HomeMy WebLinkAbout04/26/2017 AGENDA PACKETCITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 I Phone (360) 473-5280
APRIL 26, 2017
CITY COUNCIL STUDY SESSION
5:00 PM in COUNCIL CONFERENCE ROOM 603
The Study Session is open to the public but there will be no opportunities for input or participation; no
action is anticipated during the Study Session; and the content of these items is subject to change. If
approved by Council, the items will be placed on the May 3, 2017 Council Meeting Agenda:
A. NO PRESENTATION PLANNED - The following items are budgeted items or subjects that have
been raised by the appropriate Council Committee Members:
1. Confirm Re -appointments of Deborah Housen and George Willock to the Lodging Tax
Advisory Committee
2. Purchase of a Ford Interceptor from Columbia Ford of Longview, WA for use by the Fire
Department
3. Purchase of Playground Equipment from Landscape Structures, Inc. for Lions Park; and
approve Budget Adjustment
4. Public Works Agreement with Sabelhaus West, Inc. for Rehabilitation and Painting of two (2)
Chlorine Contact Chambers Interior Block Walls at the Westside Wastewater Treatment
Plant
5. Purchase of a 85 HP Flygt Dry -Pit Submersible Pump from Whitney Equipment Company,
Inc. to replace Pump No.1 at Pump Station OB -1
6. Contract Award to Simpson Sandblasting & Special Coatings, Inc. for the Reservoir No. 21
Exterior Coating Replacement Project
7. Authorize closure of a one-half Block of Park Avenue for the Burwell Pedestrian Tunnel
Improvement Project
8. Professional Services Agreement with FCS Group to conduct Analytical and Technical
Support Services related to Utility Service Contract Negotiations with the US Navy
B. BRIEFINGS AND FULL PRESENTATIONS
1. Briefing on Vehicle Replacement Policy and ERR Fund — Mike Riley, Assistant Finance
Director (Information only)
C. GENERAL COUNCIL BUSINESS
Audit Committee Briefing (4/17/17) — Audit Committee Member Eric Younger
Finance & Investment Committee (4/18/17 Meeting) — Chair Richard Huddy
Other General Council Business (As necessary...)
D. ADJOURNMENT OF STUDY SESSION
® Americans with Disabilities Act accommodations provided upon request. Those requiring special accommodations
should contact the City Clerk's Office at (360) 473-5323 at least 24 hours prior to the meeting.
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Confirm Re -appointments of
Deborah Housen and George Willock to the
Lodging Tax Advisory Committee
Al
Study Session Date: April 26, 2017
COUNCIL MEETING Date: Mav 3. 2017
Department:
Executive
Presenter:
Mayor Lent
Phone:
(360) 473-5266
SUMMARY: The Mayor is seeking confirmation for the re -appointments of Deborah Housen,
Valentinetti Puppet Museum and George Willock, Kitsap County Historical Society and Museum to
the Lodging Tax Advisory Committee.
RCW 67.28 and BMC Chapter 2.38 outline membership requirements for the Lodging Tax Advisory
Committee as follows: two (2) members from organizations that support activities which are
authorized to be funded by hotel -motel tax revenue; two (2) members from businesses that collect
the hotel -motel tax; and an elected official (Council Member).
The re -appointments of Ms. Housen and Mr. Willock relate to the committee positions for
organizations that are eligible for funding which also operate and promote tourism within Bremerton.
These terms are for three years per BMC 2.38 and will expire on June 13, 2020.
ATTACHMENTS: Applications are available in the Mayor's Office
FISCAL IMPACTS (Include Budgeted Amount): None.
STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation
STUDY SESSION ACTION: ❑ Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to confirm the re -appointments of Deborah Housen and George Willock to the Lodging Tax
Advisory Committee for terms expiring June 13, 2020.
COUNCIL ACTION: ❑ Approve
Form Updated 01/07/15
❑ Deny ❑ Table ❑ Continue ❑ No Action
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Purchase one (1) Ford
Interceptor from Columbia Ford of
Longview, WA for the Fire Department
Study Session Date:
COUNCIL MEETING Date:
Department:
Presenter:
A2
April 26, 2017
May 3, 2017
Fire
Pat McGanney, Fire
Chief
Phone: 360.473.5380
SUMMARY: The Fire Department is proposing to purchase one Fire staff vehicle. The total cost for
the one (1) vehicle is $34,697.62 including Washington State sales tax. The Fire Department is
utilizing State Contract No. 05916.
ATTACHMENTS: Quote from Columbia Ford.
FISCAL IMPACTS (Include Budgeted Amount): This is budgeted through the Public Safety Bond.
The total cost for the one (1) vehicle is $34,697.62.
STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation
STUDY SESSION ACTION: ❑ Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve the purchase of (1) one Ford Interceptor in the amount of 34,697.62, including
Washington State sales tax, from Columbia Ford of Longview.
COUNCIL ACTION: ❑ Approve
Form Updated 01/07/15
❑ Deny ❑ Table ❑ Continue ❑ No Action
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AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Purchase of Playground
Equipment from Landscape Structures, Inc.
for Lions Park; Approve Budget Adjustment
Study Session Date: April 26, 2017
COUNCIL MEETING Date: Mav 3. 2017
Department:
Presenter:
Phone:
Parks and Recreation
Jeff Elevado
(360) 473-5428
SUMMARY: The Parks and Recreation Department has been approached by the Bremerton Central
Lions Club with a proposal to improve the play value at the Lions Park main playground as their
Legacy Project recognizing the 100th anniversary of Lions International. Staff developed options and
presented alternatives to the Lions Club and Bremerton Parks and Recreation Commission for
review. A custom net climber was selected and the Bremerton Central Lions Charitable Foundation
has committed $48,000 to fund the purchase and installation of the proposed equipment.
The existing zip -line located at the Lions Park playground failed in 2015. Inspection of the wooden
poles supporting the zip -line cable indicated dry rot. Repair of the existing poles and cable are not
feasible. Staff recommends replacement with a "track -style" zip -line. Significant savings can be
realized by ordering both the Lions Legacy equipment and the zip -line equipment together.
Equipment pricing has been competitively solicited and publicly awarded through the National IPA
cooperative contract. Total Equipment Cost: $59,586.59 including WSST.
ATTACHMENTS: A) Landscape Structures, Inc. Quote #: 1704-7493R; B) National IPA Certified
Proposal Letter; C) Equipment Renderings; D) Site Plan; E) Bremerton Central Lions Charitable
Foundation Commitment Letter
FISCAL IMPACTS (Include Budgeted Amount): Increase 2017 Parks Capital Construction Fund by
$75,000 for equipment, site preparation and installation. $48,000 funded by donation from the
Bremerton Central Lions Club and $27,000 from the General Government Capital Improvement fund.
STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation
STUDY SESSION ACTION: ❑ Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve the purchase of playground equipment from Landscape Structures, Inc. for Lions Park
in the amount of $59,586.59 including Washington State sales tax; authorize the Mayor to finalize and
execute the agreement with substantially the same terms and conditions as presented; and increase
the 2017 Parks Capital Construction fund revenue and expenditure budget by $75,000 respectively.
COUNCIL ACTION: ❑ Approve
Form Updated 01/07/15
❑ Deny ❑ Table ❑ Continue ❑ No Action
Lion's Park
Quote/Worksheet # 1704-7493R
Freestanding Play
BILL T0:
City of Bremerton Parks & Recreation
680 Lebo Blvd.
Bremerton, WA 98310
Colette Berna 1 360-473-5305
PROJECT LOCATION / SHIP TO:
Please Advise
kh
PLAY CREATIONlandscape
structtructures°
Playground
Consultant
April 11, 2017
APPROVAL SIGNATURE
John Larson 206.940.1108
$
signature
print name
date
Please sign below and fax back to 206-932-5778 to
Date
Lead Time
Quoted by
April 11, 2017
6-8 weeks
John Larson 206.940.1108
Quantity Design # Description
Unit Price Total
1 lot 97078-1-9 Custom NetPlex w/Lion's Club Welcome sign by LSI
$
41,290.00
1 1946636 Custom 50' ZipKrooz by LSI
$
14,100.00
n�
TCPN proposal number: R5202 -WA -92838
$
(3,323.40)
Issue Purchase Order to:
Landscape Structures, Inc.
attention: Misty Link
601- 7th Street South
Delano, MN 55328-0198
mistylink@playlsi.com
Send Purchase Order for Processing to:
PlayCreation, Inc.
attention: John Larson
2104 SW 152nd Street, ste 1
Burien, WA 98166
johnl@playcreation.com
206.932.5778 fax
Sub Total
$
52,066.60
Freight
$
2,600.00
Tax 9.0%)
$
4,919.99
TOTAL
$
59,586.59
CERTIFIED
PROPOSAL NUMBER
NATIONALI PA
RE: CERTIFIED PROPOSAL NUMBER R5202 -WA -1238
Dear Valued National IPA Participant:
Thank you for your consideration in accessing and potentially utilizing a National IPA cooperative
contract. Each contract in the National IPA portfolio has been competitively solicited and publicly
awarded by a government/education entity.
For those contracts that utilize proposals, particularly contracts for facility and construction projects,
we have implemented the National IPA Certified Proposal Number (CPN) system, a proposal
registration program. This new system will track transactions from the initial proposal stage to the
completion of each project, and provide consistency and faster service for your agency. It will also
allow us to assist you with verification of contract compliance and consistency.
THE CPN PROCESS
Awarded contract suppliers register your project with National IPA and receive a CPN. That CPN (noted
above) should be prominently displayed on proposal(s) utilizing the cooperative contract. The CPN will
also alert our dedicated and experienced National IPA team, who will work to support you and the
awarded supplier during the process.
Your National IPA representative may be found at www.nationalipa.org, or by contacting National IPA
Customer Relations at info@ nationalipa.org.
Thank you for your participation with National IPA.
Sincerely,
The National IPA Team
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BREMERTON CENTRAL LIONS CHARITABLE FOUNDATION
P. O. Box 707
BREMERTON, WA 98337
1 December 2016
Jeff Elevado
Director of Parks and Recreation
680 Lebo Blvd.
Bremerton, WA 98310
Jeff:
By this letter, the Bremerton Central Lions Charitable Foundation commits to fund the
Net Climb structure for Lions Park as our Legacy Project to recognize the 100th
Anniversary of Lions International. The funds will be in two installments; the first in the
amount of $25,000 when the order is placed and the remainder of $23,000 after 1 July
2017.
Regards,
Ro aid P. Morse, DDS
Pr sident
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Public Works Agreement with
Sabelhaus West, Inc. for Rehabilitation and
Painting of Interior Block Walls of two (2)
Chlorine Contact Chambers at the Westside
Wastewater Treatment Plant
Study Session Date: April 26, 2017
COUNCIL MEETING Date: Mav 3. 2017
Department:
Presenter:
Phone:
PW&U
Pat Coxon
(360) 473-5448
SUMMARY: The existing paint on the chlorine contact chambers walls has been in place since
1985, is cracked and peeling, and needs to be replaced.
Staff requested proposals from six painting companies listed on the MRSC small works roster to
strip, clean, paint and reseal the walls in both of the chlorine contact chambers.
We received four proposals and selected the proposal from Sabelhaus West, Inc. in the amount of
$84,629.01, including Washington State sales tax.
ATTACHMENTS: 1) Staff Memo; 2) Vendor Quotes: 3) Pictures of Contact Chamber Walls; and
4) Public Works Agreement
FISCAL IMPACTS (Include Budgeted Amount): Included in the 2017 WW CIP with a budget of
$200,000.
STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation
STUDY SESSION ACTION: ❑ Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve the Public Works Agreement with Sabelhaus West, Inc. in the amount of
$84,629.01, including Washington State sales tax; and authorize the Mayor to finalize and execute
the agreement with substantially the same terms and conditions as presented.
COUNCIL ACTION: ❑ Approve
Form Updated 01/07/15
❑ Deny ❑ Table ❑ Continue ❑ No Action
�'�jr� ( e�:�.L'•�I _.
CITY of
BREMERTON
THE CITY OF PRIDE AND OPPORTUNITY
STAFF MEMO
RE: Chlorine Contact Chambers Painting Proposals
Staff requested proposals from six commercial painters from the MRSC small works
roster for the stripping and painting of both of the Westside WWTPs chlorine contact
chamber walls. The contractors were provided square footage, and the City's
requirements for pH and chemical specifications for the contact chambers media.
Of the six proposals requested, we received four proposals from the following
contractors:
Rhizors Painting, Coatings Unlimited, Action Maintenance & Painting and Sabelhaus
West.
Of the four proposals we eliminated Rhizors Painting as they did not provide the
required data on the paint product they would use to cover the contact chamber walls,
nor did they provide information on the repair of the cracks on the contact chamber
walls.
Of the remaining three proposals, Action Maintenance & Painting was the lowest;
however, they had the City slated to provide a boom lift for their equipment and to
dispose of the blasting debris using a Vactor truck. In addition, Action's quote specified
that no warranty would be provided on their coatings. The City requires a one-year
minimum warranty in all Public Works Agreements.
The lowest acceptable proposal was from Sabelhaus West at a cost of $84,629.01 to
strip, clean and paint the chlorine contact chamber walls.
