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05/03/2017 AGENDA PACKET
CITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 - Phone (360) 473-5280 ***AMENDED*** MAY 03, 2017 CITY COUNCIL MEETING AGENDA 1. BRIEFING: 5:00 — 5:30 P.M. in—OUNCIL CONFERENCE ROOM 603 A. Review of Agenda B. General Council Business (As necessary...) 2. CALL TO ORDER: 5:30 P.M. in FIRST FLOOR CHAMBERS A. Pledge of Allegiance B. Invocation 3. FIRE DEPARTMENT OATH OF OFFICE CEREMONY — Performed by Judge James Docter 4. MAYOR'S REPORT 5. PUBLIC RECOGNITION 6. CONSENT AGENDA A. Claims & Check Register B. Minutes of Meeting —April 19, 2017 C. Minutes of Study Session — April 26, 2017 D. Confirm Re -appointments of Deborah Housen and George Willock to the Lodging Tax Advisory Committee E. Purchase of a Ford Interceptor from Columbia Ford of Longview, WA for use by the Fire Department F. Public Works Agreement with Sabelhaus West, Inc. for Rehabilitation and Painting of two (2) Chlorine Contact Chambers Interior Block Walls at the Westside Wastewater Treatment Plant G. Purchase of a 85 HP Flygt Dry -Pit Submersible Pump from Whitney Equipment Company, Inc. to replace Pump No.1 at Pump Station OB -1 H. Contract Award to Simpson Sandblasting and Special Coatings, Inc. for the Reservoir No. 21 Exterior Coating Replacement Project I. Professional Services Agreement with FCS Group to conduct Analytical and Technical Support Services related to Utility Service Contract Negotiations with the US Navy 7. GENERAL BUSINESS A. Purchase of Playground Equipment from Landscape Structures, Inc. for Lions Park; and approve Budget Adjustment B. Authorize closure of a one-half Block of Park Avenue for the Burwell Pedestrian Tunnel Improvement Project 8. COUNCIL MEMBER REPORTS 9. EXECUTIVE SESSION 15 -Minutes to discuss Potential Litigation per RCW 42.30.110(1)(i) 10. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING ® Americans with Disabilities Act (ADA) accommodations provided upon request. Those requiring special accommodations please contact the City Clerk at (360) 473-5323 at least 24 hours prior to the meeting. FIRE DEPARTMENT SWEARING-IN CEREMONY at MAY 3 CITY COUNCIL MEETING Judge James Docter performed the Oath of Office for Promotions of Dean Souza to Captain and Tom Stanley to Lieutenant; and for New Hires Dan Baker, Jake Bower, Geoff Burn, Nick Dragovich, Pat French, Craig Griffin, Josh Murphy, and Ben Pocuis. • _fit fir, LIEUTENANT PROMOTION -OATH OF OFFICE STATE OF WASHINGTON COUNTY OF KITSAP I, Tom Stanley solemnly swear that I am a Citizen of the United States and of the State of Washington; That I will support the Constitution of the United States and the Constitution and Laws of the State of Washington; That I will abide by the Code of Ethics and Conduct as set forth in the Fire Department Policy Manual; And will, to the best of my judgment, skill and ability, truly, faithfully, diligently and impartially perform the duties of the newly promoted position of Fire Lieutenant, in and for the City of Bremerton, Kitsap County, Washington, as such duties are prescribed by law. Subscribed and s to b ore me this 3rd day of Mau, 2017. SFmemerton ture of Official Administering the Oath Municipal Court Judge James Docter r., YrlMt CAPTAIN PROMOTION ~OATH OF OFFICE STATE OF WASHINGTON COUNTY OF KITSAP I, Dean Souza solemnly swear that I am a Citizen of the United States and of the State of Washington; That I will support the Constitution of the United States and the Constitution and Laws of the State of Washington; That I will abide by the Code of Ethics and Conduct as set forth in the Fire Department Policy Manual; And will, to the best of my judgment, skill and ability, truly, faithfully, diligently and impartially perform the duties of the newly promoted position of Fire Captain, in and for the City of Bremerton, Kitsap County, Washington, as such duties are prescribed by law. Dean Souza Subscribed and sworn to be me is 3rd day of May , 2017. Signature Official Administering the Oath Bremer n Municipal Court Judge James Docter ago FIRE FIGHTER OATH OF OFFICE STATE OF WASHINGTON COUNTY OF KITSAP I, Nick DraLrovich solemnly swear that I am a Citizen of the United States and of the State of Washington; That I will support the Constitution of the United States and the Constitution and Laws of the State of Washington; That I will abide by the Code of Ethics and Conduct as set forth in the Fire Department Policy Manual; And will, to the best of my judgment, skill and ability, truly, faithfully, diligently and impartially perform the duties of the position of Fire Fighter, in and for the City of Bremerton, Kitsap County, Washington, as such duties are prescribed by law. Nick Dragovich Subscribed and sworn fore his 3rd day of Mau, 2017. Si ure of Official Administering the Oath remerton Municipal Court Judge James Docter CO- FIRE FIGH'T'ER rv-r":��-f'':�" -OATH OF OFFICE STATE OF WASHINGTON COUNTY OF KITSAP I, Geoff Burn solemnly swear that I am a Citizen of the United States and of the State of Washington; That I will support the Constitution of the United States and the Constitution and Laws of the State of Washington; That I will abide by the Code of Ethics and Conduct as set forth in the Fire Department Policy Manual; And will, to the best of my judgment, skill and ability, truly, faithfully, diligently and impartially perform the duties of the position of Fire Fighter, in and for the City of Bremerton, Kitsap County, Washington, as such duties are prescribed by law. i Geoff Burn Subscribed and sworn to be me this 3rd day of May, 2017. Signature of O ficial Administering the Oath Bremertog,Municipal Court Judge James Docter r � FIRE FIGHTER OATH OF OFFICE STATE OF WASHINGTON COUNTY OF KITSAP I, Pat French solemnly swear that I am a Citizen of the United States and of the State of Washington; That I will support the Constitution of the United States and the Constitution and Laws of the State of Washington; That I will abide by the Code of Ethics and Conduct as set forth in the Fire Department Policy Manual; And will, to the best of my judgment, skill and ability, truly, faithfully, diligently and impartially perform the duties of the position of Fire Fighter, in and for the City of Bremerton, Kitsap County, Washington, as such duties are prescribed by law. Pat French Subscribed and sworn efore e this 3rd day of Mau, 2017 . Signat e o -Official Administering the Oath Brengi&ton Municipal Court Judge James Docter FIRE FIGHTER -OATH OF OFFICE STATE OF WASHINGTON COUNTY OF KITSAP I, Craig Griffin solemnly swear that I am a Citizen of the United States and of the State of Washington; That I will support the Constitution of the United States and the Constitution and Laws of the State of Washington; That I will abide by the Code of Ethics and Conduct as set forth in the Fire Department Policy Manual; And will, to the best of my judgment, skill and ability, truly, faithfully, diligently and impartially perform the duties of the position of Fire Fighter, in and for the City of Bremerton, Kitsap County, Washington, as such duties are prescribed by law. f Craig Gr fi Subscribed and sworn ta,i?efore me this 3rd day of May, 2017. ure of Official AcTministering the Oath merton Municipal Court Judge James Docter FIRE FIGHTER OATH OF OFFICE STATE OF WASHINGTON COUNTY OF KITSAP I, Jake Bower solemnly swear that I am a Citizen of the United States and of the State of Washington; That I will support the Constitution of the United States and the Constitution and Laws of the State of Washington; That I will abide by the Code of Ethics and Conduct as set forth in the Fire Department Policy Manual; And will, to the best of my judgment, skill and ability, truly, faithfully, diligently and impartially perform the duties of the position of Fire Fighter, in and for the City of Bremerton, Kitsap County, Washington, as such duties are prescribed by law. a � Jake Bower sworn to-bejlire metos 3rd day of Mau, 2017. .ire of Official Administering the Oath rton Municipal Court Judge James Docter FIRE FIGHTER OATH OF OFFICE STATE OF WASHINGTON COUNTY OF KITSAP I, Ben Pocuis solemnly swear that I am a Citizen of the United States and of the State of Washington; That I will support the Constitution of the United States and the Constitution and Laws of the State of Washington; That I will abide by the Code of Ethics and Conduct as set forth in the Fire Department Policy Manual; And will, to the best of my judgment, skill and ability, truly, faithfully, diligently and impartially perform the duties of the position of Fire Fighter, in and for the City of Bremerton, Kitsap County, Washington, as such duties are prescribed by law., t Ben Pocuis Subscribed and swornie-bffore me this 3rd day of Mau, 2017. ve bT Official Administering the Oath rton Municipal Court Judge James Docter FIRE FIGHTER Opy -OATH OF OFFICE STATE OF WASHINGTON COUNTY OF KITSAP I, Josh Murphy solemnly swear that I am a Citizen of the United States and of the State of Washington; That I will support the Constitution of the United States and the Constitution and Laws of the State of Washington; That I will abide by the Code of Ethics and Conduct as set forth in the Fire Department Policy Manual; And will, to the best of my judgment, skill and ability, truly, faithfully, diligently and impartially perform the duties of the position of Fire Fighter, in and for the City of Bremerton, Kitsap County, Washington, as such duties are prescribed by law. Josh Murp Subscribed and swo e or me this day of Mau, 2017. Si ture of Official Administering the Oath remerton Municipal Court Judge James Docter FIRE FIGHTER OATH OF OFFICE STATE OF WASHINGTON COUNTY OF KITSAP I, Dan Baker solemnly swear that I am a Citizen of the United States and of the State of Washington; That I will support the Constitution of the United States and the Constitution and Laws of the State of Washington; That I will abide by the Code of Ethics and Conduct as set forth in the Fire Department Policy Manual; And will, to the best of my judgment, skill and ability, truly, faithfully, diligently and impartially perform the duties of the position of Fire Fighter, in and for the City of Bremerton, Kitsap County, Washington, as such duties are prescribed by law„ , Dan Baker Subscribed and s to befo e me t is 3rd day of Mau, 2017. Si e of Official Administering the Oath emerton Municipal Court Judge James Docter �l_ m Y-`, cn O E ML W Fa- t L Q s O T" M, O E m i L cn O coN O r O r PUBLIC WORKS & UTILITIES Water Resources Division NEWS RELEASE For Release April 28, 2017 Contact: Kathleen Cahall, Water Resources Manager 360-473-2315 kathleen.cahall ci.bremerton.wa.us Drinking Water Week 2017 National Theme: Your Water — to know it is to love it Bremerton Mayor Patty Lent will proclaim May 7 - 13, 2017 as Drinking Water Week urging residents to "help protect our source waters, practice water wise habits, and learn more about their drinking water and its history". Drinking Water Week is an annual nationwide celebration of our most remarkable natural resource. During this week, the American Water Works Association and water systems throughout the country will celebrate water by highlighting the ways water consumers can get to know their H2O. "Drinking Water Week is an opportunity to focus on the importance of water, which is too easily overlooked," said Bremerton Water Resources Manager Kathleen Cahall. "A safe, reliable water supply is essential to the success of any community. In addition to keeping us healthy, water also supports the economy, provides fire protection, and provides us with the high quality of life we enjoy." 2017 is an especially important year for Bremerton to celebrate water as the water system is commemorating 100 years of service to its customers. Additionally, Bremerton has been recognized by the American Water Works Association for a 2017 Exemplary Source Water Protection Award. To observe this occasion, Bremerton is: ♦ Presenting an exhibit at the Kitsap history Museum at 280 4th Street in downtown Bremerton from April — September" From a Visionary past to an Inspired Future —100 Years of Bremerton Water. ♦ On Wednesday May 10 there will be a "free day" at the Kitsap History Museum with a free water bottle to the first 50 Bremerton water customers who visit the museum that day. ♦ Giving away conservation items and information at the Norm Dicks Government Center Lobby and at the Bremerton utility billing counter at the 100 Oyster Bay Avenue Facility • Inside Bremerton in May on BKAT will highlight Bremerton Water's 100th Anniversary. ♦ Updating the annual drinking water quality report on the City's website at www. BremertonWA.gov/drinkingwaterre ort ♦ Celebrating our great showing in the April national Wyland Foundation Mayor's Water Pledge at www.mMaterpledge.com As of this writing Bremerton is currently #2 out of hundreds of cities. The pledge runs through April 30. For more than 35 years, the American Water Works Association and its members have celebrated National Drinking Water Week — a unique opportunity for both water professionals and the communities they serve to join together to recognize the vital role water plays in our daily lives. u }t n> i� u4� .., ., .,, w or t. l Oo.� V W 00 � c� O or V 00 � c� E w E > C: O or > O O N ON O N--"e L- V 4� � . D E L � m 0 Z IR u r • � 16 A r H W J m Q N 0 W V J or ro p= w cc ro O o� 2 �z� 0x `oV� L c N S7 ,2 C o c -I —_ i 2 a, Q N> c— O L 'c p n p a V Q42 L a v >:b - j O O a o C Q a0 O . CT o Q.� E Q o m 8 O 0 7 Q +� U u L O cy U © u O v CcC _— Gq Ql c 1 a N al t/} a) ti�-Z -o _Q N n 5.w L L •tlp a) � i J Y rU O 4-0 0 CY) .. >' 00 E v a� c6 a) ELo C, L om a� m0 0 am � � � cc)� .. ._ _ 0 a) N Q 0 `OLL o L , i -t 0- 4-0 0 L (n > O a)0 O C6 ti C6 O m 000 � LL Cfl m Na � SY Gq r.Le b .7i D C C w 7 U A. 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Q) O U O O N 06 LO V- Q) N i Q M N O O N i Q BREMERTON CITY COUNCIL MEETING SPEAKERS LIST PLEASE PRINT YOUR NAME BELOW IF YOU PLAN TO COMMENT SO YOUR NAME CAN BE INCLUDED IN THE RECORD Lq REQUESTS FOR INFORMATION MUST BE SUBMITTED IN WRITING TO THE CLERK THANK YOU OUR VOICE BREMERTON FAMILY YMCA I MAY 2017 THE BEST SUMMER EVER At the Y, we believe the values and skills learned early in life are vital building blocks for future success. YMCA Day Camps provide quality camp experiences, which help children learn new skills, develop lifelong friendships, and discover how to be their best while having fun, all in a safe and supportive environment. Register for Summer Camp at the Bremerton Family YMCA, today! CONTACT Rese Dugan Summer Day Camp Coordinator rdugan@ymcapkc.org SPRING PHOTO SPIRITUAL VITAMIN "Speak in such a way that others love to listen to you. Listen in such a way that others love to speak to you." -Anonymous For Spiritual Development: Contact Melissa Davidson at mdavidson@ymcapkc.org or 360-307-4057. the)11F FOR YOUTH DEVELOPMENT FOR HEALTHY LIVING FOR SOCIAL RESPONSIBILITY UPCOMING EVENTS Spring 2 Registration Register for swim lessons, dance classes, culinary kids, guitar lessons and so much more. Register online or at the Welcome Center. Spring is here! May 13 - 19 With our Spring 2 Session we are introducing Sunday afternoon Swim Lessons. Contact Greg Mackem to learn more and join the fun! AOA Potluck Lunch Join our Active Older Adult group for lunch at noon on Wednesday, May 3 and June 7. Women on Weights This 8 week small group will allow you to learn proper form in a wide variety of workouts using the full arsenal of our weight room equipment. Coaching, book, pre/post program fitness assessment and strength evaluations are all included. Join us in building our bodies and relationships here in the weight room. �1 For a complete event listing, visit our website at ymcapkc.org/calendar YMCAPKC.ORG SUBJECT: Claims & Check Register SUMMARY: AGENDA BILL CITY OF BREMERTON CITY COUNCIL Study Session Date: COUNCIL MEETING Date: Department: Presenter: Phone: N/A May 3, 2017 Financial Services Shannon Corin 473-5323 Approval of the following checks and electronic fund transfers: 1) Check #'s 373264 through 373445 and EFT's 17243 through 17290 in the amount of $1,350,725.83. 2) Regular Payroll for the pay period ending April 15, 2017 in the amount of $734,174.27. 3) Regular Payroll for the pay period ending April 15, 2017 in the amount of $1,105.79. 4) Retiree Payroll for the pay period ending April 30, 2017 in the amount of $49,379.04. ATTACHMENTS: FISCAL IMPACTS (Include Budgeted Amount): STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: N Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the consent agenda as presented. COUNCIL ACTION: ❑ Approve Form Updated 01/07/15 ❑ Deny ❑ Table ❑ Continue ❑ No Action AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Minutes of Meeting — Study Session Date: N/A April 19, 2017 COUNCIL MEETING Date: May 3, 2017 Department: City Council Presenter: Council President Phone: (360) 473-5280 SUMMARY: Attached is the summary of the City Council Meeting on April 19, 2017. ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount): N/A STUDY SESSION AGENDA: x❑ No Presentation ❑ Full Presentation STUDY SESSION ACTION: 0 ConsentAgenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Consent Agenda as presented. COUNCIL ACTION: ❑ Approve ❑ Deny Form Updated 12/15/15 ❑ Table ❑ Continue ❑ No Action DIGITAL RECORDING CITY COUNCIL MEETING MINUTES April 19, 2017 The Regular Meeting of the City Council of the City of Bremerton was called to order Wednesday, April 19, 2017, at 5:00 PM in Council Conference Room 603 of the NORM DICKS GOVERNMENT CENTER, 345 6t" Street, Bremerton, Washington, with Council President Eric Younger presiding. Council Members present were Richard Huddy, Greg Wheeler, Jerry McDonald, Leslie Daugs, and Pat Sullivan. Council Member Dino Davis was absent. Also present were City Attorney Roger Lubovich; City Clerk Shannon Corin; Legislative Assistant Lori Smith; and Kevin Matthew, Information Services Manager. A COUNCIL BRIEFING was held to discuss General Council Business at 5:00 PM in the Council Conference Room. At 5:30 PM the meeting moved to the Meeting Chambers. The Pledge of Allegiance was led by Council Member Pat Sullivan followed by the invocation provided by Jennifer Chamberlin of the American Humanist Society. BREMERTON POLICE DEPARTMENT CEREMONY Chief Steve Strachan brought forward Municipal Court Judge James Doctor to administer the Oath of Office to swear in new Police Officers Jason Butler and Sara Felty. MAYOR'S REPORT — Mayor Patty Lent... • Presented a Mayor's Recognition Award to Parks & Recreation employee Jeff Winden for going above and beyond his duties helping a widow locate a headstone; • Recognized and honored retiring Parks & Recreation employee Virgilio "Billy" Ibarra for his 41 -years of service by presenting him a Key to the City; • Honored student winners from the Washington State Science & Engineering Fair; • Hoped everyone would participate in the Water Conservation Challenge, available through April 30 at www.mvwaterpledge.com; • Looked forward to attending the YWCA Women of Achievement Luncheon on Friday, April 21 from 5:30 to 9:00 AM at Kiana Lodge in Poulsbo; • Announced Kids' Fishing Day sponsored by the Poggie Club on Saturday, April 22 from 8:00 AM to 1:00 PM at 4398 West Belfair Valley Road near Jarstad Park; • Invited the community to Opening Day of the Farmers Market scheduled on Thursday, May 4 from 4:00 to 7:00 PM at Evergreen Rotary Park; • Encouraged the community to please donate generously during the Annual "Kitsap Great Give" on Tuesday, May 2; and • Brought forward Bremerton City Clerk Shannon Corin and Kitsap Transit Clerk of the Board Jill Boltz to present a donation on behalf of the Washington State Municipal Clerks Association to Dave Frederick, Executive Director for Coffee Oasis, in recognition of their work done in the community helping homeless youth; and also announced a 20 -year anniversary celebration at the Poulsbo Community Church on Saturday, April 28. POLICE DEPARTMENT BRIEFING Police Chief Steven Strachan used a Power Point presentation to highlight trends, statistics, and police activity for the Months of March through early April. Comments and questions were provided by Younger, Daugs, and Huddy, with responses provided by Chief Strachan... City Council Reg. Mtg. Minutes April 19, 2017 Page 2of5 PUBLIC RECOGNITION Lennie Meder expressed her concern that misinformation has been communicated about the Filipino community, which is actually growing, and is represented by seven local organizations. Dr. Rana Tan, Production Coordinator, Bremerton Community Theatre, announced that the Theatre will be presenting "Evita" through April 30; and along with several cast members, provided a "sneak -peek" performance of a song from the show. Dr. Niran AI-Agba would appreciate the support from the City and the community to do everything we can to keep a comprehensive care plan here in Bremerton; and suggested that more information on how to help, can be found on Facebook at "MommyDoc": Jennifer Chamberlin announced that there will be a Forum on April 26 from 5:00 to 7:00 PM at McCloud's to discuss health care in Bremerton and agreed with the suggestion to please write letters to Governor Inslee. President Younger also encouraged the community to contact the Governor about wanting to keep hospital services in Bremerton. Brandon Soule, Owner of City Cab Taxi Service (CCTS), expressed concern about problems he has experienced with other cab companies, including acts of "sabotage" within the taxi industry in Bremerton. President Younger suggested that these issues be reviewed by the City's Public Safety and Parks Committee. Jo Walter asked where the City stands with the Welcoming City resolution, which she supports. Mary Lou Long was opposed to a resolution that supported illegal immigrants; but proposed a Mission Statement that would show Bremerton was an inclusive City. Sherill Rose read a poem to express her vision that Bremerton is a "Beckoning City". Johnny Walker, President of the Kitsap Patriots Tea Party, was surprised that the issue of a welcoming resolution was still being discussed, and suggested a better way for any person "living in fear" was to learn and honor the US Constitution - the ultimate "welcoming document". Chuck Henderson referred to a recent article of the Kitsap Sun regarding the closure of a portion of a City street, and wanted to know who made the request, and why. Public Works & Utilities Director Chal Martin responded that this issue will be explained in detail at the Council's next Study Session on April 26. CONSENT AGENDA 7A — Claims & Check Register: Check Numbers 372898 through 373263, and EFT -17175 through EFT -17242 in the amount of $2,782,205.51; Regular Payroll for the pay period ending March 31, 2017 in the amount of $775,476.39; and Regular Payroll (Pay Out) for the pay period ending March 31, 2017 in the amount of $39,757.78 7B— Minutes of Meeting —April 5, 2017 7C — Minutes of Study Session — April 12, 2017 7D— Confirm Appointment of David Schmitt as Fire Chief at Rate 6 of Pay Band 22 of the Management Professional Confidential and Fiduciary Salary Plan 7E— Memorandum of Understanding with Kitsap Department of Emergency Management; KITZ Radio; and BKAT for use of a Kitsap County owned building (BKAT Television Facility) and Radio Tower as an Emergency/Disaster Preparedness Broadcast Station 7F — Amendment No.1 to the Consultant Supplemental Agreement with SCJ Alliance for the Lebo Boulevard Roadway Improvement Project City Council Reg. Mtg. Minutes April 19, 2017 Page 3 of 5 7G —vv-r'r rcra'c ,°,mrd tossanrra-CARStA 'ctien Irr-rRG. fGTthe High, a Safety Ii"rmpreyeq�epi Phase 11 and o get c„ incl Navy Safety orGj&.t Item was pulled down to General Business... David Schmitt looked forward to serving as the new Fire Chief for the City of Bremerton. 07:01:30 M/S/C/U (Huddy/Daugs) Move to approve the CONSENT AGENDA as presented. GENERAL BUSINESS 8A — CONTRACT AWARD TO MASSANA CONSTRUCTION, INC. FOR THE HIGHWAY SAFETY IMPROVEMENT PHASE II AND PUGET SOUND NAVY SAFETY PROJECT: Shane Weber, Transportation Managing Engineer, Public Works & Utilities, explained that the City rejected all bids from the first bid opening on January 31. The project was re -bid, with the bids opened on April 14, 2017. Two bids were received, and Massana Construction, Inc. was the lowest responsive, responsible bidder with a bid of $1,619,296.00. The Washington State Department of Transportation is required to concur with the City's recommendation to award the contract; staff have recommended the bid for approval. The contract is in WSDOT standard format as required for Federal Aid Projects; the complete contract is available for review in the Engineering Office. The project has three parts; it constructs safety improvements at intersections throughout the City (Highway Safety Improvement Project), it constructs a ramp adjacent to the Louis Mentor Boardwalk paid for via an Interlocal Agreement with the Port of Bremerton, and finally it constructs pedestrian improvements in the vicinity of the State Street Shipyard Pedestrian gate using funds remaining from the Burwell Tunnel Construction Project (Navy Safety Project). There were no comments from the public... 07:03:28 Motion was made by Sullivan and seconded by McDonald... Comments and questions were provided by Sullivan, Daugs, Wheeler, and Huddy, with responses provided by Mr. Weber 07:13:35 M/S/C (Sullivan/McDonald) Move to award construction of the Highway Safety Improvements, Phase II and Puget Sound Navy Safety project to Massana Construction, Inc. in the amount of $1,619,296.00, including Washington State sales tax, upon receipt of concurrence to award from the Washington State Department of Transportation; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. Voted In Favor of Motion — McDonald, Wheeler, Huddy, Sullivan, Younger Voted Opposed to Motion — Daugs Motion carried: 5 -Yes; 1 -No COUNCIL MEMBER REPORTS Richard Huddy discussed his recent visit to Olympia to lobby Legislators against the Certificate of Need proposal to relocate Harrison Hospital to Silverdale, and encouraged citizens to please write to Governor Jay Inslee at the Office of the Governor, P.O. Box 40002, Olympia, WA 98504-0002, call (360) 902-4111, or FAX (360) 753-4110 to submit their own comments opposing the Certificate of Need; and expressing support for keeping a hospital in Bremerton. Greg Wheeler reiterated how important it was for Bremerton to maintain access to hospital beds, and encouraged citizens to go to "MommyDoc" on Facebook to learn the best way to provide testimony to the Governor; and announced that volunteers are also needed for the Kiwanis Park Monthly Work Party on Saturday, April 22 from 9:00 to 11:00 AM. City Council Reg. Mtg. Minutes April 19, 2017 Page 4 of 5 Jerry McDonald added that comments on Harrison Hospital's Certificate of Need must be submitted by May 1; shared photos of current graffiti near Rainier Avenue, encouraging citizens to report any graffiti; reported on the progress of the Marvin Williams Center; announced that Trawlerfest will be held from May 16 through 20 at the Bremerton Marina; and looked forward to the 1St Annual Bridge Blast Fireworks Display on Saturday, July 1 off of the Manette Bridge. Leslie Daugs welcomed visiting students in the audience from the Bremerton High School Civics Class; welcomed new Police Officers Jason Butler and Sara Felty, and new Fire Chief David Schmitt; thanked Pat McGanney for serving as Interim Fire Chief; congratulated student winners of this year's WSSEF; will be attending the YWCA Women of Achievement Award Dinner this Friday in honor of the first annual Carol Arends Scholarship; invited the community to the Filipiniana Night Dinner Dance this Saturday, April 22 starting at 6:00 PM; was pleased to speak at the Bataan Remembrance Day Ceremony hosted by the Filipino American Association of Kitsap County; and encouraged the community to give generously during Kitsap County's Great Give Tuesday, May 2. Pat Sullivan spoke regarding the Certificate of Need process, and specifically thanked Council Member Huddy and Mayor Lent for their extra efforts to keep a hospital in Bremerton. President Younger announced a 20 -minute Executive Session to discuss a "Real Estate Acquisition" and "Potential and Pending Litigation"... The Executive Session was extended for 10 -minutes... The Executive Session was extended for 5 -minutes... 08:19:25 M/S/C/U (Wheeler/Sullivan) Move to authorize the City Attorney to file a lawsuit for abatement of nuisance on property located at 1717 and/or 1719 Carr Boulevard. There were no comments from the public... 08:20:15 M/S/C/U (Huddy/Sullivan) Move to authorize the City Attorney to move to dismiss without prejudice the pending lawsuit for abatement of nuisance and collection of civil penalties regarding property located at 2430 Snyder Avenue in order to facilitate the sale of said property; and further move to authorize the City Attorney to negotiate, finalize, and execute an agreement with the buyers in substantially the same terms and conditions as presented. There were no comments from the public 08:21:15 M/S/C/U (Sullivan/McDonald) Move to approve the Purchase and Sale Agreement between the City of Bremerton and Housing Kitsap for Units 1 and 5b of the Norm Dicks Government Center; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented; and to further authorize the Mayor to finalize and execute all documents necessary to close the transaction. There were no comments from the public... With no further business, President Younger adjourned the Council Meeting at 8:22 PM Prepared and Submitted by: LORI SMITH Legislative Assistant City Council Reg. Mtg. Minutes April 19, 2017 Page 5 of 5 APPROVED by the City Council on the 3d day of May, 2017. Eric Younger, Council President ATTEST: Shannon L. Corin, City Clerk EY:SC:ls:cg AGENDA BILL CITY OF BREMERTON CITY COUNCIL 6C SUBJECT: Minutes of Study Session — Study Session Date: N/A April 26, 2017 COUNCIL MEETING Date: May 3, 2017 Department: City Council Presenter: Council President Phone: (360) 473-5280 SUMMARY: Attached is the summary of the City Council Study Session on April 26, 2017. ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount): N/A STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: N ConsentAgenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Consent Agenda as presented. COUNCIL ACTION: ❑ Approve ❑ Deny Form Updated 12/15/15 ❑ Table ❑ Continue ❑ No Action DIGITAL RECORDING CITY COUNCIL STUDY SESSION MINUTES Wednesday, April 26, 2017 A Study Session of the City Council of the City of Bremerton was called to order in the Council Conference Room of the NORM DICKS GOVERNMENT CENTER, 345 6t" Street, Bremerton, Washington, Wednesday, April 26, 2017, at 5:00 PM, with Council President Eric Younger presiding. Council Members present were Richard Huddy, Dino Davis, Greg Wheeler, Jerry McDonald, and Leslie Daugs. Council Member Pat Sullivan was absent. Christine Grenier, Council Assistant, was present to provide staff support. President Younger emphasized that the Study Session was open to the public but there would be no opportunities for input or participation; and announced that approved items by Council will be placed on the May 3, 2017 Council Meeting Agenda or as indicated. A. NO PRESENTATION PLANNED — The following items are budgeted items or subjects that have been raised with the appropriate Council Committee Members... 1. Confirm Re -Appointments of Deborah Housen and George Willock to the Lodging Tax Advisory Committee Consent Agenda 2. Purchase of a 2017 Ford Interceptor from Columbia Ford of Longview, WA for use by the Fire Department Consent Agenda 3. Purchase of Playground Equipment from Landscape Structures, Inc. for Lions Park; and approve Budget Adjustment General Business 4. Public Works Agreement with Sabelhaus West, Inc. for Rehabilitation and Painting of two (2) Chlorine Contact Chambers Interior Block Walls at the Westside Wastewater Treatment Plant Consent Agenda 5. Purchase of a 85HP Flygt Dry -Pit Submersible Pump from Whitney Equipment Company, Inc. to replace Pump No. 1 at Pump Station OB -1 Consent Agenda 6. Contract Award to Simpson Sandblasting & Special Coatings, Inc. for the Reservoir No. 21 Exterior Coating Replacement Project ConsentAgenda 7. Authorize closure of one-half block of Park Avenue for the Burwell Pedestrian Tunnel Improvement Project General Business After receiving consensus from Council Members, President Younger invited Chuck Henderson to provide his concerns and questions... Responses were provided by City Engineer Tom Knuckey, Navy Lt. Commander Matt Lenzer, and David Loux of RORE 8. Professional Services Agreement with FCS Group to conduct Analytical and Technical Support Services related to Utility Service Contract Negotiations with the US Navy Consent Agenda Angie Sanchez, FCS Group provided additional information... B. BRIEFINGS & FULL PRESENTATIONS 1. Discussion on the City of Bremerton Vehicle Replacement Policy and ERR Fund — Mike Riley, Assistant Finance Director Information Only City Council Study Session Minutes Wednesday, April 26, 2017 Page 2 of 2 C. GENERAL COUNCIL BUSINESS o Audit Committee Briefing (4/17/17 Special Meeting) — Audit Committee Member Eric Younger o Finance & Investment Committee Briefing (4/18/17 Meeting) —Chair Richard Huddy o Other General Council Business was briefly discussed.... With no further business, President Younger adjourned the Council Study Session at 8:15 PM. Prepared and Submitted by: CHRISTINE GRENIER, Council Assistant APPROVED by the City Council on the 3RD day of May, 2017. Eric Younger, Council President ATTEST: Shannon L. Corin, City Clerk EY:SC:ls:cg AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Confirm Re -appointments of Deborah Housen and George Willock to the Lodging Tax Advisory Committee Study Session Date: April 26, 2017 COUNCIL MEETING Date: Mav 3. 