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HomeMy WebLinkAbout9026INTERAGENCY AGREEMENT IAA19163 BETWEEN WASHINGTON STATE ADMINISTRATIVE OFFICE OF THE COURTS AND BREMERTON MUNICIPAL COURT THIS AGREEMENT (Agreement) is entered into by and between the Administrative Office of the Courts (AOC) and Bremerton Municipal Court (Court), for the purpose of distributing funds for court interpreter services expenses to the Bremerton Municipal Court (Court). 1. DEFINITIONS For purposes of this contract, the following definitions shall apply.- a. pply: a. "Certified Interpreter" means an interpreter who is certified by the Administrative Office of the Courts, as defined in RCW 2.43.020 (4) or an interpreter certified by the Office of the Deaf and Hard of Hearing ("ODHH") pursuant to WAC 388-818-500, et. seq. The names and contact information of AOC -certified interpreters are found, and incorporated herein by reference, at http://www.courts.wa.gov/programs or s/pos interpret/. The names and contact information of ODHH-certified interpreters are found, and incorporated herein by reference, at either of these two web links: https://www.dshs.wa.gov/altsa/odhh/certified-court-interpreters b. "Registered Interpreter" means an interpreter who is registered by the Administrative Office of the Courts, as defined in RCW 2.43.020 (6). The names and contact information of registered interpreters are found, and incorporated herein by reference, at http://www.courts.wa.gov/programs orgs/pos interpret/. c. "Qualified Interpreter" means a spoken language interpreter as defined in RCW 2.43.020 (2), or sign language interpreter as defined in RCW 2.42.110 (2). d. "Qualifying Event" means a proceeding or event for which an interpreter is appointed by an appointing officer pursuant to RCW 2.42 and/or RCW 2.43. 2. PURPOSE The purpose of this Agreement is to engage the services of the Court to improve the quality and availability of court interpreter services for Limited English Proficient ("LEP"), deaf, and hard of hearing persons in accordance with chapters 2.42 and 2.43 RCW. a. These funds are intended to address the Court's following needs: Financial need — i.e., the gap between the Court's available financial resources and the costs to meet its need for certified, registered, and qualified interpreters; and • Interpreter need — i.e., the gap between the level of the LEP, deaf, and hard of hearing public's need for language access to the Court's (i.e., the level of interpreter need) and the available interpreter pool (in particular, certified, registered, and qualified interpreters in the Court's most frequently needed languages). IAA19163 Page 1 of 6 3. DESCRIPTION OF SERVICES TO BE PROVIDED a. The Court agrees to actively participate in the vision and structure for state funding of interpreter services, and to track and provide interpreter cost and usage data needed to demonstrate the impact of the funding. In particular, the Court agrees to submit electronically with each request for reimbursement, completed Interpreter Services Funding Data ("ISF Data") reflecting interpreter services and costs. The Court will submit ISF Data representing both Qualifying and non -qualifying Events b. Electronic data shall be submitted quarterly following the schedule as outlined in Section 5c below and using the online application and instructions found, and incorporated herein by reference, at: http://inside courts.wa gov/index cfm?fa=controller.showPaae&folder=courtlnterpreter &file=interpreterStateFunding. c. The Court will ensure that the interpreter funding is used for reimbursement of costs paid to certified, registered, and qualified interpreters for Qualifying Events pursuant to Exhibit A, which is incorporated herein by reference. d. The Court agrees to partner closely with the AOC Interpreter Program, the Interpreter Commission, and neighboring courts to identify and implement innovations and best and promising practices for providing interpreter services (e.g., innovations in scheduling of interpreters, sharing of translated resources, training of staff and judges), with a view to improving interpreter services and the service infrastructure statewide. e. The Court may elect to pay for interpreter services that are not in accordance with the provisions of Exhibit A as set forth; however, such payments will not be reimbursed. f. The Court agrees to work collaboratively with the Washington State Supreme Court Interpreter Commission and its assigned staff to review the Court's Language Access Plan for compliance with the legislative language contained in chapter 2.43 RCW. g. The Court must implement, maintain, and update their Language Assistance Plan (LAP) before April 30, 2019 in accordance with language access policies and procedures the Commission or AOC may require to be addressed in such LAP(s)) and to have such plan reviewed and approved by the Supreme Court Interpreter Commission before June 30, 2019. Failure to do so will result in the loss of funding for the next fiscal year). 4. PERIOD OF PERFORMANCE The execution of this Agreement shall constitute a ratification of an earlier verbal agreement between the parties that is now set forth in writing. Accordingly, the beginning date of performance under this Agreement is July 1, 2018, regardless of the date of execution and which shall end on June 30, 2019. 5. COMPENSATION a. The Court shall be reimbursed a maximum of $2,857 for interpreter services costs incurred during the period of July 1, 2018 to June 30, 2019. No reimbursement shall be made under this Agreement for interpreting services provided after June 30, 2019. IAA19163 Page 2 of 6 b. The Court shall receive payment for no more than 50 percent of its costs for interpreter services as set forth in Exhibit A, and incorporated herein. c. The Court shall not be reimbursed for interpreter services costs for Qualifying Events until properly -completed paper A-19 invoices and corresponding electronic ISF Data are received and approved by AOC, pursuant to the following schedule: 1) Reflecting Qualifying and non -qualifying Events occurring between July 1, 2018 and September 30, 2018, must be received by the AOC no later than December 31, 2018, 2) Reflecting Qualifying and non -qualifying Events occurring between October 1, 2018 and December 31, 2018, must be received by the AOC no later than March 1, 2019. 3) Reflecting Qualifying and non -qualifying Events occurring between January 1, 2019 and March 30, 2019, must be received by the AOC no later than April 30, 2019. 