HomeMy WebLinkAbout05/01/2019 AGENDA PACKET______________________________________________________________
CITY COUNCIL 345 6th Street, Suite 100, Bremerton, WA 98337 - Phone (360) 473-5280
MAY 1, 2019
CITY COUNCIL MEETING AGENDA
1.BRIEFING: 5:00 – 5:30 P.M. in COUNCIL CONFERENCE ROOM 603
A. Review of Agenda
B. General Council Business
2.CALL TO ORDER: 5:30 P.M. in FIRST FLOOR CHAMBERS
A. Pledge of Allegiance
B. Invocation
3.SWEARING-IN & RECOGNITION CEREMONY – Bremerton Police Department
4.MAYOR'S REPORT
5.PUBLIC RECOGNITION
6.CONSENT AGENDA
A.Claims & Check Register
B.Minutes of Meeting – April 17, 2019
C.Minutes of Special Meeting & Study Session – April 24, 2019
D.Interlocal Agreement, Exhibit A Request and Agreement for Reimbursable Work performed by
the Kitsap County Department of Public Works for Repair and Chip Seal of the City of
Bremerton’s Portion of Anderson Hill Road SW
E.Professional Services Agreement with BERK Consulting, Inc. for Eastside Employment Center
Market Analysis, Redevelopment & Subarea Plan, and Planned Action EIS
7.GENERAL BUSINESS – There are no General Business items tonight...
8.COUNCIL MEMBER REPORTS
9.ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING
Americans with Disabilities Act (ADA) accommodations provided upon request. Those requiring special
accommodations please contact the City Clerk at (360) 473-5323 at least 24 hours prior to the meeting.
City of Bremerton Budget Approved –2019 Legislative Session
Transportation Budget
•$1.5 million for Warren Ave Bridge Pedestrian/Bicycle Design
Transportation Budget Total: $1.5 million
Capital Budget
•Belfair Sewer Extension -$2 million plus $9 million loan
•Quincy Square on 4th -$206,000
•Warren Avenue Playfield -$206,000
•Pendergast Regional Park Phase II -$50,000
•Illahee Preserve's Lost Continent Acquisition -$335,000
•ALEA grant for Kitsap Lake -$438,000
•Youth Athletic Facilities Grant for Warren Ave Playfield -$350,000
•Wildlife Recreation Grant for Warren Ave Playfield -$500,000
Capital Budget Total: $4,085,000
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: N/A
Claims & Check Register COUNCIL MEETING Date: May 1, 2019
Department: Legal Services
Presenter: Angela Woods
Phone: (360) 473-5323
SUMMARY:
Approval of the following checks and electronic fund transfers:
1. Check Numbers 384097 through 384262 and Electronic Fund Transfers V19723 through
V19774 in the grand total amount of $1,524,690.50
2. Regular Payroll for pay period ending April 15, 2019 in the amount of $872,491.68
3. Retiree Payroll for pay period ending April 30, 2019 in the amount of $50,339.87
ATTACHMENTS:
FISCAL IMPACTS (Include Budgeted Amount):
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the consent agenda as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
6A
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Minutes of Meeting –
April 17, 2019
Study Session Date: N/A
COUNCIL MEETING Date: May 1, 2019
Department: City Council
Presenter: Council President
Phone: (360) 473-5280
SUMMARY: The Minutes for the Meeting held on April 17, 2019 are attached.
ATTACHMENTS: 1) Meeting Minutes
FISCAL IMPACTS (Include Budgeted Amount): None
STUDY SESSION AGENDA: ☒ N/A
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the April 17, 2019 Meeting Minutes as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 11/3/17
6B
DIGITAL RECORDING
CITY COUNCIL MEETING MINUTES
Wednesday, April 17, 2019
The weekly meeting of the City Council of the City of Bremerton was called to order Wednesday,
April 17, 2019, at 5:00 PM in Council Conference Room 603 of the NORM DICKS GOVERNMENT
CENTER, 345 6th Street, Bremerton, Washington, with Council President Eric Younger
presiding. Council Members present were Richard Huddy, Michael Goodnow, Lori Wheat, Kevin
Gorman, Leslie Daugs, and Pat Sullivan. Also present were Assistant City Attorney Amanda
Harvey; City Clerk Angela Woods; Legislative Office Manager Lori Smith; and Dave Sorensen with
Information Services.
A COUNCIL BRIEFING was held to discuss General Council Business at 5:00 PM in the Council
Conference Room. At 5:30 PM the meeting moved to the Meeting Chambers.
The Pledge of Allegiance was led by Council Member Pat Sullivan followed by the invocation
provided by Jennifer Chamberlin, Celebrant with the American Humanist Society.
MAYOR’S REPORT Mayor Wheeler…
Provided a 1st Quarter 2019 State of the City Report
Introduced Executive Director Kurt Wiest with the Bremerton Housing Authority to provide
a summary on the Affordable Housing Assistance Program
Congratulated Haley Michaelson with the Mayor’s Leadership Award
Presented a Proclamation to Bremerton School District Superintendent Aaron Leavell and
Captain Alan Schrader to recognize the Month of April as the “Month of the Military Child”
Brought forward a group of students from Mountain View Middle School to provide a Power
Point presentation on “Destination Imagination”
PUBLIC RECOGNITION
Kylie Purves, member of Leadership Kitsap 2019, announced a Leadership Kitsap and City of
Bremerton Parks “Fun & Safety Day” at Kitsap Lake on Saturday, May 4 from 12:00 to 2:00 PM.
Caroline Stein provided highlights of this year’s Washington State Science & Engineering Fair.
Daniel Parker thanked Mayor Wheeler for his report; and specifically addressed a gap in service
that he hopes will be addressed with the opening of a Prompt Care Facility by CHI Franciscan.
CONSENT AGENDA
5A – Claims & Check Register: Check Numbers 383891 through 384096, and EFT-V19670
through EFT-V19722 in the amount of $1,954,963.54; Regular Payroll for the pay period
ending March 31, 2019 in the amount of $832,805.80; and Regular Payroll (Pay Out &
Correction) for the pay period ending March 31, 2019 in the amount of $16,374.33
5B – Minutes of Meeting – April 3, 2019
5C – Minutes of Study Session – April 10, 2019
5D – Professional Services Agreement with BHC Consultants, LLC for the 2019 Water System
Plan Update
5E – Approve the Position of a Part-Time (Rule 9) Legal Intern for the City Attorney Prosecution
Division; and authorize related
Budget Amendment
5F – Goods & Services Agreement for a Parking Enforcement Technology Contract with iNet,
Inc. (dba iParq); and authorize related Budget Amendment
City Council Reg. Mtg. Minutes
Wednesday, April 17, 2019
Page 2 of 3
5G – Contract Award to Holt Services, Inc. for Rehabilitation of Well 2R and Well 7 at the
Anderson Creek Well Field
There were no questions or comments from the public…
06:32:55 M/S/C/U (Daugs/Wheat) Move to approve the CONSENT AGENDA as presented.
GENERAL BUSINESS
6A – CONFIRMATION OF CONTRACTS WITH PAPE & SONS, INC. AND PRO-VAC, INC. FOR
THE GORST SEWER EMERGENCY REPAIR: City Engineer Tom Knuckey provided a Power
Point presentation to assist in summarizing that on March 29, 2019 Mayor Wheeler issued an
emergency proclamation to enable appropriate and timely response to the sanitary sewer force
main break that occurred near the intersection of Anderson Hill Road. In accordance with
procedures outlined in BMC 2.26.210 (Mayor’s Proclamation of Emergency), the City entered into
two contracts that would otherwise have required Council approval; a contract with Pro-Vac for
sewage tanking services, and a contract with Pape & Sons Construction Inc., for the construction.
All physical construction was completed as of April 11, 2019.
