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HomeMy WebLinkAbout5844TOURISM PROMOTION SERVICES AGREEMENT Kitsap Wine Festival The City of Bremerton ("City") and Olympic College Foundation ("Organization"), referred to collectively as the "Parties," enter into the following Agreement for Tourism Promotion services: I. Scope: The Organization shall provide tourism promotion services for the City. Tourism promotion shall mean activities and expenditures designed to increase tourism to the City. Tourism promotion activities may include, but are not limited to, advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists to the City. The Organization shall provide to the City a work plan attached hereto as Exhibit A setting forth its goals and objectives for successful tourism promotion. The event(s) promoted by Organization must occur within the agreement Term, unless otherwise agreed to in writing by the City. II. Term: This agreement shall commence on January 1, 2018 and shall continue in full force and effect until December 31, 2018 unless terminated earlier pursuant to Section IX of this Agreement. III. Compensation: In consideration of the services provided pursuant to this Agreement City shall pay the Organization an amount not to exceed Ten Thousand Dollars ($10,000.00) for Tourism Promotion services. However, funding for this Agreement is subject to the actual Hotel/Motel Tax funds received by the City. If Hotel/Motel Tax receipts are lower than budgeted funding may be decreased. The Organization shall submit quarterly billing invoices, detailing how activities and services performed by the Organization during the preceding month have specifically promoted tourism in the City of Bremerton including measurable results. Upon receipt of a conforming billing invoice, the City shall promptly process payment. If a billing invoice does not conform to this Agreement, the City may withhold payment until the invoice is brought into compliance. Such withholding does not relieve the Organization of its obligations under this Agreement. Failure by the Organization to submit all conforming billing invoices by January 15a' after the expiration of this Agreement may result in the forfeiture of remaining unbilled compensation. The Organization shall not perform work beyond the Scope of Work, nor shall be compensated for such work, unless the Scope of Work or amount of compensation is modified pursuant to this Agreement. IV. Relationship of Parties: The Organization represents that it is skilled in the matters addressed in the Scope of Work and is performing independent functions and responsibilities within its field of expertise. The Organization and its personnel are independent contractors and not employees of the City. The Organization and its personnel have no authority to bind the City or to control the City's employees and other contractors. None of the benefits provided by the City to its employees, including, but not limited to, compensation, insurance, and unemployment insurance are available from the City to the employees, agents, representatives, or sub -consultants of the Organization. Organization will be solely and entirely responsible for its acts and for the Bremerton/OCF Page 1 of 4 acts of the Organization's agents, employees, representatives and sub -consultants during the performance of this Agreement. The City may, during the term of this Agreement, engage other independent contractors to perform the same or similar work. As an independent contractor, the Organization is responsible for its own management. The City's administration and enforcement of this Agreement shall not be deemed an exercise of managerial control over Organization or its personnel. As an independent contractor, Organization is responsible for payment of all taxes and licensing fees necessary to perform its obligations under this Agreement. These taxes and fees include but are not limited to State industrial insurance, Business & Occupation, State professional licensing, and City business licensing. If any taxes or fees due the City have been declared delinquent, the City may withhold the delinquent amount, plus any additional charges arising from the delinquency, from any payments due Organization. V. Indemnification: Organization shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the performance of this Agreement, except for that portion of the injuries and damages caused by the City's sole negligence. The City's review or acceptance of any of the work when completed shall not be grounds to avoid any of these covenants of indemnification. The provisions of this section shall survive the expiration or termination of this Agreement. VI. Insurance: Prior to and during the performance of the work covered by this Agreement, Organization shall provide the Risk Manager for the City with evidence that it has obtained and maintains