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10/18/2017 AGENDA PACKET
CITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 - Phone (360) 473-5280 OCTOBER 18, 2017 CITY COUNCIL MEETING AGENDA BRIEFING: 5:00 — 5:30 P.M. in COUNCIL CONFERENCE ROOM 603 A. Review of Agenda B. General Council Business (As necessary...) 2. CALL TO ORDER: 5:30 P.M. in rima i FLOOR CHAMBERS A. Pledge of Allegiance B. Invocation 3. POLICE DEPARTMENT SWEARING-IN CEREMONY 4. FIRE DEPARTMENT SWEARING-IN CEREMONY 5. MAYOR'S REPORT 6. POLICE DEPARTMENT BRIEFING 7. PUBLIC RECOGNITION 8. CONSENT AGENDA A. Claims & Check Register B. Minutes of Meeting — October 4, 2017 C. Minutes of Study Session — October 11, 2017 D. Change Order No. 2 and Administrative Authorization for Closeout of the Lebo Boulevard Roadway Improvement Project E. Purchase of Office Furniture and Installation Services from Staples Business Advantage for the City of Bremerton Offices on the First Floor of the Norm Dicks Government Center 9. PUBLIC HEARINGS A. Public Hearing for Acceptance of the 2017 Edward Byrne Memorial Justice Assistance Grant (JAG) B. Public Hearing to adopt Resolution No. 3294 approving the 2018 Community Development Block Grant (CDBG) and HOME Funding Recommendations for inclusion in the 2018 CDBG/HOME Action Plan 10. GENERAL BUSINESS A. Ordinance No. 5335 amending Sections of Chapter 10.10 of the Bremerton Municipal Code entitled "Parking Code"; and repealing Chapter 11.15 entitled "On Street Paid Parking" B. Resolution No. 3295 adopting Management Policies for the Restricted Parking Program in Section 10. 10.040 of the Bremerton Municipal Code including new Commuter and Paid Parking Zones C. Ordinance No. 5336 amending Section 3.50.050 of the Bremerton Municipal Code entitled "Persons Subject to Tax - Amount" relating to the allocation of Stormwater Fees or Taxes collected for Street Improvements 11. COUNCIL MEMBER REPORTS 12. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING ® Americans with Disabilities Act (ADA) accommodations provided upon request. Those requiring special accommodations please contact the City Clerk at (360) 473-5323 at least 24 hours prior to the meeting. POLICE OFFICER -OATH OF OFFICE STATE OF WASHINGTON COUNTY OF KITSAP I, Samantha Ortona solemnly swear that I am a Citizen of the United States and of the State of Washington; That I will support the Constitution of the United States and the Constitution and Laws of the State of Washington; That I will abide by the Code of Ethics and Conduct as set forth in the Police Policy Manual; And will, to the best of my judgment, skill and ability, truly, faithfully, diligently and impartially perform the duties of the position of Police Officer, in and for the City of Bremerton, Kitsap County, Washington, as such duties are prescribed by law. Samantha Ortona Subscribed and swo before me 18th day of October, 2017. Si of Official Administering the Oath udge James Docter Bremerton Municipal Court FIRE FIGHTER OATH OF OFFICE STATE OF WASHINGTON COUNTY OF KITSAP I, Carlo Celeste solemnly swear that I am a Citizen of the United States and of the State of Washington; That I will support the Constitution of the United States and the Constitution and Laws of the State of Washington; That I will abide by the Code of Ethics and Conduct as set forth in the Fire Department Policy Manual; And will, to the best of my judgment, skill and ability, truly, faithfully, diligently and impartially perform the duties of the position of Fire Fighter, in and for the City of Bremerton, Kitsap County, Washington, as such duties are prescribed by law. Carlo Celeste Subscribed and sw rn t befo me this 18th day of October, 2017. Si O ficial Administering the Oath Bremert Municipal Court Judge James Docter FIRE FIGHTER OATH OF OFFICE STATE OF WASHINGTON COUNTY OF KITSAP I, Orlando Diaz solemnly swear that I am a Citizen of the United States and of the State of Washington; That I will support the Constitution of the United States and the Constitution and Laws of the State of Washington; That I will abide by the Code of Ethics and Conduct as set forth in the Fire Department Policy Manual; And will, to the best of my judgment, skill and ability, truly, faithfully, diligently and impartially perform the duties of the position of Fire Fighter, in and for the City of Bremerton, Kitsap County, Washington, as such duties are prescribed by law. Subscribed and swo to efor me this 18th day of October, 2017. Sig of fficial Ad ' istering the Oath Bre erton Municipal Court Judge James Docter FIRE FIGHTER OATH OF OFFICE STATE OF WASHINGTON COUNTY OF KITSAP I, Spencer Erwin solemnly swear that I am a Citizen of the United States and of the State of Washington; That I will support the Constitution of the United States and the Constitution and Laws of the State of Washington; That I will abide by the Code of Ethics and Conduct as set forth in the Fire Department Policy Manual; And will, to the best of my judgment, skill and ability, truly, faithfully, diligently and impartially perform the duties of the position of Fire Fighter, in and for the City of Bremerton, Kitsap County, Washington, as such duties are prescribed by law. Spencer Erwin Subscribed and sworn to be me is 1 Sth day of October, 2017. Signature Official Admini tering the Oath Breme.Yfon Municipal Court Judge James Docter FIRE FIGHTER -OATH OF OFFICE STATE OF WASHINGTON COUNTY OF KITSAP I, Cody Hoefs solemnly swear that I am a Citizen of the United States and of the State of Washington; That I will support the Constitution of the United States and the Constitution and Laws of the State of Washington; That I will abide by the Code of Ethics and Conduct as set forth in the Fire Department Policy Manual; And will, to the best of my judgment, skill and ability, truly, faithfully, diligently and impartially perform the duties of the position of Fire Fighter, in and for the City of Bremerton, Kitsap County, Washington, as such duties are prescribed by law. Subscribed and sworn to befor me this 8th day of October, 2017. Signat re of Official Administ ng the Oath Breerton Municipal Court Judge James Docter FIRE FIGHTER OATH OF OFFICE STATE OF WASHINGTON COUNTY OF KITSAP I, Chris Ritter solemnly swear that I am a Citizen of the United States and of the State of Washington; That I will support the Constitution of the United States and the Constitution and Laws of the State of Washington; That I will abide by the Code of Ethics and Conduct as set forth in the Fire Department Policy Manual; And will, to the best of my judgment, skill and ability, truly, faithfully, diligently and impartially perform the duties of the position of Fire Fighter, in and for the City of Bremerton, Kitsap County, Washington, as such duties are prescribed by law. Chris Ritter Subscribed and sworn to o me th' 8th day of October, 2017. Signat e o ictal Admini Bring the Oath Bre rton Municipal Court Judge James Docter L - +J W E E L CL !Wei; � � cj VI fu E ; ro M -C 6/1 ci - 7D ro N v LA C: Vi ro O 'V ++ O by O L/l N 7, 7 iO .,X m��m;L'E 4V° 0 � 4 C �° 4-0 4 M v > ro 4-f M ,' > ' 4 m ro w a V 7.� c o C C .O �1 c f4 O fu 'ru O 0 } ��� C' v w a`a , a oobt�� -0w N ro LL L- Ry E C v O = V N i -j = w w 4J 0 a E z- © raU 0CL4- I- 0 N r% co N w LU m 0 a 0 T C14 co 00M (D 2 Z LL U d O z w 2 w w LU 0 Cn J H m a LU z o U ¢ �n W LU CO LU J LU LU 0 W � Y L U] O O C7] O �v ^ CL _ L cv -� cz (D E O (D -0 C 0'n lV Y�J( 2 cn L Q � co ^0^, WV -/--� o o L a� m Q LL CL 7 J 0 BREMERTON CITY COUNCIL MEETING SPEAKERS LIST REQUESTS FOR INFORMATION MUST BE SUBMITTED IN WRITING To THE CLERK THANK YOU BREMERTON CITY COUNCIL MEETING SPEAKERS LIST PLEASE PRINT YOUR NAME BELOW IF YOU PLAN TO COMMENT SO YOUR NAME CAN BE INCLUDED IN THE RECORD Guns a %A /Z % / rA AIeja�ZZD� wz� REQUESTS FOR INFORMATION MUST BE SUBMITTED IN WRITING TO THE CLERK THANK YOU SUBJECT: Claims & Check Register SUMMARY: AGENDA BILL CITY OF BREMERTON CITY COUNCIL Study Session Date: N/A COUNCIL MEETING Date: October 18, 2017 Department: Financial Services Presenter: Shannon Corin Phone: 473-5323 Approval of the following checks and electronic fund transfers: 1) Check #'s 375708 through 375915 and EFT's 17815 through 17862 in the amount of $2,560,074.02. 2) Regular Payroll for the pay period ending September 30, 2017 in the amount of $747,117.18. 3) Regular Payroll for the pay period ending September 30, 2017 in the amount of $7,483.08. ATTACHMENTS: FISCAL IMPACTS (Include Budgeted Amount): STUDY SESSION AGENDA: x❑ No Presentation ❑ Full Presentation STUDY SESSION ACTION: 0 Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the consent agenda as presented. COUNCIL ACTION: ❑ Approve ❑ Deny Form Updated 01/07/15 ❑ Table ❑ Continue ❑ No Action SUBJECT: Minutes of Meeting — October 4, 2017 AGENDA BILL CITY OF BREMERTON 8B CITY COUNCIL Study Session Date: N/A COUNCIL MEETING Date: October 18, 2017 Department: City Council Presenter: Council President Phone: (360)473-5280 SUMMARY: Attached is the summary of the City Council Meeting on October 4, 2017. ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount): N/A STUDY SESSION AGENDA: o No Presentation ❑ Full Presentation STUDY SESSION ACTION: o Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Consent Agenda as presented. COUNCIL ACTION: ❑ Approve ❑ Deny Form Updated 12/15/15 ❑ Table ❑ Continue ❑ No Action DIGITAL RECORDING CITY COUNCIL MEETING MINUTES Wednesday, October 4, 2017 The weekly meeting of the City Council of the City of Bremerton was called to order Wednesday, October 4, 2017, at 5:00 PM in Council Conference Room 603 of the NORM DICKS GOVERNMENT CENTER, 345 6t" Street, Bremerton, Washington, with Council President Eric Younger presiding. Council Members present were Richard Huddy, Dino Davis, Greg Wheeler, Leslie Daugs, and Pat Sullivan. Council Vice President Jerry McDonald was absent. Also present were Assistant City Attorney Kylie Purves; City Clerk Shannon Corin; Legislative Assistant Lori Smith; and Kevin Matthew, Information Services Manager. A COUNCIL BRIEFING was held to discuss General Council Business at 5:00 PM in the Council Conference Room. At 5:30 PM the meeting moved to the Meeting Chambers. The Pledge of Allegiance was led by Council Member Pat Sullivan followed by the Invocation provided by Fire Department Chaplain Bill Martin. MAYOR'S REPORT — Mayor Lent • Brought forward Director of Public Works & Utilities Chal Martin to introduce Forestry Service Supervisor Ken Donleycott to receive a Certification of Appreciation on behalf of the City of Bremerton from the Washington State Departments of Natural Resources, Ecology, and Fish & Wildlife for a "timely completion of Road Maintenance and Abandonment Plans and the commitment to meeting water quality standards and fish passage requirements on forest roads... • Brought forward Recreational Program Coordinator Cynthia Engelgau of the Parks Department to introduce Arts Commission Chair Garrett Nobbs; Arts Commission Member Deborah Woolston; Olympic College Art Department Faculty Members Marie Weichman and Michael Laughlin; and Executive Director of the Olympic College Foundation David Emmons to talk about the unique partnership that allowed Olympic College students Gretchen Lund and Lisa Jet -Yens Zhu to submit art that was selected for two Utility Cabinet Wrap Art Projects; and also to receive the Mayor's Citizen Recognition Award for their efforts; • Encouraged the community to view the art gallery placed on the new Washington State Ferry "Chimacum" featuring 16 pieces of contemporary art work of local artists selected by the Arts Commission; • Congratulated longtime Parks & Recreation employee Virgilio Ibarra and Maintenance Supervisor Tom Cressman on their recent retirements; and brought forward several Parks Department staff members including Steve Mutek, Steve Munson, Jeff Winden, Dave Coleman, Juanita Talavera, Anna Thomas, Francisco Dominquez, Mike Kelly, Scott Ferido, and Reynaldo Circulado to thank them for all their hard work this past summer; and also led them in a chorus of Happy Birthday in honor of Parks & Recreation Director Jeff Elevado; • Acknowledged the brand new sign provided by Signworks at the YMCA that displays the Bremerton High School swim records; • Invited the community to the Aqua -Fair on Saturday, October 7 from 11:00 AM to 3:00 PM at Otto Jarstad Park; • Thanked Abraham's House for all their work in the community, announced their new location at 335 Wycoff Avenue; and was looking forward to the retail store opening soon; City Council Reg. Mtg. Minutes Wednesday, October 4, 2017 Page 2of3 • Hoped that everyone would take advantage of a free or low cost Flu Shot Clinics being held in various locations in the City; • Steps to Housing workshops hosted by the Kitsap Community Resources to help people find housing will be held every Tuesday at 1:00 PM at 1201 Park Avenue; • Was pleased to see the City's "Permit Activity Valuation" continued to thrive; • Proclaimed the Month of October 2017 as "Domestic Violence Awareness Month"; inviting Harriette Bryant, President of the YWCA Board of Directors to accept the proclamation; and Victims Legal Advocate Theresa Slope to announce that in recognition of "Start the Week Without Violence", a vigil will be held on Monday, October 16 beginning at 7:00 PM in the parking lot of the YWCA on Pacific Avenue, followed by a procession to the Norm Dicks Government Center where the lights will be lit up in purple as part of the Shine the Light campaign "in remembrance of domestic violence victims and in honor of survivor's courage; and • Brought forward Fire Chief Dave Schmitt to provide a briefing on Fire Ops 101, a National Training Program held last Saturday, September 30 attended by Mayor Patty Lent; Council President Eric Younger; Council Vice President Jerry McDonald; and Council Members Leslie Daugs, Greg Wheeler, Dino Davis, and Richard Huddy. PUBLIC RECOGNITION Marie Vila announced Community Frameworks was having an event to celebrate the 201" Built in Bremerton Home on Friday, October 20 from 9:30 to 10:30 AM at 1123 Highland Avenue. Fred Downey expressed his concern about the parking situation on his street. President Younger asked him to provide his contact information for the City Clerk to provide a response to his questions. CONSENT AGENDA 5A — Claims & Check Register: Check Numbers 375447 through 375707 and EFT -17760 through EFT -17814 in the amount of $3,379,144.65; Regular Payroll for the pay period ending September 15, 2017 in the amount of $787,148.83; Regular Payroll (Pay Out) for the pay period ending September 15, 2017 in the amount of $17,564.94; and Retiree Payroll for the pay period ending September 30, 2017 in the amount of $49,507.09 5B — Minutes of Meeting — September 20, 2017 5C — Minutes of Study Session — September 27, 2017 5D — Purchase of an Accubatch Brine Maker from Cargill Deicing Technology, Inc. of North Olmstead, OH There were no comments or questions by members of the public... 06:08:27 M/S/C/U (Huddy/Sullivan) Move to approve the CONSENT AGENDA as presented. GENERAL BUSINESS — There were no General Business items... COUNCIL MEMBER REPORTS Pat Sullivan announced that volunteers are welcome for last "Lions Park Monthly Work Party" of the year on Saturday, October 14 from 10:00 AM to 12:00 PM; that applications for a volunteer CPA position on the Audit Committee are being accepted until October 23; unfortunately was not able to attend the Fire Ops 101 training due to being away on vacation; and expressed sorrow for the recent tragedy in Las Vegas. City Council Reg. Mtg. Minutes Wednesday, October 4, 2017 Page 3 of 3 Leslie Daugs announced the Filipino -American Heritage Day Celebration on Saturday, October 7 from 1:00 to 4:00 PM at the Filipino -American Community Center; thanked Rob Ashmore of the Fire Department for his efforts in organizing the Fire Ops 101 event; and sent thoughts and prayers to all those affected by the recent tragedy in Las Vegas. Greg Wheeler thanked everyone from the Fire Department involved in organizing the Fire Ops 101 event; and also expressed thoughts and prayers for the families of those killed in the Las Vegas mass shooting. Dino Davis was moved, again, by this latest tragedy and the senseless loss. Richard Huddy expressed his thoughts on the recent Las Vegas tragedy; reported on the progress of a vacant property abatement that he hopes to complete in the next 30 days; thanked the Fire Department for providing the Fire Ops 101 training; enjoyed attending the rollout of Washington State Ferries new concessionaire CenterPlate; presented a conceptual design for a proposed Bremerton Hospital; thanked Republican representative Michelle Caldier and Democratic representative Sherry Appleton for working together to stop the relocation of Bremerton Harrison Hospital; and discussed a recent meeting of the Kitsap Aerospace & Defense Alliance (KADA). President Younger announced that the Bremerton City Council will be hosting a Community Meeting on Monday, October 9 from 6:30 to 8:00 PM in the Meeting Chambers featuring the Bremerton Police Bike Unit — Special Patrol; and following adjournment tonight, the Council would be meeting in an "Exempt Closed Session" under RCW 42.30.140(4)(6) to discuss Labor Negotiations. With no further business, President Younger adjourned the Council Meeting at 6:22 PM Prepared and Submitted by: LORI SMITH Legislative Assistant APPROVED by the City Council on the 18th day of October, 2017. ERIC YOUNGER, City Council President ATTEST: SHANNON CORIN, City Clerk EY:SC:ls:cg SUBJECT: Minutes of Study Session — October 11, 2017 AGENDA BILL 8C CITY OF BREMERTON CITY COUNCIL Study Session Date COUNCIL MEETING Date Department Presenter Phone N/A October 18, 2017 City Council Council President (360) 473-5280 SUMMARY: Attached is the summary of the City Council Study Session on October 11, 2017. ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount): N/A STUDY SESSION AGENDA: o No Presentation ❑ Full Presentation STUDY SESSION ACTION: o Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Consent Agenda as presented. COUNCIL ACTION: ❑ Approve ❑ Deny Form Updated 12/15/15 ❑ Table ❑ Continue ❑ No Action DIGITAL RECORDING CITY COUNCIL STUDY SESSION MINUTES Wednesday, October 11, 2017 Due to the size of the audience, the Study Session of the City Council of the City of Bremerton was relocated and called to order in the First Floor Meeting Chambers of the NORM DICKS GOVERNMENT CENTER, 345 6t" Street, Bremerton, Washington, Wednesday, October 11, 2017, at 5:12 PM, with Council President Eric Younger presiding. Council Members present were Richard Huddy, Dino Davis, Greg Wheeler, Jerry McDonald, Leslie Daugs, and Pat Sullivan. Also present were City Attorney Roger Lubovich; and Legislative Assistant Lori Smith. President Younger emphasized that the Study Session was open to the public but there would be no opportunities for input or participation; action is anticipated only on Item B1; and the content of these items is subject to change. It was further announced that the other items approved by the Council will be placed on the October 18, 2017 Council Meeting Agenda or as indicated. Also, Items B4 and B5 were moved up on the Agenda and presented first. A. LIMITED PRESENTATION PLANNED — The following items are budgeted items or subjects that have been raised with the appropriate Council Committee Members: 1. Proposed Public Hearing for Acceptance of the 2017 Edward Byrne Memorial Justice Assistance Grant (JAG) Public Hearing 2. Change Order No. 2 and Administrative Authorization for Closeout of the Lebo Boulevard Roadway Improvement Project ConsentAgenda 3. Purchase of Office Furniture and Installation Services from Staples Business Advantage for City of Bremerton Offices located on the First Floor of the Norm Dicks Government Center Consent Agenda B. BRIEFINGS & FULL PRESENTATIONS 1. Emergency Justification for Public Works Agreement with Sabelhaus West for Interior Coating Repairs to Reservoir No. 21 - Ned Lever, Managing Engineer, explained that Reservoir 21 is a 3 million gallon steel potable water reservoir located in N.A.D. Park. The exterior of the reservoir was coated this summer. Staff recently discovered that portions of the interior coating are failing, including the bottom 10 feet around the side shell and the six center columns. This is a critical reservoir at the W256 Zone since it provides water during fire emergencies to the Navy Hospital and John D. Hawk Elementary School. The repairs must be made before the reservoir can be put back in service, and must be expedited since the coating insulation is temperature sensitive. The repair work is being sole -sourced; sole source justification is attached. The contractor (Sabelhaus) is familiar with the reservoir interior conditions and can mobilize to perform the repair work immediately. The City received a quote from Sabelhaus West in the amount not to exceed $100,000, which includes sales tax. The condition of the Reservoir's interior was unforeseen and beyond the control of the City; and having the Reservoir out of service presents a real immediate threat to the proper performance of an essential function of the City. There were no comments from the public... 07:16:24 (Davis/Daugs) Move to adopt the findings set forth in both the Council Summary and Emergency Justification Memorandum; approve the Public Works Agreement with Sabelhaus West for the Reservoir 21 — Interior Coating Repair in the amount not to exceed $100,000 (which includes sales tax); and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. Motion was approved unanimously... City Council Study Session Minutes Wednesday, October 11, 2017 Page 2 of 2 2. Proposed Public Hearing to adopt a Resolution approving the 2018 Community Development Block Grant (CDBG) and HOME Funding Recommendations for inclusion in the 2018 CDBG/HOME Action Plan Public Hearing 3. Tax & Licensing Transition to Department of Community Development — Director of Community Development Andrea Spencer; and Accounting Assistant Senior Jeanette Wischoefer Information only 4. Resolution adopting Management Policies for the Restricted Parking Zone Program in Section 10. 10.040 of the Bremerton Municipal Code including new Commuter and Paid Parking Zones General Business 5. Ordinance amending Sections of Chapter 10.10 of the Bremerton Municipal Code entitled "Parking Code"; and repealing Chapter 11.15 entitled "On Street Paid Parking" General Business 6. Ordinance amending Section 3.50.050 of the Bremerton Municipal Code entitled "Persons Subject to Tax - Amount" relating to the allocation of Stormwater Fees or Taxes Collected for Street Improvements General Business C. GENERAL COUNCIL BUSINESS o Audit Committee Briefing (09/18/17 Meeting) — Chair Pat Sullivan o Public Works Committee Briefing (10/3/17 Meeting) —Chair Dino Davis o Public Safety & Parks Committee Briefing (10/11/17 Meeting) —Chair Leslie Daugs o Other General Council Business was discussed. D. ADJOURNMENT OF STUDY SESSION President Younger adjourned the Council Study Session at 8:56 PM. Prepared and Submitted by: LORI SMITH, Legislative Assistant APPROVED by the City Council on the 18th day of October, 2017. Eric Younger, Council President ATTEST: Shannon L. Corin, City Clerk EY: SC:ls:cg AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Change Order No. 2 and Administrative Authorization for Closeout of the Lebo Boulevard Roadway Improvement Project Study Session Date: October 11, 2017 COUNCIL MEETING Date: October 18. 2017 Department: Presenter: PW&U Rick Zimburean Phone: (360)473-5334 SUMMARY: The attached spreadsheet details the Lebo project budget, current expenses, and anticipated final amounts. For the main construction contract, we anticipate 1 additional close out change order, for a total of 3. Change Order No. 2 is $158,921.57. The total combined amount for change orders 1 and 2 is $325,858.91, which is 6.6% of the original contract amount. Per Bremerton Municipal Code 2.76.110, changes totaling over $200,000 require Council approval. In order to manage this project efficiently to conclusion, we are asking for Council authorization for the Mayor to sign the remaining change orders, so long as the project budget is not exceeded. Please note current projections show us to finalizing the project at $6,469,984.00 which is below the project budget. ATTACHMENTS: 1. Change Order No. 2 with Schedule A 2. Financial Summary Spreadsheet for the Lebo Boulevard Roadway Improvement Project FISCAL IMPACTS (Include Budgeted Amount): The Lebo Boulevard Road Improvement Project budget is $6,581,150 and is funded from the Transportation Improvement Board, the City's Stormwater Utility, and the City's Water Utility. STUDY SESSION AGENDA: ❑x No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve Change Order No. 2 for the Lebo Boulevard Roadway Improvement Project, and authorize the Mayor to finalize and execute Change Order No. 2, and to finalize and execute subsequent change orders necessary to close out the project, within the overall project budget, with substantially the same terms and conditions as presented. COUNCIL ACTION: ❑ Approve Form Updated 01/07/15 ❑ Deny ❑ Table ❑ Continue ❑ No Action CITY OF BREMERTON CHANGE ORDER CONTRACT CHANGE ORDER NO: 2 PROJECT NAME: LEBO COMMUNITY BOULEVARD RECONSTRUCTION PROJECT NO: CONTRACTOR: JOHANSEN EXCAVATING INC. ORIGINAL CONTRACT AMOUNT: $4,934,570.06 DAYS: 60 PREVIOUSLY APPROVED CHANGES: $166,937.34 DAYS: 4 THIS CHANGE: $166,921.57 DAYS: 30 REVISED CONTRACT AMOUNT: $5,268,428.97 DAYS: 94 This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order Items. The increase or decrease in contract price shown below includes any applicable taxes. DESCRIPTION OF CHANGES INCREASE IN (DECREASE) IN CONTRACT CONTRACT AMOUNT m AMOUNT ($) 3 ($) Contractor acknowledges and accepts that this Change Order constitutes final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Change Order, including, without limitation, claims related to contract time, on-site or home office overhead, or lost profits. Nothing in this Change Order shall limit the City's right to bring a claim for past performance. Landscape Irrigation & Improvements $42,538.12 Structural Earth Wall Revisions $14,353.68 Changes due to Storm Water Conflicts $13,101.36 Safety Improvements- Sheridan Plaza Drop Off Zone $44,935.05 Minor Changes and Extra Work Orders $51,993.36 Please see the attached documents for description and details NET CHANGE IN CONTRACT AMOUNT $166,921.51 INCREASE OR (DECREASE) ESTIMATED SALES TAX AT 9.0% (NIA) $0.00 0 TOTAL INCLUDING SALES TAX $166,921.57 Contractor acknowledges and accepts that this Change Order constitutes final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Change Order, including, without limitation, claims related to contract time, on-site or home office overhead, or lost profits. Nothing in this Change Order shall limit the City's right to bring a claim for past performance. CONTRACT CHANGE ORDER NO: 2 PROJECT NAME: LEBO COMMUNITY BOULEVARD RECONSTRUCTION The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract price specified for each item, including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work due to said Change Order. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that this Change Order shall be effective when approved by the City of Bremerton. The parties whose names appear below warrant that they are authorized to enter into a change order that is binding on the parties of this contract. In addition, Contractor warrants that it has or will inform the surety of this change, and shall take appropriate action to modify any bonds required under the contract to address this change. CONTRACTOR Accepted: 7, DATE: 10aq lzmlj PROJECT MANA Council action Is required as project cost will exceed approved budget. 0Yel No Council action is required as change ex ds Mayors authority per BMC 2.76.1 0. 1 Yes 0 No Recommended• DATE: DIRECTOR OF PUBLIC KS AND UTILITIES Recommended: DATE: Council .�.. Approved: DATE: APPROVED AS TO FORM: Bremerton City Attorney Page 2 of 2 ATTEST: City Clerk *tinge order sot t o C4F} p. UP.[°A,�ze Nc�r�t PUBLIC WORKS CHANGE ORDER - SCHEDULE A PFe id Name Lebo Boulevard Rseamuueuon Contractor Johansen Excavating. Inc. DESCAPTION OF ClPNOE Parametrix (MONCEMNG PLMMNG ENYritOkMENTALSCHNCES Deb 2Ad•17 Ckxenrt No. TM: e2.163024)4 will be comperneted byr deck oro or more of the fallowing as applicable IX ) Increase or 0 Dakgssss is bid Rana: pg Force Account avoe,val sr 30 CONTPJWAMOUNT CONTRACT AMOUNT om 6UBIMAL Irrigailon - Work Change Directive 07 -Contract profs originally specified that bdgation was to be yrovided ty City. Coy does not have department capacity to aaE complete this task R maces the most sane Cat the same firm to compete the Irrigation deep and installation at the name time as paMing. This bid item has been added 3186,271M to the contract ata kmm sum ria 531,160.64. aw Ductile Iron - Field Orders 08.07.0E -109 Utter Feet of Ohnwe Mat was roklarod Per Add orders In order to adjust and aeeammodae to the coalkb M the storm system This bid Rem has been added to Un contract at a lump sum price 53.087.04. 916 Catch Basin 32 Upslza - Serial Letter 14 - Catch Basin 32 needed to be Wetted from 48' to 54' due to the eine of the adsag pipes The contractor ordered a new wucbua caaNnp for this work and was We to Wtiae the existing structure at another location Thls btd item has been added to the contract at a lump sum price 57,860.62. all 18 2 Revlatome - Sada Loner 13 -The top row o1 bladm on Wd e 1 6 2 needed to be removed end replaced with flat blacks In order to accommodate to maintain a 94N Icisan took for the sidewalk and fence behind num. This bid Gan has been added to the conUM at a lump sum price $7,660.62 and added 1 working day to the IMI CD F around CS 92 - Serial Lean 16.10 Cubic: Yards of COF was used as backfill materia at Catch Basta 9Z No bid hem was provided for COF. This bid Item has been added to tie contract at a lump sum price 61,963.00. Landscape wall at Lot Lending - Serial Letter 18 - Landscape Well at Lad Lending is necessary to provide the sol depths needed to accommodate the landscaping aU bat~ eta driveways Into the park w18md Wndtog Into the existkg underground Wines. The new landscape wan is similar to the existing landscape waits throughout the park This bid Item has been added to the contract at a lump sure prim $11.377,46 and added 1 waking day to the eontrocL Sheridan Plum Drop Off Zane - Worik Change Directive 06 - The pre-exhtnrg area in front of the Sheridan Comm ur ty Corder was used as a drop off mus for ddidren uORzing sat to mmrrnadty center. The contract plans did not accommodate this use of the Cltys property. The Cly has requested a drop oNzons be added In for recreational This bed Ham has been added to the contract at a hump sum price $44,936.Oband added 14 working days to the contract. 24L Traft Control for Extra Work Orders , Serial Loner 10.01- JE1 Incurred ftft control costs to support them' - work orders listed In bid nam 04. This bid Item has been added to the contract at a lump sum pries 58,000 and added 14 waking uleyn to the contract s+ Mbar Change - Extra Work Orders 6 Faroe Aaourd Trucking - Throgh the and of Pay APP 5 (August 25, 2017) $43.993 38 has been utilized for varlous storm and uIlliy conducts. This request replenish our rrdner change allowance In order to complete the remainder of the project. This bid tam has been Increased by $43,993.36. avoe,val sr 30 CONTPJWAMOUNT CONTRACT AMOUNT NEr CHANGE 6UBIMAL TAX AFTER THIS CHANGE cuffed 55101 507.40 3186,271M 55 426.97 NIA 1 56.289 428.97 GT:J� ®®l3D�Fr]R?1 i ii]FiilCr j�l� 0�ii���i��-�a�-■�a� avoe,val sr 30 CONTPJWAMOUNT CONTRACT AMOUNT NEr CHANGE 6UBIMAL TAX AFTER THIS CHANGE cuffed 55101 507.40 3186,271M 55 426.97 NIA 1 56.289 428.97 r0ArJ017 own 2 G X O d — v d m W N wµ W v m A CL c�s�c>n�wnnv m`twlt 0 N m to ICrD N ZI N fO �..' fD �.�, fJ0 m 0 c c Q c :3 V O a N W Qat W N cn {NII 0 u, 0 0 0 0 0 3E Vt O pp [D i/► r� mm 3 O o m .00. 3 M m O N fD e� 2 N m. 2 N mfD N ii R -V m Vf N SN !L cc = w 3 3 D D om N 7 — 3 K M 7 O X x x t9 m n of Ol IY dQ VI O N µ N O iI► VI N N IAN O N A A F+ N t0 N to Pli O O (~I7 A O Ln W O µ N O O V0 O V N m 1--' 0 0 0 0 0 w O A 1 z m m V d 0 m � 3 N n f o m 'a, m a v ?' c 'o. 3 CL a) v T * O tD c- 3 M 3 ED O CL W v m ao 3 20 n 0 N M c IY 0 7 T r c �p o cr O w V a Q' 7C v 00) m p, A 3 w � v 'O t rF 0� fD V1 W N wµ W m`twlt tµD W Ln W 001 to N N m V O a N W Qat W N cn {NII fQ Ln Vt i/► O l0µ N N N W A W tJt O V l0 �O y at µ1 w N O cm V1.- V N W Q Ch O 0) 00 O tb at O Ot p O 0µt O Vs W O N awlQµ't O O O O O N F+ V N VI t0 tD V O A W N W QI cl 00 0 00 O OD O V Ot Qt 00 N m 0 VI w m V7 N � rt 1+ N A N N w 3 O `taD A O VI O O N 0o0000to0 O O O O O O N O a O O O o O O O A O O A Ot F+ VI pp h N O V W N W A w O O tr A O VI w O N OD N m t0 N O t0 N N O O V O O V 0 N 01 V~I m m N w r O o O O O W O A O ut O to — T r c �p o cr O w V a Q' 7C v 00) m p, A 3 w � v 'O t rF 0� fD AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Approve Purchase of Office Furniture and Installation Services from Staples Business Advantage for City of Bremerton Offices on the First Floor of the Norm Dicks Government Center Study Session Date: October 11, 2017 COUNCIL MEETING Date: October 18. 2017 Department: Presenter: Phone: PW&U Chal Martin (360) 473-5758 SUMMARY: Purchase of office furniture and installation services with Staples Business Advantage for the new tenant improvement project areas in the First floor City offices of the Norm Dicks Government Center for the planned relocations of City staff. ATTACHMENTS: 1) Quote; 2) Furniture Layout -1St Floor FISCAL IMPACTS (Include Budgeted Amount): Office Furniture : $ 64,539.49 Labor / Installation : $ 7,085.00 For the total amount of $ 71,624.49 STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the purchase and installation services of office furniture for the first floor City offices in the Norm Dicks Government Center with Staples Business Advantage in the amount of $ 71,624.49 including WA State sales tax and authorize the PW & U Director or his designee to purchase the office furniture and services as proposed, upon terms and conditions agreed upon. COUNCIL ACTION: ❑ Approve Form Updated 01/07/15 ❑ Deny ❑ Table ❑ Continue ❑ No Action STAPLES Auburn Frontage Rd NW QUOTATION Aubu WA 98001 Business Advantage Phone: 253-632-3854 Fax: SOLD TO: Chris Mottner City of Bremerton 345 Sixth Street Bremerton 360-908-0832 Project: FQO NO DATE 9/28/2017 Line # Qty Part Number BREAK ROOM 113 OFFICE 102 OFFICE 103 OFFICE 104 OFFICE 105 OFFICE 106 OFFICE 107 OFFICE 107A OFFICE 108 OFFICE 108A OFFICE 109 OFFICE 110 OFFICE 119 WA 98337 SHIP TO: Chris Mottner City of Bremerton 345 Sixth Street Bremerton 360-908-0832 WA 98337 CUSTOMER PO NO CUSTOMER NO SALESPERSON Chris Mottner Krissy Garber Part Description 4� Ext Sell $ Subtotal: $1,496.03 Subtotal: $2,956.89 Subtotal: $4,115.61 Subtotal: $2,510.56 Subtotal: $2,881.66 Subtotal: $4,086.08 Subtotal: $3,891.49 Subtotal: $2,983.19 Subtotal: $1,809.25 Subtotal: $2,858.01 Subtotal: $3,891.57 Subtotal: $3,891.57 Prepared By: Krissy Garber Page 1 of 2 2017-09-28 City of Bremerton - FLOOR 1, GR2 - 467112.sp4 9/28/2017 11:20:24PM FQO NO DATE CUSTOMER PO NO CUSTOMER NO 9/28/2017 Chris Mottner Part Number _W Part Description ROOM 101 ROOM 111 ROOM 116 TOUCHDOWN 112 TOUCHDOWN 120 WORKSTATIONS 117-118 Z -INSTALL Special Instructions SALESPERSON Krissy Garber Ext Sell $ Subtotal: $2,768.91 Subtotal: $657.38 Subtotal: $1,484.40 Subtotal: $3,666.66 Subtotal: $335.00 Subtotal: $335.00 Subtotal: $12,591.28 Subtotal: $6,500.00 Total Sell: $65,710.54 Furniture Return Policy: Furniture is sourced specifically for the customer and cannot be resold and is non -returnable. Damaged or Defective items will be repaired or replaced in keeping with the manufacturer warranties in place at time of order. Staples brand items or products sourced from inventory may be returned if unopened, unassembled and in original packaging within 14 days of receipt of product. Applicable Sales Tax will be added at time of invoicing. This quote is valid for 30 days unless otherwise noted. Additional Instructions Customer acknowledges and agrees that in addition to any contractual terms between the parties, Staples Contract & Commercial, Inc. operating as Business Interiors by Staples, Terms and Conditions apply. By signing this quote, the customer authorizes procurement of the product included herein. Terms and conditions are found at www.staplesadvantacie.com/business-interiors/ or may be provided by your sales representative. Client Approval Date Title PO Number Total Sell: $65,710.54 Prepared By: Krissy Garber Page 2 of 2 2017-09-28 City of Bremerton - FLOOR 1, GR2 - 467112.sp4 9/28/2017 11:20:35PM 2 AGENDA BILL �� CITY OF BREMERTON CITY COUNCIL SUBJECT: Study Session Date: October 11, 2017 Public Hearing for Acceptance of the COUNCIL MEETING Date: October 18, 2017 2017 Edward Byrne Memorial Justice Department: Police Assistance Grant (JAG) Presenter: Captain J. Burchett Phone: (360) 473-5225 SUMMARY: The Bremerton Police Department is applying for the local solicitation of the Edward Byrne Memorial Justice Assistance Grant (JAG). Since 2010, JAGs have been used to help fund the salary of the Community Resource Specialist. The 2017 JAG will be used for the same purpose. This grant will allow the City of Bremerton to continue to sustain the Community Resource Unit and its crime prevention function and programs which include Neighborhood Watch, the Landlord Notification Program, Abandoned Property Program, crime analysis function, enforcement of the Chronic Nuisance Property Ordinance, and the Bremerton Citizen Auxiliary Volunteer Program. The grant is from the Department of Justice. No matching funds are required of the City. The total grant amount is $22,211.00. ATTACHMENTS: Grant application. FISCAL IMPACTS (Include Budgeted Amount): STUDY SESSION AGENDA: x❑ No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑ Consent Agenda ❑ General Business 0 Public Hearing RECOMMENDED MOTION: Move to accept the 2017 Edward Byrne Memorial Justice Assistance Grant (JAG), and to authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 BJA FY 17 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Sol... Page 1 of 2 BJA FY 17 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation 2077 -F13420 -WA- ' ®J ' Application Correspondence Application:Switch to ... V Review SF -424 Print a CODV Application Handbook Overview A licant Information Project Information Budoet and Pro ram Attachments Assurances and Certifications Review SF 424 Submit Application Help/Frequently Asked Questions GMS Home Lo Off APPLICATION FOR 2. DATE SUBMITTED Applicant Identifier FEDERAL ASSISTANCE 1. TYPE OF SUBMISSION 3. DATE RECEIVED BY State Application Identifier STATE Application Non -Construction 4. DATE RECEIVED BY Federal Identifier FEDERAL AGENCY S.APPLICANT INFORMATION Legal Name Organizational Unit City of Bremerton Bremerton Police Department Address Name and telephone number of the person to 345 6th Street be contacted on matters Suite 600 involving this application Bremerton, Washington 98337-1812 Strachan, Steven (360) 473-5224 6. EMPLOYER IDENTIFICATION NUMBER (EIN) 7. TYPE OF APPLICANT 91-6001231 Municipal S. TYPE OF APPLICATION 9. NAME OF FEDERAL AGENCY New Bureau of Justice Assistance 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT NUMBER: 16.738 CFDA Edward Byrne Memorial Justice Assistance Sustain the Community Resource Unit and its crime TITLE: Grant Program prevention function. 12. AREAS AFFECTED BY PROJECT The City of Bremerton, Washington, its downtown city core, and seven (7) Council Districts. 13. PROPOSED PROJECT 14. CONGRESSIONAL Start Date: October 01, 2016 DISTRICTS OF End Date: September 30, 2018 a. Applicant b. Project WA06 15. ESTIMATED FUNDING 16. IS APPLICATION Federal $22,211 SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? Program is not covered by Applicant $0 State $0 E.O. 12372 https:Hgrants.ojp.usdoj.gov/gmsextemal/applicationReview.do 9/1/2017 BJA FY 17 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Sol... Page 2 of 2 Local I$0 Other $0 Program Income $0 17. IS THE APPLICANT DELINQUENT ON ANY TOTAL $22,211 FEDERAL DEBT? 