HomeMy WebLinkAbout04/24/2019 AGENDA PACKETCITY COUNCIL 3456 1h Street, Suite 100, Bremerton, WA 98337 ❑ Phone (360) 473-5280
***AMENDED***
APRIL 24, 2019
CITY COUNCIL SPECIAL MEETING & STUDY SESSION
The Roundtable and Study Session are open to the public, but there will be no opportunities for input or
participation; no action is anticipated; and the content of these items is subject to change. If approved by
Council, the items will be placed on the May 1, 2019 Council Meeting Agenda:
A. ROUNDTABLE - 4:00 PM in Mayor's Conference Room 637
With the Bremerton High School Youth Advisory Council to discuss City -related issues
B. NAVY BRIEFING - 5:00 PM in Council Conference Room 603
Naval Base Kitsap Mission Overview & Update - Captain Alan Schrader, Commanding Officer for
Naval Base Kitsap (approx. 30 minutes)
C. BRIEFINGS ON AGENDA ITEMS
1. Interlocal Agreement, Exhibit A Request and Agreement for Reimbursable Work performed by
the Kitsap County Department of Public Works for Repair and Chip Seal of the City of
Bremerton's Portion of Anderson Hill Road SW
2. Professional Services Agreement with BERK Consulting, Inc. for Eastside Employment Center
Market Analysis, Redevelopment & Subarea Plan, and Planned Action EIS
D. INFORMATION BRIEFING
■rr.�sr_�:��n:'sns�nrsr.*s��.��:ea-.r_��e:'szr.�n:r.�����:��:ttirr.�rrx�.
er ■ Marton;
DireGtGr DeWayne Pitts Item pulled...
E. GENERAL COUNCIL BUSINESS
Public Works Committee Briefing (04/16/19 Meeting) — Chair Kevin Gorman
Finance, Investment & Parking Committee Briefing (04/22/19 Meeting) — Chair Michael Goodnow
Audit Committee Briefing (04/23/19 Meeting) — Chair Leslie Daugs
F. ADJOURNMENT OF STUDY SESSION
® Americans with Disabilities Act accommodations provided upon request. Those requiring special accommodations
should contact the City Clerk's Office at (360) 473-5323 at least 24 hours prior to the meeting.
CITY COUNCIL, 345 611 Street, Suite 100, Bremerton, WA 9833,7 Phone (3601), 473-5280
April 12, 20,19
Ms, Usa Gordon
c/o Bremerton High School
1500 13 1h Street
Bremerton, WA 98337-1300,
RE: Bremerton High School Youth Council Members Anarnae Gatchaflan; Jada Cru'z; Chloe Painter;
Erika Bowers; YaMauris Irving; Joash Smith; John Paul Tapangm, and Andrea Wiren
Shortly after meeting wrath all of you on January 23, the Councils participated in a Joint Planning
Session to establish, its 201'9 City Council Goals & Priorities (please see attached). You will note
that the Bremerton, High School Youth Advisory Council isspecifically listed Under Goal 7 to
"Increase Public Outreach", In addition, several other issues brought up by YOU for diiscuss,ion,
during that meeting (including the subjects of potholes, homelessness, and annexation of Rocky
Point) are 21SO included in our list,
�For our next Study Sess,io�n, on, Wednesday, Aprfl 24, 20191, we have set aside one-hour from 4-1 O to
5;010 PM to meet with, you again so that we can continue our discussion, together, and to hear any
other suggestions your may have, And after reviewing the attached list of Goals & Priorifies, we are
also interested to, know of any questions You may have, including about the progress, we have made
thus far toward achievement. Especially desired are any suggestions you may have to help us
achieve our Goals,
On behalf of the Council Meirribers, Mayor Wheeler, and City Department Heads�, we are looking
forward to meet�ing with you agilain.
Yours truly,
V5T�l - 1
NAVAL BASE KITSAP
SERVING THE
FLEET,
FIGHTER,
D
FAM
IL
Ok �=� - � -r' �• �� �f=%irk .. _ ,
.
41
+7� mw
Al11
i4 ,�-
'Til d`
ar.
BREMERTON
w.»
am
I*%ANcwESTER
BANGOR
BREMERTON
JACKSON PARK
KEYPORT
MANCHESTER
54t
'lull
MIC
[;RLIG
$4 BILLION ECONOMIC IMPACT
- $2.1 billion: military/civilian payroll
- $1.9 billion: additional spending
33,800 DAILY WORKERS
- 16,200 military personnel
- 17,600 civilian personnel
- 7,500 Defense contractors
*Most employees in Kitsap County by 17,500
$129 MILLION IN STATE AND LOCAL TAX REVENUES
- $89.2 million: payroll
- $38.5 million: operations and maintenance
- $1.6 million: visitor spending
i
�-
ECURITY FORCES
ME & EMERGENCY S VICES
4r,
'irc ftiy'• r
aJ� ,`f.,• �., _.� 'V' a �a1 rt Aftp I�(
i
r - Tom- t• ��- - :o
*1,698 EMERGENCY SERVICE CALLS
-�. ON -BASE - 19402
MUTUAL AID - 296
0
UNMANNED AIRCRAFT SYSTEMS (UAS)
DRONES
•Prohibited on NBK
•National security risk
•Procedures established to ensure rapid detection a
•Navy-Kitsap County proposed ordinance pending
•B4UFLY Mobile App
•Reporting encouraged
BANGOR WATERFRONT IMPROVEMENTS
• Service Pier Extension (SPE)
• Transit Protection Pier (TPP)
• Land -Water Interface (LWI)
SHIPYARD MODERNIZATION
• Significant upcoming construction, including new dry docks
and infrastructure modernization
• Projected $2-5 billion investment
MANCHESTER TANK FARM REPLACEMENT
Construction of new above -ground fuel storage tanks and the
closure of underground storage tanks to improve fuel tank
infrastructure.
ik
sort
O_RT.
;4
S , N AVY
SECURITY FORCES
ppLLLL
j
i
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT:
Interlocal Agreement, Exhibit A
Request and Agreement for Reimbursable
Work performed by the Kitsap County
Department of Public Works for Repair and
Chip Seal of the City of Bremerton's Portion
of Anderson Hill Road SW
C1
Study Session Date: April 24, 2019
COUNCIL MEETING Date: May 1, 2019
Department: PW&U
Presenter:
Phone:
M. Hawkins -Bates
(360)473-5333
SUMMARY: The County has scheduled maintenance on Anderson Hill Road SW for this summer.
Their intent is to complete full depth patching where needed, then application of chip seal over the
existing pavement. The issue is that the County, Port Orchard and the City share responsibility for
this roadway, in fact, it is part and parceled throughout its length. The County asked if the City
would like the County to resurface the roadway under our existing ILA with cost reimbursement. The
road surface is beginning to come apart throughout its entire length. Staff supports this approach for
efficiencies and cost effectiveness.
ATTACHMENTS: 1) Existing ILA; 2) Exhibit A; 3) Estimate
FISCAL IMPACTS (Include Budgeted Amount): This is not a budgeted item within the 2019
budget but there are enough funds within Fund Balance to cover this expenditure. The cost provided
by the County for the City's portion is $78,851.89 which includes a 20% contingency.
STUDY SESSION AGENDA: ❑x Limited Presentation ❑ Full Presentation
STUDY SESSION ACTION: ❑ Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve Interlocal Agreement Exhibit A with Kitsap County for Anderson Hill Road repair
and chip seal services; authorize the Mayor to finalize and execute the agreement with substantially
the same terms and conditions as presented; and approve a budget amendment of up to $80,000
from Fund balance to Transportation Capital Fund.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/02/2018
C6V fi -acX # .5&02
cAa-re j' --i Ca -`h ai
Kitsap County Prosecuting Attorney's Office
k
Tina R. Robinson
Prosecuting Attorney
June 20, 2018
Carol 1. Maves
Office Administrator
Ione S. George LETTER OP UNDEKSiTANDING
Chief General
Counsel This letter of understanding is regarding an interlocal Agreement between
Justin B. Zang Itis}sap County and the City of Bremerton for Road and Street Paint. Striping services,
District/Municipal dvstgnated as Kitsap County Contract numher KC -354-15, which was executed on
Division Chief August 3, 2015 and fitted with the Kitsap County Auditor.
Chad M. Enright The parties agree that the intent of the ILA is for the County to provide the City
Felony and Juvenile y�,Ah ad repair and maintenance services such as
Division Chief paving told Chip Sealing, and Street
paint striping services. To state, the County has perfornied road repair and maintenance
Jacquelyn M. services for the City, and the City has accepted the services pursuant to said ILA.
