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HomeMy WebLinkAbout12/12/2018 STUDY SESSION PACKET______________________________________________________________ CITY COUNCIL 345 6th Street, Suite 100, Bremerton, WA 98337 Phone (360) 473-5280 DECEMBER 12, 2018 CITY COUNCIL STUDY SESSION 5:00 PM in COUNCIL CONFERENCE ROOM 603 The Study Session is open to the public, but there will be no opportunities for input or participation; no action is anticipated during the Study Session except when deemed appropriate; and the content of these items is subject to change. If approved by Council, the items will be placed on the December 19, 2018 City Council Meeting Agenda: A. NO PRESENTATION PLANNED 1. Confirm Reappointment of Erik Pedersen to the Planning Commission 2. Confirm Reappointment of Richard Nerf to the Planning Commission 3. Confirm Appointment of Eric Morley to the Arts Commission 4. Confirm Appointment of Joseph Veltkamp to the Arts Commission 5. Confirm Appointment of Michael Laughlin to the Arts Commission 6. Interagency Agreement Amendment No. 1 with Department of Enterprise Services; Approve Funding for the CE-1 Pump Station Modifications Project 7. Contract Amendment to InterLocal Agreement with Kitsap County Administrative Services for Court Security Services 8. Interlocal Agreement with Kitsap County, City of Bainbridge Island, City of Poulsbo, City of Port Orchard, Suquamish Tribe and the Port Gamble S'Kallam Tribe for RideAlong Labs, Inc. Services 9. Purchase of 2019 Vehicles and Equipment 10. Ingress and Egress Easement across City Property for Sound Ridge Drive 11. Amendment to Agreement with Kitsap County for Incarceration of City Prisoners 12. Options for 2019 Property Insurance Renewal (Information only) 13. Professional Services Agreement with Kitsap Community Resources for 2019 Weatherization and Minor Home Repair Program 14. Professional Services Agreement with Bremerton Housing Authority for the 2019 Rental Assistance Program 15. 2019 Dues for the City of Bremerton to Rejoin the Kitsap Regional Coordinating Council B. BRIEFINGS AND FULL PRESENTATIONS – Beginning at 6:00 PM 1.. Discussion on Strategy for 2019 Washington State Legislative Session – Chal Martin, Director of Public Works & Utilities; and Bryan McConaughy with BMcConsulting 2. Professional Services Agreement with the Johnston Group for Federal Legislative/Agency Representation Services 3. Ordinance to create new Chapter 6.11 of the Bremerton Municipal Code entitled "Vacant Commercial Building Registration" C. GENERAL COUNCIL BUSINESS 1. Public Safety & Parks Committee Briefing (12/12/18 Meeting) – Leslie Daugs, Chair 2. Other General Council Business (As necessary…) D. ADJOURNMENT OF STUDY SESSION Americans with Disabilities Act accommodations provided upon request. Those requiring special accommodations should contact the City Clerk’s Office at (360) 473-5323 at least 24 hours prior to the meeting. AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Confirm Reappointment of Erik Pedersen to the Planning Commission Study Session Date: December 12, 2018 COUNCIL MEETING Date: December 19, 2018 Department: Executive Presenter: Mayor Wheeler Phone: (360) 473-5266 SUMMARY: The Mayor is seeking confirmation of the reappointment of Erik Pedersen to the Planning Commission. Mr. Pederson has served on the Commission since May 2018 when he was appointed to fill the unexpired term of Position 5, which ends on December 31, 2018. Mr. Pedersen’s new term will be from January 1, 2019 to December 31, 2023 (a regular 4-year term). ATTACHMENTS: FISCAL IMPACTS (Include Budgeted Amount): STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to confirm the appointment of Erik Pedersen to the Planning Commission Position No. 5, with a term expiration date of December 31, 2023. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 A1 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Confirm Reappointment of Richard Nerf to the Planning Commission Study Session Date: December 12, 2018 COUNCIL MEETING Date: December 19, 2018 Department: Executive Presenter: Mayor Wheeler Phone: (360) 473-5266 SUMMARY: The Mayor is seeking confirmation of the reappointment of Richard Nerf to the Planning Commission. Mr. Nerf has served on the Commission since January 2015 when he was appointed to fill the unexpired term of Position 6, which ends on December 31, 2018. Mr. Nerf’s new term will be from January 1, 2019 to December 31, 2023 (a regular 4-year term). ATTACHMENTS: FISCAL IMPACTS (Include Budgeted Amount): STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to confirm the appointment of Richard Nerf to the Planning Commission Position No. 6, with a term expiration date of December 31, 2023. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 A2 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Confirm Appointment of Eric Morley to the Arts Commission Study Session Date: December 12, 2018 COUNCIL MEETING Date: December 19, 2019 Department: Executive Presenter: Mayor Wheeler Phone: (360) 473-5266 SUMMARY: There is a vacancy on the Arts Commission due to an unexpired term resignation. The Mayor is seeking confirmation of Eric Morley to the Arts Commission. ATTACHMENTS: Application available in the Mayor’s office. FISCAL IMPACTS (Include Budgeted Amount): None STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to confirm the appointment of Eric Morley on the Arts Commission for a one-year unexpired term beginning January 9, 2019. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 A3 - AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Confirm Appointment of Joseph Veltkamp to the Arts Commission Study Session Date: December 12, 2018 COUNCIL MEETING Date: December 19, 2019 Department: Executive Presenter: Mayor Wheeler Phone: (360) 473-5266 SUMMARY: There is a vacancy on the Arts Commission due to a resignation. The Mayor is seeking confirmation of Joseph Veltkamp to the Arts Commission. ATTACHMENTS: Application available in the Mayor’s office. FISCAL IMPACTS (Include Budgeted Amount): None STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to confirm the appointment of Joseph Veltkamp on the Arts Commission for a four-year term beginning January 9, 2019. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 A4 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Confirm Appointment of Michael Laughlin to the Arts Commission Study Session Date: December 12, 2018 COUNCIL MEETING Date: January 2, 2019 Department: Executive Presenter: Mayor Wheeler Phone: (360) 473-5266 SUMMARY: There is a vacancy on the Arts Commission due to a resignation. The Mayor is seeking confirmation of Michael Laughlin to the Arts Commission. ATTACHMENTS: Application available in the Mayor’s office. FISCAL IMPACTS (Include Budgeted Amount): None STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to confirm the appointment of Michael Laughlin on the Arts Commission for a four-year term beginning January 9, 2019. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 A5 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Interagency Agreement Amendment No.1 with Washington State Department of Enterprise Services and Approve Funding for the CE-1 Pump Station Modifications Project Study Session Date: December 12, 2018 COUNCIL MEETING Date: December 19, 2018 Department: PW&U/WWTP Presenter: Rick Zimburean Phone: (360) 473-5449 SUMMARY: RCW 39.35A provides a design-build process for constructing energy efficiency projects on public facilities. This process is overseen by the State Department of Enterprise Services. Pursuant to this process, the Public works Department completed Phase I (Primary Effluent Pump Replacement) and Phase II (Various Energy Efficiencies) at the Westside W astewater Treatment Plant, and is now working with Trane Inc. (an authorized Energy Services Company “ESCO”), on Phase III. Because the City had already planned to replace the two large 400 hp pumps, 24” piping and pump header, and rehabilitate the CE-1 wet well, an opportunity existed to pursue this Phase III project using this proven contracting methodology. The previous two projects have been a productive, efficient partnership between the City, Trane and the Washington State Department of Enterprise Services, resulting in high quality work and timely completion of high risk projects. Approval will enable Trane to move forward to procure equipment and materials in time to complete construction by September 2019. ATTACHMENTS: 1. Interagency Amendment 2. Funding Approval Authorization Form 3. Energy Services Proposal dated November 19, 2018 FISCAL IMPACTS (Include Budgeted Amount): Total guaranteed project cost is $4,851,401. This amount is higher than budgeted for the specific line items in the 2019 Wastewater capital budget ($3.5 mil), but sufficient room exists in unspent 2018 capital funding and remaining 2019 programmatic Sewer Capital line items to cover this expense. STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to approve Interagency Agreement Amendment No. 1 and Funding Approval with Washington State Department of Enterprise Services, Energy Program, for the CE-1 Pump Station Modifications and authorize the Mayor to finalize and execute the agreement and funding approval with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 A6 Interagency Agreement No. K5229 Page 1 of 3 State of Washington ENERGY PROGRAM Department of Enterprise Services P.O. Box 41476 Olympia, WA 98504-1476 INTERAGENCY AMENDMENT IAA No.: Project No. Amendment No. K5229 2018-764 1 CITY OF BREMERTON WWTP 1600 Oyster Bay Rd. South Bremerton, WA 98312 Date: November 28, 2018 INTERAGENCY AMENDMENT Between CITY OF BREMERTON (ACTING BY AND THROUGH THE CITY’S WWTP) And WASHINGTON STATE DEPARTMENT OF ENTERPRISE SERVICES The parties to this Amendment, the Department of Enterprise Services, Energy Program, hereinafter referred to as “DES”, and City of Bremerton WWTP, hereinafter referred to as the “CLIENT AGENCY”, hereby amend the Agreement as follows: The purpose of this Amendment is to establish a vehicle for DES to provide future Energy/Utility Conservation Project Management and Monitoring Services to the CLIENT AGENCY and to authorize the development of the energy services proposal. 1. TERM. The term of the agreement commences April 24, 2018, and ending on December 31, 2022 unless altered or amended as provided herein. 2. STATEMENT OF WORK; COMPENSATION. Energy Program shall provide the following services, for the following compensation, to Client Agency. a. SERVICES: DES shall furnish the necessary personnel and services and otherwise do all things necessary for or incidental to the performance of the work set forth in Attachment “A” and Attachment “C”, attached hereto and incorporated herein by reference. Unless otherwise specified, DES shall be responsible for performing all fiscal and program responsibilities as set forth in Attachment “A” and Attachment “C”. Energy/Utility Conservation projects shall be authorized by Amendment to this Agreement. 2a.1 CE-1 Pump Station Modifications outlined in the Trane U.S., Inc. Energy Services Proposal dated November 19, 2018. Interagency Agreement No. K5229 Page 2 of 3 The CLIENT AGENCY shall provide the Energy Services Company (ESCO) with any additional contract language necessary to comply with the requirements established under federal grants, the American Recovery & Reinvestment Act of 2009 (ARRA) and the Energy Efficiency and Conservation Block Grant (EECBG). The ESCO and their subcontractors are required to comply with all applicable federal regulations and reporting procedures. b. COMPENSATION. Compensation under this Agreement shall be by Amendment to this Agreement for each authorized project. Each Amendment will include a payment schedule for the specific project. i. Project Management Services (Attachment A): For Project Management Services provided by DES, the CLIENT AGENCY will pay DES a Project Management Fee for services based on the total project value per Project Management Fees Schedule set forth in Attachment “B”. ii. Termination Fee: If the CLIENT AGENCY after authorizing an investment grade audit and Energy Services Proposal, decides not to proceed with an Energy/Utility Conservation project that meets the CLIENT AGENCY’s cost effective criteria, then the CLIENT AGENCY will be charged a Termination Fee per Attachment “B”. The Termination Fee will be based on the estimated Total Project Value outlined in the Energy Audit and Energy Services Proposal prepared by the Energy Services Company (ESCO). iii. Measurement & Verification Services (Attachment C): If measurement and verification services beyond the first three years following the Notice of Commencement of Energy Services are requested by the CLIENT AGENCY, and provided by DES under Attachment “C” of this Agreement, the CLIENT AGENCY will pay DES $2,000.00 annually for each year that monitoring and verification services are provided. c. PAYMENT OF ESCO SERVICES. Compensation for services provided by the ESCO shall be paid directly to the ESCO by the CLIENT AGENCY, after DES has reviewed, recommended approval, and sent the invoices to the CLIENT AGENCY for payment. 2c.1 Energy Project Management Fee for the work described in Section 2a.1 is $68,800.00. Anticipated billing date for this Amendment is September 1, 2019. The new total Agreement value is $68,800.00. Sections d. through e. terms and conditions of the original Agreement remain in full force and effect. 3. INVOICES; BILLING. a. BILLING PROCEDURE. Energy Program shall submit a single invoice to the CLIENT AGENCY upon substantial completion of each authorized project, unless a project specified a Special Billing Condition in the Amendment. Substantial completion of the project will include the delivery and acceptance of the notice of commencement of energy savings issued by the ESCO. Each invoice will clearly indicate that it is for the services Interagency Agreement No. K5229 Page 3 of 3 rendered in performance under this Agreement and shall reflect this Agreement and Amendment number. Energy Program will invoice for any remaining services within 60 days of the expiration or termination of this Agreement. b. PAYMENT PROCEDURE. The CLIENT AGENCY shall pay all invoices received from the Energy Program within 90 days of receipt of properly executed invoice vouchers. The CLIENT AGENCY shall notify DES in writing if the CLIENT AGENCY cannot pay an invoice within 90 days. c. BILLING DETAIL. Each invoice submitted to Client Agency by Energy Program shall include information as is necessary for Client Agency to determine the exact nature of all expenditures. At a minimum, the invoice shall reference this Agreement and include the following:  The date(s) such services were provided  Brief description of the services provided  Total invoice amount d. BILLING ADDRESS. Invoices shall be delivered to Client Agency electronically. All sections above have been fully amended and are shown in their entirety. All other terms and conditions of this Agreement remain in full force and effect. The requirements of RCW 39.34.030 are satisfied by the underlying Agreement and are incorporated by reference herein. Each party signatory hereto, having first had the opportunity to read this Amendment and discuss the same with independent legal counsel, in execution of this document hereby mutually agree to all terms and conditions contained herein, and as incorporated by reference in the original Agreement. City of Bremerton WWTP Department of Enterprise Services Energy Program Roger A. Wigfield, PE Energy Program Manager Title Date Title Date K5229IAAamd1ko Interagency Agreement No. K5229 ATTACHMENT A – Scope OF WORK Energy/Utility Conservation Projects PROJECT MANAGEMENT SERVICES Statewide Energy Performance Contracting Program Energy Program will provide the following project management services for each specific project for the CLIENT AGENCY. Each individual project shall be authorized by Amendment to this Agreement. 1.Assist the CLIENT AGENCY in the selection of an Energy Service Company (ESCO) consistent with the requirements of RCW 39.35A for local governments; or 39.35C for state agencies and school districts. 2.Assist in identifying potential energy/utility conservation measures and estimated cost savings. 3.Negotiate scope of work and fee for ESCO audit of the facility(s). 4.Assist in identifying appropriate project funding sources and assist with obtaining project funding. 5.Assist in negotiating the technical, financial and legal issues associated with the ESCO’s Energy Services Proposal. 6.Review and recommend approval of ESCO energy/utility audits and Energy Services Proposals. 7.Provide assistance during the design, construction and commissioning processes. 8.Review and recommend approval of the ESCO’s invoice vouchers for payment. 9.Assist with final project acceptance. 10.Provide other services as required to complete a successful energy performance contract. Interagency Agreement No. K5229 Rev. 4/5/18 ATTACHMENT B - Fee Schedule 2017-19 Interagency Reimbursement Costs for Project Management Fees to Administer Energy/Utility Conservation Projects PROJECT TOTAL PROJECT VALUE MANAGEMENT FEE TERMINATION 5,000,001…....6,000,000.................................. $68,800................................ 25,700 4,000,001........5,000,000................................... 67,700................................ 25,400 3,000,001…....4,000,000................................... 66,700................................ 25,000 2,000,001…....3,000,000................................... 62,500................................ 23,400 1,500,001…....2,000,000................................... 58,300................................ 21,800 1,000,001…....1,500,000................................... 51,600................................ 19,300 900,001. … 1,000,000................................... 43,800................................ 16,400 800,001……...900,000................................... 41,300................................ 15,400 700,001……...800,000................................... 38,300................................ 14,400 600,001……...700,000................................... 36,500................................ 13,700 500,001……...600,000................................... 33,800................................ 12,600 400,001……...500,000................................... 30,200................................ 11,300 300,001……...400,000................................... 25,800................................ 9,700 200,001……...300,000................................... 20,700................................. 7,700 100,001……...200,000................................... 14,400................................. 5,400 50,001……...100,000..................................... 7,800................................. 3,500 20,001…….....50,000..................................... 4,200................................. 2,000 The project management fee on projects over $6,000,000 is 1.15% of the project cost. The maximum DES termination fee is $25,700. 1.These fees cover project management services for energy/utility conservation projects managed by DES’s Energy Program. 2.Termination fees cover the selection and project management costs associated with managing the ESCO's investment grade audit and energy service proposal. No termination fee will be charged unless the CLIENT AGENCY decides not to proceed to construction based on an energy services proposal that identifies projects that met the CLIENT AGENCY’S cost effectiveness criteria. 3.If the project meets the CLIENT AGENCY’s cost effectiveness criteria and the CLIENT AGENCY decides not to move forward with a project, then the CLIENT AGENCY will be invoiced per Attachment B Termination or $25,700.00 whichever is less. If the CLIENT AGENCY decides to proceed with the project then the Agreement will be amended per Attachment B for Project Management Fee. 4.If the audit fails to produce a project that meets the CLIENT AGENCY’s established Cost Effectiveness Criteria, then there is no cost to the CLIENT AGENCY and no further obligation by the CLIENT AGENCY. Interagency Agreement No. K5229 ATTACHMENT C – SCOPE OF WORK Energy/Utility Conservation Projects MEASUREMENT & VERIFICATION SERVICES Statewide Energy Performance Contracting Program If requested DES will provide the following measurement and verification services following the Notice of Commencement of Energy Savings by the ESCO for the specific Client Agency project: 1.Review the ESCO’s annual Measurement and Verification (M&V) report for completeness and accuracy. Review any ESCO guarantee compared to reported results and resolve differences, if needed. Review and recommend approval of any ESCO invoice vouchers for payment by the Client Agency. 2.Where necessary, review Client Agency facility operations including any changes in operating hours, changes in square footage, additional energy consuming equipment and negotiate changes in baseline energy use with the ESCO and the Client Agency that may impact achieved energy savings. 3.Attend a meeting or meetings with the Client Agency and the ESCO to review and discuss the annual M&V report. November 28, 2018 TO: Patric Coxon, City of Bremerton WWTP FROM: Kim Obi, Contracts Specialist, (360) 407-8273 RE Agreement No. 2018-764 A (1), Amendment No. 1 Project No. 2018-764 G (1-1) CE-1 Pump Station Modifications IAA No. K5229 Trane U.S., Inc. SUBJECT: Funding Approval The Dept. of Enterprise Services (DES), Energy Program, requires funding approval for the above referenced contract documents. The amount required is as follows (see page 2 for funding detail): ESCO Professional Services Total $ 1,032,356.37 ESCO Measurement and Verification Total $ 1,868.26 ESCO Construction Total $ 3,748,376.37 DES Energy Program Project Management Services Total (IAA) $ 68,800.00 Total Funding $ 4,851,401.00 In accordance with the provisions of RCW 43.88, the signature affixed below certifies to the DES Energy Program that the above identified funds are appropriated, allotted or that funding will be obtained from other sources available to the using client/agency. The using/client agency bears the liability for any issues related to the funding for this project By Name / Title Date Please sign and return this form to E&AS. If you have any questions, please call me. Agreement No. 2018-764 A (1), Amendment No. 1 Project No. 2018-764 G (1-1) Funding Approval Detail ESCO Professional Services Energy Audit and Energy Services Proposal $ 248,822.00 *Audit & Energy Services Proposal from Authorization 18-764 A (1) $ (248,822.00) Design and Implementation of Energy Conservation Measures $ 926,571.00 Sales Tax (9.0%) (Includes tax on Audit proposal) $ 105,785.37 Total $ 1,032,356.37 ESCO Measurement and Verification First Year Measurement & Verification $ 1,714.00 Sales Tax (9.0%) $ 154.26 Total $ 1,868.26 ESCO Construction ESCO Contract Amount $ 3,099,201.00 Sales Tax (9.0%) $ 278,928.09 Contingency Amount (with Tax) $ 370,247.28 Total $ 3,748,376.37 DES Energy Program Project Management Services Project Management Fee from IAA No. K5229, Amendment No. 1 $ 68,800.00 Total $ 68,800.00 Note: Items and dollar values shown in a lighter color shade have been approved via previous funding authorizations and are shown for informational purposes only. 2018764Gfundko Prepared by: Michael James, CEM, LEED AP, PE Project Development Leader November 19, 2018 City of Bremerton CE-1 Pump Station Modifications 1750 Park Avenue Bremerton, WA 98301 c/o Department of Enterprise Services 1500 Jefferson Street SE PO Box 41012 Olympia, WA 98504-1012 Website: www.des.wa.gov 1 Table of Contents 1 Executive Summary ............................................................................................................. 2 Project Overview .......................................................................................................... 2 Selected Energy Conservation Measures Summary .................................................... 3 1.2.1 ECMs Considered but Deferred ............................................................................ 3 Project Costs and Benefits ........................................................................................... 3 Conclusion ................................................................................................................... 4 2 Financial Analysis ................................................................................................................ 5 Maximum Project Allowable Costs ............................................................................... 5 Items Included in Maximum Project Cost ..................................................................... 5 Project Contingency ..................................................................................................... 6 Allowances .................................................................................................................. 6 Measurement & Verification (M&V) .............................................................................. 7 Reconciliation of Construction Costs ............................................................................ 7 Energy Services Company (ESCO) Compensation ...................................................... 7 Payment Terms ...................................................................................................................... 7 Finance Charges on Unpaid Balance ..................................................................................... 8 Substantial and Final Completion ........................................................................................... 8 Terms of Agreement .................................................................................................... 8 3 Scope of Work ................................................................................................................... 10 Energy Conservation Measures Narrative ...................................................................10 ESCO Services ...........................................................................................................10 Project Schedule .........................................................................................................12 Detailed Scope of Work ..............................................................................................12 4 Energy and Performance Guarantee .................................................................................. 17 Savings and Project Incentives ...................................................................................17 4.1.1 Annual Utility Cost Savings ..................................................................................17 4.1.2 Annual Maintenance/ Operations Cost Impact .....................................................17 Detailed Energy Calculations ......................................................................................18 Utility Data ..................................................................................................................18 Energy and Performance Guarantee ..........................................................................19 Measurement and Verification (M&V) Plan .................................................................21 5 Investment Grade Audit ..................................................................................................... 23 General Description ....................................................................................................23 Facility Description ......................................................................................................24 ECMs Considered but Deferred ..................................................................................25 Infrastructure and O&M Recommendations ................................................................26 Utility Data ..................................................................................................................27 Energy Savings Calculations & Pre-Retrofit Measurements ........................................28 Preliminary Design Drawings ......................................................................................34 2 1 Executive Summary Project Overview Trane is pleased to provide the following Energy Services Proposal (ESP) for process and efficiency improvements at the City of Bremerton’s CE-1 Sewer Water Pump Station, located in Bremerton, Washington. The scope and costs herein reflect Trane’s work to date and are proposed as the guaranteed maximum (GMAX) project cost and guaranteed minimum savings per the State’s Energy Savings Performance Contracting (ESPC) program. The City of Bremerton selected Trane US Inc. to complete an Investment Grade Audit (IGA) of the CE-1 Pump Station through the State’s ESPC program, administered by the State of Washington’s Department of Enterprise Services (DES). This phase of the IGA focused on improvements to the CE-1 Sewer Water Pump Station’s pumps and lighting. In addition, the proposed measures will reduce energy use and utility costs. The key objectives the Owner identified for this project are:  Avoid capital costs the City will incur should existing equipment remain in service, fail, and require emergency replacement  Maximize system life and reliability  Reduce energy costs by using more efficient equipment and improving processes  Specified equipment maximizes operational efficiencies and requires less routine maintenance  Install infrastructure to allow the City to complete future replacement of Pumps 2 and 3 without having to bypass the pump station  Maximize energy conservation incentives from Puget Sound Energy (PSE) Trane completed the Investment Grade Audit (IGA) of the pump station. Through this IGA, Trane has presented the City of Bremerton with a project solution that improves system operation, addresses capital improvement needs, and maximizes energy efficiency. This project includes upgrades and renovations to various systems within the plant as outlined in Section 1.2. 3 Selected Energy Conservation Measures Summary ECM-1 CE-1 PUMP STATION UPGRADE The intent of this measure is to replace maintenance intensive equipment with new energy efficient equipment. Major equipment to be installed includes (2) new Flygt 385 HP dry pit pumps with variable frequency drives (or soft starts – to be determined during final design), new motorized check gate valves, new suction and discharge piping in the dry well, and a new ductile iron discharge header connecting to the existing ductile iron force main. Includes installation of new 4-ton hoist and pick points to facilitate removal of pumps and other equipment. The wet well will be repaired and recoated while the station is in bypass. ECM-2 CE-1 PUMP STATION LIGHTING UPGRAGE The intent of this measure is to replace existing lighting with new, energy efficient lighting. New LED lights will replace the existing fixtures in the same interior locations and connect to the existing panel boards. Two exterior lights will be replaced with new LED fixtures and photocells. 1.2.1 ECMs Considered but Deferred The following ECM items have been investigated as part of this IGA and are currently being deferred to a later phase of work. ECM-3 CE-1 PUMP STATION UPGRADE PHASE II Additional measures to be deferred include the replacement of (2) additional dry pit pumps, installation of a new engine generator, HVAC upgrades, new motor control centers (MCCs), a transformer upgrade, replacement of the majority of electrical equipment, installation of a new air gap for discharge of the generator cooling water, as well as additional controls and lighting scope. Project Costs and Benefits Trane guarantees that the Maximum Project Cost will not exceed $4,615,984. Sales tax, the Department of Enterprise Service’s fees and utility incentives are not guaranteed nor are they incorporated in the Maximum Project Cost. Total project cost inclusive of sales tax and Department of Enterprise Service’s fee is $5,100,223. Refer to Section 2 of this ESP for further details. This project will generate the following benefits for the City of Bremerton:  Achieve guaranteed annual energy savings totaling 9,821 kWh  Achieve annual utility cost avoidance totaling $1,200 per year  Potentially qualify for energy conservation incentives from Puget Sound Energy  Replace failed and failing equipment; no maintenance or operational cost reductions have been quantified  Improve system and equipment reliability 4 Conclusion Trane appreciates the opportunity to present this ESP. The measures described in this proposal demonstrate that the City of Bremerton is actively working to optimize operations and minimize energy and operational costs. Trane looks forward to working with City Staff and the Department of Enterprise Services on the implementation of this project. 5 2 Financial Analysis The investment grade audit (IGA) was used to develop the costs for the proposed ECMs. Table 2.1, Budget Summary, presents open book financials of the project. Maximum Project Allowable Costs Trane guarantees that the Maximum Project Cost will not exceed $4,615,984. Sales tax, the Department of Enterprise Service’s fees and utility incentives are not guaranteed nor are they incorporated in the Maximum Project Cost. Total project cost inclusive of sales tax and Department of Enterprise Service’s fee is $5,100,223. Refer to Table 2.1 in this section of the ESP for further details. Items Included in Maximum Project Cost Maximum Project Cost includes the following: 1. Investment Grade Audit 2. Engineering 3. Construction Management Services a. All activities and services required to manage Trane’s labor force or its Subcontractors for the purchase and installation of the equipment as applicable in the Construction Contract. These include but are not limited to contract administration, preparation of meeting minutes, schedule creation, issuance of request for proposals (RFP), submittal processing, purchasing, invoicing, development and delivery of as-built drawings and creation and delivery of project closeout documents. This is not supervision as provided by the Site Superintendent. 4. Measurement and Verification Fee (One year only) 5. Project Contingency 6. Installation cost includes: a. All costs paid by Trane for the installation of the Project equipment. This includes costs paid to subcontractors or directly to Trane personnel, when related to installation or system verification of Project equipment. b. Site Supervision includes, but is not limited to, all activities executed by an employee of the ESCO in the active supervision of its own labor force and its subcontractors, coordination of craft laborers’ work, schedules, as-needed daily work progress reports, quality controls, site security, creation and enforcement of the site-specific safety plan, coordination with site tenants and other tasks that can only be effectively performed onsite. Site Supervision activities do not include Construction Management. Examples of substantiated hours include: i. when the project superintendent/site supervisor is on site ii. when the project manager is on site or coordinating on site work while off site iii. when the safety manager is conducting safety audits, developing the safety plan, or providing supervision on site c. The portion of reasonable travel, lodging and meals expenses of Trane or of its officers or employees incurred while traveling in discharge of duties connected with the Work in accordance with Section B of the Master Energy Services Agreement (MESA). (Applicable only on projects more than 50 miles from Trane’s office). 