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED. Continue https://grants.ojp.usdoj.gov/gmsextemal/applicationReview.do 9/1/2017 BJA FY 17 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Sol... Page 1 of 1 BJA FY 17 Edward Byrne Memorial Justice Assistance` Grant (JAG) Program - Local Solicitation 2017 -H3420 -WA - DJ Alication Correspondence Application: Switch Application Handbook Overview Applicant Information Pro ect Information Budget and Pro ram Attachments Assurances and Certifications Review SF 424 Submit Application Hel /Fre uentl Asked Questions GMS Home Lo Off Overview This handbook allows you to complete the application process for applying to the BJA FY 17 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation. At the end of the application process you will have the opportunity to view and print the SF -424 form. *Type of Submission O Preapplication O Application Construction Construction Preapplication Non- Application Non- Construction Construction `Type of Application New V IfP eonision,select appropriate Type Of Revision V If Other, specify 'FIs application subject to review by O Yes This preapplication/application was made available to tate executive order 12372 the state executive order 12372 process for review on process? O No Program is not covered by E.O. 12372 0 N/A Program has not been selected by state for review Save and Continue https:Hgrants.ojp.usdoj.govlgmsextemallapplication.do?aspect=Application&mode=l &appl... 9/1/2017 BJA FY 17 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Sol... Page 1 of 2 BJA FY 17 Edward Byrne Memorial Justice Assistance Grant . (JAG) Program - Local Solicitation 2017 -H3420 -WA -DJ • • •. •• • Application Handbook Applicant Information Overview Verify that the following information filled is correct and fill out any missing information. To save changes, click on the "Save and Continue" button. ADDlicant Information Project Information Budaet and Program Attachments Certifications Review SF 424 • •' • HeID/Frequently Asked Questions GMS Home * - Indicates required field *Is the applicant delinquent on any federal O Yes O NO debt? (If Yes is selected, please upload an explanation) *Employer Identification 91 - 6001231 Number (EIN) *Type of Applicant Municipal v Type of Applicant (Other): *Organizational Bremerton Police Depal unit *Legal Name (Legal City of Bremerton Jurisdiction Name) *Vendor 345 6th Street Address 1 Vendor Suite Address 2 600 *Vendor City Bremerton Vendor County/Parish *Vendor State iWashington V *Vend�.r=P[F9:8&-337 -1812 Zip+4 Lookup Please provide Point of Contact Information for matters involving this application *Contact Other �/ Prefix: Contact Prefix Chief (Other): *Contact First Name: Steven Contact Middle Initial: u *Contact Last Strachan Name: Contact Suffix: Select a Suffix V Contact Suffix f (Other) : I *Contact Title: Chief of Police * 1025 Burwell Street https://grants.ojp.usdoj.gov/gmsextemal/applicantlnformation.do 9/1/2017 BJA FY 17 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Sol... Page 2 of 2 Contact Address Line 1: Contact Address Line 2: *Contact City Bremerton Contact Kitsap County: Contact State: Washington v *Contact Zip 98337 - 1812 Zip+4 Lookup Code: *Contact Phone 360 473 5224 Ext: E Number: Contact Fax 360 473 5395 Number: *contact E-mail Address: steven.strachan@i.bremerton.w< Email Help Save and Continue https:Hgrants.ojp.usdoj.gov/gmsextemal/applicantlnformation.do 9/1/2017 BJA FY 17 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Sol... Page 1 of 1 ProgramBJA FY 17 Edward Byrne Memorial Justice Assistance Grant (JAG) IV ADDlication• - •• • Application Handbook Project Information Overview w r A / • Certification • 11 *Descriptive Title of Applicant's Project Sustain the Community Resource Unit and its crime prevention function. *Areas Affected by Project The City of Bremerton, Washington, its downtown city core, and seven (7) Council Districts. Proposed Project *start October v 01 vI 2016 v Date *End Date September v 30 v 2018 v *Congressional Districts of Congressional District 01, WA �15 Congressional District 02, WA Project Congressional District 03, WA V 06 Congressional District 04, WA *Estimated Funding Federal $ 22211 .00 Applicant $ 0 .00 State $ 0 .00 Local $ K::::=.00 Other $ 0 .00 Program Income $ 0 .00 TOTAL $ 22211 .00 Save and Continue https://grants.ojp.usdoj.gov/gmsextemal/Projectlnformation.do 9/1/2017 BJA FY 17 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Sol... Page 1 of 2 vA FY 17 Edward Byrne Memorial : AssistanceGrant (JAG) Program - Local Solicitation 2017-H3420-WA DJ . Application Correspondence Application: Switch to ... v Application Handbook This page allows you to upload the Budget Detail Worksheet, Financial Delete Delete Delete Delete Delete Delete Continue Your file has been successfully attached, but the application has not been submitted to OJP. Please continue with your application. Please download the latest version of Adobe Acrobat Reader®. https:Hgrants.ojp.usdoj.gov/gmsexternal/budget.do 9/1/2017 Management and System of Internal Controls Questionnaire (FCQ) form, Overview Program Narrative, and other Program attachments. Click the attach button to continue. Applicant FCQ Attachment Information Pro'ect Information In accordance with the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.205, Federal agencies must have in place a framework for Budget and evaluating the risks posed by applicants before they receive a Federal Program award. To facilitate part of this risk evaluation, all applicants are to Attachments download, complete, and submit the Financial Management and System of Internal Controls Questionnaire. Assurances and You can download the current FCC? form here. Certifications Review SF 424 FCO Form.Ddf Delete Submit Application Your FCQ form has been successfully attached, but the application has not been submitted to OJP. Please continue with your application. Help/Fre uently Budget and other Program Attachments Asked Questions Delete Delete Delete Delete Delete Delete Continue Your file has been successfully attached, but the application has not been submitted to OJP. Please continue with your application. Please download the latest version of Adobe Acrobat Reader®. https:Hgrants.ojp.usdoj.gov/gmsexternal/budget.do 9/1/2017 U.S. DEPARTMENT OF JUSTICE OMB Number: 1121-0329 OFFICE OF JUSTICE PROGRAMS Expiration Date: 12/31/2018 FINANCIAL MANAGEMENT AND SYSTEM OF INTERNAL CONTROLS QUESTIONNAIRE The financial management system of each non -Federal entity must provide for the following Retention requirements for records Requests for transfer of records Methods for collection, transmission and storage of information Access to records Restrictions on public access to records (1) Identification, in its accounts, of all Federal awards received and expended and the Federal programs under which they were received. Federal program and Federal award identification must include, as applicable, the CFDA title and number, Federal award identification number and year, name of the Federal agency, and name of the pass-through entity, if any. (2) Accurate, current, and complete disclosure of the financial results of each Federal award or program. (3) Records that identify adequately the source and application of funds for federally-funded activities. These records must contain information pertaining to Federal awards, authorizations, obligations, unobligated balances, assets, expenditures, income and interest and be supported by source documentation. (4) Effective control over, and accountability for, all funds, property, and other assets. The non -Federal entity must adequately safeguard all assets and assure that they are used solely for authorized purposes. (5) Comparison of expenditures with budget amounts for each Federal award. (6) Written procedures to document the receipt and disbursement of Federal funds including procedures to minimize the time elapsing between the transfer of funds from the United States Treasury or the pass-through entity and the disbursement by the non -Federal entity whether the payment is made by electronic funds transfer, or issuance or redemption of checks, warrants, or payment by other means. (7) Written procedures for determining the allowability of costs. APPLICANT ORGANIZATIONAL INFORMATION 1. Name of Organization and Address: Organization Name: 1EKY of Bremerton Street1: 345 6th Street Suite 600 Street2: City: Bremerton', _ State: WA: Washington Zip Code: 98337 2. Authorized Representative's Name and Title: Prefix: First Name: Middle Name: Michael Anthony Last Name: Suffix: Riley .,I r. Title: Assistant Director of Financial Services 3. Phone: (360) 473-5303 4. Fax: 360-473_5200 5. Email: mikeAIey@ci.bremerton.wa.us 6. Year Established: 7. Employer Identification Number (EIN): 8. DUNS Number: 0= 075746487 91-6001231 ofOateher: re U.S. DEPARTMENT OF JUSTICE OMB Number: 1121-0329 OFFICE OF JUSTICE PROGRAMS Expiration Date: 12/31/2018 AUDIT INFORMATION An audit is conducted using generally accepted auditing standards (GAAS) or Generally Accepted Governmental Auditing Standards (GAGAS) and results in an audit report with an opinion. 10. The organization has undergone the following types of audit(s)(Please check all that apply): 0 OMB A-133 Single Audit ❑X Financial Statement Audit ❑ Defense Contract Agency Audit (DCAA) ❑ None ❑ Programmatic Audit & Agency: ❑ Other Audit & Agency: 11. Most Recent Audit: Within the past 12 months []Within the past two years ❑ More than two years Name of Audit Agency/Firm: raShitlg n State Auditors Office AUDITOR'S OPINION: 12. On the most recent audit, what was the auditor's opinion? El Unqualified Opinion ❑ Qualified Opinion ❑ Disclaimer, Going Concern or Adverse Opinions Please enter the number of findings: 0� Please enter the amount of questioned costs: 1$0.00 Were material weaknesses noted in either the Financial Statement or Single Audit? ❑ Yes No ACCOUNTING SYSTEM 13. Which of the following best describes your accounting system: ❑ Manual 0 Automated [@ Combination 14. Does the accounting system identify the receipt and expenditure Yes ❑, No ❑ Not Sure of program funds separately for each grant? 15. Does the accounting system provide for the recording of expenditures - [X] Yes ❑ No ❑Not Sure for each grant/contract by budget cost categories shown in the approved budget? 16. Does your accounting system have the capability to document the Yes ❑ No ❑ Not Sure recording of cost sharing or match for each grant? Can you determine if❑X documentation is available to support recorded match or cost share? 17. Are time distribution records maintained for each employee that identify to a or cost objective? n Yes ❑ No ❑ Not Sure specifically effort charged particular grant 18. Does the accounting/financial system include budgetary controls to preclude incurring obligations or costs in excess of total funds available or ❑X Yes ❑ No ❑ Not''Sure by budget cost category (e.g. Personnel, Travel, etc.)? 19. Is the organization familiar with the existing Federal regulation and Yes ❑ No o Not Sure guidelines containing the Cost Principles and procedures for the❑X determination and allowance of costs in connection with Federal grants? U.S. DEPARTMENT OF JUSTICE OMB Number: 1121-0329 OFFICE OF JUSTICE PROGRAMS Expiration Date: 12/31/2018 PROPERTY STANDARDS 20. Does your property management system(s) provide for maintaining: 0 Yes Q No [� Not Sure (1)'a description of the equipment; (2) an identification number; (3) source of the property, including the award number; (4) where title vests; (5) acquisition date; (6) federal share of property cost; (7) location and condition of the property; (8) acquisition cost; & (9) ultimate disposition information? 1 PROCUREMENT STANDARDS I 21. Does your organization maintain written procurement procedures which (1) avoid unnecessary purchases; (2) provide an analysis of lease and purchase alternatives; and (3) provide a process for soliciting goods and services? 22. Does your procurement system provide for the conduct to determine Yes No Not Sure selection on a competitive basis and documentation of cost or price analysis for each procurement action? 23. Does your procurement system include provisions for checking the 0 Yes ❑ No [� Not Sure "Excluded Parties List" system for suspended or debarred sub -grantees xa, ��fr , „e, and contractors, prior to award? Please visit www.sam.gov. TRAVEL POLICY 24. Does your organization: (a) maintain a standard travel policy? Yes E No (b) adhere to the Federal Travel Regulation? (FTR) x Yes No SUBRECIPIENT MANAGEMENT AND MONITORING 25. (For Pass-through entities only). Does your organization have controls in place to monitor activities of subrecipients, as necessary, to determine that Federal awards are used for authorized purposes in compliance with laws, regulations, and the provisions of the award and that performance goals are achieved (2 CFR200)? I certify that the above information is complete and correct to the best of my knowledge. This document must be certified by the organization's Authorized Representative, Executive Director, Chief Financial Officer, Chairman of the Board of Directors, or similar position. Name: Title: Phone: MichaelRiley Date: Proiect Abstract The City of Bremerton Police Department is applying for the Edward Byrne Memorial Justice Assistance Grant under the 2017 local solicitation program. Project title is: Maintaining 2017 Support Position Staffing Levels. Using funds provided through the JAG program will ensure continuation of the Community Resource Specialist function through 2018. Goals and strategy: Preserving the Community Resource Specialist position will allow the continuation of crime prevention and community partnership functions. Strategies to accomplish this include maintaining and growing enrollment in the Landlord Notification Program; which notifies landlords and property managers about police activity on their properties, and working with the landlords on problems they may have with their tenants and properties. Another strategy is to continue to work with our existing Neighborhood and Apartment Watch groups, and providing assistance and information to them, as well as working with our neighbors in setting up new Neighborhood Watch Groups throughout the City. We will continue to administer the Abandoned Property Ordinance; a program to monitor abandoned properties and prevent them from becoming targets of criminal activity. Other strategies include oversight and management of the Department's Citizen Volunteer Program, crime analysis activities for Department members and our citizens, as well as providing crime prevention resources and information to our community, citizens, and businesses. Other strategies include participation in community events and activities focusing on crime prevention and personal safety, crime prevention presentations to a wide variety of groups of all ages, and home and business security assessments. Project identifiers associated with this project: 1. Crime Prevention 2. Crime Prevention Campaign 3. Community Policing 4. Community Based Programs 5. Hiring Personnel 6. Education 7. Public Engagement Program Narrative Edward Byrne Memorial Justice Assistance Grant (JAG) Program funds will allow the City of Bremerton to support activities designed to prevent crime based on local needs and conditions. JAG funds will be directed to the areas where they are needed most, preserving jobs, and crime prevention functions. The grant will partially fund a Community Resource Specialist; bringing stability to a position that directly contributes to crime reduction and community policing services. The Department continually looks at systems and processes that help reduce calls for service and direct resources to problem areas. This sends the message to criminals that any crime, no matter how small, will not be tolerated. One of the most successful crime prevention programs administered by the Community Resource Specialist is the Landlord Notification Program which notifies owners when criminal activity takes place at one of their rental properties. Previously, many landlords complained they were unaware of criminal activity taking place at their rentals until it was too late. The program was initiated in March 2008 with 11 participating landlords representing 1,348 addresses. In 2014, the City of Bremerton enacted an ordinance that required all landlords to register all properties and participate in the Landlord Notification Program. Currently, there are over 1,700 landlords representing over 11,000 addresses. Since the Program's inception, the Community Resource Specialist has sent over 29,000 notifications to the landlords participating in the Program. The landlord notifications represent a successful crime prevention effort and result in an increased quality of life for the residents of the afflicted neighborhoods, by decreasing the number of police calls for service at problem properties. This program represents a growing community partnership with the local and state landlord associations. This focused policing approach has made a big difference, and we have been contacted by other police agencies from across the United States wanting to learn more about our Program. The City of Bremerton, like many other communities, has many vacant properties which have been foreclosed, are pending foreclosure, or are subject to foreclosure, and these properties have an adverse impact on the vitality and livability of the areas in which they are located. Many of these vacant properties have become targets of vandalism, burglary, and trespass. The Community Resource Specialist works with the Police Department's Patrol Division and the City's Code Enforcement Division to work with lenders, and third -party trustees to resolve issues at these properties, but it is often times a lengthy and difficult process. As a result, the City of Bremerton enacted an Abandoned Property Registration and Maintenance Ordinance, and due to the successes of the Landlord Notification Program mentioned above, the Ordinance requires local property manager information to be submitted to the Community Resource Specialist, so that issues will be identified and resolved in a more timely manner, thus taking away the opportunity for these properties to become crime targets. There have been 350 properties registered since the enactment of the Ordinance, and the Community Resource Specialist did an annual audit of all the properties to determine how many had been sold. After this audit was conducted, we currently have 65 properties registered, and we see that as a good sign that these once abandoned homes are now occupied and the neighborhoods they were in are now safer. We have had many successes thus far resulting in fewer calls for service to deal with the problems and issues at these vacant properties. The JAG grant funds will preserve the Community Resource Unit and will allow it to continue to perform vital core functions associated with Directed Policing in partnership with the Department's Patrol Division. The Community Resource Specialist works with our citizens and businesses on issues affecting them, and working with our Patrol Division we can conduct directed patrols, bicycle patrols, and "hot spot" patrols to deal with issues such as graffiti, vandalism, homeless encampments, traffic emphasis patrols, and other nuisance activity. The Community Resource Specialist maintains working crime prevention relationships with citizens, businesses, property owners, landlords, housing agencies, social service agencies, schools, and other community groups through problem solving, presentations, education, and other crime prevention measures. Another core function is the Neighborhood Watch Program that is administered and facilitated by the Community Resource Specialist. This program continues to be very successful, with very active and concerned Watch Groups across the City. The number of organized Watch Groups continues to grow, and is a vital element of our crime prevention partnerships. We have also added several apartment complexes to the Apartment Watch program, and the participation has been strong and encouraging. Several of these Apartment Watch groups are located in areas where there are large numbers of police calls for service, and these groups have becomes very proactive in working with our Department and in their complexes to observe and report criminal and suspicious activity. In July of 2015, the Bremerton Police Department's Bremerton Citizens Auxiliary Patrol (BCAP) became operational. The BCAP is a citizen volunteer branch of the Bremerton Police Department that patrols the city, its business districts, parks, and marinas by vehicle, foot patrol and bicycles and observes and reports suspicious activity, vandalism, graffiti, unsecured properties and other problems. BCAP members also conduct checks of abandoned properties and also conduct residential vacation checks. BCAP members also assist the Police Department at special events and community celebrations. The program is a vital component of the Department's overall community policing and crime prevention efforts. The BCAP is administered by the Community Resource Specialist, and in this role the Community Resource Specialist has responsibility for the design and approval of all forms, applications, manuals and training, as well as uniform, vehicle, and equipment selections. As applications for new BCAP members come in, background and driver's checks have to be conducted, training by BPD officers arranged, and indoctrination at the City's Human Resources Department has to be coordinated for each Volunteer. The Community Resource Specialist schedules the patrol activities for the Volunteer patrols, conducts monthly meetings, training, maintains all files, time logs, and works closely with the Volunteer Coordinator on issues, concerns, and dissemination of information to our Volunteers. The Community Resource Specialist is also one of the Department's operators/analysts of the Department's crime analysis program. Analysis efforts with this program have a direct effect on our Directed Policing initiatives, as well as providing crime data, trends, and statistics to not only members of our Department, but also our citizens, and elected officials. o� O U N N 7: ..7 U ate'' W as 4° -0 U U b O ro o -o° -o a d od a� A cli � 0 ., o v� o ° s ca c c o o c ami b oA '9 ° I t9 .° o o bn to o M p ° nuCA a� `b 0 U ° 0 v o ® o 05,4-, b ° �, a 'b a0i Aub � U �• � Fa U y U W � 0 �" O d f'1 IS O rfl &9 O U o� U w a 43 M O tr F E+ 40 0 o b � 48 a � 0 Q � o 0 w a, o $ -, a .4A obi fin 4) o � o a .� rn p a: m .4 h O ^ .q .�. 44 Li ►. aon � n O O f'1 rfl &9 O U M O F E+ o A a � 0 Q � o 0 U obi o � o a a: O O O O E5 fA cn U 01tn O F F o r -I p4 O z H 0 0 0, 0 a U O n a 0 P, z A O `r a O O E5 fA U O F F o r -I p4 O z H 0 0 0, 0 U n a 0 P, z o ° oda 0 a u ON C�7 0 O 0 0 4 6cl 6s 0 U F O A z °z U GG 0 A Budget Summary — When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Compute the total direct costs and the total project costs. Indicate the amount of Federal funds requested and the amount of non -Federal funds that will support the project. Budget Category Federal Request Non -Federal Amounts Total A. Personnel $69,306 $0 $69,306 B. Fringe Benefits $15,379 $0 $15,379 C. Travel $0 $0 $0 D. Equipment $0 $0 $0 E. Supplies $0 $0 $0 F. Construction $0 $0 $0 G. Consultants/Contracts $0 $0 $0 H. Other $0 $0 $0 Total Direct Costs $84,685 $0 $84,685 1. Indirect Costs $0 $O $O TOTAL PROJECT COSTS $84,685 $0 $84,685 Federal Request $84,685 Non -Federal Amount $0 Total Project Cost $84,685 Public Reporting Burden Paperwork Reduction Act Notice: Under the Paperwork Reduction Act, a person is not required to respond to a collection ofinformation unless it displays a current valid OMB control number. We try to create forms and instructions that are accurate, can be easily understood and which impose the least passible burden on you to provide us with information. The estimated average time to complete and file this application is four (4) hours per application. If you have comments regarding the accuracy of this estimate, or suggestions for making this form simpler, you can write the Office of Justice Programs, Off ice of the Chief Financial Ofcer, 810 Seventh Street, NW, Washington, DC 20531; and to the Public Use Reports Project, 1121-0188, O f %e of li ormation and Regulatory Affairs, O f ice of Management and Budget Washington, DC 20503. Budget Narrative The grant will partially fund the (as detailed in the Personnel section of the Budget Detail Worksheet) Bremerton Police Department's Community Resource Specialist position; a position that directly contributes to crime reduction and community policing services. Using funds provided through the JAG program will ensure continuation of the Community Resource Specialist function through 2018. Continuing and preserving the Community Resource Specialist position will allow the continuation of crime prevention and community partnership functions. These functions include maintaining and growing enrollment in the Landlord Notification Program, working with existing Neighborhood and Apartment Watch groups, and setting up new Watch Groups throughout the City, monitoring the Abandoned Property Ordinance; a program to monitor abandoned properties and prevent them from becoming targets of criminal activity, oversight of the Department's Citizen Volunteer Program, crime analysis activities for Department members and the citizens, as well as traditional crime prevention resources, activities, and presentations. Applicant Disclosure of High Risk Status The City of Bremerton and the Bremerton Police Department are not, or have not been designated "high risk" by any other grant making agency. U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS Edward Byrne Just -ice Assistance Grant Program FY 2017 Local Solicitation Certifications and Assurances by the Chief Executive of the Applicant Cover elft On behalf of the applicant unit of locat govemment named below, in support of that locality's, application for an award under the FY 2017 Edward Byme Justice Assistance Grant ('JAG') Program. and further to 42 U.S.C. § 3762(a). I certify under penalty of perjury to the Office of Justice Programs ('OJP'), U.S. Department of Justice (USDOJ`), that all of the following are true and correct 1. 1 am the chief executive of the applicant unit of local government named below, and I have the authority to make the fbllovwing representations an my own behalf and on behalf of the applicant unit of local government. I understand that these representations will be retied upon as material in any OJP decision to make an award, under the application described above, to the applicant unit of local government 2. 1 certify that no federal funds me" available by the award (f any) that WP makes based on the application described above will be used to supplant local funds, but will be used to increase the amounts of such funds that wouM, in the absence of federal funds, be made available for taw enforcement activities. 3. 1 assure that the application described above (and any amendment to that application) was submitted for review to the governing body of the unit of local government (e.g.. city council or county commission), or to an organization designated by that governing body, not less than 30 days before the date of this certification. 4. 1 assure that. before the date of this certification—tion— (a) the application described above (and any amendment to that application) was made public; and (b,) an opportunity to corriment on that application (or amendment) was provided to citizens and to neighborhood or community-based organizations, to the extent applicable law or established procedure made such an opportunity available. B. I assure that fa each fiscal year of the award (if any) that OJP makes based on the application described above, the applicant unit of local government will maintain and report such data, records, and information (programmatic and financial). as CUP may reasonably require. 0. 1 certify that— (a) the programs to be funded by the award (if arty) that OJP makes based on the application described above meet all the requirements of the JAG Program statute (42 U.S.C. % 3760-3758), (b) all the information contained in that application is correct (a) in connection with that application, there has been appropriate coordination with affected agencies, and (d) in connectibn with that award (tf any), the applicant unit of local government will comply with all provisions of the JAG Program statute and all other applicable federal haws. 7. 1 have examined certification entitled 'State or Local Government FY 21-17 Certification of Compliance with 8 U.S.C. § 1373' executed by the chief legal ofter of the applicant government with respect to the FY 2017 JAG program and submitted in support of the application described above, and I hereby adopt that certification as my own on behalf of that government. I acknowledge that a materially false, fictitious, or fraudulent statement (or concealment or omission of a material fact) in this certification, or in the application that it 'supports, may be the subject of criminal prosecution (including under 1a U.&C. §§ 1001 andkw 1821, andlor 42 U.S.C. § 3795a), and also may sulje me and the applicant urdt of local government to civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. 3720-3730 and §§ 3801-3812). 1 also acknowledge that OJP awards, including certifioalions provided in connection with such awards. are subject to review by USDOJ, including by OJP and by the USDQJ Office of the Inspector General. ci / / L&22:�e toGe -Z&I 7 Ng -nature of Chief Ex of the Applicant Unit of Date of Certification Local Government I'sm)LOR A4 TTY i. &N r Title of Chief Executive Printed Name of Chief Executive -C ; i!j V -f d --e– At e, A -14 -'2 Name, of Applicant Unit of Local Government 36 BJA-2017-11301 U.S. DEPARTMENT Of JUSTICE OFFICE OF JUSTICE PROGRAMS On b" of the appficant government enft named below, and In support of its application, I ce" under penalty of perjury to the offk* of Aij:!,ce Programs (Wn, U.S. Department of JmAice CLJSDW} that all of 0* folDwing we true and correct Ian The chief legaluffiioer of the State or" government of Wch the applicant entity named below Is apart (the and I have the authority to make this oerfifiDation on behaffafthe jurisdiction and the applicrantentity {that is, the oft applying ctirectly to OJP)- I understand that 0jP will rely upon this terfificallan as a material Wriesentafim in any decision to make an award to the applicant erft (2) 1 have caredhilly reviewed 8 U -&G, 6 1373(a) and (b), bmiuding the prohiffions on certain actions by St&- and local government entities, -agencies, and -offk4a[s regarding information on citizenship and inn igman status. I also have muieived Ow pmvisioris set out at (or referenced in) 8 U.S.C. § 1551 note (Abolition — and Transfer of Fijncfioris-, pursuara to which reterences to the larimigradon and Natiii-Mizadon Serval in 8 U.S.G. § 1373 are to be read, as a legal matter, as neferences to particular corriponerits ofthie U.S. Department of Homebud Security. (3)] (and. also the applicant erft unoderstand dim the U.S. Department at Jusgoe will require States and IccW guiremments (and agencies or after enures giereof) to comply with 8 U.S.C. S 1373. vAh respect to any `program or ac W kaxled in whole or in pat with the federal financial assistam* provided through the FY 2017 OR program under which this certification is being sof mined Me FY 2017 OR Program' fdariffied below), specilically incbdirV any such 'program aracti%W of a govenirriental entily or -agency that is a subirecipient (at any tier) of funds under the FY 21317 CUP Program (4)] (and also the a ppi icant entity) urx6istand the fbir purposes of this certification, 'Program or aotivW means what it threats under t1k V1 of the CM M of 19M (see 42 U.S.C. S 200WAa� and ihak terms used in this cartilicafion that am deiiined in 8 U -SL. § 1101 mem what they mean under that section 11111, except that the term Staff` also shA kwkjde American Samoa lot 42 U,&C- § 901(a)(2)). Also, lunderstand that forpuMosesofthis; oeTtificatian. nether a'pubW institution of highered(i.e., one that is owned, contraW, ordirectly waded by a State or local govemmenQ nor an kxftn Irte is considered a State or local government entity or -agency. (6) 1 have conikiclied (or caused to be conducted for me) a diligent inquiry and review concerning both— (a) U-#-- 'program era to be funded (m Winie or in part) wit the federal financial as;sLcftanoa sought by the applicant enRy under this FY 2047 CUP Program; and (b) any pmkiftons or restrivations pDkentailly appkab6 to the or aaw sought to be funded under the, FY 2017 0-113 Program that deaf with sending to, reques6rig or receiving learn. maktalnfng, or exchanging infunnation of the types desotied in 8 U-S.C. § 1373(a) or(b), vahether imposed by a State or Iwal government entity, -agei-tcy, or -offirial. (6) As of ft date of this certification. nett w the jurisdietim nor any oft. agency, or WWW of ft jurisdiction has in ~, purports to have in eflect or is stiliject: to or bound byany prolm-bition or any rest ion that would apply to die 'program or aaWy to be Ainded in whole or in pad under be FY 2017 OJP Program (whit a. for the specift purpose of this paragraph 6, shall root be understood to inciudii any such "program or aclW of any stbrecipient at any tier); and that deals with ehher— (11) a governmem entity or- l sending of receMng information citizenship or Immigration status as described in 8 U.S C. S 1373(4); or ('f) a gavemment entity or -Vmr-y serAN to reWasking or reveilft tun mairrtalnin& oF exchanging infiwirnalim of lie types (and with respect to the entities) described in 8 U.S.C_ § 1373(b) - I acknw6erige that a materially fdse. ftNous, or haudident statement (or concealmern or omission of a material fact) in this m-ffioation. or in the application that it supports, my be tie mtod of arkninal presecutim ('including under 18 U.S.C. §§'1001 andfor 1621. andkr42 U.S.C. S 3705a). and also may subject me and the applicant entity to era penalties and adm�e vernadies fur take claims Grotherwise fincluding under 31 U.B.C. §§ 3722-3730 and SS 31?01-=2). I also acknavAedp that WP awards inchAng certifications piroinded in owinection With such wAwds. are subject to review by USDOJ, including by OOP and by #ie USDOJ 0111ce, of the Inspector General. Stn tura of Chief Legal Officer of 11-m Auiscliubm Printed Name of Chief Legal Officer Cate 4 Certification T -We of Chief Legal Officer of the Jurisdictirm 17 J7 Blattae of Applicant Government Entity (Le- the applicant to the FY 2017 QJP Program idenijibelow) FY2017 01P "ran Byrne Justice AssWance Grant ("JAG") Program KD] BJA-2017-11301 Applicant Disclosure of Pending Application No additional applications have been submitted for federally funded assistance to support this project; "Maintaining 2017 Support Position Staffing Levels", and no indirect applications have been submitted on a State level for funding assistance to support this project. Local Governing Body Review The City of Bremerton Police Department will present and intends to make its Fiscal Year 2017 JAG application available to the Bremerton City Council at the City Council's scheduled Study Session meeting on October 11, 2017. The City of Bremerton Police Department will make its Fiscal Year 2017 JAG application available to citizens for review and comment, and formal presentation for approval to the Bremerton City Council at the scheduled meeting of the Bremerton City Council on October 18, 2017. BJA FY 17 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Sol... Page 1 of 2 FBJA FY 17 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation 1 i D? ^+ DJ Apalication Correspondence Application: I Switch to ... v Application Handbook Assurances and Certifications Overview To the best of my knowledge and belief, all data in this application/preapplication is true and correct, the document has been Applicant duly authorized by the governing body of the applicant and the applicant Information will comply with the attached assurances if the assistance is awarded. Project Information Your typed name, in lieu of your signature represents your legal binding acceptance of the terms of this application and your statement of the Budget and veracity of the representations made in this application. The document Pro ram has been duly authorized by the governing body of the applicant and the Attachments applicant will comply with the following: 1. Assurances A �' Assurances and 2. Certifications Regarding Lobbying; Debarment, Suspension and Certifications Other Responsibility Matters: and Drug -Free Worklace r ee uirements. Review SF 424 If you are an applicant for any Violence Against Women grants, this Submit Application includes the Certification of Compliance with the Statutory Eligibility Requirements of the Violence Against Women Act. FA16"ImUmILWAg https://grants.ojp.usdoj.gov/gmsextemal/applicationAssurance.do 9/1/2017 BJA FY 17 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Sol... Page 2 of 2 Fax: 1360 - 473 -F5396 *E-mail: 11joseph.sexton@ci.breml Email Help * 9 I have examined the information provided here regarding the signing authority and certify it is accurate. I am the signing authority, or have been delegated or designated formally as the signing authority by the appropriate authority of official, to provide the information requested throughout this application system on behalf of this jurisdiction. Information regarding the signing authority, or the delegation of such authority, has been placed in a file and is available on-site for immediate review. Save and Continue https:Hgrants.ojp.usdoj.gov/gmsextemal/applicationAssurance.do 9/1/2017 BJA FY 17 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Sol... Page I of I BJA FY 17 0 Edward Memorial Justice Assistance s Grant (JAG) Program - Local Solicitation 2017 -H3420 -WA - i Byrne DJ ADDlication Correspondence Application:• Application Handbook Submit Application Overview Applicant Information Project Information Budget and Proram A_ Attachments Assurances and Certifications Review SF 424 Submit Application Help/Freguently Asked Questions GMS Home LQ9—Off Status Requirement Complete Overview Complete Applicant Information Complete Project Information Co plete Budget and Program Attachments Certified to the Assurances and Certifications Regarding Lobbying, Complete Debarment, Suspension and Other Responsibility Matters; and Drug -Free Workplace [Incomplete Submit Application SA 8 /n I 7TE.b 0-1 -0) -1`7 I S-0,0 'RaAlu https:Hgrants.ojp.usdoj.gov/gmsextemal/submitApplication.do 9/1/2017 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Public Hearing to adopt Resolution No. 3294 approving the 2018 Community Development Block Grant (CDBG) and HOME Funding Recommendations for inclusion in the 2018 CDBG/HOME Action Plan Study Session Date: October 11, 2017 COUNCIL MEETING Date: October 18. 2017 Department Presenter Phone DCD-Block Grant Sarah Achaoui (360) 473-5375 SUMMARY: On June 21, 2017, City Council approved the 2018 CDBG/HOME Policy Plan outlining the CDBG and HOME funding allocation process. Based on that policy, the program's Project Review Committee has developed 2018 funding recommendations for Council consideration and approval. If approved, these submissions will be sent to the Department of Housing and Urban Development (HUD) in the City's 2018 Annual Action Plan. ATTACHMENTS: Staff Memo Attachment I: 2018 Requested City of Bremerton CDBG/HOME Project Descriptions Attachment II: Letters of Support for Recommended Projects • Quincy Square, Sher Partners • Learning Through Active Play, Kitsap Community Resources • Coder Dojo, Paladin Data Systems • Weatherization, Kitsap Community Resources 2. Resolution No. 3294, with Exhibits Exhibit A: 2018 City of Bremerton CDBG/HOME Funding Recommendations 3. Power Point Presentation FISCAL IMPACTS (Include Budgeted Amount): None. Block Grant is pass-through funding from the Department of Housing and Urban Development and these recommended sub -recipient grants are paid 100% through the City's CDBG and HOME grants. Administrative costs associated with the program, most of which are covered by the HUD grants, are approved in the Policy Plan and in the City's budget process. STUDY SESSION AGENDA: ❑ No Presentation x❑ Full Presentation STUDY SESSION ACTION: ❑ Consent Agenda ❑ General Business 0 Public Hearing RECOMMENDED MOTION: Move to adopt Resolution No. 3294 approving the 2018 funding recommendations to be included in the 2018 Action Plan to HUD, and authorize the Mayor to finalize and execute the contracts with substantially the same terms and conditions as presented once all funding has been secured and HUD has approved the Annual Action Plan. COUNCIL ACTION: ❑ Approve Form Updated 01/07/15 ❑ Deny ❑ Table ❑ Continue ❑ No Action DEPARTMENT OF COMMUNITY DEVELOPMENT MEMORANDUM To: Bremerton City Council From: Sarah Achaoui, CDBG/HOME Administrator Date: October 11, 2017 Re: 2018 Funding Recommendations and Action Plan On June 14, 2017, the City Council approved the 2018 CDBG / HOME Policy Plan which outlined the funding allocation process and included CDBG rules and regulations. The Policy Plan also allocated funding for CDBG and HOME Administration, CDBG and HOME funds for the City's HOME program priorities and targeted funds for the following priorities: • City -Wide Job Training Programs • Capital Funding in Target Area All funding is allocated through a competitive application process. The competitive application for 2018 funding was conducted through an RFP process, which was adopted in 2015 to streamline the grant allocation process for City Block Grant Programs. For 2018 funding, the Application was made accessible online and submitted directly to City Staff. Applications were due July 14th. Received were: • 4 CDBG Capital Applications (Including Weatherization and Minor Home Repair) • 2 Non -Capital Applications (Job Training Programs) Applications were screened by City of Bremerton CDBG Administrator for completeness and eligibility. Each application was individually reviewed and scored by a team of Project Review Committee (PRC) members, then interviewed, ranked and evaluated by the PRC. Through this evaluation process the Project Review Committee developed the funding recommendations shown in Exhibit A of the Resolution. The projects are each described in Attachment I. Highlights: • Recommendations for City of Bremerton CDBG funds include job training programs for homeless youth, programs focusing on computer programming for youth in West Bremerton, Childcare Center improvements, Weatherization and Minor Home Repair, Microenterprise assistance, and Engineering and Design for Quincy Square. • One City -eligible HOME application was submitted for 2018 funding, the Community Frameworks Built in Bremerton program. This program was fully funded with the total amount of the City's percentage of HOME funds. The program anticipates rehabilitating 10 homes and assisting 6 low/moderate income homebuyers. A 30 -day public comment period was opened via legal notice in the Kitsap Sun, running from September 1 st through September 30, 2017. All comments received during this period will be provided to Council for consideration. Recommendations for awards to be funded by City of Bremerton CDBG or HOME programs will be presented to Bremerton City Council for approval on October 18th in a public hearing. All funding approvals are contingent upon estimated 2018 funding from the Department of Housing and Urban Development (HUD), availability of reallocated funds from previous years, and program income. The Project Review Committee has developed funding contingency provisions in case the City receives more or less funding than anticipated. If approved, these funding recommendations will be submitted to HUD in the 2018 Annual Action Plan. Should you have any questions or concerns regarding any of these items please do not hesitate to contact Sarah Achaoui at (360) 473-5375. Attachment I 2018 Community Development Block Grant Program Description of Projects Job Training Programs (Subject to 15% Public Service Cap) Agency 1. Coffee Oasis HOPE I nc. Job Training $32,500 HOPE I nc. Job training Program connects homeless youth ages 16-25 with job training opportunities at Coffee Oasis businesses and with partners for 100-150 hour internships. Program will create employment within the City of Bremerton by equipping youth with the skills and support network necessary to acquire employment where they live. Funds will provide for Administrative staff to run the program. 