06:39:58 Motion was made by Sullivan and seconded by Daugs; Comments and questions were
provided by Sullivan, Daugs, and Huddy; with responses provided by Mr. Knuckey…
06:42:05 M/S/C/U (Sullivan/Daugs) Move to confirm the contracts executed with Pape & Sons
Construction, Inc. and Pro-Vac, Inc., with substantially the same terms and conditions as
presented, to complete the Gorst sewer repairs in response to the March 29, 2019 Mayor’s
Proclamation of Emergency.
COUNCIL MEMBER REPORTS
Richard Huddy addressed constituent interest in Neighborhood Block Watch programs;
reminisced that the Mustang was introduced at the World Fair in New York 51 years ago today;
and promoted the passing of House Bill 1638 regarding a vaccine for Measles, Mumps, and
Rubella, and encouraged people to get immunized for their protection from preventable diseases.
Michael Goodnow announced that volunteers were welcome at the next Forest Ridge Park Work
Party on Saturday, April 27 from 9:00 AM to Noon.
Lori Wheat thanked Council Member Huddy for discussing the Neighborhood Block Watch
program; thanked Jennifer Chamberlain for providing the invocation; and announced 2 events on
Saturday, April 20 including the Sinclair Inlet Clean-Up from 11:00 AM to 2:00 PM in Bremerton
and Port Orchard and the Kiwanis Easter Egg Hunt from 1:00 to 2:30 PM; and the Annual Arbor
Day & Earth Day Clean-Up at Kiwanis Park on Saturday, April 27 at 10:00 AM.
Kevin Gorman announced that the Manette Neighborhood Coalition would be hosting the Annual
Easter Egg Hunt and Manette Park Re-Opening Dedication on Saturday, April 20 from 10:00 to
11:00 AM at Manette Park; and the “May the 4th Manette Hillclimb Clean-Up” on Saturday, May 4
from 9:00 AM to Noon.
Leslie Daugs announced Youth Build Kitsap Information Sessions on Fridays, April 19 and May
17 from 5:30 to 6:00 PM in the Olympic Education Service District Office; the Annual Stand Down
for Veterans on Saturday, April 27 from 10:00 AM to 2:00 PM at the Sheridan Park Community
Center; the 3rd Annual Earth Day Clean-Up on Saturday, April 27 from 10:00 AM to 12:00 PM at
the corner of Olympus & Sanders Avenues; and the Bremerton School District Day of Service on
Saturday, May 11 from 9:00 AM to Noon at Evergreen Rotary Park.
City Council Reg. Mtg. Minutes
Wednesday, April 17, 2019
Page 3 of 3
Pat Sullivan announced applications will be accepted until Friday, May 3 to fill a vacancy
(representing a hotel) on the Lodging Tax Advisory Committee.
Eric Younger invited residents to attend the next District 7 Community Meeting on Thursday, April
25 from 6:00 to 8:00 PM at the Abundant Life Foursquare Church to hear a presentation on the
proposed “Pendleton Place” apartment project with guests from the City of Bremerton, Bremerton
Housing Authority, Kitsap Mental Health Services, Community Frameworks, and SMR Architects.
With no further business, President Younger adjourned the Council Meeting at 7:03 PM.
Prepared and Submitted by:
______________________________
LORI SMITH
Legislative Office Manager
APPROVED by the City Council on the 1st day of May, 2019.
________________________________________
ERIC YOUNGER, City Council President
Attest:
________________________________________
ANGELA WOODS, City Clerk
EY:AW:ls:cg
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Minutes of Special Meeting
and Study Session – April 24, 2019
Study Session Date: N/A
COUNCIL MEETING Date: May 1, 2019
Department: City Council
Presenter: Council President
Phone: (360) 473-5280
SUMMARY: The Minutes of the Special Meeting and Study Session held on April 24, 2019 are
attached.
ATTACHMENTS: 1) Study Session Minutes
FISCAL IMPACTS (Include Budgeted Amount): None
STUDY SESSION AGENDA: ☒ N/A
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the April 24, 2019 Special Meeting and Study Session Minutes as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 11/3/17
6C
5
DIGITAL RECORDING
CITY COUNCIL SPECIAL MEETING & STUDY SESSION MINUTES
Wednesday, April 24, 2019
A Special Meeting of the City Council of the City of Bremerton was called to order in the Mayor’s
Conference Room of the NORM DICKS GOVERNMENT CENTER, 345 6th Street, Bremerton,
Washington, Wednesday, April 24, 2019, at 4:00 PM, with Council President Eric Younger
presiding. Council Members present were Richard Huddy, Michael Goodnow, Lori Wheat, Kevin
Gorman, Leslie Daugs, and Pat Sullivan. Legislative Assistant Christine Grenier was present to
provide staff support.
A. ROUNDTABLE – With the Council Members and Mayor Wheeler; and members of the
Bremerton High School Youth Council Jada Cruz; Anamae Gatchalian; Erika Bowers; Andrea
Wiren; Joash Smith; and Chloe Painter
At 5:15 PM the meeting was moved to the Council Conference Room for the Study Session.
President Younger emphasized that the Study Session was open to the public, but there would
be no opportunities for input or participation; and announced that approved items by Council will be
placed on the May 1, 2019 Council Meeting Agenda or as indicated.
B. NAVY BRIEFING
Naval Base Kitsap Mission Overview & Update – Captain Alan Schrader, Commanding Officer
President Younger called a recess from 6:15 to 6:20 PM…
C. BRIEFINGS ON AGENDA ITEMS
1. Interlocal Agreement, Exhibit A Request and Agreement for Reimbursable Work performed
by the Kitsap County Department of Public Works for Repair and Chip Seal of the City of
Bremerton’s portion of Anderson Hill Road SW Consent Agenda
2. Professional Services Agreement with BERK Consulting, Inc. for the Eastside Employment
Center Market Analysis; Redevelopment & Sub-Area Plan; and Planned Action
Environmental Impact Statement (EIS) Consent Agenda
D. INFORMATION BRIEFING
1. Update on Negotiations for the City of Bremerton to provide Puget Sound Naval Shipyard
with Water and Sewer Service –Financial Services Director DeWayne Pitts; and City
Engineer Tom Knuckey Item Pulled
E. GENERAL COUNCIL BUSINESS
o Public Works Committee Briefing (04/16/19 Meeting) – Chair Kevin Gorman
o Finance, Investment & Parking Committee Briefing (04/22/19 Meeting) – Chair Michael
Goodnow
o Audit Committee Briefing (04/23/19 Meeting) – Chair Leslie Daugs
o Other General Council Business was also briefly discussed.
With no further business, President Younger adjourned the Council Study Session at 7:21 PM.
Prepared and Submitted by:
______________________________
CHRISTINE GRENIER
City Council Study Session Minutes
Wednesday, April 24, 2019
Page 2 of 2
Legislative Assistant
APPROVED by the City Council on the 1st day of May, 2019.
______________________________
Eric Younger, Council President
ATTEST:
______________________________
Angela Woods, City Clerk
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AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: April 24, 2019
Interlocal Agreement, Exhibit A
Request and Agreement for Reimbursable
Work performed by the Kitsap County
Department of Public Works for Repair and
Chip Seal of the City of Bremerton’s Portion
of Anderson Hill Road SW
COUNCIL MEETING Date: May 1, 2019
Department: PW&U
Presenter: M. Hawkins-Bates
Phone: (360)473-5333
SUMMARY: The County has scheduled maintenance on Anderson Hill Road SW for this summer.
Their intent is to complete full depth patching where needed, then application of chip seal over the
existing pavement. The issue is that the County, Port Orchard and the City share responsibility for
this roadway, in fact, it is part and parceled throughout its length. The County asked if the City
would like the County to resurface the roadway under our existing ILA with cost reimbursement. The
road surface is beginning to come apart throughout its entire length. Staff supports this approach for
efficiencies and cost effectiveness.