2017 Department: Executive Presenter: Mayor Lent Phone: (360) 473-5266 SUMMARY: The Mayor is seeking confirmation for the re -appointments of Deborah Housen, Valentinetti Puppet Museum and George Willock, Kitsap County Historical Society and Museum to the Lodging Tax Advisory Committee. RCW 67.28 and BMC Chapter 2.38 outline membership requirements for the Lodging Tax Advisory Committee as follows: two (2) members from organizations that support activities which are authorized to be funded by hotel -motel tax revenue; two (2) members from businesses that collect the hotel -motel tax; and an elected official (Council Member). The re -appointments of Ms. Housen and Mr. Willock relate to the committee positions for organizations that are eligible for funding which also operate and promote tourism within Bremerton. These terms are for three years per BMC 2.38 and will expire on June 13, 2020. ATTACHMENTS: Applications are available in the Mayor's Office FISCAL IMPACTS (Include Budgeted Amount): None. STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: 0 Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to confirm the re -appointments of Deborah Housen and George Willock to the Lodging Tax Advisory Committee for terms expiring June 13, 2020. COUNCIL ACTION: ❑ Approve Form Updated 01/07/15 ❑ Deny ❑ Table ❑ Continue ❑ No Action AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Purchase one (1) Ford Interceptor from Columbia Ford of Longview, WA for the Fire Department Study Session Date COUNCIL MEETING Date Department Presenter Phone 6E April 26, 2017 May 3, 2017 Fire Pat McGanney, Fire Chief 360.473.5380 SUMMARY: The Fire Department is proposing to purchase one Fire staff vehicle. The total cost for the one (1) vehicle is $34,697.62 including Washington State sales tax. The Fire Department is utilizing State Contract No. 05916. ATTACHMENTS: Quote from Columbia Ford FISCAL IMPACTS (Include Budgeted Amount): This is budgeted through the Public Safety Bond. The total cost for the one (1) vehicle is $34,697.62. 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O ? 9 9 9 9 9 O O 9 C? 9 9 Lo %.0 koC) ID ID �o �o 'D 'o 'D 'D w 'D "0 to 'o 'D C) CD CD C) CD CD C) CD C) CD CD CD CD CD CD CD LO Ln Ln Ln Ln Ln Ln Ln In Ln LO Ln Ln LO In Ln to O C? 9 9 9 9 9 9 9 9 9 9 9 9 9 O NN CD C) CD N CD N C) NI C) C) NN O C) NNI CD CD CZ) Cl r14 CD Cl N Cl rlj M ^V M O N � V V m Ln lb - .--i — M O r1i CD Lr) V' 01 Ln b4 H} ifl- ri N O O 3 0 o w m Ln ru ci > � m + a � Z D J m M lfl 0 Z m J m � k zit: ru i N cL_ G Ln Ln 3 m Q% UI m Z3 a LU J L L m cm G > 'p N (n -o � m fa fa N T 'fl C m O m in T N C Y O m O rp E t' Y m Z_ a fa Ln Ln v Q C = J V 0 oa O _a C C N O Ln J J W d Q 6 N m N O 2 1 C1 v Vj p a ru m o a0' C � LU m LL O 'm O -o0 LL _0 > M D (D 6) O 0'1 m O ri O O N N fl ko 0 o O o Ln in O O Ln O Ln o O O C. rl O N N N N M ^V M AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Public Works Agreement with Sabelhaus West, Inc. for Rehabilitation and Painting of Interior Block Walls of two (2) Chlorine Contact Chambers at the Westside Wastewater Treatment Plant 6F Study Session Date: April 26, 2017 COUNCIL MEETING Date: Mav 3. 2017 Department: Presenter: Phone: PW&U Pat Coxon (360) 473-5448 SUMMARY: The existing paint on the chlorine contact chambers walls has been in place since 1985, is cracked and peeling, and needs to be replaced. Staff requested proposals from six painting companies listed on the MRSC small works roster to strip, clean, paint and reseal the walls in both of the chlorine contact chambers. We received four proposals and selected the proposal from Sabelhaus West, Inc. in the amount of $84,629.01, including Washington State sales tax. ATTACHMENTS: 1) Staff Memo; 2) Vendor Quotes: 3) Pictures of Contact Chamber Walls; and 4) Public Works Agreement FISCAL IMPACTS (Include Budgeted Amount): Included in the 2017 WW CIP with a budget of $200,000. STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Public Works Agreement with Sabelhaus West, Inc. in the amount of $84,629.01, including Washington State sales tax; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION Form Updated 01/07/15 ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action �'�jr� ( e�:�.L'•�I _. CITY of BREMERTON THE CITY OF PRIDE AND OPPORTUNITY STAFF MEMO RE: Chlorine Contact Chambers Painting Proposals Staff requested proposals from six commercial painters from the MRSC small works roster for the stripping and painting of both of the Westside WWTPs chlorine contact chamber walls. The contractors were provided square footage, and the City's requirements for pH and chemical specifications for the contact chambers media. Of the six proposals requested, we received four proposals from the following contractors: Rhizors Painting, Coatings Unlimited, Action Maintenance & Painting and Sabelhaus West. Of the four proposals we eliminated Rhizors Painting as they did not provide the required data on the paint product they would use to cover the contact chamber walls, nor did they provide information on the repair of the cracks on the contact chamber walls. Of the remaining three proposals, Action Maintenance & Painting was the lowest; however, they had the City slated to provide a boom lift for their equipment and to dispose of the blasting debris using a Vactor truck. In addition, Action's quote specified that no warranty would be provided on their coatings. The City requires a one-year minimum warranty in all Public Works Agreements. The lowest acceptable proposal was from Sabelhaus West at a cost of $84,629.01 to strip, clean and paint the chlorine contact chamber walls. 61 �s] C O N `a C Q m N CD N Q. Cr O IDC "s b9 s C G O C O ti m A C N N N W A C O m O N C] CL rr CD 0 CD m m c CD C �s n m N CD CD A C (D N c X 0 D CD m A c O D O Z Cl) 2 m m m e M CP 0 CD c co a H Z c X n n m JO c 0 n 0 z CO m m -i Patric Coxon From: Larry Willman Sent: Friday, April 07, 2017 7:37 AM To: Patric Coxon Subject: FW: City of Bremerton WWTP Chlorine Contact Chamber Walls FY! From: Mike Rhizor [mai Ito., mike. rhizor rh izorsgaintin .com Sent: Friday, April 07, 2017 7:27 AM To: Larry Willman Subject: Re: City of Bremerton WWTP Chlorine Contact Chamber Walls Rhizors Painting,WWTP proposal. pressure wash all painted surfaces with 3500 psi, protect all unpainted surfaces, repair damage if any from pressure washing, spot prime any raw cmu, two coats of finish, spray and back roll. project cost 28,563.75 to be paid in full 30 days after completion We will be using a product from miller paint -it is a one part product that the tacoma school district uses to paint their pools. If you have any questions feel free to call or email. thank you for your time, Mike/Rhizors Painting (360)662-6189 mike.rhizors(Mrhizorsaainting.com From: Larry Willman <Larry.Willman@ci.bremerton.wa.us> Sent: Wednesday, March 29, 2017 5:35:07 AM To: Mike Rhizor Subject: RE: City of Bremerton WWTP Chlorine Contact Chamber Walls Morning Mike, Call my number @ 360-340-2803 cell and schedule a walk thru. Larry Willman ----Original Message ----- From: Mike Rhizor [mailto:mike.rhizor rhizors aintin .com Sent: Tuesday, March 28, 2017 4:00 PM To: Larry Willman Subject: Re: City of Bremerton WWTP Chlorine Contact Chamber Walls Hello Larry, Is there going to be a job walk for this project or can I schedule a job walk with you? Thank you for your time.Mike/Rhizors painting LLC Sent from my iPhone > On Mar 28, 2017, at 11:24 AM, Larry Willman <Lar .Willman ci.bremerton.wa.us> wrote: > > Mike, > We are requesting a proposal for a job we have coming up this summer. This job if you are interested will be stripping & coating our Chlorine Contact Chamber walls. These walls are block concrete with left over paint that either needs to be removed or buffed for adhesion. Surface area to be covered is approximately 8460 sq. ft. The paint needed for this surface will have to be able to withstand a chlorine residual of approx. 1-10 mg/I and a PH of 6 - 9. There are prevailing wages on this job. We require a proposal in hand by the 10th of April 2017. This is a turnkey proposal and there will be water and electricity available. Any questions please don't hesitate to call or e-mail me. > Sincerely, > Larry Willman > City of Bremerton > Operations Supervisor WWTP > Larry.willman@ci.bremerton.wa.us > 360-473-5450 > 360-473-5400 > <Scanned from a Xerox Multifunction Device.pdf> sabelhaus0west License SABEEW1975R2 Established 1987 Date: March 2, 2017 To: Bremerton Waste Water treatment plant Attu: Larry Willman Project: Chlorine contact chamber walls Scope of Work: Blasting and coating of interior block walls approximately 8960 sq ft Specification: Wasser coatings We purpose to furnish labor and materials for the following scope of work: 1. Write up and submit products, AHA, and JHA for specific project 2. Mobilize and set up containment on job site 3. Set up compressors, dust collectors and blast pots 4. Pressure wash walls with 3000 psi rotary tip blasters to SSPC SP12 5. Sweep blast to remove any loose or flaking coatings and remove sand 6. Patch cracks, bare CMU area or tuck pointing using recommended patching compound 7. Apply full coat of MC -tar 100 red at Sto 7 mils DFI- 8. Apply full coat of MC-aroshleld In Sky blue 2 2to 4 mils DFi 9. Apply full coat of MC Anti -Graffiti 100 @ 1.5 to 2 mils DFr 10. Remove containment and cleanup site Price for the sum of $ 77,641.29 Assumptions: Water and power are available on site Wash water can be drained or pumped by owner Proposal assumes no more than 250 sq ft of patching per 68 ft wall No performance bond is Included in the pricing Price does not include Washington State Sales tax Work will need to be done during dry weather and temperatures above 50 degrees Prevailing wages as of 2/20/2017 Terms: Payments to be made on a 30 -day cycle, billing on the 1't payment due by the 10"'. Signature of acceptance: Date: Pricing will be guaranteed for orders received at Sabelhaus West within 30 days of the date on this quotation. Sabelhaus West, Inc. 10880 Old FrontlerRoad NW, Silverdale, WA 98383 Phone: (360) 662-9860 / Fax: (360) 662-9866 office@sabelhauswestcorn www.sabelhauswestco m Action Maintenance & Painting LLC 26499 Bond Rd. Kingston, WA 98346 360-697-907I ACfIOML*890134 www.actionmp.com admin'+,actionmpxom City of Bremerton Larry William 1600 Oyster Bay Ave S Bremerton, WA 98312 Qty Description Contract Chamber Coating Estimate Date Estimate # 2/24/2017 2017-0035 Ship To Estimate is valid for 60 days from bid date. P.O. No. Rep Customer Phone MLR 360-473-5450 Rate Total -Eco blast clean walls to be coated using dustless blasting method. This method will insure integrity of CMU is not compromised as with other blasting techniques. -Apply cleaning agent and pressure wash clean surfaces to be coated -Patch and repair divots and cracks using RezRok 106 (16 hour budget allowance) -Coat walls using 2 coats ClovaMastic Hi -Build Low Temperature Cure Epoxy per manufactures recommendation (see attached) Qualifications: *Project to be done in two phases *City responsible for vac truck and cleaning sludge prior to blasting and after blasting *City responsible to assist via their crane lowering and raising equipment from chambers *City responsible to dispose of sludge and debris *Chambers to have all water removed before beginning work *Bid price does not include unforeseen conditions *Due to blasting process not removing 100% of existing coating Estimator Signature: Please contact our office or sign below and return to accept bid and proceed with job. Approved: Page 1 Facebook.condActionMP ActionMP 73,441.00 Subtotal Sales Tax (8.7%) Total Foursquare 73,441.00T Action Maintenance & Painting LLC 26499 Bond Rd. Kingston, WA 98346 360-697-9071 ACTIOML;890134 www.actionmp.com admin@actionmp.com City of Bremerton Lang William 1600 Oyster Bay Ave S Bremerton, WA 98312 Ship To Estimate Date Estimate # 2/24/2017 2017-0035 Estimate is valid for 60 days from bid date. P.O. No, I Rep I Customer Phone MLR 1 360473-5450 Qty I Description Rate Total no warranty is given with this system. 100% removal could seriously damage CMU and integrity of the existing walls which is why our recommendations is to prep surfaces to the best of our ability using dustless blasting and coat using ClovaMastic high build epoxy This estimate is for completing the job as described above. It is based on our evaluation and it does not include material price increases or additional labor and material which may be required should unforeseen problems arise after the work has started. Net due upon completion at a rate of 100% of all work completed, thereafter maximum legal interest plus collection and attorneys fees. Estimator Signature: I Subtotal $73,441.00 Please contact our office or sign below and return to accept bid and proceed with job. Approved: Page 2 Facebook.com/ActionMP ActionMP Sales Tax (8.7%) $6,389.37 Total $79,830.37 Foursquare Coatings Unlimited Inc. Atlas Applicators Company A Dixision of Coatings Unlunited April 10, 2017 Larry Willman City of Bremerton Operations Supervisor WWTP Larry. wi I I man(@ci.bremerton. wa.us RE: Proposal for Strip & paint Chlorine Contact Chamber walls for City Of Bremerton WWTP Mr. Willman's, Our quote to prepare and repaint both sides of eight Chlorine Contact Chamber block walls on the interior of the tank that has an approximate square footage of 10,500 is as follows: Our price includes all labor, equipment, materials, staging, dust control, sandblast sand, disposal and cleanup to sandblast and remove any loose or un -adhered existing coating and application of new coating per the manufactures recommendations attached. Customer to supply up to 100amp electrical service Amount: $151,500.00 Sincerely, Greg Snider Coatings unlimited Inc President Contractor License COAT1U1097tiA • Tax 1D # 91-1514799 Coanngs Unlunited 425.251.3268 Atlas .-Applicators 425 251.9543 • Fax 425.251.3269 18420 68di Ave. S., Suite # 110 •tient, \X'A 98032 - xown PUBLIC WORKS AGREEMENT THIS AGREEMENT, is entered into between the City of Bremerton, a Washington Municipal Corporation ("City"), and Sabelhaus West Inc. ("Contractor"), whose mailing address is 10880 Old Frontier Road NW Silverdale WA 98383 The parties agree as follows: 1. CONTRACTOR SERVICES. The Contractor shall perform the following services for the City: all services described in the Contractor's Proposal dated March 2, 2017. 2. TIME OF COMPLETION. Contractor shall complete the work within one hundred & eighty 0 80) calendar days from the date of issuance of the City's Notice to Proceed, or as otherwise agreed in writing by the parties. 3. COMPENSATION. The City shall pay the Contractor the total amount of $84,396.08, for the work and services contemplated in this agreement. The City shall pay the Contractor fifty percent (50%) of the Contract amount upon completion and acceptance of the work by the City, and the remainder upon fulfillment of the conditions listed below and throughout this agreement. A. Performance Bond. Pursuant to Chapter 39.08 RCW, the Contractor shall provide the City a performance bond for the full contract amount to be in effect until sixty (60) days after the date of final acceptance, or until receipt of all necessary releases from the State Department of Revenue and the State Department of Labor and Industries and until settlement of any liens filed under Chapter 60.28 RCW, whichever is later. B. Defective or Unauthorized Work. The City reserves its right to withhold payment from Contractor for any defective or unauthorized work. Defective or unauthorized work includes, without limitation: work and materials that do not conform to the requirements of this agreement; and extra work and materials furnished without the City's written approval. if Contractor is unable, for any reason, to satisfactorily complete any portion of the work, the City may complete the work by contract or otherwise, and Contractor shall be liable to the City for any additional costs incurred by the City. "Additional costs" shall mean all reasonable costs, including legal costs and attorney fees, incurred by the City beyond the maximum Contract price specified above. The City further reserves its right to deduct the cost to complete the Contract work, including any Additional Costs, from any and all amounts due or to become due the Contractor. C. Final Payment: Waiver of Claims. THE MAKING OF FINAL PAYMENT (EXCLUDING WITHHELD RETAINAGE) SHALL CONSTITUTE A WAIVER OF CLAIMS, EXCEPT THOSE PREVIOUSLY AND PROPERLY MADE AND IDENTIFIED BY PUBLIC WORKS AGREEMENT Page 1 of ]0 between City ojBremerton and Sabelhaus (Vest, Inc. CONTRACTOR AS UNSETTLED AT THE TIME REQUEST FOR FINAL PAYMENT IS MADE. 4. INDEPENDENT CONTRACTOR. Contractor is and shall be at all times acting as an independent contractor and not as an employee of the City. The Contractor shall secure at its expense, and shall be responsible for all payments of income tax, social security, state disability insurance compensation, unemployment compensation, and all other payroll deductions for the Contractor, officer, agents, employees and sub -contractors. The Contractor shall also secure all applicable business licenses, if required, in connection with the contract services, including all required licenses for Contractor's officers, agents, employees and sub- contractors. S. TERMINATION. The City may terminate this agreement for good cause. "Good cause" shall include, without limitation, any one or more of the following events: A. The Contractor's refusal or failure to supply a sufficient number of properly skilled workers or proper materials for completion of the Contract work. B. The Contractor's failure to complete the work within the time specified in this agreement. C. The Contractor's failure to make full and prompt payment to subcontractors or for material or labor. D. The Contractor's persistent disregard of federal, state or local laws, rules or regulations. E. The Contractor's filing for bankruptcy or becoming adjudged bankrupt. If the City terminates this agreement for good cause, the Contractor shall not receive any further monies due under this agreement until the Contract work is completed. 