2. New Life Community Development Agency Coder Dojo $27,500 Coderpojo is a free, community-based computer programming club for low income children ages 7-17. Program will provide programming skills early in children's lives as well as key life skills, such as teamwork, curiosity, resilience, and problem -solving. Coder Dojo will help prepare these low and moderate income youth to succeed in school and an economy increasingly integrated with and dominated by technology. Funds will provide for Administrative staff to support the program. MICROENTERPRISE PROGRAM (Not subject to 15% cap) 3. Kitsap Community Resources Business Education Support and Training $65,000 The BE$T Micro -enterprise program is designed specifically for low-income individuals and those with limited funds who are interested in mastering the skills necessary to start and expand their own business. Funds will allow for comprehensive entrepreneurial training for low-income individuals seeking self sufficiency through entrepreneurship. BE$T's primary target population are the unemployed, underemployed, individuals with disabilities, senior citizens, veterans, minorities, refugees and immigrants. A sub -set of this population includes the difficult -to -place employee who may struggle with health issues, age discrimination, addiction recovery, and/or criminal history. A secondary target are the existing small business owners in the community who are struggling and need basic business training and coaching to become a stable and sustainable business. Program anticipates to serve 108 unduplicated individuals within the City of Bremerton. Funds will be used for staff and program costs to support the program. CAPITAL PROJECTS IN THE TARGET AREA: 2018 Entitlement 4. City of Bremerton Public Works Quincy Square $300,000 Funds will be used to prepare engineering and design for a publicly integrated urban revitalization project. Project will work towards turning a long -neglected city -block into an active, housing -based day -to -night urban center with arts, entertainment, and retail spaces. The direct outcome of this project will be a complete set of plans and specifications constituting a bid -ready package for construction of this 1 -block street segment which will attract new residents and businesses, and provide a themed center "place" for the City and the Region. New employment opportunities will be generated for low and moderate income Bremerton residents as well as with the new expected housing units associated with the blight area redevelopment, 234 total units are expected to be affordable. Attachment I PROJECTS FUNDED WITH OLD LOANS 5. Kitsap Community Resources Weatherization and Minor Home Repair $150,000 City -Wide $32,000 Target Area funded with 2018 entitlement Funds will be used to assist low and moderate income Bremerton residents with weatherization and minor home repairs. This will include installing measures which improve energy efficiency such as insulation, blower door testing to assess heat leakage, ductless heat pumps and combustion safety evaluation. It will also include minor home repairs that may include repair or replacement of a leaking roof, improvements that increase accessibility such as wheelchair ramps, as well as health and safety improvements such as repairing wiring and plumbing. Exterior painting will be assessed on a project by project basis. A significant portion of these funds will be available to both renters and home -owners City-wide. Funds will be used for contractor labor and materials, program staff wages & benefits, and support costs for the Weatherization Program. 6. Kitsap Childcare and Preschool Learning through Active Play $91,000 Funds will be used for playground renovations for both Toddler and Preschool outdoor play areas. This will include removal of equipment that is no longer meeting the developmental needs of the children in the program, replacement of fencing that is broken or in need of repair/maintenance, new surfacing in areas that are costly and time consuming to maintain as well as present a safety risk to children due to uneven and broken surface areas, and installation of new equipment that is better designed to meet the social, emotional, and physical needs of children in the program. 2018 Community Development Block Grant Program HOME Investment Partnerships Program Description of Projects 2018 HOME Funds Agency 1. Community Frameworks Built in Bremerton 4 $246,651 Built in Bremerton is a homeownership program in which Community Frameworks acquires, rehabs and sells homes to low income buyers. Buyers obtain a private first mortgage, do sweat equity and are offered HOME and other deferred down payment loans for affordability. Health, safety, energy, exterior improvements upgrade the home and improves the overall quality of the neighborhood. Funds will be used to provide Down Payment Assistance (DPA) and to pay administrative costs to run the program. Funds will be used to rehabilitate 10 homes and provide assistance to 6 homebuyers. Sher Partners July 11, 2027 Sarah Achaoui City of Bremerton DCD/Block Grant 345 a Street #600 Bremerton, WA 98337 RE: 2018 CDBG/HOME Policy Plan Quincy Square project submittal Dear Sarah, Attachment II Sher Partners would like to recommend the Quincy Square project for a CDBG award this program year. Quincy Square fits squarely in your stated 2018 priorities for capital projects in the downtown target area, and strongly meets two of the five possible Consolidated Plan priorities.* revitalizing targeted neighborhoods, and abating blight conditions within the designated blight area. Sher Partners is a downtown property owner and developer intent on helping to make Bremerton`s downtown healthy and viable. We own the five story 245-41d' Street Building directly on the portion of the street designated to become Quincy Square. We have seen most of the buildings on 41' Street sit empty without a plan for success. We are proud to be part of a citizens volunteer group who came together to fashion a plan for the public right of way on a Street. This modern approach to sensible, smart streets in urban downtowns is successful in other small cities in the Puget Sound region (Bothell being a great example) but it cannot happen solely with private investment. You have an opportunity with the relatively small amount of $250,000 to leverage over $4,000,000 in targeted transportation funds (and over $8,000,000 in private funds in the flanking buildings) to bring this project to fruition and turn around decades of blight and stagnation. Quincy Square is what all small cities want and need to attract new investment and bring housing and retail businesses to their cores. This is a good deal for the City of Bremerton. We urge you to fund this project toward shovel - ready status. Yours, Ronald Sher Sher Partners 30500 WE 8TH STREET, SUITE 1930, BELT.EV UE, WA 98004 OFMCE (425) 990.1200 - FAX (425) 990.1203 PRINTED ON RECYCLED PAPER KITSAP COMMUNITY A Commmdily Ethan Partnership helping people, changing lives September 15, 2017 Dear Bremerton CDBG Officials, This letter is written to confirm that Kitsap Community Resources (KCR), the owner of the property at which Kitsap Child Care and Preschool (KCCP) operates, is supportive of KCCP's plan to re -develop the outdoor play area and of the use of Community Development Block Grant (CDBG) funds to complete the project. We are also appreciative that the redeveloped playground will be used 50% to serve local KCR Head Start and ECEAP children from low-income families as well. Accordingly, KCR will share in the ongoing maintenance of the play area. 1f we can provide any further information, please feel free to contact us at 360-473-2004. Sincerely, L� L E e'r mr y Executive Director 845 81h Street • Bremerton WA 98337-1517 0 360-478-2301 0 Fax 360-525-6200 0 www.kcr.org August 21, 2017 New Life Community Development Agency 802 Dr. ML King Jr Way Bremerton, WA 98337 Dear Larry Robertson, 19362 Powder Hill Place NE Poulsbo, WA 98370 www.paladindata.com 360.779.2400 800.532.8448 360.779.2600 Please accept this letter of interest on beh9lf of Paladin Data Systems Corporation to partner with your organization to introduce the Coderpojo Program in the city of Bremerton. Coderpojo is a global network of free, volunteer -led, community-based programming clubs for children ages 7-17. Young people who attend a Coderpojo learn to code from volunteer mentors and peers in an informal, creative, and social environment. Coderpojo will be located at the New Life facility in West Bremerton, an area where over a third of the population lives in a household making less than $25,000 a year, and nearly 20% of families live below the poverty line. We see this as an invaluable partnership that will lead to economic development in the community. This will provide children with the skills of coding and basic programming that will prepare them for future employment in the technology sector. Our ultimate objective is to reduce the levels of poverty through education. ly, Jim Nall CEO Paladin Data Systems ram... .°.,... ,....... 0 1. I,.....:G;de' ... .QI� KITSAP COMMUNITY �esout�ces A Community Action Partnership helping jrmpk, changing lures October 9, 2017 Ms. Sarah Achaoui Community Development Block Grant Administrator City of Bremerton 345 6th Street Suite 600 Bremerton, WA 98337 Dear Sarah, We are pleased the City of Bremerton recently identified Weatherization as one of its targeted priorities for CDBG investment. As you are aware, this is a vital program for the low-income residents across the city as it results in a significant reduction in energy bills while at the same time providing the flexibility to make much needed minor home repairs. In a city in which three-quarters of all homes were built before 1980, and nearly a quarter before WW II, many of these homes lack energy efficiency, which not only results in higher utility costs but also poses environmental concerns. On average, residents receiving weatherization improvements experience a 30% decline in their energy usage. In addition, many of these homes also require improvements to keep them safe and accessible. Our recent KCR Community Assessment identified safe, affordable housing as one of the greatest unmet needs that our citizens face—especially, but not only low-income residents. New construction with subsidy or grant money can help with this challenge but we cannot build our way out. Weatherization and minor home repair are very valuable tools to maintain and upgrade our housing stock, address safety and accessibility needs, and improve livability and useful life of existing homes. I would also like to add that KCR has been doing this kind of work for 40 years. We our fully insured, licensed and bonded. Our key staff are certified as Certified Building Analysts and Quality Control Inspectors as per Department of Energy requirements. We use all local contractors and buy materials locally. I believe it fair to say that KCR has consistently met our contract performance goals and fully and appropriately spent City CDBG funds over the years. And, our work and financial systems are externally monitored each year for effectiveness and compliance. We would therefore respectfuily encourage the Bremerton City Council to invest in Weatherization and Minor Home Repair services for eligible residents across the city. We can assure you there continues to be a great need for weatherization and minor home repair services throughout the City and there are 845 81h Street 11 Bremerton WA 98337-1517 0 360-478-2301 1 Fax 360-525-6200 0 www.kcr.org many low-income households who would experience an immediate benefit from the reduced energy bills and minor home repairs provided by this program. Thank you for your consideration of this request. Sincerely, rry Eydr Executive Dir or— Kitsap Community Resources 845 8th Street • Bremerton WA 98337-1517 0 360-478-2301 • Fax 360-525-6200 • www.kcr.org RESOLUTION NO. 3294 A RESOLUTION of the City Council of the City of Bremerton, Washington, approving the 2018 CDBG/HOME Funding Recommendations for inclusion in the 2018 CDBG/HOME Action Plan. WHEREAS, the City of Bremerton is an entitlement community which receives a Community Development Block Grant ("CDBG") each year from the Department of Housing and Urban Development ("HUD"), and also receives funding from HUD's Home Investment Partnerships ("HOME") program through its participation in the Kitsap County HOME Consortium; and WHEREAS, the City of Bremerton has established a mandatory Policy Plan for the City's management of its HUD entitlement, including a citizen participation plan, application and review processes, eligibility, and implementation requirements for grant funded projects; and WHEREAS, the City of Bremerton conducts a competitive annual process based on the Policy Plan to determine allocation of CDBG and HOME entitlement; and WHEREAS, the City of Bremerton's 2018 Policy Plan citizen participation plan establishes a Project Review Committee to assist the Department of Community Development in reviewing CDBG and HOME applications by interviewing applicants and recommending annual project allocation decisions to the Bremerton City Council; and WHEREAS, the City of Bremerton participates in a Coordinated Application process with Kitsap County Block Grant Program and Kitsap County Housing and Homelessness Program for HOME and Homeless Housing Grant Programs, and had its own competitive CDBG RFP process which received four (4) capital applications, and two (2) job training applications, and all were forwarded to the Project Review Committee; and WHEREAS, the CDBG Project Review Committee has reviewed, interviewed and discussed each of the eligible funding requests and formulated funding recommendations and a funding contingency plan based on their review; and WHEREAS, the City of Bremerton Block Grant staff on Friday, September 1 st, 2017, posted the recommendations to the City of Bremerton's website and advertised in the Kitsap Sun a 30 -day written public comment period commencing September 1st and concluding September 30, 2017; and WHEREAS, any comments received during the advertised public comment period have been provided to City Council for review; and WHEREAS, the Department of Community Development CDBG410ME staff presents the Project Review Committee's recommendations to the City Council for adoption; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The recitals and findings of fact set forth in this resolution are hereby incorporated as if fully set forth herein. SECTION 2. The 2018 CDBG410ME Funding Recommendations attached hereto as Exhibit A will be incorporated into the 2018 Action Plan to be submitted to the Department of Housing and Urban Development for approval. SECTION 3. Severability. If any one or more sections, subsections, or sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Resolution and the same shall remain in full force and effect. SECTION 4. Effective Date. This Resolution shall take effect and be in force immediately upon its passage. PASSED by the City Council of the City of Bremerton, Washington this day of )2017. ERIC YOUNGER, Council President APPROVED AS TO FORM: ATTEST: ROGER A. 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Legislative Assistant Bremerton City Council (360) 473-5280 City.Council(@ci.bremerton.wa.us www.BremertonWA.gov 04 From: Sarah Achaoui Sent: Thursday, October 12, 2017 10:07 AM To: Richard Huddy <Richard.Huddy@ci.bremerton.wa.us> Cc: Andrea Spencer<Andrea.Spencer@ci.bremerton.wa. us>; City Council < City. Council@ci.bremerton.wa.us> Subject: RE: October 11 Study Session Follow -Up (CDBG-Funding Recommendations) Two of the projects identified are already under construction, and are generating revenue through sales tax. The other two are still in planning/design and will be underway shortly. The City's portion of WSST provides an immediate benefit, while the property tax component will take a little longer. This will be a great question to ask the 4t" street action group at the public hearing next week. Thanks, Sarah Achaoui Community Development Block Grant Administrator City of Bremerton 345 6`" Street Suite 600 Bremerton, WA 98337 Email: Sarah.achaoui@ci.bremerton.wa.us Phone: 360-473-5375 From: Richard Huddy Sent: Thursday, October 12, 2017 9:45 AM To: Sarah Achaoui <Sarah.Achaoui@ci.bremerton.wa.us> Cc: Andrea Spencer<Andrea.Spencer@ci.bremerton.wa. us>; City Council < City. Council@ci.bremerton.wa.us> Subject: Re: October 11 Study Session Follow -Up (CDBG-Funding Recommendations) Sarah, Much better! This spreadsheet demonstrates a strong return on investment. Now, my question is "how soon we can expect those additional revenues to start flowing?" Thank you, Richard Sent from my iPad On Oct 12, 2017, at 9:40 AM, Sarah Achaoui <Sarah.Achaoui@ci.bremerton.wa.us> wrote: Here is the excel file. This will be much more legible. Sarah Achooui Community Development Block Grant Administrator City of Bremerton 345 6r" Street Suite 600 Bremerton, WA 98337 Emoil: Sarah.ochooui@ci.bremerton.wo.us Phone: 360-473-5375 From: Richard Huddy Sent: Thursday, October 12, 2017 9:37 AM To: Sarah Achaoui <Sarah.Achaoui@ci.bremerton.wa.us> Cc: Andrea Spencer<Andrea.Spencer@ci.bremerton.wa. us>; City Council < City. Council@ci.bremerton.wa.us> Subject: Re: October 11 Study Session Follow -Up (CDBG-Funding Recommendations) Sarah, The slide "Quincy Square Driven Revenue" is almost impossible to read. Please supply a clearly legible copy. Thank you, Richard Sent from my iPad On Oct 12, 2017, at 9:27 AM, City Council <City.Council@ci.bremerton.wa.us> wrote: Attn: Council Members (FYI) From: Sarah Achaoui Sent: Thursday, October 12, 2017 8:59 AM To: City Council <City.Council@ci.bremerton.wa.us> Cc: Andrea Spencer <Andrea.Spencer@ci.bremerton.wa.us> Subject: CDBG-Funding Recommendations Good Morning, Please see the attached documents requested at last night's meeting: 1) CDBG Funding Recommendations-Powerpoint presentation 2) Coffee Oasis -Non Discrimination Policy 3) New Life CDA -Coder Dojo Funding Application Thank you for all your insightful comments, I look forward to bringing our funding recommendations forward next week. Sincerely, Sarah Achaoui Community Development Block Grant Administrator City of Bremerton 345 6r" Street Suite 600 Bremerton, WA 98337 Email: Sarah.achaoui@ci.bremerton.wa.us Phone: 360-473-5375 City of Bremerton Community Development Block Grant 2018 City Wide Job Training Program Application City of Bremerton Department of Community Development 3456 Ih Street Bremerton WA 98337 360-473-5375 Instructions to Applicants Persons with limited English Proficiency may request assistance by contacting the City at 360-473-5375. (Las personas con habilidad limitada de Ingles puede solicitor la asistencia poniendose en contacto con la Ciudad en 360-473-5375). Thank you for your interest in the City of Bremerton's Community Development Block Grant (CDBG) Program. The City will receive approximately $400,000 for the program year 2018 which begins on January 1, 2018. The exact amount has not been released by HUD at this time. For the 2018 Action Plan, the funding announcement could be in early summer. The City of Bremerton does not discriminate on the basis of disability in the admission or access to its services, programs, or activities. Individuals who require special assistance should make a request at least 48 hours in advance to the Community Development Block Grant Administrator (360) 473-5375. Requests can also be sent by email to sarah.achaoui@ci.bremerton.wa.us. 2018 Application Period: June 23 through July 14, 2017 Submit one original and eight (8) copies to: Department of Community Development ATTN: Sarah Achaoui-Community Development Block Grant Administrator 3456 1h Street, Suite 600, Bremerton WA 98312 Please also submit one electronic .pdf of the application form with your application submittal For more information contact Sarah Achaoui at 360-473-5375 or by e-mail at sarah.achaoui(@ci.bremerton.wa.us Program information and a PDF version of this application form is available on the City's website at: http://www.ci.bremerton.wa.us/198/Federal-Grants---CDBG. Upon request, the application form will be provided in Word format. Please Note: Subrecipient Registration Requirements: M Organizations receiving CDBG funding (Subrecipients) must obtain a Dun and Bradstreet Data Universal Numbering System (DUNS) number. If you do not have a DUNS number, go to_ http://fedgov.dnb.com/webform to register. M Funded applicants must also have an active registration with System of Award Management (SAM). To register with SAM, go to www.sam.gov to register. You must have a DUNS number prior to registering with SAM. Subrecipients must provide proof of SAM registration prior tothe execution of a Subrecipient Agreement. This is required when federal funds are being utilized. 3 National Objectives All funded projects must also meet one of the three CDBG program National Objectives: M Benefit to low to moderate income individuals orfamilies M Eliminate slum or blight M Urgent Need (such as disaster recovery) Projects must also meet the following priorities set by the Bremerton City Council: Bremerton City Council Priorities • City -Wide Economic Development for Job Training Programs Capital Projects in the Target Area Application Calendar and Citizen Participation The City of Bremerton values the input of its citizens and offers a number of opportunities to participate in the preparation of the annual Action Plan. The 2018 program calendar includes (schedule dates subject to change): • Technical Assistance Session Mandatory • Interviews • Funding Recommendations released for30- day comment period • City Council Public Hearing on Funding Recommendations • June 28 at 10:00 am -Mayor's Conference Room, 6th Floor Norm Dicks Government Center • August 22 -August 25 th-Mayor's Conference Room, 6th Floor Norm Dicks Government Center • September 1 -October 2"d -Notification will be published in the Kitsap Sun • October 18th -5:30 PM, Norm Dicks Government Center, 1" Floor Council Chambers Funding Awards Submitting a complete application does not guarantee your request will be funded. The Program can fund only the actual, allowable and reasonable costs of the proposed project, and may not exceed these amounts. Funding awards are made by the City Council, subject to HUD approval. Fund Availability Funds awarded for the 2018 program year become available after Congress has finalized its appropriations and HUD has completed its formula calculations. This generally does not occur until late spring/summer of the program year. The organization's Subrecipient Agreement with the City must be fully executed prior to the expenditure or commitment of program funds. The appropriate level of environmental review must be completed by CDBG staff before any funds are expended or obligated. Environmental reviews for construction projects typically take 45 to 60 days to complete. Other projects that are not likely to have a physical impact on the environment usually take about 15 days. No reimbursement will be possible for goods purchased or contracts executed prior to these requirements being met. Organization Eligibility Requirements • Non-profit agencies must be established, operating agencies as evidenced through documentation required in the application. Exhibits to show tax exempt status arerequired. • Faith Based Agencies are eligible to apply on the same basis as other non-profit organizations. However, CDBG funds cannot be used to support worship, proselytizing, or religious instruction. Religious activities must be offered separately, in time or location, from the CDBG supported activity. Participation in the religious activity must be voluntary for the beneficiaries of the CDBG- funded program. Programs operated by faith -based agencies must be available to all community members and not restricted to the organization's membership orcongregation. • Private, for-profit developers are eligible to apply, however their projects may be restricted to improvement of blighted buildings, exterior fagade improvements, or rehabilitation of structuresto correct code violations. Non -Discrimination and Accessibility Each agency receiving funds from the CDBG program is required to assure that it will conduct its business in compliance with the non-discrimination requirements of the City, County, State and Federal governments as applicable. Equal Opportunity in Employment policies is required. In addition, agencies receiving funding must agree to comply with Title VI of the Civil Rights Acto of 1964 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063 as amended by Executive Order 12259, and Executive Order 11246 as amended by Executive Orders 11375, 11478, 12107, and 12086. Financial Capacity/Audit Requirements The Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards Issued by the Federal Office of Management & Budget (OMB) requires that any organization that expends $750,000 or more in federal financial assistance in a fiscal year must secure an annual audited financial statement. The City has established the following financial statement requirements for organizations assisted with the CDBG program funds which are based on the total assets of the applicant. The term "total assets" is defined to mean the total amount of liquid assets that is documented to be available to the Subrecipient at the time the funding is approved. City of Bremerton Community Development Block Grant Application PY 2018 A. CPA preparation of financial records is not required if the Subrecipient has total assets of $15,000 or less in value; B. A compiled financial statement is required if Subrecipient has total assets greater than $15,000 and less than or equal to $100,000 in value. C. A reviewed financial statement is required if Subrecipient has total assets greater than $100,000 and less than or equal to $200,000 in value. D. An audited financial statement is required if Subrecipient has total assets of more than $200,000 in value. (In an "Audited" statement a CPA provides an in-depth study of the records, organizes them into a statement, and issues an opinion to theirvalidity.) Organizations receiving CDBG funds must submit the required financial statement which has been prepared by a Certified Public Accountant to the City within nine months from the organization's fiscal year end and not more than 30 days after the organization's receipt of the statement Insurance and Bonding Agencies receiving CDBG funding must provide Workers' Compensation Insurance coverage for all of its employees involved in the performance of the funded program. At the time of contract signing, funded agencies must provide evidence of insurance, including, but not limited to, Automobile liability, commercial general liability, excess liability, and professional liability naming the City as additionally insured, and other coverage as deemed by the City. Insurance requirements will be detailed in each individual contract with subrecipients. Project Implementation Schedule and Performance Measurement Goals Performance measurement is an effective management technique that enables those who receive grant funds (subrecipients) and the City to analyze the benefits of their investments. It is a mechanism that tracks the progression of projects and evaluates their overall effectiveness and success in meeting project goals. One of the most important overall goals in planning a CDBG project is the completion of the project in a timely manner. The City is monitored by HUD to ensure that the grant program has benefited low -to -moderate income families; one success measurement that the City must meet is the expenditure of its program funds in a timely manner. The City must take into account the project schedules for each program that is funded to ensure that the overall CDBG program will comply with its federally mandated timeliness ratio. Thus, it is critical that each applicant accurately forecasts the time that will be involved in completing each step of a proposed project. This document will be incorporated into the Subrecipient Agreement City of Bremerton Community Development Block Grant Application PY 2018 for funded projects. Please use the format included in the project application on page 23 to outline the projected Implementation Schedule for your project. Examples are provided in italics. Please contact staff if you need assistance with completing this form. Performance Monitoring The City will monitor the performance of Subrecipients against the goals and performance standards established by this document. Substandard performance as determined by the City will constitute noncompliance with the Subrecipient Agreement. If action to correct such substandard performance is not taken by the Subrecipient with a reasonable period of time after being notified by the City, contract suspension or termination procedures will be initiated. Income Limits Income limits are established by HUD on an annual basis for the purpose of establishing CDBG grant eligibility. The limits are based on household size. Income is calculated for every adult 18 and older residing in the household. HUD considers 80% and below to be low income. City of Bremerton CDBG Income Limits are established based upon the Median Family Income for the Bremerton/Silverdale Metropolitan Statistical Area (MSA). The current Median Family Income for the Bremerton/Silverdale MSA is $77,100 effective 4/14/2017. Median Income $77,100 Extremely Low Income 30% 1 Person 2 Person 3 Person 4 Person 5 Person 6 Person 7 Person 8 Person $16,250 $18,550 $20,850 $23,150 $25,050 $26,900 $28,750 $30,600 Very Low Income 50% AMI 1 Person 2 Person 3 Person 4 Person 5 Person 6 Person 7 Person 8 Person $27,000 $30,850 $34,700 $38,550 $41,650 $44,750 $47,850 $50,900 Low Income 80% AMI 1 Person 2 Person 3 Person 14 Person 5 Person 6 Person 17 Person 18 Person $43,2001 $49,4001 $55,5501 $61,700 $66,6501 $71,6001 $76,5501 $81,450 Note: Once an application is submitted to the City, it becomes a public record and as such is open for public review. All or part of the application may be posted on the City's webpage and could be included in City Council packet materials. Please keep this in mind when submitting personal information for your staff, board, or clients. City of Bremerton Community Development Block Grant Application PY 2018 Application/Review Checklist Community Development Block Grant Program Due Date: July 14, 2017 Supplemental Information — Submit one copy of the following items: Required: If applicable: Board of Directors List including term/position/title on board. Provide a contact Number for Chair/President and Treasurer. Resolution of Board Minutes showing approval to submit an application and Designation of person who will sign documents on behalf of the organization. Organization Chart Bylaws Tax Exempt Determination Letter (for non-profit organizations) Organization's Current Budget (2016-2017) and Proposed Budget for next fiscalyear Most Recent audit or CPA prepared review Description of employees, board members, volunteers who will work on the project Non-discrimination Policy Statement Fee schedule/structure for the project proposed forfunding Copy of program application/intake form if one is used to select beneficiaries Description of how applicant income will be determined if there are direct beneficiaries Detailed explanation of any lawsuits, judgements, or bankruptcy proceedings Job description for new positions expected to be filled using CDBG funding City of Bremerton Community Development Block Grant Application PY 2018 Total Amount of Funds Requested- Enter the amount of funds you are requesting for this project from the City of Bremerton Community Development Block Grant Program: $80,000 1. Applicant Organization: New Life Community Development Agency 2. Contact Name: Ronald Palmer, Dir. of Ops. Telephone: 360-377-6000 3. Mailing Address: 802 Dr. ML King WU Bremerton, WA 98337 4. Project Address, if different from mailing address: n/a 5. Contact Email Address: newlifecda(a gmail.com Web Address: www.newlifecda.org 6. Who is authorized to execute program documents? Bishop Lawrence Robertson, President 7. Project Name: Coderpojo 8. Program Funding: Amount of CDBG Funds Requested: 9. Project Location: Opal Robertson Teen Center (initially); Birkenfeld Economic Empowerment Center 10. National Objective (You will provide more detail in Sections VII and VIII Select One X Benefit to Low/Mod Income Persons Slum or Blight Elimination/Prevention Urgent Need (National Disaster) 11. Consolidated Plan Funding Priority Please select the Consolidated Plan Funding Priority that best fits your project Revitalize targeted neighborhoods; X Improve and preserve affordable homeownership housing; Expand economic opportunities for very -low, low, and moderate income Bremerton residents; Abate blight conditions downtown; Increase homeownership opportunities for low to moderate income Bremerton residents City of Bremerton Community Development Block Grant Application PY 2018 12. Please describe how your project will meet a Consolidated Plan Funding Priority Coderpojo is a global network of free, volunteer -led, community-based programming clubs for children ages 7-17. Young people who attend a Coderpojo learn to code from volunteer mentors and peers in an informal, creative, and social environment. This Coderpojo will be located at the New Life facility in West Bremerton, an area where over a third of the population lives in a household making less than $25,000 a year, 78% live in households making less than $75,000 a year, and nearly 20% of families live below the poverty line. There are eight Coderpojos in the state of Washington, including in Seattle, Bellevue, Tacoma, and Poulsbo. There is no Coderpojo, however, in central or south Kitsap County. This project will provide tremendous benefit to youth from low -to -moderate income families who live within easy access of the New Life facilities and who are unable to travel to Poulsbo or across the Sound on a weekly basis to attend a Coderpojo. These young people will learn programming skills early in their lives, as well as key life skills, such as teamwork, curiosity, resilience, and problem -solving. Coderpojo will thus help prepare these low and moderate income young people to succeed in school and an economy increasingly integrated with and dominated by technology. 13. Please note: The Bremerton City Council has determined "Economic Development forJob Training Purposes" To be one of the Council funding priorities. Please describe how your project will provide job training and therefore create employment within the City of Bremerton. Nearly every employer in today's economy embeds technology in their operations in one way or another. By mastering the general ability to code and gaining a familiarity and ease with technology, young people in Bremerton will have multiple avenues of employment open to them. Coding is a key skill needed in a diverse set of industries that go beyond the technology sector, including finance, manufacturing, and health care. A recent study by Burning Glass, a job market analytics firm, found that, across the market, programming jobs are growing 12% faster and paying $22,000 per year more than the market averages. Coderpojo will thus, over the long term, help create a talented labor pool of young people from Bremerton who can be employed by a variety of other employers within the city, including health care institutions and government agencies. In addition, kids who attend Coderpojos learn skills such as how to create apps and games or build websites. Some of those kids will go on to become the next generation of technology entrepreneurs. Young people who come to the New Life Coderpojo will thus end up with a skill set that enables them to work for a diverse range of local employers or start their own, local, high tech firms right within the City of Bremerton. 14. Summarize how CDBG funds are proposed to be used: We will use CDBG funds to hire one personnel necessary to set up and administer the New Life Coderpojo: a Administrative Assistant. All other functions will be performed by volunteers. Why is this project needed by City of Bremerton Residents? In the City of Bremerton, nearly a third of residents have only a high school degree or less education. More than 28% of city residents live in a household with an income under $25,000. The numbers for the West Bremerton area served by New Life are even more daunting: over 36% of residents have a high school degree or less, and more than 37% have a household income under $25,000. To help break the vicious cycle of poverty in West Bremerton and other low-income areas of the city, it is essential to City of Bremerton Community Development Block Grant Application PY 2018 10 provide young people with the intellectual skills, character, and confidence that will enable them to succeed in school and the workforce. But for kids whose families who have no experience progressing beyond high school and whose parents are unemployed or have low-income jobs, the idea of going to college and then navigating a career path can feel both unfamiliar and unattainable. For that to change, the City of Bremerton needs programs to help youth develop the skills, personality traits, and self-assurance that will enable them to succeed in school and beyond. We want the new norm in West Bremerton and other low-income areas of the city to be that young people envision themselves going to college, graduating, and finding a stable, high -paying job, and that they have the tools they need to realize that vision. How will it meet the need you identify? In a Coderpojo, mentors guide kids as they explore technology in a low-key, community setting outside of school. The movement focuses on peer learning, youth mentoring, and self -led exploration. Kids support each other, have fun together, and thrive as they learn critical skills that will open doors in their future. To date, more than 1,100 Coderpojos have been established in 65 countries across the world. In 2016, 48,000 "ninja" ranging in age from 7 to 17 participated in one of those Coderpojos. In western Washington, there are four Coderpojos located in Seattle and the Eastside, three in the Tacoma -Olympia area, and one in Poulsbo. For low -to -moderate income young people in Bremerton, traveling to one of those locations every weekend is a significant barrier to participation, if they are even aware of the events. Yet Bremerton kids deserve the same opportunities as other children to learn about coding software development and hardware. Our kids should also have the opportunity to hang out with their peers as they discover and play with technology in a fun, informal, supportive environment, learning from each other and following paths that intrigue them. If we want a savvy, flexible, competitive workforce in Bremerton over the long term, we need to enable young people to develop the tools that can set them on the path to solid employment and a bright future. 