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HomeMy WebLinkAbout05/24/1994 MEETING MINTUES 411 CITY OF BREMERTON PARKS AND RECREATION DEPARTMENT PARKS AND RECREATION COMMISSION MEETING SHERIDAN PARK RECREATION CENTER Clubroom A May 24, 1994 Minutes IN ATTENDANCE: Vice Chairman Larry Hall , Commissioners John Gillespie, Carol Johnson, Mariwyn Tinsley and J. Michael Vaughn. Staff: Vicki Vanneman, Director, Jodi Wroblewski , Assistant Director and Julie Gosselin, Office Assistant Senior. EXCUSED: Commissioners Frank Bratonia, Craig Smith, Vernon Simmons, Larry Sampson and Pat Carey. I. CALL TO ORDER: The meeting was called to order by Vice Chairman Larry Hall at 6:00 P.M. II. PUBLIC INPUT: There was no public input. III. AGENDA: Additions or Revisions 1 . M/S/C/U (Johnson/Vaughn) to approve the Agenda as submitted. IV. OLD BUSINESS: 1 . Proposed Name Change for Warren Avenue Playfield Ms. Vanneman gave background information on the request from Del Knauss and Greg Triggs to rename Warren Avenue Playfield to Carpenter Field and distributed a memo from the Parks and Recreation Commission Sub-Committee who reviewed the request and recommended the name change. Commissioner Tinsley inquired about an appropriate sign. Ms. Vanneman said a temporary sign would be installed until the permanent one with the Parks and Recreation logo could be installed. M/S/C/U (Tinsley/Vaughn) to recommend Warren Avenue Playfield be renamed to Carpenter Playfield, and a resolution be prepared to take to City Council for consideration. 2 . Roosevelt Field Replacement Plan Ms. Vanneman briefed the Commission on the meetings held with the School District, the Parks and Recreation Committee and staff regarding the joint use of School and Park facilities. Many interlocal agreements from various agencies were reviewed and the City of Tacoma submitted an interlocal agreement which, after some • • Parks & Recreation Commission Meeting Page 2 Minutes of: 5/24/94 modification, could meet our needs. It was agreed by the Committee to review and utilize the expertise of the other agencies to minimize the time needed to implement our Interlocal Agreement. After considerable discussion it was agreed the City Attorney, and School District Attorney would review the proposed Interlocal Agreement and then it will be presented to the combined School District/Parks Committee for implementation of addendums referencing all the sites which will have joint use. The agreement with addendums will then be forwarded, at the same time, to the City Council and School Board for review and discussion. To finalize and implement the Interlocal Agreement approval will be needed from both the School District and City Council . City Council will also have to approve the monies ($750, 000) designated for the improvements. It was noted by all that the Attorneys review the Interlocal Agreement as quickly as possible to enable it to go forth to the School Board and City Council for approval before the next school year begins . 3 . Boardwalk Policies and Procedures - Committee Report Commissioners Johnson, Smith and Vaughn met with Parks and Recreation staff and Business License Inspector Paula Johnston to address the concerns arising from the use of the Boardwalk. Since the creation of the Boardwalk it has become extremely popular for a variety of activities and functions . Policies and procedures should be adopted to make the rules for use consistent in all requests. Some of the concerns addressed at this meeting were: Type of event; fees charged; City sponsored or co-sponsored by City events; special events; parking; Farmers Market space and rental; loading and unloading of vendors merchandise; avoid discrimination - abide by the existing laws; use of equipment on boardwalk such as risers, chairs, and bleachers; clean-up costs; rental fees; liability insurance; business licenses for events and other various concerns. Commissioner Johnson suggested a list of events should be compiled to inform the Commissioners of the type of events currently planned for the Boardwalk. Ms. Vanneman suggested another meeting should be held with Ms. Johnson to create a Policy and Procedure draft for submittal to the Commissioners for discussion. The meeting will take place at a later date. • • Parks & Recreation Commission Meeting Page 3 Minutes of : 5/24/94 V. STAFF REPORT AND CALENDAR OF EVENTS: Ms. Vanneman updated the Commission on the following: Boardwalk - tree planters have been approved to be purchased. They will resemble the bollards with granite plaques and weeping cherry trees will be planted in them. Golf Course - Sole source purchase of a mower will be presented to City Council for approval next week. Council (9-0 vote) has given approval for Design of the new addition of 18 holes to John Harbottle Design Firm. Staff has had one meeting so far and will have another next week to finalize analysis to satisfy underwriters for issuance of revenue bonds. Warren Avenue Playfield - The Pirate Play Ship and 3 Orcas have been purchased with Block Grant Funds and will be installed shortly. Pendergast Park - Underground springs have been found, however this has been resolved and a call for bids will take place on June 1st and bid opening on June 20 , 1994 for Phase I. Pheasant, deer and quail have been seen and the location of the playing fields and soccer fields is highly visible now that clearing of the area has been completed. Ms. Vanneman reported she had been contacted by Mick McKinley, Fire Chief regarding using the National Guard House for Park purposes on a year lease basis which she readily accepted, however this arrangement/lease will have to be approved by Mayor Horton. As a provision of the lease, the Parks Department has to maintain the grounds. This building is in very good condition and will be an excellent place to store Park equipment such as mowers, etc. Kitsap Lake - Fish Pro has been in contact with Ms. Vanneman regarding the growth of weeds at the Lake and have recommended cutting the weeds with a hand held cutter and then installing a net barrier to control the weed growth. Commissioner Hall said the same action had been taken before with very little results as the barrier deteriorated rather quickly and he is concerned this may have the same results. Integrating carp into the lake would not guarantee positive results as the carp may monopolize and destroy other fish stocks in the lake. • • Parks & Recreation Commission Meeting Page 4 Minutes of: 5/24/94 Naming a Park/Facility for Mayor Glenn Jarstad Ms. Vanneman distributed a request with 19 signatures, to have a park or facility (Swimming Pool , etc. , ) named after Mayor Glenn Jarstad. M/S/C/U (Vaughn/Johnson) to table this request until the City Council makes a decision on the request to rename Warren Avenue Playfield to Carpenter Playfield. Ms. Vanneman distributed the following information: 1 ) 1st Quarter report to Mayor Horton in answer to her questions and timelines, 2 ) Calendar of Events for June, and 3 ) the publication "How to Survive as a Park and Recreation Board Member" . VI. COMMISSIONER'S QUESTIONS AND COMMENTS: Commissioner's Gillespie, Tinsley and Vaughn did not have a report this month. Commissioner Johnson suggested the June meeting consist of a tour of City Parks for all Commissioners. She also requested a list of names who volunteered services for the Pendergast Complex. Commissioner Hall said the buoys have been ordered and are expected soon. When these are installed there will be a total of 14 buoys on the Lake. The Parks and Recreation Commission acknowledged the years Vicki Vanneman has served as Parks and Recreation Director and wished her well in her new position in the Oregon Parks system. They all regretted her leaving. VIII. APPROVAL OF MAY 24, 1994 MINUTES M/S/C/U (Tinsley/Johnson) to approve the minutes as submited. IX. M/S/C/U (Johnson/Vaughn) Meeting adjourned at 7: 40 PM. Respectfully submitted: Julie Gosselin Victoria A. Vanneman Office Assistant Sr. Director of Parks & Recreation