called to order in the Council Conference Room of the NORM DICKS GOVERNMENT CENTER, 345 6th Street, Bremerton, Washington, Wednesday, August 28, 2019, at 5:00 PM, with Council President Eric Younger presiding. Council Members present were Richard Huddy, Michael Goodnow, Lori Wheat, Kevin Gorman, Leslie Daugs, and Pat Sullivan. Legislative Assistant Christine Grenier was present to provide staff support. President Younger emphasized that the Study Session is open to the public, but there will be no opportunities for input or participation; no action is anticipated; and the content of these items is subject to change. If approved by the Council, the items will be placed on the September 4, 2019 City Council Meeting Agenda… A. BRIEFINGS ON AGENDA ITEMS 1. Confirming Mike Riley as the Director of Financial Services; and Setting the Salary at Pay Band 22, Rate 2 of the 2019 Management, Professional, Confidential & Fiduciary Salary Plan Consent Agenda 2. Setting the Salary for Caroline Tompson as the Assistant Director of Financial Services at Pay Band 16, Rate 4 of the 2019 Management, Professional, Confidential & Fiduciary Salary Plan Consent Agenda 3. Confirming the Appointment of Managing Engineer-Utilities at Pay Band 16, Rate 8 of the 2019 Management, Professional, Confidential & Fiduciary Salary Plan Consent Agenda 4. Contract Modification No. 1 to the Professional Services Agreement with Robinson Noble, Inc. for Hydrogeological Oversight of Wells 2R and 7 Redevelopment Consent Agenda 5. Contract Modification No. 2 to the Professional Services Agreement with Rice Fergus Miller, Inc. for Hazardous Material Inspection and Reports for Fire Stations No. 2 and 3 Remodels Consent Agenda B. GENERAL COUNCIL BUSINESS o Public Works Committee Briefing (08/20/19 Meeting) – Chair Kevin Gorman o Lodging Tax Advisory Committee Briefing (08/22/19 to 8/26/19 Meetings) – Chair Pat Sullivan o Finance, Investment, & Parking Committee Briefing (08/26/19 Meeting) – Vice Chair Kevin Gorman o Audit Committee Briefing (08/27/19 Meeting) – Chair Leslie Daugs o General Council Business was briefly discussed. With no further business, President Younger adjourned the Council Study Session at 6:17 PM. Prepared and Submitted by: ______________________________ CHRISTINE GRENIER Legislative Assistant City Council Study Session Minutes Wednesday, August 28, 2019 Page 2 of 2 APPROVED by the City Council on the 4th day of September, 2019. ______________________________ Eric Younger, Council President ATTEST: ______________________________ Angela Woods, City Clerk EY:AW:ls:cg AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Study Session Date: August 28, 2019 Confirming Mike Riley as the Director of Financial Services; and Setting the Salary at Pay Band 22, Rate 2 of the 2019 Management, Professional, Confidential & Fiduciary Salary Plan COUNCIL MEETING Date: September 4, 2019 Department: Executive Presenter: Mayor Greg Wheeler Phone: (360) 473-5266 SUMMARY: BMC Chapter 2.05, Section 2.05.020 (a) and Chapter 2.50, Section 2.50.032 (a) requires Council confirmation for the appointment of a Department Director. Therefore, Council confirmation is requested to promote Mike Riley to the position of Director of Financial Services. Mr. Riley has been employed as the City’s Assistant Director of Financial Services for the past five years. During those five years Mr. Riley has served as the Interim Director of Financial Services on two occasions. Prior to working for the City, Mr. Riley worked as an Assistant Audit Manager for the Washington State Auditor’s Office for nine years, conducting audits of small to large governmental entities including the City of Bremerton. Prior to that, he worked as an Audit Lead for the Department of Revenue. Mike was raised in Kitsap County and is a graduate of South Kitsap High School. He earned his Bachelor’s Degree in Accounting from Central Washington University. ATTACHMENTS: 1) Letter of Engagement outlining the terms of his employment with the City of Bremerton; and 2) 2019 Management, Professional, Confidential & Fiduciary Salary Plan FISCAL IMPACTS (Include Budgeted Amount): Annual Salary is $133,102.80. This appointment does not require a budget adjustment. STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to confirm Mike Riley as the Director Financial Services at Band 22 Rate 2 of the salary schedule and authorize the Mayor to finalize and execute the attached Letter of Engagement with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 6D M. Riley – Letter of