HomeMy WebLinkAbout09/05/2018 AGENDA PACKETCITY COUNCIL 345 6'h Street, Suite 100, Bremerton, WA 98337 - Phone (360) 473-5280
***FINAL UPDATE***
SEPTEMBER 5, 2018
CITY COUNCIL MEETING AGENDA
1. BRIEFING: 5:00 — 5:30 P.M. in COUNCIL CONFERENCE ROOM 603
A. Review of Agenda
B. General Council Business (As necessary...)
2. CALL TO ORDER: 5:30 P.M. in FIRST FLOOR CHAMBERS
A. Pledge of Allegiance
B. I nvocation
3. MAYOR'S REPORT
Presentation on "2nd Quarter 2018 Economic Development Report" by Kathy Cocus, Kitsap Economic
Development Alliance
4. PUBLIC RECOGNITION
5. CONSENT AGENDA
A. Claims & Check Register
B. Minutes of Meeting —August 15, 2018
C. Minutes of Study Session —August 22, 2018
D. Renewal of Service Agreement and Extended Warranty with Toro National Support Network
(NSN) for Irrigation Control System at Gold Mountain Golf Course
E. Purchase of two (2) new Submersible Pumps from ESSCO Pumps & Controls for Pump Station
OB-7
F. Change Order No. 1 with Hokkaido Drilling, Inc. for Pump and Motor Replacement at Well 20
G. Resolution No. 3310 to establish October 3, 2018 as a Public Hearing date to vacate a portion of
an alley located west of Wheaton Way and south of E. 13th Street
6. GENERAL BUSINESS
B. Authorize the Fire Chief to enter into an Agreement with the Federal Emergency Management
Agency (FEMA) to accept the Staffing for Adequate Fire & Emergency Response (SAFER) Grant
7. COUNCIL MEMBER REPORTS
8. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING
® Americans with Disabilities Act (ADA) accommodations provided upon request. Those requiring special
accommodations please contact the City Clerk at (360) 473-5323 at least 24 hours prior to the meeting.
ECONOMIC
DEVELOPMENT
KIISAP', ALLIANCE
2nd Quarter 2018 Economic Development Report
City of Bremerton
April 1, 2018 — June 30, 2018
BUSINESS RETENTION, EXPANSION AND ATTRACTION (BRIER) — Q2
Retain, Expand and Assist Primary Businesses in Kitsap County (all jurisdictions)
YTD BRER 2018 Assistance
Companies Assisted
Information Research & Referrals '
Visits and Presentations 150
Start -Up Assistance 25
Early Stage Technology Firms Contacted 10
Early Stage Technology Assisted 5
Page I 1
■ Annual Goal ■ Q2 ■ Q1
175
200
Early Stage Technology Assisted
4
7
140%
5
Early Stage Technology Firms Contacted
1
4
40%
10
Start -Up Assistance
20
35
140%
25
Visits and Presentations
64
101
67%
150
Information Research & Referrals
89
128
64%
200
Companies Assisted (all categories)
147
212
121%
175
BRER Activity - Q2 2018
Ba
7
o BRE/PTAC o Recruitment1 PTAC classes/events (attendees by location) -Inquiries & Reports
2nd Quarter 2018 Economic Development Report
City of Bremerton
April 1, 2018 — June 30, 2018
ECONOMIC
}N DEVELOPMENT
KITSAPALLIANCE
BUSINESS ATTRACTION
ACTIVITY
Comments & Updates
Date
Code Name
started
6/28/2018
FAS 18 -1
Q2 2018: preliminary data for visit with aerospace firm at Farnborough 2018
6/25/2018
Investors 10
Q2 2018: meeting with potential Kitsap partner on projects
5/17/2018
Project West
Q2 2018: Joint submission with Mason EDC for 250,000 SF facility
5/15/2018
Keyport Industry
Q2 2018: lead from Keyport Industry Day reception; follow up via email and meeting with
Day 1
NAVFAC NW
4/4/2018
Project Innovation
Q2 2018: phone call re project; introductions to potential partners; project focuses on STEM
2/15/2018
Project Safe
Q1 2018: startup energy firm with investors seeking locations for 4 phases. PSIC-B identified
Energy
as assembly location. Potentially 250 employees. Site visit set for April at Port of Bremerton.
Q2 2018: Site visit with POB; working on potential lease
OTHER RECRUITMENT ACTIVITY —
Hosted and/or presented at PTAC (Procurement and Technical Assistance Center) workshops which draw attendees
from outside the county
■ Contracting Coffee Hour (x3)
■ Marketing to the Government
■ Finding Opportunities
■ Presenting Your Business
■ Using SBA's DSBS (Dynamic Small Business Search)
Attended trade shows and events:
■ SAME (Society of American Military Engineers) Symposium (Bremerton)
■ NOTE: taught two classes and provided one -one -counseling at PTAC table
■ Alliance NW (largest Business to Government event in WA State — Puyallup)
■ DLA (Defense Logistics Agency) Conference (Columbus, OH)
■ NBK Keyport Industry Day
■ WA State VIC (Visitor Information Centers) Conference
■ Made presentation
• Actively involved with NMA (new market aircraft) committee
• Actively involved with Washington Maritime Federation
• Actively involved with Aerospace Futures Alliance (NOTE: Washington Aerospace Partnership merged with AFA in Q1)
• KEDA's PTAC (Procurement Technical Assistance Center) works with clients outside Kitsap and is always listening for
potential expansion or relocation opportunities for follow up
• Continued Kitsap promotion via news releases, Twitter, Linkedln and Facebook
BUSINESS RETENTION AND EXPANSION ACTIVITY
SITE VISITS/COUNSELING SESSIONS:
NOTE: In the following posts, PTAC stands for Procurement Technical Assistance Center
Page 1 2
2nd Quarter 2018 Economic Development Report
City of Bremerton
April 1, 2018 — June 30, 2018
ECONOMIC
KITSAP DEVELOPMENT
` ALLIANCE
5/3/2018 PTAC- professional Q2 2018: PTAC client seeking insights on marketing
services 1
5/2/2018
PTAC- Hospitality 1
Q2 2018: attended contracting coffee hour
5/1/2018
Healthcare 4
Q2 2018: meeting to learn about firm and follow up on opportunities
5/1/2018
Financials
Q2 2018: client seeking insights on networking opps; made several referrals
4/27/2018
Media 3
Q2 2018: meeting re opportunities
4/23/2018
Social Services 2
Q2 2018: meeting re special employment opportunities
8/16/17
Business Services 67
Q3 2017: NEW PTAC client -- talked at Green Drinks about PTAC and potential
opportunities. Email follow-up regarding Contracting Coffee Hour, other events, SAM
registration booklet and AWOB. Attended Contracting Coffee Hour Q4 2017:
contracting coffee; assisted with RFP questions Q2 2018: Attended Contracting Coffee
Hour
7/26/17
Government 13
Q3 2017: client seeking potential partners and/or subs for upcoming RFP; 8/15 provided
client with list of lean trainers; 8/16 attended Overhead Pricing workshop: Q4 2017:
attended CCH; follow up re sources sought Q1 2018: attended contracting coffee hour;
follow up re proposal for existing contract renewal Q2 2018 attended PTAC classes
6/7/17
PTAC67
Q2 2017: site visit re Govt Contracting 101; email follow up with SAM guide Q2 2018:
attended contracting coffee hour
2/1/17
Business Services 64
Q1 2017: attended Contracting Coffee Hour; counseling re: HUBZone, CEZ and SAM;
follow up regarding SAM errors; reviewed draft capability statement Q2 2017: attended
contracting coffee hour (2); assistance with SAM challenges; reviewed capability
statement; attended marketing to govt workshop Q3 2017: assistance on SAM update;
RFP reviews; input on DSBS; input on WOSB Q4 2017: contracting coffee hour; follow up
re certification questions Q1 2018: attended contracting coffee hour; follow up re
certification application Q2 2018: attended Contracting Coffee Hour; researched and
provided info on Army purchase email
7/12/16
Space 7
Q3 2016: lead from partner for startup seeking test site. Site visit at Port of Bremerton
Q4 2016: continued discussions; meetings with KEDA, POB and City of Bremerton Q2
2016: assistance re permit pre-app and state incentives; Q3 2017: client prepared
statement of support for KADA; client close to testing phase Q4 2017: connected with
WorkSource for new hires; follow-up re beginning of operations MOVED TO BRE q1
2017 site visit re electric needs; followed up with referrals Q1 and Q2 2018 follow up re
electrical needs
3/25/16
Construction 32
Q1 2016: worked with client for presentation to NAVFAC Whidbey (in April) Q2 2016:
attended contracting coffee hour Q3 2016: attended contracting coffee hour; attended
Overhead class. Client has added one staff person. Provided client info on office space
searches; Q4 2016: completed quarterly PTAC survey Q1 2017 Attended Contracting
Coffee Hour Q3 2017: attended Contracting Coffee Hour; contacted for potential
contract at PSNS q4 2017: attended contracting coffee hour q1 2018: research on office
space for potential expansion Q2 2018: attended two Contracting Coffee Hour sessions
3/21/16
Supplies 12
Q1 2016: new business with goal to sell to VA; encouraged to read FAR, SAM and VA
requirements. Q1 2017: attended contracting coffee hour; reviewed marketing
materials; researched and followed up regarding concerns on small business set a side
at PSNS; HUBZone education. educated on updating DSBS file Q2 2017: provided
insights re partnering for government contracting q2 2018: client seeking details on
notifying federal clients re name change; noted also moving to Fife (HUB zone)
3/16/16
Prime contractor 3
Q1 2016: site visit for company background q2 2017: site visit and follow up re needs
Q2 2018: meeting with leadership re workforce needs
Page 1 3
ECONOMIC
}N DEVELOPMENT
KITSAPlk ALLIANCE
2nd Quarter 2018 Economic Development Report
City of Bremerton
April 1, 2018 — June 30, 2018
2/27/15 Real Estate 10
Q1 2015: meeting re current opportunities and growth plans Q4 2015 worked with
client regarding project funding options Q1 2016 intros to contacts for potential tenants
Q2 2016: supported client in research of maritime facility Q3 2016: update on
expansion status Q4 2016: update re Bremerton developments; video work; presented
at event Q2 2017: meetings re new projects and partners; SEAP interview Q3 2017:
follow up regarding special project Q4 2017 referral to regional partners Q1 2018:
follow up re projects and opportunities Q1 2018 follow up re opportunity zones
6/18/14
Maritime 2
Q2 2014: two meetings with defense contractor (HR and project manager); followed up
with workforce contacts; corporate housing, PTAC services and community involvement
opportunities Q3 2014: follow up email re current status and needs Q4 2014: continued
follow up re establishing presence in Kitsap Q3 2016: OEA survey Q2 2018: attended
contracting coffee hour
6/5/14
Transportation
Q2 2014: site visit re expansion of services Q3 2015: working with client on expansion
plan; client providing RFPs for distribution in PTAC network Q2 2017: Provided research
for potential special event vendors. Published RFPs on blog. Q2 2018: assisted with DBE
outreach
11/25/13
Healthcare 10
Q4: working with client on possible expansion of other company services to Kitsap Q2
2014: site visit for update on company; follow up required Q2 2018: met with new
leadership team
8/8/12
Defense 26
Attended Govt 101 Class. Followed up with copy of class PowerPoint and links to other
online resources Q3 2016: OEA Survey Q2 2018: meeting regarding potential GSA
Schedule application; follow up after they determine project lead and obtain required
GSA certifications
7/3/12
PTAC21
Assisted with keywords for PTAC bid match search; Solved client's challenge with not
receiving BiclMatch email notices Q3 2013: Client came to office for SAM assistance Q4:
following up on query for name of sole contract award for PSNS ship preservation;
attended Govt Contracting 101; provided input on research and marketing to expand
client base; q1 2014: followed up with staff regarding NOVA lead for sub -contractors;
client seeking opportunities outside government contracting. brainstormed options and
referred to WorkSource for business development staff person; attended Jan "selling to
the Navy" workshop Q3 2014: follow up re BiclMatch emails Q1 2015: provided info on
Korte Construction subcontracting Q2 2015: attended Being a Subcontractor class part
1; assisted client with updating DSBS listing Q4 2015: client seeking assistance on 8a and
HUB zone certification; follow up planned in Jan; attended small business participation
plan class Q1 2016 met with client regarding 8a application and marketing Q2 2016:
sent lead for IDIQ paint solicitation; attended contracting coffee hour Q3: 2016:
attended contracting coffee; sessions 1 and 2 working as a subcontractor; provided
assistance re DSBS listing Q4 2016: Educated client on how to access profile on DSBS
listing; sent SAM guide as follow up; attended Nov Contracting Coffee Hour Q2 2017:
attended contracting coffee hour; referred to state program: q4 2017 reviewed and
provided suggested edits for capability statement
Q1 2018: attended Orion outreach event Q2 2018: attended finding opportunities class
Page 14
ECONOMIC
}N DEVELOPMENT
KITSAP1 ALLIANCE
2nd Quarter 2018 Economic Development Report
City of Bremerton
April 1, 2018 — June 30, 2018
6/6/12
Supplier June: Attended PTAC class Govt 101 with emphasis on Woman Owned Business
certification; goal is to increase DoD contracts -- currently only selling in Kitsap Oct:
client requested review of DIBBS contract; Mary Jo followed up Q2 2015: client ready to
move from home to small warehouse; conducting search for sublease. Referred to SBA
lender to purchase if no sublease found; attended May and June Contracting Coffee
Hours; Q3 2015: one on one assistance with capability statement; attended PTAC
events; referral for contract Q4 2015: provided BiclMatch info; considering moving from
home to commercial space - provided commercial real estate links to track; attended
Nov contracting coffee hour Q1 2016: worked with client on 8a application and
responded to inquiries re handling challenges on job site. talked with client about
potential expansion; attended contracting coffee hour Q2 2016: worked with client on
WOSB submission; forwarded appropriate leads from DLA; attended contracting coffee
hour Q3 2016: attended contracting coffee hour; continued review of WOSB application
Q4 2016: advised client on liability insurance brokers Q1 2017 Attended Contracting
Coffee Hour Q1 2017: Assisted client with NAICS codes in SAM; provided educated on
GSA schedules, DLA, Olympic College, certifications, SAM and reviewed contracts. Q2
2017: Assisted with DLA documentation and marketing plan; provided insight on real
estate transactions; referred to DOC program - client accepted! Q3 2017: referral for
QuickBooks setup; follow up on 2 day business planning session; referrals for biz opps
q4 2017: referral for upcoming DLA rfp; meetings regarding tightening operating plan
g12018: attended Orion outreach event; counseled on 8a application Q2 2018:
continued assistance on 8a application; attended 3 PTAC classes
5/7/12
Real Estate 5
Real estate investor seeking data regarding active duty and civil service employment at
PSNS. Q1 2013: provided info on top employers list; continued conversations regarding
future development Q1 2017: meetings re trends for Bremerton and marketing Q2
Business Services 21
2018 research for new projects
5/1/12
Meeting with client regarding current plans and challenges. Q2 2014: Meeting
regarding potential partnerships and collaboration Q3 2014: research on ecommerce
businesses Q4 2014: attended GEW social media workshop Q4 2016: requested
meeting with new leadership; reviewed goals and Kitsap presence Q2 2018: site visit --
updates
Met with client regarding business climate and needs. Follow up as directed by client q1
9/30/11
healthcare 2
2015: follow up re current opportunities and growth plans Q2 2018: meeting new
market status
9/27/11
Professional Services
PRE 2013: Worked with re business climate, needs and opportunities. Aided via PTAC
7
for registrations and opportunities. Introduced to potential partners/clients. Q1 2013:
sent info on relevant outreach opportunities. Q2 2013: New staff member attended
Govt 101 class. Q2 2014: talked with client at SAME event; followed up with SAM info
and DSBS link Q1 2015: researched commute patterns online and with state economist;
Q3 2016: research re outside real estate investors in Silverdale medical sector Q4 2016:
update meeting regarding specific product types Q2 2018: site visit with potential
collaborators
Page 1 5
ECONOMIC
}N DEVELOPMENT
KITSAP'fix ALLIANCE
�k
2nd Quarter 2018 Economic Development Report
City of Bremerton
April 1, 2018 — June 30, 2018
9/9/11
Business Services 3
Met with client re business climate; growth needs. Follow up as needed Nov: follow up
meeting Q4 2012: participated in focus group for client; Q1 2013: meeting with
management re trends and 2013 forecast Q2: PTAC assistance re lien holdings Q3:
client participated in briefing re regional climate Q2 2014: met with marketing dept. re
social media and ways to connect with KEDA's outreach Q3 2014: worked with client on
community event; provided referral for nonprofit research Q1 2015: provided input for
resources to find new clients including Alliance Q2 2015: input and assistance for event
benefitting local business; attend Small Business Finance for Govt Contractors workshop
Q1 2016: introduced to potential clients Q4 2016: update meeting Q1 2017: introduced
to potential partner Q2 2017 attended contracting coffee hour (2); SEAP meeting; site
visit re current status; forwarded details on Export Finance Assistance Center event Q1
2018 check in re projects and services Q2 2018: update re market developments
12/21/10
Business Services 13
Jan: client responded to "biz ops" newsletter noting they will be submitting proposal for
one of opportunities listed; Working with client on Olympic Composites Corridor Q1
2017: meetings potential project q2 2017: toured innovation facility Q3 2017: phone
call re Program 32; Lockheed Martin and Raytheon interests Q4 2017: meeting re
Keyport program Q2 2018: meeting re opportunities at NBK Keyport
1/12/10
Professional Services
PTAC client 2012: Attended Kiewit Outreach event for EHW2; sent email re upcoming
1 (2010)
Walsh construction bid seeking subs Attended Keyport Industry Day; counseled re
business succession planning Q1 2013: attended "selling to the Navy" workshop; met
with Mary Jo for general session; referred client to regional transportation center for
small business cert Q3: Met for follow up on status; reviewed talent needs; Q4: follow
up on business plan and future growth Q12014: Sent client info on new WA State Small
Business certification in response to prior inquiry Q2 2014: new staff member attended
Govt 101 and line card class; follow up with client re BiclMatch and marketing/research;
made arrangements for intro to Whidbey Island small business folks; Introduced to
prime contractor Q3 2014: attended being a subcontractor parts 2 and 3 q4: worked
with client on RFP and helped determine areas to address Q1 2015: attended
contracting coffee hour; forwarded info on SBIR website "down" time; worked with
client on SAM challenges and review of capability statement. Attended Korte Outreach;
Small MACC workshop; attended Feb contracting coffee hour Q2 2015: attended April
contracting coffee hour; attended July contracting coffee hour Q3 2015: attended July
Contracting coffee hour a and b; attended Meet the Buyers; attended NAVFAC NW
Outreach Q4 2015: attended Small Business Participation Plan class Q1 2016: client
seeking input on seaport-e task orders; reviewed proposals. recommended client for
OEA pilot project; attended contracting coffee hour Q2 2015: continued work with
client regarding Govt contracting; growth plan; worked with client on setting up
BiclMatch; Q3 2016: continued tweaking BiclMatch; attended contracting coffee hour;
continued work in OEA grant Q4 2016: Worked with client on updating BiclMatch
keywords; worked with client regarding agency relationships; reported subcontracting
award from prime that attended Contracting Coffee Hour; completed PTAC quarterly
survey Q1 2017: Assisted with RFP review. Q2 2017: meeting re RFP responses Q3
2017: referred to family business award consideration; attended anniversary event;
attended Berger ABAM outreach event; meetings re current status and future plans Q4
2017: introduction for regional innovation partner; arranged for one on one NAVSEA
SBIR meeting; continued follow up on expansion and growth plans Q1 2018: attended
Orion Outreach event; follow up site visit q2 2018: referred to participate in regional
event
Page 1 6
2nd Quarter 2018 Economic Development Report
City of Bremerton
April 1, 2018 — June 30, 2018
ECONOMIC
DEVELOPMENT
KITSAP ALLIANCE
OTHER BRE ACTIVITIES — Q2
• Provided demographics and referrals for startups (business type below)
•
■ Online sales
■ Supplies
■ Phone app
■ IT
■ Housing
■ Aquaculture
■ Writing/Editing
■ Engineering
• Provided data based on inquiries including the following:
STAFF TIME FOR CLIENTS
Q2 2018
Hours
% of
Total
Total
1298.43
100%
BRER
480.23
36.99%
PTAC
568.70
43.80%
KADA
249.50
19.22%
■ Federal contracting certifications
■ Kitsap aerospace firms
■ Marketing research opportunities
■ Top employers
■ Permitting
■ Starting a business
■ Business licenses
■ Population growth trends
■ Real estate investment
■ Capability statement reviews
■ Workforce
■ Hotels
■ Cyber compliance (federal contracting)
■ SAM (system for award management) letters (for federal contracting)
Hosted and/or presented at PTAC (Procurement and Technical Assistance Center) workshops
■ Contracting Coffee Hour (x3)
■ Marketing to the Government
■ Finding Opportunities
■ Presenting Your Business
■ Using SBA's DSBS (Dynamic Small Business Search)
■ Government Contracting Basics (at NBK Keyport Industry Q2 2018 Business Size -
Day) , Visits and Presentations
Q2 2018 PTAC CLASS ATTENDEES
Total Attendees
Unique Attendees 36
Kitsap Attendees 31
Page 1 7
62
0 10 20 30 40 50 60 70
■ 1-10 FTE 11-25 FTE
■ 26 - 150 FTE ■ 151+ FTE
ECONOMIC
k
DEVELOPMENT
KITSAP1 ALLIANCE
2nd Quarter 2018 Economic Development Report
City of Bremerton
April 1, 2018 — June 30, 2018
Q2 Visits and Presentations by Industry
MARKETING AND OUTREACH — Q2
• Columns on Kitsap economic development in Kitsap Peninsula Business Journal with links from KEDA blog (website),
Twitter and Facebook
■ May: KEDA's Thirty -Fifth Annual Meeting — Record #s on Every Level (Monica Blackwood)
■ June: Fostering the startup ecosystem in Kitsap (Alanna Imbach)
• Geo-targeting digital ad campaign continued
• Began Facebook carousel ads focused on:
■ Startup ecosystem
■ Government contracting
■ KEDA services
■ Workforce
• Google AdWords campaign started
• Monthly ads in Kitsap Peninsula Business Journal
• Bimonthly ads in West Sound Home and Garden magazine
• Produced e-newsletters; sent to Kitsap businesses with timely business information and contracting opportunities
• Continued posts on KEDA Facebook, Twitter, Linkedln and Pinterest accounts with new followers weekly
KitsapEDA.org Top Pages Q2 2018
17,382
3,534
2,589 2,307 2,194 2,1511,8921,8281,7851,7801,6401,5701,5021,4741,472
iiiiiii lullE E0 0 E E■■ 10II11111 M
Page 1 8
■ Video gallery
■ Biz opps (various)
00o Life + Work
■ Our services
■ Properties
■ Demographics
■ Key Industries
■ Timely Management Tips
■ Business programs and incentives
■ Licenses and permits
■ Key Industries: Defense
■Area maps
• Enviable quality of life
• Cities and Communities
Key Industries: Technology
KITSAP
2nd Quarter 2018 Economic Development Report
City of Bremerton
April 1, 2018 — June 30, 2018
ECONOMIC
DEVELOPMENT
ALLIANCE
kitsapEDA.org Web Stats
Q2 2018
W
April
May
June
■ Hits
513,047
522,711
472,766
Pages
96,264
99,298
86,016
■ Number of
Visits
14,342
14,792
13,535
■ Unique
Visitors
9,082
10,424
9,801
KitsapEDA.org Unique Visits Q2 2018
June 963
(IIIIIIIIIIIIII I 9,801
May �1963
I 10,424
April
Linkedln Social Media Engagement
8% na �
Twitter
9%
Facebook
83%
■ Facebook ■ Twitter III Linkedln
Twitter
Kitsap EDA
Critical Informa-ics ra tr.e•s dth PISCE5 to Provide a Public
Option for Cybersecurity Monitoring
http: i!kitsapeda.org12018f06icritical-informatics-partners-with-
pisces-to-provide-a-public-aption-for-cybersecurity-monitoringf
#KitsapConnected
Kitsap EDA :Hacod2v�dit a:•
Do you have unanswered #goveontracting questions? Want to
meet other #smalIbusiness contractors? Contracting Coffee
Hour is for you! And yes, there's coffee (and goodies provided by
your instructors) -- June 6, 7:30 a.m. hti'p:iiow.lyr'Br, GA.30kkUVs
#WAPTAC #KitsapConnected
Page 1 9
9,082
■ 2017 IIIIII 2018
Social Media Followers
1107 1108 1114
9L- 952 9...