ATTACHMENTS: 1) Existing ILA; 2) Exhibit A; 3) Estimate
FISCAL IMPACTS (Include Budgeted Amount): This is not a budgeted item within the 2019
budget but there are enough funds within Fund Balance to cover this expenditure. The cost provided
by the County for the City’s portion is $78,851.89 which includes a 20% contingency.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve Interlocal Agreement Exhibit A with Kitsap County for Anderson Hill Road repair
and chip seal services; authorize the Mayor to finalize and execute the agreement with substantially
the same terms and conditions as presented; and approve a budget amendment of up to $80,000
from Fund balance to Transportation Capital Fund.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
6D
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Study Session Date: April 24, 2019
Professional Services Agreement with BERK
Consulting, Inc. for Eastside Employment
Center Market Analysis, Redevelopment &
Subarea Plan, and Planned Action EIS
COUNCIL MEETING Date: May 1, 2019
Department: DCD
Presenter: Andrea L. Spencer
Phone: (360) 473-5283
SUMMARY:
The City received grant funds from the Washington State Legislature to support the economic
revitalization of the Eastside Employment Center (area around Harrison Medical Center). The City
desires to ensure that this Eastside Employment Center remain an economically vital center with
both jobs and housing as Harrison Medical Center transitions to Silverdale. Implementation of this
vision requires the selection of a qualified special project team. DCD widely advertised a request for
proposals and following review of the responses has selected BERK Consulting, Inc.
BERK will prepare a market analysis, redevelopment and subarea plan, and planned action EIS for
the Eastside Employment Center. There will be two phases of the project accomplished with this
funding: 1) Preparation of an economic market analysis to determine the probable uses and
residential densities that can be anticipated in the study area after the departure of Harrison in 2020,
and 2) Community outreach visioning and adoption of a subarea plan with a Planned Action
Environmental Impact Statement (EIS). This plan will ensure that there is a smooth transition from
the current Harrison Medical Center to new uses that benefit the community. It is expected that the
preparation of this plan will lay out the action steps necessary to ensure that the area is economically
viable, that the plan is market tested, and ensures that future permitting is streamlined.
ATTACHMENTS:
Professional Services Agreement with BERK Consulting Inc.
Exhibit A – Scope of Work
Exhibit B – Work Schedule
Exhibit C – Budget
FISCAL IMPACTS (Include Budgeted Amount): Total contract amount not to exceed $270,000. In
October 2018 the City Council approved the acceptance of grant funding from the State of
Washington (Department of Commerce) that will fund this planning effort in full.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the Professional Services Agreement with BERK Consulting, Inc. for the Eastside
Employment Center Market Analysis, Redevelopment & Subarea Plan, Planned Action EIS, and
authorize the Mayor to finalize and execute the agreement with substantially the same terms and
conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
6E
Page 1 of 7
Bremerton/BERK
Eastside Employment Center
PROFESSIONAL SERVICES AGREEMENT
City of Bremerton/BERK Consulting, Inc.
Eastside Employment Center Market Analysis, Redevelopment & Subarea Plan, Planned
Action EIS
The City of Bremerton (“City”) and BERK Consulting, Inc. (“Consultant”), referred to
collectively as the “Parties,” enter into the following Agreement for professional services:
I. Scope: The Consultant agrees to perform the services more specifically described in the
Scope of Work, dated February 8, 2019, including any attachments thereto , attached hereto as
Exhibit A, which is incorporated by reference herein. The Scope of Work may be modified only
pursuant to Section VII.H of this Agreement. If the Scope of Work provides for unspecified
additional services such services shall only be performed upon the express written request of the
City. Consultant further represents that the services furnished under this Agreement will be
performed in accordance with generally accepted professional practices in effect at the time such
services are performed.
II. Term: The City and the Consultant agree that work will begin on the tasks described in
Exhibit A immediately upon execution of this Agreement. The parties agree that the work
described in Exhibit A is to be completed as provided for in the work schedule attached hereto as
Exhibit B; provided however, that additional time shall be granted by the City for excusable delays
or extra work as provided for in Section IX.A of this agreement.
III. Compensation: In consideration of the services provided pursuant to this Agreement, the
City shall pay Consultant in an amount not to exceed $270,000.00 (Two Hundred Seventy
Thousand and No/100 Dollars). Consultant’s charges and bills shall conform to the fee schedule
attached hereto as Exhibit C and incorporated herein by this reference.
The Consultant shall submit regular billing statements detailing work performed and
amount charged on each task or portion thereof. The descriptions shall conform to and fall within
the categories set out in the Scope of Work and/or Fee Schedule. Upon receipt of a conforming
billing statement, the City shall promptly process payment. PROVIDED, HOWEVER, the City
reserves the right to prioritize scoped work and accelerate and/or delay work tasks under the time
frame set forth in Section II herein. The Consultant's labor rates and billing fees shall be as
delineated in Exhibit C.
Consultant shall not perform work beyond the Scope of Work, nor shall be compensated
for such work, unless the Scope of Work or amount of compensation is modified pursuant to this
Agreement. Consultant shall only be compensated for additional services if requested pursuant to
Section I and, if not otherwise provided, such compensation shall be in accordance with Exhibit
C.
If a billing statement does not conform to this Agreement, the City may withhold payment
until the statement is brought into compliance. Such withholding does not relieve Consultant of
its obligations under this Agreement.
Page 2 of 7
Bremerton/BERK
Eastside Employment Center
IV. Relationship of Parties: Consultant represents that it is skilled in the matters addressed
in the Scope of Work and is performing independent functions and responsibilities within its field
of expertise. Consultant and its personnel are independent Consultants and not employees of the
City. Consultant and its personnel have no authority to bind the City or to control the City’s
employees and other Consultants. None of the benefits provided by the City to its employees,
including, but not limited to, compensation, insurance, and unemployment insurance are available
from the City to the employees, agents, representatives, or sub-consultants of the Consultant.
Consultant will be solely and entirely responsible for its acts and for the acts of Consultant's agents,
employees, representatives and sub-consultants during the performance of this Agreement. The
City may, during the term of this Agreement, engage other independent Consultants to perform
the same or similar work.
As an independent Consultant, Consultant is responsible for its own management. The
City’s administration and enforcement of this Agreement shall not be deemed an exercise of
managerial control over Consultant or its personnel.
As an independent Consultant, Consultant is responsible for payment of all taxes and
licensing fees necessary to perform its obligations under this Agreement. These taxes and fees
include but are not limited to State industrial insurance, Business & Occupation, State professional
licensing, and City business licensing. If any taxes or fees due the City have been declared
delinquent, the City may withhold the delinquent amount, plus any additional charges arising from
the delinquency, from any payments due Consultant.
V. Indemnification:
A. Consultant shall defend, indemnify and hold the City, its officers, officials,
employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or
suits, including all legal costs and attorney fees, arising out of or in connection with the
performance of this Agreement except for that portion of the injuries and damages caused by the
City’s sole negligence, unless Consultant is conducting work pursuant to Subsection B below.
The City's review or acceptance of any of the work when completed shall not be grounds
to avoid any of these covenants of indemnification.
B. Architects, Engineers and Any Other Professional Listed In and Performing
Services Defined in RCW 4.24.115. Should a court of competent jurisdiction determine that
Consultant’s services provided pursuant to this Agreement is subject to RCW 4.24.115, then, in
the event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the Consultant and the City, its officers,
officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to
the extent of the Consultant's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER
OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE
Page 3 of 7
Bremerton/BERK
Eastside Employment Center
PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE
THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER.
The provisions of this section shall survive the expiration or termination of this Agreement.
VI. Insurance: The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the Consultant, its agents,
representatives, employees, sub-consultants or sub-contractors.