61
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Patric Coxon
From: Larry Willman
Sent: Friday, April 07, 2017 7:37 AM
To: Patric Coxon
Subject: FW: City of Bremerton WWTP Chlorine Contact Chamber Walls
FY!
From: Mike Rhizor [mai Ito., mike. rhizor rh izorsgaintin .com
Sent: Friday, April 07, 2017 7:27 AM
To: Larry Willman
Subject: Re: City of Bremerton WWTP Chlorine Contact Chamber Walls
Rhizors Painting,WWTP proposal.
pressure wash all painted surfaces with 3500 psi,
protect all unpainted surfaces,
repair damage if any from pressure washing,
spot prime any raw cmu,
two coats of finish, spray and back roll.
project cost 28,563.75 to be paid in full 30 days after completion
We will be using a product from miller paint -it is a one part product
that the tacoma school district uses to paint their pools.
If you have any questions feel free to call or email.
thank you for your time,
Mike/Rhizors Painting
(360)662-6189
mike.rhizors(Mrhizorsaainting.com
From: Larry Willman <Larry.Willman@ci.bremerton.wa.us>
Sent: Wednesday, March 29, 2017 5:35:07 AM
To: Mike Rhizor
Subject: RE: City of Bremerton WWTP Chlorine Contact Chamber Walls
Morning Mike,
Call my number @ 360-340-2803 cell and schedule a walk thru.
Larry Willman
----Original Message -----
From: Mike Rhizor [mailto:mike.rhizor rhizors aintin .com
Sent: Tuesday, March 28, 2017 4:00 PM
To: Larry Willman
Subject: Re: City of Bremerton WWTP Chlorine Contact Chamber Walls
Hello Larry,
Is there going to be a job walk for this project or can I schedule a job walk with you? Thank you for your time.Mike/Rhizors painting
LLC Sent from my iPhone
> On Mar 28, 2017, at 11:24 AM, Larry Willman <Lar .Willman ci.bremerton.wa.us> wrote:
>
> Mike,
> We are requesting a proposal for a job we have coming up this summer. This job if you are interested will be stripping & coating
our Chlorine Contact Chamber walls. These walls are block concrete with left over paint that either needs to be removed or buffed
for adhesion. Surface area to be covered is approximately 8460 sq. ft. The paint needed for this surface will have to be able to
withstand a chlorine residual of approx. 1-10 mg/I and a PH of 6 - 9. There are prevailing wages on this job. We require a proposal
in hand by the 10th of April 2017. This is a turnkey proposal and there will be water and electricity available. Any questions please
don't hesitate to call or e-mail me.
> Sincerely,
> Larry Willman
> City of Bremerton
> Operations Supervisor WWTP
> Larry.willman@ci.bremerton.wa.us
> 360-473-5450
> 360-473-5400
> <Scanned from a Xerox Multifunction Device.pdf>
sabelhaus0west
License SABEEW1975R2
Established 1987
Date: March 2, 2017
To: Bremerton Waste Water treatment plant
Attu: Larry Willman
Project: Chlorine contact chamber walls
Scope of Work: Blasting and coating of interior block walls approximately 8960 sq ft
Specification: Wasser coatings
We purpose to furnish labor and materials for the following scope of work:
1. Write up and submit products, AHA, and JHA for specific project
2. Mobilize and set up containment on job site
3. Set up compressors, dust collectors and blast pots
4. Pressure wash walls with 3000 psi rotary tip blasters to SSPC SP12
5. Sweep blast to remove any loose or flaking coatings and remove sand
6. Patch cracks, bare CMU area or tuck pointing using recommended patching compound
7. Apply full coat of MC -tar 100 red at Sto 7 mils DFI-
8. Apply full coat of MC-aroshleld In Sky blue 2 2to 4 mils DFi
9. Apply full coat of MC Anti -Graffiti 100 @ 1.5 to 2 mils DFr
10. Remove containment and cleanup site
Price for the sum of $ 77,641.29
Assumptions:
Water and power are available on site
Wash water can be drained or pumped by owner
Proposal assumes no more than 250 sq ft of patching per 68 ft wall
No performance bond is Included in the pricing
Price does not include Washington State Sales tax
Work will need to be done during dry weather and temperatures above 50 degrees
Prevailing wages as of 2/20/2017
Terms: Payments to be made on a 30 -day cycle, billing on the 1't payment due by the 10"'.
Signature of acceptance: Date:
Pricing will be guaranteed for orders received at Sabelhaus West within 30 days of the date on this quotation.
Sabelhaus West, Inc.
10880 Old FrontlerRoad NW, Silverdale, WA 98383
Phone: (360) 662-9860 / Fax: (360) 662-9866
office@sabelhauswestcorn
www.sabelhauswestco m
Action Maintenance & Painting LLC
26499 Bond Rd.
Kingston, WA 98346
360-697-907I ACfIOML*890134
www.actionmp.com
admin'+,actionmpxom
City of Bremerton
Larry William
1600 Oyster Bay Ave S
Bremerton, WA 98312
Qty
Description
Contract Chamber Coating
Estimate
Date
Estimate #
2/24/2017
2017-0035
Ship To
Estimate is valid for 60 days from bid date.
P.O. No. Rep Customer Phone
MLR 360-473-5450
Rate Total
-Eco blast clean walls to be coated using dustless blasting
method. This method will insure integrity of CMU is not
compromised as with other blasting techniques.
-Apply cleaning agent and pressure wash clean surfaces to be
coated
-Patch and repair divots and cracks using RezRok 106 (16 hour
budget allowance)
-Coat walls using 2 coats ClovaMastic Hi -Build Low
Temperature Cure Epoxy per manufactures recommendation
(see attached)
Qualifications:
*Project to be done in two phases
*City responsible for vac truck and cleaning sludge prior to
blasting and after blasting
*City responsible to assist via their crane lowering and raising
equipment from chambers
*City responsible to dispose of sludge and debris
*Chambers to have all water removed before beginning work
*Bid price does not include unforeseen conditions
*Due to blasting process not removing 100% of existing coating
Estimator Signature:
Please contact our office or sign below and return to accept bid and proceed with job.
Approved:
Page 1
Facebook.condActionMP ActionMP
73,441.00
Subtotal
Sales Tax (8.7%)
Total
Foursquare
73,441.00T
Action Maintenance & Painting LLC
26499 Bond Rd.
Kingston, WA 98346
360-697-9071 ACTIOML;890134
www.actionmp.com
admin@actionmp.com
City of Bremerton
Lang William
1600 Oyster Bay Ave S
Bremerton, WA 98312
Ship To
Estimate
Date
Estimate #
2/24/2017
2017-0035
Estimate is valid for 60 days from bid date.
P.O. No, I Rep I Customer Phone
MLR 1 360473-5450
Qty I Description Rate Total
no warranty is given with this system. 100% removal could
seriously damage CMU and integrity of the existing walls which
is why our recommendations is to prep surfaces to the best of
our ability using dustless blasting and coat using ClovaMastic
high build epoxy
This estimate is for completing the job as described above. It is
based on our evaluation and it does not include material price
increases or additional labor and material which may be
required should unforeseen problems arise after the work has
started.
Net due upon completion at a rate of 100% of all work
completed, thereafter maximum legal interest plus collection
and attorneys fees.
Estimator Signature:
I Subtotal $73,441.00
Please contact our office or sign below and return to accept bid and proceed with job.
Approved:
Page 2
Facebook.com/ActionMP ActionMP
Sales Tax (8.7%) $6,389.37
Total $79,830.37
Foursquare
Coatings Unlimited Inc.
Atlas Applicators Company
A Dixision of Coatings Unlunited
April 10, 2017
Larry Willman
City of Bremerton
Operations Supervisor WWTP
Larry. wi I I man(@ci.bremerton. wa.us
RE: Proposal for Strip & paint Chlorine Contact Chamber walls for City Of Bremerton
WWTP
Mr. Willman's,
Our quote to prepare and repaint both sides of eight Chlorine Contact Chamber block walls on
the interior of the tank that has an approximate square footage of 10,500 is as follows:
Our price includes all labor, equipment, materials, staging, dust control, sandblast sand,
disposal and cleanup to sandblast and remove any loose or un -adhered existing coating and
application of new coating per the manufactures recommendations attached.
Customer to supply up to 100amp electrical service
Amount: $151,500.00
Sincerely,
Greg Snider
Coatings unlimited Inc
President
Contractor License COAT1U1097tiA • Tax 1D # 91-1514799
Coanngs Unlunited 425.251.3268 Atlas .-Applicators 425 251.9543 • Fax 425.251.3269
18420 68di Ave. S., Suite # 110 •tient, \X'A 98032 -
xown
PUBLIC WORKS AGREEMENT
THIS AGREEMENT, is entered into between the City of Bremerton, a Washington
Municipal Corporation ("City"), and Sabelhaus West Inc. ("Contractor"), whose mailing
address is 10880 Old Frontier Road NW Silverdale WA 98383
The parties agree as follows:
1. CONTRACTOR SERVICES. The Contractor shall perform the following
services for the City: all services described in the Contractor's Proposal dated March 2, 2017.
2. TIME OF COMPLETION. Contractor shall complete the work within one
hundred & eighty 0 80) calendar days from the date of issuance of the City's Notice to Proceed,
or as otherwise agreed in writing by the parties.
3. COMPENSATION. The City shall pay the Contractor the total amount of
$84,396.08, for the work and services contemplated in this agreement. The City shall pay the
Contractor fifty percent (50%) of the Contract amount upon completion and acceptance of the
work by the City, and the remainder upon fulfillment of the conditions listed below and
throughout this agreement.
A. Performance Bond. Pursuant to Chapter 39.08 RCW, the Contractor shall
provide the City a performance bond for the full contract amount to be in
effect until sixty (60) days after the date of final acceptance, or until
receipt of all necessary releases from the State Department of Revenue
and the State Department of Labor and Industries and until settlement of
any liens filed under Chapter 60.28 RCW, whichever is later.
B. Defective or Unauthorized Work. The City reserves its right to withhold
payment from Contractor for any defective or unauthorized work.
Defective or unauthorized work includes, without limitation: work and
materials that do not conform to the requirements of this agreement; and
extra work and materials furnished without the City's written approval. if
Contractor is unable, for any reason, to satisfactorily complete any portion
of the work, the City may complete the work by contract or otherwise, and
Contractor shall be liable to the City for any additional costs incurred by
the City. "Additional costs" shall mean all reasonable costs, including
legal costs and attorney fees, incurred by the City beyond the maximum
Contract price specified above. The City further reserves its right to
deduct the cost to complete the Contract work, including any Additional
Costs, from any and all amounts due or to become due the Contractor.
C. Final Payment: Waiver of Claims. THE MAKING OF FINAL
PAYMENT (EXCLUDING WITHHELD RETAINAGE) SHALL
CONSTITUTE A WAIVER OF CLAIMS, EXCEPT THOSE
PREVIOUSLY AND PROPERLY MADE AND IDENTIFIED BY
PUBLIC WORKS AGREEMENT Page 1 of ]0
between City ojBremerton and Sabelhaus (Vest, Inc.
CONTRACTOR AS UNSETTLED AT THE TIME REQUEST FOR
FINAL PAYMENT IS MADE.
4. INDEPENDENT CONTRACTOR. Contractor is and shall be at all times
acting as an independent contractor and not as an employee of the City. The Contractor shall
secure at its expense, and shall be responsible for all payments of income tax, social security,
state disability insurance compensation, unemployment compensation, and all other payroll
deductions for the Contractor, officer, agents, employees and sub -contractors. The Contractor
shall also secure all applicable business licenses, if required, in connection with the contract
services, including all required licenses for Contractor's officers, agents, employees and sub-
contractors.
S. TERMINATION. The City may terminate this agreement for good cause.
"Good cause" shall include, without limitation, any one or more of the following events:
A. The Contractor's refusal or failure to supply a sufficient number of
properly skilled workers or proper materials for completion of the
Contract work.
B. The Contractor's failure to complete the work within the time specified in
this agreement.
C. The Contractor's failure to make full and prompt payment to
subcontractors or for material or labor.
D. The Contractor's persistent disregard of federal, state or local laws, rules
or regulations.
E. The Contractor's filing for bankruptcy or becoming adjudged bankrupt.
If the City terminates this agreement for good cause, the Contractor shall not receive any
further monies due under this agreement until the Contract work is completed.
6. PREVAILING WAGES. Contractor shall file a "Statement of Intent to Pay
Prevailing Wages," with the State of Washington Department of Labor & Industries prior to
commencing the Contract work. Contractor shall pay prevailing wages and comply with Chapter
39.12 of the Revised Code of Washington, as well as any other applicable prevailing wage rate
provisions. The latest prevailing wage rate revision issued by the Department of Labor and
Industries is attached.
