Loading...
HomeMy WebLinkAbout05/02/2018 AGENDA PACKET 2813,7986,0322.9$75,400.00 Bremerton Senior Center – Total Activities:Total Participants:Total Volunteer Hours:FTE Equivalent:Volunteer Hours Value:(@ $12.50/hr.) Parks & Recreation 2017 Volunteer Information * * Bremerton & Port OrchardCensus Tracts designated byGovernor Inslee as “Opportunity Zones” 2018 - Permit Trends 2015April Approved Permits MANETTE PARK RENOVATION PROJECT MANETTE PARK RENOVATION PROJECT MANETTE PARK RENOVATION PROJECT MANETTE PARK RENOVATION PROJECT MANETTE PARK RENOVATION PROJECT ______________________________________________________________ th CITY COUNCIL 345 6 Street, Suite 100, Bremerton, WA 98337 - Phone (360) 473-5280 ***AMENDED*** MAY 02, 2018 CITY COUNCIL MEETING AGENDA 1.BRIEFING: 5:00 5:30 P.M. in COUNCIL CONFERENCE ROOM 603 A. Review of Agenda B. General Council Business (As necessary...) 2.CALL TO ORDER: 5:30 P.M. in FIRST FLOOR CHAMBERS A. Pledge of Allegiance B. Invocation 3.MAYOR'S REPORT 4.PUBLIC RECOGNITION 5.CONSENT AGENDA A. Claims and Check Register B. Minutes of Meeting April 18, 2018 C. Minutes of Study Session April 25, 2018 D. Confirm Re-appointment of Desirae Portillo to the Lodging Tax Advisory Committee E. Bremerton Kitsap Access Television (BKAT) Services Agreement with Kitsap Transit F. Purchase of 2019 Ford F-450 w/Light Duty Service Body from Columbia Ford of Longview, WA G. Water Utility Retail Service Area Agreement with the Silverdale Water District H. Interagency Agreement with Washington State Department of Enterprise Services for Phase III Investment Grade Audit with Trane, Inc. for Pump Station CE-1 Efficiency Improvements I. Contract Modification No. 2 with KPG, P.S. for Highway Safety Improvement Phase II Project J. Authorize Addition of a Permit Technician for the Engineering Division 6.GENERAL BUSINESS A. Compensation Study by Arthur J. Gallagher & Co. for Teamsters Local 589 Employees and Management, Professional, Confidential, and Fiduciary Employees B. Ordinance No. 5347 amending Section 2.50.030 of the Bremerton Municipal Code entitled "Management and Professional Staff Compensation Program" C.Construction Contract with Sound Pacific Construction, LLC for the Manette Park Renovation Project; and Budget Adjustment D. Resolution No. 3306 acknowledging Commitment to Match Surface Transportation Program Grant Funds for the 6th Street Preservation Project 7.COUNCIL MEMBER REPORTS 8.ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING Americans with Disabilities Act (ADA) accommodations provided upon request. Those requiring special accommodations please contact the City Clerk at (360) 473-5323 at least 24 hours prior to the meeting. AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT:Claims & Check RegisterStudy SessionDate: N/A COUNCIL MEETING Date: May 2, 2018 Department: Financial Services Presenter: Shannon Corin Phone: (360) 473-5323 SUMMARY: Approval of the following checks and electronic fund transfers: 1)378613through 37888518450through18495in the amount of $1,445,121.44. 2)Regular Payroll for the pay period ending April 15, 2018in the amount of $791,937.74. 3)Retiree Payroll for the pay period ending April 30, 2018in the amount of $52,702.92 ATTACHMENTS: FISCAL IMPACTS(Include Budgeted Amount): STUDY SESSION AGENDA: LimitedPresentationFull Presentation STUDY SESSION ACTION:Consent AgendaGeneral BusinessPublic Hearing RECOMMENDED MOTION: Move to approve the consent agenda as presented. COUNCIL ACTION:Approve Deny Table Continue No Action Form Updated 01/02/2018 AGENDA BILL CITY OF BREMERTON CITY COUNCIL 5B SUBJECT: Minutes of Meeting April 18, Study Session Date: N/A 2018 COUNCIL MEETING Date: May 2, 2018 Department: City Council Presenter: Council President Phone: (360) 473-5280 SUMMARY: The Minutes of Meeting held on April 18, 2018 are attached. ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount): None STUDY SESSION AGENDA: Limited Presentation Full Presentation STUDY SESSION ACTION: Consent Agenda General Business Public Hearing RECOMMENDED MOTION: Move to approve the April 18, 2018 Meeting Minutes as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 DIGITAL RECORDING CITY COUNCIL MEETING MINUTES Wednesday, April 18, 2018 The weekly meeting of the City Council of the City of Bremerton was called to order Wednesday, April 18, 2018, at 5:00 PM in Council Conference Room 603 of the N ORM D ICKS G OVERNMENT th C ENTER, 345 6 Street, Bremerton, Washington, with Council President Eric Younger presiding. Council Members present were Richard Huddy, Michael Goodnow, Tony Hillman, Kevin Gorman, Leslie Daugs, and Pat Sullivan. Also present were City Attorney Roger Lubovich; City Clerk Shannon Corin; Council Assistant Christine Grenier; and Kevin Matthew, Information Services Manager. A C OUNCIL B RIEFING was held to discuss General Council Business at 5:00 PM in the Council Conference Room. At 5:30 PM the meeting moved to the Meeting Chambers. The Pledge of Allegiance was led by Council Member Pat Sullivan followed by the invocation provided by Reverend Ron Anderson of Manette Community Church. Mayor Wheeler Introduced Caroline Stein, Washington State Science & Engineering Fair who announced recognized the students in attendance who participated in the WSSEF; Brought forward Kathleen Cahall, Water Resources Manager, who thanked Mayor Wheeler for declaring Drinking Water Week from May 6 through 12; and announced that volunteers are welcome for the Sinclair Inlet Clean-Up on Saturday, April 28 from 11:00 AM to 2:00 PM in Bremerton and Port Orchard; Invited Sarah Achaoui, Community Development Block Grant Administrator, to make an announcement that the 2019 and public comments are welcome until May 11. PUBLIC RECOGNITION Terry Fessner requested that Mayor and Council Members meet with the Kitsap Regional Library to determine what portion of the funding from the library levy will be available to the downtown branch; commented on the lack of consistency with the library business hours; thanked the City for responding to his concerns about the lack of functional lights at East Park; and asked that Council to amend their 2018 Goals to pro-actively address growth and ferry service. CONSENT AGENDA 5A Claims & Check Register: Check Numbers 378341 through 378612, and EFT-V18398 through EFT-V18449 in the amount of $1,975,458.59; Regular Payroll for the pay period ending March 31, 2018 in the amount of $806,505.57; and Regular Payroll (Pay Outs & Corrections) for the pay period ending March 31, 2018 in the amount of $2,206.09 5B Minutes of Meeting April 4, 2018 5C Minutes of Study Session April 11, 2018 5D Mutual Aid & Assistance Agreement to establish a State of Washington Intrastate Water/ Wastewater Agency Response Network (WARN) 5E Upgrade 5F Contract Award to NOVA Contracting, Inc. for Replacement of the Oyster Bay Avenue South 24-Inch Transmission Main City Council Reg. Mtg. Minutes Wednesday, April 18, 2018 Page 2 of 4 5G Interlocal Agreement with Olympic College for Engineering and Architectural Design Services th for Improvements to the 16 Street Main Entrance to Olympic College and along SR303 5H Authorize Hiring of Kim Seibold, CPA, to position of Public Works Fiscal Analyst at Pay Band 11 Rate 8 of the 2018 Management, Professional, Confidential & Fiduciary Salary Plan 05:46:30 M/S/C/U (Gorman/Daugs) Move to approve the C ONSENT A GENDA as presented. GENERAL BUSINESS 6A STAFFING FOR ADEQUATE FIRE & EMERGENCY RESPONSE (SAFER) GRANT FEDERAL FUNDING APPLICATION: Fire Chief David Schmitt, summarized that the goal of SAFER is to operational standards established by the NFPA (NFPA 1710 and/or NFPA 1720). 05:52:17 Motion was made by Hillman and seconded by Daugs Comments were provided by Hillman and Daugs; Questions were asked by Huddy and Sullivan with responses provided by Mayor Wheeler and Chief Schmitt 05:56:58 M/S/C/U (Hillman/Daugs) Move to approve submittal of an application for SAFER Grant Federal Funding Program; and authorize the Mayor to finalize and execute the application if required. 6B ORDINANCE NO. 5346 TO CREATE CHAPTER 6.12 OF THE BREMERTON MUNICIPAL DWELLINGS, BUILDINGS, STRUCTURES, AND TO AMEND SECTIONS 2.62.045 AND 1.04.120 RELATING TO DANGEROUS AND UNFIT STRUCTURES: Andrea Spencer, Community Development Director, explained that Mayor Wheeler is moving forward with implementation of a proactive code enforcement program and in support of that initiative is seeking to adopt new provisions into the Bremerton Municipal Code (BMC) to support the program. The City Council received an overview of the program and the proposed BMC changes at the March 28 Study Session and was supportive of the proposed new program and bringing forward the amendments to the BMC. The proposed new Chapter in the BMC implements Chapter 35.80 of the Revised Code of Washington (RCW), which allows the City to intervene in order to correct, repair, or remove structures that are unfit for occupancy due to dilapidation, disrepair, structural defects, etc. Terry Fessner suggested that the Landlord License Program be updated to include a requirement for property owners to list locations that have active garbage pickup service. President Younger responded that the City Council hopes to revisit the Landlord License Program this year. Jo Walter expressed concerns that the Court, not the City, would designate the receiver, which would result in less affordable housing, since non-profits would be outbid in this competitive market; housing a priority. Assistant City Attorney Kylie Purves clarified state law and emphasized that legal would review any proposals to ensure compliance. 06:13:05 Motion was made by Sullivan and seconded by Daugs Comments and questions were provided by Sullivan, Daugs, Hillman, Goodnow, and Huddy; with responses provided by Ms. Spencer 06:21:00 M/S/C/U (Sullivan/Daugs) Move to approve Ordinance No. 5346 creating BMC Chapter 6.12 titled BMC Sections 2.62.045 and 1.04.120 relating to dangerous and unfit structures. City Council Reg. Mtg. Minutes Wednesday, April 18, 2018 Page 3 of 4 6C EXTENSION OF THE BYPASS PUMPING RENTAL WITH SUNBELT RENTALS AT PUMP STATION KL-2: Pat Coxon, Wastewater Manager, explained that we are currently replacing the pumps and upgrading the electrical service at pump station KL-2, and while this is occurring, we are bypass pumping utilizing pumps with SunBelt Rentals. We had originally scheduled the bypass pumping for one month, but due to schedule changes from both of our contractors (PSE and Northern Asphalt), we have surpassed our original budget and will surpass the $25,000 Council approval this week. We currently owe Sunbelt Rentals $20,381.82 for the rental of two bypass pumps and we estimate that we will possibly need the bypass pumps for an additional two months, for a total rental expense of $60,000. Terry Fessner Mr. Coxon answered that the funds wo 06:23:43 Motion was made by Huddy and seconded by GormanComments and questions were provided by Daugs; with responses provided by Mr. Coxon 06:25:00 M/S/C/U (Sullivan/Daugs) Move to approve, and authorize the Director of Public Works & Utilities or designee to extend as needed, the Sunbelt Rental pumps services in an amount not to exceed $60,000. COUNCIL MEMBER REPORTS Richard Huddy reported on attending the Grand Opening of the Marvin Williams Community Center; the Filipino-American Bataan Remembrance Ceremony; the Grand Opening of the Kitsap Habitat for Humanity Annex; and the West Sound Social Justice workshop on homelessness. He shared that Bremerton High School students aCouncil Study Session, and acknowledged the . Lastly, he shared a quote from former President George H.W. Bush, and extended condolences to the Bush Family in memory of Mrs. Barbara Bush who passed away yesterday at 92. Michael Goodnow announced that the Daily Grind coffee shop has opened at the location of former Simply Sublime on Kitsap Way; and announced the next Forest Ridge Park Work Party would be held on Saturday, April 21 from 9:00 AM to 12:00 PM. Tony Hillman also attended the West Sound Social Justice workshop on homelessness; mentioned that there was a great turn-out at the Easter Egg Hunt; announced that volunteers are needed rain or shine for the next Monthly Kiwanis Park Work Party on Saturday, April 28 from 9:00 to 11:00 AM; th encouraged participation in the 26 leaving a non-perishable donation in a bag by your mailbox on Saturday, May 12; invited his constituents to a District 4 Community Meeting on Saturday, April 21 from 10:00 to 11:30 AM in the Lower Level of the Community of Christ at Memorial Lutheran Church; and provided a reminder to support local organizations during Kitsap Great Give on Tuesday, April 24. st Kevin Gorman announced the 1 emorial Bike Ride on May 19 from 3:00 to 5:00 PM beginning at the Whitey Domstad Vista and ending at the Manette Saloon for a Spaghetti Feed. Leslie Daugs invited the community to support local organizations like Kitsap Community Resource to help homeless children during the Kitsap Great Give on Tuesday, April 24; announced the Week from May 8 through 12; announced that the Youth Build Kitsap Program is accepting new students between 16 and 21 years old; announced the Annual Veterans Stand Down on Saturday, April 28 from 10:00 AM to 2:00 PM at Sheridan Park Community City Council Reg. Mtg. Minutes Wednesday, April 18, 2018 Page 4 of 4 Center; and announced that May 3 is Opening Day for the Bremerton Farmers Market at Evergreen Rotary Park. Eric Younger encouraged the public to attend the Kitsap Lake Park Master Planning Meeting to be hosted by the Parks & Recreation Commission on Tuesday, April 24 beginning at 5:30 PM at the Sheridan Park Community Center. Following adjournment, President Younger announced that the Council would reconvene for an Exempt Closed Session to discuss Labor Negotiations allowed under RCW 42.30.140 (4) (b). With no further business, President Younger adjourned the Council Meeting at 6:43 PM. Prepared and Submitted by: ______________________________ CHRISTINE GRENIER City Council Assistant nd APPROVED by the City Council on the 2 day of May, 2018. ________________________________________ ERIC YOUNGER, City Council President Attest: ________________________________________ SHANNON CORIN, City Clerk EY:SC:ls:cg AGENDA BILL CITY OF BREMERTON CITY COUNCIL 5C SUBJECT: Minutes of Study Session Study Session Date: N/A April 25, 2018 COUNCIL MEETING Date: May 2, 2018 Department: City Council Presenter: Council President Phone: (360) 473-5280 SUMMARY: The Minutes of Study Session held on April 25, 2018 are attached. ATTACHMENTS: Study Session Minutes FISCAL IMPACTS (Include Budgeted Amount): None STUDY SESSION AGENDA: Limited Presentation Full Presentation STUDY SESSION ACTION: Consent Agenda General Business Public Hearing RECOMMENDED MOTION: Move to approve the April 25, 2018 Study Session Minutes as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 DIGITAL RECORDING CITY COUNCIL STUDY SESSION MINUTES Wednesday, April 25, 2018 A Study Session of the City Council of the City of Bremerton was called to order in the Council th Conference Room of the N ORM D ICKS G OVERNMENT C ENTER, 345 6 Street, Bremerton, Washington, Wednesday, April 25, 2018, at 5:00 PM, with Council President Eric Younger presiding. Council Members present were Richard Huddy, Michael Goodnow, Tony Hillman, Kevin Gorman, Leslie Daugs, and Pat Sullivan. Lori Smith, Legislative Assistant, was present to provide staff support. President Younger emphasized that the Study Session is open to the public, but there will be no opportunities for input or participation; no action is anticipated except when deemed appropriate; and the content of these items is subject to change. If approved by the Council, items will be placed on the May 2, 2018 City Council Meeting Agenda. A. LIMITED PRESENTATION PLANNED The following items are budgeted items or subjects that 1. Confirm Re-appointment of Desirae Portillo to the Lodging Tax Advisory Committee Consent Agenda 2. Bremerton Kitsap Access Television (BKAT) Services Agreement with Kitsap Transit Consent Agenda 3. Purchase of 2019 Ford F-450 w/Light Duty Service Body from Columbia Ford, Longview, WA Consent Agenda 4. Water Utility Retail Service Area Agreement with the Silverdale Water District Consent Agenda 5. Interagency Agreement with Washington State Department of Enterprise Services for Phase III Investment Grade Audit with Trane, Inc. for Pump Station CE-1 Efficiency Improvements Consent Agenda 6. Contract Modification No. 2 with KPG, P.S. for Highway Safety Improvement Phase II Project Consent Agenda 7. Authorize Addition of a Permit Technician for the Engineering Division Consent Agenda B. FULL PRESENTATION PLANNED 1. Construction Contract with Sound Pacific Construction, LLC for the Manette Park Renovation Project; and Budget Adjustment General Business 2. Compensation Study by Arthur J. Gallagher & Co. for Teamsters Local 589 Employees and Management, Professional, Confidential, and Fiduciary Employees General Business 3. Ordinance to amend Section 2.50.030 of the Bremerton Municipal Code entitled General Business C. GENERAL COUNCIL BUSINESS 1. Audit Committee Briefing (4/16/18 Meeting) Chair Leslie Daugs 2. Public Works Committee Briefing (4/17/18 Meeting) Vice Chair Kevin Gorman 3. Finance, Investment & Parking Committee Briefing (4/24/18 Meeting) Chair Richard Huddy 4. General Council Business was briefly discussed. President Younger announced that the Exempt Closed Session to discuss Labor Negotiations City Council Study Session Minutes Wednesday, April 25, 2018 Page 2 of 2 allowed under RCW 42.30.140 (4) (b) was no longer necessary, and would not be held. With no further business, President Younger adjourned the Council Study Session at 7:30 PM. Prepared and Submitted by: ______________________________ LORI SMITH, Legislative Assistant nd APPROVED by the City Council on the 2 day of May, 2018. ________________________________________ ERIC YOUNGER, City Council President Attest: ________________________________________ SHANNON CORIN, City Clerk EY:SC:ls:cg AGENDA BILL CITY OF BREMERTON 5D CITY COUNCIL Study Session Date: April 25, 2018 SUBJECT: Confirm Re-appointment of COUNCIL MEETING Date: May 2, 2018 Desirae Portillo to the Lodging Tax Department: Executive Advisory Committee Presenter: Mayor Wheeler Phone: (360) 473-5266 SUMMARY: BMC Chapter 2.38 requires at least two representatives from businesses that collect the hotel-motel tax to serve on the Lodging Tax Advisory Committee. The Mayor is seeking confirmation of his re-appointment of Desirae Portillo, General Manager for the Baymont Inn & Suites to the Lodging Tax Advisory Committee. ATTACHMENTS: Application available in the Office FISCAL IMPACTS (Include Budgeted Amount): STUDY SESSION AGENDA: Limited Presentation Full Presentation STUDY SESSION ACTION: Consent Agenda General Business Public Hearing RECOMMENDED MOTION: Move to confirm the re-appointment of Desirae Portillo to the Lodging Tax Advisory Committee with a term expiring May 1, 2021. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/18 AGENDA BILL CITY OF BREMERTON 5E CITY COUNCIL SUBJECT: Bremerton Kitsap Access Study Session Date: April 25, 2018 Television (BKAT) Services Agreement with COUNCIL MEETING Date: May 2, 2018 Kitsap Transit Financial Services/BKAT Department: Presenter: Jon Rauch Phone: (360) 473-5012 SUMMARY: BKAT will provide services to Kitsap Transit in the form of recording and airing their board meetings and programming. ATTACHMENTS: Service Agreement FISCAL IMPACTS (Include Budgeted Amount): Generates $4,800 in Revenue STUDY SESSION AGENDA: Limited Presentation Full Presentation STUDY SESSION ACTION: Consent Agenda General Business Public Hearing RECOMMENDED MOTION: Move to approve the Bremerton Kitsap Access Television with Kitsap Transit; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 AGENDA BILL CITY OF BREMERTON 5F CITY COUNCIL SUBJECT: Purchase of 2019 Ford F-450 Study Session Date: April 25, 2018 with Light Duty Service Body from Columbia COUNCIL MEETING Date: May 2, 2018 Ford, Longview, WA Department: PWU/ERR Presenter: Milenka Hawkins-Bates Phone: (360) 473-5333 SUMMARY: The approved 2018 budget shows a replacement of a 2006 Chevrolet 3500 with service body for the Water Department. The requested purchase is for one 2019 Ford F-450 with a Light duty Service Body in the amount of $65,641.21 including Washington State sales tax utilizing State Contract No. 05916 from Columbia Ford, Longview, WA. ATTACHMENTS: 1) Columbia Ford Quote; 2) Justification FISCAL IMPACTS (Include Budgeted Amount): Budgeted within the 510 fund STUDY SESSION AGENDA: Limited Presentation Full Presentation STUDY SESSION ACTION: Consent Agenda General Business Public Hearing RECOMMENDED MOTION: Move to approve the purchase of a 2019 Ford F-450 with light duty service body in the amount of $65,641.21 including Washington State sales tax utilizing State Contract No. 05916 from Columbia Ford, Longview, WA COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 riteria have c ! aintenance the criteria is as follows: m , and met , mileage with Light Duty Service Body for the replacement ge Criteria Abeen 50 as 4 - F 5360 - Ford 08,828 Mileage 1 9 201 FAX (360) 473 Service Body 5315 - (360) 473 Purchase of Purch Date 8/21/06 with Light Duty 50 4 residents - F Bates, Operations Manager - Ford 3500 Bremerton, WA 98312 EQUIPMENT JUSTIFICATION 9 2018 201 Vehicle Justification Chevrolet 8 Working for and with our 6 April 16, FileMilenka Hawkins201Water Department Description 200 Public Works and Utilities Department 100 Oyster Bay Ave. N. 0033 Vehicle# DATE: TO: FROM: SUBJECT: This purchase includes April 16, 2018 2 Page AGENDA BILL CITY OF BREMERTON 5G CITY COUNCIL SUBJECT: Water Utility Retail Service Area Study Session Date: April 25, 2018 Agreement with the Silverdale Water District COUNCIL MEETING Date: May 2, 2018 Department: PW&U Presenter: Kathleen Cahall Phone: (360) 473-2315 SUMMARY: The City of Bremerton Water Utility and the Silverdale Water District each operate water systems with abutting boundaries. This agreement describes those boundaries and the process for making changes to these boundaries. ATTACHMENTS: 1) Water Utility Retail Service Area Agreement with the Silverdale Water District FISCAL IMPACTS (Include Budgeted Amount): There is no fiscal impact to this action. It is an administrative action included in the operations of the Bremerton Water Utility. STUDY SESSION AGENDA: Limited Presentation Full Presentation STUDY SESSION ACTION: Consent Agenda General Business Public Hearing RECOMMENDED MOTION: Move to approve the Water Utility Retail Service Area Agreement with the Silverdale Water District; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 WATER UTILITY RETAIL SERVICE AREA AGREEMENT BETWEEN THE CITY OF BREMERTON AND THE SILVERDALE WATER DISTRICT PREAMBLE This Agreement describes the water utility retail service area between the City of Bremerton (City) and the Silverdale Water District (District). Retail service areas identify the external boundary of the area for which the City and the District have assumed retail water service responsibility as outlined in the Kitsap County Coordinated Water System Plan (CWSP) and contained in the adopted rules and regulations of the State Department of Health (DOH). The City and the District have approved retail service areas and this agreement implements those service areas and provides for communication and coordination to address future changes in service area. This agreement does not create a new government entity nor does it give new authorities or responsibilities to the City or the District or to the County or State regulatory agencies, but rather acknowledges the geographical area for designated service responsibilities. The authority for this Agreement is granted by the Public Water System Coordination Act of 1977, Chapter 70.116 RCW, having been properly initiated through the provisions of RCW 70.116.040. WHEREAS, Such an Agreement is required in WAC 248-56-730, Service Area Agreements-Requirements, of the Public Water System Coordination Act; and WHEREAS, The City of Bremerton and the Silverdale Water District last entered into a water service area agreement in 1982; WHEREAS, this agreement will terminate the 1982 agreement to be superseded by this agreement; WHEREAS, Designation of retail water utility service areas, together with the cooperation of adjacent water utilities, will help assure that time, effort, and money are best used by avoiding unnecessary duplication of service; and WHEREAS, Definite future water utility retail service areas will facilitate efficient planning for, and provision of, water system improvements within Kitsap County as growth occurs; and Water Service Area Agreement City of Bremerton and Silverdale Water District Page 1 WHEREAS, Definite retail utility service areas will help assure that water reserved for public water supply purposes within Kitsap County will be utilized in the future in an efficiently planned manner; and WHEREAS, no separate legal or administrative entity will be created by this Agreement; NOW, THEREFORE, the undersigned parties, having entered into this Agreement by their signature, concur with and will abide by the following provisions: The terms used within this Agreement shall be as defined in the implementing regulations of Chapter 70.116 RCW, except as identified below. 1. Kitsap County Water Utility Retail Service Area Map shall mean the map referenced in this Agreement, attached hereto and incorporated herein as Attachment A, which defines the retail, wholesale, and future water utility service area boundary for the designated water systems. 2. Retail Water Utility Service Area shall mean the designated geographical area in which a purveyor is responsible for planning and providing water service to its customers. The service area is composed of both a current and future service area as described in the CWSP. A water supplier shall not provide water to individual customers in another purveyor's retail service area except with the written concurrence of the purveyor responsible for the geographical area in question. The retail service area may be amended in accordance with the CWSP procedures and with the concurrence of the affected water purveyors. 3. Lead Agency for administering the Kitsap County water utility service area agreements and retail service area maps shall be the Kitsap Public Health District (KPHD) unless otherwise established by amendment to the CWSP. Section 1. Water Utility Retail Service Area Boundaries The undersigned acknowledge that the Kitsap County Water Utility Retail Service Area Map(s) included as Attachment A to this Agreement, identify the current and future area of retail water utility service and planning responsibilities for the designated utility. The undersigned further acknowledge that there are no retail service area conflicts between the City and the District. The City and the District have a small area of uncontested overlap between the systems as noted on Attachments A and B. These currently undeveloped parcels will be Water Service Area Agreement City of Bremerton and Silverdale Water District Page 2 served either by the City or the District, whichever the parties agree is technically and economically appropriate when water service is requested. Attachment B is attached hereto and incorporated herein. Section 2. Water Utility Retail Service Area Boundaries will normally be along parcel boundaries. Exceptions are noted in Attachment A. Section 3. Boundary Streets Unless separate agreements exist with adjacent water utilities, the City and District agree that the utility which is located to the north and/or east of boundary line streets between adjacent water utilities, will be entitled to provide future retail water utility service on both sides of those streets. Depth of service on boundary streets shall be limited to one platted lot or as otherwise agreed by the utilities. Existing services on boundary streets shall remain as connected unless both parties, as per Section 4, agree to transfer of service. These provisions do not disallow the placement of mains in the same street by adjacent utilities where geographic, economic, or other constraints make such placement desirable. Section 4. Boundary Adjustments If, at some time in the future, it is in the best interest of the City and the District to make retail service area boundary adjustments, such modifications must be by amending this agreement. The system that would like to make the change will send a written request to the adjacent system. Service area adjustments affecting one to three parcels can be agreed to administratively by the City of Bremerton Director of Public Works and Utilities and the Silverdale Water District General Manager. The modification will be documented by a letter signed by both the City and the District and filed with KCHD. A copy will be forwarded to Kitsap Public Utility District for inclusion in the countywide retail service area map. Section 5. Notices: All notices and other written communications required by this Agreement shall be in writing and, except as expressly provided elsewhere in this Agreement, shall be deemed to have been given at the time of delivery if personally delivered or at the time of mailing if mailed by first class, postage pre-paid and addressed to the party at its address as stated below or at such address as any party may designate at any time in writing. Director of Public Works & Utilities General Manager City of Bremerton Silverdale Water District 100 Oyster Bay Ave N 5300 Newberry Hill Road #100 Bremerton, WA 98312 Silverdale, WA 98383 Water Service Area Agreement City of Bremerton and Silverdale Water District Page 3 Section 6. Dispute Resolution: Disputes will be first addressed at the staff level. Should a dispute remain, City and District staff will prepare a joint description of the issue for consideration by the City Public Works and Utilities Director and the District Manager. Any unresolved claim by either party against the other related to this Agreement shall be filed with the Kitsap County Water Utility Coordinating Committee Section 7. Termination This agreement will have a term of 5 years. After five years the parties may renegotiate or extend this agreement in writing. This agreement by reference includes the following attachments: Attachment A: Kitsap County Water Utility Retail Service Area Map (See Section 1) Attachment B: Service Area Change the parcels outlined in red will move from Bremerton to the Silverdale Water District Service Area IN WITNESS WHEREOF, the undersigned parties acknowledge having the authority to, and have executed this Agreement as of _________________________. Silverdale Water District City of Bremerton ___________________________ ____________________________ General Manager, Silverdale Water District Mayor, City of Bremerton ______________________________ ____________________________ Signature Signature Receipt Acknowledged and adjacent purveyor concurrence certified: ______________________________ (KPHD) ______________________________ Date Water Service Area Agreement City of Bremerton and Silverdale Water District Page 4 p Kitsap County Water Utility Retail Service Area Ma 5 Attachment A:Water Service Area AgreementCity of Bremerton and Silverdale Water DistrictPage . . to uncontested overlap - the parcels outlined in red will move from Bremerton to the Silverdale Water District Service Area systems is agreed Service Area Change 6 Attachment B:The shaded area between the water Water Service Area AgreementCity of Bremerton and Silverdale Water DistrictPage AGENDA BILL CITY OF BREMERTON 5H CITY COUNCIL SUBJECT: Interagency Agreement with Study Session Date: April 25, 2018 Washington State Department of Enterprise COUNCIL MEETING Date: May 2, 2018 Services for Phase III Investment Grade Department: Public Works Audit with Trane, Inc. for Pump Station CE-1 Presenter: Coxon/Zimburean Efficiency Improvements Phone: (360) 473-5448/5449 SUMMARY: The Energy Services Performance Contracting (ESPC) Program, authorized under RCW 39.35C.020, is a Capital Improvement procurement process managed by the State Department of Enterprise Service for the purpose of increasing energy efficiency of public facilities. In 2013 and again in 2015, Bremerton use this process to tap grant funding and PSE energy rebate funding to replace the Primary Effluent pumps and then later, the Return Activated Sludge (RAS) pumps at the Westside Wastewater Treatment Plant. Additional funding is available for this program in 2019. CE-1 is our most important sewer pumping station, located at the north end of Park Avenue. The project to construct the necessary upgrades to this critical facility is difficult and complicated. Trane is our ESPC company and we know Trane can do this work. This proposal is essentially to complete the design process through 30%. This project will not likely derive the huge energy savings that resulted from the previous projects, but will produce savings. For CE-1, the value of this ESPC process is that it will provide a tailored project specifically suited to our needs, with a guaranteed price, and also utilizing subcontractors we know are competent. This is a project that must be done right and this process will achieve that. ATTACHMENTS: 1. Trane audit proposal 2. Interagency Agreement between City of Bremerton WWTP and Washington State Department of Enterprise Services FISCAL IMPACTS (Include Budgeted Amount): The cost of the investment grade audit is $248,822 plus Washington State sales tax. The initial fee for the Interagency Agreement is $20,700. Funding will come from the Wastewater Capital Fund, 2018 line item Wastewater and Pump Station Treatment Plant Improvement Program, with a budget of $500,000 STUDY SESSION AGENDA: Limited Presentation Full Presentation STUDY SESSION ACTION: Consent Agenda General Business Public Hearing RECOMMENDED MOTION: Move to approve a detailed investment grade audit with Trane, Inc. in the amount of $248,822 plus Washington State Sales Tax and the associated Interagency Agreement with the State Department of Enterprise Services for the purpose of upgrading Sewer Pump Station CE-1; and authorize the Mayor to finalize and execute the agreements with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 The City of Bremerton Phase III Investment Grade Audit 1 April 4, 2018 2 3 Mr. Doug Kilpatrick 4 Department of Enterprise Services 5 1500 Jefferson Street SE 6 PO Box 41476 7 Olympia, WA 98504-1476 8 9 SUBJECT: Detailed Investment Grade Audit Fee Proposal 10 The City of Bremerton Phase III Investment Grade Audit 11 12 Dear Doug: 13 We are pleased to submit this Investment Grade Audit (IGA) Proposal for the City of Bremerton to upgrade the 14 sewage pump station CE-1. TRANE will provide IGA level engineering services, project development, cost 15 estimating, energy/operational savings calculations, pre-retrofit measurements and verification, and coordination 16 with the utility provider for the subject project in accordance with the following: 17 18 TRANE will undertake a detailed Investment Grade Audit (IGA) of specific systems within the sewage pump station 19 CE-1. The primary focus of the IGA includes the elements listed below to assemble a project that meets the 20 defined cost effectiveness criteria, achieves the operational goals of the City of Bremerton, and secures applicable 21 utility incentives. 