4) Reflecting Qualifying and non -qualifying Events occurring between April 1, 2019 and June 30, 2019, must be received by the AOC no later than July 31, 2019. d. If this agreement is terminated, the Court shall only receive payment for performance rendered or costs incurred in accordance with the terms of this agreement prior to the effective date of termination. e. Court shall, submit its paper A-19 invoices quarterly to: AOC Financial Services PO Box 41170 Olympia, Washington 98504-1170 The ISF Data shall be submitted electronically to the AOC as described in Section 3b, above, and in conjunction with the quarterly invoice. f. Payment to the Court for approved and completed work will be made by warrant or account transfer by AOC within 30 days of receipt of a properly -completed paper invoice and the completed ISF Data. g, The Court shall maintain sufficient backup documentation of expenses under this Agreement. h. The AOC, in its sole discretion and upon notice, may initiate revenue sharing and reallocate funding among courts. If it appears the Court may not expend the maximum Agreement amount, the AOC may reduce the maximum Agreement amount. AOC may increase the maximum Agreement amount if additional funds become available through these revenue sharing provisions. 6. TREATMENT OF ASSETS AND PROPERTY The AOC shall be the owner of any and all fixed assets or personal property jointly or cooperatively, acquired, held, used, or disposed of pursuant to this Agreement. 7. RIGHTS IN DATA Unless otherwise provided, data which originates from this Agreement shall be "works for hire" as defined by the U.S. Copyright Act of 1976 and shall be owned by the AOC. Data shall include, but not be limited to, reports, documents, pamphlets, advertisements, books. IAA 19163 Page 3 of 6 magazines, surveys, studies, computer programs; films, tapes, and video and/or sound reproductions. Ownership includes the right to copyright,. patent, register, and the ability to transfer these rights. In the event that any of the deliverables under this Agreement include material not included within the definition of "works for hire," the Court hereby assigns such rights to the AOC as consideration for this Agreement. Data which is delivered under this Agreement, but which does not originate therefrom, shall be transferred to the AOC with a nonexclusive, royalty-free, irrevocable license to publish, translate, reproduce, deliver, perform, dispose of, and to authorize others to do so; Provided, that such license shall be limited to the extent which the Court has a right to grant such a license. The Court shall advise the AOC, at the time of delivery of data furnished under this Agreement, of all known or potential invasions of privacy contained therein and of any portion of such document which was not produced in the performance of this Agreement. The AOC shall receive prompt written notice of each notice or claim of copyright infringement received by the Court with respect to any data delivered under this Agreement. The AOC shall have the right to modify or remove any restrictive markings placed upon the data by the Court. 8. INDEPENDENT CAPACITY The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. 9. AGREEMENT ALTERATIONS AND AMENDMENTS This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. 10. RECORDS, DOCUMENTS, AND REPORTS The Court shall maintain books, records, documents and other evidence of accounting procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Agreement. These records shall be subject at all reasonable times to inspection, review, or audit by personnel duly authorized by the AOC, the Office of the State Auditor, and federal officials so authorized by law, rule, regulation, or Agreement. The Court will retain all books, records, documents, and other material relevant to this Agreement for six years after settlement, and make them available for inspection by persons authorized under this provision. 11. RIGHT OF INSPECTION The Court shall provide right of access to its facilities to the AOC, or any of its officers, or to any other authorized agent or official of the state of Washington of the federal government at all reasonable times, in order to monitor and evaluate performance, compliance, and/or quality assurance under this Agreement. 12. DISPUTES Disputes arising under this Agreement shall be resolved by a panel consisting of one representative from the AOC, one representative from the Court, and a mutually agreed upon third party. The dispute panel shall thereafter decide the dispute with the majority IAA19163 Page 4 of 6 prevailing. Neither party shall have recourse to the courts unless there is a showing of noncompliance or waiver of this section. 13. TERMINATION Either party may terminate this Agreement upon thirty (30) days written notice to the other party. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. 14. GOVERNANCE This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and any applicable federal laws. The provisions of this Agreement shall be construed to conform to those laws. In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following order: a. Applicable state and federal statutes and rules; b. This Agreement; and c. Any other provisions of the agreement, including materials incorporated by reference. 15. ASSIGNMENT The work to be provided under this Agreement, and any claim arising hereunder, is not assignable or delegable by either party in whole or in part, without the express prior written consent of the other party, which consent shall not be unreasonably withheld. 16. WAIVER A failure by either party to exercise its rights under this Agreement shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement unless stated to be such in a writing signed by an authorized representative of the party and attached to the original Agreement. 17. SEVERABILITY If any provision of this Agreement, or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision and to this end the provisions of this Agreement are declared to be severable. 18. ENTIRE AGREEMENT This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be considered to exist or to bind any of the parties to this agreement unless otherwise stated in this Agreement. IAA19163 Page 5 of 6 19. AGREEMENT MANAGEMENT The program managers noted below shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Agreement: AOC Program Manager Court Program Manager Robert Lichtenberg Dawn Williams Senior Court Program Analyst Administrator , `.� C! flit PO Box 41170 -909 paeific Ave Olympia, WA 98504-1170 Bremerton, WA 98337 robert.lichtenberg@courts.wa.gov Dawn.Williams@ci.bremerton.wa.us (360) 350-5373 360-473-5242 AGREED: ADMINISTRATIVE OFFICE OF THE COURTS J Sign re Date V��-��, Name Title BREMERTON MUNICIPAL COURT Signature Date Name COL� f f l kt i-)-� (_ 1 L Jtr 611111 Title IAA19163 Page 6 of 6