6 d. Cost of all equipment, materials, supplies and equipment incorporated in the Work, including costs of transportation thereof in accordance with the MESA. e. Cost of premiums for all bonds and insurance, which Trane is required to purchase and maintain. f. Permit fees, royalties and deposits lost for causes other than Trane’s negligence. g. Sales, use, or similar taxes related to the Work and for which Trane is required to purchase and maintain. h. Losses and expenses not compensated by insurance or otherwise, sustained by Trane in connection with the work, provided they have resulted from causes other than the fault or neglect of Trane or its subcontractors. Such losses shall include settlements made with the written consent and approval of the Owner and the DES project manager. If, however, such loss requires reconstruction and Trane is placed in charge thereof, Trane shall be compensated for such services. i. Reimbursable expenses as contemplated in Section III B of the MESA. j. Demolition cost and cost of removal of all debris unless specifically excluded in the Scope of Work. k. Other costs incurred in the performance of the Work if and to the extent approved in advance in writing by the Owner. l. Contingency and Allowances as defined in Sections 2.3 and 2.4 of this ESP m. Cost of equipment startup, training, system verification, commissioning and balancing performed by Trane. n. Construction Bonds, Liability Insurance and Builder’s Risk Insurance. o. Trane fee. This includes Trane’s remuneration for compensation of personnel, expenses, risks related to the project, overhead and profit. This is a fixed fee. p. Metering equipment costs for any permanent metering or monitoring equipment left on site. q. Trane shall provide a Schedule of Values prior to first payment application. The schedule of values will include all costs related to the installation of equipment, with the exclusion of fixed fee items. Fixed fee items include the IGA fee, Design, Construction Management, Overhead and Profit listed in Table 2.1 of this ESP. Project Contingency A project contingency as identified in Table 2.1, Project Cost, has been established for this project. Trane can expend the contingency after a change order has been approved by the Owner and DES for items necessary to complete the original scope of this project. The intent of the contingency is for “unforeseen conditions” beyond what was originally estimated. Any construction period financing costs shall also be paid from this fund. Trane shall be allowed to mark-up contingency funds expended for this project in accordance with the General Conditions of the MESA and at rates defined in Table 2.1. Trane, the DES and the Owner will jointly manage any contingency left after the project scope is completed. All unused project contingency funds shall reduce the overall project cost to the Owner. Allowances As agreed by the Owner and DES, Trane may set aside allowances that will be identified in Table 2.1, Project Cost, for specific areas of work that are a potential cost impact but cannot be 7 determined during the IGA. Should the agreed upon allowance not be adequate, the Owner and DES will be advised and Trane may be compensated for any additional costs via Change Order to the Contract subject to adequate substantiation and agreement by the Owner and DES. If actual costs for scope identified as allowance are less than the allowance amount in Table 2.1, the difference will be allocated to Contingency. In extreme situations, Trane may request additional funds via change order to cover cost overruns that could not have been foreseen by either party. Any change orders are subject to approval by the Owner and DES. No allowance value has been identified for this project. Measurement & Verification (M&V) One (1) year of Measurement and Verification (M&V) is included for this project as defined in Section 4.5 of this ESP and consistent with the MESA. No other on-going services have been proposed. Reconciliation of Construction Costs The guaranteed maximum project cost is based on firm negotiated bids or estimated Labor & Material costs developed by Trane. In recognition that actual construction costs may vary from the estimate, the following procedures are established to reconcile this difference: 1. If actual total Labor & Material costs exceed the estimated Labor & Material costs (plus Contingency), the additional expense will be borne by Trane without affecting the Owner’s payment. 2. If actual total Labor & Material costs are less than the estimated Labor & Material costs (plus Contingency), the remaining funds will be retained by the Owner. Energy Services Company (ESCO) Compensation Payment Terms Owner shall pay Trane or cause Trane to be paid for the Services as follows and in accordance with the MESA: 1. Initial Payment - Upon receipt of notice to proceed and an executed contract, Trane will invoice for the following: a. Investment Grade Audit fee b. Other fees as appropriate including a portion of design, construction management and bonding 2. Monthly Progress Billing a. All materials and equipment delivered to the Premises (or, as applicable, to an off-site storage facility) b. All installation, labor and ESCO Fees performed, less project retention (if applicable) c. As approved by Owner and DES 3. Final Payment - Project Retention (if applicable) DES will review all invoices, and forward them to the Owner. Owner shall pay all amounts due upon receipt of the invoice unless the Owner has concerns or needs additional information 8 about the invoice. The Owner may request this information within (8) days in accordance with RCW 39.76. Any invoice not paid within thirty (30) calendar days after submittal of all requested material shall be past due. Finance Charges on Unpaid Balance All amounts outstanding thirty (30) calendar days after the Owner receives all requested information shall bear interest payable to Trane at a rate of 1 percent per month per RCW 39.76.011. Substantial and Final Completion Unless a retention bond is used, retention will be released within (45) days after receipt of all lien releases, L&I, Revenue and Employment Security certificates and releases by the Owner. When Trane considers that the Services, or a portion thereof, are substantially complete, Trane will submit to the Owner and DES a proposed “punch list” listing items of the Services to be completed prior to final completion. Owner, DES and Trane shall inspect the Services (or portion thereof) to determine if the same is substantially complete. Substantial Completion is defined in the General Conditions of the MESA. Terms of Agreement The contract shall be effective and binding upon its execution and the period from contract execution until the Commencement Date shall be known as the “Interim Period.” All energy savings achieved during the interim period will be fully credited to Owner. TABLE 2.1 - Budget Summary A. CONSTRUCTION COSTS Costs ECM-1 ECM-1 Pump Station Upgrade 2,733,019$ ECM-2 CE-1 Pump Station Lighting Upgrade 5,892$ Engineer Services During Construction 117,799$ Site Supervision 206,584$ Safety, Site Conditions 7,267$ Subtotal Labor and Materials Cost 3,070,561$ Construction Bond 1.00%28,640$ TOTAL CONSTRUCTION COST 3,099,200$ B. Professional Services Investment Grade Audit 248,822$ Design Fee 239,217$ Construction Management [6%*(Labor and Materials-Site Sup-Reimb.)]6.00%171,839$ Overhead [11%*(Labor and Materials-Site Sup.-Reimbursable)]11.0%315,037$ Profit [7%*(Labor and Materials-Site Supervision-Reimbursable)]7.0%200,478$ TOTAL ESCO FEES 1,175,393$ C. OTHER COSTS Project Contingency 8.0%339,676$ ESCO M&V Costs (Year 1) 1,714$ TOTAL OTHER COSTS 341,390$ D. TOTAL GUARANTEED CONSTRUCTION & ESCO SERVICES 4,615,984$ E. NON-GUARANTEED COSTS DES Fee 68,800$ Tax 9.0%415,438.58$ TOTAL NON GUARANTEED COSTS 484,239$ F. TOTAL PROJECT COST 5,100,223$ 10 3 Scope of Work TRANE identified opportunities to improve the operational process and increase energy efficiency at the City of Bremerton CE-1 Sewer Water Pump Station during the course of the IGA. City Staff have been heavily involved throughout the IGA and the resulting scope of work reflects short and long term goals of the City of Bremerton. The detailed IGA concluded that the most effective way of meeting the City’s objectives of improving process while promoting energy efficiency would be to implement the ECMs in this ESP. Energy Conservation Measures Narrative The proposed Energy Savings Performance Contract (ESPC) consists of the following Energy Conservation Measures (ECMs), which were prioritized based upon the results of the IGA and agreed upon by the Owner. Further detail on the scope of work is in Section 3.4 of this ESP. ECM-1 CE-1 PUMP STATION UPGRADE The intent of this measure is to replace maintenance intensive equipment with new energy efficient equipment. Major equipment to be installed includes (2) new Flygt 385 HP dry pit pumps with variable frequency drives (or soft starts – to be determined during final design), new motorized check gate valves, new suction and discharge piping in the dry well, and a new ductile iron discharge header connecting to the existing ductile iron force main. Includes installation of new 4-ton hoist and pick points to facilitate removal of pumps and other equipment. The wet well will be repaired and recoated while the station is in bypass. ECM-2 CE-1 PUMP STATION LIGHTING UPGRAGE The intent of this measure is to replace existing lighting with new, energy efficient lighting. New LED lights will replace the existing fixtures in the same interior locations and connect to the existing panel boards. Two exterior lights will be replaced with new LED fixtures and photocells. The following order of precedence has been established for the scope of work documents in this ESP: 1) Preliminary Design Documents located in Section 5.7 of this ESP. 2) The Scope of Work Narrative located in this Section of this ESP. ESCO Services Trane will provide the following services related to this project: 1. ENERGY AUDIT The energy audit portion of this project is complete and can be found in Section 5, Investment Grade Audit Appendices. 2. DESIGN SERVICES Trane will provide design services as needed to construct the project and obtain 11 permitting (mechanical, electrical, etc.), Owner review, and approval of the proposed system and to obtain competitive bids as appropriate for the project. In addition, Trane will also provide construction support services, start-up, testing and as-built drawings of systems installed both in electronic (MS Office and AutoCAD) and two full-sized hard paper copies to the Owner. 3. CONSTRUCTION Provide, or cause to be provided, all material, labor and equipment, including permits, fees, bonds and insurance, required for the complete and working installation of equipment. a. Trane will provide a part-time site superintendent who will be responsible for the onsite supervision and coordination of trades and subcontractors. This individual’s responsibilities will also include regular work observations, quality control, site security, enforcement of the site-specific safety plan, as well as coordinating any impact upon process or occupancy schedules with the Owner. b. Trane will provide site specific safety plan prepared and audited by our Environmental Health and Safety (EHS) Manager in addition to the site superintendent. c. Trane may perform portions of the construction work with the approval of the Owner and DES or may subcontract portions to qualified firms. In either case, Trane will share information regarding actual costs of the work with the Owner and DES. d. When Trane has completed the ECM, including start-up, operations verification and training in accordance with the proposal, DES and Trane will provide the Owner a “Notice of Substantial Completion” and “Notice of Commencement of Energy Savings.” e. At the conclusion of the project, DES and Trane will submit a “Notice of Final Completion” to the Owner. 4. CONSTRUCTION MANAGEMENT Trane will provide a construction manager who will provide contract administration services for the project. The Owner is expected to coordinate day-to-day communications with tenants and any scheduling of tenant relocations in and around occupied areas. 5. OPERATION TRAINING Trane will provide training of staff after startup and commissioning. This proposal includes training sessions for all major equipment and controls to be held at CE-1. 6. MEASUREMENT AND VERIFICATION (M&V) Trane will provide measurement and verification to ensure that guaranteed savings are achieved throughout the term of the agreement. Additional on-going services shall be under separate agreement. Specific measurement and verification tasks associated with this project can be found in Section 4 of this ESP. 7. SYSTEM COMMISSIONING Refer to the Detailed Scope of Work in this section of the ESP for system commissioning requirements. 12 8. EQUIPMENT MAINTENANCE Trane will provide no equipment maintenance or repairs after the warranty period. Following the completion of the installation and acceptance by the Owner of the equipment, the Owner shall provide all necessary service, repairs and adjustments to the equipment so that the equipment will perform in the manner and to the extent set forth in the proposal. Trane shall have no obligation to service or maintain the equipment after the warranty period. 9. WARRANTY Trane will warrant equipment for one year following the “Notice of Substantial Completion” by ECM. Specific information regarding equipment warranty will be passed on to the Owner. 10. HAZARDOUS WASTE Should the project require removal or disposal of hazardous material, Trane may have the hazardous material or substances removed and disposed of at the request of the Owner. Trane typically does not assume ownership of the material but may act on behalf of the Owner to properly remove and dispose of the material. Prior to construction start, the Owner will provide to Trane their Hazardous Materials Survey or Good Faith Statement as to the presence of such materials. The costs for removal and disposal of any hazardous materials that have not been identified during the IGA and are discovered during construction are not included in the guaranteed maximum cost. The Owner agrees and acknowledges that it has not relied on or employed Trane to analyze or identify the presence of any hazardous substance on the Owner’s premises. Project Schedule Trane will develop a final Project Schedule once a Notice to Proceed has been received from the Owner. Substantial completion is estimated within (240) calendar days after receipt of the Notice to Proceed from DES. Detailed Scope of Work Refer to the following ‘Detailed Scope of Work’ narrative located in this section of the ESP as well as the preliminary design drawings located in Section 5.7 of this ESP for further detail. The following order of precedence has been established for the scope of work documents in this ESP. 1) Preliminary Design Documents located in Section 5.7 of this ESP. 2) The Scope of Work Narrative located in this Section of this ESP. ECM-1 CE-1 PUMP STATION UPGRADE The intent of this measure is to replace maintenance intensive equipment with new energy efficient equipment. Major equipment to be installed includes (2) new Flygt 385 HP dry pit pumps with variable frequency drives, new motorized check gate valves, new suction and discharge piping in the dry well, and a new ductile iron discharge header connecting to the existing ductile iron force main. Includes installation of new 4-ton hoist and pick points to facilitate removal of pumps and other equipment. The wet well will be repaired and recoated while the station is in bypass. 13 Scope of Work 1) Mechanical a) Demolition i) Remove existing suction piping including seep ring at pumps 1, 2, 3, and 4. ii) Demolish and remove existing pumps 1 and 4, bases, and eddy current drives. iii) Demolish and remove piping, piping supports, and appurtenances at plant lower level. b) Temporary Bypass i) Provide complete bypass pump system, including all controls, valves, and connections required to bypass pump station CE-1. ii) Provide 24/7 maintenance during bypass. Response time to any alarm will be 30 minutes or less. iii) Remove existing manhole lid, install suction pipes equidistant in manhole. Bypass system shall be designed to maintain a level of 2-4 feet in bypass manhole. iv) Furnish and install suction piping in existing bypass manhole. Connect bypass pump 1 to existing 12-inch bypass port. v) Open valve for bypass pump 1, test bypass pump and valves. vi) Furnish material for City to install bypass from 16-inch syphon to upstream manhole. vii) Close 24-inch knife gate valve on existing 24-inch syphon and all valves required to isolate CE-1 from the force main and use bypass pump 1 for all flows to the station. viii) Remove and store existing flow meter, install temporary TEE or WYE in flow meter vault. Connect discharge piping from bypass pumps 2 and 3. Test all pumps and place into service. ix) Provide (1) additional diesel pump operated using flow switches with required fuel as well as (2) electrical pumps operated via dedicated level transducers to ensure that (3) pumps are in operation at any time when at least (3) permanently installed pumps are not fully operable and in service. x) Replace suction piping and isolation valves and rehabilitate wet well. xi) Once wet well rehabilitation, suction pipe, and isolation valves are complete and accepted by the City, City to remove 16-in syphon bypass to allow the use of existing wet well for bypass. Move bypass pump suction piping to the wet well. xii) Remove temporary TEE and reinstall flow meter. xiii) New pumps should be tested and fully operational before removing temporary pumps and bypass. xiv) Replace manhole lid and repave after bypass is removed. c) Pumps and Piping i) Replace pumps 1 and 4. Furnish and install (2) new Flygt pumps with escoweld bases per project specifications. ii) Furnish and install new pumps, piping, fittings, pipe supports, pipe hangers, seep rings, valves, reducers, connections, instrumentation, and appurtenances as specified. iii) Furnish and install custom fabricated reducers, flange coupling adapters, check valves, and salvaged reducer at pumps 2 and 3. iv) All new piping shall receive (2) coats of high solids epoxy. d) Testing & Training i) Equipment testing shall include rotational testing and performance testing to verify proper operation. Prior to testing, all equipment installations shall be reviewed by a representative of the manufacturer. The manufacturer's representative shall also provide training and training materials covering startup, shutdown, disassembly and reassembly, normal operation, emergency operation, maintenance and troubleshooting. 14 2) Controls a) Temporary Bypass i) Provide remote monitoring and alarms utilizing a dedicated auto dialer capable of calling multiple people, including the Contractor and City Staff during bypass. ii) 16-inch slide gate shall be controlled by level sensor located in bypass manhole. Controls shall shut slide gate if level in manhole reaches 5-feet above bottom. b) Pumps & Drives i) Pumps shall be equipped with VFDs or soft starts as determined during final design. In either case, control will be limited to on/off since those pumps will only be used in high flow storm conditions. ii) Controls shall operate in a similar manner to the existing pump station. Existing controls sequencing to be provided by the City. iii) Knife gate valves on the existing 16-inch and 24-inch siphons shall connect to the PLC and automatically shut if the wet well level reached a set point as directed by the City. iv) Provide and install all hardware, devices, wiring and conduit depicted on sheet E-8. v) Provide programming and integration of new VFDs, actuators, and instruments into the existing PLC network and SCADA system. vi) Controls testing shall include a functional test of all new equipment and controls logic to verify operation under all operating conditions. The existing PLC programming is available from the City and shall be utilized by the Controls Integrator. 3) Electrical a) Demolition i) Cut, cap and make safe electrical connections to demolished equipment. ii) Remove outlet for existing hoist. iii) Demolish and remove existing receptacles. b) Temporary Bypass i) Connect (2) temporary electric pumps to the existing MCC with a new circuit breaker in place of Pumps 1 & 4, or connect pumps to a temporary power source provided by the Utility. c) MCC Room i) Connect fused panel board for power supply to actuators. ii) Connect new VFDs to existing MCC through existing cabinets for pumps 1 and 4. iii) Replace circuit breakers in existing cabinets. iv) Replace old receptacles with new, Industrial Grade NEMA 5-20R duplex receptacles located 4’ above the floor, utilizing existing conductors where possible. d) Pumps & Drives i) Furnish and install new VFDs (or soft starts) and passive filters. ii) Provide and install all hardware, devices, wiring and conduit depicted on sheet E-3. iii) Provide new outlet in the ceiling and connect new 4-ton hoist. iv) Furnish and install replacement receptacles. 4) Structural a) Demolition i) Demolish and remove (2) existing equipment pads for the eddy current drives to a minimum of 1-inch below the adjacent concrete surface. ii) Demolish and remove (2) existing equipment pads for pumps 1 and 4 to a minimum of 2-inches below the adjacent concrete surface. iii) Sawcut openings for new suction piping serving pumps 1, 2, 3, and 4. 15 iv) Remove existing 3-ton hoist. b) Concrete and Reinforcement i) Provide concrete finish and floor slope at removed equipment pad locations to match adjacent surfaces at MCC room. ii) Provide new equipment pads for new VFDs and passive filters (or soft starts). iii) Provide new equipment pads for pumps 1 and 4. iv) Furnish and install reinforcing and concrete at saw cut openings for new discharge piping serving the pumps. c) Wet Well i) Clean wet well, repair all spalls and cracks, prime and coat. ii) Re-channel wetwell floor. d) Hoisting i) Furnish and install new 4-ton hoist. ii) Furnish and install new pump lifting eyes. ECM-2 CE-1 PUMP STATION LIGHTING UPGRAGE The intent of this measure is to replace existing lighting with new, energy efficient lighting. New LED lights will replace the existing fixtures in the same interior locations and connect to the existing panel boards. Two exterior lights will be replaced with new LED fixtures and photocells 1) Electrical a) Demolition i) Remove existing interior and exterior fixtures. b) LED Lighting i) Replace existing interior and exterior lights with new LED lights in current locations. Clarifications/Exclusions 1. The following order of precedence has been established for the scope of work documents in this ESP. 1) Preliminary Design Documents located in Section 5.7 of this ESP. 2) The Scope of Work Narrative located in this Section of this ESP. 2. Unless as a direct result of work performed by Trane, Trane will not be held liable for any damage, liability, fine, penalty, fee or costs associated with, related to, or arising from the treatment and discharge of sewage or sewage-containing materials, or the disposal of sewage or sewage-containing materials including, but not limited to, any liability for the release, spilling discharge or improper disposal of sewage or sewage-containing materials. 3. Replacement of any equipment or system except those components specified above is not included. It is assumed that existing equipment to remain is functioning per City staff, latest record drawings and manufacturer specs. 4. This proposal is based on completing the work during normal working hours and does not include shift differential. 5. This proposal is based on performing the work in accordance with the enclosed construction duration of 240 days and will require some service outages. During the course of the required outages Trane will work with the City to maintain a healthy and safe environment. Due to the nature of the working environment and variability in daily flow, Trane makes no guarantees for events out of our control. 16 6. This proposal is based on preparations to purchase, receive, handle, and stage material on site as well as to place construction debris in a dumpster located on site by Trane if required. 7. This proposal does not include any extra equipment or materials. 8. This proposal does not include hazardous material removal and/or abatement (asbestos, mold, lead, etc.). It is assumed that the City will bear any costs associated with hazardous material identification and abatement. 9. Should an authority having jurisdiction call upon Trane to rectify real or potential code violations beyond those included in the scope above, Owner contingency funds will be used to cover the cost of said rectifications. 10. In order to function properly, the new equipment described above requires interaction with many pieces of existing equipment and other wastewater systems that will remain in operation during and following the upgrade. Trane’s scope of work does not include any work on these other systems other than what is required for a complete installation and testing of the measures identified in this proposal. 11. This proposal does not include any work on systems other than what is required for a complete installation and testing of the measures identified in this proposal. 12. This proposal assumes that existing equipment and systems are currently under control, properly maintained and in good working order. This proposal does not include perf ormance of any repairs or maintenance on said existing equipment. 17 4 Energy and Performance Guarantee Savings and Project Incentives 4.1.1 Annual Utility Cost Savings ECM-1 will create guaranteed annual savings (90% of calculated) for the City of Bremerton:  ECM-1: $991 (8,112 kWh)  ECM-2: $209 (1,709 kWh) The 100% calculated annual savings from these reductions is:  ECM-1: $1,102 (9,014 kWh)  ECM-2: $232 (1,899 kWh) 4.1.2 Annual Maintenance/ Operations Cost Impact The ECMs in this proposal will result in annual maintenance and operation cost savings for the City of Bremerton as the upgrade includes new equipment. These O&M savings have not been quantified. 18 Detailed Energy Calculations Please refer to Section 5.6 of the ESP for further detail regarding energy savings calculations. Table 1 provides a summary of calculated and guaranteed energy savings by ECM. Energy Conservation Measure (ECM) Calculated kWh Savings (100%) Guaranteed kWh Savings (90%) ECM 1. Pump Station Upgrades 9,014 8,112 ECM 2. Replace Lighting 1,899 1,709 Total 10,912 9,821 Table 1: SUMMARY OF SAVINGS BY ECM Utility Data Please refer to Section 5.5 of the ESP for further detail regarding historical utility data for the City of Bremerton. Table 2 is a summary of baseline annual energy usage. Table 3 defines the base and floor electrical utility rate used in this ESP and for the Guarantee Term. Facility Annual electric (kWh) Annual electric cost Pump Station CE-1 829,795 $101,413 Table 2: BASELINE ENERGY USE SUMMARY Facility Utility Provider Blended Electric Rate ($/kWh) Bremerton Pump Station CE-1 PSE $0.12 Table 3: UTILITY RATE 19 Energy and Performance Guarantee Savings Guarantee Trane guarantees that, as a result of Trane’s implementation of the ECMs detailed above, these ECMs will create a Total Energy Savings of 9,821 kWh (the “Guarantee”), in the twelve-month period following the Commencement Date. Total Energy Savings The energy savings shall be computed as specified in this ESP. Utilizing as-built documentation (drawings, startup logs, field measurements), and trend data, Trane will determine Total Energy Savings for the Guarantee Year by updating the energy calculations found in Section 5.6 of this ESP. Construction/ Interim Period Savings Energy savings accrued prior to the Commencement Date accrue for the sole benefit of the owner. Commencement Data The "Commencement Date” shall be the first calendar day of the month following the month in which the Date of Notice of Commencement of Energy Savings occurs. This Guarantee shall begin as of the Commencement Date and, unless this Agreement shall terminate earlier, shall expire on the day immediately preceding the one year anniversary of the Commencement Date (hereinafter the “Guarantee Term”), or after the measurement and verification period has ended. Base Utility Rates The Base Utility Rates are those utility rates used in the Utility Baseline Analysis that are used to calculate the energy savings, and is the “District Wide” rate as set forth in Table 4.3 of this proposal. The Base Utility Rates used to calculate energy savings will be used as the floor price for the Guarantee Term and shall be the lowest rate used. Adjustments Trane may make adjustments to the Baseline at its discretion and with the approval of DES and the Owner using standard and sound engineering principles to account for: a. Process/Building Changes ( remodeling, addition of equipment, or change in usage or process): Customer agrees to contact Trane within fifteen (15) calendar days of commencement of any changes or additions of equipment or environments; and b. Data or other information newly discovered or otherwise not readily available at the time the Baseline was prepared; and/or c. Failure of Owner to perform its obligations outlined in this Section of the ESP. Should the owner fail to meet these obligations and depending upon the severity of failure as agreed upon by Trane and DES, the baseline may be adjusted, or the guaranteed energy savings deemed void. Owner Responsibilities Owner acknowledges that they have an integral role in achieving savings and agrees to perform the following responsibilities: a. Properly maintain, repair, and replace all energy consuming equipment with equipment of equal or better energy and operational efficiencies and promptly notify Trane of the 20 repair and /or replacement, but no later than within fourteen (14) calendar days from the commencement thereof; b. Make available to Trane upon its request copies of maintenance records and procedures regarding maintenance of the Premises; c. Promptly provide Trane with notice of system and building alterations at the Premises that impact energy consumption, including but not limited to: energy management systems, and heat recovery systems; d. Log any utility meters and the operation of any energy consuming devices or equipment as directed by Trane and furnish copies of such logs to Trane within thirty (30) calendar days after preparation of the logs; e. Provide to Trane true, accurate and complete descriptions of all energy consuming devices within fifteen (15) days after installation and startup of such equipment. The parties stipulate that, in each event that Owner fails to provide this information within thirty (30) days after the startup of such equipment, Customer shall be deemed to have realized that portion of the Total Energy Savings prorated for the utility billing period to which said energy related bill relates and for such subsequent utility billing periods as are affected by an increase in energy and/or demand use that could have been avoided had Trane been provided with the energy related information in a timely manner. In the event Trane subsequently receives or obtains the untimely energy related bill and such bill discloses that savings were achieved in an amount greater than had been stipulated hereunder, such greater savings will be used in calculating Actual Savings; f. Furnish to Trane true, accurate and complete copies of any utility rate schedules or tariffs promptly upon Trane’s request for the same and, in any event, within thirty (30) calendar days after Customer’s receipt of notice of a utility rate change; g. Maintain in effect and fully perform its obligations under the Maintenance Agreement throughout the duration of the Guarantee; and h. Provide access to trend data as outlined in this Section of the ESP Exclusions from Trane’s Responsibilities Unless caused by Trane or its subcontractors, Trane shall not be responsible for any of the following: a. Any shortfalls in Total Energy Savings or Operational Savings, failure to satisfy the Guarantee, or for loss, damage or malfunction to equipment, systems, controls or building(s) structures resulting from non-Trane personnel or its subcontractors examining, adjusting or repairing equipment, systems, or controls; b. Any damage or malfunction resulting from freezing, corrosion or erosion on the water side of the equipment or caused by scale or sludge on equipment; c. Problems or damages caused by utility service or damage sustained by equipment or systems; d. Outside of those items expressly written in the guarantee language and measurement and verification plan, Trane is not responsible for furnishing any equipment, materials, labor, or performing tests required by insurance companies, or federal, state, or local governments.; and 21 Measurement and Verification (M&V) Plan Trane’s measurement and verification (M&V) approach for this project is as follows: ECM-1. CE-1 PUMP STATION UPGRADE ECM-2. CE-1 PUMP STATION LIGHTING UPGRADE Agreed Upon Parameters Refer to Table 4.4, Measurement and Verification (M&V) Action Plan Outline in this section of the ESP and Section 5.6 of this ESP for a full listing of agreed upon parameters. Applicability This performance guarantee applies to the ECMs listed above at the CE-1 Sewer Water Pump Station, located in Bremerton, Washington. Existing Conditions Based on site visits, trend collection, review of record documents, interviews with owner staff, and engineering calculations the existing conditions have been defined in the ‘Measurement and Verification (M&V) Action Plan Outline’ in this section of the ESP and scope of work narrative and preliminary design drawings in this ESP. Pre-Retrofit Consumption Data Pre-retrofit power consumption data was estimated by Trane during the investment grade audit based on record documents and field measurements. Annual operational hours were established through data logging as the existing equipment to be replaced is not connected to the plant SCADA system. Refer to Section 5.6 of this ESP for further detail regarding power consumption estimates and a summary of collected data. Pre- Retrofit Consumption Data and Measurement Methodology A combination of site visits, field measurements, data logging, review of record documents, interviews with Owner staff, and engineering calculations were used to determine the baseline values for the variables listed in Table 4.4 of this ESP. Post- Retrofit Consumption Data and Measurement Methodology A combination of trends to be collected via the BAS system and field measurements will be used to determine the post-retrofit values for the variables listed in Table 4.4 of this ESP. ECM NAME KEY PERFORMANCE INDICATORS BASELINE VALUES PROPOSED VALUES INVESTMENT GRADE AUDIT TASKS POST-CONSTRUCTION (Cx) TASKS ANNUAL M&V TASKS YEAR 1 ONGOING OWNER RESPONSIBILITIES STIPULATED VARIABLES 1. Pumping Efficiency (kWh/MG)952 940 Verified baseline kWh/MG using a year of trend data.Deducted non- pumping electric loads from one year of utility bills to isolate pumping energy usage. Review startup reports and final submittals to verify the installed pump efficiency is within 10% of the values listed on the pump curve. Review startup reports and final submittals to verify the installed pump efficiency is within 10% of the values listed on the pump curve. Maintain equipment according to manufacturer recommendations.N/A 2. Annual Flow (MG/year) 840 840 Verified how much water CE-1 pumps using one year of trend data. N/A - flow through the plant is weather dependent and assumed constant N/A - flow through the plant is weather dependent and assumed constant Maintain equipment according to manufacturer recommendations.Annual Flow 1. Fixture Wattage (W) 55; 100; 90 35: 12; 50 Used catalogue values for baseline fixture power consumption. Wattages are for fluorescent fixtures, incandescent bulbs, and HID wall packs Examine submittals to ensure replacement lightign fixture wattage matches proposed values. Examine submittals to ensure replacement lightign fixture wattage matches proposed values. Maintain equipment according to manufacturer recommendations.N/A 2. Annual Hours 300; 100; 8760 300; 100; 8760 Verified time lights are on through interviewing the owner. Times represent fluorescent, incandescents, and HID wall packs, respectively N/A - Lights assumed on for same amount of time post-retrofit N/A - Lights assumed on for same amount of time post-retrofit Maintain equipment according to manufacturer recommendations.Time lights are on STATUS: Phase 3 - Development Bremerton CE-1 - Phase 3 MEASUREMENT AND VERIFICATION (M&V) ACTION PLAN OUTLINE ECM 1 Replace 2 pumps ECM 2 Replace Lighting 23 5 Investment Grade Audit General Description Bremerton is a city in Kitsap County, Washington, United States. The population was 40,500 at the 2016 State Estimate, making it the largest city on the Kitsap Peninsula. Bremerton is home to Puget Sound Naval Shipyard and the Bremerton Annex of Naval Base Kitsap. The City is approximately 65 miles from Seattle by car or an hour via a ferry departing from Seattle’s Ferry Terminal. The city is divided by the Port Washington Narrows, a strait spanned by two bridges that connect the eastern and western sides of the city. The City of Bremerton owns and operates 2 Wastewater Treatment Plants, 37 sewage pump stations, and 144 grinder pump stations. The Westside Wastewater Treatment Plant serves the entire City of Bremerton. It began operating in 1985, and provides full secondary biological treatment with 15.5 million gallons per day (MGD) capacity. The Eastside Combined Sewer Overflow (CSO) Treatment Plant began operating in 2001. The Eastside Plant serves East Bremerton when flows become too great for the conveyance systems to handle. The plant provides high-rate treatment of combined sewage (storm water and sanitary), and has a peak capacity of 15 million gallons per day (MGD). The plant normally operates 10 times per year. The older portions of the city's sewer conveyance systems were designed to convey both wastewater and storm water and during periods of heavy rainfall these systems would relieve themselves through multiple combined sewer overflow (CSO) sites. The City completed a concerted effort to reduce these CSOs to meet the stringent requirements of the WA Department of Ecology. The CSO events have been reduced by over 99% and led to the reopening of the shellfish harvest areas in Dyes Inlet. The Wastewater Division staff has been the recipient of many awards by the Washington State Department of Ecology. They were first awarded the "Outstanding Performance Award" in 1999, and then subsequently from 2005 thru 2013. The Westside Plant has an accredited laboratory through the WA Department of Ecology, and analyzes samples for both treatment plants. The Wastewater Division is staffed with 18 full-time employees, who operate and maintain both treatment plants and sewage pump stations. 24 Facility Description The CE-1 Pump Station receives wastewater from East Bremerton under the Port Washington Narrows and from the drainage basin it is located in via three separate gravity mains. The Bremerton CE-1 Sewer Water Pump Station, located on the west shore of the Narrows pumps wastewater to the Westside Treatment Plant. The pump station pumps over 800 million gallons each year. The peak flow in 2017 was 9,000 gallons per minute. The CE-1 pump station currently houses 4 pumps in a dry well. The two workhorse pumps (2 and 3) are ABS XFP 151J-CB2 PE 1040/4-60 FM CSA, are rated for 135 horsepower, and were installed in 2012. Pumps 2 & 3 are currently equipped with variable frequency drives and are able to handle all flows except peak flows during a rain event. Each pump clocks more than 200 days of runtime per year. Together, they can pump about 5,000 gpm at 150 feet of head. Two 400 horsepower pumps (1 and 4) with eddy current drives flank pumps 2 and 3. The 400 hp pumps add 6,000 gpm capacity at 176 feet of head. The power service to the pump station is not sufficient for all four pumps to run concurrently. 