Before beginning work on the project described in this Agreement, the Consultant shall
provide a Certificate of Insurance evidencing:
1. Automobile Liability insurance with limits no less than $1,000,000 combined
single limit per accident for bodily injury and property damage; and
2. Commercial General Liability insurance written on an occurrence basis with
limits no less than $1,000,000 combined single limit per occurrence and general
aggregate for personal injury, bodily injury and property damage. Coverage shall
include but not be limited to: blanket contractual; products/completed
operations/broad form property damage; explosion, collapse and underground
(XCU) if applicable; and
3. Excess Liability insurance with limits not less than $1,000,000 limit per
occurrence and aggregate; and
4. Professional Liability insurance with limits no less than $1,000,000 limit per
occurrence/claim; and
5. Workers Compensation insurance as statutorily required by the Industrial
Insurance Act of the State of Washington, Title 51, Revised Code of Washington
and employer's liability with limits not less than $1,000,000.
Any payment of deductible or self-insured retention shall be the sole responsibility of the
Consultant.
All required policies shall be provided on an “occurrence” basis except professional
liability insurance (if required), which may be provided on a “claims-made” basis.
The City shall be named as an additional insured on the Commercial General Liability
insurance policy, as respects work performed by or on behalf of the Consultant and a copy of an
endorsement that is acceptable to the City, which names the City as an additional insured shall be
attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of
all the required insurance policies and endorsements. The City further reserves the right to reject
any unacceptable policies and/or endorsements.
The Consultant's Commercial General Liability insurance shall contain a clause stating that
coverage shall apply separately to each insured against whom claim is made or suit is brought,
except with respects to the limits of the insurer's liability.
Page 4 of 7
Bremerton/BERK
Eastside Employment Center
The Consultant's insurance shall be primary and non-contributory insurance as respects the
City and shall contain a waiver of subrogation against the City for claims arising out of any
operations, liabilities and obligations to which coverage applies. It shall be an affirmative
obligation upon Consultant to advise the City’s Risk Manager by fax at (360) 473-5161, or by
certified mail, return receipt requested to City of Bremerton, Attn: Risk Management, 345 6th
Street, Suite 100, Bremerton, WA 98337 within two days of the cancellation, suspension or
substantive change of any insurance policy set out herein, and failure to do so shall be construed
to be a breach of this Agreement.
The City also reserves its unqualified right to require at any time and for any reason, proof
of coverage in the form of a duplicate of the insurance policy with all endorsements as evidence
of coverage.
VII. General Conditions:
A. Reports and Information: When requested by the City, Consultant shall furnish
periodic reports and documents on matters covered by this Agreement. The reports and documents
shall be furnished in the time and form requested. Consultant shall maintain accounting records
in accordance with Generally Accepted Accounting Principles (“GAAP”) to substantiate all billed
amounts.
B. Ownership and Use of Records and Documents: Original documents, drawings,
designs and reports, including those in electronic format, developed under this Agreement are the
property of the City. All written information submitted by the City to the Consultant in connection
with the services performed by the Consultant under this Agreement will be safeguarded by the
Consultant to at least the same extent as the Consultant safeguards like information relating to its
own business. If such information is publicly available or is already in Consultant's possession or
known to it, or is rightfully obtained by the Consultant from third parties, Consultant shall bear no
responsibility for its disclosure, inadvertent or otherwise.
All data, documents and files created by Consultant under this Agreement may be stored
at Consultant's office in Seattle, Washington. Consultant shall make such data, documents, and
files available to the City upon its request at all reasonable times for the purpose of editing,
modifying and updating as necessary until such time as the City is capable of storing such
information in the City's offices. Duplicate copies of this information shall be provided to the City
upon its request, and at reasonable cost.
All documents, including all reports, drawings, specifications, computer software or other
items prepared or furnished by Consultant pursuant to this Agreement, are instruments of service
with respect to the project and are the property of the City. Any reuse by the City for other than
the specific purpose intended will be at City’s sole risk.
C. Use of Photographs and Images. Consultant shall not use or distribute photographs
or images depicting City officials, personnel, property, or equipment whether prepared by
Consultant or provided by City without prior written consent of the City. The City will not
unreasonably withhold its consent.
Page 5 of 7
Bremerton/BERK
Eastside Employment Center
D. Work Performed at Consultant's Risk: Consultant shall take all precautions
necessary and shall be responsible for the safety of its employees, agents, and sub-consultants in
the performance of the work hereunder and shall utilize all protection necessary for that purpose.
All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss
of or damage to materials, tools, or other articles used or held for use in connection with the work.
E. Place of Work: The Consultant shall perform the work authorized under this
Agreement at its offices in Seattle, Washington. Meetings with the City staff as described in
Exhibit A, Scope of Work, shall take place at the City's offices, or at locations mutually agreed
upon by the parties.
F. Entire Agreement: This Agreement and its Exhibits constitutes the entire
agreement between the Parties, and the Parties acknowledge that there are no other agreements,
written or oral, that have not been set forth in the text of this Agreement.
G. Severability: Should any part of this Agreement be found void, the balance of the
Agreement shall remain in full force and effect.
H. Modification: This Agreement may only be modified by written instrument signed
by both Parties.
I. Written Notices: All communications regarding this Agreement shall be sent to the
parties at the addresses listed below by registered or 1st class mail, or by personal service, and
shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement
or such other address as may be hereafter specified in writing.
Notices to be sent to: Notices to be sent to:
CITY: CONSULTANT:
Attn: Andrea Spencer, DCD Director Attn:
City of Bremerton BERK Consulting, Inc.
345 6th Street, Suite 100 2200 Sixth Ave, Suite 1000
Bremerton, WA 98337-1891 Seattle, WA 98121
J. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a
waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be
deemed waiver of any other right or power.
K. Non-Waiver of Breach: The failure of the City to insist upon strict performance of
any of the covenants and agreements contained herein, or to exercise any option herein conferred
in one or more instances shall not be construed to be a waiver or relinquishment of said covenants,
agreements or options, and the same shall be and remain in full force and effect.
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Bremerton/BERK
Eastside Employment Center
L. Compliance with Laws: Consultant shall comply with all applicable Federal, State,
and local laws in performing its obligations under this Agreement.
M. Choice of Law and Venue: This Agreement shall be interpreted according to the
laws of the State of Washington. Any judicial action to resolve disputes arising out of this
Agreement shall be brought in Kitsap County Superior Court.
N. Attorneys’ Fees: In the event of litigation to enforce any of the terms or provisions
herein, each party shall pay all its own costs and attorney’s fees.
O. Assignment: Any assignment of this agreement by the Contractor without the
written consent of the City shall be void.
VIII. Nondiscrimination: Consultant shall not discriminate in employment or services to the
public on the basis of race, color, national origin, sex, religion, age, marital status, disability, or
sexual orientation except for employment actions based on bona fide occupational qualification.
IX. Termination: This Agreement shall remain in force until completion and acceptance of
the services, terminated by written instrument upon mutual consent, or by the City of Bremerton
for convenience. This Agreement may be immediately terminated for cause by a Party if the other
Party substantially fails to perform through no fault of the terminating Party, and the non-
performing Party does not commence correction of the failure of performance within thirty (30)
days of the terminating Party’s sending notice to the non-performing Party. Any Notice by
Consultant shall include a report showing the status of all items listed in the Scope of Work current
through the termination date.
If the City receives reimbursement by any federal, state, or other source for work described
in Section I herein, and that funding is withdrawn, reduced or limited in any way, or the project is
cancelled or substantially reduced after the execution date of this Agreement and prior to the
completion of the work, the City may summarily terminate this Agreement.
A. Excusable Delays: The right of Consultant to proceed shall not be terminated nor
shall Consultant be charged with liquidated damages for any delays in the completion of the work
due to: 1) any acts of the federal government in controlling, restricting, or requisitioning materials,
equipment, tools, or labor by reason of war, national defense, or other national emergency; 2) any
acts of the City, its consultants, or other public agencies causing such delay; and 3) causes not
reasonably foreseeable by the parties at the time of the execution of the Agreement that are beyond
the control and without the fault or negligence of the Consultant, including, but not restricted to,
acts of God, fires, floods, strikes, or weather of unusual severity. PROVIDED, HOWEVER, that
the Consultant must promptly notify the City within ten (10) calendar days in writing of the cause
of the delay. If, on the basis of the facts and the terms of this Agreement, the delay is properly
excusable, the City shall, in writing, extend the time for completing the work for a period of time
commensurate with the period of excusable delay.
