HomeMy WebLinkAbout04/19/2017 AGENDA PACKETCITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 - Phone (360) 473-5280
APRIL 19, 2017
CITY COUNCIL MEETING AGENDA
BRIEFING: 5:00 — 5:30 P.M. in COUNCIL CONFERENCE ROOM 603
A. Review of Agenda
B. General Council Business (As necessary...)
2. CALL TO ORDER: 5:30 P.M. in FIRST FLOOR CHAMBERS
A. Pledge of Allegiance
B. Invocation
3. BREMERTON POLICE "OATH OF OFFICE" CEREMONY
A. Swearing -In led by Judge James Docter for New Officers — Jason Butler and Sara Felty
4. MAYOR'S REPORT
5. POLICE DEPARTMENT BRIEFING — By Police Chief Steve Strachan
6. PUBLIC RECOGNITION
7. CONSENT AGENDA
A. Claims & Check Register
B. Minutes of Meeting —April 5, 2017
C. Minutes of Study Session — April 12, 2017
D. Confirmation of David Schmitt as Fire Chief at Rate 6 of Pay Band 22 of the Management,
Professional, Confidential, and Fiduciary Salary Plan
E. Memo of Understanding between the Kitsap County Department of Emergency
Management (KCDEM); KITZ Radio; and BKAT
F. Amendment No. 1 to the Consultant Supplemental Agreement with SCJ Alliance for the
Lebo Boulevard Roadway Improvement Project
and o„no+ SG61Rd navy Safety PFejeGt Moved to General Business...
8. GENERAL BUSINESS
A. Contract Award to Massana Construction, Inc. for the Highway Safety Improvement Phase
II and Puget Sound Navy Safety Project
9. COUNCIL MEMBER REPORTS
10. EXECUTIVE SESSION 35 -Minutes to discuss a Real Estate Acquisition per RCW 42.30.110
(1)(b); and for briefings on Pending Litigation and Potential Litigation per RCW 42.30.110 (1)(i);
Action is anticipated on all three items...
11. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING
® Americans with Disabilities Act (ADA) accommodations provided upon request. Those requiring special
accommodations please contact the City Clerk at (360) 473-5323 at least 24 hours prior to the meeting.
POLICE OFFICER
OATH OF OFFICE
STATE OF WASHINGTON
COUNTY OF KITSAP
I, Jason Butler solemnly swear that I am a Citizen of the United States and
of the State of Washington;
That I will support the Constitution of the United. States and the Constitution
and Laws of the State of Washington;
That. I will abide by the Code of Ethics and Conduct as set forth in the Police
Policy Manual;
And will, to the best of my judgment, skill and ability, truly, faithfully,
diligently and impartially perform the duties of the position of Police
Officer, in and for the City of Bremerton, Kitsap County, Washington, as
such duties are prescribed by law.
�r
J�C1 Utley'
Subscribed and sworn to before me this 19th day of April, 2017.
Signature of Oficial Administering the Oath
Judge James Docter
Bremerton Municipal Court
POLICE OFFICER
OATH OF OFFICE
STATE OF WASHINGTON
COUNTY OF KITSAP
I, Sara Felty solemnly swear that I am a. Citizen of the United States and of
the State of Washington;
That I will support the Constitution of the United States and the Constitution
and Laws of the State of Washington;
That I will abide by the Code of Ethics and Conduct as set forth in the Police
Policy Manual;
And will, to the best of my judgment, skill and ability, truly, faithfully,
diligently and impartially perform the duties of the position of Police
Officer, in and for the City of Bremerton, Kitsap County, Washington, as
such duties are prescribed by law.
Sara Fe
Subscribed and sworn to before me this 19th day of .-April, 2017.
Signa. of Officiai Administering the Oath
Judge James Docter
,/rI3remerton Municipal Court
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BREMERTON CITY COUNCIL
MEETING SPEAKERS LIST
PLEASE PRINT YOUR NAME BELOW IF YOU PLAN TO COMMENT
SO YOUR NAME CAN BE INCLUDED IN THE RECORD
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11
4 7
REQUESTS FOR INFORMATION MUST BE SUBMITTED IN WRITING TO THE CLERK
THANK YOU
in our 73rd season
BREMERTON COMMUNITY THEATRE
presents in the Robert Montgomery Auditorium
on the C. Keith Birkenfeld Stage
411
DIRECTED BY VOCAL& MUSIC DIRECTION BY CHOREOGRAPHY BY
RANATERESATAN REECESAUVE STEPHANIECLARKE
March 31—April 30, 2017
Fridays and Saturdays: March 31, April 1, 7, 8, 14, 15, 21, 22, 28 and 29 at 8 PM
Sundays: April 2, 9, 23, and 30 at 2:30 PM
TICKETS
General Admission $18, Senior (62 and better)/Military/Student $15, Child under 12 $10
Visit Our Box Office, Thursday and Friday 2-5 PM, 599 Lebo Blvd., Bremerton or call 360-373-5152.1-800-863-1706
For tickets online, with no surcharge, visit www.bctshows.com
Presented by Special Arrangement with Dramatists Play Service, Inc., New York
SUBJECT: Claims & Check Register
SUMMARY:
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
7A
Study Session Date: N/A
COUNCIL MEETING Date: April 19, 2017
Department: Financial Services
Presenter: Shannon Corin
Phone: 473-5323
Approval of the following checks and electronic fund transfers:
1) Check #'s 372898 through 373263 and EFT's 17175 through 17242 in the amount of
$2,782,205.51.
2) Regular Payroll for the pay period ending March 31, 2017 in the amount of $775,476.39.
3) Regular Payroll for the pay period ending March 31, 2017 in the amount of $39,757.78.
ATTACHMENTS:
FISCAL IMPACTS (Include Budgeted Amount):
STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation
STUDY SESSION ACTION: N Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve the consent agenda as presented.
COUNCIL ACTION: ❑ Approve ❑ Deny
Form Updated 01/07/15
❑ Table ❑ Continue ❑ No Action
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
m
SUBJECT: Minutes of Meeting — Study Session Date: N/A
April 5, 2017 COUNCIL MEETING Date: April 19, 2017
Department: City Council
Presenter: Council President
Phone: (360) 473-5280
SUMMARY: Attached is the summary of the City Council Meeting on April 5, 2017.
ATTACHMENTS: Meeting Minutes
FISCAL IMPACTS (Include Budgeted Amount): N/A
STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation
STUDY SESSION ACTION: N ConsentAgenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve the Consent Agenda as presented.
COUNCIL ACTION: ❑ Approve ❑ Deny
Form Updated 12/15/15
❑ Table ❑ Continue ❑ No Action
DIGITAL RECORDING
CITY COUNCIL MEETING MINUTES
Wednesday, April 5, 2017
The weekly meeting of the City Council of the City of Bremerton was called to order Wednesday,
April 5, 2017, at 5:02 PM in Council Conference Room 603 of the NORM DICKS GOVERNMENT
CENTER, 345 6th Street, Bremerton, Washington, with Council President Eric Younger
presiding. Council Members present were Richard Huddy, Dino Davis, Greg Wheeler, Jerry
McDonald, and Pat Sullivan. Council Member Leslie Daugs was absent. Also present were City
Attorney Roger Lubovich; City Clerk Shannon Corin; Legislative Assistant Lori Smith; and Kevin
Matthew, Information Services Manager.
A COUNCIL BRIEFING was held to discuss General Council Business at 5:00 PM in the Council
Conference Room. At 5:30 PM the meeting moved to the Meeting Chambers.
The Pledge of Allegiance was led by Council Member Pat Sullivan followed by the Invocation
provided by Major Scott Ramsey of Salvation Army.
MAYOR'S REPORT — Mayor Lent announced the following...
• Presented a Mayors Merit Award to Bill Davis, Civil Engineer for Public Works & Utilities;
• Presented a Mayors Merit Award to Chance Berthiaume, Water Resources Department;
• Proclaimed the Month of April 2017 as Parkinson's Disease Awareness Month which
was accepted by Vivian Henderson;
• The Mayor's Water Pledge can be taken through April 30 at www.mywaterpledge.com;
• Grand Opening for Museum Exhibit "100 Years of Bremerton Water Service" during the
First Friday Artwalk from 5:00 to 8:00 PM at the Kitsap Historical Museum on 4th Street;
• Proclaimed April 7, 2017 as Bremerton's 100'h Anniversary of Water Service Day;
which was accepted by Kathleen Cahall, Water Resources Manager;
• The National Recreation & Parks Association will be accepting nominations until April 30 for
the "Meet Me at the Park" $20,000 grant at www.meetmeatthepark.com;
• Artwork from high school students grades 9 through 12 will be accepted until April 10 for the
Washington State Ferries Summer Schedule Cover Contest;
• Proclaimed April 12, 2017 as Celebration of Arbor Day; which was accepted by Jeff
Elevado, Director of Parks & Recreation; who announced the Annual Arbor Day
Celebration & Tree Planting on Wednesday, April 12 at 10:30 AM at Blueberry Park;
• Gold Mountain Golf Course will be hosting an Easter Brunch on Sunday, April 16;
• Sinclair Inlet Clean -Up on Saturday, April 29 from 11:00 AM to 2:00 PM;
• International Military Band Concert on Saturday, April 29 at 7:00 PM in the Bremerton High
School Auditorium; and
• Commended Interim Fire Chief Pat McGanney and the Bremerton Fire Department for
participating in The Big Climb to benefit the Leukemia and Lymphoma Society in honor of
fallen Fire Fighter James "Jimmy" Hendryx.
PUBLIC RECOGNITION
Paul D. DuFresne, Treasurer for the Bremerton Symphony Association, presented the latest
pamphlet, and announced that this will be the 751h Anniversary Season for the Symphony.
Mike Walton, of the Bremerton YMCA, announced activities and events taking place at the "Y".
James Kinnison, President of the Peninsula Council of the Blind, requested a crosswalk off of
Halvorson; and expressed concerned that the audio warning beeps at the crosswalk at Wheaton
Way & Sylvan are not loud enough. Lastly, he encouraged attendance at the first ever "Beep
Baseball game" in Bremerton where [blindfolded] Bremerton Police Officers are challenging the
Seattle South King Sluggers on Saturday, June 3 from 11:00 AM to 2:00 PM at Lions Field.
City Council Reg. Mtg. Minutes
Wednesday, April 5, 2017
Page 2 of 4
Dave Hedger, Manette Park Improvement Project, provided an update on funding efforts; and
announced the 2017 Manette Easter Egg Hunt on Saturday, April 15 beginning at 10:30 AM at the
Manette Playfield.
Karole Lee Johnson announced several events and provided an update on Seeds of Grace.
Gayle Gillespie announced the 2017 MS Walk will be held this Saturday, April 8 at 10:00 AM at
the Muriel Iverson Williams Waterfront Park in Poulsbo, with registration beginning at 9:00 AM.
CONSENT AGENDA
5A — Claims & Check Register: Check Numbers 372743 through 372897, and EFT -17127
through EFT -17174 in the amount of $1,101,439.78; Regular Payroll for the pay period
ending March 15, 2017 in the amount of $743,255.40; Regular Payroll (Signing Bonus) for
the pay period ending March 15, 2017 in the amount of $3,832.57; and Retiree Payroll for
the pay period ending March 31, 2017 in the amount of $52,728.08
5B — Minutes of Meeting — March 15, 2017
5C — Minutes of Study Session — March 22, 2017
5D — Minutes of Special Meeting — March 29, 2017
5E— Interagency Agreement with the Washington State Department of Natural Resources for
a Community Forestry Assistance Grant to fund an Urban Forest Management Plan
5F — Amendment No. 2 to the Janitorial Services Contract with A-1 Performance, Inc. to
accommodate Washington State Minimum Wage Increases
5G — Ordinance No. 5318 to amend Chapter 2.88 of the Bremerton Municipal Code entitled
"Disability Action Committee"
5H — Contract Award to Scarsella Brothers for the East Park Stormwater Outfall Project
51— Professional Services Agreement with Parametrix, Inc. for Construction Management
Services for the Lebo Boulevard Roadway Improvement Project
5J — Amend the authorized Positions in the Department of Financial Services by eliminating
four Part -Time Positions (1.46 FTE) and adding one (1 FTE) Office Assistant II Position
06:12:55 M/S/C/U (Davis/Sullivan) Move to approve the CONSENT AGENDA as presented.
GENERAL BUSINESS
6A — RESOLUTION NO. 3288 TO ADOPT THE "AMERICANS WITH DISABILITIES" (ADA)
TRANSITION PLAN: Tom Knuckey, City Engineer explained that the City has developed its ADA
Transition Plan to comply with the Americans with Disabilities Act. The ADA Transition Plan is
intended to guide the City's efforts to provide an accessible transportation system within the City.
Through the implementation of the Plan, the City will identify deficiencies in its physical assets, and
provide a prioritized path to correct those deficiencies. The Plan also implements new ADA
grievance procedures and appoints the City Engineer or his designee as the ADA Coordinator for
the City. The proposed Resolution adopts the ADA Transition Plan. A PowerPoint presentation
was presented to provide additional highlights of the ADA Transition Plan. It was further noted that
the proposed Resolution repeals and replaces Resolution No. 2409 of 1992, which adopted ADA
grievance procedures and required the Mayor to designate an ADA Coordinator.
Comments in support of the ADA Transition Plan were received by the following: Michael
Bencik and Doup Wood, Members of the ADA Committee; James Kinnison, President
of the Peninsula Council of the Blind; and Phil Moser.
City Council Reg. Mtg. Minutes
Wednesday, April 5, 2017
Page 3 of 4
06:25:30 Motion was made by Huddy and seconded by Davis ... Comments were provided by
Huddy, Davis, and Wheeler...
06:29:10 M/S/C/U (Huddy/Davis) Move to adopt Resolution No. 3288 adopting the ADA Transition
Plan.
6B — CONTRACT AWARD TO JOHANSEN EXCAVATING, INC. FOR THE LEBO BOULEVARD
ROADWAY IMPROVEMENT PROJECT: Rick Zimburean, Public Works & Utilities, summarized
that this project received seven bids. The lowest responsive, responsible bidder was Johansen
Excavating, Inc., from Buckley, Washington with a bid of $4,934,570.06, including estimated sales
tax.
There were no comments from the public...
06:33:33 Motion was made by Sullivan and seconded by Davis... Comments were provided by
Sullivan and Huddy...
06:34:55 M/S/C/U (Sullivan/Huddy) Move to approve a contract with Johansen Excavating, Inc. for
the Lebo Boulevard Road Improvement Project in the amount of $4,934,570.06 including
Washington State sales tax; and authorize the Mayor to finalize and execute the agreement with
substantially the same terms and conditions as presented.
COUNCIL MEMBER REPORTS
Pat Sullivan encouraged the community to participate in the next Lions Park Work Party on
Saturday, April 8 from 10:00 AM to 12:00 PM; thanked the Washington Youth Academy for helping
clean up Lions Park recently; and enjoyed participating as a volunteer at the annual Washington
State Science & Engineering Fair held last weekend, announcing the event next year would be
held on Friday, March 23 & Saturday, March 24, 2018.
Jerry McDonald appreciated the spring cherry blossoms blooming; provided an update on the
projects currently taking place on 4t" Street; announced that the Puppet Museum is moving into the
Kitsap Historical Museum across the street; added that a presentation on the "Value of Water: A
Global Perspective" will be held this Friday at 6:00 PM at the Museum; announced the Bremerton
Bridge Blast, fireworks off of the Manette Bridge will be taking place on Saturday, July 1, 2017; and
mentioned that the "Rock the Dock" Concert series may line up to start with the fireworks show.
Greg Wheeler announced the Easter Egg Hunt at Kiwanis Park would be on Saturday, April 15
from 1:00 to 3:00 PM.
Dino Davis announced volunteers were welcome at the next Forest Ridge Park Work Party that
will be held rain or shine on Saturday, April 15 beginning at 9:00 AM; and encouraged attendance
at the Annual Community Commemoration of the Bataan Death March this Saturday, April 8
beginning at 10:00 AM at Bataan Park at the corner of Sylvan & Olympus followed by a Reception
at the Fil-Am Community Center.
Richard Huddy thanked members of the City Parks maintenance crew for their work on the
beautiful flower baskets; thanked former Mayor Cary Bozeman and Marie Vila for organizing
Neighborhoods Now!; announced the next meeting would be held on Monday, April 10 from 7:00 to
8:00 PM at the Sylvan Way Library; and reported on his attendance at this year's Washington
State Science & Engineering Fair.
President Younger announced a 20 -Minute Executive Session to discuss "Potential and Pending
Litigation" and a "Real Estate Acquisition"....
City Council Reg. Mtg. Minutes
Wednesday, April 5, 2017
Page 4 of 4
07:17:22 M/S/C/U (Sullivan/Davis) Move to accept payment of $150,000 from Capital Financial,
LLC, receiver for property owners (named in Superior Court Case No. 14-2-02368-7-7) of property
located in the Werner Road area, for payment of Utility Local Improvement District liens in the
amount of $150,000.00; and 1) authorize the Mayor to finalize and execute the agreement with
substantially the same terms and condition as presented; and further 2) authorize the Mayor to
extend the term beyond the 6 -month term, if deemed necessary and appropriate, to allow for the
receivers sale of the property.
With no further business, President Younger adjourned the Council Meeting at 7:20 PM.
Prepared and Submitted by:
LORI SMITH
Legislative Assistant
APPROVED by the City Council on the 19th day of April, 2017.
ERIC YOUNGER, City Council President
ATTEST:
SHANNON CORIN, City Clerk
EY:SC:ls:cg
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
7C
SUBJECT: Minutes of Study Session — Study Session Date: N/A
April 12, 2017 COUNCIL MEETING Date: April 19, 2017
Department: City Council
Presenter: Council President
Phone: (360) 473-5280
SUMMARY: Attached is the summary of the City Council Study Session on April 12, 2017.
ATTACHMENTS: Meeting Minutes
FISCAL IMPACTS (Include Budgeted Amount): N/A
STUDY SESSION AGENDA: x❑ No Presentation ❑ Full Presentation
STUDY SESSION ACTION: 0 ConsentAgenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve the Consent Agenda as presented.
COUNCIL ACTION: ❑ Approve ❑ Deny
Form Updated 12/15/15
❑ Table ❑ Continue ❑ No Action
DIGITAL RECORDING
CITY COUNCIL STUDY SESSION MINUTES
Wednesday, April 12, 2017
A Study Session of the City Council of the City of Bremerton was called to order in the Council
Conference Room of the NORM DICKS GOVERNMENT CENTER, 345 6t" Street, Bremerton,
Washington, Wednesday, April 12, 2017, at 5:00 PM, with Council President Eric Younger
presiding. Council Members present were Richard Huddy, Dino Davis, Greg Wheeler, Jerry
McDonald, Leslie Daugs, and Pat Sullivan. Lori Smith, Legislative Assistant, was present to
provide staff support.
President Younger emphasized that the Study Session was open to the public but there would
be no opportunities for input or participation; and announced that approved items by Council will
be placed on the April 19, 2017 Council Meeting Agenda or as indicated.
A. NO PRESENTATION PLANNED — The following items are budgeted items or subjects that
have been raised with the appropriate Council Committee Members...
1. Confirm Appointment of David Schmitt as Fire Chief at Rate 6 in Pay Band 22 of the
Management, Professional, Confidential, and Fiduciary Salary Plan ConsentAgenda
2. Memorandum of Understanding with Kitsap County Department of Emergency
Management, KITZ Radio; and BKAT for use of a Kitsap County owned building (BKAT
Television Facility) and Radio Tower as an Emergency/Disaster Preparedness
Broadcast Station Consent Agenda
3. Ordinance to amend Chapter 9.92 of the Bremerton Municipal Code (BMC) entitled
"Chronic Nuisance Properties" General Business
4.
Pri--rvjeGt Postponed to April 26
5. Amendment No. 1 to the Consultant Supplemental Agreement with SCJ Alliance for the
Lebo Boulevard Roadway Improvement Project ConsentAgenda
6. Contract Award for the Highway Safety Improvement Phase II and Puget Sound Navy
Safety Project ConsentAgenda
B. BRIEFINGS & FULL PRESENTATIONS
1. Timeline for 2018 Community Development Block Grant (CDBG) Program Year; and
Discussion on [possible] Funding Priorities — Sarah Achaoui, CDBG Program
Administrator Information Only
C. GENERAL COUNCIL BUSINESS
o Audit Committee Briefing (3/27/17 Special Meeting) — Chair Pat Sullivan
o Public Works Committee Briefing (4/04/17 Meeting) — Chair Dino Davis
o Public Safety & Parks Committee Briefing (4/12/17 Meeting) — Chair Leslie Daugs
o Review of 2017 City Council Goals & Priorities — Council President Eric Younger
o Other General Council Business was briefly discussed, including an update on the "Ban
the Box" proposal.