6. PREVAILING WAGES. Contractor shall file a "Statement of Intent to Pay Prevailing Wages," with the State of Washington Department of Labor & Industries prior to commencing the Contract work. Contractor shall pay prevailing wages and comply with Chapter 39.12 of the Revised Code of Washington, as well as any other applicable prevailing wage rate provisions. The latest prevailing wage rate revision issued by the Department of Labor and Industries is attached. 7. CHANGES. The City may issue a written work change directive for any change in the Contract work during the performance of this agreement. If the Contractor determines, for any reason, that a change order is necessary, Contractor must submit a written change order request to the City's project manager within two (2) business days of the date the Contractor knew or should have known of the facts and events giving rise to the requested change. If the City determines that the change increases or decreases the Contractor's costs or time for PUBLIC WORKS AGREEMENT Page 2 of LO between City ajBremerton and Sabelhaus West, Inc. performance, the City will make an equitable adjustment. The City will attempt, in good faith, to reach agreement with the Contractor on all equitable adjustments. However, if the parties are unable to agree, the City will determine the equitable adjustment as it deems appropriate. The Contractor shall proceed with the change order work upon receiving a written work change directive or change order from the City. If the Contractor fails to require a change order within the time allowed, the Contractor waives its right to make any claim or submit subsequent change order requests for that portion of the contract work. If the Contractor disagrees with the equitable adjustment the Contractor must complete the change order work; however, the Contractor may elect to protest the adjustment as provided below: A. Procedure and Protest by the Contractor. If the Contractor disagrees with anything required by a work change directive or change order, including any direction, instruction, interpretation, or determination by the City, the Contractor shall: 1. Immediately give a signed written notice of protest to the City; 2. Supplement the written protest within fourteen (14) calendar days with a written statement that provides the following information: a. The date of the Contract's protest. b. The nature and circumstances that caused the protest. C. The provisions in this agreement that support the protest. d. The estimated dollar cost, if any, of the protested work and how that estimate was determined. e. An analysis of the progress schedule showing the schedule change or disruption if the Contractor is asserting a schedule change or disruption. The Contractor shall keep complete records of extra costs and time incurred as a result of the protested work. The City shall have access to any of the Contractor's records needed for evaluating the protest. 3. The City will evaluate all protests, provided the procedures in this section are followed. If the City determines that a protest is valid, the City will adjust payment for work or time by an equitable adjustment. No adjustment will be made for an invalid protest. B. Contractor's Duty to Complete Protested Work. In spite of any protest, the Contractor shall proceed promptly with the work as the City has ordered. C. Contractor's Acceptance of Changes. The Contractor accepts all requirements of a change order by: (1) endorsing it, (2) writing a separate acceptance, or (3) not protesting in the way this section provides. A PUBLIC WORKS AGREEMENT Page 3 of 10 between City afBremerton and Sabelhaus (Vest, Inc. change order that is accepted by Contractor as provided in this section shall constitute full payment and final settlement of all claims for contract time and for direct, indirect and consequential costs, including costs of delays related to any work, either covered or affected by the change. D. Failure to Protest Constitutes Waiver. By not protesting as this section provides, the Contractor also waives any additional entitlement and accepts from the City any written order (including directions, instructions, interpretations, and determination). E. Failure to Follow Procedures Constitutes Waiver. By failing to follow the procedures of this section, the Contractor completely waives any claims for protested work and accepts form the City any written order (including directions, instructions, interpretations, and determination). 8. CLAIMS. The Contractor shall give written notice to the City of all claims other than change orders within fourteen (14) calendar days of the occurrence of the events giving rise to the claims. Any claim for damages, additional payment for any reason, or extension of time, whether under this agreement or otherwise, shall be conclusively deemed to have been waived by the Contractor unless a timely written claim is made in strict accordance with the applicable provisions of this agreement; or, if (and only if) no such provision is applicable, unless that claim is set forth in detail in writing and received by the City within seven (7) calendar days from the date Contractor knew, or should have known, of the facts giving rise to the claim. At a minimum, a Contractor's written claim must include the information set forth regarding protests in Section 7.A.2.a.-e. FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY CLAIMS ARISING IN ANY WAY FROM THE FACTS OR EVENTS SURROUNDING THAT CLAIM OR CAUSED BY THAT DELAY. Contractor must, in any event, file any claim or bring any suit arising from or connected with this agreement within 120 calendar days from the date the contract work is complete. 9. WARRANTY. The Contractor shall correct all defects in workmanship and materials within two years from the date of the City's acceptance of the Contract work. When defects are corrected, the warranty for that portion of the work shall extend for one year form the date such correction is completed and accepted by the City. The Contractor shall begin to correct any defects within seven (7) calendar days of its receipt of notice from the City of the defect. If the Contractor does not accomplish the corrections within a reasonable time, the City may complete the corrections and the Contractor shall pay all costs incurred by the City in order to accomplish the correction. 10. INDEMNIFICATION. Contractor shall defend, indemnify and hold the City, its officer, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits including all legal costs and attorney fees, arising out of or in connection PUBLIC WORKS AGREEMENT Page 4 of 10 benveen City of Bremerton and Sabelhaus West, Inc, with the performance of this agreement, except for injuries and damages caused by the City's sole negligence. The City's inspection or acceptance of any of Contractor's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officials, employees, agents and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THIS INDEMNIFICATION CONSTITUTES THE CONTRACTOR'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSE OF THIS INDEMNIFICATION. THE PARTIES ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. The provisions of this section shall survive the expiration or termination of this agreement. 11. INSURANCE. The Contractor shall procure and maintain for the duration of this agreement insurance of the types and in the amounts described below against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work by the Contractor, its agents, representative, employees, subconsultants or subcontractors. Before beginning work on the project described in this agreement, the Contractor shall provide a Certificate of Insurance evidencing: Automobile Liabilitv insurance with limits no less than $1,000,000 combined single limit per accident for bodily injury and property damage; and 2. Commercial General Liabilitv insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and $2,000,000 general aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products/completed operationsibroad form property damage; explosion, collapse and underground (XCU); and employer's liability. 3. Excess Liabilitv insurance with limits not less than $1,000,000 per occurrence and aggregate. Any payment of deductible or self-insured retention shall be the sole responsibility of the Contractor. PUBLIC WORKS AGREEMENT - Page 5 of 10 between City ojBremerton and Sabelhaus Mest, Inc The City, its officials, employees, agents and volunteers shall be named as an additional insured on the insurance policy, as respects work performed by or on behalf of the Contractor and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The Contractor's insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. The Consultant's insurance shall be primary and non-contributory insurance as respects the City and shall contain a waiver of subrogation against the City for claims arising out of any operations, liabilities and obligations to which coverage applies. It shall be an affirmative obligation upon Consultant to advise the City's Risk Manager by fax at (360) 473-5161, or by certified mail, return receipt requested to City of Bremerton, attn: Risk Management, 345 6'h Street, Suite 600, Bremerton, WA 98337 within two days of the cancellation, suspension or substantive change of any insurance policy set out herein, and failure to do so shall be construed to be a breach of this Agreement. The City reserves the right to receive a certified copy of all the required insurance policies. 12. MISCELLANEOUS. A. Nondiscrimination. In the hiring of employees for the performance of work under this Agreement or any sub -contract hereunder, the Contractor, its sub -contractors, or any person acting on behalf of such Contractor or sub -contractor shall not, by reason of race, religion, color, sex, national origin, or the presence of any sensory, mental, physical disability, or sexual orientation discriminate against any person who is qualified and available to perform the work to which the employment relates. B. Compliance with Laws. Contractor shall comply with all federal, state and local laws, rules and regulations throughout every aspect in the performance of this agreement. C. Work Performed at Contractor's Risk. Contractor shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of this agreement. All work shall be done at Contractor's own risk, and Contractor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. D. Nonwaiver of Breach. The failure of the City to insist upon strict performance of any of the terms and rights contained herein, or to exercise any option herein conferred in one or more instances, shall not be constructed to be a waiver or relinquishment of those terms and rights and they shall remain in full force and effect PUBLIC WORKS AGREEMENT -- Page 6 of 10 between City oJBrenterton and Sabelhaus West, Inc. E. Governing Law. This agreement shall be governed and construed in accordance with the laws of the State of Washington. If any dispute arises between the City and Contractor under any of the provisions of this agreement, resolution of that dispute shall be available only through the jurisdiction, venue and rules of the Kitsap County Superior Court, Kitsap County, Washington. F. Attorney's Fees. To the extent not inconsistent with RCW 39.04.240, in any claim or lawsuit for damages arising from the parties' performance of this agreement, each party shall be responsible for payment of its own legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit; however, nothing in this subsection shall limit the City's right to indemnification under Section 10 of this agreement. G. Written Notice. All communications regarding this agreement shall be sent to the parties at the addresses listed on the signature page of this agreement, unless otherwise notified. Any written notice shall become effective upon delivery, but in any event three (3) calendar days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated on this agreement. H. Assignment. Any assignment of this agreement by the Contractor without the written consent of the City shall be void. I. Modification. No waiver, alteration, or modification of any of the provisions of this agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Contractor. J. Severability. If any one or more sections, sub -sections, or sentences of this agreement are held to be unconstitutional or invalid, that decision shall not affect the validity of the remaining portion of this agreement and the remainder shall remain in full force and effect. K. Entire Agreement. The written provisions and terms of this agreement, together with any attached Exhibits, shall supersede all prior verbal statements by any representative of the City and shall supersede all provisions of Contractor's Proposal dated January 26, 2017 that conflict with this agreement. This agreement and any attached Exhibits contain the entire agreement between the parties. Should any language in any Exhibit to this agreement conflict with any language contained in this agreement, the terms of this agreement shall prevail. PUBLIC WORKS AGREEMENT Page 7 of 10 behveen City of Bremerton and Sabelhaus 6vest, Inc. IN WITNESS WHEREOF, the parties below have executed this agreement. CONTRACTOR Print Name: Title: DATE Notices to be sent to: CONTRACTOR: THE CITY OF BREMERTON Print Name: Title: DATE Notices to be sent to: CITY OF BREMERTON: Pat Coxon 1600 Oyster Bay Ave. S Bremerton, WA 98312 (360) 473-5448 (360) 473-5455 (facsimile) APPROVED AS TO FORM: Bremerton City Attorney ATTEST: Bremerton City Clerk R.LEGAL.ConimctsWORMS1ShortForm.PW Apdoc PUBLIC WORKS AGREEMENT - Page 8 of 10 between City ojBremerton and Sabelhaus West, Inc. Page 1 of 1 State of Washington Department of Labor & Industries Prevailing Wage Section - Telephone 360-902-5335 PO Box 44540, Olympia, WA 98504-4540 Washington State Prevailing Wage The PREVAILING WAGES listed here include both the hourly wage rate and the hourly rate of fringe benefits. On public works projects, worker's wage and benefit rates must add to not less than this total. A brief description of overtime calculation requirements are provided on the Benefit Code Key. Journey Level Prevailing Wage Rates for the Effective Date: 4/17/2017 uountyi Trade I Job Classification I Wa aHolida Overtimel Note Kitsap Painters liourney Level 1 $40.601 6Z I 26 hUDS:HFortress.wa.LovAni/wagelookiin/nrvWauPlonk-iin acnx n /I 17:nn17 Page 1 of 1 State of Washington Department of Labor & Industries Prevailing Wage Section - Telephone 360-902-5335 PO Box 44540, Olympia, WA 98504-4540 Washington State Prevailing Wage The PREVAILING WAGES listed here include both the hourly wage rate and the hourly rate of fringe benefits. On public works projects, worker's wage and benefit rates must add to not less than this total. A brief description of overtime calculation requirements are provided on the Benefit Code Key. Apprentice Level Prevailing Wage Rates for Kitsap County and Painters Trade for the Effective Date: 4/17/2017 Ste Occupation "� Begin Hours End Hours Apprentice Wage Holiday Overtime Note Step 1 Painter and Decorator 1 1166 $26.34 6Z 26 Step 2 Painter and Decorator 1167 2333 $27.51 6Z 213 Step 3 Painter and Decorator 2334 3499 1 1 $28.67 6Z 213 Step 4 Painter and Decorator 3500 4666 $30.88 6Z 2B Step 5 Painter and Decorator 4667 5833 $32.10 6Z 28 Step 6 Painter and Decorator 5834 7000 $33.33 6Z 213 https:Hfortress.wa.gov/lni/wagelookup.'ApprenticeWaeeLookuD.asox 41 TIM 7 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Purchase of a 85 HP Flygt Dry Pit Submersible Pump from Whitney Equipment Company, Inc. to replace Pump No.1 at Pump Station OB -1 6G Study Session Date: April 26, 2017 COUNCIL MEETING Date: Mav 3. 