HomeMy WebLinkAbout09/19/2018 AGENDA PACKET______________________________________________________________
CITY COUNCIL 345 6th Street, Suite 100, Bremerton, WA 98337 - Phone (360) 473-5280
SEPTEMBER 19, 2018
CITY COUNCIL MEETING AGENDA
1. BRIEFING: 5:00 – 5:30 P.M. in COUNCIL CONFERENCE ROOM 603
A. Review of Agenda
B. General Council Business (As necessary...)
2. CALL TO ORDER: 5:30 P.M. in FIRST FLOOR CHAMBERS
A. Pledge of Allegiance
B. Invocation
3. MAYOR'S REPORT
4. PUBLIC RECOGNITION
5. CONSENT AGENDA
A. Claims & Check Register
B. Minutes of Meeting – September 5, 2018
C. Minutes of Study Session – September 12, 2018
D. Sole Source Purchase Agreement with Trebron Company, Inc. for a Barracuda Message
Archiver and Mirror Cloud Storage Service
E. Purchase of Marine Insurance with Travelers and Water Quality Insurance Syndicate for the
City's Argus Rescue Boat; and Budget Adjustment
F. Contract Modification No. 1 with BHC Consultants, LLC for the Sewage Pump Station CW -4
Upgrade and OF-12 Modifications
G. Change Order No. 2 with MJ Hughes Construction, Inc. for the West Belfair Valley Road and
Tracyton Beach Road Innovative Safety Projects
6. GENERAL BUSINESS
A. Professional Services Agreement with Rice Fergus Miller Architects for design of the Quincy
Square on 4th Street Project
7. COUNCIL MEMBER REPORTS
8. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING
Americans with Disabilities Act (ADA) accommodations provided upon request. Those requiring special
accommodations please contact the City Clerk at (360) 473-5323 at least 24 hours prior to the meeting.
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Claims & Check Register Study Session Date: N/A
COUNCIL MEETING Date: September 19, 2018
Department: Legal Services
Presenter: Angela Woods
Phone: (360) 473-5323
SUMMARY:
Approval of the following checks and electronic fund transfers:
1) Check #’s 380895 through 381060 and EFT’s V18904 through V18963 in the total amount of
$1,944,328.77
2) Regular Payroll for the pay period ending August 31, 2018 in the amount of $849,726.52.
ATTACHMENTS:
FISCAL IMPACTS (Include Budgeted Amount):
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the consent agenda as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
5A
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT:
Minutes of Meeting – September 5, 2018
Study Session Date: N/A
COUNCIL MEETING Date: September 19, 2018
Department: City Council
Presenter: Council President
Phone: (360) 473-5280
SUMMARY: The Minutes of Meeting held on September 5, 2018 are attached.
ATTACHMENTS: Meeting Minutes
FISCAL IMPACTS (Include Budgeted Amount): None
STUDY SESSION AGENDA: ☒ N/A
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the September 5, 2018 Meeting Minutes as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
5B
DIGITAL RECORDING
CITY COUNCIL MEETING MINUTES
Wednesday, September 5, 2018
The weekly meeting of the City Council of the City of Bremerton was called to order Wednesday,
September 5, 2018, at 5:00 PM in Council Conference Room 603 of the NORM DICKS GOVERNMENT
CENTER, 345 6th Street, Bremerton, Washington, with Council President Eric Younger
presiding. Council Members present were Richard Huddy, Michael Goodnow, Tony Hillman, Kevin
Gorman, and Pat Sullivan. Council Member Leslie Daugs was absent. Also present were City
Attorney Roger Lubovich; City Clerk Angela Woods; Council Assistant Christine Grenier; and Kevin
Matthew, Information Services Manager.
A COUNCIL BRIEFING was held to discuss General Council Business at 5:00 PM in the Council
Conference Room. At 5:30 PM the meeting moved to the Meeting Chambers.
The Pledge of Allegiance was led by Council Member Pat Sullivan followed by the invocation
provided by Bishop Kurt Wiest from the Church of Jesus Christ of Latter Day Saints.
MAYOR’S REPORT– Mayor Wheeler…
Shared that Labor Day Weekend events were very well attended in Bremerton and looked
forward to next year;
Read a letter on behalf of a resident who thanked Engineering staff for improving
community safety, and for showing dedication and compassion in this process to a family
that was impacted by an accident on Tracyton Beach Road;
Recognized Marixa Scott and Marty Garland of the Police Department for their efforts in
evaluating a crime scene, which ultimately resulted in a solid case and conviction;
Discussed possible grant opportunities that the City of Bremerton may pursue in 2019; and
Introduced Kathy Cocus, Kitsap Economic Development Alliance (KEDA) to provide a 2nd
Quarter Update; and invited Marit Bockelie, Bremerton Letterpress to share her story.
President Younger announced that Item 6A has been pulled from tonight’s agenda…
PUBLIC RECOGNITION
Martitha May invited the community to attend the 3rd Annual Sacrifice of Service (SOS) Program
on Tuesday, September 11 from 9:00 to 11:00 at Evergreen Rotary Park; announced that
volunteers are welcome; and requested help to locate a podium for use during the event.
Karen Vargas announced the community Harvest House Party on Wednesday, October 31 from
5:00 to 9:00 PM at the Marvin Williams Center.
David Raymond encouraged attendance at the 9/11 Observance Ceremony on Tuesday,
September 11 from 6:30 to 7:00 PM at the Kitsap 9/11 Memorial located at Evergreen Rotary Park,
and was pleased to announce that Mayor Greg Wheeler would be the Keynote Speaker. He also
thanked all those who volunteered to help with a recent clean-up at the site; and announced a
fundraiser to maintain the Memorial would be held on Saturday, September 8 from 6:00 to 9:00 PM
at the 19th Hole Sports Bar & Grill located in Chico.
CONSENT AGENDA
5A – Claims & Check Register: Check Numbers 380647 through 380894 and EFT-V18858
through EFT-V18902 in the amount of $3,883,634.58; Regular Payroll (and Payouts) for the
pay period ending August 15, 2018 in the amount of $831,965.82; and Retiree Payroll for
the pay period ending August 31, 2018 in the amount of $52,716.04
City Council Reg. Mtg. Minutes
Wednesday, September 5, 2018
Page 2 of 3
5B – Minutes of Meeting – August 15, 2018
5C – Minutes of Study Session – August 22, 2018
5D – Renewal of Service Agreement and Extended Warranty with Toro National Support
Network (NSN) for Irrigation Control System at Gold Mountain Golf Course
5E – Purchase of two (2) new Submersible Pumps from ESSCO Pumps & Controls for Pump
Station OB-7
5F – Change Order No. 1 with Hokkaido Drilling, Inc. for Pump & Motor Replacement at Well 20
5G – Resolution No. 3310 to establish October 3, 2018 as a Public Hearing date to vacate a
portion of an alley located west of Wheaton Way and south of E. 13th Street
There were no questions or comments from the public…
05:58:55 M/S/C/U (Huddy/Sullivan) Move to approve the CONSENT AGENDA as presented.