15. Once the project is completed, how can its success be measured? Once our Coderpojo is up and running, we will measure short-term success simply tracking by the number of young people who participate, both regularly and occasionally. We will also track the number of participants who themselves become mentors of less experienced coders. Over the long term, we will measure success by how much change we see in the community overall— how many more young people go to and graduate from college, how many are employed in tech jobs in Bremerton, how many new high-tech businesses are created in the city, whether the unemployment rate declines and incomes rise, etc. Achieving these long-term goals of community progress and improvement will not solely result from Coderpojo, of course, but from the combined efforts of the many organizations serving Bremerton residents, including the City of Bremerton and Kitsap County. Nevertheless, we will track these demographic measures to help us evaluate the long-term contribution that Coderpojo is making to the community. V. Project Description Please answer the following questions in the space provided City of Bremerton Community Development Block Grant Application PY2018 if 16. Provide a detailed description of the proposed activity. Identify whether the activity is new, ongoing, or expanded from previous years. Coderpojo is a new program for Bremerton. Behind it, however, is a worldwide track record of proven success. The first Coderpojo was launched in Ireland in 2011. As the movement grew in popularity, the founders decided to make Coderpojo open source, sharing resources and learning freely and widely. Coderpojos thus spread rapidly in Ireland, then North America and Italy, and finally throughout the world. There are now more than 1,100 Coderpojos in 65 countries. For more information, see htips:Hcoderdojo.com/. There are a few guiding principles embedded in the Coderpojo model. • Teamwork: Young people self -organize into teams, helping them learn to work within groups. Mentors encourage kids of different genders and different abilities to work on projects together, learning from and mentoring each other. Two or three young people will work on the same computer, taking turns at the keyboard. Mentors: Adult mentors at Coderpojos encourage and guide young people as they explore technology for themselves. Mentors do not teach or lecture, but provide gentle assistance when asked. Following the rule of "Ask three then me", young people are encouraged to work out problems themselves, ask questions of their peers, and check the Internet all before seeking out a mentor for help. In addition to the adult mentors, kids with coding experience are encouraged to mentor younger, less experienced children, providing the older ones with the opportunity to take responsibility and the younger ones with peer role models. • Types of Projects: There is no set curriculum for a Coderpojo; rather, young people are encouraged to work on projects and themes that interest them. They might build new games, design modifications to existing games like Minecraft, work on websites, create apps, etc. In some cases, projects may focus on community or social goals, such as improving the environment or people's physical or mental wellbeing. • Fun!: Coderpojos are clubs and are intended to be fun and social. Seats are set up in groups and young people are encouraged to chat and work together. There are no lecturers or teachers at the front of the room talking. Kids are encouraged to try things, take risks, fail, explore, and see where it all takes them. Free: Coderpojos are always free and open to all young people who wish to attend, without regard to race, gender, social status, sexual orientation, religion, or anything else. In addition, no one is turned away because they can't bring their own technology. At New Life, we are very excited about sponsoring a Coderpojo and hosting it at our facility. We believe this positive, proven model will make a world of difference for the young people in our community. 17. Provide an activity schedule (include start, completion dates, and other significant stages). The process for starting and operating a Coderpojo is simple and well-established, and the necessary materials are readily available on the Coderpojo website. 1. Find champions for the Dojo. New Life is partnering with Paladin Data Systems ("Paladin"), a City of Bremerton Community Development Block Grant Application PY2018 Poulsbo-based technology company that works with government agencies at all levels (http://www.paladindata.com/). Together, New Life and Paladin will launch this first South Kitsap Coderpojo. 2. Register the Dojo with the Coderpojo Foundation. The Foundation website tracks all Coderpojos worldwide, enabling interested kids and families to find the Coderpojo closest to them. 3. Build the team. The Coderpojo team includes mentors with technical ability and non-technical volunteers who help register, organize, and publicize the sessions. Paladin will provide adult mentors with technical skills, as well as some basic technology hardware for kids who don't have their own laptops. New Life will recruit parents and other volunteers for assistance in non-technical roles. 4. Find a venue. The Coderpojo will begin meeting in the existing New Life facility, the Opal Robertson Teen Center at 802 Dr ML King Way in Bremerton. New Life is in the process of constructing the Marvin Williams Community Center and Birkenfeld Economic Empowerment Center, a new, 19,869 -square foot building to be located at the corner of Park Avenue and Eighth Street. When the new Center opens later this fall, the Coderpojo will move to the Birkenfeld Center on the second floor of the new building. 5. Plan and promote the Dojo. Planning for the Coderpojo is underway, and we currently intend to do a soft launch of the program in August 2017. Initially, the Coderpojo will meet once weekly, eventually moving to a twice -weekly format. We will begin publicizing the Coderpojo by the usual methods we use to publicize New Life programs: social media, email, posting flyers, print media, referrals etc. As our momentum grows, we will continue to look for additional ways to spread the word. 6. Continue to connect. The Coderpojo Foundation provides multiple means by which Dojos across the world can share best practices, experience, materials, etc. Our Coderpojo will join that vibrant community as we build and grow our project. 7. Build momentum and success. Going forward, the Coderpojo will continue to meet indefinitely, as we gain momentum and recruit additional volunteers. Part of that process will include developing youth mentors who can support the Doio's growth. 18. Evidence -based Practices — How does this program use evidence -based practices to strengthen the program and/or benefit clients? Describe the specific evidence -based practices used by this program and how each one supports the clientoutcomes. The primary evidence supporting the Coderpojo model is found in the movement itself. Since the first Coderpojo launched in Ireland in 2011, the movement has grown to over 1,100 Coderpojos in 65 countries. The model clearly works, as evidenced by the degree to which it has been so widely adopted. The Coderpojo Foundation supports active research on the global and educational impact of the movement, including the effects on children's tenacity and learning (see https:Hcoderdojo.com/reporting= governance/), and the results of that research are just now becoming available. In addition, in 2016, the Coderpojo Foundation gathered follow-up data on young people who had attended one of the first 10 Coderpojos during its initial year. Their findings included: • 90% of those surveyed want to or are already studying computer science at the university level • 87% still attend a Coderpojo • 80% now mentor at a Coderpojo • 59% said that Coderpojo had influenced their perception of technology, making it more City of Bremerton Community Development Block Grant Application PY2018 13 accessible than previously thought The available data thus strongly support the effectiveness of the Coderpojo model in reducing children's intimidation and increasing their interest in technology, to the point where the vast majority plan to continue studying it as they progress through school. The Coderpojo method is based on the innovative thinking of worldwide leaders in education reform, including Sir Ken Robinson, Sugata Mitra, and Salman Khan, who provided input into the design. Drs. Robinson and Mitra, for example, firmly believe that children are natural learners. Dr. Mitra's research includes "Hole in the Wall" experiments in which he and his colleagues dug a hole in a wall in an urban slum in New Delhi, installed an Internet -connected PC, and left it there (with a hidden camera recording what happened). Kids in the slum discovered the computer, played around on it, figured out how to use it and go online, and taught each other, all without adult assistance. This type of research supports the principles underlying Coderpojo—i.e., that children can and will teach themselves and each other, in the absence of direct input from a teacher, if they are in the proper environment that stimulates curiosity and learning. Dr. Robinson is also a strong believer that education should be personalized, enabling children to pursue their own interests and strengths, according to a schedule that works for them. Again, the Coderpojo model incorporates these ideas by providing a place and means by which kids choose their own projects and work on what they care about, rather than a fixed curriculum imposed by some outside source. Reflecting the latest thinking in education reform, the available data suggest that the Coderpojo model is very effective. VI. 'rojectalmpaac" 19. Why is this project needed by City of Bremerton residents? How will your project meet the unmet need of our Community? In the City of Bremerton, nearly a third of residents have only a high school degree or less education. More than 28% of city residents live in a household with an income under $25,000. The numbers for the West Bremerton area served by New Life are even more daunting: over 36% of residents have a high school degree or less, and more than 37% have a household income under $25,000. To help break the vicious cycle of poverty in West Bremerton and other low-income areas of the city, it is essential to provide young people with the intellectual skills, character, and confidence that will enable them to succeed in school and the workforce. But for kids whose families who have no experience progressing beyond high school and whose parents are unemployed or have low-income jobs, the idea of going to college and then navigating a career path can feel both unfamiliar and unattainable. For that to change, the City of Bremerton needs programs to help youth develop the skills, personality traits, and self-assurance that will enable them to succeed in school and beyond. We want the new norm in West Bremerton and other low-income areas of the city to be that young people envision themselves going to college, graduating, and finding a stable, high -paying job, and that they have the tools they need to realize that vision. In a Coderpojo, mentors guide kids as they explore technology in a low-key, community setting outside of school. The movement focuses on peer learning, youth mentoring, and self -led exploration. Kids support each other, have fun together, and thrive as they learn critical skills that will open doors in their future. City of Bremerton Community Development Block Grant Application PY2018 14 To date, more than 1,100 Coderpojos have been established in 65 countries across the world. In 2016, 48,000 "ninja" ranging in age from 7 to 17 participated in one of those Coderpojos. In western Washington, there are four Coderpojos located in Seattle and the Eastside, three in the Tacoma -Olympia area, and one in Poulsbo. For low -to -moderate income young people in Bremerton, traveling to one of those locations every weekend is a significant barrier to participation, if they are even aware of the events. Yet Bremerton kids deserve the same opportunities as other children to learn about coding and hardware. Our kids should also have the opportunity to hang out with their peers as they discover and play with technology in a fun, informal, supportive environment, learning from each other and following paths that intrigue them. If we want a savvy, flexible, competitive workforce in Bremerton over the long term, we need to enable young people to develop the tools that can set them on the path to solid employment and a bright future. 20. How will your project meet the City Council directed funding priority? 'City -Wide Job Training Programs' Nearly every employer in today's economy embeds technology in their operations in one way or another. By mastering the general ability to code and gaining a familiarity and ease with technology, young people in Bremerton will have multiple avenues of employment open to them. Coding is a key skill needed in a diverse set of industries that go beyond the technology sector, including finance, manufacturing, and health care. A recent study by Burning Glass, a job market analytics firm, found that, across the market, programming jobs are growing 12% faster and paying $22,000 per year more than the market averages. Coderpojo will thus, over the long term, help create a talented labor pool of young people from Bremerton who can be employed by a variety of other employers within the city, including health care institutions and government agencies. In addition, kids who attend Coderpojos learn skills such as how to create apps and games or build websites. Some of those kids will go on to become the next generation of technology entrepreneurs. Young people who come to the New Life Coderpojo will thus end up with a skill set that enables them to work for a diverse range of local employers or start their own, local, high tech firms right within the City of Bremerton. 21. Challenges- What are the challenges that face this program? — Please explain challenges such as serving a difficult to reach population, lack of stable funding, outcomes that are difficult to measure, etc. How do you plan on addressing these challenges? As with any brand-new program, we anticipate that there will be start-up challenges for our Coderpojo. Low-income young people who live in West Bremerton are likely to have less familiarity with technology than children in more affluent areas, simply because there is less technology available to them in their daily lives. Getting a significant number of these kids to give our Coderpojo a try may be a challenge, simply because they don't know what to expect. If children find school difficult, anything that seems like school may be a hard sell at first (even though Coderpojo is, in reality, nothing like school). To meet this challenge, we will carefully design our postings and publicity for the program to emphasize that (1) no experience with technology is necessary, (2) it's free, (3) there is no risk to trying it, (4) it is a place to meet and hang out with friends, as you explore technology together, and (5) it's fun! New Life has a significant number of other youth programs, so we plan to target our marketing initially to the young people already familiar with our organization, with whom we have substantial credibility. City of Bremerton Community Development Block Grant Application PY2018 15 An additional challenge may be maintaining consistent participation from kids who are intrigued by coding and do want to attend regularly. Low-income families face a number of daily challenges, and activities that are not immediately essential are sometimes sacrificed if other family needs are more pressing—e.g., if a parent has to work and cannot transport a 7 -year-old to the session or a teenager has to babysit younger siblings. We are aiming to make the Coderpojo as easy to access as possible, locating it in the middle of a low-income neighborhood and eventually offering sessions twice a week, thereby increasing the number of opportunities kids will have to participate. VII. PROJECT BENEFICIARIES/NATIONAL OBJECTIVES 22. Check statement that best describes how this project or activity meets the Benefit to Low and Moderate Income Persons National Objective: F] Low/Moderate (LMI) Area Benefit: My project meets the identified needs of L/M income persons residing in an area where at least 51% of those residents are L/M income persons. The benefits of this type of activity are available to all persons in the area regardless of income. Examples: Street improvements, water/sewer lines, neighborhood facilities, fagade improvements in neighborhood commercial districts. Low/Moderate (LMI) Limited Clientele (Specific Group): My project benefits a specific group of people (rather than all the residents in a particular area), at least 51% of whom are L/M income persons. The following groups are presumed to be L/M: abused children, elderly persons, battered spouses, homeless, handicapped, illiterate persons. Examples: Construction of a community or senior center, construction of job training facilities for the handicapped. Low/Moderate (LMI) Limited Clientele (Income Verification): My project will provide a service to populations other than listed above, and I will verify the income of each participant/individual served. (The City of Bremerton will provide a HUD approved income verification form.) 23. Intake & Eligibility Criteria – Describe the target population for this program. Describe the eligibility requirements for entry to your program and requirements for program participation. If you have an intake form please ensure it is included as an attachment to this application. Our target population is the low income and minority in Bremerton. The eligibility requirements for a Coderpojo are that attendees be between the ages of 7 and 17 and low income level which will be stated on the intake form. 24. Program Design – How did you tailor your program design to specifically respond to the City of Bremerton Community Development Block Grant Application PY2018 MR community need? Include how the program targets the specific population and their needs. How does your agency ensure that the program is not over -filling the existing service gap. In introducing Coderpojo to the city of Bremerton, we are using a model that has been successful in a diverse set of communities throughout the world. We plan to adhere closely to the established method for Coderpojo, particularly in the beginning stages. Because we anticipate that fewer young people at our Coderpojo may have their own laptops than in some other communities, we will ensure that there is sufficient technology available at the site for whoever would like to participate. Coderpojo is an ideal program for a low-income community like West Bremerton. It is free, voluntary, informal, fun, and teaches kids both critical technology skills and important life skills like teamwork and problem -solving. In West Bremerton, which does not have a community center, boys and girls club, or YMCA, there is no program similar to Coderpojo . While the program will be open to all young people, regardless of where they live, it will be most easily accessible by those living in the low-income area where New Life is located. It will be the only program of its kind in the area, and we believe it has the potential to transform the lives of young people in our community. 25. Community Impact- What will change in the lives of individuals, families and the community as a result of this program. Provide as much specific detail as possible. Please cite prior year data, if it is an existing program. Give specific examples. We expect that Coderpojo will spark interest in coding and technology among young people in Bremerton. As the five-year data show, a high percentage of children participating in Coderpojos end up studying computer science in college. We expect that, for some individual kids, coding will turn out to be their passion. As one 15 -year-old "ninja" named Luka put it, Coderpojo "didn't just teach me how to code, it made me think differently, and it made me understand so much about computers." Other children may not be as intrigued by coding, but they will benefit nonetheless from the community and teamwork of the experience. As 14 -year-old Niamh put it, "This is a really cool part of being in Coderpojo, you can not only learn but you can help other people to learn coding." Families whose children have found their life's passion or simply found a positive, encouraging environment where they learn a useful skill will benefit simply because their child does. Coderpojo will provide a positive and welcome outlet for these young people and an alternative to the negative influences and risks that are abundantly present in the community. We expect Coderpojo, over the long term, to help create a workforce in Bremerton that is conversant with technology and able to apply it in many different settings. Existing businesses with a need for technology -savvy workers will be able to hire more often from within the community. And we believe that Coderpojo can help nurture the next generation of entrepreneurs, right here in Bremerton. 26. Outreach Plan –Describe your outreach plan to your target population and how will it ensure that eligible persons have access to your program. You should address how you will reach persons with disabilities, limited English speaking persons and minority populations. New Life has a proven track record of launching programs within the West Bremerton community. We will use the same methods to launch this program as we do other programs—posting flyers, emailing notices, posting on social media, etc. Our multitude of existing programs and well-established presence in the community will enable us to spread the word easily among those families who already participate in City of Bremerton Community Development Block Grant Application PY 2018 17 New Life programs, which includes a significant African-American population. When providing materials or services to people with a limited ability to speak English, we will provide any necessary translations. We will also have a translator on site depending on the need. The existing New Life facility is fully accessible by people with physical disabilities, as will be our new Center. We will use our existing database of minorities to recruit for the Coderpojo. VIII. 27. All Economic Development Projects must directly correlate to job training, and therefore job creation. The CDBG program requires that the majority of the beneficiaries of this project be low/moderate income. How will you determine the income eligibility of people participating in your proposed project? We will use registration forms requesting information on the family household income to determine. qualification. Because of the program's location, and our intention to market it within our existing service population, we expect the majority of participants to be from low to moderate income families. Within the 98337 zip code, which is where New Life is located and its programs are centered, approximately 78% of residents live in households with income under $75,000, broken down as follows: • 37% live in households with income under $25,000; • 23% live in households with income between $25,000 and $49,999; and • 18% live in households with income between $50,000 and $74,999. We can easily infer, then, that the majority of children who attend the Coderpojo will be from low to moderate income households. 28. How many unduplicated individuals are expected to be served by this project? 50-70 29. How many unduplicated households are expected to be served by this project? 50-70 30. Will all of the program's beneficiaries be "Presumed Clientele" F-1 —Yes or o a. if "yes", under which category(ies): Presumed Benefit: Activities that exclusively serve a group of persons in any one or a combination of the following categories may be presumed to benefit persons who at least 70% of the population will be low -to -moderate income. Individual income verification is not required, although residency and other client statistics must be collected. The Presumed Benefit categories are: a. Elderly persons (62 or older) b. Battered Spouses c. Homeless persons d. Abused children e. Persons living with AIDS f. Migrant farm workers g. Illiterate persons (includes non- english speakers) h. Severely disabled adults (Census Bureau definition) City of Bremerton Community Development Block Grant Application PY2018 18 Beneficiaries who are not considered "Presumed": 31. If the program's beneficiaries cannot be considered "Presumed," how will income eligibility be determined? a. Projection of the individual/family's income based on family size; or, —E _ b. Other. Please provide details of how eligibility will bedetermined Eligibility will be determined based on address and income stated on our registration form. Because of the program's location, and the income demographics of those who live there, we can presume that the majority of children who attend the Coderpojo will be from low to moderate income households. We will also utilize a intake form to determine eligibility. IX. FINANCIAL SECTION Please note that CDBG funds are paid out on a reimbursement basis, advance payments will not be made. 32. Funding Commitments- Do you have other funding commitments, including conditional commitments for this project? We do not have any other funding commitments at this time. We will, however, be doing fundraising events in the near future. • If yes, please attach documentation from the funding source to show commitment. If no you may skip attaching the document and proceed to the nextquestion. 33. Please describe any unique financing details or structures as they pertain to this project. There are no unique financing details for this project. 34. Annual Report -Does your organization produce an annual report that is made available to the public? a. If yes, upload your annual report. If no, upload a document that explains why an annual report is not produced. See attached 35. Fiscal Control Policies & Procedures — Please attach your agency's Fiscal Control Policies and Procedures. Policies City of Bremerton Community Development Block Grant Application PY 2018 W and procedures should address cash controls, expenditure authorization process, and separation of duties, banking, account reconciliation, budgetary controls, financial reporting and board oversight. a. Enter the date of Board approval; if not Board -approved leave blank. This will be done at our next scheduled board meeting on July 17th , 2017 36. Procurement Policies & Procedures — Please attach your agency's Procurement Policies and Procedures. Policies and procedures should address standards used for purchasing goods and services, and the competitive process used to obtain the best quality and price. (Note: if your agency receives CDBG funds, procurement policies and procedures must comply with the requirements in 2 CFR part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. See attached a. Enter the date of Board approval; if not Board -approved leave blank. 37. Non -Discrimination Policy -Please attach your agency/organization's non- discrimination policy that covers employees, volunteers and clients/tenants. See attached a. Enter the date of Board Approval, if not Board approved leave blank. b. By checking below, I understand that my program may not require participation in religious activities in order for participants to receive services. Participation in religious activities must be voluntary for service beneficiaries. 38. Prior Funding— Has your project or agency received CDBG, HOME, AHGP, or HHGP funds fromthe City of Bremerton or Kitsap County in the past? NO a. If yes, please describe your prior years funding. Please list the amount, the source, and if the project was closeout successfully. 39. Please fill out the attached budget form which is inexcel. The Budget form is set up for you to enter your program budget. Your program budget should show all costs to operate your program (i.e. staff costs, supplies, indirect overhead costs etc.). Enter numbers in the gray shaded boxes. • Personnel -Enter cost associated with program staff including salaries and fringe benefits. City of Bremerton Community Development Block Grant Application PY 2018 20 • Program Supplies and equipment -enter office and program supplies and equipment that support program operations. • Ongoing Operations and Maintenance -enter expenses directly associated with building operation and maintenance such as utilities, telephone, internet, janitorial supplies, rent/mortgage, pest control, janitorial/maintenance contracts, minor repairs. • Client Direct Services -enter expenses that go directly to items that benefit clients or items that are provided to clients. • In-kind services/supply-Enter the dollar value for in-kind services, labor, materials, etc. for the program. • If you need to enter a cost for a category no shown, enter it under other and include a brief description of the cost. 40. Cost Estimates -How did you arrive at the costs shown in the budget? Explain how you determined costs. Did you do a feasibility study? Did you get project cost estimates from another source knowledgeable about your specific type of project? The cost was arrived at based on industry standards and what is paid to a an Administrative Assistant in the market today. The other costs were derived based on our experience with managing programs over a number of years. a. Attach bid/estimates If you have obtained preliminary estimates for your project please attach them. 41. Job Descriptions -Are you requesting funding for personnelcosts? Yes. a. If yes, list each staff position you are requesting funding for and upload job descriptions for each. • Administrative Assistant 42. Sustainability -Describe your agency's plan for funding sustainability for this project. 43. a) Short-term: If other funding sources are reduced, eliminated or not awarded how will it affect the project? In your explanation include information on the impact to the budget and timeline. Should we not receive other funding sources the starting time may be impacted causing a delay of a month or two. 44. b) Long-term: What is your agency's plan for financial sustainabilityfor this project? To ensure sustainability we will rely on revenue that will be generated from rental income and membership dues when the Marvin Williams Center is up and running. City of Bremerton Community Development Block Grant Application PY 2018 21 45. c) If this application does not receive full funding, at what funding level would it be unsustainable? Should we not receive full funding we will rely on alternative sources and make adjustments to our budget to ensure this becomes a reality. We believe so much in this program and the significant economic impact it will have on the low income community of Bremerton. 46. Request Rationale -What is the rationale behind the amount of CDBG funds requested? What percentage of funding for thisrp oject is budgeted to come from CDBGfunds? The amount requested is based on the need we see the program having over the next year . 1, 47. Benefit to Unduplicated Persons — Estimate the number of unduplicated persons that will benefit from this program according to the Area Median Income categories listed — List unduplicated individuals by income category. See numbers below FY 2017 Income Limits Summary FY 2017 Median FY 2017 Persons in Family Income Income Income Limit Area Limit Category Bremerton- $77,100 1 2 3 4 5 6 7 8 Silverdale, WA MSA Very Low (50%) $27,000 $30,850 $34,700 $38,550 $41,650 $44,750 $47,850 $50,900 Income 15 15 Limits ($) Extremely $16,250 $18,550 $20,850 $24,600 $28,780 $32,960 $37,140 $41,320 Low 10 Income Limits ($) Low $43,200 $49,400 $55,550 $61,700 $66,650 $71,600 $76,550 $81,450 (80%) Income 5 Limits ($) City of Bremerton Community Development Block Grant Application PY 2018 22 48. Project Issues/Delays-Please list any issues that may affect the timing of this project, including but not limited to: • Availability of other funds, financing, etc. The following issues may affect the timing of this project; availability of funding and the willingness of parents or guardians to have their children participate in the program. City of Bremerton Community Development Block Grant Application PY 2018 21 XII. Please answer the following questions in the space provided. Also attach organizational chart and list of board members (if applicable). 49. Provide an overview of your organization including length of time in existence. New Life was formed in 2003 as a service arm of the Emmanuel Apostolic Church ("EAC"), which had been providing support and resources to the West Bremerton community since the 1980s. EAC had built substantial credibility in the community through co -sponsoring a gang and community violence intervention partnership, providing youth programs, and hosting community forums. New Life built on that foundation of trust and began increasing services to Kitsap County's most impoverished residents, while studying the community and its needs in depth. Since our formation nearly 15 years ago, New Life has become a key stakeholder and advocate in the West Bremerton community. We offer a wide variety of youth programs, vocational and educational training, family fitness and health awareness services, and activities for seniors. We have a six -member Board, a current annual operating budget of $350,000, and a staff with two paid employees and nine volunteer program leaders. New Life's history of service has earned the trust and respect of the West Bremerton community and enabled us to develop the relationships we need to effectively engage with the families who live there. 50. Describe your organization's experience in successfully conducting this type of activity. Identify any skills, current services, or special accomplishments that demonstrate yourcapacity for success. New Life has an established track record of launching and operating innovative new initiatives in the West Bremerton community. Our current array of programs serves people of all ages. New Life is the parent organization to the New Life Scholars Program, which includes school-based mentoring and after school tutoring; the Bremerton Jaguars Track and Field Club; The Jagzz High Steppers Drill Team and Drum Line; and Living Life Leadership, a youth character development program. We offer youth summer STEAM camps and meals, youth volunteer and leadership opportunities, and youth sports and dance programs. New Life serves as a host to Washington State University's Strengthening Families Program, a family skills - building program designed to improve parenting skills and family relationships. We also offer family fitness services and classes, activities for seniors, and a variety of health awareness services, including a sickle cell awareness program. The next step in New Life's evolution is to open the Marvin Williams Center and Birkenfeld Economic Empowerment Center—a robust, multi-purpose community center that will both serve as a hub for our activities and provide a welcoming space for West Bremerton residents to gather as a community, both formally and informally. We are thus well-positioned to add Coderpojo to our offerings, given our well-established community presence and extensive experience in providing programs and services. City of Bremerton Community Development Block Grant Application PY 2018 22 51. Identify the person(s) responsible for program and financial management of the activity and provide their contact information. Please attach a job description for staff who will be involved in the administration, management, and/or operation of proposed CDBG activities. Identify all other persons involved in this activity noting whether these positions are current or new, pending this award. The following person will be responsible for managing the program; Ronald Palmer. Phone number 206-487-6404 52. Identify any other agencies/partners in this activity and define the roles and responsibilities of these partners. Paladin Data Systems, located in Poulsbo, is partnering with New Life to launch the Coderpojo. Paladin will provide adult mentors for the Coderpojo sessions, as well as the technology hardware. 53. Explain how the proposed activity is financially feasible and can be implemented in a timely cost effective manner within the proposed program year. The proposed activity is financially feasible and can be implemented in a timely cost effective manner within the proposed program year because of the partnership with an experienced technology organization that will provide the hardware which is one of the major cost that would have been incurred. Also, with our years of experience with managing programs this will undoubtedly allow us to leverage our experience. Our relationship with the community will also be beneficial. 54. Environmental Review -Acknowledge that your agency understands the environmental requirements by checking "I agree." Upon submission of the application your agency agrees not to expend public or private funds (HUD, other Federal, or non -Federal funds) or execute a legally binding agreement for City of Bremerton Community Development Block Grant Application PY 2018 23 property acquisition, rehabilitation, conversion, repair or construction pertaining to this project until environmental clearance has been achieved. The use of funds or execution of a contract before completing the environmental review process requires the denial of any Federal Funds. IX I agree City of Bremerton Community Development Block Grant Application PY 2018 24 XIII. 55. Describe the organization's fiscal management, including financial reports generated, record keeping, accounting systems, and payment procedures. Include names and titles of personnel responsible for each report and/or accounting function. Please provide the information in the chart below: Fiscal Management Functions Responsible Personnel/Title a. Describe accounting basis: The organization uses the accrual basis of accounting. The accrual basis is the method of accounting whereby revenue and expenses are identified with specific periods of time, such as a month or year, and are recorded as incurred. This method of recording revenue and expenses is without regard to date of receipt or payment of cash. Responsible Person is Ronald Palmer b. Describe accounting system, The accounting system used is automated. We use the Quickbooks including description of automated accounting software. or manual system: c. List financial reports The following financial reports are generated: Income Statement and generated, including frequency: Balance Sheet. This are generated bi-annually. d. Briefly describe accounting Our organization employ a checks and balance procedure, where procedures that would support information imputed by the internal person responsible are checked by an sufficient segregation of duties: external CPA to ensure accuracy. This CPA files our tax returns an annual basis. Additionally, the organization's president does periodic regular unannounced snap checks on our records. We are also required to provide a financial update to the board quarterly. City of Bremerton Community Development Block Grant Application PY 2018 25 56. Audit Requirements: In accordance with the Office of Management and Budget (OMB), the federal government requires that organizations expending $750,000 or more in federal financial assistance must secure an audit. An organization requesting $750,000 or more in federal funding (if requesting from federal sources other than CDBG in FY 2017) must explain how it will ensure compliance with OMB guidelines. For organizations required to have a prior year audit or elected to complete an audit, list any audit findings issued during the previous year and if they are resolved or open. Beginning December 26th, 2014 and later the threshold has changed from $500,000 to $750,000 and organizations are subject to Uniform Administrative Requirements listed in 2 CFR§200.0. a. Describe how the organization will ensure compliance with A-133 guidelines (if applicable). We employ a local well known CPA in the area who does our audited statements annually. (Clarke Whitney) b. Describe any findings issued as result of the most recent audit (OMB or other) and whether or not these findings are resolved oropen. N/A XIV. OUTCOME MEASUREMENTS Each applicant must provide two measureable outcomes that will be reviewed in relation to the proposed activity. A simplistic way to express an outcome is to look at your activities and ask the question "what will occur as a result of your project implementation?" 