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HomeMy WebLinkAbout05/16/2018 5FAGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Fleet Management Software License and Management Agreement with Asset Works for use by Equipment Services Division Study Session Date: COUNCIL MEETING Date: Department: Presenter: Phone: 5F (Updated) May 9, 2018 May 16, 2018 PW&U Milenka Hawkins -Bates (360) 473-5333 SUMMARY: This purchase will replace the existing Cartegraph software that is no longer being used by Public Works and Utilities. When Cartegraph was purchased several years ago, it was not designed for fleet management. Over the past year, Finance, IT and Equipment Services have been involved in the search for a replacement product, we looked at three different off the shelf fleet systems and have chosen Asset Works. The cost of the software, licensing, installation and training is $57,225.00 including Washington State Sales Tax. ATTACHMENTS: 1) Software License Agreement; 2) Statement of Work; 3) Timeline FISCAL IMPACTS (Include Budgeted Amount): Budgeted within Fund 509 for $60,000.00 STUDY SESSION AGENDA: © Limited Presentation ❑ Full Presentation STUDY SESSION ACTION: M Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Fleet Management software purchase in the amount of $57,225.00 including Washington State Sales Tax and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/02/2018