Aufdcrheide
Civil Division Chief The parties understand that a second ILA roverirt avin services was dratted,
Holly G. Banks but was riot fully exec t because the parties agreed to this letter of understanding to
Family Support clarify the scope of services to be provided by Kitsap County to the City of Bremerton
Division Chief and a. second ILA would have been redundant to contract number KC -354_16,
Www Jd t3e Pgnv.00mlpr0S
CITY OF BREMERTON
Chal Martin, Director of Public `0Vorks Date
KITS.'„ j COON"I'Y
r, f,:r� , L �l�•i.,'7
Andrew Nelson, Director of Publi4L
c Works Date
&MI f'.:nun.l k Admn9w"i 1e Div 14Mslit .01 s 111vi11un XIr1.`I, M1 I5 . Vol I Olehyd, WWhIn8lon 96366+161I • (1htl3117-7174 • FAX (160) 3374949
`WoUiS4 Comin el D Mli9A•61,1 Divlllon Fun,, 1115 a S - OW(RKIL-d WtUw1iFm9i1664681•(166)7]7-I5N• PAX ()60) 3374949
•ry1..MI AA11 III Un$• M1l i DINIi9n C„M1y MF,iI, pori 6kdurd. Wuhirgjl9n VR76G-{6!1 •(160)137-7140 • PAX (766) 737-194P
�7
Dlinbrid0c Island M.,kip.1 C-11 Divisiun • 614 Mvlsion Slow, M5-35 • Port(/raherd, WOhu3pu193366-4691 • (360)337-7174- FAX (160) )1!•4949
Port Ord di Muni0psl Cold Dlvidon • 614 Division 8V6e( MS -35 • Pori Ord ard, WioQngums 91116,"681 • (160) 377.7174 • FAX (10) 137.4`449
Civil Division • 614 Divlsiun SSIsM, M9 -35A • Pon Omhvd< W6nh10,01- 9.4166.4681 • (1611) 3374972 • FAX (360) 337.7033
Family Support Division • 614.31vilion Stow. MS -356 • Pelt O¢hvd, WuhmAlnn 98366 4601 • (360) 317 7020 • FAX(360)3.17-5733
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Interlocal Agreement with Kitsap Study Session Date:
County for Road and Street Paint Striping COUNCIL MEETING Date:
Services Department:
Presenter:
Phone:
June 8, 2016
June 15, 2016
Public Works
Chal Martin
360 473-5758
SUMMARY: This Interlocal Agreement provides the basis for Kitsap County to provide street paint
striping services to the City. The agreement term is 10 years.
ATTACHMENTS:
1. Proposed Interlocal Agreement with Kitsap County for Road and Street Paint Striping
Services
FISCAL IMPACTS (Include Budgeted Amount): The City's expense for this effort is expected to be
between $25,000 and $35,000 for 2016. This money has been budgeted in the 2016 Street budget
(Fund 102).
STUDY SESSION AGENDA: ❑ No Presentation ® Full Presentation
STUDY SESSION ACTION: ❑ Consent Agenda ® General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve an Interlocal Agreement with Kitsap County for Road and Street Paint Striping
Services; and authorize the Mayor to finalize and execute the agreement with substantially the same
terms and conditions as presented.
COUNCIL ACTION: [Approve
Forth Updated 01/07/15
❑ Deny ❑ Table ❑ Continue ❑ No Action
Kc-- %�-It.
INTERLOCAL AGREEMENT
BETWEEN KITSAP COUNTY AND THE CITY OF BREMERTON
FOR ROAD AND STREET PAINT STRIPING SERVICES
THIS INTERLOCAL AGREEMENT (Agreement) is made and entered into pursuant to
the Interlocal Cooperation Act, Chapter 39.34 of the Revised Code of Washington by and
between Kitsap County (County), a political subdivision of the State of Washington, and the City
of Bretherton (City), a municipal corporation of the State of Washington, (the parties).
WHEREAS, Revised Code of Washington Section 39.34.030 authorizes cooperative
efforts between public agencies, and
WHEREAS, the City of Bremerton annually requires road and street paint striping
services, and
WHEREAS, the Kitsap County Public Worsts Department has the capability to provide
this service to the City of Bremerton on a reimbursable basis.
NOW, THEREFORE. in consideration of their mutual covenants, conditions and
promises, THE PARTIES AGREE as follows:
I. PURPOSE OF AGREEMENT: The purpose of this Agreement is for Kitsap County to
provide road and street paint striping services to the City of Bremerton.
2. ADMINISTRATION OF ACREEMENT: The Kitsap County Department of Public
Works will administer this Agreement for Kitsap County. The Bremerton Public Works
Department will administer this Agreement for the City of Brerricrion,
3. DURATION OF AGREEME1, f: This Agreement shall take effect upon execution of the
Agrreemunt by both County and City and shall remain in effect until Deed -tuber 31, 2025.
4. TERMINATION OF AGREEMENT: Either the County or the City may terminate this
Agreement by giving ten days written notice to the other party.
5. RE -QUEST BY THE CITY: Whenc;vcr the City desires to obtain road and street paint
striping services, the City shall make a request for said work in writing, upon the form shown as
Exhibit A, or by other written means that includes the information indicated by the form at
Exhibit A.
G. REVIEW OF REQUEST: The requested Exhibit A's scope of work will be reviewed by
the County Public Works Diroctor, or his/her designee, as applicable, to ensure that the requested
work can be completed in a timely and efficient manner. The Kitsap County Public Wogs
Director has the final decision as to required manpower and equipment needs.
7. APPROVAL OF REQUEST: The Director of Public Works, or his/her designee, will
decide whether to approve the work request,
B. FULFILLMENT OF REQUEST: If the County Public Works Diructor approves the
City's request, as set forth in this Agreement, the County will perform the work requested. The
requested work will be done at the convenience of the County.
9. COUNTY EMPLOYEES: County employees assigned to projects pursuant to this
Agreement remain employees of the County at all times and shall perform the work requested
under the sole supervision of the County.
10. FINANCIAL RESPONSIBILITY: In accordance with RCW 43.09.210, the City shall be
solely responsible fx all costs of the City's project or requested work:, and administration of all
grant funds, if any, related to the City's project.
11. REIMBURSEMENT: In accordance with RCW 43.09.210, the City shall reimburse the
County for all costs of direct and indirect labor, administration, equipment rental, engineering,
materials and supplies for the work performed pursuant to this Agreement. The County shall
submit a statement to the City after performance or delivery and within thirty (30) days the City
shall remit thereon.
12. LEGAI;ADMIN'ISTRATIVE ENTITY: No separate legal or administrative entity is
created by or pursuant to this Agreement.
13. INDEMNIFICATION:
A. To the fullest extent allows -1 by lav►•, the City shall defend, indemnify and hold
harmless at the City's sole expense, Kitsap Cowry, its elected and appointed officials, officers
employees and agents, from and against any and all claims, actions, demands, losses, damages,
liabilities and costs, including, but not limited to, attorney fees and litigation costs, arising in
connection with this Agreement, whether the demand, loss or claim is due to the negligence of
the County, its elected and appointed officials, officers, cern, employees, agents, or third parties,
except that the City shall not be liable for injury or damages caused by the sole negligence or
willful misconduct of Kitsap County, its elected or appointed officials, officers, employees or
agents.
B. Each party agrees to notify the other party within two weekdays of any claims
made related to this Agreement.
C. The indemnification provision shall survive the expiration or termination of this
Agreement.
14. COMPLIANCE WITH REGULATIONS AND LAWS: The parties shall comply with
all applicable rules and regulations pertaining to them in connection with the matters covered
herein,
Page 2
Interlocal Agroaneet Ormeen Kitsap Coun> - and the City of Bretneton for Road and Street Paint Striping Semiees
15. ASSIGNMENT: The parties shall not assign this Agreement or any interest, obligation
or duty heroin without the express %Titten consent of the other party.
16. ATTORNEY FEES: In the event of litigation to enforce any of the terms or provisions
herein, each party shall pay all its own costs and attorney fees.
17. NOTICES: All notice and payments hereunder may be delivered or mailed if mailed,
they shall be sent to the following respective addresses:
To Kitsap Countlr.
Andrew Nelson, Director
Kitsap County Public Works Department
614 Division Street, MS -26
Port Orchard, WA 98366
Phone: (360) 337-4866
To Bremerton:
City of Bremerton
345 6th Street, Suite 600
Attn: City Clerk
Phone: (360) 473-5290
or to such other respective addresses as either party may hereafter designate in writing. All
notices and payments mailed by regular post (including first class) shall be deemed to have been
given on the third business day following the date of mailing, if properly mailed and addressed.
Notices and payments sent by certified or rugistcrcd mail shall be deemed to have been given on
the day [text following the date of mailing, if properly mailed and addressed. For all types of
mail, the postmark affixed by the United States Postal Service shall be conclusive evidence of
the date of mailing.
18. LNrSURANCE: The County may require, as a condition of performance of work wider
this Agreement, that the City obtain public liability insurance naming County as an additional
insured. If the County so requires, it shall notify the City and give the City the option to
withdraw its request.
19. FILING: This document shall be filed with the County Auditor purswant to chapter 39.34
RC W.
20. ENTIRE AGREEMENT: This Agreement and its Exhibit constitute the entire agreement
between the parties, and the parties acknowledge that there are no other agreements, %Tittcn or
oral, that have not been set forth in the text of this Agreement.
21. CHOICE OF LAW AND VENUE: This Agreement shall be interpreted according to the
laws of the State of Washington. Any judicial action to resolve disputes arising out of this
Agreement shall be brought in Pierce County Superior Court.
