HomeMy WebLinkAboutLEGAL 08/27/2018City of Bremerton Public Records Destruction Log
The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current, approved minimum retention periods
before being destroyed pursuant to RCW 40.14.070, WAC 434-610.070, and WAC 434.640.010, -020, and -030. Please fill out this form when destroying public records whose
minimum retention is other than "Retain until no longer needed for agency business then destroy" (such as records covered in the "Records with Minimal Retention Value" section
of the Local Government Records Retention Schedule (CORE)).
Legal Disposition
Authority (taken from Records Retention Schedule)
Agency Records
Records Series Title
Records Series
Records Retention
Minimum Retention Period
Description
(Box/Item numbers,
Dates Covered
Date Minimum.
Method of Destruction
DAN
Schedule
volume, etc.)
Retention Met
(See examples below*)
Asset Forfeiture Files
GS2011-173
Local
Retain for 6 years after
File Nos. 378,
Files closed in 2007
12/31/14
Files not found,
Rev. 2
Government
final disposition of case
459, 464, 466,
method of
CORE
then transfer to
467 and 469
destruction
Washington State Archives
unknown,
for appraisal and selective
destroyed date
retention
listed as 8/24/2018
Public Disclosure
GS2010-014
Local
Retain for 2 years after
File No. 339
Files closed in 2006
12/31/16
Files not found,
Requests
Rev. 3
Government
public records request
Public
method of
CORE
fulfilled then Destroy
Disclosure -
destruction
2006
unknown,
destroyed date
listed as 8/24/2018
Legal Advice,
GS53-02-05
Local
Retain until no longer
File No. 176
Files closed in 2003
12/31/05
File not found,
Analysis, and
Rev. 1 &
Government
needed for agency business
Parking
method of
Opinions—
GS2010-001
CORE
then Destroy & Retain for 2
destruction
Secondary Copies &
years after communication
unknown,
Communications—
received or provided,
destroyed date
Non -Executive
whichever is later then
listed as 8/24/2018
Destroy
Legal Advice,
GS53-02-05
Local
Retain until no longer
File No. 678
Files closed in 2010
12/31/14
File not found,
Analysis, and
Rev. 1
Government
needed for agency business
Mediastar
method of
Opinions —
CORE
then Destroy
destruction
Secondary Copies
unknown,
destroyed date
listed as 8/24/2018
Claims for Damages
GS50-01-10
Local
Retain for 6 years after
File No. 506 Eric
Files closed in 2009
12/31/15
File not found,
Rev. 2
Government
claim closed
Younger
method of
CORE
then
destruction
Destroy
unknown,
destroyed date
listed as 8/24/2018
Form Revised 05/06/2014
City of Bremerton Public Records Destruction Log
Code Enforcement
GS2012-026
Local
Retain for 6 years after
File No. 33 Rick
Files closed in 2001
12/31/17
Secure shredding
Rev. 1
Government
matter resolved or
Bowman
on 8/27/2018
CORE
closed then Destroy
*Examples of methods of destruction: electronic deletion, in-house OR outside contractor shredding, secure recycling, other (describe)
Statement: The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonably anticipated litigation or
public records requests, are not needed for audit or other agency business, and shall be destroyed.
The individual responsiblef n e t r in the li ted records must sign below prior to the Record's Manager approval:
Employee Signature: 14 Printed Name: Debbie Meyer Division: City Attorney's Office
The Records Manager must si7zjvpl�
oval pf th equest prior to the destruction of the listed records:
Records Manager Signature: Printed Name: Debbie Meyer Date Approved: 8/27/2018
The person/people responsible o h de tripction of recor st sign upon destruction of the listed records:
Employee Signature: Printed Name: Debbie Meyer Date Records Destroyed: 8/24/2018 & 8/27/2018
Vendor Business Name (if used): U Phone:
Vendor Signature: Printed Name: Date Records Destroyed:
The retention and disposition action for this Public Records Destruction Log is "Retain for the life of the agency" pursuant to CORE series GS50-09-06.
Form Revised 05/06/2014