182 183 184
Apr May Jun
Facebook Twitter -Linkedln
Impressions 272
Total engagements 5
Likes 3
ReNveets 2
Impressions 223
Total engagements 14
Detail expands 12
Ret~,veets 1
Likes 1
ECONOMIC
DEVELOPMENT
KIISAP'? ALLIANCE
Facebook
Date Message
^otv' l;itsep Eo—ic De... Are you ready to he part of the Astartupecosystem in f Kitsap? 46— IGtmp #entrepreneurship
{j May 25,15:45 WitsapConneaed http://ow.ly/hWy130ka CYU
2nd Quarter 2018 Economic Development Report
City of Bremerton
April 1, 2018 — June 30, 2018
.6 Reactions - * Comments -C Shares R Ow.ly flicks
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K—p Eo—, De... KEDA 13—rid Chair#MonicaBlackwood shares heron and goals for neat 2 years. Thankyou Monica!
May 02,14:W #Kits r,Conneaed http://ow.ly/upDz3CjNzyj 11 1 1 46
Date Message & Reactions 44 Comments {' Shares R O—Iy Clicks -
[nsap Economic De_.. Calling all#Kh—p and *Wes[Sound#entrepreneurs. Kitsap 01VIonthStartuphegins thisjune. is your idea the
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Brewing Is Our Passion.
Silver City Brewery has proudty been pan of the Ki=p
communiryfor 21 years. In 2010, it became clear rhaT we needed
To expand our brewing to lities. BrernerTant Auto Center Oisirici
provided The perfect home — with warehousing and loading
docks in a central location. This enabWd us To Support The
community by creating dozens of now jobs and has givers u: a
venue to host events and festivals whena we can come together
.vt nrcm friends aver great beer in K&.ap County.
SILVER [ITV Auer " ry' ergo;
®Q E W E R Y silvertdty.beor • 360-R13.1497
KITSAP COUNTY I POSITIONED FOR PROSPERITY
ECONOMIC
KITISIAP(�DEVELOPMEN i
ALLIANCE
Cavalon II, 2021 NW Myhre. Suite 100 - Silverdale
13 360-377-9499 • www.kitsapeda.org In
West Sound Home and Garden - Mar/Apr
Page 1 10
r
Business is Good
In Kitsap
Vefosys providQs 5otrw•are a!lginei�ring Qrvicos, primarily
for investment management campanleS. We Started with Stx
employaes in 2011 and have grown To over 40. We chose
Krtwap County because of its support for new businasses and
quality of Ide. Our parsion for Technology was born in dte
noedtwosT v*h great leaders in industry and opportunity. In
Khsap, we wort with our friends and neighbors and it isn't
unusual to sea them in town. Out of town clients love to visll
and are always impressed with Poulsbo — the water, dta
restatirants and the views.
— Chris tirade, CEO
VELOSYS ��3M I bE
uefosys.c�urt • 360626135E
KITSAP COUNTY I POSITIONED FOR PROSPERITY
ECONOMIC
ITSAP
DEVELOPMENT
ALLIANCE
Cavalon II, 2021 NW Myhre. Suite 100 - Silverdale Ir
360-377-9499 • www.kitsapeda.org
West Sound Home and Garden — May/June 2018
2nd Quarter 2018 Economic Development Report
City of Bremerton
April 1, 2018 — June 30, 2018
ECONOMIC
DEVELOPMENT
KIISAPALLIANCE
OF
�s
Nerworrkwtch your industry ,peers and learn
Wdth these K1ksap 4rppartunides!
• Comrscurd C*&o How - learn about tav ernmenl
cootractine and network first Wednesday of each month -
info and registration lints on kasopedo org ptac
West Sound Innovators -find us on Mleetapwhere
we talk tech and Krsap's business future
www-meetip.rorrs X4sop4nnovmo,s-Meergp,
a Olympic Tech CoHaedve - ttnd us on #Sf ack and
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entrevreneurs
Visit Kitsapeda.org
additional information and registration Onks.
OF contact [360j 377-9499 rrru5F: orE
KIT�AP
2021 NIN Myhre flaad Suite 104 Sifrerdate, Wk 98383 360.3i7.9499
inb8iits4pedS•aplkitsapeda-4iro. kitsapcwmm1ed.n
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KPBJ Ad - May and June 2018
BREMERTON CITY COUNCIL
MEETING SPEAKERS LIST
If you wish to provide COMMENT tonight, please print your NAME below
Only include CONTACT info if you wish to receive a response...
NAME
Ki., 7 'r' l 1 Jacre i1A
CONTACT INFO (Only if response is requested)
Thank you for participating in your local City Government!
SUBJECT: Claims & Check Register
SUMMARY:
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
Study Session Date:
COUNCIL MEETING Date:
Department:
Presenter:
Phone:
5A
N/A
September 5, 2018
Legal Services
Angela Woods
(360) 473-5323
Approval of the following checks and electronic fund transfers:
1) Check #'s 380647 through 380894 and EFT's V18858 through V18902 in the amount of
$3,883,634.58
2) Regular Payroll for the pay period ending August 15, 2018 in the amount of $831,965.82.
3) Retiree Payroll for the pay period ending August 31, 2018 in the amount of $52,716.04.
ATTACHMENTS:
FISCAL IMPACTS (Include Budgeted Amount):
STUDY SESSION AGENDA: o Limited Presentation ❑ Full Presentation
STUDY SESSION ACTION: o Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve the consent agenda as presented.
COUNCIL ACTION: ❑ Approve
Form Updated 01/02/2018
❑ Deny ❑ Table ❑ Continue ❑ No Action
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
w
SUBJECT: Study Session Date: N/A
Minutes of Meeting —August 15, 2018 COUNCIL MEETING Date: September 5, 2018
Department: City Council
Presenter: Council President
Phone: (360) 473-5280
SUMMARY: The Minutes of Meeting held on August 15, 2018 are attached.
ATTACHMENTS: Meeting Minutes
FISCAL IMPACTS (Include Budgeted Amount): None
STUDY SESSION AGENDA: ❑x N/A
STUDY SESSION ACTION: 0 Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve the August 15, 2018 Meeting Minutes as presented.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/02/2018
DIGITAL RECORDING
CITY COUNCIL MEETING MINUTES
Wednesday, August 15, 2018
The weekly meeting of the City Council of the City of Bremerton was called to order Wednesday,
August 15, 2018, at 5:00 PM in Council Conference Room 603 of the NORM DICKS GOVERNMENT
CENTER, 345 61" Street, Bremerton, Washington, with Council President Eric Younger
presiding. Council Members present were Richard Huddy, Michael Goodnow, Tony Hillman, Kevin
Gorman, Leslie Daugs, and Pat Sullivan. Also present were City Attorney Roger Lubovich; City Clerk
Angela Woods; Legislative Assistant Lori Smith; and Kevin Matthew, Information Services Manager.
A COUNCIL BRIEFING was held to discuss General Council Business at 5:00 PM in the Council
Conference Room. At 5:30 PM the meeting moved to the Meeting Chambers.
The Pledge of Allegiance was led by Council Member Pat Sullivan followed by the invocation
provided by Pastor Art Speight of Cornerstone Christian Fellowship.
SWEARING -IN CEREMONY FOR POLICE CHIEF JAMES BURCHETT
Judge James Docter administered the Oath of Office to James Burchett.
MAYOR'S REPORT— Mayor Wheeler...
• Provided a brief overview of the upcoming process for the 2019 Budget;
• Assured the Council that Park Avenue will reopen, but there would be discussions in the future on
the possibility of reclosing it for a pedestrian center;
• Brought forward Fire Chief David Schmitt to show a promotional video on "Safe Kids USA", a
free community event to be held on Saturday, August 18 from 10:00 AM to 1:00 PM at Fire Station
No. 2 with food, entertainment, and car seat safety.
PUBLIC RECOGNITION
Gwendolyn Atwood reiterated her concerns about the noise from the Fourth of July fireworks, and
encouraged the City of Bremerton to consider a full ban of fireworks in the City.
Jerry McDonald provided an update on the activities of the USS Turner Joy & Museum.
Kenni Tubbs, Committee Member of the Brain Injury Alliance of Washington, described the lifelong
challenges faced by persons who suffer from brain injuries, and encouraged Bremerton Community
Leaders to participate in the "2018 Walk, Run, & Roll for Thought' event scheduled on Saturday,
September 8, 2018 with check -in at Noon, followed by the Walk beginning at 1:00 PM at Lions Park
CONSENT AGENDA
6A — Claims & Check Register: Check Numbers 380416 through 380646 and EFT-V18807 through
EFT-V18857 in the amount of $2,397,804.99; and Regular Payroll for the pay period ending
July 31, 2018 in the amount of $855,355.84
6113— Minutes of Meeting —August 1, 2018
6C — Minutes of Study Session — August 8, 2018
6D — Purchase of nine (9) Ford Police Interceptors from Columbia Ford of Longview, WA; with
Safety Equipment Installation; and related Budget Adjustment
6E — Temporary Construction Easement with Austin Family Properties LLC for Bucky's Auto Repair
Driveway Construction (Highway Safety Improvements Phase 2 Project)
6F — Stormwater Financial Assistance Program Grant with the Washington State Department of
Ecology for the E. 11t" Street Stormwater Treatment Retrofit Design
City Council Reg. Mtg. Minutes
Wednesday, August 15, 2018
Page 2of3
6G — Stormwater Financial Assistance Program Grant with the Washington State Department of
Ecology for the Marine Drive & Kitsap Way Stormwater Low Impact Development (LID)
Treatment Retrofit Construction
6H — Stormwater Financial Assistance Program Grant with the Washington State Department of
Ecology for the High Efficiency Compact Vacuum Sweeper
There were no questions or comments from the public...
06:01:45 M/S/C/U (Goodnow/Daugs) Move to approve the CONSENT AGENDA as presented.
President Younger asked if any Council Member had a conflict of interest with the next
Item (7A). Council Member Goodnow declared that he sits on the Board of three (3) of
the groups that requested funding, therefore Mr. Lubovich advised him to recuse himself
and leave the room...
GENERAL BUSINESS
7A — ACCEPTANCE OF THE LODGING TAX ADVISORY COMMITTEE'S RECOMMENDATIONS
FOR FY-2019 FUNDING ALLOCATIONS: Council Member & LTAC Chair Pat Sullivan explained
that the City of Bremerton anticipates approximately $850,000 in revenue will be available for
distribution in Fiscal Year 2019; and that the Lodging Tax Advisory Committee (LTAC) received
sixteen (16) requests for funding.
Following two full -day meetings, LTAC members reached consensus to recommend funding to all of
the applicants, and to continue the City of Bremerton's commitment to the Kitsap Conference Center
and the Admiral Theatre Foundation.
Recommended allocations include $437,000 for non-profit organizations, with $13,000 to be
carried over as part of the beginning fund balance for Fiscal Year 2019; $250,000 to be
allocated for operations at the Kitsap Conference Center; and to continue the City of
Bremerton agreement with the Admiral Theatre Foundation through 2022 for $150,000/year.
There were no questions or comments from the public
06:06:10 Motion was made by Gorman, and seconded by Hillman... Comments were provided by
Gorman, Hillman, Daugs, Huddy, and Younger, and questions were asked by Hillman; with responses
provided by Ms. Sullivan...
06:37:15 M/S/F (Gorman/Hillman) Move to accept the Lodging Tax Advisory Committee's
recommendations as presented; and to include the allocations in the City of Bremerton's
Fiscal Year 2019 Proposed Budget.
Voted in favor of Motion: Gorman, Hillman,
Voted opposed to Motion: Daugs, Huddy, Sullivan, Younger
Motion failed: 2-Yes; and 4—No
06:38:00 M/S/C (Sullivan/Huddy) Move to return this matter to the next Study Session
[August 22] for City Council to review and provide guidelines for reconsideration by the
Lodging Tax Advisory Committee.
Voted in favor of Motion: Gorman, Huddy, Sullivan, Daugs, Younger
Voted opposed to Motion: Hillman
Motion carried: 5-Yes; and 1—No
City Council Reg. Mtg. Minutes
Wednesday, August 15, 2018
Page 3 of 3
COUNCIL MEMBER REPORTS
Richard Huddy commented on the recent fire near the Bremerton watershed and following the
investigation, he would like to receive details of the results; briefly discussed the abandonment
property program; thanked Deborah Woolston for her efforts and leadership as the Neighborhood
Captain of an area on Marine Drive; and was pleased with progress made on the proactive code
enforcement program.
Michael Goodnow announced the next Forest Ridge Park Work Party on Saturday, August 18 from
9:00 AM to Noon; and cautioned drivers to be aware that schools will be back in session soon.
Tony Hillman announced that volunteers are welcome at the Friends of Kiwanis Park Clean -Up on
Saturday, August 25 from 9:00 to 11:00 AM; and congratulated newly sworn in Police Chief Jim
Burchett.
Kevin Gorman also looked forward to working with Police Chief Jim Burchett; thanked the West
Sound Bike Group for their efforts to help make the City safe for cyclists; announced the next Music in
Manette Concert will be on Thursday, August 16 from 6:30 to 8:30 PM at Whitey Domstad Park; the
final Rock the Dock Concerts would be on Saturdays, August 18 and 25 at 5:00 PM on the Bremerton
Boardwalk; and Manette Fest on Saturday, September 8 from 9:00 AM to 4:00 PM.
Leslie Daugs announced Youth Build Kitsap's Registration Day & BBQ's on Thursday, August 16
beginning at 4:00 PM or on Monday, August 20 beginning at 4:30 PM at the West Sound Skills
Center; the Annual Pacific Islander Festival on Saturday, August 25 beginning at 11:00 AM at
Pendergast Regional Park; the Kitsap Immigrant Assistance Center's 2nd Annual Dinner & Silent
Auction on Saturday, September 8 at 5:00 PM at the Kitsap Golf & Country Club; and the Kitsap
County Habitat for Humanity Annual Raise the Roof Event with the theme "A Day at the Carnival" on
Sunday, September 16 at 3:00 PM at the Red Cedar Farm in Poulsbo. She also congratulated Police
Chief Jim Burchett.
Pat Sullivan announced the full closure of the Manette Bridge by WSDOT from Monday, August 20
beginning at 9:00 AM through the afternoon on Friday, August 24; and the next Lions Park Work Party
on Saturday, September 8 from 10:00 AM to Noon.
With no further business, President Younger adjourned the Council Meeting at 6:55 PM.
Prepared and Submitted by:
LORI SMITH
Legislative Assistant
APPROVED by the City Council on the 5t" day of September, 2018.