22. SEVEPLABILITY: If any provision of this Agreement, or any provision ofany document
incorporated by reference, shall be held invalid, such invalidity shall not affect the other
provisions of this Agreement that can be given effect without the invalid provision, if such
remainder conforms to the requirements of applicable law and the fundamental purpose of this
Agrccmcnt, and to this end the provisions of this Agreement are declared to be severable.
Page 3
Interlocal Agreement selween KNaap County Lind the Ciry or Brememn fur Renal and Sirmi Striping Sen•iees
Sr
Dated this L- day of _u 12016
CITY OF BREMFRTON /
Patty Lent�.@ri tior
4ltatmon Conn, Crit}' Clerk
Approvcd as to form:
Roger A
Lubovich, City Attorney
Dated this 3 day of .2016
HOARD OF COUNTY COM SSIONERS
KITSAP COUNTY, WASHINGTON
Edw3wi. olfe, Chair
Commissioner
Attm:
a�lkaaQ&
n. anicls, Clerk of the Board
Approvcd as to form:
`J/ {fi
K L lyn ". 'erheidem,hiefCivil Deputy
KL
&;rr "rosecuting Attomey
Page 4
Interfocal Agroement between Kitsap County and the Ciiyof Brtmermn for Road and S(met Paint Striping Smioes
Exii B1T "A°
REQUEST AND AGREEMENT
FOR REIMBURSABLE WORK PERFOR,►1ED BY
KITSAP COUNTY / CITY OF BRE MERTON DEPARTMENT OF PUBLIC WORKS
The undersigned hereby request. that the following described work and/or service he performed
by the Kitsap County Department of Public Works for the City of Bremerton. It is understood
that this work will be done at the convenience of the City or County Department ol' Public Works
and that the undersigned agency will reimburse all costs, unless otherwise indicated.
DESCRIPTION OF WORK OR SERVICES REQUESTED:
Estimate Attached: N'es No
Projected Completion Date:
Total Cost Not to Exceed S
The undersigned certifies that sufficient budgeted funds are available to cover the cost of the
requested work and+or services, ttnd that payment to the Kitsap County Department of Public
Works will be made promptly unless odterwise indicated in this Agreement
REQUESTING AGENCY:
Address:
Phone: FAX:
Reluested by:
Name (Please Print) Title (Please Print)
Signature:
ACTION OF KITSAP COUNTY PUBLIC WORKS
APPROVED B1':
Public Works Director ur Des[Unce
Date:
DATE:
Page S
Intcrtocal Agr"nicrt Beam KitsWCounty and the City of Bremerton for Road and Street Sniping Services
MODIFIED BY:
Modified as follows:
DATE:
Page 6
Intalml Ap=mcm l%"= Kilsap County and The City of Premerton for Road and Street Palm Striping Services
EXIflur "Av
REQUEST AND AGREEMENT
FOR REIMBURSABLE WORK PERFORMED BY
KITSAP COUNTY I CITY OF BREMERTON DEPARTMENT OF PUBLIC WORKS
The undersigned hereby requests that the following described work and/or service be performed
by the Kitsap County Department of Public Works for the City of Bremerton. It is understood
that this work will be done at the convenience of the City or County Department ol' Public Works
and that the undersigned agency will reimburse all costs, unless otherwise indicated.
DESCRIPTION OF WORK OR SERVICES REQUESTED:
Estimate Attached: 0 N
Projected Completion Date: _ l-tc�{ ;7—C)19
Total Cost Not to Exceed S o0
The undersigned certifies that sufficient budgeted funds are available to cover the cost of the
requested work and/or services, and that payment to the Kitsap County Department of Public
Works will be made promptly unless otherwise indicated in this Agreement_
REQUESTING AGENCY: —.C4 4 �. � of &T—tq e,(A- _ eu 616 G
Address: i�.r-_ t� _(t✓l ���CSYI �} i
Ll
Phone: -2W 4-7'3, - S 333 FAX:
Requestati by: I`��., ��•t�l �C� i�Gc.��G-t � � S (3i P-��—'�1_�S �C�✓1rc-�
Name (Please Print) Title (Please Print)
Signature:
AC PION OF KITSAP COUNTY PUBLIC WORKS
APPROVED $1':
Public Works Dimdur ur Dcsit:nce
Date: Lq/ 16lict
DATE:
Page S
Intrdocal Agrocmcrt Bct%vcn Kitmp County and the City of Bremerton for Road and Street Striping Senices
Garr' le -' i rLex�
LI/ I/I or
Anderson Hill Road SW: Chip Seal
Full Depth Patch: Grind out and repave
Chip Seal
Crew /
Material Total Cost of
MP Length Length (LF) Width Square Yards Cost the work
0.307 1620.96 12 2161.28 $ 3.17 $ 6,851.26
0.379 2001.12 24 5336.32 $ 3.17 $16,916.13
Total Chip Seal Costs $ 23,767.39
Sub -Total $ 65,709.91
Total with OH Contingency (20%) $ 78,851.89
Crew /
Material
Total Cost of
Length Width Depth CF CY
Tons
Cost
the work
433 5 0.25 541.25 20.05
41.09
3054 3.3 0.25 2519.55 93.32
191.30
Total Tons
232.39
$ 127.50
$ 29,630.24
Crack Seal: Various locations throughout. Cracks larger than 1/8"
outside
FDP areas
Labor, Material and Equipment - @ $0.41 LF
$12,312.27
Chip Seal
Crew /
Material Total Cost of
MP Length Length (LF) Width Square Yards Cost the work
0.307 1620.96 12 2161.28 $ 3.17 $ 6,851.26
0.379 2001.12 24 5336.32 $ 3.17 $16,916.13
Total Chip Seal Costs $ 23,767.39
Sub -Total $ 65,709.91
Total with OH Contingency (20%) $ 78,851.89
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT:
Professional Services Agreement with BERK
Consulting, Inc. for Eastside Employment
Center Market Analysis, Redevelopment &
Subarea Plan, and Planned Action EIS
C2
Study Session Date:
April 24, 2019
COUNCIL MEETING Date:
May 1, 2019
Department:
DCD
Presenter:
Andrea L. Spencer
Phone:
(360) 473-5283
SUMMARY:
The City received grant funds from the Washington State Legislature to support the economic
revitalization of the Eastside Employment Center (area around Harrison Medical Center). The City
desires to ensure that this Eastside Employment Center remain an economically vital center with
both jobs and housing as Harrison Medical Center transitions to Silverdale. Implementation of this
vision requires the selection of a qualified special project team. DCD widely advertised a request for
proposals and following review of the responses has selected BERK Consulting, Inc.
BERK will prepare a market analysis, redevelopment and subarea plan, and planned action EIS for
the Eastside Employment Center. There will be two phases of the project accomplished with this
funding: 1) Preparation of an economic market analysis to determine the probable uses and
residential densities that can be anticipated in the study area after the departure of Harrison in 2020,
and 2) Community outreach visioning and adoption of a subarea plan with a Planned Action
Environmental Impact Statement (EIS). This plan will ensure that there is a smooth transition from
the current Harrison Medical Center to new uses that benefit the community. It is expected that the
preparation of this plan will lay out the action steps necessary to ensure that the area is economically
viable, that the plan is market tested, and ensures that future permitting is streamlined.
ATTACHMENTS:
Professional Services Agreement with BERK Consulting Inc.
Exhibit A — Scope of Work
Exhibit B — Work Schedule
Exhibit C — Budget
FISCAL IMPACTS (Include Budgeted Amount): Total contract amount not to exceed $270,000. In
October 2018 the City Council approved the acceptance of grant funding from the State of
Washington (Department of Commerce) that will fund this planning effort in full.
STUDY SESSION AGENDA: ❑x Limited Presentation ❑ Full Presentation
STUDY SESSION ACTION: ❑ Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve the Professional Services Agreement with BERK Consulting, Inc. for the Eastside
Employment Center Market Analysis, Redevelopment & Subarea Plan, Planned Action EIS, and
authorize the Mayor to finalize and execute the agreement with substantially the same terms and
conditions as presented.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/02/2018
PROFESSIONAL SERVICES AGREEMENT
City of Bremerton/BERK Consulting, Inc.
Eastside Employment Center Market Analysis, Redevelopment & Subarea Plan, Planned
Action EIS
The City of Bremerton ("City") and BERK Consulting, Inc. ("Consultant"), referred to
collectively as the "Parties," enter into the following Agreement for professional services:
I. Scope: The Consultant agrees to perform the services more specifically described in the
Scope of Work, dated February 8, 2019, including any attachments thereto , attached hereto as
Exhibit A, which is incorporated by reference herein. The Scope of Work may be modified only
pursuant to Section VII.H of this Agreement. If the Scope of Work provides for unspecified
additional services such services shall only be performed upon the express written request of the
City. Consultant further represents that the services furnished under this Agreement will be
performed in accordance with generally accepted professional practices in effect at the time such
services are performed.
II. Term: The City and the Consultant agree that work will begin on the tasks described in
Exhibit A immediately upon execution of this Agreement. The parties agree that the work
described in Exhibit A is to be completed as provided for in the work schedule attached hereto as
Exhibit B; provided however, that additional time shall be granted by the City for excusable delays
or extra work as provided for in Section IX.A of this agreement.
