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Home My WebLink About5701AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Commercial Line Extension Study Session Date: June 28, 2017 Agreement with Puget Sound Energy for COUNCIL MEETING Date: July 5, 2017 Pump Station KL -Z Department: PW&U/WWTP Presenter: Pat Coxon Phone: (360) 473-5448 SUMMARY: The current electrical power at Pump Station KL -2 (1976 Price Road) is 480v corner grounded delta, and it needs to be upgraded to a true "Y" 277/480v connection.The existing power is inherently unsafe for staff to work on and has continued to cause motor/pump and generator issues at the station. We requested a proposal from PSE (Puget Sound Energy), and they provided a quote of $39,616.86 to install the new pad mounted transformer and electrical conductors. This electrical upgrade will ensure a much more efficient electrical system and it will be a lot safer to work on. ATTACHMENTS: 1) Puget Sound Energy Quote FISCAL IMPACTS (Include Budgeted Amount): This electrical upgrade at pump station KL -2 is budgeted through the 2017 WW CIP, and has a budget of $250,000. The total cost for the electrical upgrade is $39,616.86 STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Commercial Line Extension Agreement with Puget Sound Energy for $39,616.86; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: [Approve Form Updated 01/07/15 ❑ Deny ❑ Table ❑ Continue ❑ No Action DociiSignErwerope iD 4oPA083A-175D-417A-9E7$-3F9813A5C5A7 PUGET SOUND ENERGY Puget Sound E.nergg P.O Sox 97034 Sdevua, WA 9t3t]09-9734 PSt`ccaRa , June 13, 2017 Ty Loper City of Bremerton 345 6th St, Ste 600 Bremerton, WA 98337 Cammardai Line Extenetnrt Anrne�nee►t PSE Order 10,:105084852 Dear Ty Loper Thank you for the opportunity to provide electrical service for your project at:-: 1976 Price Rd. Bremerton We look forward to serving you and your project's energy needs. This agreement outlines the costs for performing the needed work per the attached PSE drawing and scope description: These costs represent doing the work during normal working tours and exclude trenching and other excavation related work that Is your responsibility, to provide. (+ROJ T S -OPE X? ANATiON 3 phase primary underground tine extension PROJECT COST BREAKDOWN — LINE EXTENSION Construction Costs $ 0.00 TransformerCharge Less: Applicable Margin Allowance 40.00 Sub -Total (Eligible for partial refund under certain conditions) 00 (1) Permitting Fees $327.32 Relocationfremoval of existing facli ties +$3,670.91 Other Non -Refundable Construction: +,S36,618.63 Other Costs +$0.00 Costs Sub -Total (Non -Refundable Costs) MS39,616.66 (2) Amount to Be Sifted tinder This Agreement X39.618:8_(1+2)3 mer CustoIns lf PERMANENT AND TEMPQp MY SERVICE CHARGES ARE NOT MQ jQg M YOUR LIN RUM /+y Any applicsbh charges Wad below We be Mad after yaw sere cs Una instarta0on, Current costs effective 091 no1s. C-M-ehs-nee-Ah-kM-4.F -6..@.U--f....6 _________ p,•w 0— e ServiceType a CO rA Sin wire run to handhole or transformer $544.00 Each additional run of wire(per circuits $126,05 Each additional trip bow nd 1 trip due to customer refrements $372.62 per ' Houdy rate for additional ortaineering $16254 Underground Temporary Service Ch $186.00 Overhead Temporary Service Ch a $248.00 Overhead Permanent Service Cha a $694.38 1f Customer tNttals DocuSlgn Envelope ID: 48FA083A-7750417A4)E78.3FSB13A5C5A7 AO costs are calculated in accordance with Puget Sound Energy's (PSE) Tariff G. Rate Schedule 85 'Une Extensions', available at pse.com. This cost information is valid for 90 days from the date of this letter. Should we receive your agreement atter this period, the costs will be subject to changes. The amount noted on this agreement is an estimated cost; however PSE's Schedule 85 line extension tariff requires customers to pay the actual cost of construction. PSE will determine the actual cost of the job once construction is complete. If the actual cost of the job is 10% above or below the estimated cost, an additional balling or refund will result to account for the difference. PROJECT CHEt'- L14T 1. The attached PSE drawing shows the proposed scope of your project Including the location of permanent, above ground electrical facilities required to provide electrical service to your project. , Fault current information for transformers associated with your project Is noted on the work sketch drawing. Please review this drawing las soon as possible to ensure there are' no unforeseen conflicts between PSE's design and your project. If you determine there are conflicts or it you identify a discrepancy while reviewing the drawing for your project. please contact me at the number below, 2. Additional construction -related Information and Information on metering and service entrance requirements are provided in PSE's Electric Service handbook for commercial projects. If you would tike a copy of the handbook please contact me at the number below. It is your responsibility to provide your project manager, site superintendent, and/or subcontractors with any relevant information from this correspondence that apply to their work in support of your project. 3. The Excavation Requirements & Final Grade Certification must be signed by the project owner or designee and returned to me along with a signed copy of this letter and your payment. 