ERIC YOUNGER, City Council President
Attest:
ANGELA WOODS, City Clerk
EY:AW:ls:cg
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
REIN
SUBJECT: Study Session Date: N/A
Minutes of Study Session — August 22, 2018 COUNCIL MEETING Date: September 5, 2018
Department: City Council
Presenter: Council President
Phone: (360) 473-5280
SUMMARY: The Minutes of Study Session held on August 22, 2018 are attached.
ATTACHMENTS: Meeting Minutes
FISCAL IMPACTS (Include Budgeted Amount): None
STUDY SESSION AGENDA: ❑x N/A
STUDY SESSION ACTION: 0 Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve the August 22, 2018 Study Session Minutes as presented.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/02/2018
DIGITAL RECORDING
CITY COUNCIL STUDY SESSION MINUTES
Wednesday, August 22, 2018
A Study Session of the City Council of the City of Bremerton was called to order in the Council
Conference Room of the NORM DICKS GOVERNMENT CENTER, 345 61" Street, Bremerton,
Washington, Wednesday, August 22, 2018, at 5:00 PM, with Council President Eric Younger
presiding. Council Members present were Richard Huddy, Michael Goodnow, Kevin Gorman,
Leslie Daugs, and Pat Sullivan. Council Member Tony Hillman was absent. Lori Smith, Legislative
Assistant, was present to provide staff support.
President Younger emphasized that the Study Session is open to the public, but there will be no
opportunities for input or participation; no action is anticipated except when deemed appropriate;
and the content of these items is subject to change. If approved by the Council, items will be
placed on the September 5, 2018 City Council Meeting Agenda
A. LIMITED PRESENTATION PLANNED —The following items are budgeted items or subjects
that have been raised with the appropriate Council Committee Members:
1. Memorandum of Understanding between the City of Bremerton and the International
Association of Fire Fighters Local #437 General Business
2. Renewal of Service Agreement and Extended Warranty with Toro National Support
Network (NSN) for Irrigation Control System at Gold Mountain Golf Course Consent
Agenda
3. Master Intergovernmental Cooperative Purchasing Agreement Information Only
4. Purchase of two (2) new Submersible Pumps from ESSCO Pumps & Controls for Pump
Station OB-7 Consent Agenda
Change Order No. 1 with Hokkaido Drilling, Inc. for Pump and Motor Replacement at
Well 20 Consent Agenda
6. Resolution to establish October 3, 2018 as a Public Hearing date to vacate a portion of
an alley located west of Wheaton Way and south of E. 131" Street Consent Agenda
B. BRIEFINGS & FULL PRESENTATIONS
Letter in Support of Defense Community Infrastructure Program Information Only
2. Connecting with the Bremerton Housing Authority — Kurt Wiest, Bremerton Housing
Authority Executive Director Information Only
Also participating were Bo Palmer, Bremerton Housing Authority Board of Directors; and
Sarah Van Cleve, Director of Housing at the Bremerton Housing Authority
3. Lodging Tax Advisory Committee FY-2019 Recommendations Referred back to Lodging
Tax Advisory Committee
President Younger called a recess from 7:15 to 7:27 PM...
C. GENERAL COUNCIL BUSINESS
1. Audit Committee Briefing (8120118 Meeting) — Chair Leslie Daugs
2. Public Works Committee Briefing (8121118 Meeting) — Chair Pat Sullivan
3. General Council Business was discussed.
City Council Study Session Minutes
Wednesday, August 22, 2018
Page 2 of 2
With no further business, President Younger adjourned the Council Study Session at 8:55 PM.
Prepared and Submitted by:
LORI SMITH, Legislative Assistant
APPROVED by the City Council on the 51h day of September, 2018.
ERIC YOUNGER, City Council President
Attest:
ANGELA WOODS, City Clerk
EY:AW:ls:cg
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Renewal of Service Agreement
with Toro National Support Network (NSN)
for Irrigation Control System at Gold
Mountain Golf Course
5D
Study Session Date: August 22, 2018
COUNCIL MEETING Date: Seatember 5. 2018
Department:
Presenter:
Phone:
Parks & Recreation
Jeff Elevado
(360) 473-5428
SUMMARY: The current service agreement and extended warranty for the automated irrigation
control system for the Cascade and Olympic courses at the Gold Mountain Golf Course is due for
renewal. This three (3) year agreement will provide a replacement control computer, software
licensing, extended warranty and unlimited toll -free support services. This service has been in place
since 2009 and has proven to be very valuable in maintaining the course conditions, quality of play
and water conservation efforts relative to irrigation.
ATTACHMENTS:
1) Toro NSN Standard Tower Renewal Service Agreement and Extended Warranty
FISCAL IMPACTS (Include Budgeted Amount): Annual Cost of $7,488 ($22,464 over the 3 year
term) is budgeted for annually in the Golf Course Operation and Maintenance Budget.
STUDY SESSION AGENDA: ❑x Limited Presentation ❑ Full Presentation
STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve the Service Agreement with Toro NSN for Gold Mountain Golf Course and
authorize the Mayor to finalize and execute the agreement with substantially the same terms and
conditions as presented.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/02/2018
NSN. Standard Tower Renewal Monthly Payments
Service Agreement and Extended Warranty
Toro National Support Network (TORO NSN) provides a dedicated and accessible resource for software support
and Toro central control system troubleshooting, problem solving and system operation assistance. TORO NSN
wishes to establish continuity in its relationships with the highest level of customer satisfaction possible. This
Standard Tower Renewal Service Agreement and Extended Warranty (Agreement) is a legal agreement between
The Toro Company, represented by its division Toro National Support Network (hereinafter referred to as "TORO
NSN") and CITY OF BREMERTON (Customer) and becomes effective upon receipt of the signed Agreement and
initial payment due at the TORO NSN office. In the case of customers with existing Agreements, this Agreement
becomes effective upon receipt of the signed Agreement and initial payment and the expiration or cancellation of
your existing Agreement. In consideration for Customer's payment of all applicable fees, TORO NSN shall provide
the following:
I. HARDWARE
TORO NSN, pursuant to this Agreement with the Customer shall provide the Customer one standard computer
tower that meets or exceeds the specifications described in Attachment A of this Agreement.
II. SOFTWARE
TORO NSN, pursuant to this Agreement with the Customer shall provide the Customer the software that meets or
exceeds the specifications described in Attachment A of this Agreement.
III. TORO NSN WARRANTY
A. HARDWARE
TORO NSN, pursuant to this Agreement warrants the Customer's most current TORO central computer system
and TORO components in the central control system (i.e. Narrow Band Base Station, DIU, FIU, NB-HHRI,
Gateway, RIU and Turfguard)(collectively referred to as "Hardware") against defects in material and workmanship
for a period described below, provided such hardware is used according to recommended specifications.
Regarding any and all radio communications system(s) and related components that are purchased from Toro, it
is the client, and not Toro, that is responsible for obtaining, complying with, and maintaining, at client's expense,
any and all licenses, permits, codes and other such regulatory requirements related to construction, zoning,
clearance and other such regulation as issued and enforced by all applicable international, federal, state, county,
municipal, local and other governing bodies including but not limited to, The Federal Communications
Commission (FCC), The Federal Aviation Administration (FAA), The Environmental Protection Agency (EPA), or
any state legislature, county commission, county zoning board, city council, city/municipal zoning board, county
building inspection department, city/municipal inspection department, etc.
During the warranty period, TORO NSN will repair or replace at TORO NSN option, any part found to be
defective. The Customer's remedy is limited solely to the replacement or repair of defective parts.
This warranty does not apply (i) to acts of God (e.g. earthquakes, flooding, lightning, etc.); (ii) to non-TORO
additional hardware; (iii) to hardware installed by anyone other than TORO NSN or its designated agent; (iv) to
hardware that is used in any manner contrary to TORO NSN specifications and instructions; (v) to hardware that
is altered or modified; (vi) to damage caused by fire or losses incurred due to theft; (vii) to consumable items such
as printer cartridges, disks, cd caddies, etc.
Components or hardware added by TORO NSN at the Customer's request that are not part of the published
TORO central computer system specifications are covered by manufacturer's warranty only. In the event a
replacement component must be shipped, the Customer will receive original standard components until the non-
standard component can be repaired or replaced by the manufacturer. Any costs associated with the repair or
replacement of a non-standard component will be the responsibility of the Customer
Unlimited Toll -Free Support Monday — Friday 6:00 a.m. — 6:00 p.m. Central Time at 1-800-275-8676
(1-800-ASK-TORO)
Operated during the hours of 6:00 a.m. through 6:00 p.m. Central Time, the toll -free help line is available to assist
with questions or issues relating to the operation of the TORO central control system. Issues which cannot be
diagnosed will be referred to the appropriate Toro technical or distributor staff. The precise service hours are
dictated by support call demand and are subject to change accordingly without notice
Page 1 of 4
After-hours On -call Support Technician
Emergency support is available after-hours and on weekends and holidays through the TORO NSN paging
system by calling 1-800-275-8676 (1-800-ASK-TORO) and following the instructions.
"Minimum Down -Time" Commitment
In the event that a warranty component must be replaced under this Agreement, the support technician logging
the call from the Customer will arrange to place a replacement component with a third -party courier for delivery on
the next shipping day if the call is received by 1:00 p.m. Central Time. All calls received after this time calls
received on days when volume of replacement components is high, or calls received on weekends and holidays
are not guaranteed for overnight delivery, but will receive priority handling the next business day. Shipments
whose destinations are beyond the borders of the continental United States cannot be guaranteed overnight
delivery based on varying turnaround times associated with customs. Allow a minimum of 48-hours in these
cases. TORO NSN assumes no responsibility for the delivery guarantees of the overnight courier, and is not
responsible for delays after the package is in transit. Customer agrees to return the replaced component to
TORO NSN within seven business days.
Warranty Period
Three Years, effective upon receipt of the signed Agreement and initial payment due at the TORO NSN office. In
the case of customers with existing Agreements, this Agreement becomes effective upon receipt of the signed
Agreement and initial payment and the expiration or cancellation of your existing Agreement.
B. SOFTWARE
Non -Toro Software applications provided with this Agreement are warranted exclusively by their respective
manufacturers.
C. DISCLAIMER
TORO NSN DISCLAIMS ALL OTHER WARRANTIES IN CONNECTION THEREWITH, EITHER EXPRESSED
OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND
FITNESS FOR A PARTICULAR PURPOSE. NO WARRANTY IS GIVEN THAT THE HARDWARE AND
SOFTWARE WILL MEET CUSTOMER REQUIREMENTS, OR THAT USE OF THE HARDWARE OR
SOFTWARE WILL BE UNINTERRUPTED OR ERROR -FREE. IN NO EVENT WILL TORO NSN BE LIABLE
FOR ANY DIRECT, INCIDENTAL, SPECIAL, INDIRECT, GENERAL OR CONSEQUENTIAL DAMAGE OR LOSS
OF ANY NATURE THAT MAY ARISE IN CONNECTION WITH THE USE OR INABILITY TO USE THE
HARDWARE OR SOFTWARE. SOME STATES DO NOT ALLOW LIMITATIONS ON THE DURATION OF ANY
IMPLIED WARRANTY, SO THE ABOVE LIMITATION MAY NOT APPLY TO ALL CUSTOMERS. THE
EXCLUSIVE REMEDY UNDER THIS AGREEMENT SHALL BE, AT TORO NSN'S OPTION, EITHER REPAIR
OR REPLACEMENT OF THE HARDWARE OR PORTIONS THEREOF IF DEFECTIVE. THIS AGREEMENT
DOES NOT COVER DAMAGE SUSTAINED TO THE SYSTEM AS A RESULT OF OWNER/OPERATOR
NEGLIGENCE, ELECTRICAL POWER INTERRUPTION, LIGHTNING, FIRE, THEFT OR ACTS OF GOD.
IV. SUPPORT SERVICES
In consideration for Customer's payment of all applicable fees, TORO NSN shall provide the Support Services
described below ("Support Services"). TORO NSN will make Support Services available for all Hardware and
Software provided by TORO NSN to the Customer during the term of this Agreement.
Unlimited Toll -Free Support Monday — Friday 6:00 a.m. — 6:00 p.m. Central Time at 1-800-275-8676
(1-800-ASK-TORO)
Operated during the hours of 6:00 a.m. through 6:00 p.m. Central Time, the toll -free help line is available to assist
with questions or issues relating to the operation of the TORO central control system. Issues which cannot be
diagnosed, will be referred to the appropriate Toro technical or distributor staff. The precise service hours are
dictated by support call demand and are subject to change accordingly without notice
After-hours On -call Support Technician
Emergency support is available after-hours and on weekends and holidays through the TORO NSN paging
system by calling 1-800-275-8676 (1-800-ASK-TORO) and following the instructions.
Future TORO Software
During the term of this Agreement, Customer will receive TORO software service packs (Software fixes for
recognized issues) at no charge should such service packs become available. Additionally, Customer will receive
Page 2 of 4
a preferred discount on all future TORO central control system enhancement modules (Software enhancements
that deliver additional functionality or support new irrigation products) should such modules become available.
Operating System Software
Successive operating system and computer software releases (in development at the time of issuance of this
Agreement or to be developed at a later date) by Microsoft® or other manufacturers and subscriptions for other
software applications are not provided as a part of any extended warranty or agreement available through TORO
NSN.
Term of Support Services
Three Years, effective upon receipt of the signed Agreement and initial payment due at the TORO NSN office. In
the case of customers with existing Agreements, this Agreement becomes effective upon receipt of the signed
Agreement and initial payment and the expiration or cancellation of your existing Agreement.
V. FINANCIAL TERMS AND CONDITIONS
Insurance
The Customer, pursuant to this Agreement with TORO NSN, will insure the Hardware and Software against all
hazards. Customer remains obligated to the financial terms of this Agreement regardless of damage or loss
Maintenance
The Customer will keep the Hardware and Software in good condition and free from liens and other security
interests, will pay promptly all taxes and assessments upon them or with respect to their use, will not use the
goods illegally or dispose or encumber them, will not remove them from the premises to which they are delivered,
without the written prior consent of TORO NSN and will not permit them to be fixtures, or become accessions to
other goods.
Financial Terms
The Customer, pursuant to this Agreement with TORO NSN agrees to the Financial Terms and Payment
Schedule. If mandated by taxing authorities, TORO NSN must collect sales tax on the full amount of the
Hardware and Software provided by this Agreement upon the effective date. The Support Service portion of this
Agreement will be taxed on the monthly invoice if state -mandated. Import/duty fees or currency conversions are
the Customer's responsibility; all amounts quoted and payable in U.S. dollars
Total Amount Payable to TORO NSN $7,488.00
Hardware/Software $1,908.00
Support Services $5,580.00
Initial Amount Payable to TORO NSN
First Payment $ 208.00
Sales Tax $ 171.72
Initial Amount Payable to TORO NSN $ 379.72
Payment Schedule
The Customer, pursuant to this Agreement with TORO NSN agrees to submit the Initial Amount Payable as
defined in FINANCIAL TERMS with the signed Agreement to TORO NSN to establish the effective date of this
Agreement. Thereafter, monthly payments of $208.00 are due on the first day of each month during the term of
this Agreement, starting with the month following the effective date, and continuing for a total of 36 monthly
payments. The Customer agrees to pay a $10.00 late charge for each payment not received by TORO NSN
within fifteen days after it is due. TORO NSN is not responsible for delivery of services during any period in which
payments are in arrears.
Default
If the customer fails to make any payment under this Agreement when it is due, TORO NSN may terminate this
Agreement. In the event of default by either party, the defaulting party must pay all expenses paid by the non -
defaulting party to enforce its rights under this Agreement including reasonable attorney's fees and collection
costs as permitted by law. In the event of default by the Customer, TORO NSN has the right to assign any
collection action.
VI. GENERAL
Page 3 of 4
Modification
This Agreement comprises the entire Agreement between TORO NSN and the Customer with respect to Support
Services and Warranties. There is no other agreement. Any change in this Agreement must be in writing and
signed by the Customer and TORO NSN.
Termination
This Agreement shall terminate upon the end of the term of this Agreement, upon non-payment, or failure to
return replaced components pursuant to the terms of this Agreement. In the event of termination due to non-
payment or the failure to return replaced components, Customer is obligated to pay the outstanding Hardware
and Software balance due TORO NSN as agreed in the FINANCIAL TERMS of this Agreement. Customer may
renew this Agreement (pay to extend the warranty and support period) at any time before its expiration by
contacting the TORO NSN Sales Department at 1-888-676-8676 Option 1 or 3.
Indemnity
The Customer will indemnify TORO NSN from all claims, losses and costs arising out of the use or condition of
the TORO central control system during the term of this Agreement. Customer is solely responsible for any
failure of the product which results from accident, abuse, misapplication or alteration of the product, and TORO
NSN assumes no liability as to consequence of such events under the terms of this Agreement. TORO NSN
does not provide property and/or liability insurance.
General
Except as otherwise provided by the law where the Customer resides, the law that will apply to this Agreement is
the law of the state where TORO NSN's place of business is located. If that law does not allow any of the
provisions in this Agreement, the ones that are not allowed will be void. The rest of this Agreement will still be
valid.
An authorized representative of the Customer must sign this Agreement and return it to TORO NSN:
Mailing: TORO NSN
Sales Department
P. 0. Box 3339
Abilene, Texas 79604-3339
Phone: 1-888-676-8676, press 1 or 3 for Sales
325-673-8765 (Fax)
Shipping: TORO NSN
Sales Department
500 Chestnut, Suite 400
Abilene, Texas 79602
This Agreement will take effect upon receipt of the signed Agreement and initial payment due at the
TORO NSN office. In the case of customers with existing Agreements, this Agreement becomes effective
upon receipt of the signed Agreement and initial payment and the expiration or cancellation of your
existing Agreement.