III. Compensation: In consideration of the services provided pursuant to this Agreement, the
City shall pay Consultant in an amount not to exceed $270,000.00 (Two Hundred Seventy
Thousand and No/100 Dollars). Consultant's charges and bills shall conform to the fee schedule
attached hereto as Exhibit C and incorporated herein by this reference.
The Consultant shall submit regular billing statements detailing work performed and
amount charged on each task or portion thereof. The descriptions shall conform to and fall within
the categories set out in the Scope of Work and/or Fee Schedule. Upon receipt of a conforming
billing statement, the City shall promptly process payment. PROVIDED, HOWEVER, the City
reserves the right to prioritize scoped work and accelerate and/or delay work tasks under the time
frame set forth in Section II herein. The Consultant's labor rates and billing fees shall be as
delineated in Exhibit C.
Consultant shall not perform work beyond the Scope of Work, nor shall be compensated
for such work, unless the Scope of Work or amount of compensation is modified pursuant to this
Agreement. Consultant shall only be compensated for additional services if requested pursuant to
Section I and, if not otherwise provided, such compensation shall be in accordance with Exhibit
C.
If a billing statement does not conform to this Agreement, the City may withhold payment
until the statement is brought into compliance. Such withholding does not relieve Consultant of
its obligations under this Agreement.
Page 1 of 7
Bremerton/BERK
Eastside Employment Center
IV. Relationship of Parties: Consultant represents that it is skilled in the matters addressed
in the Scope of Work and is performing independent functions and responsibilities within its field
of expertise. Consultant and its personnel are independent Consultants and not employees of the
City. Consultant and its personnel have no authority to bind the City or to control the City's
employees and other Consultants. None of the benefits provided by the City to its employees,
including, but not limited to, compensation, insurance, and unemployment insurance are available
from the City to the employees, agents, representatives, or sub -consultants of the Consultant.
Consultant will be solely and entirely responsible for its acts and for the acts of Consultant's agents,
employees, representatives and sub -consultants during the performance of this Agreement. The
City may, during the term of this Agreement, engage other independent Consultants to perform
the same or similar work.
As an independent Consultant, Consultant is responsible for its own management. The
City's administration and enforcement of this Agreement shall not be deemed an exercise of
managerial control over Consultant or its personnel.
As an independent Consultant, Consultant is responsible for payment of all taxes and
licensing fees necessary to perform its obligations under this Agreement. These taxes and fees
include but are not limited to State industrial insurance, Business & Occupation, State professional
licensing, and City business licensing. If any taxes or fees due the City have been declared
delinquent, the City may withhold the delinquent amount, plus any additional charges arising from
the delinquency, from any payments due Consultant.
V. Indemnification:
A. Consultant shall defend, indemnify and hold the City, its officers, officials,
employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or
suits, including all legal costs and attorney fees, arising out of or in connection with the
performance of this Agreement except for that portion of the injuries and damages caused by the
City's sole negligence, unless Consultant is conducting work pursuant to Subsection B below.
The City's review or acceptance of any of the work when completed shall not be grounds
to avoid any of these covenants of indemnification.
B. Architects, Engineers and Any Other Professional Listed In and Performing
Services Defined in RCW 4.24.115. Should a court of competent jurisdiction determine that
Consultant's services provided pursuant to this Agreement is subject to RCW 4.24.115, then, in
the event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the Consultant and the City, its officers,
officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to
the extent of the Consultant's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER
OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE
Page 2 of 7
Bremerton/BERK
Eastside Employment Center
PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE
THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER.
The provisions of this section shall survive the expiration or termination of this Agreement.
VI. Insurance: The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the Consultant, its agents,
representatives, employees, sub -consultants or sub -contractors.
Before beginning work on the project described in this Agreement, the Consultant shall
provide a Certificate of Insurance evidencing:
1. Automobile Liability insurance with limits no less than $1,000,000 combined
single limit per accident for bodily injury and property damage; and
2. Commercial General Liability insurance written on an occurrence basis with
limits no less than $1,000,000 combined single limit per occurrence and general
aggregate for personal injury, bodily injury and property damage. Coverage shall
include but not be limited to: blanket contractual; products/completed
operations/broad form property damage; explosion, collapse and underground
(XCU) if applicable; and
3. Excess Liability insurance with limits not less than $1,000,000 limit per
occurrence and aggregate; and
4. Professional Liability insurance with limits no less than $1,000,000 limit per
occurrence/claim; and
5. Workers Compensation insurance as statutorily required by the Industrial
Insurance Act of the State of Washington, Title 51, Revised Code of Washington
and employer's liability with limits not less than $1,000,000.
Any payment of deductible or self-insured retention shall be the sole responsibility of the
Consultant.
All required policies shall be provided on an "occurrence" basis except professional
liability insurance (if required), which may be provided on a "claims -made" basis.
The City shall be named as an additional insured on the Commercial General Liability
insurance policy, as respects work performed by or on behalf of the Consultant and a copy of an
endorsement that is acceptable to the City, which names the City as an additional insured shall be
attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of
all the required insurance policies and endorsements. The City further reserves the right to reject
any unacceptable policies and/or endorsements.
The Consultant's Commercial General Liability insurance shall contain a clause stating that
coverage shall apply separately to each insured against whom claim is made or suit is brought,
except with respects to the limits of the insurer's liability.
Page 3 of 7
Bremerton/BERK
Eastside Employment Center
The Consultant's insurance shall be primary and non-contributory insurance as respects the
City and shall contain a waiver of subrogation against the City for claims arising out of any
operations, liabilities and obligations to which coverage applies. It shall be an affirmative
obligation upon Consultant to advise the City's Risk Manager by fax at (360) 473-5161, or by
certified mail, return receipt requested to City of Bremerton, Attn: Risk Management, 345 6th
Street, Suite 100, Bremerton, WA 98337 within two days of the cancellation, suspension or
substantive change of any insurance policy set out herein, and failure to do so shall be construed
to be a breach of this Agreement.
The City also reserves its unqualified right to require at any time and for any reason, proof
of coverage in the form of a duplicate of the insurance policy with all endorsements as evidence
of coverage.
VII. General Conditions:
A. Reports and Information: When requested by the City, Consultant shall furnish
periodic reports and documents on matters covered by this Agreement. The reports and documents
shall be furnished in the time and form requested. Consultant shall maintain accounting records
in accordance with Generally Accepted Accounting Principles ("GAAP") to substantiate all billed
amounts.
B. Ownership and Use of Records and Documents: Original documents, drawings,
designs and reports, including those in electronic format, developed under this Agreement are the
property of the City. All written information submitted by the City to the Consultant in connection
with the services performed by the Consultant under this Agreement will be safeguarded by the
Consultant to at least the same extent as the Consultant safeguards like information relating to its
own business. If such information is publicly available or is already in Consultant's possession or
known to it, or is rightfully obtained by the Consultant from third parties, Consultant shall bear no
responsibility for its disclosure, inadvertent or otherwise.
All data, documents and files created by Consultant under this Agreement may be stored
at Consultant's office in Seattle, Washington. Consultant shall make such data, documents, and
files available to the City upon its request at all reasonable times for the purpose of editing,
modifying and updating as necessary until such time as the City is capable of storing such
information in the City's offices. Duplicate copies of this information shall be provided to the City
upon its request, and at reasonable cost.
All documents, including all reports, drawings, specifications, computer software or other
items prepared or furnished by Consultant pursuant to this Agreement, are instruments of service
with respect to the project and are the property of the City. Any reuse by the City for other than
the specific purpose intended will be at City's sole risk.
C. Use of Photographs and Images. Consultant shall not use or distribute photographs
or images depicting City officials, personnel, property, or equipment whether prepared by
Consultant or provided by City without prior written consent of the City. The City will not
unreasonably withhold its consent.
Page 4 of 7
Bremerton/BERK
Eastside Employment Center
D. Work Performed at Consultant's Risk: Consultant shall take all precautions
necessary and shall be responsible for the safety of its employees, agents, and sub -consultants in
the performance of the work hereunder and shall utilize all protection necessary for that purpose.
All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss
of or damage to materials, tools, or other articles used or held for use in connection with the work.
E. Place of Work: The Consultant shall perform the work authorized under this
Agreement at its offices in Seattle, Washington. Meetings with the City staff as described in
Exhibit A, Scope of Work, shall take place at the City's offices, or at locations mutually agreed
upon by the parties.
F. Entire Agreement: This Agreement and its Exhibits constitutes the entire
agreement between the Parties, and the Parties acknowledge that there are no other agreements,
written or oral, that have not been set forth in the text of this Agreement.
G. Severability: Should any part of this Agreement be found void, the balance of the
Agreement shall remain in full force and effect.
H. Modification: This Agreement may only be modified by written instrument signed
by both Parties.
I. Written Notices: All communications regarding this Agreement shall be sent to the
parties at the addresses listed below by registered or 1 st class mail, or by personal service, and
shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement
or such other address as may be hereafter specified in writing.