7. CHANGES. The City may issue a written work change directive for any change
in the Contract work during the performance of this agreement. If the Contractor determines, for
any reason, that a change order is necessary, Contractor must submit a written change order
request to the City's project manager within two (2) business days of the date the Contractor
knew or should have known of the facts and events giving rise to the requested change. If the
City determines that the change increases or decreases the Contractor's costs or time for
PUBLIC WORKS AGREEMENT Page 2 of LO
between City ajBremerton and Sabelhaus West, Inc.
performance, the City will make an equitable adjustment. The City will attempt, in good faith, to
reach agreement with the Contractor on all equitable adjustments. However, if the parties are
unable to agree, the City will determine the equitable adjustment as it deems appropriate. The
Contractor shall proceed with the change order work upon receiving a written work change
directive or change order from the City. If the Contractor fails to require a change order within
the time allowed, the Contractor waives its right to make any claim or submit subsequent change
order requests for that portion of the contract work. If the Contractor disagrees with the
equitable adjustment the Contractor must complete the change order work; however, the
Contractor may elect to protest the adjustment as provided below:
A. Procedure and Protest by the Contractor. If the Contractor disagrees with
anything required by a work change directive or change order, including
any direction, instruction, interpretation, or determination by the City, the
Contractor shall:
1. Immediately give a signed written notice of protest to the City;
2. Supplement the written protest within fourteen (14) calendar days
with a written statement that provides the following information:
a. The date of the Contract's protest.
b. The nature and circumstances that caused the protest.
C. The provisions in this agreement that support the protest.
d. The estimated dollar cost, if any, of the protested work and
how that estimate was determined.
e. An analysis of the progress schedule showing the schedule
change or disruption if the Contractor is asserting a
schedule change or disruption.
The Contractor shall keep complete records of extra costs and time
incurred as a result of the protested work. The City shall have
access to any of the Contractor's records needed for evaluating the
protest.
3. The City will evaluate all protests, provided the procedures in this
section are followed. If the City determines that a protest is valid,
the City will adjust payment for work or time by an equitable
adjustment. No adjustment will be made for an invalid protest.
B. Contractor's Duty to Complete Protested Work. In spite of any protest,
the Contractor shall proceed promptly with the work as the City has
ordered.
C. Contractor's Acceptance of Changes. The Contractor accepts all
requirements of a change order by: (1) endorsing it, (2) writing a separate
acceptance, or (3) not protesting in the way this section provides. A
PUBLIC WORKS AGREEMENT Page 3 of 10
between City afBremerton and Sabelhaus (Vest, Inc.
change order that is accepted by Contractor as provided in this section
shall constitute full payment and final settlement of all claims for contract
time and for direct, indirect and consequential costs, including costs of
delays related to any work, either covered or affected by the change.
D. Failure to Protest Constitutes Waiver. By not protesting as this section
provides, the Contractor also waives any additional entitlement and
accepts from the City any written order (including directions, instructions,
interpretations, and determination).
E. Failure to Follow Procedures Constitutes Waiver. By failing to follow the
procedures of this section, the Contractor completely waives any claims
for protested work and accepts form the City any written order (including
directions, instructions, interpretations, and determination).
8. CLAIMS. The Contractor shall give written notice to the City of all claims other
than change orders within fourteen (14) calendar days of the occurrence of the events giving rise
to the claims. Any claim for damages, additional payment for any reason, or extension of time,
whether under this agreement or otherwise, shall be conclusively deemed to have been waived
by the Contractor unless a timely written claim is made in strict accordance with the applicable
provisions of this agreement; or, if (and only if) no such provision is applicable, unless that claim
is set forth in detail in writing and received by the City within seven (7) calendar days from the
date Contractor knew, or should have known, of the facts giving rise to the claim. At a
minimum, a Contractor's written claim must include the information set forth regarding protests
in Section 7.A.2.a.-e.
FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM
WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY CLAIMS
ARISING IN ANY WAY FROM THE FACTS OR EVENTS SURROUNDING THAT CLAIM
OR CAUSED BY THAT DELAY.
Contractor must, in any event, file any claim or bring any suit arising from or connected
with this agreement within 120 calendar days from the date the contract work is complete.
9. WARRANTY. The Contractor shall correct all defects in workmanship and
materials within two years from the date of the City's acceptance of the Contract work. When
defects are corrected, the warranty for that portion of the work shall extend for one year form the
date such correction is completed and accepted by the City. The Contractor shall begin to
correct any defects within seven (7) calendar days of its receipt of notice from the City of the
defect. If the Contractor does not accomplish the corrections within a reasonable time, the City
may complete the corrections and the Contractor shall pay all costs incurred by the City in order
to accomplish the correction.
10. INDEMNIFICATION. Contractor shall defend, indemnify and hold the City, its
officer, officials, employees, agents and volunteers harmless from any and all claims, injuries,
damages, losses or suits including all legal costs and attorney fees, arising out of or in connection
PUBLIC WORKS AGREEMENT Page 4 of 10
benveen City of Bremerton and Sabelhaus West, Inc,
with the performance of this agreement, except for injuries and damages caused by the City's
sole negligence.
The City's inspection or acceptance of any of Contractor's work when completed shall
not be grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Contractor and
the City, its officials, employees, agents and volunteers, the Contractor's liability hereunder shall
be only to the extent of the Contractor's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THIS
INDEMNIFICATION CONSTITUTES THE CONTRACTOR'S WAIVER OF IMMUNITY
UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSE OF
THIS INDEMNIFICATION. THE PARTIES ACKNOWLEDGE THAT THEY HAVE
MUTUALLY NEGOTIATED THIS WAIVER.
The provisions of this section shall survive the expiration or termination of this
agreement.
11. INSURANCE. The Contractor shall procure and maintain for the duration of this
agreement insurance of the types and in the amounts described below against claims for injuries
to persons or damage to property which may arise from or in connection with the performance of
the work by the Contractor, its agents, representative, employees, subconsultants or
subcontractors.
Before beginning work on the project described in this agreement, the Contractor shall
provide a Certificate of Insurance evidencing:
Automobile Liabilitv insurance with limits no less than $1,000,000
combined single limit per accident for bodily injury and property damage;
and
2. Commercial General Liabilitv insurance written on an occurrence basis
with limits no less than $1,000,000 combined single limit per occurrence
and $2,000,000 general aggregate for personal injury, bodily injury and
property damage. Coverage shall include but not be limited to: blanket
contractual; products/completed operationsibroad form property damage;
explosion, collapse and underground (XCU); and employer's liability.
3. Excess Liabilitv insurance with limits not less than $1,000,000 per
occurrence and aggregate.
Any payment of deductible or self-insured retention shall be the sole responsibility of
the Contractor.
PUBLIC WORKS AGREEMENT - Page 5 of 10
between City ojBremerton and Sabelhaus Mest, Inc
The City, its officials, employees, agents and volunteers shall be named as an
additional insured on the insurance policy, as respects work performed by or on behalf of the
Contractor and a copy of the endorsement naming the City as additional insured shall be attached
to the Certificate of Insurance.
The Contractor's insurance shall contain a clause stating that coverage shall apply
separately to each insured against whom claim is made or suit is brought, except with respects to
the limits of the insurer's liability.
The Consultant's insurance shall be primary and non-contributory insurance as respects
the City and shall contain a waiver of subrogation against the City for claims arising out of any
operations, liabilities and obligations to which coverage applies. It shall be an affirmative
obligation upon Consultant to advise the City's Risk Manager by fax at (360) 473-5161, or by
certified mail, return receipt requested to City of Bremerton, attn: Risk Management, 345 6'h
Street, Suite 600, Bremerton, WA 98337 within two days of the cancellation, suspension or
substantive change of any insurance policy set out herein, and failure to do so shall be construed
to be a breach of this Agreement.
The City reserves the right to receive a certified copy of all the required insurance
policies.
12. MISCELLANEOUS.
A. Nondiscrimination. In the hiring of employees for the performance of
work under this Agreement or any sub -contract hereunder, the Contractor, its sub -contractors, or
any person acting on behalf of such Contractor or sub -contractor shall not, by reason of race,
religion, color, sex, national origin, or the presence of any sensory, mental, physical disability, or
sexual orientation discriminate against any person who is qualified and available to perform the
work to which the employment relates.
B. Compliance with Laws. Contractor shall comply with all federal, state
and local laws, rules and regulations throughout every aspect in the performance of this
agreement.
C. Work Performed at Contractor's Risk. Contractor shall take all
precautions necessary and shall be responsible for the safety of its employees, agents, and
subcontractors in the performance of this agreement. All work shall be done at Contractor's own
risk, and Contractor shall be responsible for any loss of or damage to materials, tools, or other
articles used or held for use in connection with the work.
D. Nonwaiver of Breach. The failure of the City to insist upon strict
performance of any of the terms and rights contained herein, or to exercise any option herein
conferred in one or more instances, shall not be constructed to be a waiver or relinquishment of
those terms and rights and they shall remain in full force and effect
PUBLIC WORKS AGREEMENT -- Page 6 of 10
between City oJBrenterton and Sabelhaus West, Inc.
E. Governing Law. This agreement shall be governed and construed in
accordance with the laws of the State of Washington. If any dispute arises between the City and
Contractor under any of the provisions of this agreement, resolution of that dispute shall be
available only through the jurisdiction, venue and rules of the Kitsap County Superior Court,
Kitsap County, Washington.
F. Attorney's Fees. To the extent not inconsistent with RCW 39.04.240, in
any claim or lawsuit for damages arising from the parties' performance of this agreement, each
party shall be responsible for payment of its own legal costs and attorney's fees incurred in
defending or bringing such claim or lawsuit; however, nothing in this subsection shall limit the
City's right to indemnification under Section 10 of this agreement.
G. Written Notice. All communications regarding this agreement shall be
sent to the parties at the addresses listed on the signature page of this agreement, unless
otherwise notified. Any written notice shall become effective upon delivery, but in any event
three (3) calendar days after the date of mailing by registered or certified mail, and shall be
deemed sufficiently given if sent to the addressee at the address stated on this agreement.
H. Assignment. Any assignment of this agreement by the Contractor without
the written consent of the City shall be void.
I. Modification. No waiver, alteration, or modification of any of the
provisions of this agreement shall be binding unless in writing and signed by a duly authorized
representative of the City and Contractor.
J. Severability. If any one or more sections, sub -sections, or sentences of
this agreement are held to be unconstitutional or invalid, that decision shall not affect the validity
of the remaining portion of this agreement and the remainder shall remain in full force and
effect.
K. Entire Agreement. The written provisions and terms of this agreement,
together with any attached Exhibits, shall supersede all prior verbal statements by any
representative of the City and shall supersede all provisions of Contractor's Proposal dated
January 26, 2017 that conflict with this agreement. This agreement and any attached Exhibits
contain the entire agreement between the parties. Should any language in any Exhibit to this
agreement conflict with any language contained in this agreement, the terms of this agreement
shall prevail.
PUBLIC WORKS AGREEMENT Page 7 of 10
behveen City of Bremerton and Sabelhaus 6vest, Inc.
IN WITNESS WHEREOF, the parties below have executed this agreement.
CONTRACTOR
Print Name:
Title:
DATE
Notices to be sent to:
CONTRACTOR:
THE CITY OF BREMERTON
Print Name:
Title:
DATE
Notices to be sent to:
CITY OF BREMERTON:
Pat Coxon
1600 Oyster Bay Ave. S
Bremerton, WA 98312
(360) 473-5448
(360) 473-5455 (facsimile)
APPROVED AS TO FORM:
Bremerton City Attorney
ATTEST:
Bremerton City Clerk
R.LEGAL.ConimctsWORMS1ShortForm.PW Apdoc
PUBLIC WORKS AGREEMENT - Page 8 of 10
between City ojBremerton and Sabelhaus West, Inc.
Page 1 of 1
State of Washington
Department of Labor & Industries
Prevailing Wage Section - Telephone 360-902-5335
PO Box 44540, Olympia, WA 98504-4540
Washington State Prevailing Wage
The PREVAILING WAGES listed here include both the hourly wage rate and the hourly rate of
fringe benefits. On public works projects, worker's wage and benefit rates must add to not less
than this total. A brief description of overtime calculation requirements are provided on the
Benefit Code Key.
Journey Level Prevailing Wage Rates for the Effective Date: 4/17/2017
uountyi Trade I Job Classification I Wa aHolida Overtimel Note
Kitsap Painters liourney Level 1 $40.601 6Z I 26
hUDS:HFortress.wa.LovAni/wagelookiin/nrvWauPlonk-iin acnx n /I 17:nn17
Page 1 of 1
State of Washington
Department of Labor & Industries
Prevailing Wage Section - Telephone 360-902-5335
PO Box 44540, Olympia, WA 98504-4540
Washington State Prevailing Wage
The PREVAILING WAGES listed here include both the hourly wage rate and the hourly rate of
fringe benefits. On public works projects, worker's wage and benefit rates must add to not less
than this total. A brief description of overtime calculation requirements are provided on the
Benefit Code Key.