TORO NSN Authorized Representative (Signature)
MALISSA LAMBERT, SALES ASSOCIATE COORDINATOR
TORO NSN Authorized Representative (Printed Name & Title)
TORO NSN
Installation Name (Printed)
August 2, 2018
Date
Customer Authorized Representative (Signature)
Customer Authorized Representative (Printed Name & Title)
CITY OF BREMERTON
Installation Name (Printed)
Date
As the authorized Customer Representative signed above, permission (please indicate your choice by initialing) is
is not granted to TORO NSN to contact Customer whether directly or electronically (phone, fax and/or
email) regarding its products and services (such as tech tips, renewal information, newsletters, etc.). This
permission can be revoked by contacting TORO NSN. F03-0056 Rev. B 09/06/2006 (E05035665)
Page 4 of 4
ATTACHMENT A
COMPUTER SYSTEM SPECIFICATIONS FOR RENEWAL PLANS
COMPONENTS
STANDARD
PREMIUM
Case
Systium Model 52603EX-25 uATX Micro-
Systium Model 52603EX-25 uATX Micro -
Tower, 15 pounds, 13"x5.4"x15.5", Matte
Tower, 15 pounds, 13"x5.4"x15.5", Matte
Systium 450W, PFC, 80PIus, 90 — 264Vac,
Systium 450W, PFC, 80PIus, 90 — 264Vac,
Power Supply
47-63Hz, 115V@<5.5Arms, 230V@<3.OArms,
47-63Hz, 115V@<5.5Arms, 230V@<3.OArms,
MTBF — 100,000 hrs
MTBF — 100,000 hrs
AAEON IMBM-H110A Industrial
AAEON IMBM-H110A Industrial Motherboard,
Motherboard
Motherboard, Micro-ITX, LGA1151 socket,
Micro-ITX, LGA1151 socket, Intel H110
Intel H110 Chipset
Chipset
Intel Socket LGA11513 7 InGeneration
Intel Socket LGA11513 7 InGeneration
Processor
Intel Core i5 (3.4 — 3.9GHz)
Intel Core i7 (3.6 — 4.2GHz)
RAM
8.OGB — 1 x DDR4 24001213311867 MHz, Dual
16.OGB - 2 x DDR4 24001213311867 MHz, Dual
Channel, UDIMM. (2 slots, 32 GB max)
Channel, UDIMM. (2 slots, 32 GB max)
Audio
Realtek ALC887 (Colay with ALC886)
Realtek ALC887 (Colay with ALC886)
(3) Audio Jacks (Mic-in, Line -in, Line-out)
(3) Audio Jacks (Mic-in, Line -in, Line-out)
Network Interface
(2) RJ45 Intel 1211AT Giga LAN on rear 1/0
(2) RJ45 Intel 1211AT Giga LAN on rear 1/0
Primary Storage Device
(1) 256GB Micron SSD
(1) 512GB Micron SSD
Optical Drive
NONE
NONE
Expansion Slots
(5) 1 x PCIe [xl6], 2 x PCIe [xl] (open edge),
(5) 1 x PCIe [xl6], 2 x PCIe [xl] (open edge), 1
1 x PCI, 1 x M.2 M key)
x PCI, 1 x M.2 M key)
Intel HD Graphics
Intel HD Graphics
(4) 1 x VGA, 1 x DVI-D, 2 x HDMI (Maximum
(4) 1 x VGA, 1 x DVI-D, 2 x HDMI (Maximum of
Video/Graphics
of 2 can be used at the same time)
2 can be used at the same time)
Resolution — VGA/DVI - up to 1920 x 1200 @
Resolution — VGA/DVI - up to 1920 x 1200 @
60Hz, HDMI — up to 4096 x 2304 @ 24HZ.
60Hz, HDMI — up to 4096 x 2304 @ 24HZ.
(6) 1 x RS-232/422/485 Integrated at rear 1/0,
(6) 1 x RS-232/422/485 Integrated at rear 1/0,
Serial (COM) Ports
1 x RS-232 9 pin single port header, 4 x RS-
1 x RS-232 9 pin single port header, 4 x RS-
232 9 pin dual port headers
232 9 pin dual port headers
USB Ports
(6) 4 x USB 3.0 on rear panel, 2 x USB 2.0 in
(6) 4 x USB 3.0 on rear panel, 2 x USB 2.0 in
front
front
PS/2 Ports
(2) 1 x Stack Port (1 x Keyboard, 1 x Mouse)
(2) 1 x Stack Port (1 x Keyboard, 1 x Mouse)
(1) 128GB Flash Drive, Internal
(1) 128GB Flash Drive, Internal
Backup / Recovery Device,
Media, Software
(1) 8 GB USB 2.0 Mini Flash Drive (Portable)
(1) 8 GB USB 2.0 Mini Flash Drive (Portable)
Second Copy (License Only)
Second Copy (License Only)
OS Recovery Device / Software
(1) 128GB Internally mounted USB Flash
(1) 128GB Internally mounted USB Flash
Drive, Symantec Ghost
Drive, Symantec Ghost
Operating System
Windows@ 10 IOT Enterprise, Embedded,
Windows@ 10 IOT Enterprise, Embedded,
Multi -language, 64 bit
Multi -language, 64 bit
Antivirus Software
Emsisoft Antimalware (5 year) (License only)
Emsisoft Antimalware (5 year) (License only)
Speakers
Stereo — On Monitor
Stereo — On Monitor
Mouse
Logitech MK320 Mouse/Keyboard Combo,
Logitech MK320 Mouse/Keyboard Combo,
Wireless
Wireless
Keyboard
Logitech MK320 Mouse/Keyboard Combo,
Logitech MK320 Mouse/Keyboard Combo,
Wireless
Wireless
Monitor
24" ViewSonic@ LED Wide Screen Flat Panel
32" ViewSonic@ LED Wide Screen Flat Panel
with speakers
with speakers
Battery Backup
EATON/Powerware 551000LCD UPS 1000 (or
EATON/Powerware 551500LCD UPS 1500 (or
equivalent)
equivalent)
Printer
Canon PIXMA iP7220 Series'
Canon PIXMA iP7220 Series'
Accessory Kit
See Below"
See Below —
**Accessory kit contains:1 — RS-232 in -line surge protection device, 1 - mouse pad, 1 -1 USB printer cable, 1 — computer power cord,
and any other necessary cables and/or software.
This publication supersedes all previous computer specifications for renewal plans and is subject to change without notice.
Toro NSN Effective 01/1/2018
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Purchase of two (2) new
Submersible Pumps from ESSCO Pumps &
Controls for Pump Station OB-7
5E
Study Session Date: August 22, 2018
COUNCIL MEETING Date: Seatember 5. 2018
Department:
Presenter:
Phone:
PW&U/WWTP
Rick Zimburean
(360) 473-5449
SUMMARY: The existing two ESSCO submersible pumps at pump station OB-7, have reached the
end of their useful life and need to be replaced.
Since these pumps were originally placed in service over 29 years ago, we requested a quote from
ESSCO Pumps & Controls, for two new submersible pumps. The most cost-efficient approach is to
use ESSCO pumps again so that the mounting configuration stays the same.
The proposal we received from ESSCO Pump & Controls is $63,359.87 including shipping and
Washington State Sales Tax.
ATTACHMENTS: 1) ESSCO Pump & Controls Quote; and 2) Sole Source Memo
FISCAL IMPACTS (Include Budgeted Amount): This is included in the 2018 WW CIP-WWTP &
Pump Station Improvement Program, with a $500,000 budget.
STUDY SESSION AGENDA: ❑x Limited Presentation ❑ Full Presentation
STUDY SESSION ACTION: 0 Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION: Move to approve the purchase of two (2) Submersible Pumps from
ESSCO Pump & Controls in the amount of $63,359.87 including Washington State Sales Tax and
shipping; and authorize the Mayor to finalize and execute the purchase with substantially the same
terms and conditions as presented.
COUNCIL ACTION: ❑ Approve
Form Updated 01/02/2018
❑ Deny ❑ Table ❑ Continue ❑ No Action
ESSCO Pumps & Controls
4935 Telegraph Rd
Los Angeles, CA 90022
323.261.2181, f. 323-261-1523
sales@esscopumps.com
Brei
Billy
Usa
Pho
Fax
Here is the quote you requested.
Budget Estimate per serial # 91414
Number 018Q4351
Date Jul 18, 2018
�:� W a .• =� r: ;, '+
Jo_ n Rogers Net 30 OAC
N,
Part No. List Price �NET Price Ea., Ext.''Price'.,
Code
�L
2 ESSCO model 4x4x143-50-4 460/3/60
5035C-50764
$43,541.01
D35
$28,301.66
$56,603.32
submersible Non -clog pump with an
enclosed impeller capable of passing 3
inch diameter and long length solids.
Each unit shall be constructed of heavy
duty engineered Cast Iron with Ductile
Iron impeller, Cast Iron volute,
assembled with Stainless Steel
hardware. The pump shall be painted
with standard factory paint. Each pump
shall be equipped with a Cool Agivent
device which shall vent the pump case,
cool the motor and agitate the wet well.
The Cool Agivent shall provide enough
cooling to dissipate any excess heat
generated by the motor in the event of
prolonged operation with the motor
exposed. Reliance UL Listed 50 HP,
1750 RPM, 460/3/60hz., 320TY frame,
submersible motor with Buna-N 0-rings,
Carbon/Ceramic upper mechanical seal
with Buna-N elastomers and
Carbon/Ceramic lower mechanical seal
with Buna-N elastomers, 416 Stainless
Steel shaft, Class F insulation, oil buffer
zone, moisture sensing probes, built-in
thermal overload protection, 30 ft. motor
leads, and ESSCO/Reliance five year
warranty. The exterior of the motor
shall be coated with standard factory
paint. Approximate FLA- 64.6
I
Only the items listed on this quote are included. FREIGHT IS NOT INCLUDED.
Quote is valid for 60 Days
ESSCO's Terms and Conditions Apply.
07/24/18 12:34:15 Page 1 of 2
Please contact me if I can be of further assistance.
Only the items listed on this quote are included. FREIGHT IS NOT INCLUDED.
Quote is valid for 60 Days
ESSCO's Terms and Conditions Apply.
SubTotal $56,603.32
Tax 9,t YPS 231..rs $0.00
Shipping $1,525.00
roX
07/24/18 12:34:15 Page 2 of 2
MEMORANDUM
e
Date: August 13, 2018
Ps
To: Procurement File
From: Chal Martin, PW&U Director
Subject: Sole Source Determination
In accordance with Bremerton Municipal Code 2.76.090, Sole Source Purchases, the purpose pf
this memorandum is to document the necessity of sole source procurement methodology for the
purchase of two new ESSCO submersible pumps for pump station OB-7.
These two units are direct slip -fit into the existing rails and brackets that are hard mounted onto
the station wetwell. Any other type of pump would require an extensive mounting re -fit, adding
to the complexity of installation and also potentially introducing system weakness that could
reduce reliability. For this replacement, we received a quote from ESSCO Pumps & Controls, for
the replacement of the currently installed ESSCO pumps, at a cost of $31,679.94 each, including
WSST and shipping. ESSCO Pumps & Controls, is the only provider of ESSCO Pumps in Western
Washington. Our staff believe that this is a fair and reasonable price. In this case, direct
negotiation for purchase is in the City's best interest and the more efficient method of
purchasing the specific types needed to fulfill the City's needs.
Our staff has extensive experience with many different pump brands, and this coupled with the
29 year service life, indicates that ESSCO Pumps are durable, reliable and best for use under
these circumstances.
Therefore, it is my determination that it is in the City's best interests to purchase the pumps
through direct negotiation, pursuant to BMC 2.76.090 and 2.76.010, and that sole source
purchase of these pumps is justified for this procurement.
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
5F
(Attachments Added)
SUBJECT: Change Order No. 1 with Study Session Date: August 22, 2018
Hokkaido Drilling, Inc. for Pump and Motor COUNCIL MEETING Date: September 5, 2018
Replacement at Well 20 Department: PW&U
Presenter: Cami Apfelbeck
Phone: (360) 473-5207
SUMMARY: The bid to replace the pump motor for Well 20 was $57,770.00 including Washington
State sales tax. When the contractor pulled the existing pump, motor, check valve and column from
the well, the equipment was in poor condition with excessive pitting and corrosion. We also added a
video scan of the well for additional inspection of the well condition. Due to the hot weather and the
importance of this well to the system demands, the decision was made to move forward with
replacing the column, check valve and power cable with minimal delay to get the well back into
service. The cost to replace the additional components, and video scan, was $19,511.00 including
Washington State sales tax.
ATTACHMENTS:
1) Change Order No. 1
2) Public Works Agreement
3) Invoice No. 3577 Hokkaido Drilling, Inc.
4) Purchase Order No. 18175
5) Hokkaido Drilling, Inc. Bid
FISCAL IMPACTS (Include Budgeted Amount): The 2018 Capital Improvement Plan listed this as
a combined project to replace the pump motor and VFD controller with a budget estimate of $75,000.
STUDY SESSION AGENDA: ❑x Limited Presentation ❑ Full Presentation
STUDY SESSION ACTION: 0 Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION: Move to approve Change Order No. 1 with Hokkaido Drilling, Inc. for
the pump and motor replacement at Well 20 in the amount of $19,511.00 including Washington State
sales tax; and authorize the Mayor to finalize and execute the change order with substantially the
same terms and conditions as presented.
COUNCIL ACTION
❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/02/2018
CONTRACT CHANGE ORDER NO: 1 8175-1
PROJECT NAME: W20 Pump and Motor Replacement
PROJECT
NO:4539 CONTRACTOR: Hokkaido Drillina Inc.
ORIGINAL CONTRACT AMOUNT: $57,770.00 DAYS: 0
PREVIOUSLY APPROVED 0.00 DAYS: 0
CHANGES:
THIS CHANGE: $19,511.00 DAYS: 0
REVISED CONTRACT AMOUNT: $77,281.00 DAYS: 0
This Change Order covers changes to the subject contract as described herein. The Contractor shall
construct, furnish equipment and materials, and perform all work as necessary or required to complete
the Change Order Items. The increase or decrease in contract price shown below includes any
applicable taxes.
DESCRIPTION OF CHANGES
INCREASE IN
(DECREASE) IN
CONTRACT
�, --
CONTRACT
CONTRACT
TIME
AMOUNT
AMOUNT
EXTENSION
($)
()
(DAYS.)
Addition well column pipe and check valve as well as a new
$19,511.00
power cable and a video scan of the well were added to the
original cast due to pitting and corrosion found once the well had
been pulled.
I
i
i
NET CHANGE IN CONTRACT AMOUNT
$17,900.00
INCREASE OR (DECREASE)
ESTIMATED SALES TAX AT 0.6%
$1,617.0o
i
TOTAL INCLUDING SALES TAX
1............................................................................ -
I $19,511.00
Contractor acknowledges and accepts that this Change Order constitutes final settlement of all claims
of any kind or nature arising from or connected with any work either covered or affected by this Change
Order, including, without limitation, claims related to contract time, on -site or home office overhead, or
lost profits_ Nothing in this Change Order shall limit the City°s right to bring a claim for past performance.
The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the
contract price specified for each item, including any and all supervision costs and other miscellaneous
costs relating to the change in work, and as to the extension of time allowed, if any, for completion of
the entire work due to said Change Order.
CONTRACT CHANGE ORDER NO:
PROJECT NAME:
This document will become a supplement of the contract and all provisions will apply hereto. It is
understood that this Change Order shall be effective when approved by the City of Bremerton.
The parties whose names appear below warrant that they are authorized to enter into a change order
that is binding on the parties of this contract. In addition, Contractor warrants that it has or will inform
the surety of this change, and shall take appropriate action to modify any bonds required under the
contract to address this change.
CONTRACTOR
Approved:
PROJECT MANAGER
Recommended:
CITY ENGINEER
DATE:�f
AUG 2p2018
DATE:
Council action is required as project cost will exceed approved budget. ❑ Yes ❑ No
Council action is required as change exceeds Mayors authority per BMC 2.76.110. ❑ Yes ❑ No
Recommended:
DIRECTOR OF PUBLIC WORKS AND UTILITIES
Recommended:
MAYOR
Approved --
APPROVED AS TO FORM:
ROGER A. LUBOVICH, Bremerton City Attorney
RALega1\Lega1XForms\FORMS ON COBWEMChange Order Rev. 07 201$.dacx
DATE:
DATE:
DATE:
ATTEST:
ANGELA WOODS, City Clerk
Page 2 of 2
Change Order
Rev. 0612018
ORIG11vo
PUBLIC WORKS AGREEMENT t
THIS AGREEMENT, is entered into between the City of Bremerton, a
Washington Municipal Corporation ("City"), and Hokkaido Drilling, Inc. ("Contractor"), whose
mailing address is:24511 1040' Avenue Court East, Graham, WA 98338.
The parties agree as follows:
I. CONTRACTOR SERVICES. The Contractor shall perform the following
services for the City:
Mobilize
Pull the existing pump assembly
Inspect and evaluate the materials to
sounding tubes, etc.)
Procure Install new pump and motor:
Hitachi 10" motor
Install all equipment
Assist with start-up
Provide warrantee information
Demobilize
be reused (pump column, check valves, cable,
SLIIH/3STG Simflo Pump Bowl Assembly and
2. TIME OF COMPLETION. Contractor shall complete the work within 120
calendar days from the date of issuance of the City's Notice to Proceed.
3. COMPENSATION. The City shall pay the Contractor the total amount of
$53,000, plus any applicable Washington State Sales Tax, for the work and services
contemplated in this agreement. The City shall pay the Contractor ninety percent (90%) of the
Contract amount upon completion and acceptance of the work by the City, and the remainder
upon fulfillment of the conditions listed below and throughout this agreement.
A. No Performance Bond. Because this contract, including applicable sales
tax, is $150,000 or less, and pursuant to Chapter 39.08 RCW, the
Contractor, in lieu of providing the City a performance bond, has elected
to have the owner retain the final ten percent (I011o) of the Contract
amount for a period of thirty (30) days after the date of final acceptance,
or until receipt of all necessary releases from the State Department of
Revenue and the State Department of Labor & Industries and until
settlement of any liens filed under Chapter 60.28 RCW, whichever is later.
B, Retaingge. The City shall hold back a retainage in the amount of five
percent (50/D) of any and all payments made to contractor for a period of
forty-five (45) days after the date of final acceptance, or until receipt of all
PUBLIC WORKS AGREEMENT —Page l of to
Between City of Bremerton and Hokkaido Drilling 2018
necessary releases from the State Department of Revenue and the State
Department of Labor & Industries and until settlement of any liens filed
under Chapter 60.28 RC W, whichever is later.
C. Defective or Unauthorized Work. The City reserves its right to withhold
payment from Contractor for any defective or unauthorized work.
Defective or unauthorized work includes, without limitation: work and
materials that do not conform to the requirements of this agreement; and
extra work and materials furnished without the City's written approval. If
Contractor is unable, for any reason, to satisfactorily complete any portion
of the work, the City may complete the work by contract or otherwise, and
Contractor shall be liable to the City for any additional costs incurred by
the City. "Additional costs" shall mean all reasonable costs, including
legal costs and attorney fees, incurred by the City beyond the maximum
Contract price specified above. The City further reserves its right to
deduct the cost to complete the Contract work, including any Additional
Costs, from any and all amounts due or to become due the Contractor.
D. Final Payment: Waiver of Claims_ THE MAKING OF FINAL
PAYMENT (EXCLUDING WITHHELD RETAINAGE) SHALL
PRECLUDE ALL CLAIMS, EXCEPT THOSE PREVIOUSLY AND
PROPERLY MADE AND IDENTIFIED BY CONTRACTOR AS
UNSETTLED AT THE TIME REQUEST FOR FINAL PAYMENT IS
MADE.
4. INDEPENDENT CONTRACTOR. Contractor is and shall be at all times
acting as an independent contractor and not as an employee of the City. The Contractor shall
secure at its expense, and shall be responsible for all payments of income tax, social security,
state disability insurance compensation, unemployment compensation, and all other payroll
deductions for the Contractor, officer, agents, employees and sub -contractors. The Contractor
shall also secure all applicable business licenses, if required, in connection with the contract
services, including all required licenses for Contractor's officers, agents, employees and sub-
contractors.
5. TERMINATION. The City may terminate this agreement for good cause.
"Good cause" shall include, without limitation, any one or more of the following events:
A. The Contractor's refusal or failure to supply a sufficient number of
properly skilled workers or proper materials for completion of the
Contract work.
B. The Contractor's failure to complete the work within the time specified in
this agreement.
C. The Contractor's failure to make full and prompt payment to
subcontractors or for material or labor.
PUBLIC WORKS AGREEMENT — Page 2 of 10
Between City of Bremerton and Hokkaido Drilling 2018
D. The Contractor's persistent disregard of federal, state or local laws, rules
or regulations.
E. The Contractor's filing for bankruptcy or becoming adjudged bankrupt.
If the City terminates this agreement for good cause, the Contractor shall not receive any
further monies due under this agreement until the Contract work is completed.
6. PREVAILING WAGES. Contractor shall file a "Statement of Intent to Pay
Prevailing Wages," with the State of Washington Department of Labor & Industries prior to
commencing the Contract work. Contractor shall pay prevailing wages and comply with Chapter
39.12 of the Revised Code of Washington, as well as any other applicable prevailing wage rate
provisions. The latest prevailing wage rate revision issued by the Department of Labor and
Industries is attached.