Notices to be sent to:
CITY:
Attn: Andrea Spencer, DCD Director
City of Bremerton
3456 Ih Street, Suite 100
Bremerton, WA 98337-1891
Notices to be sent to:
CONSULTANT:
Attn:
BERK Consulting, Inc.
2200 Sixth Ave, Suite 1000
Seattle, WA 98121
J. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a
waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be
deemed waiver of any other right or power.
K. Non -Waiver of Breach: The failure of the City to insist upon strict performance of
any of the covenants and agreements contained herein, or to exercise any option herein conferred
in one or more instances shall not be construed to be a waiver or relinquishment of said covenants,
agreements or options, and the same shall be and remain in full force and effect.
Page 5 of 7
Bremerton/BERK
Eastside Employment Center
L. Compliance with Laws: Consultant shall comply with all applicable Federal, State,
and local laws in performing its obligations under this Agreement.
M. Choice of Law and Venue: This Agreement shall be interpreted according to the
laws of the State of Washington. Any judicial action to resolve disputes arising out of this
Agreement shall be brought in Kitsap County Superior Court.
N. Attorneys' Fees: In the event of litigation to enforce any of the terms or provisions
herein, each party shall pay all its own costs and attorney's fees.
O. Assignment: Any assignment of this agreement by the Contractor without the
written consent of the City shall be void.
VIII. Nondiscrimination: Consultant shall not discriminate in employment or services to the
public on the basis of race, color, national origin, sex, religion, age, marital status, disability, or
sexual orientation except for employment actions based on bona fide occupational qualification.
IX. Termination: This Agreement shall remain in force until completion and acceptance of
the services, terminated by written instrument upon mutual consent, or by the City of Bremerton
for convenience. This Agreement may be immediately terminated for cause by a Party if the other
Party substantially fails to perform through no fault of the terminating Party, and the non-
performing Party does not commence correction of the failure of performance within thirty (30)
days of the terminating Party's sending notice to the non-performing Party. Any Notice by
Consultant shall include a report showing the status of all items listed in the Scope of Work current
through the termination date.
If the City receives reimbursement by any federal, state, or other source for work described
in Section I herein, and that funding is withdrawn, reduced or limited in any way, or the project is
cancelled or substantially reduced after the execution date of this Agreement and prior to the
completion of the work, the City may summarily terminate this Agreement.
A. Excusable Delays: The right of Consultant to proceed shall not be terminated nor
shall Consultant be charged with liquidated damages for any delays in the completion of the work
due to: 1) any acts of the federal government in controlling, restricting, or requisitioning materials,
equipment, tools, or labor by reason of war, national defense, or other national emergency; 2) any
acts of the City, its consultants, or other public agencies causing such delay; and 3) causes not
reasonably foreseeable by the parties at the time of the execution of the Agreement that are beyond
the control and without the fault or negligence of the Consultant, including, but not restricted to,
acts of God, fires, floods, strikes, or weather of unusual severity. PROVIDED, HOWEVER, that
the Consultant must promptly notify the City within ten (10) calendar days in writing of the cause
of the delay. If, on the basis of the facts and the terms of this Agreement, the delay is properly
excusable, the City shall, in writing, extend the time for completing the work for a period of time
commensurate with the period of excusable delay.
B. Rights Upon Termination: In the event of termination, the City shall pay for all
services performed by the Consultant to the effective date of termination, as described on a final
Page 6 of 7
Bremerton/BERK
Eastside Employment Center
invoice submitted to the City. After termination, the City may take possession of all records and
data within the Consultant's possession pertaining to this project which may be used by the City
without restriction. Any such use not related to the project which Consultant was contracted to
perform shall be without liability or legal exposure to the Consultant.
X. Suspension & Debarment. For contracts involving Federal funding, Consultant hereby
certifies, by signing this agreement, that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation
in this transaction by any Federal department or agency. Consultant shall provide immediate
written notice to the City if at any time it learns that it is or has become ineligible for certification.
Should Consultant enter into a covered transaction with another firm, Consultant agrees by signing
this agreement that it will verify that the firm with whom it intends to do business is not debarred,
suspended, ineligible, excluded or disqualified.
IN WITNESS WHEREOF, the parties below have executed this Agreement.
CITY:
CITY OF BREMERTON
CONSULTANT:
By: By:
Print Name: Print Name:
Its: Its:
Date: Date:
APPROVED AS TO FORM: ATTEST:
By: By:
Roger A. Lubovich, Bremerton City Attorney Angela Woods, City Clerk
R:\Legal\Legal\Forms\FORMS ON COBWEBTrofessional Services Agreement Rev. 07 2018.docx
Page 7 of 7
Bremerton/BERK
Eastside Employment Center
April 5, 2019
Exhibit A — Scope of Work
Project Understanding
The 80 -acre Eastside Employment Center is one among seven Centers envisioned in Bremerton's 2016
Comprehensive Plan. Anchored by Harrison Medical Center, this Employment Center also includes housing
and commercial uses. In 2017, Harrison Medical Center's owner, CHI Franciscan Health, finalized plans to
relocate the Harrison Medical Center from Bremerton to Silverdale. The first phase of the relocation is
expected to be completed by 2020, with the final relocation expected to be completed by 2023. The
departure of the hospital and associated medical service businesses presents an opportunity for East
Bremerton. The City of Bremerton seeks to develop a Subarea Plan to take advantage of this opportunity
to reaffirm and implement a shared, long-term Vision for the Eastside Employment Center, and establish
a coordinated approach to development, environmental review, and strategic capital investments in this
area.
The Eastside Employment Center enjoys several assets. It is well connected to residential neighborhoods to
the West. Nearby Olympic College is well known as a talent pipeline for employers offering degree
programs that are connected to the workforce needs. In addition to these assets, several projects and
investments are currently underway in the area that contribute to the Center's economic development
potential. The City has started a comprehensive study of the SR 303 (Warren/Wheaton) corridor. This
study will identify transportation options that improve livability and attract investment to the area along
the corridor, including the potential for SR 303 to become a corridor for bus rapid transit. In this context,
the subarea planning process is an opportunity to develop a roadmap to guide City actions and
investments to leverage the Center's assets and capitalize on recent investments in the area.
The City desires the following products of the Eastside Employment Center:
■ Market Analysis
■ Comprehensive Plan Vision, Goals, & Policies
■ Land Use & Zoning Map
■ Development Regulations
• Capital Improvement Plans
■ Planned Action EIS
■ Redevelopment Strategies & Measures
BERK consulting will serve as prime and lead the market study, subarea plan, and planned action EIS.
BERK will work with a team of subconsultants including:
■ MAKERS, who will support urban design and community visioning.
• Stowe Development Strategies, who will support the market analysis with a focus on real estate
development and entitlements.
■ Fehr & Peers, who will be the transportation lead.
■ Herrera, who will support the Plan and EIS with expertise in critical areas, stormwater, and utilities.
Collectively, the team is referenced as the Consultant with expected roles defined above.
Scope of Services
This Scope of Work includes ten key tasks across two phases:
Phase 1 (May 2019 - July 2019)
■ Launch Project
• Craft Public Engagement Strategy
■ Prepare Economic Market Analysis
• Engage Community
Phase 2 (May 2019 - June 2020)
• Conduct SEPA/GMA Process
■ Analyze Existing Conditions
• Craft Vision & Development Goals
■ Develop Alternatives
■ Prepare Draft Subarea Plan
• Shape Preferred & Final Subarea Plan
TASK 1: LAUNCH PROJECT AND ONGOING PROJECT MANAGEMENT
Task 1.1 Kick-off Meeting
The Consultant will develop an agenda with the City. Activities are likely to include: Introduction of the
team, confirmation of project objectives, team information sharing regarding existing conditions, issues,
constraints and opportunities, a walking tour, and engagement strategies and objectives.
Task 1.2 Ongoing Project Management
The Consultant will develop a detailed schedule at the kick-off stage and update it as appropriate. The
Consultant will set up a regular time to coordinate with the City Project Manager, through in-person or
teleconference check -ins, in between project meetings. The Consultant will work closely with the City to
communicate progress and anticipate any potential challenges. The Consultant will ensure City staff and
the consultant team work together in close partnership.
11 April 5, 2019 Bremerton I Bremerton Eastside Employment Center 2
Task Deliverables:
Kickoff meeting design and materials
■ Regular check -ins (e.g. bi-weekly)
TASK 2: CRAFT PUBLIC ENGAGEMENT STRATEGY
Public engagement will be designed to gather meaningful input from businesses, property owners,
community stakeholders, and partner agencies throughout the planning process. The Consultant will work
with City staff to develop a Public Engagement Strategy that will define the general approach to
outreach and identify the sequence, specific tools, resources, and venues that will be used to communicate
with stakeholders. The Public Engagement Strategy will be tailored to meet the City's needs.