GENERAL BUSINESS
6A – MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF BREMERTON AND
THE INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS LOCAL #437:
Item was pulled…
6B – AUTHORIZE THE FIRE CHIEF TO ENTER INTO AN AGREEMENT WITH THE FEDERAL
EMERGENCY MANAGEMENT AGENCY (FEMA) TO ACCEPT THE STAFFING FOR
ADEQUATE FIRE & EMERGENCY RESPONSE (SAFER) GRANT: Fire Chief David Schmitt
reported that on Monday August 27, 2018 official word came from FEMA that the City of Bremerton
and the Bremerton Fire Department was awarded a 2017 SAFER Grant in the amount of $535,171
to fund three new firefighter positions on Ladder 1. Council approval is requested to accept these
funds.
There were no questions or comments from the public…
06:00:32 Motion was made by Hillman, and seconded by Goodnow … Comments were provided
by Hillman; and questions were asked by Goodnow; with responses provided by Chief Schmitt…
06:02:53 M/S/C/U (Hillman/Goodnow) Move to approve and accept the SAFER Grant Agreement
with FEMA; and authorize the Mayor to finalize and execute the agreement with substantially the
same terms and conditions as presented.
COUNCIL MEMBER REPORTS
Pat Sullivan announced that Planet Fitness will be having a Grand Opening on Monday,
September 17 from 11:00 AM to 2:00 PM with the Ribbon Cutting Ceremony at 11:30 AM; that the
Audit Committee will be accepting applications from residents until Friday, September 14; and the
next Lions Park Work Party would be held on Saturday, September 8 from 10:00 AM to Noon.
Kevin Gorman mentioned that Council Meetings are now live-streamed online; looked forward to
Manette Fest on Saturday, September 8 from 9:00 AM to 4:00 PM; and encouraged the community
to attend the 9/11 Remembrance Ceremony on Tuesday, September 11 from 6:30 to 7:00 PM at
Evergreen Rotary Park.
Tony Hillman hoped everyone enjoyed Labor Day Weekend; also encouraged the community to
participate in 9/11 Memorial events; and wished students and teachers a good school year ahead.
City Council Reg. Mtg. Minutes
Wednesday, September 5, 2018
Page 3 of 3
Michael Goodnow welcomed volunteers to the next Forest Ridge Park Work Party on Saturday,
September 15 from 9:00 AM to Noon; and announced that the Kitsap Immigrant Assistance Center
Annual Dinner on Saturday, September 8 is sold out, but donations are still welcome.
Richard Huddy shared photos from a manhole installation being done in preparation for a
resurfacing project on North Montgomery; hoped that Bremerton’s municipal code could be
updated to address the city-wide problem of abandoned vehicles; and announced the Walk to End
Alzheimer’s on Saturday, September 8 beginning at 9:30 AM on the Louis Mentor Boardwalk.
With no further business, President Younger adjourned the Council Meeting at 6:18 PM.
Prepared and Submitted by:
______________________________
CHRISTINE GRENIER
Council Assistant
APPROVED by the City Council on the19th day of September, 2018.
________________________________________
ERIC YOUNGER, City Council President
Attest:
________________________________________
ANGELA WOODS, City Clerk
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AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT:
Minutes of Study Session –
September 12, 2018
Study Session Date: N/A
COUNCIL MEETING Date: September 19, 2018
Department: City Council
Presenter: Council President
Phone: (360) 473-5280
SUMMARY: The Minutes of Study Session held on September 12, 2018 are attached.
ATTACHMENTS: Meeting Minutes
FISCAL IMPACTS (Include Budgeted Amount): None
STUDY SESSION AGENDA: ☒ N/A
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the September 12, 2018 Study Session Minutes as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
5C
DIGITAL RECORDING
CITY COUNCIL STUDY SESSION MINUTES
Wednesday, September 12, 2018
A Study Session of the City Council of the City of Bremerton was called to order in the Council
Conference Room of the NORM DICKS GOVERNMENT CENTER, 345 6th Street, Bremerton,
Washington, Wednesday, September 12, 2018, at 5:00 PM, with Council Vice President Richard
Huddy presiding. Council Members present were Tony Hillman, Kevin Gorman, Leslie Daugs, and
Pat Sullivan. Council President Eric Younger and Council Member Michael Goodnow were absent.
Lori Smith, Legislative Assistant, was present to provide staff support.
Vice President Huddy emphasized that the Study Session is open to the public, but there will be
no opportunities for input or participation; no action is anticipated except when deemed
appropriate; and the content of these items is subject to change. If approved by the Council, items
will be placed on the September 19, 2018 City Council Meeting Agenda
A. INFORMATION BRIEFING
1. Reducing Single-Use Plastic Bag Use in Kitsap County – Milenka Hawkins-Bates, Public
Works & Utilities; and Kitsap County Public Works Department
B. LIMITED PRESENTATION PLANNED – The following items are budgeted items or subjects
that have been raised with the appropriate Council Committee Members:
1. Sole Source Purchase Agreement with Trebron Company, Inc. for a Barracuda Message
Archiver and Mirror Cloud Storage Service Consent Agenda
2. Purchase of Marine Insurance with Travelers and Water Quality Insurance Syndicate for the
City’s Argus Rescue Boat; and Budget Adjustment Consent Agenda
3. Contract Modification Agreement No. 1 with BHC Consultants, LLC for the Sewage Pump
Station CW-4 Upgrade and OF-12 Modifications Consent Agenda
4. Change Order No. 2 with MJ Hughes Construction, Inc. for the West Belfair Valley Road
and Tracyton Beach Road Innovative Safety Projects Consent Agenda
5. Professional Services Agreement with Rice Fergus Miller Architects for design of the
Quincy Square on 4th Street Project General Business
C. GENERAL COUNCIL BUSINESS
1. Finance & Parking Committee Briefing (08/28/18 Meeting) – Vice Chair Kevin Gorman
2. Lodging Tax Advisory Committee Briefing (09/06/18 Meeting) – Chair Pat Sullivan
3. Public Safety & Parks Committee Briefing (09/12/18 Meeting) – Chair Leslie Daugs
4. Other General Council Business
With no further business, Vice President Huddy adjourned the Council Study Session at 7:26 PM.