2017 Department: Presenter: PW&U/WWTP Pat Coxon Phone: (360)473-5448 SUMMARY: Pump No.1 at pump station OB -1 has been in service since 1999, and is continuing to have mechanical issues on a consistent basis and is reaching the end of its useful life. The current pump No.1 is a Fairbanks Morse 100 HP dry pit submersible pump, and we are proposing to replace it with a high efficiency 85 HP Flygt dry pit submersible pump from Whitney Equipment Co., Inc. in the amount of $77,560.48, including Washington State sales tax and freight. This will complete the pump upgrades at this station, as we have previously replaced the other two (2) pumps with Flygt pumps. I have reviewed the current pricing and discounts with Whitney Equipment, which are beneficial to the City. The reasoning and intent of Resolution No. 3165 are applicable to this purchase. We still recommend the purchase of Flygt pumps as we have strived to standardize all of the City's pumps with Flygt for ease of maintenance and repair parts. Under the circumstances, it is in the City's best interests to purchase the pumps through direct negotiation, pursuant to BMC 2.76.090 and 2.76.010. ATTACHMENTS: 1) Staff Memo; 2) Proposal from Whitney Equipment Co., Inc.; and 3) Resolution 3165 FISCAL IMPACTS (Include Budgeted Amount): This pump purchase is budgeted through the 2017 WW CIP and has a budgeted amount of $250,000. The total cost for the purchase of one (1) new 85 HP Flygt dry pit submersible pump is $77,560.48, including Washington State sales tax and freight. STUDY SESSION AGENDA: x❑ No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the purchase of a 85 HP Flygt Dry Pit Submersible Pump from Whitney Equipment Co., Inc. in the amount of $77,560.48, including Washington State sales tax and freight; and authorize the Mayor to finalize and execute the purchase with substantially the same terms and conditions as presented. COUNCIL ACTION Form Updated 01/07/15 ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action MEMORANDUM DATE: April 27, 2017 TO: Procurement File FROM: Chal Martin, Public Works & Utilities Director SUBJECT: Sole Source Determination In accordance with Bremerton Municipal Code 2.76.090, Sole Source Purchases, the purpose of this memorandum is to document the necessity of sole source procurement methodology for the purchase of a Flygt dry -pit submersible pump for pump station OB -1. The City has an extensive, complex sewer collection and transmission system that depends heavily on the 100% availability of 39 remote pump stations. OB -1 is a very important station in this system, and any pump failure at this station during a high inflow event will result in a sewer spill into Sinclair inlet. For efficiency, ease of maintenance, and reliability reasons, the City has established a standard that uses Flygt pumps. Establishing a standard enables the City to save money through reduced inventory, and save money and staff time by virtue of reduced maintenance complications that ensue from operating a system with multiple brands and repair parts. In addition, our staff has extensive experience with many different pump brands and this experience indicates Flygt pumps are durable and reliable. Whitney Equipment of Bothell is the authorized distributer of these pumps. Because the City is a large customer, Whitney equipment provides discounts to the City. I have reviewed the pricing proposed, which I believe to be reasonable and beneficial to the City. Therefore, it is my determination that it is in the City's best interests to purchase the pumps through direct negotiation, pursuant to BMC 2.76.090 and 2.76.010, and that sole source purchase of these pumps is justified for this procurement. Public Works & Utilities 1 100 Oyster Bay Ave. N., Bremerton, WA 98312 * Phone (360) 473-5920 * Fax (360) 473-2330 Working for and with our residents to establish Bremerton as Puget Sound's most beautiful and livable waterfront cityl WECI Whitney Equipment Company, Inc .DOB NAME: OB -1 Pump Station Comapany: City of Bremerton Contact: Robert Dermea E-mail Robert.bermea@ci.bremerton.wa.us Phone: 360-473-5449 QUOTE 26599°r1 Date 03/28/2017 Whitney Equipment Company, Inc. 21222 30th Drive SE, Suite 110 Bothell, WA 98021 Phone: 425-486-9499 Fax: 425-485-7409 Website: www.weci.com Prepared by: Ben Scrace email: bscrace@weci.com Comments or Special Instructions: Pat, here is the revised quote per your request updating to the new tax rate to 9.0 Rob, This is quote duplicates the qutoe for this station I proivided Rick for this pump in 2013. Additions from the initial is the custom suction elbow with clean out. Per request of Dan I have included the additional cost for two additional suction elbows for the other 2 pumps. The shown price includes freight & tax. Please review and let me know if you have any questions. Thanks. Quantity Description PUMPS Sized using 820 GPM @ 212' TDH 1 Flygt NT 3301.0951462 Hard Iron N -Impeller 110" Suction/ 6" Discharge 1 FM Explosion Proof Motor 185 -HP 1460 -Volt 13 -Phase 11775 -RPM 1101(490) -Am - 50 ft. Submersible Power/Sensor Cable I MONITOR & CONTROLS 1 Mini -CAS Relay 120/24VAC 1 Mini -CAS Relay Socket STRUCTURAL 1 NT Stand KIT 13301 HT I Connection Plate, Ring, Hardware 1 NT Suction Elbow w/ Cleanout Port 110" x 6" MENDED SPARE PARTS 2 3301 HT N -Impeller 1 462 1 Hard Iron 2 Insert Ring 13301 HT I Hard Iron Note: Quote does not include installation, anchor bolts, mounting hardware Quoted price includes 1 -Day: installation inspection, start-up & training OPTION Qty 2 NT Suction Elbow w/ Cleanout Port 110" x 6" $5,947.04 Equipment Total $52,277.00 Freight Estimate $1,880.80 Startup & Training $1,192.00 Sales Tax (9.0%) $4,981.48 TOTALI $77,560.48 Please make purchase orders out to: Whitney Equipment Company Inc. Freight: FOB Factory Estimate Included Above, Actual Pre -Pay & Added To Invoice Lead Time: 10-12 Weeks After Approved Submittal & Production Schedule Sales Tax: Estimate Included Above, If Amount Shown > $0.00. Please Confirm Tax Persentage Rate Is Accurate Standard Terms: Net 30 -Days Per Attached Terms & Conditions Valid: Quote Valid 30 -Days From Above Date cc: Sharon Alder - Inside Sales Representative (Whitney Equpemnt Co.) Page 1 26599r1 - OB -1 .xlsx xylem Let's Solve Water NT 3301 HT 3- 462 Technical specification Installation: T -Vertical Permanent, Dry g Imo« �N7 R hs(g�l rms(a) a�rvsiwx>w�roaweaarvc�. m� FLYGT r" Note: Picture Tright not correspond to the current configuration. General Patented self cleaning semi -open channel impeller, ideal for pumping in waste water applications. Possible to be upgraded with Guide -pin® for even better clogging resistance. Modular based design with high adaptation grade. Impeller Impeller material Hard -Iron p. m.] Outlet width 5 7/8 inch Inlet diameter 150 mm Curve according to. ISO 9906 Impeller diameter 390 mm Number of blades 2 Motor Motor # N3301.185 35-25-4AA-D 85hp Stator v ariant 1 Frequency 60 Hz Rated voltage 460 V Number of poles 4 Phases 3— Rated power 85 hp Rated current 101 A Startingcurrent 490 A Rated speed 1775 rpm Power factor 1/1 Load 0.85 3/4 Load 0.82 1/2 Load 0.74 Efficiency 1/1 Load 92.5 3/4 Load 93.5 1/2 Load 93.5 Configuration Project Project ID Created by Created on Last update 3301.095 Bremerton OB -1 Ben Scrace 2012-02-29 2012-02-29 xylem Let's Solve Water NT 3301 HT 3- 462 Performance curve Pump Motor Outlet width 57/8 inch Motor# Inlet diameter 150 mm Stator variant Impeller diameter 153/s" Frequency Number of blades 2 Rated voltage Number of poles Phases Rated power Rated current Starting current Rated speed [H 261 241 221 201 181 161 141 121 101 81 61 41 21 1 61 51 41 31 21 11 I [hp 81 61 41 21 [ft] 40 3 2 1 N3301.185 35-25AAA-D 85hp 1 60 Hz 460 V 4 3— 85 hp 101 A 490 A 1775 rpm FLYGT Power factor 1/1 Load 0.85 3/4 Load 0.82 1/2 Load 0.74 Efficiency 1/1 Load 92.5% 3/4 Load 93.5% 1/2 Load 93.5% 0 Head .8 I I I I 1 I I 72°P I \ --462 390mm i i I Efficiency 4g 3g Total efficiency — — — _ = 4g� 3g8mm i i i i i I Shaft power P2 _ _ _ _ _ _ _ — — — 462 390mm (P1) Power input P1 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ 46-2 390mm P2 i i i NPSH-values A62 390mm i I 0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 [us g.P.M.] Curve according to: ISO 9906 Project Project ID Created by Created on Last update 3301.095 Bremerton OB -1 Ben Scrace 2012-02-29 2012-02-29 0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 [us g.P.M.] Curve according to: ISO 9906 Project Project ID Created by Created on Last update 3301.095 Bremerton OB -1 Ben Scrace 2012-02-29 2012-02-29 xylem Let's Solve Water NT 3301 HT 3- 462 Duty Analysis FLYGT 0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 [US g.p.m.] Curve according to: ISO 9906 Individual pump Total Pumps running Specific /System Flow Head Shaft power Flow Head Shaft power Hyd eff. energy NPSHre 1 800 US g.p.m. 2128 74.2 hp 800 US g.p.m. 212 ft 74.2 hp 58.1% 1240 MMt/US MG 16.5ft Project Project ID Created by Created on Last update 3301.095 Bremerton OB -1 Ben Scrace 2012-02-29 2012-02-29 xylem Let's Solve Water NT 3301 HT 3- 462 VFD Curve [ft]- 280- 270- 260- 250- 240- 230- 220- 210- 200- 190- 180- 170- 160- 150- 140- 130- 120- 110- 100- 90- 80- 70- 60- 50- 40- 30- 20- 10- 0- [%]- 60- 50- 40- 30- 20- 10- [h d]- 100- 80- 60- 40- 20- A 50- 40- 30- 20- 10- FLYGT Head 1 72.8°) \ \ x-462 390mm Efficiency _ _ — — — — — — Total efficiency — — --———————— — — — — — — — --462 390mm — — 462 390mm Shaft power P2 — _ _ _ — A"'- 39 :mm (P1) Power input P1 _ _ _ _ _ 462 390mm (P2) NPSH-values A62 390mm i i 0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 [US g.p.m.] Curve according to: ISO 9906 Project Project ID Created by Created on Last update 3301.095 Bremerton OB -1 Ben Scrace 2012-02-29 2012-02-29 xylem Let's Solve Water NT 3301 HT 3- 462 VFD Analysis FLYGT 0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 [US g.p.m.] Curve according to: ISO 9906 Project Project ID Created by Created on Last update 3301.095 Bremerton OB -1 Ben Scrace 2012-02-29 2012-02-29 Individual pump Total Pumps running Specific /System Frequency Flow Head Shaft power Flow Head Shaft power Hyd eff. energy NPSHre 1 60 Hz 800 US g.p.m. 212 ft 74.2 hp 800 US g.p.m. 212 ft 74.2 hp 58.1 % 1240 WNUS MG16.5ft 1 55Hz 800 US g.p.m. 212ft 59 hp 800 US g.p.m. 212ft 59 hp 60.4% 979MMt/USMG 14.5ft 1 50 Hz 1 45 Hz 1 40 Hz Project Project ID Created by Created on Last update 3301.095 Bremerton OB -1 Ben Scrace 2012-02-29 2012-02-29 xylem Let's Solve Water NT 3301 HT 3- 462 Dimensional drawing FLYGT v M 117/8 2D 1/8 Its, z Z pp M M M Ln Ln W 00 03(4(&c) N p8m X LL 1 O 010'7 v M 271/2 1534 411/2 1113(16(3x) 21/8(4x MI6 4x NO (4x) R 716 (b) 770 N 01168 M Cl) 022 V16 McNM NOTE McVY-Y PIMP CPN BE ROTATED PBaJf ITS CBVIRE U NE TO PC81llCNS REAM E TOT E INLETE_BO,N. Waigi{ (lbs) I NCR 3VENTS ARE 90°. Tata) ind. staid " DI M3\SCN TO I N -ET E_BO,N FLPNC-. 2166 1of .c d dvg W 091201 AUfCCAD NTM HT 5309 DPMMc miavme, 6845100 4 Project Project ID Created by Created on Last update 3301.095 Bremerton OB -1 Ben Scrace 2012-02-29 2012-02-29 RESOLUTION NO. 3I (o S A RESOLUTION of the City Council of the City of Bremerton, Washington, approving and authorizing sole source purchasing of Flygt dry pit submersible pumps for the wastewater sewage pump stations WHEREAS, BMC 2 76 040 establishes bidding procedures for the purchase of goods and services, and WHEREAS, pursuant to BMC 2 76 090, the request for bids requirement may be waived by written determination by the Director that either the materials, supplies, equipment or services are clearly and legitimately limited to a single source of supply, or that materials, supplies, equipment or services are subject to special market conditions, involve special facilities or services, or that a bid would not be otherwise practical or in the City's best interests under the circumstances, in which instances the purchase price may be best established by direct negotiation, and ' WHEREAS, individual dry pit submersible pumps are a necessary and critical component of the wastewater sewage pump stations, and WHEREAS, the ,City's wastewater division currently has thirty Flygt dry pit submersible pumps in operation throughout the City's thirty-nine sewage pump stations, and WHEREAS, sole sourcing Flygt dry pit submersible pumps allows the City to standardize the Inventory parts and tools that will result in lower costs, attains greater durability, which reduces labor and maintenance costs, and achieves a reduction in overtime due to the elimination of pump plugging, and WHEREAS, sole sourcing with Flygt allows the City to go into direct negotiation for pricing with the vendor, and WHEREAS, the local sales representative for Flygt dry pit submersible pumps is Whitney Equipment, 21222 30`h Dr SE, Suite 110, Bothell, WA 98021, and WHEREAS, the City Council desires to waive the request for bids requirement and authorize sole source purchase of 125 hp or less Flygt dry pit submersible pumps for the wastewater sewage pump stations from Whitney Equipment, NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS herein in full SECTION 1. The recitals set forth above are hereby incorporated as if set forth Sole Source Purchasing — Flygt Dry Pit Submersible Pumps SECTION 2. Pursuant to BMC 2 76 090, the request for bids requirement are hereby waived and are not required for the purchase of 125 hp or less Flygt dry pit submersible pumps for the wastewater sewage pump stations from Whitney Equipment SECTIONS. The Department of Public works & Utilities is authorized to purchase 125 hp or less Flygt dry pit submersible pumps from Whitney Equipment on an as needed basis, subject to City Council approval as may be required pursuant to BMC 2 76 100(c) SECTION 4. This waiver shall be for a period of five years at which time the sole sourcing of 125 hp or less Flygt dry pit submersible pumps will be re-evaluated SECTION 5. Severability If any one or more sections, subsections, or sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Resolution and the same shall remain in full force and effect SECTION 6. Effective Date This Resolution shall take effect and be in force immediately upon its passage T PASSED by the City Council of the City of Bremerton, Washington this day of _MA r , 2012 IM McDONALD, Counci�IP re s 1 d e n APPROVED AS TO FORM A T GER A LUBOVICH, City AttomtS SHANNON CORIN, Interim City Clerk R \Legal\Legal\Resolutions\Pubhc orks\Sole source Flygt pumps doc 2 Sole Source Purchasing — Flygt Dry Pit Submersible Pumps AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Contract Award to Simpson Sandblasting & Special Coatings, Inc. for the Reservoir 21 Exterior Coating Replacement Project 6H Study Session Date: April 26, 2017 COUNCIL MEETING Date: Mav 3. 