22 23 Primary IGA Focus/Scope of Work 24 The ECMs to be studied as part of this IGA are summarized below. 25 26 ECM-1: Complete CE-1 Pump Station Upgrade. 27 The primary focus will be to replace all four existing pumps and motors with four new Flygt pumps, and will include 28 associated mechanical, electrical and structural upgrades to accommodate the new pumps. Currently, pumping 29 capacity is provided by four pumps. The larger pumps are powered by eddy current drives and have reached the 30 end of their mechanical life. Due to the need to accommodate increased flows associated with future growth, 31 provide pumping redundancy for the pump station, and improve reliability, the City has determined that four new 32 pumps of equal capacity are required. Associated and required work includes replacement of electrical equipment, 33 replacement of the existing emergency power generator with a larger generator, improvements to the HVAC 34 system, and a new control system. Other required improvements include coating of the existing wetwell and 35 structural upgrades. Due to the significant challenges of replacing the pumps while keeping the pump station 36 operational, it was determined that the most feasible option to perform the work is to bypass the pump station 37 during the low flow summer months while performing the required upgrades with the pump station is offline. 38 39 ECM-2: CE-1 Pump Station Lighting Upgrade. 40 The existing lighting at the pump station consists of approximately 23 2-lamp fluorescent T8 industrial fixtures 41 with wire guards inside the pump station and exterior HID wall packs. These existing fixtures would be replaced 42 with new LED fixtures. 43 44 1. Scope of Work Development 45 a. Procure and manage sub-consultants. 46 b. Trane will prepare a basis of design technical memorandum to outline selected equipment, design 47 features, controls intent and scope of the project. 48 c. Trane will prepare a technical memorandum outlining the basis of preliminary design in 49 terms of equipment make and model, design features, controls, and scope of the 50 project 51 d. Trane will conduct site visits as necessary to review current conditions and identify 52 potential conflicts. 53 e. Trane will prepare a work scope narrative to be used, in place of specifications, with 54 the preliminary design drawings for bidding the CE-1 upgrades. The work scope 55 narrative will consist of an overall description, a list and description of major work items 1 The City of Bremerton Phase III Investment Grade Audit 56 and equipment, a general control narrative description, an overall description of 57 suggested construction phasing, and an overview of electrical and control 58 requirements and instruments. 59 f. Trane will work with Puget Sound Energy (PSE) to evaluate energy savings and 60 identify any applicable utility incentives. Trane will work with the City to quantify any 61 material and labor savings, as applicable, and provide input on the anticipated 62 enhancements of improved performance and efficiency. 63 g. The final preliminary design documents are estimated to be approximately 30% and 64 will include the following drawings, however the actual drawing index may vary during 65 the course of the IGA. The preliminary design effort will include the following elements; 66 i. Bypassing CE-1 during construction including inlet/outlet connections, 67 temporary pumps and piping, and controls 68 ii. Pumping hydraulic analysis and force main surge analysis assume three duty 69 pumps and one standby pump for redundancy 70 iii. Piping modifications within CE-1 71 iv. Removal of the existing generator and installation of a new larger generator 72 with cooling accomplished via a heat exchanger and potable water (similar to 73 existing) 74 v. Evaluate whether the existing transformer requires replacement with a larger 75 transformer. Coordinate with PSE as required 76 vi. Evaluate the existing HVAC system, replace if its not capable of 77 accommodating the larger mechanical equipment and generator 78 vii. Replace electrical, instrumentation, controls, and telemetry equipment as 79 required 80 viii. Evaluate the wet well to determine if repair is required prior to coating with 81 Raven 405 82 ix. Structural improvements to accommodate the new equipment 83 x. LED lighting 84 Sheet Drawing No. No. 1 G - 1 Cover Sheet, Index of Drawings, Location and Vicinity Map 2 G - 2 Legend, Abbreviations, Symbols, and Designations Design Criteria and Equipment List 3 G - 3 Site Plan Temporary Pumping 4 C - 1 Demolition Plan and Sections 5 M - 1 Piping Floor Plan 6 M - 2 Piping Sections 7 M - 3 Piping Sections 8 M - 4 Piping Details 9 M - 5 Structural Notes and Abbreviations 10 S - 1 Structural Floor Plan 11 S - 2 Structural Details 12 S - 3 HVAC Plan 13 H - 1 HVAC Schedules 14 H - 2 15 E - 1 Electrical Symbols and Abbreviations Electrical Site Plan 16 E - 2 One-Line Diagram 17 E - 3 Electrical Upper Floor Plan 18 E - 4 Electrical Lower Floor Plan 19 E - 5 Lighting Plan 20 E - 6 2 The City of Bremerton Phase III Investment Grade Audit Electrical Schedules 21 E - 7 MCC Panel Elevations 22 E - 8 Control Panel Elevations 23 E - 9 85 86 87 h. Anticipated design/contractor meetings include; preliminary design kick off meeting, site visits as 88 required to create the preliminary scope documents, basis of design review meeting with the City and 89 DES, preliminary design review meeting with the City and DES, and a formal pre-bid meeting and 90 contractor site walk 91 92 2. Energy/Operational Savings Calculations 93 a. Calculate energy and operational savings for the ECMs listed above. 94 b. Create pre- and post-retrofit measurement and verification plan. 95 c. Coordinate with the City regarding historical operational costs 96 d. Implement pre-retrofit M&V activities (field measurements, trending and logging). 97 e. Coordinate with local utility provider regarding applicable incentives. 98 f. Trane will assist the City with submitting an energy efficiency grant application to the WA State Dept. of 99 Commerce if applicable. 100 101 3. Cost Estimating 102 a. Coordinate subcontractor site visits, respond to bidder questions, evaluate proposals, prepare GMAX 103 costing and financial analysis. 104 b. Create RFP documents, receive and review proposals, determine costing per trade. 105 106 4. Pre-Construction 107 a. Subcontractor/vendor coordination post-Energy Services Proposal and in advance of the Notice to 108 Proceed. 109 b. Develop construction schedule with the City of Bremerton. 110 c. Contract creation and routing. 111 d. Review construction logistics with the City of Bremerton. 112 e. Develop preliminary safety plan and identify safety requirements for the RFP 113 114 5. IGA progress meetings with the DES and the City of Bremerton as required. 115 116 Assumptions: 117 a. City staff will provide requested information to the extent that the information is available and 118 accessible. Engineering analysis will be limited to the information available. 119 b. Bremerton CE-1 record drawing files will be used as the basis for developing the preliminary drawings. 120 Where possible, Trane will attempt to verify the accuracy of these drawings. For areas of CE-1 where 121 record drawings in Auto CAD are not available, Trane will develop drawing backgrounds based on 122 available PDF and hard copy record drawings. 123 c. Trane will design around one equipment make and model for all improvements associated with CE-1. 124 d. Preliminary design drawings will be developed under this initial scope of work to convey the design 125 concepts and construction requirements to the extent necessary for experienced construction 126 contractors to provide firm fixed-price bids. 127 e. It is anticipated that new motor control centers and panel boards will be required for the proposed 128 129 130 Facility: Address: CE-1 Sewage Pump Station 1750 Park Avenue Bremerton, WA 98310 131 3 The City of Bremerton Phase III Investment Grade Audit 132 Trane will present to the City and Department of Enterprise Services (DES) a written Energy Services Proposal 133(ESP), including the IGA Documentation. The ESP will set forth at least the following: 134 135 1. A description of the Facility and a description of those buildings and systems which will receive Trane- 136 provided Equipment and/or Trane-provided Services; 137 2. The scope of work documents created during the IGA phase for the Energy Conservation Measures 138() to be installed or caused to be installed by TRANE and a description of the ECM's analyzed but 139 not implemented; 140 3. The services that TRANE will perform on or in the Facilities, including but not limited to engineering, 141 construction management, the operations and maintenance procedures for use on TRANE-provided 142 Equipment, training for Facility personnel, providing warranty service, and equipment maintenance; 143 4. The guaranteed maximum allowable project cost; 144 5. Recommendations for replacement of existing equipment, along with recommendations for improvements 145 to existing equipment and operating conditions; 146 6. The standards of comfort and service appropriate for the Facility; 147 7. The baseline energy consumption for the Facilities, including the data, methodology and variables used to 148 compute the baseline, and the baseline calendar period which will not be less than twelve (12) months; 149 8. The guaranteed energy savings and the estimated operational savings that are expected to result from the 150 installation of TRANE-provided equipment and from TRANE-provided service, and an explanation of the 151 method used to make the estimates; 152 9. The method by which energy savings and energy cost savings will be verified during the term of the 153 measurement and verification period; 154 10. A description of how the energy savings will be guaranteed by TRANE; 155 11. A description of how TRANE proposes to be compensated; 156 12. The termination value for each year during the term of measurement and verification; 157 13. The schedule for project completion. 158 159 The City of Bremerton Requirements: 160 1. Provide access to record drawings, O&M data, submittals, startup/TAB reports, etc. as required to allow 161 TRANE to fully develop the baseline operation of the existing systems to be studied. 162 2. Provide access to 36 months of historical utility data (electricity, natural gas, water, and sewer). 163 3. Provide access to staff and occupants with knowledge of history and operation of the systems to be studied 164 as part of this IGA. 165 4. Provide access to the sites, buildings and systems to be studied as required. 166 5. Provide access to City stakeholders during the IGA phase. 167 168 169 Fixed Fee for IGA (all fees subject to WSST): 170 Bremerton Wastewater Treatment Plant Upgrades: 171 BHC Design Fee: $186,360 172 Trane Project Development: $ 62,462 173 174 Total Fixed IGA Fee: $ 248,822 175 176 Cost Effectiveness Criteria: 177 The cost effectiveness criteria for this IGA is divided into two categories, Technical and Financial. Trane will 178 provide the following to the City of Bremerton as part of the IGA and f 179 180 Technical: Use vendors and equipment specified by the City, risk transfer to Trane, guaranteed maximum 181 price and minimum energy savings identified prior to construction start, replace aging infrastructure, 182 improve plant operation and reduce maintenance burden. 183 184 Financial: The ESP will demonstrate that the project is lifecycle cost effective over the expected 25-year life 185 of the installed equipment. 4 The City of Bremerton Phase III Investment Grade Audit 186 Schedule for IGA Services: 187 Substantial completion of this IGA will be within 150 days, and full completion within 180 days, of Notice to 188 Proceed. 189 190 We at TRANE appreciate the opportunity to provide these services. If this IGA Proposal is satisfactory, please 191 forward contract documents. 192 193 Sincerely, 194 195 Angela Estey 196 Account Executive 197 TRANE 198 2333 158th Court NE 199 Bellevue, Washington 98008 5 State of Washington I NTERAGENCY A GREEMENT E NERGY P ROGRAM Department of Enterprise Services IAA No.: K5229 P.O. Box 41476 Olympia, WA 98504-1476 C ITY OF B REMERTON WWTP 1600 Oyster Bay Rd. South Effective Date: April 24, 2018 Bremerton, WA 98312 I NTERAGENCY A GREEMENT B ETWEEN C ITY OF B REMERTON (ACTING BY AND THROUGH THE C ITYS WWTP) AND W ASHINGTON S TATE D EPARTMENT OF E NTERPRISE S ERVICES Pursuant to RCW Chap. is made and entered into by and between the State of Washington acting by and through the Energy Program of the City of Bremerton WWTP, a Washington State governmental agency ( ) and is dated and effective as of April 24, 2018. R E C I T A L S A. Enterprise Services, through its Energy Program , helps owners of public facilities reduce energy and operational costs. The Energy Program is a national leader in developing and managing energy savings performance contracts that help reduce energy and operational costs pertaining to publicly-owned facilities. B. Upgrading to energy efficient infrastructure helps reduce long-term operations and maintenance costs. This allows owners to be better financial stewards while achieving their mission, so that Washington is a better place to live, learn, and work. C. Acting as the o contract management services. By leveraging capital investments, owners can achieve efficiencies, improve facilities, and yield carbon reductions in their publicly-owned facilities. The Energy Program also creates value to owners by managing risk through guaranteed total project costs, equipment performance, and energy savings. D. Client Agency, an owner of a public facility, desires to contract with Energy Program to access and obtain certain Energy Program Services. E. The purpose of this Agreement is to establish a vehicle for the Energy Program to provide future energy/utility conservation project management services to Client Agency and to I NTERAGENCY A GREEMENT N O. K5229 Page 1 (7-26-2017) authorize the development of the energy services proposal in a cost-effective, efficient manner as set forth herein. A G R E E M E N T N OW T HEREFORE, in consideration of the mutual covenants and agreements set forth herein, the parties agree as follows: 1. T ERM. The term of this Agreement commences April 24, 2018 and ends December 31, 2022. 2. S TATEMENT OF W ORK; C OMPENSATION. Energy Program shall provide the following services, for the following compensation, to Client Agency. a. S ERVICES. Upon request by Client Agency, and amendment to this Agreement to specify the individual Energy/Utility Conservation Project(s), Enterprise Services shall furnish the necessary personnel and services and otherwise do all things necessary for or incidental to the performance of the Project Management Services set forth in Attachment A and the Measurement & Verification Services set forth in Attachment C. Unless otherwise specified, Energy Program shall be responsible for performing all fiscal and program responsibilities as set forth herein. b. C OMPENSATION. Compensation under this Agreement shall be by amendment to this Agreement for each authorized project. Each amendment shall include a payment schedule for the specific project. i. Project Management Services (Attachment A): For Project Management Services provided by Energy Program, Client Agency shall pay Enterprise Services a project management fee for services based on the total project value per the project management fees schedule set forth in Attachment B. ii. Termination Fee: If Client Agency, after authorizing an investment grade audit and energy services proposal, decides not to proceed with an energy/utility conservation project that meets Client AgencyClient Agency will be charged a termination fee as set forth in Attachment B. The termination fee shall be based on the estimated total project value outlined in the energy services proposal prepared by the ESCO. iii. Measurement & Verification Services (Attachment C): If Measurement and Verification Services beyond the first three years following the Notice of Commencement of Energy Services are requested by Client Agency, Client Agency shall pay Energy Program $2,000.00 annually for each year that such Measurement and Verification Services are provided. c. P AYMENT FOR ESCO S ERVICES. In the event that Client Agency authorizes Energy Program to contract with an ESCO, pursuant to an Enterprise Services Master Energy Services Agreement for ESCO Services, Client Agency shall make payment for such contracted services directly to the ESCO, after Energy Program has reviewed, verified, and sent such invoices to Client Agency for payment. I NTERAGENCY A GREEMENT N O. K5229 Page 2 (7-26-2017) d. F URTHER A SSURANCES. Client Agency shall provide the Energy Services Company (ESCO) with any additional necessary or desired contract language to comply with Client its use of federal, state, or other grants, funding restrictions, or unique contract/entity requirements. The ESCO and their subcontractors are required to comply with all applicable federal regulations and reporting procedures. e. M ANAGING C OMPLIANCE WITH S TATE AND F EDERAL L AW. In all ESCO project agreements pertaining to this Agreement, the Energy Program will require ESCO compliance with applicable federal and state laws and state policies including, but not limited to, the following: 1. RCW Title 39 and 43 2. ADA Requirements 3. Buy America 4. Davis-Bacon 5. Prevailing Wage 6. DBE Participation 7. Apprentice Participation The Energy Program will collect and provide the weekly-certified payroll to Client Agency. Client Agency, however, shall remain responsible for any documentation on, investigation, survey, reporting and enforcement requirements when there is a possible violation shall remain the responsibility of the federal grant recipient (Client Agency) unless negotiated by the Energy Program and added by amendment to this Agreement. In the event that the Energy Program becomes aware of a possible violation, it will notify the Client Agency. 