The Plan will address the following:
• Outreach and engagement objectives
■ City and consultant roles
■ List of property owners, community groups, developers, local chambers of commerce, agencies, and
other interested stakeholders
■ Planned activities, including online surveys, stakeholder interviews, Steering Committee meetings,
public workshops, as well as a project website and web -based interactive tools to gather input and
comments
■ Methods of notification and communication
It is anticipated the City will establish an ad hoc Steering Committee to collect broader feedback and
serve as a sounding board. This group can include elected officials and Planning Commission
representatives, property owners, business owners as well as representatives from public agencies.
Engagement activities (detailed in task 4) includes regular meetings with this Steering Committee to
review progress and gather input. The Consultant also envision a close working relationship with staff in a
team effort.
Task Deliverables:
Public Engagement Strategy
• Outreach and Engagement Summary
• Steering Committee Meetings and Facilitation (3): kickoff, alternatives development, and to review
the Draft Plan
TASK 3: PREPARE ECONOMIC AND MARKET ANALYSIS
Redevelopment planning for the site will be informed by both the short- and long-term conditions on the
site, within Bremerton, and across the region. Final plans need to reflect expected market needs and the
ability for this site to accommodate those needs and should highlight any opportunities for flexibility in
development concepts.
The supporting Economic and Market Analysis Report will be outlined and developed to include several
components:
11 April 5, 2019 Bremerton I Bremerton Eastside Employment Center 3
■ A broad economic forecast/market analysis, examining overall trends in development in Bremerton
and the region, expected demand across development types, construction costs, and identified
opportunities for growth elsewhere in Bremerton.
■ A site market analysis evaluating the current site configuration, demand drivers for space after the
Harrison Medical Center relocates, local residential and commercial rents, and potential
opportunities and challenges with site reuse/redevelopment.
■ An entitlements analysis, which would assess the current uses on the site, possible alternative
uses/development types under current City regulations, and potential alternative development that
could be allowed through changes.
• Case studies highlighting comparable situations where the departure of a major anchor activity
entailed a realignment of local uses and potential redevelopment to accommodate new types of
uses.
■ Initial strategic recommendations, including possible actions that would help to address regulatory,
market, and financial limitations, and attract capital investment and achieve potential development
visions for the site.
Some analysis will be carried concurrently with the alternatives analysis (see Task 8.2), and findings
related to the need for infrastructure improvements and environmental mitigation (if required) will be
incorporated into the assessment of the marketability of the site.
The Economic and Market Analysis Report will be developed as a supporting document, and summaries
of key elements of this Report will be used to support subsequent community engagement in this process.
Task Deliverables:
■ Market analysis data profile
■ Case studies/precedents
■ Likely development approvals and opportunities/barriers
■ Potential strategies/actions to support redevelopment
TASK 4. ENGAGE COMMUNITY
Consistent with the engagement strategy in task 2, the Consultant will design and implement a series of
activities to inform, engage, and gather input from local and regional stakeholders, such as property
owners, business owners, residents, and public agencies. Engagement strategies will include use of a
project website, social media, stakeholder interviews and focus groups, public workshops, and pop-up
events at busy locations. Activities will be spread across tasks 5-9 and sequenced to gather meaningful
feedback in a variety of ways. As noted above, steering committees are often very useful in providing
focused input and assisting in outreach to their cohorts.
The project schedule chart identifies some of the most important engagement activities, including optimal
times for team/steering committee meetings, three public events, and when briefing/input sessions with
the Planning Commission or City Council might be most useful. Other team work sessions and check -ins will
be scheduled as the process progresses.
r111April 5, 2019 Bremerton I Bremerton Eastside Employment Center 4
Activities to inform and build awareness
The Consultant will develop and coordinate the following activities to inform and build awareness at the
outset:
■ Project branding concepts to create a strong project identity to increase project awareness and
participation in the planning process.
■ Set up dedicated web page or contribute content to a City -managed page.
■ Develop templates for outreach materials.
■ Develop social media strategies.
Stakeholder interviews
■ The Consultant will conduct telephonic or in-person interviews depending on Consultant resources and
preferences of the interviewees. The interviewees consist of key stakeholders in the community to
gather input on assets of the Center and potential opportunities to revitalize it. Six to eight interviews
will be conducted.
Focus Groups
■ The Consultant will conduct focus/discussion groups during the visioning (Task 7) and draft plan (Task
8) stage to get targeted input on the Plan effort, particularly with individuals that may not
participate in workshops or meetings and the real estate development community. Participants may
include business and property owners, developers, agency staff and representatives from community
organizations/institutions. One to two focus groups will be conducted.
Charrette/Community Workshop
■ The Consultant will conduct an extended workshop (same day 12 hours or multi -day) in Bremerton
focused on the community vision and development of plan alternatives (Task 5). This workshop will
include: an evening event on opening night; a walking tour with the public; small group workshop
exercises; open studio hours for the consultant team to work and the public is invited to stop by and
provide input; and a presentation by the consultant team on the outcomes of the workshop.
■ A second workshop will focus on public input on the plan alternatives (Task 7). This workshop will be
a single event in the evening including a presentation on the alternatives and opportunities for public
input with a mixture of an open -house and small group discussions.
Pop -Up Events
■ The Consultant will conduct one to two pop-up events that bring activities and information to engage
the community where they are. Such events would be staged in busy locations. Pop-up events will be
conducted to gather input on vision (Task 5) on the draft plan (Task 8).
Steering Committee Meetings
■ Engagement activities could also include regular meetings with the Steering Committee (or Planning
Commission depending on City direction) to review progress and gather input. The Consultant
envisions meeting with Steering Committee at key points during plan development such as at the
r111April 5, 2019 Bremerton I Bremerton Eastside Employment Center 5
visioning, draft alternatives and preferred alternative stages.
Task Deliverables:
• Outreach and engagement materials and events closely integrated with the SEPA/GMA process.
TASK 5. CONDUCT SEPA/GMA PROCESS
The integration of community engagement, subarea planning, and the planned action SEPA process is
planned at the following stages: Plan visioning and EIS scoping, Plan and SEPA alternatives, and
outreach/engagement with comment periods and decision maker meetings.
Task 5.1. EIS Scoping and Alternatives
In collaboration with the City, the Consultant will integrate the public scoping process with other
engagement activities and will assist with the public scoping process activities including:
■ Preparing a SEPA checklist and scoping notice, addressing all topics not expected to be addressed
in the EIS to a sufficient level of detail to support the type of EIS selected.
■ Preparing a determination of significance and scoping notice.
■ Preparing handout materials for a public scoping meeting, which can be combined with a subarea
plan workshop.
■ Providing guidance on EIS alternatives to analyze.
■ Preparing a summary of the scoping process, selection of alternatives, and comments received during
scoping to include as an appendix to the Draft EIS.
■ The SEPA related alternatives will be coordinated with the refinement and analysis accomplished as
part of the SAP process
Task 5.2 Preliminary Draft EIS
The Consultant will prepare a preliminary draft EIS for City review and comment. The intent is to
integrate the EIS analysis with the Draft Subarea Plan to the extent feasible to streamline the document
and to effectively use project resources including the existing conditions report and plan alternatives. Plan
alternatives will include a no action and two action alternatives that may vary growth amounts, locations,
and patterns.
Although the scope of the EIS has not yet been determined, likely EIS elements will include the following
topics:
• General Sections (BERK);
■ Natural Environment (Herrera);
■ Population, Employment, and Housing (BERK);
■ Air Quality/Greenhouse Gas Emissions (Fehr & Peers);
■ Transportation (Fehr & Peers);
■ Land Use and Plans and Policies (BERK);
11 April 5, 2019 Bremerton I Bremerton Eastside Employment Center 6
Aesthetics (Makers)
Public Services (BERK)
■ Utilities (Herrera)
The Consultant will prepare the notice of availability for City publication.
General Sections: The Consultant will prepare a fact sheet, table of contents, distribution list, alternatives
description, appendices, and other necessary supporting documentation for City review.
Natural Environment: The Consultant will review critical area codes and setbacks for geologic hazard
areas, wetlands, and shorelines to avoid impacts and, where impacts are unavoidable, propose
mitigation that is synergistic with future land use. The Consultant will produce a permit matrix identifying
all necessary federal, state, and local environmental permits and approvals including the respective
regulatory agencies and contact information, required supporting documentation, expected timelines for
permit review, application fees, risks, and constraints.
Our team's expertise in shoreline regulations and planning allows us to integrate protection of habitat
function and ecological integrity with future land use planning. It is anticipated the Plan will incorporate
the shoreline critical area as an amenity and community asset.
Air Quality/Greenhouse Gas (GHG): The Consultant will evaluate the differences in greenhouse gas
emissions among the alternatives. Emissions from building materials and processes and post -development
energy usage will be estimated using King County's SEPA spreadsheet methodology. Emissions generated
by transportation will be estimated based on the vehicle miles traveled forecasted by the Kitsap County
travel demand model.
Population, Employment, and Housing: The Consultant will describe current demographic conditions
based on the market analysis. The Consultant will compare the alternatives' effects on population,
employment, and housing mix and capacity including relationship to growth targets.
Land Use and Plans and Policies: The Consultant will compare and evaluate the proposed amount,
types, scale, and pattern of uses in comparison with the existing land use pattern and adjacent
development. The Consultant will analyze the consistency of the subarea plan with the Comprehensive
Plan and regional plans and indicate the potential for policy amendments.