Apprentice Level Prevailing Wage Rates for Kitsap County and Painters Trade
for the Effective Date: 4/17/2017
Ste Occupation
"�
Begin
Hours
End
Hours
Apprentice
Wage Holiday
Overtime Note
Step 1
Painter and Decorator
1
1166
$26.34
6Z
26
Step 2
Painter and Decorator
1167
2333
$27.51
6Z
213
Step 3
Painter and Decorator
2334
3499
1 1 $28.67
6Z
213
Step 4
Painter and Decorator
3500
4666
$30.88
6Z
2B
Step 5
Painter and Decorator
4667
5833
$32.10
6Z
28
Step 6
Painter and Decorator
5834
7000
$33.33
6Z
213
https:Hfortress.wa.gov/lni/wagelookup.'ApprenticeWaeeLookuD.asox 41 TIM 7
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Purchase of a 85 HP Flygt Dry
Pit Submersible Pump from Whitney
Equipment Company, Inc. to replace Pump
No.1 at Pump Station OB -1
A5
Study Session Date: April 26, 2017
COUNCIL MEETING Date: Mav 3. 2017
Department:
Presenter:
PW&U/WWTP
Pat Coxon
Phone: (360)473-5448
SUMMARY: Pump No.1 at pump station OB -1 has been in service since 1999, and is continuing to
have mechanical issues on a consistent basis and is reaching the end of its useful life.
The current pump No.1 is a Fairbanks Morse 100 HP dry pit submersible pump, and we are
proposing to replace it with a high efficiency 85 HP Flygt dry pit submersible pump from Whitney
Equipment Co., Inc. in the amount of $77,560.48, including Washington State sales tax and freight.
This will complete the pump upgrades at this station, as we have previously replaced the other two
(2) pumps with Flygt pumps.
I have reviewed the current pricing and discounts with Whitney Equipment, which are beneficial to
the City. The reasoning and intent of Resolution No. 3165 are applicable to this purchase. We still
recommend the purchase of Flygt pumps as we have strived to standardize all of the City's pumps
with Flygt for ease of maintenance and repair parts. Under the circumstances, it is in the City's best
interests to purchase the pumps through direct negotiation, pursuant to BMC 2.76.090 and 2.76.010.
ATTACHMENTS: 1) Staff Memo; 2) Proposal from Whitney Equipment Co., Inc.; and 3) Resolution
3165
FISCAL IMPACTS (Include Budgeted Amount): This pump purchase is budgeted through the 2017
WW CIP and has a budgeted amount of $250,000. The total cost for the purchase of one (1) new 85
HP Flygt dry pit submersible pump is $77,560.48, including Washington State sales tax and freight.
STUDY SESSION AGENDA: x❑ No Presentation ❑ Full Presentation
STUDY SESSION ACTION: ❑ Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION: Move to approve the purchase of a 85 HP Flygt Dry Pit Submersible
Pump from Whitney Equipment Co., Inc. in the amount of $77,560.48, including Washington State
sales tax and freight; and authorize the Mayor to finalize and execute the purchase with substantially
the same terms and conditions as presented.
COUNCIL ACTION
Form Updated 01/07/15
❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
STAFF MEMO
This staff memo is in regards to the direct purchase of Flygt pumps for use within
the City of Bremerton's sewage pump stations and wastewater treatment plants.
The City of Bremerton passed Resolution #3165 on March 21, 2012, for the
purpose of sole source purchasing of Flygt pumps 125 HP and below. This allows
the City to standardize the inventory parts and tools that will result in lower costs
and attains greater durability, which reduces labor and maintenance costs and
achieves a reduction in overtime due to the elimination of pump plugging.
Resolution No. 3165 expired on March 21, 2017.
This also allowed the City to go into direct negotiation for pricing with the vendor.
Based on this, I have reviewed the current pricing and discounts with Whitney
Equipment, which are beneficial to the City. The reasoning and intent of
Resolution No. 3165 are applicable to this purchase. We still recommend the
purchase of Flygt pumps as we strived to standardize on all of the pumps with
Flygt for ease of maintenance and repair parts.
Under the circumstances, it is in the City's best interests to purchase the pumps
through direct negotiation, pursuant to BMC 2.76.090 and 2.76.010.
WECI
Whitney Equipment Company, Inc
.DOB NAME: OB -1 Pump Station
Comapany:
City of Bremerton
Contact:
Robert Dermea
E-mail
Robert.bermea@ci.bremerton.wa.us
Phone:
360-473-5449
QUOTE
26599°r1
Date 03/28/2017
Whitney Equipment Company, Inc.
21222 30th Drive SE, Suite 110
Bothell, WA 98021
Phone: 425-486-9499 Fax: 425-485-7409
Website: www.weci.com
Prepared by: Ben Scrace
email: bscrace@weci.com
Comments or Special Instructions: Pat, here is the revised quote per your request updating to the new tax rate to 9.0
Rob, This is quote duplicates the qutoe for this station I proivided Rick for this pump in 2013. Additions from the initial is the custom suction elbow with clean
out. Per request of Dan I have included the additional cost for two additional suction elbows for the other 2 pumps. The shown price includes freight & tax.
Please review and let me know if you have any questions. Thanks.
Quantity
Description
PUMPS
Sized using 820 GPM @ 212' TDH
1
Flygt NT 3301.0951462 Hard Iron N -Impeller 110" Suction/ 6" Discharge
1
FM Explosion Proof Motor 185 -HP 1460 -Volt 13 -Phase 11775 -RPM 1101(490) -Am
-
50 ft. Submersible Power/Sensor Cable I
MONITOR & CONTROLS
1
Mini -CAS Relay 120/24VAC
1
Mini -CAS Relay Socket
STRUCTURAL
1
NT Stand KIT 13301 HT I Connection Plate, Ring, Hardware
1
NT Suction Elbow w/ Cleanout Port 110" x 6"
MENDED SPARE PARTS
2
3301 HT N -Impeller 1 462 1 Hard Iron
2
Insert Ring 13301 HT I Hard Iron
Note: Quote does not include installation, anchor bolts, mounting hardware
Quoted price includes 1 -Day: installation inspection, start-up & training
OPTION Qty 2 NT Suction Elbow w/ Cleanout Port 110" x 6"
$5,947.04
Equipment Total
$52,277.00
Freight Estimate
$1,880.80
Startup & Training
$1,192.00
Sales Tax (9.0%)
$4,981.48
TOTALI $77,560.48
Please make purchase orders out to: Whitney Equipment Company Inc.
Freight: FOB Factory Estimate Included Above, Actual Pre -Pay & Added To Invoice
Lead Time: 10-12 Weeks After Approved Submittal & Production Schedule
Sales Tax: Estimate Included Above, If Amount Shown > $0.00. Please Confirm Tax Persentage Rate Is Accurate
Standard Terms: Net 30 -Days Per Attached Terms & Conditions
Valid: Quote Valid 30 -Days From Above Date
cc: Sharon Alder - Inside Sales Representative (Whitney Equpemnt Co.)
Page 1 26599r1 - OB -1 .xlsx
xylem
Let's Solve Water
NT 3301 HT 3- 462
Technical specification
Installation: T -Vertical Permanent, Dry
g
Imo«
�N7 R hs(g�l
rms(a)
a�rvsiwx>w�roaweaarvc�. m�
FLYGT
r"
Note: Picture Tright not correspond to the current configuration.
General
Patented self cleaning semi -open channel impeller, ideal for pumping in
waste water applications. Possible to be upgraded with Guide -pin®
for even better clogging resistance. Modular based design with high
adaptation grade.
Impeller
Impeller material Hard -Iron
p. m.] Outlet width 5 7/8 inch
Inlet diameter 150 mm
Curve according to. ISO 9906 Impeller diameter 390 mm
Number of blades 2
Motor
Motor # N3301.185 35-25-4AA-D 85hp
Stator v ariant
1
Frequency
60 Hz
Rated voltage
460 V
Number of poles
4
Phases
3—
Rated power
85 hp
Rated current
101 A
Startingcurrent
490 A
Rated speed
1775 rpm
Power factor
1/1 Load
0.85
3/4 Load
0.82
1/2 Load
0.74
Efficiency
1/1 Load
92.5
3/4 Load
93.5
1/2 Load
93.5
Configuration
Project Project ID Created by Created on Last update
3301.095 Bremerton OB -1 Ben Scrace 2012-02-29 2012-02-29
xylem
Let's Solve Water
NT 3301 HT 3- 462
Performance curve
Pump
Motor
Outlet width
57/8 inch
Motor#
Inlet diameter
150 mm
Stator variant
Impeller diameter
153/s"
Frequency
Number of blades
2
Rated voltage
Number of poles
Phases
Rated power
Rated current
Starting current
Rated speed
[H
261
241
221
201
181
161
141
121
101
81
61
41
21
1
61
51
41
31
21
11
I
[hp
81
61
41
21
[ft]
40
3
2
1
N3301.185 35-25AAA-D 85hp
1
60 Hz
460 V
4
3—
85 hp
101 A
490 A
1775 rpm
FLYGT
Power factor
1/1 Load 0.85
3/4 Load 0.82
1/2 Load 0.74
Efficiency
1/1 Load 92.5%
3/4 Load 93.5%
1/2 Load 93.5%
0
Head .8
I
I
I
I 1
I
I
72°P
I
\ --462 390mm
i
i
I
Efficiency 4g 3g
Total efficiency — — — _ = 4g� 3g8mm
i
i
i
i
i
I
Shaft power P2 _ _ _ _ _ _ _ — — — 462 390mm (P1)
Power input P1 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ 46-2 390mm P2
i
i
i
NPSH-values A62 390mm
i
I
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 [us g.P.M.]
Curve according to: ISO 9906
Project Project ID Created by Created on Last update
3301.095 Bremerton OB -1 Ben Scrace 2012-02-29 2012-02-29
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 [us g.P.M.]
Curve according to: ISO 9906
Project Project ID Created by Created on Last update
3301.095 Bremerton OB -1 Ben Scrace 2012-02-29 2012-02-29
xylem
Let's Solve Water
NT 3301 HT 3- 462
Duty Analysis
FLYGT
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 [US g.p.m.]
Curve according to: ISO 9906
Individual pump Total
Pumps
running
Specific
/System
Flow Head Shaft power Flow
Head Shaft power
Hyd eff. energy NPSHre
1
800 US g.p.m. 2128 74.2 hp 800 US g.p.m.
212 ft 74.2 hp
58.1% 1240 MMt/US MG 16.5ft
Project
Project ID
Created by
Created on Last update
3301.095
Bremerton OB -1
Ben Scrace
2012-02-29
2012-02-29
xylem
Let's Solve Water
NT 3301 HT 3- 462
VFD Curve
[ft]-
280-
270-
260-
250-
240-
230-
220-
210-
200-
190-
180-
170-
160-
150-
140-
130-
120-
110-
100-
90-
80-
70-
60-
50-
40-
30-
20-
10-
0-
[%]-
60-
50-
40-
30-
20-
10-
[h d]-
100-
80-
60-
40-
20-
A
50-
40-
30-
20-
10-
FLYGT
Head
1
72.8°) \
\ x-462 390mm
Efficiency
_ _ — — — — — —
Total efficiency —
— --———————— — — — —
— — — --462 390mm
— — 462 390mm
Shaft power P2
— _ _ _ — A"'- 39 :mm (P1)
Power input P1
_ _ _ _ _ 462 390mm (P2)
NPSH-values
A62 390mm
i
i
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 [US g.p.m.]
Curve according to: ISO 9906
Project Project ID Created by Created on Last update
3301.095 Bremerton OB -1 Ben Scrace 2012-02-29 2012-02-29
xylem
Let's Solve Water
NT 3301 HT 3- 462
VFD Analysis
FLYGT
0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 [US g.p.m.]
Curve according to: ISO 9906
Project Project ID Created by Created on Last update
3301.095 Bremerton OB -1 Ben Scrace 2012-02-29 2012-02-29
Individual pump
Total
Pumps
running
Specific
/System
Frequency Flow Head
Shaft power Flow Head
Shaft power Hyd eff.