25 ECMs Considered but Deferred Additional measures to be deferred include the replacement of (2) additional dry pit pumps, installation of a new engine generator, HVAC upgrades, new motor control centers (MCCs), a transformer upgrade, replacement of the majority of electrical equipment, installation of a new air gap for discharge of the generator cooling water, as well as additional controls and lighting scope. 26 Infrastructure and O&M Recommendations Refer to Section 5.3 of this ESP for further detail. 27 Utility Data The table below summarizes historical electrical energy consumption at Bremerton’s CE-1 Pump Station. Bremerton Pump Station CE-1 Month Electric Use (kWh) Cost Nov-16 116,520 $12,809.70 Dec-16 81,600 $8,915.49 Jan-17 84,360 $10,141.34 Mar-17 94,200 $11,381.66 Mar-17 97,320 $11,543.34 Apr-17 77,760 $8,221.18 May-17 63,720 $6,944.44 Jun-17 46,800 $5,276.00 Jul-17 50,760 $6,015.20 Aug-17 42,480 $4,411.18 Sep-17 46,320 $5,428.62 Oct-17 57,720 $8,615.42 Nov-17 88,080 $10,767.95 Dec-17 73,560 $9,417.47 Jan-18 108,600 $13,390.74 Feb-18 74,160 $8,956.28 Mar-18 65,520 $7,708.46 Table 5.1 BASELINE UTILITY DATA 28 Energy Savings Calculations & Pre-Retrofit Measurements The following pages contain the detailed energy calculations used to develop guaranteed energy savings values. Excel spreadsheets were used to model the energy baseline as well as energy effects of various measures on the wastewater plant. Table 5.2 provides a summary of the energy savings in each ECM at the wastewater treatment plant. Energy Conservation Measure (ECM) Baseline Usage (kWh) Proposed Usage (kWh) Calculated kWh Savings (100%) Guaranteed kWh Savings (90%) ECM 1. Pump Upgrades 796,943 787,929 9,014 8,112 ECM 2. Replace Lighting 4,332 1,899 2,433 2,189 Total 11,446 10,302 Table 5.2 SUMMARY OF ELECTRIC SAVINGS BY ECM DETAILED ENERGY ANALYSIS BREMERTON - CE-1 COVER PAGE ANALYSIS INTENT CONTENTS TABLE 1. ENERGY SAVINGS SUMMARY TABLE 3. BASELINE CE-1 - GALLONS PUMPED AND ENERGY USE BY MONTH TABLE 4. HISTORICAL PUMP USAGE TABLE 5. PROPOSED CE-1 - PROJECTED GALLONS PUMPED AND ENERGY USE BY MONTH TABLE 6. CE-1 - ELECTRIC LOAD AUDIT FIGURE 1. PROPOSED CE-1 PUMP CURVE This figure demonstrates the pump curve for the proposed pumps serving CE-1. This table demonstrates the equipment inventory and plug load audit implemented at CE-1. The intent was to derive the energy consumed of CE-1 less pumping to achieve an energy (kWh) per million gallons pumped ratio and to project future flows and energy consumption. Demonstrates the gallons pumped per month by CE-1, projected gallons pumped, and pumping only energy consumption (kWh). Demonstrates the baseline gallons pumped per month by CE-1 as well as the total energy (kWh) consumed by the pump station per month, pumping only energy consumption, and energy per million gallons pumped ratio. This table details annual energy consumption at CE-1. Trane implemented an energy load audit and equipment inventory to determine the energy consumed less pumping (see Table 9). This table also shows the energy (kWh) per million gallons pumped. The intent of this table is to summarize the baseline and proposed pumping only energy consumption from CE-1 and the projected annual energy savings. TABLE 2. BASELINE CE-1 - ANNUAL ENERGY CONSUMPTION Shows how long each pump combination ran from March 1, 2017 - Feb 28, 2018 in days, hours, and minutes. Additionally, adds up the time each individual pump ran for the entire year. The table shows that pumps 2 & 3 provide the vast majority of pumping power for CE-1. Pumps that will be replaced, 1&4, only run in the rare conditions when flows surpass 5,000 gpm. The addition of VFDs means that the new pumps will be able to shed load more efficiently than the old pumps. This Energy Analysis compares the existing energy use of CE-1 against the proposed energy use of CE-1. The upgraded CE-1 will operate using 2 new pumps with variable frequency drives (VFDs) and all new lighting. This Energy Analysis details the current energy loads and flows at CE-1 as well as projected energy use and flows for CE-1. Two ECMS were identified and analyzed for energy savings. The (2) ECMs are: ECM-1. Replace 2 large pumps ECM-2. Upgrade pump station lighting DETAILED ENERGY ANALYSIS BREMERTON - CE-1 TABLE 1. ECM-1 ENERGY SAVINGS SUMMARY CE-1 Baseline - Pumping Only (kWh) CE-1 Proposed - Pumping Only (kWh) Projected* Energy Savings (kWh) Projected Utility Cost Savings ($) Guaranteed (90%) Energy Savings (kWh) 796,943 787,929 9,014 $1,102 8,112 TABLE 2. ECM-1 BASELINE CE-1 - ANNUAL ENERGY CONSUMPTION CE-1 Total Energy Usage (kWh) CE-1 Electric Load (kWh)Pumping Only (kWh)Pumping Only (kWh/MG)MGD 829,795 32,853 796,943 951 2.30 TABLE 3. ECM-1 BASELINE CE-1 - GALLONS PUMPED AND ENERGY USE BY MONTH Mth/Yr Million Gallons Pumped Billed KWh Non Pumping KWh Pumping KWh KWh/MG Mar-17 109.14 104,032 2,738 101,294 928 Apr-17 84.94 75,252 2,738 72,514 854 May-17 62.64 63,720 2,738 60,982 973 Jun-17 51.06 48,414 2,738 45,676 894 Jul-17 47.61 49,174 2,738 46,436 975 Aug-17 49.38 45,410 2,738 42,672 864 Sep-17 43.69 46,320 2,738 43,582 998 Oct-17 50.54 55,916 2,738 53,179 1,052 Nov-17 81.82 85,239 2,738 82,501 1,008 Dec-17 72.82 73,560 2,738 70,822 973 Jan-18 112.17 108,600 2,738 105,862 944 Feb-18 72.42 74,160 2,738 71,422 986 TOTAL 838.22 829,795 32,853 796,943 951 TABLE 4. HISTORICAL PUMP USAGE Pumps running Runtime: Days Hours:Min 1 0 4:20 1 & 2 0 14:50 1, 2 & 3 1 0:00 1 & 3 2 20:30 2 98 14:40 2 & 3 99 7:50 2, 3 & 4 0 15:40 2 & 4 0 8:40 3 184 9:11 3 & 4 0 23:20 4 0 3:10 Individual Pump Totals 1 4 15:40 2 200 13:41 3 289 4:32 4 2 2:50 TABLE 5. ECM-1 PROPOSED CE-1 - PROJECTED GALLONS PUMPED AND ENERGY USE BY MONTH Mth/Yr Million Gallons Pumped Average ** KWh/MG Projected* Pumping KWh Mar-17 109 940 102,590 Apr-17 85 940 79,846 May-17 63 940 58,885 Jun-17 51 940 48,000 Jul-17 48 940 44,754 Aug-17 49 940 46,413 Sep-17 44 940 41,065 Oct-17 51 940 47,505 Nov-17 82 940 76,907 Dec-17 73 940 68,453 Jan-18 112 940 105,439 Feb-18 72 940 68,073 TOTAL 838 940 787,929 * Projected values are values that are estimated based on Figure 1 in this Energy Analysis. Projected flow rates are not guaranteed, and projected pumping KWh is directly proportional to gallons pumped. ** Average KWh/MG is the annual average pump efficiency as calculated in Table 2 of this Energy Analysis. DETAILED ENERGY ANALYSIS BREMERTON - CE-1 TABLE 6. PUMP STATION CE-1 - ELECTRIC LOAD AUDIT Location Load Description No.Run Hours (Per Year)HP Wattage kW kWh Upstairs (2) Lamp 1 x 4 pendant wrap fixtures 17 300 -55 0.055 281 Upstairs Air compressor 1 438 2 -1.492 653 Upstairs Space Unit Heater 4 300 -5000 5 6,000 Upstairs Odor Control Units 2 4380 1 -0.746 6,535 Bathroom Light fixture 1 100 -100 0.1 10 Bathroom Exhaust Fan 1 100 0.15 -0.1119 11 Electrical Room Compressor 1 200 1 -0.746 149.2 Pump Room (2) Lamp 1 x 4 pendant wrap fixtures 6 300 -55 0.055 99 Pump Room Ventilation fan 1 8760 1 -0.746 6,535 Pump Room Sump pump 2 8760 0.5 -0.373 6,535 Exterior Wall Packs (70W HID)5 8760 -90 0.09 3942 Controls Controls System/MCC Lights/Security 1 8760 -240.0 0.240 2,102 TOTAL =32,853 TABLE 7. ECM-2: CE-1 LIGHTING AUDIT Location Load Description No.Run Hours (Per Year) Baseline Wattage Baseline kWh Proposed Wattage Proposed kWh Savings kWh Upstairs (2) Lamp 1 x 4 pendant wrap fixtures 17 300 55 280.5 35 178.5 102 Bathroom Light fixture 1 100 100 10.0 12 1.2 9 Pump Room (2) Lamp 1 x 4 pendant wrap fixtures 6 300 55 99.0 35 63.0 36 Exterior Wall Packs (70W HID)5 8760 90 3942.0 50 2190.0 1752 TOTAL =4332 2433 1899 DETAILED ENERGY ANALYSIS BREMERTON - CE-1 FIGURE 2. PROPOSED LIFT STATION 16 PUMP CURVE y = 4E-07x2 - 0.0014x + 142.56 y = 4E-07x2 - 0.0014x + 147.56 y = 2E-07x2 + 0.0001x + 139.18 120 140 160 180 200 220 240 260 280 300 0 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 18,000 20,000TDH (ft)Flow (gpm) Bremerton CE-1 System and Pump Curves System, One Pump, Min System, One Pump, Max System, Two Pumps, Min System, Two Pumps, Max System, Three Pumps, Min System, Three Pumps, Max Single Pump Two Pumps Three Pumps Poly. (System, One Pump, Max)Poly. (System, Two Pumps, Min)Poly. (System, Two Pumps, Max) Poly. (System, Three Pumps, Min)Poly. (System, Three Pumps, Max) 12,000gpm 178 ft TDH10,000 gpm 168 ft TDH 34 Preliminary Design Drawings The following pages contain the preliminary design drawings and work scope narrative used to solicit investment grade contractor pricing for this project. LOCATION MAPS 1 of G-1 PROJECT LOCATIONS 20 COPYRIGHT © 2018 BHC CONSULTANTS, LLC. ALL RIGHTS RESERVED NTS KITSAP COUNTY KITSAP COUNTY Path: S:\Cad\Trane\18-10575 Bremerton CE-1\Design\d Filename: P18-10575_G-1 Plot date: Nov 15, 2018-07:33:52am CAD User: psimon. Xref Filename: | X18-10575_Vic Map | X18-10575_Prelim |CITY OF BREMERTON SEWER PUMP STATION CE-1 MODIFICATIONS NOVEMBER 2018 R BHC Consultants, LLC 1601 Fifth Avenue, Suite 500 Seattle, Washington 98101 P 206.505.3400 F 206.505.3406 PUBLIC WORKS DIRECTOR CHAL MARTIN Public Works and Utilities 100 Oyster Bay Avenue N Bremerton, WA 98312 360-473-5920 PREPARED BY GENERAL CONTRACTOR TRANE 2333 158th Court NE Bellevue, Washington 98008 P 425.643.4310 F 425.643.4314 R PROJECT ENERGY CONSERVATION MEASURES (ECM) ECM-1: Complete CE-1 Pump Station Upgrade ECM-2: CE-1 Pump Station Lighting Upgrade VICINITY MAP NTS INDEX OF DRAWINGS SHEET NO.DRAWING TITLEDWG NO. GENERAL 1 G-1 COVER SHEET, INDEX OF DRAWINGS, LOCATION AND VICINITY MAP 2 G-2 LEGEND, ABBREVIATIONS, SYMBOLS, AND DESIGNATIONS CIVIL 3 C-1 SITE PLAN AND TEMPORARY PUMPING DEMOLITION 4 D-1 PUMP ROOM DEMOLITION PLAN 5 D-2 MOTOR CONTROL ROOM STRUCTURAL DEMOLITION PLAN AND DETAIL 6 D-3 MOTOR CONTROL ROOM ELECTRICAL DEMOLITION PLAN 7 D-4 PUMP ROOM ELECTRICAL DEMOLITION PLAN MECHANICAL 8 M-1 PUMP ROOM PLAN 9 M-2 PUMP ROOM SECTIONS 10 M-3 PIPING DETAILS 1 OF 2 11 M-4 PIPING DETAILS 2 OF 2 STRUCTURAL 12 S-1 PUMP ROOM REFLECTED CEILING PLAN 13 S-2 MOTOR CONTROL ROOM SLAB PLAN AND DETAILS 14 S-3 PUMP ROOM STRUCTURAL DETAILS ELECTRICAL 15 E-1 PUMP ROOM ELECTRICAL PLAN 16 E-2 MOTOR CONTROL ROOM ELECTRICAL PLAN 17 E-3 ONE-LINE DIAGRAM 18 E-4 ANALOG LOOP DIAGRAMS 19 E-5 MAIN PUMP SCHEMATIC DIAGRAM 20 E-6 ELECTRICAL SCHEDULES PROJECT ADDRESS 1750 Park Avenue Bremerton, Washington 98337 Bremerton Puget Sound Naval Ship Yard SE Mile Hill Dr Bethel Rd SE160 Port Orchard 3 304 11th St WarrenFerry TerminalWheatonWayKitsapWayBurwell St 304 Ave3 Gorst 16 PROJECT LOCATION Scale: One Inch at Full Scale No. Revision Date By App'd Drawn: Approved: Checked: Designed: Scale Accordingly If Not One Inch Drawing: Sheet: File: Date: of November 2018 COPYRIGHT © 2018 BHC CONSULTANTS, LLC. ALL RIGHTS RESERVED BREMERTON CE-1 20 1-800-424-5555 UNDERGROUND SERVICE Call 48 Hours Before You Dig BHC Consultants, LLC 1601 Fifth Avenue, Suite 500 Seattle, Washington 98101 206.505.3400 206.505.3406 (fax) www.bhcconsultants.com Path: S:\Cad\Trane\18-10575 Bremerton CE-1\Design\d Filename: P18-10575_G-2 Plot date: Nov 12, 2018-10:57:22am CAD User: solsoe. Xref Filename: | X18-10575_TB | Cunningham | X18-10575_Prelim | X18-10575_Topo-not surveyed | Palmatier |T. Giese, P.E. R. Dorn, P.E. 46352 R E GI S T E R E DPR OF E SSIONAL E N G IN EERSTATE O F WASHIN G T ONPETERNGHAMCUN N IB EN E D I TC 2333 158th Court NE Bellevue, WA 98008 Phone: 425-643-4310 Fax: 425-643-4314 R G-2 2 P18-10575_G-2 LEGEND, ABBREVIATIONS, SYMBOLS, AND DESIGNATIONS N/A P. Cunningham, P.E. P. Simon SYMBOLS AND DESIGNATIONS AASHTO AMERICAN ASSOC. OF STATE HIGHWAY TRANSPORTATION OFFICIALS AB ANCHOR BOLT AC ASPHALT CONCRETE, ASBESTOS CEMENT ACP ASPHALT CONCRETE PAVEMENT ADS POLYETHYLENE PIPE APPROX APPROXIMATE APWA AMERICAN PUBLIC WORKS ASSOCIATION AVE AVENUE AWWA AMERICAN WATER WORKS ASSOCIATION BLDG BUILDING BM BENCH MARK, BEAM BMPS BEST MANAGEMENT PRACTICES CB CATCH BASIN, CORNER BAR CDF CONTROLLED DENSITY FILL CF CUBIC FEET CFM CUBIC FEET PER MINUTE CHLK CHAIN LINK CIP CAST IN PLACE C/L, CL CENTERLINE CLR CLEAR, CLEARANCE CMP CORRUGATED METAL PIPE CO CLEANOUT CONC CONCRETE CONT CONTINUOUS CPLG COUPLING CSBC CRUSHED SURFACING BASE COURSE CSTC CRUSHED SURFACING TOP COURSE CULV CULVERT D DEPTH DI DUCTILE IRON DIA OR Ø DIAMETER DIST DISTANCE DOE DEPARTMENT OF ECOLOGY DRQ DRAIN DWG DRAWING E EAST, EASTING, ELECTRICAL EA EACH EL, ELEV ELEVATION ELEC ELECTRICAL EP EDGE OF PAVEMENT EQ EQUAL ESC EROSION AND SEDIMENT CONTROL ESMT EASEMENT EW EACH WAY EX EXISTING FF FINSHED FLOOR FG FINISH GRADE FL FLANGE FMCO FORCE MAIN CLEANOUT FRP FIBER REINFORCED PLASTIC FT FOOT, FEET G GAS GA GAUGE GALV GALVANIZED GP GUARD POST GPM GALLONS PER MINUTE GV GATE VALVE HDPE HIGH DENSITY POLYETHYLENE HMA HOT MIX ASPHALT HORIZ OR H HORIZONTAL HP HIGH POINT, HORSEPOWER HT HUB AND TACK, HEIGHT HYD HYDRANT ID INSIDE DIAMETER IE INVERT ELEVATION IN. OR " INCH IPS IRON PIPE SIZE JB JUNCTION BOX JT JOINT KW KILOWATT L LENGTH OR METAL ANGLE LB POUND LF LINEAR FEET LT LEFT MAX MAXIMUM MB MAIL BOX MDD MAXIMUM DRY DENSITY MFR MANUFACTURER MH MANHOLE MIN MINIMUM MJ MECHANICAL JOINT MON MONUMENT MW MONITORING WELL N NORTH, NORTHING NAD NORTH AMERICAN DATUM NE NORTHEAST NGVD NATIONAL GEODETIC VERTICAL DATUM NIC NOT IN CONTRACT NO. OR # NUMBER NPDES NATIONAL POLLUTION DISCHARGE NTS NOT TO SCALE NW NORTHWEST OC ON CENTER OD OUTSIDE DIAMETER OH OVERHEAD OHW ORDINARY HIGH WATER OP OVERHEAD POWER OPNG OPENING P POWER PE PLAIN END PK POINT KNOWN PL PLATE PS PUMP STATION PSF POUNDS PER SQUARE FOOT PVC POLYVINYL CHLORIDE PVMT PAVEMENT PWR POWER R RADIUS RCP REINFORCED CONCRETE PIPE RD ROAD REINF REINFORCEMENT REQ'D REQUIRED RET RETAINING RFCA RESTRAINED FLANGED COUPLING ADAPTER RJ RESTRAINED JOINT ROW, R/W RIGHT OF WAY RPBA REDUCED PRESSURE BACKFLOW ASSEMBLY RPM REVOLUTIONS PER MINUTE RRC RED REBAR AND CAP RT RIGHT S SOUTH, SLOPE, SEWER SCH SCHEDULE SD STORM DRAIN SDMH STORM DRAIN MANHOLE SDR STANDARD DIMENSION RATIO SE SOUTHEAST SF SILT FENCE, SQUARE FEET SPEC SPECIFICATION SQ SQUARE SS SANITARY SEWER SSFM SANITARY SEWER FORCE MAIN SSMH SEWER MANHOLE SST STAINLESS STEEL ST STREET STA STATION STD STANDARD STL STEEL SW SOUTHWEST SWPPP STORMWATER POLLUTION PREVENTION PLAN T TELEPHONE TBM TEMPORARY BENCHMARK T&B TOP AND BOTTOM TDH TOTAL DYNAMIC HEAD TELJB TELEPHONE JUNCTION BOX TELR TELEPHONE RISER TESC TEMPORARY EROSION AND SEDIMENT CONTROL TOC TOP OF CONCRETE TOW TOP OF WALL TV TELEVISION (CABLE) TVR TELEVISION (CABLE) RISER TYP TYPICAL UGP UNDERGROUND POWER UNO UNLESS NOTED OTHERWISE VAC VACUUM VERT OR V VERTICAL W/ WITH W WATER, WEST, WIDTH WM WATER METER WSDOT WASHINGTON STATE DEPARTMENT OF TRANSPORTATION WS WATER SERVICE ABBREVIATIONS SECTION TITLE A -SCALE: 1/2" = 1'-0" TITLE DETAIL TITLE 1 C-1SCALE: 1/2" = 1'-0" TITLE PIPING DESIGNATIONS DETAIL OR PHOTO NUMBER DRAWING NUMBER WHERE DETAIL IS REFERENCED. DASH IF DETAIL APPEARS ON THE SAME SHEET AS SHEET REFERENCED. SECTION, ELEVATION OR PROFILE REFERENCE LETTER DASH IF SECTION IS TAKEN ON THE SAME DRAWING. DRAWING NUMBER IF SECTION IS TAKEN ON A DIFFERENT SHEET. SECTION LETTER DRAWING NUMBER WHERE SECTION IS DRAWN. DASH IF SECTION APPEARS ON SAME SHEET AS CUT. ELEVATION LETTER DRAWING NUMBER WHERE ELEVATION IS DRAWN. DASH IF ELEVATION APPEARS ON SAME SHEET AS REFERENCED. PIPING IS IDENTIFIED BY ITS SIZE FOLLOWED BY PIPING SYSTEM AS FOLLOWS: NEW PIPING: EXISTING PIPING: FOR NEW PIPING MATERIAL, FITTINGS, AND VALVES, SEE SPECIFICATIONS. A GENERAL PIPING MATERIAL MAY BE NOTED. PIPING SYSTEM DESIGNATIONS FOR EXISTING PIPING INDICATE TYPE OF SERVICE AND TYPE OF MATERIAL IF KNOWN. CONTRACTOR SHALL VERIFY ALL EXISTING PIPE MATERIAL AND NOT RELY ON THIS DESIGNATION PRIOR TO CONSTRUCTION. 6" SSFM EX 8" PVC SS PIPE SIZE PIPING SYSTEM GENERAL PIPE MATERIAL DI LEGEND EXISTING RIGHT OF WAY CENTERLINE PROPERTY LINE EASEMENT CONTOUR MAJOR PIPE - (>8" ON SITE PLAN) STORM DRAIN WATER SANITARY SEWER - GRAVITY SIDE SEWER SANITARY SEWER - FORCE MAIN GAS EDGE OF GRAVEL CHAIN LINK FENCE WOOD FENCE SANITARY SEWER MANHOLE CATCH BASIN STORM MANHOLE STREET OR YARD LAMP JUNCTION BOX UTILITY POLE POLE ANCHOR TELEPHONE PEDESTAL GAS METER WATER METER AND BOX WATER VALVE FIRE HYDRANT SIGN POST MAILBOX ROCKERY TREE HEDGE, BRUSH LINE DENSE TREES TEMPORARY CONSTRUCTION EASEMENT PERMANENT CONSTRUCTION EASEMENT CLEARING LIMIT/WORK ZONE DELINEATION FENCE TO BE REMOVED OR ABANDONED FILTER FABRIC FENCE GEOTEXTILE SANITARY SEWER MANHOLE OR STRUCTURE SANITARY SEWER - GRAVITY SANITARY SEWER - FORCE MAIN CLEANOUT VALVE BOX CONCRETE THRUST BLOCK FLANGE FITTING MECHANICAL JOINT FITTING (RESTRAINED FOR ALL PRESSURE PIPE) FLEXIBLE COUPLING (RESTRAINED FOR ALL PRESSURE PIPE) WIRE TRACER AND HAND HOLE CATCH BASIN INSERT SLOPE (PROFILE OR SECTION) SLOPE (PLAN) DIRECTION OF PIPE FLOW (PLAN) HMA PAVEMENT (PLAN) HMA PAVEMENT (SECTION) GRAVEL SURFACE (PLAN) CAST-IN-PLACE CONCRETE PRECAST CONCRETE FOUNDATION MATERIAL PIPE BEDDING CSTC CSBC SELECT BORROW UNDISTURBED NATIVE TRENCH BACKFILL GROUT OR SAND CDF BARK MULCH HYDROSEED ROCKERY PROPOSED 5 CONCRETE (PLAN) GRAVEL SURFACE (PLAN) A C-1 A C-1 4/C-1 DRAWING DETAIL CALLOUT DETAIL # Scale: One Inch at Full Scale No. Revision Date By App'd Drawn: Approved: Checked: Designed: Scale Accordingly If Not One Inch Drawing: Sheet: File: Date: of November 2018 COPYRIGHT © 2018 BHC CONSULTANTS, LLC. ALL RIGHTS RESERVED BREMERTON CE-1 20 1-800-424-5555 UNDERGROUND SERVICE Call 48 Hours Before You Dig BHC Consultants, LLC 1601 Fifth Avenue, Suite 500 Seattle, Washington 98101 206.505.3400 206.505.3406 (fax) www.bhcconsultants.com Path: S:\Cad\Trane\18-10575 Bremerton CE-1\Design\d Filename: P18-10575_C-1 Plot date: Nov 15, 2018-01:18:10pm CAD User: psimon. Xref Filename: | X18-10575_TB | X18-10575_Prelim | X18-10575_Topo-not surveyed | Cunningham | Palmatier | Franco Gustavo |T. Giese, P.E. R. Dorn, P.E. 46352 R E GI S T E R E DPRO F E SSIONAL E N G IN EERSTATE O F WASHIN G T ONPETERNGHAMCUN N IB EN E D I TC 2333 158th Court NE Bellevue, WA 98008 Phone: 425-643-4310 Fax: 425-643-4314 R C-1 3 P18-10575_C-1 SITE PLAN AND TEMPORARY PUMPING 1" = 10'-0" P. Cunningham, P.E. P. Simon NOTES: 1. BYPASS PUMP SYSTEM SHALL BE CAPABLE OF PUMPING 8,500 GPM AT 175 FEET TDH WITH THE LARGEST PUMP OUT OF SERVICE. STATIC HEAD IS 126 FEET WHEN PUMPING FROM THE BYPASS MANHOLE AND 148 FEET WHEN PUMPING FROM THE WET WELL. CONTRACTOR SHALL PROVIDE COMPLETE BYPASS PUMP SYSTEM, INCLUDING ALL CONTROLS, VALVES, AND CONNECTIONS TO CONNECT TO EXISTING PIPING AND BYPASS PUMP STATION CE-1. EACH BYPASS PUMP SHALL BE EQUIPPED WITH ITS OWN PRESSURE TRANSDUCER FOR ON/OFF LEVEL CONTROL. CONTRACTOR SHALL PROVIDE REMOTE MONITORING AND ALARMS UTILIZING A DEDICATED AUTO DIALER CAPABLE OF CALLING MULTIPLE PEOPLE, INCLUDING THE CONTRACTOR AND CITY STAFF. CONTRACTOR SHALL RESPOND TO ANY ALARMS WITHIN 30 MINUTES. BYPASS SYSTEM SHALL BE DESIGNED TO MAINTAIN A LEVEL OF 2-4 FEET IN BYPASS MANHOLE. CONTRACTOR SHALL PROVIDE 24/7 MAINTENANCE, OPERATIONS, AND REFUELING DURING BYPASS OPERATIONS. PUMPS SHALL BE EQUIPPED WITH HOSPITAL RATED SOUND ATTENUATING ENCLOSURES. MAX NOISE LEVEL AT NEIGHBORING PROPERTY LINES IS 55dB, AND REDUCED TO 45 dB BETWEEN 10:00PM AND 7:00AM. ADDITIONAL NOISE MITIGATION MEASURES INCLUDING 10 FOOT HIGH FENCING WITH SOUND ATTENUATING BLANKETS AROUND THE BYPASS PUMPS WILL BE NEEDED TO MEET THESE NOISE LEVEL STANDARDS. 2. CITY TO INSTALL BYPASS IN WET WELL FROM 16-INCH SIPHON TO GRAVITY SEWER. CONTRACTOR TO SUPPLY ALL MATERIALS AND EQUIPMENT FOR THE BYPASS, WHICH WILL BE SUBSEQUENTLY INSTALLED BY THE CITY. 3. 16-INCH SLIDE GATE SHALL BE CONTROLLED BY TEMPORARY LEVEL SENSOR LOCATED IN BYPASS MANHOLE. CONTROLS SHALL SHUT 16-INCH SLIDE GATE IF LEVEL IN BYPASS MANHOLE REACHES 5 FEET ABOVE BOTTOM OF BYPASS MANHOLE. CONTRACTOR SHALL PROVIDE TEMPORARY POWER TO THE LEVEL CONTROLLER AND CONNECT IT TO THE SCADA SYSTEM. 4. REMOVE EXISTING MANHOLE LID. INSTALL SUCTION PIPES EQUIDISTANT IN MANHOLE. REPLACE LID AND REPAVE AFTER BYPASS IS REMOVED FROM SERVICE. 5. TEMPORARY UTILITY TRANSFORMER TO BE SITED IN COLLABORATION WITH CITY IF NEEDED. 6. CLOSE VALVES TO ISOLATE FLOW METER VAULT FROM CE-1 AND FORCE MAIN. REMOVE FLOW METER AND STORE FOR DURATION OF BYPASS. INSTALL 24-INCH TEE AND OTHER FITTINGS AS NEEDED TO CONNECT TO TEMPORARY BYPASS PIPING SYSTEM. AFTER BYPASS PUMPING SYSTEM IS NO LONGER NEEDED, REMOVE TEE AND REINSTALL FLOW METER. CITY TO OPERATE VALVES. 7. CONTRACTOR TO OBTAIN CITY RIGHT-OF-WAY PERMIT PRIOR TO CONSTRUCTION. 8. CONTRACTOR TO SUBMIT TRAFFIC CONTROL PLAN INCLUDING, BUT NOT LIMITED TO SIGNAGE, CONES, AND FLAGGERS, FOR CITY REVIEW AND APPROVAL. 9. CITY STAFF WILL OPERATE ALL PERMANENTLY INSTALLED VALVES AND GATES. BYPASS SEQUENCE: INSTALL (3) BYPASS PUMPS ON SITE. BYPASS PUMP 1 SHALL BE DIESEL POWERED, BYPASS PUMP 2 & 3 SHALL BE EQUIPPED WITH ELECTRIC MOTORS. ALL THREE BYPASS PUMPS SHALL BE OPERATIONAL DURING REPLACEMENT OF SUCTION PIPING, WET WELL REHABILITATION, REPLACEMENT OF DISCHARGE HEADER, AND AT ALL OTHER TIMES WHEN AT LEAST THREE PUMPS ARE NOT FULLY OPERABLE AND IN SERVICE. WHEN THREE PUMPS ARE FULLY OPERABLE AND IN SERVICE, ONLY THE DIESEL BYPASS PUMP IS REQUIRED. ELECTRIC PUMPS MAY BE POWERED FROM THE MCC OR FROM TEMPORARY UTILITY POWER. THE CONTRACTOR IS RESPONSIBLE FOR COORDINATING AND CONNECTING THE PUMPS TO POWER. SEE NOTE 1 FOR PUMP REQUIREMENTS. INSTALL SUCTION PIPING IN EXISTING BYPASS MANHOLE. CONNECT BYPASS PUMP 1 TO EXISTING 12-INCH BYPASS PORT. OPEN VALVES FOR BYPASS PUMP 1. TEST BYPASS PUMP 1 AND VALVES. CITY TO OPERATE VALVES. CITY TO INSTALL BYPASS FROM 16-INCH SIPHON TO UPSTREAM MANHOLE. CONTRACTOR SHALL PROVIDE MATERIALS AND CITY SHALL PROVIDE LABOR. COORDINATE WITH CITY ON MATERIALS NEEDED. CLOSE 24-INCH KNIFE GATE VALVE ON EXISTING 24-INCH SIPHON. CITY TO OPERATE VALVE. CLOSE VALVES TO ISOLATE EXISTING CE-1 FROM THE FORCE MAIN AND USE BYPASS PUMP 1 FOR ALL FLOWS TO THE STATION. CITY TO OPERATE VALVES REMOVE FLOW METER. INSTALL TEE OR WYE IN FLOW METER VAULT. CONNECT DISCHARGE PIPING FROM BYPASS PUMPS 2 AND 3. TEST ALL PUMPS AND PLACE INTO SERVICE REPLACE SUCTION PIPING AND ISOLATION VALVES, AND REHABILITATE WET WELL. RETURN WET WELL TO SERVICE AS QUICKLY AS POSSIBLE. AFTER WET WELL REHABILITATION AND INSTALLATION OF NEW SUCTION PIPE AND ISOLATION VALVES ARE COMPLETE AND ACCEPTED BY THE CITY, THE CITY WILL REMOVE 16-INCH SIPHON BYPASS TO ALLOW USE OF THE EXISTING WET WELL FOR BYPASS. MOVE SUCTION PIPING FROM BYPASS PUMPS 2 AND 3 TO THE WET WELL AND TEST THE PUMPS. ONCE BYPASS PUMPS 2 AND 3 ARE ACCEPTED BY THE CITY, MOVE SUCTION PIPING FROM BYPASS PUMP 1 TO THE WET WELL AND TEST PUMP. CONTRACTOR IS RESPONSIBLE FOR ENSURING THE BYPASS PUMPING SYSTEM IS FUNCTIONAL BEFORE, DURING, AND AFTER THIS TRANSITION. CITY TO OPERATE VALVES. MAINTAIN BYPASS PUMPS UNTIL PUMP STATION REHABILITATION IS COMPLETE AND ACCEPTED BY THE CITY. 1 2 3 4 5 6 7 8 9 10 EX WETWELL CLOSE VALVES TO ISOLATE CE-1 FROM FM, SEE BYPASS SEQUENCE DIESEL BYPASS PUMP 1, SEE NOTE 1 OPEN VALVE FOR BYPASS PUMPS, SEE BYPASS SEQUENCE OPEN VALVE FOR BYPASS PUMPS, SEE BYPASS SEQUENCE SIPHON BYPASS, SEE NOTE 2 24" SIPHON INLET TEMPORARY CONSTRUCTION FENCE 631 3 6 3 5 8 4 9 P A R K A V E 10' TALL FENCE WITH PRIVACY SLATS, TYP CONNECT SUCTION PIPING TO EX BYPASS MANHOLE, SEE NOTE 4 2 CONNECT 24" DISCHARGE PIPING TO EXISTING FORCE MAIN, SEE NOTE 6 7 2 ELECTRIC BYPASS PUMP 2, SEE NOTE 1 712 ELECTRIC BYPASS PUMP 3, SEE NOTE 1 712 CONNECT 12" DISCHARGE PIPING TO EXISTING BYPASS PORT 2 Scale: One Inch at Full Scale No. Revision Date By App'd Drawn: Approved: Checked: Designed: Scale Accordingly If Not One Inch Drawing: Sheet: File: Date: of November 2018 COPYRIGHT © 2018 BHC CONSULTANTS, LLC. ALL RIGHTS RESERVED BREMERTON CE-1 20 1-800-424-5555 UNDERGROUND SERVICE Call 48 Hours Before You Dig BHC Consultants, LLC 1601 Fifth Avenue, Suite 500 Seattle, Washington 98101 206.505.3400 206.505.3406 (fax) www.bhcconsultants.com Path: S:\Cad\Trane\18-10575 Bremerton CE-1\Design\d Filename: P18-10575_D-1 Plot date: Nov 12, 2018-10:08:11am CAD User: solsoe. Xref Filename: | X18-10575_TB | Cunningham | X18-10575_Pump Rm | X18-10575_Prelim | Palmatier |T. Giese, P.E. R. Dorn, P.E. 46352 R E GI S T E R E DPRO F E SSIONAL E N G IN EERSTATE O F WASHIN G T ONPETERNGHAMCUN N IB EN E D I TC 2333 158th Court NE Bellevue, WA 98008 Phone: 425-643-4310 Fax: 425-643-4314 R D-1 4 P18-10575_D-1 PUMP ROOM DEMOLITION PLAN 1/4"=1'-0" P. Cunningham, P.E. S. Olsoe PUMP ROOM 1 SCALE: 1/4"=1'-0" PLAN EX 24" DI PIPE, SEE NOTE 1 NOTES: 1. AFTER PIPING IS REMOVED, CONTRACTOR SHALL ALLOW CITY TO INSPECT EXISTING DI PIPE. IF CITY DEEMS NECESSARY, CONTRACTOR SHALL PROVIDE CITY 3 DAYS AND ACCESS TO REPAIR OR REPLACE EXISTING PIPE.REMOVE EX SUCTION PIPE INCLUDING SEEP RING, SEE DETAIL 2/M-3, TYP OF 4 SALVAGE EX REDUCER, TYP OF 2 EX PUMPS 2 & 3 AND ASSOCIATED BASES AND CHECK VALVES TO REMAIN LT REMOVE EX SUBMERSIBLE LEVEL TRANSMITTER Scale: One Inch at Full Scale No. Revision Date By App'd Drawn: Approved: Checked: Designed: Scale Accordingly If Not One Inch Drawing: Sheet: File: Date: of November 2018 COPYRIGHT © 2018 BHC CONSULTANTS, LLC. ALL RIGHTS RESERVED BREMERTON CE-1 20 1-800-424-5555 UNDERGROUND SERVICE Call 48 Hours Before You Dig BHC Consultants, LLC 1601 Fifth Avenue, Suite 500 Seattle, Washington 98101 206.505.3400 206.505.3406 (fax) www.bhcconsultants.com Path: S:\Cad\Trane\18-10575 Bremerton CE-1\Design\d Filename: P18-10575_D-2 Plot date: Nov 12, 2018-11:09:12am CAD User: solsoe. Xref Filename: | X18-10575_TB | X18-10575_Prelim | X18-10575_Motor Control Rm | Franco Gustavo | Cunningham | Palmatier |T. Giese, P.E. R. Dorn, P.E. 2333 158th Court NE Bellevue, WA 98008 Phone: 425-643-4310 Fax: 425-643-4314 R 44881STATE O F WASHIN G T ONPROF E SSIONAL E N G IN EERGUV FR A NCOTS OA STRUC TURAL E N G IN EERD-2 5 P18-10575_D-2 MOTOR CONTROL ROOM STRUCTURAL DEMOLITION PLAN AND DETAIL As Shown G. Franco, S.E. S. Olsoe DETAIL HOUSEKEEPING PAD REMOVAL 1 TYPNTS SLAB REPAIR AT SIKATOP 122 PLUS OR APPROVED EQUAL EPOXY MODIFIED GROUT APPLY SCRUB COAT OF REPAIR MATERIAL TO PREPARED SURFACE DO NOT CUT OR DAMAGE HORIZONTAL REINFORCING IN THE CONCRETE SLAB NOTES: 1. REMOVE EXISTING CONCRETE HOUSEKEEPING TO A MINIMUM OF 1" BELOW THE ADJACENT CONCRETE SURFACE. PREPARE CONCRETE SUBSTRATE TO OBTAIN A SURFACE PROFILE OF ±1/16" (CONCRETE SURFACE PROFILE SP 5 OR GREATER AS PER INTERNATIONAL CONCRETE REPAIR INSTITUTE GUIDELINES) WITH A NEW EXPOSED AGGREGATE SURFACE. 2. PROVIDE CONCRETE FINISH AND FLOOR SLOPE TO MATCH ADJACENT SURFACE. 3. ROUGHEN THE EXISTING CONCRETE SURFACE OF THE OPENINGS IN THE FLOOR THROUGH WHICH THE EXISTING PUMP SHAFT PASSES, APPLY BONDING AGENTS, AND FILL THE OPENING WITH NON-SHRINK GROUT. DEMO CONC HOUSEKEEPING PAD CURB & REINF, SEE PLAN FOR EXTENT DEMO CONC SLAB AS REQ'D TO REMOVE REINF TO 1" BELOW TOS MOTOR CONTROL ROOM 1 SCALE: 1/4"=1'-0" PLAN INDICATES DEMOLITION OF HOUSEKEEPING PAD. SEE DETAIL 1/- FOR DEMOLITION AND REPAIR OF CONCRETE SLAB SURFACE SEE DETAIL 1/- SEE DETAIL 1/- Scale: One Inch at Full Scale No. Revision Date By App'd Drawn: Approved: Checked: Designed: Scale Accordingly If Not One Inch Drawing: Sheet: File: Date: of November 2018 COPYRIGHT © 2018 BHC CONSULTANTS, LLC. ALL RIGHTS RESERVED BREMERTON CE-1 20 1-800-424-5555 UNDERGROUND SERVICE Call 48 Hours Before You Dig BHC Consultants, LLC 1601 Fifth Avenue, Suite 500 Seattle, Washington 98101 206.505.3400 206.505.3406 (fax) www.bhcconsultants.com Path: S:\Cad\Trane\18-10575 Bremerton CE-1\Design\d Filename: P18-10575_D-3 Plot date: Nov 12, 2018-02:27:46pm CAD User: psimon. Xref Filename: | X18-10575_TB | X18-10575_Prelim | Palmatier | X18-10575_Motor Control Rm | Cunningham | Franco Gustavo |T. Giese, P.E. R. Dorn, P.E. 2333 158th Court NE Bellevue, WA 98008 Phone: 425-643-4310 Fax: 425-643-4314 R 44806STATE O F WASHIN G TONR E GI S T E R E DPR OF E SSIONAL E N G IN EERL G.PA L MEANAH ANTATIERD-3 6 P18-10575_D-3 MOTOR CONTROL ROOM ELECTRICAL DEMOLITION PLAN 1/4" = 1'-0" N. Palmatier, P.E. A. Cariaso AIR COMPRESSOR MOTOR CONTROL ROOM 1 SCALE: 1/4"=1'-0" PLAN NOTES: 1. REMOVE POWER AND DEMOLISH EQUIPMENT SHOWN AS HATCHED. DEMOLISH CABLES AND CONDUCTORS ASSOCIATED WITH EQUIPMENT SHOWN AS DEMOLISHED. PRESERVE AND PROTECT ALL EXISTING TO REMAIN EQUIPMENT. 2. REMOVE ALL EXISTING LIGHT FIXTURES AND RECEPTACLES. BUBBLER PANEL UTILITY TRANSFORMER SEE NOTE 3 MCC GENERATOR Scale: One Inch at Full Scale No. Revision Date By App'd Drawn: Approved: Checked: Designed: Scale Accordingly If Not One Inch Drawing: Sheet: File: Date: of November 2018 COPYRIGHT © 2018 BHC CONSULTANTS, LLC. ALL RIGHTS RESERVED BREMERTON CE-1 20 1-800-424-5555 UNDERGROUND SERVICE Call 48 Hours Before You Dig BHC Consultants, LLC 1601 Fifth Avenue, Suite 500 Seattle, Washington 98101 206.505.3400 206.505.3406 (fax) www.bhcconsultants.com Path: S:\Cad\Trane\18-10575 Bremerton CE-1\Design\d Filename: P18-10575_D-4 Plot date: Nov 15, 2018-08:30:34am CAD User: psimon. Xref Filename: | X18-10575_TB | X18-10575_Pump Rm | X18-10575_Prelim | Cunningham | Palmatier | Franco Gustavo |T. Giese, P.E. R. Dorn, P.E. 46352 R E GI S T E R E DPR OF E SSIONAL E N G IN EERSTATE O F WASHIN G T ONPETERNGHAMCUN N IB EN E D I TC 2333 158th Court NE Bellevue, WA 98008 Phone: 425-643-4310 Fax: 425-643-4314 R D-4 7 P18-10575_D-4 PUMP ROOM ELECTRICAL DEMOLITION PLAN 1/4"=1'-0" P. Cunningham, P.E. S. Olsoe PUMP ROOM ELECTRICAL DEMOLITION 1 SCALE: 1/4"=1'-0" PLAN ACTUATOR ACTUATOR CONTROLLER ACTUATOR CONTROLLER ACTUATOR DISCONNECT ACTUATORCHECK VALVE LIMIT SWITCHES ACTUATOR DISCONNECT ACTUATOR ACTUATOR ACTUATOR DISCONNECT SUMP PUMP CONTROL PANEL TO REMAIN HOIST OUTLET PUMP TOGGLE SWITCHES NOTES: 1. REMOVE POWER AND DEMOLISH EQUIPMENT SHOWN AS HATCHED. DEMOLISH CABLES AND CONDUCTORS ASSOCIATED WITH EQUIPMENT SHOWN AS DEMOLISHED. 2. REMOVE ALL EXISTING LIGHT FIXTURES AND RECEPTACLES. 3. EXISTING ACTUATOR DISCONNECTS AND CONTROLLERS ARE SHOWN IN THEIR APPROXIMATE LOCATION. SOME EXISTING DISCONNECTS SERVE MULTIPLE ACTUATORS. SOME EXISTING ACTUATORS DO NOT HAVE SEPARATELY MOUNTED CONTROLLERS AND ONLY RELY ON CONTROLS INTEGRAL TO THE ACTUATOR. 4. FOR DEMOLITION OF EXISTING PUMPS, VALVES, PIPING AND APPURTENANCES SEE DRAWING D-1. Scale: One Inch at Full Scale No. Revision Date By App'd Drawn: Approved: Checked: Designed: Scale Accordingly If Not One Inch Drawing: Sheet: File: Date: of November 2018 COPYRIGHT © 2018 BHC CONSULTANTS, LLC. ALL RIGHTS RESERVED BREMERTON CE-1 20 1-800-424-5555 UNDERGROUND SERVICE Call 48 Hours Before You Dig BHC Consultants, LLC 1601 Fifth Avenue, Suite 500 Seattle, Washington 98101 206.505.3400 206.505.3406 (fax) www.bhcconsultants.com Path: S:\Cad\Trane\18-10575 Bremerton CE-1\Design\d Filename: P18-10575_M-1 Plot date: Nov 12, 2018-11:50:10am CAD User: solsoe. Xref Filename: | X18-10575_Pump Rm | X18-10575_Prelim | X18-10575_TB | X18-10575_Prop | Cunningham | Palmatier | Franco Gustavo |T. Giese, P.E. R. Dorn, P.E. 46352 R E GI S T E R E DPRO F E SSIONAL E N G IN EERSTATE O F WASHIN G T ONPETERNGHAMCUN N IB EN E D I TC 2333 158th Court NE Bellevue, WA 98008 Phone: 425-643-4310 Fax: 425-643-4314 R M-1 8 P18-10575_M-1 PUMP ROOM PLAN 1/4"=1'-0" P. Cunningham, P.E. S. Olsoe PUMP ROOM 1 SCALE: 1/4"=1'-0" PLAN B M-2 A M-2 NOTES: 1. SAW CUT OPENING PER DETAIL 1/M-3. 2. INSTALL NEW PIPE PENETRATION PRIOR TO RE-COATING WET WELL. 3. ROTATE DISCHARGE 22 1/2". 4. PIPES AND FITTINGS SHALL BE RESTRAINED AND SUPPORTED AS NEEDED. 5. CONTRACTOR TO FIELD VERIFY ALL DIMENSIONS PRIOR TO CONSTRUCTION. 6. FLOW DIRECTION ARROW OF RESILIENT SEAT KNIFE GATE VALVES SHALL BE POINTED TOWARDS THE PUMP. KNIFE GATE VALVES SHALL BE TRUELINE EQUIPPED WITH AUMA ACTUATOR AND BEVEL HANDWHEEL. 7. CLEAN WET WELL, REPAIR ALL SPALLING AND CRACKS, AND COAT WITH RAVEN 405 PER MANUFACTURERS RECOMMENDATIONS. USE RAVEN 155 FOR PRIMER. 8. FLYGT PUMP SHALL BE EQUIPPED WITH 385 HP IMMERSIBLE MOTOR AND COOLING JACKET. 9. CHECK VALVES SHALL BE VAL-MATIC SWING FLEX CHECK VALVES EQUIPPED WITH LIMIT SWITCHES, BACKFLOW ACTUATOR, AND MECHANICAL INDICATOR. 10. FUSION EPOXY COATED STEEL, WITH OFFSET FOR ALIGNMENT OF NEW SUCTION PIPE AND EXISTING PUMP. 11. FUSION EPOXY COATED STEEL, WITH OFFSET FOR ALIGNMENT OF NEW PIPE AND EXISTING PIPE DISCHARGE. 1 SEE NOTE 1 1 SEE NOTE 1 2 3 4 5 6 7 9 10 12 10 10 13 4 3 14 8 8 11 7 21 MATERIAL LIST ITEM DESCRIPTION 18" DI PIPE WITH SEEP RING, SEE DETAIL 2/M-3 18" DI PIPE, FL x PE 18" SST KNIFE GATE VALVE, FL x FL, SEE NOTE 6 18" x 16" ECCENTRIC REDUCER, FL x FL FLYGT SEWER PUMP, SEE NOTE 8 18" x 12" REDUCER, FL x FL 18" SWING FLEX CHECK VALVE, FL x FL, SEE NOTE 9 18" DISMANTLING JOINT , FL x FL 18" DI SPOOL, FL x FL 24" x 18" DI WYE, FL x FL 18" DI 90° BASE BEND, FL x FL 24" DI SPOOL, FL x FL PIPE THRUST RESTRAINT , 6" SCH 80 GALV STEEL PIPE W/ FLANGE AND BASE PLATE CUSTOM FABRICATED 8" x 18" REDUCER, SEE NOTE 10 SALVAGED 6" x 10" REDUCER, FL x FL 24" x 12" DI TEE, FL x FL 18" DI 45° BEND, FL x FL 18" x 6" DI TEE, FL 6" SST KNIFE GATE VALVE, FL x FL, SALVAGE EX FROM PUMP STATION 10" DISMANTLING JOINT, FL x FL CUSTOM FABRICATED 10" x 18" REDUCER, SEE NOTE 11 12" DI 22.5° BEND, FL x FL 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 1 SEE NOTE 1 3 3 5 6 SEE NOTE 3 16 2 2 2 9 11 20 9 PUMP 1 PUMP 4 12 10 REHABILITATE WETWELL, SEE NOTE 7 1918 3 C M-2 EX PUMP 2 EX PUMP 3 21 15 22 3 31918 Scale: One Inch at Full Scale No. Revision Date By App'd Drawn: Approved: Checked: Designed: Scale Accordingly If Not One Inch Drawing: Sheet: File: Date: of November 2018 COPYRIGHT © 2018 BHC CONSULTANTS, LLC. ALL RIGHTS RESERVED BREMERTON CE-1 20 1-800-424-5555 UNDERGROUND SERVICE Call 48 Hours Before You Dig BHC Consultants, LLC 1601 Fifth Avenue, Suite 500 Seattle, Washington 98101 206.505.3400 206.505.3406 (fax) www.bhcconsultants.com Path: S:\Cad\Trane\18-10575 Bremerton CE-1\Design\d Filename: P18-10575_M-2 Plot date: Nov 12, 2018-11:48:32am CAD User: solsoe. Xref Filename: | X18-10575_TB | X18-10575_Pump Room | X18-10575_Prelim | X18-10575_Motor Control Room | X18-10575_Prop | Cunningham | Palmatier | Franco Gustavo |T. Giese, P.E. R. Dorn, P.E. 46352 R E GI S T E R E DPRO F E SSIONAL E N G IN EERSTATE O F WASHIN G TONPETERNGHAMCUN N IB EN E D I TC 2333 158th Court NE Bellevue, WA 98008 Phone: 425-643-4310 Fax: 425-643-4314 R M-2 9 P18-10575_M-2 PUMP ROOM SECTIONS 1/4"=1'-0" P. Cunningham, P.E. S. Olsoe EL 107.50 EL 125.50 EL 136.33 A M-1SCALE: 1/4"=1'-0" SECTION C/L EL 112.19 10 16 12 10 17 11 17 11 9 9 17 12 21 21 13 10 1919 1019 19 24 23 2525 C/L EL 110.23 24 3 3 9 SEE NOTE 5 EL 107.50 PUMPS 1 AND 4 B M-1SCALE: 1/4"=1'-0" SECTION EL 120.7 5 10 17 9 11 8 6 C/L EL 112.11 2 3 4 9 RECHANNEL WETWELL 9 3 18 18" IE 108.19 7 EX 24" STEEL PIPE IE 108.00, SEE DETAIL 2/M-3 21 20 22 PUMP LIFTING EYE, SEE DWG S-1 1 NOTES: 1. SECTION B IS FOR PUMPS 1 AND 4. 2. PUMP 4 INCLUDES ADDITIONAL HORIZONTAL 12" DI 22 1/2° BEND. SEE M-1 FOR LOCATION OF BEND. 3. KNIFE GATE VALVE ON PUMP 4 DISCHARGE IS LOCATED ON VERTICAL PIPING, SEE SECTION A AND DWG M-1. SEE NOTE 3 MATERIAL LIST ITEM # DESCRIPTION ITEM # DESCRIPTION 18" DI SEEP RING, SEE DETAIL 2/M-3 24" x 12" DI TEE, FL x FL 18" DI PIPE, FL x PE 18" DI 45° BEND, FL x FL 18" SST KNIFE GATE VALVE, FL x FL, SEE NOTE 4 ESCOWELD PEDESTAL, SEE S-4 18" x 16" ECCENTRIC REDUCER, FL x FL, SEE NOTE 3 PIPE HANGER, SEE DETAIL 2/M-4 FLYGT NT 3312 SEWER PUMP PIPE SUPPORT, SEE DETAIL 1/M-4 18" x 12" REDUCER, FL x FL CONCRETE PEDESTAL 18" SWING FLEX CHECK VALVE, FL x FL PIPE SUPPORT, SEE DETAIL 4/M-4 18" DISMANTLING JOINT , FL x FL PRESSURE TRANSDUCER, SEE DETAIL 3/M-4 18" DI SPOOL, FL x FL 18" x 6" DI TEE, FL x FL 24" x 18" DI WYE, FL x FL 6" SST KNIFE GATE VALVE, FL x FL SALVAGE EX FROM PUMP STATION18" DI 90° BASE BEND, FL x FL 24" DI SPOOL, FL x FL, LENGTH AS NEEDED 10" DISMANTLING JOINT, FL x FL PIPE THRUST RESTRAINT, 6" SCH 80 GALV STEEL PIPE W/ FLANGE AND BASE PLATE CUSTOM FABRICATED 10" x 18" REDUCER, SEE NOTE 2 CUSTOM FABRICATED 8" x 18" REDUCER, SEE NOTE 1 AND 3 SALVAGE 6" x 10" REDUCER, FL x FL 1 16 2 17 3 18 4 19 5 20 6 21 7 22 8 23 9 24 10 25 11 12 26 13 27 14 15 NOTES: 1. FUSION EPOXY COATED STEEL, WITH OFFSET FOR ALIGNMENT OF NEW SUCTION PIPE AND EXISTING PUMP. 2. FUSION EPOXY COATED STEEL, WITH OFFSET FOR ALIGNMENT OF NEW PIPING AND EXISTING PUMP DISCHARGE. 3. INSTALL 2-INCH SCHEDULE 80 316 SST NIPPLE AND 316 SST BALL VALVE AT OR NEAR THE INVERT OF THE SUCTION PIPING. COORDINATE EXACT LOCATION WITH CITY. NIPPLE MAY BE DIRECT TAPPED ON DI REDUCERS OR WELDED ON CUSTOM STEEL REDUCERS. 4. PROVIDE SUPPORT FOR THE VALVE AND ACTUATORS AS NECESSARY. 