HomeMy WebLinkAbout09/12/2018 STUDY SESSION PACKET______________________________________________________________
CITY COUNCIL 345 6th Street, Suite 100, Bremerton, WA 98337 Phone (360) 473-5280
SEPTEMBER 12, 2018
CITY COUNCIL STUDY SESSION
5:00 PM in COUNCIL CONFERENCE ROOM 603
The Study Session is open to the public, but there will be no opportunities for input or participation; no
action is anticipated during the Study Session except when deemed appropriate; and the content of
these items is subject to change. If approved by Council, the items will be placed on the (September
19, 2018) Council Meeting Agenda:
A. INFORMATION BRIEFING
1. Reducing Single-Use Plastic Bag Use in Kitsap County – Milenka Hawkins-Bates, Public
Works & Utilities; and Kitsap County Public Works Department
B. LIMITED PRESENTATION PLANNED - The following items are budgeted items or subjects that
have been raised by the appropriate Council Committee Members:
1. Sole Source Purchase Agreement with Trebron Company, Inc. for a Barracuda Message
Archiver and Mirror Cloud Storage Service
2. Purchase of Marine Insurance with Travelers and Water Quality Insurance Syndicate for the
City's Argus Rescue Boat; and Budget Adjustment
3. Contract Modification No. 1 with BHC Consultants for the Sewage Pump Station CW -4
Upgrade and OF-12 Modifications
4. Change Order No. 2 with MJ Hughes Construction, Inc. for the West Belfair Valley Road and
Tracyton Beach Road Innovative Safety Projects
5. Professional Services Agreement with Rice Fergus Miller Architects for design of the Quincy
Square on 4th Street Project
C. GENERAL COUNCIL BUSINESS
1. Finance & Parking Committee Briefing (08/28/18 Meeting) – Vice Chair Kevin Gorman
2. Lodging Tax Advisory Committee Briefing (09/06/18 Meeting) – Chair Pat Sullivan
3. Public Safety & Parks Committee Briefing (09/12/18 Meeting) – Chair Leslie Daugs
4. Other General Council Business
D. ADJOURNMENT OF STUDY SESSION
Americans with Disabilities Act accommodations provided upon request. Those requiring special accommodations
should contact the City Clerk’s Office at (360) 473-5323 at least 24 hours prior to the meeting.
Form Created 5/4/15
INFORMATION ONLY ITEM
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Reducing Single-Use Plastic
Bag Use in Kitsap County
Study Session Date: September 12, 2018
Presenter: Milenka Hawkins-Bates
Phone: (360) 473-5333
SUMMARY: Presentation with staff from the Kitsap County Public Works Department regarding a
proposed ordinance to reduce single-use plastic bags in Kitsap County.
HANDOUTS: 1) Kitsap County Executive Summary; 2) Draft Ordinance; and
3) Reusable Bag Ordinance FAQ
STUDY SESSION AGENDA: ☐ No Presentation ☒ Full Presentation
A1
Executive Summary
Issue Title: Update - Reducing Single-use Plastic Bag Consumption in
Kitsap County
Meeting Date: July 11, 2018
Time Required: 20 minutes
Attendees: Andy Nelson, Pat Campbell, Chris Piercy
Action Requested At This Meeting: Review and provide guidance on the draft single-
use bag ordinance. Approve general policy themes, for the Public Works Department
to coordinate with cities on final policy and solicit public input.
Issue: At a May 2nd work study session, the Board approved the scope of work and timeline
for the Public Works Department to research and develop a draft single-use “bag ban”
ordinance. Shortly thereafter, the Solid Waste Advisory Committee (SWAC) formed a
subcommittee, consisting of member city representatives to develop a proposed policy
framework for how a bag ban would look in Kitsap County. Since the initial meeting, cities
have been expressing interest in discussions on the issue, but a solid policy
recommendation was lacking. In response to this accelerated timeline, the Public Works
Department has worked with the SWAC, NGOs, and the Prosecuting Attorney’s Office to
develop a draft ordinance that can serve as a starting point, as discussions commence with
Kitsap County cities.
Background: Since the May 2nd work study session, the possibility of a bag ban ordinance
has been featured in the local press, been the topic of a town hall meeting in Port Orchard,
and has spurred some public input. Since this issue was very much in its infancy, some of
the questions posed by the public and city governments have been difficult to answer, since
we only had a conceptual idea of how an ordinance would look. Using the input received
from the public, SWAC, and city representatives, the attached draft ordinance was crafted.
There are still some issues that need to be addressed, particularly regarding the “undue
hardship” exemptions, and how that authority is delegated, but we feel that this gives us a
good document to start with as we meet with city councils and address additional public
concerns and comments.
The general themes of the input received seemed to be a misunderstanding of what the
targeted material would be in the ordinance and a strong desire to retain the use of bags for
reuse. There were also some that reached out in support – some saying that it should be the
first step in banning other single-use plastics.
With public and SWAC input in-hand, the proposed draft ordinance was crafted to include
the following:
Single-use plastic bags typically found at grocer, home improvement, convenience,
drug, and various other retail store point-of-sale locations would be prohibited for
distribution.
Retailers would be permitted to distribute paper bags that meet the recycled content
and recyclability requirements in the ordinance for no less than $0.05. This pass-
through fee would be retained by the retailer.
Plastic bags that are at least 2.25 mils thick would be permitted for distribution and
meet the definition of a “reusable carryout bag”.
Other reusable carryout bags must meet the equivalent of the State of California
certification of a reusable carryout bag: lifetime of 125 uses, carrying 22 lbs. 175 feet.
They must also be machine washable or cleanable.
Bags used to package bulk items, produce, small hardware, meat and fish, frozen
foods, flowers, potted plants, damp items, bakery goods, unwrapped prepared foods,
prescription drugs, take-out foods and prepared liquids consumed away from the
retail establishment, newspapers, door-hangers, tires, and dry cleaning are exempt
from the ordinance and can be distributed as they are currently.
Bags sold in packages, such as garbage, food storage, and pet waste bags are also
exempt from the ordinance
To reduce the prevalence of “green-washing” and contamination of the County’s
composting programs, any exempt plastic bags may not be tinted green or brown,
unless they are certified compostable.
Any customer that qualifies for food-assistance programs, such as WIC or SNAP are
exempt from paying the pass-through fee.
Food banks and food assistance programs are exempt from the ban.
Input from the public and SWAC has also already had an influence on considerations for an
outreach plan if an ordinance is passed. There seems to be strong concern about
cleanliness of reusable bags, and we intend to make this a primary educational element of
our outreach campaign when the time comes.
Recommendation: The Solid Waste Division of Public Works recommends that the Board
review and consider the attached draft ordinance as a document to begin discussions with
city councils in Kitsap County, with the goal of a policy consensus county-wide.
Attachments: Proposed draft Kitsap County Single-Use Bag Ordinance
ORDINANCE NO. _______
ESTABLISHING A NEW CHAPTER XX.XX IN KITSAP COUNTY CODE TITLE X,
LIMITING THE DISTRIBUTION OF FILM PLASTIC BAGS
WHEREAS, the Washington State Legislature in chapters 70.93 and 70.95 RCW has
established that waste reduction as a priority in the collection, handling, and managing of
solid waste for the benefit of public health and for a healthful, clean and beautiful
environment; and
WHEREAS, the Kitsap County Solid and Hazardous Waste Management Plan
recommends that the County implement material bans or take-back ordinances to reduce
the prevalence of commonly dumped, littered, or problematic items; and
WHEREAS, it is Kitsap County's desire to conserve resources, reduce greenhouse gas
emissions, waste, litter, and marine pollution, and to protect the public health and welfare,
including wildlife, all of which increase the quality of life for the residents of unincorporated
Kitsap County, and
WHEREAS, the Department of Ecology’s litter survey states that plastic bags and film are
one of the ten most littered items in Washington State, by weight, and
WHEREAS, the United States Environmental Protection Agency estimates that 380 billion
plastic bags and wraps are consumed in the United States, annually, and
WHEREAS, Kitsap County plastic bag consumption is estimated to be approximately 87
million, annually, and
WHEREAS, only approximately 0.5% of plastic bags and wraps are recycled, and
WHEREAS, decreased reliance on single-use carryout bags contributes toward the goals
of conserving energy and natural resources while reducing greenhouse gases and litter,
and
NOW, THEREFORE, BE IT ORDAINED:
Section 1. To further the benefit to all residents and visitors to Kitsap County, the
County encourages all cities within the county to implement a policy or ordinance
consistent herewith.
Section 2. The Kitsap County Department of Public Works is directed to provide public
outreach and to implement an education campaign prior to the effective date of this
ordinance.
NEW SECTION. Section 3. A new Chapter XX.XX, “XXX” is added to Title X of Kitsap
County Code, “XXX” as follows:
Sections:
XX.XX.010 Definitions
XX.XX.020 Regulations
XX.XX.030 Exemptions
XX.XX.040 Violations
XX.XX.010 Definitions.
The following definitions shall apply in the interpretation and enforcement of the
ordinance codified in this chapter:
1. "Compostable" means that the product will break down into, or otherwise
become part, of usable compost in a safe and timely manner in an
appropriate composting facility, or in a home compost pile or device, and
has been certified as compostable by the Biodegradable Products Institute
or similar national or international certification authority.