7. CHANGES. The City may issue a written work change directive for any change
in the Contract work during the performance of this agreement. If the Contractor determines, for
any reason, that a change order is necessary, Contractor must submit a written change order
request to the City's project manager within two (2) business days of the date the Contractor
knew or should have known of the facts and events giving rise to the requested change. If the
City determines that the change increases or decreases the Contractor's costs or time for
performance, the City will make an equitable adjustment. The City will attempt, in good faith, to
reach agreement with the Contractor on all equitable adjustments. However, if the parties are
unable to agree, the City will determine the equitable adjustment as it deems appropriate. The
Contractor shall proceed with the change order work upon receiving a written work change
directive or change order from the City. If the Contractor fails to require a change order within
the time allowed, the Contractor waives its right to make any claim or submit subsequent change
order requests for that portion of the contract work. If the Contractor disagrees with the
equitable adjustment the Contractor must complete the change order work; however, the
Contractor may elect to protest the adjustment as provided below:
A. Procedure and Protest by the Contractor. If the Contractor disagrees with
anything required by a work change directive or change order, including
any direction, instruction, interpretation, or determination by the City, the
Contractor shall:
1. Immediately give a signed written notice of protest to the City;
2. Supplement the written protest within fourteen (14) calendar days
with a written statement that provides the following information:
a. The date of the Contract's protest.
b. The nature and circumstances that caused the protest.
C. The provisions in this agreement that support the protest.
PUBLIC WORKS AGREEMENT — Page 3 of 10
Between City of Bremerton and Hokkaido Drilling 2018
d. The estimated dollar cost, if any, of the protested work and
how that estimate was determined.
e. An analysis of the progress schedule showing the schedule
change or disruption if the Contractor is asserting a
schedule change or disruption.
The Contractor shall keep complete records of extra costs and time
incurred as a result of the protested work. The City shall have
access to any of the Contractor's records needed for evaluating the
protest.
3. The City will evaluate all protests, provided the procedures in this
section are followed. If the City determines that a protest is valid,
the City will adjust payment for work or time by an equitable
adjustment. No adjustment will be made for an invalid protest.
B. Contractor's Duty to Complete Protested Work. In spite of any protest,
the Contractor shall proceed promptly with the work as the City has
ordered-
C. Contractor's _Acceptance of Changes. The Contractor accepts all
requirements of a change order by: (1) endorsing it, (2) writing a separate
acceptance, or (3) not protesting in the way this section provides. A
change order that is accepted by Contractor as provided in this section
shall constitute full payment and final settlement of all claims for contract
time and for direct, indirect and consequential costs, including costs of
delays related to any work, either covered or affected by the change.
D. Failure to Protest Constitutes Waiver. By not protesting as this section
provides, the Contractor also waives any additional entitlement and
accepts from the City any written order (including directions, instructions,
interpretations, and determination).
E. Failure to Follow Procedures Constitutes Waiver. By failing to follow the
procedures of this section, the Contractor completely waives any claims
for protested work and accepts form the City any written order (including
directions, instructions, interpretations, and determination).
8. CLAIMS. The Contractor shall give written notice to the City of all claims other
than change orders within fourteen (14) calendar days of the occurrence of the events giving rise
to the claims. Any claim for damages, additional payment for any reason, or extension of time,
whether under this agreement or otherwise, shall be conclusively deemed to have been waived
by the Contractor unless a timely written claim is made in strict accordance with the applicable
provisions of this agreement; or, if (and only if) no such provision is applicable, unless that claim
is set forth in detail in writing and received by the City within seven (7) calendar days from the
date Contractor knew, or should have known, of the facts giving rise to the claim. At a
PUBLIC WORKS AGREEMENT — Page 4 of 10
.Between City of Bremerton and Hokkaido Drilling 201 S
minimum, a Contractor's written claim must include the information set forth regarding protests
in Section TA.2.a.-e.
FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM
WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY CLAIMS
ARISING IN ANY WAY FROM THE FACTS OR EVENTS SURROUNDING THAT CLAIM
OR CAUSED BY THAT DELAY.
Contractor must, in any event, file any claim or bring any suit arising from or connected
with this agreement within 120 calendar days from the date the contract work is complete.
9. WARRANTY. The Contractor shall correct all defects in workmanship and
materials within one year from the date of the City's acceptance of the Contract work. When
defects are corrected; the warranty for that portion of the work shall extend for one year form the
date such correction is completed and accepted by the City. The Contractor shall begin to
correct any defects within seven (7) calendar days of its receipt of notice from the City of the
defect. If the Contractor does not accomplish the corrections within a reasonable time, the City
may complete the corrections and the Contractor shall pay all costs incurred by the City in order
to accomplish the correction.
10. INDEMNIFICATION. Contractor shall defend, indemnify and hold the City, its
officer, officials, employees, agents and volunteers harmless from any and all claims, injuries,
damages, losses or suits including all legal costs and attorney fees, arising out of or in connection
with the performance of this agreement, except for injuries and damages caused by the City's
sole negligence.
The City's inspection or acceptance of any of Contractor's work when completed shall
not be grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Contractor and
the City, its officials, employees, agents and volunteers, the Contractor's liability hereunder shall
be only to the extent of the Contractor's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THIS
INDEMNIFICATION CONSTITUTES THE CONTRACTOR'S WAIVER OF IMMUNITY
UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSE OF
THIS INDEMNIFICATION. THE PARTIES ACKNOWLEDGE THAT THEY HAVE
MUTUALLY NEGOTIATED THIS WAIVER.
The provisions of this section shall survive the expiration or termination of this
agreement.
PUBLIC WORKS AGREEMENT - Page 5 of 10
Between City of Bremerton and Hokkaido Drilling 2018
11. INSURANCE. The Contractor shall procure and maintain for the duration of this
agreement insurance of the types and in the amounts described below against claims for injuries
to persons or damage to property which may arise from or in connection with the performance of
the work by the Contractor, its agents, representative, employees, subconsultants or
subcontractors.
Before beginning work on the project described in this agreement, the Contractor shall
provide a Certificate of Insurance evidencing:
Automobile Liability insurance with limits no less than $1,000,000
combined single limit per accident for bodily injury and property damage;
and
?. Commercial General Liability insurance written on an occurrence basis
with limits no less than $1,000,000 combined single limit per occurrence
and $2,000,000 general aggregate for personal injury, bodily injury and
property damage. Coverage shall include but not be limited to: blanket
contractual; products/completed operations/broad form property damage;
explosion, collapse and underground (XCU); and employer's liability.
3. Excess Liability insurance with limits not less than $1,000,000 per
occurrence and aggregate.
Any payment of deductible or self insured retention shall be the sole responsibility of
the Contractor.
The City, its officials, employees, agents and volunteers shall be named as an
additional insured on the insurance policy, as respects work performed by or on behalf of the
Contractor and a copy of the endorsement naming the City as additional insured shall be attached
to the Certificate of Insurance.
The Contractor's insurance shall contain a clause stating that coverage shall apply
separately to each insured against whom claim is made or suit is brought, except with respects to
the limits of the insurer's liability.
The Consultant's insurance shall be primary and non-contributory insurance as respects
the City and shall contain a waiver of subrogation against the City for claims arising out of any
operations, liabilities and obligations to which coverage applies_ It shall be an affirmative
obligation upon Consultant to advise the City's Risk Manager by fax at (360) 473-5161, or by
certified mail, return receipt requested to City of Bremerton, attn: Risk Management, 345 61h
Street, Suite 600, Bremerton, WA 98337 within two days of the cancellation, suspension or
substantive change of any insurance policy set out herein, and failure to do so shall be construed
to be a breach of this Agreement.
The City reserves the right to receive a certified copy of all the required insurance
policies.
PUBLIC WORKS AGREEMENT— Page 6 of 10
Between City ojBremerton and Hokkaido Drilling 2018
12. MISCELLANEOUS.
A. Nondiscrimination. In the hiring of employees for the performance of
work under this Agreement or any sub -contract hereunder, the Contractor, its sub -contractors, or
any person acting on behalf of such Contractor or sub -contractor shall not, by reason of race,
religion, color, sex, national origin, or the presence of any sensory, mental, physical disability, or
sexual orientation discriminate against any person who is qualified and available to perform the
work to which the employment relates.
B. Compliance with Laws. Contractor shall comply with all federal, state
and local laws, rules and regulations throughout every aspect in the performance of this
agreement.
C. Work Performed at Contractor's Risk. Contractor shall take all
precautions necessary and shall be responsible for the safety of its employees, agents, and
subcontractors in the performance of this agreement. All work shall be done at Contractor's own
risk, and Contractor shall be responsible for any loss of or damage to materials, tools, or other
articles used or held for use in connection with the work.
D. Nonwaiver of Breach. The failure of the City to insist upon strict
performance of any of the terms and rights contained herein, or to exercise any option herein
conferred in one or more instances, shall not be constructed to be a waiver or relinquishment of
those terms and rights and they shall remain in full force and effect
E. Governing Law. This agreement shall be governed and construed in
accordance with the laws of the State of Washington. If any dispute arises between the City and
Contractor under any of the provisions of this agreement, resolution of that dispute shall be
available only through the jurisdiction, venue and rules of the Kitsap County Superior Court,
Kitsap County, Washington.
F. Attorney's Fees. To the extent not inconsistent with RCW 39.04.240, in
any claim or lawsuit for damages arising from the parties' performance of this agreement, each
party shall be responsible for payment of its own legal costs and attorney's fees incurred in
defending or bringing such claim or lawsuit; however, nothing in this subsection shall limit the
City's right to indemnification under Section 10 of this agreement.
G. Written Notice. All communications regarding this agreement shall be
sent to the parties at the addresses Iisted on the signature page of this agreement, unless
otherwise notified. Any written notice shall become effective upon delivery, but in any event
three (3) calendar days after the date of mailing by registered or certified mail, and shall be
deemed sufficiently given if sent to the addressee at the address stated on this agreement.
H. Assignment. Any assignment of this agreement by the Contractor without
the written consent of the City shall be void.
PUBLIC WORKS AGREEMENT— Page 7 of 10
Between City of Bremerton and Hokkaido Drilling 2018
I. Modification, No waiver, alteration, or modification of any of the
provisions of this agreement shall be binding unless in writing and signed by a duly authorized
representative of the City and Contractor.
J. Severability. If any one or more sections, sub -sections, or sentences of
this agreement are held to be unconstitutional or invalid, that decision shall not affect the validity
of the remaining portion of this agreement and the remainder shall remain in full force and
effect,
K. Entire Agreement. The written provisions and terms of this agreement,
together with any attached Exhibits, supersede all prior verbal statements by any representative
of the City, and those statements shall not be construed as forming a part of or altering in any
manner this agreement. This agreement and any attached Exhibits contain the entire agreement
between the parties. Should any language in any Exhibit to this agreement conflict with any
language contained in this agreement, the terms of this agreement shall prevail.
IN WITNESS WHEREOF, the parties below have executed this agreement.
DATE
Notices to be sent to:
Kai ► _ IL_o OCSTA
Attn: Hokkaido Drilling, Inc.
24511 104"' Avenue Court East
PO Box 100
Graham, WA 98338
Ph 253-847-3579 Fax 253-847-7404
T E CITY OF BREMERTON
T;:
Print e: G en c,. , \es-
Title. N-A0- Q
DATE to A .201 g
Notices to be sent to:
CITY OF BREMERTON:
Attn: Water Resources Manager
City of Bremerton
100 Oyster Bay Ave N
Bremerton, WA 98312
Ph 360-473-2315 Fax 360-473-5018
PUBLIC WORKS AGREEMENT — Page 8 of ] 0
Behveen City of Bremerton and Hokkaido Drilling 2018
APPROVED AS TO FORM:
0-2, ��, ---
Bremerton C' ttorne
ATTEST:
Bremerton City Clerk
R:ILEGALIContractsT-ORMS\ShortForm.PW.Agr.doc
PUBLIC WORKS AGREEMENT —Page 9 of 10
Between City of Bremerton and Hokkaido Drilling 2018
PREVAILING WAGES
Look Up journey Level Rates
Important Note about Races: Choosing correct worker classifications depends upon derermmatlons
published by L&I. our Detrrwinauons.
Look up Prevailing ::age a:es v4th effective dates as far back as March , 1998.
,+ 'hich ra:es (effective date; shu-jI d -,ou setecl'
'hen are -'rn'.'diililQ 'ige rar-es updated?
Select County
Ada—s
Asot n
Bento'l
Chelan
Clallam
Clark
Columbia
Cowlitz
Couo as
Ferry T
Effective date: S 9 2015
5elpct Trade
Asbestos Abatement VVor-cars
Boiler—akers
BficKAnd Marb'e Masons
BricK fwtason
B,ic,dayers & Ma-ble F:lasons
Bjild!ng Ser ice Bmplopees
Cabinet Makers ,En Shoo.)
flarpenters
Ce-ent Masons
Divers & Tenders
Benefit Code Key for 519/2018
7 ... - _ - ___ __.. ,---r =Fpren;i-e ' "ages
County Trade Job Classification Wage Holiday Overtime Note
Kitsap PlUmbers Et Pipp=fitters Journey Level S67.47 �A tG
WAC 296-127-01364
Plumbers, pipefitters, and stearrtfitters.
For the purpose of the Washington state public works law, chapter 39.12 RCW, plumbers, pipefitters and steamfitters assemble,
install, and maintain piping systems, fixtures and equipment for the transportation of water, steam, gas, air, sewage, oil, fuels, liquids,
gases, or similar substances.
The work includes, but is not limited to:
(1) Piping systems installed in structures (e.g., buildings, industrial plants, etc.).
(a) The handling and moving of any plumbing, pipefitting and steamfitting materials, supplies, and equipment on the job site.
(b) Cutting, threading, and bending pipe.
(c) Joining pipes by use of screws, bolts, fittings, solder, welding and caulking, or any other method of making joints in the
pipefitting industry.
(d) Assembling, installing, and repairing valves, pipe fittings, and pumps.
(e) Testing the piping system-
(f) Installing and repairing plumbing fixtures, such as sinks, bathtubs, water heaters, and water softeners.
(g) Cutting holes in floors and walls for pipes:
• With point and hammer.
• Core -drilled.
(h) Responsible for all cleanup required in connection with plumbers, pipefitters and steamfitters work.
(2) Distribution lines (e.g., water mains, sewer mains, oil and gas lines, etc.).
(a) The handling and moving of any plumbing, pipefitting and steam fitting materials, supplies, and equipment on the job site.
(b) Steel pipe: Welding of pipe joints and joining pipes with screws, bolts, fittings, solder, caulking, or any other method for making
joints in the industry.
(c) Ductile iron pipe: Joining pipes by using any method for making joints in the industry, when the pipe will be under pressure.
Assembling, installing, and repairing valves and pumps.
(d) Testing the piping system.
(e) Responsible for all cleanup required in connection with plumbers, pipefitters and steamfitters work.
INVOICE # 3577
Nt]ICKA/DO DRILLING INC
24511 104T" AVENUE CT. EAST, P.O. BOX 100, GRAHAM, WA 98338
PHONE: (253) 847-3579 / FAX: (253) 847-7404 / E-MAIL: HOKDRILL c@AOL.COM
DATE: AUGUST 8, 2018
CITY OF BREMERTON
PUBLIC WORKS AND UTILITIES
100 OYSTER BAY AVENUE N
BREMERTON, WA 98312
ATTENTION: CHAD HANTELMAN
• , 1 JG 2018
po1w* 11S�39
Initials .IycD -mw�,
CONTRACT: WELL 20 PUMP/MOTOR REPLACEMENT
PURCHASE ORDER NO: 18175
BILLING FOR WORK PERFORMED JULY 23 THRU AUGUST 8, 2018
1. WELL 20 PUMP & MOTOR REPLACEMENT
INCLUDES: A) MOBILIZATION - DEMOBILIZATION
B) SIMFLO BOWL ASSEMBLY
C) 75 H.P. HITACHI MOTOR
D) ASSEMBLING MOTOR TO PUMP BOWLS
E) REMOVING EXISTING PUMP ASSEMBLY
2. 8" IN -LINE CHECK VALVE
3. WELL SCAN VIDEO— LUMP SUM
4. ADDITIONAL PUMP COMPONENTS
INCLUDES: A) 8" GALV. T&C PUMP COLUMN
B) PUMP CABLE
C) FREIGHT
$53,000.00
1,750.00
1,150.00
15,000.00
$70,900.00
W.S.S.T. @ 9.0% 6,381.00
$77,281.00
THANK -YOU VERY MUCH FOR THIS OPPORTUNITY TO BE OF SERVICE.
INVOICE # 3577
HOKKAIDO DRILLING. INC.
24511 104T" AVENUE CT. EAST, P.O. BOX 100, GRAHAM, WA 98338
PHONE: (253) 847-3579 / FAX: (253) 847-7404 / E—MAIL: HOKDRILL cc@AOL.COM
DATE: AUGUST 8, 2018
CITY OF BREMERTON
PUBLIC WORKS AND UTILITIES
100 OYSTER BAY AVENUE N
BREMERTON, WA 98312
ATTENTION: CHAD HANTELMAN
CONTRACT: WELL 20 PUMP/MOTOR REPLACEMENT
PURCHASE ORDER NO: 18175
BILLING FOR WORK PERFORMED JULY 23 THRU AUGUST 8, 2018
THANK —YOU VERY MUCH FOR THIS OPPORTUNITY TO BE OF SERVICE.
r
ACCOUNT
CITY OF BREMERTON
345 6TH STREET SUITE 100
BREMERTON, WA 98337-1873
V F- 00014933
E HOKKAIDO DRILLING INC
N PO BOX 100
D GRAHAM WA 98338
OI l._
R
ORDER DATE: 06/18/18 1 BUYER: TED DANIELSON
TERMS: NET 30 DAYS [P-O•B•:
rrFofa QUANTITY UOM DESCRIPTION
-._--------
; .1 .00 EA., WET.Lo 20 PUMP & MOTOR
¢a, PURCHASE & INSTALLATION
PFi 253-847-3579
Y
2 ` s;;;<FX 253-847-7404
ITuMu'
PURCHASE ORDER NO. 18175
PAGE NO. 1
H' PUBLIC WORKS ADMINISTRATION
I CITY OF BREMERTON
P 100 OYSTER BAY AVE
TI BREMERTON WA 98312
ATTN: ACCTS PAY/TED DANIELSON J
1 REQ. NO.: 18193
DESC.:
UNIT PRICE
SALES TAX:
PROJECT CODE PAGE TOTAL $
TOTAL $
01 594.34324 56430 57,770.00 4539
t;EIRT1171CATION
I, the undersigned, do hereby certify under enalty of perjury, that the materials have been
furnished, the services rendered or the labor erformed as described he in, that any advance
payment is due and payable pursuant to a co tract or is available as an plion for full or partial
fulfillment of a contractual obligation, and ttr the claim is a just, due nd unpaid obligation
against the city and that I am authorized to authenticate and certify to saiq claim.
AMOUNT
APPROVED BY
REG. DATE: 06/13/18
EXTENSION
53,000.00
4,770.00
57,770.00
57,770.00
PURCHASING
HOKKAIDO DRILLING, INC.
