The URL can be used to link to this page

Home My WebLink AboutLEGAL 04/24/2018City of Bremerton Public Records Destruction Log The purpose of this form is to document compliance and reasonable accountability by verifying that specific public records have met current, approved minimum retention periods before being destroyed pursuant to RCW 40.14.070, WAC 434-610.070, and WAC 434.640.010, -020, and -030. Please fill out this form when destroying public records whose minimum retention is other than "Retain until no longer needed for agency business then destroy" (such as records covered in the "Records with Minimal Retention Value" section of the Local Government Records Retention Schedule (CORE)). Legal Disposition Authority (taken from Records Retention Schedule) Agency Records Records Series Title Records Series Records Retention Minimum Retention Period Description (Box/Item numbers, Dates Covered Date Minimum Method of Destruction DAN Schedule volume, etc.) Retention Met (See examples below*) Litigation Case Files GS53-02-04 Local Retain for 10 years after File Nos. 248, Closed 2007 12/31/17 Secure recycling on Rev. 2 Government case closed (Archival 318, 352, 355, 4/20/18. CORE Appraisal Required) 381, 383-385, 428, & 448 (7 boxes) Litigation Case Files GS53-02-04 Local Retain for 10 years after File No. 132 Closed 2007 12/31/17 Secure recycling on Rev. 2 Government case closed (Archival 4/13/18. CORE Appraisal Required) Litigation Case Files GS53-02-04 Local Retain for 10 years after Closed 2007 Closed 2007 12/31/17 Electronic deletion Rev. 2 Government case closed (Archival "Litigation" on 4/13/18. CORE Appraisal Required) Electronic Files (11 total) Property Forfeited LE2010-058 Law Retain for 7 years after File Nos. 462, Closed 2010 12/31/17 Secure recycling on Rev. 0 Enforcement case closed 586,627,635- & & 4/20/18. Records 636, 639, 642, File No. 586 Closed 2009 12/31/16 Retention 663-664, 670 - Schedule 671, 673-676, 680, 682-683, 684-687, 695- 95- 697,699,702, 697,699,702, and 705 (1 box) Property Forfeited LE2010-058 Law Retain for 7 years after Closed 2010 Closed 2010 12/31/17 Electronic deletion Rev. 0 Enforcement case closed "Forfeiture" on 4/13/18. Records Electronic Files Retention (24 total) Schedule Appeals Hearings — GS2011-173 Local Retain for 6 years after File No. 748 and Closed 2011 12/31/17 Secure recycling on Local Decision- Rev. 2 Government case closed (Archival 758 4/20/18. Making Bodies CORE Appraisal Required) (General) Appeals Hearings — GS2011-173 Local Retain for 6 years after Electronic File: Closed 2011 12/31/17 Electronic deletion Local Decision Rev. 2 Government case closed (Archival Alternative on 4/13/18. CORE Appraisal Required) Medicine Form Revised 05/06/2014 City of Bremerton Public Records Destruction log Making Bodies (General) Legal Advice, GS53-02-05 Local Retain until no longer File No. 395, Closed 2007 Until no Secure recycling on Analysis, and Rev. 1 Government needed 419, and 732 longer 4/20/18. Opinions- Secondary CORE needed Copies Legal Advice, GS53-02-05 Local Retain until no longer Electronic File: Closed 2007 Until no Electronic deletion Analysis, and Rev. 1 Government needed Bankruptcy - longer on 4/13/18. Opinions- Secondary CORE 2007 needed Copies Capital Assets (Real GS55-05A-06 Local Retain for 10 years after File No. 377 Closed 2007 12/31/17 Secure recycling on Property) Rev. 1 Government sale of real property 4/13/18. CORE Capital Assets (Real GS55-05A-06 Local Retain for 10 years after Electronic File: Closed 2007 12/31/17 Electronic deletion Property) Rev. 1 Government sale of real property Warren Ave on 3/13/18. CORE Tennis Court Sale `Examples of methods of destruction: electronic deletion, in-house OR outside contractor shredding, secure recycling, other (describe) Statement: The public records listed above have met their minimum retention period(s), are not subject to ongoing or reasonably anticipated litigation or public records requests, are not needed for audit or other agency business, and shall be destroyed. The individual responsible for i ent yi the list records must sign below prior to the Record's Manager approval: Employee Signatur Printed Name: Melisa Vaal Folmer Division: City Attorney's Office The Records Manager m st ign the ap va of t r t prior to the destruction of the listed records: Records Manager Signatur 1 Pr� ted Name: Melisa Vaal Folmer Date Approved: 4/24/18 The person/people responsible fpr th d t uc on ?records must sign upon destruction of the listed records: Employee Signatur l Printed Name: Melisa Vaal Folmer Date Records Destroyed: 3/13/18. 4/13/18 & 4/20/18 Vendor Business Name (if used): Phone: Vendor Signature: Printed Name: Date Records Destroyed: TheL retention and disposition action for this Public Records Destruction Log is "Retain for the life of the agency" pursuant to CORE series GS50-09-06. Form Revised 05/06/2014