Engagement Page 1 of 2 Greg Wheeler, Mayor 345 Sixth Street, Suite 000 Bremerton, WA 98337 Telephone: 360-473-5266 Fax: 360-473-5883 greg.wheeler@ci.bremerton.wa.us August 14, 2019 Mike Riley 5519 67th Street Court NW Gig Harbor, WA 98335 RE: Letter of Engagement Dear Mike: It is with great pleasure that I confirm your appointment to the position of Director of Financial Services pending formal approval by the City Council. Your position is FLSA exempt and included in the management classifications covered under BMC 2.50 (copy attached) as follows: Position: Director of Financial Services Department: Financial Services Effective Date: September 5, 2019 (Tentative Date) Rate of Pay: $5,545.95 semi-monthly (Step 2, Band 22) ($133,102.80 annually) Appointment/Removal: Mayor Supervisor: Mayor Benefits: Pursuant to BMC Chapter 2.50 Vacation: Per BMC Chapter 2.50 You are an “at will” employee and may be terminated by the City without cause at any time with thirty (30) days’ notice. You may be terminated for cause, without notice, and no severance pay shall be paid. Office of the Mayor Office of the City Attorney M. Riley – Letter of Engagement Page 2 of 2 This letter shall constitute your terms and conditions of employment with the City and there are no other written or oral agreements that have not been set forth in this letter of engagement or covered by Chapter 2.50 of the Bremerton Municipal Code. Please sign below indicating your acceptance of our offer of appointment to Director of Financial Services as outlined above for the City of Bremerton. Sincerely, Greg Wheeler Mayor cc: Charlotte Nelson, Human Resources Manager ------------------------------------------------------------------------------------------------------------------- ACCEPTANCE OF JOB OFFER: I, Mike Riley, hereby accept appointment as Director of Financial Services for the City of Bremerton, effective September 5, 2019, under the terms and conditions as set forth in this Letter of Appointment. SIGNATURE: ___________________________________ DATE: __________________ Mike Riley AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Study Session Date: August 28, 2019 Setting the Salary for Caroline Tompson as the Assistant Director of Financial Services at Pay Band 16, Rate 4 of the 2019 Management, Professional, Confidential & Fiduciary Salary Plan COUNCIL MEETING Date: September 4, 2019 Department: Financial Services Presenter: Mike Riley Phone: (360) 473-5303 SUMMARY: BMC Chapter 2.50.032 (c)(3) requires Council approval when an employee is promoted to a higher pay band and their proposed salary is higher than the next rate which is higher than the salary he or she was receiving at the former band. Therefore, the City is requesting Council approval to set Caroline Tompson’s salary at Rate 4 of Band 16. Mrs. Tompson has a Bachelor of Science Degree in Business Administration and Accounting from Central Washington University. She has worked for the City of Bremerton for 13 years as the City’s Budget Analyst and prior to that she worked as an Accountant for 5 years at the City of Port Orchard. ATTACHMENTS: 1) Letter of Engagement outlining the terms of her employment with the City of Bremerton; and 2) 2019 Management, Professional, Confidential & Fiduciary Salary Plan FISCAL IMPACTS (Include Budgeted Amount): Annual Salary is $103,980.24. This appointment does not require a budget adjustment. STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to authorize initial placement of Mrs. Tompson’s salary at Rate 4 of Band 16 of the Management and Professional Salary Plan. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 6E C. Tompson – Letter of Engagement Page 1 of 2 Greg Wheeler, Mayor 345 Sixth Street, Suite 000 Bremerton, WA 98337 Telephone: 360-473-5266 Fax: 360-473-5883 greg.wheeler@ci.bremerton.wa.us August 14, 2019 Caroline Tompson 8505 Leeward Avenue NW Seabeck, WA 98380 RE: Letter of Engagement Dear Caroline: It is with great pleasure that I confirm your appointment to the position of Assistant Director of Financial Services pending formal approval by the City Council. Your position is FLSA exempt and included in the management classifications covered under BMC 2.50 (copy attached) as follows: Position: Assistant Director of Financial Services Department: Financial Services Effective Date: September 5, 2019 Rate of Pay: $4332.51 semi-monthly (Step 4, Band 16) ($103,980.24 annually) – Pending Council Approval Appointment/Removal: Director of Financial Services Supervisor: Director of Financial Services