energy NPSHre
1
60 Hz 800 US g.p.m. 212 ft
74.2 hp 800 US g.p.m. 212 ft
74.2 hp 58.1 %
1240 WNUS MG16.5ft
1
55Hz 800 US g.p.m. 212ft
59 hp 800 US g.p.m. 212ft
59 hp 60.4%
979MMt/USMG 14.5ft
1
50 Hz
1
45 Hz
1
40 Hz
Project Project ID Created by Created on Last update
3301.095 Bremerton OB -1 Ben Scrace 2012-02-29 2012-02-29
xylem
Let's Solve Water
NT 3301 HT 3- 462
Dimensional drawing
FLYGT
v
M
117/8
2D 1/8
Its,
z
Z pp M M M
Ln Ln W
00
03(4(&c) N
p8m X LL
1 O
010'7 v
M
271/2 1534
411/2
1113(16(3x)
21/8(4x
MI6 4x NO (4x) R 716 (b)
770 N
01168 M Cl)
022 V16
McNM
NOTE McVY-Y
PIMP CPN BE ROTATED PBaJf ITS
CBVIRE U NE TO PC81llCNS REAM E
TOT E INLETE_BO,N. Waigi{ (lbs)
I NCR 3VENTS ARE 90°. Tata) ind. staid
" DI M3\SCN TO I N -ET E_BO,N FLPNC-. 2166
1of .c d dvg W 091201
AUfCCAD NTM HT 5309
DPMMc miavme, 6845100 4
Project Project ID Created by Created on Last update
3301.095 Bremerton OB -1 Ben Scrace 2012-02-29 2012-02-29
RESOLUTION NO. 3I (o S
A RESOLUTION of the City Council of the City of
Bremerton, Washington, approving and authorizing sole source
purchasing of Flygt dry pit submersible pumps for the wastewater
sewage pump stations
WHEREAS, BMC 2 76 040 establishes bidding procedures for the purchase of
goods and services, and
WHEREAS, pursuant to BMC 2 76 090, the request for bids requirement may be
waived by written determination by the Director that either the materials, supplies, equipment or
services are clearly and legitimately limited to a single source of supply, or that materials,
supplies, equipment or services are subject to special market conditions, involve special facilities
or services, or that a bid would not be otherwise practical or in the City's best interests under the
circumstances, in which instances the purchase price may be best established by direct
negotiation, and '
WHEREAS, individual dry pit submersible pumps are a necessary and critical
component of the wastewater sewage pump stations, and
WHEREAS, the ,City's wastewater division currently has thirty Flygt dry pit
submersible pumps in operation throughout the City's thirty-nine sewage pump stations, and
WHEREAS, sole sourcing Flygt dry pit submersible pumps allows the City to
standardize the Inventory parts and tools that will result in lower costs, attains greater durability,
which reduces labor and maintenance costs, and achieves a reduction in overtime due to the
elimination of pump plugging, and
WHEREAS, sole sourcing with Flygt allows the City to go into direct negotiation
for pricing with the vendor, and
WHEREAS, the local sales representative for Flygt dry pit submersible pumps is
Whitney Equipment, 21222 30`h Dr SE, Suite 110, Bothell, WA 98021, and
WHEREAS, the City Council desires to waive the request for bids requirement
and authorize sole source purchase of 125 hp or less Flygt dry pit submersible pumps for the
wastewater sewage pump stations from Whitney Equipment, NOW THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY RESOLVE AS FOLLOWS
herein in full
SECTION 1. The recitals set forth above are hereby incorporated as if set forth
Sole Source Purchasing —
Flygt Dry Pit Submersible Pumps
SECTION 2. Pursuant to BMC 2 76 090, the request for bids requirement are
hereby waived and are not required for the purchase of 125 hp or less Flygt dry pit submersible
pumps for the wastewater sewage pump stations from Whitney Equipment
SECTIONS. The Department of Public works & Utilities is authorized to
purchase 125 hp or less Flygt dry pit submersible pumps from Whitney Equipment on an as
needed basis, subject to City Council approval as may be required pursuant to BMC 2 76 100(c)
SECTION 4. This waiver shall be for a period of five years at which time the
sole sourcing of 125 hp or less Flygt dry pit submersible pumps will be re-evaluated
SECTION 5. Severability If any one or more sections, subsections, or sentences
of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the
validity of the remaining portion of this Resolution and the same shall remain in full force and
effect
SECTION 6. Effective Date This Resolution shall take effect and be in force
immediately upon its passage T
PASSED by the City Council of the City of Bremerton, Washington this day
of _MA r , 2012
IM McDONALD, Counci�IP re s 1 d e n
APPROVED AS TO FORM A T
GER A LUBOVICH, City AttomtS SHANNON CORIN, Interim City Clerk
R \Legal\Legal\Resolutions\Pubhc orks\Sole source Flygt pumps doc
2
Sole Source Purchasing —
Flygt Dry Pit Submersible Pumps
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Contract Award to Simpson Study Session Date: April 26, 2017
Sandblasting and Special Coatings, Inc. for COUNCIL MEETING Date: May 3, 2017
the Reservoir 21 Exterior Coating Department: PW&U
Replacement Project Presenter: Tom Knuckey
Phone: (360) 473-2376
SUMMARY: Reservoir 21 is a 3 million gallon steel potable water reservoir located in N.A.D. Park
and visible from State Route 3. The reservoir was last coated on the exterior in 1996. The exterior
of Reservoir 21 will be abrasive blasted to remove the existing coating and a new coating will be
applied.
Bids were opened on April 13, 2017. There were 9 bids. Simpson Sandblasting and Special
Coatings, Inc. was the lowest responsible, responsive bidder in the amount of $508,409.79 (which
includes sales tax).
ATTACHMENTS: 1. Location Map; 2. Agreement; 3. Bid Tabulation.
FISCAL IMPACTS (Include Budgeted Amount): The project is included in the 2017 CIP Budget.
STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation
STUDY SESSION ACTION: ❑ Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to award the construction contract for the Reservoir 21 — Exterior Coating Replacement Project
to Simpson Sandblasting and Special Coatings, Inc. in the amount of $508,409.79 which includes
Washington State sales tax; and authorize the Mayor to finalize and execute the agreement with
substantially the same terms and conditions as presented.
COUNCIL ACTION: ❑ Approve
Form Updated 01/07/15
❑ Deny ❑ Table ❑ Continue ❑ No Action
�
0
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,Apic Airier
M
Its
:.N.A.C. Park
IN
t Li y 1-4 u -I Ct 11 Kl� u b; I'L�
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Bavi-iord 1,!u1
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Kitsap Lake
THIS AGREEMENT is dated the
SECTION 00500
AGREEMENT
day of in the year 2017 by
and between City of Bremerton (hereinafter called OWNER) and
(hereinafter called CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as
follows:
ARTICLE 1. WORK.
CONTRACTOR shall complete the WORK as specified or indicated in the OWNER's Contract
Documents entitled RESERVOIR 21- EXTERIOR COATING REPLACEMENT
ARTICLE 2. CONTRACT TIMES.
Substantial Completion for the WORK must be achieved not later than 110 calendar days from the
date of Notice to Proceed. Final Completion and Acceptance of the Work must be achieved not later
than 30 calendar days after Substantial Completion.
ARTICLE 3. LIQUIDATED DAMAGES.
OWNER and the CONTRACTOR recognize that time is of the essence of this Agreement and that the
OWNER will suffer financial loss if the WORK is not completed within the time specified in Article 2
herein, plus any extensions thereof allowed in accordance with Article 12 of the General Conditions
and Supplementary Conditions. They also recognize the delays, expense, and difficulties involved in
proving in a legal proceeding the actual loss suffered by the OWNER if the WORK is not completed on
time. Accordingly, instead of requiring any such proof, the OWNER and the CONTRACTOR agree that
as liquidated damages for delay (but not as a penalty) the CONTRACTOR shall pay the OWNER 800
for each day that expires after the time specified in Article 2.
ARTICLE 4. CONTRACT PRICE.
OWNER shall pay CONTRACTOR for completion of the WORK in accordance with the Contract
Documents in current funds the amount set forth in the Bid Schedule (s).
ARTICLES. PAYMENT PROCEDURES.
CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the General
Conditions. Applications for Payment will be processed by ENGINEER as provided in the General
Conditions.
(Contractor Initials)
RESERVOIR 21 - EXTERIOR COATING REPLACEMENT AGREEMENT
APRIL 2017 00500-1
ARTICLE 6. CONTRACT DOCUMENTS.
The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR
concerning the WORK consist of this Agreement (Section 00500) and the following attachments to this
Agreement:
• Notice Inviting Bids (Section 00030).
• Instructions to Bidders (Section 00100).
• Bid Forms including the Bid, Bid Schedule(s), Information Required of Bidder, Bid Bond, and all
required certificates and affidavits (Section 00300).
• Performance Bond (Section 00610).
• Payment Bond (Section 00620).
• General Conditions (Section 00700).
• Supplementary General Conditions (Section 00800).
• Technical Specifications as listed in the Table of Contents, including appendices.
• Drawings as listed in the List of Drawings.
• Addenda numbers to , inclusive.
• Change Orders which may be delivered or issued after Effective Date of the Agreement and are
not attached hereto.
There are no Contract Documents other than those listed in this Article 6. The Contract Documents
may only be amended by Change Order as provided in Paragraph 3.04 of the General Conditions.
ARTICLE 7. WAIVER OF IMMUNITY.
The CONTRACTOR and OWNER acknowledge and agree that they have negotiated the following in
accordance with the requirements of RCW 4.24.115 and the CONTRACTOR specifically waives his
immunity under industrial insurance under Title 51 RCW. The CONTRACTOR and OWNER
acknowledge and agree to the requirements for indemnification in paragraphs 00700 6.20 and
00800 SC -6.20. The provisions of this article shall survive the termination or expiration of this
agreement.
ARTICLE 8. SUSPENSION OF WORK AND TERMINATION
The Contractor agrees to the right of the OWNER to suspend work or terminate this agreement as
indicated in Article 15 of Section 00700 (Standard General Conditions) and Section 00800
(Supplementary Conditions).
(Contractor Initials)
RESERVOIR 21 - EXTERIOR COATING REPLACEMENT AGREEMENT
APRIL 2017 00500-2
ARTICLE 9. ASSIGNMENT
No assignment by a party hereto of any rights under or interests in the Contract Documents will be
binding on another party hereto without the written consent of the party sought to be bound; and
specifically but without limitation monies that may become due and monies that are due may not be
assigned without such consent (except to the extent that the effect of this restriction may be limited by
law), and unless specifically stated to the contrary in any written consent to an assignment, no
assignment will release or discharge the assignor from any duty or responsibility under the Contract
Documents. The OWNER, in its sole discretion, may refuse to allow the CONTRACTOR to assign any or
all of its duties, rights and/or responsibilities under the Agreement, except with regards to an
assignment of funds for security purposes. In the case of an assignment for security purposes the
OWNER may condition its approval to the extent it deems necessary to assure that there will be
adequate funds to complete the WORK and to pay a subcontractors and suppliers.
OWNER and CONTRACTOR each binds itself, its partners, successors, assigns and legal representatives
to the other party hereto, its partners, successors, assigns and legal representatives in respect of all
covenants, agreements and obligations contained in the Contract Documents.
IN WITNESS WHEREOF, OWNER and CONTRACTOR have caused this Agreement to be executed the
day and year first above written.
OWNER:—City of Bremerton
(signature)
By
(printed name)
Attest
Address for giving notices
Approved as to Form:
(Signature)
(Title)
CONTRACTOR
(signature)
By
(printed name)
Attest
[CORPORATESEAL]
Address for giving notices
License No.
Agent for service of process:
RESERVOIR 21 — EXTERIOR COATING REPLACEMENT AGREEMENT
APRIL 2017 00500-3
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AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Authorize closure of a half -block
of Park Avenue for Burwell Pedestrian
Tunnel Improvement Project
A7
Study Session Date: April 26, 2017
COUNCIL MEETING Date: Mav 3. 2017
Department: PW&U
Presenter: Tom Knuckey
Phone: 360-473-2376
SUMMARY: The contractor constructing the Burwell Tunnel Improvements (Rore Inc.,) requests that
Park Avenue be closed from Burwell Street approximately 110 -ft to the north, generally to the end of
the adjacent Navy property in order to complete the tunnel construction. The closure would be 24 -
hours a day starting immediately and continuing through the end of September. The proposed
closure will not impede access to the theater parking garage nor the City's parking lot, and the
sidewalk on the east side of Park Avenue will remain open. Staff have reviewed the proposed road
and sidewalk closure plan and support the requested closure. RCW 47.48.010 requires the
governing body of the City to authorize this closure.
ATTACHMENTS: 1) Road and Sidewalk Closure Plan; 2) Rendering of Tunnel Portal
FISCAL IMPACTS (Include Budgeted Amount): None.
STUDY SESSION AGENDA: x❑ No Presentation ❑ Full Presentation
STUDY SESSION ACTION: ❑ Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve a one-half block closure of Park Avenue, from Burwell Street generally to the north
end of the adjacent Navy property to facilitate construction of the Burwell Pedestrian Tunnel
Improvement Project.
COUNCIL ACTION: ❑ Approve
Form Updated 01/07/15
❑ Deny ❑ Table ❑ Continue ❑ No Action
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AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Professional Services
Agreement with FCS Group to conduct
Analytical and Technical Support Services
related to Utility Service Contract
Negotiations with the US Navy
Study Session Date: April 26, 2017
COUNCIL MEETING Date: Mav 3. 2017
Department:
Presenter:
Phone:
PWU
Chal Martin
(360) 473-5758
SUMMARY: This Agreement is to have FCS Group conduct analytical and technical support
services related to the utility service contract negotiations with the U.S. Navy. The current contract
was approved in 2008 for ten years and negotiated based on the 2004 water and sewer rate study.
FCS Group was selected as the firm most qualified to perform this work based on its familiarity with
Bremerton's utilities, and because current staff members were involved in the previous contract
negotiations.
ATTACHMENTS: 1) Professional Services Agreement; 2) Scope of Services
FISCAL IMPACTS (Include Budgeted Amount): The 2017 budget for conducting this work is
$150,000 allocated between the two enterprise utility funds -water and wastewater.
STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation
STUDY SESSION ACTION: ❑ Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve the Professional Services Agreement with FCS Group in the amount not to exceed
$150,000; and authorize the Mayor to finalize and execute the agreement with substantially the same
terms and conditions as presented.