B. Rights Upon Termination: In the event of termination, the City shall pay for all
services performed by the Consultant to the effective date of termination, as described on a final
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Bremerton/BERK
Eastside Employment Center
invoice submitted to the City. After termination, the City may take possession of all records and
data within the Consultant's possession pertaining to this project which may be used by the City
without restriction. Any such use not related to the project which Consultant was contracted to
perform shall be without liability or legal exposure to the Consultant.
X. Suspension & Debarment. For contracts involving Federal funding, Consultant hereby
certifies, by signing this agreement, that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation
in this transaction by any Federal department or agency. Consultant shall provide immediate
written notice to the City if at any time it learns that it is or has become ineligible for certification.
Should Consultant enter into a covered transaction with another firm, Consultant agrees by signing
this agreement that it will verify that the firm with whom it intends to do business is not debarred,
suspended, ineligible, excluded or disqualified.
IN WITNESS WHEREOF, the parties below have executed this Agreement.
CITY : CONSULTANT:
CITY OF BREMERTON
By: By:
Print Name: Print Name:
Its: Its:
Date: Date:
APPROVED AS TO FORM: ATTEST:
By: By:
Roger A. Lubovich, Bremerton City Attorney Angela Woods, City Clerk
R:\Legal\Legal\Forms\FORMS ON COBWEB\Professional Services Agreement Rev. 07 2018.docx
April 5, 2019
1
Exhibit A – Scope of Work
Project Understanding
The 80-acre Eastside Employment Center is one among seven Centers envisioned in Bremerton’s 2016
Comprehensive Plan. Anchored by Harrison Medical Center, this Employment Center also includes housing
and commercial uses. In 2017, Harrison Medical Center’s owner, CHI Franciscan Health, finalized plans to
relocate the Harrison Medical Center from Bremerton to Silverdale. The first phase of the relocation is
expected to be completed by 2020, with the final relocation expected to be completed by 2023. The
departure of the hospital and associated medical service businesses presents an opportunity for East
Bremerton. The City of Bremerton seeks to develop a Subarea Plan to take advantage of this opportunity
to reaffirm and implement a shared, long-term Vision for the Eastside Employment Center, and establish
a coordinated approach to development, environmental review, and strategic capital investments in this
area.
The Eastside Employment Center enjoys several assets. It is well connected to residential neighborhoods to
the West. Nearby Olympic College is well known as a talent pipeline for employers offering degree
programs that are connected to the workforce needs. In addition to these assets, several projects and
investments are currently underway in the area that contribute to the Center’s economic development
potential. The City has started a comprehensive study of the SR 303 (Warren/Wheaton) corridor. This
study will identify transportation options that improve livability and attract investment to the area along
the corridor, including the potential for SR 303 to become a corridor for bus rapid transit. In this context,
the subarea planning process is an opportunity to develop a roadmap to guide City actions and
investments to leverage the Center’s assets and capitalize on recent investments in the area.
The City desires the following products of the Eastside Employment Center:
Market Analysis
Comprehensive Plan Vision, Goals, & Policies
Land Use & Zoning Map
Development Regulations
Capital Improvement Plans
Planned Action EIS
Redevelopment Strategies & Measures
BERK consulting will serve as prime and lead the market study, subarea plan, and planned action EIS.
BERK will work with a team of subconsultants including:
MAKERS, who will support urban design and community visioning.
Stowe Development Strategies, who will support the market analysis with a focus on real estate
April 5, 2019 Bremerton| Bremerton Eastside Employment Center 2
development and entitlements.
Fehr & Peers, who will be the transportation lead.
Herrera, who will support the Plan and EIS with expertise in critical areas, stormwater, and utilities.
Collectively, the team is referenced as the Consultant with expected roles defined above.
Scope of Services
This Scope of Work includes ten key tasks across two phases:
Phase 1 (May 2019 - July 2019)
Launch Project
Craft Public Engagement Strategy
Prepare Economic Market Analysis
Engage Community
Phase 2 (May 2019 - June 2020)
Conduct SEPA/GMA Process
Analyze Existing Conditions
Craft Vision & Development Goals
Develop Alternatives
Prepare Draft Subarea Plan
Shape Preferred & Final Subarea Plan
TASK 1: LAUNCH PROJECT AND ONGOING PROJECT MANAGEMENT
Task 1.1 Kick-off Meeting
The Consultant will develop an agenda with the City. Activities are likely to include: Introduction of the
team, confirmation of project objectives, team information sharing regarding existing conditions, issues,
constraints and opportunities, a walking tour, and engagement strategies and objectives.
Task 1.2 Ongoing Project Management
The Consultant will develop a detailed schedule at the kick-off stage and update it as appropriate. The
Consultant will set up a regular time to coordinate with the City Project Manager, through in-person or
teleconference check-ins, in between project meetings. The Consultant will work closely with the City to
communicate progress and anticipate any potential challenges. The Consultant will ensure City staff and
the consultant team work together in close partnership.
April 5, 2019 Bremerton| Bremerton Eastside Employment Center 3
Task Deliverables:
Kickoff meeting design and materials
Regular check-ins (e.g. bi-weekly)
TASK 2: CRAFT PUBLIC ENGAGEMENT STRATEGY
Public engagement will be designed to gather meaningful input from businesses, property owners,
community stakeholders, and partner agencies throughout the planning process. The Consultant will work
with City staff to develop a Public Engagement Strategy that will define the general approach to
outreach and identify the sequence, specific tools, resources, and venues that will be used to communicate
with stakeholders. The Public Engagement Strategy will be tailored to meet the City’s needs.
The Plan will address the following:
Outreach and engagement objectives
City and consultant roles
List of property owners, community groups, developers, local chambers of commerce, agencies, and
other interested stakeholders
Planned activities, including online surveys, stakeholder interviews, Steering Committee meetings,
public workshops, as well as a project website and web-based interactive tools to gather input and
comments
Methods of notification and communication
It is anticipated the City will establish an ad hoc Steering Committee to collect broader feedback and
serve as a sounding board. This group can include elected officials and Planning Commission
representatives, property owners, business owners as well as representatives from public agencies.
Engagement activities (detailed in task 4) includes regular meetings with this Steering Committee to
review progress and gather input. The Consultant also envision a close working relationship with staff in a
team effort.
Task Deliverables:
Public Engagement Strategy
Outreach and Engagement Summary
Steering Committee Meetings and Facilitation (3): kickoff, alternatives development, and to review
the Draft Plan
TASK 3: PREPARE ECONOMIC AND MARKET ANALYSIS
Redevelopment planning for the site will be informed by both the short- and long-term conditions on the
site, within Bremerton, and across the region. Final plans need to reflect expected market needs and the
ability for this site to accommodate those needs and should highlight any opportunities for flexibility in
development concepts.
The supporting Economic and Market Analysis Report will be outlined and developed to include several
components:
April 5, 2019 Bremerton| Bremerton Eastside Employment Center 4
A broad economic forecast/market analysis, examining overall trends in development in Bremerton
and the region, expected demand across development types, construction costs, and identified
opportunities for growth elsewhere in Bremerton.
A site market analysis evaluating the current site configuration, demand drivers for space after the
Harrison Medical Center relocates, local residential and commercial rents, and potential
opportunities and challenges with site reuse/redevelopment.
An entitlements analysis, which would assess the current uses on the site, possible alternative
uses/development types under current City regulations, and potential alternative development that
could be allowed through changes.
Case studies highlighting comparable situations where the departure of a major anchor activity
entailed a realignment of local uses and potential redevelopment to accommodate new types of
uses.
Initial strategic recommendations, including possible actions that would help to address regulatory,
market, and financial limitations, and attract capital investment and achieve potential development
visions for the site.
Some analysis will be carried concurrently with the alternatives analysis (see Task 8.2), and findings
related to the need for infrastructure improvements and environmental mitigation (if required) will be
incorporated into the assessment of the marketability of the site.