Benefits: Pursuant to BMC Chapter 2.50 Vacation: Per BMC Chapter 2.50 You are an “at will” employee and may be terminated by the City without cause at any time with thirty (30) days’ notice. You may be terminated for cause, without notice, and no severance pay shall be paid. Office of the Mayor C. Tompson – Letter of Engagement Page 2 of 2 This letter shall constitute your terms and conditions of employment with the City and there are no other written or oral agreements that have not been set forth in this letter of engagement or covered by Chapter 2.50 of the Bremerton Municipal Code. Please sign below indicating your acceptance of our offer of appointment to Assistant Director of Financial Services as outlined above for the City of Bremerton. Sincerely, Greg Wheeler Mayor cc: Charlotte Nelson, Human Resources Manager ------------------------------------------------------------------------------------------------------------------- ACCEPTANCE OF JOB OFFER: I, Caroline Tompson, hereby accept appointment as Assistant Director of Financial Services for the City of Bremerton, effective September 5, 2019, under the terms and conditions as set forth in this Letter of Appointment. SIGNATURE: ___________________________________ DATE: __________________ Caroline Tompson AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Study Session Date: August 28, 2019 Confirming the Appointment of Patricia Jenkins as Managing Engineer-Utilities at Pay Band 16, Rate 8 of the 2019 Management Professional, Confidential, and Fiduciary Salary Plan COUNCIL MEETING Date: September 4, 2019 Department: PW&U, Engineering Presenter: Thomas Knuckey Phone: (360) 473-2376 SUMMARY: BMC 2.50.032 (c)(3) requires council approval for the appointment of a management or professional position which exceeds rate 1 of the salary band to which an incumbent’s position is assigned. Therefore, the City is requesting Council approval of the Patricia Jenkins’ initial salary at a Rate 8 of Pay Band 16. Ms. Jenkins graduated from Oregon State University, has 30 years of experience delivering utilities capital projects, and holds a Washington State Professional Engineer’s License. ATTACHMENTS: 2019 Management Professional, Confidential, and Fiduciary Salary Plan FISCAL IMPACTS (Include Budgeted Amount): Annual Salary is $114,774.72. This appointment does not require a budget adjustment. STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to authorize the initial placement of the Patricia Jenkins’ salary at Rate 8 of Band 16 of the 2019 Management Professional, Confidential, and Fiduciary Salary Plan. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 6F AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Contract Modification No. 1 to the Professional Services Agreement with Robinson Noble, Inc. for Hydrogeological Oversight of Wells 2R and 7 Redevelopment Study Session Date: August 28, 2019 COUNCIL MEETING Date: September 4, 2019 Department: Public Works & Utilities Presenter: Cami Apfelbeck Phone: (360) 473-2315 SUMMARY: On January 15, 2019 the City executed a Professional Services Agreement with Robinson Noble, Inc., to provide hydrogeological oversight for the redevelopment of water utility wells 2R and 7. The purpose of the project is to restore well efficiency. The redevelopment process took longer than anticipated, resulting in additional professional services labor hours. This Contract Modification increases contract expenditure to cover the additional professional services labor hours. No modifications to scope of work or term of contract is required. ATTACHMENTS: 1) Contract Modification No. 1; 2) Well Map. FISCAL IMPACTS (Include Budgeted Amount): This Contract Modification increases the not-to- exceed amount of the Professional Services Agreement by $12,000.00, resulting in a total expenditure of $36,600.00. Remaining funds in the 2019 Water Utility Capital Fund are available to cover the additional cost; a budget adjustment is not required. STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to approve Contract Modification No. 1 to the Professional Services Agreement between the City of Bremerton and Robinson Noble, Inc.; and authorize the Mayor to finalize and execute Contract Modification No. 1 with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 6G C O N T RA C T M O D IF IC A T IO N A G RE E M E N T N O . 