Aesthetics: The Consultant will describe the overall aesthetic character of the study area in terms of the
quality of the urban environment, the design and character of existing buildings, and building height,
bulk, and scale. The Consultant will consider the nature and magnitude of change envisioned by the
subarea plan. The visual character analysis will rely primarily on narrative description, photographs of
existing conditions, a map identifying areas where height is likely to change in comparison to adopted
regulations, and the renderings and materials developed for the subarea plan.
Transportation: The existing transportation network will be described for all modes, including autos,
freight, transit, pedestrians, and bicycles. This will include a description of the City's layered
transportation network which identifies each corridor's prioritized modes. Future travel behavior for each
alternative will be forecasted using the Kitsap County travel demand model and a mixed-use trip
generation tool called MainStreet. Each mode's performance will be evaluated using the City's adopted
multimodal measures, as outlined in the Comprehensive Plan.
Public Services: The Consultant will review existing levels of service, estimated needs and demand for
r111April 5, 2019 Bremerton I Bremerton Eastside Employment Center 7
service, and projected levels of service under each alternative for police and fire protection, parks and
recreation, and schools, as determined through the scoping process. The Consultant will coordinate with
appropriate service provider staff and integrate system plan levels of service and capital plans. The
Consultant will base the analysis to the extent feasible on available plans and population -based
estimates of demand and reflect the Subarea Plan capital facility plan.
Utilities: The City provides stormwater, wastewater, and water services within the Eastside Employment
Center. For stormwater, the subarea plan presents a great opportunity to address capacity constraints of
the Cherry Avenue Outfall. The Consultant will help the City examine stormwater management options
such as a City -led project to improve stormwater conveyance or detention that would alleviate flooding
issues, make stormwater management less risky and less expensive for potential developers, increase
stormwater system resiliency in the face of climate change, and potentially help improve pedestrian
mobility and access within the subarea. The Consultant will leverage the infiltration study completed
during the Stormwater Comprehensive Plan to evaluate whether green stormwater infrastructure or
large-scale infiltration facilities are a cost-effective part of this solution. City -led stormwater
improvements could be funded through an area -specific rate or through a connection fee for
redevelopment — either approach may be more attractive to perspective developers.
There are also opportunities for leveraging wastewater utility capital projects to better serve
redevelopment of the subarea. A new 1 8 -inch gravity sewer line is planned from the north end of the
subarea to the shoreline. The Consultant will work with City public works staff to identify synergies
between this wastewater project and future redevelopment of the subarea.
Task 5.3 Draft EIS
Based on City comments on the preliminary draft EIS, The Consultant will prepare a draft EIS for public
review. The Consultant will prepare the notice of availability for City publication.
Task 5.4 Final EIS
The final EIS will consist of a fact sheet, table of contents, draft EIS analysis corrections as needed,
description of the preferred alternative if needed, and responses to comments. The Consultant will
prepare a preliminary final EIS for City review and comment. Based on City comments, The Consultant
will prepare a final EIS for public issuance. The Consultant will prepare the notice of availability for City
publication.
Task 5.5 Implementing SEPA Ordinances
The Consultant will prepare the ordinance that designates the Planned Action. The ordinance will address
all legal requirements as outlined in WAC 197-11-168.
TASK 6. ANALYZE EXISTING CONDITIONS
The Consultant will synthesize information from a variety of sources to create a concise and updated
existing conditions analysis for the Eastside Employment Center. Key topics include:
■ Natural Environment
■ Land use and shorelines
■ Urban design
r111April 5, 2019 Bremerton I Bremerton Eastside Employment Center 8
Transportation
Public Services
Utilities
The Existing Conditions analysis will serve as a baseline for the Subarea Plan and will be designed to be
included in the EIS as the Affected Environment.
TASK 7. CRAFT VISION AND DEVELOPMENT GOALS
The Consultant will work with staff and Steering Committee to synthesize the findings from the market
analysis and existing conditions analysis to craft a preliminary vision statement and development goals
that can be used to elicit input from the community. At the first public work session, the Consultant
proposes to present the results of the market and existing conditions analysis. Then participants will
engage in activities to review and refine the vision, goals and objectives for the subarea. At this time
there may be alternate "visions" to serve as the basis for the alternatives.
Task Deliverables:
Vision and Development Goals
TASK 8. DEVELOP ALTERNATIVES
Based on the market analysis, and public input on vision, the Consultant will develop plan alternatives
addressing the following:
■ Land use and zoning for the center to indicate the general location and their associated development
intensities
■ Open space and park framework
■ Protection of environmentally sensitive areas and compliance with regulations
■ Traffic circulation to identify vehicular, bicycle and pedestrian circulation
■ Environmental restoration
• Storm water management
■ Implementation strategies
■ Preliminary planning -level cost estimates for public improvements and funding options
Once the alternatives are developed the Consultant will present plan alternatives to the Steering
Committee, Panning Commission, and City Council to gather input. These alternatives will serve to
showcase different concepts that fit the vision and will be the foundation for the EIS analysis. While in
some subareas, the alternatives simply explore different physical land use configurations or intensity
levels, here it may be that the Consultant needs to consider different development processes such as: one
major institution or type of use moves into the site, one large development corporation develops a master
planned community, or development occurs incrementally over time. The medical center may be
amenable to a demolition of the current facility, which would simplify some of the redevelopment
concepts. Evaluating the feasibility and effects of different development modes would help identify a
preferred development strategy to support the preferred subarea planning concept.
:III April 5, 2019 Bremerton I Bremerton Eastside Employment Center 11 9
To develop, refine and evaluate the alternatives the Consultant has defined the following sub -tasks:
Task 8.1 Sketch Alternatives with the Staff and the Steering Committee
Shortly after the first public work session to the Consultant will review the results with the Team/Steering
Committee and work with them to identify three alternatives (including the no -action alternative).
Task 8.2 Refine and Evaluate Alternatives
The consultant team will refine the alternatives with respect to the elements bulleted above and
coordinate this work with Task 5.2 the SEPA alternatives analysis for maximum efficiency.
It will also be important to test the alternatives for their feasibility. The Consultant anticipates the
following methods: First, the Consultant can run sketch pro -forma analyses of selected site plans to
determine which development types are in the range of possibility — and identify what actions or
incentives might be useful to increase development return on investment. Second, this would be a point in
time to reach out to specific developers and prospective institutions to understand their
willingness interest in redeveloping the Bremerton Eastside Employment Center.
Task 8.3 Review Alternatives with the Public
At the second public work session, participants will review the alternatives and state their preferences.
The event will be designed so that participants note what aspects of the alternatives they prefer so that
the consultant team can combine those elements into a preferred planning concept.
Task Deliverables:
■ Alternatives for public input
■ Presentations to City Council and Planning Commission
TASK 9. PREPARE DRAFT SUBAREA PLAN
The Consultant will prepare a draft Subarea Plan that can act as a roadmap for businesses, residents,
and public agencies to partner and make investments needed to achieve the vision. The Subarea Plan will
address the following topics:
■ Natural Environment
■ Land use, including industrial/manufacturing land use compatibility
■ Economic Development
• Urban form, such as site design and performance standards
■ Public Services and Infrastructure
■ Transportation
■ Implementation, Monitoring, and Maintenance
■ Strategies and action steps for implementation
■ Appendices
Plan development will involve the following three sub -tasks:
VIIApril 5, 2019 Bremerton I Bremerton Eastside Employment Center 11 10
Task 9.1 Sketch a Preferred (Alternative) Concept with the Staff and the Steering
Committee
Shortly after the second public work session the Consultant will review the results with the
Team/Committee and work with them to combine the preferred elements into a sketch preferred concept.
Task 9.2 Refine the Preferred Concept and Development Strategy
The Consultant team will refine the concept with respect to the elements bulleted below. This preferred
concept can serve as the "preferred alternative" for the EIS if that proves useful at the time. As noted in
the introduction, a major focus of this step will be to identify a development strategy to implement the
plan.
Task 9.3 Review Preferred Alternative with the Public
At the third public work session, participants will review the alternative and state their preferences. This is
also a point for the City and Consultant team to begin building partnerships and refining the
development strategy into a set of near- and long-term actions to pursue with potential partners.
Proposed implementation actions in the Subarea Plan will apply land use, urban form, transportation,
environmental, parks and open space, economic development, utilities and services, funding and
implementation goals and actions. Potential implementation strategies include:
■ Proposed zoning regulations to support land use and economic development goals
■ Capital Improvement Plans
■ Area -wide green infrastructure strategies
Task Deliverables:
■ Draft Subarea Plan for public input
TASK 10. SHAPE PREFERRED & FINAL PLAN FOR ADOPTION
The Consultant will refine the draft Plan based on input received and create a finalized Plan for the
legislative process and adoption. The Consultant will support the legislative review process with the
Planning Commission and City Council including public hearings, drafting the adopting resolution or
ordinance, and providing supporting materials on the planning process and public outreach during plan
development. The Consultant can also prepare promotional materials to help "market" the opportunities
to potential development interests. Again, this SAP needs to be action oriented with the tools needed to
move the City's activities forward.