COUNCIL ACTION: ❑ Approve
Form Updated 01/07/15
❑ Deny ❑ Table ❑ Continue ❑ No Action
PROFESSIONAL SERVICES AGREEMENT
Analytical and Technical Support Services
Related to Utility Service Contract Negotiations with the U.S. Navy
The City of Bremerton ("City") and FCS Group ("Consultant"), referred to collectively
as the "Parties," enter into the following Agreement for professional services:
L Scope: The Consultant will provide analytical and technical support services to the City
in conjunction with the City's renegotiation of the utility service contract with the U.S. Navy,
more specifically described in Exhibit A, Scope of Services, which is attached hereto and
incorporated herein by this reference. The Scope of Services may be modified only pursuant to
Section VII.H of this Agreement. If the Scope of Services provides for unspecified additional
services such services shall only be performed upon the express written request of the City.
Consultant further represents that the services furnished under this Agreement will be performed
in accordance with generally accepted professional practices in effect at the time such services
are performed.
II. Term: The City and the Consultant agree that work will begin on the tasks described in
the Scope of Services immediately upon execution of this Agreement, and terminate no later than
June 30, 2019. The parties agree that the work is to be completed as provided for in Exhibit A;
provided however, that additional time shall be granted by the City for excusable delays or extra
work as provided for in Section IKA of this Agreement.
III. Compensation: In consideration of the services provided pursuant to this Agreement, the
City shall pay Consultant in an amount not to exceed $150,000. Consultant's charges and bills
shall conform to the fee schedule attached hereto as Exhibit B, and incorporated herein by this
reference.
The Consultant shall submit regular billing statements detailing work performed and
amount charged on each task or portion thereof. The descriptions shall conform to and fall
within the categories set out in the Scope of Services and/or Fee Schedule. Upon receipt of a
conforming billing statement, the City shall promptly process payment. PROVIDED,
HOWEVER, the City reserves the right to prioritize scoped work and accelerate and/or delay
work tasks under the time frame set forth in Section II herein. The Consultant's labor rates and
billing fees shall be as delineated in Phase 1, 2 and 3 as contained in Exhibit A.
Consultant shall not perform work beyond the Scope of Services, nor shall be
compensated for such work, unless the Scope of Services or amount of compensation is modified
pursuant to this Agreement. Consultant shall only be compensated for additional services if
requested pursuant to Section I and, if not otherwise provided, such compensation shall be in
accordance with Phase 1, 2 and 3 as contained in Exhibit A.
If a billing statement does not conform to this Agreement, the City may withhold
payment until the statement is brought into compliance. Such withholding does not relieve
Consultant of its obligations under this Agreement.
Bremerton/ FCS Group
Analytical and Technical Support Services
Page 1 of 7
IV. Relationship of Parties: Consultant represents that it is skilled in the matters addressed
in the Scope of Services and is performing independent functions and responsibilities within its
field of expertise. Consultant and its personnel are independent Consultants and not employees
of the City. Consultant and its personnel have no authority to bind the City or to control the
City's employees and other Consultants. None of the benefits provided by the City to its
employees, including, but not limited to, compensation, insurance, and unemployment insurance
are available from the City to the employees, agents, representatives, or sub -Consultants of the
Consultant. Consultant will be solely and entirely responsible for its acts and for the acts of
Consultant's agents, employees, representatives and sub -Consultants during the performance of
this Agreement. The City may, during the term of this Agreement, engage other independent
Consultants to perform the same or similar work.
As an independent Consultant, Consultant is responsible for its own management. The
City's administration and enforcement of this Agreement shall not be deemed an exercise of
managerial control over Consultant or its personnel.
As an independent Consultant, Consultant is responsible for payment of all taxes and
licensing fees necessary to perform its obligations under this Agreement. These taxes and fees
include but are not limited to State industrial insurance, Business & Occupation, State
professional licensing, and City business licensing. If any taxes or fees due the City have been
declared delinquent, the City may withhold the delinquent amount, plus any additional charges
arising from the delinquency, from any payments due Consultant.
V. Indemnification:
A. Consultant shall defend, indemnify and hold the City, its officers, officials,
employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or
suits, including all legal costs and attorney fees, arising out of or in connection with the negligent
performance of this Agreement except for that portion of the injuries and damages caused by the
City's sole negligence, unless Consultant is conducting work pursuant to Subsection B below.
The City's review or acceptance of any of the work when completed shall not be grounds
to avoid any of these covenants of indemnification.
B. Architects, Engineers and Any Other Professional Listed In and Performing
Services Defined in RCW 4.24.115. Should a court of competent jurisdiction determine that
Consultant's services provided pursuant to this Agreement is subject to RCW 4.24.115, then, in
the event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the Consultant and the City, its officers,
officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to
the extent of the Consultant's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S
WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY
Bremerton/ FCS Group
Analytical and Technical Support Services
Page 2 of 7
FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER
ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER.
The provisions of this section shall survive the expiration or termination of this Agreement.
VI. Insurance: The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the Consultant, its agents,
representatives, employees, sub -consultants or sub -Consultants.
Before beginning work on the project described in this Agreement, the Consultant shall
provide a Certificate of Insurance evidencing:
1. Automobile Liability insurance with limits no less than $1,000,000 combined single
limit per accident for bodily injury and property damage; and
2. Commercial General Liability insurance written on an occurrence basis with limits no
less than $1,000,000 combined single limit per occurrence and general aggregate for
personal injury, bodily injury and property damage. Coverage shall include but not be
limited to: blanket contractual; products/completed operations/broad form property
damage; explosion, collapse and underground (XCU) if applicable; and
3. Excess Liability insurance with limits not less than 1,000,000 limit per occurrence and
aggregate.
4. Professional Liabilitv insurance with limits no less than $1,000,000 limit per
occurrence/claim.
Any payment of deductible or self-insured retention shall be the sole responsibility of the
Consultant.
All required policies shall be provided on an "occurrence" basis except professional
liability insurance (if required), which may be provided on a "claims -made" basis.
The City shall be named as an additional insured on the Commercial General Liability
insurance policy, as respects work performed by or on behalf of the Consultant and a copy of an
endorsement that is acceptable to the City, which names the City as an additional insured shall be
attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of
all the required insurance policies and endorsements. The City further reserves the right to reject
any unacceptable policies and/or endorsements.
The Consultant's Commercial General Liability insurance shall contain a clause stating
that coverage shall apply separately to each insured against whom claim is made or suit is
brought, except with respects to the limits of the insurer's liability.
The Consultant's insurance shall be primary and non-contributory insurance as respects
the City and shall contain a waiver of subrogation against the City for claims arising out of any
operations, liabilities and obligations to which coverage applies. It shall be an affirmative
obligation upon Consultant to advise the City's Risk Manager by fax at (360) 473-5161, or by
certified mail, return receipt requested to City of Bremerton, Attn: Risk Management, 345 6a'
Bremerton/ FCS Group
Analytical and Technical Support Services
Page 3 of 7
Street, Suite 600, Bremerton, WA 98337 within two days of the cancellation, suspension or
substantive change of any insurance policy set out herein, and failure to do so shall be construed
to be a breach of this Agreement.
The City also reserves its unqualified right to require at any time and for any reason,
proof of coverage in the form of a duplicate of the insurance policy with all endorsements as
evidence of coverage.
VII. General Conditions:
A. Reports and Information: When requested by the City, Consultant shall furnish
periodic reports and documents on matters covered by this Agreement. The reports and
documents shall be furnished in the time and form requested. Consultant shall maintain
accounting records in accordance with Generally Accepted Accounting Principles (GAAP) to
substantiate all billed amounts.
B. Ownership and Use of Records and Documents: Original documents, drawings,
designs and reports, including those in electronic format, developed under this Agreement are the
property of the City. All written information submitted by the City to the Consultant in
connection with the services performed by the Consultant under this Agreement will be
safeguarded by the Consultant to at least the same extent as the Consultant safeguards like
information relating to its own business. If such information is publicly available or is already in
Consultant's possession or known to it, or is rightfully obtained by the Consultant from third
parties, Consultant shall bear no responsibility for its disclosure, inadvertent or otherwise.
All data, documents and files created by Consultant under this Agreement may be stored
at Consultant's office in Redmond, Washington. Consultant shall make such data, documents,
and files available to the City upon its request at all reasonable times for the purpose of editing,
modifying and updating as necessary until such time as the City is capable of storing such
information in the City's offices. Duplicate copies of this information shall be provided to the
City upon its request, and at reasonable cost.
All documents, including all reports, drawings, specifications, computer software or other
items prepared or furnished by Consultant pursuant to this Agreement, are instruments of service
with respect to the project and are the property of the City. Any reuse by the City for other than
the specific purpose intended will be at City's sole risk.
C. Use of Photographs and Images. _ _ Consultant shall not use or distribute
photographs or images depicting City officials, personnel, property, or equipment whether
prepared by Consultant or provided by City without prior written consent of the City. The City
will not unreasonably withhold its consent.
D. Work Performed at Consultant's Risk: Consultant shall take all precautions
necessary and shall be responsible for the safety of its employees, agents, and sub -consultants in
the performance of the work hereunder and shall utilize all protection necessary for that purpose.
All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss
Bremerton/ FCS Group
Analytical and Technical Support Services
Page 4 of 7
of or damage to materials, tools, or other articles used or held for use in connection with the
work.
E. Place of Work: The Consultant shall perform the work authorized under this
Agreement at its offices in Redmond, Washington. Meetings with the City staff as described in
Exhibit A, Scope of Services, shall take place at the City's offices, or at locations mutually
agreed upon by the parties.
F. Entire Agreement: This Agreement and its Exhibits constitutes the entire
agreement between the Parties, and the Parties acknowledge that there are no other agreements,
written or oral, that have not been set forth in the text of this Agreement.
G. Severability: Should any part of this Agreement be found void, the balance of the
Agreement shall remain in full force and effect.
H. Modification: This Agreement may only be modified by written instrument signed
by both Parties.
I. Written Notices: All communications regarding this Agreement shall be sent
to the parties at the addresses listed below by registered or 1st class mail, or by personal service,
and shall be deemed sufficiently given if sent to the addressee at the address stated in this
Agreement or such other address as may be hereafter specified in writing.
City Address Consultant Address
Director, Public Works and Utilities Project Manager, FCS Group
100 Oyster Bay Avenue N Redmond Town Center Suite D-215
Bremerton, WA 98312 7525 160th Ave NE
Redmond, WA 98052
J. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a
waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be
deemed waiver of any other right or power.
K. Non -Waiver of Breach: The failure of the City to insist upon strict performance
of any of the covenants and agreements contained herein, or to exercise any option herein
conferred in one or more instances shall not be construed to be a waiver or relinquishment of
said covenants, agreements or options, and the same shall be and remain in full force and effect.
L. Compliance with Laws: Consultant shall comply with all applicable Federal,
State, and local laws in performing its obligations under this Agreement.
M. Choice of Law and Venue: This Agreement shall be interpreted according to the
laws of the State of Washington. Any judicial action to resolve disputes arising out of this
Agreement shall be brought in Kitsap County Superior Court.
N. Attorneys' Fees: In the event of litigation to enforce any of the terms or
provisions herein, each party shall pay all its own costs and attorney's fees.
Bremerton/ FCS Group
Analytical and Technical Support Services
Page 5 of 7
O. Assignment: Any assignment of this agreement by the Contractor without the
written consent of the City shall be void.
VIII. Nondiscrimination: Consultant shall not discriminate in employment or services to the
public on the basis of race, color, national origin, sex, religion, age, marital status, disability, or
sexual orientation except for employment actions based on bona fide occupational qualification.
IX. Termination: This Agreement shall remain in force until completion and acceptance of
the services, terminated by written instrument upon mutual consent, or by the City of Bremerton
for convenience. This Agreement may be immediately terminated for cause by a Party if the
other Party substantially fails to perform through no fault of the terminating Party, and the non-
performing Party does not commence correction of the failure of performance within thirty (30)
days of the terminating Party's sending notice to the non-performing Party. Any Notice by
Consultant shall include a report showing the status of all items listed in the Scope of Services
current through the termination date.
If the City receives reimbursement by any federal, state, or other source for work described in
Section I herein, and that funding is withdrawn, reduced or limited in any way, or the project is
cancelled or substantially reduced after the execution date of this Agreement and prior to the
completion of the work, the City may summarily terminate this Agreement.
A. Excusable Delay The right of Consultant to proceed shall not be terminated nor
shall Consultant be charged with liquidated damages for any delays in the completion of the
work due to: 1) any acts of the federal government in controlling, restricting, or requisitioning
materials, equipment, tools, or labor by reason of war, national defense, or other national
emergency; 2) any acts of the City, its consultants, or other public agencies causing such delay;
and 3) causes not reasonably foreseeable by the parties at the time of the execution of the
Agreement that are beyond the control and without the fault or negligence of the Consultant,
including, but not restricted to, acts of God, fires, floods, strikes, or weather of unusual severity.
PROVIDED, HOWEVER, that the Consultant must promptly notify the City within ten (10)
calendar days in writing of the cause of the delay. If, on the basis of the facts and the terms of
this Agreement, the delay is properly excusable, the City shall, in writing, extend the time for
completing the work for a period of time commensurate with the period of excusable delay.
B. Rights Upon Termination: In the event of termination, the City shall pay for all
services performed by the Consultant to the effective date of termination, as described on a final
invoice submitted to the City. After termination, the City may take possession of all records and
data within the Consultant's possession pertaining to this project which may be used by the City
without restriction. Any such use not related to the project which Consultant was contracted to
perform shall be without liability or legal exposure to the Consultant.