1 B E T W E E N T H E C IT Y O F B RE M E R T O N A N D R O B IN SO N N O B L E , IN C . PROJECT Hydrogeological Oversight - Well 2R and 7 Redevelopment CONSULTANT Robinson Noble, Inc. DATE September 4, 2019 THIS CONTRACT MODIFICATION AGREEMENT SPECIFICALLY AMENDS THE AGREEMENT (the "Contract") #5911 entered into between the City of Bremerton and Robinson Noble, Inc. on January 15, 2019. All provisions in the Contract shall remain in full force and effect except as expressly modified by this document. For valuable consideration and by mutual consent of the parties, the modifications to the Contract are as follows: I. Section III. Compensation , is modified as follows: The original contract amount was $24,600.00. The City shall pay the Consultant an additional amount not to exceed $12,000.00 for a total amended contract amount of $36,600.00 including this Contract Modification. II. Consultant accepts all requirements of this Contract Modification by endorsing below. Consultant further agrees that this Contract Modification constitutes full and final settlement of all of the Consultant's claims for contract time and for all costs of any kind, including without limitation, costs of delays related to any work either covered or affected by this Contract Modification, claims related to on-site or home office overhead, or lost profits. This Contract Modification does not limit the City's right to bring a claim for past performance. The undersigned consultant approves the foregoing Contract Modification as to the changes, if any, in the contract price specified for each item, including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work due to said Contract Modification. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that this Contract Modification shall be effective when approved by the City of Bremerton. Page 1 of2 Contract Modification Rev. 07/18 The parties whose nam es appear below warrant that they are authorized to enter into a contract m odifi cation that is binding on the parties of this contract. In addition, Consultant warrants that it has or will info rm the surety of this change, and shall take appropriate action to modify any bonds required under the contract to address this change. IN W ITNESS W HERE OF, the parties have executed this Contract M odifi cation on the day and year first written above. City Engineer/ Public Works Director approved to process (Initials and Date) THE CITY OF BREMERTON By: _ Print Name: Greg Wheeler Its: Mayor Date: ------------ APPROVED AS TO FORM: ATTEST: By: _ ROGER A. LUBOVICH, Bremerton City Attorney By: _ ANGELA WOODS, City Clerk R:\Legal\Legal\Forms\FORMS ON COBWEB\Contract Modification Rev. 07 2018.docx Page 2 of2 Contract Modification Rev. 07/18 Well 9 Well 21 Well 13 Well 14 Well 15 Well 18R Well 22 Well 19 Well 20 Well 17 Well 16 / Well 8 Well 2R Well 1R Well 6R Well 3 Well 7 Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), swisstopo, © OpenStreetMap contributors, and the GIS User Community Wells Active Pending AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Contract Modification No. 2 to the Professional Services Agreement with Rice Fergus Miller, Inc. for Hazardous Material Inspection and Reports for Fire Stations No. 2 and 3 Remodels Study Session Date: August 28, 2019 COUNCIL MEETING Date: September 4, 2019 Department: PW & U Presenter: Tom Knuckey Phone: (360) 473-2376 SUMMARY: On October 17, 2018 the City executed a Professional Services Agreement with Rice Fergus Miller to design an interior remodel of Fire Stations No. 2 and 3. Contract Modification (CM) No. 1 was executed on June 10, 2019 for additional structural engineering and design work, per City DCD for required egress. This proposed Contract Modification No. 2 is to complete a Hazardous Material Inspection and Report for each Fire Station which is required before final design plans and permits can be completed. ATTACHMENTS: 1) Contract Modification Agreement No. 2; 2) AIA Document G802 Amendment to the Professional Services Agreement FISCAL IMPACTS (Include Budgeted Amount): Funds are available for this Modification Agreement within the Fire Public Safety Bond Fund 316 budget of $981,531.00. The total cost of the design is approximately $96,000 and can be absorbed within the existing budget. STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to approve Contract Modification Agreement No. 2 for Hazardous Material Inspections and Reports with Rice Fergus Miller, Inc.; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 6H Council District 1 Pat Sullivan Council District 6 Richard Huddy Wycoff Avenue Wycoff or Wyckoff? Wycoff Avenue Lt. Ambrose Wyckoff Committee to Restore the “k” Wyckoff Avenue Council District 2 Leslie Daugs