in full force and effect during the term of this Agreement comprehensive general liability insurance coverage of at least $500,000.00 per occurrence. In the event Organization organizes, promotes or sponsors an event involving the sale or consumption of food or alcoholic beverages, Organization shall also provide evidence that it has obtained products liability and liquor liability insurance of at least $500,000.00 per occurrence, for each event. The City shall be named as additional insured and it shall be an affirmative obligation upon Organization to advise the City's Risk Manager by fax at (360) 473-5161, or by certified mail, return receipt requested to City of Bremerton, attn: Risk Management, 345 6t' Street, Suite 100, Bremerton, WA 98337 within two days of the cancellation, suspension or substantive change of any insurance policy set out herein, and failure to do so shall be construed to be a breach of this Agreement. The Organization's insurance shall be primary and non-contributory insurance as respects the City and shall contain a waiver of subrogation against the City for claims arising out of any operations, liabilities and obligations to which coverage applies. Bremerton/OCF Page 2 of 4 VII. General Conditions: A. Reports and Information: When requested by the City, Organization shall furnish periodic reports and documents on matters covered by this Agreement. The reports and documents shall be furnished in the time and form requested. Organization shall maintain accounting records in accordance with Generally Accepted Accounting Principles (GAAP) to substantiate all billed amounts. B. Work Performed at Organization's Risk: Organization shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and sub -consultants in the performance of the work hereunder and shall utilize all protection necessary for that purpose. All work shall be done at Organization's own risk, and Organization shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. C. Place of Work: The Organization shall perform the work authorized under this Agreement at its offices in Bremerton, Washington. Any necessary meetings with the City staff shall take place at the City's offices, or at locations mutually agreed upon by the parties. D. Entire Agreement: This Agreement and its Exhibits constitutes the entire agreement between the Parties, and the Parties acknowledge that there are no other agreements, written or oral, that have not been set forth in the text of this Agreement. E. Severability: Should any part of this Agreement be found void, the balance of the Agreement shall remain in full force and effect. F. Modification: This Agreement may only be modified by written instrument signed by both Parties. G. Written Notices: All communications regarding this Agreement shall be sent to the parties at the addresses listed below by registered or 1 st class mail, or by personal service, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. City Address Organization Address City Clerk Executive Director 345 6a' Street, Suite 100 1600 Chester Avenue Bremerton, WA 98337 Bremerton, WA 98337 H. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be deemed waiver of any other right or power. I. Non -Waiver of Breach: The failure of the City to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein conferred in one or more instances shall not be construed to be a waiver or relinquishment of said covenants, agreements or options, and the same shall be and remain in full force and effect. Bremerton/OCF Page 3 of 4 J. Compliance with Laws: Organization shall comply with all applicable Federal, State, and local laws in performing its obligations under this Agreement. K. Choice of Law and Venue: This Agreement shall be interpreted according to the laws of the State of Washington. Any judicial action to resolve disputes arising out of this Agreement shall be brought in Kitsap County Superior Court. L. Attorneys' Fees: In the event of litigation to enforce any of the terms or provisions herein, each party shall pay all its own costs and attorney's fees. M. Assignment: Any assignment of this agreement by the Organization without the written consent of the City shall be void. VIII. Nondiscrimination: Organization shall not discriminate in employment or services to the public on the basis of race, color, national origin, sex, religion, age, marital status, sexual orientation or disability, except for employment actions based on bona fide occupational qualification. IX. Termination: This Agreement may be terminated by either party for convenience upon thirty (30) days written notice to the other party, or for cause if either party fails substantially to perform through no fault of the other and does not commence correction within five (5) days of written notice and diligently completes the correction thereafter. Upon such termination, City will be entitled to reports showing the status of all services Organization is providing to the City as of the effective date of termination. X. Termination of Other Contracts. This Agreement shall supersede all prior Agreements between the parties relating to the use of Hotel/Motel Tax. CITY OF BREMERTON By: reg Wheeler its: Mayor Date: to l 301201$ 7777� o form: Bremerton i At 04Y Bremerton/OCF Page 4 of 4 OLYMPIC COLLEGE UNDATI By: Dave E ons its: Executive Direc Date: 6 (U Z.