57. Describe the expected measurable outcomes, (results, impact or change) expected to come about as a result of your project. Use specific items of information that will allow for the tracking of a project's success on outcomes. Outcome 41: At least 50 children will attend our Coderpojo during 2018, exploring technology in a fun, engaging, collaborative environment. We will track our achievement of this outcome simply by measuring attendance of individual children at each session. City of Bremerton Community Development Block Grant Application PY 2018 W Outcome 42: During 2018, at least 10 children will become formal or informal mentors of other, less experienced children in the Coderpojo sessions. The adult mentors will track this outcome by observing and recording the interaction of the participants. 58. If this is a continuing activity, describe two measurable outcomes of your previous year's activity whether or not it was funded with CDBGfunds. We will measure outcomes by the increasing number of participants, children becoming mentors and those that matriculate to pursing studies and acquire jobs in the Technology industry. 59. Can you accomplish your outcomes between January 1, 2018 and December 31, 2018? If not, please explain. Yes, we believe we can accomplish our initial goals during 2018. We expect to continue our Coderpoj o indefinitely and see an increasing number of young people participating and mentoring each other as we go forward and our momentum builds. REQUIRED STATEMENT OF APPLICANT The undersigned acknowledges the following: 1. That, to the best of its knowledge and belief, all information provided is true and correct and all estimates are reasonable. 2. The City of Bremerton may request or require changes in the information submitted, and may substitute its own figures, which it deems reasonable for any or all figures provided. That the applicant will participate in required interviews for project assessment and cooperatively assist in the review process. 3. That, in the project(s) is recommended and approved by the Mayor and City Council, the City reserves the right to reduce and/or cancel the allocation of federal funds are cancelled, reduced, or rescinded. 4. The City of Bremerton reserves the right to reject any submittals received. 5. By submission of this application, the organization agrees to abide by the federal regulations applicable to this program. 6. That, if the project(s) is funded, the organization agrees to abide by the City's locally established City of Bremerton Community Development Block Grant Application PY 2018 27 policies and guidelines. 7. That past program and financial performance will be considered in reviewing this application. 8. That, if the project(s) is funded, the City (or a designated agency) may conduct an accounting system inspection to review internal controls, including procurement and uniform administrative procedures, prior to issuance of payments. 9. That, if project(s) is funded, the City will perform an environmental review prior to the obligation of funds, and that the applicant will not begin the activity until notification fromthe City that the environmental review process has been completed. 10. That, if a project is funded, a written agreement that includes a statement of work, records retention and reporting, program income procedures, local and federal requirements, circumstances that would trigger grant suspensions and terminations, and reversions of assets would be required between the organization and the City. 11. That the applicant agrees to abide by the City of Bremerton's Conflict of Interest policy. Items of concern would include staff members serving on the Board of Directors, staff members' families serving on the Board of Directors, staff or Board members receiving benefits from the program, and other matters that may give the appearance of a conflict of interest. U.S. Code Title 18, Section 1001, provides that a fine of up to $10,000 or imprisonment for a period not to exceed five years, or both, shall be the penalty for willful misrepresentation and the making of false, fictitious statements, knowing same to be false. By signature below, the applicant acknowledges the above in its name on this day of 2017. Name of Organization By: (Signature) Attachments: Non - Development Budget Form City of Bremerton Community Development Block Grant Application PY 2018 Nondiscrimination Policy The Coffee Oasis does not discriminate on the basis of race, color, religion, creed, sex, national origin, disability, marital status, sexual orientation, gender identity, or political ideology in the offering of any of its services or programs. From: Andrea Spencer Sent: Thursday, October 12, 2017 2A7 PM To: City Council Cc: Sarah Achaoui Subject: RE: October 18 Council Packet - Updates to Item 98 Attachments: HUD Memo on Faith Based Orgs.pdf Council Members — I've attached one more piece of information for your consideration. The attached memo is HUD's guidance on Faith Based Organizations. These policies/regulations are in place to ensure that any agency that receives Federal funding is prohibited from discriminating against a beneficiary, or prospective beneficiary based on religion, a religious belief, refusal to hold a religious belief, or a refusal to attend or participate in a religious practice. Of course you are welcome to read the whole document, to assist you we've highlighted page 2 & 3 with the most important bullets as it relates to Coffee Oasis and their job training program. If this project is approved by Council, we will then enter into a contract with Coffee Oasis and these items will be issues that will be included in the contract. In addition to the contract language, Sarah will also be monitoring the agency to ensure that this expectation is met. Andrea PSr ME N T j,F Q 9e4N D Ell U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT THE DEPUTY SECRETARY WASHINGTON, DC 20410-0050 Special Attention of: Notice: SD -2016-01 HUD Regional Administrators Issued: July 14, 2016 HUD Field Office Directors HUD Offices of Community Planning and Development (CPD), Fair Housing and Equal Opportunity (FHEO), General Counsel, Housing, Native American Programs (ONAP), Lead Hazard Control and Healthy Homes (OLHCHH), Public and Indian Housing (PIH), and Policy Development and Research (PD&R) HUD Grant Administrators, Grant Officers, Government Technical Monitors (GTMs), and Government Technical Representatives (GTRs) Recipients of HUD Federal Financial Assistance This notice remains effective until amended, superseded or rescinded Cross References: Executive Order 13559, 24 C.F.R. § 5.109 Subject: Guidance on HUD Regulations Implementing Executive Order 13559— Participation of Faith -Based Organizations in HUD's Programs and Activities, Separation of Explicitly Religious Activities, Nondiscrimination, and Other Related Topics I. Purpose The purpose of this Notice is to provide guidance that will assist HUD funding recipients and HUD employees in understanding and ensuring compliance with HUD's regulation at 24 C.F.R. 5.109. II. Background On April 4, 2016, HUD joined eight other Federal agencies in publishing a final rule in the Federal Register to amend or establish regulations governing the participation of faith -based and other community organizations in programs that the agencies administer. The final rule is published at 81 FR 19355 and available at haps://www.gpo.gov/fdsys/pkg/FR-2016-04- 1 04/pdf/2016-07339.pdf. HUD's portion of the final rule made changes to its existing regulation at 24 C.F.R. 5.109 and conforming regulations to implement Executive Order 13559, "Fundamental Principles and Policymaking Criteria for Partnerships with Faith -Based and Other Neighborhood Organizations," which President Obama signed on November 17, 2010. Among the changes made by the HUD portion of the final rule, the following provisions now apply to all HUD programs and activities, including all of HUD's Native American Programs, except as may be otherwise noted in the respective program regulations in title 24 of the Code of Federal Regulations (CFR), or unless inconsistent with certain HUD program authorizing statutes: • Require all decisions about Federal financial assistance to recipient organizations to be free from political interference, or even the appearance of such interference, and be made on the basis of merit, not based on the religious character or affiliation, or lack thereof, of an organization. • Make clear that faith -based organizations are eligible to participate in HUD programs and activities on the same basis as any other organization. • Replace the term "inherently religious activities" with the term "explicitly religious activities" in existing regulations as the basis for determining which activities cannot be supported with direct Federal financial assistance. Distinguish between "direct" and "indirect" Federal financial assistance. • Make clear that all organizations that receive Federal financial assistance, whether directly or indirectly, are prohibited from discriminating against beneficiaries in providing services or carrying out activities with such assistance based on religion, a religious belief, a refusal to hold a religious belief, or a refusal to attend or participate in a religious practice, while also noting that organizations that participate in programs only funded by indirect Federal financial assistance need not modify their program or activities to accommodate beneficiaries who choose to expend the indirect aid on those organizations' programs. • Require faith -based organizations that carry out programs or activities with direct Federal financial assistance from HUD to provide written notice of certain protections to beneficiaries and prospective beneficiaries. Specifically, such organizations are required to give notice to beneficiaries that: (1) The organization may not discriminate against a beneficiary or prospective beneficiary based on religion, a religious belief, a refusal to hold a religious belief, or a refusal to attend or participate in a religious practice; (2) The organization may not require a beneficiary to attend or participate in any explicitly religious activities that are offered by the organization, and any participation by the beneficiary in such activities must be purely voluntary; 2 (3) The organization must separate, in time or location, any privately funded explicitly religious activities from activities supported by direct Federal financial assistance; (4) If a beneficiary objects to the religious character of the organization, the organization must undertake reasonable efforts to identify and refer the beneficiary to an alternative provider to which the beneficiary has no such objection; and (5) A beneficiary or prospective beneficiary may report an organization's violation of these protections, including any denials of services or benefits by an organization, by contacting or filing a written complaint to HUD or the intermediary administering the program, if applicable. • Require faith -based organizations to provide this notice to prospective beneficiaries prior to enrollment. In the event of an emergency or exigent circumstances that make it impracticable to provide the written notice in advance, prospective beneficiaries may receive the notice at the earliest available opportunity. Current beneficiaries must receive the notice at the earliest available opportunity. Require faith -based organizations that carry out a program or activity with direct Federal financial assistance from HUD to promptly undertake reasonable efforts to identify an alternative provider if a beneficiary or prospective beneficiary objects to the religious character of the organization, and to refer the beneficiary or prospective beneficiary to an alternative provider to which the beneficiary or prospective beneficiary has no such objection. Make clear that a faith -based organization that carries out programs or activities only with "indirect Federal financial assistance" is not required to: (1) provide written notice to beneficiaries, (2) make reasonable efforts to refer a beneficiary to an alternative provider if the beneficiary objects to the religious character of the faith -based organization, or (3) separate explicitly religious activities in time or location from programs or activities supported with indirect Federal financial assistance. This notice is based on model guidance developed by the Interagency Working Group on Faith - Based and Neighborhood Partnerships, established under Executive Order 13559. HUD intends to issue further guidance as necessary, including examples specific to HUD programs. III. Prohibited Uses of Direct Federal Financial Assistance and Protections for Religious Identity A. Prohibited Uses of Direct Federal Financial Assistance HUD's regulation at 24 CFR 5.109(d) prohibits the use of direct Federal financial assistance to support or engage in "explicitly religious activities," which includes "activities that involve overt religious content such as worship, religious instruction, or proselytization." i Other ' Direct Federal financial assistance means Federal financial assistance provided when a Federal Government agency or an intermediary selects the provider and either purchases services from that provider (i.e., via a contract) or awards funds to that provider to carry out an activity (e.g„ via grant, subgrant, subaward, or cooperative 3 examples of explicitly religious activities include devotional exercises, production or dissemination of devotional guides or other religious materials, or counseling in which counselors introduce religious content. While it is not feasible to develop a comprehensive list of all "explicitly religious activities," each such activity is characterized as not religiously neutral because it promotes or endorses religion to beneficiaries. Application of the prohibition against explicitly religious activity must be consistent with the First Amendment of the U.S. Constitution, which both prevents the government from promoting or sponsoring religion and protects privately initiated religious expression and activities from government interference and discrimination. This means that staff carrying out programs supported by direct Federal financial assistance, and the materials disseminated by staff persons in those programs, must be neutral in their treatment of religion. Staff and materials used in these programs may not promote, endorse, or favor religious beliefs over nonreligious beliefs or disparage religious beliefs in any way. Further, they may not express a judgment with regard to religious beliefs or nonbelief, or seek to influence the beliefs of participants with respect to religion. The bar against the use of direct Federal financial assistance for explicitly religious activities applies to activities, speech, and materials that are generated or controlled by the administrators, instructors, or officials of the Federally financed program. The requirement generally does not apply to the activities of persons whose speech is not controlled, encouraged, or approved after the fact by program administrators, instructors, or officials, such as spontaneous comments made by individual beneficiaries. The Supreme Court has repeatedly held that the First Amendment requires that officials and administrators in publicly funded programs be neutral in their treatment of religion, showing neither favoritism toward nor hostility against religious expression. B. Preserving Faith -Based Organizations' Religious Identity While faith -based organizations need to ensure that their programs and activities directly supported by HUD are religiously neutral, various protections also exist to ensure that faith -based organizations do not have to change their religious identities after receiving a Federal award. Faith -based organizations that apply for, or participate in, a HUD program or activity supported with Federal financial assistance retain their independence and may continue to carry out their mission, including definition, development, practice, and expression of its religious beliefs. (See 24 CFR 5.109(d).) At the same time, a faith -based organization, however, may not use direct Federal financial assistance to support or engage in any explicitly religious activities and, as agreement). The recipients of subgrants or subawards that receive Federal financial assistance through State - administered programs (e.g., flow-through programs) are considered recipients of direct Federal financial assistance. In general, Federal financial assistance shall be treated as direct, unless it meets the definition of indirect Federal financial assistance. (See 24 CFR 5.109(b).) For more discussion of the distinction between "direct" and "indirect' Federal financial assistance, see the preamble to "Federal Agency Final Regulations Implementing Executive Order 13559: Fundamental Principles and Policymaking Criteria for Partnerships With Faith -Based and Other Neighborhood Organizations," at 81 FR 19392 (Apr. 4, 2016). 4 explained below, those activities must be separate in time or location from the Federally funded program or activity and must be voluntary for beneficiaries. A faith -based organization may also use space (including a sanctuary, chapel, prayer hall, or other space) in its facilities (including a temple, synagogue, church, mosque, or other place of worship) to carry out activities under a HUD program without removing or altering religious art, icons, scriptures, or other symbols from its facilities. Additionally, a faith -based organization that participates in a HUD program or activity may retain religious terms in its name, select its board members on a religious basis, and include religious references in its mission statements and other chartering or governing documents. Faith -based organizations retain these rights, while observing the separation requirements described further below. C. Separation of Explicitly Religious Activities HUD's regulation at 24 CFR 5.109(e) provides that explicitly religious activities must be separated from programs and activities supported with direct financial assistance from HUD and must be voluntary for the beneficiaries of the programs or activities that receive direct Federal financial assistance. In addition to the worship and religious services that faith -based organizations may conduct separately from their HUD -funded programs and activities, faith -based organizations may also carry out separate programs with explicitly religious activities or content after receiving a Federal award. In some cases, an organization may elect to carry out a separate program that is explicitly religious that is similar to the government -funded project. For example, a church may carry out two mentoring programs, one of which is privately funded and overtly religious, while the other is Federally supported directly and is free of explicitly religious content. But where such religious activities or programs are undertaken, it is especially important for it to be clear that they are separate and distinct and that participation in the religious activities is voluntary for participants in the Federal program. IV. Guidance for Programs Supported by Direct Federal Financial Assistance A. Separate and Distinct Programs Recipients of Federal financial assistance must ensure that any program that involves explicitly religious activities (including activities that involve overt religious content such as worship, religious instruction, or proselytization) is separate and distinct from the program that receives direct Federal financial assistance, and that the distinction is completely clear to the beneficiary or prospective beneficiary. Some of the ways in which this may be accomplished include, but are not limited to, the following examples: creating separate and distinct names for the programs; creating distinct appearances for the materials used to promote each program; 5 establishing separate registrations for the programs; and promoting only the Federally supported program in materials, websites, or commercials purchased with any portion of direct Federal financial assistance. Websites with explicitly religious content may include a link to the page promoting the Federally supported program; the page about the Federally supported program may be supported with direct Federal financial assistance, but the explicitly religious page may not. The Federally supported page may link to pages with explicitly religious content; however, such links should be accompanied by statements noting that the linked content is separate from the Federally supported program, privately funded, and purely voluntary for beneficiaries. 1. Separate Programs or Activities Recipients of direct Federal financial assistance must implement measures to separate the delivery of any program that consists of explicitly religious activities from the delivery of the Federally supported program, by time or location, in such a way that it is clear that the two programs are separate and distinct. When separating the two programs by time but delivering them in the same location, the recipient must ensure that one program completely ends before the other program begins. Some of the ways in which separation may be accomplished include the following examples: The programs are held in completely different sites or on different days. If the programs are held at the same site at completely different times, the recipient may separate programs through such means as: having sufficient time between the two programs to vacate the room, turn down the lights, leave the stage, etc., in order to conclude the first program before beginning the second; and completely dismissing the participants of the earlier program. If the programs are held in different locations at the same site at the same time, the recipient may separate programs through such means as: completely separating registration locations; and completely separating areas where programs are held such as by room, hallway, or floor. Note: If an organization offers a Federally supported program and a privately funded religious program and both provide the same service, it is especially important that the organization accentuate the separation between the programs. Furthermore, because the law recognizes that rol children are particularly susceptible to coercion, if the clients served include children, it is particularly important that the separation between the programs be made clear. 2. Explicitly Religious and Antireligious Activities Recipients of Federal financial assistance must ensure that there are no explicitly religious or antireligious activities in a program supported by direct Federal financial assistance. These include: registration procedures that include religious inquiries or references; and program activities that include religious outreach or promotion, endorsement, or favoring of religious beliefs, or activities that are intended to dissuade program participants from holding religious beliefs. B. Cost Allocation Recipients of Federal financial assistance must be able to demonstrate that direct Federal financial assistance is used for the Federally supported program in accordance with the cost principles under 2 CFR part 200, Subpart E. As provided by § 200.405(a), a cost is allocable to a particular Federal award if the goods or services involved are chargeable or assignable to that Federal award in accordance with relative benefits received. Some examples of distributing costs in accordance with relative benefits received include: If staff in the Federally supported program travel to a site where the organization conducts both a Federally supported program and a privately funded, explicitly religious program, and the staff spend equal time on each program, then one-half of the travel costs (e.g., gas, lodging, and other related expenses) may be charged to the Federal program. If the staff spends one-third of their time on the Federally supported program, and two- thirds of their time on the privately funded religious program, then one-third of the travel costs may be charged to the Federal program. If an electronic device is used 30 percent of the time for the Federally supported program and 70 percent of the time for explicitly religious activities and/or other non -Federally supported activities, only 30 percent of the cost of the electronic device may be charged to the Federally supported program. C. Nondiscrimination, Eligibility, Outreach, and Recruitment Recipients of Federal financial assistance must ensure that the Federally supported program is open to all qualified beneficiaries, regardless of their religious beliefs or practice. See 24 CFR 5.109(h). HUD funding recipients may not establish selection criteria that have the effect of discriminating against beneficiaries based on religion, religious belief, refusal to hold a religious belief, or refusal to attend or participate in a religious practice. This applies with respect to 7 recipients of direct or indirect Federal financial assistance under a HUD program. Recipients of indirect Federal financial assistance from HUD—for example, an owner of a housing unit that receives HUD assistance because of the true private choice of an individual or family to reside at the owner's housing unit, such as under the Housing Choice Voucher Program or other tenant - based rental assistance activities funded under HUD programs (e.g., HOME Investment Partnerships Program (HOME) or Housing Opportunities for Persons with AIDS (HOPWA)) become subject to the nondiscrimination requirements of 24 CFR 5.109(h) at the time the recipient agrees to receive the HUD assistance in accordance with program regulations. Additionally, Federally funded programs may not discriminate against a program beneficiary or prospective program beneficiary on the basis of religion, a religious belief, a refusal to hold a religious belief, or a refusal to attend or participate in a religious practice in outreach, recruitment efforts, or advertising. D. Availability of Separate Religious Programs After the Federally supported program has ended, a staff person may provide a brief and noncoercive invitation to program participants to attend a separate explicitly religious program. The demarcation between the Federally supported program and the separate religious program must at all times be clear. The invitation must emphasize that the religious program is a separate program from, and not a continuation of, or complementary to, the Federally supported program. It also must be clear that participants are not required to attend the separate religious program, and that participation in Federally supported programs is not contingent on participation in other programs sponsored by the organization. If the beneficiaries are children, then Federally supported programs should obtain parental consent before inviting the children to separate religious activities, in order to ensure that the invitation is noncoercive and that participation is voluntary. V. Questions and Answers A. Explicitly Religious Activities Q1: In addition to worship, religious instruction, and proselytizing, what are some other examples of "explicitly religious activities"? Al: Other examples of explicitly religious activities include devotional exercises, production or dissemination of devotional guides or other religious materials, and counseling in which counselors introduce religious content. While it is not feasible to develop a comprehensive list of all "explicitly religious activities," each of these is an example of an activity that is not religiously neutral because it promotes or endorses religion to beneficiaries. Q2: Are there examples of activities in which Federally funded staff may refer to religion without violating the prohibition against engaging in "explicitly religious activities" with direct Federal financial assistance? A2: Yes. Any reference to religion should be viewed in its full context to determine whether the activity is neutral to religion, and whether there are instances in which religious N. references made by program administrators, instructors, or officials are neutral to religion. For example, staff in programs supported by direct Federal financial assistance may not provide devotional religious instruction, but, where consistent with the purposes of the program, they may reference religion in other ways. For example, in Healthy Marriage or Responsible Fatherhood programs, staff may note that some spouses share religious convictions and practice their faith as a family, or that couples who do not share the same faith may need to discuss constructive ways in which to handle their religious differences. Instructors in a juvenile justice program may note that, for some youth, values will spring from religious beliefs and traditions. In conflict mitigation programs, staff may cite the fact that principles of nonviolence are anchored in the teachings of a variety of faiths. Just as public schools may teach about religion, such as the history of religion, comparative religion, literary and other analysis of the Bible and other scripture, and the role of religion in the history of the United States and other countries, staff in Federally supported programs may discuss religion in these ways. In such cases, the aim is not to inculcate faith but to take notice of the fact that religion plays important roles in the lives of some individuals and communities. B. Program Materials Q3: What should I do if I have considered whether materials for my Federally supported program are neutral toward religion, but I am still not certain? A3: If staff of a HUD recipient reviewed the materials to be used in its HUD -funded programs, but have remaining concerns as to whether the materials are neutral to religion, they may request further guidance from the relevant HUD program office(s). C. Statements Made by Beneficiaries in Programs and Class Assignments Q4: If a staff person in a Federally funded program provides students or other program beneficiaries with an assignment to give an oral or written report, should the instructor also prohibit the participants from endorsing any religious or antireligious views in their response? A4: No. Students and other beneficiaries may express their beliefs about religion in homework, artwork, and other written and oral assignments free from religious discrimination. Such home and classroom work should be judged by ordinary standards of substance and relevance and against other legitimate pedagogical concerns identified by the provider. Thus, if an instructor assigns a student to write a poem, and the student writes a poem in the form of a prayer (for example, a psalm), the poem should be judged on academic standards (such as literary quality) and neither penalized nor rewarded on account of religious content. D. Classroom and Similar Discussions Q5: May staff members lead a discussion in a Federally supported program in which the beneficiaries refer to their religious beliefs? A5: Yes. The basic principle is that beneficiaries may express their religious beliefs, while staff must remain neutral. When providers permit beneficiaries to express their views and staff neither invite nor endorse specifically religious speech, then the speech is not attributable to the Federal Government, and its expression is both permissible and protected. For example, if, in a group discussion about life experiences that is part of a reentry program for formerly E incarcerated persons, a beneficiary on his own initiative talks about how religion was important in his life, then that would be permissible and protected. On the other hand, if an instructor initiates a discussion about the importance of religion in rehabilitation, deliberately chooses individuals to speak because they would speak about religious issues, or deliberately avoids calling on those who would talk about values from a secular perspective, that would be impermissible. To take another example, an instructor teaching an abstinence education program may acknowledge a student's religious beliefs in a manner that is neutral to religion. If a student in the class comments on his or her Christian beliefs, the instructor may acknowledge that many faiths have important teachings on sexuality and that an individual's faith may play an important role in making a decision on this matter. It would be inappropriate for the instructor to say or imply that religion is irrelevant to the topic, since such a statement would violate the principles of neutrality with respect to religion. Depending on the time permitted and the level of interest expressed by the student, the instructor may explore a variety of religious and non -religious influences on the subject of premarital sexual activity, provided that he or she does not convey any view as to whether any of the religious teachings are the correct or better view. If the student expresses interest in discussing or questioning with a religious leader or expert, the instructor may suggest that the student speak with a member of the clergy of his or her choice. If a student expresses interest in discussing or questioning a non -religious leader or expert, the instructor may suggest that the student seek out such leaders for guidance. Q6: If we invite guest speakers to talk to the beneficiaries in our Federally supported program, do we need to prohibit the guest speakers from referring to religion? A6: There is no general prohibition against a guest speaker referring to religion when talking to beneficiaries. Also, the organization carrying out the program with direct Federal financial assistance must refrain from endorsing or criticizing the religious purpose, activities, or speech of the speakers. It is important to remember that the Federal government, and the programs that it supports, must be neutral toward religion. When a recipient of direct Federal financial assistance invites speakers to address program participants, it should neither favor nor disfavor religion in general, a particular religion, or religious speech. To adhere to the neutrality principle, there are a number of factors that a recipient of direct Federal financial assistance might consider in inviting speakers to a forum that it sponsors for example, whether to establish at the beginning of the program that the recipient does not necessarily endorse the perspectives of each speaker, whether to invite a panel of speakers rather than a single speaker to offer a variety of viewpoints, and whether the recipient is likely to know in advance the content of a speaker's presentation. In selecting speakers to address program participants who are minors, recipients should be mindful that a family's religious beliefs or practices are a private matter, that parents or guardians might have concerns when a speaker shares a particular religious perspective with their children, and that children may not feel they can assert their own rights — such as removing themselves from a situation that includes religious speech, seeking an alternative provider, or making their own choice about religious practices or beliefs. E. Prayer Q7: Are there circumstances in which beneficiaries attending a Federally supported program may choose to pray on their own during the program? 