With no further business, President Younger adjourned the Council Study Session at 7:18 PM.
City Council Study Session Minutes
Wednesday, April 12, 2017
Page 2 of 2
Prepared and Submitted by:
LORI SMITH, Legislative Assistant
APPROVED by the City Council on the 19th day of April, 2017.
Eric Younger, Council President
ATTEST:
Shannon L. Corin, City Clerk
EY:SC:ls:cg
AGENDA BILL � D
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Confirmation of David Schmitt Study Session Date: April 12, 2017
as Fire Chief COUNCIL MEETING Date: Aaril 19. 2017
Department: Executive
Presenter: Mayor Patty Lent
Phone: 360-473-5266
SUMMARY: BMC Chapter 2.05, Section 2.05.020 (a) and Chapter 2.50, Section 2.50.032 (a)
requires Council confirmation for the appointment of a Department Director. Council confirmation is
requested to hire David Schmitt as the City's Fire Chief. Mr. Schmitt currently holds the position of
Battalion Chief. He has served the City of Burbank California since 1986, beginning his career there
as a Firefighter/EMT, and progressing through the ranks to Engineer, Captain, Battalion Chief,
Division Chief and Assistant Fire Chief. Mr. Schmitt has an Associate of Science degree in Fire
Technology from Los Angeles Valley College in California, and a Bachelor of Science degree in Fire
& Emergency Management from Kaplan University in Iowa. The Mayor has negotiated a starting
salary with the applicant and proposes making this appointment at Rate 6 in Pay Band 22 of the
Management, Professional, Confidential, and Fiduciary Salary Plan. Per BMC 2.50.032(a), City
Council must approve the initial salary of a newly hired person if the starting salary exceeds Rate 1.
ATTACHMENTS: 1) Resume; 2) Letter of Engagement outlining the negotiated terms of his
employment with the City of Bremerton; and 3) 2017-2018 Management, Professional, Confidential,
and Fiduciary Salary Plan
FISCAL IMPACTS (Include Budgeted Amount): Position is Fully Funded
STUDY SESSION AGENDA: ❑x No Presentation ❑ Full Presentation
STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to confirm David Schmitt as the Fire Chief; and authorize the Mayor to finalize and execute the
attached Letter of Engagement with substantially the same terms and conditions as presented.
COUNCIL ACTION: ❑ Approve
Form Updated 01/07/15
❑ Deny ❑ Table ❑ Continue ❑ No Action
David A. Schmitt
Professional Licenses, Certifications, and Affiliations
• California State Fire Marshal, Chief Officer Certification, Fire Officer Certification
• CICCS Certified Strike Team Leader (STEN), Certified Engine Boss (ENGB)
• Type 3 Incident Commander (ICT3), Type 3 Safety Officer (SOFR3)
• Hazardous Materials Incident Commander, Technician, Specialist
• Homeland Security — Chemical, Ordinance, Biological and Radiological Assessment
• Homeland Security — Risk Assessment Joint Training
• WMD Radiological/Nuclear/Counter Terrorism Operational Support
• National Management Association (NMA)
• Region 1— Regional Training Group Committee & Operations Group Committee
• Southern California Training Officer's Association
• Verdugo Fire Communications Task Force & Operations Committee Representative
Work Experience
Fire Battalion Chief
City of Burbank Fire Department (01/17 — present)
Description of duties: In command of a suppression platoon under the direction of the Fire Chief.
Responsible for the Hazardous Materials Program; Agency and inter -agency Radios and
Communications equipment; Facilities - including fire stations, training center and flashover
training site. Manage CFFJAC Committee and Operations Committee. Manage all shift training,
fire prevention, firefighting, emergency operations, station visitations and staffing. EOC
Command Staff.
Assistant Fire Chief
City of Burbank Fire Department (01/15 — 01/17)
Description of duties: Responsible for Administrative Services including budgeting, research, planning
and records management; Personnel Services including compensation, discipline, evaluation and
medical; Fire Suppression Activities including EOC Command Staff, and assumes the role and
responsibility of Fire Chief in the absence of the Chief.
Training and Safety Division Chief
City of Burbank Fire Department (01/13 — 01/15)
Description of duties: Responsible for development and implementation of all departmental training
under the direction of the Fire Chief. Manage the Safety Program for all members, apparatus,
equipment, and emergency operations. Develop and manage all fire department promotional
examinations in conjunction with COB Human Resources.
Fire Battalion Chief
City of Burbank Fire Department (04/10 — 01/13)
Description of duties: In command of a suppression platoon under the direction of the Fire Chief.
Management of all apparatus, equipment, breathing apparatus and Mechanical Shop. Manage
all shift training, fire prevention, fire fighting, emergency operations, station visitations and
manning of shift.
David A. Schmitt
Page 2
Work Experience (cont.)
Fire Captain/ Hazardous Materials Specialist
City of Burbank Fire Department (07/95- 04/10)
Description of duties: Directly responsible for the supervision of firefighters, engineers and paramedics.
Oversee and conduct training sessions for all personnel and perform work evaluations. Act as
the on -scene incident commander of fire and emergency medical responses, and execute the
fire prevention program. In addition, oversee all aspects of the Hazardous Material program
including participation in various Haz Mat continuing education, Unified Response and Mutual
Aid interactions.
Fire Captain/Training Division
City of Burbank Fire Department (11/05-06/09)
Description of duties: As the Training Captain, coordinated Tri -City Recruit Training with Glendale and
Pasadena Fire Departments; developed and taught Area C RIC class; developed and taught Area
C Ventilation class; developed Probationary Firefighter Taskbooks; developed and taught Size -up
class; developed and instituted Mentor Program; developed new Tri -City Hose and Ladder
evolutions with videos; assisted with Flashover Training, Promotional Exams, Haz Mat training;
conducted Probationary Engine Company and Truck Company evaluations.
Fire Engineer/Hazardous Materials Specialist
City of Burbank Fire Department (06/92-07/95)
Description of duties: As a Fire Engineer/Hazardous Materials Specialist, responsible for performing fire
prevention, public relations, firefighting, rescue and special service, apparatus operation,
training, record keeping, station and grounds and apparatus maintenance activities.
Responsible for the care, operation, and proper condition of assigned apparatus and equipment
during both emergency and routine operations.
Firefighter/ EMT/Hazardous Materials Technician
City of Burbank Fire Department (02/86-06/92)
Description of duties: As a Firefighter/EMT/Hazardous Materials Technician responded to fire, medical,
and environmental emergencies; participated in fire investigation, prevention, suppression
activities, and conducted public education sessions. Disaster Preparedness and CPR Instructor
for local schools and community.
Superintendent/Foreman/Carpenter
Carpenters Union Local 150 (07/81-02/86)
Description of duties: As a Superintendent, Foreman and Carpenter, provided supervision and hands-on
skills for the completion of many high value, infrastructure projects. Worked on major projects
such as high-rises, a freeway bridge, water reservoirs and multiple tilt -up buildings as well as
residential and retail remodel.
David A. Schmitt
Training and Education
Bachelor of Science in Fire and Emergency Management
Kaplan University
Woodbury Leadership Academy/Leadership Burbank
Woodbury University
Chief Officer Certification
California State Fire Marshall's Office
Fire Officer Certification
California State Fire Marshall's Office
Associate of Science Degree- Fire Technology
LA Valley College, Van Nuys, CA
School of Business and Management
University of Southern California
School of Engineering
University of California at Los Angeles
Personal Accomplishments and Affiliations
Page 3
• Academy Battalion Chief 2013, 2014
• Academy Master Instructor 1997, 1999, 2001, 2005, 2006
• Battalion Chief Aide 1999-2000
• Burbank Firefighters Association Board Member 1998-2000
• City of Burbank Distinguished Service Award 2009
• Contract Negotiations Team
o Chief Officers Unit 2014 - present
o Local 778 Membership 1998-2000
• Drill Master — Tri Cities Academy 2007
• Emergency Operations Center — Command Staff 2010 - present
• Emergency Operations Center — Situation Unit Leader 2006-2009
• IAFF/IAFC - Fire Ground Survival Program Development and Master Instructor — National
2007- present
• LA Area Operation Chief's — After Actions Review Committee - Regional 2009-2010
• Member, California State Professional Firefighters
• Member, International Association of Firefighters
• Rapid Intervention Program Development and Instructor - Regional
• Ventilation Program Development and Instructor- Regional
Mayor's Office
March 22. 2017
Mr. David Schmitt
RE: Letter of Engagement — Fire Chief
Dear Mr. Schmitt:
Mayor Patty Lent
345 6' Street, Suite 600
Bremerton, WA 983337
Telephone: 360-473-5266
It is with great pleasure that I confirm your appointment to the position of Fire Chief pending formal
approval by the City Council. Your position is FLSA exempt and included in the Management
classifications under BMC 2.50 (copy attached) as follows:
Position: Fire Chief
Department: Fire Department
Effective Date: May 21, 2017 (Tentative Date)
Rate of Pay: $11,625.22 Monthly (Band 22, Rate 6) — Pending City Council Approval
($139,503 annually)
Appointment/Removal: Mayor
Supervisor: Mayor
Vacation: Starting bank of twenty (20) days per year (pro -rated for 2017) per BMC
2.50.
Benefits: Pursuant to BMC Chapter 2.50
Severance: Provided pursuant to BMC 2.50.090, except as follows:
Should the Fire Department be consolidated into a regional fire district
within five years of his official hire date and the employee is separated
from employment due to the consolidation and is not employed by the
district, the severance provisions of BMC 2.50.090 shall not apply and
employee shall be entitled to six months severance upon separation.
N��_A x%30%7
You are an "at will" employee and may be terminated by the City without cause at any time with thirty
(30) days notice. You may be terminated for cause, without notice, and no severance pay shall be paid.
This letter shall constitute your terms and conditions of employment with the City and there are no other
written or oral agreements that have not been set forth in this letter of engagement or covered by Chapter
2.50 of the Bremerton Municipal Code.
Please sign below indicating your acceptance of our offer of employment as outlined above for the City
of Bremerton.
Sincerely,
Patty Lent
Mayor
cc: Charlotte Belmore, Human Resources Manager
ACCEPTANCE OF JOB OFFER:
I, David Schmitt, hereby accept the appointment to position of Fire Chief (contingent on Council
approval) effective May 21, 2017 (tentative date) under the terms and conditions as set forth in this
Letter of Engagement.
SIGNATURE: DATE:
David Schmitt
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AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Memo of Understanding with
Kitsap County Department of Emergency
Management, KITZ Radio, and BKAT
Study Session Date:
COUNCIL MEETING Date:
Department:
Presenter:
Phone:
7E
April 12, 2017
April 19, 2017
Finance — BKAT
Char Burnette
(360) 473-5011
SUMMARY: Use of Kitsap County owned building (Bremerton Kitsap Access Television Facility) and
Radio Tower as an emergency/disaster preparedness broadcast station.
ATTACHMENTS: Memo of Understanding
FISCAL IMPACTS (Include Budgeted Amount): NA
STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation
STUDY SESSION ACTION: o Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve the Memorandum of Understanding with Kitsap County Department of Emergency
Management, KITZ Radio, and BKAT; and authorize the Mayor to finalize and execute the
agreement with substantially the same terms and conditions as presented.
COUNCIL ACTION: ❑ Approve
Form Updated 01/07/15
❑ Deny ❑ Table ❑ Continue ❑ No Action
MEMORANDUM OF UNDERSTANDING
Between
Kitsap County
(KCDEM/Kitsap County Department of Emergency Management)
AND
City of Bremerton
(BKAT/Bremerton Kitsap Access Television)
AND
KITZ Radio AM 1400
USE OF KITSAP COUNTY OWNED BUILDING AND RADIO TOWER AS
AN EMERGENCY/DISASTER PREPAREDNESS BROADCAST STATION
1. PURPOSE: To establish a partnership between KCDEM, BKAT and KITZ (collectively,
"Parties") to provide disaster information to the public in Kitsap County to reduce the loss of
life or minimize the suffering before, during, and after an emergency or disaster.
2. AIM: For KITZ to use the facility located at 7266 Tibardis Road NW, Bremerton,
Washington ("Facility") as an alternate site to operate and provide critical information to the
public before, during and after a disaster in Kitsap County. The Facility is owned by Kitsap
County, but is occupied by BKAT pursuant to an Interlocal Agreement dated July 9, 2007.
[Kitsap County Contract No. KC -223-07, Bremerton Contract No. 4640]
KCDEM seeks to reduce the loss of life and property within Kitsap County attributable to
disasters by ensuring that adequate preparedness and mitigation measures and response and
recovery mechanisms are established to counteract the impact of natural, manmade and
technological hazards.
BKAT, a public access television channel operated by the City of Bremerton, and KITZ, a
radio broadcasting station licensed to operate in Kitsap County, seek to partner with KCDEM
to provide Kitsap County -specific disaster/emergency preparedness and response information
to the public.
3. AGREEMENT: The Parties, through KITZ's use of the Facility, desire to provide short-
term emergency broadcasting via KITZ AM 1400 to the public in Kitsap County for the
purpose of providing life -safety and other essential information to minimize suffering during
a County -wide emergency/disaster. It is therefore mutually agreed between the Parties as
follows:
a. General Areas of Cooperation
1. Within the limits of their resources as well as the laws and practices of
Government, KCDEM, KITZ and BKAT shall cooperate in any areas that fall
I- KCDEMAUTZBKAT MOU
within their objectives as specified in this MOU, or as may be agreed from
time to time which shall include but not be limited to those set out in any
amendment to this MOU.
2. This MOU shall operate without prejudice to any agreements that may exist
between the respective parties and third parties.
b. Respective Responsibilities of the Parties
The cooperating Parties shall:
(a) Notify the other Parties promptly of any changes in circumstances that
would make it impossible or difficult to fulfill the terms of this agreement.
(b) BKAT may permit and designate, at its own discretion, the use of a
portion of the Facility by KITZ and KCDEM for emergency broadcasts
during emergencies.
(c) BKAT and KITZ will cooperate and coordinate to maximize the
usefulness of available resources within the Facility.
(d) BKAT has the sole discretion to determine whether any part of its Facility
or any services provided by its Facility are available for use at the time a
request is made by KCDEM. Kitsap County will not require BKAT to
surrender use of the Facility or BKAT's services under this Agreement
when BKAT determines such surrender would inhibit its operations or the
safety or security of personnel in the Facility.
(e) Access to the various rooms and materials, possession of keys and storage
of materials will be pre -determined and agreed upon by the Parties.
(f) The Parties agree that they shall exercise reasonable care in the conduct of
all activities in the Facility.
(g) The Parties will operate according to the Kitsap Emergency Information
System Plan prior to, during and following a disaster or emergency
situation as warranted. As appropriate, KCDEM will provide training to
BKAT and KITZ staff in emergency communication plans for operations
during a disaster.
(h) KCDEM will provide information either in the form of written copy, pre-
recorded messages or live updates to the broadcasting partners for
broadcast to the public in Kitsap County before, during and after
2- KCDEM/KITZBKAT MOU
emergency/disaster situations, as systems are available and as time
permits.
(i) Broadcasters have the right to edit any information provided by KCDEM
without altering necessary life safety information to ensure that proper
broadcasting standards and laws are followed.
(j) Each Party shall provide and maintain appropriate contact information with
the other Parties of the MOU and shall test communication systems and
plans between the organizations as set forth in the Kitsap Emergency
Information System Plan.
4. SCOPE OF WORK: The Facility shall be used for the purposes enumerated under
Paragraph 2 of this agreement. No other use is permitted without written permission of
the City of Bremerton and BKAT.
Each Party agrees that this relationship is voluntary and each will be responsible for the
normal costs of facilities, employees, and equipment use. In the event of a Presidential
Declaration under the Stafford Act of 1986, each Party will have the opportunity to apply
for public assistance if eligible to do so.
5. HOLD HARMLESS AND INDEMNIFICATION: To the extent not otherwise
addressed in Chapter 38.52 RCW, the Parties each agree to defend, protect, hold harmless
and indemnify each other from and against all claims, suits, and/or actions arising from
any negligent or intentional act or omission of that party's employees, agents, and/or
authorized subcontractor while performing under this agreement. The parties have
specifically negotiated to provide that each party defend, hold harmless, and indemnify
the other parties for all claims, damages, and losses, including attorneys fees, arising
from any claim of an individual party's employees for injuries covered by Title 51 RCW,
and for which that party could not be held directly liable.
6. DURATION OF AGREEMENT — TERMINATION: This MOU shall remain in effect
until cancelled by any participating Party in writing. It is requested that at least 30 days
notice be given to all Parties should one Party decide to cancel its participation in the
MOU.
The MOU shall be reviewed annually by all Parties to ensure that the information
contained within the agreement remains accurate.
7. EXECUTION IN COUNTERPARTS: This agreement may be executed in several
counterparts, each of which shall be an original and all of which shall constitute one and
the same instrument.
3- KCDEM/KITZBKAT MOU
8. CONTRACT MANAGEMENT: The Contract Manager for each of the Parties shall
be the contact person for all communications regarding the performance of this
Memorandum of Understanding
Contract Managers
For KCDEM: For BKAT: For: KITZ
Mike Gordon Public Access Manager Conn Williamson
911 Carver Street 7266 Tibardis Road SW 1700 Mile Hill Dr.
Bremerton, Wa. 98312 Bremerton, Wa. 98311 Port Orchard, Wa. 98366
Ph. 360-307-5871 Ph. 360-308-3019 Ph. 360-535-2184
CITY OF BREMERTON
Patty Lent, Mayor
Attest:
Shannon Corin, City Clerk
Approved as to form:
Roger Lubovich, City Attorney
Date
4- KCDEM/KITZBKAT MOU
Attest:
, Clerk of the Board
KITSAP COUNTY BOARD OF
COMMISSIONERS
Charlotte Garrido, Chair Date
Robert Gelder, Commissioner Date
Edward E. Wolfe, Commissioner Date
KITZ Radio AM 1400
By: Date
S- KCDEM/KITZBKAT MO
From: Lori Smith on behalf of City Council
Sent: Friday, April 7, 2017 11:37 AM
To: City Council
Cc: Charleen Burnette
Subject: Kitsap Sun Article - Agreement could help local radio station get word out in event of
emergency
Agreement could help local radio station get
word out in event of emergency
Christian Vosier, , christian.vosler kitsa sun.corn ;
920 KGTK
Olympia
t;
� ■l
1400 KITZ
Sli-sei-dule
y
BREMERTON — Kitsap County, local radio station KITZ and Bremerton's public
access TV station have reached an agreement that could help bring critical
information to Kitsap airwaves in the event of a major emergency.
The agreement would allow KITZ, Kitsap's only English-speaking radio station, to
use a county -owned building near the Fairgrounds to broadcast emergency
information in the event of a disaster.
The building works as an alternate site for KITZ, which is based in Port Orchard and
can be heard at 1400 AM, because it has a backup generator, Department of
Emergency Management Director Mike Gordon said.
"What we've been attempting to do is establish a less vulnerable transmission (point) to the public," Gordon said.
Bremerton Kitsap Access Television (BKAT) has been using the building since 2007. The agreement allows BKAT
to decide when KITZ can use the station.
The memorandum is a step toward shoring up the county's emergency response, in lieu of a federal report last year
that laid bare Kitsa 's vulnerabilities to a large earth uake.
The_. repast found that a 7.2 -magnitude Seattle Fault earthquake would kill 155 people, injure 2,300 and cause
around $3.5 billion in property damage.
In the event of an earthquake of that size, emergency communication systems like social media and TV likely would
be knocked out, leaving radio as the most reliable way to reach people, Gordon said.
"We put these layers in place to be able to fall back on the next layer if we need to," Gordon said.
Conn Williamson, a senior consultant with KITZ, startedworking with Gordon on the partnership after people asked
how they would receive emergency information after a natural disaster.
They had a specific scenario in mind, Williamson said, where victims might be trapped, or low on water and food. In
that scenario, people need to be able to get information via battery or crank radio.
"That's the original vision we had to fill in that gap," he said.
KITZ wants to be able to transmit Kitsap-specific information, but also "provide redundancy," by carrying federal
alerts and information from Seattle, Williamson said,
Emergency Management has an opt -in emergency notification system by which people can get alerts sent to their
phones. That system is scheduled for an upgrade this year, according to Gordon.
Emergency Management also has a network of amateur HAM radio operators throughout the county, as well as
equipment stationed at several locations. In the event of a disaster, the county can call on these operators to get out
important information to the public.
Gordon said he's also working on putting up tsunami warning signs, one of the recommendations made by FEMA in
its 2005 report on Kitsap..
The agreement has been signed by county commissioners and will go before the Bremerton City Council at its April
19 meeting. Once approved, Williamson said, the county and KITZ will hold a mock disaster to test the system.