Task Deliverables:
■ Final Subarea Plan
■ Presentation materials for Planning Commission & City Council Meetings
Assumptions
■ Time may be transferred from one task to another due to greater or lesser level of effort, provided
r111April 5, 2019 Bremerton I Bremerton Eastside Employment Center 1 1
that each task shall be completed, and the total budget shall not be exceeded.
■ The City will provide available necessary government documents, studies, site plans, GIS data layers
and mapping and other technical information pertaining to the study area, including any
appropriate system plans, electronic GIS data, aerial photos, and drawings of areas within the
project study area.
■ Research and data collection will be based on readily available secondary sources of information,
including reports, inventories, maps and other similar literature from local government and other
sources.
■ The Consultant will provide entire document(s), where applicable, in the native compatible formats
used to create the document (i.e., MS Word, Excel, InDesign, etc.).
■ The City is responsible for public document reproduction and distribution of all public review and
final drafts.
■ The City will provide consolidated review comments on preliminary draft documents. The Consultant's
level of effort includes responses to City comments on a preliminary draft and confirmation of
revisions in a public review draft prior to publication.
■ The City is responsible for meeting advertisements, room reservations, and other similar logistics.
r111April 5, 2019 Bremerton I Bremerton Eastside Employment Center 12
CITY OF BREMERTON • EASTSIDE EMPLOYMENT CENTER SUBAREA PLAN & EIS
ANTICIPATED PROJECT SCHEDULE
May Jun Jul Aug Sep Oct Nov Dec
O1. Launch Project/Team Kickoff (Staff & Consultants)
2. Engagement Strategy & 4. Community Engagement
�• a ■ ■ ■ ■ ■ ■ ■ ■
3. Market Analysis
6. Existing Conditions Analysis &
5.1 Affected ,Environment Repori
7.1 Introduction, Vision, & Goals Discussion
7.2 Draft Goals & Scoping Meeting
O8.1 Sketch Alternatives
8.2 Refine Alternatives
5.2 SEPA Alternatives Evaluation
SCHEDULE LEGEND
♦Key
Staff, Consultants,
Stakeholders Team Meetings
Public Worksessions
O
Planning Commission/City
Council Briefings (if desired)
• = • Outreach Activities
Jan I Feb I Mar I Apr I May I Jun
D
OPC/CC # 8.3 Evaluate Alternatives
9.1 Identify Preferred Concept
9.2 Draft Plan & Development Strategy
V
O PC/CC 9.3 Review & Prioritize
SEPA Hearing
5.3 Draft EIS
O10. Final Plan
5.4 Final EIS C�
5.5 SEPA Ordinances
PC/CC PC/CC O
Economic and Market Analysis
L. Grueter
R. Nair A. Bjorn B. Silver
A. Davis C. Breiland S. Saviskas J, Owen R. Miller
I. Crozier M. Fontaine S. Wall B. Stowe
Total Hours and
Preliminary Draft EIS
Project Manager
Planner & Engagement Economist & Planner GIS Analyst
Transp. Lead Transp. Advisor Transp. Analyst Visioning & Design Lead Vision & Engagement
Urban Civil Engineer Biologist Real Estate Economist
Estimated Cost
2019 Hourly Rate
Task 1: Project Kick-off
$210
$155 $165 $135
$190 $270 $145 $200 $130
$85 $192 $133 $300
by Task
Kickoff Meeting & Ongoing Project Management
12
8 4
4 4
4 4
8
Subtotal
12
8 4 0
4 0 0 4 0
0 4 0 4
40
Task 2: Craft Public Engagement Strategy
4
68 0 100 80
20 122
4 6 18 38
$7,948
Craft Public Engagement Strategy
2
4
2
6
$94,170
Subtotal
2
4 0 0
0 0 0 2 0
0 0 0 0
8
4
8
12
8
$1,440
Economic and Market Analysis
2
2
32
44
0
Preliminary Draft EIS
24
32 40 48
Subtotal
2
0
32
44 0 0 0
0
0 0 0 0
24
102
Task 4: Engage Community
20
24 32 16
6 16
8
8
Implementing SEPA Ordinances
14
$18,840
Activities to inform and build awareness
2
6
Subtotal
4
68 0 100 80
20 122
4 6 18 38
38 0 572
Stakeholder interviews (6-8)
0
14
24
6
$94,170
4
8
192
Focus groups (2)
8
8
4
8
12
8
Charrette/Community Workshop (2)
12
16
8
4
20
32 8
14
18
Pop -Up Events (1-2)
12
8
2
12
8 12
2
Steering Committee Meetings (3)
14
12
4
2
12
8
6
8
Subtotal
36
64
16
26 0 0 0
44
40 28 8 0
14
276
$45,746
EIS Scoping and Alternatives
4
2
14
14
20
20
0
Preliminary Draft EIS
24
32 40 48
8 80
4 6 18 20
20
Draft EIS
16
12 24 16
6 20
8
8
Final EIS
20
24 32 16
6 16
8
8
Implementing SEPA Ordinances
14
2
6
2
2
Subtotal
78
68 0 100 80
20 122
4 6 18 38
38 0 572
4
0
12
24
32
$94,170
Existing Conditions Analysis 10 16 28 8 4 24 5 8 12 16 10
Subtotal 10 16 0 28 8 4 24 5 8 12 16 10 0 141
$21,902
Task 7: Craft Vision and Development
Craft Vision and Development Goals 4 8 12 8 4 10 4 8 2 2
Subtotal 4 8 0 0 12 8 4 10 4 8 2 2 0 62
$10,950
Develop Alternatives
Subtotal
10
10
8
8
14
14
20
20
0
0
0
14
14
24
24
8
8
16
16
8
8
4
4
126
$20,286
Task 9: Prepare Draft Subarea Plan
Prepare Draft Subarea Plan
14
30
8
32
8
4
12
24
32
8
4
16
Subtotal
14
30
8
32
8
4
0
12
24
32
8
4
16
192
$30,938
Task 10: Shape Preferred & Final Plan for Adoption
Shape Preferred & Final Plan for Adoption
14
18
4
12
8
12
2
2
8
Subtotal
14
18
4
12
8
0
0
12
0
0
2
2
8
80
$14,980
Total Estimated Hours
182
224
78
262
120
36
150
107
106
106
94
64
70
1,599
Cost (Hours*Rafe)
$38,220
$34,720
$12,870
$35,370
$22,800
$9,720
$21,750
$21,400
$13,780
$9,010
$18,048
$8,512
$21,000
$267,200
Subtotal Consultant Cost
$267,200
Project Expenses @ —1% of project budget
$2,770
Estimated Project Total
$269,970
EASTSIDE EMPLOYMENT
CENTER SUBAREA PLAN &EIS
PHASES AND TASKS SUMMARY
The Eastside Employment Center integrated plan and Environmental Impact Statement (EIS) process
will start from the foundation of an economic analysis and engagement strategy, create a vision and
alternatives, develop a Draft Plan and EIS, refine a Preferred Alternative and Final EIS, and provide
implementation tools such as a capital plan, redevelopment strategies, and planned action.
KICKOFF CRAFT ENGAGEMENT PREPARE ECONOMIC
STRATEGIES MARKET ANALYSIS
PHASE 2: MAY 2019 - JUNE 2020
ENGAGE
Targeted Outreach
Existing Conditions Scoping
■ Interviews i
■ Survey
■ Focus Groups
Vision & Goals Alternatives
Charette
Draft Plan* Draft EIS
Property Owners &
Developer Forums
Workshop & Online Preferred Plan* Comment Period
Preferred Alternative
Comment Opportunities
Legislative Meetings Final Plan* Final EIS & Planned
Action Ordinance
TEAM
■
k—
*Plan includes:
■ Vision, Goals, &
Policies
■ Land Use Plan, Zoning,
& Development
Regulations
• Capital Improvement
Plan
■ Redevelopment
Strategies & Measures
Draft Plan may address
some elements more
conceptually allowing
public comment to shape
a Preferred Alternative
that would have greater
detail in regulations,
improvements, and
strategies.
BERK will serve as the prime consultant leading the market study, community planning, and integrated
environmental review. Stowe Development and Strategies will support the market analysis with a focus
on real estate development and entitlements. Makers will lead urban design and community visioning
tasks. Fehr & Peers will be the Transportation Lead. Herrera will provide expertise in critical areas,
stormwater, and utilities. Each firm has worked together previously and nearly all have Bremerton and
Kitsap County experience.
INFORMATION ONLY ITEM
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Puget Sound Naval Shipyard Study Session Date:
Water/Sewer Cost of Service Negotiations Presenter:
Phone:
D1
Item pulled...
April 24, 2019
Martin/Pitts
(360) 473-5758
SUMMARY: The purpose of this discussion is to update the Council regarding the City's ongoing
negotiation process with Naval Facilities Engineering Command (NAVFAC). The goal of these
negotiations is to develop a new 10 -year contract for the City to provide water and sewer service to
PSNS.
HANDOUTS:
STUDY SESSION AGENDA:
Form Created 5/4/15
❑ No Presentation ❑x Full Presentation