2. “Carryout bag” means any bag that is provided by a retail establishment at
the check stand, cash register, point of sale or other point of departure to a
customer for use to transport or carry away purchases such as merchandise,
goods or food from the retail establishment. Carryout bags do not include:
(A) Bags used by consumers inside stores to package bulk items, such as
fruit, vegetables, nuts, grains, candy, greeting cards or small
hardware items such as nails, bolts or screws; to contain or wrap
frozen foods, meat or fish regardless of whether they are
prepackaged; to contain or wrap flowers, potted plants or other items
where dampness may be a problem; to contain unwrapped prepared
foods or bakery goods; or to contain prescription drugs; or
(B) A bag used to protect a purchased item from damaging or
contaminating other purchased items when placed in a recyclable
paper bag or reusable bag, such as prepared take-out foods or
prepared liquids intended for consumption away from the retail
establishment; or
(C) Newspaper bags, door-hanger bags, tire bags, laundry-dry cleaning
bags or bags sold in packages containing multiple bags for uses such
as food storage, garbage, pet waste or yard waste.
3. “Recycled paper carryout bag” means a paper carryout bag provided by a
store to a customer at the point-of-sale that meets all of the following
requirements:
(A) has a material weight of larger than eight-pounds and contains an
average of 40% postconsumer recycled materials, or has a capacity
of eight-pounds or smaller and contains a minimum of 20%
postconsumer recycled material;
(B) is accepted for recycling in curbside programs in a majority of
households that have access to curbside recycling programs in the
County;
(C) is capable of composting in a commercial composting facility; and
(E) is clearly labeled with the minimum percentage of postconsumer
content.
4. “Retail establishment” means any person, corporation, partnership,
business, facility, vender, organization or individual that sells or provides
merchandise, goods, or materials, including, without limitation, clothing, food, or
personal items of any kind, directly to a customer. Examples include, but are not
limited to, any grocery store, department store, hardware store, pharmacy, liquor
store, restaurant, catering truck, convenience store, and any other retail store or
vendor, including temporary ones at farmers markets, street fairs, and festivals.
5. “Reusable carryout bag” means a bag made of cloth or other material with
handles that is specifically designed and manufactured for long term multiple
reuse and meets all of the following requirements:
(A) Has a minimum lifetime of 125 uses, which for purposes of this
subsection, means the capacity of carrying a minimum of 22 pounds
125 times over a distance of at least 175 feet,
(B) Is machine washable or made from a material that can be cleaned or
disinfected, and
(C) If made of film plastic, is a minimum of at least 2.25 mils thick.
6. “Single-use plastic carryout bag” means any bag that is less than 2.25 mils
thick and is made from plastic or any nonrenewable resource.
7. “Pass-through charge” means a charge collected by retailers from their
customers when providing plastic or recycled paper carryout bags, and retained
by retailers to offset the cost of bags and other costs related to the pass-through
charge.
XX.XX.020 Regulations.
Except as provided by Section XX.XX.030, all retail establishments within
unincorporated Kitsap County must comply with the following regulations:
1. Retail establishments shall not provide a single use carryout bag to any
customer.
2. Retail establishments shall not provide to any customer at the point-of-sale a
paper bag that is not a recycled paper carryout bag. For each recycled paper
carryout bag provided by the retail establishment, it shall collect a pass-through
charge of not less than $0.05 and such shall be clearly indicated on the customer
transaction receipt.
3. Retail establishments may make reusable carryout bags available to
customers through sale.
4. Retail establishments shall not use or provide to any customer a
polyethylene or other non-compostable plastic film bags tinted green or brown for
customers to bag products in stores.
5. Any film bags meeting the definition of compostable that retail
establishments provide to customers for food or other products, such as
vegetables bagged in stores prior to checkout, must be tinted green or brown and
shall be clearly labeled “COMPOSTABLE,” including language following the
Federal Trade Commission’s “Green Guides.”
XX.XX.030 Exemptions.
1. No retail establishment may collect a pass-through charge from anyone with
a voucher or electronic benefits card issued under programs including, but not
limited to, Women Infants and Children (WIC); Temporary Assistance to Needy
Families (TANF); Federal Supplemental Nutrition Assistance Program (SNAP),
also known as Basic Food; and the Washington State Food Assistance Program
(FAP).
2. Food banks and other food assistance programs are exempt from the
requirements for this chapter.
3. The Public Works Director may exempt a retail establishment from the
requirements of this chapter, for up to a one-year period, upon a request by the
retail establishment showing that the conditions of this chapter would cause
undue hardship. An “undue hardship” shall only be found in:
(A) Circumstances or situations unique to the retail establishment such
that there are no reasonable alternatives to single-use plastic
carryout bags or a pass-through charge cannot be collected; or
(B) Circumstances or situations unique to the retail establishment such
that compliance with the requirements of the is chapter would deprive
a person of a legally protected right.
4. If a retail establishment requires an exemption beyond the initial exemption
period, the retail establishment must reapply prior to the end of the exemption
period and must demonstrate continued undue hardship if it wishes to have the
exemption extended. Extensions may only be granted for intervals not to exceed
one year.
5. An exemption request shall include all information necessary for the Public
Works Director to make a decision, including, but not limited to, documentation
showing the factual support for the claimed exemption. The Public Works
Director may require the applicant to provide additional information to determine
facts regarding the exemption request.
6. The Public Works Director may approve the exemption request in whole or in
part and with or without conditions.
7. Exemption decisions are effective immediately. A party aggrieved by a final
decision may appeal or seek review of the decision in accordance with applicable
law. Unless another period of time applies under applicable law or court rule, an
appeal of the decision must be filed within 21 calendar days from the date the
final decision was served personally or placed in the United States mail, postage
prepaid and properly addressed.
8. The Board of County Commissioners may, by resolution, establish a fee for
exemption requests. The fee shall be sufficient to cover the costs of processing
the exemption request.
XX.XX.040 Violations.
In addition to or as an alternative to any other penalty provided in this chapter or
by law, the violation of any provision of this chapter shall constitute a Class I civil
infraction. Each violation shall constitute a separate infraction for each and every
day or portion thereof during which the violation is committed, continued, or
permitted. Infractions shall be processed in accordance with the provisions of
Chapter 2.116, as now or hereafter amended. Authority to enforce provisions of
this chapter is granted to the public works director or designee, in addition to
those authorized under KCC 2.116.030.
XX.XXX.050 Implementation.
All retail establishments shall comply with the requirements of this section by
January 1, 2020.
Section 4. Severability. If any provision of this ordinance or its application to any
person or circumstance is held invalid or unconstitutional, the remainder of the
ordinance or its application to other persons or circumstances shall not be affected.
Section 5. Scrivener’s Error. Should any amendment to Kitsap County Code that
was passed by the Board during its deliberations on this Ordinance be inadvertently left
out upon publication, the explicit action of the Board as discussed and passed shall
prevail upon subsequent review and verification by the Board.
Section 6. Recitals. The recitals herein shall be findings of fact and are incorporated
herein by reference.
Section 7. Effective Date. This Ordinance shall take effect immediately.
Dated this ___ day of ________, 2018
ATTEST:
KITSAP COUNTY
BOARD OF COMMISSIONERS
ROBERT GELDER, Chair
EDWARD E. WOLFE, Commissioner
Dana Daniels, Clerk of the Board CHARLOTTE GARRIDO, Commissioner
Approved as to form:
Deputy Prosecuting Attorney
Reusable Bag Ordinances FAQ
What are Reusable Bag Ordinances?
The goal of reusable bag ordinances is to encourage people to bring their own bag when they shop. A
reusable bag ordinance means no more thin plastic carry-home bags (less than 2.25 mils thick) are given
out at stores. There is a minimum $0.05 fee on carry-home recycled paper bags and thicker reusable
plastic bags. The paper bags used should be made of a minimum of 40% post-consumer paper and the
reusable plastic bags used should be a minimum of 2.25mils thick so that they are durable enough for
reuse.
How many jurisdictions in Washington State have bag ordinances in
place?
As of July 1, 2018, there are 21 jurisdictions in Washington State with a reusable bag ordinance:
Bainbridge Island (2012)
Bellingham (2011)
Edmonds (2009)
Ellensburg (2016)
Friday Harbor (2017)
Issaquah (2013)
Kirkland (2015)
La Conner (2018)
Lacey (2014)
Mercer Island (2014)
Mukilteo (2011)
Olympia (2013)
Port Angeles (2018)
Port Townsend (2012)
Quil Ceda Village (2017)
San Juan County (2016)
Seattle (2011)
Shoreline (2013)
Tacoma (2016)
Thurston County (2013)
Tumwater (2013)
Additionally, California and Hawaii both have statewide reusable bag ordinances and there are many
countries around the world that have taken action to reduce plastic carry-home bags.
Why bring your own bag?
Those thin plastic grocery bags have an average useful life of 12 minutes and then end up in the landfill
or as litter. Thin plastic bags cause all kinds of problems for our communities and our wildlife. Littered
bags clog stormdrains and make our streets an eyesore. They can end up eaten by wildlife or entangling
animals. As the bags shred from exposure to the elements, they break up into smaller microplastics in
our waters, wreaking more havoc on plankton, mussels, salmon, and whales. Paper bags are recyclable,
but they have a carbon footprint from production and transportation. The best way to eliminate
unnecessary waste is to bring your own reusable bag to the store. And they’re easier to carry when full
of groceries!
What plastic bags are prohibited?
Thin plastic carry-home bags (less than 2.25mil) would no longer be allowed for bagging at checkout
across all retailers. Smaller plastic bags like produce bags can still be provided for free. Newspaper bags,
dry cleaning bags, and bags sold in bulk for garbage lining and pet waste are exempt. In some
ordinances, fast food restaurants are still allowed to send out delivery in thin plastic bags to prevent
liquid and greasy foods from spilling.
What about paper bags?
Large carry-home paper bags are required to be made of a minimum of 40% post-consumer recycled
content and require the $0.05 fee. Small paper bags provided for bakery goods or pharmaceuticals are
exempt from the fee and do not need to meet the minimum of 40% post-consumer recycled content.