4. If a project is developed by a United -Liability Companies (LLC), you are required to provide contact Information for all managing members in addition to a copy of your Master Business Application. This kmtornation must also be provided prior to commencing construction of your project. 5. Transformers have been sized for diversified commercial bads only, and shat not be used for high bad factor (continuous) temporary power uses, such as electric heaters for dry -out. Fault currents for non- residential transformers in your project are noted on the attached PSE desitin drawing. Please notify the PSE representative listed on this agreement Immediately If you believe there are conflicts between this design and your project. It Is your responsibility to provide your project manager, site superintendent, and subcontractors with any information from this correspondence and Its attachments that apply to their work. POTENTIAL REFUNDS If PSE has not provided a Margin Alkmwance or If your Margin Allowance exceeds $75,000, PSE agrees to calculate and refund the Margin Allowrance, subject to Schedule 85, up two (2) years after the Me extension is energized. Other refunds associated with the line extension charge may be available if additional permanent service hook-ups are made to your tine extension. These service hook-ups must be made within five (5) years of the dale on which your project is Initially energized Customers are responsible for making all refund requests. A refund maybe requested one (1) time within six (6) years of the dale on which your One extension Is initially energized. Your refund request should be directed to PSE's Customer Accounting Coordinators at schedule85retundreauestsanse.corn or your project manager. UN12ERGROUND CONVERSIONS 8 STREET LIGHTING COSTS 11 This agreement does not cover underground conversions or street lighting: To obtain these services please contact your project manager for further details or information. By signing this agreement you are authorizing" PSE to continue with all the needed elements to complete your project. Please do not send payment with this agreement. Upon receipt of a signed agreement, PSE will bill you for the amount Indicated at the mailing address shown on the agreement, PSE requires payment prior to firming up a construction date; delaying payment may result in a construction delay, Changes in the scope of the project requested by you may result In either additional charges or refunds to the amount billed an this agreement. i have read and agree to the terms and conditions described In this agreement and the corresponding attachments. Customer Marne: Ty toper Customer Signature. Date: 7/10/2027 Regards, Jeremy Paz, Project Manager 360.333-7056 jeremy.paz@pse.com DocuSign Envelope ID: UFA083A-7760 417A-gE7&3FOB13ASMA7 �' PUGE I SUUN0 ENERGY Puget Sound Energy P.O. Box 97034 Beilevue, WA 48th -9734 PSEcort1 PSE ELECTRICAL FACILITIES EXCAVATION REQUIREMENTS AND FINAL GRADE CERTIFICATION PURPOSE This document is an agreement between Puget Sound Energy (PSE) and the Owner/Developer (Developer) who is providing excavation for the installation of PSE's facilities. This document does not provide an easement for operating rights. if PSE determines that a recordable easement on the Developer's property or other property is necessary, it shall be the Developer's responsibility to obtain such easements in a form acceptable to PSE prior to construction. EXCAVATION REQUIREMENTS The requirements and conditions outlined below apply when you provide the excavation for PSE's electrical facilities as a condition of receiving electrical service for your project. if you need additional information,, please call the PSE contact person listed below. 1. Developer is responsible for acquiring utility locates by calling One -Call, 1-800-424-5555 at least 48 hours (two full working week days) prior to digging. The excavation must meet the requirements of the Washington Administrative Code and Safety Standards. 2. Developer shall call the PSE contact person noted below for trench and route approval prior to starting excavation. 3. The electrical primary trench shall be excavated to provide a minimum of 36 inches of facility coverage, to a maximum trench depth of 48 inches. The electric service trench shall be excavated to provided a minimum of 24 inches of facility coverage, to a maximum trench depth of 36 inches. A 12 inch horizontal separation is required between PSE electrical facilities and other utilities within a joint trench. 4. All back fill must be free of sharp objects and construction debris. Developer shall provide and install sand bedding and shading for electrical facility protection as directed by PSE's contact person. Developer is responsible for any damages caused by Improper backfill or compaction. 5. Developer agrees to maintain a minimum of 2 feet of horizontal clearance between PSE conduit, pipe or conductors and any foundation on Developer's property. 6. The vault excavation shall be dug to the dimensions noted on the attached work sketch. Vault holes shall have a solid level bottom with a 6 inch deep layer of crushed "rock bedding. 