2017 Department: PW&U Presenter: Tom Knuckey Phone: (360) 473-2376 SUMMARY: Reservoir 21 is a 3 million gallon steel potable water reservoir located in N.A.D. Park and visible from State Route 3. The reservoir was last coated on the exterior in 1996. The exterior of Reservoir 21 will be abrasive blasted to remove the existing coating and a new coating will be applied. Bids were opened on April 13, 2017. There were 9 bids. Simpson Sandblasting & Special Coatings, Inc. was the lowest responsible, responsive bidder in the amount of $508,409.79 (which includes sales tax). ATTACHMENTS: 1. Location Map; 2. Agreement; 3. Bid Tabulation. FISCAL IMPACTS (Include Budgeted Amount): The project is included in the 2017 CIP Budget. STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to award the construction contract for the Reservoir 21 — Exterior Coating Replacement Project to Simpson Sandblasting & Special Coatings, Inc. in the amount of $508,409.79 which includes Washington State sales tax; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: ❑ Approve Form Updated 01/07/15 ❑ Deny ❑ Table ❑ Continue ❑ No Action � 0 *Bic�# ,Apic Airier M Its :.N.A.C. Park IN t Li y 1-4 u -I Ct 11 Kl� u b; I'L� L, l d RV Park A Bavi-iord 1,!u1 Suile-.i Brcmertori ra Kitsap Lake THIS AGREEMENT is dated the SECTION 00500 AGREEMENT day of in the year 2017 by and between City of Bremerton (hereinafter called OWNER) and (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1. WORK. CONTRACTOR shall complete the WORK as specified or indicated in the OWNER's Contract Documents entitled RESERVOIR 21- EXTERIOR COATING REPLACEMENT ARTICLE 2. CONTRACT TIMES. Substantial Completion for the WORK must be achieved not later than 110 calendar days from the date of Notice to Proceed. Final Completion and Acceptance of the Work must be achieved not later than 30 calendar days after Substantial Completion. ARTICLE 3. LIQUIDATED DAMAGES. OWNER and the CONTRACTOR recognize that time is of the essence of this Agreement and that the OWNER will suffer financial loss if the WORK is not completed within the time specified in Article 2 herein, plus any extensions thereof allowed in accordance with Article 12 of the General Conditions and Supplementary Conditions. They also recognize the delays, expense, and difficulties involved in proving in a legal proceeding the actual loss suffered by the OWNER if the WORK is not completed on time. Accordingly, instead of requiring any such proof, the OWNER and the CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) the CONTRACTOR shall pay the OWNER 800 for each day that expires after the time specified in Article 2. ARTICLE 4. CONTRACT PRICE. OWNER shall pay CONTRACTOR for completion of the WORK in accordance with the Contract Documents in current funds the amount set forth in the Bid Schedule (s). ARTICLES. PAYMENT PROCEDURES. CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the General Conditions. Applications for Payment will be processed by ENGINEER as provided in the General Conditions. (Contractor Initials) RESERVOIR 21 - EXTERIOR COATING REPLACEMENT AGREEMENT APRIL 2017 00500-1 ARTICLE 6. CONTRACT DOCUMENTS. The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR concerning the WORK consist of this Agreement (Section 00500) and the following attachments to this Agreement: • Notice Inviting Bids (Section 00030). • Instructions to Bidders (Section 00100). • Bid Forms including the Bid, Bid Schedule(s), Information Required of Bidder, Bid Bond, and all required certificates and affidavits (Section 00300). • Performance Bond (Section 00610). • Payment Bond (Section 00620). • General Conditions (Section 00700). • Supplementary General Conditions (Section 00800). • Technical Specifications as listed in the Table of Contents, including appendices. • Drawings as listed in the List of Drawings. • Addenda numbers to , inclusive. • Change Orders which may be delivered or issued after Effective Date of the Agreement and are not attached hereto. There are no Contract Documents other than those listed in this Article 6. The Contract Documents may only be amended by Change Order as provided in Paragraph 3.04 of the General Conditions. ARTICLE 7. WAIVER OF IMMUNITY. The CONTRACTOR and OWNER acknowledge and agree that they have negotiated the following in accordance with the requirements of RCW 4.24.115 and the CONTRACTOR specifically waives his immunity under industrial insurance under Title 51 RCW. The CONTRACTOR and OWNER acknowledge and agree to the requirements for indemnification in paragraphs 00700 6.20 and 00800 SC -6.20. The provisions of this article shall survive the termination or expiration of this agreement. ARTICLE 8. SUSPENSION OF WORK AND TERMINATION The Contractor agrees to the right of the OWNER to suspend work or terminate this agreement as indicated in Article 15 of Section 00700 (Standard General Conditions) and Section 00800 (Supplementary Conditions). (Contractor Initials) RESERVOIR 21 - EXTERIOR COATING REPLACEMENT AGREEMENT APRIL 2017 00500-2 ARTICLE 9. ASSIGNMENT No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically but without limitation monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. The OWNER, in its sole discretion, may refuse to allow the CONTRACTOR to assign any or all of its duties, rights and/or responsibilities under the Agreement, except with regards to an assignment of funds for security purposes. In the case of an assignment for security purposes the OWNER may condition its approval to the extent it deems necessary to assure that there will be adequate funds to complete the WORK and to pay a subcontractors and suppliers. OWNER and CONTRACTOR each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect of all covenants, agreements and obligations contained in the Contract Documents. IN WITNESS WHEREOF, OWNER and CONTRACTOR have caused this Agreement to be executed the day and year first above written. OWNER:—City of Bremerton (signature) By (printed name) Attest Address for giving notices Approved as to Form: (Signature) (Title) CONTRACTOR (signature) By (printed name) Attest [CORPORATESEAL] Address for giving notices License No. Agent for service of process: RESERVOIR 21 — EXTERIOR COATING REPLACEMENT AGREEMENT APRIL 2017 00500-3 z O z w O W F- W Q w CO m LL Oa F— m U O o rn r- Lr) 00 O Lf) M r -I O O (.0 rn r -I r -I r -I �t o o rn r- Lr) 00 r -I r -I O Lf) 01 O l0 I- 00 O N n Lfl �t 00 61 Lfl n M �t O O Ol O l0 n Lfl n r- 00 N Ol n Ol O M O 00 O J a l0 NO 00 r- m O O rl Ln c I cr rn O 00 c I Ln O O 00 O I- m O 00 LO Lf) Lf) I'D LD r, r, Lf) r- N 0 x o 00 ri 00 Lr) Lf) �o COQ � Ol Lfl Cl N O 00 O w Lfl Lfl 1.0 1.0 l0 > m � O c J a CO v) LU o 0 0 0 0 0 0 0 oq W U o � o o rn � o z N LU 0 Lfl Lf) 1.0 M O Lf) 6l Lfl O 1.0 M I- Lf) Ol 1.0 (D a}w} z Ommm z O 0 m a W o mN O � 4 z Ln Ln Ln Ln Ln Ln Ln Ln E m U V7 Co Q wU z N CL w C cr- w w �a N (0 u H O w CL (0 O U N co _ L co E O Ow L } �x W C X W LU V O U (� O U Q 0O w X Q H Ln co i C r, N Q p m i N 02 an C w L a.., E — C '+� L ( .� C ' m w O C QC- 0 d O 0 M LL Ln m __ u J Ln Z75 L N 0 c co an c a w O z O 4� O U z = C v cr-C LU g Z w mC m co cn L N 4, 0 u c O a O C7 C •w O a v v Lu Q Lu o O_ m 0 pLU a L w E Ln LU O w z i7)= � LU zW OJ 0 > 2 CL LU z Lu Q z o cr- m o o w a AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Professional Services Agreement with FCS Group to conduct Analytical and Technical Support Services related to Utility Service Contract Negotiations with the US Navy 6I Study Session Date: April 26, 2017 COUNCIL MEETING Date: Mav 3. 2017 Department: Presenter: Phone: PWU Chal Martin (360) 473-5758 SUMMARY: This Agreement is to have FCS Group conduct analytical and technical support services related to the utility service contract negotiations with the U.S. Navy. The current contract was approved in 2008 for ten years and negotiated based on the 2004 water and sewer rate study. FCS Group was selected as the firm most qualified to perform this work based on its familiarity with Bremerton's utilities, and because current staff members were involved in the previous contract negotiations. ATTACHMENTS: 1) Professional Services Agreement; 2) Scope of Services FISCAL IMPACTS (Include Budgeted Amount): The 2017 budget for conducting this work is $150,000 allocated between the two enterprise utility funds -water and wastewater. STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Professional Services Agreement with FCS Group in the amount not to exceed $150,000; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: ❑ Approve Form Updated 01/07/15 ❑ Deny ❑ Table ❑ Continue ❑ No Action PROFESSIONAL SERVICES AGREEMENT Analytical and Technical Support Services Related to Utility Service Contract Negotiations with the U.S. Navy The City of Bremerton ("City") and FCS Group ("Consultant"), referred to collectively as the "Parties," enter into the following Agreement for professional services: L Scope: The Consultant will provide analytical and technical support services to the City in conjunction with the City's renegotiation of the utility service contract with the U.S. Navy, more specifically described in Exhibit A, Scope of Services, which is attached hereto and incorporated herein by this reference. The Scope of Services may be modified only pursuant to Section VII.H of this Agreement. If the Scope of Services provides for unspecified additional services such services shall only be performed upon the express written request of the City. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices in effect at the time such services are performed. II. Term: The City and the Consultant agree that work will begin on the tasks described in the Scope of Services immediately upon execution of this Agreement, and terminate no later than June 30, 2019. The parties agree that the work is to be completed as provided for in Exhibit A; provided however, that additional time shall be granted by the City for excusable delays or extra work as provided for in Section IKA of this Agreement. III. Compensation: In consideration of the services provided pursuant to this Agreement, the City shall pay Consultant in an amount not to exceed $150,000. Consultant's charges and bills shall conform to the fee schedule attached hereto as Exhibit B, and incorporated herein by this reference. The Consultant shall submit regular billing statements detailing work performed and amount charged on each task or portion thereof. The descriptions shall conform to and fall within the categories set out in the Scope of Services and/or Fee Schedule. Upon receipt of a conforming billing statement, the City shall promptly process payment. PROVIDED, HOWEVER, the City reserves the right to prioritize scoped work and accelerate and/or delay work tasks under the time frame set forth in Section II herein. The Consultant's labor rates and billing fees shall be as delineated in Phase 1, 2 and 3 as contained in Exhibit A. Consultant shall not perform work beyond the Scope of Services, nor shall be compensated for such work, unless the Scope of Services or amount of compensation is modified pursuant to this Agreement. Consultant shall only be compensated for additional services if requested pursuant to Section I and, if not otherwise provided, such compensation shall be in accordance with Phase 1, 2 and 3 as contained in Exhibit A. If a billing statement does not conform to this Agreement, the City may withhold payment until the statement is brought into compliance. Such withholding does not relieve Consultant of its obligations under this Agreement. Bremerton/ FCS Group Analytical and Technical Support Services Page 1 of 7 IV. Relationship of Parties: Consultant represents that it is skilled in the matters addressed in the Scope of Services and is performing independent functions and responsibilities within its field of expertise. Consultant and its personnel are independent Consultants and not employees of the City. Consultant and its personnel have no authority to bind the City or to control the City's employees and other Consultants. None of the benefits provided by the City to its employees, including, but not limited to, compensation, insurance, and unemployment insurance are available from the City to the employees, agents, representatives, or sub -Consultants of the Consultant. Consultant will be solely and entirely responsible for its acts and for the acts of Consultant's agents, employees, representatives and sub -Consultants during the performance of this Agreement. The City may, during the term of this Agreement, engage other independent Consultants to perform the same or similar work. As an independent Consultant, Consultant is responsible for its own management. The City's administration and enforcement of this Agreement shall not be deemed an exercise of managerial control over Consultant or its personnel. As an independent Consultant, Consultant is responsible for payment of all taxes and licensing fees necessary to perform its obligations under this Agreement. These taxes and fees include but are not limited to State industrial insurance, Business & Occupation, State professional licensing, and City business licensing. If any taxes or fees due the City have been declared delinquent, the City may withhold the delinquent amount, plus any additional charges arising from the delinquency, from any payments due Consultant. V. Indemnification: A. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the negligent performance of this Agreement except for that portion of the injuries and damages caused by the City's sole negligence, unless Consultant is conducting work pursuant to Subsection B below. The City's review or acceptance of any of the work when completed shall not be grounds to avoid any of these covenants of indemnification. B. Architects, Engineers and Any Other Professional Listed In and Performing Services Defined in RCW 4.24.115. Should a court of competent jurisdiction determine that Consultant's services provided pursuant to this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY Bremerton/ FCS Group Analytical and Technical Support Services Page 2 of 7 FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. The provisions of this section shall survive the expiration or termination of this Agreement. VI. Insurance: The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, sub -consultants or sub -Consultants. Before beginning work on the project described in this Agreement, the Consultant shall provide a Certificate of Insurance evidencing: 1. Automobile Liability insurance with limits no less than $1,000,000 combined single limit per accident for bodily injury and property damage; and 2. Commercial General Liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and general aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products/completed operations/broad form property damage; explosion, collapse and underground (XCU) if applicable; and 3. Excess Liability insurance with limits not less than 1,000,000 limit per occurrence and aggregate. 4. Professional Liabilitv insurance with limits no less than $1,000,000 limit per occurrence/claim. Any payment of deductible or self-insured retention shall be the sole responsibility of the Consultant. All required policies shall be provided on an "occurrence" basis except professional liability insurance (if required), which may be provided on a "claims -made" basis. The City shall be named as an additional insured on the Commercial General Liability insurance policy, as respects work performed by or on behalf of the Consultant and a copy of an endorsement that is acceptable to the City, which names the City as an additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all the required insurance policies and endorsements. The City further reserves the right to reject any unacceptable policies and/or endorsements. The Consultant's Commercial General Liability insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. The Consultant's insurance shall be primary and non-contributory insurance as respects the City and shall contain a waiver of subrogation against the City for claims arising out of any operations, liabilities and obligations to which coverage applies. It shall be an affirmative obligation upon Consultant to advise the City's Risk Manager by fax at (360) 473-5161, or by certified mail, return receipt requested to City of Bremerton, Attn: Risk Management, 345 6a' Bremerton/ FCS Group Analytical and Technical Support Services Page 3 of 7 Street, Suite 600, Bremerton, WA 98337 within two days of the cancellation, suspension or substantive change of any insurance policy set out herein, and failure to do so shall be construed to be a breach of this Agreement. The City also reserves its unqualified right to require at any time and for any reason, proof of coverage in the form of a duplicate of the insurance policy with all endorsements as evidence of coverage. VII. General Conditions: A. Reports and Information: When requested by the City, Consultant shall furnish periodic reports and documents on matters covered by this Agreement. The reports and documents shall be furnished in the time and form requested. Consultant shall maintain accounting records in accordance with Generally Accepted Accounting Principles (GAAP) to substantiate all billed amounts. B. Ownership and Use of Records and Documents: Original documents, drawings, designs and reports, including those in electronic format, developed under this Agreement are the property of the City. All written information submitted by the City to the Consultant in connection with the services performed by the Consultant under this Agreement will be safeguarded by the Consultant to at least the same extent as the Consultant safeguards like information relating to its own business. If such information is publicly available or is already in Consultant's possession or known to it, or is rightfully obtained by the Consultant from third parties, Consultant shall bear no responsibility for its disclosure, inadvertent or otherwise. All data, documents and files created by Consultant under this Agreement may be stored at Consultant's office in Redmond, Washington. Consultant shall make such data, documents, and files available to the City upon its request at all reasonable times for the purpose of editing, modifying and updating as necessary until such time as the City is capable of storing such information in the City's offices. Duplicate copies of this information shall be provided to the City upon its request, and at reasonable cost. All documents, including all reports, drawings, specifications, computer software or other items prepared or furnished by Consultant pursuant to this Agreement, are instruments of service with respect to the project and are the property of the City. Any reuse by the City for other than the specific purpose intended will be at City's sole risk. C. Use of Photographs and Images. _ _ Consultant shall not use or distribute photographs or images depicting City officials, personnel, property, or equipment whether prepared by Consultant or provided by City without prior written consent of the City. The City will not unreasonably withhold its consent. D. Work Performed at Consultant's Risk: Consultant shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and sub -consultants in the performance of the work hereunder and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss Bremerton/ FCS Group Analytical and Technical Support Services Page 4 of 7 of or damage to materials, tools, or other articles used or held for use in connection with the work. E. Place of Work: The Consultant shall perform the work authorized under this Agreement at its offices in Redmond, Washington. Meetings with the City staff as described in Exhibit A, Scope of Services, shall take place at the City's offices, or at locations mutually agreed upon by the parties. F. Entire Agreement: This Agreement and its Exhibits constitutes the entire agreement between the Parties, and the Parties acknowledge that there are no other agreements, written or oral, that have not been set forth in the text of this Agreement. G. Severability: Should any part of this Agreement be found void, the balance of the Agreement shall remain in full force and effect. H. Modification: This Agreement may only be modified by written instrument signed by both Parties. I. Written Notices: All communications regarding this Agreement shall be sent to the parties at the addresses listed below by registered or 1st class mail, or by personal service, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. City Address Consultant Address Director, Public Works and Utilities Project Manager, FCS Group 100 Oyster Bay Avenue N Redmond Town Center Suite D-215 Bremerton, WA 98312 7525 160th Ave NE Redmond, WA 98052 J. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be deemed waiver of any other right or power. K. Non -Waiver of Breach: The failure of the City to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein conferred in one or more instances shall not be construed to be a waiver or relinquishment of said covenants, agreements or options, and the same shall be and remain in full force and effect. L. Compliance with Laws: Consultant shall comply with all applicable Federal, State, and local laws in performing its obligations under this Agreement. M. Choice of Law and Venue: This Agreement shall be interpreted according to the laws of the State of Washington. Any judicial action to resolve disputes arising out of this Agreement shall be brought in Kitsap County Superior Court. N. Attorneys' Fees: In the event of litigation to enforce any of the terms or provisions herein, each party shall pay all its own costs and attorney's fees. Bremerton/ FCS Group Analytical and Technical Support Services Page 5 of 7 O. Assignment: Any assignment of this agreement by the Contractor without the written consent of the City shall be void. VIII. Nondiscrimination: Consultant shall not discriminate in employment or services to the public on the basis of race, color, national origin, sex, religion, age, marital status, disability, or sexual orientation except for employment actions based on bona fide occupational qualification. IX. Termination: This Agreement shall remain in force until completion and acceptance of the services, terminated by written instrument upon mutual consent, or by the City of Bremerton for convenience. This Agreement may be immediately terminated for cause by a Party if the other Party substantially fails to perform through no fault of the terminating Party, and the non- performing Party does not commence correction of the failure of performance within thirty (30) days of the terminating Party's sending notice to the non-performing Party. Any Notice by Consultant shall include a report showing the status of all items listed in the Scope of Services current through the termination date. If the City receives reimbursement by any federal, state, or other source for work described in Section I herein, and that funding is withdrawn, reduced or limited in any way, or the project is cancelled or substantially reduced after the execution date of this Agreement and prior to the completion of the work, the City may summarily terminate this Agreement. A. Excusable Delay The right of Consultant to proceed shall not be terminated nor shall Consultant be charged with liquidated damages for any delays in the completion of the work due to: 1) any acts of the federal government in controlling, restricting, or requisitioning materials, equipment, tools, or labor by reason of war, national defense, or other national emergency; 2) any acts of the City, its consultants, or other public agencies causing such delay; and 3) causes not reasonably foreseeable by the parties at the time of the execution of the Agreement that are beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God, fires, floods, strikes, or weather of unusual severity. PROVIDED, HOWEVER, that the Consultant must promptly notify the City within ten (10) calendar days in writing of the cause of the delay. If, on the basis of the facts and the terms of this Agreement, the delay is properly excusable, the City shall, in writing, extend the time for completing the work for a period of time commensurate with the period of excusable delay. B. Rights Upon Termination: In the event of termination, the City shall pay for all services performed by the Consultant to the effective date of termination, as described on a final invoice submitted to the City. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project which may be used by the City without restriction. Any such use not related to the project which Consultant was contracted to perform shall be without liability or legal exposure to the Consultant. X. Suspension & Debarment. For contracts involving Federal funding, Consultant hereby certifies, by signing this agreement, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Consultant shall provide Bremerton/ FCS Group Analytical and Technical Support Services Page 6 of 7 immediate written notice to the City if at any time it learns that it is or has become ineligible for certification. Should Consultant enter into a covered transaction with another firm, Consultant agrees by signing this agreement that it will verify that the firm with whom it intends to do business is not debarred, suspended, ineligible, excluded or disqualified. CITY OF BREMERTON By:— its:— Date: y:_its:_Date: Approved as to form: Bremerton City Attorney R:\Legal\Legal\Contracts\FORMS\Professional Services Agreement Form (2016).doc Bremerton/ FCS Group Analytical and Technical Support Services Page 7 of 7 CONSULTANT By: its: Date: Attest: City Clerk Exhibit A SCOPE OF SERVICES CITY OF BREMERTON Cost of Service/Rate Consulting Services In 2004 the City of Bremerton conducted a water and sewer rate study that was the foundation for establishing rates for the City's customers and the Puget Sound Naval Shipyard (PSNS). The City began negotiations with PSNS on a number of rate issues in 2005. The negotiations continued into 2008 when the City completed final negotiations with PSNS and all technical issues associated with the calculation of cost -based rates were mutually agreed upon and resolved. A new 10 -year agreement was negotiated in 2008 based on the 2004 original study which was updated to incorporate the resolved issues. The current agreement is due to expire on July 31, 2018. The city has requested a scope of services and budget for FCS GROUP to update the water and sewer cost of service study agreed upon by the parties before the next contract renewal. The methodology used in the current agreement will form the baseline for the 2018 contract renewal discussion. In addition, the City would like to consider additional analysis pertaining to; operational changes and impacts that have been experienced since the last contract negotiations, increased flow; capital cost contributions/sharing, stormwater rates and options for transportation funding/cost recovery. In performing the consulting services requested, we have organized our work efforts into major tasks that correspond with the core technical aspects identified in the City's request. We anticipate the work will be completed in phases. Phase I will update the water and sewer cost of service study including the additional analysis to evaluate changes and provide alternatives. The initial phase will also include issue papers pertaining to stormwater and transportation issues. Phase 2 will include work identified for further analysis based on the Phase 1 issue papers provided. Phase 3 relates to contract negotiation support with PSNS during 2018. We follow a structured method to arrive at conclusions, which enables us to perform the work in an orderly, efficient, and results -oriented manner tailored to match the unique policies, practices and attributes of the City. Phase 1 Task P1-1: Initiate Study Kickoff Meeting: FCS GROUP will participate in a project kickoff meeting with City staff. The meeting will provide an opportunity to review the work scope and schedule, confirm key milestones, discuss data needs, collect key documents, define anticipated deliverables, establish communications and project management protocols, and make any necessary adjustments. We will work with staff to identify the key policy questions to address in the study and the issue papers. This meeting is anticipated to be onsite. Bremerton/ FCS Group Analytical and Technical Support Services Rev 02-16 Page 1 of 8 Task P 1-2: Data Collection/Validation FCS GROUP will provide a data needs list encompassing historical and projected financial, operational, billing and planning information. The provided data will be reviewed, analyzed and validated for inclusion in the study process. Validation of the customer statistics with water production and wastewater treatment plant flows is critical to the cost of service rate study as it forms the basis for how costs are allocated. Task P 1-3: Background Review This task will allow the project team to review past rate setting reports, agreements, documentation and correspondence to gain a better understanding of the issues, approach and methodologies in use. The background information will assist in setting the foundation and framework for the rate -setting process. Task P1-4: Water and Sewer Cost of Service Study This task will focus on updating the current contract agreement cost of service rate setting methodology. The methodology includes a revenue requirement forecast, cost of service analysis and rate design. Tasks will be completed for both utilities unless noted otherwise. Revenue Requirement The revenue requirement tasks include establishing a one year test period and forecast period (number of years to be determined). Key components include: Rate revenue projection (retail and PSNS) Other revenue sources O&M expenses Intergovernmental payments & payment in lieu of taxes (PILOT) Debt service Rate funded capital payments Fund balances (working capital and capital fund) Debt service coverage ratio Escalation factors Cost of Service The cost of service analysis determines the equitable share of costs to the City's retail customers and PSNS. The current agreement uses the commodity/capacity cost of service methodology. The existing methodology will be continued for consistency and compliance with the agreement. Key tasks include: Update of infrastructure assets to most recent year-end. Asset information required includes original cost and accumulated depreciation. The asset information is used to calculate the rate base used in the study. Rate base = original cost — depreciation + plus working capital -contributions in aid of construction. ■ Water assets: Source of supply, treatment, storage, transmission, distribution, pumping, general/administrative. Bremerton/ FCS Group Analytical and Technical Support Services Rev 02-16 Page 2 of 8 ✓ The water utility has a distribution main analysis based on linear feet of installed mains that will require an update to establish the Navy's share of 8" and larger mains. ■ Sewer assets: Collection, pumping, treatment, general ✓ The sewer utility originally had assigned 19.5% of the City's collection system to PSNS based on the committed capacity of the City's wastewater treatment facility. PSNS believed this overstated the use of the collection facilities. During the negotiations this classification was changed to be proportionally allocated based on PSNS volumetric WW flow contribution. We will work with City staff to identify and develop the most appropriate basis of cost allocation that may be different than the current approach. Classification of rate base to cost pools ■ The initial approach will be to update the existing classification approach and identify where any changes in classification are recommended for negotiations. ■ Classification factors will be reviewed to consider changes in operations since the last study. Issues for consideration include increased strength, alternative strength parameters, increased demand/flow, contract capacity and others identified by the City. Develop allocation factors: Water utility allocation factors include: total water flow (reconciled to water production and consumption reports), capacity (average day to peak day), Customer (no. of meters, weighted for accounting/service and meters/service), public fire protection and revenue related. Sewer utility allocation factors include: annual flow, Inflow &Infiltration factor (reconciled to monthly WWTP reports), Customer (billing units, weighted for customer service/accounting), Strength (BOD and SS — PSNS BOD 266 mg/1 and SS 266mg/1) and revenue related. Allocation of rate base ■ The net rate base will be allocated to each customer class identified (city retail, PSNS, other identified by City). The rate base will be used for the rate or return calculation. Classification of expenses to cost pools ■ The initial approach will be to update the existing classification approach for expenses and identify where any changes in classification are recommended for negotiations. ■ Addition of depreciation to the expenses (per agreement and utility basis approach) Allocation of net revenue requirement ■ The revenue requirement will be allocated to each customer class identified. Development of return component ■ The rate base previously developed will be used to calculate a return component ✓ The return is based upon a negotiated formula that includes the cost of debt plus a risk premium of 2.5%. The rate of return is also required to meet various tests that will be updated and calculated. The cost of service will be calculated based on the allocated O&M, return component and additional applicable taxes. A comparison of the present rate revenue to the cost of service will identify the change in rates required. Bremerton/ FCS Group Analytical and Technical Support Services Rev 02-16 Page 3 of 8 Rate Design The fixed and variable rates charged to PSNS is separated into a fixed ($/month) and a variable ($/ccf) component. The initial negotiations appear to have identified what portion of total costs would be targeted for recovery in the fixed and variable charges (water 30% fixed/70% variable; sewer 50% fixed and 50% variable). We will use the initial splits as the baseline and provide a recommendation of how the splits may be changed, if warranted. Task P1-5: Issue Papers To address policy issues related to stormwater rates and transportation cost issues, FCS GROUP proposes the development of issue papers to explore these two areas. We will write a brief issue paper for each of up to four issues. In each paper, we will define and analyze the issue, present alternative solutions (including industry standards and comparable utility practices, if applicable), and recommend a course of action. Possible issue to be covered include: Methods of charging large, special, customers, to include the following: Other agencies practices, precedence and lessons learned (e.g., SeaTac / Port of Seattle, Pierce County / JBLM, Everett, Kitsap County); Recommended industry best practices. Stormwater rate credits and adjustments, to include consideration of the following: Navy individual NPDES permit Credit eligibility Installation of on-site facilities for quantity and quality management; Maintenance of on-site facilities. Transportation impact costs and funding mechanisms. Issue papers and supporting material will be provided to staff for review and comment. Project review meetings will be scheduled to review the findings and recommendations with staff (see meetings below) The results and findings of the issue papers will determine if further analysis in any area will be pursued. The tasks required to move forward with the stormwater rate analysis and credit issue is discussed in Phase 2. We are unable at this time to determine if and what the transportation analysis may be without first completing the research. Task P1-6: Review Meetings Internal review meetings will be conducted with the City staff as the analysis is developed. We anticipate two (2) onsite reviews and two (2) remote reviews with city staff to review the results of the updated