Phone (253) 847-3579 Fax (253) 847-7404 E-mail: HOIDRILL a-A0L.COM
April 6, 2018
City of Bremerton
Public Works & Utilities
100 Oyster Bay Ave. N.
Bremerton, WA 98312
Attn: Chad Hantleman
Re: Well 20 Pump/Motor Replacement
1. Well 20 Pump/Motor Replacement — Lump Sum $53,000.00
Plus Tax
Includes: a) Mobilization — Demobilization
b) Remove Existing Pump
c) Inspect Pump Components
* d) Reinstall New Pump and Motor:
Includes: a) SL11H/3STG Simflo Pump Bowl Assembly
b) 75 hp Hitachi 10" Motor 460/3
*Estimate does not include any other new components. Any additional items would
be provided at additional negotiatcci costs after evaluating the current pump assembly.
"An Equal Opportunity Employer" 1-800-833-6388 TTY (TDD)
24511-10e Avenue Court East, .P.O. Box 100, Graham, WA 98338
Pump
Company: Hokkaido Drilling
Name: Bill
Date: 03/29/2018 SIMFLO
W%
Pump:
Size:
SL11 H (stages: 3)
Type:
VERTTURBINE
Synch Speed:
1800 rpm
Dia:
8.67 in
Curve:
Impeller.
SL11H
Specific Speeds: Ns: 2463
Nss: 12679
Flow. 1100 US gpm
Head: 177 ft
Pump_ Selection Warnings.
None - ----
Duty Point -
Flow. 1101 US gpm
Head: 177 ft
Eff: 79.8%
Power: 61.6 hp
NPSHr. 8.28 ft
Speed: 1770 rpm
- Design Curve -
Shutaff Head: 216 ft
Shutoff dP: 93.7 psi
Min Flow: - US gpm
BER 81 % @ 1003 US gpm
NOL Power.
64.1 hp @ 1323 US gpm
-- Max Curve --
Max Power.
66.6 hp @ 1336 US gpm
Performance Evaluation:
Flow
US gpm
1320
1100
880
660
440
Dimensions:
Suction:
8 in
Discharge: 6 in
Vertical Turbine -
Eye Area:
20.3 in'
Bowl Size:
10.9 in
Max Lateral:
1.44 in
Thrust K Factor.
7A lb/It
Near Miss: -
Static Head° 0 ft
Fluid:
Name:
Water
SG:
1
Density:
62.4 Ib/ff'
Viscosity:
1.1 cP
Temperature:
60 "F
Pump Limits:
Temperature: -
Wkg Pressure: 686 psi g
Motor", -
Vapor Pressure: 0.256 psi a
Atm Pressure: 14.7 psi a
Sphere Size: 0.875 in
Power: 376 hp
Standard: US Size: 75 hp
Enclosure: TYPE 1 Speed: 1800 rpm
Frame: —
SiAng Criteria: Max Power on Design Curve
--------•t:orrectea
81
curves _ - eo
80
160
70
60
�
c
0
50
m
'o
W
=
qp
80
30
20
_
10
o- - ----
----�----�
..._ --__ ..-.-...__....__,_�-...._. -_
--- ---� - -__ --_800 10 --
_.. --- o
1200�� 1400 _.._ 16W
r:
` 10
us
-
d
Z o ---
-600
-
'16W --
200
400 800 1000
1200�1400
Q.
-
c 40
_
m
p 0 - - —Ad -----40
---.-600-
US gpm
Speed
Head
Efficiency
Power
NPSHr
rpm
ft
%
hp
ft
1770
142
74.1
64.1
11.2
1770
178
79.9
61.5
8.26
1770
199
79.2
55.8
5.87
1770
211
71.8
48.8
3.93
1770
-
-
-
-
Selected from catalog: SIMFLO.60, Vers 3.0
SIMFLO
Quotation Clarifications countinued
OPTIONS: (NET COST)
Field Services are available from the factory for $1,800.00 per day port to port, plus all lodging,
travel and meal expenses. These services shall be for assistance to the installing contractor only.
All tools and instruments shall be provided by others.
CLARIFICATIONS:
1. All anchor bolts, gauges, valves, controls, lubricants, electrical cabling/connections, and field
services are not included, unless specifically listed in quotation.
2. Quote is inclusive only of specifications & drawings provided to Simflo.
3. Coating is Simflo's standard machinery enamel, unless an optional coating system is specifically
listed in the quotation.
4. The pump & driver vibration limits shall be guaranteed to meet the Hydraulic Institute standards.
If a more refined balanced is specified or requested, field balancing may obtain the desired
results, which shall be provided by and be the responsibility of others.
5. Warranty shall be Simflo's standard unless otherwise specified in the quotation or agreed to by
Simflo and customer. Simflo shall be obligated to supply parts and factory labor only. All field
services and transportation shall be provided by and be the responsibility of others. Please see
below for Simflo standard warranty.
A. All equipment Simflo Pumps manufactures is guaranteed against defective workmanship
or material for a period of eighteen (18) months after date of shipment from Simflo plant,
or one (1) year from start-up whichever occurs first.
B. If the purchaser claims the equipment or parts are defective within the period stated above,
the purchaser shall notify Simflo Pumps Inc. in writing immediately to allow Simflo Pumps
Inc. or its agent to inspect the claimed defect or issue shipping instructions for return of the
part(s) to our plant.
C. In the event the equipment or part(s) is found defective, Simflo Pumps Inc. shall correct the
defect(s) by repair or replacement, at Simflo Pumps Ines option.
D. The liability of the company arising out of supplying said equipment, or its use, weather on
warranties or otherwise, shall not in any case exceed the cost of correcting the defects in
our factory. Pulling setting and freight cost are not covered by warranty. Upon the expiration
of the warranty period, all liability shall terminate.
754 Ea Morley -ROL Boar NO - MkCK AF&os 85M - (00)30"273 •!fir (NO 301-4O92 -Y
SIMFLO
Quotation Clarifications continued
E. Simflo Pumps Inc. assumes no liability for damages or expenses of any character
including those arising out of the installation, use or resale of such equipment.
F. Equipment and accessiories not manufactured by Simflo Pumps Inc. are warranted
only to the extent of the original equipment manufacturer's warranty.
6. Due to the extreme market volatility of raw materials, pricing is good for only thirty (30) days.
Note:
All prices are subject to escalation until Simflo receives an acceptable purchase order
and Simflo has received all necessary information and approvals to release to production.
Simflo has tried to anticipate and incorporate into the pricing short term increases. Simflo will
do its very best to honor above listed price. However, before accepting an order from your
customer, please contact Simflo to verify current price.
7. Estimated shipment / production times are valid only after receipt and acceptance of an
approved purchase order, established and agreement on payment terms, and approval of all
necessary drawings and data. Please note that the production time given is based on current
factory workload, subject to change daily. Times are also based on current market availability,
which is subject to prior sale. If the production time is a critical issue, please contact Simflo within
one week of the expected purchase date for a confirmation.
8. Freight charges are not included unless otherwise specifically noted on quotation.
9. Any testing or product that is not specifically listed in the above quote is not included in price.
If anything else is requested to be quoted a requote will need to be requested.
SPECIFICATION AND CLARIFICATION AND EXCEPTION FOR VIBRATION ANALYSIS:
1. Simflo will provide the Standard Manufacturer(Simflo) Lateral and Torsional Analysis with
Critical speed calculations. If a higher or additional analysis is required by the owner / end
user / specification, analysis shall be arranged by others. Simflo will supply information
requested by the third parties at the arrangement of supplier. Any recommended changes to
equipment by third party shall be considered change order to any previously agreed upon
price and or contract, and all associated cost incurred will be responsibility of equipment
7S� Estllld�.y • P.Q Bioz d�9 • ge1c� /1�0� �56I3 • (5IOj3dh2273 • fa[ (� j 3�f-{0�2 • ■
3
8lsrrmm POW I.I.C. dies SNIFLO
Terns umd coimlims
Simmons Pump U.C. dra SIhFLO is heron refer ed to as the 'SELLER' and to cusbmer or enty prsdwarng goods (Goods) Iran to Seller is referred to as ter'BUYER'. This Tams and Condiiom herein sot brlh and the Sellers Response. hereafter
'QUOTATION' b Buyers purchase "der to which a copy of those Tams and Condition are attached and Incorporated in fie Qiwtaton c"s6btes to complete and exclusive statement of the Tams and Conditions upon which Soler is agreeing to sell to Buyer
the goods described In the Quotation. Any tams and asditlons set forth in Buyers purchase order which are dithering or inconslsbnt wtb to Quoklon, i beft Sellers Terms and Conditions of to sate, are rejected. Buy" will tuardsh erfitan cenimelon
(ekedardq wnpulevor otsr comnercaly accepted sannwdca6on) of acceptance of the conawns ohhere sob as solfalh in the Quoation b Seller . Seers s m to noon b eob dscretion b min ayod .
1. Prices for Goods are subject to change without notice based on the bowing: Any change In pica will be adlusbad
to re6act subsequent charges In the cost to Seller of subeugplers maEadels, supplies or due known and w it be based on
On In talked st to time of the requested ship erd dab and each shipment will be Invoiced at such pica AI picas are
excicve of and do not bclds tasty, transportation or iwnearm costs; all such rite are the responsibility of and shall be
paid by Buyer.
L TA>Pdtr Any cu ad or Use his or government charge (or Increase In saw) affecting Selsr's costs of production sake, or
delivery or shipment, or which odor Is of en also regnied to pay or sled In connection with the sake, purchase, delivery.
storage, processing, use of consumption of Goods, shall be for Buyer's account and shot be added to to pica or billed to
Buyer soporoby, at Sellers election.
A7)41k Soler And Buyer agree that arty controversy or claim. excluding collection and past due aocoads, arising
out of or relent to the agreement to sot Goods or to breach thereof, she be submitted to mandatory mbWdm In
accordance with lbe Commercial AFMkolbn Rules of tea American Arbitration Association and to aWhft Award or
DMpoailve Order dud be trial and binding and may be entered In any cart of competent jurbe icton in the State of Texas.
The exclusive place of arbitration shot be wlbn Lubbock Canty, Stab of Tom ad the parties submit to such #110 icton.
Collection and pad due accounts may be lbd In to appropriate court located in Lubbock Corny. Texas, and Wryer subndm
to to sock" vonm amdjwbdcon of sold Lubbock Covey, Taxes.
l TH OF PAYIN Uatws otherwise speeded by Seller, tams am not thirty (30) days tom dab of Sears unelce in
U.S. ortencY. Sda may at e option, require copies of peerient cabacls, inadal statements and other docurwnb relative
to any given cab In order to evaluate Buyers "edit stabs or to oedt stair of any third pay w[b wham Buyer has a
cenbacbah rabtonch le concerning the Goods to be fuddsd to Buyer. Faikm or debt' In decay of the kdamaton will
postpone production rakeaw and may brig abed price ascddbm Seer shal have the dght, among cow remedies, otba to
twmnake this agreement or suspad talker perform sicw under to aidfor other agrmmwsds with Buyer in to woad Buyer
foe to make cry payment when due. which other agreements Buyer and Seiler hereby anent accordingly Buyer shag be
11" for all expenses, Including attemays' hues, relaig to to collection of pad des ameuhte, t any payment awed to Staler is
not paid when due. it she boa idmest at a rate to be determined by Soler, witch shall not exceed the maximum rate
permitted by law, tan the data on which it Is due add it Is paid. Shedd Buyers fins vial responsibiy become unsaisfacbry,
to Staler, cash payment or wady addiction to Sear may be required by Sear for bore del cries and for fie Goods sold
to Wryer by Soler, which seadty Interest she continue unB all such Goods are fully paid for in calk, and Buyer, upon Sabres
demand, will execute and delver to Staler such iwYawnte as Seiler requests to poled and poW such security idered.
payment by Saw end not be mndlonel upon Wryer mceivbng payment t am any btd party.
i SHOSW AND DELNERY: Whe Sear will use all responsible cDmnwdai effort to maintain to delivery dates)
acknowledged or quid by Sdw, al shipping dabs are proximate and not guaranteed. Shipment dams are bed estimates
only at time of proposal and subject to change based on maxrbchrig bad and sub -suppler sclhedubs at Seers date of
order welf r b/ rebase to mamfadue. Sdw reserves the right to make partial shipments. Sir, at No option, did not be
bawd to tender delivery of any Goods postponed or delayed by Buyer for any reason. Buyer agrees to reimburse Seller for any
and d abrage omb and der add§wW agnwsm mm& g thereon. M* of bse ad bgol 9Be b Ins Goode shall tmWw
to Wryer for salty In which to and destination of to Goods is outside the United Stains berwdlably after the Goods have
pawed beyond to bu bM imb dthe Udbd Stim Ford other shipments, risk of loss for damage and responsibility she
pas tom Soler to Buyer upon delivery to and receipt by carrier at Seers shipping pond, AN shpneMs am F.O.B. Seers
shipping paid Any stakes for a "es or damages suffered In tract are the respondblly of the Buyer and anal be
ehmtbd by Bu yw dkedy b to canter. Shortages or damage$ must be [dodged and signed for at tie time of delivery.
Seer k netmpewbb foreery wch a wbM orbm
: Subject to is b Wbm of Section 7, Seiler warrants that the Goods manufactured by Seorwl be
tea from ddwb In material and workmanship and moat Seers published spedlcid w at the rim of shipment under normal
use and regid r service and maintenance for a parted of eighteen mod w from the dam of shipment of is Goods by Soler. or
one yew from e" whddsver occurs IM unless otnawlw sperdbd by Seger In wrft products and Spacial Coating
Applications purchased by to Seiler tom a bird pay for resole to Buyer (Resat Products and carry only the warranty
extended by to original mawmchrer or suppler. ANY REM OF THE PRODUCT(S) WHICH IS NOT M NIL FACfURED OR
APPLIED BY SELLER IS NOT WARRANTED BY SELLER and shall be covered only by the apnea wwrenly, IF any, of to
maamArer or a *k*r thereat THE WAHRRAMY SET FORTH N THIS SEMIDN 6 AND THE WARRANTY SET
FORTH N BECIIOII 7, ARE THE SOLE AM EICUW 6 WARRANTIES WiEN BY BELLE R WRH MEPWr TO THE
GOODS AND ARE N LEu OF AND EXCLUDE ALL OTHER WARRANTS$ DWREBS OR U Um AM= BY
OPERATION OF LAW OR OTHERWISE, NCLIOM WITHOUT LMT•ATOK Il3tCFIANTAHM AM Fff R FOR A
PAITMILAR RMP08E WHETHER OR MDT THE PURPOSE OR UfE HAD BEEN DISCLOSED 70 SELLER N
BONrATDMBMAWR=OROnMMW. AND WMETHERORNOT BFlLER'BEYODMARE .ALLY
DEIlIDTSDAMM MMAUFACTIIRED BY SELLER FORN)YER'S USE OR PURPOSE
This waretdy does not extend to any bans or damages des to misuse, accident abuse, negkecl normal wear and bar,
negligence (car than Seers), unauthorized medkaton or abrader. use beyond rated capadly, unsultable power wren
or swliormerdah conditions, bproper Installation, repair, hadog, maintenance or application or any due cause notte fad
of the Seller. To the extent Mat Buyer ore agents has suppled specifications, Manndon, representation of operating
conditions or Was wrAlm or der data to Seller In fe seked'en or design of be Goods and the peps dim of Sabres
quotation, or In the event tied asked operating conOm or other radios deer tom those represented by Wryer, any
wxmnbs or other povidens contained herein which ere a6eclad by such and ions ohd be null and void. Equpmant
perbrmance Is not waraded union sepaamy agreed to by be Sear. Seiler maafachres engineered to odor products
based an to design point speeded byte buyer. Warmnly on probima ca roue will be based an laboratory tests pedaned
at Sellers bastion. Due to to imaarades of tatl losing, any conflicts between the results of ietl balkg conducted and
Isbonbry tam, lebordcrytestswg cabal. No o*dpmentwl be ern MW onto resu b offeld testing. (Sty Section 13)
ff within blrly (30) days alter Buyers discovery of any claimed warany detects wthin wareny period. Buyer nettles
Seiler thereof In willing; Seer end, at Its option wall as Buyers exclusive randy. repair, correct replan or rel nd to
purchase price for, that portion of tie Goads foul by Soler to be detective. Fain by Buyerto give etch wdhan notice within
to applicable fire period she be deemed absolute and uncomdtlonal waive of Buyers dolms for such debts Seiler dial
have the right to require to Buyer to deliver to Goods b Scores designated repair cemdr or manubduring bdlly. Ali
responsibility and expense aecadsbd with ramvelL dmnmft reinstallation and tanepamton to ad tan Sellers
designated repair center or manufacturing redly and be rime and expanse of Seers persoroml and representafives for sit
travel and dlapeeb under ids warany she be home by to Buya. Goods repaired or replaced during this warady period
she be cowed by the foregoing wraraly for the rrnakder of the original warranty period or nbely (tD) days from the dab of
shipment Whichever Is termer. Buyer aewmnes all the respasibgy for any less, damage. or bluy to persons or prepay
oWN out of, connected wlh, or reading tom the use of Goods, whether abns or In combination with other
:Il•Iit. :,I •I.IiI 'I•:d• l:,la'i I.III:.iI 111 IR•,tl!..LI•.1::1 :1 _:•: itI._..II:' r],L,;k•a.l'.,I•: 1!_I
w.h•�.r sls I,; c.0 a-_ :,,c :. _eu_� .r�<. ,.:.0 .,.. ..
7. LMTATM OF RBMYMD LIABILITY' THE SOLE MD EWAUSNE RBEDY FOR BREACH OF ANYWARRANTy
HEREUNDER SIWl BE LMM TO REPAIR, CORRECTON OR RE R ACEIER, OR REFUD Oct THE PURCHASE
PRICE DOER SECnM 6. SELLER SHALL NOT BE I "MAN 1: FOR DAMAIYR CAUSED BY DELAY N PERFORMANCE
AID THE REYEOES OF BUYER SET FORTH NTRNIAGREEMENT ARE EXCLUBNE. N NO EVER, REOARDLBBBOF
THEFORMOFiiIECLANORCAUSEOFAMOI(WHETHERBASED NCONTRACT. SFTt EBM,NBXMBCE,
SiRICT LNBLDY, OTISR TORE OR OTHEMI , SHALL SELLERS U ABUrY TO 81 M MOOR ITS CUSFOi
EXCEED THE PRICE PAD BY BUYER FOR THE SPECFiC GOODS PROMED BY SELLEtGNNG RISE TOTHE CLdARI
OR CAUSE OF ACTDH. BUYER AGREES THAT N NO EVENT SHALL 88 RS L61BILTY 70 NUYER ANDIOR ITS
CUSTOIERSFXIMMNCLIDENCIDENfAL,00NBEOUEffriALoRFtUFriEDAYAGM The temp'
wnwquen5al damages• shall Include but not be baited to. loss of anticipated limits, business Interruption, loss of use,
revenue. 4oklated damages, production impacts. less of production or program of construction, reputdon and dda, cost
iworred, YckKbd wgwat edaboo, for capital fuel power and Ives or damage Is property or equipment it is sxpasmy
WHW%bW that any Isc ncd advice banished by Sdwvdb respwtb the use ofthe Goods Is glean Wluoutchage, and Soler
assumes no obligation or liability far bon advice green, or read obtained, all such advice berg liken and accept at Buyers
dsk.