Are small retail businesses exempt?
No. All retailers must comply regardless of size of company or what is sold. Once the ordinance is
adopted, there will be a period of time before it goes into effect for companies to use up existing stock
and start using paper or thick plastic bags. Many small retailers such as gift shops and book stores
typically use smaller paper bags which are exempt from the $0.05 fee.
Are retailers required to provide a reusable plastic or paper bag?
No. Retailers are not required to provide bags to customers. If they do choose to provide bags, they
must charge $0.05 for grocery carry-home or larger-sized paper or thick reusable plastic bags and
cannot provide thin plastic carry-home bags.
Are non-profit agencies and stores exempt?
Some are, agencies that meet the definition of “non-profit charitable reusers” which are charitable
organizations with 501(c)3 status that reuse and recycle donated goods, can be exempt. For example, a
food bank or charitable thrift store that purchases or receives donated thin plastic bags can give these
bags away for free at check out. However, they must also promote reusable bag use and offer a discount
to customers who bring their own bags.
What about bulk sales of garbage bags and pet waste bags?
Retailers are still allowed to sell packages of bulk garbage bags and pet waste bags that are thinner than
2.25mil.
What about compostable plastic bags?
All compostable plastic bags, defined as bags that are compostable in our commercial composting
facilities, must be labeled compostable and be green or brown tinted. Bags made from plant-based
plastic or labeled as biodegradable are not necessarily commercially compostable. Most commercial
composting facilities have available a list of compostable products they’ve tested in their system. It’s
recommended that residents and businesses check with their compost hauler before purchasing
compostable plastic products.
Retailers cannot offer compostable grocery size carry-home plastic bags if they are less than 2.25mils.
Small produce size compostable plastic bags are allowed and can be provided for free.
Why does the ordinance require green or brown tinting for
compostable bags?
All plastic bags, no matter the size, can’t be green or brown tinted unless they are compostable. This will
help keep non-compostable plastics out of our commercial compost. Many people are confused about
which bags are compostable and which are not. The green/brown tinting will help reduce this
confusion.
Will there be a “grace period” for retailer compliance?
Yes. There is usually a period of time, ranging from 90 days to a year, between when the ordinance is
adopted and when it will go into effect. During that time, retailers can use up their existing stock of bags
and experiment with new carry-home bag products to figure out what will work best for them. This way,
they will be ready to be compliant by the time the ordinance goes into effect. In the first year, the city or
county will focus on introducing the new requirements, education, and incentives to promote reusable
bag use.
What businesses are affected?
All retailers are affected. This includes grocery stores, convenience stores, corner stores, clothing stores,
farmers markets and all other establishments that sell goods.
What checkout bags can be provided to customers?
At checkout, retailers can provide 40% post-consumer recycled content paper bags, plastic bags thicker
than 2.25 mils, and cloth reusable bags.
What is the definition of mil for thicker plastic bags?
The thickness of plastic film and sheeting is described using the term “mil”. A mil is equal to 1
thousandth of an inch (0.001 in). The average human hair is about a thousandth of an inch thick. A
standard thin plastic carry-home bag is around 0.5 mil (half the thickness of a hair). These bags often
tear and are designed for single-use. Thicker reusable plastic bags that are permitted by a reusable
ordinance for a $0.05 fee are usually a minimum of 2.25mil – that’s 4 to 5 times thicker and more
durable than a traditional thin carry-home bag. Some jurisdictions have opted for a minimum of 4mil
thickness on carry-home plastic bags.
What about other non-check out bags?
Non-checkout bags that are smaller than the standard 1/6 bbl grocery size are exempt and can be thin
plastic, compostable plastic, or paper. For example, the retailer may provide smaller bags for frozen
foods, meats and other items that might be wet or damp.
Why a pass-through fee?
Having to pay $0.05 for a carry-home bag encourages customers to bring their own bag. The fee is also
important to the retailers who can use the fee to offset the cost of providing paper bags or thicker
plastic bags which are more expensive than thin plastic bags.
Does everyone have to pay the pass-through fee?
No. Customers participating in a food assistance program such as EBT/WIC/TANF are exempt from
paying the pass-through $0.05 fee for carry-home paper or thicker plastic bags.
Where does the pass-through fee go?
Retailers keep the pass-through fee. This helps them pay for the cost of providing checkout paper and
thicker plastic bags.
Can restaurants provide plastic bags for takeout food?
Yes, in some jurisdictions, it has been decided that restaurants are allowed to provide take-out in a thin
plastic bag. Some fast food includes hot liquids or greasy items.
What about the plastic bags I already own?
Retailers with existing thin plastic bag stock can use up existing stock during the time period before the
ordinance goes into effect. Residents who have plastic bags at home are encouraged to reuse their bags
as much as possible or take them back to a WRAP program drop off location
(https://www.plasticfilmrecycling.org/recycling-bags-and-wraps/find-drop-off-location/) where they can
be recycled separately.
How is the reusable bag ordinance enforced?
Once the ordinance goes into effect, businesses will be given materials and resources for adapting to the
new rule and ample time to adjust. Enforcement of the reusable bag ordinance is mainly complaint
based. Compliance complaints will be received by city or county staff. A staff member will do
educational visits/outreach to the store and work with them to get into compliance. After educational
visits are conducted, warning letters are issued before the noncompliance penalty of $250 per day is
assessed.
Is the bag fee subject to retail sales tax?
Yes, bags will be subject to retail sales tax at checkout just like any other purchased good.
What else does it require?
In some ordinances, retailers are required to report to the city or county the number of carry-home
paper bags or thicker plastic bags they provided to customers each year for the first 2 years after the
ordinance goes into effect.
What resources are available to support businesses?
The city or county will develop several resources to help retailers and their customers with this
transition such as posters, point of sale signs, parking lot signs, and window cling signs for entrance
doors.
What are the negative environmental aspects of plastic bags?
Plastic bags are light, carrying easily in the wind out of trash cans and landfills and becoming litter that
end up along our roads and creeks. They then wash into stormwater and out to lakes, the Sound and the
ocean. They break up into smaller bits but don’t readily decompose. The negative aspects of plastic bags
include:
Using up nonrenewable resources. Bags are made of petroleum products and natural gas and
thus are another way we are using up our petroleum resources.
Physically impacting wildlife. Plastic bags are neutrally buoyant and so float in the water
column and can be mistaken for jellyfish or other food by wildlife. Bags are found in the
stomachs of turtles, whales and other animals, leading to deaths by starvation when their
digestive system is blocked. Plastic has been found in the stomachs of over 600 species.
Becoming microplastics. Because plastic bags are thin, they also shred into smaller pieces over
time due to wear in surf zones. These small pieces – called microplastics – are eaten by fish and
birds because they look like plankton.
Carrying toxic contaminants. Plastic is “oilier” than ocean water and therefore acts like a
sponge for persistent toxic chemicals such as PCBs. It is believed that the bits of plastic in the
aquatic environment are a pathway for toxic chemicals into fish and other wildlife that ingest
them, but this has not been extensively studied yet.
Physically clogging stormdrains. Plastic bags in many countries litter the countryside and end up
clogging stormdrains leading to seriously exasperated flooding problems, especially in
Bangladesh.
Clogging recycling machines. Our recyclables go to recycling centers where they are sorted and
separated into different materials so that they can be bailed and sent on for further processing.
A major problem is that plastic bags tend to clog the rollers on the machines. The City of
Portland has documented that ¼ of their workers’ time is spent removing plastic bags from the
line that have caused clogs and thus work shutdowns.
Causing contamination in our recyclable bails. Plastic bags can cause contamination in the
recycling facilities. Plastic bags in our recycling facilities get caught in the sorting machinery and
contaminate our mixed paper bales because they get stuck flat between the paper. WA Dept. of
Ecology estimates that plastic bags cost recyclers $700 to $1000 per ton of recycled material.
Contaminating our commercial composting products. In many jurisdictions, residential and
business yard clippings and food waste are sent to local commercial composting facilities that
break down the organic matter at high temperatures in a few months to produce a high quality
compost product. Unfortunately, a large number of plastic bags get dumped into the bins along
with the organic material. This leads to a significant amount of “contamination” of the compost
with pieces of plastic bag. The facilities try to remove some of the plastic but are unable to
remove the majority of it. Plastic bags that are green or brown tinted or claim to be bio-based or
biodegradable but are not actually compostable are causing consumer confusion. That is why
the bag ordinance includes a requirement that only truly compostable bags be green or brown
tinted.
Isn’t paper worse for the environment?
Paper bags are recyclable, compostable, and decompose readily in the environment, but they are not a
perfect alternative. Paper bags are heavier than plastic bags and therefore require more fuel to
transport from the point of production to the retailer. It helps that paper grocery bags are required to
be made of at least 40% post-consumer recycled content and that paper bags are 100% recyclable and
compostable. A recycled paper bag can become a paper bag again unlike a plastic bag which even if
recycled will be degraded into a lower quality plastic and used in a composite material like deck material
instead of becoming a plastic bag again. The other important thing to note about paper bags is that
paper comes from a renewable resource, trees, whereas plastic bags are made from nonrenewable
fossil fuels. Ideally, everyone would bring their own reusable bags instead of using paper bags which is
part of why there is a fee for paper bags.
What are microplastics?
Microplastics are small bits of plastic that are found in our oceans, sound, lakes and creeks. A
microplastic is defined as any piece of plastic smaller than 5mm wide (roughly the width of a pencil).
There are two kinds of microplastics:
1. Primary microplastics – these are plastics that are manufactured less than 5mm wide like the
microbeads used as exfoliant in some face washes or pre-production plastic pellets that haven’t
been melted into plastic products yet. Pre-production plastic pellets are similar to the plastic beads
you might find in a beanie baby or bean bag chair. Primary microplastics are round and uniform in
color and shape.