The Economic and Market Analysis Report will be developed as a supporting document, and summaries
of key elements of this Report will be used to support subsequent community engagement in this process.
Task Deliverables:
Market analysis data profile
Case studies/precedents
Likely development approvals and opportunities/barriers
Potential strategies/actions to support redevelopment
TASK 4. ENGAGE COMMUNITY
Consistent with the engagement strategy in task 2, the Consultant will design and implement a series of
activities to inform, engage, and gather input from local and regional stakeholders, such as property
owners, business owners, residents, and public agencies. Engagement strategies will include use of a
project website, social media, stakeholder interviews and focus groups, public workshops, and pop-up
events at busy locations. Activities will be spread across tasks 5-9 and sequenced to gather meaningful
feedback in a variety of ways. As noted above, steering committees are often very useful in providing
focused input and assisting in outreach to their cohorts.
The project schedule chart identifies some of the most important engagement activities, including optimal
times for team/steering committee meetings, three public events, and when briefing/input sessions with
the Planning Commission or City Council might be most useful. Other team work sessions and check-ins will
be scheduled as the process progresses.
April 5, 2019 Bremerton| Bremerton Eastside Employment Center 5
Activities to inform and build awareness
The Consultant will develop and coordinate the following activities to inform and build awareness at the
outset:
Project branding concepts to create a strong project identity to increase project awareness and
participation in the planning process.
Set up dedicated web page or contribute content to a City-managed page.
Develop templates for outreach materials.
Develop social media strategies.
Stakeholder interviews
The Consultant will conduct telephonic or in-person interviews depending on Consultant resources and
preferences of the interviewees. The interviewees consist of key stakeholders in the community to
gather input on assets of the Center and potential opportunities to revitalize it. Six to eight interviews
will be conducted.
Focus Groups
The Consultant will conduct focus/discussion groups during the visioning (Task 7) and draft plan (Task
8) stage to get targeted input on the Plan effort, particularly with individuals that may not
participate in workshops or meetings and the real estate development community. Participants may
include business and property owners, developers, agency staff and representatives from community
organizations/institutions. One to two focus groups will be conducted.
Charrette/Community Workshop
The Consultant will conduct an extended workshop (same day 12 hours or multi-day) in Bremerton
focused on the community vision and development of plan alternatives (Task 5). This workshop will
include: an evening event on opening night; a walking tour with the public; small group workshop
exercises; open studio hours for the consultant team to work and the public is invited to stop by and
provide input; and a presentation by the consultant team on the outcomes of the workshop.
A second workshop will focus on public input on the plan alternatives (Task 7). This workshop will be
a single event in the evening including a presentation on the alternatives and opportunities for public
input with a mixture of an open-house and small group discussions.
Pop-Up Events
The Consultant will conduct one to two pop-up events that bring activities and information to engage
the community where they are. Such events would be staged in busy locations. Pop-up events will be
conducted to gather input on vision (Task 5) on the draft plan (Task 8).
Steering Committee Meetings
Engagement activities could also include regular meetings with the Steering Committee (or Planning
Commission depending on City direction) to review progress and gather input. The Consultant
envisions meeting with Steering Committee at key points during plan development such as at the
April 5, 2019 Bremerton| Bremerton Eastside Employment Center 6
visioning, draft alternatives and preferred alternative stages.
Task Deliverables:
Outreach and engagement materials and events closely integrated with the SEPA/GMA process.
TASK 5. CONDUCT SEPA/GMA PROCESS
The integration of community engagement, subarea planning, and the planned action SEPA process is
planned at the following stages: Plan visioning and EIS scoping, Plan and SEPA alternatives, and
outreach/engagement with comment periods and decision maker meetings.
Task 5.1. EIS Scoping and Alternatives
In collaboration with the City, the Consultant will integrate the public scoping process with other
engagement activities and will assist with the public scoping process activities including:
Preparing a SEPA checklist and scoping notice, addressing all topics not expected to be addressed
in the EIS to a sufficient level of detail to support the type of EIS selected.
Preparing a determination of significance and scoping notice.
Preparing handout materials for a public scoping meeting, which can be combined with a subarea
plan workshop.
Providing guidance on EIS alternatives to analyze.
Preparing a summary of the scoping process, selection of alternatives, and comments received during
scoping to include as an appendix to the Draft EIS.
The SEPA related alternatives will be coordinated with the refinement and analysis accomplished as
part of the SAP process
Task 5.2 Preliminary Draft EIS
The Consultant will prepare a preliminary draft EIS for City review and comment. The intent is to
integrate the EIS analysis with the Draft Subarea Plan to the extent feasible to streamline the document
and to effectively use project resources including the existing conditions report and plan alternatives. Plan
alternatives will include a no action and two action alternatives that may vary growth amounts, locations,
and patterns.
Although the scope of the EIS has not yet been determined, likely EIS elements will include the following
topics:
General Sections (BERK);
Natural Environment (Herrera);
Population, Employment, and Housing (BERK);
Air Quality/Greenhouse Gas Emissions (Fehr & Peers);
Transportation (Fehr & Peers);
Land Use and Plans and Policies (BERK);
April 5, 2019 Bremerton| Bremerton Eastside Employment Center 7
Aesthetics (Makers)
Public Services (BERK)
Utilities (Herrera)
The Consultant will prepare the notice of availability for City publication.
General Sections: The Consultant will prepare a fact sheet, table of contents, distribution list, alternatives
description, appendices, and other necessary supporting documentation for City review.
Natural Environment: The Consultant will review critical area codes and setbacks for geologic hazard
areas, wetlands, and shorelines to avoid impacts and, where impacts are unavoidable, propose
mitigation that is synergistic with future land use. The Consultant will produce a permit matrix identifying
all necessary federal, state, and local environmental permits and approvals including the respective
regulatory agencies and contact information, required supporting documentation, expected timelines for
permit review, application fees, risks, and constraints.
Our team’s expertise in shoreline regulations and planning allows us to integrate protection of habitat
function and ecological integrity with future land use planning. It is anticipated the Plan will incorporate
the shoreline critical area as an amenity and community asset.
Air Quality/Greenhouse Gas (GHG): The Consultant will evaluate the differences in greenhouse gas
emissions among the alternatives. Emissions from building materials and processes and post-development
energy usage will be estimated using King County’s SEPA spreadsheet methodology. Emissions generated
by transportation will be estimated based on the vehicle miles traveled forecasted by the Kitsap County
travel demand model.
Population, Employment, and Housing: The Consultant will describe current demographic conditions
based on the market analysis. The Consultant will compare the alternatives’ effects on population,
employment, and housing mix and capacity including relationship to growth targets.
Land Use and Plans and Policies: The Consultant will compare and evaluate the proposed amount,
types, scale, and pattern of uses in comparison with the existing land use pattern and adjacent
development. The Consultant will analyze the consistency of the subarea plan with the Comprehensive
Plan and regional plans and indicate the potential for policy amendments.
Aesthetics: The Consultant will describe the overall aesthetic character of the study area in terms of the
quality of the urban environment, the design and character of existing buildings, and building height,
bulk, and scale. The Consultant will consider the nature and magnitude of change envisioned by the
subarea plan. The visual character analysis will rely primarily on narrative description, photographs of
existing conditions, a map identifying areas where height is likely to change in comparison to adopted
regulations, and the renderings and materials developed for the subarea plan.
Transportation: The existing transportation network will be described for all modes, including autos,
freight, transit, pedestrians, and bicycles. This will include a description of the City’s layered
transportation network which identifies each corridor’s prioritized modes. Future travel behavior for each
alternative will be forecasted using the Kitsap County travel demand model and a mixed-use trip
generation tool called MainStreet. Each mode’s performance will be evaluated using the City’s adopted
multimodal measures, as outlined in the Comprehensive Plan.