A EXCUSE OF PER ANCE Seer shall not be table for delays in psrfamharce"for non-paGxnna ce due to ads of
God: sob of Wryer, war; fire: cod; wednr; sabotags: strikes; or labor dispubs; dd disturbances or rids; governmental
requests, restrictions, aocations, law, regulates, odors or action; unavailability of or delays in transportdon; default of
suppliers: or unionism arc mdences or any events or causes lowland Seers mesa" am" Dabwm or other
parbnnances may be suspected for an appropriate period of tims or eancwlsd by Seer upon rake to Wryer in the avoid of
ary occurrence of the b rovi g, but the balance of to agreement dial oiewee roman unattached as a Fault of the
foregnmg. N Soler "FMkss that its abily to supply to lebl deemd for to Goods or to obtain material used drectly or
Indirectly in the mamfackne of the Goods, is hindered, fimlad or male impracticable due to case set fob in the preceding
paragraph, Soler may abate is available supply of to Goods or such material (witlwut obligation to acquire cow ="be of
any such Goads or material) among kid and its Wryos on such a basis as Seiler debrmires Is bon equitable wtleut iabliy for
any fame of performance which may resutilwask a
S, r..hrn r exrrw Buyer may raced orders only upon reasonable advance witty neke and upon payment to Sder of
Seerswkcelaten charges, which iueide, among du rtur gqs, all cat and expenses hic rred, Including cost of commitments
made, by the Seller and a reasonable porithereon.Settees determination ofsuchbxrnnaton chargesshall beconclusive.
16. CHANGES: Buyer may request changes or adri io s to the Goods consisted with the Somers specifications and criteria, b
the event Seger am" such changes or addrfios. Seller may revkee ton pica and dabs of deivay. Seer reserves to rigid to
charge design and specbcatios for the Goods wg cut prior nice to to Wryer, except %M rasped le Goods being made -b-
order for Wryer. Seer shot have no obfgeion to metal or make such change in any Goods manufactured prior to to date of
such charge.
11, GOODS SOLD HEREUNDER ARE NOT FOR USE N CONNECTION WITH ANY NUCLEAR,
FIRE SYSTEMS, MEDICAL, LIFE-SUPPORT AND RELATED APPLICATIONS. Wryer accepts Goods with the foregoing
understanding. agreesb communicate the sane in writing to any s bsegwntpurdussrs or users and to died, irdenniy and
hold homeless Soler for any chase, losses, sutle, judgments and damages, ivArdng Incidental and corsegunrdnl damsi s
arising from such use. whether the case be based In fart, contactor otherwise, hnchrdi g aegations thstthe Sellers liability is
based on negligence oratrld liability.
12 ASSIGNIS Wryer shall not assign Its noble or delegate Its duties hereunder or any Interest herein without ton prior
written exsedof Sekr, and any such asslg misK wibad sudh coavarl shal be veld.
J& SNPECIIOWIESISIG: Wryer ate option and expense may Inspect and obsenm to boiling by Seer of to Goods for
compliance with Seers standard test procedues prior In d *naK which inspection and *a" shall be conducted at Seers
plant at such reasonable rims as is speeded by Soler. Any rejection of to Goods must be made promptly by Buyer bobre
shipment Team shal be deemed to be sallidn y co pleked and the batfuly metwhon to Coots a" Seers MMa far
each pcoedles. Acceptance by Buyer or Buyers rePwarmMua of any wbessed kiting or coerigs will preckde cry fibre
rejection.
14, SfANOARD.1'OLEtAANCE: inept In Pakulas specified by to Buyer expressly agreed to in a -Mg signed by Seer.
the goods fianshed hereunder we produced In accordance with the standard maMWdtrig proo ica at to country of origin.
AI materials are subject to mil bleranoes and vaidlens, consmbd with normal manufacturing practice with respect to
dinensbn, weight straightness, section, composition and mwhanlcal papaw, normal variations In surface and idernai
conditions and In quality to deviates in bbranees and variations consslard me practical testirg and Seer is not responsible
for any deterioration in quatiy.
I& Seers probe and drmekgs food g without inhbtion, the underlying behnebgy) Untshed by Sale to
Buyer in connection rnth Seers Quotation we the property of Soler and Seller retains all dghts, Including without fimitabon,
exclusive rigift of use, kense, and Wryer shall ream all copies (in whatever mecum) of such pals or dasigs fa Seller
ianedwely upon req esit erefine.
It EXPORTINPORT: Wryer fees tau all applicable spot ad export control less, regulations, orders and requirements,
inducting without imitation these of the United States and European Union. and the )urbdbens in which the Seller and Wryer
as established or into which to Goods may be sppkd, will apply to #Ww rwept and use. in no maid shall Buyer use,
taster. mbas%Inport, opal Goods in vlemton otench applicable Law, regulators, orders or requirements.
17. GENERAL PRMNSIONG: Those lens and coFWb= supersede all oter comet rdptos, negdations, and prior oral or
written dolomentss regarding the subject malmr of tease terms ad condkm No Bungs, moddcatim rescission. discharge,
abandooreeK or waiver of these tams and condition; she be bowing upon the Seller unless made In writing wed signed on is
behal by a duty authorized ogcor of Seller. No c=W r usage of trade, souse oldeaig a pedemace, undeFstmdM air
agreementprparig to muddy, vary, a plan, orsuppbnsntenese farms and conditions shal be binding urdess hewabr made
in asking and sighed by the pay to be bead. and no modk dm or additional bons shad be applicable to tits agreement by
Seers receipt acknowledgement or acceptance of Purchase orders, shipping hsiucbn forms. or other doanmridah
conmabg onFw at variance with or In addition to thaw set forth harsh. Any such modicatons or addgonal bons are
spedBca* rejected and deemed a nmmrid abrdon hereof ff the document shall be deemed an acceptance of a prior oho
by Buyer, such acceptance is expressly comNonal upon Wryars assent to any additional or derent nm cot forth herein.
There is no waiver by either pay win respectb any der breach or defaukor of any deer right or remedy, unless sch waiver
be epressed in wdig and signed by to pWlyfa be bound. Ain ypoRaphbd oFcbrbol eras made by Seer n coy gwfafa.
admowmdga ant or publication are abject to condom. The valily, perfeemancs, and all other matters rebig to the
Interpretation and wfect of tots agreement dual be governed by the taws of to Side of Taxes wined regard In as canRcts of
row pbcples. No action. regardless dfom, akeing out of taseckns reining In tits contact maybe Eby ether party
more than two years dW to cam of action has accrued. The UN cermerdan on contracm for to International Sobs Of
Goods she notappyin this agreement
IL TITLE AND NBIWANCE: This to be Goods and risk of Ives or damage shal paw to Buyer dine trod pobt except old a
security Merest In the Goods and proceeds and any replacement shall remain in Seer, regardless of method of d ac martto
red1 y or other property, udl the Id prim has been paid In cash. Buyer agrees to do all acts necessary to perfect and ne- - -
sold searity tnteed, and to prone Seers hhteredby adequamy bourng the Goods against bon or damage Iran any external
cause with Seta named as Insured or w4nwured Seer and Wryer agree to mantas IabNy Insurance In commercially
reasonable amants covering dams of any Mod or nahm for damage to properly or personal bley nckweg death made by
ayam tut may arise tom mutes perfa cod or facStafad by this contract whether terse alvtbs are performed by list
company, is empbYem Me*. or anyone middy engaged or a rpbyed by that party or No agenda. Evidence of an In few
poky of labft bsuranw cog be exchanged by the parks prior to shpmantoltm goods.
SUN -STAR ELECTRIC, INC. Selling Policy 100
7722 WEST 34TH STREET Page 1
LUBBOCK, TEXAS 79407 Date: 09/01/2011
(806)793-2812
TERMS AND CONDITIONS OF SALE
Quotations
All quotations whether verbal
or written unless otherwise
specifically stated will expire
thirty (30) days from the
quotation. The right to correct
any and all clerical errors at any
time is reserved by Sun -Star
Electric, Inc.
Prices
Prices and discounts are
subject to change without notice.
In the event of a price change, all
orders and unshipped shipments
will reflect the price change, as it
exists at the time of shipment.
All specific orders for
immediate shipment, for future
shipment, for hold orders and for
"add on" orders will be subject to
the above price policy_
Taxes
The price does not include any
federal, state, or local property,
license, privilege, sales use, value
added, excise, or other like taxes
which may now or hereafter be
applicable to or imposed upon or
with respect to the transaction, the
sale, its value, its use, or any
services performed in connection
herewith.
The Purchaser agrees to pay or
reimburse any such taxes that the
Seller is required to pay.
Terms
The standard terms of payment
are net within thirty (30) days
from the date of shipment or date
of invoice, whichever occurs first.
Shipment (See Destination Point)
Standard shipments will be
made FOB point of shipment
freight prepaid and allowed for
shipment of 2000 pounds and
larger. All shipments of less than
2000 pounds will be shipped FOB
point of shipment freight collect
or prepaid but not allowed at the
Sellers discretion. Purchaser is to
file any damage or property loss
with the carrier.
Destination Point
Area A shipments to
destinations within the United
States except Alaska and Hawaii
will be made to the accessible
common carrier point nearest to
the final destination — but within
the confines of the United States
except Alaska and the Hawaiian
Islands.
Area B shipments to Alaska
and the Hawaiian Islands and other
areas outside the contiguous 48
continental United States will be
made to the accessible common
carrier point nearest to the point
of departure from Area A. The
Purchaser will be responsible for
shipments' transportation charges,
tariffs, duties, export fees, and all
other charges from Area A.
Transportation charges
incurred from the nearest
accessible common carrier point to
final destination or to ship side
are the responsibility of the
Purchaser unless the common
carrier furnishes store door
delivery at no charge.
FOB destination shipments will
be allowed but only at an 8% price
adder.
Special Shipments
Shipments requested by
Purchaser to be made by air
freight, bus, express, parcel post,
or other special means of shipment
will be charged to Purchaser for
the difference incurred above
normal shipping practices. A $25
fee will be charged for delivery to
the bus, air freight or other
express offices.
Minimum Billing
There will be a minimum
billing of $ 10 per item or $ 25 per
order for any and all shipments
made.
Cancellation
Orders entered and scheduled
for shipment are not subject to
cancellation. Orders may be
extended a maximum of 90 days
(subject to price changes) and not
be subject to any cancellation
charge. A charge of 15% of the
net billing price will apply for any
stock cancelled items. Engineered
products . are subject to a
cancellation charge of 100% of the
net billing price.
Restocking Charge
A restocking charge of 15%
will apply for all complete
standard stock items returned
freight prepaid that have been
unopened and in saleable
condition. Opened, non -re-
saleable items, damaged items,
etc., will be charged at a value of
from 25% to 100%, depending on
the condition of the merchandise.
Any charges required to return the
product to a saleable condition
will be borne by the Purchaser
requesting the return. Contact
Sun -Star Electric, Inc. before
attempting to return any material
so that authorization and
instructions can be issued if the
material is returnable.
Nuclear Usage
These products have no nuclear
usage rating and should not be
used in any area designated to
conform to nuclear specifications.
Delayed Payments
If payments are not made in
accordance with the standard net
30-day terms, a service charge will
be added to the account of the
Purchaser in an amount of 1.5%
per month of the unpaid
outstanding balance.
Payments
If the financial condition of
the Purchaser at any time during
the period of the agreement does
not justify the terms of payment
specified, a full or partial payment
in advance may be required.
If purchaser is judged bankrupt
or insolvent in any legal
proceedings, the supplier may
cancel all unshipped items and all
items shipped but not yet paid for
will be returned immediately.
Products held for the Purchaser
shall be at the risk and expense of
the Purchaser and will be billed at
the price in effect at the time of
shipment. All expenses incurred
in connection with the storage of
products, including demurrage,
cost of preparation for storage,
storage charges, insurance, and
handling charges shall be paid by
the Purchaser. Risk of the loss of
SUN -STAR ELECTRIC, INC. Selling Policy 100
7722 WEST 34TH STREET Page 2
LUBBOCK, TEXAS 79407 Date: 09/01/2011
(806) 793-2812
TERMS AND CONDITIONS OF SALE
(continued)
the product shall pass to the
Purchaser upon delivery of such
products at the designated delivery
(FOB) point.
Force Majeure
Sun -Star Electric, Inc. shall
not be liable for failure to perform
due to fire, flood, strike or other
labor difficulties, acts of God, act
of any government authority, riot,
embargo, fuel or energy shortage,
wrecks or delays in transportation,
or due to any cause beyond its
reasonable control -
Remedies
The remedies of the Purchaser
set forth herein are exclusive and
the liability of Sun -Star Electric,
L.P. with respect to any contract,
or anything done in connection
therewith such as the performance
or breach thereof, or from the
manufacture, sale, delivery, resale,
or use of any equipment covered
by or furnished under the contract,
whether in contract, in tort
(including negligence) or
otherwise shall not exceed the
price of the equipment or part on
which such liability is based.
New Motor Warranty
New motors manufactured or
distributed by Sun -Star Electric,
Inc. carry the following factory
warranty: Each submersible motor
is fully guaranteed against defects
in workmanship and material under
normal use- This warranty is for a
period of 12 months from date of
installation or 2 years from date of
shipment, whichever occurs first.
Power cables and splices
associated with power cables not
supplied by Sun -Star Electric, Inc.
are not covered by the motor
warranty nor will any motor
failure caused by defective cable
or splices be covered by warranty.
The warranty is contingent
upon the proper quick -trip
overload and short circuit
protection, cable size and
transformer installation.
Motors returned freight prepaid
to an authorized warranty station
within the warranty period and
found to be defective will be
repaired or replaced at the option
of- the Seller. If repaired or
replaced: The balance of the
remaining original warranty time
period will still be in effect for
the said equipment- This action
constitutes a complete fulfillment
of all liability with respect to said
equipment.
Repaired and Rebuilt Motor
Warranty
All motors which are repaired
or rebuilt by Sun -Star Electric,
Inc. will have the following
warranty: Each motor which is
repaired or rebuilt is guaranteed
for one year from shipping date
against defects in workmanship
and material to that aspect of the
motor which Sun -Star Electric,
Inc. repaired. Sun -Star Electric,
Inc. accepts neither liability nor
any responsibility for motor
failure attributed to components of
the motor that were not replaced or
repaired.
The above warranty is
contingent upon the proper quick -
trip overload and short circuit
protection, cable size and
transformer installation. Power
cables and splices associated with
power cables not supplied by Sun -
Star Electric, Inc. are not covered
by the motor warranty. Any motor
failure caused by defective
controls, transformers, cables,
splices or high voltage surges or
spikes, restricted flows, single
phase power or other external
causes will not be covered by
warranty.
A warranted motor will be
repaired or replaced at the option
of Sun -Star Electric, Inc. If
repaired or replaced, the balance
of the remaining original warranty
time period will still be in effect
for the said equipment. This action
constitutes a complete fulfillment
of all liability with respect to said
equipment.
Limited Liability
Sun -Star Electric, Inc. and its
suppliers of any tier shall not be
liable in contract in tort
(including negligence) or
otherwise for damage or loss of
other property or equipment, loss
of profits or revenue, loss of use
of equipment, loss of crops, cost
of capital cost of purchase or
replacement equipment (including
additional expenses incurred in
using existing facilities) claims of
customer of the Purchaser, or for
any special indirect, incidental, or
consequential damages whatsoever.
Sun -Star Electric, Inc. and its
suppliers of any tier will not be
liable or responsible for
installation or pulling charges,
labor charges, loss or damage to
the motor caused by improper
installation, improper pulling of
the pump, or for motor failure
caused by defective pumps or
pump parts, or for charges
incurred by unauthorized repair of
the motor.
Any disassembling of new
motors (before or after any failure)
except by an authorized warranty
station will void any warranty.
Any disassembling of a motor
which was repaired or rebuilt by
Sun -Star Electric, Inc. must be
performed by Sun -Star Electric,
Inc. otherwise the warranty will be
void.
Consequential Damages
Sun -Star Electric, Inc. will not
assume any liability for any
special, incidental, or
consequential damages of any kind
(see Limitations of Liability).
Export packing
For all export packaging,
contact Sun -Star Electric, Inc.
Concealed Damage
Except in the case of FOB
destination shipments, Sun -Star
Electric, Inc. will not participate
in any settlement of claims for
concealed damage.
Title
The title and right of
possession of the material shall
remain the personal property of
Sun -Star Electric, inc. until all
payments shall have been made in
cash in full.
Purchase Order Term
Sun -Star Electric, Inc. is not
bound by any terms or conditions
on customer purchase orders which
are different than set forth on this
selling policy. This selling policy
covers products, which may be
manufactured outside the U.S
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Resolution No. 3310 to
establish October 3, 2018 as a hearing date
for the proposed vacation of a portion of an
alley west of Wheaton Way and south of E.
131" Street
5G
Study Session Date: August 22, 2018
COUNCIL MEETING Date: Seatember 5. 2018
Department: PW&U
Presenter: Tom Knuckey
Phone: (360) 473-2376
SUMMARY: The adjacent property owner has petitioned the City to have a portion of the alley
located west of Wheaton Way and South of East 131" Street vacated to facilitate their planned
town home development. The alley portion fronts 3 properties; 1147 Wheaton Way (the applicant),
1145 Wheaton Way and 1903 East 131" Street. The owner of 1903 East 131" Street has signed the
petition to support the vacation, the owner of 1145 Wheaton Way has not endorsed the vacation.
The two property owners supporting the vacation comprise 78% of the vacation frontage. BMC
11.20.070 states "if the petition is signed by the owners of more than two-thirds of the property on a
front footage basis... the council, shall by resolution, fix a time when the petition will be heard."
Easements will be retained for private utilities.
ATTACHMENTS:
1. Proposed Resolution No. 3310;
2. Engineering Staff Report;
3. Exhibit Drawing;
4. Photographs; and
5. Petition for Vacation
FISCAL IMPACTS (Include Budgeted Amount): None.
STUDY SESSION AGENDA: x❑ Limited Presentation ❑ Full Presentation
STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to pass Resolution No. 3310 to establish October 3, 2018 as a hearing date for the proposed
vacation of a portion of an alley west of Wheaton Way and south of E. 13t" Street to the adjacent
property owners.
COUNCIL ACTION
Form Updated 01/02/2018
❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
RESOLUTION NO. 3310
A RESOLUTION of the City Council of the City of
Bremerton, Washington, establishing a hearing date for the
proposed vacation of a portion of the alley right of way west of
Wheaton Way and South of east 131h Street.
WHEREAS, the adjacent property owner has initiated the vacation in accordance
with Bremerton Municipal Code (BMC) 11.20.070; and
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION]. A public hearing will be held on October 3, 2018, at 5:30 p.m. or
later in the City Council Chambers at the Norm Dicks Government Center, First Floor, 345 Sixth
Street, Bremerton, Washington, to take public comment or consider written objections to the
vacation and dedication.
SECTION2. Severability. If any one or more sections, subsections, or
sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not
affect the validity of the remaining portion of this Resolution and the same shall remain in full
force and effect.
SECTION 3. Effective Date. This Resolution shall take effect and be in force
immediately upon its passage
PASSED by the City Council of the City of Bremerton, Washington this day
of .2018.
ERIC YOUNGER, Council President
APPROVED AS TO FORM: ATTEST:
ROGER A. LUBOVICH, City Attorney ANGELA WOODS, City Clerk
Vacation of Portion of Alley west of Wheaton Way and South of east 131h Street — Resolution
(Attachment 2)
ENGINEERING STAFF REPORT
CITY COUNCIL HEARING DATE: September 5th, 2018
PREPARED BY: JK
SUMMARY
A. Applicant: Goldleaf Corporation
1311 Marlow Avenue A8
Bremerton, WA 98310
Location: West of Wheaton Way and south of E. 13th Street
BACKGROUND
The adjacent property owner has petitioned the City to have the alley west of Wheaton
Way and south of E. 13th Street vacated. The alley is undeveloped and is not accessed
by the public with the exception of the adjacent property owners (see pictures). An
easement will be required for existing utilities and Ingress/egress for adjacent property
owners.