2. Secondary microplastics – these are small plastic fragments that break off of larger plastic products
as a result of weathering. A piece of plastic litter in the ocean that gets broken up and shredded by
the sun, salt, and surf would over time create many secondary microplastic fragments. These pieces
can be any type of plastic and will likely be irregular in shape. A plastic bag out in the environment
becomes lots of little pieces of thin filmy microplastic. Similarly, small microfibers that wash out of
clothing and other textiles would be considered secondary microplastics.
Microplastics have the same chemical structure as the larger plastic items from which they originated
but are small enough to be ingested at every level of the food chain from zooplankton to whales. Since
ocean plastics adsorb toxics as well as leach toxic additives, microplastics can act like poison pills to the
sea life that ingest them. Many plastic additives are endocrine disrupters that change hormone levels
affecting behavior, development, and reproductive health.
In some places where ocean plastic is abundant, there are more microplastics in the water than
plankton. It’s very difficult for fish to avoid eating microplastics as they look and smell like food!
What’s the impact of plastic on fish and wildlife in Washington?
Different plastics have different densities and therefore in the marine environment float at different
depths in the water column. Plastics also become heavier as algae other microorganisms start living on
them, a process called biofouling. Plastic bags are neutrally buoyant meaning they float in the middle of
the water column. This makes plastic bags and other film look like jellyfish floating in the water which is
a big problem for sea turtles whose favorite food is jellyfish.
We don’t have jellyfish in Washington’s waters but we have many other important sea creatures that
interact with ocean plastic. In 2010, a dead grey whale washed ashore on Alki Beach in West Seattle. 20
plastic bags were found in the whale’s stomach along with a wide variety of other human debris
including sweat pants, duct tape, and surgical gloves. Though the garbage in the whale’s stomach was
likely not the cause of death, it gives us a glimpse of what the whale was ingesting in the Puget Sound in
the days just before it’s death. The whale’s blubber also tested high for plasticizers in a toxics screening.
Our native sea birds are also ingesting microplastics. Two local species that have been extensively
studied are the Northern Fulmar and Sooty Shearwater. 90% of Northern Fulmar samples have plastic in
their gut and 50% of Sooty Shearwaters.
In a recent study on microplastics in mussels throughout the Puget Sound conducted by a team at the
University of Puget Sound, of the 57 sites sampled, only 2 sites had no particles. Most mussels sampled
had 5 or more particles of plastic. The most common type of microplastic found were microfibers.
Microfibers come from washing our clothes made of synthetic fabric and, particularly, fleece. The way
fleece is woven and sheered to achieve that super soft texture leaves the polyester fibers loose. When
we wash our clothes, there is no filter on our washing machines and all the fibers shed by our fabrics
make there way through the sewage treatment system and out to the Puget Sound.
Is plastic affecting salmon?
The scope of the impact of plastic on salmon is still unclear.
A study of Steelhead salmon returning to the Fraser River near Vancouver B.C. found salmon that had
ingesting sharp fragments of hard plastics and showed signs of wounds and scarring in their
gastrointestinal tract.
Most local studies of plastic ingestion by fish have been conducted on forage fish and benthic, bottom
feeding fish. All forage fish species sampled were found to be ingesting plastic, but the frequency of
occurrence ranged from 15% to 40% depending on the species. At some locations in the Sound, 70-90%
of the benthic fish English sole and ratfish had plastic in their stomachs.
Are reusable bags safe?
Yes. One concern with reusable bags is that they might harbor bacteria and viruses. According to the
definition of a reusable bag per the reusable bag ordinance, a reusable bag must be washable. Washing
your reusable bags as well as the produce you purchase before you eat them, will keep them safe.
There are likely more germs on the handle of your shopping cart than on your own reusable bag.
Aren’t plastic bags recyclable though?
Less than 5% of plastic bags and other non-durable plastics are recycled. Some grocery stores participate
in WRAP, the Wrap Recycling Action Program, which collects plastic bags in a bin to be recycled
separately from our curbside recycling. Companies like Trex use these collections to melt down and use
in other products. Every time plastic is heated, it degrades in quality. This means that plastic can rarely
be recycled 100% back into the product it started as.
What will I use to line my garbage can?
Recycling should never be bagged because the recyclers can’t tell if it’s contaminated and then they
must deal with opening it up. Garbage is often bagged though to keep your can clean on the inside. If
you live in a city with curbside yard waste and composting pick up, most of your food waste that usually
makes your garbage wet and dirty can be composted instead. You’ll be surprised how clean and dry your
garbage is without food waste, you may not need a plastic bag liner!
Trash bags sold in bulk will still be available in stores and will not be affected by the ordinance.
What will I use for my pet waste?
Produce bags, newspaper bags, and takeout bags will still be exempt. There are many products, like
bread, that also come packaged in plastic bags. There are also many different products on the market
for collecting pet waste.
What about food banks?
Food banks can be exempt as a charitable organization. Exempted Food Banks will be required to
promote reusable bag use even though they are able to provide thin plastic bags for free.
What about grocery delivery services?
Some ordinances have included grocery delivery services. This means that delivery is treated just like
point of sale at the retailer and any carry-home size bags used to make the delivery must be reusable
bags, paper bags for $0.05, or thick plastic bags for $0.05.
What about a state level bag law like California?
In Washington, we are focusing on local city and county efforts to build towards support for a statewide
bag rule like California. Having a statewide rule is easier for big grocery stores that have multiple
locations because then there is a consistent rule for the whole state and an even playing field.
What is the North Pacific Gyre and why are plastics accumulating
there?
There are 5 major gyres in the world’s oceans – large eddy-like features in which material accumulates
and does not readily escape. Scientists with the Algalita Marine Research Foundation have studied
plastics in the North Pacific Gyre for the past 20 years. They have found that plastic pieces, including tiny
microscopic bits of plastic (broken down plastic bags), have accumulated in the gyre forming a thin soup.
Microplastics are there because plastics don’t decompose but instead photo-degrade into smaller and
smaller bits. It is estimated that about 80% of the material found in the gyre comes from land via
stormwater runoff, while the remaining 20% appears to be from marine sources like fishing or shipping.
Why not just recycle all of the bags?
Most plastic bags, despite what industry representatives want you to believe, are never recycled.
Recycling plastic bags does not make economic sense given the current cost of recycling and the value of
the resulting product, especially for a society in the process of reducing climate changing emissions.
Another problem with the “recycling solution” is that the cost of recycling bags far exceeds the cost of
manufacturing the bags in the first place. In addition to energy and resource costs, bags that are
recycled are primarily bailed and sent across the ocean to other countries for incorporation into plastic
products.
Finally, plastics and paper are “downcycled” not recycled. Some materials (such as glass and aluminum)
are readily recycled repeatedly, with little or no loss of quality. Plastics and paper, however, experience
a noticeable loss in quality when they are reprocessed and so are made into lesser grade products.
Down the line, ultimately, products are downcycled to the bottom of the cycle and must be disposed.
How long do plastic bags last in the environment?
Disposable one-use plastic products like bags, take-home containers and bottles are used for a few
minutes but last from 15-1000 years in the environment. Generally, plastics don’t decompose but
instead photodegrade into smaller and smaller bits. Out in the ocean, they break down into
“microplastic” bits that can be as small as or smaller than plankton.
What have other countries done?
In 2002, Bangladesh became the first country to ban plastic bags because they were clogging
stormdrains and contributed to massive floods in 1988 and 1998. Paris banned the bags in 2007 (and
extended to all of France in 2010). China banned free bags last summer and estimates that it will save 34
million barrels of oil each year.
Other countries with bans, fees or other bag restrictions in part or all of the country include: Australia,
New Zealand, Papua New Guinea, Vanuatu, Taiwan, Hong Kong, India, Bhutan, Cambodia, Indonesia,
Japan, Malaysia, Myanmar, Nepal, the Philippines, Sri Lanka, Pakistan, Israel, Austria, Belgium, Bulgaria,
Cyprus, the Czech Republic, Denmark, Estonia, Finland, Georgia, Germany, Greece, Hungary, Ireland,
Italy, Luxembourg, Malta, Moldova, the Netherlands, Norway, Poland, Portugal, Romania, Slovakia,
Spain, Sweden, Switzerland, Turkey, Wales, Northern Ireland, Scotland, England, Benin, Botswana,
Cameroon, Chad, Republic of Congo, Eritrea, Ethiopia, Gabon, Gambia, Guinea-Bissau, Côte d’Ivoire,
Kenya, Madagascar, Malawi, Mali, Mauritania, Morocco, Mozambique, Rwanda, Senegal, South Africa,
Tanzania, Tunisia, Uganda, Antigua and Barbuda, Canada, Guatemala, Haiti, Mexico, Panama, Argentina,
Bolivia, Brazil, Chile, and Colombia.
Many more countries have also set goals to implement a bag ordinance to reduce plastic bag use in
2019 and 2020. In most of Europe, retailers charge for bags rather than providing free bags and some do
not provide plastic at all.
I use paper bags for my recyclables. What about that?
The city and county ask that all recyclables be clean and dry in order to not contaminate the recycling
streams. Instead of using paper bags, baskets and medium-sized plastic bins work well for storing and
toting recyclables. When it is pickup day, just dump the recyclables into your curbside bin.
How much do stores pay for plastic and paper bags?
Disposable shopping bags are not free! Stores pay from 1 to 5 cents for plastic carry-home bags and at
least 3 times that amount for paper bags. These costs are passed along to the consumer in prices you
pay for items you buy at the store.
How much does it cost to dispose of bags?