7. Developer shall provide the excavation for PSE electrical facilities within the designed location. Developer shall identify and provide final grade; property lines, and utility easements prior to installation of PSE's electrical facilities. S. Developer will be financially liable for the relocation of PSE's facilities which are inadequately covered, located outside the area where PSE has adequate operating rights, improperly graded inhibiting standard access and/or any damages resulting from dig -ins due to changes or variations in grade that are made after the installation of PSE's facilities. FINAL GRADE CERTIFICATION By my signing below, I certify that the electrical facilities work area shall be at final grade prior to excavation. I assume full; responsibility for my excavation work and the resulting location of these facilities. I also agree to indemnify, defend, and hold harmless Puget Sound Energy from all liability arising out of,. or In connection with my work, including but not limited to'all claims, losses, damages, and expenses, including reasonable attorney's fees, which resultfrom my failure to excavate within easement areas or rights -of --way, or from digging without adequate rights on adjoining properties. 7/10/2017 Date: Ty Loper 5 iL Owner or Developer: Signature: PLEASE PRINT Fav7CSad185A4pe.;..; Project Address: 1976 Price Rd, Bremerton Jeremy Paz, Project Manager 105084652 PSE Contact person: PSE Work Order 2806 vans DocuSign Envelope ID:.48FA083A-775D-417A-9E78-3F9B13A5C5A7 PUGET SOUND? ENERGY Puget Sound Emr9y P.0, Box 870U Wevue, WA 98009-9734 PSE.com Job Number: 145084652 Trench Location: 1976 Price Rd, Bremerton Customer Name: Ty Loper I AGREE TO ADHERE TO THE ABOVE CONDITIONS c dam— br- ;. Customer Signature 9o7c �asa.2e.:. Date 7/10/2017 ELECTRICIAN Title R 08-23-2015 DocuSign Envelope ID,, 4$FA083A-775D.417A-9E78.3F9Bt3A5CSA7 PUGET SOUND ENERGY Puget Sound Energy PO. Box 97034 Bellevue, WA 99004-9734 PSE.com REQUIREMENTS FOR TRENCHING BY CUSTOMERS ON PUBLIC RIGHT-OF-WAYS AND/OR ON PUGET SOUND ENERGY, INC. EASEMENTS The following outlines most local governmental guidelines and company standards for trenching on a public right-of-way or Puget Sound Energy, Inc. (PSE) easement. Any trenching performed by the customer, or their contractor, under a PSE permit or easement must comply with these requirements. 1. All trench construction must be performed by a Washington State licensed and bonded contractor. 2. Trench excavation, backfill, restoration, and facility placement must be coordinated with a PSE designated representative, and receive on-site approval by that representative, and local jurisdiction. 3. Right-of-way easement trenching and backfill must be performed during normal business hours, Monday through Friday. Same day excavation and backfill is required for all trenching. Job start notification to the local jurisdiction is the responsibility of Puget Sound Energy. Customer shall notify PSE Project Manager three working days prior to trenching. Penalties for failure to comply with this requirement will be borne by the customer. 4. if the job scope requires excavation beyond a single day, fencing and barricading must be installed around utility facilities exposed above the trench, if allowed, must be In accordance with local regulatory requirements. S. PSE, all participating utilities, and One -Call Locate, must be notified a minimum of 72 hours in advance of the date and time for right-of-way trenching and facility placement. The One -Call Locate number is 1-800-4245555. State law requires locating service notification. 6. Excavated material must remain clear of the roadway whenever possible. Excavation material, spoils, and debris shall be removed off-site each day, In accordance with local regulatory requirements. All erosion control requirements in accordance with local regulatory requirements are the responsibility of the customer. 7. Material excavated from the shoulder of the right-of-way shall be property disposed, and replaced with select backfill material in accordance with local regulatory requirements. 8. Proper compaction is required to comply with local regulatory specifications. If the permit requires compaction testing, the cost of said testing is the responsibility of the customer. 9. All permit requirements, traffic control plans, traffic control and flagging shall meet local regulatory specifications and satisfaction. 10. In the event of failure to abide by the above requirements, PSE reserves the right, at Its sole discretion, to assume trenching. In the event of delays due to equipment failure, PSE may assume trenching to meet regulatory and joint construction requirements. The customer is responsible for all trenching costs, and will reimburse the company for costs should PSE perform ching. (initial) 11. The customer agrees to indemnify, defend and hold harmless PSE from all liability (including reasonable attorneys' fees) arising out of, or " nection with, the above mentioned trenching activities. (initial) R 08-23-2015 Mayor Patty Lent July 31, 2017 I, Patty Lent, Mayor of the City of Bremerton, designate Ty Loper to sign a contract with Puget Sound Energy for the Commercial Line Extension Agreement (PSE Order No.: 105084652). G/U Patty L n , Mayor r ATTEST: 00 "UX�. Shannon Corin, City Clerk I BRAE WF -R40 N THE c•ITY OF PRIDE AND OPPORTUNITY Mayor Patty Lent July 31, 2017 I, Patty Lent, Mayor of the City of Bremerton, designate Ty Loper to sign a contract with Puget Sound Energy for the Commercial Line Extension Agreement (PSE Order No.: 105084652). G/U Patty L n , Mayor r ATTEST: 00 "UX�. Shannon Corin, City Clerk