X. Suspension & Debarment. For contracts involving Federal funding, Consultant hereby
certifies, by signing this agreement, that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department or agency. Consultant shall provide
Bremerton/ FCS Group
Analytical and Technical Support Services
Page 6 of 7
immediate written notice to the City if at any time it learns that it is or has become ineligible for
certification. Should Consultant enter into a covered transaction with another firm, Consultant
agrees by signing this agreement that it will verify that the firm with whom it intends to do
business is not debarred, suspended, ineligible, excluded or disqualified.
CITY OF BREMERTON
By:—
its:—
Date:
y:_its:_Date:
Approved as to form:
Bremerton City Attorney
R:\Legal\Legal\Contracts\FORMS\Professional Services Agreement Form (2016).doc
Bremerton/ FCS Group
Analytical and Technical Support Services
Page 7 of 7
CONSULTANT
By:
its:
Date:
Attest:
City Clerk
Exhibit A
SCOPE OF SERVICES
CITY OF BREMERTON
Cost of Service/Rate Consulting Services
In 2004 the City of Bremerton conducted a water and sewer rate study that was the foundation for
establishing rates for the City's customers and the Puget Sound Naval Shipyard (PSNS). The City
began negotiations with PSNS on a number of rate issues in 2005. The negotiations continued into
2008 when the City completed final negotiations with PSNS and all technical issues associated with
the calculation of cost -based rates were mutually agreed upon and resolved. A new 10 -year
agreement was negotiated in 2008 based on the 2004 original study which was updated to incorporate
the resolved issues.
The current agreement is due to expire on July 31, 2018. The city has requested a scope of services
and budget for FCS GROUP to update the water and sewer cost of service study agreed upon by the
parties before the next contract renewal. The methodology used in the current agreement will form
the baseline for the 2018 contract renewal discussion. In addition, the City would like to consider
additional analysis pertaining to; operational changes and impacts that have been experienced since
the last contract negotiations, increased flow; capital cost contributions/sharing, stormwater rates and
options for transportation funding/cost recovery.
In performing the consulting services requested, we have organized our work efforts into major tasks
that correspond with the core technical aspects identified in the City's request. We anticipate the
work will be completed in phases.
Phase I will update the water and sewer cost of service study including the additional analysis to
evaluate changes and provide alternatives. The initial phase will also include issue papers
pertaining to stormwater and transportation issues.
Phase 2 will include work identified for further analysis based on the Phase 1 issue papers provided.
Phase 3 relates to contract negotiation support with PSNS during 2018.
We follow a structured method to arrive at conclusions, which enables us to perform the work in an
orderly, efficient, and results -oriented manner tailored to match the unique policies, practices and
attributes of the City.
Phase 1
Task P1-1: Initiate Study
Kickoff Meeting: FCS GROUP will participate in a project kickoff meeting with City staff. The
meeting will provide an opportunity to review the work scope and schedule, confirm key milestones,
discuss data needs, collect key documents, define anticipated deliverables, establish communications
and project management protocols, and make any necessary adjustments. We will work with staff to
identify the key policy questions to address in the study and the issue papers. This meeting is
anticipated to be onsite.
Bremerton/ FCS Group
Analytical and Technical Support Services Rev 02-16
Page 1 of 8
Task P 1-2: Data Collection/Validation
FCS GROUP will provide a data needs list encompassing historical and projected financial,
operational, billing and planning information. The provided data will be reviewed, analyzed and
validated for inclusion in the study process. Validation of the customer statistics with water
production and wastewater treatment plant flows is critical to the cost of service rate study as it forms
the basis for how costs are allocated.
Task P 1-3: Background Review
This task will allow the project team to review past rate setting reports, agreements, documentation
and correspondence to gain a better understanding of the issues, approach and methodologies in use.
The background information will assist in setting the foundation and framework for the rate -setting
process.
Task P1-4: Water and Sewer Cost of Service Study
This task will focus on updating the current contract agreement cost of service rate setting
methodology. The methodology includes a revenue requirement forecast, cost of service analysis and
rate design. Tasks will be completed for both utilities unless noted otherwise.
Revenue Requirement
The revenue requirement tasks include establishing a one year test period and forecast period
(number of years to be determined). Key components include:
Rate revenue projection (retail and PSNS)
Other revenue sources
O&M expenses
Intergovernmental payments & payment in lieu of taxes (PILOT)
Debt service
Rate funded capital payments
Fund balances (working capital and capital fund)
Debt service coverage ratio
Escalation factors
Cost of Service
The cost of service analysis determines the equitable share of costs to the City's retail customers and
PSNS. The current agreement uses the commodity/capacity cost of service methodology. The
existing methodology will be continued for consistency and compliance with the agreement. Key
tasks include:
Update of infrastructure assets to most recent year-end. Asset information required includes original
cost and accumulated depreciation. The asset information is used to calculate the rate base used
in the study. Rate base = original cost — depreciation + plus working capital -contributions in aid
of construction.
■ Water assets: Source of supply, treatment, storage, transmission, distribution, pumping,
general/administrative.
Bremerton/ FCS Group
Analytical and Technical Support Services Rev 02-16
Page 2 of 8
✓ The water utility has a distribution main analysis based on linear feet of installed mains
that will require an update to establish the Navy's share of 8" and larger mains.
■ Sewer assets: Collection, pumping, treatment, general
✓ The sewer utility originally had assigned 19.5% of the City's collection system to PSNS
based on the committed capacity of the City's wastewater treatment facility. PSNS
believed this overstated the use of the collection facilities. During the negotiations this
classification was changed to be proportionally allocated based on PSNS volumetric WW
flow contribution. We will work with City staff to identify and develop the most
appropriate basis of cost allocation that may be different than the current approach.
Classification of rate base to cost pools
■ The initial approach will be to update the existing classification approach and identify where
any changes in classification are recommended for negotiations.
■ Classification factors will be reviewed to consider changes in operations since the last study.
Issues for consideration include increased strength, alternative strength parameters, increased
demand/flow, contract capacity and others identified by the City.
Develop allocation factors:
Water utility allocation factors include: total water flow (reconciled to water production and
consumption reports), capacity (average day to peak day), Customer (no. of meters, weighted
for accounting/service and meters/service), public fire protection and revenue related.
Sewer utility allocation factors include: annual flow, Inflow &Infiltration factor (reconciled
to monthly WWTP reports), Customer (billing units, weighted for customer
service/accounting), Strength (BOD and SS — PSNS BOD 266 mg/1 and SS 266mg/1) and
revenue related.
Allocation of rate base
■ The net rate base will be allocated to each customer class identified (city retail, PSNS, other
identified by City). The rate base will be used for the rate or return calculation.
Classification of expenses to cost pools
■ The initial approach will be to update the existing classification approach for expenses and
identify where any changes in classification are recommended for negotiations.
■ Addition of depreciation to the expenses (per agreement and utility basis approach)
Allocation of net revenue requirement
■ The revenue requirement will be allocated to each customer class identified.
Development of return component
■ The rate base previously developed will be used to calculate a return component
✓ The return is based upon a negotiated formula that includes the cost of debt plus a risk
premium of 2.5%. The rate of return is also required to meet various tests that will be
updated and calculated.
The cost of service will be calculated based on the allocated O&M, return component and additional
applicable taxes. A comparison of the present rate revenue to the cost of service will identify the
change in rates required.
Bremerton/ FCS Group
Analytical and Technical Support Services Rev 02-16
Page 3 of 8
Rate Design
The fixed and variable rates charged to PSNS is separated into a fixed ($/month) and a variable
($/ccf) component. The initial negotiations appear to have identified what portion of total costs
would be targeted for recovery in the fixed and variable charges (water 30% fixed/70% variable;
sewer 50% fixed and 50% variable). We will use the initial splits as the baseline and provide a
recommendation of how the splits may be changed, if warranted.
Task P1-5: Issue Papers
To address policy issues related to stormwater rates and transportation cost issues, FCS GROUP
proposes the development of issue papers to explore these two areas. We will write a brief issue
paper for each of up to four issues. In each paper, we will define and analyze the issue, present
alternative solutions (including industry standards and comparable utility practices, if applicable),
and recommend a course of action. Possible issue to be covered include:
Methods of charging large, special, customers, to include the following:
Other agencies practices, precedence and lessons learned (e.g., SeaTac / Port of Seattle,
Pierce County / JBLM, Everett, Kitsap County);
Recommended industry best practices.
Stormwater rate credits and adjustments, to include consideration of the following:
Navy individual NPDES permit
Credit eligibility
Installation of on-site facilities for quantity and quality management;
Maintenance of on-site facilities.
Transportation impact costs and funding mechanisms.
Issue papers and supporting material will be provided to staff for review and comment. Project
review meetings will be scheduled to review the findings and recommendations with staff
(see meetings below)
The results and findings of the issue papers will determine if further analysis in any area will be
pursued. The tasks required to move forward with the stormwater rate analysis and credit issue is
discussed in Phase 2. We are unable at this time to determine if and what the transportation analysis
may be without first completing the research.
Task P1-6: Review Meetings
Internal review meetings will be conducted with the City staff as the analysis is developed.
We anticipate two (2) onsite reviews and two (2) remote reviews with city staff to review the results
of the updated water and sewer cost of service study.
We anticipate one (1) onsite review and one (1) remote review with the City to discuss the issue
paper discuss results, findings and possible next steps.
Task P 1-7: Presentations
The current agreement with PSNS includes specific agreed upon negotiated terms, approach and
methodology that are important for all involved parties to understand. In addition, there may be new
areas of negotiation that may result from the updated analysis. It will be important to discuss all of
Bremerton/ FCS Group
Analytical and Technical Support Services Rev 02-16
Page 4 of 8
these issues with the City Council so they can provide direction on key areas and make an informed
decision before beginning the 2018 negotiation process.
We anticipate four (4) workshops with the City Council to discuss the results of the analysis, gain
policy direction and develop a final recommendation to take forward to contract negotiations. We
anticipate two (2) of the meetings will require PowerPoint development and two (2) of the meetings
are simply review and only require minor adjustments to presentation material.
Additional meetings may be added for a fixed cost per meeting.
Task P1-8: Documentation
A written report documenting the study methodology, key assumptions, results and recommendations
will be provided (to include water and sewer cost of service and issue papers). All technical exhibits
will be included in the report technical appendix. Five (5) bound copies of the report will be provided
to the City. Included will be one (1) electronic copy of the report, issue papers and water/sewer cost
of service models.
BUDGET PHASE 1
The total proposed level of effort to complete the Water and Sewer Cost of Service Study and Issue
Papers is summarized below. Our normal billing practice is to bill based on time and materials
actually expended, not to exceed the total budget. The fee can range significantly depending on if
the City would like to complete all analysis and meetings as proposed or select only certain tasks to
complete and minimize the number of meetings or conduct meetings remotely. The final budget will
depend on the priority of the City at this time. We are willing to work with the City to negotiate the
appropriate level of effort for this project, if we have scaled our approach out of line with the City's
needs and/or expectations. It should be noted that the process tasks (which represent approximately
38% of the total budget) include meetings, presentations and report development that generally
impose a significant additional level of effort. This is an area that the City can minimize and reduce
budget or adjust as desired.
Bremerton/ FCS Group
Analytical and Technical Support Services Rev 02-16
Page 5 of 8
Task Detail Phase 1
MW
Sanchez
Principal
Ghilarducci
Principal
Tarasov
PM
Aaker
PM
Elting
Analyst
Admn
Support
Total
Hours
Expense
Budget
Budget
Estimate
Task P1-1 Initiate Project (onsite)
1
6
6
6
18
$4,110
Task P1-2 Data Collection/Validation
2
8
4
14
$1,750
Task P1-3 Background Review
16
16
$4,080
Task P1-4 Revenue Requirement Analyses
20
8
60
88
$14,680
Cost of Service (+ Alternatives)
24
16
80
120
$19,880
Rate Design
8
4
12
24
$4,400
Task P7-5 Issue Papers (optional)
16
40
$11,080
Task P7-6 Review Meetings
COS Meeting Onsite
2
10
10
20
$4,400
COS Remote
2
4
4
8
$1,760
Issue Papers Onsite
1
5
5
10
$2,150
Issue Papers Remote
1
2
2
4
$860
Task P1-7 Presentations
Council wl Presentation Development
2
16
14
5
12
$10,195
Council workshop Attendance
2
10
5
6
$4,285
Task P1-8 Documentation
1
4
36
2
4
46
$8,350
Labor Total $30,090 $10,965 $16,280 $9,975 $24,030 $640 $91,980
Expenses $795
Budget Estimate $92775
Cost Summary }}
Total Hours 78� 8
Billing Rate 1 $80]
Phase 2
Phase 2 tasks assumes the City will want to move forward with the stormwater cost of service study
and rate structure/credit development.
Phase 2-1: Stormwater Analysis
This task establishes the annual revenue requirement for the stormwater utility. A sustainable, multi-
year financial management plan will be developed to meet the projected total financial needs of the
stormwater utility through generation of sufficient, sustainable revenue.
Annual cash flow needs will be analyzed by identifying expenses incurred to operate and manage the
system including:
■ Cost increases resulting from staffing changes, enhanced programs or initiatives.