Prepared and Submitted by:
______________________________
LORI SMITH, Legislative Assistant
City Council Study Session Minutes
Wednesday, September 12, 2018
Page 2 of 2
APPROVED by the City Council on the 19th day of September, 2018.
________________________________________
ERIC YOUNGER, City Council President
Attest:
________________________________________
ANGELA WOODS, City Clerk
EY:AW :ls:cg
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: [Emergency] Sole Source
Purchase Agreement with Trebron
Company, Inc. for Barracuda Message
Archiver
Study Session Date: September 12, 2018
COUNCIL MEETING Date: September 19, 2018
Department: Financial Services
Presenter: Kevin Matthew
Phone: (360) 473-5473
SUMMARY: The Barracuda Message Archiver is an integrated local and offsite email archiving
solution. It is an all-inclusive solution that provides software, storage, replication, and migration
support for email messaging archive to reduce email storage requirements and meet demanding
Public Records Act (PRA)/e-Discovery compliance requirements. Integration with the Barracuda
Cloud provides secure long-term email storage and backup, and end user productivity increases with
access from any device to every message sent or received.
This purchase agreement, totaling $46,006.72 (includes tax) is for the purchase of the Barracuda
Virtual Appliance 450Vx license with 5 year term and 5 years of the “Mirrored Cloud Storage” service.
This system will replace the recently failed ArcMail Archive platform.
ATTACHMENTS:
1) Purchase Agreement with Trebron Company, Inc. for the purchase of a Barracuda Message
Archiver Vx450, PST Enterprise and Mirror Cloud Storage over a 5 year term.
2) Proposal from Trebron Company, Inc.
3) Barracuda Message Archiver Product Literature.
FISCAL IMPACTS (Include Budgeted Amount): The total anticipated cost of this project is
$46,006.72 over 5 years. The first year professional support payment in the amount of $9,201.34 plus
tax is not included in the Information Technology 2018 budget and will require a budget adjustment.
Fund balance will be used to cover the expenditure so no budget adjustment will be required for
revenue. Subsequent payments will be included in fund 511 budgets going forward.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to accept the purchase agreement with Trebron Company, Inc. in the amount of $42,208.00
plus tax; and authorize the Mayor to finalize and execute the agreement with substantially the same
terms and conditions as presented; and to authorize an expenditure budget adjustment in the amount
of the first year payment.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
5D
B1
Security
Data Protection
Application Delivery
The Barracuda Message Archiver helps organizations reduce email storage requirements,
meet demanding compliance requirements, and address e-discovery requests easily
and effectively. Integration with the Barracuda Cloud provides secure long-term email storage
and backup, and end user productivity increases with access from any device to every
message ever sent or recieved.
Cloud-Connected Archiving
The Barracuda Message Archiver is a fully
integrated and cloud-connected archiving
solution for Exchange, Office 365 and other
email services, and is available as a hardware
appliance or as a virtual solution for private
or public cloud. It can mirror data to the
Barracuda Cloud for secure long-term retention
and storage, or to facilitate disaster recovery.
Simplify Email Management
Email server storage demand is dramatically
reduced using the Barracuda Message
Archiver full message compression,
deduplication, and stubbing, keeping end
users within storage limits and eliminating
the need for PST files. Granular retention
policies ensure that original data is kept for as
long as needed without risk of amendment
or deletion, and end users are able to
recover any message ever sent or received.
Streamline eDiscovery
and Compliance
Barracuda Message Archiver’s fully indexed
archive, iterative multi-level search capabilities,
and legal hold support complex audit and
discovery exercises, with federated search
supporting data across multiple appliances and
the Barracuda Cloud. An intuitive role-based
user interface gives secure access and shortens
the response time to find specific messages
when needed, while comprehensive audit
trails make compliance easy to demonstrate.
The Barracuda Advantage
• Simple per-appliance pricing
• Deployment options for on-premises, private and public cloud
• Outlook Add-in for combined mailbox and archive search
• Mobile apps for access from Android and iOS
• Automated discovery and import of PST files
Product Spotlight
• All-in-one cloud-connected archiving solution
• Reduces email storage costs and eliminates need for PST files
• Granular retention, search, and legal hold
• Role-based search simplifies e-discovery
• Comprehensive audit trail demonstrates compliance
I check the Message Archiver periodically to make sure there are no issues, but that’s it... Searching is
extremely easy and fast with the Barracuda Message Archiver.
Andy Coleman
Director of Technology
School District of Pickens Country
Cloud-Connected Message Archiving for Efficiency and E-discovery
Barracuda Message Archiver
Users can search and retrieve archived messages anywhere, anytime.
Microsoft Outlook
Add-In Barracuda Message Archiver
Web and Mobile Apps
Oce 365 IM ServerCloud Email Mail Server
Barracuda Networks • Barracuda Message Archiver: Cloud-Connected Message Archiving for Efficiency and E-discovery
MODEL COMPARISON 150 350 450 650 850 950 1050
CAPACITY
Storage Capacity 500 GB 2 TB 4 TB 8 TB 18 TB 28 TB 66 TB
Recommended Users 100 300 600 1,200 2,500 4,000 10,000
Cloud Storage Option •••••••
Cloud Backup and Recovery •••••••
HARDWARE APPLIANCE
Rackmount Chassis 1U 1U 1U 1U 2U 3U 4U
Weight (lb)11 33 33 33 75 66 108
Ethernet 1 x Gigabit 1 x Gigabit 1 x Gigabit 2 x Gigabit 2 x Gigabit 2 x Gigabit 2 x Gigabit
AC Input Current (amps)1.8 2.4 2.4 4.1 5.1 6.5 8.7
Redundant Disk Array (RAID)RAID-1 RAID-1 RAID-6 RAID-6 RAID-6 RAID-60
ECC Memory ••••
Redundant Power Supply •••
VIRTUAL APPLIANCE
Private Cloud VMware and Hyper-V
Public Cloud Amazon Web Services (AWS)
MODEL-SPECIFIC FEATURES
High Availability •••••
Stackable Appliances •••••
Customizable Branding ••••
Specifications subject to change without notice.
Product Features
Archiving
• Email messages, Exchange calendars,
tasks, notes and contacts
• Skype for Business (Lync)
conversations and content
• PST file discovery and import
User Access
• Full-featured mobile apps for iOS and
Android
• Multi-function Outlook add-in
• Web interface
• Offline access
• Mailbox folder synchronization
• Reply to, forward or restore messages
Deployment Options
• All-in one hardware or virtual appliance.