"All these things kind of come together as an object of doing our best to prepare citizens and responders for
disaster," Gordon said.
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Amendment No. 1 to the
Consultant Supplemental Agreement with
SCJ Alliance for the Lebo Boulevard
Roadway Improvement Project
7F
Study Session Date: April 12, 2017
COUNCIL MEETING Date: Aaril 19. 2017
Department:
Presenter:
Phone:
Public Works
Chal Martin
(360) 473-5758
SUMMARY: This no -cost amendment to SCJ Alliance's design services contract for the Lebo
Boulevard Roadway Improvement Project will extend construction administration services into the
construction phase. This contract is for $54,397 plus a management reserve component of $36,176,
for a total of $90,573. SCJ Alliance's original design services contract was $591,984. The Lebo
project was designed and bid for $501,411; therefore this amendment changes the scope (as
envisioned in the original contract) to carry SCJ Alliance's services through construction.
ATTACHMENTS:
1. Amendment #1 to SCJ Alliance Consultant Supplemental Agreement
2. Original Agreement
FISCAL IMPACTS (Include Budgeted Amount): The Lebo Boulevard Road Improvement Project is
funded with a Transportation Improvement Board grant of $4,942,722; City Stormwater Utility funding
of $913,514, and City Water Utility funding of approximately $113,000.
STUDY SESSION AGENDA: x❑ No Presentation ❑ Full Presentation
STUDY SESSION ACTION: o Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to approve Amendment No. 1 to SCJ Alliance's consultant services agreement in the amount
of $90,573 for the Lebo Boulevard Roadway Improvement Project; and authorize the Mayor to
finalize and execute the agreement with substantially the same terms and conditions as presented.
COUNCIL ACTION: ❑ Approve
Form Updated 01/07/15
❑ Deny ❑ Table ❑ Continue ❑ No Action
Transportation Improvement Board
"'Consultant Supplemental Agreement
Agency City of Bremerton Project Number 8-2-152
Project Name Lebo Boulevard Roadway Improvement Project
Consulting Finn Shea, Carr & Jewell, Inc. (dba SCJ Alliance)
Supplement Phase Supplement for Construction Phase
The Local Agency of the City of Bremerton desires to supplement the agreement entered into with and
executed on April 6`h, 2016.
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows. -
Section II, SCOPE OF WORK, is hereby amended to include
1. Add Construction Administration Services as outlined in the attached Exhibit A
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the Completion Date
SUPPLEMENTAL COMPLETION DATE June 30, 2018
Section V, PAYMENT, shall be amended as follows as set forth in Exhibit A
MAXIMUM AMOUNT PAYABLE $591,984
EXHIBIT A
Original Agreement
Supplement
Total
Direct Salary Cost
Overhead
(including Payroll Additives)
Direct Non -salary Costs
Fixed Fee
Total
$591,984
0
$591,984
If you concur with this supplement and agree to the changes as stated above, please sign and date in the
appropriate spaces below.
CONSULTANT SUPPLEMENTAL
Transportation Improvement Board
%orConsultant Supplemental Agreement
Exhibit A
Lebo Boulevard Roadway Improvement Project
Supplemental Agreement for Construction Administration Services
Consultant shall provide Construction Administration Services for the Lebo Boulevard Roadway
Improvement Project as further outlined in this exhibit. Summary:
Estimated staff hours: 272
Estimated subconsultant support: $11,000
Maximum payable for this phase $54,397
Management reserve: $36,176
CONSULTANT SUPPLEMENTAL AGREEEMENT DOC
EXHIBIT A
SCOPE OF WORK
AMENDMENT 1
LEBO BOULEVARD ROADWAY IMPROVEMENT PROJECT
BREMERTON, WASHINGTON
Prepared for: Chal Martin, PE, Public Works & Utilities Director
City of Bremerton
Prepared by: Josh Brannin, PE, Project Engineer
Scott Sawyer, PE, Principal
Date prepared: March 31, 2017
Overview
In April 2016, SCJ Alliance (SCJ) contracted with the City of Bremerton (City) to prepare PS&E
documents for the Lebo Boulevard Roadway Improvement Project. The final PS&E package was
submitted on March 7, 2017. The City has requested that SCJ amend the contract and prepare a
scope and fee for construction administration support. The construction services will be led by
the City with SCJ providing support as described in this scope of work.
The original contract budget was $591,984 including a management reserve fund (MRF) of
$53,817. The scope of work under the contract ended on 3/28/17 with a remaining budget of
$90,573 ($53,817 MRF and $36,756 in budget underrun). The remaining budget will fund the
construction administration services scoped below. The fee is estimated at $54,397 with $36,156
in the MRF for a total of $90,573.
The following scope of work is an amendment to the original PS&E and scope for construction
services:
Phase 13 Construction Administration
This phase includes tasks to administer the construction phase in coordination with the City.
Task 1 Management
1) Management: Manage the project by directing and supervising staff and reviewing work
for the duration of the project. This management is for the overall work rather than
specific tasks.
2) Administration: Provide up to six (6) monthly billing statements to the City including
overall budget and schedule confirmation and review for each progress billing period.
Lebo Boulevard Roadway Improvement Project March 30, 2017
City of Bremerton Page 1
SO Alliance
Exhibit A - Scope of Work
Task 2 Construction Administration
1) Plan Submittal Reviews: Review and take action on work plans submitted by the
contractor. The City will provide the submittals to SCJ and SCJ will respond back directly
to the City.
2) RFI/RFC: Review and respond to Requests for Information (RFI) submitted by the
Contractor and developing Requests for Change (RFC) exhibits. All responses will be
submitted through the City for final approval. The City will provide responses to the
Contractor.
3) Change Order: SCJ will provide an independent CO estimate when directed by the City.
All documentation will be submitted through the City for final approval. The City will
provide the Contractor with the CO documentation.
4) Field Changes: SCJ will provide up to 48 hours of support to the City for field changes.
Task 3 Meetings
1) Construction Meetings: SCJ will attend up to eight (8) construction meetings/site visits at
the project site or City Public Works.
Understanding
• The City will be the final approving authority.
• Project management will be provided over a 10 -month timeframe.
• The hours estimated above are for budgeting purposes. The City may request additional
services in total by amendment.
• Progress billings will be submitted monthly to the City.
• The City will process change order payment.
• The City will coordinate all meeting times, locations and invitations.
• Design changes initiated by the City during the construction phase that require additional
design work and drafting are not covered with this task and will be addressed individually
if an amendment is necessary.
• The City will process all pay requests.
Phase 14 Geotechnical Engineering Inspections (GeoEngineers)
Task 1 Geotechnical Engineering Inspections
1) Supplemental Inspection: Provide construction inspection as directed by the City to
supplement the City inspection. Inspection duties include field soil tests and
investigations and monitoring structural excavation.
Understanding
• The City will provide three days' notice when inspection is requested.
• The budgeted estimated is for budgeting purposes. The City may request additional
services in total by amendment.
• SCJ and the subconsultants are not responsible for directing the contractor, nor have any
authority to give verbal and/or written direction to the contractor.
Lebo Boulevard Roadway Improvement Project
City of Bremerton
March 30, 2017
Page 2
SCJ Alliance
Exhibit A Scope of Work
• SCJ and the subconsultant are not responsible for job site safety or contractor
compliance with safety regulations.
END OF SCOPE OF WORK
N:\Projects\0753 City of Gig Harbor\0753.01 Harborview Drive Sidewalk Improvement\Contract\Amendments\Amend
1 - Construction Support Services\2017-0122_scope harborview sidewalks—CM services.doc
Lebo Boulevard Roadway Improvement Project March 30, 2017
City of Bremerton Page 3
Consultant Labor Hour Estimate
SO Alliance "
chant: City of Bremerton
SCJ ALLIANCE
Prolect: Lebo Boulevard Roadway Improvement Project ..... ° �+•
Job a; 702.03
rile a: 2017-0330, construction support tea estlmata,labo Blvd, ahm
Perry Scott Soah Gary Dan Miranda Alyse Alissa Maddle
Task No Task Description Pnnclpal Pnnnpal Project Senio, Designer Project LA Landseep Project Project Torts
Engineer Engineer 11 Planner a Designer Coord 1 Accf
Phase 13 Construction Adminstratlon
Task 01
Management
I
Management
160
1&0
32.0
2
Administration
16.0 8.0
260
Subtotal Hours:
14.0
16.0
16.0 8.0
56.0
Task 02
Construction Adminstratlon
-
I
Plan Submittal Reviews
'A
..
110
364
2
RFI/RFC ...
a.o
SID
iso
3
Change Orders
s0
"D
aao
4
Meld Changes
so
.00
yo
SuMoul rloura
N 0
Ia a D
1410
Task 03
Construction Meetings
1
Construction Meet ngs
No
N.0
480
Subtotal Hours.
240
240
48.0
Phase 14 Geotechnlcal Engineering Support (GeoEngineers)
Total Hours All Phases 640 184.0 160 8.0 272.0
Total Cost All Phases $14,12000 $23,920.00 $1,440,00 $84000 $40,92000
3131/2017 paps I
Consultant Fee Determination
SG Alliance
Amount
Client: City of Bremerton
$14.720
Project: Lebo Boulevard Roadway
Improvement Project
Job #: 702
$1,440
File II: 2017-0330 construction support
fee estimate_Lebo Blvd., xlsm
Consultant Fee Determination
SALARYCOST
Discipline
Hours
Principal
64.0
Project Engineer 11
184.0
Project Coord 1
16.0
Project Acct
8.0
Subtotal: 272.0
SUBCONSULTANTS
REIMBURSABLES
Rate
Amount
$23000
$14.720
$130.00
$23,920
$9000
$1,440
$10500
$840
Phase 14 Geotechnical Engineering Support
Subconsultant Fee
Subconsultant Markup. 10%
Copies, Reproductions, a 4.0%
Mileage- 1,500 miles at
SUBTOTAL (SALARY, SUBCONSULTANTS AND EXPENSES)
Subtotal (Salary, Subconsultants and Expenses)
MANAGEMENT RESERVE FUND (MRF)
Total Salary Cost $40,920
GeoEngineers $10,000.00
$10,000
$1,000
Total Subconsultants $11,000
$1,637
$0.560 $840
Total Expenses: $2,477
$54,397
Management Reserve $36,176
Total Estimated Budget: $90,573
3/31/2017 Page 2
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Establish Lebo Boulevard Road
Improvement Fund; and Award Consultant
Agreement to SCJ Alliance for the Lebo
Boulevard Road Improvement Project
Study Session Date:
COUNCIL MEETING Date:
Department:
Presenter:
Phone:
�ve(-'s& w�
6E
March 23, 2016
April 6, 2016
PW&U
Tom Knuckey
(360) 473-2376
SUMMARY: In December, 2016, the City accepted grant funding from the Transportation
Improvement Board (TIB) to make bicycle and pedestrian improvements on Lebo Boulevard from
Lower Wheaton Way to the City Limits. The work will include revising the roadway section to include
bike facilities, wider sidewalks, landscaping, street lighting, stormwater and minor water
improvements. On February 11"'three consultants were interviewed, and SCJ Alliance was selected
to perform the design. Since the grant award was received after the Capital Improvement Funds
were established, the Lebo Boulevard Improvement Fund must be established for the work to
proceed.
ATTACHMENTS: 1) Council Summary; and 2) TIB Consultant Agreement with SCJ Alliance
FISCAL IMPACTS (Include Budgeted Amount): A new capital improvement fund, The Lebo
Boulevard Road Improvement Fund, will be created with an expenditure budget of $750,000.
Funding resources are: Transportation Improvement Board grant $595,000, Water fund $35,000,
Wastewater fund $15,000 and Stormwater fund $105,000.
STUDY SESSION AGENDA: ® No Presentation ❑ Full Presentation
STUDY SESSION ACTION: ® Consent Agenda ❑ General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to establish the Lebo Boulevard Road Improvement Fund; authorize an appropriation
of $750,000 for project design from the identified sources and further, to approve the
Transportation Improvement Board Consultant Agreement with SCJ Alliance; and authorize
the Mayor to finalize and execute the agreement with substantially the same terms and
conditions as presented.
COUNCIL ACTION: d Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/07/15
Transportation Improvement Board (TIB)
}% Consultant Agreement
TIB PROJECT NUMBER
PROJECT PHASE (check one) Design ❑ Construction
8-2-152(026)-1
PROJECT TITLE & WORK DESCRIPTION
Lebo Boulevard Roadway Improvement Project
This project will demolish and reclaim the existing cement concrete and use it as base material for the new roadway and sidewalk system.
The new roadway will consist of HMA travel lanes and bicycle lanes on both sides, and concrete sidewalks for the pedestrians. Along
Juniper Street, new sidewalks and ADA ramps will be installed leading up to the Warren Avenue Bridge.
CONSULTANT NAME&ADDRESS Shea, Carr & Jewell, Inc. (dba SCJ Alliance)
8730 Tallon Lane NE, Suite 200
Lacey, WA 98516
AGREEMENT TYPE (checkone)
❑ LUMP SUM $
❑ COST PLUS FIXED FEE OVERHEAD PROGRESS PAYMENT RATE %
OVERHEAD COST METHOD
❑ Actual Cost
❑ Actual Cost Not To Exceed %
❑ Fixed Rate %
FIXED FEE $
CK SPECIFIC RATES OF PAY Negotiated Hourly Rate
❑ Provisional Hourly Rate
❑ COST PER UNIT WORK
DBE PARTICIPATION
WBE PARTICIPATION
❑ Yes CK No %
❑ Yes JK No
COMPLETION DATE
MAXIMUM AMOUNT PAYABLE
December 31, 2017
$591,984
THIS AGREEMENT, made and entered into thisy+�' day of U� between
the City/County of Bremerton Washington, hereinafter called the AGENCY, and the
above organization hereinafter called the CONSULTANT. The Transportation Improvement Board hereinafter called the TIB, administers the following accounts: Urban
Arterial Trust Account funds, Transportation Improvement Account funds, Small City Account funds, and City Hardship Assistance Account funds.
WITNESSETH THAT:
WHEREAS, the AGENCY desires to accomplish the above referenced project, with the aid of TIB funds in conformance with the rules and regulations promulgated by the
TIB; and
WHEREAS, the AGENCY does not have sufficient staff to meet the required commitment and therefore deems it advisable and desirable to engage the assistance of a
CONSULTANT to provide the necessary services for the PROJECT; and
WHEREAS, the CONSULTANT represents that he/she is in compliance with the Washington State Statutes relating to professional registration, if applicable, and has
signified a willingness to furnish Consulting services to the AGENCY,
NOW THEREFORE, in consideration of the terms, conditions, covenants and performance contained herein, or attached and incorporated and made a part hereof, the
parties hereto agree as follows:
I
GENERAL DESCRIPTION OF WORK
The work under this AGREEMENT shall consist of the above described work and
services as herein defined and necessary to accomplish the completed work for
this PROJECT The CONSULTANT shall furnish all services, labor and related
equipment necessary to conduct and complete the work as designated elsewhere
in this AGREEMENT.
SCOPE OF WORK
The Scope of Work and project level of effort for this project is detailed in Exhibit B
attached hereto, and by this reference made a part of this AGREEMENT.
TIB Form 190-016
Revised Oct 2001 Page 1 of 22
III
GENERAL REQUIREMENTS
All aspects of coordination of the work of this AGREEMENT, with outside
agencies, groups or individuals shall receive advance approval by the AGENCY.
Necessary contacts and meetings with agencies, groups or individuals shall be
coordinated through the AGENCY.
The CONSULTANT shall attend coordination, progress and presentation
meetings with the AGENCY or such Federal, Community, State, City or County
officials, groups or individuals as may be requested by the AGENCY. The
AGENCY will provide the CONSULTANT sufficient notice prior to meetings
requiring CONSULTANT participation. The minimum number of hours or days
notice required shall be agreed to between the AGENCY and the CONSULTANT
and shown in Exhibit B attached hereto and made part of this AGREEMENT. The
CONSULTANT shall prepare a monthly progress report, in a form approved by
the AGENCY, that will outline in written and graphical form the various phases and
the order of performance of the work in sufficient detail so that the progress of the
work can easily be evaluated. Goals for Disadvantaged Business Enterprises
(DBE), Minority Business Enterprises (MBE), and Women -owned Business
Enterprises (WBE) f required shall be shown in the heading of this Agreement.
The original copies of all reports, PS&E, and other data furnished to the
CONSULTANT by the AGENCY shall be returned. All designs, drawings,
specifications, documents, and other work products prepared by the
CONSULTANT prior to completion or termination of this AGREEMENT are
instruments of service for the PROJECT and are property of the AGENCY. Reuse
by the AGENCY or by others acting through or on behalf of the AGENCY of any
such instruments of service, not occurring as a part of this PROJECT, shall be
without liability of legal exposure to the CONSULTANT.
IV
TIME FOR BEGINNING AND COMPLETION
The CONSULTANT shall not begin any work under the terms of this
AGREEMENT until authorized in writing by the AGENCY All work under this
AGREEMENT shall be completed by the date shown in the heading of this
AGREEMENT under completion date.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the AGENCY, in the
event of a delay attributable to the AGENCY, or because of unavoidable delays
caused by an act of GOD or governmental actions or other conditions beyond the
control of the CONSULTANT. A prior supplemental agreement issued by the
AGENCY is required to extend the established completion time.
V
PAYMENT
The CONSULTANT shall be paid by the AGENCY for completed work and
services rendered under this AGREEMENT as provided in Exhibit C attached
hereto, and by this reference made part of this AGREEMENT Such payment shall
be full compensation for work performed or services rendered and for all labor,
materials, supplies, equipment, and incidentals necessary to complete the work
specified in Section II, Scope of Work
VI
SUBCONTRACTING
The AGENCY permits subcontracts for those items of work as shown in Exhibit G
to this Agreement. Compensation for this subconsultant work shall be based on
the cost factors shown on Exhibit G, attached hereto and by this reference made a
part of this AGREEMENT
t�Q%,•, Transportation Improvement Board (TIB)
�MP Consultant Agreement
The work of the subconsultant shall not exceed its maximum amount payable
unless a prior written approval has been issued by the AGENCY.
All reimbursable direct labor, overhead, direct non -salary costs and fixed fee costs
for the subconsultant shall be substantiated in the same manner as outlined in
Section V. All subcontracts exceeding $10,000 in cost shall contain all applicable
provisions of this AGREEMENT.
The CONSULTANT shall not subcontract for the performance of any work under
this AGREEMENT without prior written permission of the AGENCY. No
permission for subcontracting shall create, between the AGENCY and
subcontractor, any contract or any other relationship.
VII
EMPLOYMENT
The CONSULTANT warrants that helshe has not employed or retained any
company or person, other than a bona fide employee working solely for the
CONSULTANT, to solicit or secure this contract, and that it has not paid or agreed
to pay any company or person, other than a bona fide employee working solely for
the CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or any
other consideration, contingent upon or resulting from the award or making of this
contract. For breach or violation of this warrant, the AGENCY shall have the right
to annul this AGREEMENT without liability, or in its discretion, to deduct from the
AGREEMENT price or consideration or otherwise recover the full amount of such
fee, commission, percentage, brokerage fee, gift, or contingent fee.
Any and all employees of the CONSULTANT or other persons while engaged in
the performance of any work or services required of the CONSULTANT under this
AGREEMENT, shall be considered employees of the CONSULTANT only and not
of the AGENCY, and any and all claims that may or might arise under any
Workers Compensation Act on behalf of said employees or other persons while
so engaged, and any and all claims made by a third party as a consequence of
any act or omission on the part of the CONSULTANTS employees or other
persons while so engaged on any of the work or services provided to be rendered
herein, shall be the sole obligation and responsibility of the CONSULTANT.
The CONSULTANT shall not engage, on a full or part time basis, or other basis,
during the period of the contract, any professional or technical personnel who are,
or have been, at any time during the period of the contract, in the employ of the
STATE, or the AGENCY, except regularly retired employees, without written
consent of the public employer of such person.
VIII
NONDISCRIMINATION
The CONSULTANT agrees not to discriminate against any client, employee or
applicant for employment or for services because of race, creed, color, national
origin, marital status, sex, age or handicap except for a bona fide occupational
qualification with regard to, but not limited to the following: employment upgrading,
demotion or transfer, recruitment or any recruitment advertising, layoffs or
terminations, rates of pay or other forms of compensation, selection for training,
rendition of services. The CONSULTANT understands and agrees that if it
violates this provision, this AGREEMENT may be terminated by the AGENCY and
further that the CONSULTANT shall be barred from performing any services for
the AGENCY now or in the future unless a showing is made satisfactory to the
AGENCY that discriminatory practices have terminated and that recurrence of
such action is unlikely.