10 A7: There are no particular circumstances in which beneficiaries are permitted to pray or prohibited from praying. Attending a Federally supported program does not affect an individual's right to pray. As a general matter, program beneficiaries may engage in prayer, subject to the same rules designed to prevent material disruption of the program that are applied to any other privately -initiated speech. F. Religious Settings or Facilities Q8: May a provider that is conducting presentations that are neutral toward religion in connection with a HUD -funded program accept an invitation to present at a religious setting such as a church or church -affiliated summer school as a part of that Federal program? A8: Yes. The provider should handle requests for presentations in an evenhanded fashion that neither favors nor disfavors religion, a particular religious institution, or the religious affiliation of those in attendance. Activities should be carried out in a religiously neutral way, and decisions about where to offer presentations or carry out other activities should be made on criteria that are relevant to the program, such as efficiency, need, public requests, or geographic balance, rather than on any criteria that are related to religion. Q9: May programs or activities be carried out with Federal financial assistance in a facility that houses a religious library? A9: Yes. The availability of religious texts in a library would present a legal concern only if the administrators, instructors, or other officials also urged beneficiaries of direct Federally -funded programs or activities to read the material. G. Availability of Other Programs Q10: May an organization that receives HUD funding provide applicants and beneficiaries with a list of other available programs that includes programs with explicitly religious content? A10: Yes. If the organization is a recipient of direct Federal financial assistance and has developed a list of "available programs," rather than recommended programs or referrals, based on religiously neutral criteria such as service providers in the immediate geographic region, then that list may include programs with secular content and programs with explicitly religious content. In addition, although not required, a recipient of indirect assistance may provide a list of alternative providers. H. Separate and Distinct Programs Q11: May a provider that carries out a program or activity with direct Federal financial assistance make religious counseling available to beneficiaries if they request it? All: The answer depends on what "make available" means. The recipient may not provide religious counseling as a part of the program supported with direct Federal financial assistance. However, the recipient may provide information about religious counseling services 11 that are separate and distinct from the Federally -assisted program. As long as the religious counseling is requested voluntarily by the beneficiaries, the counselors are not paid with direct Federal financial assistance, and their counseling services are separated by time or location from the Federally supported program, then the service provider may provide religious counseling to the beneficiary — including religious counseling that the recipient may provide in a separate, non -Federally -assisted program. The demarcation between the Federally supported program and religious counseling must at all times be clear. Beneficiaries must be aware that they are not required to attend religious counseling. Where the beneficiaries are minors, the provider should obtain parental consent to invite the youth to religious counseling. I. Outreach and Recruitment Q12: Does the prohibition against using religious criteria to select beneficiaries in Federally supported programs mean that Federally -financed service providers must ensure that program participants represent a variety of faith traditions? Al2: No. Federally supported programs need to be accessible to applicants and participants irrespective of religion, religious belief, a refusal to hold a religious belief, or a refusal to attend or participate in a religious practice. Q13: If my Federally supported program has a separate and distinct religious component, and the program serves youth, does my program need to obtain parental consent to invite the youth to the religious activities? A13: Yes. If a Federally- supported program serves youth, parental consent to invite the youth to any separate and distinct religious activities is necessary to ensure that any participation is voluntary. If a parent does not provide consent, the program should ensure that those youth are not present when any invitation to an explicitly religious activity is extended. Note: "Parental consent" does not require that the beneficiary have a parent, per se, but someone or some entity that is authorized to make a parental decision in loco parentis. Q14: May a Federally supported program for youth initiate loudspeaker invitations to attend separate explicitly religious activities that will be held in another room of the facility? A14: Yes, so long as the invitations are brief and non -coercive and it is clear that the explicitly religious activities are separate, privately funded, and voluntary for beneficiaries. The demarcation between the Federally supported program and the religious program must at all times be clear. Participants must be aware that they are not required to attend the religious program. As participants are minors in this case, the program should obtain parental consent to invite the youth to the religious activities, because parental consent will help ensure that any participation is voluntary. If a parent fails to provide consent, the program should ensure that those youth are not present when an invitation to an explicitly religious activity is extended. The service provider may not pay for the cost of religious services or any invitations to attend those services with Federal financial assistance. J. Beneficiary Protections 12 Q15: What does it mean for a beneficiary to object to the "religious character" of an organization? A15: Some protections afforded to beneficiaries and prospective beneficiaries arise when a beneficiary or prospective beneficiary objects to the "religious character" of an organization that carries out a program or activity with direct Federal financial assistance. The option for a beneficiary or prospective beneficiary to be referred to another organization to provide the service is limited to programs or activities with direct Federal financial assistance, and begins with a complaint to the organization carrying out the program or activity with direct Federal financial assistance objecting to that organization's religious character. It should be noted that the organization's religious character is protected under 24 CFR 5.109, although beneficiaries of its Federally -funded programs and activities are not compelled to receive such services based on the organization's religious character. An objection to "religious character" is wholly distinguishable from an objection to explicitly religious activities that an organization conducts without separation in either time or location from activities that are supported with direct Federal financial assistance. As explained above, the integration of explicitly religious activities into a program supported with direct Federal financial assistance is prohibited. Q16: If a beneficiary or prospective beneficiary objects to the religious character of an organization, in what form must the objection be made? A16: HUD requirements on beneficiary objection and referral are located at 24 CFR 5.109(g). HUD does not require beneficiaries to follow any specific format, though a model written notice of beneficiary rights and beneficiary referral request form has been published at Appendix E to the agencies' final regulations implementing Executive Order 13559, at 81 FR 19428-29, and is reproduced below at Section VI. Q17: What content is required for the written notice to beneficiaries of certain protections available to them? A17: The written notice to beneficiaries must provide the content listed in 24 CFR 5.109(g)(1), which states: (i) The organization may not discriminate against a beneficiary or prospective beneficiary on the basis of religion, religious belief, a refusal to hold a religious belief, or a refusal to attend or participate in a religious practice; (ii) The organization may not require beneficiaries to attend or participate in any explicitly religious activities that are offered by the organization, and any participation by beneficiaries in such activities must be purely voluntary; (iii) The organization must separate, in time or location, any privately funded explicitly religious activities from activities supported by direct Federal financial assistance; 13 (iv) If a beneficiary objects to the religious character of the organization, the organization must undertake reasonable efforts to identify and refer the beneficiary to an alternative provider to which the beneficiary has no such objection; and (v) Beneficiaries or prospective beneficiaries may report an organization's violation of these protections, including any denial of services or benefits by an organization, by contacting or filing a written complaint to HUD or the intermediary, if applicable. Recipients and subrecipients must take reasonable steps to ensure that individuals with limited English proficiency (LEP) have meaningful access to their programs and activities in accordance with 24 CFR Part 1, as well as Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d through 2000d-7. Providing meaningful access to LEP persons may include providing language assistance services, such as translation of the written notice. HUD issued guidance to recipients on their responsibilities with respect to providing meaningful access to LEP persons pursuant to Executive Order 13166. That guidance is published at 72 FR 2732 and is available at: haps://www.lep.gov/guidance/HUD guidance_Jan07.pdf. Recipients and subrecipients must also ensure that individuals with disabilities are provided effective communication, in accordance with section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 794, and HUD's implementing regulations at 24 CFR part 8, and the Americans with Disabilities Act, 42 U.S.C. 12 10 1, et seq. Effective communication may include providing the written notice to beneficiaries in an accessible format. Recipients and subrecipients may seek additional guidance on compliance responsibilities from the appropriate HUD program office, or intermediary, as appropriate, under the particular Federal financial assistance program. Q18: When a beneficiary objects to the religious character of a Federally supported provider and requests referral to an alternative, can the provider discharge its referral obligation by notifying the beneficiary that it is not aware of any alternatives without having first engaged in affirmative efforts to identify alternatives? A18: No. If the provider is not already aware of a suitable alternative, the provider must undertake reasonable efforts to identify a suitable alternative provider for the beneficiary at a minimum, an organization should attempt to identify an alternative provider in reasonable geographic proximity, determine what services the alternative provider offers, and determine whether the alternative provider is accepting new referrals. If the provider is unable to identify an alternative after reasonable efforts, the provider must promptly notify the intermediary, or if there is no intermediary, HUD which shall promptly determine whether there is any other suitable alternative provider to which the beneficiary may be referred. 2 "Intermediary" refers to an entity, including a nongovernmental organization, acting under a contract, grant, or other agreement with the Federal Government, or with a State, tribal or local government that accepts Federal financial assistance and distributes that assistance to other entities that, in turn, carry out activities under HUD programs. Intermediaries are responsible for ensuring that subrecipients to which they provide Federal financial assistance comply with HUD's requirements, including civil rights related program requirements. 14 In making the referral, the organization must comply with all applicable privacy laws and regulations. The organization must maintain a record of the referral and must follow up to determine whether the beneficiary or the prospective beneficiary contacted the alternative provider, unless the beneficiary or prospective beneficiary requests no follow up. Recipients must ensure that all sub -recipient agreements make organizations receiving HUD funds aware of these requirements. In most cases, HUD anticipates that the process of making a referral will require much less than two hours of staff time. Further, as stated in the preamble to the final rule, a provider need not spend more than approximately two hours of staff time in order to fulfill the "reasonable efforts" requirement. Q19: For circumstances in which services are provided in person, what is an organization's responsibility to identify appropriate alternative providers to which a referral can be made? A19: In all cases in which services are provided in person, the organization must undertake reasonable efforts to identify any alternative provider available that is in reasonable geographic proximity to the referring organization and that carries out activities that are similar in substance and quality to those offered by the organization making the referral. The definition of "reasonable geographic proximity" is not just a measure of distance but will depend on the circumstances, the services provided, and the transportation options available to the prospective beneficiary. The alternative provider also must have the capacity to accept additional clients. Q20: In the case of a faith -based organization, must the referral to an alternative provider be to a secular or non- religious provider? A20. No. The alternative provider need not be a secular provider. However, if the beneficiary requests a secular provider, and a secular provider is available that offers services similar in substance and quality, then the referral must be made to that provider. In attempting to determine an appropriate alternative, a faith -based organization may ask a prospective beneficiary if he or she would prefer or not prefer another faith -based provider and may make a referral based on the prospective beneficiary's stated preference. However, a faith -based organization may not steer a potential beneficiary to or away from other faith -based organizations because the faith -based organization itself favors or disfavors the religious character of those organizations. Q21: Is the referring organization responsible for any additional costs that the beneficiary incurs as a consequence of being referred to an alternative provider? A21: No. The referring organization is not under an obligation to subsidize transportation costs or other increased cost burdens that the beneficiary incurs as a consequence of pursuing a referral to an alternative provider. However, to the extent that various alternative providers are available, referring organizations are encouraged to take into account the cost to the beneficiary in determining which provider is most appropriate for referral. 15 Q22: What considerations must be made when assessing whether a provider has satisfied the referral requirement? What other considerations may be made? A22: The rule at 24 CFR 5.109(g) requires the alternative provider to be in reasonable geographic proximity to the referring provider, carry out activities that are similar in substance and quality to those offered by the referring provider, and to have the capacity to accept new clients. Factors that may be considered in assessing whether the alternative provider meets these criteria include – for example, distance from the location of services by the referring organization, available transportation options and cost, comparability of the content, quality, and cost of the alternative services, waiting time and other queuing requirements prior to service. When services are offered by telephone, long distance fees should be considered as a potential cost and, when services are offered by internet, the prospective beneficiary's internet access should be considered. Q23: Does an organization that makes a referral need to inform HUD, or, if applicable, the intermediary? A23: No. When an organization makes a referral to an alternative provider, the organization is not required to inform HUD (or the intermediary). The referring organization must maintain a record of the referral, which is subject to a HUD or intermediary review, depending on the nature and requirements of the HUD program. HUD encourages organizations to use the sample form that it issued as part of the final rule, which is included at Section VI of this notice. If an organization is unable to make a referral after reasonable efforts, the organization must promptly notify HUD or, if applicable, the intermediary, upon which HUD or the intermediary will promptly determine whether there is any other suitable alternative provider to which the beneficiary or prospective beneficiary may be referred. Q24: What obligation does a referring organization have to follow up on the beneficiary? A24: The precise obligations of the referring organization depend on the underlying HUD program funding the program or activity that the organization is carrying out. At a minimum, to satisfy record-keeping requirements, the organization that refers an objecting beneficiary to an alternative service provider is required to retain information on whether the referral was made and whether beneficiary contacted the alternative provider. It is reasonable for service providers to have a consistent procedure for keeping track of referrals, follow-up contacts, and whether the beneficiary is receiving services from the alternative provider. Under no circumstances, however, may an organization violate applicable privacy laws and regulations in following up with beneficiaries. A beneficiary may always opt out of follow-up—which may be particularly important for victims of certain crimes such as domestic violence, dating violence, sexual assault, or stalking. In such cases, the provider should not follow-up on the beneficiary. Q25: Do the obligations of this rule apply to sub -grantees (also called sub -recipients or subawardees)? 16 A25: Yes. Grantees must ensure that all subgrantees to which they provide funds comply with the requirements of 24 CFR 5.109. Q26: Must the notice to beneficiaries always be given in writing? A26: No. When services are provided by telephone, the provider may read the beneficiary a brief statement regarding beneficiary protections. For example, the awardee may briefly inform each beneficiary or prospective beneficiary that there are certain protections for beneficiaries due to the fact that the program is funded in whole in or in part by the Federal Government and ask whether the beneficiary would like to know those protections. If the beneficiary or prospective beneficiary responds affirmatively, then the provider must read the full notice over the telephone. Q27: Must the alternative provider be one that receives direct Federal financial assistance? A27: No, although it is preferable to make a referral to a provider that receives direct Federal financial assistance. If no such alternative provider exists, however, or if such a provider does exist but is also objectionable to the beneficiary due to the alternative provider's religious character, the original provider may make a referral to another alternate provider that does not receive Federal financial assistance if it is in reasonable geographic proximity to the location where the beneficiary is receiving or would receive services (except for services provided by telephone, Internet, or similar means), offers services that are similar in substance and quality to those offered by the organization, and has the capacity to accept additional clients. Q28: Must the provider always give notice to beneficiaries immediately and to prospective beneficiaries prior to the delivery of services? A28: No. HUD's regulation at 24 CFR 5.109(g)(2) states: "The written notice must be given to prospective beneficiaries before they enroll in any HUD program or activity. When the nature of the program or activity or exigent circumstances make it impracticable to provide the written notice in advance, the organization must provide written notice to beneficiaries of their protections at the earliest available opportunity." Therefore, notice must be provided to beneficiaries at the earliest available opportunity, and the notice must be provided to prospective beneficiaries prior to enrollment in a HUD -assisted program or activity unless there is an emergency or exigent circumstance, in which case, notice must be provided at the earliest available opportunity. An emergency or exigent circumstance could be one in which the provision of notice would constitute an interruption in enrollment and service delivery that would pose a risk to health or safety. For example, consider a domestic abuse hotline in which the caller needs immediate advice to ensure his or her safety. Benefits could be delivered first, in the form of the information needed. Then the notice requirements could be met at the first opportunity after immediate health or safety needs are addressed. Q29: If an organization considers itself to be of religious character or faith -based but does not offer any explicitly religious activities, must it provide the written notice to beneficiaries? 17 A29: Yes. Some beneficiaries may object to receiving services from an organization of religious character (whether the organization refers to itself as "religious" or "faith - based"), so beneficiaries should be notified about their ability to register such objections. Q30: Should a provider's religious affiliation be taken into account in the awards decision-making process in an effort to ensure that beneficiaries do not object to the religious character of a provider? In other words, would it be better for awards decision -makers to make an award to a secular provider over a religious provider in order to avoid such objections? A30: No. The decision to award Federal financial assistance must be based on merit, not based on the religious character or affiliation, or lack thereof, of an organization. Q31: Do intermediaries have an obligation to fund a secular alternative if they fund a faith -based organization? A31: No. Intermediaries have no obligation to fund a secular alternative when they fund a faith -based -organization. In the grant -making process, an intermediary may not consider the religious character or affiliation, or lack thereof, of an applicant organization in making a grant award. VI. Model Written Notice of Beneficiary Rights and Beneficiary Referral Request HUD's final rule was accompanied by a Model Written Notice of Beneficiary Rights that faith - based organizations may use to satisfy their responsibilities to provide written notice to beneficiaries under 24 CFR 5.109(g). The use of the beneficiary referral request portion of this model written notice is voluntary for beneficiaries and prospective beneficiaries, whose objection is not required to follow any specific format provided that it is reasonably clear under the circumstances that the objection to the organization is because of its religious character. MODEL WRITTEN NOTICE OF BENEFICIARY RIGHTS Name of Organization: Name of Program: Contact information for Program Staff (name, phone number, and e-mail address, if appropriate): Because this program is supported in whole or in part by direct Federal financial assistance from the Federal Government, we are required to let you know that: We may not discriminate against you on the basis of religion, religious belief, a refusal to hold a religious belief, or a refusal to attend or participate in a religious practice; We may not require you to attend or participate in any explicitly religious activities that are offered by us and any participation by you in these activities must be purely voluntary; We must separate, in time or location, any privately funded explicitly religious activities from activities supported by direct Federal financial assistance; If you object to the religious character of our organization, we must make reasonable efforts to identify and refer you to an alternative provider to which you have no such objection; and You may report an organization's violations of these protections, including any denial of services or benefits, by contacting or filing a written complaint to HUD [or the intermediary, if applicable]. We must give you this written notice before you enroll in our program or activity, as required by 24 CFR 5.109. OMB Control Number: 2535-0122 Expiration Date: XX-XX-XXXX The information collection requirements contained in this document have been approved by the Office of Management and Budget (OMB) under the Paperwork Reduction Act of 1995 (44 U.S.C. 3501-3520) and assigned OMB control number 2535- 0122. There is no personal information contained in this application. Information on activities and expenditures of grant funds is public information and is generally available for disclosure. Recipients are responsible for ensuring confidentiality when disclosure is not required. In accordance with the Paperwork Reduction Act, Ht JD may not conduct or sponsor, and a person is not required to respond to, a collection of information unless the collection displays a currently valid OMB control number. Public reporting burden for this collection of information is estimated to average 0.03 hours for beneficiaries or prospective beneficiaries and no more than 2 hours for service providers. For beneficiaries or prospective beneficiaries, this includes the time for reviewing and responding to the form. For service providers, this includes collecting the form, reviewing the request, making the referral, follow-up (if required) and recordkeeping. This collection of information is authorized under Executive Order 13559 (75 FR 71319). The information is used to register beneficiary objections to the religious character of a service provider and to allow the service provider to undertake reasonable efforts to refer a beneficiary to an alternative provider. Response to this request for information is voluntary for beneficiaries or prospective beneficiaries and mandatory for service providers in cases where a beneficiary or prospective beneficiary requests a referral. This service provider may not collect this information, and you are not required to complete this form unless it displays a currently valid OMB control number. No confidentiality is assured. Privacy Act Statement: The information collected on this form is considered sensitive and is protected by the Privacy Act. The Privacy Act requires that these records be maintained with appropriate administrative, technical, and physical safeguards to ensure their security and confidentiality. In addition, these records should be protected against any anticipated threats or hazards to their security or integrity which could result in substantial harm, embarrassment, inconvenience, or unfairness to any individual on whom the information is maintained. BENEFICIARY REFERRAL REQUEST If you object to receiving services from us based on the religious character of our organization, please complete this form and return it to the program contact identified above. Your use of this form is voluntary. If you object to the religious character of our organization, we must make reasonable efforts to identify and refer you to an alternative provider to which you have no such objection. We cannot guarantee, however, that in every instance, an alternative provider will be available. With your consent, we will follow up with you or the organization to which you are referred to determine whether you have contacted that organization. 19 ( ) Please check if you want to be referred to another provider. Please provide the following information if you want us to follow up with you: Your Name: Best way to reach you (phone/address/email): Please provide the following information if you want us to follow up with the provider only. Your Name: ( ) Please check if you do not want follow-up. FOR STAFF USE ONLY Date of Objection: Referral (check one): ( ) Individual was referred to (name of alternative provider and contact information): ( ) Individual left without a referral ( ) No alternative provider is available—summarize below what efforts you made to identify an alternative (including reaching out to HUD or the intermediary, if applicable): 1. Follow-up date: ( ) Individual contacted alternative provider ( ) Individual did not contact alternative provider 2. Staff name and initials: – End of Form – VII. Protections for and Obligations of Organizations that Administer Programs or Activities with Federal Financial Assistance from HUD A. Protections • In the administration or distribution of Federal financial assistance, HUD and intermediaries must not discriminate against organizations based on their religious character or affiliation, or lack thereof. 20 • Organizations must be permitted to apply for and participate in HUD programs and activities supported with Federal financial assistance without political interference or the appearance of political interference, and without HUD impairing their independence, autonomy, expression outside the HUD -funded programs or activities, or religious character. • Organizations may retain their independence and may carry out their missions, including the definition, development, practice, and expression of their religious beliefs, provided that organizations do not use direct Federal financial assistance to support or engage in any explicitly religious activities (including activities that involve overt religious content such as worship, religious instruction, or proselytizing) or in any other manner prohibited by law. • Organizations may conduct privately funded explicitly religious activities that are separated in time or location from programs or activities funded by direct Federal financial assistance from HUD and that are purely voluntary for beneficiaries of such HUD -funded programs or activities. • Organizations may use space (including a sanctuary, chapel, prayer hall, or other space) in their facilities to carry out activities under a HUD program, without removing or altering religious art, icons, scriptures, or other symbols from these facilities. • Organizations may retain religious terms in organizational names, select board members on a religious basis, and include religious references in organizational mission statements and other chartering or governing documents. • Organizations must not be subjected to regulation or monitoring that would create excessive entanglement between the government and religious entities. • A religious organization's exemption from the Federal prohibition on employment discrimination on the basis of religion, set forth in section 702(a) of the Civil Rights Act of 1964 (42 U.S.C. 2000e-1), is not forfeited when the organization participates in a HUD program. Some HUD programs, however, contain independent statutory provisions that impose certain nondiscrimination requirements on all grantees. Accordingly, grantees should consult with the appropriate HUD program office to determine the scope of applicable requirements. B. Obligations • Organizations that receive Federal financial assistance under a HUD program, whether such assistance is direct or indirect, must not discriminate against beneficiaries or prospective beneficiaries on the basis of religion, religious belief, a refusal to hold a religious belief, or a refusal to attend or participate in a religious practice. • Organizations must conduct their outreach activities in ways that do not favor or disfavor prospective beneficiaries based on their religion, religious belief, a refusal to hold a religious belief, or a refusal to attend or participate in a religious practice. • Organizations must provide beneficiaries with written notice of their rights at the earliest available opportunity and provide prospective beneficiaries with written notice of 21 their rights prior to the time they enroll in a program or activity supported by direct Federal financial assistance from HUD, except in emergency or exigent situations, in which the organization must provide prospective beneficiaries with written notice of their rights at the earliest available opportunity. • Organizations that offer activities that are supported by direct Federal financial assistance as well as privately funded explicitly religious activities (including activities that involve overt religious content such as worship, religious instruction or proselytization) must separate, in time or location, these privately funded explicitly religious activities from any programs or activities supported with direct Federal financial assistance and ensure that beneficiaries' participation in such programs is voluntary. • If a beneficiary or prospective beneficiary of a program or activity that receives direct Federal financial assistance from HUD objects to the religious character of an organization that carries out the program or activity, the organization must promptly undertake reasonable efforts to identify and refer the beneficiary to an alternative provider to which the beneficiary or prospective beneficiary has no objection. If the organization is unable to identify an alternative provider, the organization must promptly notify the intermediary, or if there is no intermediary, HUD. • Organizations that receive Federal financial assistance must comply with applicable laws and regulation. By virtue of their acceptance of such assistance, organizations also agree to appropriate monitoring and enforcement of these standards. • Direct Federal financial assistance may be used for the acquisition, construction, or rehabilitation of structures only to the extent that those structures are used for conducting eligible activities under a HUD program or activity. Where a structure is used for both eligible and explicitly religious activities (including activities that involve overt religious content such as worship, religious instruction, or proselytization), direct Federal financial assistance may not exceed the cost of the share of acquisition, construction, or rehabilitation attributable to eligible activities in accordance with the cost accounting requirements applicable to the HUD program or activity. However, acquisition, construction, or rehabilitation of sanctuaries, chapels, or other rooms that a HUD -funded faith -based organization uses as its principal place of worship, may not be paid with direct Federal financial assistance. VIII. For Further Information Additional questions regarding the requirements of 24 CFR 5.109 or this Notice may be directed to the relevant HUD program office or to PartnershipsGuidance2hud.gov. Nani A. Coloretti, Deputy Secretary 22 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Ordinance No. 5335 amending Sections of Chapter 10.10 of the Bremerton Municipal Code entitled "Parking Code"; and repealing Chapter 11.15 entitled "On Street Paid Parking" Study Session Dates COUNCIL MEETING Date: Department: Presenter: Phone: 10A September 27, 2017 October 11, 2017 October 18, 2017 Financial Services Shannon Corin (360) 473-5323 SUMMARY: Administration is recommending changes to the Bremerton Municipal Code to incorporate Commuter Parking Zones and have the authority to issue Commuter Permits. This is the first step in establishing a Commuter Parking Program. The ordinance also expands the area for nuisance violators from parking in only the downtown core to all restricted parking zones in the City. This amendment has a housekeeping item as well. It moves on -street paid parking from BMC Title 11 entitled "Streets and Right -of -Way" to BMC Title 10 entitled "Traffic," and re-establishes and updates current on -street paid parking zones. ATTACHMENTS: 1) Ordinance No. 5335; 2) Power Point; and 3) Citizen Letters FISCAL IMPACTS (Include Budgeted Amount): None STUDY SESSION AGENDA: ❑ No Presentation 0 Full Presentation STUDY SESSION ACTION: ❑ Consent Agenda ❑x General Business ❑ Public Hearing RECOMMENDED MOTION: Move to pass Ordinance No. 5335 amending sections of Bremerton Municipal Code Chapter 10.10 entitled "Parking Code"; and repealing Chapter 11.15 entitled "On -Street Paid Parking" as presented. COUNCIL ACTION: ❑ Approve Form Updated 01/07/15 ❑ Deny ❑ Table ❑ Continue ❑ No Action ORDINANCE NO. 5335 AN ORDINANCE of the City Council of the City of Bremerton, Washington, repealing Chapter 11.15 of the Bremerton Municipal Code entitled "On Street Paid Parking" and amending Chapter 10.10 entitled "Parking Code." WHEREAS, the City Council desires to repeal Chapter 11.15 of the Bremerton Municipal Code entitled "On Street Paid Parking" and amend Chapter 10.10 entitled "Parking Code" relating to restricted parking permits and restricted parking zones and other related amendments; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Chapter 11.15 of the Bremerton Municipal Code entitled "On Street Paid Parking" is hereby repealed in its entirety. SECTION 2. Section 10.10.010 of the Bremerton Municipal Code entitled "Definitions" is hereby amended to read as follows: 10.10.010 DEFINITIONS. For the purpose of this chapter, the words and phrases set forth in this section are defined as follows: "Boat or vessel" means every description of watercraft used or capable of being used as a means of transportation on the water including marine vehicle (trailered or nontrailered). "Block" means the area comprised of properties along each side of a street between two (2) intersections or an intersection and a road end. "BMC" means Bremerton Municipal Code. "Commuter parking zone" means a prescribed area where on -street parking is authorized for commuters through issuance of a commuter parking permit. "City parking facility" means City owned or controlled parking facility, including parking garages and parking lots, whether paid or unpaid parking. "Department" means the Department of Financial Services, unless another department is referenced. "Director" means Director of Financial Services or other department director authorized by the Mayor to enforce this chapter, or their designee, including, but not limited to, parking enforcement officer, unless another director is referenced. "Downtown core" means that area in downtown Bremerton from and including Warren Avenue east to the waterfront and from and including 6th Street south to the waterfront and the Puget Sound Naval Shipyard. "Motor vehicle" means any self-propelled vehicle such as a car, truck, van, motorcycle, or any other similar self-propelled vehicle. Page 1 of 8 Chapter 10.10 BMC — Parking Permits "Paid parking zone" means the street, or part thereof, within the City where parking spaces are restricted to paid parking. "Parking generator" means anything that significantly increases commuter parking demand. Examples include, but are not limited to: ferry terminals, schools, hospitals, business districts, and military installations. "Parking permit" means a permit issued by the City that exempts the permit holder, when displayed properly, from the parking restrictions in effect in the permit holder's restricted parking zone. "Passenger load only zone" means a parking space reserved for passenger loading only. These spaces will be marked with the time restriction applicable to them. "Peak parking hours" means those hours in a day where a particular vicinity experiences the greatest demand for parking. "Permit only zone" means a prescribed area where on -street parking is reserved for the exclusive use of the permit holders in the prescribed vicinity and their visitors holding a permit. "RCW" means Revised Code of Washington. "Recreational vehicle" means a travel trailer, motor home, truck camper, or camping trailer that is primarily designed and used as temporary living quarters, is either self-propelled or mounted on or drawn by another vehicle, is transient and is not immobilized or permanently affixed to a mobile home lot and further includes a dune buggy or off-road vehicle (trailered or nontrailered). "Resident;" as used in this chapter, refers to an individual living in a dwelling unit or a business owner operating a business on property owned or leased by the business owner. "Resident vehicle" means a motor vehicle parked in a prescribed residential area by a resident of the area. "Residential area" means a contiguous area containing public rights-of-way or parts thereof primarily abutted by residential property or residential use. "Restricted parking zone" means an area of the City subject to parking restrictions including time limits or other restrictions contained in this chapter including paid parking zones, permit only zones, commuter parking zones, passenger load only zones and other restricted parking areas or spaces both in residential and nonresidential areas. "Residential restricted parking zone" means a restricted parking zone in a residential area. "Street" means any right-of-way, highway, avenue, lane, road, drive, place, boulevard, alley, way, sidewalk, planting or parking strip, shoulder and every way or place in the City of Bremerton open as a matter of right to public vehicular travel or parking or other similar public use. "Trailer" means every vehicle without motive power designed to be drawn by another vehicle and attached to the towing vehicle by means of a hitch or other connector, and ordinarily used for transporting items upon public rights-of-way. "Vehicle" means motor vehicle, car, truck, vehicle, van, tractor, bus, trailer (including boat trailer with or without a boat situated thereon), recreational vehicle, tractor or semi -trailer, motorcycle or boat or vessel (trailered or nontrailered), whether licensed or unlicensed, or motorized or nonmotorized, unless otherwise defined. "Visitor vehicle" means a motor vehicle parked by a person who is visiting a resident within a residential restricted parking zone. Page 2of8 Chapter 10.10 BMC — Parking Permits SECTION 3. Section 10. 10.040 of the Bremer ton Municipal Code entitled "Residential Restricted Parking Zones" is hereby amended to read as follows: 10.10.040 RESIDENTIAL RESTRICTED PARKING ZONES. (a) Creation. The creation, deletion or boundary changes or time change of residential restricted parking zones as defined in BMC 10.10.010 may be initiated either: (1) By a verified petition of property owners as provided for in subsection (b) of this section for either a one (1), two (2), three (3), or four (4) hour parking restriction time period; or (2) By the decision of the Director following a finding by the Director of Public Works and Utilities, or designee, that the change is in the best interest of the community and will improve the health, safety or welfare of the community; or (3) By motion, resolution or ordinance of the City Council as deemed appropriate. The City Council may, at any time, create a residential restricted parking zone or it may delete2 or -change the boundary, change the time of, or modify a residential restricted parking zone created pursuant to subsections (a)(1) and (2) of this section. (b) Petitions. Property owners in a residential area as defined in BMC 10.10.010 may seek to create, delete or change the boundary of a residential restricted parking zone or to change a parking restriction time period to a new parking restriction time period that is authorized in subsection (a)(1) of this section by submitting a verified petition of at least two-thirds (2/3) of the property owners of each parcel of property located within the block indicating support for the change. Upon submittal of a verified petition, the Director of Public Works and Utilities must make a finding that: (1) There is an identifiable parking generator; (2) It appears that seventy-five percent (75%) or more of the parking spaces located on the petitioning block are being used at peak parking hours; (3) The conditions described in subsections (b)(1) and (2) of this subsection exist on at least three (3) contiguous blocks; (4) Whether the proposed parking restriction time period is appropriate; and (5) The parking restriction time period being changed has been in effect for at least one year. (c) Appeal. Appeals relating to the creation, deletion, boundary change or change of a parking restriction time period to a new parking restriction time period of a residential restricted parking zone may be made by a property owner within the designated permit area to the Municipal Court Hearing Examiner pursuant to BMC 10.10.140. The right to appeal exists only when such creation, deletion, boundary change or time change was completed under subsection (a)(1) of this section by a verified petition or subsection (a)(2) of this section by a Director's decision. If such creation, deletion, boundary change or time change is subject to appeal, the City Clerk shall post notice in the particular residential area of the future location and boundaries of the proposed residential restricted parking zone and of the right of the property owner to appeal the designation within seven (7) working days. A timely appeal will stay the action until the Municipal Court Hearing Examiner's review and decision. The Hearing Examiner shall be authorized to deny the creation, deletion, boundary change or time change if he/she determines that significant errors were made in the process that created a substantial likelihood that the creation, deletion, boundary or time change would have failed had proper procedures been Page 3 of 8 Chapter 10.10 BMC — Parking Permits followed or if he/she determines that the creation, deletion or boundary change is not in the best interest of the community. The change shall be enforceable following the expiration of the appeal period or at such time as any appeal filed is denied. Until such time, the parking restriction previously in place, if any, shall continue. (d) Posting. (1) If the creation, deletion, boundary change or time change is subject to appeal under subsection (c) of this section, the creation, deletion, boundary change or time change shall become effective at such time as notice is posted in the affected area of the location and boundaries of the residential restricted parking zone, and either: (i) The seven (7) working day appeal period has expired without an appeal being filed; or (ii) At such time as a decision of the Hearing Examiner is issued on an appeal filed under subsection (b) of this section. (2) If the creation, deletion, boundary change or time change is not subject to appeal under subsection (c) of this section, the creation, deletion, boundary change or time change shall become effective upon posting of applicable parking restriction signage in the residential restricted parking zone. (e) PeFmit Only en-e-EfAg-five Apr2013,il PGFMnt -enz�nesG-An-n-et be - atm T nef ean their- bettadar-ies be ehanged by petition. Pefmit only zones in effeet on janttafy 1, 2013� -...y time, ereate, delete n i.l•ange the beta dafy of n pefm.t evily zone. SECTION 4. Anew section, Section 10. 