The City of San Francisco estimated the cost of disposing and cleaning up the city’s 50 million plastic
bags used annually to be 17 cents per bag. Their estimate included the cost of contamination in the
recycling stream, the cost of trash pick-up and landfilling, and the cost of street clean ups.
Since this estimate was made, the cost of contamination in the recycling stream has likely increased due
to China’s Blue Skies 2018 plan. China used to receive 60% of the worlds recycling bales to process them
back into plastic pellets. As of last September, China has significantly increased their standards on the
materials they will receive because they want to improve their own environment and are no longer
accepting contaminated bales. There are other unlikely costs associated with plastic bags. In 2007, a
landfill in California had to spend an extra $237,856 on a tall chain-link fence to catch bags blowing out
of the landfill.
What else can I do to help reduce waste?
Bring your own reusable water bottle, mug, cutlery, etc… when you buy food to-go
Try to buy products in bulk or that have minimal packaging
Reuse your items as many times as possible
Repair items that are broken or torn
Buy products second-hand
Buy products with recycled content
Join a local lending library or tool library so you don’t have to buy your own
Donate products you don’t use anymore instead of throwing them out
Upcycle old things into new things! (Make a reusable grocery bag out of an old tablecloth)
Only print out documents that absolutely must be printed – try to go electronic
Eliminate unnecessary forms and redesign to use less paper
Set up computers to automatically print two-sided
Take steps to reduce unsolicited mail
Opt-out of automatic deliveries of phone books, catalogs, and more!
Design mailers which avoid the use of envelopes (fold and staple the paper)
Pack lunches in reusable containers rather than in plastic bags or wrap.
Use cloth napkins, cloth dish towels, sponges, and rags instead of paper napkins and towels
Buy long-lasting, durable products
Invest in rechargeable batteries and a charger
Zero Waste Washington, July 2018
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Emergency Purchase
Agreement with Trebron Company, Inc. for
Barracuda Message Archiver.
Study Session Date: September 12, 2018
COUNCIL MEETING Date: September 19, 2018
Department: Financial Services
Presenter: Kevin Matthew
Phone: (360) 473-5473
SUMMARY: The Barracuda Message Archiver is an integrated local and offsite email archiving
solution. It is an all-inclusive solution that provides software, storage, replication, and migration
support for email messaging archive to reduce email storage requirements and meet demanding
Public Records Act (PRA)/e-Discovery compliance requirements. Integration with the Barracuda
Cloud provides secure long-term email storage and backup, and end user productivity increases with
access from any device to every message sent or received.
This purchase agreement, totaling $46,006.72 (includes tax) is for the purchase of the Barracuda
Virtual Appliance 450Vx license with 5 year term and 5 years of the “Mirrored Cloud Storage” service.
This system will replace the recently failed ArcMail Archive platform.
ATTACHMENTS:
1) Purchase Agreement with Trebron Company, Inc. for the purchase of a Barracuda Message
Archiver Vx450, PST Enterprise and Mirror Cloud Storage over a 5 year term.
2) Proposal from Trebron Company, Inc.
3) Barracuda Message Archiver Product Literature.
FISCAL IMPACTS (Include Budgeted Amount): ): The total anticipated cost of this project is
$46,006.72 over 5 years. The first year professional support payment in the amount of $9,201.34 plus
tax is not included in the Information Technology 2018 budget and will require a budget adjustment.
Fund balance will be used to cover the expenditure so no budget adjustment will be required for
revenue. Subsequent payments will be included in fund 511 budgets going forward.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to accept the purchase agreement with Trebron Company, Inc. in the amount of $42,208.00
plus tax and authorize the Mayor to finalize and execute the agreement with substantially the same
terms and conditions as presented and to authorize an expenditure budget adjustment in the amount
of the first year payment.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
B1
Security
Data Protection
Application Delivery
The Barracuda Message Archiver helps organizations reduce email storage requirements,
meet demanding compliance requirements, and address e-discovery requests easily
and effectively. Integration with the Barracuda Cloud provides secure long-term email storage
and backup, and end user productivity increases with access from any device to every
message ever sent or recieved.
Cloud-Connected Archiving
The Barracuda Message Archiver is a fully
integrated and cloud-connected archiving
solution for Exchange, Office 365 and other
email services, and is available as a hardware
appliance or as a virtual solution for private
or public cloud. It can mirror data to the
Barracuda Cloud for secure long-term retention
and storage, or to facilitate disaster recovery.
Simplify Email Management
Email server storage demand is dramatically
reduced using the Barracuda Message
Archiver full message compression,
deduplication, and stubbing, keeping end
users within storage limits and eliminating
the need for PST files. Granular retention
policies ensure that original data is kept for as
long as needed without risk of amendment
or deletion, and end users are able to
recover any message ever sent or received.
Streamline eDiscovery
and Compliance
Barracuda Message Archiver’s fully indexed
archive, iterative multi-level search capabilities,
and legal hold support complex audit and
discovery exercises, with federated search
supporting data across multiple appliances and
the Barracuda Cloud. An intuitive role-based
user interface gives secure access and shortens
the response time to find specific messages
when needed, while comprehensive audit
trails make compliance easy to demonstrate.
The Barracuda Advantage
• Simple per-appliance pricing
• Deployment options for on-premises, private and public cloud
• Outlook Add-in for combined mailbox and archive search
• Mobile apps for access from Android and iOS
• Automated discovery and import of PST files
Product Spotlight
• All-in-one cloud-connected archiving solution
• Reduces email storage costs and eliminates need for PST files
• Granular retention, search, and legal hold
• Role-based search simplifies e-discovery
• Comprehensive audit trail demonstrates compliance
I check the Message Archiver periodically to make sure there are no issues, but that’s it... Searching is
extremely easy and fast with the Barracuda Message Archiver.
Andy Coleman
Director of Technology
School District of Pickens Country
Cloud-Connected Message Archiving for Efficiency and E-discovery
Barracuda Message Archiver
Users can search and retrieve archived messages anywhere, anytime.
Microsoft Outlook
Add-In Barracuda Message Archiver
Web and Mobile Apps
Oce 365 IM ServerCloud Email Mail Server
Barracuda Networks • Barracuda Message Archiver: Cloud-Connected Message Archiving for Efficiency and E-discovery
MODEL COMPARISON 150 350 450 650 850 950 1050
CAPACITY
Storage Capacity 500 GB 2 TB 4 TB 8 TB 18 TB 28 TB 66 TB
Recommended Users 100 300 600 1,200 2,500 4,000 10,000
Cloud Storage Option •••••••
Cloud Backup and Recovery •••••••
HARDWARE APPLIANCE
Rackmount Chassis 1U 1U 1U 1U 2U 3U 4U
Weight (lb)11 33 33 33 75 66 108
Ethernet 1 x Gigabit 1 x Gigabit 1 x Gigabit 2 x Gigabit 2 x Gigabit 2 x Gigabit 2 x Gigabit
AC Input Current (amps)1.8 2.4 2.4 4.1 5.1 6.5 8.7
Redundant Disk Array (RAID)RAID-1 RAID-1 RAID-6 RAID-6 RAID-6 RAID-60
ECC Memory ••••
Redundant Power Supply •••
VIRTUAL APPLIANCE
Private Cloud VMware and Hyper-V
Public Cloud Amazon Web Services (AWS)
MODEL-SPECIFIC FEATURES
High Availability •••••
Stackable Appliances •••••
Customizable Branding ••••
Specifications subject to change without notice.
Product Features
Archiving
• Email messages, Exchange calendars,
tasks, notes and contacts
• Skype for Business (Lync)
conversations and content
• PST file discovery and import
User Access
• Full-featured mobile apps for iOS and
Android
• Multi-function Outlook add-in
• Web interface
• Offline access
• Mailbox folder synchronization
• Reply to, forward or restore messages
Deployment Options
• All-in one hardware or virtual appliance.
• Supported on VMware and Hyper-V
• Available in public cloud on AWS
• Mirror to the Barracuda Cloud for
backup and longer-term storage
• Clustering for high availability
or solution expansion
Integration
• SMTP journaling
• Import from Exchange via MAPI
• Import via IMAP and POP3
• Import from Skype for Business (Lync)
• Export via PST or EML
• Supports Office 365, G Suite and other
cloud services
• Integration with LDAP directories
Management
• Predefined user roles
• User level access controls
• Granular access permissions for auditors
• Reports on data volume and storage
utilization
Compliance
• Granular retention policies
• Legal hold
• Content policies and alerts
• Comprehensive audit trail
Discovery
• Full text search with multiple operators
• Search contents, attachments & metadata
• Reusable saved searches
• Message tagging and export
• Federated search across appliances and
cloud storage
• Scheduled policy-based exports
Efficiency
• Exchange message stubbing
• Message level deduplication
• Full message compression
• PST file elimination
Security
• Tamper-resistant storage
• Virus, spyware, and malware scanning
• Hardened OS
Support Options
Barracuda Energize Updates
• Standard technical support
• Policy definition updates
• Document definition updates
• Virus definition updates
• Security updates
Instant Replacement Service
• Replacement unit shipped
next business day
• 24/7 technical support
• Hardware refresh every 4 years
Datasheet US 3.5 • Copyright 2014-2018 Barracuda Networks, Inc. • 3175 S. Winchester Blvd., Campbell, CA 95008 • 408-342-5400/888-268-4772 (US & Canada) • www.barracuda.com
Barracuda Networks and the Barracuda Networks logo are registered trademarks of Barracuda Networks, Inc. in the United States. All other names are the property of their respective owners.