3. I NVOICES; B ILLING. a. B ILLING P ROCEDURE. Energy Program shall submit a single invoice to the Client Agency upon substantial completion of each authorized project, unless a project specified a special billing condition in the Amendment. Substantial completion of the project will include the delivery and acceptance of the notice of commencement of energy cost savings issued by the ESCO. Each invoice will clearly indicate that it is for the services rendered in performance under this Agreement and shall reflect this Agreement and Amendment number. Energy Program will invoice for any remaining services within sixty (60) days of the expiration or termination of this Agreement. b. P AYMENT P ROCEDURE. Client Agency shall pay all invoices received from Energy Program within ninety (90) days of receipt of properly executed invoice vouchers. c. B ILLING D ETAIL. Each invoice submitted to Client Agency by Energy Program shall include information as is necessary for Client Agency to determine the exact nature of all expenditures. At a minimum, the invoice shall reference this Agreement and include the following: The date(s) such services were provided Brief description of the services provided Total invoice amount I NTERAGENCY A GREEMENT N O. K5229 Page 3 (7-26-2017) d. B ILLING A DDRESS. Invoices shall be delivered to Client Agency electronically to: Email: patric.coxon@ci.bremerton.wa.us 4. A GREEMENT M ANAGEMENT. The parties hereby designate the following agreement administrators as the respective single points of contact for purposes of this Agreement, each of whom shall be the principal contact for business activities under this Agreement. The parties may change administrators by written notice as set forth below. Any notices required or desired shall be in writing and sent by U.S. mail, postage prepaid, or sent via email, and shall be sent to the respective addressee at the respective address or email address set forth below or to such other address or email address as the parties may specify in writing: Enterprise Services Client Agency Attn: Doug Kilpatrick Attn: Patric Coxon Energy Project Manager Wastewater Manager Energy Program City of Bremerton WWTP Washington Dept. of Enterprise Services 1600 Oyster Bay Rd. South PO Box 41476 Bremerton, WA 98312 Olympia, WA 98504-1476 Tel: (360) 473-5448 Tel: (360) 407-9380 Email: patric.coxon@ci.bremerton.wa.us Email: doug.kilpatrick@des.wa.gov Notices shall be deemed effective upon the earlier of receipt, if mailed, or, if emailed, upon transmission to the designated email address of said addressee. The Client Agency representative shall be responsible for working with Energy Program, approving billings and expenses submitted by Energy Program, and accepting any reports from Energy Program. The Energy Program representative shall be the contact person for all communications regarding the conduct of work under this Agreement. 5. R ECORDS R ETENTION. a. A GREEMENT A VAILABILITY. Prior to its entry into force, this Agreement shall be posted on the parties websites or other electronically retrievable public source as required by RCW 39.34.040. b. R ECORDS R ETENTION. Each party shall each maintain records and other evidence that sufficiently and properly reflect all direct and indirect costs expended by either party in the performance and payment of the services described herein. These records shall be subject to inspection, review, or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and officials authorized by law. Such I NTERAGENCY A GREEMENT N O. K5229 Page 4 (7-26-2017) records shall be retained for a period of six (6) years following expiration or termination of this Agreement or final payment for any service placed against this Agreement, whichever is later; Provided, however, that if any litigation, claim, or audit is commenced prior to the expiration of this period, such period shall extend until all such litigation, claims, or audits have been resolved. c. P UBLIC I NFORMATION. This Agreement and all related records are subject to public party shall release any record that would, in the judgment of the party, be subject to an exemption from disclosure under the Public Records Act, without first providing notice to the other party within ten (10) business days of the receipt of the request. The parties will discuss appropriate actions to be taken, including release of the requested information, seeking a protective order, or other action prior to the release of records. Should one party choose to seek a protective order, it shall do so at its sole expense. 6. R ESPONSIBILITY OF THE P ARTIES. Each party to this Agreement assumes responsibility for claims and/or damages to persons and/or property resulting from any act or omission on the part of itself, its employees, or its agents. Neither party assumes any responsibility to the other party for any third party claims. 7. D ISPUTE R ESOLUTION. The parties shall use their best, good faith efforts cooperatively and collaboratively to resolve any dispute that may arise in connection with this Agreement as efficiently as practicable, and at the lowest possible level with authority to resolve such dispute. The parties shall make a good faith effort to continue without delay to carry out their respective responsibilities under this Agreement while attempting to resolve any such dispute. If, however, a dispute persists and cannot be resolved, it may be escalated within each organization. In such situation, upon notice by either party, each party, within five (5) business days shall reduce its description of the dispute to writing and deliver it to the other party. The receiving party then shall have three (3) business days to review and respond in writing. In the event that the parties cannot then agree on a resolution of the dispute, the parties shall schedule a conference between the respective senior managers of each organization to attempt to resolve the dispute. In the event the parties cannot agree on a mutual resolution within fifteen (15) ion process (RCW 43.17.330), if applicable, or collectively shall appoint a third party to evaluate and resolve the dispute and such dispute resolution shall be final and binding on the parties hereto. Each party shall be responsible for its own costs and 8. T ERMINATION FOR C ONVENIENCE. Except as otherwise provided in this Agreement, either party may terminate this Agreement upon thirty (30) calendar days prior written notification. Upon such termination, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of such termination. I NTERAGENCY A GREEMENT N O. K5229 Page 5 (7-26-2017) 9. G ENERAL P ROVISIONS. a. C OMPLIANCE WITH L AW. The Parties shall comply with all applicable law. b. I NTEGRATED A GREEMENT. This Agreement constitutes the entire agreement and understanding of the parties with respect to the subject matter and supersedes all prior negotiations, representations, and understandings between them. There are no representations or understandings of any kind not set forth herein. c. A MENDMENT OR M ODIFICATION. Except as set forth herein, this Agreement may not be amended or modified except in writing and signed by a duly authorized representative of each party hereto. d. A UTHORITY. Each party to this Agreement, and each individual signing on behalf of each party, hereby represents and warrants to the other that it has full power and authority to enter into this Agreement and that its execution, delivery, and performance of this Agreement has been fully authorized and approved, and that no further approvals or consents are required to bind such party. e. N O A GENCY. The parties agree that no agency, partnership, or joint venture of any kind shall be or is intended to be created by or under this Agreement. Neither party is an agent of the other party nor authorized to obligate it. f. G OVERNING L AW. The validity, construction, performance, and enforcement of this Agreement shall be governed by and construed in accordance with the laws of the State of Washington, without regard to its choice of law rules. g. J URISDICTION & V ENUE. In the event that any action is brought to enforce any provision of this Agreement, the parties agree to submit to exclusive in personam jurisdiction in Thurston County Superior Court for the State of Washington and agree that in any such action venue shall lie exclusively at Olympia, Washington. h. E XHIBITS. All exhibits referred to herein are deemed to be incorporated in this Agreement in their entirety. i. C APTIONS & H EADINGS. The captions and headings in this Agreement are for convenience only and are not intended to, and shall not be construed to, limit, enlarge, or affect the scope or intent of this Agreement nor the meaning of any provisions hereof. j. E LECTRONIC S IGNATURES. A signed copy of this Agreement or any other ancillary agreement transmitted by facsimile, email, or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original executed copy of this Agreement or such other ancillary agreement for all purposes. I NTERAGENCY A GREEMENT N O. K5229 Page 6 (7-26-2017) k. C OUNTERPARTS. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and all of which counterparts together shall constitute the same instrument which may be sufficiently evidenced by one counterpart. Execution of this Agreement at different times and places by the parties shall not affect the validity thereof so long as all the parties hereto execute a counterpart of this Agreement. E XECUTED AND E FFECTIVE as of the day and date first above written. C ITY OF B REMERTON WWTP S TATE OF W ASHINGTON D EPARTMENT OF E NTERPRISE S ERVICES BY: By: Name: Name: Roger A. Wigfield, P.E., Title: Title: Energy Program Manager Date: Date: K5229IAAagrrevko I NTERAGENCY A GREEMENT N O. K5229 Page 7 (7-26-2017) A TTACHMENT A OF W ORK Energy/Utility Conservation Projects P ROJECT M ANAGEMENT S ERVICES Statewide Energy Performance Contracting Program Energy Program will provide the following project management services for each specific project for the Client Agency. Each individual project shall be authorized by an amendment to this Agreement. 1. Assist the Client Agency in the selection of an Energy Service Company (ESCO) consistent with the requirements of RCW 39.35A for local governments; or 39.35C for state agencies and school districts. 2. Assist in identifying potential energy/utility conservation measures and estimated cost savings. 3. Negotiate scope of work and fee for an ESCO audit of the facility(s). 4. Assist in identifying appropriate project funding sources and assist with obtaining project funding. 5. Services Proposal. 6. Review and recommend approval of ESCO energy/utility audits and Energy Services Proposals. 7. Provide assistance during the design, construction and commissioning processes. 8. Review ESCO invoice voucher(s) received for reasonableness and forward to Client Agency for review and payment. 9. Assist with final project acceptance. 10. Review up to the first three years reports for completeness and accuracy. Review any ESCO guarantee compared to reported results and resolve differences, if needed. Review and approve ESCO invoice vouchers for payment by the Client Agency. 11. Provide other services as required to complete a successful energy performance contract. I NTERAGENCY A GREEMENT N O. K5229 Page 8 (7-26-2017) A TTACHMENT B F EE S CHEDULE 2017-19 Interagency Reimbursement Costs for Project Management Fees to Administer Energy/Utility Conservation Projects PROJECT TOTAL PROJECT VALUE MANAGEMENT FEE TERMINATION ..6,000,000.................................. $68,800................................ 25,700 4,000,001........5,000,000................................... 67,700................................ 25,400 ...4,000,000................................... 66,700................................ 25,000 ...3,000,000................................... 62,500................................ 23,400 ...2,000,000................................... 58,300................................ 21,800 ...1,500,000................................... 51,600................................ 19,300 900,001. ................................... 43,800................................ 16,400 ...900,000................................... 41,300................................ 15,400 ..800,000................................... 38,300................................ 14,400 ..700,000................................... 36,500................................ 13,700 ..600,000................................... 33,800................................ 12,600 ...500,000................................... 30,200................................ 11,300 ..400,000................................... 25,800................................ 9,700 ..300,000................................... 20,700................................. 7,700 ..200,000................................... 14,400................................. 5,400 ..100,000..................................... 7,800................................. 3,500 ...50,000..................................... 4,200................................. 2,000 The project management fee on projects over $6,000,000 is 1.15% of the project cost. The maximum Energy Program termination fee is $25,700. 1. These fees cover project management services for energy/utility conservation projects managed by Energy Program. 2. Termination fees cover the selection and project management costs associated with managing an ESCO's investment grade audit and energy services proposal. No termination fee will be charged unless the client agency decided not to proceed to construction based on an energy services proposal that identifies projects that met the Client A 3. If the project meets the cost effectiveness criteria and the Client Agency decides not to move forward with a project, then the Client Agency will be invoiced per Attachment B Termination or $25,700 whichever is less. If the Client Agency decides to proceed with the project then the Agreement will be amended per Attachment B for Project Management Fee. 4. If the audit fails to produce a project that meets the established cost effectiveness criteria, then there is no cost to the Client Agency and no further obligation by the Client Agency. I NTERAGENCY A GREEMENT N O. K5229 Page 9 (7-26-2017) A TTACHMENT C S COPE OF W ORK Energy/Utility Conservation Projects M EASUREMENT & V ERIFICATION S ERVICES Statewide Energy Performance Contracting Program If requested, Energy Program will provide the following measurement and verification services for each year beyond the first three years following the Notice of Commencement of Energy Savings by the ESCO for the specific Client Agency project: 1. Review Verification (M&V) report for completeness and accuracy. Review any ESCO guarantee compared to reported results and resolve differences, if needed. Review and approve any ESCO invoice vouchers for payment by the Client Agency. 2. Where necessary, review Client Agency facility operations including any changes in operating hours, changes in square footage, additional energy consuming equipment and negotiate changes in baseline energy use with the ESCO and the Client Agency that may impact achieved energy savings. 3. Attend a meeting or meetings with the Client Agency and the ESCO to review and discuss the annual M&V report. I NTERAGENCY A GREEMENT N O. K5229 Page 10 (7-26-2017) AGENDA BILL CITY OF BREMERTON 5 I CITY COUNCIL SUBJECT: Contract Modification Study Session Date: April 25, 2018 Agreement No. 2 with KPG, P.S. for COUNCIL MEETING Date: May 2, 2018 Highway Safety Improvement Phase II Department: PW & U Project Presenter: Tom Knuckey Phone: (360) 473-2376 SUMMARY: In July 2017, the City entered into an agreement with KPG, P.S. for construction engineering professional services for the Highway Safety Improvement Project, Phase 2. The original contract total was $25,000 with a completion date of January 12, 2018. One contract modification agreement was executed to revise the scope of work to extend the term of the contract to July 1, 2018. City Staff recommends approval of Contract Modification #2, in the amount of $16,077.00, to add right of way and construction inspection services to the contract. Right of way services is required to acquire a temporary construction easement for the construction of a driveway th are, located on the NW corner of the 6 Street and Callow Avenue intersection. If approved, the new contract amount is $41,077.00 and the contract term is extended to December 31, 2018. ATTACHMENTS: 1. Contract Modification No. 2 with KPG, P.S. FISCAL IMPACTS (Include Budgeted Amount): This addition is within the budget of the Highway Safety Improvements Phase 2 project. STUDY SESSION AGENDA: Limited Presentation Full Presentation STUDY SESSION ACTION: Consent Agenda General Business Public Hearing RECOMMENDED MOTION: Move to approve Contract Modification Agreement No. 2 with KPG for the Highway Safety Improvements, Phase II Project in the amount of $16,077.00; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 AGENDA BILL CITY OF BREMERTON 5J CITY COUNCIL SUBJECT: Authorize Addition of a Permit Study Session Date: April 25, 2018 Technician for the Engineering Division COUNCIL MEETING Date: May 2, 2018 Department: PW&U Presenter: Tom Knuckey Phone: (360) 473-2376 SUMMARY: This request is to add a Permit Technician to the Department of Public Works and Utilities to address an increase in permit activity and development review. The position is necessary due to workload, and for timely delivery of permit related activities. ATTACHMENTS: 1) Council Summary FISCAL IMPACTS (Include Budgeted Amount): The position would be budgeted at $99,100 annually (Grade 11 Step G assumed); 2018 budget is $49,550 with a projected July 1, 2018 start date. No budget adjustment is required for 2018 due to an existing vacancy within the Department. STUDY SESSION AGENDA: Limited Presentation Full Presentation STUDY SESSION ACTION: Consent Agenda General Business Public Hearing RECOMMENDED MOTION: Move to authorize the addition of an Engineering Permit Technician to the Department of Public Works and Utilities personnel, and direct the Human Resources Department to ensure that the position is appropriately placed within the Teamsters Pay Grades. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 Council Summary Request to Authorize the Addition of a Permit Technician Background Staff levels of the Engineering Division have reduced significantly in recent years. In 2009 the Engineering Division had 6. Before the recession, there were 5 tasked with Development review; currently there are 3. Repercussions of the Development staff reduction is that the Development Engineer provides customer service at the permit counter, and all Development staff perform a variety of clerical, processing and other administrative functions. These inefficiencies result in staff being unable to perform their review, permitting and inspection functions in a timely and proficient manner. Efficiencies will improve when Engineering staff relocate to the Norm Dicks Government Center; however, additional staffing is still necessary to meet the current and projected workload. Below is a list of the general functions performed by this staff: Review, approve and issue Right-of-Way Permits; 181 active permits, 99 permits issued in 2018 to-date, Review, approve and issue Utility Permits; 115 permits issued in 2018 to date, Inspect more than 30 development projects currently under construction, Coordinate with developers on projects under development (plan review/approval, traffic impact review, etc.,) 40+/- active projects A variety of other activities including customer service, addressing, flood plain review, reimbursement agreements, legal descriptions, field investigations on a variety of issues, etc. The proposed position would provide administrative, clerical and customer service support to the development engineering staff providing the existing staff more time to focus on a variety of technical reviews, approvals and inspections. Workload has been increasing significantly in recent years. Below is a 5-year trend of First Quarter building permits issued by DCD. Note that these permits are in addition to the permits identified above, and listed to present a trend. This increased permit activity and related construction has resulted in a significant increase in taxable properties in the City. Below is a graph of new construction tax assessment from the County presenting the increasing trend. Finally, the projected future workload for the Engineering Development Review is also projected to increase as is evident from the REET projection. Fiscal Summary The requested budget is $49,550 in 2018 for the restored position, which assumes the hire of a Permit st Technician at top step starting July 1. Engineering has an existing vacant Engineering Tech III position which will off-set the cost of this position for 2018. The annual cost of this position would be $99,100 in 2018 if the position is filled at top step. AGENDA BILL CITY OF BREMERTON 6A CITY COUNCIL SUBJECT:Compensation Study by Arthur Study SessionDate: April 25, 2018 J. Gallagher & Co. for Teamsters Local 589 COUNCIL MEETING Date: May 2, 2018 Employees andManagement, Professional, Department: Legal HR Confidential, and Fiduciary Employees Presenter: Mike Verdoorn/ Charlotte Nelson Phone: (360) 473-5926 SUMMARY:Presentation by Mike Verdoorn,PrincipalConsultant forArthur J. Gallagher & Company,onthe Salary Study andrecommended changes (for 2018) to theTeamster Local 589 and Management/Professional salary schedules. ATTACHMENTS:SalaryStudy Slide Show, proposed 2018 Managementand Professional Salary Schedule, Proposed 2018 Teamsters Salary Schedule,Summary of Proposed Changes for each employee group, and copies of the 2017 draft Salary Schedules for both Management and Professional and Teamsters employees (schedules used to conduct the salary study), Management and Professional Employees Appendix A. FISCAL IMPACTS(Include Budgeted Amount): The projected additional cost of implementing the salarystudy(for 2018)is approximately $205,000.The funds for 2018 are included in the set aside of the recently approved budget. STUDY SESSION AGENDA: LimitedPresentationFull Presentation STUDY SESSION ACTION:Consent AgendaGeneral BusinessPublic Hearing RECOMMENDED MOTION: Move to accept the salarystudy recommendations presented and to implement those recommendations effective January 1, 2018and authorize a budget amendment in the amount of $205,000for 2018. COUNCIL ACTION:Approve Deny Table Continue No Action Form Updated 01/02/2018 0 ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS©ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© SERVICES, INC. SERVICES, INC. LORI MESSER, SENIOR CONSULTANT | MARCH 28, 2018 COMPENSATION STUDYCity of BremertonBremerton, WA © 2017 GALLAGHER BENEFIT© 2017 GALLAGHER BENEFIT 1 ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© SERVICES, INC. © 2017 GALLAGHER BENEFIT ¤Study Background¤City Compensation Philosophy¤Survey Methodology¤Survey Participant Demographics¤Summary of Salary Data Comparisons¤Proposed Step Structure Analysis¤Proposed Step Structure¤Position Realignment Recommendations¤Proposed Job Alignment & Structure¤Implementation of Recommendations¤Administrative Recommendations Table of Contents Contents 2 ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© step structure used for selected City job classifications; pecific employee benchmarks; SERVICES, INC. Current state of compensation;Market competitiveness of sStep structure adjustments based on market data; andCosts associated with recommendations.Establish market comparisons to the current salaries and andAdjust step structure to be competitive with the market.Current salary and pay range data for selected positions;Current classification plan for all City jobs; and Current employee census. base compensation for the City of Bremerton and make recommendations regarding: © 2017 GALLAGHER BENEFIT ¤Gallagher Benefit ServicesÓ Fox Lawson Group (FLG) was engaged to perform a review of ¤The major considerations of the City are to:¤The following items were provided by the City to facilitate the study: Study Background Background 3 ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© markets covering City jobs for which the City mum is reflective of the defined labor market range ounding area of similar size and complexity. ep structure based on their current grade assignment. able public sector labor the average market range maximum. he average of market range maximums. SERVICES, INC. Other public sector organizations in the surr All positions are compared to:Compensation will be viewed from a base pay perspective. Compensation levels reflective of appliccompetes for talent.A comparison of City data against tStep structure maximums reflective of oo Development of a step salary structure where the maximaximums.Classifications will be placed in the proposed st © 2017 GALLAGHER BENEFIT ¤Market study objectives were identified and include: Study Background Objectives 4 labor market will include the various and character and perform a similar range ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© nly found in the public sector, the ounding area that are similar in size SERVICES, INC. For classes and jobs that are most commogovernment entities within the surrof services as the City. © 2017 GALLAGHER BENEFIT ¤Market parity will be assessed at the market range maximum. City of Bremerton Compensation Philosophy Market Parity 5 ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© within the City; ry through management) ruit and/or where high turnover exists. unctional areas within the City; ployee population is represented; SERVICES, INC. Ensure at least 50% of the emPositions commonly found in the marketplace;Positions representative of all fPositions representative of all levels (entHigh incumbent positions;Positions that are difficult to rec © 2017 GALLAGHER BENEFIT ¤Benchmark jobs were identified utilizing the following criteria: Survey Methodology Benchmark jobs 6 2 2 2 2 2 2 2 1 2 Benchmark Title Police Records Specialist IIRecreation Program Coordinator IIIRisk ManagerSenior PlannerStreet Service SpecialistTechnology Communications SpecialistUtilities Service Specialist SrUtilities/Facilitie s ManagerUtility Account SupervisorWarrant OfficerWastewater Industrial MechanicWastewater Maintenance SupervisorWastewater ManagerWastewater Operations SupervisorWastewater Operator IWater Operator SeniorWater Resources Manager nalysis and basis for step structure design. 1 ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© 2 2 2 2 2 utilized to ensure solid baseline for dataa 2 Benchmark Title 1 Engineering Technician IVEnvironmental TechnicianFire ChiefHuman Resources Analyst IIT Systems EngineerJourney Level ElectricianLaborer ÎUtilitiesLegal Assistant IILegal TechnicianLegislative AssistantManaging EngineerOffice Assistant IIOffice Assistant SeniorPark Preservation & Development ManagerParks Service SpecialistPermit Specialist to share results; published survey data 2 for comparison against the City. SERVICES, INC. Benchmark Title © 2017 GALLAGHER BENEFIT AccountantAccounts Payable SpecialistAssistant City Prosecutor IIAutomotive Equipment TechnicianBudget AnalystBuilding Inspector/Plans Examiner IBuilding OfficialChief of PoliceCity AttorneyCity AuditorCity ClerkCity EngineerCivil Engineer IICode Enforcement OfficerCustomer Service RepresentativeDirector Public Works/Utilities 1Insufficient data available 2Jobs did not have sufficient data reported The tables below lists the benchmark jobs surveyed in this study. Survey Methodology Benchmark jobs 7 e survey data from which a reported to share results. ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© salary data available online; FLG matched jobs and did not have sufficient dat re a solid foundation of aggregat ven (7) organizations responded, a 78% response rate. elop a proposed step structure. SERVICES, INC. Nine organizations were asked to participate; seThe 2 organizations that did not respond had their job and extracted the corresponding salary data for these organizations.As footnoted in the preceding slide, there are 15 jobs thatPublished survey data was pulled for these jobs to ensuto analyze survey results and dev and easy to quantify and analyze. © 2017 GALLAGHER BENEFIT ¤FLG developed a survey questionnaire to collect salary data in a fashion that was standard ¤Results include data from comparator organizations and private sector survey data. Survey Methodology Survey Data Collected 8 , not provided by city. lyby city contact. ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© acted from ranges posted online salary range data provided direct 2 1 11 1 2 Benchmark Title website. Actual salaries and website. Salary range data extr City of EdmondsCity of LakewoodCity of LongviewCity of LynnwoodCity of MarysvilleCity of Mount VernonCity of Mountlake TerraceCity of OlympiaCity of PuyallupEconomic Research Institute SERVICES, INC. © 2017 GALLAGHER BENEFIT 1FLG matched jobs from job descriptions available on each cityÓs2FLG matched jobs from job descriptions available on each cityÓs The survey results represent data from the following organizations and survey sources: Survey Methodology Survey Participants 9 izational charts and other ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© y those jobs that reflected at least 80% of order to conduct statistical analyses or for erence job descriptions, organ ice and Federal Trade Commission guidelines that SERVICES, INC. If there were any questions in job matching, we refinformation to verify that the match is valid. information reported.the duties as outlined in the benchmark summaries.state 5 job matches should exist per job in drawing conclusions. © 2017 GALLAGHER BENEFIT ¤FLG followed up with each organization to encourage participation.¤FLG reviewed and entered the data collected from participants.¤FLG followed up directly with participants to clarify and validate missing or questionable ¤FLG asked organizations to make a match for onl¤All data are effective August 1, 2017 and reflect an annual basis.¤FLG follows the U.S. Department of Just Survey Methodology Survey Data Collection & Validation 10 ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© that were considered extreme outliers in to identify any extreme data and to ensure and average) in analyzing the data. th SERVICES, INC. +/-5% = Highly Competitive+/-5 -10% = Competitive+/-10-15% = Possible misalignment with market>15% = Significant misalignment with market validity and reliability of the data.relation to all other salary figures were excluded (+/-2 standard deviations).compensation:our firmÓs quality control process for review before it was submitted to the City. © 2017 GALLAGHER BENEFIT ¤FLG performed several reviews of the data ¤Through a statistical analysis, any salary figures¤Various statistics were calculated (50¤The following guidelines are used when determining the competitive nature of current ¤Once the survey analysis and report was completed, it was submitted internally through Survey Methodology Data Analysis Process 11 City larger and smaller organizations) exist due to the Comparator Market High 1 ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© Market Low Comparator es for talent. Size anomalies (both Comparator Market Median talent in the area. Comparator Market Average organizations with who the City compet mpetitive nature of are representative of Bremerton and the co SERVICES, INC. Customers Served46,12940,73035,00068,00040,500Annual Operating Budget$80,589,419$76,249,200$36,611,660$142,559,278$169,313,086Number FT Employees328254200567355Number Job Classifications1191216716514 8 Demographic Measure © 2017 GALLAGHER BENEFIT Comparator market organizations proximity of the organizations to 1 Survey Participant Demographics 12 ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© mary comparison point against the CityÓs current pay the amount that the City is above or below lag the average of market maximums by 6.9% Range Comparisons he City identified its targeted pay. 1.3%-2.2%-6.9% Range MinimumRange MidpointRange Maximum SERVICES, INC. The average of market range maximums was used as the prirange maximums, as this is where t market is shown in the table below.from an aggregate perspective.differences in actual salary. © 2017 GALLAGHER BENEFIT ¤On an overall basis with all jobs combined, ¤Overall, current maximums of all positions ¤Individual comparisons vary.