• Supported on VMware and Hyper-V
• Available in public cloud on AWS
• Mirror to the Barracuda Cloud for
backup and longer-term storage
• Clustering for high availability
or solution expansion
Integration
• SMTP journaling
• Import from Exchange via MAPI
• Import via IMAP and POP3
• Import from Skype for Business (Lync)
• Export via PST or EML
• Supports Office 365, G Suite and other
cloud services
• Integration with LDAP directories
Management
• Predefined user roles
• User level access controls
• Granular access permissions for auditors
• Reports on data volume and storage
utilization
Compliance
• Granular retention policies
• Legal hold
• Content policies and alerts
• Comprehensive audit trail
Discovery
• Full text search with multiple operators
• Search contents, attachments & metadata
• Reusable saved searches
• Message tagging and export
• Federated search across appliances and
cloud storage
• Scheduled policy-based exports
Efficiency
• Exchange message stubbing
• Message level deduplication
• Full message compression
• PST file elimination
Security
• Tamper-resistant storage
• Virus, spyware, and malware scanning
• Hardened OS
Support Options
Barracuda Energize Updates
• Standard technical support
• Policy definition updates
• Document definition updates
• Virus definition updates
• Security updates
Instant Replacement Service
• Replacement unit shipped
next business day
• 24/7 technical support
• Hardware refresh every 4 years
Datasheet US 3.5 • Copyright 2014-2018 Barracuda Networks, Inc. • 3175 S. Winchester Blvd., Campbell, CA 95008 • 408-342-5400/888-268-4772 (US & Canada) • www.barracuda.com
Barracuda Networks and the Barracuda Networks logo are registered trademarks of Barracuda Networks, Inc. in the United States. All other names are the property of their respective owners.
Seattle, WA (Corporate) 5506 35th Ave NE, Seattle, WA 98105 Office (206) 527-3477 | Fax (206) 527-4288
Springfield, MO Office (417) 473-9199 | Fax (206) 527-4288
September 6, 2018 Billed to:
Trebron Company, Inc. City of Bremerton
5506 35th Ave. N.E. 345 6th Street Suite 600
Seattle, WA 98105 Bremerton, WA 98337-1873
Attn: Scott Griffin 360-275-9100 (Mobile) Attn: Kevin Matthew 360-473-5473
Main Office: 206-527-3477 / 800-499-3079 kevin.matthew@ci.bremerton.wa.us
sgriffin@trebron.com
Quote Number Quote Valid Until Payment Terms
09062018-SPG 10-5-2018 Special Trebron Payment Plan / Net 30
☐ 5 Year Pricing
Qty Included Components Term
(Months)
Total Price
($USD)
1 Barracuda Message Archiver 450Vx 60 $32,759.00
1 Barracuda Message Archiver 450Vx Mirrored Cloud Storage 60 $ 9,449.00
Total (Excluding tax as applicable): $42,208.00
Special Optional Trebron Payment Plan
Payment 1 Due November 30, 2018 $8,441.60
Payment 2 Due November 30, 2019 $8,441.60
Payment 3 Due November 30, 2020 $8,441.60
Payment 4 Due November 30, 2021 $8,441.60
Payment 5 Due November 30, 2022 $8,441.60
Notes:
Licenses - granted pursuant to the terms of the Barracuda Networks End User License Agreement (EULA)
Order Confirmation: Please sign and fax to (206-527-4288) or email to your Trebron Sales Rep.
I understand that by signing this Purchase Order/Quote confirmation I agree to the following:
I am authorized by the "billed to" party to purchase the item listed above.
All information is accurate with regard to price, description, quantity and billing address.
The "billed to" party agrees to pay the invoice in accordance with terms of net 30.
Late Charges will be billed after 30 days at 18% rate of interest including, but not limited to legal fees to collect.
Product licenses provide rights to utilize the aforementioned software to a maximum of the quoted quantity.
This quote shall in no way be construed as creating an obligation on the part of Barracuda Networks but rather indicates a ri ght and
intent to enter into an agreement with the “billed to” party described above.
To take advantage of the Trebron Payment Plan a “Trebron Purchase Agreement” will also need to be signed.
Authorized Signature: Date:
Print name: Title:
Purchase Order #: Ship to address same as Billed to? ☐ Yes ☐ No
Seattle, WA (Corporate) 5506 35th Ave NE, Seattle, WA 98105 Office (206) 527-3477 | Fax (206) 527-4288
Springfield, MO Office (417) 473-9199 | Fax (206) 527-4288
Page 1 of 2
Date: September 6, 2018
Buyer: City of Bremerton Trebron Account Executive: Scott Griffin
Trebron Company, Inc. 5506 35th Ave. N.E.
Seattle, WA 98105
Mailing 345 6th Street Suite 600 (360) 275-9100 Direct
Address: Bremerton, WA 98337-1873 206-527-3477 Corporate
sgriffin@trebron.com
Purchase Agreement
5 Years
The Parties hereto, “Buyer,” City of Bremerton and “Seller,” Trebron Company, Inc. hereby agree as follows:
1. Description: Buyer agrees to purchase from Seller, “Product” as listed in the table below for $42,208.00 (Forty Two
Thousand Two Hundred Eight United States Dollars and 00/100), plus applicable shipping costs and sales tax, unless
Buyer is exempt from the payment of such tax and provides Seller with evidence of such exemption.
Qty Included Components Term
(Months)
Total Price
($USD)
1 Barracuda Message Archiver 450Vx 60 $32,759.00
1 Barracuda Message Archiver 450Vx Mirrored Cloud Storage 60 $ 9,449.00
2. Payment: To be made to Seller in five annual installments of $8,441.60 each. The first payment is due on or
before November 30, 2018. The second payment is due on or before November 30, 2019. The third payment is
due on or before November 30, 2020. The fourth payment is due on or before November 30, 2021. The fifth and
final payment is due on or before November 30, 2022. Payment Terms are net thirty (30) days from date of
invoice. All payments shall be by check made payable to Trebron Company, Inc. at the address listed above.
3. Term: Buyer’s license for the product expires approximately 9/30/2023 (5 years).
4. Representations: Buyer understands that Seller is a reseller of hardware and software products. Buyer
acknowledges that it has not relied on any representations by Seller and has independently investigated the
products and determined the suitability of the products for Buyer’s intended purposes.
5. Warranty: Seller shall pass through to Buyer any original manufacturers’ warranties for Product acquired by Seller
for Buyer, including Licensor’s warranties for Product. Except for the foregoing, Seller shall deliver the Product “as
is” and Seller makes no other warranty, express or implied, including any warranty of merchantability or fitness for a
particular purpose.