Seattle, WA (Corporate) 5506 35th Ave NE, Seattle, WA 98105 Office (206) 527-3477 | Fax (206) 527-4288
Springfield, MO Office (417) 473-9199 | Fax (206) 527-4288
September 6, 2018 Billed to:
Trebron Company, Inc. City of Bremerton
5506 35th Ave. N.E. 345 6th Street Suite 600
Seattle, WA 98105 Bremerton, WA 98337-1873
Attn: Scott Griffin 360-275-9100 (Mobile) Attn: Kevin Matthew 360-473-5473
Main Office: 206-527-3477 / 800-499-3079 kevin.matthew@ci.bremerton.wa.us
sgriffin@trebron.com
Quote Number Quote Valid Until Payment Terms
09062018-SPG 10-5-2018 Special Trebron Payment Plan / Net 30
☐ 5 Year Pricing
Qty Included Components Term
(Months)
Total Price
($USD)
1 Barracuda Message Archiver 450Vx 60 $32,759.00
1 Barracuda Message Archiver 450Vx Mirrored Cloud Storage 60 $ 9,449.00
Total (Excluding tax as applicable): $42,208.00
Special Optional Trebron Payment Plan
Payment 1 Due November 30, 2018 $8,441.60
Payment 2 Due November 30, 2019 $8,441.60
Payment 3 Due November 30, 2020 $8,441.60
Payment 4 Due November 30, 2021 $8,441.60
Payment 5 Due November 30, 2022 $8,441.60
Notes:
Licenses - granted pursuant to the terms of the Barracuda Networks End User License Agreement (EULA)
Order Confirmation: Please sign and fax to (206-527-4288) or email to your Trebron Sales Rep.
I understand that by signing this Purchase Order/Quote confirmation I agree to the following:
I am authorized by the "billed to" party to purchase the item listed above.
All information is accurate with regard to price, description, quantity and billing address.
The "billed to" party agrees to pay the invoice in accordance with terms of net 30.
Late Charges will be billed after 30 days at 18% rate of interest including, but not limited to legal fees to collect.
Product licenses provide rights to utilize the aforementioned software to a maximum of the quoted quantity.
This quote shall in no way be construed as creating an obligation on the part of Barracuda Networks but rather indicates a ri ght and
intent to enter into an agreement with the “billed to” party described above.
To take advantage of the Trebron Payment Plan a “Trebron Purchase Agreement” will also need to be signed.
Authorized Signature: Date:
Print name: Title:
Purchase Order #: Ship to address same as Billed to? ☐ Yes ☐ No
Seattle, WA (Corporate) 5506 35th Ave NE, Seattle, WA 98105 Office (206) 527-3477 | Fax (206) 527-4288
Springfield, MO Office (417) 473-9199 | Fax (206) 527-4288
Page 1 of 2
Date: September 6, 2018
Buyer: City of Bremerton Trebron Account Executive: Scott Griffin
Trebron Company, Inc. 5506 35th Ave. N.E.
Seattle, WA 98105
Mailing 345 6th Street Suite 600 (360) 275-9100 Direct
Address: Bremerton, WA 98337-1873 206-527-3477 Corporate
sgriffin@trebron.com
Purchase Agreement
5 Years
The Parties hereto, “Buyer,” City of Bremerton and “Seller,” Trebron Company, Inc. hereby agree as follows:
1. Description: Buyer agrees to purchase from Seller, “Product” as listed in the table below for $42,208.00 (Forty Two
Thousand Two Hundred Eight United States Dollars and 00/100), plus applicable shipping costs and sales tax, unless
Buyer is exempt from the payment of such tax and provides Seller with evidence of such exemption.
Qty Included Components Term
(Months)
Total Price
($USD)
1 Barracuda Message Archiver 450Vx 60 $32,759.00
1 Barracuda Message Archiver 450Vx Mirrored Cloud Storage 60 $ 9,449.00
2. Payment: To be made to Seller in five annual installments of $8,441.60 each. The first payment is due on or
before November 30, 2018. The second payment is due on or before November 30, 2019. The third payment is
due on or before November 30, 2020. The fourth payment is due on or before November 30, 2021. The fifth and
final payment is due on or before November 30, 2022. Payment Terms are net thirty (30) days from date of
invoice. All payments shall be by check made payable to Trebron Company, Inc. at the address listed above.
3. Term: Buyer’s license for the product expires approximately 9/30/2023 (5 years).
4. Representations: Buyer understands that Seller is a reseller of hardware and software products. Buyer
acknowledges that it has not relied on any representations by Seller and has independently investigated the
products and determined the suitability of the products for Buyer’s intended purposes.
5. Warranty: Seller shall pass through to Buyer any original manufacturers’ warranties for Product acquired by Seller
for Buyer, including Licensor’s warranties for Product. Except for the foregoing, Seller shall deliver the Product “as
is” and Seller makes no other warranty, express or implied, including any warranty of merchantability or fitness for a
particular purpose.
6. Limitation of Liability: Under no circumstances will Seller be liable for any incidental, indir ect, special or
consequential damages from Buyer or any third party, including damages for lost revenue, profits, data or use, even
if Seller has been advised of the possibility of such damages. In no event shall Seller’s entire liability under this
agreement exceed the price of the products under this Agreement.
7. Indemnification: Buyer shall defend, indemnify and hold harmless Seller, its employees and its agents from and
against all damages, claims and liabilities of every nature whatsoever, including but not limited to reasonable legal
expenses, arising in connection with or out of the improper or unauthorized operation use or repair of the products
furnished to Buyer.
8. Late Fees: Late payments shall accrue interest beginning from the payment due date at a rate of eighteen percent
(18%) per annum or the maximum allowable legal rate whichever is lower. In the event that any payment or amount
owed is more than ninety (90) days past due, Seller may declare the entire amount due and owing in addition to
accrued fees and costs. Buyer’s failure to pay under this agreement may result in termination of Buyer’s software
license.
9. Cancellation: Once Seller has accepted Buyer’s order, Buyer cannot cancel the agreement, in whole or in part,
without Seller’s express written consent. Such cancellation is conditioned upon Buyer’s reimbursement to Seller for
all costs incurred by Seller in connection with the order up to the time of cancellation —including, but not limited to
Seller’s cost for cancellation.
Page 2 of 2
10. Attorney’s Fees: In the event any cost or expense, including reasonable attorney’s fees (“Costs”) are incurred in
the enforcement of this Agreement, the prevailing party shall be entitled to reimbursement for all such Costs in
addition to damages.
11. Governing Law: This Agreement shall be construed and interpreted in accordance with the laws of the State of
Washington. Venue for any and all actions shall be in the state or federal courts of King County, Washington.
12. Software: Buyer will negotiate all software license provisions of Product directly with the Licensor.
13. Miscellaneous: This Agreement must be executed on or before 10/5/2018 or it becomes void.
14. Waiver: The waiver of any breach of any provision of this Agreement shall not operate or be construed as a
waiver of any subsequent breach and shall be effective only if presented in writing.
15. Severability: If any provision of this Agreement is deemed invalid or unenforceable, all other provisions of this
Agreement shall remain in full force and effect.
16. Entire Agreement: This Agreement constitutes the entire Agreement of the parties and may not be amended or
superseded except in writing with execution by both parties.
City of Bremerton
IT Director Signature
Business Office Signature - Required
Printed Name
Printed Name
Title
Title
Date
Date
Must be signed by an authorized representative of Buyer
Trebron Company, Inc. Billing Information
Do you accept invoices via Email? Y ☐ N ☐
Signature
Accounts Payable Contact
Norbert van Dam
Printed Name
Email Address
President
Title
Phone
Date
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Purchase of Marine Insurance
with Travelers and Water Quality Insurance
Syndicate for the City’s Argus Rescue Boat
Study Session Date: September 12, 2018
COUNCIL MEETING Date: September 19, 2018
Department: City Attorney’s Office &
Risk Management
Presenter: Melisa Vaal Folmer
Phone: (360) 473-5302
SUMMARY: The Bremerton Municipal Code authorizes the Risk Management Specialist, with the
approval of the City Attorney, to negotiate with insurance brokers and recommend that the City
purchase such insurance. It is recommended that the City purchase Marine insurance for the City’s
Argus rescue boat. The Marine insurance proposal is as follows:
1. Hull and Machinery and Protection and Indemnity coverage with Travelers at an annual cost
of $4,474;
2. Excess Protection and Indemnity coverage with Travelers at an annual cost of $4,450; and
3. Vessel Pollution coverage with Water Quality Insurance Syndicate (WQIS) at an annual cost
of $400.
The total annual premium would be $9,324.
ATTACHMENTS:
FISCAL IMPACTS (Include Budgeted Amount): Adequate funds are not available within the Risk
Management Fund and an adjustment would need to be done to procure this coverage.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION: Move to approve the purchase of Marine insurance for the City’s Argus
rescue boat with Travelers and WQIS; and increase the Risk Management expenditure budget by
$9,324.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
B2
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Contract Modification
Agreement No. 1 with BHC Consultants,
LLC for the Sewage Pump Station CW -4
Upgrade and OF-12 Modifications
Study Session Date: September 12, 2018
COUNCIL MEETING Date: September 19, 2018
Department: Engineering
Presenter: Tom Knuckey
Phone: (360) 473-2376
SUMMARY: Contract Modification No. 1 amends the Professional Services Agreement with BHC
Consultants for engineering services associated with the Sewage Pump Station CW -4 and OF-12
Modifications. The additional services include increased design services and environmental
permitting which will allow decommissioning of gravity beach sewers between Chester Avenue and
High Avenue. The added work will include installation of grinder pumps on private properties and
construction of a 4” forcemain along 17th Street between Ohio Avenue and High Avenue.