¤Longevity, performance, special requirements and hiring conditions may explain some Summary of Salary Data Comparisons Overall Comparisons 13 = 0.8088 = 0.9112 ² ² R R Non-Represented Positions Represented Positions ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© 0510152025 Regression of Market Average Range Maximum $0 Regression of Market Average Range Maximum 05101520 $80,000$60,000$40,000$20,000 $160,000$140,000$120,000$100,000 $0 $80,000$60,000$40,000$20,000 $120,000$100,000 Current Max Bremerton Max mum vs Market Average mum vs Market Average SERVICES, INC. Maximum Represented Structure Average of Market Avg Range Max Maximum Non-Represented Structure Average of Market Avg Range Max 581011121516202223 6789101112131415161718 City of Bremerton Maxi City of Bremerton Maxi $0 $0 $80,000$60,000$40,000$20,000 $90,000$80,000$70,000$60,000$50,000$40,000$30,000$20,000$10,000 $160,000$140,000$120,000$100,000 $100,000 © 2017 GALLAGHER BENEFIT Summary of Salary Data Comparisons 14 % Difference Range Max Market Avg ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© $81,033$105,918-23.5%$81,032$86,492-6.3%$73,411$99,495-26.2% $63,302$81,012-24.54%$63,302$69,055-8.3%$85,135$75,76512.4% $103,728$108,295-4.2%$153,984$152,1801.2%$153,984$145,3755.9%$114,496$118,349-3.3%$132,780$128,5563.3%$146,565$145,1970.9%$146,565N/A Maximum City Range Grade 22 Current current maximums against the average of market range 1 available for comparison against the City. SERVICES, INC. 3Assistant City Prosecutor105Budget Analyst107Building Official 158Chief of Police 239City Attorney 2310City Auditor 1711City Clerk 812City Engineer 2016Director Public Works/Utilities2219Fire Chief20Human Resources Analyst I524Legal Assistant II926Legislative Assistant 11 Bench IDBenchmark Title The tables on the following slides display the CityÓs maximums by position. N/A indicates there was insufficient data 1 © 2017 GALLAGHER BENEFIT Non-Represented Jobs Summary of Salary Data Comparisons Market Alignment 15 % Difference Range Max Market Avg ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© $89,455$92,784-3.6% $85,135N/A$89,455$107,499-16.8%$85,135$90,015-5.4% $108,979$115,522-5.7%$108,979$104,2374.5%$108,979$110,013-0.9%$108,979$108,8860.1% Maximum City Range Grade 11 Current 1 available for comparison against the City. SERVICES, INC. 27Managing Engineer 1630Park Operations Manager1231Park Preservation & Development Manager36Risk Manager1237Senior Planner 1141Utilities/Facilities Manager1646Wastewater Manager 1650Water Resources Manager 16 Bench IDBenchmark Title N/A indicates there was insufficient data 1 © 2017 GALLAGHER BENEFIT Non-Represented Jobs (Continued) Summary of Salary Data Comparisons Market Alignment 16 % Difference Range Max Market Avg ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© $71,323$77,464-7.9%$57,325$61,279-6.5%$67,434$68,370-1.4%$71,323$75,456-5.5%$88,941$96,390-7.7%$79,726$74,4457.1%$48,734$52,063-6.4%$75,421$75,3790.1%$75,421$69,5158.5%$84,240$88,405-4.7%$75,421$77,5 73-2.8%$41,621$51,117-18.6%$51,418$56,808-9.5% Maximum City Range Grade Current SERVICES, INC. 1Accountant142Accounts Payable Specialist104Automotive Equipment Technician136Building Inspector/Plans Examiner I1413Civil Engineer II1814Code Enforcement Officer 1615Customer Service Representative717Engineering Technician IV1518Environmental Technician 1521IT Systems Engineer1722Journey Level Electrician1523Laborer -Utilities 425Legal Technician 8 Bench IDBenchmark Title © 2017 GALLAGHER BENEFIT Represented Jobs Summary of Salary Data Comparisons Market Alignment 17 % Difference Range Max Market Avg ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© $46,280$46,626-0.7%$51,418$58,043-11.4%$57,325$63,342-9.5%$60,570$64,541-6.2%$54,288$57,322-5.3%$63,918$72,489-11.8%$60,570$56,8056.6%$57,325$67,749-15.4%$67,434$64,6984.2%$75,421$79,553-5.5% $63,918N/A Maximum City Range Grade 12 Current 1 available for comparison against the City. SERVICES, INC. 28Office Assistant II629Office Assistant Senior 832Parks Service Specialist 1033Permit Specialist1134Police Records Specialist II935Recreation Prog Coordinator III1238Street Service Specialist1139Technology Communications Specialist1040Utilities Service Specialist Sr1342Utility Accounts Supervisor 1543Warrant Officer Bench IDBenchmark Title N/A indicates there was insufficient data 1 © 2017 GALLAGHER BENEFIT Represented Jobs (Continued) Summary of Salary Data Comparisons Market Alignment 18 % Difference Range Max Market Avg ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© $63,918$65,966-3.1%$84,240$88,389-4.7%$84,240$94,675-11.0%$71,323$70,0331.8%$67,434$76,225-11.5% Maximum City Range Grade Current SERVICES, INC. 44Wastewater Industrial Mechanic 1245Wastewater Maintenance Supervisor 1747Wastewater Operations Supervisor1748Wastewater Operator I 1449Water Operator Senior 13 Bench IDBenchmark Title © 2017 GALLAGHER BENEFIT Represented Jobs (Continued) Summary of Salary Data Comparisons Market Alignment 19 %% DifferenceDifference 81,012-24.54% $99,495-26% $105,918-23%$107,499-17% Range MaxRange Max Market Avg Market Avg ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© $41,621$51,117-19%$57,325$67,749-15% MaximumMaximum $73,411$81,032$89,45563,302 City Range City Range GradeGrade CurrentCurrent 23Laborer-Utilities439TechnologyCommunicationsSpecialist10 SERVICES, INC. 11**City Clerk 83**Assistant City Prosecutor II1036**Risk Manager1220**Human Resources Analyst I5 Bench IDBenchmark TitleBench IDBenchmark Title Non-Represented Jobs (4)Represented Jobs (2) **See Appendix A © 2017 GALLAGHER BENEFIT Six (6) individual jobsÓ range maximums are significantly misaligned (+/-15%) with the market, as detailed below. Summary of Salary Data Comparisons Market Alignment 20 %% DifferenceDifference Range MaxRange Max Market Avg Market Avg ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© MaximumMaximum City Range City Range 8$51,418$58,043-11% 12$63,918$72,489-12%13$67,434$76,225-12%17$84,240$94,675-11% GradeGrade CurrentCurrent 29OfficeAssistantSenior35RecreationProgCoordinatorIII49WaterOperatorSenior47WastewaterOperationsSupervisor SERVICES, INC. 26Legislative Assistant 11$85,135$75,76512% Bench IDBenchmark TitleBench IDBenchmark Title Non-Represented Jobs (1)Represented Jobs (4) © 2017 GALLAGHER BENEFIT Five (5) individual jobsÓ range maximums are possibly misaligned (+/-10%-15%) with the market, as detailed below. Summary of Salary Data Comparisons Market Alignment 21 % Difference $69,055-8%$86,492-6%$90,015-5% $115,522-6%$104,2375%$145,3756% Range Max Market Avg ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© $63,302$81,032$85,135 $108,979$108,979$153,984 Maximum City Range Grade Current SERVICES, INC. 24Legal Assistant II55Budget Analyst1037Senior Planner1127Managing Engineer 1641Utilities/Facilities Manager169City Attorney 23 Bench IDBenchmark Title Non-Represented Jobs (5) © 2017 GALLAGHER BENEFIT Twenty-one (21) individual jobsÓ range maximums are competitive (+/-5%-10%) with the market, as detailed below. Summary of Salary Data Comparisons Market Alignment 22 % Difference Range Max Market Avg ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© $48,734$52,063-6%$51,418$56,808-9%$54,288$57,322-5%$57,325$61,279-6%$57,325$63,342-9%$60,570$64,541-6%$60,570$56,8057%$71,323$77,464-8%$71,323$75,456-5%$75,421$69,5158%$75,421$79,553-6%$79,726$74,445 7%$84,240$88,405-5%$84,240$88,389-5%$88,941$96,390-8% Maximum City Range Grade Current 2AccountsPayableSpecialist101Accountant146BuildingInspector/PlansExaminerI14 15CustomerServiceRepresentative725LegalTechnician834PoliceRecordsSpecialistII932ParksServiceSpecialist1033PermitSpecialist1138StreetServiceSpecialist1118EnvironmentalTechnician1542Utility Accounts Supervisor 1514CodeEnforcementOfficer1621ITSystemsEngineer1745WastewaterMaintenanceSupervisor1713CivilEngineerII18 SERVICES, INC. Bench IDBenchmark Title Represented Jobs (15) © 2017 GALLAGHER BENEFIT Competitive (+/-5%-10%) with the market (Continued) Summary of Salary Data Comparisons Market Alignment 23 % Difference Range Max Market Avg ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© $89,455$92,784-4% $103,728$108,295-4%$108,979$110,013-1%$108,979$108,8860%$132,780$128,5563%$146,565$145,1971%$153,984$152,1801% Maximum City Range Grade Current 7BuildingOfficial158ChiefofPolice23 30ParkOperationsManager1246WastewaterManager1650WaterResourcesManager1612CityEngineer2016DirectorPublicWorks/Utilities22 SERVICES, INC. Bench IDBenchmark Title Non-Represented Jobs (7) © 2017 GALLAGHER BENEFIT Fourteen (14) individual jobsÓ range maximums are highly competitive (+/-<5%) with the market, as detailed below. Summary of Salary Data Comparisons Market Alignment 24 % Difference Range Max Market Avg ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© $46,280$46,626-1%$63,918$65,966-3%$67,434$68,370-1%$67,434$64,6984%$71,323$70,0332%$75,421$75,3790%$75,421$77,573-3% Maximum City Range Grade Current 4AutomotiveEquipmentTechnician13 28OfficeAssistantII644WastewaterIndustrialMechanic1240UtilitiesServiceSpecialistSr1348WastewaterOperatorI1417EngineeringTechnicianIV1522JourneyLevelElectrician15 SERVICES, INC. Bench IDBenchmark Title Represented Jobs (7) © 2017 GALLAGHER BENEFIT Highly competitive (+/-<5%) with the market (Continued) Summary of Salary Data Comparisons Market Alignment 25 mpetitive nature of existing pay ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© ven the highly competitive nature of existing pay he 2.25% wage adjustment to the structure being applied in he 2.25% wage adjustment to the structure being applied in ructure was warranted given the highly co nments (shown on upcoming slide)nments (shown on upcoming slide) SERVICES, INC. Analysis is based on proposed realigLevel of competitiveness also takes into account tJanuary 2018Analysis is based on proposed realigLevel of competitiveness also takes into account tJanuary 1, 2018 No change to the represented pay structure was warranted gistructure oo No change to the non-represented pay ststructure oo © 2017 GALLAGHER BENEFIT ¤Represented Pay Ranges¤Non-Represented Pay Ranges Proposed Pay Range & Step Analysis Pay Range & Step Structure Design 26 ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© 12345678 $42,660$44,835$45,956$47,105$48,283$49,490$50,727$51,995$44,785$47,069$48,245$49,451$50,688$51,955$53,254$54,585$47,052$49,451$50,688$51,955$53,254$54,585$55,950$57,348$49,434$51,955$53,254$54,586$55 ,950$57,349$58,783$60,252$51,936$54,585$55,950$57,349$58,782$60,252$61,758$63,302$54,566$57,349$58,783$60,252$61,758$63,302$64,885$66,507$57,329$60,252$61,759$63,303$64,885$66,507$68,170$69,874$60,23 0$63,302$64,885$66,507$68,169$69,874$71,620$73,411$63,280$66,507$68,170$69,874$71,621$73,411$75,247$77,128$66,484$69,874$71,621$73,412$75,247$77,128$79,056$81,033$69,849$73,412$75,247$77,128$79,056$8 1,033$83,059$85,135$73,394$77,137$79,065$81,042$83,068$85,145$87,273$89,455$77,101$81,033$83,059$85,135$87,263$89,445$91,681$93,973$81,004$85,135$87,263$89,445$91,681$93,973$96,322$98,730$85,104$89,4 45$91,681$93,973$96,322$98,730$101,198$103,728$89,412$93,972$96,322$98,730$101,198$103,728$106,321$108,979$93,939$98,730$101,198$103,728$106,321$108,979$111,704$114,497$98,694$103,728$106,321$108,979 $111,704$114,496$117,359$120,293 $103,691$108,979$111,704$114,496$117,359$120,293$123,300$126,383$108,940$114,496$117,358$120,292$123,299$126,382$129,541$132,780$114,455$120,293$123,300$126,383$129,542$132,781$136,100$139,503$120,25 0$126,383$129,542$132,781$136,100$139,503$142,990$146,565$126,337$132,780$136,099$139,502$142,989$146,564$150,228$153,984 SERVICES, INC. 1234567891011121314151617181920212223 Grade © 2017 GALLAGHER BENEFIT Proposed Step Structure Non-Represented: No Change 27 ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© ABCDEFG $35,651$36,587$37,482$38,480$39,520$40,560$41,621$37,482$38,480$39,520$40,560$41,621$42,682$43,867$39,520$40,560$41,621$42,682$43,867$45,053$46,280$41,621$42,682$43,867$45,053$46,280$47,466$48,734$43 ,867$45,053$46,280$47,466$48,734$50,086$51,418$46,280$47,466$48,734$50,086$51,418$52,790$54,288$48,734$50,086$51,418$52,790$54,288$55,827$57,325$51,418$52,790$54,288$55,827$57,325$58,968$60,570$54,28 8$55,827$57,325$58,968$60,570$62,150$63,918$57,325$58,968$60,570$62,150$63,918$65,749$67,434$60,570$62,150$63,918$65,749$67,434$69,306$71,323$63,918$65,749$67,434$69,306$71,323$73,278$75,421$67,434$6 9,306$71,323$73,278$75,421$77,584$79,726$71,323$73,278$75,421$77,584$79,726$81,973$84,240$75,421$77,584$79,726$81,973$84,240$86,611$88,941$79,726$81,973$84,240$86,611$88,941$91,250$93,517 SERVICES, INC. 45678910111213141516171819 Grade © 2017 GALLAGHER BENEFIT Proposed Step Structure Represented: No Change 28 Market Avg Max % Diff City Max & City Max Range Grade ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© Market Avg Max % Diff City Max & ied in the table below be validated as they the market. CURRENTPROPOSED Max 63,302-24.54%873,411-9.84% $81,033-25.0%14$98,730-8.6%$73,411-25.2%13$93,973-4.3%$89,455-15.2%14$98,730-6.4%$85,13512.4%9$77,1281.8% gnment within the proposed structure for each City Range lagging Grade Market Avg Max SERVICES, INC. are significantly misaligned with and position is below. 3**Assistant City Prosecutor II$107,9801011**City Clerk$98,184836**Risk Manager$105,4791226Legislative Assistant$75,7651120**Human Resources Analyst I81,0125 © 2017 GALLAGHER BENEFIT Bench IDBenchmark Title ¤FLG recommends that the grade of jobs identif¤If the grade is adjusted, the proposed reali** See Appendix A Position Realignment Recommendations Position Realignment (Non-Represented) 29 ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© Grade Proposed Grade Current **City Prosecutor1316**Assistant City Prosecutor I710**Assistant City Attorney I1014**Assistant City Attorney II1316**Assistant City Attorney III1718**Risk Management Specialist1211Council/Auditor Assistant85 Titles SERVICES, INC. ** See Appendix A listed below should also be considered for grade realignment to avoid compression and take into consideration internal equity: © 2017 GALLAGHER BENEFIT ¤As a result of the position realignments recommended on the previous slide, the positions Position Realignment Recommendations Position Realignment (Non-Represented) 30 ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© Grade Proposed the City, through market pricing, should be Grade Current Fire Chief2223** Assistant Fire Chief2022**Human Resources Manager1516Parks Operations Manager1114PW AdministrativeManager1112Budget Analyst1012**Human Resources Analyst II910 Title SERVICES, INC. considered for position realignment to avoid compression and consider internal equity: ** See Appendix A © 2017 GALLAGHER BENEFIT ¤Other positions that have been identified by Position Realignment Recommendations Position Realignment (Non-Represented) 31 R² = 0.98 Average of Market Avg Range MaxProposed MaxLinear (Average of Market Avg Range Max)Linear (Proposed Max) ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© Non-Represented Positions Regression of Market AvgRange Max 0510152025 $0 $80,000$60,000$40,000$20,000 $180,000$160,000$140,000$120,000$100,000 R² = 0.91 SERVICES, INC. Average of Market Avg Range MaxCurrent MaxLinear (Average of Market Avg Range Max)Linear (Current Max) Non-Represented Positions PRE-JOB REALIGNMENTPOST-JOB REALIGNMENT Regression of Market AvgRange Max 0510152025 © 2017 GALLAGHER BENEFIT $0 Position Realignment Recommendations: Non-Represented (Current Structure) $80,000$60,000$40,000$20,000 $180,000$160,000$140,000$120,000$100,000 32 R² = 0.9696 Linear (Mkt Avg) ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© Linear (Prop Max) Mkt Avg Prop Max Regression of Market AvgRange Max Non-Represented Positions: Proposed Structure SERVICES, INC. 2345678910111213141516171819202122232425 $0 © 2017 GALLAGHER BENEFIT $80,000$60,000$40,000$20,000 $180,000$160,000$140,000$120,000$100,000 Position Realignment With Proposed Structure:Non-Represented 33 Market Avg Max % Diff City Max & City Max Range Grade ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© Market Avg Max % Diff City Max & ied in the table below be validated as they the market. CURRENTPROPOSED Max $41,621-18.6%6$46,280-9.5%$51,418-11.4%9$54,288-6.5%$57,325-15.4%12$63,918-5.7%$63,918-11.8%13$67,434-6.9%$84,240-11.0%18$88,941-6.1%$67,434-11.5%14$71,323-6.4% gnment within the proposed structure for each City Range lagging Grade Market Avg Max SERVICES, INC. Benchmark Title ID are significantly misaligned with and position is below.and leading the market. 23Laborer ÎUtilities$51,117429OfficeAssistant Senior$58,043839Technology CommSpecialist$67,7491035Recreation ProgCoordinator III$72,4891245Wastewater OperationsSupvr$94,6751749Water Operator Senior$76,22513 Bench © 2017 GALLAGHER BENEFIT ¤FLG recommends that the grade of jobs identif¤If the grade is adjusted, the proposed reali¤Realignment is not recommended for positions that are not significantly misaligned with Position Realignment Recommendations Position Realignment (Represented) 34 ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© Current GradeProposed Grade Laborer (Multiple)46Administrative Assistant1011Recreation Program CoordinatorII1112Water Operator1112Utilities Service Specialist ÎCompliance1112Lead Water Operator1516 Titles SERVICES, INC. listed below should also be considered for grade realignment to avoid compression and take into consideration internal equity: © 2017 GALLAGHER BENEFIT ¤As a result of the position realignments recommended on the previous slide, the positions Position Realignment Recommendations Position Realignment (Represented) 35 ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© the City, through market pricing, should be Current GradeProposed Grade IT Systems Engineer1718IT Application Development Engineer1718Systems Administrator1516Payroll Specialist1011Sanitation/StormwaterCollection Supervisor1718Water Distribution Supervisor1718Facilities/ InventorySupervisor1718Water Resources OperationsSupervisor1718Facilities/Inventory Supervisor1718 Title SERVICES, INC. considered for position realignment to avoid compression and consider internal equity: © 2017 GALLAGHER BENEFIT ¤Other positions that have been identified by Position Realignment Recommendations Position Realignment (Represented) 36 R² = 0.9004 Market Avg Range MaxLinear (Market Avg Range Max) Represented Positions ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© Regression of Market Avg Range Max Bremerton MaxLinear (Bremerton Max) 05101520 $0 $80,000$60,000$40,000$20,000 $120,000$100,000 R² = 0.8491 Market Avg Range MaxLinear (Market Avg Range Max) SERVICES, INC. Represented Positions PRE-JOB REALIGNMENTPOST-JOB REALIGNMENT Regression of Market Avg Range Max Bremerton MaxLinear (Bremerton Max) 05101520 $0 © 2017 GALLAGHER BENEFIT $80,000$60,000$40,000$20,000 $120,000$100,000 Position Realignment Recommendations:Represented (Current Structure) 37 R² = 0.9218 Linear (Mkt Avg) ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© Linear (Prop Max) Mkt Avg Prop Max Regression of Market AvgRange Max Represented Positions: Proposed Structure SERVICES, INC. 2345678910111213141516171819 $0 $80,000$60,000$40,000$20,000 $120,000$100,000© 2017 GALLAGHER BENEFIT Position Realignment With Proposed Structure:Represented 38 ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© SERVICES, INC. Costs are exclusive of overtime. appropriate step would be approximately $104K.and up one step is approximately $101K. © 2017 GALLAGHER BENEFIT ¤The annual cost to move employees targeted for realignment in their proposed grade and ¤All costs are annual and includes benefits.