6. Limitation of Liability: Under no circumstances will Seller be liable for any incidental, indir ect, special or
consequential damages from Buyer or any third party, including damages for lost revenue, profits, data or use, even
if Seller has been advised of the possibility of such damages. In no event shall Seller’s entire liability under this
agreement exceed the price of the products under this Agreement.
7. Indemnification: Buyer shall defend, indemnify and hold harmless Seller, its employees and its agents from and
against all damages, claims and liabilities of every nature whatsoever, including but not limited to reasonable legal
expenses, arising in connection with or out of the improper or unauthorized operation use or repair of the products
furnished to Buyer.
8. Late Fees: Late payments shall accrue interest beginning from the payment due date at a rate of eighteen percent
(18%) per annum or the maximum allowable legal rate whichever is lower. In the event that any payment or amount
owed is more than ninety (90) days past due, Seller may declare the entire amount due and owing in addition to
accrued fees and costs. Buyer’s failure to pay under this agreement may result in termination of Buyer’s software
license.
9. Cancellation: Once Seller has accepted Buyer’s order, Buyer cannot cancel the agreement, in whole or in part,
without Seller’s express written consent. Such cancellation is conditioned upon Buyer’s reimbursement to Seller for
all costs incurred by Seller in connection with the order up to the time of cancellation —including, but not limited to
Seller’s cost for cancellation.
Page 2 of 2
10. Attorney’s Fees: In the event any cost or expense, including reasonable attorney’s fees (“Costs”) are incurred in
the enforcement of this Agreement, the prevailing party shall be entitled to reimbursement for all such Costs in
addition to damages.
11. Governing Law: This Agreement shall be construed and interpreted in accordance with the laws of the State of
Washington. Venue for any and all actions shall be in the state or federal courts of King County, Washington.
12. Software: Buyer will negotiate all software license provisions of Product directly with the Licensor.
13. Miscellaneous: This Agreement must be executed on or before 10/5/2018 or it becomes void.
14. Waiver: The waiver of any breach of any provision of this Agreement shall not operate or be construed as a
waiver of any subsequent breach and shall be effective only if presented in writing.
15. Severability: If any provision of this Agreement is deemed invalid or unenforceable, all other provisions of this
Agreement shall remain in full force and effect.
16. Entire Agreement: This Agreement constitutes the entire Agreement of the parties and may not be amended or
superseded except in writing with execution by both parties.
City of Bremerton
IT Director Signature
Business Office Signature - Required
Printed Name
Printed Name
Title
Title
Date
Date
Must be signed by an authorized representative of Buyer
Trebron Company, Inc. Billing Information
Do you accept invoices via Email? Y ☐ N ☐
Signature
Accounts Payable Contact
Norbert van Dam
Printed Name
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AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Purchase of Marine Insurance
with Travelers and Water Quality Insurance
Syndicate for the City’s Argus Rescue Boat
Study Session Date: September 12, 2018
COUNCIL MEETING Date: September 19, 2018
Department: City Attorney’s Office &
Risk Management
Presenter: Melisa Vaal Folmer
Phone: (360) 473-5302
SUMMARY: The Bremerton Municipal Code authorizes the Risk Management Specialist, with the
approval of the City Attorney, to negotiate with insurance brokers and recommend that the City
purchase such insurance. It is recommended that the City purchase Marine insurance for the City’s
Argus rescue boat. The Marine insurance proposal is as follows:
1. Hull and Machinery and Protection and Indemnity coverage with Travelers at an annual cost
of $4,474;
2. Excess Protection and Indemnity coverage with Travelers at an annual cost of $4,450; and
3. Vessel Pollution coverage with Water Quality Insurance Syndicate (WQIS) at an annual cost
of $400.
The total annual premium would be $9,324.
ATTACHMENTS:
FISCAL IMPACTS (Include Budgeted Amount): Adequate funds are not available within the Risk
Management Fund and an adjustment would need to be done to procure this coverage.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION: Move to approve the purchase of Marine insurance for the City’s Argus
rescue boat with Travelers and WQIS; and increase the Risk Management expenditure budget by
$9,324.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
5E
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Contract Modification
Agreement No. 1 with BHC Consultants,
LLC for the Sewage Pump Station CW -4
Upgrade and OF-12 Modifications
Study Session Date: September 12, 2018
COUNCIL MEETING Date: September 19, 2018
Department: Engineering
Presenter: Tom Knuckey
Phone: (360) 473-2376
SUMMARY: Contract Modification No. 1 amends the Professional Services Agreement with BHC
Consultants for engineering services associated with the Sewage Pump Station CW -4 and OF-12
Modifications. The additional services include increased design services and environmental
permitting which will allow decommissioning of gravity beach sewers between Chester Avenue and
High Avenue. The added work will include installation of grinder pumps on private properties and
construction of a 4” forcemain along 17th Street between Ohio Avenue and High Avenue.
ATTACHMENTS:
1) Contract Modification Agreement No. 1;
2) Exhibits A and B; and
3) Site maps (2)
FISCAL IMPACTS (Include Budgeted Amount): The work is fully funded in the Wastewater
budget. The original contract amount was $260,760; Contract Modification No. 1 increased the
contract by $86,748 for an amended contract amount of $347,508.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve Contract Modification Agreement No. 1 with BHC Consultants, LLC for the Sewage
Pump Station CW -4 Upgrade and OF-12 Modifications in the amount of $86,748; and authorize the
Mayor to finalize and execute the agreement with substantially the same terms and conditions as
presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
5F
Page 1 of 2
Contract Modification No. 1 August 2018
Sewage Pump Station CW-4 Upgrade and OF-12 Modifications
CONTRACT MODIFICATION AGREEMENT NO. 1
BETWEEN THE CITY OF BREMERTON AND BHC CONSULTANTS
PROJECT: Sewage Pump Station CW-4 Upgrade and OF-12 Modifications
CONSULTANT: BHC Consultants, LLC
DATE: August 28, 2018
THIS CONTRACT MODIFICATION AGREEMENT SPECIFICALLY AMENDS THE
Sewage Pump Station CW-4 Upgrade and OF-12 Modifications AGREEMENT (the
"Contract") entered into between the City of Bremerton and BHC Consultants on
November 15, 2017.
All provisions in the Contract shall remain in full force and effect except as expressly modified
by this document.
For valuable consideration and by mutual consent of the parties, the modifications to the
Contract are as follows:
I.
Section I. Scope , is modified as follows: See attached Exhibit A.