During the performance of this AGREEMENT, the CONSULTANT, for itself, its
assignees, and successors in interest agrees as follows:
A. COMPLIANCE WITH REGULATIONS: The CONSULTANT shall comply
with the Regulations relative to nondiscrimination in the same manner as in
TIB Form 190-016
Revised Oct 2001 Page 2 of 22
B.
C.
t]
E.
Federally -assisted programs of the Department of Transportation, Title 49,
Code of Federal Regulations, Part 21, as they may be amended from time
to time, (hereinafter referred to as the Regulations), which are herein
incorporated by reference and made a part of this AGREEMENT
NONDISCRIMINATION: The CONSULTANT, with regard to the work
performed by it during the AGREEMENT, shall not discriminate on the
grounds of race, creed, color, sex, age, marital status, national origin or
handicap except for a bona fide occupational qualification in the selection
and retention of subconsultants, including procurements of materials and
leases of equipment. The CONSULTANT shall not participate either directly
or indirectly in the discrimination prohibited by Section 21.5 of the
Regulations, including employment practices when the contract covers a
program set forth in Appendix II of the Regulations
SOLICITATIONS FOR SUBCONSULTANTS, INCLUDING
PROCUREMENTS OF MATERIALS AND EQUIPMENT: In all solicitations
either by competitive bidding or negotiation made by the CONSULTANT for
work to be performed under a subcontract, including procurements of
materials or leases of equipment, each potential subconsultant or supplier
shall be notified by the CONSULTANT of the CONSULTANTS obligations
under this AGREEMENT and the Regulations relative to nondiscrimination
on the grounds of race, creed, color, sex, age, marital status, national origin
and handicap
INFORMATION AND REPORTS: The CONSULTANT shall provide all
information and reports required by the Regulations, or directives issued
pursuant thereto, and shall permit access to its books, records, accounts,
other sources of information, and its facilities as may be determined by the
AGENCY or TIB to be pertinent to ascertain compliance with such
Regulations or directives. Where any information required of the
CONSULTANT is in the exclusive possession of another who fails or
refuses to fumish this information the CONSULTANT shall so certify to the
AGENCY, or the TIB as appropriate, and shall set forth what efforts it has
made to obtain the information.
SANCTIONS FOR NONCOMPLIANCE- In the event of the
CONSULTANTS noncompliance with the nondiscrimination provisions of
this AGREEMENT, the AGENCY shall impose such sanctions as it or the
Transportation Improvement Board may determine to be appropriate,
including, but not limited to:
1. Withholding of payments to the CONSULTANT under the
AGREEMENT until the CONSULTANT complies, and/or
2. Cancellation, termination or suspension of the AGREEMENT, in
whole or in part
INCORPORATION OF PROVISIONS: The CONSULTANT shall include
the provisions of paragraphs (A) through (G) in every subcontract, including
procurements of materials and leases of equipment, unless exempt by the
Regulations or directives issued pursuant thereto. The CONSULTANT shall
take such action with respect to any subconsultant or procurement as the
AGENCY or the Transportation Improvement Board may direct as a means
of enforcing such provisions including sanctions for noncompliance;
provided, however, that, in the event a CONSULTANT becomes involved in,
or is threatened with, litigation with a subconsultant or supplier as a result of
such direction, the CONSULTANT may request the AGENCY to enter into
such litigation to protect the interests of the AGENCY, and in addftion, the
CONSULTANT may request the TIB to enter into such litigation to protect
the interests of the TIB.
G. UNFAIR EMPLOYMENT PRACTICES: The CONSULTANT shall comply
with RCW 49.60.180 prohibiting unfair employment practices and the
TIB Form 190-016
Revised Oct 2001
i -Z�c Jransportation Improvement Board (TIB)
���; fl
Consultant Agreement
Executive Orders numbered E.0.70-01 and E.066-03 of the Governor of
the State of Washington.
IX
TERMINATION OF AGREEMENT
The right is reserved by the AGENCY to terminate this AGREEMENT at any time
upon ten days written notice to the CONSULTANT.
In the event this AGREEMENT is terminated by the AGENCY other than for fault
on the part of the CONSULTANT, a final payment shall be made to the
CONSULTANT as shown in Exhibit F for the type of AGREEMENT used.
No payment shall be made for any work completed after ten days following receipt
by the CONSULTANT of the Notice of Termination. If the accumulated payment
made to the CONSULTANT prior to Notice of Termination exceeds the total
amount that would be due computed as set forth herein above, then no final
payment shall be due and the CONSULTANT shall immediately reimburse the
AGENCY for any excess paid.
In the event the services of the CONSULTANT are terminated by the AGENCY
for fault on the part of the CONSULTANT, the above formula for payment shall not
apply. In such an event, the amount to be paid shall be determined by the
AGENCY with consideration given to the actual costs incurred by the
CONSULTANT in performing the work to the date of termination, the amount of
work originally required which was satisfactorily completed to date of termination,
whether that work is in a form or a type which is usable to the AGENCY at the
time of termination; the cost to the AGENCY of employing another firm to
complete the work required and the time which maybe required to do so, and
other factors which affect the value to the AGENCY of the work performed at the
time of termination. Under no circumstances shall payment made under this
subsection exceed the amount which would have been made using the formula
set forth in the previous paragraph
If it is determined for any reason that the CONSULTANT was not in default or that
the CONSULTANTs failure to perform is without it or its employees fault or
negligence, the termination shall be deemed to be a termination for the
convenience of the AGENCY in accordance with the provision of this
AGREEMENT.
In the event of the death of any member, partner or officer of the CONSULTANT
or any of its supervisory personnel assigned to the project, or, dissolution of the
partnership, termination of the corporation, or disaffiliation of the principally
involved employee, the surviving members of the CONSULTANT hereby agree to
complete the work under the terms of this AGREEMENT, if requested to do so by
the AGENCY The subsection shall not be a bar to renegotiation of the
AGREEMENT between the surviving members of the CONSULTANT and the
AGENCY, if the AGENCY so chooses.
In the event of the death of any of the parties listed in the previous paragraph,
should the surviving members of the CONSULTANT, with the AGENCYs
concurrence, desire to terminate this AGREEMENT, payment shall be made as
set forth in the second paragraph of this section.
In the event this AGREEMENT is terminated prior to completion, the original
copies of all reports and other data, PS&E materials furnished to the
CONSULTANT by the AGENCY and documents prepared by the CONSULTANT
prior to said termination, shall become and remain the property of the AGENCY
and may be used by it without restriction. Such unrestricted use, not occurring as
a part of this PROJECT, shall be without liability or legal exposure to the
CONSULTANT.
Payment for any part of the work by the AGENCY shall not constitute a waiver by
the AGENCY of any remedies of any type it may have against the CONSULTANT
Page 3 of 22
for any breach of this AGREEMENT by the CONSULTANT, or for failure of the
CONSULTANT to perform work required of it by the AGENCY Forbearance of
any rights under the AGREEMENT will not constitute waiver of entitlement to
exercise those rights with respect to any future act or omission by the
CONSULTANT.
X
CHANGES OF WORK
The CONSULTANT shall make such changes and revisions in the complete work
of this AGREEMENT as necessary to correct errors appearing therein, when
required to do so by the AGENCY, without additional compensation thereof.
Should the AGENCY find it desirable for its own purposes to have previously
satisfactorily completed work or parts thereof changed or revised, the
CONSULTANT shall make such revisions as directed by the AGENCY. This work
shall be considered as Extra Work and will be paid for as herein provided under
Section XIV.
XI
DISPUTES
Any dispute concerning questions of fact in connection with the work not disposed
of by AGREEMENT between the CONSULTANT and the AGENCY shall be
referred for determination to the Director of Public Works or AGENCY Engineer,
whose decision in the matter shall be final and binding on the parties of this
AGREEMENT, provided however, that if an action is brought challenging the
Director of Public Works or AGENCY Engineer's decision, that decision shall be
subject to the scope of judicial review provided under Washington Case Law
XII
VENUE, APPLICABLE LAW AND
PERSONAL JURISDICTION
In the event that either party deems it necessary to institute legal action or
proceedings to enforce any right or obligation under this AGREEMENT, the
parties hereto agree that any such action shall be initiated in the Superior Court of
the State of Washington, situated in the county the AGENCY is located in. The
parties hereto agree that all questions shall be resolved by application of
Washington law and that the parties to such action shall have the right of appeal
from such decisions of the Superior court in accordance with the laws of the State
of Washington. The CONSULTANT hereby consents to the personal jurisdiction of
the Superior Court of the State of Washington, situated in the county the AGENCY
is located in.
XIII
LEGAL RELATIONS AND INSURANCE
The CONSULTANT shall comply with all Federal, State, and local laws and
ordinances applicable to the work to be done under this AGREEMENT. This
AGREEMENT shall be interpreted and construed in accord with the laws of
Washington.
The CONSULTANT shall indemnity and hold the AGENCY and the STATE of
Washington, and their officers and employees harmless from and shall process
and defend at its own expense all claims, demands, or suits at law or equity
arising in whole or in part from the CONSULTANT's negligence or breach of any
of its obligations under this AGREEMENT; provided that nothing herein shall
require a CONSULTANT to indemnity the AGENCY and the STATE against and
hold harmless the AGENCY and the STATE from claims, demands or suits based
solely upon the conduct of the AGENCY and the STATE, their agents, officers and
employees and provided further that if the claims or suits are caused by or result
from the concurrent negligence of (a) the CONSULTANT's agents or employees
and (b) the AGENCY and the STATE, their agents, officers and employees, this
indemnity provision with respect to (1) claims or suits based upon such
negligence, (2) the costs to the AGENCY and the STATE of defending such
claims and suits, etc. shall be valid and enforceable only to the extent of the
CONSULTANT's negligence or the negligence of the CONSULTANT's agents or
employees.
Transportation Improvement Board (TIB)
Consultant Agreement
The CONSULTANT's relation to the AGENCY shall be at all times as an
independent contractor.
The CONSULTANT specifically assumes potential liability for actions brought by
the CONSULTANT's own employees against the AGENCY and, solely for the
purpose of this indemnification and defense, the CONSULTANT specifically
waives any immunity under the state industrial insurance law, Title 51 RCW. The
CONSULTANT recognizes that this waiver was specifically entered into pursuant
to the provisions of RCW 4.24.115 and was the subject of mutual negotiation.
Unless otherwise specified in the AGREEMENT, the AGENCY shall be
responsible for administration of construction contracts, if any, on the project.
Subject to the processing of an acceptable, supplemental agreement, the
CONSULTANT shall provide on-call assistance to the AGENCY during contract
administration. By providing such assistance, the CONSULTANT shall assume no
responsibility for: proper construction techniques, job site safety, or any
construction contractor's failure to perform Its work in accordance with the contract
documents.
The CONSULTANT shall obtain and keep in force during the terms of the
AGREEMENT, or as otherwise required, the following insurance with companies
or through sources approved by the State Insurance Commissioner pursuant to
RCW 48.
Insurance Coverage
A. Worker's compensation and employer's liability insurance as required by the
STATE
B. General commercial liability insurance in an amount not less than a single limit
of one million and 001100 Dollars ($1,000,000.00) for bodily injury, including death
and property damage per occurrence.
Excepting the Worker's Compensation insurance and any professional liability
insurance secured by the CONSULTANT, the AGENCY will be named on all
certificates of insurance as an additional insured. The CONSULTANT shall furnish
the AGENCY with verification of insurance and endorsements required by this
AGREEMENT. The AGENCY reserves the right to require complete, certified
copies of all required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do
business in the State of Washington. The CONSULTANT shall submit a
verification of insurance as outlined above within 14 days of the execution of this
AGREEMENT to the AGENCY. No cancellation of the foregoing policies shall be
effective without thirty (30) days prior notice to the AGENCY.
The CONSULTANT's professional liability to the AGENCY shall be limited to the
amount payable under this AGREEMENT or one million dollars, whichever is the
greater unless modified by Exhibit H. In no case shall the CONSULTANT's
professional liability to third parties be limited in any way.
The AGENCY will pay no progress payments under Section V until the
CONSULTANT has fully complied with this section. This remedy is not exclusive;
and the AGENCY and the STATE may take such other action as is available to
them under other provisions of this AGREEMENT, or otherwise in law.
XIV
EXTRA WORK
A. The AGENCY may at any time, by written order, make changes within the
general scope of the AGREEMENT in the services to be performed.
TIB Form 190-016
Revised Oct 2001 Page 4 of 22
B. If any such change causes an increase or decrease in the estimated cost of,
or the time required for, performance of any part of the work under this
AGREEMENT, whether or not changed by the order, or otherwise affects
any other terms and conditions of the AGREEMENT, the AGENCY shall
make an equitable adjustment in the (1) maximum amount payable; (2)
delivery or completion schedule, or both; and (3) other affected terms and
shall modify the AGREEMENT accordingly.
C. The CONSULTANT must submit any proposal for adjustment (hereafter
referred to as proposal) under this clause within 30 days from the date of
receipt of the written order. However, it the AGENCY decides that the facts
justify it, the AGENCY may receive and act upon a proposal submitted
before final payment of the AGREEMENT.
D. Failure to agree to any adjustment shall be a dispute under the disputes
clause. However nothing in this clause shall excuse the CONSULTANT
from proceeding with the AGREEMENT as changed.
E. Notwithstanding the terms and condition of paragraphs (a) and (b) above,
the maximum amount payable for this AGREEMENT, shall not be increased
or considered to be increased except by specific written supplement to this
AGREEMENT.
XV
ENDORSEMENT OF PLANS
The CONSULTANT shall place his endorsement on all plans, estimates or any
other engineering data furnished by him.
XVI
TIB AND AGENCY REVIEW
The AGENCY and TIB shall have the right to participate in the review or
examination of the work in progress.
;�^►•.Transportation Improvement Board (TIB)
Consultant Agreement
XVII
CERTIFICATION OF THE
CONSULTANT AND THE AGENCY
Attached hereto as Exhibit A-1, are the Certifications of the Consultant and the
Agency
XVIII
COMPLETE AGREEMENT
This document and referenced attachments contains all covenants, stipulations
and provisions agreed upon by the parties No agent, or representative of either
party has authority to make, and the parties shall not be bound by or be liable for,
any statement, representation, promise or agreement not set forth herein. No
changes, amendments, or modifications of the terms hereof shall be valid unless
reduced to writing and signed by the parties as an amendment to this
AGREEMENT.
XIX
EXECUTION AND ACCEPTANCE
This AGREEMENT may be simultaneously executed in several counterparts,
each of which shall be deemed to be an original having identical legal effect. The
CONSULTANT does hereby ratify and adopt all statements, representations,
warranties, covenants, and agreements contained in the proposal, and the
supporting materials submitted by the CONSULTANT, and does hereby accept
the AGREEMENT and agrees to all of the terms and conditions thereof.
In witness whereof the parties hereto have executed this AGREEMENT as of the day and year first above written.
B By
Consultant ��y(/ City/County ofd/%%
C%A4 er i1c) 1*6 e
TIB Form 190-016
Revised Oct 2001 Page 5 of 22
`• Transportation Improvement Board (TIB)
Consultant Agreement
EXHIBIT A-1
Certification of Consultant
Project No. City/County
I�YtWUAM4
I hereby certify that I am %/ 91.,1 �.Q.�l� a duly authorized
representative of the firm of j'he a C ai-r b TeCI e-& &2q— whose address is
x -no rmd-y! L9ne, Ufii Sw'fe 2J Lacw, w6. 67 11 and that
neither I nor the above firm I here represent has:
(a) Employed or retained for a commission, percentage, brokerage, contingent fee or other consideration, any firm or person (other than a
bona fide employee working solely for me or the above CONSULTANT) to solicit or secure this contract.
(b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of a firm or person in connection
with carrying out the contract.
(c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above
CONSULTANT) any fee, contribution, donation or consideration of any kind for, or in connection with procuring or carrying out the contract;
except as here expressly stated (if any):
I further certify that the firm I hereby represent is authorized to do business in the State of Washington and that the firm is in full compliance with
requirements of the Board of Professional Registration.
I acknowledge that this certificate is to be available to the Transportation Improvement Board (TIB), in connection with this contract involving
participation of TIB funds and is subject to applicable State and Federal laws, both criminal and civil/,
r-4v--Y—�S'g.t.
Date
Certification of Agency Official
I hereby certify that I am the AGENCY Official of the Cit#Geemtr of 'B✓8 W11LAM+ ,
Washington and that the above consulting firm or his/her representative has not been required, directly or indirectly as an express or implied
condition in connection with obtaining or carrying out this contract to:
(a) Employ or retain, or agree to employ or retain, any firm or person, or
(b) Pay or agree to pay to any firm, person or organization, any fee, contribution, donation or consideration of any kind, except as here
expressly stated (if any).
I acknowledge that this certificate is to be available to the TIB, in connection with this contract involving participation of TIB funds and is subject
to applicable State and Federal laws, both criminal and civil.
Date
Signature
TIB Form 190-016
Revised Oct 2001 Page 7 of 22
EXHIBIT B-1
Scope of Work
Protect No.
Describe the Scope of Work
See attached.
Documents to be Furnished by the Consultant
Transportation Improvement Board (TIB)
Consultant Agreement
TIB Form 190-016
Revised Oct 2001 Page 8 of 22
EXHIBIT B-1
SCOPE OF WORK
LEBO BOULEVARD ROADWAY IMPROVEMENT PROJECT
BREMERTON, WASHINGTON
Prepared for: Jerry Hauth, PE, Managing Engineer
City of Bremerton
Prepared by: Scott Sawyer, PE, Associate Principal
Josh Brannin, PE, Project Engineer
Date prepared: March 11, 2016
Overview
The objective of this project is to reconstruct Lebo Boulevard from Sheridan Road to Lower
Wheaton Way and build a sidewalk along Juniper Street from the Warren Avenue Bridge to Lebo
Boulevard. The existing pavement section for Lebo Boulevard is concrete pavement varying in
thickness from four inches to 9 inches. The intent of the project is to rubbelize or crack and seat
the concrete pavement and overlay with asphalt pavement. The methods used to build the
pavement section will be determined as part of the Geotechnical Design.
The City has engaged the public in two outreach meetings to determine the concept layout and
cross-section of Lebo Boulevard. The City provided the concept layout to SCJ Alliance in PDF
format via SCJ Files on March 7, 2016. The concept shows two travel lanes, parking lane, angled
parking, bicycle lanes, shared use path, sidewalks. The project includes urban design features,
retaining walls, and stormwater facilities (collection/conveyance and treatment).
The design and construction is funded by Transportation Improvement Board Urban Arterial
Program (UAP) Grant with City local match. The intent is to design the project without the need
for right-of-way acquisition, though some City property (south side, east of Warren Avenue
Bridge) may be needed for widening to accommodate angled parking.
The work will consist of the following phases:
1. Project Management
2. Survey and Right of Way Delineation (by MTN2COAST)
3. Alternatives and Concept Design
4. Preliminary Design
5. Geotechnical Design (by GeoEngineers)
6. Urban Design (by HBB Landscape Architecture)
7. SEPA and Permitting
8. Public Involvement
Lebo Boulevard Roadway Improvement Project March 11, 2016
City of Bremerton Page 1
SCJ Alliance
Exhibit A - Scope of Work
9. Final Design
10. Bidding Services
Phases for Additional Waterline Design and Construction Engineering may be added by
amendment.
Assumptions
1. The project may require right of way or easement acquisition from one City owned
property.
2. The limits of road improvements along Lebo Boulevard extend from Sheridan Road to
Lower Wheaton Way (approximately 1.0 miles). It is anticipated improvements will
extend to the end of curb returns for side streets connecting to Lebo Boulevard.
3. The layout of Lebo Boulevard will generally conform to the concept provided by the City,
dated March 7, 2016.
4. Sidewalk will be built to connect Warren Avenue Bridge to Lebo Boulevard. SCJ will
determine the alignment and cross-section for the sidewalk as part of Phase 3 —
Alternatives and Concept Design.
5. Stormwater improvements will include (1) collection and conveyance for the improved
roadways, and (2) treatment facilities. Flow control is not required because stormwater
is discharged directly,to Port Washington Narrows (exempt water body).
6. SCJ will evaluate the capacity of existing outfalls to Port Washington Narrows, but
modifications to the outfalls are not included in the scope of this project.
7. Sewer improvements are not included.
8. Water improvements are limited to relocation of meters to proposed back of walk and
the upgrade described in Phase 10.
9. The project will construct pedestrian illumination.
10. The project will not underground power and/or communication utilities.
11. The project will not build within the Ordinary High Water Mark (OHWM).
12. The City will be responsible for any pre -condition surveys of buildings adjacent to Lebo
Boulevard prior to rubblizing the existing concrete pavement.