RIGHT-OF-WAY CONDITIONS EXISTING ROADWAY NEW ROADWAY
• Functional Classification
• R-O-W Width
• R-O-W Areas
• Pavement Width
• Surface Type
• Curb and Gutter
• Sidewalks
HEARING CONSIDERATIONS
Alley
N/A
18 feet
N/A
N/A
N/A
Not Paved
N/A
Gravel
N/A
No
N/A
No
N/A
BMC 11.20.120 sets forth issues that the City Council needs to determine at the
conclusion of the Vacation Hearing. These issues and the staff position are:
1. Whether the street, alley or portion thereof is no longer required for public
use and vacation of the described portion will better serve the public good.
Staff Position:
Alley west of Wheaton Way
Page 1 of 3
This portion of the right of way was dedicated as Public Right of Way. There is no
foreseeable use of this area.
2. Whether the vacation is consistent with the City Comprehensive Plan.
3. Staff Position:
The proposed vacation does not conflict with the Comprehensive Plan.
4. Whether continued use of the proposed vacation as a public way is not of
such public benefit as to justify the costs of maintenance.
Staff Position:
The proposed area is undeveloped and overgrown with blackberries and not
used by the general public.
5. Whether substitution of a new and different thoroughfare would be more
useful to the public.
Staff Position:
No other thoroughfare would improve circulation in this area.
6. Whether conditions may so change in the future as to provide a greater
public use or need than presently exists.
Staff Position:
There is no anticipated future public transportation needs.
7. Whether objections to the proposed vacation are made by owners of
private property abutting the same.
Staff Position:
A property with 22 percent of the vacated frontage was not willing to sign the
petition.
SHORELINE ACCESS
This portion of right-of-way does not provide shoreline access.
UTILITIES
The City has no utilities in the proposed area to be vacated. Franchised utilities have
infrastructure in the proposed vacation area and are requiring an easement be
maintained.
SUFFICIENCY OF SIGNATURES
The petition exceeds the 2/3 front footage requirement.
Alley west of Wheaton Way
Page 2 of 3
COMPENSATION
No compensation owing as this is Class III Right of Way.
AFF RECOMMENDATION
Staff recommends App_mval to vacate the proposed 18" wide alley right of way.
Alley west of Wheaton Way
Page 3 of 3
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AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Memorandum of
Understanding between the City of
Bremerton and the International
Association of Fire Fighters Local #437
Study Session Date
COUNCIL MEETING Date
Department
Presenter
Phone
(Attachment Added)
August 22, 2018
September 5, 2018
Fire
Fire Chief David Schmitt
(360) 473-5381
SUMMARY: The purpose of this agreement is to establish contract language regarding
bargaining unit members who promote to Lieutenant or Station Captain and still wish to
maintain their Paramedic Certification.
ATTACHMENTS:
1. Memorandum of Understanding; and
2. 2018 Pay Estimate: Fire Lieutenant +5%, 2018 AIFF (special)
3. Appendix A -Salary Schedule
FISCAL IMPACTS (Include Budgeted Amount): The 2018 annual cost to add the 5% would
be $5,532.
STUDY SESSION AGENDA: ❑x Limited Presentation ❑ Full Presentation
STUDY SESSION ACTION: ❑ Consent Agenda 0 General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve the Memorandum of Understanding between the City of Bremerton and the
International Association of Fire Fighters Local #437; and authorize the Mayor to finalize and
execute the agreement with substantially the same terms and conditions as presented.
COUNCIL ACTION: ❑ Approve
Form Updated 01/02/2018
❑ Deny ❑ Table ❑ Continue ❑ No Action
Memorandum of Understanding
This Memorandum of Understanding is agreed to pursuant to the Labor Management Article of the
Collective Bargaining Agreement (C.B.A.) between the City of Bremerton ("City") and the International
Association of Fire Fighters Local #437 ("Union").
The parties acknowledge that the City and the Union have worked collaboratively in the past to achieve
mutually beneficial solutions to issues concerning the Fire Department and the community.
The purpose of this agreement is to establish contract language regarding bargaining unit members who
promote to Lieutenant or Station Captain and still wish to maintain their Paramedic Certification. Both
parties recognize the value of a trained and experienced paramedic to the Fire Department and the
citizens they serve.
In order to best serve the public and fulfill the mission of the Fire Department, the City and the Union
agree to the following:
• The City agrees to compensate Lieutenant/Paramedics and Station Captain/Paramedics at an
additional 5% above their base wage.
• The City agrees to financially support all Paramedics regarding maintenance of their Washington
State Paramedic Certification.
• The Union agrees to allow up to 12 shifts per calendar year in which the Fire Department can
utilize each Lieutenant/Paramedic and Station Captain/Paramedic as Medic Unit Staffing.
• The Union and the City agree to allow up to three Company Officer/Paramedics and these
positions will be appointed by the Fire Chief.
• Both parties reserve the right to cancel this agreement with a minimum of thirty day notice.
• Personnel appointed to the position of Company Officer/Paramedic shall be allowed to work
overtime shifts as paramedics. Overtime shifts shall not count as part of the 12 shift maximum
provision of this agreement.
• Personnel appointed to the position of Company Officer/Paramedic shall be assigned to work a
minimum of once a quarter on the medic unit.
• The City agrees that hiring and staffing full time Paramedic/Firefighters is the priority averse to
Company Officer Paramedics supplanting ALS staffing.
All other provisions of the Collective Bargaining Agreement apply in all respects.
This agreement is effective as of August 1, 2018.
Rob Ashmore, President IAFF Local #437
David Schmitt, Fire Chief
Brian Viergutz, V.P IAFF Local #437
Charlotte Nelson, Human Resources Manager
Greg Wheeler Mayor
2018 Pay Estimate
Lt. Prichard
Salary
Deferred Comp
Holiday Pay
Medicare
LEOFF
Accum Leave
Annual Cost
Lieutenant (115%) Lieutenant (120%)
LT5+3.75 % LT5+3.75
$ 103,606.56 $ 108,371.76 $
4,921.20 5,147.76
1,936.80 2,025.60
1,601.74 1,675.40
5,998.23 6,274.10
2,209.29 2,310.90
Additional
Cost
4,765.20
226.56
88.80
73.67
275.87
101.61
$ 120,273.81 $ 125,805.53 $ 5,531.71
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AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Authorize the Fire Chief to enter Study Session Date:
into an Agreement with the Federal COUNCIL MEETING Date:
Emergency Management Agency (FEMA) to Department:
accept the Staffing for Adequate Fire & Presenter:
Emergency Response (SAFER) Grant Phone:
(Item Added)
N/A
September 5, 2018
Fire
Chief David Schmitt
(360) 473-6401
SUMMARY: On Monday August 27, 2018 we received official word from FEMA that the City of
Bremerton and the Bremerton Fire Department has been awarded a 2017 SAFER Grant in the
amount of $535,171 to fund three new firefighter positions on Ladder 1. Council approval is
requested to accept these funds.
ATTACHMENTS: 1) SAFER Background Information; 2) August 28, 2018 Finance Committee
Briefing Handout; and 3) Award Letter
FISCAL IMPACTS (Include Budgeted Amount): Estimated salary and benefits cost for 2019 for 3
new Firefighter/EMT positions is $299,868.61 with 100% of this cost being covered by grant funding.
The SAFER grant will cover 75% ($216,962.67). The remaining 25% will be covered by GEMT grant
reimbursements 25% ($74,967.15).
Additional one-time costs: training academy - $5,100 ($1,700 each); medical & psychological —
$3,273 ($1,091 each); turnouts, brush gear and uniforms $13,899 ($4,633 each).
STUDY SESSION AGENDA: ❑ Limited Presentation ❑ Full Presentation 0 N/A
STUDY SESSION ACTION: ❑ Consent Agenda 0 General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve and accept the SAFER Grant from FEMA; and authorize the Fire Chief to execute
an Agreement in order to accept the SAFER Grant.
COUNCIL ACTION: ❑ Approve
Form Updated 01/02/2018
❑ Deny ❑ Table ❑ Continue ❑ No Action
SAFER GOAL
The goal of SAFER is to assist local fire departments with staffing and deployment capabilities in order to
respond to emergencies, and assure that communities have adequate protection from fire and fire -
related hazards
FY 2017 SAFER FUNDING
• Application opened March 26, 2018 at 8:OOam ET
• Application close on April 27, 2018 at 5:OOpm ET
• $345 million available in funding Approximately 300 awards
• All awards will be announced by September 30, 2018
SAFER HIRING GRANTS — PRIORITIES
• FEMA prioritizes bringing non -compliant (NFPA 1710 or 1720) departments into compliance in
the most cost-effective manner
• Applications resulting in the largest percentage increases in compliance with NFPA 1710 or 1720
receive higher consideration
o NFPA 1710 Assembly Requirements (Section 5.2.4.1 — Single -Family Dwelling Initial Full
Alarm Assignment Capability)
o NFPA 1720 Assembly Requirements (Section 4.3 — Staffing and Deployment)
HIRING — ONLY NEW HIRES
• Grant funds may only be used to hire new, additional firefighters
o No more "Rehire," "Retention," and "Attrition"
o Above and beyond current budgeted staffing levels
o Hired after the date of grant award
• Grant funds only cover salary and benefits (actual payroll costs) for SAFER positions
o "Benefits" defined on page 27 of the NOFO and 2 CFR §200.431
• Only full-time positions are eligible
o Full-time positions are those scheduled for at least 2,080 hours per year (e.g., 40 hours
per week, 52 weeks per year).
o You may apply to job -share a position
• The primary assignment (more than 50 percent of time) of all SAFER -funded positions must be
on an operational fire suppression vehicle, regardless of collateral duties.
• Grant funds may not be used to supplant funds that would otherwise be available from State or
local sources, or the Bureau of Indian Affairs
o For example: budget is for 55 positions but only have 50 filled and you want to apply for
5 positions; you must fill to the level of 55 and then hire the 5 SAFER positions for a total
of 60 operational positions.
o You can apply to waive this requirement
HIRING — INELIGIBLE COSTS
• Full-time firefighters employed at time of awards
• Costs to train and equip firefighters (i.e. Personal Protective Equipment (PPE)/Turnout Gear)
o Does not include the additional funding for specialized training for mental illness
o Does not include salary and benefits while in training
• Costs associated with hiring
o Background checks
o Physicals
• See page 39 of NOFO for full list of ineligible costs
HIRING — PERIOD OF PERFORMANCE
• POP is 3 years
• 180-day recruitment period after grant is approved for award
• POP automatically starts after the recruitment period
• You can only charge the grant for firefighter salary and benefits incurred within the POP
• If you hire within the 180-day period, you can request to start the grant POP early through
amendment
• No extensions to the POP will be permitted
• Only apply for the number of positions that you can hire and start training on or before the start
of the POP
HIRING — IMPORTANT INFORMATION
• Recipients of Hiring grants are required to contribute non-federal funds through:
o Position Cost Limit (no waiver available) and
o Cost Share (waiver available)
• Ensure the department, governing body, finance department, etc. are thoroughly familiar with
the position cost limit and cost sharing requirements identified on pages 6 — 8 of the NOFO
HIRING — POSITION COST LIMIT (NO WAIVER)
• Federal funds will be limited to:
o In the first year of the grant, 75 percent of the usual annual cost of a first -year (i.e.,
entry-level) firefighter in that department at the time the grant application was
submitted
o In the second year of the grant, 75 percent of the usual annual cost of a first -year (i.e.,
entry-level) firefighter in that department at the time the grant application was
submitted
o In the third year of the grant, 35 percent of the usual annual cost of a first -year (i.e.,
entry-level) firefighter in that department at the time the grant application was
submitted
• "Usual annual costs" includes:
o base salary (exclusive of overtime)
o standard benefits package (including the average health cost, dental, vision, FICA, life
insurance, retirement/pension, etc.) offered by fire departments to first -year (i.e., entry-
level) firefighters
o Reference Appendix B on pages 27 — 47 of the NOFO
• Single vs. Family Benefit plan
o Difference in plans will affect the overall award amount
HIRING — POSITION COST LIMIT EXAMPLE
• At the time the application is submitted, the usual annual cost of one first year (i.e. entry-level)
firefighter in your department is $100,000
• The MAXIMUM federal funding you will receive per position, per year is:
o Year 1 = $75,000
o Year 2 = $75,000
o Year 3 = $35,000
• The Position Cost Limit is automatically calculated by the eGrants system in the Budget section
of the application
HIRING — MINIMUM BUDGET REQUIREMENT
• At the time of application, the applicant's budget for fire -related programs and emergency
response must not be below 80 percent of the applicant's average funding level in the 3 years
prior to November 24, 2003
o What was your department's operating budget (e.g., personnel, maintenance of
apparatus, equipment, and facilities; utility costs; purchasing expendable items, etc.) for
2001, 2002, and 2003 fiscal years?
• Applicants experiencing economic hardship may apply for a waiver of this requirement
HIRING —AFTER AWARD REQUIREMENTS
• No lay-offs permitted during period of performance
• Operational staffing levels must be maintained at the level that existed at the time of award, in
addition to SAFER -funded positions
o Applies to all 3 years of the grant period of performance
o Must take active and timely steps to backfill any operational vacancies
o Ensure governing body or whoever has the hiring authority is aware of requirement
• No obligation to retain the SAFER -funded positions after POP ends
HIRING — IMPORTANT REMINDERS
• Only full-time positions will be funded
o Scheduled for at least 2,080 hours per year (e.g., 40 hours per week, 52 weeks per year)
• The primary assignment (more than 50 percent of time) of all SAFER -funded positions must be
on an operational fire suppression vehicle, regardless of collateral duties.
• Only salary and benefits incurred during 3-year POP are eligible for reimbursement
o If you hire prior to start of POP you can request to start POP early ONLY if you have
hired all SAFER -funded positions
• No extensions to the period of performance (POP) allowed
• Only apply for the number of positions that you can hire and start training on or before the start
of the POP
• Ensure you have the support of your governing body before applying! A letter from the
governing body will be requested at time of application.
• Ensure that all parties involved (i.e., governing body, finance department, etc.) are aware of the
requirements and long-term obligations of the grant
o Position Cost Limit and Cost Share; Maintaining operational staffing
Finance Committee Briefing
SAFER Grant
David Schmitt, Fire Chief
August 28, 2018
In April 2018, the Bremerton Fire Department submitted a request through FEMA for a SAFER grant to
increase daily staffing from 13 to 14 members. On August 27, 2018 we received official word that we
have been selected to receive the 2017 SAFER grant in the amount of $535,171. The department is
requesting council to approval the acceptance of this grant. The timeline for acceptance is critical with
certain data response required by September 7, 2018.
The BFD has sought alternative funding to increase service and response capabilities while minimizing
the burden on the General Fund. There were two grant sources available - GEMT and SAFER, and the
department has been successful in securing both of these funding sources.
Ground Emergency Medical Transportation Program (GEMT)
The BFD submitted a cost report for retroactive and future reimbursement for Medicaid patient
ambulance transport. Funding under this program has begun and departments are seeing increased
revenue in their August 2018 billing cycle.
Staffing for Adequate Fire & Emergency Response Grant (SAFER)
SAFER was created to provide funding directly to fire departments to help increase or maintain the
number of trained, "front line" firefighters available in communities. The goal of SAFER is to enhance the
local fire departments' abilities to comply with staffing, response and operational standards established
by the NFPA (NFPA 1710 and/or NFPA 1720).
In the first two years of the SAFER grant, 75% of the new firefighters' costs are covered. In the third
year, 35% of the cost is covered, with the city responsible from the fourth year on.
City of Bremerton Participation
Using the GEMT reimbursement and SAFER Grant programs to help fund these new positions,
Bremerton will achieve the 2018 Fire Department Budget Goals by providing funding through alternative
sources to increase staffing that has been reduced or unavailable due to budgetary limitations.
Staffing
• Adding three additional Firefighters to the Suppression Division (one per shift) on Ladder 1, will
increase daily staffing from 13 to 14 members on duty. This level of staffing is a key number for
compliance with NFPA 1710 by providing a minimum of 14 members on a first alarm
assignment, vital suppression and rescue functions can be accomplished.
FIRE DEPARTMENT STAFFING ESTIMATE
Positions
FF EMT (3 Positions)
Total Annual Cost
Funding Sources
GEMT
SAFER Grant (75%, 75%, 35%)
Annual Net Cost to City
Cumulative
2018
8/28/2018
2019 2020 2021 2022
0.00 299,868.61 326,634.33 371,022.14 401,348.93
0.00 299,868.61 326,634.33 371,022.14 401,348.93
(234,961.00) (242,597.23) (250,481.64) (258,622.30) (267,027.52)
0.00 (216,962.67) (216,962.67) (101,249.25) 0.00
(234,961.00) (159,691.29) (140,809.98) 11,150.60 134,321.41
(234,961.00) (394,652.29) (535,462.27) (524,311.67) (389,990.26)
Note:
GEMT funding estimate assumes 3.25% annual increase.
Per SAFER Grant application, reimbursement is based on a first year firefighter (step 1) at the time the application is submitted
(2018).
Does not include cost for academy training, bunker gear and other supplies associated with adding personnel.
Assumes all positions will be hired at first ste .
Recommendation
Approve and accept the SAFER Grant Agreement with FEMA, and authorize the Mayor to finalize and
execute the agreement with substantially the same terms and conditions as presented.
8/29/2018
Assistance to Firefighters Grant Program I Award Package
_- FY 201 I Staffing for
Adequate Fire and
!> - Emergency Response
` �nccinn iirrn nrrt in _R(1 mint
U.S. Department of
Direct Deposit Form 1199A Homeland Security
Washington, D.C. 20472
Return to Status Page ; Al,
Log Off c
4
FEMA
`r_l ti D 1AL'"
Mr.David Schmitt
Bremerton Fire Department
911 Park Avenue
Bremerton, Washington 98337-1550
Re: Award No.EMW-2017-FH-00281
Dear Mr. Schmitt:
Congratulations, on behalf of the Department of Homeland
Security, your application for financial assistance submitted
under the Fiscal Year (FY) 2017 Staffing for Adequate Fire
and Emergency Response (SAFER) Grant has been
approved in the amount of $867,843.00. As a condition of
this award, you are required to contribute a cost match in
the amount of $332,672.00 of non -Federal funds. The
Federal share is $535,171.00 of the approved total project
cost of $867,843.00.
Before you request and receive any of the Federal
USFA Home I FEMA I Freque ri iy Asked Ques ions I 61os6ary 1 Privacy I Help
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8/29/2018 Assistance to Firefighters Grant Program I Award Status
FY 201 / Stafting for
MIR
Adequate Fire and
Emergency Response
.IPCCIfl17 %IIYIA t'ii!Y !v"l :�'{� Y11I!1 ":
Award Status
Direct Deposit Form 1199A
Return to Status Page
Congratulations! Your grant application has been selected for
Log off an award.
Please review the award package by clicking the link below.
Once you have reviewed the award package and are ready
to accept the award, the Primary Point of Contact must
select the "Accept Award" button below, enter the password,
check the certification box, and then press the Accept/Reject
Award button at the bottom of the screen.
Awards made under the Hiring of Firefighters Category
require the support of your governing body prior to
acceptance of the award. Therefore, by accepting this
award you are confirming that you have discussed this award
with your local officials and that there is a clear
understanding of the long-term obligations (such as staffing
level requirement and no layoffs) of a SAFER grant and that
both the department and governing body are committed to
fulfilling the requirements of this grant immediately upon
acceptance.
FEMA has developed tools and resources to assist recipients
with ensuring compliance to grants management policies,
procedures and federal regulations. Training is available at
https://www.fema.gov/assistance-firefighters-grants-training=
tools.
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