Public Services: The Consultant will review existing levels of service, estimated needs and demand for
April 5, 2019 Bremerton| Bremerton Eastside Employment Center 8
service, and projected levels of service under each alternative for police and fire protection, parks and
recreation, and schools, as determined through the scoping process. The Consultant will coordinate with
appropriate service provider staff and integrate system plan levels of service and capital plans. The
Consultant will base the analysis to the extent feasible on available plans and population-based
estimates of demand and reflect the Subarea Plan capital facility plan.
Utilities: The City provides stormwater, wastewater, and water services within the Eastside Employment
Center. For stormwater, the subarea plan presents a great opportunity to address capacity constraints of
the Cherry Avenue Outfall. The Consultant will help the City examine stormwater management options
such as a City-led project to improve stormwater conveyance or detention that would alleviate flooding
issues, make stormwater management less risky and less expensive for potential developers, increase
stormwater system resiliency in the face of climate change, and potentially help improve pedestrian
mobility and access within the subarea. The Consultant will leverage the infiltration study completed
during the Stormwater Comprehensive Plan to evaluate whether green stormwater infrastructure or
large-scale infiltration facilities are a cost-effective part of this solution. City-led stormwater
improvements could be funded through an area-specific rate or through a connection fee for
redevelopment – either approach may be more attractive to perspective developers.
There are also opportunities for leveraging wastewater utility capital projects to better serve
redevelopment of the subarea. A new 18-inch gravity sewer line is planned from the north end of the
subarea to the shoreline. The Consultant will work with City public works staff to identify synergies
between this wastewater project and future redevelopment of the subarea.
Task 5.3 Draft EIS
Based on City comments on the preliminary draft EIS, The Consultant will prepare a draft EIS for public
review. The Consultant will prepare the notice of availability for City publication.
Task 5.4 Final EIS
The final EIS will consist of a fact sheet, table of contents, draft EIS analysis corrections as needed,
description of the preferred alternative if needed, and responses to comments. The Consultant will
prepare a preliminary final EIS for City review and comment. Based on City comments, The Consultant
will prepare a final EIS for public issuance. The Consultant will prepare the notice of availability for City
publication.
Task 5.5 Implementing SEPA Ordinances
The Consultant will prepare the ordinance that designates the Planned Action. The ordinance will address
all legal requirements as outlined in WAC 197-11-168.
TASK 6. ANALYZE EXISTING CONDITIONS
The Consultant will synthesize information from a variety of sources to create a concise and updated
existing conditions analysis for the Eastside Employment Center. Key topics include:
Natural Environment
Land use and shorelines
Urban design
April 5, 2019 Bremerton| Bremerton Eastside Employment Center 9
Transportation
Public Services
Utilities
The Existing Conditions analysis will serve as a baseline for the Subarea Plan and will be designed to be
included in the EIS as the Affected Environment.
TASK 7. CRAFT VISION AND DEVELOPMENT GOALS
The Consultant will work with staff and Steering Committee to synthesize the findings from the market
analysis and existing conditions analysis to craft a preliminary vision statement and development goals
that can be used to elicit input from the community. At the first public work session, the Consultant
proposes to present the results of the market and existing conditions analysis. Then participants will
engage in activities to review and refine the vision, goals and objectives for the subarea. At this time
there may be alternate “visions” to serve as the basis for the alternatives.
Task Deliverables:
Vision and Development Goals
TASK 8. DEVELOP ALTERNATIVES
Based on the market analysis, and public input on vision, the Consultant will develop plan alternatives
addressing the following:
Land use and zoning for the center to indicate the general location and their associated development
intensities
Open space and park framework
Protection of environmentally sensitive areas and compliance with regulations
Traffic circulation to identify vehicular, bicycle and pedestrian circulation
Environmental restoration
Storm water management
Implementation strategies
Preliminary planning-level cost estimates for public improvements and funding options
Once the alternatives are developed the Consultant will present plan alternatives to the Steering
Committee, Panning Commission, and City Council to gather input. These alternatives will serve to
showcase different concepts that fit the vision and will be the foundation for the EIS analysis. While in
some subareas, the alternatives simply explore different physical land use configurations or intensity
levels, here it may be that the Consultant needs to consider different development processes such as: one
major institution or type of use moves into the site, one large development corporation develops a master
planned community, or development occurs incrementally over time. The medical center may be
amenable to a demolition of the current facility, which would simplify some of the redevelopment
concepts. Evaluating the feasibility and effects of different development modes would help identify a
preferred development strategy to support the preferred subarea planning concept.
April 5, 2019 Bremerton| Bremerton Eastside Employment Center 10
To develop, refine and evaluate the alternatives the Consultant has defined the following sub-tasks:
Task 8.1 Sketch Alternatives with the Staff and the Steering Committee
Shortly after the first public work session to the Consultant will review the results with the Team/Steering
Committee and work with them to identify three alternatives (including the no-action alternative).
Task 8.2 Refine and Evaluate Alternatives
The consultant team will refine the alternatives with respect to the elements bulleted above and
coordinate this work with Task 5.2 the SEPA alternatives analysis for maximum efficiency.
It will also be important to test the alternatives for their feasibility. The Consultant anticipates the
following methods: First, the Consultant can run sketch pro-forma analyses of selected site plans to
determine which development types are in the range of possibility – and identify what actions or
incentives might be useful to increase development return on investment. Second, this would be a point in
time to reach out to specific developers and prospective institutions to understand their
willingness/interest in redeveloping the Bremerton Eastside Employment Center.
Task 8.3 Review Alternatives with the Public
At the second public work session, participants will review the alternatives and state their preferences.
The event will be designed so that participants note what aspects of the alternatives they prefer so that
the consultant team can combine those elements into a preferred planning concept.
Task Deliverables:
Alternatives for public input
Presentations to City Council and Planning Commission
TASK 9. PREPARE DRAFT SUBAREA PLAN
The Consultant will prepare a draft Subarea Plan that can act as a roadmap for businesses, residents,
and public agencies to partner and make investments needed to achieve the vision. The Subarea Plan will
address the following topics:
Natural Environment
Land use, including industrial/manufacturing land use compatibility
Economic Development
Urban form, such as site design and performance standards
Public Services and Infrastructure
Transportation
Implementation, Monitoring, and Maintenance
Strategies and action steps for implementation
Appendices
Plan development will involve the following three sub-tasks:
April 5, 2019 Bremerton| Bremerton Eastside Employment Center 11
Task 9.1 Sketch a Preferred (Alternative) Concept with the Staff and the Steering
Committee
Shortly after the second public work session the Consultant will review the results with the
Team/Committee and work with them to combine the preferred elements into a sketch preferred concept.
Task 9.2 Refine the Preferred Concept and Development Strategy
The Consultant team will refine the concept with respect to the elements bulleted below. This preferred
concept can serve as the “preferred alternative” for the EIS if that proves useful at the time. As noted in
the introduction, a major focus of this step will be to identify a development strategy to implement the
plan.
Task 9.3 Review Preferred Alternative with the Public
At the third public work session, participants will review the alternative and state their preferences. This is
also a point for the City and Consultant team to begin building partnerships and refining the
development strategy into a set of near- and long-term actions to pursue with potential partners.
Proposed implementation actions in the Subarea Plan will apply land use, urban form, transportation,
environmental, parks and open space, economic development, utilities and services, funding and
implementation goals and actions. Potential implementation strategies include:
Proposed zoning regulations to support land use and economic development goals
Capital Improvement Plans
Area-wide green infrastructure strategies
Task Deliverables:
Draft Subarea Plan for public input
TASK 10. SHAPE PREFERRED & FINAL PLAN FOR ADOPTION
The Consultant will refine the draft Plan based on input received and create a finalized Plan for the
legislative process and adoption. The Consultant will support the legislative review process with the
Planning Commission and City Council including public hearings, drafting the adopting resolution or
ordinance, and providing supporting materials on the planning process and public outreach during plan
development. The Consultant can also prepare promotional materials to help “market” the opportunities
to potential development interests. Again, this SAP needs to be action oriented with the tools needed to
move the City’s activities forward.