13. Kitsap Transit buses will not require bus pull-outs (extra pavement width) at bus stops.
Information Provided by the City
1. Concept layout and cross-sections for Lebo Boulevard via SCJ Files on March 7, 2016.
2. Pavement cores for Lebo Boulevard.
3. All available as -built drawings for roadway, water, sewer, and stormwater.
4. Potholes of utilities as determined mutually between SCJ and the City.
Phase 1 Project Management
This phase includes tasks to plan, manage, and administer the work; attend project meetings;
and provide quality assurance/quality control.
Lebo Boulevard Roadway Improvement Project March 11, 2016
City of Bremerton Page 2
SCJ Alliance
Exhibit A - Scope of Work
Task 1 Management
1) Management: Manage the project by directing and supervising staff and reviewing
work for the duration of the project. This management is for the overall work rather
than specific tasks.
1) Schedule and Budget: Develop a critical path project schedule to match the scope of
work. Identifytask durations, predecessors, City reviews, deliverables, and milestones.
Review and update the schedule on a monthly basis. Monitor project budget on a
biweekly basis. Provide monthly billing statements to the City including overall budget
and schedule confirmation and review for each progress billing period.
Task 2 Administration
1) Progress Reports: Prepare and submit a bi-weekly progress report. Progress reports will
show: (1) prior work performed, (2) current work planned, (3) schedule and budget
status, (4) a summary of scope changes/added value, and (5) items needed from the City
and/or others.
2) Progress Billings: Prepare a monthly progress bill with weekly progress reports
attached. Bills will show staff hours for each phase (i.e., Phase 1: Project Management).
Include a Budget Remaining Report with each invoice.
3) Filing: Develop a project filing system and maintain project files in one centralized
location. Periodically purge draft and redundant documents.
4) Subconsultant Administration: Execute and administer sub agreements. Review and
approve monthly invoices.
Task 3 Quality Assurance/Quality Control
1) Quality Control: Provide senior level review of task deliverables before submittal to the
City.
2) Quality Assurance: Audit quality check activities and documentation on a periodic basis.
Understanding
• Project management will be provided over a 12 -month timeframe.
• Progress billings will be submitted monthly to the City.
• Timelines and milestones will be outlined in a master schedule using Microsoft Project
and will be updated for each progress billing.
• Budget for peer checks for quality control is included within budget for design tasks.
Deliverables
• Bi -weekly Progress Report submitted via email in PDF format.
• Progress billings submitted monthly submitted via email in PDF format.
• MS Project schedule updates submitted via email in PDF format.
Lebo Boulevard Roadway Improvement Project March 11, 2016
City of Bremerton Page 3
SCJ Alliance
Exhibit A - Scope of Work
Phase 2 Survey and Right of Way Delineation (by
MTN 2COAST)
Task 1 Survey and Right of Way Delineation
1) Topographic Survey: Perform topographic survey for the Lebo Boulevard corridor from
Sheridan Road to Lower Wheaton Way. Topography will also extend up each side street
for 100 feet. Collect pavement edges, curbs, sidewalks, utilities appurtenances, utility
markings, trees, fences, driveways, mailboxes, road signs, and breaks in topography.
Arrange for utility locate marks (provided by a locater service included in the fee).
Mapping will generally extend to existing rights of way. Include Juniper Street from Lebo
Boulevard to Warren Avenue Bridge (15 feet beyond the existing curb lines or 10 feet
beyond the toe of slope on the inside of the loop ramp area). Survey the shoreline and
OHWM where proposed sidewalks are located within 200 feet of the Port Washington
Narrows shoreline.
2) Right of Way Mapping: Locate monuments and use record right of way maps to
establish existing rights of way for Lebo Boulevard and Juniper Street. Establish rights of
way on side streets for 100 feet from Lebo Boulevard.
3) Base Map: Prepare a topographic base map in AutoCAD, including existing rights of
way. Provide a surface model for the existing ground surface in Civil 3D.
4) Legal Description and Exhibit: Prepare up to one legal description and exhibit for right-
of-way or easement acquisition.
Understanding
• MTN2COAST will prioritize establishment to centerline alignment and stationing for
Lebo Boulevard for the City's use in developing and implementing a pavement coring
plan.
• Field data will be collected on NAD83/91 Washington State Plane Coordinates, North
Zone, Geoid 12A, and NAVD88 Elevation datum.
• Existing side parcel lot lines will not be mapped.
• Base mapping will conform to City Bremerton and APWA standards.
Deliverables
• Topographic base map in AutoCAD format and existing surface in Civil 3D format.
Phase 3 Alternatives and Concept Design
Task 1 Alternatives and Concept Design
1) Lebo Boulevard Cross -Section — Crown vs Shed: Generally the topography transverse to
Lebo Boulevard falls from the north to the south. Raising Lebo Boulevard as part of the
pavement work and widening the sidewalks will create elevation differences between
existing ground and the proposed back of walk. Evaluate the pros and cons for building
the Lebo Boulevard as a crowned pavement section or a shed pavement section
(draining to the south curb). The intent of the shed cross-section is to lessen the
elevation differences. Develop preliminary roadway model assemblies to determine
proposed back of walk elevations. Compare to existing elevations at 25 -foot intervals.
Lebo Boulevard Roadway Improvement Project March 11, 2016
City of Bremerton Page 4
SO Alliance
Exhibit A - Scope of Work
Summarize elevation differences in a tabular format and present in cross-section view.
Coordinate with Phase 5 — Geotechical Design to assess the constructability and cost of
pavement construction for the alternative sections. Prepare a technical memorandum
describing the alternative sections, constructability, concept cost estimates, and relative
elevation differences at the back of walk.
2) Power Pole Relocation: Develop an exhibit showing centerline alignment and stationing
for Lebo Boulevard with existing and recommended locations for power poles. Meet
once with the City and Puget Sound Energy to finalize the alignment for pole
relocations. Prepare a technical memorandum documenting the basis for the proposed
pole locations.
3) Juniper Street Sidewalk: Develop up to two alternative layouts for sidewalk along
Juniper Street from Warren Avenue Bridge to Lebo Boulevard. It is anticipated the
sidewalk will be located along the east side of Juniper Street. The alternatives will
include embankment widening and retaining wall for the sidewalk near the bridge
connection. Develop concept cost estimates for the alternatives. Prepare a technical
memorandum describing the concepts and recommending the preferred alternative.
Analysis will consider functionality/directness for pedestrians, constructability, WSDOT
involvement, and cost.
4) Oak Street/Boat Ramp Access Driveway: Develop a concept layout for the Oak Street
intersection and the Lion's Park boat ramp access driveway. The intent of the layout is
to reduce the amount of impervious surface and shorten crossing distances for
pedestrians. Meet with City staff to review the concept and revise the concept once per
City feedback. Cost estimating for the final layout will be included in Phase 4 —
Preliminary Design. Prepare a technical memorandum describing the basis for the
layout.
Understanding
• None.
Deliverables
• Technical memorandums submitted in PDF via email.
Phase 4 Preliminary Design
Task 1 Data Collection
1) Data Collection: Gather and review available background data and as-builts from the
City. Gather and review system maps from dry utility providers (power and
communication).
2) Photographs: Walk the site and provide photo documentation.
Task 2 Roadway
1) Horizontal Layout
Establish a final design level centerline for Lebo Boulevard, Juniper Street from Lebo
Boulevard to Warren Avenue Bridge, and side streets for approximately 100 feet
from Lebo Boulevard.
Lebo Boulevard Roadway Improvement Project March 11, 2016
City of Bremerton Page 5
SCJ Alliance
Exhibit A - Scope of Work
• Develop preliminary engineering level detail for the roadway layout. Show travel
lanes, turn lanes, on -street parking, bike lanes, curb/gutter, shared use path,
sidewalks, and driveways. Curb returns at side streets will match existing street
width for side streets.
• Define alignment data (bearing and curve data) for the centerline and define
alignment data (station/offset and curve data) for curbs, and edges of pavement.
• Develop up to four typical sections for Lebo Boulevard based on the cross sections
prepared by the City and presented to the public open house on February 22"d
Develop two typical sections for the Juniper Street sidewalk.
• Coordinate with Kitsap Transit to locate bus stops and bus shelters. Consider ADA
accessibility for sidewalk widths at bus stops and shelters.
2) Vertical Layout
• Develop centerline profile for Lebo Boulevard.
• Develop curb return profiles, intersection grading for the intersection, and driveway
grades.
• Design ADA ramps (type selection and preliminary grades) at intersections.
3) Frontage Design
• Profile proposed back of sidewalk or edge of pavement for each parcel abutting the
project. Design each site to integrate proposed improvements with the existing
conditions.
Create a frontage conformance exhibit for some abutting parcels (up to 15 parcels
as directed by the City). Each exhibit will include sufficient plan view detail to show
the general public what the site will look like. The exhibits will include a plan view
site plan showing the roadway, pedestrian facilities, existing structures, parking, and
landscaping. The exhibits may include cross sections and profiles as necessary to
demonstrate how the site will be graded. Each exhibit will be at a scale to fit legibly
on 11x17 paper.
Submit frontage conformance exhibits to the City for review. Incorporate revisions
from one City review.
4) Pavement Underdrains: Coordinate with GeoEngineers on design of pavement
underdrains. Develop cross section details to show perforated pipe size and gravel layer
sizing. Layout piping and design connections to stormwater conveyance system.
5) Review Workshop with City: Conduct one (1) design review workshop in Bremerton to
review roadway work in progress. Revise work according to the design review workshop
comments. Provide workshop minutes to the City in PDF via email.
6) Technical Memorandum: Prepare a draft technical memorandum for inclusion in the
Basis for Design Report described under Phase 4. The memorandum will describe
roadway design including standards used to layout the roadway.
Task 3 Stormwater
1) Field Analysis: Meet on site with City staff to walk the site and review existing basin
boundaries and runoff patterns.
Lebo Boulevard Roadway Improvement Project March 11, 2016
City of Bremerton Page 6
SCJ Alliance
Exhibit A - Scope of Work
2) Modeling: Prepare a hydrologic model of the existing and proposed land use conditions
for the limits of disturbance to determine the treatment requirements. Determine
preliminary footprint size of water quality facilities.
3) Downstream Analysis: Calculate pre- and post -project runoff volumes tributary to the
existing storm pipe discharging to Port Washington Narrows and evaluate the hydraulic
capacity of the existing outfalls. Identify potential capacity issues of existing outfalls.
4) Layout: Develop collection and conveyance model based on the hydrodynamic analysis
method (Storm and Sanitary Analysis 2015). Meet with the City to discuss the City's
Eagle Avenue Stormwater Project and consider this project when developing the
collection and conveyance layout. Prepare plan and profile sheets to a preliminary
design level for the stormwater improvements. Show the plan view footprint of water
quality facilities.
5) Draft Stormwater Site Plan: Prepare a draft Stormwater Site Plan (drainage report) for
inclusion in the Basis for Design Report described under Phase 4.
Task 4 Retaining Walls
1) Layout: Prepare horizontal and vertical layout of approximately 300 linear feet of fill
retaining wall to accommodate the proposed angled parking near Warren Avenue
Bridge and approximately 300 linear feet of fill retaining wall for the Juniper Street
sidewalk. identify horizontal limits of small walls (cut or fill walls 4 feet high or less) to
minimize impacts to front yards at the back of proposed sidewalk.
2) Type Selection: Evaluate fill wall type considering cost and constructability. Discuss
findings/recommendations with the City and select final wall types.
3) Technical Memorandum: Prepare a draft technical memorandum for inclusion in the
Basis for Design Report described under Phase 4. The technical memorandum will
summarize cost, constructability and aesthetic considerations for identifying preferred
wall types.
Task 5 Traffic and Lighting
1) Channelization: Layout striping for Lebo Boulevard. Include lane striping, intersection
markings, and traffic symbols.
2) Stop Warrant: Prepare a stop warrant analysis per the MUTCD to evaluate the need for
4 -way stop control at Cherry Street, Juniper Street, and Sheridan Street.
3) Lighting: Layout spacing and analyze lighting levels for pedestrian scale lighting along
Lebo Boulevard. Base the spacing of lights on City input and representative lighting
calculations for 300 feet of roadway and sidewalk. Perform lighting calculations using
AG132 software. Coordinate light pole style and height with Phase 6 — Urban Design.
4) Construction Sequencing: Develop a strategy for construction of the improvements
describing sequencing, geometric standards during construction, and traffic control
methods. Include exhibits (up to four phases) depicting the sequence of construction.
Meet with City staff to review the strategy. Include the memorandum in the Basis for
Design Report described under Phase 4.
Lebo Boulevard Roadway Improvement Project March 11, 2016
City of Bremerton Page 7
SCJ Alliance
Exhibit A - Scope of Work
5) Technical Memorandum: Prepare a traffic technical memorandum for inclusion in the
Basis for Design Report described under Phase 4. Describe the basis for design for
striping, lighting, and traffic signals.
Task 6 Preliminary Landscape Design
1) Data Collection: Review the project site, collect background information, and research
zoning requirements.
2) Meetings: Attend up to two meetings at the City of Bremerton and one meeting at SCJ
Alliance's Olympia office.
3) Landscape Plan: Prepare preliminary landscape plan including planting palette, tree
locations, and outline of new shrub and lawn areas.
Task 7 Utility Mapping
1) Utility Mapping:
• Obtain system maps and as -built drawings from utility providers. Compare to
survey mapping to verify mapping completeness.
• Field -verify the utility mapping against visible appurtenances and available system
maps.
• Reconcile mapping discrepancies with the City and utility providers.
2) Utility Conflict Technical Memorandum: Prepare a utility conflict technical
memorandum and submit for City review. Evaluate available data to identify utility
conflicts and make recommendations for final resolution. Coordinate with utility
providers to determine cost responsibility for relocations. Identify special construction -
related requirements for each utility. Revise the memorandum once per City
comments. Include the final memorandum in the Basis for Design Report described
under Phase 4.
3) Utility Coordination: Coordinate with Puget Sound Energy on the relocation of power
poles based on the pole alignment identified in Phase 3, Task 1.2. Track progress by
Puget Sound Energy on development of plans and relocation of poles.
Task 8 Preliminary Plans
1) Preliminary Plans: Prepare the following plan types at V=20' scale (unless noted
otherwise). The number of plan sheets per plan type is shown in parentheses.
• Cover (1 sheet)
• Typical Sections (2 sheets)
• Plan and Profile (12 sheets)
• Underdrains (6 sheets)
• Utility Relocation (6 sheets)
• Channelization (6 sheets)
• Illumination (6 sheets)
• Landscape (6 sheets)
Lebo Boulevard Roadway Improvement Project March 11, 2016
City of Bremerton Page 8
SCJ Alliance
Exhibit A - Scope of Work
Task 9 Preliminary Cost Estimate
1) Cost Estimate
• Develop quantities based on the preliminary plans from Phase 4.
• Assign unit costs for quantified items and assign lump sum costs to other items
based on professional judgment.
• Develop a planning level construction estimate that includes a 30% contingency.
Task 10 Basis for Design Report
1) Draft Basis for Design Report: Prepare an executive summary to describe work
completed and decisions made in Phase 4. Include technical memorandums prepared
separately for roadway design, stormwater design, traffic design, traffic control strategy,
and utility conflict. Include preliminary plans and cost estimates. Submit to the City for
review.
2) Final Basis for Design Report: Revise the report once per City comments.
Understanding
• Roadway design is based on City of Bremerton Engineering and Construction Standards.
• Power pole relocations will be shown on the Roadway Plan & Profile sheets.
• Drainage design is based on Department of Ecology, Stormwater Management Manual
for Western Washington, 2012.
• Lebo Boulevard is a minor arterial per the City of Bremerton Engineering and
Construction Standards.
• For budget purposes, it is assumed the larger fill retaining walls will be either structural
earth wall (SEW) or WSDOT Standard Plan cast -in-place concrete wall. Structural design
for custom retaining walls is not included. The fill walls are assumed to be less than 10
feet in retained height.
• Embankment widening will be selected as the preferred alternative for the Juniper
Street Sidewalk. Therefore, retaining wall design is not included for this location.
• Small walls (less than 4 feet high) to minimize impacts to front yards will be used at up
to 15 parcels.
• Roadway and/or intersection lighting is not included.
• Planting areas include the following:
o The area north of Lebo Boulevard between Sheridan Street and Oak Street.
o The frontage to Lebo Boulevard at the Lion's Park parking lot (replacing cherry
trees).
o The frontage of Lebo Boulevard at the on -street angled parking (south side of
Lebo, east of Warren Avenue Bridge).
o The frontage of Lebo Boulevard at the Parks & Recreation building.
o Gateway entry treatments —Sheridan and Wheaton Way.
Deliverables
• Meeting summaries submitted in PDF via email.
• Utility Conflict technical memorandum submitted in PDF via email.
• Preliminary Plans (11"x17") submitted in PDF via email.
Lebo Boulevard Roadway Improvement Project March 11, 2016
City of Bremerton Page 9
SCJ Alliance
Exhibit A'- Scope of Work
• Basis for Design Report submitted in PDF via email.
Phase 5 Geotechnical Design (by GeoEngineers)
Task 1 Site Investigation and Feasibility Evaluation
1) Visual Condition: Perform a visual condition survey of the existing pavement. Use the
American Association of State Highway and Transportation Officials (AASHTO)/Federal
Highway Administration (FHWA) Pavement Moisture Accelerated Distress Identification
System in our evaluation.
2) Traffic Control: Prepare traffic control plans and provide traffic control to include
signage and flaggers during Falling Weight Deflectometer (FWD) testing and auger
drilling described below.
3) Street Use Permit: Obtain a street use permit to perform site exploration activities
described below. The City will pay the permit fee.
4) Falling Weight Deflectometer: Perform a FWD survey to assess PCC and subgrade
strength. Select existing PCC panels will be tested at about 500 -foot intervals along each
travel lane to establish a general support profile along the alignment. FWD tests will not
be taken at the panel edges because rubblization or crack and seat methods are to be
used as opposed to leaving the existing PCC intact.
5) One -call Notification: Contact the One Call Utility Notification system to clear proposed
exploration locations for presence of underground utilities as required by Washington
State law.
6) Borings: Perform up to 10 hollow -stem auger borings at select locations along the
alignment to further assess subgrade conditions and at planned retaining wall locations.
We understand retaining walls are anticipated at two locations (south side of Lebo
Boulevard east of Warren Avenue Bridge and Juniper Street near the Warren Avenue
Bridge connection). For budgeting purposes we have assumed each boring will typically
be drilled to a depth of 10 feet below existing grade or less (budget estimate is for 110
linear feet of drilling) and that the existing PCC pavement will be cored and patched at
each boring location (assumed slab thickness up to 8 inches). We will perform insitu
sampling at 2.5 -foot depth intervals in each boring in accordance with ASTM
International (ASTM) D 1586 (Standard Penetration Test) procedures.
7) Test Pits: Perform up to six backhoe test pits in the existing unimproved grass and shrub
covered area along the toe of the current embankment on the Warren Avenue Bridge
on-ramp to evaluate conditions for the proposed enlarged fill prism or fill retaining wall.
8) Laboratory Testing: Perform laboratory testing including moisture content and
gradation analysis on select samples obtained from the explorations.
9) Pavement Design: Evaluate feasibility and constraints for accomplishing pavement
reconstruction by rubblizing or cracking and seating the PCC. We anticipate discussing
each of these potential options with specialty contractors to identify critical design and
construction considerations. Develop recommendations for pavement underdrains.
Lebo Boulevard Roadway Improvement Project March 11, 2016
City of Bremerton Page 10
SCJ Alliance
Exhibit A - Scope of Work
10) Asphalt Overlay: Develop preliminary pavement design sections for new hot mix asphalt
(HMA) overlays for the reconstructed pavement.
11) Draft Report: Present the preliminary study results in a draft geotechnical report for
review by the project team.
Task 2 Consultation and Final Design
1) Team Meeting: Meet with the design team to discuss our findings and preliminary
conclusions and obtain consensus on a preferred option to advance to final design.
2) Final Report: Prepare final geotechnical recommendations for the selected
reconstruction option. We anticipate addressing the following:
• General earthwork recommendations including subgrade preparation, criteria for
imported structural fill, fill placement and compaction criteria, and utility trench
backfilling. -
• Subdrainage measures appropriate to the selected pavement reconstruction option.
• Recommendations for overlay and base course layer thickness as appropriate for
the selected option. We will require performance criteria such as Equivalent Single
Axle Loads (ESALs) or anticipated average daily traffic counts and projected growth
rates to complete our analysis.
• Lateral earth pressure criteria for design of conventional retaining walls, including
seismic and traffic surcharge values, and a recommended allowable soil bearing
pressure. We will provide geotechnical recommendations for cast -in-place or
contractor -designed structural earth walls and discuss wall drainage.
• Construction considerations specific to the selected pavement reconstruction
option.
Understanding
• The City will pay Street Use Permit fees.
• The planned explorations do not include an environmental site assessment and the site
is assumed to be "clean" regarding hazardous or contaminated materials.