5. TOP OF SPOOL TO ALIGN WITH TOP OF BASE ELBOWS FOR PUMPS 1 AND 4 SO THAT SPOOL CAN BE REMOVED AND BASE ELBOW RAISED FOR FUTURE PUMP 2 AND 3 REPLACEMENT. EL 107.50 EXISTING PUMP 2 AND 3 C M-1SCALE: 1/4"=1'-0" SECTION EL 120.7 10 17 9 11 2 3 14 RECHANNEL WETWELL 9 3 18" IE 108.19 EX 24" STEEL PIPE IE 108.00, SEE DETAIL 2/M-3 21 20 22 PUMP LIFTING EYE, SEE DWG S-1 1 25 24 C/L EL 110.23 9 27 26 15 EX PUMP 2 AND 3 Scale: One Inch at Full Scale No. Revision Date By App'd Drawn: Approved: Checked: Designed: Scale Accordingly If Not One Inch Drawing: Sheet: File: Date: of November 2018 COPYRIGHT © 2018 BHC CONSULTANTS, LLC. ALL RIGHTS RESERVED BREMERTON CE-1 20 1-800-424-5555 UNDERGROUND SERVICE Call 48 Hours Before You Dig BHC Consultants, LLC 1601 Fifth Avenue, Suite 500 Seattle, Washington 98101 206.505.3400 206.505.3406 (fax) www.bhcconsultants.com Path: S:\Cad\Trane\18-10575 Bremerton CE-1\Design\d Filename: P18-10575_M-3 Plot date: Nov 12, 2018-11:57:10am CAD User: solsoe. Xref Filename: | X18-10575_TB | X18-10575_Prelim | Cunningham | Palmatier | Franco Gustavo |T. Giese, P.E. R. Dorn, P.E. 46352 R E GI S T E R E DPRO F E SSIONAL E N G IN EERSTATE O F WASHIN G T ONPETERNGHAMCUN N IB EN E D I TC 2333 158th Court NE Bellevue, WA 98008 Phone: 425-643-4310 Fax: 425-643-4314 R M-3 10 P18-10575_M-3 PIPING DETAILS 1 OF 2 AS SHOWN P. Cunningham, P.E. S. Olsoe PIPE AND SEEP RING 1 M-2SCALE: 1 1/2" = 1'-0" DETAIL AT CONTRACTOR'S OPTION CORNER MAY HAVE RADIUS 3"SAWCUT WALL OPENING (DO NOT OVERCUT) WELD ALL SPLICES PROVIDE #4 AT FACE CENTER, EA FACE, EACH SIDE PROVIDE RETROFIT WATERSTOP AT WALL MID DEPTH (ALL AROUND) PROVIDE SPLICED #4 BARS EACH FACE, EACH SIDE NOTES: 1. INFILL WITH CONCRETE F 1C=4,500 PSI 2. DRILL AND EPOXY ALL BARS 3" INTO EXISTING CONCRETE 3. LOCATE NEW BARS 4" FROM FACE OF WALL. PIPE AND SEAL RING 6" MIN, TYP Scale: One Inch at Full Scale No. Revision Date By App'd Drawn: Approved: Checked: Designed: Scale Accordingly If Not One Inch Drawing: Sheet: File: Date: of November 2018 COPYRIGHT © 2018 BHC CONSULTANTS, LLC. ALL RIGHTS RESERVED BREMERTON CE-1 20 1-800-424-5555 UNDERGROUND SERVICE Call 48 Hours Before You Dig BHC Consultants, LLC 1601 Fifth Avenue, Suite 500 Seattle, Washington 98101 206.505.3400 206.505.3406 (fax) www.bhcconsultants.com Path: S:\Cad\Trane\18-10575 Bremerton CE-1\Design\d Filename: P18-10575_M-4 Plot date: Nov 15, 2018-04:19:34pm CAD User: solsoe. Xref Filename: | X18-10575_TB | X18-10575_Prelim | Cunningham | Palmatier | Franco Gustavo |T. Giese, P.E. R. Dorn, P.E. 46352 R E GI S T E R E DPR OF E SSIONAL E N G IN EERSTATE O F WASHIN G T ONPETERNGHAMCUN N IB EN E D I TC 2333 158th Court NE Bellevue, WA 98008 Phone: 425-643-4310 Fax: 425-643-4314 R M-4 11 P18-10575_M-4 PIPING DETAILS 2 OF 2 As Shown P. Cunningham, P.E. P. Simon ADJUSTABLE FLANGE SUPPORT STANDON MODEL S89 OR EQUAL, SEE NOTE 2 5/8" DIA SST EPOXY ADHESIVE ANCHOR ROD WITH NUTS AND WASHERS, TYP OF 4 1" THICK NON-SHRINK GROUTBASE PLATE 5" EMBEDMENT, INSTALL IN HILTI HIT HY 200 PER MANUFACTURERS RECOMMENDATIONS NOTES: 1. ALL MATERIAL SHALL BE STAINLESS STEEL. 2. PIPE SUPPORT MANUFACTURER TO SELECT STANCHION SIZE AND MATERIAL THICKNESS BASED ON DISTANCE BETWEEN PIPE CENTERLINE AND FLOOR, PIPE SIZE AND SUPPORT SPACING. 3. TO ENSURE PROPER SUPPORT AND STABILITY, AFTER FINAL HEIGHT ADJUSTMENT IS ATTAINED, APPLY TACK WELDS TO BOTH SUPPORT CUPS AND EXTENSION PIPE. USE E70XX ELECTRODE FOR WELDS. PIPE SUPPORT TYPE 1 1 TYPNTS DETAIL PIPE NOTES: 1. ALL MATERIALS SHALL BE STAINLESS STEEL. 2. INSTALL IN HILTI HIT-HY 200 PER MANUFACTURER'S RECOMMENDATIONS. ANVIL FIG 260SS ADJUSTABLE CLEVIS HANGER 1 1/4" ROD ROD COUPLING NUT 1 1/4" ANCHOR ROD, 6" EMBEDMENT, SEE NOTE 2 DETAIL PIPE SUPPORT TYPE 3 2 TYPNTS NOTES: 1. ALL MATERIALS TO BE STAINLESS STEEL. 2. PIPE SUPPORT MANUFACTURER TO SELECT STANCHION SIZE AND MATERIAL THICKNESS BASED ON DISTANCE BETWEEN PIPE CENTERLINE AND FLOOR, PIPE SIZE, AND MAXIMUM SPECIFIED SUPPORT SPACING. 3. TO ENSURE PROPER SUPPORT AND STABILITY, AFTER FINAL HEIGHT ADJUSTMENT IS ATTAINED, APPLY TACK WELDS TO BOTH SUPPORT CUPS AND EXTENSION PIPE. USE E70XX ELECTRODE FOR WELDS. PIPE SUPPORT TYPE 2 4 TYPNTS DETAIL ADJUSTABLE SADDLE SUPPORT, STANDON MODEL C92 W/ 1" U-BOLT FOR PIPE, STANDON S92 FOR TEES AND VALVES, OR EQUAL PIPE STANCHION BASE, SEE NOTE 2 BASE PLATE EMBEDMENT SHALL BE 8 TIMES ANCHOR ROD DIAMETER, INSTALL IN HILTI HIT HY 200 PER MANUFACTURER'S RECOMMENDATIONS SST EPOXY ADHESIVE ANCHOR ROD WITH NUTS AND WASHERS, TYP OF 4, ANCHOR DIA 1/16" LESS THAN HOLE IN BASE PLATE 1" NON-SHRINK GROUT AS REQ'D PIPE PRESSURE TRANSMITTER SST DIAPHRAGM SEAL 1" PLUG VALVE 1/4" BLEED SCREW ON FLUSH CONNECTION SST 1" NIPPLE 24" BLIND FLANGE W/ DIRECT TAP DETAIL PRESSURE TRANSMITTER 3 TYPNTS S-1 12 P18-10575_S-1 PUMP ROOM REFLECTED CEILING PLAN 1/4"=1'-0" G. Franco S. Olsoe Scale: One Inch at Full Scale No. Revision Date By App'd Drawn: Approved: Checked: Designed: Scale Accordingly If Not One Inch Drawing: Sheet: File: Date: of November 2018 COPYRIGHT © 2018 BHC CONSULTANTS, LLC. ALL RIGHTS RESERVED BREMERTON CE-1 20 1-800-424-5555 UNDERGROUND SERVICE Call 48 Hours Before You Dig BHC Consultants, LLC 1601 Fifth Avenue, Suite 500 Seattle, Washington 98101 206.505.3400 206.505.3406 (fax) www.bhcconsultants.com Path: S:\Cad\Trane\18-10575 Bremerton CE-1\Design\d Filename: P18-10575_S-1 Plot date: Nov 12, 2018-12:04:49pm CAD User: solsoe. Xref Filename: | X18-10575_Pump Rm | X18-10575_Prelim | X18-10575_TB | Cunningham | X18-10575_Prop | Palmatier | X18-10575_Elec Pump Rm | Franco Gustavo |T. Giese, P.E. R. Dorn, P.E. 2333 158th Court NE Bellevue, WA 98008 Phone: 425-643-4310 Fax: 425-643-4314 R 44881STATE O F WASHIN G T ONPROF E SSIONAL E N G IN EERGUV FRA NCOTS OA STRUC TURAL E N G IN EERGENERAL STRUCTURAL NOTES DESIGN CRITERIA 1. FOR CAST-IN-PLACE CONCRETE a. 28 DAY COMPRESSION STRENGTH fC = 4000PSI MIN. b. REINFORCED BAR ASTM A615 GRADE 60 c. CONCRETE WORK SHALL BE IN ACCORDANCE WITH ACI 301-10 SPECIFICATIONS FOR STRUCTURAL CONCRETE. 2. DESIGN LOADS: DEAD: ACTUAL LIVE: 200PSF COLLATERAL DEAD: 10 PSF ON SLAB 3. SEISMIC LOADS SOIL SITE CLASS D Ss= 1.548 g S1= 0.606 g Fa = 1.0 F1 = 1.5 SDS = 1.032 g SD1 = 0.606 g SEISMIC DESIGN CATEGORY D SEISMIC FACTOR aP = 2.5 RP = 3.5 IP = 1.5 ANCHOR DESIGNED FOR Ω=2.5 4. BUILDING CODE: 2015 IBC RISK CATEGORY IV 5. ADHESIVE (EPOXY) ANCHORS USE HILTI HIT-RE 500 V3. INSTALL PER MANUFACTURERS INSTRUCTIONS AND ICC-ES EVALUATION REPORT # 3814. NOTES: 1. ALL WORK SHALL CONFORM TO IBC 2015 AS WELL AS STATE AND LOCAL AMENDMENTS. 2. THE CONTRACTOR SHALL LOCATE ALL UTILITIES IN THE WORK AREA PRIOR TO BEGINNING CONSTRUCTION. 3. CONSTRUCTION SAFETY IS THE SOLE RESPONSIBILITY OF THE CONTRACTOR. THESE PLANS AND NOTES ARE NOT INTENDED TO DIRECT THE CONTRACTOR'S METHODS, TECHNIQUES, SEQUENCES OR PROCEDURES EXCEPT AS DESCRIBED FOR CONSIDERATION IN DESIGN. MINIMUM REQUIREMENTS FOR PPE INCLUDE HARD HAT, SAFETY GLASSES, TYPE 2 VEST OR SHIRT, AND STURDY WORK BOOTS. 4. PLANS ARE BASED ON ORIGINAL CONSTRUCTION DRAWINGS. CONTRACTOR SHALL FIELD VERIFY ALL DIMENSIONS. 5. EPOXY BOLT INSTALLATION - LOCATE REINFORCING STEEL TO AVOID DAMAGING IT WHEN DRILLING HOLES. HOLES MAY BE MOVED WITHIN TOLERANCES SHOWN TO AVOID HITTING BARS. DRILL HOLES IN PLATES AND ANGLES AFTER EPOXY BOLTS HAVE BEEN INSTALLED. 6. STEEL PLATES AND OTHER SHAPES - ASTM A36. WELD STUDS AND WELDING - AWS D1.1. ALL STEEL PLATES AND STRUCTURAL MEMBERS SHALL BE HOT DIP GALVANIZED AFTER FABRICATION. ALL BOLTS SHALL BE 304 STAINLESS STEEL EXCEPT WELDED THREADED STUDS SHALL BE ASTM A307. 7. THE EXISTING 3-TON HOIST AND TROLLEY FOR THE MONORAIL ARE TO BE REPLACED WITH A NEW HOIST AND TROLLEY SIZED TO LIFT THE NEW PUMPS. MONORAIL ELECTRIC MOTORIZED LOW HEADROOM (DIMENSION FROM UNDERSIDE OF RAIL BEAM TO HOOK ~18", CONTRACTOR TO VERIFY) TROLLEY WITH HOIST CAPACITY 8,000 LBS. TRAVEL SPEED >30 FPM. FOR USE ON W 6 x 15 BEAM, PROVIDE PENDENT CONTROL WITH CHORD LENGTH > 12'. WHEELS SHALL BE HARDENED CAST IRON WITH PERMANENTLY LUBRICATED BALL BEARINGS. TROLLEY SHALL WITHSTAND SEWER PUMP STATION CORROSIVE ENVIRONMENT AND SHALL BE EQUIPPED WITH A BRAKE. 230/460 VAC 3 PHASE POWER. CONTRACTOR TO VERIFY COMPATIBILITY OF HOIST HEADROOM WITH SITE CLEARANCES AND BEAM GEOMETRY. SUBMIT HOIST TYPE & MODEL TO DESIGN TEAM. PUMP ROOM REFLECTED CEILING 1 SCALE: 1/4"=1'-0" PLAN 3'-91 2"± 10" 2'-2"± C/L CAISSON EX W 6 x 15 BOT OF STL EL 122.96 EX 12" CONC SLAB W/ #5@12" EW T&B TOP OF CONC EL 125.50 PUMP LIFTING EYE ANCHOR PLATE, TO BE LOCATED BY CONTRACTOR, TYP OF 8, SEE DETAIL 1/S-2 C/L CAISSONC/L BMS EX CONC BM 16" WIDE x 18" DEEP EX CONC BM 16" WIDE x 18" DEEP EX CONC BM 16" WIDE x 18" DEEP EX CONC BM 18" WIDE x 24" DEEP EX CONC BM 18" WIDE x 24" DEEP EX CONC BM 24" WIDE x 30" DEEP Scale: One Inch at Full Scale No. Revision Date By App'd Drawn: Approved: Checked: Designed: Scale Accordingly If Not One Inch Drawing: Sheet: File: Date: of November 2018 COPYRIGHT © 2018 BHC CONSULTANTS, LLC. ALL RIGHTS RESERVED BREMERTON CE-1 20 1-800-424-5555 UNDERGROUND SERVICE Call 48 Hours Before You Dig BHC Consultants, LLC 1601 Fifth Avenue, Suite 500 Seattle, Washington 98101 206.505.3400 206.505.3406 (fax) www.bhcconsultants.com Path: S:\Cad\Trane\18-10575 Bremerton CE-1\Design\d Filename: P18-10575_S-2 Plot date: Nov 12, 2018-12:07:06pm CAD User: solsoe. Xref Filename: | X18-10575_TB | X18-10575_Prelim | Palmatier | X18-10575_Motor Control Rm | X18-10575_Control Room Prop | Franco Gustavo | Cunningham |T. Giese, P.E. R. Dorn, P.E. 2333 158th Court NE Bellevue, WA 98008 Phone: 425-643-4310 Fax: 425-643-4314 R 44881STATE O F WASHIN G T ONPROF E SSIONAL E N G IN EERGUV FR A NCOTS OA STRUC TURAL E N G IN EERS-2 13 P18-10575_S-2 MOTOR CONTROL ROOM SLAB PLAN AND DETAILS As Shown G. Franco, S.E. S. Olsoe MOTOR CONTROL ROOM SLAB 1 SCALE: 1/4"=1'-0" PLAN EX CONCRETE HOUSEKEEPING PAD 4" TALL HOUSEKEEPING PAD FOR NEW VFD'S AND PASSIVE FILTERS, SEE DETAIL 2/-, TYP 4" AROUND TYP EX CONCRETE HOUSEKEEPING PAD DETAIL PUMP LIFTING EYE 1 TYPSCALE: 3" = 1'-0" 4"4"1" TYP ALL AROUND 6" MINFF 125.50 112"(4) 5/8" Ø x 7 1/2" STAINLESS STEEL THREADED ANCHOR RODS IN HILTI EPOXY EYE BOLT, GALVANIZED FORGED STEEL, SUBMIT DATA ON EYE BOLT WITH STEEL SHOP DRAWING SUBMITTAL SS NUT AND LOCK WASHER, TYP OF 4 PLATE 8" x 8" x 1/2" 1/4" PLAN SECTION NOTE: 1. LOCATION OF LIFTING EYES TO BE DETERMINED BY CONTRACTOR IN THE FIELD. DETAIL HOUSEKEEPING EQUIPMENT PAD 2 TYPNTS #4 EPOXY DOWEL W/ 8" HORZ HOOK & 4" EPOXY EMBEDMENT @12" OC AROUND PERIMETER OF PAD 3/4" TOOLED EDGE #4 @ 12" OC EW EQUIPMENT PAD EX 12" CONC SLAB PAD HEIGHT 4" MIN ROUGHEN CONCRETE SURFACE TO 1/4" AMPLITUDE Scale: One Inch at Full Scale No. Revision Date By App'd Drawn: Approved: Checked: Designed: Scale Accordingly If Not One Inch Drawing: Sheet: File: Date: of November 2018 COPYRIGHT © 2018 BHC CONSULTANTS, LLC. ALL RIGHTS RESERVED BREMERTON CE-1 20 1-800-424-5555 UNDERGROUND SERVICE Call 48 Hours Before You Dig BHC Consultants, LLC 1601 Fifth Avenue, Suite 500 Seattle, Washington 98101 206.505.3400 206.505.3406 (fax) www.bhcconsultants.com Path: S:\Cad\Trane\18-10575 Bremerton CE-1\Design\d Filename: P18-10575_S-3 Plot date: Nov 12, 2018-12:11:49pm CAD User: solsoe. Xref Filename: | X18-10575_TB | Franco Gustavo | X18-10575_Prelim | Cunningham | Palmatier |T. Giese, P.E. R. Dorn, P.E. 2333 158th Court NE Bellevue, WA 98008 Phone: 425-643-4310 Fax: 425-643-4314 R 44881STATE O F WASHIN G T ONPROF E SSIONAL E N G IN EERGUV FRA NCOTS OA STRUC TURAL E N G IN EERNOTES: 1. REMOVE EXISTING CONCRETE TO 2 INCHES BELOW EXISTING FLOOR. DO NOT CUT REINFORCING. 2. EPOXY GROUT FOR PUMP PIERS AND REPAIR SHALL BE ESCOWELD 7505E/7530 AS MFR'D BY ITW POLYMER TECHNOLOGIES MIX, PLACE AND CURE PER MFGR INSTRUCTIONS. 3. ALL REBAR ASTM A615 GR 60. 4. SST ROD TYPE 304, FY = 75 KSI MIN, CUT BOTTOM AT 45° ANGLE. 5. AT ADHESIVE ANCHORS USE HILTI HIT-RE 500 V3. INSTALL PER MANUFACTURERS INSTRUCTIONS AND ICC-ES EVALUATION REPORT # 3814. 6. EXISTING PUMPS 2 AND 3 AND ASSOCIATED PUMP PADS TO REMAIN. 7. FORMS FOR PEDESTAL SHALL BE CONSTRUCTED FOR A 7-DEGREE SLOPE FROM VERTICAL AND SHALL ALLOW FOR MINIMUM 4-INCH OF CLEARANCE BETWEEN THE TOP EDGE OF THE PEDESTAL AND THE PUMP BASE PLATES. 8. PUMPS SHALL BE INSTALLED AS SHOWN ON THE DRAWINGS, EVEN IF THIS DIFFERS FROM THE STANDARD FLYGT INSTALLATION INDICATED BY THE MANUFACTURER. S-3 14 P18-10575_S-3 PUMP ROOM STRUCTURAL DETAILS As Shown G. Franco, S.E. S. Olsoe PLAN PUMP PAD (2 REQUIRED) 1 SCALE: 1" = 1'-0"4'-3"5 1/2"5 1/2"3'-4"1'-3 3/4"1'-3 3/4"1'-3 3/4"1'-3 3/4" 5'-4 1/2" 5 1/2" 1'-2"2'-1 1/2"1'-2" 5 1/2" 15/16" Ø SST THREADED ROD ANCHOR BOLT, (4 PLACES), VERIFY BOLT TEMPLATE WITH PUMP MFGR C/L PUMP AND PAD C/L PUMP AND PAD B - A - SECTION A -SCALE: 1" = 1'-0"3'-9"±SEE NOTE 2C/L SYM PUMP AND PIPE FITTINGS NOT SHOWN EPOXY GROUT PIER, SEE NOTE 2 FOR SPECIAL MIX SEE NOTE 1 EX R/C FLOOR SLAB #3 TIES EX REINF #5 @ 12" EW/T&B #3 TYP PUMP BASE PLATE SECTION B -SCALE: 1" = 1'-0" #3 10" TYP 6 - #3 TIES WITH 6-#5 DOWELS @ 10" 7/8" Ø SST THREADED ROD 6" MIN FOR THREADED ROD, TYP 8" MIN FOR REBAR, TYP 6 - #5 @ 10" DOWELS WRAP UPPER 6" OF THREADED RODS WITH 2 LAYERS OF STANDARD DUCT TAPE, TYP 7" SEE NOTE 1 EX R/C FLOOR SLAB PLAN PUMP PAD LAYOUT 2 SCALE: 1/2" = 1'-0" 2'-8"±19'-3"±2'-8"± PUMP PAD TYP C/L PUMP 1 C/L PUMP 4 E-1 15 P18-10575_E-1 PUMP ROOM ELECTRICAL PLAN 1/4"=1'-0" N. Palmatier, P.E. S. Olsoe Scale: One Inch at Full Scale No. Revision Date By App'd Drawn: Approved: Checked: Designed: Scale Accordingly If Not One Inch Drawing: Sheet: File: Date: of November 2018 COPYRIGHT © 2018 BHC CONSULTANTS, LLC. ALL RIGHTS RESERVED BREMERTON CE-1 20 1-800-424-5555 UNDERGROUND SERVICE Call 48 Hours Before You Dig BHC Consultants, LLC 1601 Fifth Avenue, Suite 500 Seattle, Washington 98101 206.505.3400 206.505.3406 (fax) www.bhcconsultants.com Path: S:\Cad\Trane\18-10575 Bremerton CE-1\Design\d Filename: P18-10575_E-1 Plot date: Nov 15, 2018-08:44:39am CAD User: psimon. Xref Filename: | X18-10575_Pump Rm | X18-10575_Prelim | X18-10575_TB | X18-10575_Prop | Palmatier | Cunningham | Franco Gustavo |T. Giese, P.E. R. Dorn, P.E. 2333 158th Court NE Bellevue, WA 98008 Phone: 425-643-4310 Fax: 425-643-4314 R 44806STATE O F WASHIN G TONR E GI S T E R E DPR OF E SSIONAL E N G IN EERL G.PA L MEANAH ANTATIERMCP MCP MCP ZS MCP DISCHARGE VALVE ACTUATOR, TYP OF 4 SUCTION VALVE ACTUATOR, TYP OF 4 PT PUMP 1 PUMP 4 PUMP ROOM 1 SCALE: 1/4"=1'-0" PLAN CONSTRUCTION NOTES: SUPPORT PUMP POWER AND CONTROL CABLES FROM CEILING WITH STAINLESS STEEL STAIN RELIEF GRIPS. CORE DRILL SLEEVES FOR CABLE INTO BOTTOM OF VFD ENCLOSURES. AVOID HOIST. RECONNECT EXISTING LIMIT SWITCHES. ROUTE 1 1/4"C, 2-2/C #16 STP AND 7 #14 TO CONTROL PANEL MCP VIA CONTROL STATIONS ON MAIN LEVEL FOR EACH VALUE ACTUATOR. ROUTE 1"C 3 #12 AND 1 #12G TO FUSE PANEL "FUSP" ON MAIN LEVEL FROM EACH ACTUATOR. LOCATE THE NEW LEVEL TRANSMITTER AS DIRECTED BY THE CITY AND RAISE THE PENETRATION FOR THE EXISTING BUBBLER SYSTEM TO BE AT THE SAME ELEVATIONS. 1 1 1 1 1 2 EX PUMP 2 EX PUMP 3 MCP 2 #14, 3/4"C, 2 #14 3/4"C, 2 #14 3/4"C, 1-2/C #16 TSP 3 2 2 FUSP 20.3 3 20.3 FUSP FUSP 20.3 20.3 3 3 3 FUSP FUSP 20.3 3 3 3 3 FUSP FUSP 20.3 20.3 20.3 FUSP LT MCP 3/4"C, 1 - 2/C #16 TSP NOTES: 1. REPLACE ALL EXISTING LIGHT FIXTURES AS NOTED IN THE WORK SCOPE NARRATIVE, REUSING EXISTING CONDUCTORS. 2. REPLACE ALL EXISTING RECEPTACLE BOXES TO 4 FEET ABOVE THE FLOOR NOTED IN THE WORK SCOPE NARRATIVE, REUSING EXISTING CONDUCTORS WHERE POSSIBLE. 4 4 Scale: One Inch at Full Scale No. Revision Date By App'd Drawn: Approved: Checked: Designed: Scale Accordingly If Not One Inch Drawing: Sheet: File: Date: of November 2018 COPYRIGHT © 2018 BHC CONSULTANTS, LLC. ALL RIGHTS RESERVED BREMERTON CE-1 20 1-800-424-5555 UNDERGROUND SERVICE Call 48 Hours Before You Dig BHC Consultants, LLC 1601 Fifth Avenue, Suite 500 Seattle, Washington 98101 206.505.3400 206.505.3406 (fax) www.bhcconsultants.com Path: S:\Cad\Trane\18-10575 Bremerton CE-1\Design\d Filename: P18-10575_E-2 Plot date: Nov 15, 2018-07:32:21am CAD User: psimon. Xref Filename: | X18-10575_TB | X18-10575_Prelim | X18-10575_Motor Control Rm | X18-10575_Control Room Prop | Palmatier | Cunningham | Franco Gustavo |T. Giese, P.E. R. Dorn, P.E. 2333 158th Court NE Bellevue, WA 98008 Phone: 425-643-4310 Fax: 425-643-4314 R 44806STATE O F WASHIN G TONR E GI S T E R E DPR OF E SSIONAL E N G IN EERL G.PA L MEANAH ANTATIERE-2 16 P18-10575_E-2 MOTOR CONTROL ROOM ELECTRICAL PLAN 1/4" = 1'-0" N. Palmatier, P.E. S. Olsoe VFD 1 AIR COMPRESSOR MOTOR CONTROL ROOM 1 SCALE: 1/4"=1'-0" PLAN 24" SIPHON GATE 16" SIPHON GATE VAULT VENT FAN NOTES: 1. THE CURRENT CONFIGURATION IS BASED ON THE USE OF ALLEN BRADLEY PRODUCTS. 2. SEE PANEL SCHEDULE ON DRAWING E-6. 3. REPLACE ALL EXISTING LIGHT FIXTURES AS NOTED IN THE WORK SCOPE NARRATIVE, REUSING EXISTING CONDUCTORS. 4. REPLACE ALL EXISTING RECEPTACLE BOXES TO 4 FEET ABOVE THE FLOOR AS NOTED IN THE WORK SCOPE NARRATIVE, REUSING EXISTING CONDUCTORS WHERE POSSIBLE. 5. SOME LINES FOR CIRCUITS MAY REPRESENT MORE THAN ONE CONDUIT. J J J J MCP MCP MCP MCP ACTUATOR CONTROLLER VFD 4 600.3 600.3 2 - 3" 1 - 2" PUMP MOTOR CABLE CONDUITS NEW 200A FUSE PANEL "FUSP", SEE NOTE 2 1 1/2"C, 14#14 & 4- 2/C#16TSP 1 1/2"C, 3- 2/C#16TSP & 10#14 (EACH) EX CONTROL PANEL "MCP" 200.3 C3 C3 Scale: One Inch at Full Scale No. Revision Date By App'd Drawn: Approved: Checked: Designed: Scale Accordingly If Not One Inch Drawing: Sheet: File: Date: of November 2018 COPYRIGHT © 2018 BHC CONSULTANTS, LLC. ALL RIGHTS RESERVED BREMERTON CE-1 20 1-800-424-5555 UNDERGROUND SERVICE Call 48 Hours Before You Dig BHC Consultants, LLC 1601 Fifth Avenue, Suite 500 Seattle, Washington 98101 206.505.3400 206.505.3406 (fax) www.bhcconsultants.com Path: S:\Cad\Trane\18-10575 Bremerton CE-1\Design\d Filename: P18-10575_E-3 Plot date: Nov 12, 2018-10:13:05am CAD User: solsoe. Xref Filename: | X18-10575_TB | X18-10575_Prelim | Palmatier | Cunningham |T. Giese, P.E. R. Dorn, P.E. 2333 158th Court NE Bellevue, WA 98008 Phone: 425-643-4310 Fax: 425-643-4314 R 44806STATE O F WASHIN G TONR E G I S T E R E DPR OF E SSIONAL E N G IN EERL G.PA L MEANAH ANTATIERE-3 17 P18-10575_E-3 ONE-LINE DIAGRAM NTS N. Palmatier, P.E. P. Simon CONSTRUCTION NOTES: PUMP CABLE SUPPLIED WITH MOTOR1 CIRCUIT SCHEDULE DESCRIPTION 20.2 3/4"C, 2#12&1#12G 15.3 3/4"C, 2#12&1#12G 20.3 3/4"C, 2#12&1#12G 200.3 2 1/2"C, 3#3/0&1#6G 600.3 2 SETS, EACH 4"C,3#350&1#1G VFD400 3 SETS, EACH 4"C, VFD#3/0&2#14 # EX MCC 480V, 3 PH 200.3 VFD 385 PUMP 4 600.3 400 VFD VFD 385 PUMP 1 600.3 400 VFD 5% HARMONIC FILTER 5% HARMONIC FILTER 20.3 VALVE ACTUATOR TYP OF 8 3P-1200 AF 600 AT 3P-1200 AF 600 AT 200A FUSE PANEL FUSP NEMA1 E-4 18 P18-10575_E-4 ANALOG LOOP DIAGRAMS NTS N. Palmatier, P.E. S. Olsoe Scale: One Inch at Full Scale No. Revision Date By App'd Drawn: Approved: Checked: Designed: Scale Accordingly If Not One Inch Drawing: Sheet: File: Date: of November 2018 COPYRIGHT © 2018 BHC CONSULTANTS, LLC. ALL RIGHTS RESERVED BREMERTON CE-1 20 1-800-424-5555 UNDERGROUND SERVICE Call 48 Hours Before You Dig BHC Consultants, LLC 1601 Fifth Avenue, Suite 500 Seattle, Washington 98101 206.505.3400 206.505.3406 (fax) www.bhcconsultants.com Path: S:\Cad\Trane\18-10575 Bremerton CE-1\Design\d Filename: P18-10575_E-4 Plot date: Nov 12, 2018-02:33:45pm CAD User: psimon. Xref Filename: | X18-10575_Prelim | X18-10575_TB | Palmatier | Cunningham | Franco Gustavo |T. Giese, P.E. R. Dorn, P.E. 2333 158th Court NE Bellevue, WA 98008 Phone: 425-643-4310 Fax: 425-643-4314 R 44806STATE O F WASHIN G TONR E GI S T E R E DPR OF E SSIONAL E N G IN EERL G.PA L MEANAH ANTATIERANALOG LOOP DIAGRAM SUBMERSIBLE LEVEL TRANSMITTER 1 NTS DETAIL PRESSURE WET WELL ES 24 VDC INTRINSICALLY SAFE REPEATER CONTROL PANEL "MCP" AI FIELD LT JUNCTION BOX WITH TERMINALS, SEE NOTE 1 NOTES: 1. PROVIDE BREATHER BAG ASSEMBLY IN JUNCTION BOX. 2. ANALOG SIGNAL TRANSMITTED TO BOTH PLC1 AND 2 VIA EXISTING CABLES. CONNECT TO EX HYDRORANGER, SEE NOTE 2 ANALOG LOOP DIAGRAM PRESSURE TRANSMITTER 3 NTS DETAIL CONTROL PANEL "MCP" AI FIELD PT ANALOG LOOP DIAGRAM VFD CONNECTION 2 NTS DETAIL AO SC JT AI +24VDC VDC COMMON VFDFIELD E-5 19 P18-10575_E-5 MAIN PUMP SCHEMATIC DIAGRAM As Shown N. Palmatier, P.E. S. Olsoe Scale: One Inch at Full Scale No. Revision Date By App'd Drawn: Approved: Checked: Designed: Scale Accordingly If Not One Inch Drawing: Sheet: File: Date: of November 2018 COPYRIGHT © 2018 BHC CONSULTANTS, LLC. ALL RIGHTS RESERVED BREMERTON CE-1 20 1-800-424-5555 UNDERGROUND SERVICE Call 48 Hours Before You Dig BHC Consultants, LLC 1601 Fifth Avenue, Suite 500 Seattle, Washington 98101 206.505.3400 206.505.3406 (fax) www.bhcconsultants.com Path: S:\Cad\Trane\18-10575 Bremerton CE-1\Design\d Filename: P18-10575_E-5 Plot date: Nov 12, 2018-10:28:02am CAD User: solsoe. Xref Filename: | X18-10575_TB | Palmatier | X18-10575_Prelim | Cunningham |T. Giese, P.E. R. Dorn, P.E. 2333 158th Court NE Bellevue, WA 98008 Phone: 425-643-4310 Fax: 425-643-4314 R 44806STATE O F WASHIN G TONR E GI S T E R E DPR OF E SSIONAL E N G IN EERL G.PA L MEANAH ANTATIERRSP1-110 RSP1-109 RSP1-108 RSP1-107 RSP1-106 RSP1-105 RSP1-104 RSP1-103 RSP1-102 RSP1-101 RSP1-119 RSP1-118 RSP1-117 RSP1-116 RSP1-115 RSP1-114 RSP1-113 RSP1-112 RSP1-111 RSP1-120 RSP1-129 RSP1-128 RSP1-127 RSP1-126 RSP1-125 RSP1-124 RSP1-123 RSP1-122 RSP1-121 RSP1-RUNNING DISABLE SWITCH IN PUMP ROOM RSP1-1LP G "RUNNING" NOTES: 1. PROVIDE NETWORK COMMUNICATIONS MODULE WHICH MAKES AVAILABLE STATUS REGISTERS ON THE VFD OVER ROCKWELL AUTOMATION ETHERNET IP PROTOCOL. PROVIDE MODULE TO ACCEPT EXTERNAL POWER FOR THE CONTROL FUNCTIONS OF THE VFD ONLY; THE EXTERNAL POWER SHALL NOT CHARGE THE FREQUENCY CONVERTER POWER BUS. 2. PROVIDE CONTROL POWER TRANSFORMER OR POWER SUPPLY ADEQUATE TO POWER ALL OF THE DEVICES SHOWN. IT IS ACCEPTABLE TO USE A DIRECT CURRENT POWER SUPPLY IN LIEU OF AN ALTERNATING CURRENT CONTROL POWER TRANSFORMER; COORDINATE THE CONTROL RELAY COILS TO MATCH THE VOLTAGE ACTUALLY PROVIDED. RESET FAULT (NOTE 1) OFF AUTOHAND XOO OOX SELECT "AUTO" CONTROL REFERENCE VOLTAGE 24VDC POWER SUPPLY (NOTE 5) 2CR RSP1 VFD READY ENABLE VFD RSP1-1SS OOX XOO CALL TO RUN PLC CALL RSP1-3CR RSP1-AUX RSP1-2LP A "FAULT"RSP1-FAULT RSP1-READY RESET COMMON REFERENCE RSP1-140 RSP1-139 RSP1-138 RSP1-137 RSP1-136 RSP1-135 RSP1-134 RSP1-133 RSP1-132 RSP1-131 RSP1-148 RSP1-147 RSP1-146 RSP1-145 RSP1-144 RSP1-143 RSP1-142 RSP1-141 RSP1-129 PMR RSP1 PUMP MONITORING RELAY (FLYGT MAS SERIES) 3CR RSP1 MONITOR RELAY PUMP ENABLE (ALARM ON OPEN) RSP1-PMR(GO) 1A 0V 10V 0-10 VOLT "HAND" ANALOG SPEED REFERENCE 1CR RSP1 VFD OPERATING RSP1-1CR RESET RSP1-2CR RSP1-1CR RSP1-3CR TO PLC 4-20mA "AUTO" ANALOG SPEED REFERENCE CONTROL PANEL RSP1-1SS RSP1-2CR RSP1-1CR RSP1-3CR TO PLC1 TO PLC2 TO PLC1 TO PLC2 E-6 20 P18-10575_E-6 ELECTRICAL SCHEDULES NTS N. Palmatier, P.E. S. Olsoe Scale: One Inch at Full Scale No. Revision Date By App'd Drawn: Approved: Checked: Designed: Scale Accordingly If Not One Inch Drawing: Sheet: File: Date: of November 2018 COPYRIGHT © 2018 BHC CONSULTANTS, LLC. ALL RIGHTS RESERVED BREMERTON CE-1 20 1-800-424-5555 UNDERGROUND SERVICE Call 48 Hours Before You Dig BHC Consultants, LLC 1601 Fifth Avenue, Suite 500 Seattle, Washington 98101 206.505.3400 206.505.3406 (fax) www.bhcconsultants.com Path: S:\Cad\Trane\18-10575 Bremerton CE-1\Design\d Filename: P18-10575_E-6 Plot date: Nov 12, 2018-02:38:20pm CAD User: psimon. Xref Filename: | X18-10575_TB | Palmatier | X18-10575_Prelim | Cunningham | Franco Gustavo |T. Giese, P.E. R. Dorn, P.E. 2333 158th Court NE Bellevue, WA 98008 Phone: 425-643-4310 Fax: 425-643-4314 R 44806STATE O F WASHIN G TONR E GI S T E R E DPR OF E SSIONAL E N G IN EERL G.PA L MEANAH ANTATIER City of Bremerton, WA 1 November 2018 CE-1 Energy Conservation Improvements Construction Work Scope and Control Narratives Construction Work Scope Narrative City of Bremerton, WA CE-1 Energy Conservation Improvements General Trane US, Inc., a Washington Department of Enterprise Services (DES) qualified energy services company, has been selected by the City of Bremerton to perform an Energy Performance Contract. There are two energy conservation measures (ECMs) being implemented at the Bremerton CE-1 Sewer Pump Station:  ECM-1: Complete CE-1 Pump Station Upgrade  ECM-2: CE-1 Pump Station Lighting Upgrade More detailed information is provided below. General Major equipment to be furnished and installed includes 2 new Flygt NT3312 385 HP dry pit pumps with variable frequency drives (VFDs) and passive filters, 8 motorized knife gate valves, 4 check valves, new suction and discharge piping in the dry well, new ductile iron discharge header connecting to the existing ductile iron force main, recoating of the wet well, and installation of new 4 ton hoist and pick points to facilitate removal of pumps and other equipment. See electrical and controls sections for additional information on those items. The Contractor is responsible for furnishing and installing all equipment in accordance with this document and the attached Drawings. The Contractor shall furnish all labor, equipment and appurtenances necessary for a complete and operable installation. Items not listed or shown, but necessary for a complete installation, shall be provided and installed by the Contractor. Additional items that may be necessary for a complete installation include: 1. Surface restoration of the road, sidewalk, and landscaped areas surrounding the pump station that are disturbed due to the Contractors construction activities shall be restored to existing conditions or better. 2. Installation of new pressure gauges on the discharge piping. 3. Construction of new housekeeping pads for the new VFDs with passive filters. 4. Mechanical equipment testing and training. Equipment testing shall include rotational testing and performance testing to verify proper operation. Prior to testing, all equipment installations shall be reviewed by a representative of the manufacturer. The manufacturer’s representative shall also provide training and training materials covering startup, shutdown, disassembly and reassembly, normal operation, emergency operation, maintenance and troubleshooting. 5. Interconnecting piping, fittings, manual valves, pipe headers, and flexible connections, as shown on the Drawings or required for a complete installation. Ductile iron pipe and fittings shall be minimum Pressure Class 250 with cement mortar lining. All new piping shall receive two coats of high solids epoxy having a total dry film thickness of 12 mils or greater and a final aliphatic polyurethane finish coat. Colors shall be selected by the City for each different piping system from among the standard colors available. 6. As noted on Drawing C-1, the Contractor is responsible for connecting power to the temporary electric bypass pumps. This connection may be made to the existing MCC or from a temporary utility service connection. Additionally, the Contractor must provide power to the temporary level controller to be installed in the bypass manhole for control City of Bremerton, WA 2 November 2018 CE-1 Energy Conservation Improvements Construction Work Scope and Control Narratives of the existing siphon slide gate, as noted on Drawing C-1. 7. Contractor shall x-ray any concrete for rebar locations prior to cutting and coring. 8. Foundations, structural attachments and seismic bracing. 9. Pipe supports, anchor bolts, miscellaneous fasteners, etc. Unless noted otherwise, materials for all of these items shall be stainless steel. 10. Patch existing surfaces. Coating The wet well shall be repaired as necessary and coated with the Raven 405 epoxy lining system with Raven 155 primer. This work shall be completed after the new wall penetrations for the suction piping are completed and the concrete has cured sufficiently for a successful coating installation. The wet well rehabilitation, pipe penetrations, and coating shall be completed as quickly as possible to bring the wet well back into service for use in the bypass pumping system. Raven 155 and Raven 405 shall be installed per manufacturers recommendations by a certified applicator. WCCL is the preferred coating contractor. Control Description The new pumps shall be installed with new variable frequency drives (VFDs). Control of the new pumps will be simplified to just on/off control, since the new pumps will only be utilized during high flow events and the existing smaller pumps will modulate flow. This is similar to how the pump station operates currently, so there is expected to be limited modifications needed to integrate the new pumps into the current control system. Because of how the new pumps will be operated, the City will consider utilizing soft starts in place of VFDs during final design depending on how soon the other two pumps are planned to be replaced, at which point VFDs for all of the pumps will be necessary. Control inputs/outputs (I/O) from the new pump VFDs, new valve actuators, new check valve position switches, and new pressure transmitter shall be integrated with the existing PLCs in the main control panel. This will require some modification of the PLC program provided by the City, primarily for monitoring of new equipment and instruments, which then must be reloaded to the existing PLCs and tested. Additional controls items that may be necessary for a complete installation include: 1. Installing a temporary level controller for the existing knife gate valve connected to the 16-inch siphon to automatically close the valve if the level in the bypass manhole or wet well reaches excessive levels during bypass pumping. Connect this temporary level controller to the SCADA system. 2. Installing and connecting new submersible level transmitter and pressure transmitter to the existing PLCs in the main control panel. 3. SCADA system programming modifications to reflect monitoring information from new equipment and instruments. As the primary functionality will not be changed, modifications should be limited to display of new information not currently displayed in SCADA (e.g., header pressure, pump seal fail, etc.). Additionally, ensure that information currently included in SCADA is correctly displayed for new equipment. 4. Control Systems Testing: Control testing shall include a functional test of all new equipment, instruments and control logic to verify proper operation under all operating conditions. The existing PLC programming is available from the City and shall be utilized by the Controls Integrator for revisions to existing programming. 5. Provide training for instrumentation and controls equipment including the level transmitter and pressure transmitter. City of Bremerton, WA 3 November 2018 CE-1 Energy Conservation Improvements Construction Work Scope and Control Narratives 6. Provide a new lower penetration for the existing bubbler system and locate the new submersible level transmitter higher than the existing so that the two units are measuring at the same level and check calibration of each. Electrical The electrical contractor shall supply all high and low voltage wiring and terminations and wiring to the new control systems and shall electrically test the equipment. Temporary Power: The Contractor is responsible for connecting power to the temporary electric bypass pumps, whether from the existing MCC or a temporary utility service, providing power for the temporary level controller used for the siphon slide gate, and all other temporary power needs required to complete the work. New Pumps: The two (2) new pumps and VFDs shall be connected to the existing PLCs via hardwired outputs to the pump for speed (analog), start/stop (discrete), reset (discrete) and external alarm (discrete) as well as an Ethernet connection for additional monitoring. The pump monitoring relay, Flygt MAS 711 system, provides additional diagnostic information regarding the pump operation and expected life. The new pumps shall receive 480V, 3-phase power from standalone VFDs in the Motor Control Room. The monitoring relays shall be provided to the VFD manufacturer and installed in the VFD, with the signal and sensing conductors extended from the VFD enclosure to the existing control panels. Each pump shall be electrically independent such that one pump can be out of service without impacting operation of the remaining pumps. Wire the existing toggle switches for Pumps 1 and 4 into the new VFDs. Work in the wet well and on the suction piping and discharge header requires a shutdown of the entire station. Instruments: A new submersible level transmitter shall be installed in the wet well to replace the existing transmitter and will connect to the existing HydroRanger transmitter using existing conduit with new wire. A new pressure transmitter shall be installed on the new pump discharge header and signal conduit and wiring routed to the PLCs in the existing control panels. Motorized Valves: The eight new motorized knife gate valves (two for each pump) shall receive 480V, 3 phase power from a new fused panelboard connected to the existing motor control center (MCC). The valve actuators shall be equipped with integral disconnects. Provide power conduit and wiring from the new fused panelboard to the actuators. The actuators shall be equipped with local controls on the valve operator for operation in the Pump Room. Additionally, there shall be remote control stations for each valve in the Motor Control Room that allow the operator to open/close the valve and indicate open/close position. Valve actuators and remote control stations shall be wired to the PLCs in the existing control panels for remote control. Remote control shall include monitoring and control of valve position, monitoring local/remote status, and monitoring alarms. Lighting: New LED lighting fixtures shall replace the existing fixtures in the same location using the existing conductors. Two exterior lights shall be replaced with new LED fixtures with photocells. Provide motion detectors on interior light switches. Provide motion detectors on new exterior light fixtures. City of Bremerton, WA 4 November 2018 CE-1 Energy Conservation Improvements Construction Work Scope and Control Narratives Lighting Fixture Schedule Type Manufacturer Part Number Watts / Fixture Qty Fixture Description A ILP WTZ 40WLED UNIV 50 RAFL SS HB-XX-LOOP 40 21 4ft X 1ft Led, Open Ceiling Structure Pendent Mounted, 5000k, Universal Driver, White Reflector, Acrylic Lens, Cable Hanger Kit PI/ILBCP10 Factory Installed 10w Led Battery Backup B ILP WTZ 40WLED UNIV 50 RAFL SS AB/45DEG 40 6 4ft X 1ft Led, Open Ceiling Structure Pendent Mounted, 5000k, Universal Driver, White Reflector, Acrylic Lens, Wall Mounting Kit C Lithonia TWH LED 10C 1000 50K T3M MVOLT PE DDBXD 39 2 Exterior Wall Pack, Led, Photocell, 3300 Lumens, Dark Bronze Power Receptacles and Circuits: Replace existing receptacles with new, Industrial Grade NEMA 5-20R duplex receptacles. New receptacles shall remain connected to existing panelboards and be placed 4’ above the floor. Existing conductors may be reused unless the new receptacle location requires extension of the existing conduit and pulling new wire. Additional electrical items that may be necessary for a complete installation include: 1. Disconnecting and removing existing electrical equipment except those items identified as remaining. 2. Providing power and control conduit and wiring to new equipment, including disconnects, junction boxes and conduit seals where required for compliance with electrical codes, as shown on the Drawings and in accordance with the conduit and wire schedule shown below. 3. Electrical testing conforming to the requirements of NETA ATS (International Electrical Testing Association Acceptance Testing Standard). Tests shall include visual, mechanical and electrical tests, observations, and adjustments listed in NETA ATS. Branch circuits and feeders shall be tested by torque verification, and resistance testing. Over 100A terminations shall be additionally tested by thermographic imaging. Electrical testing shall include rotation test of equipment and testing of all electrical protective devices. 4. Interconnecting wiring, and flexible connections, as shown on the Drawings or required for a complete installation. 