Section II. Term , is modified as follows: The Consultant shall complete the work
described in this Contract Modification Agreement by December 31, 2019
Section III. Compensation , is modified as follows: The original
contract amount was $260,760. Per Exhibit B, the City shall pay the Consultant for the additional
work described above, based on time and materials, an amount not to exceed $86,748 for a total
amended contract amount of $347,508, including this Contract Modification.
II.
Consultant accepts all requirements of this Contract Modification by endorsing below.
Consultant further agrees that this Contract Modification constitutes full and final
settlement of all of the Consultant’s claims for contract time and for all costs of any kind,
including without limitation, costs of delays related to any work either covered or affected
by this Contract Modification, claims related to on-site or home office overhead, or lost
profits. This Contract Modification does not limit the City’s right to bring a claim for past
performance.
The undersigned consultant approves the foregoing Contract Modification as to the changes,
if any, in the contract price specified for each item, including any and all supervision costs
and other miscellaneous costs relating to the change in work, and as to the extension of time
allowed, if any, for completion of the entire work due to said Contract Modification.
EXHIBIT A
Page 1
CITY OF BREMERTON
SEWAGE PUMP STATION CW-4 UPGRADE AND OF-12 MODIFICATIONS
AMENDMENT 1, SCOPE OF SERVICES
August 28, 2018
Statement of Understanding, Amendment 1
The Scope of Services for the Sewage Pump Station CW-4 Upgrade and OF-12 Modifications project (Project)
included the following goal:
4) Anticipate the redirection of beach laterals to upland gravity sewers or low-pressure sewers.
During the initial phases of the Project, BHC’s analysis indicated that it was possible to achieve this goal in the
following manner:
Installing individual grinder pump stations (IPS) at 5 properties on 17th Street, west of CW-4, diverting the
flow away from the beach laterals and toward the existing sewer on 17th Street in a new discharge pipeline,
and
Installing a triplex grinder pump station (TPS) to serve 9 properties in the vicinity of Chester Avenue and 18th
Street, east of CW-4, diverting the flow away from the beach laterals and toward the existing sewer on 18th
Street in a new discharge pipeline that will convey the combined flow from all 9 affected properties.
The City has directed BHC to incorporate the design of these facilities into the Project.
In addition, the City has also requested that a new forcemain be designed to run along 17th Street, tying into the 8”
CW-4 discharge force main on the east, and discharging into the existing sewer line on High Avenue. Valving will be
provided to allow the City to manually direct CW-4 discharge to either the Crosstown Pipeline connection or to the
High Avenue sewer line. This will allow the City to supplement low summer flows in the conveyance system to the
CW-1 pump station.
To accomplish these objectives, the following tasks will be performed under this Amendment 1.
Task 031 – Public Outreach
Description: The City will take responsibility for public outreach and will develop the plan to establish contact with
the affected residents, conduct a public meeting to inform the affected residents of the project, obtain
right-of-entry access to impacted residences during design, and obtain necessary easements for future
access to impacted residences. One member of the City staff will be available to accompany the design
team on all residence site visits and will pre-arrange access to the residence electrical panel for review
to determine available electrical power supply capacity for the IPS. BHC will provide technical support
for the public meeting and staff for residence site visits.
Receivables from City:
1) Comments on the CW-4 pump station alternative configurations.
Work Tasks:
1) Prepare a minimum of two alternative configurations for the CW-4 pump station for presentation at the
public meeting. Present alternatives at public meeting.
2) For each IPS, BHC staff will review side sewer information provided by the City to determine probable
location of existing sewer connection. BHC staff will visit each residence.
City of Bremerton Exhibit A
Sewage Pump Station CW-4 Upgrade and OF-12 Modifications
Addendum One, Scope of Services
August 28, 2018 Page 2
a) First meeting: Work with side sewer information and homeowner to determine location of existing sewer
discharge from the residence. Establish probable IPS location and discharge pipeline route. Use City’s
portable GPS to identify key locations, site features, etc. A minimum of 2 staff are expected, either the
project PM or PE and the project electrical engineer.
b) Second meeting: BHC will have developed a site plan for the new facilities for each IPS (see Task 032),
and this will be presented to the homeowner at the second meeting for confirmation.
3) For the TPS, BHC staff will meet with the affected adjacent property owners on two site visits to present the
draft and final plan for the site.
4) The City will pothole the sewer pipeline at the proposed TPS location to provide information on the location
and depth of the three adjacent house sewer lateral connections, including on-site measurements and the
City’s portable GPS. One geotechnical engineer from Landau will provide a visual review of the soils
exposed during the potholing to identify potential geotechnical concerns. In addition, on the same day, the
geotechnical engineer will provide a visual review of the IPS property at 1444 17th Avenue to identify
potential geotechnical concerns.
Deliverables:
1) One electronic copy of the CW-4 pump station alternatives for City comment prior to the public meeting.
2) 22” x 34” copies of the final CW-4 pump station alternative configurations for the public meeting.
3) One copy of the draft and final site plan for each IPS (developed under Task 032).
Assumptions:
1) BHC’s role at the public meeting will be limited to the technical aspects of the project.
Meetings:
1) The BHC Project Manager will attend the public meeting.
2) Two (2) site visits are assumed to be required for the first round of IPS meetings. For example, on the first
site visit, 3 of the 5 IPS homeowners will be available for discussion and access, while a second site visit
would be required to meet with the remaining 2 homeowners.
1) An additional two (2) site visits will be required for the second round of IPS meetings, similar to above.
2) Meetings with the TPS homeowners are assumed to occur immediately prior to or after the IPS site visits.
Task 032 – Design Engineering: IPS, TPS and 17th Street Forcemain
Description: Perform preliminary and final design for five (5) IPS pump stations, one (1) TPS pump station and
associated pipeline conveyance; and a new forcemain that will convey CW-4 discharge flow along 17th
Street to High Avenue. Provide topographic base maps for the new facilities.
Receivables from City:
1) Maps, record drawings and copies of easements for the existing sewer system and facilities, and side sewer
records for the IPS properties.
2) Maps and record drawings for the existing sewer facilities adjacent to the TPS property.
Work Tasks:
1) Coordinate with AES to perform the following surveying services:
a) Provide individual base maps for the five (5) IPS properties, consisting of survey results for 17th Street
abutting the property, and publicly available aerial photos for the actual property.
b) In accordance with the requirements of the original Contract, develop a boundary and control survey
and conduct a topographic survey for the full width of the right of way, for the following properties:
City of Bremerton Exhibit A
Sewage Pump Station CW-4 Upgrade and OF-12 Modifications
Addendum One, Scope of Services
August 28, 2018 Page 3
i) 17th Street, from Ohio Avenue to High Avenue.
ii) Chester Avenue, from 50’ south of the intersection of Chester Avenue and 18th Street to
approximately 225’ north of the same intersection.