10.045 entitled "Other Restricted Parking Zones," is hereby added to the Bremerton Municipal Code to read as follows: 10.10,045 OTHER RESTRICTED PARKING ZONES. (a) In addition to residential and nonresidential parking zones, restricted parking zones include: (1) Commuter Parking Zones. Commuter parking zones, as defined in BMC 10.10.010, may be established to allow for the issuance of commuter parking permits, pursuant to BMC 10.10.050(c), to individuals commuting into and out of the City for work and other related purposes. (2) Permit Only Zones. Permit parking zones, as defined in BMC 10.10.010, may be established to allow for parking permits where on -street parking is reserved for the exclusive use of the permit holders in the prescribed vicinity. (3) Paid Parking Zones. Paid parking zones, as defined in BMC 10.10.010, may be established to allow for parkingpermitswhere on -street parking spaces are restricted to paid parking. The following on -street paid parking zones are hereby established: (i) 4t�t between Warren Avenue and Park Avenue; (ii) 5t Street between Warren Avenue and Park Avenue, (iii) Warren Avenue south of Burwell Street, (iv)Chester Avenue south of Burwell Street beginning south of the Bremerton Police Department station, (v) Angled parking north side of 4th Street adjacent to Kiwanis Park, Page 4 of 8 Chapter 10.10 BMC — Parking Permits (b) Creation. The creation, deletion or boundary changes or time change of the restricted parking zones as set forth in subsection (a) above may be initiated either: (1) By the decision of the Director following a finding by the Director of Public Works and Utilities, or designee, that the change is in the best interest of the community and will improve the health, safety or welfare of the community; or (2) By motion, resolution or ordinance of the City Council as deemed appropriate. (c) The City Council may, at any time, create a restricted parking zone or it may delete, change the boundary, change the time of, or modify a restricted parking zone created _pursuant to subsections (b)(1) and (2) of this section. (d) The restricted parking zones as set forth in subsection (a) above may be included within a residential or nonresidential restricted parking zone. SECTION 5. Section 10. 10.050 of the Bremerton Municipal Code entitled "Parking Permits" is hereby amended to read as follows: 10.10.050 PARKING PERMITS. (a) Residential Parking Permits. Residential parking permits may be issued to park in a residential restricted parking zone for motor vehicles not exceeding twenty-two (22) feet in length or having a maximum gross vehicle weight in excess of ten thousand (10,000) pounds only upon application of the following persons: (1) A legal resident of the residential restricted parking zone who has a motor vehicle registered in his or her name, or who has a motor vehicle for his exclusive use and under his control. (2) A person who owns or leases commercial property and actively engages in business activity within a residential restricted parking zone. Permits will be issued for one (1) year terms and be renewed upon expiration conditioned upon meeting the residency requirements for a permit. There shall be a limit of two (2) residential parking permits issued per dwelling unit/business location, unless parking availability allows a greater number not to exceed four (4) permits per dwelling unit as determined by the Director in his or her sole discretion. (b) Visitor Parking Permits. Visitor parking permits are authorized for residents of a residential restricted parking zone for bona fide transient use for visitors to the residence. No dwelling unit or place of business located in a residential restricted parking zone shall be issued more than one (1) visitor permit. It shall be the responsibility of the resident to control the use of the permit. Bona fide transient uses include: visiting guests, babysitters, repair persons and other similar visitors. The following is prohibited: (1) Parking in excess of seven (7) days within any thirty (30) day period unless approved administratively prior to such use; or (2) Parking more than one (1) block from the permitted residence, or (3) Use of visitor permits by residents for the residents' vehicles. Visitor permits shall only be used for visitor vehicles. (c) Commuter Parking Permits. Commuter parking permits may be issued by the City to individuals commuting into and out of the City for work and other related purposes that exempts the permit holder, when displayed properly, from the parking restrictions in effect in the permit holder's restricted parking zone. Commuter parkingpermitsmay be issued to park in a Page 5 of 8 Chapter 10.10 BMC — Parking Permits residential or nonresidential restricted parking zone for a period of time not to exceed twelve (12) hours per day. Permits will be issued monthly. (ed) Service Parking Permits. Service parking permits may be issued, on a short term temporary basis, for parking of vehicles on a street for a period of time exceeding a parking restriction time period established in BMC 10. 10.030 and 10.10.040(a) when necessary. Service parking permits may be issued to landlords or their contractors for building improvements, individuals working in a home service industry (home health care, etc.), or for other short-term use for the providing of services to a residence or to a business in a residential restricted parking zone or a nonresidential restricted parking zone. Service parking permits, and any extensions thereto, shall be issued for a period not to exceed thirty (30) days unless the Director determines that a longer period is warranted. The City may require proof of ongoing continuous work and of a City business or landlord license, as applicable, as a condition to maintaining or extending a valid permit. (de) Display. Parking permits shall state thereon the particular restricted parking zone, the license number of the motor vehicle for which it is issued and the expiration date. Permits shall be displayed so as to be clearly visible through the rear window of the vehicle on the left side thereof or the front windshield on the left side when necessary. A parking permit shall not guarantee or reserve to the holder thereof an on -street parking space within the designated residential parking area. (ef) The Director may establish policies for the issuance of parking permits. Parking permits may be issued throughout different times of the year based on zones or other criteria. (fg) Permits issued pursuant to this section are not subject to the parking restriction time periods such as one (1), two (2), three (3), or four (4) hour parking set forth in BMC 10. 10.030 and 10.10.040(a), however, they are subject to the five (5) day parking restriction set forth in BMC 10.10.070(b)(1) unless otherwise permitted with a temporary parking permit pursuant to BMC 10. 10. 070(b)(4), or otherwise restricted. SECTION 6. Section 10.10.110 of the Bremerton Municipal Code entitled "Vehicle Impound — Other Enforcement" is hereby amended to read as follows: 10.10.110 VEHICLE IMPOUND — OTHER ENFORCEMENT. Any vehicle parked and/or used in violation of this chapter or any regulation or restriction established thereunder, or any other applicable provision of the Bremerton City Code or of any ordinance, is an unauthorized vehicle declared to be a nuisance which may be summarily abated by the impounding and removal of the vehicle as follows: (a) Impound with Notice. As authorized pursuant to RCW 46.55.080(1), an unauthorized vehicle left within a street may be impounded under the direction of a police officer or parking enforcement officer after notice of such proposed impoundment has been securely attached to and conspicuously displayed on the vehicle for a period of twenty-four (24) hours prior to such impoundment pursuant to RCW 46.55.085 under the following circumstances: (1) Violations of Parking Code. When such vehicle is parked and/or used in violation of the provisions of this chapter or any other law, ordinance or regulation; or (2) Chronic Nuisance. A vehicle is hereby declared to be a chronic nuisance and subject to impound as provided herein when: (i) Outstanding Infractions. When a vehicle is parked on any street or City parking facility within the City and there are three (3) or more outstanding parking Page 6 of 8 Chapter 10.10 BMC — Parking Permits infractions issued against the vehicle for each of which a person has failed to respond, failed to appear at a requested hearing, or failed to pay a parking infraction for at least forty-five (45) days from the date of the filing of the notice of infraction. (ii) Multiple Infractions. When a vehicle is parked on any street within the de -Hte - eef-e y restricted zone as defined in BMC 10.10.010 and said vehicle has been issued six (6) or more parking infractions while parked on any street within the City, whether paid or unpaid, within the preceding ninety (90) days. Furthermore, such vehicle may not park on any street within the a,,wn*,,w,, ^^reany restricted zone for a period of ninety (90) days from the date of issuance of the notice of impoundment. (b) Impound Without Notice. As authorized pursuant to RCW 46.55.080(1), a vehicle may be impounded under the direction of a police officer or parking enforcement officer, with or without citation and without giving prior notice to its owner as required in subsection (a) of this section, only under the following circumstances: (1) Public Safety. When a vehicle is unattended upon a street where the vehicle constitutes an obstruction to traffic or jeopardizes public safety as defined in RCW 46.55.113; or (2) City Parking Facility. When an unauthorized vehicle is parked in a City owned or controlled parking facility which is properly posted with parking restrictions pursuant to RCW 46.55.070. (c) Other Impoundment. In addition to the impound provisions set forth in subsections (a) and (b) of this section and those penalties established pursuant to this chapter, a vehicle in violation of any of the parking regulations established herein may be impounded by a registered tow truck operator at the direction of a police officer pursuant to those requirements established in WAC 308-330-406 and other related sections of the Washington Model Traffic Ordinance as adopted pursuant to Chapter 10.04 BMC. (See RCW 46.55.113) (d) Immobilization of Vehicle. In lieu of impoundment, a vehicle may be immobilized with a restraining device (i.e., boot). A vehicle that has been immobilized for forty- eight (48) or more hours may be impounded, unless the vehicle needs to be towed sooner for public safety reasons as set forth is subsection (b)(1) of this section as determined by the police officer or parking enforcement officer. SECTION 7. Severability. If any one or more sections, subsections, or sentences of this ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. SECTION 8. Effective Date. This ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law. PASSED by the City Council the day of )2017. ERIC YOUNGER, Council President Page 7 of 8 Chapter 10.10 BMC — Parking Permits Approved this day of ATTEST: SHANNON CORIN, City Clerk 2017. PATTY LENT, Mayor APPROVED AS TO FORM: ROGER A. LUBOVICH, City Attorney PUBLISHED the day of 2017. EFFECTIVE the day of 2017. ORDINANCE NO. 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Please also note that Agendas and Packets for upcoming Council Meetings can be found on the City's website at: www. B re m e rto n W A.ovjCo u n ci [Agenda. Lori Smith Legislative Assistant Bremerton City Council (360)473-5280 City.Council (asci. bremerton.wa. us www. BremertonWA.gov , District 4 Residents, I am writing to inform you of a proposed ordinance change that will continue to be discussed by the Bremerton City Council at their next Study Session on Wednesday, October 11. Action on this item is expected to be proposed before the Bremerton City Council at the regular Council Meeting the following week on Wednesday, October 18. The proposed change would allow the City to charge commuters for a permit to park on the streets near the shipyard. This concerns me because District 4 residents rely upon on -street parking. Residents of my district barely have enough parking in front of their own houses, and 1 believe it would be wrong for the City to sell residential parking to commuters. I will be speaking in opposition to this proposal, and I'd invite you all to either send your comments by e-mail to City. Councilci.bremerton.wa.us• or join me and speak in opposition at the Council Meeting that begins at 5:30 PM on Wednesday, October 18 in the First Floor Chambers of the Norm Dicks Government Center. Sincerely, Greg Wheeler Bremerton City Council District 4 (360) 204-+x3564 From: Ella Rae <ellamrae@gmail.com> Sent: Friday, September 29, 2017 6:27 PM 7o: City Council Subject: Selling on street parking to commuters Hi Greg, Thank you the informative message. I am opposed to the proposed strategy for the reason that you cite. Residents need the parking spaces in their own neighborhoods. I will be in attendance at the upcoming council meetings. With best regards, Ella Rae Union Hill From: Kathy Easton <spottedlope@gmail.com> Sent: Sunday, October 1, 2017 10:56 AM To: City Council Subject: Permit Parking on Residential Streets My name is Kathy Easton and I live in the 800 block of Broadway Ave. There is no off street parking on my property so when I bought my home, 24 years ago, the fact that there was restricted parking on Broadway Ave was a very important factor in my decision to live here. There is now a proposal for the City of Bremerton to sell permits that would allow commuters to park in restricted residential parking areas. This would be a very bad idea! The block of 8th St between Broadway and Chester does not have restricted parking and is tilled with commuters parking each weekday. With decreased parking enforcement over the past few years, more commuters have been parking on my block. This has created congestion on the street and occaisions when I am not able to park near my house. If commuters are able to purchase permits to park on my street this would be a daily situation. The City of Bremerton has focused on the importance of available parking for businesses in the city. I would hope that the value of the residents of Bremerton is of equal importance. This proposal does not reflect that value. Please do not approve this. Kathy Easton From: jagi r <silvertrees42@gmail.com> Sent. Monday, October 2, 2417 1:38 AM To. City Council Subject: Residential Parking Greg, We lure on Gregory Way and often have a problem finding parking near our house. We would not want to see non-residents parked on our street as we don't have enough space. Thanx. jaq I From: GLENN B Hodge <GHWPCID@msn.coma Sent: Monday, October 2, 2017 3:13 PM To: City Council Subject: District 4 shipyard parking We own a house @ 419 Veneta avenue. We are being told that there is a plan currently being considered, that would allow PSNS employees to have paid on street parking in our neighborhood. We are asking for this to not be allowed. PSNS illegally park in our neighborhood every weekday without any real enforcement for this illegal activity. The PSNS automobiles greatly interfere with access to our home of visitors, family and service workers. If allowed, we imagine the situation to only worsen: if there are no consequences for illegal parking how on earth would any surveillance of paid parking function. Please consider other solutions for PSNS parking issues. Glenn Hodge William Perez From: Robert Caires Ecairesrm@gmail,com> Sent: Monday, October 2, 2017 3:22 PM To: City Council Subject: Parking Permits I live in front of a couple of churches that have parking lots. Yet during the week they do not park in there lots, however they due park on and in front of my house. Now you want to acid l 00's of commuters to the streets around our area HELLLLLLLLLLLLL NOOOOOOO. This will not fly see you at the meeting, From: Lori Smith on behalf of City Council Sent: Thursday, October 5, 2017 12:08 PM To: Yoeyhere@comcast.net Cc: City Council Subject: RE: Citizen Comments - Opposed to Neighborhood Parking Plan (Joe Radoslovich) From: Yoeyhere@comcast.net [mailto:Yoeyhere@comcast.net] Sent: Thursday, October 5, 2017 11:51 AM To: City Council City.Council@ci.bremerton.wa.us> Subject: Re: Letter to District 4 Residents - Sent on Behalf of Council Member Greg Wheeler I would like to add my comments to this idea. The city needs to look at other options, DO NOT burden our neighborhoods with cars that are not investing into anything in Bremerton. The shipyard has plenty of land to look at for another solution. The parking situation is bad enough as it is now you want to make it worse. Not a good idea. Christine Grenier From: Rhonda Jones <rjones651@gmail.com> Sent: Saturday, October 7, 2017 1:29 PM To: City Council Subject: Parking I live on Gregory Way, and as it is parking is a problem, so allowing non-residents to park in my neighborhood is a very bad idea. If Bremerton needs more parking for the shipyard, then build a parking garage or get land and shuttles for parking outside of the city. The shipyard should also bear some responsibility for parking for its employees. The needs of residents should not be Trumped by the shipyard. From! Lori 5m ith on behalf of City Council Sent: Nlonday, October 9, 2017 12;38 PKI To: Jaime Forsyth Cc: City Council; Patty Lent Subject: RE Citizen Comm ent; - Proposed Parking Ordinance (Jaime Forsyth) From: Jaime Forsyth [mailto:jaimeforsyth@Qmaii.com] Sent: Monday, October 9, 2017 9:56 AM To: Patty Lent <Pa&,Lent@ci.bremerton,wa.us> Cc: City Council <City.CouncilCai)ci.bremerton.wa,us> Subject: Proposed parking ordinance Mayor Lent, I just wanted to check in with you to see what your view is of the proposed parking ordinance that will, apparently, offer parking permits to anyone who wants to take up valuable parking space in our Union Hill neighborhood. I'm sure you're aware that we've had a problem with shipyard workers parking in our neighborhood for years and have had little help from Impark in addressing this issue. The recent parking study, for some reason, only investigated the few blocks just north of the shipyard and never documented the full extent of the issue. In fact, the study literally skipped over much of Union Hill; studying parking issues south of 6th and north of 11 th. Even so, the City's own consultant told me privately that he was aware that this issue included a larger area but hadn't been tasked with studying the whole problem. Still, he said that he would recommend that Union Hill have 2417 parking permits to make it easier to enforce, i.e. rather than the 2 -hour parking for non -permitted cars that requires two trips by Impark in order to write a ticket. How does the City pay $112,000 for good advice and come up with its own idea that's likely to cause all-out parking wars in Union Hill? It seems so obvious that it would provoke outrage that I wonder if there is a hidden motive behind this. What do you think? After the study, the Sun reported that you would like to see the residents of each of the districts decide how to create permits for on -street parking in their neighborhoods ... and that's why I'm asking you for your help now. Clearly, District 4 is against having its valuable, needed, on -street parking taken away. It's time for the Shipyard to be proactive in handling its parking situation. The City, PSNS and Kitsap Transit should all be at the table to come up with creative solutions. Why not talk to the churches about allowing parking during weekdays with KT or PSNS shuttles? If parking is not allowed in the neighborhood (i.e. via actual enforcement) and the workers really don't have a way to get to work, the Shipyard will be more invested in finding solutions that make sense. Lastly, I would like to make the point that by offering permits to people who mostly don't live here, the City is prioritizing them over the people who live, work, invest and vote here. Thank you for your support in this urgent matter and I look forward to your response. Best, Jaime "Be the change that you wish to see in the world. " Mahatma Gandhi From: Lori Sm th on behalf of City CoLzxil Sent-. Mond al, October 9, 201712; 38 PM To: Jaime Forsyth Cc: City Council; Path} Lent Subject: RE: Citizen Comments - Proposed Parking Ordinance ilaime ForVtN From: Jaime Forsyth [rnailtoJaimeforsyth@gmail.com] Sent: Monday, October 9, 2017 9:56 AM To: Patty Lent <Patty.LentAci.bremerton.wa.us> Cc: City Council <City.Council(c)ci.bremerton.wa.us7 Subject: Proposed parking ordinance Mayor Lent, I just wanted to check in with you to see what your view is of the proposed parking ordinance that will, apparently, offer parking permits to anyone who wants to take up valuable parking space in our Union Hill neighborhood. I'm sure you're aware that we've had a problem with shipyard workers parking in our neighborhood for years and have had little help from Impark in addressing this issue. The recent parking study, for some reason, only investigated the few blocks just north of the shipyard and never documented the full extent of the issue. In fact, the study literally skipped over much of Union Hill; studying parking issues south of 6th and north of I lth. Even so, the City's own consultant told me privately that he was aware that this issue included a larger area but hadn't been tasked with studying the whole problem. Still, he said that he would recommend that Union Hill have 2417 parking permits to make it easier to enforce, i.e. rather than the 2 -hour parking for non -permitted cars that requires two trips by Impark in order to write a ticket. How does the City pay $112,000 for good advice and come up with its own idea that's likely to cause all-out parking wars in Union Hill? It seems so obvious that it would provoke outrage that I wonder if there is a hidden motive behind this. What do you think? After the study, the Sun reported that you would like to see the residents of each of the districts decide how to create permits for on -street parking in their neighborhoods ... and that's why I'm asking you for your help now. Clearly, District 4 is against having its valuable, needed, on -street parking taken away. It's time for the Shipyard to be proactive in handling its parking situation. The City, PSNS and Kitsap Transit should all be at the table to come up with creative solutions. Why not talk to the churches about allowing parking during weekdays with KT or PSNS shuttles? If parking is not allowed in the neighborhood (i.e. via actual enforcement) and the workers really don't have a way to get to work, the Shipyard will be more invested in finding solutions that make sense. Lastly, I would like to make the point that by offering permits to people who mostly don't live here, the City is prioritizing them over the people who live, work, invest and vote here. Thank you for your support in this urgent matter and I look forward to your response. Best, Jaime "Be the change that you wish to see in the world." Mahatma Gandhi From: Delila Katzka 4delilakatzka@gmail.com> Sent: Monday, October 9, 2017 9:11 PM To: City Council Subject: Say no to commuter permits in West Bremerton As a resident in Union Hill part of West Bremerton I urge you to keep the zone parking for residents only. Thank you, Delila Katzka 7th Ave Delila From: Greg Wheeler Sent: Tuesday, October 10, 2017 1:06 PM To: Sue Sue Cc: City Council Subject: Re: Commuter Parking Gregory Way Thank you Sue, I agree! I am forwarding your email to City Council to be added to other public comments received opposing this ordinance. Sincerely, Greg Wheeler Bremerton City Council District 4 (360) 204-0564 Seat from arty iPad On Oct 9, 2017, at 3:23 PM, Sue <suesuepv2msn.com> wrote: Greg, I apologize for not getting this to you sooner, however I just received the notice about the Parking Ordinance being on the City Council agenda for tomorrow. I live on the 1700 block of Gregory Way. As you are aware, our street is a one-way street (west bound) between Chester Avenue and Naval Avenue. We are bordered along the south by the Kitsap Naval Base, with two gates at State Street (mostly used for "Kiss and Ride") and Naval Avenue. We are one of the only blocks on Gregory Way without 24 hour -7 days per week residential parking enforcement, As such, in the evenings (swing and graveyard shift) and on weekends we experience so much non-residential parking that many people just pull up across the sidewalk perpendicular to the road. Two items I would like to see addressed on our block: 1. Residential parking to conform to the hours of enforcement of all the other blocks on Gregory Way of 24 hour -7 day per week residential parking so that our block is not the only available block for after hour commuter parking. 2. No additional permits issued for commuter parking on our street. Thank you, Susan P. Venard, P.E. From: Greg Wheeler Sent: Tuesday, October 10, 2017 1:19 PM To: George and Shelagh Venard Cc: City Council Subject: Re: Parking Dear Shelagh, I want to reassure you that I oppose this ordinance. I am forwarding your email to City Council to be added to others in opposition. Thank you for reaching out to me! Sincerely, Greg Wheeler Bremerton City Council District 4 (360) 204-0564 Sent from my iPad on Oct 10 2417, at 8.55 AM, George and Shela h Venard <dranev55PhotmY..._a. il.com7 wrote: Clear Mr. Wheeler, I live on the 1700 block of Gregory way, I wanted to let you know that I always have trouble finding a parking space as the street usually has quite a number of vehicles without resident parking permits, this is even worse on weekends .never seems to be enforced. Any help you can give us would be gratefully appreciated. Sincerely Shelagh. From: Kevin Walthall <kswalthall@grnail.com�- Sent: Tuesday, October 10, 2017 2:41 PM To. Paige Walthall Cc City Council Subject. Re: Union Hill Ordinance Change: residential parking for shipyard Workers I agree with you.:) On Oct 10, 2017 2:03 PM, "Paige Walthall" <PWalthallkniasterworks.com> wrote: Bremerton City Council - I live on Pennsylvania Ave, near 11 th street. I have heard and read reports of a potential ordinance change that would allow the sale of parking passes for residential parking for shipyard workers. I agree that the parking downtown is a problem, but I do not agree that issuing permits to shipyard employees is a good solution to that problem. Residents of Union Hill are already low on street -parking space and the added pressure of vehicles parking in what few spaces are left, will make the parking in that area a nightmare. My recommendation- do not issue parking passes for street parking in residential areas. Instead, why not consider purchasing an unused lot(s) outside the downtown core to either build a parking structure or commuter lot with a shuttle bus that runs between the shipyard and the lot(s)? You can still issue passes and gain some revenue from a program like that. Another thought- Do you know if there's already a benefit program offered to people who choose public transportation or those who carpool with coworkers? I think there are many options you can pursue without putting undue parking stresses on the residents of Bremerton's core, surrounding the shipyard. Thank you for your consideration and for listening. I don't envy the debates and decisions you are elected to participate in and respect your willingness to listen to citizens' opinions. Kindest Regards, Paige Walthall HR Associate Masterworks D: 360.394.7613 P: 360.3 94.43 00 x162 masterworks. From: Cindy Stevens <cstevens02 a@hotmail.com> Sent: Wednesday, October 11, 2017 12:08 PM To: City Council Subject: Parking permits for PSNS workers I am very opposed to this idea, for the simple reason that I do not have the luxury of a driveway or garage to park my own vehicle and I do have COPD. which presents it's own problems. Every time there is a game at the Warren Avenue Park people park in front of my house and I cannot get in my house with groceries or anything. I am all for them watching their children in sports, but there has to be another solution to this problem. Why not build another parking garage? Thank you, Cindy Stevens Sent from Windows Mail From: Sent: To: Cc: Subject: Dear Arthur & Leslie, Greg Wheeler Wednesday, October 11, 2017 3:59 PM Arthur and Leslie Stead City Council Re: Selling Our Parking Spots I totally agree with your opposition to the parking proposal; and want to reassure you I will continue to speak against this proposed ordinance. I have included the City Council in my response so your email can be added to the other testimony in opposition. Sincerely, Greg Wheeler Bremerton City Council District 4 (360) 204-0564 Sent from my iPad On Oct 11, 2017, at 10:52 AM, Arthur and Leslie Stead <arthurwillmore&hotmail.com> wrote: Dear Mr. Wheeler, RE. City Council "Study" Meeting on October 11, 2017. Please note that as tax -paying citizens, we are vehemently against the idea of beim charged for parking; in front of our own property.—The very idea makes us feel sick to our stomachs. It's simply un-American. As senior citizens on a fixed income, we need our parking spot to be available directly in front of the home we worked so hard to own. We should not have to park way down the street and struggle carrying heavy groceries, with the added risk of falling. Furthermore, the proposed idea of NOT ticketing parking violators is ridiculous. If the City wants to make money, they should double down on issuing tickets to parking violators, and vigorously enforce collecting the fines. Also, let's speed up the process of getting abandoned cars off our streets. Another way to fatten up the City coffers, would be to allow people to park no more than TWO vehicles at their personal or rental property. Any dwellings parking more than two vehicles on the street would have to pay a fee for each additional vehicle. This unbalanced ratio of too many cars per household is rampant all over our area and is unfair to some of us homeowners who only own one vehicle. Some renters in our area park up to six extra vehicles for just one single house! Additional suggestions: Many rental properties on our street have full-time tenants who get away with placing a "Guest Parking" notice on their vehicle's dashboard for weeks on end. Plus there are several vehicles lacking up-to-date valid parking stickers and some with none at all. The solution: Why not fine the culprits and generate more funds to the City? Please allow ImPark to do their job! Yours sincerely, Arthur & Leslie Stead 1518 10th Street, Bremerton From: Bill S. awilliamschnarrCayahoo.com> Sent: Friday, October 13, 2017 12:47 PM To: City Council Cc: Patty Lent; Greg Wheeler; Jerry McDonald; Shannon Corin Subject: Proposed Commuter Parking Pass Solution City Council, As a residential homeowner within the focus area being considered for Commuter parking, I have a couple of concerns: 1) The Bremerton Sun says $1.5M could be raised annually for area improvements based on Commuter pass sales of $55 each annually. By my math I view that as anticipated sales of over 27,000 passes annually, which I find to be too overstated. There is no way that I can see that you would sell more than possibly a few hundred total. Dividing the $55 a year by 20 work days a month for 12 months, which comes out to approximately $01.25 cents per day. I believe that price to be ridiculously low and would do nothing but attract more vehicles lining our residential streets at a bargain compared to commercial parking at $5+ per day. 2) Who's going to enforce this in our residential area between 4pm and Sam? As far as I know, Impark only goes on their rounds during the day and only where they choose to go seemingly once a day, not every 1, 2, 3 hours as the posted signs state. 3) Where does the current $25+ per ticket money go? I know there has had to be more than a thousand tickets issued in my area this year, probably more and. I have not heard of any improvements coming our way funded by those tickets. You could fund a lot of our residential improvements by simply issuing tickets as the code is written and the signs are posted. Also, I believe what is missing in the Parking Study analysis is commercial parking with many vacancies every day in the same areas where people choose to risk getting the ticket by parking on street. If you simply step up your enforcement 2417 with new technology, I believe you will see the commercial lots fill to capacity and the freeloaders stop parking on the streets. I have observed that. A big concern as well is something Mr. McDonald had voiced during the study, which is figuring out how to have rail, shuttle, or some kind of outlying area parking that accommodates bringing commuters into town to reduce the impacts of the daily traffic passing through the residential areas. In summary, I oppose the proposed code revision. I do strongly support the license plate scanners and maximizing tickets in the residential areas with that money going directly to improvements in our area. don't change anything, just STRICTLY enforce what's already in place 2417. Thank You, Bill Schnarr From: Ella Rae <ellamrae@gmaii.com> Sent: Monday, October 16, 2017 12:26 PM To: City Council Subject: Selling off neighborhood parking- NO! Neighborhood parking belongs to the neighborhoods. Selling off parking to accommodate shipyard workers will not do. Last time I looked, PSNS pays no local taxes but neighborhood property owners do. Please don't give us the shaft here. There are many other options that need to be considered first such as a good review of a parking study that was done in the last few years, by enforcing parking regulations ( not adequately done by ImPark), and by requiring PSNS to make use of trip reduction, carpooling, and other strategies that currently are not viewed as a priority. See you at the meeting Wednesday. Respectfully, Ella Rae 1503 8th St Bremerton From: Greg Wheeler Sent: Tuesday, October 17, 2017 8:28 AM To: Sue Sue Cc: City Council Subject: Re: Commuter Parking Gregory Way Susan, I am forwarding your email to City Council staff to be entered into the public record. I agree with your comments. Lori & Christine, Please add Ms. Venard's email to the public record for the upcoming parking ordinance deliberation. Thank you. Greg Sent from my Wad On Oct 16, 2017, at 11:19 AM, Sue Sue csuesuepv ci,msn.com> wrote: Greg, The anticipated income for Commuter Parking Permits is $1.5 million. There would need to be 2,273 commuter vehicles parked in Residential Zones at $55 per month. I swear, this is the most unrealistic proposal I have ever heard of. All council members voting for this should have commuter parking lots in front of their homes. When we first moved here in 1970, Gregory Way was a two way roadway, with parking on the landscape strips on tooth sides of the street, and no limits on time or residential parking permits. At every change in shift, the noise on the street from PSNS workers was horrible. Also parking was impossible as the commuters took up almost every space. I believe Gregory Way was made one way after a fatality accident by a car coming up the hill eastbound became ai rborn and failed to stop on High Avenue at Gregory. At some point Residential parking was established requiring permits. As you know our family own f ive homes on Gregory Way, and at no time were any of us asked about the hours of the permit enforcement when this was established. I have asked the City Clerk numerous times why all the other blocks on Gregory Way are 24 hour 7 day per week, while 1700 block is 5 am - 7 pm M -F only. I have been given no satisfactory response. As stated before, I would like to see all Residential Parking Zones to have the same hours of enforcement, and I do not want Commuter Parking Permits issued for Residential Parking Zones. The anticipated income of $1.5 million is smoke and mirrors to make the pubic believe this is in the best interest of our residential neighborhoods. By the way, my home was built in 1912 and the garage was built to house a 1912 model T (11' long x 5.5' wide) . The only parking that I have for my vehicle is on the street. I would like this e-mail entered into the public record, please. Susan P. Venard From: Greg Wheeler <Gre .Wheeler ci.bremerton.wa.us> Sent: Sunday, October 1S, 2017 9:32 PM To: Sue Sue Subject: Re: Commuter Parking Gregory Way Sue, N I believe $55 per month is proposed for the commuter parking permit. There are so many things wrong with this idea I am not sure where to begin. Many commuters are parking illegally on our streets to avoid paid parking. They get away with it because there is little to no enforcement. Why would anyone expect this practice to change? Greg Sent from my iPad On Oct 13, 2017, at 8:44 AM, Sue Sue <suesue v@msn.com> wrote: Greg, I am curious how one of you fellow council members determined that allowing permitting of commuter parking in the Residential Permitted Zones would be a $1.5 million revenue to the City. If, as stated those permits were $55 per year, $1.5 million divided by $55 per permit is 27,272 permits. Is that realistic or am I missing something here? The population of Bremerton (not just the areas subject to Residential Permits) is approximately 40,000. I am sure the population of the Union Hill neighborhood doesn't take in nearly that large of a portion of the City. Even if it were half the population, then to bring in $1.5 million there would be more than one parking space per residence allowed to commuters. Gregory Way would probably be the hardest hit as we (along with First Street) are the only streets that border the fence, and First Street has no parking, My mind boggles. Susan 3 From: Greg Wheeler <Gre .Wheeler ci.bremerton.wa.us> Sent: Tuesday, October 10, 2017 1:06 PM To: Sue Sue Cc: City Council Subject: Re: Commuter Parking Gregory Way Thank you Sue, I agree! I am forwarding your email to City Council to be added to other public comments received opposing this ordinance. Sincerely, Greg Wheeler Bremerton City Council District 4 (360) 204-4564 Sent from my iPad On Oct 9, 2017, at 3.23 PM, Sue Sue <suesue v@msn.com> wrote: Greg, I apologize for not getting this to you sooner, however I just received the notice about the Parking Ordinance being on the City Council agenda for tomorrow. I live on the 1700 block of Gregory Way. As you are aware, our street is a one-way street (west bound) between Chester Avenue and Naval Avenue. We are bordered along the south by the Kitsap Naval Base, with two gates at State Street (mostly used for "Kiss and Ride") and Naval Avenue. We are one of the only blocks on Gregory Way without 24 hour -7 days per week residential parking enforcement. As such, in the evenings (swing and graveyard shift) and on weekends we experience so much non-residential parking that many people just pull up across the sidewalk perpendicular to the road. 4 Two items T would like to see addressed on our block: 1. Residential parking to conform to the hours of enforcement of all the other blocks on Gregory Way of 24 hour -7 day per week residential parking so that our block is not the only available block for after hour commuter parking. 