■ Capital project needs (renewal/replacement, upgrades and expansion)
■ New and existing debt repayment obligations.
■ Fiscal policy achievement related to operating and capital reserve targets, system
reinvestment funding or depreciation) and coverage requirements.
Complete the cost of service analysis in compliance with the current agreed upon methodology for
water and sewer as a baseline. The stormwater cost of service will consider base costs (do not
vary) and use costs (variable and possible credit eligible).
Bremerton/ FCS Group
Analytical and Technical Support Services Rev 02-16
Page 6 of 8
Design rate and credit calculations. We will incorporate policy direction from the issue papers and
availability of customer data into developing rate structure and rate credit options. Up to three
rate structure/rate credit alternatives will be developed for the stormwater utility.
Meet two (2) times with City staff to review the rate analysis.
Task P2-2: Documentation
An executive level report will be provided documenting the study process, results, and
recommendations for the stormwater study. The report can be a stand-alone document or can be
incorporated as a chapter within the greater water and sewer cost of service study report.
Task P2-3: Presentations
We will prepare for and present findings in up to two (2) meetings/workshops of the full City
Council. Additional meetings may be added for a fixed cost per meeting.
BUDGET PHASE 2
The total proposed level of effort to complete the Stormwater Analysis summarized below. Similar
to the Phase 1 budget, the process tasks (documentation and presentations) are areas that can be
refined to meet any budget constraints.
PHASE 3
The phase 3 task relates to time required by the project team to support the City in the negotiation
process. We have included time only and have not specified if the time will relate to additional
analysis required, participation in negotiation meetings with the Navy or additional
presentation/meetings with City Council.
Sanchez
Ghilarducci
Tarasov
Aaker
Elting
Admn
Total
Expense
Budget
Task Detail Phase 2
MW
Principal
Principal
PM
PM
Analyst
Support
Hours
Budget
Estimate
Task P2-1 Stormwater Analysis
28
24
55
2
81
$15,905
Review Meeting Onsite
1
$6,630 $0
5
$15,330
5
$360
$2,150
Review Meeting Remote
1
2
Cost Summary
2
4
Total Hours
$860
Task P2-2 Documentation
8 0
2
$255
24
$175 $135 $80
4
30
$5,030
Task P2-3 Presentations
Council wl Presentation Development
1
7
411
$2,485
Council Vlbrkshop
1
7
4
11
$2,485
Labor Total $0 $11,985 $0 $16,450 $0 $480 $28,915
Expenses $180
Budget Estimate $29095
4T
Total Hours 0*$25]
0 94 D
1',
137
Ilk
BillingRate 255S
$185 $175 13 $
PHASE 3
The phase 3 task relates to time required by the project team to support the City in the negotiation
process. We have included time only and have not specified if the time will relate to additional
analysis required, participation in negotiation meetings with the Navy or additional
presentation/meetings with City Council.
Bremerton/ FCS Group
Analytical and Technical Support Services Rev 02-16
Page 7 of 8
Sanchez
Ghilarducci
Tarasov
Aaker
Elting
Admin
Total
Expense
Budget
Task Detail Phase 2
Ups
Principal
Principal
PM
PM
Analyst
Support
Hours
Budget
Estimate
Task P3-1 Negotiation Suort
28
26
8
2
64
$15,330
Labor Total
$7,140
$6,630 $0
$1,400 $0 $160
$15,330
Expenses
$360
Budget Estimate
$15690
Cost Summary
Total Hours
28
26 0
8 0
Billingt Rate
$255
$255 $185
$175 $135 $80
Bremerton/ FCS Group
Analytical and Technical Support Services Rev 02-16
Page 7 of 8
Exhibit B
Compensation
Phase 1: $92,775
Phase 2: $29,095
Phase 3: $15,690
Subtotal: $137,560
Management Reserve: $12,440
Total: $150,000
Bremerton/ FCS Group
Analytical and Technical Support Services Rev 02-16
Page 8 of 8
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From: Lori Smith on behalf of City Council
Sent: Thursday, April 27, 2017 9:24 AM
To: City Council
Cc: Mike Riley; Milenka Hawkins -Bates
Subject: FW: Suggested ERR Policies for Surplus - MRSC (Leslie Daugs)
Attachments: ERRPolicy-Vancouver.pdf
Attn: Council Members (FYI)
The policy example referred to by Council Member Daugs is attached; or can be found on the MRSC link at:
htt mrsc._org/getdoc/48S4cff8-5elc-48c8-aa97-82747ae242ad/Sale-of-Surptus-City-or-Town-Property.as xx
Legislative Assistant
Bremerton City Council
(360) 473-5280
City.Council abremerton.wa.us
www. Bremerton W A. oov
From: Milenka Hawkins -Bates
Sent: Thursday, April 27, 2017 6:58 AM
To: Leslie Daugs <Leslie.Daugs@d.brernerton.wa.us>; Mike Riley <Mike.Riley@ci.bremerton.wa.us>
Cc: Eric Younger¢EricYounger@ci.bremerton.wa.us>; City Council City.Council@ci.bremerton.wa.us>
Subject: RE: ERR policies for Surplus
Thank you, I will get together with Mike today for a debrief of the meeting last night. M
Milenka Hawkins -Bates
City of Bremerton, Public Works & Utilities
Operations 1 Administrative Manager
(36D} 473-5333 1 (360) 473-2330
Milenka.hawkins-bates o- ci.bremerton.wa.us
Working for and with our residents to establish Bremerton as Puget Sound's most beautiful and livable waterfront city!
From: Mike Riley
Sent: Wednesday, April 26, 2017 7:53 PM
To: Leslie Daugs Leslie.Daugs@ci.bremerton.wa.us>
Cc: Milenka Hawkins -Bates Milenka.Hawkins-Bates@ci.bremerton.wa.usa; Eric Younger <EricYoungerC7aci.bremerton.wa.us>; City
Council <City.Council@ci.bremerton.wa.us>
Subject: Re: ERR policies for Surplus
"Thank you!
Sent from my iPhone
From: Leslie Daugs
Sent: Wednesday, April 26, 2017 7:48 PM
To: Mike Riley <Mike.Riley@ci.bremerton.wa.us>; Milenka Hawkins -Bates <Milenka.Hawkins-Bates@ci.bremerton.wa.us>
Cc: Eric Younger <EricYounger@ci.bremerton.wa.us>; City Council City.Council@ci.bremerton.wa.us>
Subject: ERR policies for Surplus
Here is a great site for what other jurisdictions, their policies for ERR vehicles and staff purchasing or not.
This gives their policies, in case we want to move forward on adding it to our policy.
-MRSC-Sale of Surplus City or Town Property - Examples of Policies: Vancouver
Leslie Daugs
District 2
Bremerton City Council
City of Vancouver
Department: Purchasing
Effective date: April 6, 2009
Authorized by: Lloyd Tyler, CFO
Supersedes: Surplus Policy dated
August 11, 2004
Policy: Surplus Personal Property Disposal - Policy and Procedures
Purpose
The purpose of this policy is to establish an efficient and effective method for disposal of its
surplus personal property. The City has statutory authority to dispose of property under RCW
35.22.280(3) and VMC 2.10.044. This policy directs the timely, efficient, cost-effective and safe
disposition of surplus personal property in a manner consistent with the hest interest of the City.
References
Article VIII, Section 7 of the Washington State Constitution — prohibiting gifts of public
property.
RCW 35.22.280(3) — powers of first class cities
RCW 39.33.010 — Intergovernmental property transfers
RCW 39.33-020 — Disposal of Surplus Property — Hearing Notice
RCW 43.09.210 — Local government accounting _ Separate accounts for each fund or
activity — Exemption for agency surplus property.
AGC] 1997, No. 5 — receiving full value for surplus property
RCW 43.23.020 — restricts Mayor, Councilmembers and city staff who oversee
surplusing of property From purchasing surplus property.
City Charter Section 11.07 — Personal interest.
VMC 2.10.044(4) Transfer of surplus, obsolete or unused supplies, material or equipment
Policy
Surplus personal property with commercial value will be disposed of in a cost effective and
efficient manner that achieves the highest net resale proceeds for the City of Vancouver. This
policy does not address the surplus of real property.
Surplus property with little or no commercial value or for the disposal and sales efforts are
judged more costly than estimated net proceeds, may be transferred, donated, or eventually
disposed of through salvage contracts or other cost effective and efficient means. Items that are
broken, unusable or have no commercial, salvage or donation value may be declared as "trash"
and efficiently and safely disposed of as such.
City officials (per RCW 42.23.020), the Procurement Services Manager, the requesting
employee in the department, the Requesting departments manager and/or supervisor signing the
request form and the Procurement Specialist processing the request and their immediate family
are restricted from purchasing the surplus items due to conflict of interest concerns. (See: City
Charter Section 11.07). Generally, city employees may bid on and/or purchase surplus City
property under the same rules as the general public, unless they are a party listed above.
Violations by parties listed above that are restricted from purchasing surplus City property can
result in disciplinary action up to and including termination.
Definitions
Surplus — Any City personal property and/or asset that is no longer needed now or in the
foreseeable future or that is no longer of value or use to the City. This includes items purchased
by the City and found items.
Estimated Suiplus Value — The estimated amount of money an interested party will be willing to
pay the City for the property. This can be determined through an estimate, an official appraisal,
an offer from another agency, belly blue book value or other sources available to the responsible
department.
Elip,ible Purchaser — Any public entity, non-profit organization, private organization or the
general public is eligible to purchase surplus products unless otherwise noted in this policy.
Procedure
The City department responsible for property it wishes to have declared surplus shall complete
the surplus request form including a complete description of the item, location, condition and
estimated fair market value. The employee requesting that the item be declared surplus and
his/her supervisorimanger must sign the completed form before sending it to the Procurement
Department.
Once the form is submitted to Procurement, the requesting department will coordinate the
notification to other City departments via The Vine and/or the Administrative Communications
Team (ACT) email distribution list. Internal City departments will be given the first priority in
using the surplus items. If the item is no longer of value to the City the item may be disposed of
in the following methods:
Sell or transfer to another governmental agency, subject to the public notice and hearing
requirements of RCW 39.33.020 for items with a value in excess of $50,000
Auction items on the City's Surplus Auction web page (item valued under $100, under
$250 for a group of like items).
Auction the item on eBay, live auction or publicsurplus.com. The originating department
will be responsible for all costs associated with this option, and must provide budget
numbers for this purpose. Procurement Services will coordinate the auction if eBay or
publicsurplus.com is used.
• Sell the item through a sealed -bid process.
• Trade the item in for new replacement equipment.
• Send the item to the State surplus program.
• Dispose as scrap metal - — see below.
• Donate the item to a non-profit that serves or benefits the low income persons or persons
with disabilities. The organization must complete a donation form and must provide their
mission statement, and proof of their non-profit status and confirmation that they do not
discriminate in provision of services on the basis of any basis prohibited by Chapter
49.60 RCW, prior to receiving the donated items.
• Properly discard the item if the item is broken, unusable, and/or hazardous..
Documentation and pictures must be provided for an item to be disposed of.
Discarding the item(s) being surplused is the last option to be used unless the item is broken,
unusable or has no commercial, salvage or donation value and/or the department and
Procurement have exhausted all other options for disposal.
Once an item has been declared surplus and the means by which it will be disposed of have been
determined, the Department and/or Procurement must complete a Surplus Confinnation Form.
The individual responsible for discarding, scrapping or transferring the item shall sign and attest
under penalty of perjury to the manner of disposition and forward the form to the Procurement
Services Manager for signature.
If the item is sold or transferred, the receiving individual or party must sign an "As-Is/Where-Is"
Statement and/or Liability Waiver. If the Department is responsible for the pick up or transfer
of the item, it must obtain the signature of the individual or party receiving the item on the form
and forward the form to Procurement for its files..
If the item is sold the proceeds will be deposited into the fund that accounts for the asset within
24 hours of the transaction, Checks for surplus items are to be made payable to the City of
Vancouver.
Vehicles
For vehicles being surplused, the requesting department shall attach to the surplus request form a
printout from Kelly Blue Book with the estimated value of the vehicle. If the item is being
surplused on eBay or publicsurplus.com, Procurement services will set the starting bid price at
half of Kelly Blue Book value unless the department indicates otherwise.
City logos and other markings identifying vehicles as city property shall be removed prior to
sale.
Scrap Metal
Surplus metal items must be itemized on the scrap metal worksheet. The information provided
shall include the weight of the items. The scrap metal worksheet shall be submitted to
Procurement when the scrap load is picked up from the recycling company. Procurement will
match the worksheet to the weight slips provided by the recycling company after pick up.
If a scale is not available for weighing scrap metal, a complete description of the items shall be
written on the form and two employees are required to sign the farm to verify disposal into the
scrap metal bin.
Seizure Items (RCW 69.50.505)
The Police department will manage and maintain a list of seizure items sent to be surplused via
propertyroom.com. The list shall be submitted to Procurement quarterly. Before sending the
form to Procurement, the Police Chief (or designee) shall sign the form.
For seizure vehicles the Police Department shall submit a surplus request farm with a complete
description of the vehicle. Procurement will maintain the form and provide the police
department with the signed title to be sent to propertyroom.com.