2) Incorporate the new project elements into the overall project permitting effort, including field investigation of
vegetation, soils and hydrology along the proposed utility improvements, and placement of flagging along
wetland/waterway boundaries.
3) Perform preliminary and final design for the project elements.
a) IPS Pump Stations. Following the initial site meeting at each property, develop a site plan showing the
location of the IPS and discharge piping to 17th Street. Provide sufficient detail to allow Contractor to
perform necessary sewer connections, IPS installation, and electrical power upgrades for each
property. Each property will be shown on a separate drawing.
b) TPS Pump Station. Determine the proposed location for the TPS on City property. Develop a site plan
showing the location of the TPS; connection to existing sewer; electrical power supply requirements,
including standby power; site civil improvements; and demolition of abandoned infrastructure.
c) Chester Avenue Pipeline. Develop a site plan showing the route of the TPS discharge piping along
Chester Avenue to the connection with the existing sewer line in 18th Street
d) 17th Street Pipeline. Develop a site plan showing the route of the new pipeline along 17th Street, from
Ohio Avenue to High Avenue. Show connections at either end of the pipeline, including manual valving
to allow CW-4 discharge to flow to the Crosstown pipeline or High Avenue.
Deliverables:
1) One (1) electronic copy (Adobe pdf and AutoCAD format) of the boundary and topographic survey mapping,
to be integrated into the overall survey file for the project.
2) Results of Landau’s field investigations will be incorporated into the critical areas report included in the
original scope of work for the project.
3) Predesign and design work products will be incorporated into the design submittals included in the original
scope of work for the project.
4) The drawing list for the entire CW-4 project is shown on the following page. It is projected that an additional
ten (10) drawings will be developed for the new facilities, for a total of 35 drawings.
Assumptions:
1) Additional location and topographic detail required for the IPS properties will be developed using a portable
GPS system, supplied and operated by City staff. This will be completed under Task 031.
Meetings:
1) None.
Budget
The Project Budget is $86,748, and is attached as Exhibit B. The Budget includes $8,500 for Management Reserve,
which shall only be used upon written authorization of the City.
Contract Term
The Contract Term is extended to December 31, 2019 since the construction will be accomplished during 2019.
City of Bremerton Exhibit A
Sewage Pump Station CW-4 Upgrade and OF-12 Modifications
Addendum One, Scope of Services
August 28, 2018 Page 4
No. of
Drawing
Drawing
No. Title
Contract
Original Amend. 1
1 G-1 Cover Sheet, Vicinity Map, & Project location Map X
2 G-2 Index of Drawings, General, Survey, & Construction Notes X
3 G-3 Legend, Abbreviations, Symbols, & Designations X
4 G-4 Area Map, Staging Area, & Design Criteria X
5 EC-1 Temporary Erosion & Sedimentation Control Notes & Details X
6 C-1 Site Plan Demolition, Grading and TESC X
7 C-2 CW-4 Pump Station & Piping Plan X
8 C-3 CW-4 Pump Station Plan & Sections X
9 C-4 CW-4 Pump Station Sections and Details X
10 C-5 8" Ex. Forcemain Piping Plan/Profile - Connections X
11 C-6 17th Street pipeline – 1 of 2 X
12 C-7 17th Street pipeline – 2 of 2 X
13 C-8 Chester Avenue pipeline and TPS Site X
14 C-9 Civil Details - 1 X
15 C-10 Civil Details - 2 X
16 IPS-1 IPS, 17th Street. 1 of 5 X
17 IPS-2 IPS, 17th Street. 2 of 5 X
18 TPS-1 Triplex grinder PS Details X
19 S-1 Structural General Notes X
20 S-2 Structural Typical Details X
21 S-3 Control Building Foundation and Slab Plan X
22 E-1 Electrical Symbols & Legend X
23 E-2 Electrical details 1 of 2 X
24 E-3 Electrical details 2 of 2 X
25 E-4 CW-4 Electrical Site Plan X
26 E-5 CW-4 Electrical Generator Building Plan X
27 E-6 CW-4 One Line Diagram X
28 E-7 CW-4 Load Calculations & Schedules X
29 E-8 CW-4 Control Panel Elevations & Details X
30 E-9 CW-4 P&ID X
31 E-10 CW-4 Control Wire Diagrams 1 of 2 X
32 E-11 TPS Electrical Site Plan, Power Supply, Genset Siting & Details X
EXHIBIT B - FEE SCHEDULECity of BremertonPS CW-4 Upgrade and OF-12 ModificationsProject Fee Estimate, Amendment 117-10549Date: August 28, 2018Direct Labor Rate (See Note 1)Task # Billing Rate @ 3.10 Multiplier# Task Name Hours Costs Hours Costs Hours Costs Hours Costs Hours Costs Hours Costs Hours Costs Hours Costs Hours Costs Hours Costs031 Public Outreach and PredesignCoordinate with City's Public Outreach Team$04$8584$608 $0 $0 $0 $0 $0 $0 $0 8 $44 $1,510 $0 $0 $1,510Prepare/Attend Public Outreach Meeting$06$1,28816$2,430 $0 $0 $0 $0 $0 $0 $0 22 $112 $3,830 $0 $0 $3,830Conduct IPS/TPS Site Visits - Round 1$08$1,71716$2,430 $0 $0 $08$1,553 $0 $0 $0 32 $171 $5,871$2,300$115 $2,415 $8,286Conduct IPS/TPS Site Visits - Round 2$00$016$2,430 $0 $0 $08$1,553 $0 $0 $0 24 $119 $4,103 $0 $0 $4,103$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0 $0 $0 $0 $0 $0Subtotal 0 $0 18 $3,863 52 $7,899 0 $0 0 $0 0 $0 16 $3,105 0 $0 0 $0 0 $0 86 $446 15,312.8 $2,300 0.0 $115 $2,415 $17,728A1.3 Design EngineeringSurvey$0 $02$304 $0 $0 $0 $06$7382$1702$221 12 $43 $1,477$10,430$522 $10,952 $12,428Environmental Permitting$0 $02$304 $0 $0 $0 $0 $02$1702$221 6 $21 $716$3,500$175 $3,675 $4,391IPS/TPS Preliminary Drawings$02$42920$3,038 $0 $0 $08$1,55320$2,462 $0 $0 50 $224 $7,706 $0 $0 $7,70660% Design Submittal$04$85856$8,506 $00$00$015$2,91153$6,523 $0 $0 128 $564 $19,363 $0 $0 $19,36390% Design Submittal$02$42934$5,165 $00$00$09$1,74726$3,200 $0 $0 71 $316 $10,857 $0 $0 $10,857Final Construction Bid Documents 4$8904$85813$1,975 $00$00$04$7769$1,108 $0 $0 34 $168 $5,775 $0 $0 $5,775$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0 $0 $0 $0 $0 $0Subtotal 4 $890 12 $2,575 127 $19,291 0 $0 0 $0 0 $0 36 $6,987 114 $14,031 4 $341 4 $442 301 $1,337 45,893.3 $3,500 10,430.0 $697 $14,627 $60,520080 Project