Deliverables
• Traffic Control Plan submitted in PDF via email.
• Geotechnical Design Report in PDF via email.
Phase 6 Urban Design (by HBB Landscape Architecture)
Task 1 Concept Design
1) Urban Design Alternatives:
• Field walk the site.
• Develop alternatives for finish treatments at entryway sidewalks, mid -block
crossings, and bus stops (plan view layout).
• Develop alternatives for site furnishing for benches and trash receptacles (one
presentation board).
• Subcontract and coordinate with a sign design company to develop entry sign
concepts (billed as expense).
Lebo Boulevard Roadway Improvement Project March 11, 2016
City of Bremert6n Page 11
SCJ Alliance
Exhibit A - Scope of Work
• Develop alternatives for lighting options and column treatments for the Warren
Avenue Bridge Portal (one presentation board).
• Photoshop Renderings: Develop one presentation board depicting alternatives for
entry areas, mid -block pedestrian crossings, bus stops, and the Warren Avenue
Bridge portal.
• Concepts Cost Estimate: Develop a concept cost estimates for alternatives for site
furnishings and portal column treatments.
2) Preferred Urban Design Features:
• Coordinate with the City to select and refine the preferred urban design features;
street furnishings, pedestrian light poles and fixtures, and paving finishes (1
materials and finishes board).
• Coordinate with the City to select and refine the preferred portal concept (1
materials/concept rendering board).
• Prepare a preferred concept cost estimate for Urban Design features.
• Subcontract and coordinate with a sign design company to prepare a preferred sign
concept (1 presentation board with materials and cost estimate) (billed as expense).
3) Proprietary Materials Justification:
• Prepare a justification letter for proprietary materials for pedestrian light
pole/fixtures and entry sign.
Task 2 Community Outreach
1) Open House: Attend one Open House meeting. Budget for presentation boards is
included in Task 1 above.
Task 3 90% Plans and Specifications
1) Urban Design Elements:
• Prepare details for urban design elements (1 plan).
• Prepare paving pattern enlargement with key map (1 plan).
• Prepare special provisions for the urban design elements.
• Prepare cost estimates for the urban design elements.
2) Entry Sign: Coordinate and subcontract with a sign design company to prepare the
design intent (materials, dimensions, and costs) (billed as expense)
Task 4 Bid Support
1) Bid Support: Provide up to 4 hours of bidding support as directed by the City.
Understanding
• Urban Design features will be shown on the Plan and Profile and/or Paving sheets.
• Site furnishings will be off the shelf products, custom design furnishings are not
included.
• Sidewalk paving materials and finishes are based on cast -in-place concrete material and
textures.
Lebo Boulevard Roadway Improvement Project March 11, 2016
City of Bremerton Page 12
SCJ Alliance
Exhibit A - Scope of Work
Deliverables
• Urban design concept alternatives (4 sheets)
• Urban design preferred alternative (3 sheets)
• Urban design details (1 sheet)
• Paving pattern enlargement plan (1 sheet)
• Urban design special provisions
• Urban design cost estimate
• Justification letter for proprietary products
• Entry sign design, specifications and cost estimate (by Tube Art)
Phase 7 SEPA/NEPA and Permitting
Task 1 SEPA/NEPA and Permitting
1) SEPA Checklist: Prepare a SEPA Checklist.
2) Ordinary High Water Mark Mapping:
• Conduct research to create base maps and review local codes.
• Flag the OHWM in the field and coordinate with the project surveyor.
• Prepare a technical memorandum describing the mapping methodology and results.
3) Shoreline Substantial Development Permit: Prepare JARPA application and submit to
City. Coordinate with City planning staff during review of permit. Develop required
mitigation plan for any identified impacts.
4) NPDES Permit: Prepare a notice of intent for a Construction Stormwater General Permit
from the Department of Ecology.
5) Critical Areas Ordinance: Prepare documentation that project complies with the City's
Critical Areas Ordinance.
Understanding
• Federal funds will not be used for the project.
• State funds (TIB grant) will be used for the project.
• There are no wetland impacts.
• There is no work within the OHWM.
• There are no discipline reports required for the SEPA Checklist, except the Stormwater
Report prepared under Phase 9.
• WDFW Hydraulic Project Approval and US Army Corps Section 10 permits are not
required for changes in runoff volume to the existing close conduit discharges to Port
Washington Narrows.
• The SEPA determination will be Determination of Non -Significance.
Deliverables
• SEPA Checklist submitted in PDF via email.
• Shoreline Substantial Development Permit submitted in PDF via email.
• Mitigation Plan submitted to City to address impacts to shoreline and critical area
buffers.
Lebo Boulevard Roadway Improvement Project March 11, 2016
City of Bremerton Page 13
SCJ Alliance
Exhibit A - Scope of Work
Phase 8 Public Involvement
Task 1 Public Involvement
1) Focus Meetings: Support the City in meeting with individual property owners and/or
business owners to discuss the project and gather input.
2) Council Briefings: Provide up to two Council briefings to report on project progress and
gather Council input and/or endorsement. Prepare notes from the meetings to
document key decisions and/or action items.
3) Public Meetings: Hold up to two public information meetings to report on project
progress and gather public feedback. The meetings generally will be timed to occur one
to two weeks after the Council briefings. Prepare graphic materials for discussion
purposes. Prepare notes from the meetings to document key decisions and/or action
items.
4) Project Website: Provide graphic and written materials to the City for posting on the
City's project website.
Understanding
• The City Council will endorse major project decisions based on information provided at
the Council Briefings.
• Support for Focus Meetings is budgeted at 32 hours.
• Website support is budgeted for 16 hours.
Deliverables
• Meetings summaries for focus meetings, public information meetings, and Council
briefings submitted in PDF via email.
• Graphics and written materials for the City to post to the project website.
Phase 9 Final Design
Task 1 Utility Coordination
1) Identify Potholing Locations: Based on potential utility conflicts identified under Phase
4, identify requested potholing locations and submit to the City.
2) Potholing: Oversee potholing activities. Up to twelve (12) hours of project engineer
time and two trips to the project have been included. It is anticipated this work will
occur after identifying conflicts in Phase 4, Task 7.2 and prior to beginning Final Design
work.
3) Incorporate Potholing Data: Incorporate potholing data into Civil3D model and review
for potential conflicts.
4) Identify Conflicts: Identify utilities requiring relocation and notify utility providers by
phone, email, and US mail. Determine if providers will relocate conflicting utilities prior
to or during construction. Prepare a relocation tracking matrix and monitor progress by
providers to relocate utilities.
Lebo Boulevard Roadway Improvement Project March 11, 2016
City of Bremerton Page 14
SCJ Alliance
Exhibit A - Scope of Work
Task 2 Roadway
1) Horizontal Layout: Finalize the horizontal layout.
2) Vertical Layout: Determine final centerline grade; develop final curb return profiles and
intersection grading (16 intersections); develop final driveway profiles for up to 55
driveways; and detail ADA ramps, roadway intersections, and driveways. Develop final
back of sidewalk grades and design conformance to existing front yards.
Task 3 Drainage
1) Collection and Conveyance: Update collection and conveyance system to address
previous comments. Verify gutter spread calculations at catch basins.
2) Treatment Facilities: Finalize the design of water quality facilities.
3) Stormwater Site Plan: Prepare a Stormwater Site Plan (drainage report) per the Ecology
Stormwater Management Manual for Western Washington (2012).
4) SWPPP: Prepare a Stormwater Pollution Prevention Plan per the Ecology Stormwater
Management Manual for Western Washington (2012).
Task 4 Channelization and Signing
1) Striping: Revise pavement marking plans to incorporate any horizontal design changes.
2) Signing: Develop a signing plan to meet the requirements of the MUTCD. Identify sign
type, size and location. Identify existing signs to be relocated or removed.
Task 5 Illumination
1) Lighting Layout: Finalize lighting layout based on any horizontal/vertical changes.
2) Electrical Connection: Coordinate power sources with Puget Sound Energy.
3) Line Loss: Perform line loss calculations.
Task 6 Landscape Design
1) Comment Resolution: Address City review comments of the preliminary landscape
plans.
2) Landscape Plan: Provide a complete landscape plan with planting layout, plant schedule,
installation details and installation notes for up to six planting areas.
3) Irrigation System Design and Repair: Provide performance specifications for irrigation
system design for planting areas identified in the landscape plans and performance
specifications for repair of impacts to existing irrigation systems.
4) Temporary Irrigation Systems: Provide performance specifications for temporary
irrigation systems or performance requirements for truck watering.
Lebo Boulevard Roadway Improvement Project March 11, 2016
City of Bremerton Page 15
SCJ Alliance
Exhibit A - Scope of Work
Task 7 Design Documentation
1) Final Design Report: Prepare a memorandum in addendum to the Basis of Design Report
prepared during Phase 4 - Preliminary Design. Explain changes to the design and attach
supporting documentation and/or calculations.
Task 8 60% Progress Meetings:
1) 60% Progress Meetings: Attend up to six meetings in Bremerton to review design and
plan progress with the City between Preliminary Design and 90% PS&E.
Task 9 90% Plan Sheets
1) The following 60% plans will be updated according the 60% review comments:
• Cover Sheet (1 sheet)
• Summary of Quantities (1 sheet)
• Horizontal Alignment Plan (6 sheets @ 20 scale double stacked full size)
• Roadway Sections (3 sheets)
• Temporary Erosion and Sediment Control Plans (6 sheets @ 20 scale double stacked
full size)
• TESC Details and Notes (1 sheet)
• Removal and Excavation Plans (6 sheets @ 20 scale double stacked full size)
• Roadway/Stormwater Plan and Profiles (12 sheets @ 20 scale full size)
• Roadway/Stormwater Details (2 sheets)
• Underdrain Plans (6 sheets)
• Underdrain Details (1 sheet)
• ADA Grading Details (20 sheets)
• Paving Plans (6 sheets @ 20 scale double stacked full size)
• Pavement Marking and Signing Plan (6 sheets @ 20 scale double stacked full size)
• Sign Specification Sheet (1 sheet)
• Illumination Plans (6 sheets @ 20 scale double stacked full size)
• Retaining Walls (2 sheets @ 20 scale full size)
• Landscape Plans (6 sheets @ 20 scale full size)
• Landscape Details (2 sheets)
• Traffic Control Plans (6 sheets @ 20 scale full size)
Task 10 90% Engineer's Estimate
1) 90% Engineer's Estimate: Develop quantities based on the 90% plans. Assign unit costs
for quantified item and assign lump sum costs to other items based on professional
judgment. Develop a 90% construction cost estimate that includes a 10% contingency.
Task 11 90% Contract Documents
1) 90% Contract Documents: Write specifications for all non-standard items. Compile the
special provisions into one Project Manual document.
Lebo Boulevard Roadway Improvement Project March 11, 2016
City of Bremerton Page 16
SCJ Alliance
Exhibit A - Scope of Work
Task 12 Final Comment Resolution
1) Final Comment Resolution: Respond to 90% review comments in a matrix format.
Attend one meeting with the City to resolve comments from the 90% review.
Task 13 Final PS&E Package
1) Final Plans: Update the plans per the 90% review comments.
2) Final Engineer's Estimate: Update the quantities to reflect the plan updates. Prepare
Unit Price Worksheet including item descriptions, unit, quantity and cost. Update the
engineer's estimate with revised quantities.
3) Final Contract Documents: Assemble the General Provisions, Special Provisions, and Unit
Price Worksheet into one Project Manual document.
Understanding
• For budget purposes it is assumed flow control requirements will be addressed by direct
discharge to Port Washington Narrows using existing closed conveyance systems.
• Coordination with utility providers will require up to 60 hours of effort.
• Landscape designs will not require an irrigation design. SCJ will prepare performance
specifications for irrigation design by the contractor.
• The City will provide SCJ with approved contract documents and boilerplate Division 1
special provisions.
• The 90% and Final reviews will not result in material changes to the design of
improvements.
Deliverables
• Final Basis of Design Report submitted in PDF via email.
• Stormwater Site Plan submitted in PDF via email.
• PS&E Package (90%) including half-size plans, special provisions, and engineer's
estimate submitted via courier to the City (5 copies) and PDF and AutoCAD via email.
• PS&E Approval Package (Final) including half-size plans, special provisions, and
engineer's estimate submitted via courier to the City (5 copies) and PDF and AutoCAD
via email.
Phase 10 City Funded Utilities (Water and Stormwater)
The design work in this phase covers work to be funded by City utility funds for water and
stormwater. The scope of the improvements is shown on Attachment A.
Task 1 Water Design
1) Preliminary Design: Provide preliminary plans for replacing one (1) 4" water main
crossing at Apple St with a new 8" water main. Plans will show plan and profile for the
replaced pipe. Show existing utilities in plan view only to identify pipe crossings for
potholing. Prepare an engineer's estimate with a 30% contingency.
2) Final Design: Based on potential utility conflicts identified under Task 10.1.14, identify
requested potholing locations and submit to the City. Prepare final plans. Plans will
Lebo Boulevard Roadway Improvement Project March 11, 2016
City of Bremerton Page 17
SO Alliance
Exhibit A — Scope of Work
show plan and profile for the replaced pipe. Show existing utilities in plan and profile
with assumed elevations or pothole elevations where applicable. Prepare an engineer's
estimate with a 5% contingency.
3) PS&E Documents: Prepare final documents — plans, specifications and engineer's
estimate.
Task 2 Storm water Design
1) Preliminary Design: Provide preliminary stormwater modeling, conveyance design, and
plans showing plan and profile for 2,350 linear feet of stormwater main along Lebo
Boulevard. Identify the basins tributary to the stormwater improvements. Show existing
utilities in plan view only to identify pipe crossings for potholing during final design.
Prepare an engineer's estimate with a 30% contingency.
2) Final Design: Based on potential utility conflicts identified under Task 10.1.14, identify
requested potholing locations and submit to the City. Provide final stormwater
modeling, conveyance design, and plans showing plan and profile. Show existing utilities
in plan and profile view with assumed elevations or pothole elevations where
applicable. Prepare an engineer's estimate with a 5% contingency.
3) PS&E Documents: Prepare final documents — plans, specifications and engineer's
estimate.
Phase 11 Bidding Services
Task 1 Bidding Services
1) Bidding Services: Support City staff during the bidding period as directed. For budget
purposes, 24 hours of support are assumed.
Phase 12 Additional Waterline Design (Optional Phase)
The City is considering replacement of the lead jointed water main in Lebo Boulevard.
Phase 13 Construction Engineering (Future Phase)
END OF SCOPE OF SERVICE
N:\Marketing\Proposals\Proposal Numbers\P1889.01 Bremerton Lebo Boulevard Lower Wheaton Way\Scope and
Budget\2016-0306_scope of work_Lebo Blvd.doc
Lebo Boulevard Roadway Improvement Project March 11, 2016
City of Bremerton Page 18
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Transportation Improvement Board (TIB)
(�� Consultant Agreement
EXHIBIT C-3
Payment
(Negotiated Hourly Rate)
The CONSULTANT shall be paid by the AGENCY for completed work and services under this AGREEMENT as provided hereinafter. Such
payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals
necessary to complete the work.
1. Hourly Rates
The CONSULTANT shall be paid by the AGENCY for work done, based upon the negotiated hourly rates shown in Exhibits D and E attached hereto and
by this reference made part of this AGREEMENT. The rates listed shall be applicable for the first 12 -month period and shall be subject to negotiation for
the following 12 -month period upon request of the CONSULTANT or the AGENCY. The rates are inclusive of direct salaries, payroll additives, overhead,
and fee
In the event renegotiation of the hourly rates is conducted, the AGENCY reserves the right to audit for any change in the overhead rate currently in use by
the CONSULTANT and modify the hourly rates to be paid to the CONSULTANT subsequent to the renegotiation accordingly Any changes in the
CONSULTANT's fixed hourly rates may include salary or overhead adjustments
2. Direct Nonsalary Costs
Direct nonsalary costs will be reimbursed at the actual cost to the CONSULTANT. These charges may include, but are not limited to the following items.
travel, printing, long distance telephone, supplies, computer charges, and fees of subconsultants. Air or train travel will only be reimbursed to economy
class levels unless otherwise approved by the AGENCY. The billing for nonsalary cost, directly identifiable with the PROJECT, shall be an itemized listing
of the charges supported by the original bills, invoices, expose accounts, and miscellaneous supporting data retained by the CONSULTANT. Copies of
the original supporting documents shall be supplied to the AGENCY upon request. All above charges must be necessary for the services provided under
this AGREEMENT.
3. Maximum Amount
The maximum amount payable for completion of work under this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT.
No minimum amount payable is guaranteed under this AGREEMENT. This does not include payment for extra work as stipulated in Section XIV, Extra
Work.
4. Monthly Progress Payments
Progress payments may be claimed on a monthly basis for all costs authorized in 1 and 2 above. The monthly invoices shall be supported by detailed
statements for hours expended at the rates established in Exhibits D and E, including names and classifications of all employees, and invoices for all direct
expenses.
5. Inspection of Cost Records
The CONSULTANT and his/her subconsultants shall keep available for inspection by representatives of the AGENCY, and/or TIB, for a period of three
years after final payment, the cost records and accounts pertaining to this AGREEMENT, and all items related to or bearing upon these records with the
following exception: if any litigation, claim, or audit is started before the three-year period, the records shall be retained until all litigation, claims, or audit
findings involving the records have been resolved. The three-year period begins when the CONSULTANT receives final payment.
6. Final Payment
Final payment of any balance due the CONSULTANT of the gross earned will be made promptly upon its verification by the AGENCY after the completion
of the work under this AGREEMENT, contingent upon receipt of all PS&E, plans, maps, notes, reports, and other related documents which are required to
be fumished under this AGREEMENT Acceptance of such final payment by the CONSULTANT shall constitute a release of claims of any nature which
the CONSULTANT may have against the AGENCY, unless such claims are specifically reserved in writing and transmitted to the AGENCY by the
CONSULTANT prior to its acceptance. Said final payment shall not, however, be a bar to any claims that the AGENCY may have against the
CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims.
The rates and total price of the original contract and any additions or changes thereto shall be adjusted to exclude any significant sums by which the
AGENCY determines the contract price was increased due to inaccurate, incomplete, or noncurrent wage rates or overhead rates, supplied to the
AGENCY by the CONSULTANT.