water and sewer cost of service study. We anticipate one (1) onsite review and one (1) remote review with the City to discuss the issue paper discuss results, findings and possible next steps. Task P 1-7: Presentations The current agreement with PSNS includes specific agreed upon negotiated terms, approach and methodology that are important for all involved parties to understand. In addition, there may be new areas of negotiation that may result from the updated analysis. It will be important to discuss all of Bremerton/ FCS Group Analytical and Technical Support Services Rev 02-16 Page 4 of 8 these issues with the City Council so they can provide direction on key areas and make an informed decision before beginning the 2018 negotiation process. We anticipate four (4) workshops with the City Council to discuss the results of the analysis, gain policy direction and develop a final recommendation to take forward to contract negotiations. We anticipate two (2) of the meetings will require PowerPoint development and two (2) of the meetings are simply review and only require minor adjustments to presentation material. Additional meetings may be added for a fixed cost per meeting. Task P1-8: Documentation A written report documenting the study methodology, key assumptions, results and recommendations will be provided (to include water and sewer cost of service and issue papers). All technical exhibits will be included in the report technical appendix. Five (5) bound copies of the report will be provided to the City. Included will be one (1) electronic copy of the report, issue papers and water/sewer cost of service models. BUDGET PHASE 1 The total proposed level of effort to complete the Water and Sewer Cost of Service Study and Issue Papers is summarized below. Our normal billing practice is to bill based on time and materials actually expended, not to exceed the total budget. The fee can range significantly depending on if the City would like to complete all analysis and meetings as proposed or select only certain tasks to complete and minimize the number of meetings or conduct meetings remotely. The final budget will depend on the priority of the City at this time. We are willing to work with the City to negotiate the appropriate level of effort for this project, if we have scaled our approach out of line with the City's needs and/or expectations. It should be noted that the process tasks (which represent approximately 38% of the total budget) include meetings, presentations and report development that generally impose a significant additional level of effort. This is an area that the City can minimize and reduce budget or adjust as desired. Bremerton/ FCS Group Analytical and Technical Support Services Rev 02-16 Page 5 of 8 Task Detail Phase 1 MW Sanchez Principal Ghilarducci Principal Tarasov PM Aaker PM Elting Analyst Admn Support Total Hours Expense Budget Budget Estimate Task P1-1 Initiate Project (onsite) 1 6 6 6 18 $4,110 Task P1-2 Data Collection/Validation 2 8 4 14 $1,750 Task P1-3 Background Review 16 16 $4,080 Task P1-4 Revenue Requirement Analyses 20 8 60 88 $14,680 Cost of Service (+ Alternatives) 24 16 80 120 $19,880 Rate Design 8 4 12 24 $4,400 Task P7-5 Issue Papers (optional) 16 40 $11,080 Task P7-6 Review Meetings COS Meeting Onsite 2 10 10 20 $4,400 COS Remote 2 4 4 8 $1,760 Issue Papers Onsite 1 5 5 10 $2,150 Issue Papers Remote 1 2 2 4 $860 Task P1-7 Presentations Council wl Presentation Development 2 16 14 5 12 $10,195 Council workshop Attendance 2 10 5 6 $4,285 Task P1-8 Documentation 1 4 36 2 4 46 $8,350 Labor Total $30,090 $10,965 $16,280 $9,975 $24,030 $640 $91,980 Expenses $795 Budget Estimate $92775 Cost Summary }} Total Hours 78� 8 Billing Rate 1 $80] Phase 2 Phase 2 tasks assumes the City will want to move forward with the stormwater cost of service study and rate structure/credit development. Phase 2-1: Stormwater Analysis This task establishes the annual revenue requirement for the stormwater utility. A sustainable, multi- year financial management plan will be developed to meet the projected total financial needs of the stormwater utility through generation of sufficient, sustainable revenue. Annual cash flow needs will be analyzed by identifying expenses incurred to operate and manage the system including: ■ Cost increases resulting from staffing changes, enhanced programs or initiatives. ■ Capital project needs (renewal/replacement, upgrades and expansion) ■ New and existing debt repayment obligations. ■ Fiscal policy achievement related to operating and capital reserve targets, system reinvestment funding or depreciation) and coverage requirements. Complete the cost of service analysis in compliance with the current agreed upon methodology for water and sewer as a baseline. The stormwater cost of service will consider base costs (do not vary) and use costs (variable and possible credit eligible). Bremerton/ FCS Group Analytical and Technical Support Services Rev 02-16 Page 6 of 8 Design rate and credit calculations. We will incorporate policy direction from the issue papers and availability of customer data into developing rate structure and rate credit options. Up to three rate structure/rate credit alternatives will be developed for the stormwater utility. Meet two (2) times with City staff to review the rate analysis. Task P2-2: Documentation An executive level report will be provided documenting the study process, results, and recommendations for the stormwater study. The report can be a stand-alone document or can be incorporated as a chapter within the greater water and sewer cost of service study report. Task P2-3: Presentations We will prepare for and present findings in up to two (2) meetings/workshops of the full City Council. Additional meetings may be added for a fixed cost per meeting. BUDGET PHASE 2 The total proposed level of effort to complete the Stormwater Analysis summarized below. Similar to the Phase 1 budget, the process tasks (documentation and presentations) are areas that can be refined to meet any budget constraints. PHASE 3 The phase 3 task relates to time required by the project team to support the City in the negotiation process. We have included time only and have not specified if the time will relate to additional analysis required, participation in negotiation meetings with the Navy or additional presentation/meetings with City Council. Sanchez Ghilarducci Tarasov Aaker Elting Admn Total Expense Budget Task Detail Phase 2 MW Principal Principal PM PM Analyst Support Hours Budget Estimate Task P2-1 Stormwater Analysis 28 24 55 2 81 $15,905 Review Meeting Onsite 1 $6,630 $0 5 $15,330 5 $360 $2,150 Review Meeting Remote 1 2 Cost Summary 2 4 Total Hours $860 Task P2-2 Documentation 8 0 2 $255 24 $175 $135 $80 4 30 $5,030 Task P2-3 Presentations Council wl Presentation Development 1 7 411 $2,485 Council Vlbrkshop 1 7 4 11 $2,485 Labor Total $0 $11,985 $0 $16,450 $0 $480 $28,915 Expenses $180 Budget Estimate $29095 4T Total Hours 0*$25] 0 94 D 1', 137 Ilk BillingRate 255S $185 $175 13 $ PHASE 3 The phase 3 task relates to time required by the project team to support the City in the negotiation process. We have included time only and have not specified if the time will relate to additional analysis required, participation in negotiation meetings with the Navy or additional presentation/meetings with City Council. Bremerton/ FCS Group Analytical and Technical Support Services Rev 02-16 Page 7 of 8 Sanchez Ghilarducci Tarasov Aaker Elting Admin Total Expense Budget Task Detail Phase 2 Ups Principal Principal PM PM Analyst Support Hours Budget Estimate Task P3-1 Negotiation Suort 28 26 8 2 64 $15,330 Labor Total $7,140 $6,630 $0 $1,400 $0 $160 $15,330 Expenses $360 Budget Estimate $15690 Cost Summary Total Hours 28 26 0 8 0 Billingt Rate $255 $255 $185 $175 $135 $80 Bremerton/ FCS Group Analytical and Technical Support Services Rev 02-16 Page 7 of 8 Exhibit B Compensation Phase 1: $92,775 Phase 2: $29,095 Phase 3: $15,690 Subtotal: $137,560 Management Reserve: $12,440 Total: $150,000 Bremerton/ FCS Group Analytical and Technical Support Services Rev 02-16 Page 8 of 8 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Purchase of Playground Equipment from Landscape Structures, Inc. for Lions Park; Approve Budget Adjustment 7A Study Session Date: April 26, 2017 COUNCIL MEETING Date: Mav 3. 2017 Department: Presenter: Phone: Parks and Recreation Jeff Elevado (360) 473-5428 SUMMARY: The Parks and Recreation Department has been approached by the Bremerton Central Lions Club with a proposal to improve the play value at the Lions Park main playground as their Legacy Project recognizing the 100th anniversary of Lions International. Staff developed options and presented alternatives to the Lions Club and Bremerton Parks and Recreation Commission for review. A custom net climber was selected and the Bremerton Central Lions Charitable Foundation has committed $48,000 to fund the purchase and installation of the proposed equipment. The existing zip -line located at the Lions Park playground failed in 2015. Inspection of the wooden poles supporting the zip -line cable indicated dry rot. Repair of the existing poles and cable are not feasible. Staff recommends replacement with a "track -style" zip -line. Significant savings can be realized by ordering both the Lions Legacy equipment and the zip -line equipment together. Equipment pricing has been competitively solicited and publicly awarded through the National IPA cooperative contract. Total Equipment Cost: $59,586.59 including WSST. ATTACHMENTS: A) Landscape Structures, Inc. Quote #: 1704-7493R; B) National IPA Certified Proposal Letter; C) Equipment Renderings; D) Site Plan; E) Bremerton Central Lions Charitable Foundation Commitment Letter FISCAL IMPACTS (Include Budgeted Amount): Increase 2017 Parks Capital Construction Fund by $75,000 for equipment, site preparation and installation. $48,000 funded by donation from the Bremerton Central Lions Club and $27,000 from the General Government Capital Improvement fund. STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑ Consent Agenda ❑x General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the purchase of playground equipment from Landscape Structures, Inc. for Lions Park in the amount of $59,586.59 including Washington State sales tax; authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented; and increase the 2017 Parks Capital Construction fund revenue and expenditure budget by $75,000 respectively. COUNCIL ACTION: ❑ Approve Form Updated 01/07/15 ❑ Deny ❑ Table ❑ Continue ❑ No Action Lion's Park Quote/Worksheet # 1704-7493R Freestanding Play BILL T0: City of Bremerton Parks & Recreation 680 Lebo Blvd. Bremerton, WA 98310 Colette Berna 1 360-473-5305 PROJECT LOCATION / SHIP TO: Please Advise kh PLAY CREATIONlandscape structtructures° Playground Consultant April 11, 2017 APPROVAL SIGNATURE John Larson 206.940.1108 $ signature print name date Please sign below and fax back to 206-932-5778 to Date Lead Time Quoted by April 11, 2017 6-8 weeks John Larson 206.940.1108 Quantity Design # Description Unit Price Total 1 lot 97078-1-9 Custom NetPlex w/Lion's Club Welcome sign by LSI $ 41,290.00 1 1946636 Custom 50' ZipKrooz by LSI $ 14,100.00 n� TCPN proposal number: R5202 -WA -92838 $ (3,323.40) Issue Purchase Order to: Landscape Structures, Inc. attention: Misty Link 601- 7th Street South Delano, MN 55328-0198 mistylink@playlsi.com Send Purchase Order for Processing to: PlayCreation, Inc. attention: John Larson 2104 SW 152nd Street, ste 1 Burien, WA 98166 johnl@playcreation.com 206.932.5778 fax Sub Total $ 52,066.60 Freight $ 2,600.00 Tax 9.0%) $ 4,919.99 TOTAL $ 59,586.59 CERTIFIED PROPOSAL NUMBER NATIONALI PA RE: CERTIFIED PROPOSAL NUMBER R5202 -WA -1238 Dear Valued National IPA Participant: Thank you for your consideration in accessing and potentially utilizing a National IPA cooperative contract. Each contract in the National IPA portfolio has been competitively solicited and publicly awarded by a government/education entity. For those contracts that utilize proposals, particularly contracts for facility and construction projects, we have implemented the National IPA Certified Proposal Number (CPN) system, a proposal registration program. This new system will track transactions from the initial proposal stage to the completion of each project, and provide consistency and faster service for your agency. It will also allow us to assist you with verification of contract compliance and consistency. THE CPN PROCESS Awarded contract suppliers register your project with National IPA and receive a CPN. That CPN (noted above) should be prominently displayed on proposal(s) utilizing the cooperative contract. The CPN will also alert our dedicated and experienced National IPA team, who will work to support you and the awarded supplier during the process. Your National IPA representative may be found at www.nationalipa.org, or by contacting National IPA Customer Relations at info@ nationalipa.org. Thank you for your participation with National IPA. Sincerely, The National IPA Team 0 0 C`+ sk000 o6 n C V) L 0 z 0�<, J a 00000 FFtl o_ammm nrri rm rrn �... �ozz� ;?"A _ Q mamm "gem sw so / Z 1 Q y ;i !� 1 r o a o N o C1 -- a �, \ r �+ an mm.. a O O � z m2Q nm �m<o �o n z z n mN m�N� �z i Aim RM A M� o 0o m� z�omm N M[mi1�ZOn0 0 M £_ o opnm _ om0 N N m N Z mO n m p y Z � a c N���� a ���``�=���E _ Hill — 1; Mile 1�jpgp ?m��q�F ��€g5g �6n4�� mgy §;e'�i$§ �,���.i 61� 8z=" 98A`��e 4s mo`�' z�a $&��P��, ism v ama�3g���a: W- 'w n'w$�P9 �a�mgs��9� 4�€O0 j i BREMERTON CENTRAL LIONS CHARITABLE FOUNDATION P. O. Box 707 BREMERTON, WA 98337 1 December 2016 Jeff Elevado Director of Parks and Recreation 680 Lebo Blvd. Bremerton, WA 98310 Jeff: By this letter, the Bremerton Central Lions Charitable Foundation commits to fund the Net Climb structure for Lions Park as our Legacy Project to recognize the 100th Anniversary of Lions International. The funds will be in two installments; the first in the amount of $25,000 when the order is placed and the remainder of $23,000 after 1 July 2017. Regards, Ro aid P. Morse, DDS Pr sident AGENDA BILL CITY OF BREMERTON CITY COUNCIL rZ3 SUBJECT: Authorize closure of one-half Study Session Date: April 26, 2017 block of Park Avenue for the Burwell COUNCIL MEETING Date: May 3, 2017 Pedestrian Tunnel Improvement Project Department: PW&U Presenter: Tom Knuckey Phone: 360-473-2376 SUMMARY: The contractor constructing the Burwell Tunnel Improvements (Rore Inc.) requests that Park Avenue be closed from Burwell Street approximately 110 -ft to the north, generally to the end of the adjacent Navy property in order to complete the tunnel construction. The closure would be 24 - hours a day starting immediately and continuing through the end of September. The proposed closure will not impede access to the theater parking garage nor the City's parking lot, and the sidewalk on the east side of Park Avenue will remain open. Staff have reviewed the proposed road and sidewalk closure plan and support the requested closure. RCW 47.48.010 requires the governing body of the City to authorize this closure. ATTACHMENTS: 1) Road and Sidewalk Closure Plan; 2) Rendering of Tunnel Portal FISCAL IMPACTS (Include Budgeted Amount): None. STUDY SESSION AGENDA: x❑ No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑ Consent Agenda ❑x General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve a one-half block closure of Park Avenue, from Burwell Street generally to the north end of the adjacent Navy property to facilitate construction of the Burwell Pedestrian Tunnel Improvement Project. COUNCIL ACTION: ❑ Approve Form Updated 01/07/15 ❑ Deny ❑ Table ❑ Continue ❑ No Action F- LU U Z W O O IL `W r Q U W Z w Q a F- O LL LU 0 J J Wa a (L LU LU W0?a0 U N J i U �JOc�Q aq WL� 3�P.w ~ 0 0 z >�a0LU po��W Z Q Z > w w OU W d O O O O www O SurweU Avenue0 Own �? 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A volunteer Women Build day sponsored by Lowe's Home Improvement enables women volunteers and women homeowners to gain confidence and skills to pound nallsr raise walls and create hope. We will be framing out a 3 bedroom home. Conroe be a part of a family's new beginning. Where? " Harris Court Neighborhood In Port Orchard, WA, Take Route 3 to Tremont St Exit and take right. Turn right onto Harris SE Rd then right onto Polar Star Way. Street parking (Please do not block homeowners' driveways). 4411en? Saturday, May B Check -3n & Photo -Op 8:00 am to 9:00 am Build 9:00 am to 11:30 am Lunch 11:30 am to 12:00 pm provided by United Way of Kitsap County Build 12:00 pm to 2.30 pm Clean -Up 2:30 pm to 3.30 pm Contact Ginnyat farniLuerkices0. kitsaph2h�Loi:e orcall (360) 479-3853 or ger to www.Mumphabitat.org and register on Volunteer Up Space is limited so register now! (Habitat fbr Hunianity of Kitsap County I Phone: 360-479-3953 Fax: 360-479-21491 iinfa@kitsaphabitat.org I wwwrwAltsaphabitat.arg r 0 N M Ln 1 >0 CIA UPM W- r- 0 N M Ln