ATTACHMENTS: : 1) Contract Modification Agreement No. 1; 2) Exhibits A and B
FISCAL IMPACTS (Include Budgeted Amount): The work is fully funded in the Wastewater
budget. The original contract amount was $260,760; Contract Modification No. 1 increased the
contract by $86,748 for an amended contract amount of $347,508.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve Contract Modification Agreement No. 1 with BHC Consultants, LLC for the Sewage
Pump Station CW -4 Upgrade and OF-12 Modifications in the amount of $86,748; and authorize the
Mayor to finalize and execute the agreement with substantially the same terms and conditions as
presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
B3
Page 1 of 2
Contract Modification No. 1 August 2018
Sewage Pump Station CW-4 Upgrade and OF-12 Modifications
CONTRACT MODIFICATION AGREEMENT NO. 1
BETWEEN THE CITY OF BREMERTON AND BHC CONSULTANTS
PROJECT: Sewage Pump Station CW-4 Upgrade and OF-12 Modifications
CONSULTANT: BHC Consultants, LLC
DATE: August 28, 2018
THIS CONTRACT MODIFICATION AGREEMENT SPECIFICALLY AMENDS THE
Sewage Pump Station CW-4 Upgrade and OF-12 Modifications AGREEMENT (the
"Contract") entered into between the City of Bremerton and BHC Consultants on
November 15, 2017.
All provisions in the Contract shall remain in full force and effect except as expressly modified
by this document.
For valuable consideration and by mutual consent of the parties, the modifications to the
Contract are as follows:
I.
Section I. Scope , is modified as follows: See attached Exhibit A.
Section II. Term , is modified as follows: The Consultant shall complete the work
described in this Contract Modification Agreement by December 31, 2019
Section III. Compensation , is modified as follows: The original
contract amount was $260,760. Per Exhibit B, the City shall pay the Consultant for the additional
work described above, based on time and materials, an amount not to exceed $86,748 for a total
amended contract amount of $347,508, including this Contract Modification.
II.
Consultant accepts all requirements of this Contract Modification by endorsing below.
Consultant further agrees that this Contract Modification constitutes full and final
settlement of all of the Consultant’s claims for contract time and for all costs of any kind,
including without limitation, costs of delays related to any work either covered or affected
by this Contract Modification, claims related to on-site or home office overhead, or lost
profits. This Contract Modification does not limit the City’s right to bring a claim for past
performance.
The undersigned consultant approves the foregoing Contract Modification as to the changes,
if any, in the contract price specified for each item, including any and all supervision costs
and other miscellaneous costs relating to the change in work, and as to the extension of time
allowed, if any, for completion of the entire work due to said Contract Modification.
EXHIBIT A
Page 1
CITY OF BREMERTON
SEWAGE PUMP STATION CW-4 UPGRADE AND OF-12 MODIFICATIONS
AMENDMENT 1, SCOPE OF SERVICES
August 28, 2018
Statement of Understanding, Amendment 1
The Scope of Services for the Sewage Pump Station CW-4 Upgrade and OF-12 Modifications project (Project)
included the following goal:
4) Anticipate the redirection of beach laterals to upland gravity sewers or low-pressure sewers.
During the initial phases of the Project, BHC’s analysis indicated that it was possible to achieve this goal in the
following manner:
Installing individual grinder pump stations (IPS) at 5 properties on 17th Street, west of CW-4, diverting the
flow away from the beach laterals and toward the existing sewer on 17th Street in a new discharge pipeline,
and
Installing a triplex grinder pump station (TPS) to serve 9 properties in the vicinity of Chester Avenue and 18th
Street, east of CW-4, diverting the flow away from the beach laterals and toward the existing sewer on 18th
Street in a new discharge pipeline that will convey the combined flow from all 9 affected properties.
The City has directed BHC to incorporate the design of these facilities into the Project.
In addition, the City has also requested that a new forcemain be designed to run along 17th Street, tying into the 8”
CW-4 discharge force main on the east, and discharging into the existing sewer line on High Avenue. Valving will be
provided to allow the City to manually direct CW-4 discharge to either the Crosstown Pipeline connection or to the
High Avenue sewer line. This will allow the City to supplement low summer flows in the conveyance system to the
CW-1 pump station.
To accomplish these objectives, the following tasks will be performed under this Amendment 1.
Task 031 – Public Outreach
Description: The City will take responsibility for public outreach and will develop the plan to establish contact with
the affected residents, conduct a public meeting to inform the affected residents of the project, obtain
right-of-entry access to impacted residences during design, and obtain necessary easements for future
access to impacted residences. One member of the City staff will be available to accompany the design
team on all residence site visits and will pre-arrange access to the residence electrical panel for review
to determine available electrical power supply capacity for the IPS. BHC will provide technical support
for the public meeting and staff for residence site visits.
Receivables from City:
1) Comments on the CW-4 pump station alternative configurations.
Work Tasks:
1) Prepare a minimum of two alternative configurations for the CW-4 pump station for presentation at the
public meeting. Present alternatives at public meeting.
2) For each IPS, BHC staff will review side sewer information provided by the City to determine probable
location of existing sewer connection. BHC staff will visit each residence.
City of Bremerton Exhibit A
Sewage Pump Station CW-4 Upgrade and OF-12 Modifications
Addendum One, Scope of Services
August 28, 2018 Page 2
a) First meeting: Work with side sewer information and homeowner to determine location of existing sewer
discharge from the residence. Establish probable IPS location and discharge pipeline route. Use City’s
portable GPS to identify key locations, site features, etc. A minimum of 2 staff are expected, either the
project PM or PE and the project electrical engineer.
b) Second meeting: BHC will have developed a site plan for the new facilities for each IPS (see Task 032),
and this will be presented to the homeowner at the second meeting for confirmation.
3) For the TPS, BHC staff will meet with the affected adjacent property owners on two site visits to present the
draft and final plan for the site.
4) The City will pothole the sewer pipeline at the proposed TPS location to provide information on the location
and depth of the three adjacent house sewer lateral connections, including on-site measurements and the
City’s portable GPS. One geotechnical engineer from Landau will provide a visual review of the soils
exposed during the potholing to identify potential geotechnical concerns. In addition, on the same day, the
geotechnical engineer will provide a visual review of the IPS property at 1444 17th Avenue to identify
potential geotechnical concerns.
Deliverables:
1) One electronic copy of the CW-4 pump station alternatives for City comment prior to the public meeting.
2) 22” x 34” copies of the final CW-4 pump station alternative configurations for the public meeting.
3) One copy of the draft and final site plan for each IPS (developed under Task 032).
Assumptions:
1) BHC’s role at the public meeting will be limited to the technical aspects of the project.
Meetings:
1) The BHC Project Manager will attend the public meeting.
2) Two (2) site visits are assumed to be required for the first round of IPS meetings. For example, on the first
site visit, 3 of the 5 IPS homeowners will be available for discussion and access, while a second site visit
would be required to meet with the remaining 2 homeowners.
1) An additional two (2) site visits will be required for the second round of IPS meetings, similar to above.
2) Meetings with the TPS homeowners are assumed to occur immediately prior to or after the IPS site visits.
Task 032 – Design Engineering: IPS, TPS and 17th Street Forcemain
Description: Perform preliminary and final design for five (5) IPS pump stations, one (1) TPS pump station and
associated pipeline conveyance; and a new forcemain that will convey CW-4 discharge flow along 17th
Street to High Avenue. Provide topographic base maps for the new facilities.
Receivables from City:
1) Maps, record drawings and copies of easements for the existing sewer system and facilities, and side sewer
records for the IPS properties.
2) Maps and record drawings for the existing sewer facilities adjacent to the TPS property.
Work Tasks:
1) Coordinate with AES to perform the following surveying services:
a) Provide individual base maps for the five (5) IPS properties, consisting of survey results for 17th Street
abutting the property, and publicly available aerial photos for the actual property.
b) In accordance with the requirements of the original Contract, develop a boundary and control survey
and conduct a topographic survey for the full width of the right of way, for the following properties:
City of Bremerton Exhibit A
Sewage Pump Station CW-4 Upgrade and OF-12 Modifications
Addendum One, Scope of Services
August 28, 2018 Page 3
i) 17th Street, from Ohio Avenue to High Avenue.
ii) Chester Avenue, from 50’ south of the intersection of Chester Avenue and 18th Street to
approximately 225’ north of the same intersection.
2) Incorporate the new project elements into the overall project permitting effort, including field investigation of
vegetation, soils and hydrology along the proposed utility improvements, and placement of flagging along
wetland/waterway boundaries.
3) Perform preliminary and final design for the project elements.
a) IPS Pump Stations. Following the initial site meeting at each property, develop a site plan showing the
location of the IPS and discharge piping to 17th Street. Provide sufficient detail to allow Contractor to
perform necessary sewer connections, IPS installation, and electrical power upgrades for each
property. Each property will be shown on a separate drawing.
b) TPS Pump Station. Determine the proposed location for the TPS on City property. Develop a site plan
showing the location of the TPS; connection to existing sewer; electrical power supply requirements,
including standby power; site civil improvements; and demolition of abandoned infrastructure.
c) Chester Avenue Pipeline. Develop a site plan showing the route of the TPS discharge piping along
Chester Avenue to the connection with the existing sewer line in 18th Street
d) 17th Street Pipeline. Develop a site plan showing the route of the new pipeline along 17th Street, from
Ohio Avenue to High Avenue. Show connections at either end of the pipeline, including manual valving
to allow CW-4 discharge to flow to the Crosstown pipeline or High Avenue.
Deliverables:
1) One (1) electronic copy (Adobe pdf and AutoCAD format) of the boundary and topographic survey mapping,
to be integrated into the overall survey file for the project.
2) Results of Landau’s field investigations will be incorporated into the critical areas report included in the
original scope of work for the project.