Task Deliverables:
Final Subarea Plan
Presentation materials for Planning Commission & City Council Meetings
Assumptions
Time may be transferred from one task to another due to greater or lesser level of effort, provided
April 5, 2019 Bremerton| Bremerton Eastside Employment Center 12
that each task shall be completed, and the total budget shall not be exceeded.
The City will provide available necessary government documents, studies, site plans, GIS data layers
and mapping and other technical information pertaining to the study area, including any
appropriate system plans, electronic GIS data, aerial photos, and drawings of areas within the
project study area.
Research and data collection will be based on readily available secondary sources of information,
including reports, inventories, maps and other similar literature from local government and other
sources.
The Consultant will provide entire document(s), where applicable, in the native compatible formats
used to create the document (i.e., MS Word, Excel, InDesign, etc.).
The City is responsible for public document reproduction and distribution of all public review and
final drafts.
The City will provide consolidated review comments on preliminary draft documents. The Consultant’s
level of effort includes responses to City comments on a preliminary draft and confirmation of
revisions in a public review draft prior to publication.
The City is responsible for meeting advertisements, room reservations, and other similar logistics.
PHASE 1PHASE 2ANTICIPATED PROJECT SCHEDULE
May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
1. Launch Project/Team Kickoff (Staff & Consultants)
2. Engagement Strategy & 4. Community Engagement
3. Market Analysis
6. Existing Conditions Analysis &
5.1 Affected Environment Report
7.1 Introduction, Vision, & Goals Discussion
7.2 Draft Goals & Scoping Meeting
8.1 Sketch Alternatives
8.2 Refine Alternatives
5.2 SEPA Alternatives Evaluation
PC/CC 8.3 Evaluate Alternatives
9.1 Identify Preferred Concept
9.2 Draft Plan & Development Strategy
PC/CC 9.3 Review & Prioritize
SEPA Hearing
5.3 Draft EIS
10. Final Plan
5.4 Final EIS
PC/CC PC/CC
SCHEDULE LEGEND
Key Staff, Consultants,
Stakeholders Team Meetings
Public Worksessions
Planning Commission/City
Council Briefings (if desired)
Outreach Activities
5.5 SEPA Ordinances
CITY OF BREMERTON · EASTSIDE EMPLOYMENT CENTER SUBAREA PLAN & EIS
Stowe Dev.L. Grueter R. Nair A. Bjorn B. Silver A. Davis C. Breiland S. Saviskas J, Owen R. Miller I. Crozier M. Fontaine S. Wall B. StoweProject Manager Planner & Engagement Economist & Planner GIS Analyst Transp. Lead Transp. Advisor Transp. Analyst Visioning & Design Lead Vision & Engagement Urban Civil Engineer Biologist Real Estate Economist2019 Hourly Rate $210 $155 $165 $135 $190 $270 $145 $200 $130 $85 $192 $133 $300Task 1: Project Kick-off Kickoff Meeting & Ongoing Project Management 12 8 4 4 4 4 4Subtotal12 8 404 0 0 4 0040 440$7,948Task 2: Craft Public Engagement StrategyCraft Public Engagement Strategy 2 42Subtotal2 4 000 0 0 2 0000 08$1,440Task 3: Prepare Economic and Market Analysis Economic and Market Analysis 2 32 4424Subtotal2 0 32 44 0 0 0 0 0 0 0 0 24102$18,840Task 4: Engage Community Activities to inform and build awareness 2 6 4Stakeholder interviews (6-8) 14 68Focus groups (2) 8 8 4 812 8Charrette/Community Workshop (2) 12 16 8 420 32 8Pop-Up Events (1-2) 8 2812Steering Committee Meetings (3) 14 12 4 212 8 6Subtotal36 64 16 26 0 0 0 44 40 28 8 0 14276$45,746Task 5: Conduct SEPA/GMA ProcessEIS Scoping and Alternatives 4 2Preliminary Draft EIS 24 32 40 48 8 80 4 6 18 20 20Draft EIS 16 12 24 16 6 2088Final EIS 20 24 32 16 6 1688Implementing SEPA Ordinances 14 2 622Subtotal78 68 0 100 80 20 122 4 6 18 38 38 0572$94,170Task 6: Analyze Existing Conditions Existing Conditions Analysis 10 16 28 8 4 24 5 8 12 16 10Subtotal10 16 0 28 8 4 24 5 8 12 16 10 0141$21,902Task 7: Craft Vision and Development Goals Craft Vision and Development Goals 4 8 12 8 4 10 4 8 2 2Subtotal4 8 0012 8 4 10 4822 062$10,950Task 8: Develop Alternatives Develop Alternatives 10 8 14 2014 24 8 16 8 4Subtotal10 8 14 20 0 0 0 14 24 8 16 8 4126$20,286Task 9: Prepare Draft Subarea Plan Prepare Draft Subarea Plan 14 30 8 32 8 4 12 24 32 8 4 16Subtotal14 30 8 32 8 4 0 12 24 32 8 4 16192$30,938Task 10: Shape Preferred & Final Plan for Adoption Shape Preferred & Final Plan for Adoption 14 18 4 12 8 12 2 2 8Subtotal14 18 4 12 8 0 0 12 0 0 2 2 880$14,980Total Estimated Hours182 224 78 262 120 36 150 107 106 106 94 64 701,599Cost (Hours*Rate) $38,220 $34,720 $12,870 $35,370 $22,800 $9,720 $21,750 $21,400 $13,780 $9,010 $18,048 $8,512 $21,000 $267,200Subtotal Consultant Cost$267,200Project Expenses @ ~1% of project budget$2,770Estimated Project Total $269,970Total Hours andEstimated Costby TaskBERK Consulting Fehr & Peers MAKERS Herrera
PHASE 1: MAY TO JULY 2019
KICKOFF CRAFT ENGAGEMENT
STRATEGIES
PREPARE ECONOMIC
MARKET ANALYSIS
PHASE 2: MAY 2019 - JUNE 2020
ENGAGE SUBAREA PLAN PLANNED ACTION EIS
Targeted Outreach
Interviews
Survey
Focus Groups
Charette
Property Owners &
Developer Forums
Workshop & Online
Comment Opportunities
Legislative Meetings
Existing Conditions
Vision & Goals
Draft Plan*
Preferred Plan*
Final Plan*
Scoping
Alternatives
Draft EIS
Comment Period
Preferred Alternative
Final EIS & Planned
Action Ordinance
PHASES AND TASKS SUMMARY
The Eastside Employment Center integrated plan and Environmental Impact Statement (EIS) process
will start from the foundation of an economic analysis and engagement strategy, create a vision and
alternatives, develop a Draft Plan and EIS, refine a Preferred Alternative and Final EIS, and provide
implementation tools such as a capital plan, redevelopment strategies, and planned action.
*Plan includes:
Vision, Goals, &
Policies
Land Use Plan, Zoning,
& Development
Regulations
Capital Improvement
Plan
Redevelopment
Strategies & Measures
Draft Plan may address
some elements more
conceptually allowing
public comment to shape
a Preferred Alternative
that would have greater
detail in regulations,
improvements, and
strategies.
EASTSIDE EMPLOYMENT
CENTER SUBAREA PLAN & EIS
TEAM
BERK will serve as the prime consultant leading the market study, community planning, and integrated
environmental review. Stowe Development and Strategies will support the market analysis with a focus
on real estate development and entitlements. Makers will lead urban design and community visioning
tasks. Fehr & Peers will be the Transportation Lead. Herrera will provide expertise in critical areas,
stormwater, and utilities. Each firm has worked together previously and nearly all have Bremerton and
Kitsap County experience.
Council District 1
Pat Sullivan
Council District 2
Leslie Daugs
Council District 3
Kevin Gorman
Council District 4
Lori Wheat
Council District 5
Michael Goodnow
Council District 6
Richard Huddy
Council District 7
Eric Younger