¤The annual cost to move employees targeted for realignment into their respective grade ¤All costs are annual and include longevity pay and benefits costs Implementation of Recommendations Non-Represented Costs:Represented Costs: 39 ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© ligning jobs in the survey with the market. SERVICES, INC. recommended grades for internal alignment and competitiveness with local market.preserve internal equity resulting from amarket.Bremerton Municipal Code. © 2017 GALLAGHER BENEFIT ¤Pending the CityÓs review of identified positionsÓ assigned grades, realign positions to ¤Determine if additional positions require grade adjustments to avoid compression and ¤Adopt proposed salary ranges and step structure to ensure competitiveness with local ¤Adjust employee pay rates per current Teamsters Collective Bargaining Agreement and Implementation of Recommendations Recommended Next Steps 40 that percentage amount would compress the ted here, every 2 to 3 years (depending ty may use a labor market index. ximums appropriate for each job, the ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© at regular intervals (e.g., 2 to 3 years depending upon provide Bremerton with the average percentage increases ence. The use of a dollar scales and employee salaries remain competitive. es, job rates and maximums be increased by a levels are consistent with the marketplace. et salary study, such as was conduc ses in the minimum, job rates and ma structures on an annual basis, or the Ci SERVICES, INC. In order to reflect necessary increasalary structure should be reviewed annually. FLG can for employee salaries and salary It is recommended that the respective starting ratreflects the market trends and the CityÓs hiring experistructure over time.The City of Bremerton should reevaluate its overall structuremarket movement) to ensure that its salary This would involve conducting a markon the economy) to make sure that the CityÓs pay © 2017 GALLAGHER BENEFIT ¤Annual Updates¤Long-Term Updates Administrative Recommendations Salary Structure Review/Updates 4141 ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS©ARTHUR J. GALLAGHER & CO. | BUSINESS WITHOUT BARRIERS© Lori Messer | Senior ConsultantFox Lawson Groupa division of Gallagher Benefit Services, Inc.480.845.6204Main651.234.0849 FaxLori_Messer@ajg.comwww.ajg.com/compensation SERVICES, INC. SERVICES, INC. Thank You © 2017 GALLAGHER BENEFIT© 2017 GALLAGHER BENEFIT AGENDA BILL CITY OF BREMERTON 6B CITY COUNCIL SUBJECT: Ordinance No. 5347 Study Session Date: April 25, 2018 to amend Bremerton Municipal Code COUNCIL MEETING Date: May 2, 2018 Section 2.50.030 Department: City Council Presenter: Eric Younger Phone: (360) 473-5280 SUMMARY: The action before Council is to adopt an ordinance amending Section 2.50.030 of the Bremerton Municipal Code to amend language relating to the salary plan for management and professional staff as follows: 1. Removes the requirement that a salary survey for each position be conducted every five (5) years; and 2. Requires that assigned salary bands shall not be changed or established without conducting a salary survey for the position being changed and that all changes must be approved by the Mayor and City Council. ATTACHMENTS: Ordinance No. 5347 FISCAL IMPACTS (Include Budgeted Amount): None STUDY SESSION AGENDA: Limited Presentation Full Presentation STUDY SESSION ACTION: Consent Agenda General Business Public Hearing RECOMMENDED MOTION: Move to pass Ordinance No. 5347 to amend BMC 2.50.030 relating to the salary plan for management and professional staff. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 ORDINANCE NO. 5347 AN ORDINANCE of the City Council of the City of Bremerton, Washington, amending Chapter 2.50 of the by amending Section 2.50.030 relating to the salary plan for management and professional staff. WHEREAS, the City Council desires to amend Chapter 2.50 of the Bremerton Municipal Code to amend language relating to the salary plan for management and professional staff; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Section 2.50.030 of the Bremerton Municipal Code entitled "Salary Plan" is hereby amended to read as follows: 2.50.030 SALARY PLAN. A salary plan for management and professional staff shall be structured established and salaries set for covered employees as follows: (a) Each position included in BMC 2.50.020 shall be assigned to a salary band. Assignment of positions to bands shall be based upon general salary levels paid by municipal governments of similar size, demography and financial resources for similar responsibilities. Assigned salary bands shall not be changed or established without conducting a salary survey for the position being changed. All changes must be approved by the Mayor and City Council. A salary survey for each position shall be conducted every five (5) years or as otherwise appropriate to ensure correct assignment to salary bands. The survey shall be conducted in conformance with a plan which shall be presented to the City Council prior to implementation and which shall specify: (1) the municipal governments to be included in the survey; (2) the criteria used to select the municipalities for inclusion; (3) identification of the procedures to be used; and (4) personnel assigned to conduct the survey. (b) The salary bands shall be structured as follows: (1) Band Differential. The percentage differential between the maximum rates of salary bands shall be approximately five (5) percent. (2) Band Range. Salary rates of a band range shall have eight (8) rates. Rate 1 is approximately five (5) percent below Rate 2. Rate 2 through Rate 8 in the band shall be spread approximately two and one-half (2.5) percent. The spread between the minimum and maximum rates shall be approximately twenty-two (22) percent. SECTION 2. Severability. If any one or more sections, subsections, or sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Ordinance and the same shall remain in full force and effect. 1 BMC 2.50.030 Updates SECTION 3. Effective Date. This ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law. PASSED by the City Council the___________ day of ____________________, 2018 _________________________________ ERIC YOUNGER, Council President Approved this ________ day of ________________________, 2018 _________________________________ GREG WHEELER, Mayor ATTEST: APPROVED AS TO FORM: ________________________________ ________________________________ SHANNON CORIN, City Clerk ROGER A. LUBOVICH, City Attorney PUBLISHED the________ day of ______________________, 2018 EFFECTIVE the________ day of ______________________, 2018 ORDINANCE NO. ____________ R:\\Legal\\Legal\\Ordinances\\Human Resources\\BMC 2.50.030 - 2018.docx 2 BMC 2.50.030 Updates AGENDA BILL CITY OF BREMERTON 6C CITY COUNCIL SUBJECT: Contract Award for Construction Study Session Date: April 25, 2018 of Manette Park Renovation Project to COUNCIL MEETING Date: May 2, 2018 Sound Pacific Construction, LLC. Department: Parks & Recreation Presenter: Jeff Elevado Phone: (360) 473-5428 SUMMARY: Sealed bids for construction of the Manette Park Renovation Project were opened on April 2, 2018. Three (3) bids were received. Sound Pacific Construction, LLC was the lowest responsive, responsible bidder with a bid of $979,371.54 (WSST included) for park elements and $33,850 for right-of-way and storm water elements for a total contract amount of $1,013,221.54. ATTACHMENTS: 1) Bid Tabulation; 2) Project Budget Summary; 3) Manette Park Concept; 4) Contract FISCAL IMPACTS (Include Budgeted Amount): Budget Adjustment to increase the 2018 Parks Capital Construction Fund by $1,503,000 for the Manette Park Renovation Project. Funding for the project include: $750,000 from RCO grants, $96,000 from private donations, $571,000 from the General Government Capital Improvement Fund and $85,000 from the General Fund for City Parks Labor. A $70,000 transfer from the General Government Capital Improvement Fund was previously authorized and budgeted in 2017 for design. The total project budget is estimated at $1,573,000. STUDY SESSION AGENDA: Limited Presentation Full Presentation STUDY SESSION ACTION: Consent Agenda General Business Public Hearing RECOMMENDED MOTION: Move to award a contract in the amount of $1,013,221.54 (WSST included) to Sound Pacific Construction, LLC for construction of the Manette Park Renovation Project and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented; and further authorize a project budget adjustment in the amount of $1,503,000 per the attached project budget summary. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 1 (8,720) 32,373 37,02036,729 EST DIFF FROM ATTACHMENT 56,680 (59,750) (104,640) (7,630) 25,833 11,120 ESTAMOUNT DIFF FROM 57,77010,90021810,900218 10,90021810,900218 (33,850)(98,100) 34.6%46.0%57.9%33.3%45.9%54.7% 6,075 (6,673)(3,190) (3,190) 17,596 ESTAMOUNT DIFF FROM Vet IndustrialSound PacificOhno Construction 6,85013,4616,61110,7003,85021,75014,900 65,87289,58523,71396,84730,975102,601 15,88026,86410,98423,1507,27038,00022,12010,6827,49261,58570,8509,26587,20025,61593,74032,155 (22,730)(40,326)(72,267)(78,342) 724,593985,435260,8421,065,319340,7261,128,613404,020 730,988974,192243,2041,066,572335,5841,130,652399,664658,721895,850237,129968,472309,7511,026,012367,291 AMOUNTAMOUNT ENG. EST. ) (10%) Alternate 1 & SCHEDULE B: SCHEDULE C: CONTINGENCY TOTAL ROW/STORM: TOTAL PARK ELEMENTS: SCHEDULE F (Bid Additive 6): SCHEDULE G (Bid Alternate 1): TOTAL ADJUSTED PARK ELEMENTS ontingency, Less Additive 6 C % ADDITIVES AND ALTERNATES NOT IN CONTRACT RIGHT-OF-WAY/STORMWATER (Funded by PW&U) Includes 10 ( DESCRIPTION OF ITEM TOTAL DEDUCTION FOR ADDITIVES AND ALTERNATES: TAL TOTAL BID (Base Bid and all Bid Additives and Alternates): 753,7181,014,518260,8001,100,422346,7041,190,402436,684 O RAND T G S PARK ELEMENT E1 BID ADDITIVE 4 - SCHEDULE E (FIELD LIGHTING INSTALLATION65,40058,727F1 BID ADDITIVE 5 - SCHEDULE F (CONCRETE SEAT WALL)10,6827,492 D1 BID ADDITIVE 3 - SCHEDULE D (RETAINING WALL)26,92331,7164,79332,7005,77751,23024,307 G1 BID ALTERNATE 1 - SCHEDULE G 9POST-TENSION CONCRETE SPORTS COURT)61,58570,8509,26587,20025,61593,74032,155 NO. ITEM B1-B5 BID ADDITIVE 1 - SCHEDULE B (CURB RAMPS & SIDEWALKS)6,85013,4616,61110,7003,85021,75014,900 A1-A46 BASE BID TOTAL - SCHEDULE A566,398805,407239,009878,002311,604918,102351,704 C1-C11 BID ADDITIVE 2 - SCHEDULE C (STORMWATER)15,88026,86410,98423,1507,27038,00022,120 MANETTE PARK RENOVATION - CONTRACTOR BID TABULATION SUMMARY- 4.2.18SCHEDULE A - BASE BID 1 367,291404,020 (367,291)(404,020) ATTACHMENT (520,700)(623,302) 1,436,7001,539,302 AMOUNT 309,751340,726 (309,751)(340,726) CONTRACT (463,160)(560,008) 1,379,1601,476,008 ELEMENT PARK 22.2%29.0%34.3%23.0%30.0%35.6% 237,129260,842 (237,129)(260,842) 895,850968,4721,026,012 Vet IndustrialSound PacificOhno Construction 70,00096,000 410,688750,000916,000 (153,409)(390,539)(219,281)(480,124) 1,069,4091,306,5391,135,2811,396,124 ) 1)1 (10%)65,87289,58596,847102,601 (REET) TOTAL GRANTS UNIT FUNDING ternate FUNDING PRICEAMOUNT l AlternateA DATE DONATIONS Contingency) Contingency) RCO & 6 and TO TOTAL 6 (Less ve PROJECT i t CONTINGENCY UNIT COST CASH ddi (Including A Additive CITY EST SHORTFALL torm, QNTY /S CONTRACT W SHORTFALL O R ROW/Storm, Less (Less ngency, i ont C SURFACING1L.S.121,630121,630 SUBTOTAL Y es d u l ITEM SAFETY Inc ( OF PROJECT SUMMAR CONTRACT1L.S.13,57613,576 CT ADMIN.1L.S.95,62195,621 JE QUOTE)1L.S.76,36576,365 TO O INSTALL, COST PR PRIOR POST TAL DESCRIPTION (MUSCO O T PROJECT FENCING1L.S.36,77236,772 CONSTRUCTION & CONTINGENCY1L.S.12,67412,674 & LIGHTING IRRIGATION1L.S.34,85034,850 DEMOLITION (EQUIPMENT, & & COST FIELD SHELTER1L.S.19,20019,200 BRICKS RENOVATION AREA PERMITTING, PREPFURNITURE PARK CONTRACT NO. 21SITE24SPORTS28PLAY35SITE39PLANTING43MISC., OF 14A/E, 22PICNIC 1 152325293440 ITEM MANETTEOUT ATTACHMENT2 MANETTEPARKRENOVATIONPROJECT ProjectNo.59159 REVENUEEXPENDITURE GrantsContractedServices RCOLocalParks500,000Engineering70,000 RCOYouthAthleticFacilities250,000Engineering(previouslyapproved) Construction979,400 LessAdditives1&ROW/Storm Donations Private96,000 KitsapCommunityFoundation City Misc.GrantsandDonationsParksEmployeeLabor85,000 OutofContractElements340,600 CityMatch REETEngineering(prev.approved)70,000 Other REETConstruction572,000 GFTransferIn(amountoflaborcost)85,000Contingency98,000 TOTALREVENUETOFUNDPROJECT1,573,000$TOTALEXPENDITURES1,573,000$ bƚƷĻʹ /ǒƩĬĭǒƷƭĬǤƭźķĻǞğƌƉĻƓƷƩğƓĭĻğƩĻƓƚƷźƓĭƌǒķĻķźƓƦğƩƉƦƩƚƆĻĭƷğƓķǞźƌƌĬĻķƚƓĻĬǤ{ƷƩĻĻƷ5ĻƦğƩƷƒĻƓƷͲυЊЉͲАЉЉ {ƷƚƩƒǞğƷĻƩǒƷźƌźƷǤǞƚƩƉźƭƓƚƷźƓĭƌǒķĻķźƓƦğƩƉƦƩƚƆĻĭƷͲυЋЌͲЊЎЉ͵ƚƷğƌt‘ε ўυЌЌͲБЎЉ TT F H B NN J ! M Qmbz!Bsfb!Sfoefsjoht SftusppnQjdojd!Tifmufs B O WBOEBMJB!BWF/ P J U BB PG! MJNJUT! XPSL S J Q TT O J ! FOIBODFE!FOUSZ ' ! XJUI!EPOPS!CSJDLT-! QMBOUJOH!'!TJHOBHF! Q N FYQBOEFE O B S TFBUJOH!PWFSMPPL QJDOJD!TIFMUFS!XJUI! B PQFO!MBXO!BSFB M ESJOLJOH! GPVOUBJO SFTUSPPN!'! QQ TUFQT ! F U J FYJTUJOH NBQMF!USFF TT ! M/F/E/!TQPSUT!GJFME!MJHIUJOH!)5* . ! TFBUJOH CFODIFT!)8* FYQBOEFE! NVMUJ.TQPSU!DPVSU! 22222222222211111111 GFODJOH-!OFUT!'!IPPQ* )SFDPOTUSVDUFE!X0!OFX! DIJMESFO“T!QMBZ!BSFB Q N B S 333222111 Q N B S Q 24UI!TUSFFU N B S '!QBSLJOH!MPU! TFOJPS!DFOUFS! XJMM!SFNBJO!PQFO! EVSJOH!DPOTUSVDUJPO MJNJUT!PG!XPSL QBSLJOH! BDDFTTJCMF! OJQTJD!BWF/ NBOFUUF!QBSL!SFOPWBUJPO!QSPKFDU CONTRACT DOCUMENTS and CONTRACT BOND FORMS WILL BE PROVIDED TO THE SUCCESSFUL BIDDER ONLY City of Bremerton 233-1896-143 Manette Park RenovationI-37 March 2018 Contract Documents Certification of Compliance with Wage Payment Statutes (This page intentionally left blank) City of Bremerton 233-1896-143 Manette Park RenovationI-38 March 2018 Contract Documents Certification of Compliance with Wage Payment Statutes CONTRACT (Page 1 of 4) THIS AGREEMENT is dated the day of in the year 20___ by and between the City of Bremerton (hereinafter called CITY) and (hereinafter called CONTRACTOR). CITY and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1. WORK. CONTRACTOR shall complete the WORK as specified or indicated in the CITY's Contract Documents entitled MANETTE PARK RENOVATION. ARTICLE 2. CONTRACT TIMES. The WORK shall obtain Physical Completion within 70 working days after the commencement date stated in the Notice to Proceed. Time is of the essence as to each and every deadline set forth in this agreement. This provision has been specifically negotiated. ARTICLE 3. LIQUIDATED DAMAGES. CITY and the CONTRACTOR recognize that time is of the essence for this Agreement and that the CITY will suffer financial loss if the WORK is not completed within the time specified in Article 2 herein, plus any extensions thereof allowed in accordance with Section 1-08.8 of the Standard Specifications which may be modified by the Special Provisions. They also recognize the delays, expense, and difficulties involved in proving in a legal proceeding the actual loss suffered by the CITY if the WORK is not completed on time. Accordingly, instead of requiring any such proof, the CONTRACTOR shall pay the CITY liquidated damages in the amount of $1,000 per day after the date of Physical Completion for each phase. ARTICLE 4. CONTRACT PRICE. CITY shall pay CONTRACTOR for completion of the WORK in accordance with the Contract Documents in the amount set forth in the Bid Proposal, which shall include sales tax as provided in Section 1-07.2 of the Special Provisions. ARTICLE 5. PAYMENT PROCEDURES. CONTRACTOR shall submit Applications for Payment in accordance with Section 1-09.9 of the Standard Specifications which may be modified by the Special Provisions. Applications for Payment will be processed by ENGINEER as provided in the Special Provisions _____________ Contractor Initials City of Bremerton 233-1896-143 Manette Park RenovationI-39 March 2018 Contract Documents Contract CONTRACT (Page 2 of 4) ARTICLE 6. CONTRACT DOCUMENTS. The Contract Documents which comprise the entire agreement between CITY and CONTRACTOR concerning the WORK consist of this Contract and the following attachments to this Contract: Notice Inviting Bids, Bidders Checklist, Bid Proposal including the Proposal Forms, Information Required of Bidder, Bid Bond, and all required certificates and affidavits, Performance Bond, Payment Bond, Standard Specifications, Amendments to the Standard Specifications, Special Provisions, Appendices Contract Plans, Addenda numbers _____ to _____, inclusive. Change Orders which may be delivered or issued after Effective Date of the Agreement and are not attached hereto. There are no Contract Documents other than those listed in this Article 6. The Contract Documents may only be amended by Change Order as provided in Section 1-04.4 of the Standard Specifications which may be modified by the Special Provisions. ARTICLE 7. INDEMNIFICATION. The CONTRACTOR and CITY acknowledge and agree that they have negotiated the following in accordance with the requirements of RCW 4.24.115 and the CONTRACTOR specifically waives his immunity under industrial insurance under Title 51 RCW. To the fullest extent permitted by Laws and Regulations, the CONTRACTOR shall indemnify, defend, and hold harmless the CITY, ENGINEER, their consultants, subconsultants, and the officers, directors, employees, and agents of each and any of them, against and from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, all claims and liability arising under, by reason of, related, or incidental to the Contract Documents or any performance of the WORK, but not from the sole negligence or willful misconduct of the CITY and/or the ENGINEER as further defined in the Contract Documents. The provisions of this section shall survive the termination of the contract. _____________ Contractor Initials City of Bremerton 233-1896-143 Manette Park RenovationI-40 March 2018 Contract Documents Contract CONTRACT (Page 3 of 4) ARTICLE 8. ASSIGNMENT No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically but without limitation monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. The CITY, in its sole discretion, may refuse to allow the CONTRACTOR to assign any or all of its duties, rights and/or responsibilities under the Agreement, except with regards to an assignment of funds for security purposes. In the case of an assignment for security purposes the CITY may condition its approval to the extent it deems necessary to assure that there will be adequate funds to complete the WORK and to pay a subcontractors and suppliers. ARTICLE 9. DAVIS BACON AND RELATED ACTS Bidder shall comply with the requirements of the Davis-Bacon and related acts (DBRA) as outlined in 29 CFR parts 1-7 when the contract for construction, alteration, and or repair exceeds $2,000, is federally assisted, and involves the employment of laborers and/or mechanics to perform the work. CITY and CONTRACTOR each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect of all covenants, agreements and obligations contained in the Contract Documents. IN WITNESS WHEREOF, CITY and CONTRACTOR have caused this Agreement to be executed the day and year first above written. CITY : City of Bremerton CONTRACTOR By By \[CORPORATE SEAL\] Attest Attest Address for giving notices Address for giving notices License No. City of Bremerton 233-1896-143 Manette Park RenovationI-41 March 2018 Contract Documents Contract CONTRACT (Page 4 of 4) Approved as to Form: Agent for service of process: (Signature) (Title) City of Bremerton 233-1896-143 Manette Park RenovationI-42 March 2018 Contract Documents Contract CONTRACT CERTIFICATE (if Corporation) STATE OF ) ) ss. COUNTY OF ) I HEREBY CERTIFY that a meeting of the Board of Directors of the ___________________ ____________________________________________________________________________ ____________________________________________________________________________ a corporation existing under the laws of the State of ____________________________, held on __________________, 20___, the following resolution was duly passed and adopted: ÐRESOLVED, that _________________________________________________, as ______________________ President of the Corporation, be and is hereby authorized to execute the Agreement dated _________________, 20___, by and between this Corporation and the City of Bremerton and that his/her execution thereof, attested by the Secretary of this Corporation, and with the Corporate Seal affixed, shall be the official act and deed of this Corporation.