2. No additional permits issued for commuter parking on our street. Thank you, Susan P. Venard, P.E. il October 17, 2017 Received by Bremerton City Council Office Date lo//7//7 To city of Bremerton council Members Re. Parking Plan I have lived on 4th Street in Bremerton for nearly 40 years and I am acutely aware of PSNS workers parking in our neighborhood. Many years ago with No time limits, parking in our neighborhood was a constant nightmare. Time limits have helped tremendously. We self police and call Impark when shipyard workers start showing up parking all day. What we need is better enforcement. I was on the parking committte and the plan to sell parking on our neighborhood streets, was never discussed as a final proposal.. My wife and I are 100% Against this plan for the city to sell parking spots, in front our homes. Also all of my neighbors 1 hayed talked to are 100% Against this proposal. To revert back to never being able to park near your own home, is Not acceptable. Joe Hudson 40 year downtown Bremerton Business Owner and Resident From: armelle bouchet tarmellebouchet@gmail.com> Sent: Tuesday, October 17, 2817 12:05 PM To: City Council Subject: Commuter parking in neighborhood streets. Dear council members, I am writing on behalf of myself and my family in regards to your upcoming vote on commuter parking on neighborhood streets. We recently became first time homeowners here in Bremerton and we chose our house in part because of the fact that it was on a quiet street with the majority of our neighbors being long time residents with an investment in the block. We have a young daughter who loves to play in the front yard and we place great value in our feeling of safety and security. By opening up our streets to the traffic associated with commuters circling our blocks in search of parking it degrades a number of the benefits we sought when deciding on a home. We sincerely hope that before you decide to invite the noise, congestion, competition and unfamiliarity that comes with making our street a parking lot, you give the community the opportunity to voice our concerns and create the opportunity for dialogue to find a solution that benefits everyone impacted. As Bremerton becomes a more and more desirable place to live let's make sure we don't make choices in the wrong direction. Armelle, Sean and Juniper O'Neill Union Hill Sent from my Phone 1 From: Christine Grenier on behalf of City Council Sent: Tuesday, October 17, 2017 3:57 PM. To: City Council Subject: Citizen Comments - Opposed to Proposed Parking Plan (Tommie Roe) Council Members, Tommie Roe (former 40 -year resident of Gregory Way) contacted the Council office and has asked that her comments be included in the record. Ms. Roe is opposed to allowing permits for commuters and shipyard workers. Christine Grenier Council/Auditor Assistant Bremerton City Council (360) 473-5280 Citv.Council@ci.bremerton.wa.us www.BremertonWA. ov LU From; Daniel Conley cdanielsconley@gmail.com> Sent: Tuesday, October 17, 2017 7:50 PM To: City Council Subject: Parking Resolution Attachments: 20JUN2017- Parking Complaint -City of Bremerton.pdf Bremerton City Council, I am writing to you today in fervent opposition to the impending ordinance/resolution for adopting 'Management Policies for the Restricted Parking Zone Program in Section 10.10.040 of Bremerton Municipal Code impacting repeal of Chapter 11.15 "On Street Paid Parking"' that sits before you for your vote this week. As a resident and property owner in District 4, specifically at the intersection of State Ave and Gregory Way at the State Ave gate to the shipyard I am compelled to share with you the undeniable impact from your tentative actions should you choose to move forward with allowing permits for non- residents/commuters who work in the shipyard and access the base via State Ave Gate. You should not allow the sale of permits for parking in city streets. The solution should either be to enact effective enforcement of existing policy (by increasing the fine for violators and more effective and frequent patrol and ticketing, I.E. digital plate readers...) or if policy is to change allow RESIDENT ONLY parking (and still increase the fine for violators). The benefit of the latter is that the Impark contract would not need to be revised and if anything their limited patrols would be remarkably more effective. First, let me acknowledge that the parking situation is a problem in the city but the problem isn't the city's but the Navy's. with that in mind the city doesn't really have a capacity problem, just look at the sprawl of parking lots. However, the Navy's nonexistent parking space and the lack of real enforcement and ineffective levels of fines results in cars from commuters crowding our streets. Time and time again, my family and l have born witness to flagrant violations of the posted parking ordinances through the city and mainly on our street at State Ave gate. Abuse comes from not only exceeding the two hour parking limit but also the disabled parking permits. When Impark is called to address the violators (which occur 2417) they only answer during working hours on the week days and communicate a myriad of excuses as to why they cannot actually effectively enforce. (See attached email correspondence with the city clerk). This failure ultimately falls on the city to rectify as they negotiated the contract. Patrols twice a day and five times a week are guaranteed to fail when posted signage allows for a two hour parking window. To actually enforce the current ordinance on Gregory St patrols would have to be 12 times a day 2417. Nevertheless, even with a doubling in the number of citations issues by Impark for Gregory, State and Anoka streets from 2416 to 2017 we have not seen any appreciable change in the behavior of violators. As stated before I believe the problem is not a lack of available parking space in the city itself. Bremerton is dis-proportionally filled with emptied lots that are used for parking as much of an eye sore and inhibitor to growth and development as that is what that is a symptom of is the Navy's gross negligence at creating convenient and ample parking for its thousands and thousands of employees who work in the shipyard. The Navy nation wide neglects to provide sufficient parking at almost all its facilities. I can uniquely attest to having first hand experience with the Navy's reticence to provide sufficient parking as I have been active duty for 14 years and living in Bremerton for going on four years. My commute here initially consisted of walking to my ship at Naval Base Kitsap. There was an abysmal lack of parking for civilians and sailors alike on the Bremerton Base. Subsequently for my new command I drive to the NHB at Jackson Park and the parking situation is similarly lacking. Overflow on Austin Blvd is evident to that point. My point is that the Navy will not pay for sufficient parking and will literally pawn off the problem on the surrounding community unless their is ample uproar and resounding push back from the neighboring communities. I implore the City Council to push back against the Navy. We need to put the priorities and considerations of the tax paying residents and properties owners of our community above that of out-of-town commuters who wear down our roads and clog our infrastructure without contributing to the community in a positive manner and are a net loss on the city's revenue and appeal. If you are looking for a way to have commuters pay their share, toll the roads in and out of the city or better yet, promote a livable city that invites more people to live and walk to work. You should be taxing emptied lots used for parking for the eye sores they are and the impedance to providing livable spaces cutting down on commuters to the city overall and bringing further business and revenue to the city. The proposed parking ordinancelresolution before you this week would serve to only allow the Navy to continue its Flagrant disregard for the community of Bremerton's needs. Commuters (working around the clock in three shifts) will permanently fill our streets, and specifically those in the immediate vicinity of State Ave gate with no consideration for residents. It does not matter what 'rated capacity' or percentage (85% or not) is allotted for'sold' permits. This will be a fact for residents in the immediate vicinity of State Ave and will make our streets a parking lot. Some members of the city council at the study session last week stated that members of the public fail to understand this proposed ordinance or the problem at hand. I would rather think that it seems the the City Council fails to understand the ramifications of what you are proposed to enact. I implore that the council not rush into this ordinance/resolution and instead head its resident's feedback on the matter. Bremerton can be a beautiful city that makes people want to live in it, but we have to smart legislation that supports such a notion instead of further widening the roads and leveling buildings to turn Bremerton into 'Laval Base Kitsap Parking Land Bremerton'. -Daniel S Conley 10116/2017 Parking Complaint Gmail - Parking Complaint Richie Cunningham <dakarev@gmail.com, City Clerk <City.Clerk@ci.bremerton.wa.us> Tue, Jun 20, 2017 at 5:19 PM To: " Dakarev@gmail.com" <Dakarev@gmail. com> Cc: City Council City.Council@ci.bremerton.wa. us>, Greg Wheeler <Greg.Wheeler@ci.bremerton.wa.us�*, "Bremertoncsr@impark. com" <Bremertoncsr@impark.com> Dear Daniel, Thank you for submitting the below concern about parking on State, Gregory and Anoka. The City of Bremerton, and Impark are not enforcing the posted allowable parking regulations on Gregory. As a tax paying, proud resident of this city, 1 am flabbergasted by the impotence the city is demonstrating by not enforcing their own standards. Knowing, this, shipyard workers are able to park on our streets with impunity and are frequently not ticketed at all and get away with taking up spots in well excess of the posted allowable times. When challenged on their lack of enforcement Impark states that they do not want to be seen as 'harassing' and therefore do not patrol and enforce these rules. This is ridiculous on multiple levels. First of all, how is enforcing a law harassment? Secondly, why have the laws/rules that are not going to be enforced. It makes the city took impotent and incompetent. Additionally I AM the tax paying resident who gets nothing from the city by this flagrant disregard. The city is catering more to people who use the city as a road and parking lot and live and spend money and pay taxes elsewhere. I would be better served by having my house catch on fire, collecting insurance, paying less in property taxes and having my lot turned into a parking lot and selling parking then contributing to ever increasing property taxes that don't even go back to repairs or maintenance of our streets which are some of the worst I have seen in the country. I am so frustrated with this city and their incompetent management of parking and the claims that there is also not enough money to justify hiring more people for parking enforcement when you would have more then enough money from parking tickets to pay for the extra employees if you just actually enforced Gregory for violators every day (and multiple times a day). You would have more than enough. 1 would appreciate a meeting with Mr. Gregory Wheeler to discuss these issues since this directly impacts his district, Please pass this along to him. Thank you for your time. I checked with Impark on the patrols. Impark is currently patrolling Gregory, State and Anoka streets daily. In accordance with the contract it is no more than twice per day and 5 times per week in restricted residential areas. I have also looked at the number of citations issued so far this year for those streets and compared it to last year, Below is a breakdown of citations issued Jan -May of each year: As you can see, Impark has more than doubled the citations issued for those three streets. The City believes Impark is enforcing the area in accordance with the contract. https:Hmail.google. com/mail/ul1 /?ui=2&ik=3204a9859d&jsver=BNKYf 1 ym5-O.en. &view=pt&msg=15cc8045da5ecf70&q=par&search=query&siml= l etc... 112 2016 2017 Anoka St. 45 120 Gregory 177 347 State 42 97 Total 264 564 As you can see, Impark has more than doubled the citations issued for those three streets. The City believes Impark is enforcing the area in accordance with the contract. https:Hmail.google. com/mail/ul1 /?ui=2&ik=3204a9859d&jsver=BNKYf 1 ym5-O.en. &view=pt&msg=15cc8045da5ecf70&q=par&search=query&siml= l etc... 112 1011612017 Gmail - Parking Complaint The City's Parking Study is scheduled to be presented to City Council on June 28, 2017. Please see our website for details of the parking study at www.bromertonwa.gov/parkingstudy. I am hopeful the recommended strategies, if implemented by Council, will help mitigate the impact of commuter parking on street in residential areas. I have cc'd the City Council office and Council Member Wheeler so he may respond to you as well. The City appreciates residents bringing to our attention their concerns. Best Regards, Shannon L. Corin, CMC City Clerk City of Bremerton 345 6th Street, Suite 600 Bremerton, WA 98337 (360) 473-5323 httpsalmail. google.comlmaitlu/IOui=2&ik=3204a9859d&jsver=BNKYf1 ym5-O.en.&view=pt&msg=15cc8045da5ecf70&q=par&search=query&siml=15cc... 212 From: FELICIA BROWN <felicia_brown@corncast.net> Sent: Tuesday, October 17, 2017 7:24 PM To: City Council Subject: Parking Proposal Councilman Wheeler, I no longer live inside the city limits of Bremerton but my mom does. I did, however, grow up in the downtown area of Bremerton and I remember the days when shipyard workers parked in residential neighbors all over downtown West Bremerton preventing residents from parking on their streets in front of their own homes. The City then gave residents relief from parked up neighborhoods and the residents were allowed to opt for residential zones. The residents followed city ordinance and passed petitions to their neighbors and have been granted residential zones. I do not think reversing this is a good idea. As you know, most of the homes in this area of Bremerton do not have garages or the garages are tiny single car garages. Most people do not have driveways either, they park on the City street or on the parking strips in front of their homes. If the City Council approves this proposal, you will be taking these residents back to the time when they could not park in front of their homes. I think this would be unfortunate and I think city residents will be inconvenienced for those who commute into the city to work. I do not think this is how it should work, the residents should come first. I hope that the City Council considers their constituents and votes down this proposal. Thank you for your time. Felicia Brown 1 From: Elisa Miller <elisarnil@gmail.com> Sent: Wednesday, October 18, 2017 1:31 PM To: City Council Subject: Parking situation Hello, I am a district 4 resident at 703 Olympic Avenue in the Union Hill neighborhood. I am absolutely against the idea of selling parking passes to the employees who work on base. I am of the opinion that this will worsen the parking situation for residents. While it may seem like a lucrative thing to do, it will only make matters worse and cause more divisions and resentments in the community. I have no doubt that if this proposal takes place, all the passes will sell out and there will be major strife. Please vote against this ordinance change. Thank you, Elisa Pettersen Miller AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Resolution No. 3295 adopting Management Policies for the Restricted Parking Zone Program in Section 10.10.040 of the Bremerton Municipal Code including new Commuter and Paid Parking Zones Study Session Dates COUNCIL MEETING Date: Department: Presenter: Phone: September 27, 2017 October 11, 2017 October 18, 2017 Financial Services Shannon Corin (360) 473-5323 SUMMARY: Based on the findings and recommendations of the Parking Study, Administration is recommending a Commuter Parking Permit Program for on -street parking. The resolution sets the policies for administering this program. This program balances the needs of both residential and commuters, while giving preference to residential parking. It meets two Council goals: • Improve Intra -City Traffic Flow and Reduce Parking Congestion • Secure Funding for Local Streets and Sidewalk Improvements ATTACHMENTS: Memo, Resolution No. 3295 FISCAL IMPACTS (Include Budgeted Amount): The program is expected to increase revenues by $990,000 in the Parking Fund, $148,500 in the Street Fund (Parking Tax) and $594,000 transferred to Residential Street and Sidewalk Fund. Expenditures for the program would increase by $269,000. STUDY SESSION AGENDA: ❑ No Presentation 0 Full Presentation STUDY SESSION ACTION: ❑ Consent Agenda ❑x General Business ❑ Public Hearing RECOMMENDED MOTION: Move to adopt Resolution No. 3295 adopting management policies for the Restricted Parking Zone Program in Section 10.10.040 of the Bremerton Municipal Code including new Commuter and Paid Parking Zones. COUNCIL ACTION: ❑ Approve Form Updated 01/07/15 ❑ Deny ❑ Table ❑ Continue ❑ No Action Memo To: Mayor Lent, City Council From: Jeff Arango, AICP - Framework Date: October 2, 2017 Re: Restricted Parking Zone Program Amendments Overview The City of Bremerton has an existing restricted parking zone (RPZ) program to minimize on -street parking impacts to residents and local businesses from employees and commuters. The current program provides permits to residents and business owners in the zone and limits the time for parking for non - permit holders. Time restrictions for non -permit holders vary, but are typically 1-2 hours. The recently completed parking study showed that there is high parking use by non -permitted vehicles and often in violation of the time restrictions. To address employee and commuter parking impacts the City is considering amending the program as outlined below. This memo provides an overview of current conditions and proposed changes to the RPZ program, a summary of the RPZ Program, an overview of best practices from other cities, and key considerations as the development of the revised program proceeds. A draft resolution is attached for consideration by the City Council and includes policy and management objectives for the revised program including additional public outreach as implementation occurs. Proposed Program Changes ■ Restrict all zones to permit only parking as show in Figure 1, or as modified. ■ Establish defined boundaries for each restricted parking zone with consistent parking regulations. Phase in the implementation of the individual parking zones with the allowance for non-resident employee/commuter permits as a trial program. ■ Allow non-residents including employees/commuters to purchase permits when there is available capacity. Resident parking and parking for businesses within the parking zone will remain the highest priority. ■ Establish a permit fee for employee/commuter permits and use a portion of the revenues to fund a parking benefit district for residential street improvements. Revenues above program administration costs will be placed in a residential street fund for neighborhood improvements. Projects may be prioritized for residential parking zones where the revenue is generated. ■ Establish a low-income permit and eligibility criteria. ■ Improve enforcement of the restricted parking program. October 4, 2017 1 1 Figure 1: Proposed Permit Only Parking Zone 20th Sl< 19th S1 n are u ��1purX 18th 51 �-' 2 � � 1 8th s t Park QAndei' 4 17th St u 1714, St p 4 « c Z HnJdon u o 16th SI e 33 Park _ D � a i S7h St a 15th 519 15tH St watrry Pet Cu y Ryna rta ri m 5th S � � C tnlh St I.IraR - u n U ' E 17th S1 a (iwf r!p• n —u4, M av e I ayte H 12th S u < m 4 t21M 51 u > u 6 m = i 11 th St Pl 11th St G ° Z 10th Stu ; e Fleyhi•YI 16th St a C G a " °min g14 a Stn Stp 'E a a �\ a = 9th St ;,1 e,F„r.,�y a x ne 9th St 8th S1 a q ¢ Ma -6 E 9a \rte 8th St Z ° '� - a 71h 9th 7th S1 E61h St. 6th SI C V w c' _ c = a 5th S� 5th st ° y Red,e m m nut S nth 5 h S1_...._ e „ RAE __ , ._ - Bremerton J c•n HyR Farwell -3t -�3Ra� s 6 Hi•ah ° _ Gre9°ry Way a m sue 5l A- 2 t`� u Dole Ave o ,� E E Z itteh� V °O, t•,°� CL y Rodgers. 51 Cha'Ieston ( to Pu6xf O° 1” � �unA N.nol Og Falraght Si have 7orfe. 51 iN N N N Gst WY -11 Way JF g u 0 Sources Esri, HERE, DeLorme, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, MET I, Esri China (Hong Kgngl, st Esri Korea, Esri (fhaila,d),, M,pmylndia, NGCC, z Open$treetMap trihutors, end the GIS U,5 ,Community City of Bremerton, 2017, ESRI, 2017 Existing Restricted Parking Zone Program The City intends to amend the existing RPZ program through adoption of an ordinance amending Section 10.10.040 of the Bremerton Municipal Code (BMC). The following is a summary of existing regulations for RPZ's: An RPZ may be established by: Verified petition of property owners By the decision of the Director of Public Works and Utilities that the zone is in the best interest of the community By motion, resolution, or ordinance of the City Council ■ Criteria for the establishment of an RPZ: There is an identifiable parking generator 75% or more of the parking spaces on the petitioning block are occupied at peak parking hours lframeworkl October 4, 2017 1 2 The conditions identified above exist on at least three contiguous blocks The proposed parking restriction time -period is appropriate The restriction being changed has been in effect for at least one year ■ Permit Only Zones. New permit only zones are prohibited. Permit only zones in effect on January 1, 2013 are grandfathered, but may be deleted by petition or by the City Council at any time. ■ Permit Eligibility Residents (2 per residence or up to 4 if capacity allows) A person who owns or leases commercial property and actively engages in business activity within the RPZ (2 per business or up to 4 if capacity allows) One visitor permit per residence or business Short-term service parking permits issued to landlords or contractors Director may establish policies for the issuance of parking permits and they may be issued throughout different times of the year based on zones or other criteria ■ Time Restrictions One to four hours No more than five days in one location Best Practices Review The following are examples of other cities that have similar permit parking programs including providing permits for non-residential users. Palo Alto, CA The City of Palo Alto has a permit parking program in the neighborhoods surrounding the Downtown. The permit program is called the Residential Preferential Parking Program (RPPP). The program prioritizes residential parking, but also provides parking for businesses and commuters/employees. Commuter/employee permits may be assigned to any of the specific parking zones based on availability and the number of permits for commuters/employees may be reduced over time as residential demand increases (See Figure 2). Employees are not restricted to the zone in or near their place of employment. The permit fee for employee/commuter permits are approximately $60 per month with a low-income option for people earning $50k per year or less that costs $50 per six months. Residential permits are free for the first permit and $50 per six months for each additional permit up to a maximum of four. Daily permits are also available up to four per month. Two-hour parking is allowed for non -permit holders. October 4, 2017 1 3 Figure 2. RPP Zones Downtown Residential Preferential Parking Program i`•w I V L 1 kar>iRo++ Ave Jalu. PARK ,._. r ws F t Av_�_ � 1 �, '�✓ ' w Ave i.u... w r , . m 1 r y .r 6. I rA� IA °� i4ry¢4 .` * ✓ / ��� ;. � Y www �� ,\ i "���,�..�� %Ir �AA rA �,rA /I ��rrw. `y i � -•l:ti.,,a....� �4 �fn, n rr.,r• l .� �, 1 SPILLw� 1 f '�, ✓ �� `\,mow '„ � . =�.A ,�.f,/ P� `r.��\/ � 01 18 x 41 iw ,,� ,'' r✓d.. SIO` r J w STANFORD Source: City of Palo Alto, 2017 lframeworkl October 4, 2017 14 Boulder, CO The City of Boulder's permit program provides parking permits for residents, employees from local businesses, and commuters in defined parking zones. Residential permits cost $17 per year, business permits cost $75 per year, and commuter permits cost $100 per quarter and are subject to availability. Time limited parking is available for non -permit holders. Each resident is eligible for two permits for every vehicle registered in their name and businesses may purchase up to three permits with exceptions for larger businesses. Portland, OR The City of Portland has a permit parking called the Area Permit Parking Program (APPP) that provides permits for residents and employees. Permit caps and pricing vary by zone depending on overall parking demand and availability. Neighborhoods are empowered to determine parking management strategies (including permit eligibility) and pricing in their neighborhood through a supplemental plan developed in partnership with the Portland Bureau of Transportation (PBOT). Neighborhoods may elect to increase the price for permits in the zone in exchange for receiving a portion of the permit revenues for neighborhood improvements as part of a parking benefit district. The Portland program offers a lot of flexibility to adapt parking management strategies to the specific conditions of the neighborhood. Bremerton Employee/Commuter Permits Bremerton has very high parking demand in and around Downtown from downtown businesses, the WA State Ferry Terminal, and Naval Base Kitsap (NBK), and the Puget Sound Naval Shipyard. To minimize the impacts from spillover parking in residential neighborhoods the City established the RPZ Program. Data collected in residential neighborhoods near NBK and Olympic College as part of the Bremerton Parking Study showed high parking occupancy by non-resident vehicles with significant violations of the time limits for non -permit holders. Due to the large area of the restricted parking zones, and limited staff and technology resources, the City has a limited ability to enforce the restrictions to achieve compliance with the time restrictions. One of the strategies in the Bremerton Parking Study is to allow non-residents to purchase permits to park on residential blocks. Permit revenues above the cost of program administration would be invested back in the residential neighborhoods through a new residential street fund. Key Decisions: ■ For non-residential permits, who is eligible for permits and who has priority if permits are limited? Priority users may only be necessary if demand exceeds the parking supply and is more likely to be an issue during the early stages of the program when permits will be more limited. Permit eligibility and priorities may differ by zone. Options include: Permits are available to anyone ■ Priority for people that work or go to school in Bremerton ■ Commuters working outside of Bremerton are a lower priority People who work or go to school in Bremerton October 4, 2017 1 5 ■ Permits not available to commuters working outside of Bremerton ■ Priority for businesses within the restricted permit zone boundary ■ Permit fees including low-income and carpool options. Implementing Restricted Parking Zones and Permit Only Parking Specific restricted parking zones will be established for smaller geographic areas within the permit only parking boundary in Figure 1. Existing parking regulations will remain in place until the restricted parking zone is established. The attached resolution addresses the following policy issues for management of the program and establishment of new parking zones: ■ A summary of existing conditions and current parking conditions for the proposed zone. Parking data should be collected within the proposed parking boundary prior to implementation. ■ An inventory of available parking within the proposed boundary, demand for residential permits, and an estimated availability of parking stalls for employee/commuter permits. ■ Eligibility requirements for non-residential permit holders and any prioritization of users for non- residential permits ■ The days and times that non-residential permits are valid. ■ A summary of public outreach and level of public support for the restricted parking zone. ■ Whether the establishment of the RPZ was initiated by the City Council or neighborhood petition. ■ The recommendation of any City committees that were involved in the review of the proposal. ■ If the zone is implemented on a trial basis the length of the trial. October 4, 2017 1 6 RESOLUTION NO. 3295 A RESOLUTION of the City Council of the City of Bremerton, Washington, adopting management policies for the Restricted Parking Zone Program in Section 10. 10.040 of the Bremerton Municipal Code including new Commuter and Paid Parking Zones. WHEREAS, the City of Bremerton has an existing Restricted Parking Zone (RPZ) program to address parking impacts in residential neighborhoods from non-resident parking demand; and WHEREAS, the City of Bremerton experiences very high demand for non- residential parking due to the proximity to major employers and parking generators such as Naval Base Kitsap, the Puget Sound Naval Shipyard, the Washington State Ferry Terminal, and Olympic College. Many of these facilities do not have enough on-site parking to accommodate demand; and WHEREAS, the City of Bremerton conducted public outreach as part of the Bremerton Parking Study and input received showed that non-residential parking impacts and parking enforcement in residential neighborhoods are major concerns for the public and particularly for residents; and WHEREAS, the City of Bremerton completed a parking study in 2017 that included data collection in residential neighborhoods that showed significant non-resident parking in residential neighborhoods with a high rate of parking violations. The study also showed that many people move their vehicles throughout the day in Downtown to avoid time limits, which takes up parking intended for Downtown customers; and WHEREAS, access to major employment centers is important for the local economy in the City of Bremerton. Available parking for customers in the Downtown is essential to support local businesses; and WHEREAS, one of the parking strategy options in the Bremerton Parking Study is to modify the RPZ program to allow non-residents to purchase permits and establish a parking benefit district where permit revenues above the costs of administration will be used to fund a residential street fund for neighborhood transportation improvements; and WHEREAS, travel and parking on residential streets from non-residential parking users increases the maintenance and capital costs due to increased use; and WHEREAS, the City of Bremerton desires to minimize spillover parking impacts, support the local economy, and improve access to local businesses and employers through a permit parking program including a reduced permit fee for low-income earners; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The restricted parking zones are intended to maintain a high-quality of life in residential neighborhoods by maintaining access to on -street parking for residents as the highest priority. Permits for local businesses within the parking zone should be the second highest priority. Parking for non-resident employees, and commuters should be accommodated when there is available parking through the issuance of permits and appropriate fees. Non- residential permits may be reduced over time as residential demand increases or the number of parking stalls decreases. If demand exceeds the number of permits available the City should maintain a waiting list. SECTION 2. Permit fees for residential permits and guest permits shall remain at no cost to residents. Permit fees for employees/commuters should be generally consistent with market rates to compensate for impacts on residential streets and neighborhoods. A low-income permit option should be provided. SECTION 3. Management policies should be consistent within each of the permit only parking zones, but may differ between zones based on the conditions within each zone including parking demand generators, location, number of parking stalls, and input from neighborhood stakeholders. SECTION 4. The City should engage stakeholders within the proposed permit only zones prior to the zones going into effect. The stakeholders should be provided the opportunity to give input on the management of the permit only zone including days and times regulations are in effect. Methods to engage the public may include an open house, online survey, focus groups, or other methods. SECTION S. Prior to permit only zones going into effect the City should perform the following actions: ■ Collect parking data in the proposed zone on a weekday for a minimum of 8 hours to understand parking occupancy and duration for both resident and non-resident vehicles. ■ Conduct an inventory of available on -street parking stalls to be included in the permit program. ■ Establish the zone boundary and determine the demand for permits from residents and businesses within the proposed zone. Determine the number of permits available for employees/commuters. ■ Determine the time -period for the permit only zone if established on a trial basis. ■ Establish permit rates for non-residents. ■ Establish the parking regulations including the days and time the parking restrictions are in affect. ■ Conduct an analysis of anticipated permit revenue and the portion that will be transferred to the residential street fund. ■ Conduct a public hearing on the resolution to establish the proposed parking zone to receive input from the public and interested stakeholders. ■ Consider input and recommendations from City boards and commissions as necessary. ■ Include in the resolution that issuance of a permit is not a guarantee of available parking. ■ Address any exemptions from the permit only regulations such as on streets with local businesses or public facilities such as parks. Exempt blocks should be identified on the parking zone map included in the resolution. ■ Identify any eligibility areas that may be annexed to the district in the future due to spillover impacts from the permit only zone. SECTION 6. This Resolution is adopted and approved in accordance with all applicable notices and procedure requirements under all laws applicable to City, and with all applicable notice requirements. SECTION 7. Severability. If any one or more sections, subsections, or sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Resolution and the same shall remain in full force and effect. SECTION 8. Effective Date. This Resolution shall take effect and be in force immediately upon its passage. PASSED by the City Council of the City of Bremerton, Washington this day of )2017. ERIC YOUNGER, Council President APPROVED AS TO FORM: ATTEST: ROGER A. LUBOVICH, City Attorney SHANNON CORIN, City Clerk AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Ordinance No. 5336 amending BMC 3.50.050 to allocate stormwater fees or taxes collected for street improvements 10C Study Session Date: October 11, 2017 COUNCIL MEETING Date: October 18. 2017 Department: Presenter: Finance & PW DeWayne Pitts and Chal Martin Phone: (360) 473-5296 and (360) 473-5758 SUMMARY: The proposed ordinance amends Section 3.50.050 of the Bremerton Municipal Code entitled "Persons Subject to Tax — Amount" relating to the assessments of the utility taxes for water, wastewater, and stormwater utilities in order to allocate stormwater fees or taxes collected to the Transportation Capital Fund for the purpose of funding street improvements within the City. ATTACHMENTS: 1) Ordinance No. 5336 amending BMC Section 3.50.050 FISCAL IMPACTS (Include Budgeted Amount): This action will change 2018 estimated ending fund balances for the following funds: General Fund ($308,560) Transportation Capital Improvement $308,560 STUDY SESSION AGENDA: ❑ No Presentation o Full Presentation STUDY SESSION ACTION: ❑ Consent Agenda o General Business ❑ Public Hearing RECOMMENDED MOTION: Move to pass Ordinance No. 5336 amending Section 3.50.050 of the Bremerton Municipal Code entitled "Persons Subject to Tax — Amount' relating to the utility taxes for stormwater utilities. COUNCIL ACTION: ❑ Approve Form Updated 01/07/15 ❑ Deny ❑ Table ❑ Continue ❑ No Action ORDINANCE NO. 5336 AN ORDINANCE of the City Council of the City of Bremerton, Washington, amending Section 3.50.050 of the Bremerton Municipal Code entitled " Persons Subject to Tax — Amount" relating to the allocation of stormwater fees or taxes collected for street improvements. WHEREAS, the City Council desires to amend Section 3.50.050 of the Bremerton Municipal Code entitled "Persons Subject to Tax — Amount" to allocate a percentage of stormwater fees or taxes collected by the City to the Transportation Capital Fund for the purpose of funding street improvements within the City; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION]. Section 3.50.050 of the Bremerton Municipal Code entitled "Persons Subject to Tax — Amount" is hereby amended to read as follows: 3.50.050 PERSONS SUBJECT TO TAX - AMOUNT. In addition to other taxes or fees that may be imposed or levied by the City, there is hereby levied upon all persons (including the City) engaging in business within the City a fee or tax to be collected as follows: (a) Gas. Upon every person engaging in the business of transmitting, distributing or the selling of manufactured or natural gas, a fee or tax equal to six (6) percent of the total gross income from such business conducted within the City. (b) Water. Upon every person engaging in the business of providing water utility service, a fee or tax equal to fifteen and one-half (15.5) percent of the total gross income from such business conducted within the City. The total gross income from the business of providing water utility service includes the "gross income from timber sales" of the utility as that term is defined in this chapter. (c) Wastewater. Upon every person engaging in the business of providing wastewater utility service, a fee or tax equal to twenty (20) percent of the total gross income from such business conducted within the City. (d) Stormwater. Upon every person engaging in the business of providing stormwater utility service, a fee or tax equal to twenty (20) percent of the total gross income from such business conducted within the City. Eighty (80) percent of the fee or tax collected under this subsection shall be allocated to the Transportation Capital Fund for street improvements, unless otherwise allocated by the City Council. (e) Cable. Upon every person engaging in the business of transmitting television signals by means of a cable distribution system commonly known as television cable service, a fee or tax equal to seven (7) percent of the total gross income from such business conducted within the City. Page 1 of 3 City Ordinance Form Allocation of Stormwater Taxes Rev. 05/2017 for Street Improvements (f) Solid Waste. Upon every person engaging in the business of providing solid waste collection service, a fee or tax equal to nine and one-half (9.5) percent of the total gross income from such business conducted within the City. (g) Electricity. Upon every person engaging in the business of producing, transmitting, distributing or selling electricity, a fee or tax equal to six (6) percent of the total gross income from such business conducted within the City. (h) Telephone. Upon every person engaged in carrying on a telephone business for hire or for sale of a commodity or a service within or partly within the corporate limits of the City, a tax for the privilege of so doing business equal to six (6) percent of the total gross income rendered within the City. (1) Deductions. In computing the telephone tax, there shall be deducted from the gross operating revenues the following items: (i) Amounts derived from transactions in interstate or foreign commerce or from any business which the City is prohibited from taxing under the Constitutions of the United States or the State of Washington. (ii) Amounts derived from that portion of network telephone service, as defined in RCW 82.04.065, which represents charges to another communications company, as defined in RCW 80.04.010, for connecting fees, switching charges or carrier access charges relating to intrastate toll telephone services, or for access to, or charges for, interstate services or charges for network telephone service that is purchased for the purpose of resale. (iii) Adjustments made to a billing or to a customer account or to a communications company accrual account in order to reverse a billing or charge that had been made as a result of third -party fraud or other crime and was not properly a debt of a customer. (iv) A complete deduction from gross income shall be allowed for credit losses, only to cellular telephone service companies which keep their regular books of account on an accrual basis, for cash discounts and credit losses actually sustained by a taxpayer as a result of telephone service business. (2) Allocation of Income - Cellular Telephone Service. (i) Service Address. Payments by a customer for the telephone service from telephones without a fixed location shall be allocated among taxing jurisdictions to the location of the customer's principal service address during the period for which the tax applies. (ii) Roaming Phones. When the service is provided while a subscriber is roaming outside the subscriber's normal cellular network area, the gross income shall be assigned consistent with the taxpayer's accounting system to the location of the originating cell site of the call, or to the location of the main cellular switching office that switched the call. SECTION 2. Severability. If any one or more sections, subsections, or sentences of this ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. SECTION 3. Effective Date. This ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law. [SIGNATURES ON NEXT PAGE] Page 2 of 3 City Ordinance Form Allocation of Stormwater Taxes Rev. 05/2017 for Street Improvements PASSED by the City Council the day of 2017. ERIC YOUNGER, Council President Approved this day of )2017. ATTEST: PATTY LENT, Mayor APPROVED AS TO FORM: SHANNON CORIN, City Clerk ROGER A. LUBOVICH, City Attorney PUBLISHED the day of )2017. EFFECTIVE the day of )2017. ORDINANCE NO Page 3 of 3 City Ordinance Form Allocation of Stormwater Taxes Rev. 05/2017 for Street Improvements 0 I .. iwiz 49 I c | . mm mom w ce ` . \ O22, 2 � /(¥ LLJ M � �- . K | . N 41 '!! 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