5. Provide training for electrical equipment including the pump VFDs. Conduit and Wire Schedule: Circuit Tag Description 20.2 3/4"C,2#12&1#12G 30.2 3/4"C,2#10&1#10G City of Bremerton, WA 5 November 2018 CE-1 Energy Conservation Improvements Construction Work Scope and Control Narratives Circuit Tag Description 100.2 1 1/4"C,2#2&1#8G 100.3 1 1/2"C,3#2&1#8G 225.3 3"C,3#4/0&1#4G 400.3 2 sets, each 2 1/2"C,3#3/0&1#3G 600.3 2 sets, each 4"C,3#350&1#1G 700.3 2 sets, each 4"C,3#500&1#1/0G 800.3 3 sets, each 4"C,3#300&1#1/0G 20.4 3/4"C,4#12&1#12G VFD400 3 Sets, Each 4"C, VFD#3/0&2#14 VFD450 3 Sets, Each 4"C, VFD#4/0&2#14 VFD500 4 Sets, Each 4"C, VFD#3/0&2#14 M7 3/4"C, 3#12&1#12G&2#14 M15 3/4"C, 3#10&1#10G&2#14 M350 3 Sets, Each 2 1/2"C, 3#2/0&1#3/0G&2#14 M400 3 Sets, Each 2 1/2"C, 3#3/0&1#4/0G&2#14 M450 3 Sets, Each 2 1/2"C, 3#4/0&1#4/0G&2#14 M500 3 Sets, Each 3"C, 3#250&1#4/0G&2#14 C1 (VFD) 1”C, 1-Cat6&2-2/C#16STP&1-3/C#18& 1”C, 13#14 C2 (Actuator) 1 ½”C,2-2”C/16TSP & 11#14 C3 (Toggle) ¾”C,4#14 Work Staging Temporary bypass pumping consisting of two duty electric pumps and a backup diesel pump shall be installed to fully isolate the pump station per Drawing C-1. Full bypass of the pump station will be required during rehabilitation of the wet well, replacement of the discharge header, and at all other times when at least three pumps are not fully operable and in service. When three pumps are fully operable and in service, only the backup diesel bypass pump is required. The temporary diesel bypass pump can be operated via flow switches. The City of Bremerton, WA 6 November 2018 CE-1 Energy Conservation Improvements Construction Work Scope and Control Narratives temporary electric bypass pumps are to be operated via dedicated level transducers. Diesel powered temporary bypass pumps shall be equipped with hospital-rated sound attenuating enclosures and shall meet the City of Bremerton Ordinance 6.32 on noise level requirements, as indicated in Note 1 on Drawing C-1. The Contractor shall make temporary connections to the existing MCC or provide temporary utility power for the electric bypass pumps. It is suggested that Pumps 1 and 4 be replaced one at a time so that 3 pumps are available during this replacement, such that during this time only the backup diesel bypass pump is required for redundancy. Existing Pumps 2 and 3 are to remain but will have new suction and discharge piping. The Contractor shall submit a bypass plan for review and receive a favorable review prior to initiating bypass activities. During rehabilitation of the wet well, the existing suction piping and isolation valves shall be removed, the new suction piping and isolation valves installed, and the wet well shall be fully cleaned and coated with Raven 405. Once the wet well lining and suction piping up to and including the knife gate valves are accepted by the City, the suction from the bypass pumps shall be rerouted to the wet well to increase the volume available, or the existing/new pumps can be placed into service if installation of the new discharge header is also complete, as long as at least three pumps are available and fully operable. Once the existing discharge header is removed, the City shall inspect the ductile iron pipe connecting the pump station to the force main to ensure it is in acceptable condition. If the condition is not acceptable to the City, the Contractor shall allow the City up to 3 days to rehabilitate or replace the ductile iron pipe. If the condition is adequate, the remaining discharge piping, fittings, isolation valves, bypass valves and check valves shall be removed and replaced or relocated as indicated in the drawings. After all equipment is installed, the equipment shall be tested prior to acceptance by the City. The City shall operate all permanently installed valves throughout construction of the project. Equipment, Pipe and Valve Installation A schedule of major equipment is provided in the table below. Further information on this and other equipment is provided in subsequent paragraphs, attachments, and on the Drawings. Note that Trane is pre-purchasing the two (2) new Flygt pumps, which are expected to have a lead time of 18 weeks. Eqpt. Tags Major Eqpt. Item Qty Manufacturer Model Pump 1 and 4 Dry Pit Pump 2 Flygt NT3312, 385 HP immersible motor with cooling jacket Check Valve Check Valve 4 Val-Matic Swing-Flex Series 500 with limit switches, backflow actuator, and mechanical position indicator SST Knife Gate Valve SST Resilient Seat Knife Gate Valve with Electric Actuator and Handwheel 8 Trueline (with Auma actuators) City of Bremerton, WA 7 November 2018 CE-1 Energy Conservation Improvements Construction Work Scope and Control Narratives Eqpt. Tags Major Eqpt. Item Qty Manufacturer Model VFD Variable Frequency Drive 2 Rockwell Automation PowerFlex 755, 480VAC, 5% passive filter, Top Entry, Top/Bottom motor connection SLT Submersible Level System and Transmitter 1 Evoqua A1000i PT Pressure Transmitter 1 The pumps are to be located on new ESCOWELD epoxy grout pedestals. The new motorized valves shall be 12-inch and 18-inch stainless steel resilient seat knife gate valves by Trueline with Auma electric actuators and handwheels. The valves shall be installed with the flow direction arrows pointing at the pumps so that the pumps can be isolated and removed without the valves leaking. The actuators shall accept a 4-20 mA analog input signal for positioning and feedback a 4-20 mA analog output indicating current position. The actuator shall also indicate open/close status and local/remote status. Flygt Pumps and Anchors AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Contract Amendment to Interlocal Agreement with Kitsap County Administrative Services for Court Security Services Study Session Date: December 12, 2018 COUNCIL MEETING Date: December 19, 2018 Department: Municipal Court Presenter: Dawn Williams Phone: (360) 473-5242 SUMMARY: The Bremerton Municipal Court has an Interlocal Agreement with Kitsap County Administrative Services to provide security for the courthouse at 550 Park Avenue. The Interlocal Agreement expires on December 31, 2018, but contains an option for a one-year extension. The Court seeks to extend the Agreement, with a new termination date of December 31, 2019. Compensation will remain the same as the previous year at $69,000 per year, plus uniform and uniform cleaning estimated to be $665.00. ATTACHMENTS: Contract Amendment No. #KC-354-17-A, including Attachment A. FISCAL IMPACTS (Include Budgeted Amount): $69,665, this is the same rate as 2018. STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to approve the Contract Amendment No. #KC-354-17-A for Court Security Services between the City of Bremerton and Kitsap County Administrative Services; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 A7 KC-354-17-A City of Bremerton 1 | Page CONTRACT AMENDMENT NO. KC-354-17-A First Contract Amendment for Court Security Services This Amendment is made and entered into by and between Kitsap County, a Washington State political subdivision, with its principal offices at 614 Division Street, Port Orchard, Washington 98366, (hereinafter referred to as the County), and the City of Bremerton, a Municipal Corporation of the State of Washington, (hereinafter referred to as the CITY. In consideration of the mutual benefits and covenants contained herein, the parties agree that Kitsap County Contract No. KC-354-17, executed on November 13, 2017 (“Agreement”), shall be amended as follows: 1. Section 1 GENERAL TERMS shall be amended to read as follows: 1.2 PAYMENT OF COSTS. The City shall reimburse the County the costs of providing the City with a full-time Step 12 Court Security Officer, the costs of which are as identified in the revised Attachment A hereto. The costs subject to reimbursement shall be subject to such adjustments as may be provided for in the County’s collective bargaining agreement covering its employees. Both the County and the City shall be bound by the terms and provisions of the County’s collective bargaining agreement covering court services for Court Security Officers together with any future amendments or modifications thereto. The City shall provide coverage for the Court Security Officer during the regular morning, lunchtime and afternoon breaks of the Court Security Officer with an individual designated by the City. Section 2 DURATION shall be amended to read as follows: 2.1 This Agreement shall take effect on January 1, 2019 and terminate on December 31, 2019. 2. Insurance. If this Amendment extends the expiration date of the Contract, then the Contractor shall provide an updated certificate of insurance and endorsement evidencing that any required insurance coverages are in effect through the new contract expiration date. The Contractor shall submit the certificate of insurance and endorsement to: Kitsap County Risk Management Division, 614 Division Street, MS-7, Port Orchard, Washington 98366. 3. Bonds. If this Amendment extends the expiration date of the Contract or increase the Contract price, then within five (5) days of the effective date of this Amendment, the Contractor shall provide any required bonds reflecting the appropriate changes to: Kitsap County Risk Management Division, 614 Division Street, MS-7, Port Orchard, Washington 98366. 4. Terms Unchanged. Except as expressly provided in this Amendment, all other terms and conditions of the Contract, and any subsequent amendments, addenda or modifications thereto, remain unchanged in full force and effect. KC-354-17-A City of Bremerton 2 | Page 5. Effective Date. This Amendment shall be effective upon the date last executed by all parties. In no event will the Amendment become effective unless and until it is approved and executed by the duly authorized representative of Kitsap County. 6. Authorizations. The signatories to this Amendment represent that they have been appropriately authorized to enter into this Amendment on behalf of the Party for whom they sign, and that no further action or approvals are necessary before execution of this Amendment. Dated this ____ day of ___________, 2018 Dated this ____ day of ___________, 2018 CITY OF BREMERTON KITSAP COUNTY, WASHINGTON Greg Wheeler, Mayor ROBERT GELDER, COMMISSIONER Bremerton City Attorney’s Office EDWARD E. WOLFE, COMMISSIONER CHARLOTTE GARRIDO, COMMISSIONER ATTEST: Dana Daniels, Clerk of the Board Approved as to form by the Prosecuting Attorney's Office KC-354-17-A City of Bremerton 3 | Page ATTACHMENT A TO INTERLOCAL AGREEMENT FOR COURT SECURITY SERVICES The City shall reimburse the County for the wages and employment-based benefits necessary and incidental to providing the City with a full-time Step 12 court security officer under the collective bargaining agreement covering court security officers. Those costs are as follows:  Wages, benefits, and employer’s share of employment taxes (estimated to be $69,000 per year);  Uniform (estimated to be $400.00), and uniform cleaning (estimated to be $265.00 per year);  Overtime wages worked;  Cost of living increases (COLAs) authorized by the Kitsap County Board of Commissioners subsequent to this agreement;  Travel reimbursement, if applicable. In addition, in the event the court security officer assigned to the City is absent for personal reasons (e.g., sick and annual leave), the City will pay the County a per diem rate consisting of the annual wages and benefits of a Step 12 court security officer estimated to be $265.39 per day (annual salary of $69,000 divided by 260 work days per year) to cover the sick and annual leave absences. AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Interlocal Agreement with Kitsap County, City of Bainbridge Island, City of Poulsbo, City of Port Orchard, Suquamish Tribe and Port Gamble S’Kallam Tribe for RideAlong Labs Inc Services Study Session Date: December 12, 2018 COUNCIL MEETING Date: December 19, 2018 Department: Police Presenter: Tom Wolfe Phone: (360) 473-5225 SUMMARY: Enter into an Interlocal Agreement with Kitsap County, City of Bainbridge Island, City of Poulsbo, City of Port Orchard, Suquamish Tribe and the Port Gamble S’Kallam Tribe to implement a software tool which will be available to law enforcement personnel to facilitate and enhance interactions with individuals with mental health issues. ATTACHMENTS: Interlocal Agreement for RideAlong Labs Services, Attachment A, Amendment 1 FISCAL IMPACTS (Include Budgeted Amount): Kitsap County has obtained sufficient grant funding to pay for the RideAlong application software, services and license fees for the Parties for three (3) years, commencing on April 15, 2018. Should this Agreement be renewed or extended, each Party shall be responsible for paying the RideAlong per user license fee for their designated users of the software and associated fees. STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to approve the Interlocal Agreement for RideAlong Labs Inc Services and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 A8 AN INTERLOCAL AGREEMENT FOR RIDEALONG LABS SERVICES THIS INTERLOCAL AGREEMENT FOR RIDEALONG LABS INC SERVICES (“Agreement”) is made and entered into by and among Kitsap County, the City of Bainbridge Island, the City of Bremerton, the City of Poulsbo, the City of Port Orchard, the Suquamish Tribe, and the Port Gamble S’Kallam Tribe, collectively referred to herein as the “Parties” and individually as a “Party”. RECITALS A. The Interlocal Cooperation Act, Chapter 39.34 RCW, allows public agencies to enter into cooperative agreements to more efficiently provide services within their jurisdictions. B. The Kitsap County Sheriff’s Office (“KCSO”) has obtained grant funding from the Kitsap County Human Services Department to purchase and implement the RideAlong Labs Inc. (“RideAlong”) application, a software tool which will be made available for use to law enforcement personnel to facilitate and enhance interactions between law enforcement and individuals with mental health issues. C. The RideAlong application is intended to provide information to assist law enforcement with the aim of reducing incarceration and recidivism of persons with mental health issues. D. KCSO has executed a contract with RideAlong for the application and is able and willing to make the application available for use by the Parties’ sworn law enforcement personnel subject to the terms and conditions in this Agreement. E. The Parties desire to enter into this Agreement to cooperatively provide for the administration of the RideAlong application, and the corresponding activities of the Crisis Intervention Team and related policies (collectively “Program”) for the benefit of law enforcement and the community. AGREEMENT NOW, THEREFORE, in consideration of the foregoing recitals which are incorporated herein by reference, and the mutual promises and covenants, the Parties agree as follows: 1. PURPOSE. The purpose of this Agreement is to provide for the joint and cooperative undertaking of the Parties to establish, implement and manage the Program, identify those persons responsible for administering the Program, and define responsibilities as contemplated in RCW 39.34.030. The Parties do not intend to create through this Agreement a separate legal or administrative entity subject to suit. 2. RESPONSIBILITIES OF THE PARTIES. The Parties acknowledge and agree as follows: 2.1 Each Party will be required to execute a separate service agreement with RideAlong Labs Inc. in order to obtain access to the RideAlong application and related materials and services and participate in the Program. 2.2 The Parties will work cooperatively to implement and utilize the Program, participate in user testing, and market and promote the Program to law enforcement personnel and the community. 2.3 Each Party will designate one or more law enforcement personnel to participate as active members of the Crisis Intervention Team (“CIT”). Each Party will pay all costs associated with its personnel and equipment when participating as a CIT member. 2.4 The CIT will initially meet once per week, if not more, to draft Program policies and procedures, and to review, develop, approve, upload and remove individual response plans, and perform any other functions necessary for the success of the Program. It is anticipated that the number of required CIT meetings will fluctuate, with more meetings required prior to and immediately after the launch of the Program. 2.5 The Parties agree to comply with the policies and procedures developed and adopted by the CIT for the Program. 2.6 Pursuant to RCW 10.93.040, personnel assigned to the CIT shall be considered the employees of the primary commissioning agency, which shall be solely and exclusively responsible for that employee. All rights, duties and obligations of the employer shall remain with the primary commissioning Agency. Each Party agrees to indemnify, defend and hold harmless the other Parties in any action arising from or related to the negligence of its own employees, including all costs of defense and attorney's fees. 2.7 Each Party will be responsible for ensuring compliance with all applicable laws, collective bargaining agreements, and/or civil service rules and regulations with regard to its own employees. 2.8 Personnel assigned as CIT members shall conform to their agency's rules and regulations, as well as CIT policy. 2.9 All response plans developed by CIT and made available in the RideAlong application shall be considered confidential intelligence information essential to effective law enforcement and kept confidential by the Parties, except as provided by law. Each Party shall be solely responsible for the use of the application, and all associated information, by its own employees. 3. SOFTWARE AND LICENSE FEES. KCSO has obtained sufficient grant funding to pay for the RideAlong application software, services and license fees for the Parties for three (3) years, commencing on April 15, 2018. Should this Agreement be renewed or extended, each Party shall be responsible for paying the RideAlong per user license fee for their designated users of the software and associated fees. In such an event, this Agreement may be amended to identify the amount, time, manner and method of payment. It is anticipated that KCSO, having contracted with RideAlong to provide the application, will be responsible for contract administration and the coordination of the payment of all license and associated fees to RideAlong on behalf of the Parties. 4. ADMINISTRATOR. KCSO shall function as the administrator of the Program for liaison purposes, in coordination and cooperation with the Parties. By functioning in this capacity, KCSO is not assuming responsibility or liability for the actions, or failures to act, by the other Parties and/or their respective employees. 5. DURATION. The term of the Agreement shall be coterminous with the term of the RideAlong Labs Software Services Agreement executed with KCSO, Exhibit A, not to exceed three (3) years. This Agreement may be extended or renewed by the mutual agreement of the Parties for additional consecutive terms which are coterminous with the term of the extension or renewal of the RideAlong Labs Software Services Agreement. 6. TERMINATION. Any Party may withdraw from this Agreement upon thirty (30) days prior written notice to the other Parties. 7. INDEMNIFICATION 7.1 The Parties shall not be liable to each other, regardless of the form of action, for consequential, incidental, indirect, or special damages except a claim related to bodily injury or death, or a claim or demand based on disclosure of confidential information, data breach, or infringement of protectable interest under patent, copyright, trademark, or trade secret laws. 7.2 Each Party shall save, defend, indemnify, and hold harmless the other Parties, and the other Parties’ officers, employees, and agents, from and against any allegations, claims, and complaints, including reasonable attorneys’ fees and costs, by third parties for any or all injuries to persons, damage to property, disclosure of confidential information, or infringement of a protected patent, copyright, trademark, or trade secret interest of such third parties, which claim arises from intentional, reckless, or negligent acts or omissions of the Party, its officers, employees, or agents. A Party’s obligation to defend, indemnify, and hold harmless the other Party shall not be eliminated or reduced by any alleged concurrent negligence by the other Party. Any damages allowed shall be levied in proportion to the percentage of fault attributable to each Party, and each Party shall have the right to seek contribution from each of the other Parties in proportion to the percentage of fault attributable to each of the other Parties. Moreover, the Parties agree to cooperate and jointly defend any such matter to the fullest extent allowed by law. An agency that has withdrawn assumes no responsibility for the actions of the remaining members arising after the date of withdrawal but shall remain liable for claims of loss or liability arising prior to the effective date of withdrawal. 7.3 The provisions of Section 7 shall survive for three years after the expiration or termination of this Agreement. 8. PROPERTY. The Parties do not anticipate the acquisition of property for the performance of this Agreement and any property acquired by a Party using this Agreement shall be held by the acquiring Party. 9. NONDISCRIMINATION. No Party shall not discriminate against any person on the basis of race, color, creed, religion, national origin, age, sex, marital status, sexual orientation, veteran status, disability, or other circumstance prohibited by federal, state, or local law, and shall comply with Title VI of the Civil Rights Act of 1964, P.L. 88-354 and Americans with Disabilities Act of 1990 in the performance of this Agreement. 10. GOVERNING LAW, VENUE, WAIVER OF IMMUNITY 10.1 This agreement shall be governed by the laws of the State of Washington. Each party consents to the personal jurisdiction of the Superior Court of the State of Washington for all Party claims, disputes, proceedings or actions in any way arising under, or relating to, this agreement or the subject matter of this agreement. Venue for any such claim shall be exclusively in the Superior Court for the County of Kitsap. Each party hereby expressly grants a limited waiver of sovereign immunity to suit solely for the purposes of this provision. The Tribes will neither direct nor authorize their respective insurers to raise defenses of sovereign immunity or treaty rights on behalf of the Tribes for Party claims authorized by this provision. 10.2 Nothing in this Agreement shall be construed to authorize any suit, execution, attachment, or judicial process against the persons or property of the T ribe or any of its officers, agents, or employees, or against the Tribal Council or any member thereof, other than as specifically provided herein. In no event shall this Agreement be construed to authorize attachment, execution or other judicial process against real property of the Tribe, any property held in trust by the United States or subject to a restriction against alienation imposed by federal law, or any funds held by or on behalf of the Tribe and derived from federal or state grants or contracts. 11. EFFECTIVE DATE/FILING. This Agreement will take effect when executed by KCSO and one other Party. Prior to its entry into force, this Agreement shall be filed with the Kitsap County Auditor’s Office or, alternatively, listed by subject on the web site or other electronically retrievable public source in compliance with RCW 39.34.040. 12. NOTICE. All notices under this Agreement may be delivered or mailed to the Sheriff or Chief of the other Parties law enforcement agency. All notices mailed by regular post (including first class) shall be deemed to have been given on the second business day following the date of mailing, if properly mailed and addressed. Notices sent by certified or registered mail shall be deemed to have been given on the day next following the date of mailing, if properly mailed and addressed. For all types of mail, the postmark affixed by the United States Postal Service shall be conclusive evidence of the date of mailing. 13. COMPLIANCE WITH REGULATIONS AND LAWS. The Parties shall comply with all applicable rules and regulations pertaining to them in connection with the matters covered herein. 14. IMPLIED CONTRACT TERMS. Each provision of law and any terms required by law to be in the Agreement are made a part of the Agreement as if fully stated in it. 15. COUNTERPARTS. This Agreement may be executed in any number of counterparts, all such counterparts shall be deemed to constitute one and the same instrument, with each counterpart deemed an original. In the event that fewer than all named parties execute this Agreement, the Agreement, when filed as provided herein, shall be effective as between the Parties that have executed the Agreement to the same extent as if no other parties had been named. 16. INDEPENDENT CAPACITY. The employees and agents of each Party who are engaged in the performance of this Agreement shall continue to be the employees or agents of that Party and shall not be considered, for any purpose, to be employees or agents of another Party to this Agreement. No Party shall have the authority to bind another Party nor control the employees, agents or contractors of another Party to this Agreement. All rights, duties and obligations of a Party shall remain with that Party. 17. CHANGES, MODIFICATIONS, AND AMENDMENTS. This Agreement may be changed, modified, or amended, only by written agreement executed by the parties hereto. 18. ASSIGNMENT. The rights or obligations under this Agreement, and any claims arising thereunder, are not assignable or delegable by a Party in whole or in part, without the express prior written consent of all other Parties and RideAlong Labs, Inc. 19. DISPUTES. In the event that a dispute arises under this Agreement, it shall be determined by a dispute board in the following manner: Each party to this Agreement shall appoint a member to the dispute board. The dispute board shall evaluate the facts, the terms of the Agreement and applicable statutes and rules and make a determination of the dispute. The determination of the dispute board shall be final and binding on the Parties. 20. WAIVER. A failure by any Party to exercise its rights under this Agreement shall not preclude that Party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement unless stated to be such in a writing signed by an authorized representative of the Party. 21. SEVERABILITY. The provisions of this Agreement are severable. Any term or condition of this Agreement or application thereof deemed to be illegal, invalid or unenforceable, in whole or in part, shall not affect any other term or condition of the Agreement and the parties’ rights and obligations will be construed and enforced as if the Agreement did not contain the particular provision. 22. SURVIVAL. Those provisions of this Agreement that by their sense and purpose should survive expiration or termination of the Agreement shall so survive. Those provisions include, without limitation, Section 2 (Responsibilities of the Parties, Section 7 (Indemnification), and Section 10 (Governing Law/Venue). 23. HEADINGS. Headings of this Agreement are for convenience only and shall not affect the interpretation of this Agreement. 24. ENTIRE AGREEMENT. This Agreement, and Exhibit A, contains the entire understanding of the Parties and supersedes any other agreement or understanding of the Parties relating to the subject matter of this Agreement. 25. AUTHORIZATION. Any authorizations, actions required, or permitted to be taken, and any document required or permitted to be executed under this Agreement will be taken or executed only by a duly authorized representative of the party. Each party warrants and represents to the other that the person signing below has been properly authorized and empowered to execute this Agreement on behalf of the Party for whom they sign and, if applicable, to waive sovereign immunity as required by this Agreement. [Signatures appear on the following pages] Approved and executed this ___ day of ________, 2018 COUNTY OF KITSAP APPROVED: APPROVED AS TO FORM: ________________________________ ____________________________ GARY SIMPSON, TINA R. ROBINSON Kitsap County Sheriff Kitsap County Prosecuting Attorney APPROVED: KITSAP COUNTY BOARD OF COMMISSIONERS PORT ORCHARD, WASHINGTON ________________________________ Dated: ______________________ ROBERT GELDER, Chair ________________________________ Dated: ______________________ EDWARD E. WOLFE, Commissioner ________________________________ Dated: ______________________ CHARLOTTE GARRIDO, Commissioner ATTEST ________________________________ DANA DANIELS, Clerk of the Board Approved and executed this ___ day of , 2018 CITY OF PORT ORCHARD APPROVED: APPROVED: _______________________________ _____________________________ GEOFFREY C. MARTI ROBERT PUTAANSUU Chief of Police Mayor Dated: __________________________ Dated: _______________________ APPROVED AS TO FORM: ATTEST: ________________________________ _____________________________ SHARON CATES, City Attorney BRANDY RINEARSON, City Clerk Approved and executed this ___ day of , 2018 CITY OF POULSBO By: ____________________________ By: ____________________________ BECKY ERICKSON, Mayor ________________, Chief of Police APPROVED AS TO FORM ATTEST ____________________________ ____________________________ ______________, City Attorney ______________, City Clerk Date: _______________________ Date: _______________________ Approved and executed this ___ day of , 2018 CITY OF BREMERTON APPROVED: APPROVED: _____________________________ _____________________________ JIM BURCHETT GREG WHEELER Chief of Police Mayor APPROVED AS TO FORM: ATTEST: _____________________________ _____________________________ ROGER LUBOVICH, City Attorney SHANNON L. CORIN, City Clerk Approved and executed this ___ day of , 2018 CITY OF BAINBRIDGE ISLAND APPROVED: APPROVED: ______________________________ _____________________________ MATTHEW HAMNER VAL TOLLEFSON Chief of Police Mayor Dated: ________________________ Dated: _______________________ APPROVED AS TO FORM: ATTEST: _____________________________ _____________________________ JOE LEVAN, City Attorney CHRISTINE BROWN, City Clerk Approved and executed this ___ day of , 2018 SUQUAMISH TRIBE By: ____________________________ ____________________________ Title: __________________________ Approved and executed this ___ day of , 2018 PORT GAMBLE S’KALLAM TRIBE By: ____________________________ ____________________________ Title: __________________________ ATTACHMENT A KITSAP COUNTY RIDEALONG SERVICES AGREEMENT ATTACHMENT A KITSAP COUNTY SHERIFF’S OFFICE – REALONG SERVICES AGREEMENT AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Purchase of 2019 Vehicles and Equipment Study Session Date: December 12, 2018 COUNCIL MEETING Date: December 19, 2018 Department: PW&U/ERR Presenter: Milenka Hawkins-Bates Phone: (360) 473-5333 SUMMARY: The approved 2019 budget for 510 includes replacement and purchase of vehicles and equipment as described in the attached summary. These purchases are all purchased via State Contract and the order will be placed January 2, 2019. ATTACHMENTS: 1) Summary 2) Justification 3) Quotes FISCAL IMPACTS (Include Budgeted Amount): Budgeted within the 510 Fund STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to approve the 2019 vehicle and equipment purchases as presented in the summary in the amount of $829,075.83 including Washington State Sales Tax. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 A9 Department Replacing Vehicle #Description Criteria Met Surplus Purchasing Dealer State Cont # Amount Sales & Excise Tax Equip Total Amount Streets 3020 2002 Dodge 3500 X Retain 2019 Ford F350 Columbia Ford 05916 48,371.00$ 4,498.50$ 6,000.00$ 52,869.50$ WWTP 0333 2005 Chev Colorado X Surplus 2019 Ford Escape AWD Columbia Ford 05916 25,986.00$ 2,416.70$ 1,500.00$ 29,902.70$ Parks 1830 2004 Ford F-450 FB X Surplus 2019 Ford F550 CC Columbia Ford 05916 51,555.00$ 4,794.62$ 2,500.00$ 58,849.62$ Water Res 0089 2005 Chev Silverado PU X Surplus 2019 Ford F350 4WD Columbia Ford 05916 54,609.00$ 5,078.64$ 2,000.00$ 61,687.64$ Water 0024 2004 Chev Silverado PU X Surplus 2019 Chev 1500 Silverado Bud Clary 05916 31,163.00$ 2,898.16$ 2,500.00$ 36,561.16$ Water 70070 2007 Chev Silverado PU X Surplus 2019 Chev 2500 4WD Bud Clary 05916 33,330.00$ 3,099.69$ 9,380.00$ 45,809.69$ Streets 3008 2001 Trail King Trailer X Retain 2019 Trail Max T-16-UT Trail Max 00816 11,795.29$ 1,061.58$ -$ 12,856.87$ Streets 3092 1988 International Dump X Surplus 2019 International Chasis RWC 01513 106,429.13$ 9,897.91$ 1,000.00$ 117,327.04$ Dump Bed NorthEnd Truck 01117 121,927.06$ 10,973.44$ -$ 132,900.50$ Water 0009 1988 International Dump X Surplus 2019 International Chasis RWC 01513 87,446.48$ 8,132.52$ 2,000.00$ 97,579.00$ Dump Bed NorthEnd Truck 01117 44,132.00$ 3,971.88$ -$ 48,103.88$ WWTP 0358 1983 GMC J9C Brigadier X Surplus 2019 International Tractor RWC 01513 123,173.13$ 11,455.10$ -$ 134,628.23$ TOTAL 829,075.83$ 2019 Vehicle Purchase Summary AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Ingress and Egress Easement across City Property for Sound Ridge Drive Study Session Date: December 12, 2018 COUNCIL MEETING Date: December 19, 2018 Department: PW&U Presenter: Tom Knuckey Phone: (360) 473-2376 SUMMARY: Sound Ridge Drive is a private street that was constructed partially on City property around 2006. During construction the developer defaulted, and the property was returned to Kitsap Bank who owned the property. Kitsap Bank also owned the 2.5-acre parcel immediately south of Sound Ridge Drive. In order for the 2.5-acre property to be developable it must have legal access from Sound Ridge Drive, and so Kitsap Bank has requested the City dedicate an ingress and egress easement across the City’s property for the existing Sound Ridge Drive to all benefitting properties. ATTACHMENTS: 1. Ingress and Egress Easement; 2. Site Plan FISCAL IMPACTS (Include Budgeted Amount): None STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to approve the Ingress and Egress Easement across City property for Sound Ridge Drive, and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 A10 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: First Amendment to the Agreement with Kitsap County for Incarceration of City Prisoners Study Session Date: December 12, 2018 COUNCIL MEETING Date: December 19, 2018 Department: City Attorney’s Office Presenter: Dave Boynton Phone: (360) 473-5260 SUMMARY: The City of Bremerton and Kitsap County desire to extend the current agreement for Incarceration of Prisoners. The current agreement expires December 31, 2018, and the proposed amendment would extend the term for a one-year term commencing on January 1, 2019. ATTACHMENTS: First Amendment to Kitsap County/City of Bremerton Agreement for Incarceration of City Prisoners FISCAL IMPACTS (Include Budgeted Amount): Budgeted in the 2019 Budget STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to approve the First Amendment to Kitsap County/City of Bremerton for Incarceration of City Prisoners; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 A11 1 KC-231-17-A FIRST AMENDMENT KITSAP COUNTY/CITY OF BREMERTON AGREEMENT FOR INCARCERATION OF CITY PRISONERS This First Amendment to the Kitsap County/City of Bremerton Agreement for Incarceration of City Prisoners (“Amendment”) is made between Kitsap County, ("County"), and the City of Bremerton, a Washington state municipal corporation ("Contract Agency"). In consideration of the mutual benefits and covenants contained herein, the parties agree that Kitsap County Contract No. KC-231-17 (“Agreement”), shall be amended as follows: 1. Subsection 6 (a) (Base Rate for House) is amended and replaced with the following: Base Rate for Housing. In return for the County's housing of a Contract Agency Prisoner, the Contract Agency shall pay the County from the time said prisoner is transferred to the custody of the County to the time when the Contract Agency resumes custody, or the prisoner is released. For prisoners who are in the facility for twelve (12) hours or more, the daily housing rate will be ninety -seven dollars and eighty cents ($97.80) for every 24-hour period, or portion thereof, that said prisoner is in the custody of the County. For prisoners who are in the facility for less than twelve (12) hours, the housing rate shall be one-half the daily housing rate, forty- eight dollars and ninety cents ($48.90). “Split Billing” as defined in Section 5 above will be apportioned as appropriate. 2. Subsection 6 (c) (Billing) is amended and replaced with the following: The County will bill the Contract Agency on or about the 30th day of each month for all amounts due to the County under this Agreement for the services rendered in the prior calendar month. Such fees shall be due and payable by the Contract Agency to the County within 30 days after receipt of an itemized invoice with the exception of the year-end invoice for the month of December. December’s invoice will be billed at the average cost of the Contract Agency’s usage for the months of January through November. Once the December invoice has been finalized, it will be adjusted accordingly with the previously pro-rated December invoice. 3. Section 22 (Duration) is amended and replaced with the following: The Agreement shall be effective January 1, 2019 through December 31, 2019, 2 unless terminated or extended by agreement of the parties. Nothing in this Agreement shall be construed to make it necessary for the Contract Agency to continuously house prisoners with the County. 4. Effective Date. The effective date of this Amendment is January 1, 2019. 5. Insurance. If this Amendment extends the expiration date of the Agreement, then the Contractor shall provide an updated certificate of insurance and endorsement evidencing that any required insurance coverages are in effect through the new contract expiration date. The Contractor shall submit the certificate of insurance to: Kitsap County Risk Management Division, 614 Division Street, MS-7, Port Orchard, Washington 98366. 6. Terms Unchanged. Except as expressly provided in this Amendment, all other terms and conditions of the Agreement, and any subsequent amendments, addenda , or modifications thereto remain in full force and effect. 7. Counterparts. This Amendment may be executed in several counterparts, each of which will be deemed an original, but all of which together will constitution one and the same agreement. 