Ñ I further certify that said resolution is now in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the corporation this _____, day of ___________________, 20___. (Secretary) (SEAL) City of Bremerton 233-1896-143 Manette Park RenovationI-43 March 2018 Contract Documents Contract Certificate CONTRACT CERTIFICATE (if Limited Liability Company) STATE OF ) ) ss. COUNTY OF ) I HEREBY CERTIFY that a meeting of the Members of the __________________________ ____________________________________________________________________________ ____________________________________________________________________________ a Limited Liability Company existing under the laws of the State of _______________________, held on __________________, 20___, the following resolution was duly passed and adopted: ÐRESOLVED, that ____________________________ and ___________________, as Members of this Limited Liability Company, be and are hereby authorized to execute the Agreement dated _________________, 20___, to the City of Bremerton by this Limited Liability Company and that their execution thereof shall be the official act and deed of this Limited Liability Company.Ñ I further certify that said resolution is now in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand this ___, day of ____________, 20___. A Limited Liability Company By: Member By: Member (SEAL) City of Bremerton 233-1896-143 Manette Park RenovationI-44 March 2018 Contract Documents Contract Certificate CONTRACT CERTIFICATE (if Partnership) STATE OF ) ) ss. COUNTY OF ) I HEREBY CERTIFY that a meeting of the Partners of the ___________________________ ____________________________________________________________________________ ____________________________________________________________________________ a partnership existing under the laws of the State of _______________________, held on __________________, 20___, the following resolution was duly passed and adopted: ÐRESOLVED, that ____________________________ , as ______________________ of the Partnership, be and is hereby authorized to execute the Agreement dated _________________, 20___, by and between this Partnership and the City of Bremerton and that his/her execution thereof attested by the _____________________ shall be the official act and deed of this Partnership.Ñ I further certify that said resolution is now in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand this ___, day of ____________, 20___. Partner (SEAL) City of Bremerton 233-1896-143 Manette Park RenovationI-45 March 2018 Contract Documents Contract Certificate CONTRACT CERTIFICATE (if Joint Venture) STATE OF ) ) ss. COUNTY OF ) I HEREBY CERTIFY that a meeting of the Principals of the __________________________ ____________________________________________________________________________ ____________________________________________________________________________ a joint venture existing under the laws of the State of _______________________, held on __________________, 20___, the following resolution was duly passed and adopted: ÐRESOLVED, that ____________________________ , as ______________________ of the Joint Venture, be and is hereby authorized to execute the Agreement dated _________________, 20___, by and between this joint venture and the City of Bremerton and that his/her execution thereof attested by the _____________________ shall be the official act and deed of this Joint Venture.Ñ I further certify that said resolution is now in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand this ___, day of ____________, 20___. Managing Partner (SEAL) END OF AGREEMENT City of Bremerton 233-1896-143 Manette Park RenovationI-46 March 2018 Contract Documents Contract Certificate PERFORMANCE BOND (Page 1 of 2) KNOW ALL MEN BY THESE PRESENTS, That as CONTRACTOR, and as Surety, are held and firmly bound unto City of Bremerton hereinafter called ÐOWNER,Ñ in the sum of dollars, for the payment of which sum, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that said CONTRACTOR has been awarded and is about to enter into the annexed Agreement with said OWNER to perform the WORK as specified or indicated in the Contract Documents entitled ÐManette Park RenovationÑ; now, therefore, In the event CONTRACTOR fails to timely or properly perform any of the requirements of the Contract Documents at the times and in the manner contained therein, the Surety shall be liable under this bond up to the amount of the bond for the full amount of the OWNERÓs expenses to construct or repair all work as well as all loss, cost, expense or damage suffered by the OWNER in excess of the Contract amount due to the CONTRACTORÓS failure to comply with any contract or permit conditions or other applicable laws and regulations. The Surety agrees that within 30 calendar days of receiving notice that the OWNER has declared a CONTRACTOR default and formally terminated the CONTRACTORÓS right to complete the Contract pursuant to its terms and conditions and that the CONTRACTOR has defaulted on all or part of the terms guaranteed by this bond, the Surety shall either: 1. Notify the OWNER in writing of its intent to cure the default itself within a reasonable period of time acceptable to the OWNER. The OWNER agrees to pay the balance of the Contract price to the Surety in accordance with the terms of the Contract, or 2. Tender to the OWNER the demanded sum, up to the amount of the bond. However, if the amount necessary for the OWNER to cure the default is less than the amount tendered, the OWNER will return, without interest, any overpayment to the Surety. PROVIDED, that any alterations in the WORK to be done or the materials to be furnished, or changes in the time of completion, which may be made pursuant to the terms of said Contract Documents, shall not in any way release said CONTRACTOR or said Surety hereunder, nor shall any extensions of time granted under the provisions of said Contract Documents, release either said CONTRACTOR or said Surety, and notice of such alterations or extensions of the Agreement is hereby waived by said Surety. The obligation of the Surety shall include reimbursing the City for all costs and expenses, (including, but not limited to fees and charges of engineers, architects, attorneys, and other professionals, and court costs if litigation is commenced) incurred by the OWNER in enforcing the provisions of this Bond. City of Bremerton 233-1896-143 Manette Park RenovationI-47 March 2018 Contract Documents Performance Bond PERFORMANCE BOND (Page 2 of 2) The CONTRACTOR hereby agrees that the CONTRACTORÓS obligation to perform the required work is not limited to the amount of funds held by the Surety. This bond is irrevocable and cannot be canceled by the Surety or the CONTRACTOR. This bond shall remain in full force and effect for a period of one (1) year following final acceptance of the project by the City, and until the bond is released in writing by the OWNER at the written request of the Surety or CONTRACTOR. IN WITNESS WHEREOF, we have hereunder set our hands and seals this _________ day of___________________, 20 __. (SEAL) (SEAL) (CONTRACTOR) (Surety) By: By: (Signature and SEAL) (Signature and SEAL) (SEAL AND NOTARIAL ACKNOWLEDGEMENT OF SURETY) Address of Surety to which all notices shall be sent: _____________________________ _____________________________ _____________________________ Address of Surety for service of process: _____________________________ (must be a physical address) _____________________________ _____________________________ City of Bremerton 233-1896-143 Manette Park RenovationI-48 March 2018 Contract Documents Performance Bond PAYMENT BOND (Page 1 of 2) KNOW ALL MEN BY THESE PRESENTS, That as CONTRACTOR, and as Surety, are held and firmly bound unto City of Bremerton hereinafter called ÐOWNER,Ñ in the sum of dollars, for the payment of which sum, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that said CONTRACTOR has been awarded and is about to enter into the annexed CONTRACT with said OWNER to perform the WORK as specified or indicated in the Contract Documents entitled ÐManette Park RenovationÑ; now, therefore, If said CONTRACTOR, or subcontractor, fails to pay for any materials, equipment, or other supplies, or for rental of same, used in connection with the performance of work contracted to be done, or for amounts due under applicable State law for any work or labor thereon, said Surety will pay for the same in an amount not exceeding the sum specified above, and, in the event suit is brought upon this bond, reasonable attorney's fees to be fixed by the court. This bond shall inure to the benefit of any persons, companies, or corporations entitled to file claims under applicable State law so as to give a right of action to them or their assigns in any suit brought upon this bond. PROVIDED, that any alterations in the WORK to be done or the materials to be furnished, or changes in the time of completion, which may be made pursuant to the terms of said Contract Documents, shall not in any way release said CONTRACTOR or said Surety thereunder, nor shall any extensions of time granted under the provisions of said Contract Documents release either said CONTRACTOR or said Surety, and notice of such alterations or extensions of the CONTRACT is hereby waived by said Surety. The obligation of the Surety shall include reimbursing the City of all costs and expenses, (including, but not limited to fee and charges of engineers, architects, attorneys, and other professionals, and court costs if litigation is commenced) incurred by the OWNER in enforcing the provisions of this Bond. City of Bremerton 233-1896-143 Manette Park RenovationI-49 March 2018 Contract Documents Payment Bond PAYMENT BOND (Page 2 of 2) IN WITNESS WHEREOF, we have hereunder set our hands and seals this ________ day of______________________, 20__. (CONTRACTOR) (Surety) By: By: (Signature and SEAL) (Signature and SEAL) (SEAL AND NOTARIAL ACKNOWLEDGEMENT OF SURETY) Address of Surety to which all notices shall be sent: _____________________________ _____________________________ _____________________________ Address of Surety for service of process: _____________________________ (must be a physical address) _____________________________ _____________________________ City of Bremerton 233-1896-143 Manette Park RenovationI-50 March 2018 Contract Documents Payment Bond STATEMENT OF INTENT TO PAY PREVAILING WAGES, DEPARTMENT OF LABOR END OF CONTRACT FORMS City of Bremerton 233-1896-143 Manette Park RenovationI-51 March 2018 Contract Documents Statement of Intent to Pay Prevailing Wages, Department of Labor AGENDA BILL CITY OF BREMERTON 6D CITY COUNCIL SUBJECT: Resolution No. 3306 Study Session Date: N/A Acknowledging Commitment to Match COUNCIL MEETING Date: May 2, 2018 Surface Transportation Program Grant Department: Public Works & Utilities th Funds for the 6 Street Preservation Project Presenter: Tom Knuckey Phone: (360) 473-2376 SUMMARY: Staff recommend the City pursue funding from the Surface Transportation Program for th preservation of 6 Street between Warren and Pacific Avenues current Countywide grant competition. The improvements would include design and construction of an overlay, new curb th ramps and a new traffic signal at the intersection of 6 Street and Park Avenue. The STP program funds projects at a maximum of 86.5% with a minimum match of $13.5%. The estimated cost of this project is $1,025,000, and staff intend to request $886,625 in grant funds, requiring the City commit to providing matching funds of $138,375. In addition, the STP Program rules state that expending STP grant funds for any phase of a project, including design, commits the recipient to constructing all phases of the project within 10-years of receipt of the grant funds. For this grant cycle, KRCC has required applicants to include acknowledgment of these requirements from the governing body of the City with the grant applications. ATTACHMENTS: Resolution No. 3306 FISCAL IMPACTS (Include Budgeted Amount): If awarded this grant in the Countywide competition, the City would be required to provide $138,375 in matching funds for the project. This match was included in the 2018-2022 REET projection. STUDY SESSION AGENDA: Limited Presentation Full Presentation Walk-on STUDY SESSION ACTION: Consent Agenda General Business Public Hearing RECOMMENDED MOTION: Move to approve Resolution No. 3306 acknowledging the commitments th associated with receipt of Surface Transportation Program Grant funds for the 6 Street Preservation Project. COUNCIL ACTION: Approve Deny Table Continue No Action Form Updated 01/02/2018 RESOLUTION NO. 3306 A RESOLUTION of the City Council of the City of Bremerton, Washington, acknowledging commitments with receipt of Federal Grant Funds for the 6th Street Preservation Project. WHEREAS, the Surface Transportation Program (STP) administered by the Federal Highways Administration (FHWA) through both the Puget Sound Regional Council (PSRC) and Kitsap Regional Coordinating Council (KRCC) provides grant funding for capital improvements; and WHEREAS, competition for STP funding is currently open for funding that will become available in the years 2021 and 2022, WHEREAS, the STP program funds projects at a maximum rate of 86.5% with a required match rate of 13.5%; and WHEREAS, expending STP program funds for any phase of a project, including design, commits the recipient to constructing all improvements included in the design within 10- years of receipt of the grant funds; and WHEREAS, the City of Bremerton desires to pursue funding from the STP th program through the KRCC Countywide forum for improvements on 6 Street between Warren and Pacific Avenues that will include a grind and overlay of the roadway, new ADA compliant th curb ramps and a new traffic signal at the intersection of 6 Street and Park Avenue, hereby th designated as the Design and Construction phases of the 6 Street Preservation project; and th WHEREAS, the Design and Construction phases of the 6 Street Preservation project has an estimated total project cost of $1,025,000; and WHEREAS, the City intends to seek STP grant funds for the project totaling $886,625, with the remaining $138,375 being necessary to match the grant funds; and WHEREAS, the Countywide application for STP grant funds requires acknowledgement from applicants of the required grant match and construction commitment; now therefore, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: 1 Acknowledge Commitments with FHWA-STP Grant Funds - Resolution Pat Sullivan Council District 1 Leslie Daugs Council District 2 Kevin Gorman Council District 3 Richard Huddy Council District 6 SECTION 1.The recitals and findings of fact set forth in this resolution are hereby incorporated as if fully set forth herein. SECTION 2.The City Council acknowledges the commitments associated with th acceptance of FHWA STP grant funds for the 6Street Preservation project as noted in the recitals and findings of fact as set forth above. SECTION 3.Severability. If any one or more sections, subsections, or sentences of this resolution are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this resolution and the same shall remain in full force and effect. SECTION 4.Effective Date.This Resolution shall take effect and be in force immediately upon its passage. PASSED by the City Council of the City of Bremerton, Washington this ________ day of ________________, 2018. ERIC YOUNGER, Council President APPROVED AS TO FORM: ATTEST: ROGER A. LUBOVICH, City Attorney SHANNON CORIN, City Clerk 2 Acknowledge Commitments with FHWA-STP Grant Funds - Resolution