ContingencyManagement Reserve$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0 $0 $0 $0 $0 $8,500$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0 $0 $0 $0 $0 $0Subtotal 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0.0 $0 0.0 $0 $0 $8,500Total Budget4 $890 30 $6,438 179 $27,190 0 $0 0 $0 0 $0 52 $10,092 114 $14,031 4 $341 4 $442 387 $1,783 $61,206 $5,800 $10,430 $812 $17,042 $86,748 BHC Markup Sub. Total $85.21 $110.45Expenses CostLandau$222.48 $214.59 $151.90 $104.14 $214.59$57.01 $62.61 $39.70$176.72 $194.08 $123.08$27.49 $35.63$71.77 $69.22 $49.00 $33.59 $69.22Uma P.Jim G. Charlie D. Peter C. Preston L. Tony F. Gustavo F. Nate P. CAD, blended Sarah S.HoursBHC Subconsultants Budget AESStructural Engr. Electrical Engr. CAD Clerical AcctgTech Adv/QAQCPrincipal Proj. Mgr Proj. Engr. Proj. Engr.S:\Projects\Bremerton\17-10549 CW-4 PS\PM\Scope and Fee\Amend 1\20180828 Budget Amend 1Page 1 of 1
City of Bremerton September 2018
SEWAGE PUMP STATION CW-4 AND OF-12 MODIFICATIONS
MODIFICATIONS ALONG OHIO AVENUE AND 17TH STREET
City of Bremerton September 2018
SEWAGE PUMP STATION CW-4 AND OF-12 MODIFICATIONS
MODIFICATIONS AT 18TH STREET AND CHESTER AVENUE
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Change Order No. 2 with MJ
Hughes Construction, Inc. for the West
Belfair Valley Road and Tracyton Beach
Road Innovative Safety Project
Study Session Date: September 12, 2018
COUNCIL MEETING Date: September 19, 2018
Department: Engineering
Presenter: Shane Weber
Phone: (360) 473-2354
SUMMARY: Construction of the Belfair Valley Road and Tracyton Beach Road Innovative Safety
Project is complete, and the attached final pay application details the final quantities to be paid for
the project. The total construction cost with MJ Hughes is $1,320,828.97, including Change Order
No. 2 which adds pavement markings (RPM’s) on the center line striping on West Belfair Valley
Road, changing sign posts to match City standards, and restocking returned guardrail that was not
used on the project due to utility conflicts. Note that all costs are within the project budget and 100%
grant funded without City match.
ATTACHMENTS:
1) Change Order No. 2; and
2) Final Pay Application (August Pay Application)
FISCAL IMPACTS (Include Budgeted Amount):
This project is funded by a Federal Safety Grant in the amount of $1,675,490; there is no City match
to this grant. The original construction contract amount was $1,149,761.05, Change Order #1
increased the contract by $84,477.00, and Change Order #2 increases the contract by $46,947.74.
Increases in item quantities result in a final contract amount of $1,320,828.97. Other project costs
(Design, Construction Management, etc.) total $327,122. All project costs will be fully funded by the
grant.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☒ Consent Agenda ☐ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve Change Order No. 2 for the Belfair Valley Road and Tracyton Beach Road Innovative
Safety Project; approve payment to MJ Hughes for a total construction cost not to exceed $1,320,829;
and authorize the Mayor to finalize and execute the final document with substantially the same terms
and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
5G
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Professional Services
Agreement with Rice Fergus Miller
Architects for design of the Quincy Square
on 4th Street Project
Study Session Date: September 12, 2018
COUNCIL MEETING Date: September 19, 2018
Department: Public Works & Utilities
Presenter: Katie Ketterer
Phone: (360) 473-5334
SUMMARY: Staff advertised a Request for Statement of Qualifications and based on an evaluation
of the qualifications received from three firms, staff has determined Rice Fergus Miller is the most
qualified to provide the design for the Quincy Square on 4th Street project. RFM will design and
provide full plans, specifications and estimates for improvements to 4th Street from Washington
Avenue to Pacific Avenue. A scope of work was submitted and the contract was negotiated in the
amount of $495,000.
ATTACHMENTS: 1. Professional Services Agreement with Rice Fergus Miller, Inc.
FISCAL IMPACTS (Include Budgeted Amount): The City received a CDBG grant ($300,000) and
a State Appropriation ($250,000) to fund the design of the Quincy Square on 4th Street project, and
the work is in the 2018 budget.
STUDY SESSION AGENDA: ☒ Limited Presentation ☐ Full Presentation
STUDY SESSION ACTION: ☐ Consent Agenda ☒ General Business ☐ Public Hearing
RECOMMENDED MOTION:
Move to approve the Professional Services Agreement with Rice Fergus Miller Architects for design
of the Quincy Square on 4th Street Project in the amount of $495,000.00; and authorize the Mayor to
finalize and execute the agreement with substantially the same terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/02/2018
6A
QUINCY SQUARE ON 4TH STREET
An integrated urban revitalization project on 4th Street
from Pacific to Washington Avenues
Envisioned and championed by a grass roots coalition
This partnership resulted in two grants totaling $550,000:
CDBG (Community Development Block Grant) $300,000
State Capital Budget Appropriation $250,000
This money will be used to design the project (conceptual ideas shown)
Rice Fergus Miller Architecture was selected as design consultant.
Selected through a competitive procurement process
Cost of design, and full plans, specifications and estimates was negotiated at $495,000.00
RFM is a local firm and will be working with local sub-consultants
First public meeting is slated for early November
10% design level will be presented with opportunities for public to actively participate in
design decisions
Still much work to do!
City and stakeholders will be actively seeking grants to fund construction
Partnership is working to obtain Mr. Quincy Jones’ formal affirmation of support
QUINCY SQUARE ON 4TH STREET
Design phase 2018 –2019
Construction in 2020
Council District 6
Richard Huddy
Council District 4
Tony Hillman
Council District 3
Kevin Gorman
Council District 7
Eric Younger