8. Authorizations. The signatories to this Amendment represent that they have been appropriately authorized to enter into this Amendment on behalf of the Party for whom they sign, and that no further action or approvals are necessary before execution of this Amendment. [Signatures on next page] 3 DATED this day of , 201_ DATED this day of , 201_ CITY OF BREMERTON KITSAP COUNTY SHERIFF’S OFFICE _______________________________ _______________________________ Greg Wheeler, Mayor Gary Simpson, Sheriff BOARD OF COUNTY COMMISSIONERS KITSAP COUNTY, WASHINGTON DATED this day of , 2019 _______________________________ EDWARD E. WOLFE, Chair _______________________________ CHARLOTTE GARRIDO, Commissioner _______________________________ ROBERT GELDER, Commissioner ATTEST: _______________________________ Dana Daniels, Clerk of the Board AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: 2019 Property Insurance Renewal Study Session Date: December 12, 2018 COUNCIL MEETING Date: December 19, 2018 Department: City Attorney’s Office – Risk Management Presenter: Roger Lubovich Phone: (360) 473-2335 SUMMARY: Risk Management is renewing options for its property insurance coverage and would like to share the options with the Council at this time. The Risk Management Specialist, with the approval of the City Attorney, may bind property insurance coverage on City assets which requires City Council approval for the continuation of the bound coverage. Under our current insurance earthquake and flood insurance is only provided for the Wastewater Treatment Plant, the Harborside Conference Center, the Harborside Sculptures and Fountains and the PSNS Memorial Plaza. We would like to discuss options for this coverage prior to binding any policy. ATTACHMENTS: FISCAL IMPACTS (Include Budgeted Amount): Not available at this time. STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Options to be determined… COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 A12 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Professional Services Agreement with Kitsap Community Resources for 2019 Weatherization and Minor Home Repair Program Study Session Date: December 12, 2018 COUNCIL MEETING Date: December 19, 2018 Department: Mayor Presenter: Greg Wheeler Phone: (360) 473-5266 SUMMARY: In the passing of the 2019 Budget the City Council Authorized a $100,000 expenditure from the Affordable Housing Capital Fund to Kitsap Community Resources for the Weatherization and Minor Home Repair Program. This program will begin January 1, 2019 and is anticipated to serve approximately15 households. ATTACHMENTS: Staff Memo Professional Services Agreement including Exhibits A and B FISCAL IMPACTS (Include Budgeted Amount): $100,000 from the Affordable Housing Capital Fund for Citywide Weatherization and Minor Home Repair. STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to approve the Professional Services Agreement and Scope of Work for Citywide Weatherization and Minor Home Repair with Kitsap Community Resources in the amount of $100,000 and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 A13 To: Mayor Greg Wheeler From: Sarah Achaoui, CDBG/HOME Administrator Date: December 12, 2018 Re: Weatherization funded with Affordable Housing Capital Fund On November 20, 2018 the 2019 City of Bremerton Budget was passed by the Bremerton City Council. A component of this budget is an expected expenditure of $100,000 from the Affordable Housing Capital Fund for City-wide Weatherization and Minor Home Repair. Following a 2018 Request for Funding Proposals for Weatherization and Minor Home Repair, Kitsap Community Resources (KCR) was the only agency to respond. They have a proven track record as the City’s agent for CDBG-funded Weatherization and Minor Home Repair for more than 20 years. The Affordable Housing Capital Funding is expected to provide Weatherization and Minor Home Repair Services to approximately 15 homes. These homes will be both owner occupied and rental units within the City of Bremerton. Typical improvements include: installing measures which improve energy efficiency such as insulation, blower door testing to assess heat leakage, ductless heat pumps and combustion safety evaluation. It will also include minor home repairs that may include repair or replacement of a leaking roof, improvements that increase accessibility such as wheelchair ramps, as well as health and safety improvements such as repairing wiring and plumbing. All beneficiaries of this program must make 80% and below of Area Median income based on the Bremerton-Silverdale MSA. It has been proven that continued investment in this program will bring a real and sustained benefit to the City of Bremerton. When the City invests in Weatherization services it is choosing to raise the quality of the local housing stock, support local businesses which perform the weatherization work, and help low-income residents, including seniors and people with disabilities to remain in their homes. The 30% reduction in energy usage on average will be a long-term benefit that will not only make the housing more affordable but at the same time promote a greener environment. In addition, every dollar that the City invests brings a 1:1 match with State Matchmaker, and leverages Local, and other Federal funds on a case by case basis allowing for a greater impact in the City. An additional benefit to the City is that by using non-Federal dollars KCR is able to implement weatherization and minor home repairs on rental units with 5 or more units. When KCR uses Federal funding, Davis Bacon labor provisions come into effect thereby not allowing KCR to implement measures in rental units with 5 or more units. Additionally, National Environmental Policy Act reviews are not required thereby reducing administrative burden on both KCR and City Staff. If you have any questions please feel free to contact me. Sincerely, Sarah Achaoui Community Development Block Grant Administrator, City of Bremerton DEPARTMENT OF COMMUNITY DEVELOPMENT MEMORANDUM PROFESSIONAL SERVICES AGREEMENT Kitsap Community Resources Weatherization and Minor Home Repair The City of Bremerton (“City”) and Kitsap Community Resources (“Agency”), referred to collectively as the “Parties,” enter into the following Agreement for professional services: I.Scope: The Agency agrees to perform the services more specifically described in the Scope of Work, dated January 1, 2019, including any attachments thereto , attached hereto as Exhibit A, which is incorporated by reference herein. The Scope of Work may be modified only pursuant to Section VII.H of this Agreement. If the Scope of Work provides for unspecified additional services such services shall only be performed upon the express written request of the City. Agency further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices in effect at the time such services are performed. II.Term: The City and the Agency agree that work will begin on the tasks described in Exhibit A beginning January 1, 2019. The parties agree that the work described in Exhibit A is to be completed by December 31, 2019. III.Compensation: In consideration of the services provided pursuant to this Agreement, the City shall pay Agency in an amount not to exceed $100,000. The Agency shall submit regular billing statements detailing work performed and amount charged on each task or portion thereof. The descriptions shall conform to and fall within the categories set out in the Scope of Work. Upon receipt of a conforming billing statement, the City shall promptly process payment. PROVIDED, HOWEVER, the City reserves the right to prioritize scoped work and accelerate and/or delay work tasks under the time frame set forth in Section II herein. Agency shall not perform work beyond the Scope of Work, nor shall be compensated for such work, unless the Scope of Work or amount of compensation is modified pursuant to this Agreement. Agency shall only be compensated for additional services if requested pursuant to Section I. If a billing statement does not conform to this Agreement, the City may withhold payment until the statement is brought into compliance. Such withholding does not relieve Agency of its obligations under this Agreement. IV.Relationship of Parties: Agency represents that it is skilled in the matters addressed in the Scope of Work and is performing independent functions and responsibilities within its field of expertise. Agency and its personnel are independent and not employees of the City. Agency and its personnel have no authority to bind the City or to control the City’s employees and other Subcontractors. None of the benefits provided by the City to its employees, including, but not limited to, compensation, insurance, and unemployment insurance are available from the City to the employees, agents, representatives, or sub-contractors of the Agency. Agency will be solely and entirely responsible for its acts and for the acts of Agency’s, employees, representatives and Page 1 of 8 Bremerton/Kitsap Community Resources Weatherization and Minor Home Repair Rev. 11/2018 sub-contractors during the performance of this Agreement. The City may, during the term of this Agreement, engage other independent sub-contractors to perform the same or similar work. As an independent Agency, Agency is responsible for its own management. The City’s administration and enforcement of this Agreement shall not be deemed an exercise of managerial control over Agency or its personnel. As an independent Agency, Agency is responsible for payment of all taxes and licensing fees necessary to perform its obligations under this Agreement. These taxes, fees, permits, and necessary licenses include but are not limited to State industrial insurance, Washington State Department of Labor and Industries requirements, Business & Occupation, State professional licensing, and City business licensing. If any taxes or fees due the City have been declared delinquent, the City may withhold the delinquent amount, plus any additional charges arising from the delinquency, from any payments due to the Agency. V. Indemnification: A. Agency shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the performance of this Agreement except for that portion of the injuries and damages caused by the City’s sole negligence, unless Agency is conducting work pursuant to Subsection B below. The City's review or acceptance of any of the work when completed shall not be grounds to avoid any of these covenants of indemnification. B. Architects, Engineers and Any Other Professional Listed In and Performing Services Defined in RCW 4.24.115. Should a court of competent jurisdiction determine that Agency’s services provided pursuant to this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Agency and the City, its officers, officials, employees, agents and volunteers, the Agency's liability hereunder shall be only to the extent of the Agency's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Agency’s waiver of immunity under industrial insurance, Title 51 RCW, solely for the purposes of this indemnification. The parties further acknowledge that they have mutually negotiated this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. VI. Insurance: The Agency shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in Page 2 of 8 Bremerton/Kitsap Community Resources Weatherization and Minor Home Repair Rev. 11/2018 connection with the performance of the work hereunder by the Agency, its agents, representatives, employees, or sub-contractors. Before beginning work on the project described in this Agreement, the Agency shall provide a Certificate of Insurance evidencing: 1. Automobile Liability insurance with limits no less than $1,000,000 combined single limit per accident for bodily injury and property damage; and 2. Commercial General Liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and general aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products/completed operations/broad form property damage; explosion, collapse and underground (XCU) if applicable; and 3. Excess Liability insurance with limits not less than $1,000,000 limit per occurrence and aggregate; and 4. Professional Liability insurance with limits no less than $1,000,000 limit per occurrence/claim; and 5. Workers Compensation insurance as statutorily required by the Industrial Insurance Act of the State of Washington, Title 51, Revised Code of Washington and employer's liability with limits not less than $1,000,000. Any payment of deductible or self-insured retention shall be the sole responsibility of the Agency. All required policies shall be provided on an “occurrence” basis except professional liability insurance (if required), which may be provided on a “claims-made” basis. The City shall be named as an additional insured on the Commercial General Liability insurance policy, as respects work performed by or on behalf of the Agency and a copy of an endorsement that is acceptable to the City, which names the City as an additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all the required insurance policies and endorsements. The City further reserves the right to reject any unacceptable policies and/or endorsements. The Agency's Commercial General Liability insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. The Agency's insurance shall be primary and non-contributory insurance as respects the City and shall contain a waiver of subrogation against the City for claims arising out of any operations, liabilities and obligations to which coverage applies. It shall be an affirmative obligation upon Consultant to advise the City’s Risk Manager by fax at (360) 473-5161, or by certified mail, return receipt requested to City of Bremerton, Attn: Risk Management, 345 6th Street, Suite 100, Bremerton, WA 98337 within two days of the cancellation, suspension or Page 3 of 8 Bremerton/Kitsap Community Resources Weatherization and Minor Home Repair Rev. 11/2018 substantive change of any insurance policy set out herein, and failure to do so shall be construed to be a breach of this Agreement. The City also reserves its unqualified right to require at any time and for any reason, proof of coverage in the form of a duplicate of the insurance policy with all endorsements as evidence of coverage. VII. General Conditions: A. Reports and Information: The Agency shall submit the Performance Report and the Demographic Report quarterly, due 10 days after the end of each quarter, as required by the City to meet its local obligations. The required format is provided in EXHIBIT “B” (1) Quarterly reports shall include the progress made to date, or justification for lack of progress in providing the services specified in Exhibit A, Scope of Work. (2) Quarterly reports on the demographic, neighborhood residence, and income information regarding persons assisted by the Agency through this Agreement. (3) Semi-Annual budget reconciliation which will compare your approved budget with actuals for year-to-date. (4) Close out reports including a final performance report, inventory of all property improved with City funds, and final financial report, upon termination or completion of the award. B. Benefit to Low Income People: Agency shall provide services to benefit very low and low income persons in the City of Bremerton. All persons assisted must fall under 80% of the Bremerton-Silverdale MSA. Any deviation can be made only if it is clear that the service or benefit, to a person whose income exceeds very low and low income persons, is otherwise necessary as an integral part of the activity. The Agency shall maintain records that clearly document the income range and household size of the persons it serves. D. Work Performed at Agency's Risk: Agency shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and sub-contractors in the performance of the work hereunder and shall utilize all protection necessary for that purpose. All work shall be done at Agency's own risk, and Agency shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. E. Place of Work: The Agency shall perform the work authorized under this Agreement within the City limits of Bremerton Washington. Homes must be located within the Bremerton City limits. Page 4 of 8 Bremerton/Kitsap Community Resources Weatherization and Minor Home Repair Rev. 11/2018 F. Entire Agreement: This Agreement and its Exhibits constitutes the entire agreement between the Parties, and the Parties acknowledge that there are no other agreements, written or oral, that have not been set forth in the text of this Agreement. G. Severability: Should any part of this Agreement be found void, the balance of the Agreement shall remain in full force and effect. H. Modification: This Agreement may only be modified by written instrument signed by both Parties. I. Written Notices: All communications regarding this Agreement shall be sent to the parties at the addresses listed below by registered or 1st class mail, or by personal service, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. Notices to be sent to: Notices to be sent to: CITY: AGENCY: Sarah Achaoui Irmgard Davis CDBG Administrator Interim Executive Director 345 6th Street, Suite 100 845 8th Street Bremerton, WA 98337 Bremerton, WA 98337 J. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be deemed waiver of any other right or power. K. Non-Waiver of Breach: The failure of the City to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein conferred in one or more instances shall not be construed to be a waiver or relinquishment of said covenants, agreements or options, and the same shall be and remain in full force and effect. L. Compliance with Laws: Agency shall comply with all applicable Federal, State, and local laws in performing its obligations under this Agreement. M. Choice of Law and Venue: This Agreement shall be interpreted according to the laws of the State of Washington. Any judicial action to resolve disputes arising out of this Agreement shall be brought in Kitsap County Superior Court. N. Attorneys’ Fees: In the event of litigation to enforce any of the terms or provisions herein, each party shall pay all its own costs and attorney’s fees. O. Assignment and Subcontracting: The Agency shall not assign or subcontract any portion of the services provided within the terms of this Agreement without obtaining prior written approval from the City. All terms and conditions of this Agreement shall apply to any approved subcontract or assignment related to the Agreement. Page 5 of 8 Bremerton/Kitsap Community Resources Weatherization and Minor Home Repair Rev. 11/2018 P. Period of Affordability: In the event City funds will be used to improve rental units the following agreements must be in place between the Agency and the Owner: a) “Rent” is defined as the tenant’s monthly payment to the owner (non-subsidized housing) or the contract rent (subsidized housing) b) Owner shall provide a Covenant for low-income occupancy for a period of 5 years after the improvements will be made. c) Weatherization improvements cannot be used to justify any rent increase d) In the event the owner sells the premises within five (5) years after weatherization work is completed the owner will comply with one of the two following conditions: a. The owner shall repay the agency at the date of sale a prorated amount equal to the percentage of the five (5) years period remaining, times the full value of the material and labor as documented by agency work records, except if sold to low-income tenants. b. The owner shall obtain in writing prior to the sale the purchaser’s agreement to assume the owner’s obligations under this agreement. The owner shall immediately upon entering into a non-contingent agreement of sale of premises, so inform both the agency and tenants by written notice. e) In the event the agency determines that the owner or agent has violated the terms of this agreement, the owner or agent shall repay the agency the full value of materials and labor as documented by agency work records. f) The present tenants and any successive tenants during the term of this agreement, are the intended beneficiaries of this agreement and shall have a right of enforcement. g) If this agreement is breached, damages, where not otherwise specified, may be awarded in accordance with applicable law. The prevailing party in any suit to enforce this agreement shall be entitled to recover costs and a reasonable attorney’s fee. h) The provisions of this agreement are severable. If any provision of this agreement is found invalid, such finding shall not affect the validity of this agreement as a whole, or any part or provision hereof other than the provision so found to be invalid. Page 6 of 8 Bremerton/Kitsap Community Resources Weatherization and Minor Home Repair Rev. 11/2018 i) Failure of the agency to enforce the agreement upon breach by the owner shall not be construed as a waiver of the agency’s right to enforce the agreement. VIII. Nondiscrimination: Consultant shall not discriminate in employment or services to the public on the basis of race, color, national origin, sex, religion, age, marital status, disability, or sexual orientation except for employment actions based on bona fide occupational qualification. IX. Termination: This Agreement shall remain in force until completion and acceptance of the services, terminated by written instrument upon mutual consent, or by the City of Bremerton for convenience. This Agreement may be immediately terminated for cause by a Party if the other Party substantially fails to perform through no fault of the terminating Party, and the non- performing Party does not commence correction of the failure of performance within thirty (30) days of the terminating Party’s sending notice to the non-performing Party. Any Notice by Agency shall include a report showing the status of all items listed in the Scope of Work current through the termination date. If the City receives reimbursement by any federal, state, or other source for work described in Section I herein, and that funding is withdrawn, reduced or limited in any way, or the project is cancelled or substantially reduced after the execution date of this Agreement and prior to the completion of the work, the City may summarily terminate this Agreement. A. Excusable Delays: The right of Agency to proceed shall not be terminated nor shall Agency be charged with liquidated damages for any delays in the completion of the work due to: 1) any acts of the federal government in controlling, restricting, or requisitioning materials, equipment, tools, or labor by reason of war, national defense, or other national emergency; 2) any acts of the City, its consultants, or other public agencies causing such delay; and 3) causes not reasonably foreseeable by the parties at the time of the execution of the Agreement that are beyond the control and without the fault or negligence of the Agency, including, but not restricted to, acts of God, fires, floods, strikes, or weather of unusual severity. PROVIDED, HOWEVER, that the Agency must promptly notify the City within ten (10) calendar days in writing of the cause of the delay. If, on the basis of the facts and the terms of this Agreement, the delay is properly excusable, the City shall, in writing, extend the time for completing the work for a period of time commensurate with the period of excusable delay. B. Rights Upon Termination: In the event of termination, the City shall pay for all services performed by the Agency to the effective date of termination, as described on a final invoice submitted to the City. After termination, the City may take possession of all records and data within the Agency's possession pertaining to this project which may be used by the City without restriction. Any such use not related to the project which Agency was contracted to perform shall be without liability or legal exposure to the Agency. IN WITNESS WHEREOF, the parties below have executed this Agreement. Page 7 of 8 Bremerton/Kitsap Community Resources Weatherization and Minor Home Repair Rev. 11/2018 CITY: AGENCY: CITY OF BREMERTON KITSAP COMMUNITY RESOURCES By: By: Print Name: Print Name: Its: Its: Date: Date: APPROVED AS TO FORM: ATTEST: By: By: Roger A. Lubovich, Bremerton City Attorney Angela Woods, City Clerk R:\Legal\Legal\Forms\FORMS ON COBWEB\Professional Services Agreement Rev. 07 2018.docx Page 8 of 8 Bremerton/Kitsap Community Resources Weatherization and Minor Home Repair Rev. 11/2018 A. Project Description Weatherization and minor home repair services for 10 to 15 homes (both owner occupied and rental units) within the City of Bremerton. B. Project Scope / Tasks: 1 Weatherization/Minor home repair of 10 to 15 homes in the City of Bremerton. 2 Ensure clients income qualify up to 80% Bremerton-Silverdale MSA and fill out CPD income calculator. 3 Obtain all necessary permits from City and L&I. 4 Ensure workers and homeowners are safe during weatherization/minor home repair work process. 5 Work with local general contractors on approved KCR vendor list. 6 Educate clients on conservation education and screen homes for Health Plus Matchmaker program. 7 Follow general contractors through job progression to ensure quality assurance. 8 Perform comprehensive final inspection to ensure work meets specification and local codes. 9 Ensure landlords agree to rent freeze for 5 years. 10 Track short and long term successes through the following measureable outcomes: • Track homeowners heating usage 12 months post on Weatherized units. • Short and long term Improvement of indoor air quality and health and safety. 11 Maintain required records and track relevant data to demonstrate program successes, including number of unduplicated clients served in the City. 12 Submit quarterly reports and billing vouchers in a timely manner 13 Submit photos (JPEG) of the program in action with your final quarterly report C. Project Milestone Schedule The time frame for completion of the outlined activities shall be: Milestone / Task Start Date End Date Weatherization or minor home repair of 12 to 15 units 1/1/2019 12/31/19 If any of these activities exceed the timelines by two months, a revised work schedule must be submitted to City. EXHIBIT A – SCOPE OF SERVICES 2019 Subrecipient Agreement – [Kitsap Community Resources/Weatherization and Minor Home Repair] Exhibit B 2019 Quarterly Performance Report City of Bremerton City of Bremerton Quarterly reports are due by the 15th day of the month following a quarter’s end CITY CONTRACT #: REPORTING PERIOD: QTR 1 (Double-Click Box to ‘x’) JAN-MAR 2019 QTR 2 APR-JUN QTR 3 JLY-SEP QTR 4 OCT-DEC AGENCY: Kitsap Community Resources PROJECT: Weatherization Prepared By / Contact # or email: Submission Date: 1. Provide a description of the progress made to date on your project. This should include progress related to the schedule, funding impacts, staffing and administration, environmental concerns or any other things impacting the progress of the project. Be specific. If you have an executed contract refer to the “Scope of Services” portion of the agreement (the contract) and report on progress meeting the items listed under the agency shall section and timeline. If you would like assistance in any areas relating to this Program, call or email Sarah Achaoui, CDBG Administrator. Patricia V. Benson Authorized Signature Date Emailed reports represent an electronic signature—please type your name and the date above. You may submit your quarterly report by e-mail (as a Microsoft Word attachment) to your contact persons email address. This narrative report must be submitted at the end of each quarter during the year. You must also submit the Demographics Report (Excel). Quarterly Performance Report Revised 11/8/2019 Exhibit B QUARTERLY DEMOGRAPHIC STATISTICS REPORT - LOW-MOD HOUSING (LMH) OWNER OCCUPIED OR WEATHERIZATION RENTAL DIRECT BENEFIT ACTIVITIES BY HOUSEHOLDS Quarterly Reports are due by the 15th day of the month following a quarter's end SUBRECIPIENT:KITSAP COMMUNITY RESOURCES PROJECT:WEATHERIZATION CONTRACT NUMBER: SUBMISSION DATE: *See "Agency Shall" or "Scope of Services" in Contract for number of households to be served by end of contract term. You are required to maintain documentation concerning the income and ethnicity of households directly benefiting from the CDBG program. Documents should be maintained for 5 years after the close of the contract. COUNT HOUSEHOLDS ONLY (LMH) REPORTING Year 2018 REPORTING QTR: OWNER NAME:ADDRESS: TOTAL CDBG GRANT AMOUNT: NOTICE TO PROCEED DATE WORK START DATE RACE INCOME FEMALE HEAD OF HOUSE (Y/N)LEAD PAINT 1 a. Unit occupied by elderly 2 3 4 5 6 7 8 9 UNIT OCCUPANT AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Professional Services Agreement with Bremerton Housing Authority for the 2019 Rental Assistance Program Study Session Date: December 12, 2018 COUNCIL MEETING Date: December 19, 2018 Department: Executive Presenter: Mayor Wheeler Phone: (360) 473-5266 SUMMARY: The 2019 Budget includes $100,000 for a Rental Assistance, and it was anticipated that this program would be administered by Bremerton Housing Authority (BHA). The attached Professional Services Agreement implements this budgeted program. Highlights of the contract are as follows: 1) Administrative costs that can be billed by BHA are capped at $10,000 2) $90,000 will be used for rental assistance for households whose income is between 40 and 60% of Area Median Income (AMI) of Federal Department of Housing and Urban Development (HUD) income limits. ATTACHMENTS: Professional Services Agreement with BHA FISCAL IMPACTS (Include Budgeted Amount): The 2019 budget includes $100,000 for the Rental Assistance Program STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to approve the Professional Services Agreement with Bremerton Housing Authority for the 2019 Rental Assistance Program; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 A14 Page 1 of 7 Bremerton/[Consultant]Bremerton Housing Authority [Project Name]Rental Assistance Rev. 07/2018 PROFESSIONAL SERVICES AGREEMENT [Insert project/contract name and ID number.]Bremerton Housing Authority (BHA) Rental Assistance The City of Bremerton (“City”) and ________________ the Bremerton Housing Authority (“Consultant”), referred to collectively as the “Parties,” enter into the following Agreement for professional services: I. Scope: The Consultant agrees to perform the services more specifically described in the Scope of Work, dated _____________, 20__, including any attachments thereto , attached hereto as Exhibit A, which is incorporated by reference herein. The Scope of Work may be modified only pursuant to Section VII.H of this Agreement. If the Scope of Work provides for unspecified additional services such services shall only be performed upon the express written request of the City. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices in effect at the time such services are performed. II. Term: The City and the Consultant agree that work will begin on the tasks described in Exhibit A immediately upon execution of this Agreement. The parties agree that the work described in Exhibit A is to be completed as provided for in the work schedule attached hereto as Exhibit B; provided however, that additional time shall be granted by the City for excusable delays or extra work as provided for in Section IX.A of this agreement. III. Compensation: In consideration of the services provided pursuant to this Agreement, the City shall pay Consultant in an amount not to exceed $_____________. $100,000. Consultant’s charges and bills shall conform to the fee schedule attached hereto as Exhibit C and incorporated herein by this reference. The Consultant shall submit regular billing statements detailing work performedamount of rental assistance paid out and amount the administrative fee charged on each task or portion thereoftransaction. The descriptions shall conform to and fall within the categories set out in the Scope of Work and/or Fee Schedule. Upon receipt of a conforming billing statement, the City shall promptly process payment. PROVIDED, HOWEVER, the City reserves the right to prioritize scoped work and accelerate and/or delay work tasks under the time frame set forth in Section II herein. The Consultant's labor rates and billing fees shall be as delineated in Exhibit C. Consultant shall not perform work be yond the Scope of Work, nor shall be compensated for such work, unless the Scope of Work or amount of compensation is modified pursuant to this Agreement. Consultant shall only be compensated for additional services if requested pursuant to Section I and, if not otherwise provided, such compensation shall be in accordance with Exhibit C. Page 2 of 7 Bremerton/[Consultant]Bremerton Housing Authority [Project Name]Rental Assistance Rev. 07/2018 If a billing statement does not conform to this Agreement, the City may withhold payment until the statement is brought into compliance. Such withholding does not relieve Consultant of its obligations under this Agreement. IV. Relationship of Parties: Consultant represents that it is skilled in the matters addressed in the Scope of Work and is performing independent functions and responsibilities within its field of expertise. Consultant and its personnel are independent Consultants and not employees of the City. Consultant and its personnel have no authority to bind the City or to control the City’s employees and other Consultants. None of the benefits provided by the City to its employees, including, but not limited to, compensation, insurance, and unemployment insurance are available from the City to the employees, agents, representatives, or sub-consultants of the Consultant. Consultant will be solely and entirely responsible for its acts and for the acts of Consultant's agents, employees, representatives and sub-consultants during the performance of this Agreement. The City may, during the term of this Agreement, engage other independent Consultants to perform the same or similar work. As an independent Consultant, Consultant is responsible for its own management. The City’s administration and enforcement of this Agreement shall not be deemed an exercise of managerial control over Consultant or its personnel. As an independent Consultant, Consultant is responsible for payment of all taxes and licensing fees necessary to perform its obligations under this Agreement. These taxes and fees include but are not limited to State industrial insurance, Business & Occupation, State professional licensing, and City business licensing. If any taxes or fees due the City have been declared delinquent, the City may withhold the delinquent amount, plus any additional charges arising from the delinquency, from any payments due Consultant. V. Indemnification: A. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the performance of this Agreement except for that portion of the injuries and damages caused by the City’s sole negligence, unless Consultant is conducting work pursuant to Subsection B below. The City's review or acceptance of any of the work when completed shall not be grounds to avoid any of these covenants of indemnification. B. Architects, Engineers and Any Other Professional Listed In and Performing Services Defined in RCW 4.24.115. Should a court of competent jurisdiction determine that Consultant’s services provided pursuant to this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. Page 3 of 7 Bremerton/[Consultant]Bremerton Housing Authority [Project Name]Rental Assistance Rev. 07/2018 IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. The provisions of this section shall survive the expiration or termination of this Agreement. VI. Insurance: The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, sub-consultants or sub-contractors. Before beginning work on the project described in this Agreement, the Consultant shall provide a Certificate of Insurance evidencing: 1. Automobile Liability insurance with limits no less than $1,000,000 combined single limit per accident for bodily injury and property damage; and 2. Commercial General Liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and general aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products/completed operations/broad form property damage; explosion, collapse and underground (XCU) if applicable; and 3. Excess Liability insurance with limits not less than $1,000,000 limit per occurrence and aggregate; and 4. Professional Liability insurance with limits no less than $1,000,000 limit per occurrence/claim; and 5. Workers Compensation insurance as statutorily required by the Industrial Insurance Act of the State of Washington, Title 51, Revised Code of Washington and employer's liability with limits not less than $1,000,000. Any payment of deductible or self-insured retention shall be the sole responsibility of the Consultant. All required policies shall be provided on an “occurrence” basis except professional liability insurance (if required), which may be provided on a “claims-made” basis. The City shall be named as an additional insured on the Commercial General Liability insurance policy, as respects work performed by or on behalf of the Consultant and a copy of an endorsement that is acceptable to the City, which names the City as an additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all the required insurance policies and endorsements. The City further reserves the right to reject any unacceptable policies and/or endorsements. Page 4 of 7 Bremerton/[Consultant]Bremerton Housing Authority [Project Name]Rental Assistance Rev. 07/2018 The Consultant's Commercial General Liability insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. The Consultant's insurance shall be primary and non-contributory insurance as respects the City and shall contain a waiver of subrogation against the City for claims arising out of any operations, liabilities and obligations to which coverage applies. It shall be an affirmative obligation upon Consultant to advise the City’s Risk Manager by fax at (360) 473-5161, or by certified mail, return receipt requested to City of Bremerton, Attn: Risk Management, 345 6th Street, Suite 100, Bremerton, WA 98337 within two days of the cancellation, suspension or substantive change of any insurance policy set out herein, and failure to do so shall be construed to be a breach of this Agreement. The City also reserves its unqualified right to require at any time and for any reason, proof of coverage in the form of a duplicate of the insurance policy with all endorsements as evidence of coverage. VII. General Conditions: A. Reports and Information: When requested by the City, Consultant shall furnish periodic reports and documents on matters covered by this Agreement. The reports and documents shall be furnished in the time and form requested. Consultant shall maintain accounting records in accordance with Generally Accepted Accounting Principles (“GAAP”) to substantiate all billed amounts. B. Ownership and Use of Records and Documents: Original documents, drawings, designs and reports, including those in electronic format, developed under this Agreement are the property of the City. All written information submitted by the City to the Consultant in connection with the services performed by the Consultant under this Agreement will be safeguarded by the Consultant to at least the same extent as the Consultant safeguards like information relating to its own business. If such information is publicly available or is already in Consultant's possession or known to it, or is rightfully obtained by the Consultant from third parties, Consultant shall bear no responsibility for its disclosure, inadvertent or otherwise. All data, documents and files created by Consultant under this Agreement may be stored at Consultant's office in ___________________, Bremerton, Washington. Consultant shall make such data, documents, and files available to the City upon its request at all reasonable times for the purpose of editing, modifying and updating as necessary until such time as the City is capable of storing such information in the City's offices. Duplicate copies of this information shall be provided to the City upon its request, and at reasonable cost. All documents, including all reports, drawings, specifications, computer software or other items prepared or furnished by Consultant pursuant to this Agreement, are instrumen ts of service with respect to the project and are the property of the City. Any reuse by the City for other than the specific purpose intended will be at City’s sole risk. Page 5 of 7 Bremerton/[Consultant]Bremerton Housing Authority [Project Name]Rental Assistance Rev. 07/2018 C. Use of Photographs and Images. Consultant shall not use or distribute photographs or images depicting City officials, personnel, property, or equipment whether prepared by Consultant or provided by City without prior written consent of the City. The City will not unreasonably withhold its consent. D. Work Performed at Consultant's Risk: Consultant shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and sub -consultants in the performance of the work hereunder and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. E. Place of Work: The Consultant shall perform the work authorized under this Agreement at its offices in __________________, Bremerton, Washington. Meetings with the City staff as described in Exhibit A, Scope of Work, shall take place at the City's offices, or at locations mutually agreed upon by the parties. F. Entire Agreement: This Agreement and its Exhibits constitutes the entire agreement between the Parties, and the Parties acknowledge that there are no other agreements, written or oral, that have not been set forth in the text of this Agreement. G. Severability: Should any part of this Agreement be found void, the balance of the Agreement shall remain in full force and effect. H. Modification: This Agreement may only be modified by written instrument signed by both Parties. I. Written Notices: All communications regarding this Agreement shall be sent to the parties at the addresses listed below by registered or 1st class mail, or by personal service, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. Notices to be sent to: Notices to be sent to: CITY: CONSULTANT: Attn: Andrea L. Spencer Attn: Kurt Wiest City of Bremerton Bremerton Housing Authority 345 6th Street, Suite 100 600 Park Avenue Bremerton, WA 98337-1891 Bremerton, WA 98337 J. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be deemed waiver of any other right or power. Page 6 of 7 Bremerton/[Consultant]Bremerton Housing Authority [Project Name]Rental Assistance Rev. 07/2018 K. Non-Waiver of Breach: The failure of the City to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein conferred in one or more instances shall not be construed to be a waiver or relinquishment of said covenants, agreements or options, and the same shall be and remain in full force and effect. L. Compliance with Laws: Consultant shall comply with all applicable Federal, State, and local laws in performing its obligations under this Agreement. M. Choice of Law and Venue: This Agreement shall be interpreted according to the laws of the State of Washington. Any judicial action to resolve disputes arising out of this Agreement shall be brought in Kitsap County Superior Court. N. Attorneys’ Fees: In the event of litigation to enforce any of the terms or provisions herein, each party shall pay all its own costs and attorney’s fees. O. Assignment: Any assignment of this agreement by the Contractor without the written consent of the City shall be void. VIII. Nondiscrimination: Consultant shall not discriminate in employment or services to the public on the basis of race, color, national origin, sex, religion, age, marital status, disability, or sexual orientation except for employment actions based on bona fide occupational qualification. IX. Termination: This Agreement shall remain in force until completion and acceptance of the services, terminated by written instrument upon mutual consent, or by the City of Bremerton for convenience. This Agreement may be immediately terminated for cause by a Party if the other Party substantially fails to perform through no fault of the terminating Party, and the non- performing Party does not commence correction of the failure of performance within thirty (30) days of the terminating Party’s sending notice to the non-performing Party. Any Notice by Consultant shall include a report showing the status of all items listed in the Scope of Work current through the termination date. If the City receives reimbursement by any federal, state, or other source for work described in Section I herein, and that funding is withdrawn, reduced or limited in any way, or the project is cancelled or substantially reduced after the execution date of this Agreement and prior to the completion of the work, the City may summarily terminate this Agreement. A. Excusable Delays: The right of Consultant to proceed shall not be terminated nor shall Consultant be charged with liquidated damages for any delays in the completion of the work due to: 1) any acts of the federal government in controlling, restricting, or requisitioning materials, equipment, tools, or labor by reason of war, national defense, or other national emergency; 2) any acts of the City, its consultants, or other public agencies causing such delay; and 3) causes not reasonably foreseeable by the parties at the time of the execution of the Agreement that are beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God, fires, floods, strikes, or weather of unusual severity. PROVIDED, HOWEVER, that the Consultant must promptly notify the City within ten (10) calendar days in writing of the cause of the delay. If, on the basis of the facts and the terms of Page 7 of 7 Bremerton/[Consultant]Bremerton Housing Authority [Project Name]Rental Assistance Rev. 07/2018 this Agreement, the delay is properly excusable, the City shall, in writing, extend the time for completing the work for a period of time commensurate with the period of excusable delay. B. Rights Upon Termination: In the event of termination, the City shall pay for all services performed by the Consultant to the effective date of termination, as described on a final invoice submitted to the City. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project which may be used by the City without restriction. Any such use not related to the project which Consultant was contracted to perform shall be without liability or legal exposure to the Consultant. X. Suspension & Debarment. For contracts involving Federal funding, Consultant hereby certifies, by signing this agreement, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Consultant shal l provide immediate written notice to the City if at any time it learns that it is or has become ineligible for certification. Should Consultant enter into a covered transaction with another firm, Consultant agrees by signing this agreement that it will verify that the firm with whom it intends to do business is not debarred, suspended, ineligible, excluded or disqualified. IN WITNESS WHEREOF, the parties below have executed this Agreement. CITY: CONSULTANT: CITY OF BREMERTON Bremerton Housing Authority By: By: Print Name: Print Name: Kurt Wiest Its: Its: Executive Director Date: Date: APPROVED AS TO FORM: ATTEST: By: By: Roger A. Lubovich, Bremerton City Attorney Angela Woods, City Clerk R:\Legal\Legal\Forms\FORMS ON COBWEB\Professional Services Agreement Rev. 07 2018.docx EXHIBIT A SCOPE OF WORK Consultant’s Responsibilities  Administer the Rental Assistance program in partnership with the Housing Solution Center (HSC) and the Coordinated Entry System to identify potential candidates to participate in the Rental Supplement Assistance Program, the Eviction Prevention Assistance Program or receive help from the Security Deposit Assistance Program.  Establish program requirements including but not limited to requirements for application, substantiation of need, limits of amount and duration of assistance.  Periodically evaluate the program requirements to ensure that the program is reaching the target population.  Process reimbursement requests from HSC ensuring that backup documentation complies with program requirements.  Submit monthly invoices to the City for expense reimbursements as defined in Exhibit B schedule.  Perform quarterly audits of records maintained by the HSC to ensure compliance with program requirements.  Expend all rental assistance funds no later than December 31, 2019  Report to City as requested. General Rental Assistance Program Restrictions  Assistance will be provided to applicants whose income is between 40 and 60% of Area Median Income (AMI) of Federal Department of Housing and Urban Development (HUD) income limits.  The rental assistance program is restricted to units located within the city limits of Bremerton, Washington.  No Bremerton Housing Authority tenant or Section 8 participant, or recipient of any other federal, state, or local rental assistance program, is eligible to receive assistance from this program. EXHIBIT A SCOPE OF WORK Specific Program Information and Restrictions Rental Supplement Assistance  This program provides limited rental assistance funds to assist recipients to stabilize their incomes during a specific period of time.  Duration of assistance depends on the nature of the issue (medical, school, legal, etc.) and will be determined by the HSC case manager. Duration will be no longer than 12 months.  Amount of assistance will be the difference between the contract rent and 30% of the applicant’s income. Applicant will be required to pay the equivalent of 30% of his or her current income. The remainder will be covered by the rental supplement assistance program. Eviction Prevention Assistance  This program provides assistance to applicants who have encountered a short-term financial challenge that has jeopardized their housing.  This program will pay up to three months of back-rent for an applicant.  Applicant must provide to the HSC proof of the financial challenge as well as other documentation required for the application. Security Deposit Assistance  This program provides one-time security deposit assistance to applicants.  This program will pay up to 50% of the deposit required by an applicant’s lease. EXHIBIT B SCHEDULE December 2018: Contract agreement approved by Bremerton City Council January – December 2019: Period of rental assistance expenditures allowed January – December 2019: Monthly expenditures submitted to the City within 2 weeks after the month-end January 2019 to January 2020: Reporting data to City as requested EXHIBIT C CONSULTANT FEES AND REIMBURSEMENT SUBSTANTIATION Fees The contract provides $100,000 to be dispersed as follows: Administrative Fee: The Consultant will invoice monthly an administrative fee of 10% on each rental assistance disbursement up to a maximum of $10,000 in the contract year. Rental Assistance: The City will provide reimbursement to the Consultant up to $90,000 for rental assistance pursuant to the Program Information and Restrictions in Exhibit A Reimbursement Substantiation The Consultant shall submit invoices to the City on a monthly basis. The invoices shall be accompanied by appropriate reports and documentation to support the reimbursement and to ensure that the funds were expended and dispersed to the appropriate recipients. AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: 2019 Dues for the City of Bremerton to Rejoin the Kitsap Regional Coordinating Council (KRCC) Study Session Date: December 12, 2018 COUNCIL MEETING Date: December 19, 2018 Department: City Council Presenter: Eric Younger Phone: (360) 473-5280 SUMMARY: The Kitsap Regional Coordinating Council Board recognizes Bremerton as an integral part of the Kitsap region, and believe that Bremerton’s membership on the Council would be mutually beneficial and strengthen a collaborative approach to land use and transportation issues of benefit to the region. The KRCC Board acknowledges reservations expressed by the City of Bremerton, and proposed to amend the KRCC Interlocal Agreement and Bylaws at the next KRCC Board Meeting on December 4, 2018 regarding the voting structure and quorum per the attached letter. ATTACHMENTS: 1) Letter dated November 8, 2018 from KRCC Chair Charlotte Garrido 2) KRCC Member Agency Dues Proposal for 2019 FISCAL IMPACTS (Include Budgeted Amount): $25,900 STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Briefing/Full Presentation STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to authorize payment of $25,900 for 2019 dues to rejoin KRCC beginning in January 2019; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 11/3/17 A15 Draft Kitsap Regional Coordinating Council (KRCC) Member Agency Dues PROPOSAL for 2019 INCLUDING BREMERTON Draft v. 11/19/2018 Jurisdiction/ Member 2018 OFM Population # 2018 % of Population Minus Bremerton 2018 Assessed Valuation Minus Bremerton Valuation Percentage New 2019 % of Core Program (weighted 50/50) Core Program Payments WSA Payments Total 2019 Dues Change in Dues from 2018 % of budget TOTAL $ 33,465,399,041 Kitsap County (minus cities)176,290.00 66.0%$19,585,088,739 59%62.3%127,947$ 500$ 128,447$ (10,763)$ Bremerton 41,500 15.5%$3,073,488,584 9%12.4%25,400$ 500$ 25,900$ Bainbridge Island 24320 9.1%$7,542,154,879 23%15.8%32,513$ 500$ 33,013$ (1,569)$ Port Orchard 14160 5.3%$1,631,598,525 5%5.1%10,457$ 500$ 10,957$ (1,235)$ Poulsbo 10850 4.1%$1,633,068,314 5%4.5%9,188$ 500$ 9,688$ (855)$ SUB-TOTAL 267,120 100%$33,465,399,041 100%100%205,504$ 2,000$ 208,004$ (14,422)$ 90% Port of Bremerton 38%8,677$ 500$ 9,177$ 48$ Kitsap Transit 52%11,874$ 500$ 12,374$ 250$ Suquamish Tribe 5%1,142$ 1,142$ 72$ PGST Tribe 5%1,142$ 1,142$ 72$ SUB-TOTAL 100%22,834$ 1,000$ 23,834$ 442$ 10% TOTAL DUES SUPPORT Total 228,338$ 3,000$ 231,838$ Jurisdiction 2018 Dues Paid through August 2018 Dues Remaining Kitsap County 138710.26 118606.78 20,103$ Bremerton 0.00 0.00 Bainbridge Isl.34081.23 34081.23 -$ Port Orchard 11691.54 11691.54 -$ Poulsbo 10043.17 10043.17 -$ Port of Bremert $8,629 $8,629 -$ Kitsap Transit $11,624 $11,624 -$ Suquamish Trib $1,070 $1,070 -$ PGST Tribe $1,070 $1,070 -$ TOTAL $216,918 196,815$ 20,103$ 2018 DUES FOR REFERENCE 2019 DUES PROPOSAL Non-jurisdictions together = 10% of total dues. DUES FORMULA Form Created 5/4/15 INFORMATION ONLY ITEM CITY OF BREMERTON CITY COUNCIL SUBJECT: Discussion on Strategy for 2019 Washington State Legislative Session Study Session Date: December 12, 2018 Presenter(s): Chal Martin, PW & U Bryan McConaughy BMcConsulting LLC Phone: (360) 473-5758 SUMMARY: Proposed legislative asks for 2019 are as follows:  Potential Capital Budget Requests o Olympus Facility Transition Study ($150k) – 23rd o Lion’s Park Boat Ramp Design ($300k - $500k) – 23rd o Warren Avenue Playfield – ($100k - $300k) – 26th Added o Quincy Square on 4th ($150k) – 26th o Bremerton Infrastructure for People & Puget Sound ($2 mil) – 26th o Pendergast Park Design ($300k - $500k) – 35th  Potential Transportation Budget Request o Warren Avenue Bridge Pedestrian/Bike Retrofit Design ($1.5 mil) – 23rd, 26th, 35th  Potential Infrastructure Project Request (support for Mason County) o Sewer Extension into the Puget Sound Industrial Center ($11.5 mil) – 35th HANDOUTS: 2019 Legislative Priorities (Association of Washington Cities) STUDY SESSION AGENDA: ☐ No Presentation ☒ Full Presentation B1 Fund a systems approach to correct fish-blocking culverts AWC and state agency partners are focused on developing and funding a comprehensive statewide approach to fix salmon-blocking culverts. In order to achieve meaningful salmon and orca recovery, cities need ongoing and significant funding to upgrade city culverts. This critical investment will support fish passage by maximizing collaboration with the state’s legal obligation to upgrade its culverts, while also addressing other critical needs like stormwater and water quality. Cities support creating a permanent framework to fund systemwide corrections that begins with fully funding the Fish Barrier Removal Board this biennium, including capacity for a grant program in the second half of the biennium. An effective framework also includes a commitment to future investment. Provide responsive funding for the Criminal Justice Training Commission (CJTC) Cities need a responsive funding model for the CJTC to ensure that newly-hired law enforcement officers and corrections officers have timely access to basic training. Cities seek funding for at least 19 Basic Law Enforcement Academy (BLEA) classes per year and at least seven Corrections Officer Academy classes per year in order to meet our public safety needs. Address a failing behavioral health system Cities are experiencing the ramifications of an overwhelmed mental health and drug abuse response system. The state needs to make investments sufficient to improve access to these systems and their success across the state. Cities will work with the state to pursue enhancements and reforms to the behavioral health delivery systems including engaging with mental health transformation proposals, the Trueblood settlement, making permanent the mental health co-responder program, and supporting comprehensive opioid response legislation. Support economic development tools to encourage job creation and economic growth Washington’s cities need additional economic development tools that assist in maintaining, expanding, and modernizing local infrastructure to help spur local private sector investment. By supporting value capture financing, the Legislature can partner with cities and towns to advance our shared goals of building a robust and diverse economy for communities around the state. Keep the Public Works Trust Fund in working order Cities support ongoing investment in the various infrastructure funding programs sponsored by the state. In particular, the Public Works Trust Fund (PWTF) is a crucial funding partner in our efforts to provide the necessary infrastructure for our communities. We seek full funding for the Public Works Board’s $217 million budget, funded from the current stream of loan repayments and the 2 percent of REET dedicated to the account. Additionally, we look to strengthen the program by ending REET fund diversions from the account now instead of waiting until 2023. Invest in affordable housing Communities around the state are facing a housing affordability crisis. Cities support an ongoing $200 million capital budget investment in the Housing Trust Fund, a $20 million per year local government revenue sharing proposal, and $1.5 million per year for reinvestment of the sales tax from the construction of multifamily development. In addition, cities support proposals that remove barriers to affordable housing, including voluntary density and infill development solutions, opportunities for creating shared housing, and addressing condominium liability to expand housing choices. 2019 Legislative Priorities Candice Bock Director of Government Relations candiceb@awcnet.org • 360.753.4137 10/01/18Association of Washington Cities • 1076 Franklin St SE, Olympia, WA 98501 • 1.800.562.8981 • wacities.org Contact: Strong cities make a great state. Cities house 65 percent of the state’s residents, drive its economy, and provide the most accessible government. The continued success of cities depends on adequate resources and community-based decision-making to best meet the needs of our residents. Preserving local decision-making continues to be one of our core principles. AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Professional Services Agreement with the Johnston Group for Federal Legislative/Agency Representation Services Study Session Date: December 12, 2018 COUNCIL MEETING Date: December 19, 2018 Department: Public Works Presenter: Chal Martin Phone: (360) 473-5448 SUMMARY: Last spring, City administration became aware of a small lobbying services firm with a strong reputation for building collaborative working relationships with federal agencies and legislators to achieve results for local communities. The Public Works Department entered into a trial agreement with the Johnston Group in August this year and we have been impressed with the capability the Johnston Group will bring to the City. Because significant federal funding increases targeted specifically to modernize the nation’s shipyards is expected over the next two decades, the timing is right for Bremerton to engage with a federal lobbying firm to assist the City in addressing a range of impacts from the Shipyard, as well as other federal issues. ATTACHMENTS: Professional Services Agreement FISCAL IMPACTS (Include Budgeted Amount): This contract is $5,000 per month except for travel expenses, which will be reimbursed to the Johnston Group based on actual expenses in accordance with Exhibit B. This item is included in the City’s 2019 expense budget. STUDY SESSION AGENDA: ☐ Limited Presentation ☒ Full Presentation STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to approve a contract with the Johnston Group for Federal Legislative/Agency Representation Services, and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 B2 Page 1 of 20 Bremerton/Johnston Group Federal Legislative/Agency Representation Services Rev. 12/2018 PROFESSIONAL SERVICES AGREEMENT Federal Legislative/Agency Representation Services The City of Bremerton (“City”) and the Johnston Group (“Consultant”), referred to collectively as the “Parties,” enter into the following Agreement for professional services: I. Scope: The Consultant agrees to perform the services more specifically described in the Scope and Schedule of Work, dated December 12, 2018, including any attachments thereto, attached hereto as Exhibit A, which is incorporated by reference herein. The Scope and Schedule of Work may be modified only pursuant to Section VII.H of this Agreement. If the Scope and Schedule of Work provides for unspecified additional services such services shall only be performed upon the express written request of the City. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices in effect at the time such services are performed. II. Term: The City and the Consultant agree that work will begin on the tasks described in Exhibit A on January 1st, 2019. The parties agree that the work described in Exhibit A is to be completed as provided for in the work schedule; provided however, that additional time shall be granted by the City for excusable delays or extra work as provided for in Section IX.A of this agreement. III. Compensation: In consideration of the services provided pursuant to this Agreement, the City shall pay Consultant in an amount not to exceed $60,000. Consultant’s charges and bills shall conform to the fee schedule attached hereto as Exhibit B and incorporated herein by this reference. The Consultant shall submit regular billing statements detailing work performed. The descriptions shall conform to and fall within the categories set out in the Scope of Work and/or Fee Schedule. Upon receipt of a conforming billing statement, the City shall promptly process payment. PROVIDED, HOWEVER, the City reserves the right to prioritize scoped work and accelerate and/or delay work tasks under the time frame set forth in Section II herein. The Consultant's labor rates and billing fees shall be as delineated in Exhibit B. Consultant shall not perform work beyond the Scope of Work, nor shall be compensated for such work, unless the Scope of Work or amount of compensation is modified pursuant to this Agreement. Consultant shall only be compensated for additional services if requested pursuant to Section I and, if not otherwise provided, such compensation shall be in accordance with Exhibit B. If a billing statement does not conform to this Agreement, the City may withhold payment until the statement is brought into compliance. Such withholding does not relieve Consultant of its obligations under this Agreement. IV. Relationship of Parties: Consultant represents that it is skilled in the matters addressed in the Scope of Work and is performing independent functions and responsibilities within its Page 2 of 20 Bremerton/Johnston Group Federal Legislative/Agency Representation Services Rev. 12/2018 field of expertise. Consultant and its personnel are independent Consultants and not employees of the City. Consultant and its personnel have no authority to bind the City or to control the City’s employees and other Consultants. None of the benefits provided by the City to its employees, including, but not limited to, compensation, insurance, and unemployment insurance are available from the City to the employees, agents, representatives, or sub -Consultants of the Consultant. Consultant will be solely and entirely responsible for its acts and for the acts of Consultant's agents, employees, representatives and sub-Consultants during the performance of this Agreement. The City may, during the term of this Agreement, engage other independent Consultants to perform the same or similar work. As an independent Consultant, Consultant is responsible for its own management. The City’s administration and enforcement of this Agreement shall not be deemed an exercise of managerial control over Consultant or its personnel. As an independent Consultant, Consultant is responsible for payment of all taxes and licensing fees necessary to perform its obligations under this Agreement. These taxes and fees include but are not limited to State industrial insurance, Business & Occupation, State professional licensing, and City business licensing. If any taxes or fees due the City have been declared delinquent, the City may withhold the delinquent amount, plus any additional charges arising from the delinquency, from any payments due Consultant. V. Indemnification: A. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the performance of this Agreement except for that portion of the injuries and damages caused by the City’s sole negligence, unless Consultant is conducting work pursuant to Subsection B below. The City's review or acceptance of any of the work when completed shall not be grounds to avoid any of these covenants of indemnification. B. Architects, Engineers and Any Other Professional Listed In and Performing Services Defined in RCW 4.24.115. Should a court of competent jurisdiction determine that Consultant’s services provided pursuant to this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. Page 3 of 20 Bremerton/Johnston Group Federal Legislative/Agency Representation Services Rev. 12/2018 The provisions of this section shall survive the expiration or termination of this Agreement. VI. Insurance: The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, sub-consultants or sub-Consultants. Before beginning work on the project described in this Agreement, the Consultant shall provide a Certificate of Insurance evidencing: 1. Automobile Liability insurance with limits no less than $1,000,000 combined single limit per accident for bodily injury and property damage; and 2. Commercial General Liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and general aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products/completed operations/broad form property damage; explosion, collapse and underground (XCU) if applicable; and 3. 4. Professional Liability insurance with limits no less than $1,000,000 limit per occurrence/claim. 5. Workers Compensation insurance as statutorily required by the Industrial Insurance Act of the State of Washington, Title 51, Revised Code of Washington and employer's liability with limits not less than $1,000,000. Any payment of deductible or self-insured retention shall be the sole responsibility of the Consultant. All required policies shall be provided on an “occurrence” basis except professional liability insurance (if required), which may be provided on a “claims-made” basis. The City shall be named as an additional insured on the Commercial General Liability insurance policy, as respects work performed by or on behalf of the Consultant and a copy of an endorsement that is acceptable to the City, which names the City as an additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all the required insurance policies and endorsements. The City further reserves the right to reject any unacceptable policies and/or endorsements. The Consultant's Commercial General Liability insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. The Consultant's insurance shall be primary and non-contributory insurance as respects the City and shall contain a waiver of subrogation against the City for claims arising out of any operations, liabilities and obligations to which coverage applies. It shall be an affirmative Page 4 of 20 Bremerton/Johnston Group Federal Legislative/Agency Representation Services Rev. 12/2018 obligation upon Consultant to advise the City’s Risk Manager by fax at (360) 473-5161, or by certified mail, return receipt requested to City of Bremerton, Attn: Risk Management, 345 6th Street, Suite 100, Bremerton, WA 98337 within two days of the cancellation, suspension or substantive change of any insurance policy set out herein, and failure to do so shall be construed to be a breach of this Agreement. The City also reserves its unqualified right to require at any time and for any reason, proof of coverage in the form of a duplicate of the insurance policy with all endorsements as evidence of coverage. VII. General Conditions: A. Reports and Information: When requested by the City, Consultant shall furnish periodic reports and documents on matters covered by this Agreement. The reports and documents shall be furnished in the time and form requested. Consultant shall maintain accounting records in accordance with Generally Accepted Accounting Principles (“GAAP”) to substantiate all billed amounts. B. Ownership and Use of Records and Documents: Original documents, drawings, designs and reports, including those in electronic format, developed under this Agreement are the property of the City. All written information submitted by the City to the Consultant in connection with the services performed by the Consultant under this Agreement will be safeguarded by the Consultant to at least the same extent as the Consultant safeguards like information relating to its own business. If such information is publicly available or is already in Consultant's possession or known to it, or is rightfully obtained by the Consultant from third parties, Consultant shall bear no responsibility for its disclosure, inadvertent or otherwise. All data, documents and files created by Consultant under this Agreement may be stored at Consultant's office in Seattle, Washington. Consultant shall make such data, documents, and files available to the City upon its request at all reasonable times for the purpos e of editing, modifying and updating as necessary until such time as the City is capable of storing such information in the City's offices. Duplicate copies of this information shall be provided to the City upon its request, and at reasonable cost. All documents, including all reports, drawings, specifications, computer software or other items prepared or furnished by Consultant pursuant to this Agreement, are instruments of service with respect to the project and are the property of the City. Any reuse by the City for other than the specific purpose intended will be at City’s sole risk. C. Use of Photographs and Images. Consultant shall not use or distribute photographs or images depicting City officials, personnel, property, or equipment whether prepared by Consultant or provided by City without prior written consent of the City. The City will not unreasonably withhold its consent. D. Work Performed at Consultant's Risk: Consultant shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and sub-consultants in Page 5 of 20 Bremerton/Johnston Group Federal Legislative/Agency Representation Services Rev. 12/2018 the performance of the work hereunder and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. E. Place of Work: The Consultant shall perform the work authorized under this Agreement at its offices in Seattle, Washington. Meetings with the City staff as described in Exhibit A, Scope of Work, shall take place at the City's offices, or at locations mutually agreed upon by the parties. F. Entire Agreement: This Agreement and its Exhibits constitutes the entire agreement between the Parties, and the Parties acknowledge that there are no other agreements, written or oral, that have not been set forth in the text of this Agreement. G. Severability: Should any part of this Agreement be found void, the balance of the Agreement shall remain in full force and effect. H. Modification: This Agreement may only be modified by written instrument signed by both Parties. I. Written Notices: All communications regarding this Agreement shall be sent to the parties at the addresses listed below by registered or 1st class mail, or by personal service, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. Notices to be sent to: Notices to be sent to: CITY: CONSULTANT: Attn: Chal Martin Attn: Jake Johnston City of Bremerton 2400 NW 80th St #191 100 Oyster Bay Avenue N Seattle WA 98117 Bremerton, WA 98337 (206) 240-1324 J. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be deemed waiver of any other right or power. K. Non-Waiver of Breach: The failure of the City to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein conferred in one or more instances shall not be construed to be a waiver or relinquishment of said covenants, agreements or options, and the same shall be and remain in full force and effect. L. Compliance with Laws: Consultant shall comply with all applicable Federal, State, and local laws in performing its obligations under this Agreement. Page 6 of 20 Bremerton/Johnston Group Federal Legislative/Agency Representation Services Rev. 12/2018 M. Choice of Law and Venue: This Agreement shall be interpreted according to the laws of the State of Washington. Any judicial action to resolve disputes arising out of this Agreement shall be brought in Kitsap County Superior Court. N. Attorneys’ Fees: In the event of litigation to enforce any of the terms or provisions herein, each party shall pay all its own costs and attorney’s fees. O. Assignment: Any assignment of this agreement by the Contractor without the written consent of the City shall be void. VIII. Nondiscrimination: Consultant shall not discriminate in employment or services to the public on the basis of race, color, national origin, sex, religion, age, marital status, disability, or sexual orientation except for employment actions based on bona fide occupational qualification. IX. Termination: This Agreement shall remain in force until completion and acceptance of the services, terminated by written instrument upon mutual consent, or by the City of Bremerton for convenience. This Agreement may be immediately terminated for cause by a Party if the other Party substantially fails to perform through no fault of the terminating Party, and the non- performing Party does not commence correction of the failure of performance within thirty (30) days of the terminating Party’s sending notice to the non-performing Party. Any Notice by Consultant shall include a report showing the status of all items listed in the Scope of Work current through the termination date. If the City receives reimbursement by any federal, state, or other source for work described in Section I herein, and that funding is withdrawn, reduced or limited in any way, or the project is cancelled or substantially reduced after the execution date of this Agreement and prior to the completion of the work, the City may summarily terminate this Agreement. A. Excusable Delays: The right of Consultant to proceed shall not be terminated nor shall Consultant be charged with liquidated damages for any delays in the completion of the work due to: 1) any acts of the federal government in controlling, restricting, or requisitioning materials, equipment, tools, or labor by reason of war, national defense, or other national emergency; 2) any acts of the City, its consultants, or other public agencies ca using such delay; and 3) causes not reasonably foreseeable by the parties at the time of the execution of the Agreement that are beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God, fires, floods, strikes, or weather of unusual severity. PROVIDED, HOWEVER, that the Consultant must promptly notify the City within ten (10) calendar days in writing of the cause of the delay. If, on the basis of the facts and the terms of this Agreement, the delay is properly excusable, the City shall, in writing, extend the time for completing the work for a period of time commensurate with the period of excusable delay. B. Rights Upon Termination: In the event of termination, the City shall pay for all services performed by the Consultant to the effective date of termination, as described on a final invoice submitted to the City. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project which may be used by the City Page 7 of 20 Bremerton/Johnston Group Federal Legislative/Agency Representation Services Rev. 12/2018 without restriction. Any such use not related to the project which Consultant was contracted to perform shall be without liability or legal exposure to the Consultant. X. Suspension & Debarment. For contracts involving Federal funding, Consultant hereby certifies, by signing this agreement, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Consultant shall provide immediate written notice to the City if at any time it learns that it is or has become ineligible for certification. Should Consultant enter into a covered transaction with another firm, Consultant agrees by signing this agreement that it will verify that the firm with whom it intends to do business is not debarred, suspended, ineligible, excluded or disqualified. IN WITNESS WHEREOF, the parties below have executed this Agreement. CITY: CONSULTANT: CITY OF BREMERTON By: By: Print Name: Greg Wheeler Print Name: Jake Johnston Its: Mayor Its: Date: Date: APPROVED AS TO FORM: ATTEST: By: By: Bremerton City Attorney City Clerk R:\Legal\Legal\Forms\FORMS ON COBWEB\Professional Services Agreement Rev. 03 2018.docx Page 8 of 20 Bremerton/Johnston Group Federal Legislative/Agency Representation Services Rev. 12/2018 Exhibit A Scope and Schedule of Work This scope reflects short-term strategies as well as building ongoing support in 2019 for longer-term initiatives in the years ahead. Additionally, the Johnston Group follows work being done by partner agencies and organizations and will levy support when and where appropriate. Some of these organizations include the Association of Washington Cities, the Association of Defense Communities, the Puget Sound Regional Council and Kitsap County, among others. These items are listed in priority order. 1. Develop and Implement Improved Pedestrian and Commuter Strategies for the Puget Sound Naval Shipyard  The Puget Sound Naval Shipyard (PSNS) is a key economic factor for the City of Bremerton with insufficient parking, pedestrian and bicycle infrastructure and drop-off areas for a commuting workforce. The City has done an excellent job of researching the challenge and looking at potential mitigation strategies. To further this effort, the Johnston Group will work with the City to build a strong relationship with the Office of Economic Adjustment (OEA) at the Pentagon to develop a comprehensive strategy and capital plan. This will require the city to work formally and collaboratively with the PSNS and Naval Base Kitsap (NBK) Base leadership. We will work with the City to facilitate this formal and collaborative communication.  In 2018, the City engaged with NBK base leadership ahead of the City’s DC trip in December to discuss the City’s agenda and how the City and NBK can work together. This effort is expected to enable the City to convey the message to Navy leadership and the OEA that the City and NBK are active partners.  In December, we will work with the City to engage with OEA to fund a comprehensive plan looking at all of the various ideas under discussion (transit route improvements, sidewalk enhancements, kiss and ride drop-off locations, new parking facilities, etc.) and create a capital plan with identified funding sources. This effort, if successful, will be followed with more engagement with PSNS, NBK and other influencers to support funding for the recommendations contained in the OEA study. 2. Defense Infrastructure Program and Funding  In 2018, Congress included the creation of the Defense Community Infrastructure Program (DCIP) in the Defense Authorization bill with an initial authorization of $100 million for the program. This program was the Page 9 of 20 Bremerton/Johnston Group Federal Legislative/Agency Representation Services Rev. 12/2018 result of a multiple-year effort led by the City of Lakewood and pushed by Rep. Denny Heck with the support of Rep. Derek Kilmer and Rep. Adam Smith. This new federal program will create a new funding program for the Department of Defense to help cities construct infrastructure that serves military installations.  This is a tremendous opportunity for the City of Bremerton and lays out some clear steps for us in 2019 that should be among the City’s top policy, funding, and legislative priorities for 2019.  Creation of the Program o The Defense Authorization bill provides the authority to the Department of Defense (DOD) to set up this new program but the specifics of which Agency and how the program will be administered are to be determined. The City should advocate that the DCIP is administered by the Office of Economic Adjustment and is created in such a way that the City and other analogous urbanized areas have a clear priority for this program’s funds.  Funding of the Program o The Defense Authorization bill of 2018 authorized $100 million for this program but Congress did not appropriate any funds for the FY2019 budget. The City should advocate for the full authorization amount in the appropriations bills for FY2020. o Concurrently, the City should be building a list of potential projects that would apply for funding through this new authority.  Protecting the Program from Pushback o Despite the program winning support from Congress in 2018, it was not universally supported by Congress, nor the DOD. The City should make sure that this program is set up and funded in 2019 – and that no actions that dismantle the program succeed. 3. Transportation  Currently, there are a lack of federal funding programs that the City can use for its transportation and infrastructure goals. To make investments in local infrastructure in this environment, the City should pursue targeted requests of its federal delegation and support broader efforts to define more opportunities at a federal level. Page 10 of 20 Bremerton/Johnston Group Federal Legislative/Agency Representation Services Rev. 12/2018  Control of the House will switch political parties in 2019, perhaps providing the possibility of an infrastructure bill. We also expect the Transportation Committees in both the House and Senate to start work for the next Transportation bill as it the current one expires in 2020.  Finally, we expect that earmarks may make a comeback in 2019 for public agencies.  Each of these opportunities defines some policy priorities for the City of Bremerton.  Funding for Non-Motorized Infrastructure o For decades, Congress has debated the amount of funding from the federal gas tax revenues that should go towards projects that are not directly highway related. These projects include transit systems and non-motorized projects like sidewalks, trails and other programs. o The share of federal dollars being made available to non-motorized projects has diminished over the past few transportation bills and there is a concerted effort to eliminate funding for transit and non- motorized access all together.  As Congress debates a new Transportation bill and considers the continued funding of the BUILD Program (formerly known as the Transportation Investment Generating Economic Recovery, or TIGER, discretionary grant program), the City should continue to lobby for a portion of federal infrastructure dollars be allocated for transit and non-motorized projects.  Medium Sized City Set Aside o Most federal infrastructure spending has a rural set aside which is critical for smaller communities to be able to access federal dollars. There is no comparable medium sized city set aside. Instead, medium sized cities compete against large cities like Seattle, Portland and Los Angeles for limited resources. Medium sized cities need a defined pool to compete within so as to make federal funds available in a way that simply aren’t in their current status. o As Congress debates a new Transportation bill and considers the continued funding of the BUILD Program (formerly known as the Transportation Investment Generating Economic Recovery, or TIGER, discretionary grant program), the City should lobby for a portion of federal infrastructure dollars be set aside for medium sized cities. This policy position is consistent with the work the city has been Page 11 of 20 Bremerton/Johnston Group Federal Legislative/Agency Representation Services Rev. 12/2018 doing for years and is supported broadly by similar sized cities throughout the state. o The BUILD program is the key federal funding program for local infrastructure investments. Yet, all cities compete within the same funding pool, putting smaller and medium sized cities at a competitive disadvantage for funding even as the transit and commuter challenges are similar to those of larger communities. There are efforts in Congress to create funding tiers so that cities of similar size can compete for federal funds. The City should support efforts to designate a portion of federal transportation spending for cities under 100,000 in population size.  Funding for MPOs o Federal transportation funding is generally distributed in Washington State via the State Department of Transportation (DOT) or via a Metropolitan Planning Organization (MPO) like the Puget Sound Regional Council (PSRC). In the most recent Transportation bill from 2016, Congress changed the allocation of funds from 50%-50% between DOTs and MPOs to 55%-45% with MPOs gaining the larger amount. o As Congress starts to consider the next Transportation bill, the City should stongly consider support for increasing this proportion to the benefit of MPOs and oppose any attempt to preclude the formation of new MPOs to meet regional needs. This should dovetail with the City’s work at PSRC to more highly value cities with military installations in competitive funding pools. 4. Defense Policy / Issues  As the host community to the Puget Sound Naval Shipyard and Naval Base Kitsap, the City is keenly impacted by Defense policies. The following issues comprise a key portion of our 2019 federal policy agenda. o Base Realignment and Closure (BRAC)  The City should support a BRAC round to focus limited federal funding on critical military infrastructure needs. The City should urge Congress to invest in the Office of Economic Adjustment with any BRAC round. While the prospects of a BRAC round in 2019 are unlikely, the DOD and our congressional delegation are supportive. A BRAC round is the best way to direct military construction and infrastructure Page 12 of 20 Bremerton/Johnston Group Federal Legislative/Agency Representation Services Rev. 12/2018 funding to the bases and locations that need the most investments.  More, for bases that see an increase in missions or personnel following a BRAC, Congress should consider creating new funding support to address deficiencies on those installations.  Office of Economic Adjustment (OEA) o As Congress moves forward with annual Defense Authorization bills, preserving funding for the Office of Economic Adjustment at the Pentagon is a key priority for the City. OEA funds economic studies and planning for cities that experience reductions or growth in their military installations. We expect OEA to become a critical partner to the City for many of our shared initiatives in support of PSNS and NBK. Funding for OEA is under persistent threat and the City should lobby for stable funding for OEA in recognition of its strong role in the economic growth in our region.  Association of Defense Communities Engagement o The Association of Defense Communities (ADC) has the potential to become a key ally for the City. The ADC’s support for the Defense Infrastructure Program was key to enactment in 2018. Additionally, its steadfast support for the Office of Economic Adjustment has been critically important for the viability of that agency. o We note the City did become a member of the Association of Defense Communities in 2018. The City should look for ways to connect with ADC and consider traveling to the ADC conferences with the eventual goal of seeking committee and board positions with ADC. Incidentally, the Executive Director of ADC, Tim Ford, splits his time between Washington, D.C. and Seattle. We will seek to host Mr. Ford in Bremerton with an emphasis on securing ADC support for funding the Defense Infrastructure Program.  Support for MilCon Projects at PSNS and NBK o As the City continues to develop its relationships with base leadership at PSNS and NBK, it should lobby for projects at both installations that the bases are seeking funding support for within the congressional spending bills. Page 13 of 20 Bremerton/Johnston Group Federal Legislative/Agency Representation Services Rev. 12/2018 5. Community and Economic Development Programs  Restoration of Earmark Authority o Congress is considering restoring the earmarking authority to the legislative branch following the election. The Administration is currently not funding some of the obligations directed by Congress and many elected officials want more authority over how funds are allocated. o The City should support earmarks with the following criteria:  Only available to public agencies.  Fully transparent process for requests.  Limited to economic development, infrastructure, transportation and human services funding programs.  Community Development Block Grants (CDBG) and the Home Investment Partnership Program (HOME) o The City of Bremerton uses Community Development Block Grant (CDBG) and Home Investment Partnership Program (HOME) funding to support local initiatives that benefit the City’s vulnerable population. Funding in the CDBG program increased by 30% in 2018 after falling to a decade low in 2017. The City should support the CDBG and HOME program at the federal level and lobby for increased funding that could be put to use in Bremerton immediately.  Preserving Access to Internet Based Sales Tax o Following a Supreme Court decision that allows cities and states to collect owed sales tax due from online sales, the mechanism for collecting these revenues at a local level is currently unknown. The City should support efforts to access the funds owed through sales tax and oppose any efforts at the federal or state level that pre-empt these funds from coming to the City.  Support Other Municipal Tax Policy o Congress has adjusted various tax policies that have a direct impact on the City of Bremerton, including the New Markets Tax Credit, the Affordable Housing Tax Credit and the State and Local Sales Tax Deduction. These policies, in addition to policies that would negatively value municipal bonding authority, remain under debate in Congress in 2019 and the City should advocate for strong municipal authority Page 14 of 20 Bremerton/Johnston Group Federal Legislative/Agency Representation Services Rev. 12/2018 and tax credits that facilitate economic development and meet our region’s critical housing needs. 6. Support the Green Stormwater Infrastructure Initiatives.  Representatives Derek Kilmer and Denny Heck are leading a long-term strategy to modify federal laws, funding opportunities and programs to benefit the Puget Sound ecosystem. This effort has multiple policy components: o Add green stormwater treatment as a scoring criteria for federal transportation awards. This would advantage projects seeking federal funds that include a stormwater management component. o Create a tax credit program for stormwater retrofits and new development. If enacted, this program would provide a 50% tax credit for individuals and developers that incorporate stormwater projects such as rain gardens, bioswales and similar projects. o Create a new federal program to fund culvert replacement, fish passage improvements and habitat restoration in municipal streams and creeks. Additional Support Activities Below is a detailed summary of likely activities that will be performed for the City of Bremerton under this engagement, and subsequent engagements. Develop a Regional and Federal Government Relations Agenda for the City of Bremerton  Work with the City of Bremerton to identify its funding needs and get detailed information about priority projects.  Review City capital infrastructure plans and budget to ascertain the full range of City initiatives and federal funding eligibility (i.e. utility infrastructure, public safety equipment and training, transportation master plan, etc).  Determine which City projects are eligible for support through the existing federal and regional grant programs.  Ascertain which City projects are supported by the Washington State Department of Transportation, the Washington State Department of Community, Trade and Economic Development, Kitsap County and other governmental entities.  Advise the City of Bremerton about which projects ought to be prioritized for federal grants, directed federal spending via appropriations, targeted federal initiatives (e.g. infrastructure proposals via budget negotiations if applicable), and authorization bills. Page 15 of 20 Bremerton/Johnston Group Federal Legislative/Agency Representation Services Rev. 12/2018  Review the federal budget programs that directly flow through to the City of Bremerton and prepare a risk assessment for each that could be part of the City’s federal agenda.  Consider the impact of federal authorization legislation and what opportunities exist for municipal priorities.  Review delegation legislative priorities and their potential impacts – both positive and negative – on the City of Bremerton.  Understand the funding and policy objectives of local partners (e.g. local economic development agencies, nonprofits, etc.) to seek collaborative opportunities. Support the City of Bremerton’s Identified Agenda  Lobby the congressional delegation to support the goals of the City of Bremerton throughout the year.  Lobby for – or against – federal agency decisions and federal policies that would impact the City of Bremerton.  Ensure that all delegation Members of Congress and their staff understand the City’s objectives.  At a regional level, support policy and funding decisions that impact the City of Bremerton within regional bodies such as the Puget Sound Regional Council.  Liaise with the City’s state lobbyist in support of a shared agenda as directed.  Develop, augment or deepen relationships between the City and key federal agencies with access to infrastructure and economic development funding such as the Office of Economic Adjustment (OEA) at the Pentagon.  Assist the City with finding avenues for federal and regional funding to support its priority infrastructure and economic development objectives.  Work with the City to identify potential supporters for its agenda and coordinate engagement.  Help the City create materials to highlight its projects in ways that will drive support among government funding partners.  Prepare any relevant materials for the congressional delegation to use in seeking funding for City objectives (e.g. drafting legislative language, correspondence to agencies or Congressional committees, etc.).  Maintain an open dialogue between the City and its federal delegation throughout the engagement.  Assist the City with obtaining awarded funding if necessary at a regional and federal level.  Monitor and respond to all congressional action that provides opportunities for the City of Bremerton to receive funding or policy support.  Determine legislative tactics Congress may utilize to enact federal spending bills and implement a strategy to preserve funds targeted for the City of Bremerton.  Monitor the budget and appropriations process throughout the year with regular legislative updates provided to the City.  Draft correspondence from City to the delegation for project and policy support. Page 16 of 20 Bremerton/Johnston Group Federal Legislative/Agency Representation Services Rev. 12/2018  Assist with a community event recognizing the federal investment in City projects if applicable. Washington, D.C. Lobbying Meetings  Schedule meetings in Washington, D.C. with City of Bremerton representatives and Congressman Derek Kilmer and Senators Murray and Cantwell. Moving forward, the City may also meet with other members of the state congressional delegation based on their committee assignments and geographic proximity. Those Members of Congress could include Congressman Larsen, Congresswoman Del Bene, Congresswoman McMorris-Rodgers, Congresswoman Herrera Butler, Congressman Smith and Congressman Newhouse, among others.  Include the Washington, D.C.-based liaison for Governor Inslee as a part of our Washington, D.C. meetings and outreach strategy.  The City will also meet with other federal agencies and organizations in Washington, D.C. as relevant to our federal agenda. These agencies could include the U.S. Department of Transportation, the Office of the Secretary of Defense, the U.S. Navy, the Office of Economic Adjustment, the Association of Defense Communities, and other federal agencies as necessary and appropriate.  Identify and prepare key congressional staff for appropriations requests and meetings with City of Bremerton staff and elected officials.  Schedule, attend and facilitate meetings in Washington, D.C.  Prepare City of Bremerton officials for congressional meetings.  Follow up to all meetings as appropriate.  Ensure that district and Washington, D.C. based key staff in each delegation office are aligned in support of City’s goals.  Maintain regular communication with key legislative staff and elected officials throughout the year in support of the City’s funding and policy agenda. Involvement of City of Bremerton Officials  Issue monthly activity reports to City representatives detailing specific actions taken on the City’s behalf.  Engage the City as necessary to contact Members of Congress and their staff as appropriate in support of the federal agenda.  Counsel the City about district based lobbying activities to further the City’s legislative and federal funding priorities, including meeting in Bremerton with members of the federal delegation, participation in congressional sponsored events in Washington State and the creation of media or community events where the City could host targeted Members of Congress.  Draft correspondence as appropriate for the City to send to Congress on policy issues and other legislative concerns.  Work to include City of Bremerton leadership in delegation based policy discussions as they develop and as appropriate. Page 17 of 20 Bremerton/Johnston Group Federal Legislative/Agency Representation Services Rev. 12/2018 Delegation Engagement with the City of Bremerton  Solicit support from each Member of Congress that we are seeking support from (i.e. Congressman Derek Kilmer, Senator Patty Murray and Senator Maria Cantwell) for our federal funding and policy requests.  Maintain year-long direct engagement with targeted Members of Congress and their staff.  Prioritize a visit to the City of Bremerton by district congressional staff to get a firsthand look at the City’s projects and have an in-depth discussion about the City’s priorities. Grant Funding Strategy  Monitor all federal grant availability announcements and inform the City about any possibilities for federal funds.  Work with the City to modify the eligibility requirements for grant programs that don’t currently meet City needs.  Solicit support from Governor Inslee, Congressman Derek Kilmer, Senator Patty Murray and Senator Maria Cantwell for the relevant City grant applications. Prepare and Support Requests for the City of Bremerton in any Relevant Federal Infrastructure Legislation  Given that Congress may start hearings leading to the reauthorization of the federal transportation bill in 2020, the City may elect to lobby for a project or for project funding criteria that meets local requirements.  Other funding instruments may include an infrastructure stimulus bill, an economic development instrument, reauthorization of the Defense Bill or other unknown legislative and budget bills.  Advise the City about the creation of collateral materials for federal funding requests through these federal funding instruments.  Work with the City to identify potential supporters for project requests and secure letters of endorsement.  Coordinate formal submission of funding requests and ensure compliance with all deadlines.  Determine legislative tactics Congress may utilize to enact these bills and implement a strategy to preserve funds targeted for the City of Bremerton.  Contact key congressional staff to obtain support for the City’s federal funding requests and respond to any questions or concerns as appropriate.  Assist congressional staff in the preparation of letters of request to relevant House and Senate oversight, authorization and appropriations committees and subcommittees. Page 18 of 20 Bremerton/Johnston Group Federal Legislative/Agency Representation Services Rev. 12/2018  Monitor the budget and authorization process throughout the year with regular legislative updates provided to the City. TIMELINE The federal and regional process requires a year-round effort for maximum impact. The time and work required can change month to month as decisions are made. Below is a brief timeline of the major activities that are likely to happen in 2019. January – March 2019  Work with the City to create supporting materials for project requests.  Identify and help recruit public partners for each project.  Ascertain appropriations and budget timelines, other federal funding timelines and authorization timelines.  Review reauthorized federal grant programs and work with City to review project eligibility requirements.  Continue engagement strategy with all available funding mechanisms.  Schedule, attend and facilitate a set of meetings in Washington, D.C. with congressional delegation and other D.C. – based agencies and organizations to request support for City of Bremerton projects and priorities. These may include meetings with the Pentagon and the Association of Defense Communities, among others.  At a regional level, support the city’s agenda with the Puget Sound Regional Council and build allies in support of prioritizing the role that defense installations play in the regional economy.  Outreach to district staff for congressional offices to explain projects and solicit support.  Prioritize an in-district meeting with the City of Bremerton and Congressman Derek Kilmer.  Finalize collateral materials and prep City of Bremerton delegation for Washington, D.C. trip.  Closely follow the implementation of the Defense Infrastructure Program and prepare to support city applications as appropriate.  Draft, edit, finalize and submit all federal funding forms to all relevant congressional offices for all projects, if appropriate to do so.  Continue to monitor the development of budget agreements, appropriations bills and other legislative initiatives that would impact the development and advancement of our agenda.  Track other policy proposals of interest to the City of Bremerton.  Draft correspondence and opinion papers as appropriate. Page 19 of 20 Bremerton/Johnston Group Federal Legislative/Agency Representation Services Rev. 12/2018 April – June 2019  Follow up to Washington, D.C. visits.  Lobby delegation to include our requests as a part of federal spending bills.  Seek grant opportunities for City projects and seek support from Congressional delegation for all submitted grants.  Monitor budget process and report to City of Bremerton.  Continue district-based meetings with congressional staff and/or schedule visits for the summer.  Continue to engage at a regional level in support of the City.  Potentially schedule and attend another set of meetings in Washington, D.C. on behalf of the City of Bremerton and its project partners.  Monitor and lobby for City projects in any Infrastructure spending or Authorization bills that have funding opportunities for the City of Bremerton.  Continue to track all funding bills, developments and opportunities as appropriate.  Continue to track other policy programs of interest to the City.  Draft correspondence and white papers as appropriate. July – December 2019  Monitor and report on budget, authorization and appropriations bills to the City of Bremerton.  Monitor and lobby for City projects in any stimulus, infrastructure or authorization bills that have funding opportunities for the City of Bremerton.  Continue to track all funding bills, developments and opportunities as appropriate.  Continue to track other policy programs of interest to the City. Draft correspondence and opinion papers as appropriate.  Conduct district based tours and meetings with the City.  Continue to engage at a regional level in support of the City.  Potentially conduct another round of meetings in Washington, D.C. if necessary. Page 20 of 20 Bremerton/Johnston Group Federal Legislative/Agency Representation Services Rev. 12/2018 Exhibit B Fee Schedule The Johnston Group will reimbursed monthly for a fixed retainer of $5,000 from January 1, 2019 through December 31, 2019. Consultant shall bill the City monthly; invoices will include activity reports to City representatives detailing specific actions taken on the City’s behalf during the previous month. This retainer includes all expenses with the exception of airfare and lodging connected to City trips to Washington, D.C. Travel expenses will be billed to City at cost and in arrears. Whenever possible, the Johnston Group will combine client travel to Washington, D.C. to further reduce costs. AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Ordinance No. creating new Chapter 6.11 of the Bremerton Municipal Code entitled “Vacant Commercial Building Registration” Study Session Date: December 11, 2018 COUNCIL MEETING Date: December 19, 2018 Department: Council Presenter: President Younger Phone: (360) 473-5280 SUMMARY: The intent of this ordinance is to create a new Chapter 6.11 in the Bremerton Municipal Code. A program would be established to protect the community from blight that would otherwise be caused by improperly secured or maintained vacant buildings; and ensure compliance with the International Property Maintenance Code. ATTACHMENTS: Proposed Ordinance FISCAL IMPACTS (Include Budgeted Amount): None STUDY SESSION AGENDA: ☐ Limited Presentation ☒ Full Presentation STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing RECOMMENDED MOTION: Move to pass Ordinance No. creating new Chapter 6.11 of the Bremerton Municipal Code entitled “Vacant Commercial Building Registration”. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 B3 Page 1 of 3 Chapter 6.11 BMC – Vacant Commercial Building Registration ORDINANCE NO. ________ AN ORDINANCE of the City Council of the City of Bremerton, Washington, creating a new Chapter 6.11 entitled “Vacant Commercial Building Registration”. WHEREAS, the City Council desires to add provisions to the Bremerton City Code relating to the registration of vacant commercial buildings; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. A new chapter, Chapter 6.11 entitled “Vacant Commercial Building Registration”, is hereby added to Title 6 of the Bremerton Municipal Code to read as follows: Chapter 6.11 VACANT COMMERCIAL BUILDING REGISTRATION 6.11.010 PURPOSE. It is the purpose and intent of the City to establish a vacant commercial building registration program to protect the community from becoming blighted as a result of commercial buildings that are vacant and not properly secured and maintained. The failure to safely and completely close, maintain and secure all doorways, windows or other openings into vacant commercial buildings, or to secure broken windows to secure the structure from unauthorized entry, are deemed to be a public nuisance. This chapter requires that vacant commercial buildings be properly maintained by the owners, lenders, and other responsible persons as defined in BMC 6.11.030. Through the registration process, responsible persons are required to maintain and secure these properties. The intent of this chapter is to obtain information for at least one responsible person for each vacant commercial building in the City to ensure that properties are maintained consistent with the International Property Maintenance Code as adopted by BMC 17.04. 6.11.020 ADMINISTRATION. This chapter will be administered by the building official, who may adopt administrative rules and regulations consistent with its terms. The building official, and his or her designee, and/or code enforcement officers, are authorized to enforce this chapter. 6.11.030 DEFINITIONS. For the purposes of this chapter: “City” means the City of Bremerton, its officers, employees, and agents. “Commercial building” means any building that is used for commercial purposes in the City that is not intended for residential use. “Occupied” means a commercial building with a permitted, nonresidential use that is physically located and lawfully operating in the building. Page 2 of 3 Chapter 6.11 BMC – Vacant Commercial Building Registration “Responsible person” means any person, firm, partnership, association, corporation, fiduciary or any agent thereof, owning, leasing, renting or having lawful possession or control of a structure in the City. “Vacant commercial building” means a commercial building that has not had any legal occupancy during the preceding 180 days. 6.11.040 VACANT COMMERCIAL BUILDING REGISTRATION. (a) At least one responsible person for each vacant commercial building must register that building with the City within 10 calendar days of the date the building becomes vacant commercial building, as that term is defined in BMC 6.11.030, unless: (1) The building is the subject of a current, valid building permit for repair or rehabilitation and required inspections are ongoing, or the responsible person provides proof, such as receipts, invoices, or executed contracts, that the repair or rehabilitation is proceeding without significant delay; or (2) The property where the vacant commercial building is located is the subject of a land use application for redevelopment for which approval has been granted and building permits have been applied for but have not yet been issued. (b) A building will be considered to be registered on the date the City receives, on a form or in the manner provided by the building official and properly completed and signed by a responsible person, the following information: (1) The street address and parcel number of the vacant commercial building; (2) The name, address, and daytime and evening telephone numbers of each responsible person for the vacant commercial building, including any owner or tenant; (3) Any other information requested by the building official for the administration of this chapter. (c) A responsible person must renew the registration of each vacant commercial building on or before January 1st of each year that the building remains vacant. A responsible person must submit the renewal application to the City on forms provided by the building official. (d) Upon satisfactory proof to the building official that the vacant commercial building is occupied as defined in BMC 6.11.030, the vacant commercial building will be unregistered. Proof of physical occupation shall include a valid City of Bremerton business license, if required, and a certificate of occupancy issued by the building official. (e) There shall be no fee assessed for registration of the vacant commercial building. 6.11.050 DUTY TO AMEND REGISTRATION STATEMENT. Responsible persons for any registered vacant commercial building shall advise the building official, in writing, of any changes to the information on the registration form within thirty days of the occurrence of the change. 6.11.060 INSPECTIONS. The building official (and his/her designee), or code enforcement officers, or both are authorized to conduct inspections to enforce the provisions of this chapter. 6.11.070 ENFORCEMENT. (a) Enforcement of the provisions of this chapter will be performed in accordance with Chapter 1.04 BMC. Page 3 of 3 Chapter 6.11 BMC – Vacant Commercial Building Registration (b) No responsible person may violate or fail to comply with any provisions of this chapter. Each responsible person commits a separate offense for each and every day they commit, continue or permit a violation of any provision of this chapter. (c) All responsible persons for a vacant commercial building are jointly and severally responsible with respect to that vacant commercial building for compliance with the provisions of this chapter and for any payments that they may be required to make to the City under this chapter. If the vacant commercial building is subject to a lease, the City shall have discretion to determine whether to enforce this chapter against the vacant commercial building owner, the tenant or both of them, but the City shall consider in this determination whether the lease provides that the compliance with this chapter is the responsibility of the vacant commercial building owner or the tenant. SECTION 2. Severability. If any one or more sections, subsections, or sentences of this ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. SECTION 3. Effective Date. This ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law. PASSED by the City Council the___________ day of ____________________, 2018. _________________________________ ERIC YOUNGER, Council President Approved this ________ day of ________________________, 2018. _________________________________ GREG WHEELER, Mayor ATTEST: APPROVED AS TO FORM: __________________________________ _________________________________ ANGELA WOODS, City Clerk ROGER A. LUBOVICH, City Attorney PUBLISHED the ________ day of ______________________, 2018. EFFECTIVE the ________ day of ______________________, 2018. ORDINANCE NO. ________. R:\Legal\Legal\Ordinances\Legal\BMC 6.11 Vacant Commercial Building Registration 12-7-18.docx