3) Predesign and design work products will be incorporated into the design submittals included in the original
scope of work for the project.
4) The drawing list for the entire CW-4 project is shown on the following page. It is projected that an additional
ten (10) drawings will be developed for the new facilities, for a total of 35 drawings.
Assumptions:
1) Additional location and topographic detail required for the IPS properties will be developed using a portable
GPS system, supplied and operated by City staff. This will be completed under Task 031.
Meetings:
1) None.
Budget
The Project Budget is $86,748, and is attached as Exhibit B. The Budget includes $8,500 for Management Reserve,
which shall only be used upon written authorization of the City.
Contract Term
The Contract Term is extended to December 31, 2019 since the construction will be accomplished during 2019.
City of Bremerton Exhibit A
Sewage Pump Station CW-4 Upgrade and OF-12 Modifications
Addendum One, Scope of Services
August 28, 2018 Page 4
No. of
Drawing
Drawing
No. Title
Contract
Original Amend. 1
1 G-1 Cover Sheet, Vicinity Map, & Project location Map X
2 G-2 Index of Drawings, General, Survey, & Construction Notes X
3 G-3 Legend, Abbreviations, Symbols, & Designations X
4 G-4 Area Map, Staging Area, & Design Criteria X
5 EC-1 Temporary Erosion & Sedimentation Control Notes & Details X
6 C-1 Site Plan Demolition, Grading and TESC X
7 C-2 CW-4 Pump Station & Piping Plan X
8 C-3 CW-4 Pump Station Plan & Sections X
9 C-4 CW-4 Pump Station Sections and Details X
10 C-5 8" Ex. Forcemain Piping Plan/Profile - Connections X
11 C-6 17th Street pipeline – 1 of 2 X
12 C-7 17th Street pipeline – 2 of 2 X
13 C-8 Chester Avenue pipeline and TPS Site X
14 C-9 Civil Details - 1 X
15 C-10 Civil Details - 2 X
16 IPS-1 IPS, 17th Street. 1 of 5 X
17 IPS-2 IPS, 17th Street. 2 of 5 X
18 TPS-1 Triplex grinder PS Details X
19 S-1 Structural General Notes X
20 S-2 Structural Typical Details X
21 S-3 Control Building Foundation and Slab Plan X
22 E-1 Electrical Symbols & Legend X
23 E-2 Electrical details 1 of 2 X
24 E-3 Electrical details 2 of 2 X
25 E-4 CW-4 Electrical Site Plan X
26 E-5 CW-4 Electrical Generator Building Plan X
27 E-6 CW-4 One Line Diagram X
28 E-7 CW-4 Load Calculations & Schedules X
29 E-8 CW-4 Control Panel Elevations & Details X
30 E-9 CW-4 P&ID X
31 E-10 CW-4 Control Wire Diagrams 1 of 2 X
32 E-11 TPS Electrical Site Plan, Power Supply, Genset Siting & Details X
EXHIBIT B - FEE SCHEDULECity of BremertonPS CW-4 Upgrade and OF-12 ModificationsProject Fee Estimate, Amendment 117-10549Date: August 28, 2018Direct Labor Rate (See Note 1)Task # Billing Rate @ 3.10 Multiplier# Task Name Hours Costs Hours Costs Hours Costs Hours Costs Hours Costs Hours Costs Hours Costs Hours Costs Hours Costs Hours Costs031 Public Outreach and PredesignCoordinate with City's Public Outreach Team$04$8584$608 $0 $0 $0 $0 $0 $0 $0 8 $44 $1,510 $0 $0 $1,510Prepare/Attend Public Outreach Meeting$06$1,28816$2,430 $0 $0 $0 $0 $0 $0 $0 22 $112 $3,830 $0 $0 $3,830Conduct IPS/TPS Site Visits - Round 1$08$1,71716$2,430 $0 $0 $08$1,553 $0 $0 $0 32 $171 $5,871$2,300$115 $2,415 $8,286Conduct IPS/TPS Site Visits - Round 2$00$016$2,430 $0 $0 $08$1,553 $0 $0 $0 24 $119 $4,103 $0 $0 $4,103$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0 $0 $0 $0 $0 $0Subtotal 0 $0 18 $3,863 52 $7,899 0 $0 0 $0 0 $0 16 $3,105 0 $0 0 $0 0 $0 86 $446 15,312.8 $2,300 0.0 $115 $2,415 $17,728A1.3 Design EngineeringSurvey$0 $02$304 $0 $0 $0 $06$7382$1702$221 12 $43 $1,477$10,430$522 $10,952 $12,428Environmental Permitting$0 $02$304 $0 $0 $0 $0 $02$1702$221 6 $21 $716$3,500$175 $3,675 $4,391IPS/TPS Preliminary Drawings$02$42920$3,038 $0 $0 $08$1,55320$2,462 $0 $0 50 $224 $7,706 $0 $0 $7,70660% Design Submittal$04$85856$8,506 $00$00$015$2,91153$6,523 $0 $0 128 $564 $19,363 $0 $0 $19,36390% Design Submittal$02$42934$5,165 $00$00$09$1,74726$3,200 $0 $0 71 $316 $10,857 $0 $0 $10,857Final Construction Bid Documents 4$8904$85813$1,975 $00$00$04$7769$1,108 $0 $0 34 $168 $5,775 $0 $0 $5,775$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0 $0 $0 $0 $0 $0Subtotal 4 $890 12 $2,575 127 $19,291 0 $0 0 $0 0 $0 36 $6,987 114 $14,031 4 $341 4 $442 301 $1,337 45,893.3 $3,500 10,430.0 $697 $14,627 $60,520080 Project ContingencyManagement Reserve$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0 $0 $0 $0 $0 $8,500$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0 $0 $0 $0 $0 $0Subtotal 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0.0 $0 0.0 $0 $0 $8,500Total Budget4 $890 30 $6,438 179 $27,190 0 $0 0 $0 0 $0 52 $10,092 114 $14,031 4 $341 4 $442 387 $1,783 $61,206 $5,800 $10,430 $812 $17,042 $86,748 BHC Markup Sub. Total $85.21 $110.45Expenses CostLandau$222.48 $214.59 $151.90 $104.14 $214.59$57.01 $62.61 $39.70$176.72 $194.08 $123.08$27.49 $35.63$71.77 $69.22 $49.00 $33.59 $69.22Uma P.Jim G. Charlie D. Peter C. Preston L. Tony F. Gustavo F. Nate P. CAD, blended Sarah S.HoursBHC Subconsultants Budget AESStructural Engr. Electrical Engr. CAD Clerical AcctgTech Adv/QAQCPrincipal Proj. Mgr Proj. Engr. Proj. Engr.S:\Projects\Bremerton\17-10549 CW-4 PS\PM\Scope and Fee\Amend 1\20180828 Budget Amend 1Page 1 of 1
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Change Order No. 2 with MJ
Hughes Construction, Inc. for the West
Belfair Valley Road and Tracyton Beach
Road Innovative Safety Project
Study Session Date: September 12, 2018
COUNCIL MEETING Date: September 19, 2018
Department: Engineering
Presenter: Shane Weber
Phone: (360) 473-2354
SUMMARY: Construction of the Belfair Valley Road and Tracyton Beach Road Innovative Safety
Project is complete, and the attached final pay application details the final quantities to be paid for
the project. The total construction cost with MJ Hughes is $1,320,828.97, including Change Order
No. 2 which adds pavement markings (RPM’s) on the center line striping on West Belfair Valley
Road, changing sign posts to match City standards, and restocking returned guardrail that was not
used on the project due to utility conflicts. Note that all costs are within the project budget and 100%
grant funded without City match.
ATTACHMENTS: 1) Change Order No. 2; 2) Final Pay Application (August Pay Application)
FISCAL IMPACTS (Include Budgeted Amount):
This project is funded by a Federal Safety Grant in the amount of $1,675,490; there is no City match
to this grant. The original construction contract amount was $1,149,761.05, Change Order #1
increased the contract by $84,477.00, and Change Order #2 increases the contract by $46,947.74.
Increases in item quantities result in a final contract amount of $1,320,828.97. Other project costs
(Design, Construction Management, etc.) total $327,122. All project costs will be fully funded by the
grant.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve Change Order No. 2 for the Belfair Valley Road and Tracyton Beach Road Innovative
Safety Project, and approve payment to MJ Hughes for a total construction cost not to exceed
$1,320,829, and authorize the Mayor to finalize and execute the final document with substantially the
same terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
B4
Updated
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Professional Services
Agreement with Rice Fergus Miller
Architects for design of the Quincy Square
on 4th Street Project
Study Session Date: September 12, 2018
COUNCIL MEETING Date: September 19, 2018
Department: Public Works & Utilities
Presenter: K. Ketterer
Phone: (360) 473-5334
SUMMARY: Staff advertised a Request for Statement of Qualifications and based on an evaluation
of the qualifications received from three firms, staff has determined Rice Fergus Miller is the most
qualified to provide the design for the Quincy Square on 4th Street project. RFM will design and
provide full plans, specifications and estimates for improvements to 4th Street from Washington
Avenue to Pacific Avenue. A scope of work was submitted and the contract was negotiated in the
amount of $495,000.
ATTACHMENTS: 1. Professional Services Agreement with Rice Fergus Miller, Inc. (Updated)
FISCAL IMPACTS (Include Budgeted Amount): The City received a CDBG grant ($300,000) and
a State Appropriation ($250,000) to fund the design of the Quincy Square on 4th Street project, and
the work is in the 2018 budget.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☐ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the Professional Services Agreement for design of the Quincy Square on 4th Street
Project in the amount of $495,000.00; and authorize the Mayor to finalize and execute the agreement
with substantially the same terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
B5
Updated