% I Attest: j City 61erk EXH I BIT A Scope of Services Funds awarded by City of Bremerton Lodging Tax will be used to: Secure advertising on WA State Ferries, and the Kitsap Fast Ferry Work with local hotels to develop a "Sip and Stay" weekend vacation I staycation packages Invite well-known high-quality wineries to exhibit at the KWF. Perhaps provide lodging to entice OR, CA or even BC wineries to attend. Also providing lodging may encourage Eastern Washington Wineries to attend and pour. Secure a spot on the "Bremerton Beat" video newspaper Secure cross marketing with Kitsap, Pierce, Jefferson and King County Chambers Work with the "Visit Olympic Peninsula" Tourism Commission - Work with the Okanogan valley tourism entities in BC and WA to promote their wines and the KWF - Mail information about the KWF to all OC Alumni Advertise on Mentor billboards one week prior to event Attend service club meetings to promote event Utilize the promotional demographic tools available on Brown Paper Tickets' promotional demographic tools - Utilize Facebook as a social media force to share up-to-the-minute information Advertise on local TV station - maybe "Evening Magazine" Design, print, and distribute fliers throughout the region Market the KWF to Yacht and Boating Clubs OLYMPIC COLLEGE Foundation Shannon Ray City of Bremerton 3456 th Street, Suite 100 Bremerton. WA 98337 August 8, 2018 Amount: $10,000.00 Tax ID: 91-1595274 You give. They learn. We all succeed. On behalf of the entire Olympic College community, we thank you for your generosity and commitment through your gifts. Your support is vital to our mission to enrich our diverse communities through quality education and support so students achieve their educational goals. The Olympic College Foundation is recognized by the Internal Revenue Service as a 501(c)3 non-profit organization. All contributions are tax deductible as allowed by law. No goods or services were exchanged for this donation. (:%rely, llvly�� Eo David Emmons Executive Director P�G�'s Of Eof�N� Please retain this receipt for tax purposes. Olympic College Foundation 1 1600 Chester Avenue, CSC 530 Bremerton, WA 98337 (360) 475-7120 1 foundation@olympic.edu I www.olympic.edu/olympic-college-foundation PHILANTHROPY is based on voluntary action for the common good. It is a tradition of giving and sharing that is primary to the quality of life. To assure that philanthropy merits the respect and trust of the general public, and that donors and prospective donors can have full confidence in the not-for-profit organizations and causes they are asked to support, we declare that all donors have the following rights. • To be informed of the organization's mission, of the way the organization intends to use donated resources, and of its capacity to use donations effectively for their intended purposes. • To be informed of the identity of those serving on the organization's governing board, and to expect the board to exercise prudent judgment in its stewardship responsibilities. • To have access to the organization's most recent financial statements. • To be assured their gifts will be used for the purpose for which they were given. • To receive appropriate acknowledgment and recognition. • To be assured that information about their donations is handled with respect and with confidentiality to the extent provided by law. • To expect that all relationships with individuals representing organizations of interest to the donor will be professional in nature. . To be informed whether those seeking donations are volunteers, employees of the organization or hired solicitors. • To have the opportunity for their names to be deleted from mailing lists that an organization may intend to share. • To feel free to ask questions when making a donation and to receive prompt, truthful and forthright answers. THIS STATEMENT WAS DEVELOPED BY: AFP® gra a P�.Ye M1a1�Is.Y Association of Fundraising Professionals (AFP) ASSCMM"n0t4 FOR HEALTHCARE PHILANTHROPY - Connecting People • Enriching Liver - Association for Healthcare Council for Advancement and Philanthropy (AHP) Support of Education (CASE) Olympic College Foundation I 1600 Chester Avenue, CSC 530 Bremerton, WA 98337 (360) 475-717.0 1 fo(iridation@c)lyrnpic.edu I www.olympic.edulolympic- college -foundation THE ' Giving i Institute �mm memxe,<e Fo. tnc vca�cr:oce. Giving Institute: Leading Consultants to Non -Profits