TIB Form 190-016
Revised Oct 2001 Page 14 of 22
Consultant labor Hour Estimate
SCJ Alliance de
Client- City of Bremerton SCJ ALLIANCE
Project: Lebo Boulevard Roadway Improvement ProjectOn"
Job P188901
File B. 2016-0311 fee estimate Lebo Blvd xlsm
Perry Scott Josh Gary Dan Miranda Alyse Alissa Meddle
Task No Task Description Pancipal Associate Project Senor Designer Project LA Landscape Project Project Tonal
Engineer Principal Engineer 1 Planner Designer Coord 1 Acc(
Phase 01 Project Management
Task 01 Project Management
1 (Management 90,0900
0.0
2 I;Administration 4 60.0 60 0 12 0 1720
3 quality Assurance/Quality Control 404 400
Subtotal Hours 400 1300 600 600 120 3020
Total Phase Hours 400 1300 i 600 I I 600 I 120 3020
Total Phase Cost $9,800 00 $26,650 00 $7,080 00 4,80000 $1,260.00 $49,59000
Survey and Rights of Way Delineation (by
Phase 02 MTN2COAST)
Phase 03 Alternatives and Concept Design
Task 01 Alternatives and Concept Design
4.0
16.0
1 Lebo Boulevard Cross -Section - Crown vs Shed 4.0 24.0
2 Power Pole Relocation 8.0 16.0
�.0
40.0
8.0
680 -
220
3 -1 Juniper Street Sidewalk 20.0 J
2.0
600
4 I Oak Street/Boat Ramp Access Driveway
4.0
16.0
24.0 I
I 440
Subtotal Hours
1411
760
1040
2040
120
2ographs
Total Phase Hours
240
760
1040
204 0
Total Phase Cost
$4,92000
$8,96800
$9,88000
$23,76800
Phase 04 Preliminary Design
160
Task 02 Roadway
I Honzontal Layout
Task 01 Data Collection
1 Data Collection
T
! 12.0
120
2ographs
4.0
40
Subtotal Hours
160
160
Task 02 Roadway
I Honzontal Layout
2.0 16.0
40.0
580
2 Vertical Layout
2.0 16.0
40.0
60.0
�
580
g6 o
420
3 Frontage Design 2.0 24.0
4 Pavement Underdrains 2.0 240
5 Review Workshop with CITY
4.0 4.0
�L
�
80 -
6 Technical Memorandum
2.0 200
zz 0
Subtotal Hours 14.0 1040
1560
2740
Task 03 Stormwater
1 Field Analysts
16.0
160
2 Modeling
64.0
16.0
800
-
3 Downstream Analysis
32.0
320 -
4
Layout
20 28.0
24.0
540
5
Technical Memorandum
20.0
8.0
280
Subtotal Hours 20 1600
480
2100
1 of 6 3/14/2016
Consultant Labor Hour Estimate
SCJ Alliance �e
Client. City of Bremerton SCJ ALLIANCE
Project Lebo Boulevard Roadway Improvement Project "`-�• "`r`
Job q• P1889.01
File a. 2016-0311fee estimate Lebo Blvd_ :Ism
Perry Scott Josh Gary Dan Miranda Alyse Alissa Meddle
Tosk No
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YAssociate
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Task 04 Retaining Walls
I Layout
_
12.0 16.0
10.0
280-
120
2 :Type Selection 2.0
10.0
-i-10
_
3 Technical Memorandum 1.0
Subtotal Hours 30 320
160
510
Task 05 Traffic and Lighting
1 Channellzatlon 2.0
2 Stop Warrant 8.0
3 Lighting 2.0 8.0
120
16.0
140
80
260
4 'Construction Sequencing 4.0 24.0
16.0
440
5 Technical Memorandum 1.0 8.0
16.0
250
Subtotal Hours, 70 500
600
1170
Task 06 Preliminary Landscape Design
-4-
I Data Collection 7-
2 Meetings
4.0
8.0 2.0 _ _
40
_ 10.0
-
3 : Landscape Plan
4.0 16.0
200
Subtotal Hours
120 220
-0
Task 07 Utility Mapping
1 Utility Mapping 120
12.0
240
2 Utility Conflict Technical Memorandum 2.0 20.0
4.0
��
260
3 Utility Coordination 2.0 20.0
220
Subtotal Hours 40 520
160
72.0
Task 08 Preliminary Plans
-::1::]Cover Sheet (1)-�
6.0
60
z 'Typical Sections (2) _ 2.0 4.0
12.0 � �
180
3 Plan and Profile (12) 4.0 24.0
96.0
1240
4 jUnderdraln Plans (6) 2 0 16 0
5 Channelization (6) 12.0
32.0
36.0
I
500_
480
6 'Illumm tion (6) 12.0
36.0
4Bo
7 Landscape (6)
10.0 360
460
Subtotal Hours 80 680
2180 100 360
3400
Task 09 Project Cost Estimate
I
1 Cos[ Estimate1.0 4.0
24.0
290
Subtotal Hours 10 4.0
240
290
Task 10 Basis for Design Report
1 Draft Basis for Design Report 2.0 16.0
180
2
Final Basis for Design Report 1.0 4.0
5 0
Subtotal Hours 30 200
230
Total Phase Hours 42 0 1 506 0 538 0 "o I 58 0 I= 1 1,1660
Total Phase Cost $8,610.00 $59,708 00 $51,110 00 $2,530 00 I $4,640 00 $126,59800
2 of 6 3/14/2016
Consultant tabor Hour Estimate
SCJ Alliance o0
Client City of Bremerton SCJ ALLIANCE
Project Lebo Boulevard Roadway Improvement Project
Job p P1889.01
File p• 2016-0311 fee estimate Lebo Blvd_.xlsm
Perry Scott Josh Gary Dan Miranda Alyse Alissa Maddie
Task No Task Description Principal Associate Project Senior Designer Project LA landscape Project Pro/ecl Total
Engineer Principal Engineer 1 Planner Designer Coord 1 Acct
Phase 05 Geotechnical Design (by GeoEngineers)
Phase 06 Urban Design (by HBB tandscape Architecture)
Phase 07 SEPA and Permitting
Task 01 SEPA and Permitting
—:E]SEPA Checklist2.02.0—T16.0 180
2 ;Ordinary High Water Mark Mapping 24,0 240
3 Shoreline Substantial Development Permit 80.0 B00
a NDPES Permit 4.0 40
5 .Critical Areas Ordinance 20.0 200
Subtotal Hours I 6.0 140 0 146 0
Total Phase Hours 60 1400 1460
I
Total Phase Cost $70800 $16,80000 $17,50800
Phase 08 Public Involvement
Task 01 Public Involvement
1 Focus Meetings 32.0 320
2 Council Briefings 8.0 12.0 4.0 240
3 Public Meetings 8.0 12.0 4.0 240
T-
4 Project Website 8.0 8.0 160
Subtotal Hours 560 1 320 80 960
Total Phase Hours 560 ' 320 80 I 960
Total Phase Cost $11,480 00 $3,77600 $760.00 I I $16,01600
Phase 09 Final Design
Task 01 Utility Coordination
i
—I Identify Potholing Locations — 2. 4.0 60—
2 Potholing 16.. 0 i 160
3 Incorporate Potholing Data 2.0 8.0 100
4 Identify Conflicts 60.0 600
Subtotal Hours goo 12 0 920
Task 02 Roadway
1 Horizontal Layout 4.0 16.0 200
2 Vertical Layout12.0 40.0 520
Subtotal Hours 160 560 720
3 of 6 3/14/2016
Perry Scott Josh Gary Dan Miranda Alyse Alissa Maddie
Task No Task Description Principal Associate Project Senior Designer Project LA landscape Project Pro/ecl Total
Engineer Principal Engineer 1 Planner Designer Coord 1 Acct
Phase 05 Geotechnical Design (by GeoEngineers)
Phase 06 Urban Design (by HBB tandscape Architecture)
Phase 07 SEPA and Permitting
Task 01 SEPA and Permitting
—:E]SEPA Checklist2.02.0—T16.0 180
2 ;Ordinary High Water Mark Mapping 24,0 240
3 Shoreline Substantial Development Permit 80.0 B00
a NDPES Permit 4.0 40
5 .Critical Areas Ordinance 20.0 200
Subtotal Hours I 6.0 140 0 146 0
Total Phase Hours 60 1400 1460
I
Total Phase Cost $70800 $16,80000 $17,50800
Phase 08 Public Involvement
Task 01 Public Involvement
1 Focus Meetings 32.0 320
2 Council Briefings 8.0 12.0 4.0 240
3 Public Meetings 8.0 12.0 4.0 240
T-
4 Project Website 8.0 8.0 160
Subtotal Hours 560 1 320 80 960
Total Phase Hours 560 ' 320 80 I 960
Total Phase Cost $11,480 00 $3,77600 $760.00 I I $16,01600
Phase 09 Final Design
Task 01 Utility Coordination
i
—I Identify Potholing Locations — 2. 4.0 60—
2 Potholing 16.. 0 i 160
3 Incorporate Potholing Data 2.0 8.0 100
4 Identify Conflicts 60.0 600
Subtotal Hours goo 12 0 920
Task 02 Roadway
1 Horizontal Layout 4.0 16.0 200
2 Vertical Layout12.0 40.0 520
Subtotal Hours 160 560 720
3 of 6 3/14/2016
Phase 08 Public Involvement
Task 01 Public Involvement
1 Focus Meetings 32.0 320
2 Council Briefings 8.0 12.0 4.0 240
3 Public Meetings 8.0 12.0 4.0 240
T-
4 Project Website 8.0 8.0 160
Subtotal Hours 560 1 320 80 960
Total Phase Hours 560 ' 320 80 I 960
Total Phase Cost $11,480 00 $3,77600 $760.00 I I $16,01600
Phase 09 Final Design
Task 01 Utility Coordination
i
—I Identify Potholing Locations — 2. 4.0 60—
2 Potholing 16.. 0 i 160
3 Incorporate Potholing Data 2.0 8.0 100
4 Identify Conflicts 60.0 600
Subtotal Hours goo 12 0 920
Task 02 Roadway
1 Horizontal Layout 4.0 16.0 200
2 Vertical Layout12.0 40.0 520
Subtotal Hours 160 560 720
3 of 6 3/14/2016
Total Phase Hours 560 ' 320 80 I 960
Total Phase Cost $11,480 00 $3,77600 $760.00 I I $16,01600
Phase 09 Final Design
Task 01 Utility Coordination
i
—I Identify Potholing Locations — 2. 4.0 60—
2 Potholing 16.. 0 i 160
3 Incorporate Potholing Data 2.0 8.0 100
4 Identify Conflicts 60.0 600
Subtotal Hours goo 12 0 920
Task 02 Roadway
1 Horizontal Layout 4.0 16.0 200
2 Vertical Layout12.0 40.0 520
Subtotal Hours 160 560 720
3 of 6 3/14/2016
3 of 6 3/14/2016
Consultant Labor Hour Estimate
SCJ Alliance
Client. City of Bremerton SCJ At.l_IANCE
Project. Lebo Boulevard Roadway Improvement Project
Job# P7889.01
File #. 2016-0311 fee estimate Lebo Blvd_ xlsm
Perry Scott Josh Gary Dan Miranda Alyse Alissa Maddie
Task No
Task Description
I 16.0
"inapal Associate
Engineer Principal
Project Senior
Engineer 11 Planner
Designer
Project LA
Landscape Pro/ect
Designer Coordt
Pro/ecf
Acct Total
Task 03 Drainage
320
180
1 Collection and Conveyance
8,0B
o
- 2 Treatment Facilities
8.0 8.0
- ::::t
160_
3 iStormwaterSite Plan
24.0
I 16.0
400
4 SWPPP -
24.0
8.0
320
Subtotal Hours
640
320
180
960
Task 04 Channelixation and Signing
20
so
140
100
400
so _
36.0
8.0
Cover Sheet (1)
Summary of Quantities (1)
Horizontal Alignment Plan (6)
Roadway Sections (3)
Temporary Erosion and Sediment Control (6)
TESC Details and Notes (1)
Removal and Excavation Plans (6)
--
1 Striping
2.0
8.0-
2.0 8.0
100
2 Signing
2.0
12.0
140
Subtotal Hours
40
200
240
Task 05 Illumination
50
Task 08 6D% Progress Meetings
ghtmq Layout
18.0 24.0 8.0
500
2.0
16.0
180
2
Electrical Connection
20
so
140
100
400
so _
36.0
8.0
Cover Sheet (1)
Summary of Quantities (1)
Horizontal Alignment Plan (6)
Roadway Sections (3)
Temporary Erosion and Sediment Control (6)
TESC Details and Notes (1)
Removal and Excavation Plans (6)
80
3
Line Loss
24.0 72.0
2.0 8.0
100
Subtotal Hours
9
120 240
360
Task 06 Landscape Design
i
100
1 Comment Resolution
2 Landscape Plan
Underdraln Plans (6)
Underdrain Details (1)
ADA Grading Details 20
4.0 20.0
240
3 lrrlgavon DyScem itepdir 8.V
4 Temporary Irrigation Systems I 8.0 80
Subtotal Hours 24 0 200 44 0
Task 07 Design Documentation
1 I Final Design Report 1.0 4.0 so
Subtotal Hours 10 40
50
Task 08 6D% Progress Meetings
1 60% Progress Meetings
18.0 24.0 8.0
500
Subtotal Hours 180 240 80
50.0
Task 09
90% Plan Sheets
2.0
1.0 4.0
2.0 I 12.0
2.0 8.0
8.0 32.0
2.0 6.0
4.0 32.0
20
so
140
100
400
so _
36.0
1
2
3
4
5
6
7
Cover Sheet (1)
Summary of Quantities (1)
Horizontal Alignment Plan (6)
Roadway Sections (3)
Temporary Erosion and Sediment Control (6)
TESC Details and Notes (1)
Removal and Excavation Plans (6)
8
Roadway/Stormwater Plan and Profile (12)
24.0 72.0
960
9
Roadway/Stormwater Details (2)
2.0 8.0
100
10
11
12
Underdraln Plans (6)
Underdrain Details (1)
ADA Grading Details 20
16.0 24.0
8.0� 120
24.0 80.0
400
200
1040
13
Paving Plans (6)
16.0 48.0
640
4 cf6 3/14/2016
Consultant Labor Hour Estimate
SG Alliance 4!
s O s
Ghent- City of Bremerton SCJ ALLIANCE
Protect Lebo Boulevard Roadway Improvement Project
lob a- Ptaiiil
File e: 2D1a-0311 fee estimate Lebo Blvd xlsm
Perry Scott josh Gary Dan Miranda Alyse Alissa Maddle
cask No
Task Descnptwn
Principal Associate
Project
Senior
Designer
Project LA
Landscape
Project Project
Tot.
Subtotal Hours 20 40.0 760
Engineer Principal
Engineer 1
Planner
Designer
Coad I Acct
14
Pavement Marking and Signing Plan (6)
8.0
36.0
440
15
16
Sign Specification Sheet (1)
Illumination Plans (6)
2,0
8.0
8 0
36.0
100
440
17
Retaining Walls (2)
4.0
16.0
200
18
Landscape Plans (6)
4.0 20.0
24.0
19
Landscape Details (3)
16.0
180
20
Traffic Control Plans (6)
4.0
24.0
280
Subtotal Hoursl
1350
4600 6,0
360
l
6370
Task 10
90% Engineers Estimate
1
190%Engineer's Estimate
1.012.0
20.0 1.0 6.0
400
Subtotal Hours.
30
120
200 30 60
400
Task 11
90% Contract Documents
1
90% Contract Documents
2.0
24.0
4.0
300
Subtotal Hours20 24.0 40 300
Task 12 Final Comment Resolution I
1 Final Comment Resolution 2.0 8.0 4.0 140
Subtotal Hours 20 80 q0 l 140
Task 12
Final PS&E Package
Oso
2 Final Design
20.0 40.0
1
Final Plans
4.0 16.0 60.0 40 24.0
log 0
!Filial cuynieo i pUuta lE 1.D9.0 4.
a.V
3 Final Contract Documents 12.0 4.0 160
Subtotal Hours 50 320 680 100 28.0 1430
Total Phase Hours 290 4150 7000 490 900 1,2830
Total Phase Cost $5,945 00 $48,97000 $66,50000 S5,635 00 $7,20000 $134,25000
Phase 10 City Funded Utilities (Water and Stormwater)
� I
Task 01 Water Design
4-
1 PrellmtnaryDesign 6.0 12.0 180
2Final Design 440 8.0 .120
3 PS&E Documents 1.0 20 2.0 so
Subtotal Hoursl 10 120 220 I 350
Task 02 Stormwater Design
1Preliminary Design
16. 32.0
Oso
2 Final Design
20.0 40.0
600
3 PS&E Documents
2.0 4.0 4.0
100
Subtotal Hours 20 40.0 760
1180
Total Please Hours. 3.0 1 52 0 980 353 0
Total Phase Cost I $615 00 1 $6,136 00 $9,31000 j $16,06100
5 of 6 3/14/2016
SCJ Alliance
Client: City of Bremerton
P.Jea Lebo Boulevard Roadway Improvement Project
lob# P189901
File# 201603111ee estimate Lebo Blvd xlsm
Consultant labor Hour Estimate _
s e
0
SCJ ALLIANCE
6 of 6 3/14/2016
Perry
Scott
losh
Gary
Dan Miranda
Alyse
Alissa
Meddle
Task No
Task Oescrrptron
=Pr,,Ic,,aIA�,1o,,I,
Project
Engineer 1
Seryor
Planner
Designer
Landscape
Prcy LA Designer
Project
Coad I
Pro] cf
Accf
Total
Phase 11
Bidding Services
Task01
Bidding Services
1
Bidding Services
6.0
12.0
6.0
240,
Subtotal Hours
60
120
60
240
Total Phase Hoursi
60
120
60
240
Total Phase Cost•
$1,23000
.i $1,41600:
$72000
I
$3,36600
Total Hours All Phasesi
400
2900
1,159.0
1460
1,4480 710
1480
600
120
3,3740
Total Cost All Phases
$9,80000
$59,450 00 5136,762 00
$17,52000 1$137,560 00 $8,16500
$11,840 00
$4,80000 $1,26000
$337,15700
6 of 6 3/14/2016
50 Alliance
Client:
City of Bremerton
Project:
Lebo Boulevard Roadway Improvement Project
Job #:
P1889.01
File #:
2016-0311 fee estimate Lebo Blvd .xlsm
Consultant Fee Determination
SALARYCOST
Discipline
Principal Engineer
Associate Principal
Project Engineer 1
Senior Planner
Designer
Project LA
Landscape Designer
Project Coord I
Project Acct
SUBCONSULTANTS
REIMBUR14BLES
Consultant Fee Determination
a e
SCJ ALLIANCE
Hours
Rate
Amount
40.0
$245.00
$9,800
290.0
$205.00
$59,450
1,159.0
$118.00
$136,762
146.0
$120.00
$17,520
1,448.0
$95.00
$137,560
71.0
$115.00
$8,165
148.0
$80.00
$11,840
60.0
$8000
$4,800
12.0
$105.00
$1,260
Subtotal: 3,374.0
Phase 2 Survey and Rights of Way Delineation
Phase 7 Geotechnical Design
Phase 10 Urban Design
Subconsultant Fee
Subconsultant Markup: 10%
Total Salary Cost $387,157
MTN2COAST $47,300.00
GeoEngineers $46,50000
HBB Landscape Architecture $33,900.00
$127,700
$12,770
Total Subconsultants $140,470
Copies, Reproductions, et 2.5% of Total Salary Cost $9,700
Mileage: 1,500 miles at $0.560 $840
Total Expenses: $10,540
SUBTOTAL (SALARY, SUBCONSULTANTS AND EXPENSES)
Subtotal (Salary, Subconsultants and Expenses) $538,167
MANAGEMENT RESERVE FUND (MRF)
Management Reserve 10.0% of Subtotal $53,817
Total Estimated Budget: $591,984
3/14/2016 Page 1
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.,Transportation Improvement Board (TIB)
Consultant Agreement
EXHIBIT F-1
Payment Upon Termination of Agreement
by the Agency Other than for Fault of the Consultant
(Refer to Agreement, Section IX)
Lump Sum Contracts
A final payment shall be made to the CONSULTANT which when added to any payments previously made
shall total the same percentage of the Lump Sum Amount as the work completed at the time of termination is
to the total work required for the PROJECT. In addition, the CONSULTANT shall be paid for any authorized
extra work completed.
Cost Plus Fixed Fee Contracts
A final payment shall be made to the CONSULTANT which when added to any payments previously made,
shall total the actual costs plus the same percentage of the fixed fee as the work completed at the time of
termination is to the total work required for the PROJECT. In addition, the CONSULTANT shall be paid for any
authorized extra work completed.
Specific Rates of Pay Contracts
A final payment shall be made to the CONSULTANT for actual hours charged at the time of termination of this
AGREEMENT plus and direct nonsalary costs incurred at the time of termination of this AGREEMENT.
Cost Per Unit of Work Contracts
A final payment shall be made to the CONSULTANT for actual units of work completed at the time of
termination of this AGREEMENT.
TIB Form 190-016
Revised Oct 2001 Page 20 of 22
w Transportation Improvement Board TIB
�! Consultant Agreement
EXHIBIT G-1
Subcontracted Work
The AGENCY permits subcontracts for the following portions of the work of this AGREEMENT:
Phase 2 - Survey and Right of Way Delineation - MTN2COAST
Phase 7 - Geotechnical Design - GeoEngineers
Phase 10 - Urban Design - HBB Landscape Architecture
TIB Form 190-016
Revised Oct 2001 Page 21 of 22
AGENDA BILL ��
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Contract Award to Massana Study Session Date: April 12, 2017
Construction, Inc. for the Highway Safety COUNCIL MEETING Date: April 19, 2017
Improvement Phase II and Puget Sound Department: Engineering
Navy Safety Project Presenter: Shane Weber
Phone: 360-473-2354
SUMMARY: The City rejected all bids from the January 31s' bid opening, and has re -bid the project.
Bids were opened on April 14, 2017 and 2 bids were received. Massana Construction, Inc. is the
lowest responsive, responsible bidder with their bid of $1,619,296.00. The Washington State
Department of Transportation is required to concur with the City's recommendation to award the
contract; staff have recommended the bid for approval. The contract is in WSDOT standard format
as required for Federal Aid Projects; the complete contract is available for review in the Engineering
Office. The project has three parts; it constructs safety improvements at intersections throughout the
City (Highway Safety Improvement Project), it constructs a ramp adjacent to the Louis Mentor
Boardwalk paid for via an Interlocal Agreement with the Port of Bremerton, and finally it constructs
pedestrian improvements in the vicinity of the State Street Shipyard Pedestrian gate using funds
remaining from the Burwell Tunnel Construction project (Navy Safety Project.)
ATTACHMENTS: 1) Council Summary; 2) Site Plan; 3) Bid Tabulation; 4) Local Agency Contract
FISCAL IMPACTS (Include Budgeted Amount): This project is included in the Capital Budget and is
funded by the Highway Safety Improvement and Department of Commerce Grants, along with
funding from the Port of Bremerton related to the Second Street improvements. To award the bid,
additional funding of approximately $81,000 is needed. Funding is available from the Transportation
Capital Improvement Fund.
STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation
STUDY SESSION ACTION: ❑ Consent Agenda o General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to award construction of the Highway Safety Improvements, Phase II and Puget Sound Navy
Safety project to Massana Construction, Inc. in the amount of $1,619,296.00, including Washington
State sales tax, upon receipt of concurrence to award from the Washington State Department of
Transportation; and authorize the Mayor to finalize and execute the agreement with substantially the
same terms and conditions as presented.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
Form Updated 01/07/15
CONTRACT AWARD FOR HIGHWAY SAFETY IMPROVEMENT PHASE 2 AND
PUGET SOUND NAVY SAFETY PROJECT
COUNCIL SUMMARY
Background
The overall project includes three parts; the Highway Safety Improvements (HSIP) project, the
Puget Sound Naval Safety Project, and the ADA ramp at the Louis Mentor Boardwalk. The three
projects have been bid in a single package in an effort to obtain better bids for all of the work.
In December 2014 the City was awarded a HSIP grant to construct safety improvements at 6
intersections throughout the City. Subsequent to receipt of the grant award, the project scope
was revised due to redundant scope with the WSDOT ADA ramp construction on Wheaton Way.
The project will construct improvements at 11th & Montgomery, 6th & Kitsap Way, Burwell &
Callow, and Burwell & Montgomery that generally includes new ADA ramps and pedestrian
signals, pavement markings and lighting. The intersection of High and Burwell also includes a
rectangular rapid flashing beacon, and the intersection of Chester and Burwell also includes a
High Intensity Activated Crosswalk Beacon (HAWK Signal).
In 2015 following multiple unsuccessful attempts to obtain an awardable bid for the Burwell
Tunnel project, staff negotiated with the Department of Commerce to allow construction of
sidewalk improvements in the vicinity of the State Street pedestrian gate into the shipyard. In
addition to the sidewalks on State Street, the work also includes intersection improvements at
Chester Avenue, including a HAWK signal.
Also in 2015 staff received an ADA complaint regarding lack of accessibility to the Louis Mentor
Boardwalk. In response the City negotiated an Interlocal Agreement with the Port of
Bremerton to construct an accessible ramp at the end of Second Street. In the agreement the
city is responsible for the design, and the Port will reimburse all construction costs.
For compliance with their Local Agency Guidelines, the Department of Transportation is
required to formally concur with the City's recommendation to award the construction
contract. In an effort to move the project forward expediently, staff request that Council
provide a contingent award to the low bidder. Staff will issue the Notice of Award to the bidder
only after receipt of formal concurrence to award from WSDOT.
Fiscal Summary
Since the project is three separate phases (with separate sources of funding), it was bid with
three separate schedules. The available budget and revenue for the schedules is identified in
the table below:
Notes:
1— City labor for inspection and CM will be split between Naval Safety and HSIP. Consultant
assistance may be used for Naval Safety only.
2 — Projected funds remaining from the Commerce Grant
3 — WSDOT administration fee is estimated at $22,200 (design and construction). The cost will
be proportionally split between the two major project schedules.
4 — The Port of Bremerton is responsible for construction costs; before the ramp construction is
authorized, approval from the Port for the bid amount is required.
Highway Safety
(Schedule A)
PS Naval Safety
(Schedule B)
Second Street ADA
(Bid Additive 1)
Grant Amount
$1,085,100
$825,666 (2)
N/A
Grant Admin Costs
$12,200(3)
10,000(3)
N/A
Design Expenditure
$148,000
$84,000
N/A
CM/Insp/Test/Etc.
$60,000(l)
$90,000(1)
Incidental
Avail. for Const.
$864,900
$641,666
(4)
Notes:
1— City labor for inspection and CM will be split between Naval Safety and HSIP. Consultant
assistance may be used for Naval Safety only.
2 — Projected funds remaining from the Commerce Grant
3 — WSDOT administration fee is estimated at $22,200 (design and construction). The cost will
be proportionally split between the two major project schedules.
4 — The Port of Bremerton is responsible for construction costs; before the ramp construction is
authorized, approval from the Port for the bid amount is required.
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CITY OF BREMERTON
BID TABULATION
BID
HSIP Phase 2, Puget Sound Naval Safety and
OPENED BY:
ADDITIVE 1
(Incl. Sales Tax)
TITLE:
Second St ADA Projects
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DATE
4/14/17
TIME
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10:00 a.m.
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RECORDED BY:
Shannon Corin
OPENED:
OPENED:
NAME OF BIDDERS , '
BOND
BASE BID
(Inc. Sales Tax)
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(Incl. Sales Tax)
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SUMMARY
ENGINEER ESTIMATE (INC SALES TAX)
$1,553,915 (base bid)
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Local Agency Contract
THIS AGREEMENT, made and entered into this day of
between the, and the
under and by virtue of Title 47 RCW, as amended and
hereinafter called the Contractor.
WITNESSETH:
That in consideration of the terms and conditions contained herein and attached and made a
part of this agreement, the parties hereto covenant and agree as follows:
I. The Contractor shall do all work and furnish all tools, materials, and equipment for:
in accordance with and as described in the attached plans and specifications, and the
standard specifications of the which are by this reference incorporated herein and made part hereof
and, shall perform any changes in the work in accord with the Contract Documents.
The Contractor shall provide and bear the expense of all equipment, work and labor, of any
sort whatsoever that may be required for the transfer of materials and for constructing and
completing the work provided for in these Contract Documents except those items mentioned
therein to be furnished by .
II. hereby promises and agrees with the Contractor to employ, and does employ the
Contractor to provide the materials and to do and cause to be done the above described work and to
complete and finish the same in accord with the attached plans and specifications and the terms and
conditions herein contained and hereby contracts to pay for the same according to the attached
specifications and the schedule of unit or itemized prices at the time and in the manner and upon the
conditions provided for in this contract.
SR
DOT Form 272-006A EF
07/2011
III. The Contractor for himself/herself, and for his/her heirs, executors, administrators,
successors, and assigns, does hereby agree to full performance of all convenants required of the
Contractor in the contract.
IV. It is further provided that no liability shall attach to the State by reason of entering
into this contract, except as provided herein.
IN WITNESS WHEREOF, the Contractor has executed this instrument, on the day and year
first below written and has caused this instrument to be executed by and in the name of the day
and year first above written.
Executed by the Contractor
(Contractor)
Local Agency:
Title:
By:
Date:
SR
DOT Form 272-006A EF
07/2011
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1717 Carr Boulevard
I move to authorize the City Attorney to file a lawsuit for
abatement of nuisance on property located at 1717 and/or 1719
Carr Boulevard.
2430 Snyder Avenue
I move to authorize the City Attorney to move to dismiss without
prejudice the pending lawsuit for abatement of nuisance and
collection of civil penalties regarding property located at 2430
Snyder Avenue in order to facilitate the sale of said property, and
further,
move to authorize the City Attorney to negotiate, finalize and
execute an agreement with the buyers in substantially same terms
and conditions as presented.
AGREEMENT to ABATE NUISANCE
This Agreement ("Agreement") is made and entered into as of the day of April,
2017, by and among Mike Sumsky, Inc., a Washington corporation and Ryan Jelley (the
"Buyers"), and the City of Bremerton, a Washington municipal corporation (the "City").
RECITALS
A. The City filed a complaint for abatement and civil penalties against Naomi
Stocker Lee and Rickie Robert Lee in Kitsap County Superior Court under Cause Number 16-2-
02225-3 on or about December 6, 2016. The complaint was regarding nuisance conditions at
2430 Snyder Ave. in Bremerton, WA (the "Property"). The City later learned Naomi Stocker
Lee had died and filed an amended complaint on or about April 4, 2017 naming all potentially
interested parties including Ms. Stocker Lee's three adult sons, Rickie Robert Lee, U.S. Bank and
Washington Department of Social and Health Services.
B. The Buyers want to purchase the Property.
C. The Buyers want the City to dismiss the abovementioned legal action related to
the Property prior to their purchase of the Property.
D. The City wants the nuisances on the Property abated as soon as possible.
NOW, THEREFORE, in consideration of the mutual promises and consideration
contained herein the parties hereby agree as follows:
AGREEMENT.
1. Dismissal of Abatement Action. Upon of mutual acceptance of this Agreement
the City shall move to dismiss without prejudice the pending litigation related to the Property.
2. Closing. Buyers agree to close on the property within 10 days of the mutual
acceptance of this Agreement.
3. Abatement of Nuisances. Within 30 days of closing on the Property, the Buyers
will secure the buildings on the property and remove all debris, garbage and nuisance vegetation
from the property and submit receipts to City of Bremerton Code Enforcement documenting the
proper disposal of the debris, garbage and nuisance vegetation from an approved solid waste
transporter or a permitted disposal facility.
4. Inspection. Within 30 days of closing on the Property, the Buyers will contact
City of Bremerton Code Enforcement and arrange for an inspection of the Property. City of
Bremerton Code Enforcement can be reached at (360) 473-5213.
5. Breach of Agreement. If within 30 days of closing Buyers fail to secure the
buildings on the Property or fail to remove all debris, garbage and nuisance vegetation from the
Property, the Buyers will be in breach of this agreement.
6. Liquidated Damages. If within 30 days of closing Buyers fail to secure the
buildings on the Property or fail to remove all debris, garbage and nuisance vegetation from the
Property, Buyers immediately grant City or City's contractors the right to enter the Property to
abate the nuisance and secure the Property. Buyers' permission for the City or the City's
contractors to enter the Property will commence immediately upon Buyers' failure to abate the
nuisances within 30 days of closing and continue until the nuisance is abated but no more than
180 days. Buyers agree to pay the City $10,000.00 as liquidated damages to cover the costs of
the City abating or contracting to abate the nuisances on the property. The $10,000.00 in
liquidated damages is due to the City immediately upon Buyers' failure to abate the nuisances
within 30 days of closing.
7. Intent. The intent of this agreement is to facilitate the purchase of the Property
and the prompt abatement of the nuisances on the Property.
8. Parties Bound. This Agreement shall be binding on the successors and assigns of
each party.
9. Modification. This Agreement may only be modified by written instrument
signed by both Parties.
10. Legal Costs/Attorneys' Fees. In the event it is necessary for any party hereto, or
its authorized representative, successor, or assign, to initiate suit or seek legal advice in
connection with this Agreement or the breach thereof, each party shall be responsible for its own
costs, expenses and attorneys' fees.
11. Contstruction of Agreement. This Agreement shall be construed according to the
fair intent of the language as a whole, and not for or against either party.
12. Choice of Law. The interpretation and enforcement of this Agreement shall be
governed by the law of the State of Washington; further, the parties agree to be subject to the
jurisdiction of the State of Washington and that venue of any action shall lie in Kitsap County,
Washington.
13. Integration and Amendment. This Agreement constitutes the full and complete
agreement of the parties relating to the subject matter hereof and supersedes any and all prior or
-2-
contemporaneous agreements, negotiations, correspondence, understandings and
communications of the parties, whether oral or written, respecting this settlement. This
Agreement may not be amended or modified in any way, except by a writing signed by each parry
to this Agreement or a duly authorized representative of each party.
14. Voluntary Act. The parties hereto represent and warrant to each other that (i) each
party is voluntarily entering into this Agreement, (ii) each party has had the opportunity to
consult with legal counsel prior to execution hereof, and (iii) each parry to this Agreement
certifies that it has read all of this Agreement and fully understands it.
15. Counterpart Execution; Delivery by Electronic Transmission. This Agreement
may be executed in several counterparts, each of which when executed and delivered to the other
party (or to the other parry's legal counsel) will be deemed to be an original and all of which,
taken together, will be deemed to be one and the same instrument. Delivery of the executed or
partially executed Agreement to the other party may be effected via electronic transmission, and
delivery of any one or more parry's signature through such transmission shall be as valid and
binding upon the parties as delivery of one or more execution originals of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
year first above set forth.
BUYERS
Mike Sumsky, Inc.
a Washington corporation
By:
CITY
City of Bremerton
a Washington municipal corporation
By:
Its:
Its:
Ryan Jelley
By:
Motion
Move to approve the proposed Purchase and Sale Agreement
between the City of Bremerton and Housing Kitsap for Units 1 and 5b of
the Norm Dicks Government Center and authorize the Mayor to finalize
and execute the agreement with substantially the same terms and
conditions as presented and to further authorize the Mayor to finalize
and execute all documents necessary to close the transaction.
REAL ESTATE PURCHASE AND SALE AGREEMENT
WITH EARNEST MONEY PROVISION
This Agreement is entered between the CITY OF BREMERTON, a Washington
municipal corporation ('Buyer"), and the KITSAP COUNTY CONSOLIDATED HOUSING
AUTHORITY, DBA HOUSING KITSAP, a Washington municipal corporation ("Seller"), for
the sale and purchase of real property as follows:
1. PROPERTY. The property, including all improvements and appurtenances
situated thereon, which Buyer agrees to buy and Seller agrees to sell, is commonly known as
Units 1 and 5B of the Norm Dicks Government Center located at 345 6"' Street, Bremerton,
Washington 98337 (the "Property"), and which Property is legally described in Exhibit A,
attached hereto and incorporated herein by this reference. Units 1 and 5B are more fully
described in Exhibit B, attached hereto and incorporated herein by this reference and associated
parking spaces and storage area(s) as assigned to the units by the Board of the Bremerton
Government Center Association.
Included in this purchase and sale is certain furniture and furnishings located in Unit 5B
to be transferred to Buyer as follows: Conference table and chairs located in the conference room
and five desks located within the offices and open area adjacent to the conference room. Not
included in this Agreement is any furniture and furnishings, attached or free standing, located in
Unit 1, however, prior to vacating the property, Seller shall repair, patch and paint all walls and
other structures from which attached furniture is removed in both units.
2. EARNEST MONEY. Received from Buyer, TWELVE THOUSAND FIVE
HUNDRED AND NO/100 DOLLARS ($12,500.00) as earnest money, in the form of a
promissory note, and part payment on the purchase price for the Property, as set forth in Exhibit
C, attached hereto and incorporated herein by this reference.
3. PURCHASE PRICE. The total purchase price for the Property is TWO
MILLION TWENTY-FIVE THOUSAND AND N0/100 DOLLARS ($2,025,000.00),
including earnest money, payable on closing.
4. CONTINGENCIES. This agreement is contingent upon:
4.1 Acceptance of its terms by the City of Bremerton City Council;
4.2 Acceptance of its terms by the Housing Kitsap Board of Commissioners;
4.3 Buyers review and approval of the title report on the property prior to closing to
ensure that title is free and clear of all liens, encumbrances, restrictions (including bond
restrictions) or defects as noted in paragraph 5 below; and
4.4 Seller's release of contingencies by the Housing Kitsap Board under its contract
for the acquisition of new office space.
REAL ESTATE PURCHASE AND SALE AGREEMENT NDGC — Units I and SB
Page 1 of 10
Should any of these contingencies not be met prior to the release of contingencies by the
Housing Kitsap Board as noted in paragraph 4.4 above, then this Agreement shall terminate and
neither Buyer nor Seller shall have any further rights, duties or obligations hereunder, except that
the Earnest Money held in escrow shall be immediately returned to Buyer.
Buyer waives the right to receive a Seller's Disclosure Statement.
5. CONVEYANCE AND CONDITION OF TITLE. The title to the real property
shall be conveyed by Seller to Buyer at closing by Statutory Warranty Deed, free and clear of all
liens, encumbrances, restrictions (including bond restrictions) or defects, except those described
in Paragraph 6 below.
6. TITLE INSURANCE. At Closing, Seller shall cause Land Title Company,
whose address and telephone number is 9657 Levin Road NW, Silverdale, WA 98383; 360-692-
2233, to issue a standard form owner's policy of title insurance to Buyer in an amount equal to
the total purchase price of the Property. The cost of this policy shall be paid from Seller's funds
at Closing. For purposes of this Agreement, the following shall not be deemed encumbrances or
defects: rights reserved and federal patents or state deeds; building or use restrictions consistent
with current zoning, and utility and road easements of record. If title cannot be made so
insurable on or before April 21, 2017, unless, Buyer elects to waive such defects or
encumbrances in writing, this Agreement shall terminate.
7. CLOSING COSTS AND PRO -RATIONS. The cost of escrow shall be shared
equally between Buyer and Seller, except those fees which are expressly limited by Federal
Regulation. Seller shall pay for excise tax and revenue stamps. Taxes for the current year, rents,
interest, Association, Condominium and/or Homeowner's fees, water and other utility charges, if
any, shall be pro -rated as of the date of closing unless otherwise agreed.
8. CLOSING OF THE SALE. This sale shall be closed on or before May 24, 2017
unless the closing pursuant to this Agreement and the Seller's acquisition of its' new office space
can be accomplished on the same day, simultaneously, in which case, the closing date shall be
on, or before May 31, 2017.
8.1 The closing date shall also be the termination date of this Agreement unless said
closing date is extended in writing by mutual agreement of the parties.
8.2 When notified, the Buyer and Seller will deposit, without delay, in escrow with
Land Title Company, all instruments and monies required to complete the transaction in
accordance with this agreement.
8.3 Closing, for the purpose of this Agreement, is defined as the date that all
documents are executed and the sale proceeds are available for disbursement to the Seller.
REAL ESTATE PURCHASE AND SALE AGREEMENT NDGC — Units 1 and 5B
Page 2 of 10
9. CASUALTY LOSS. If prior to closing, improvements on said premises shall be
destroyed or materially damaged by fire or other casualty, this Agreement, at option of the Buyer,
shall become null and void.
10. POSSESSION AND OCCUPANCY. Buyer shall be entitled to possession of
Unit 1 and its associated assigned parking spaces and storage area(s) on or before September 15,
2017, and Unit 5B and its associated assigned parking spaces and storage area(s) on or before
August 18. 2017. As consideration for Sellers occupancy of Units 1 and 5B following closing,
Seller shall pay all association dues for each unit during occupancy. Seller shall also transfer to
Buyer furniture identified in Section 1 above. This section shall survive closing.
11. SELLER'S REPRESENTATIONS. Seller represents that:
11.1 Seller will maintain the Property in present or better condition until time of agreed
possession;
11.2 Seller has no knowledge or notice from any governmental agency of any violation
of laws relating to the subject Property; and
11.3 The Property is not encumbered by any leases.
12. DEFAULT AND ATTORNEY'S FEES.
12.1 Buyer's Default. If Buyer defaults hereunder, Seller's sole remedy shall be
limited to damages against Buyer in the liquidated amount of the Earnest Money previously paid
to the Buyer. If said Earnest Money is in the form of a promissory note, said note shall be
promptly paid, in cash, by the Buyer. Buyer and Seller intend that said amount constitutes
liquidated damages so as to avoid other costs and expenses to either party in connection with
potential litigation on account of Buyers' default. Buyer and Seller believe said amount to be a
fair estimate of actual damages.
12.2 Seller's Default. If Seller defaults hereunder, Buyer shall have the right to either
(a) terminate this Agreement and recover any Earnest Money, or (2) bring suit to enforce
performance under this Agreement and recover all costs however, Buyer must file suit within
sixty (60) days of date of the scheduled closing or the date of notice from Seller that it will not
proceed, whichever is earlier.
12.3 Attorney's Fees and Costs. In the event of litigation to enforce any of the terms
or provisions herein, each party shall pay all its own costs and attorney's fees.
13. NOTICE TO SELLER. This form contains provisions for an agreement for the
purchase and sale of real estate. Buyer makes no warranty or representation of any kind that this
form, or any of its provisions, is intended to meet the factual and legal requirements of a
particular transaction, or that it accurately reflects the laws of the State of Washington at the time
you enter the agreement. This Agreement has significant legal and financial consequences. By
signing this Agreement, Seller acknowledges that Seller has or has had the opportunity to consult
REAL ESTATE PURCHASE AND SALE AGREEMENT NDGC — Units I and 5B
Page 3 of 10
with an attorney regarding Sellers rights and obligations in this Agreement.
14. BROKERS FEES/COMMISSIONS. Seller agrees to indemnify, defend and
hold harmless Buyer with respect to any claim by any person or entity claiming through Seller to
be entitled to a commission with respect to the transaction contemplated by this Agreement.
15. NON -MERGER. The terms, conditions, and provisions of this Agreement shall
not be deemed merged into the deed, and shall survive the Closing and continue in full force and
effect.
16. NOTICES. All notices required or permitted to be given hereunder shall be in
writing and shall be sent U.S. certified mail, return receipt requested, or by facsimile
transmission addressed as set forth below:
(a) All notices to be given to Buyer shall be addressed as follows:
Mayor
City of Bremerton
345 6th Street, Suite 600
Bremerton, Washington 98337-1873
(b) All notices to be given to Seller shall be addressed as follows:
Executive Director
Housing Kitsap
345 6th Street, Suite 100
Bremerton, Washington 98337-1873
Either party hereto may, by written notice to the other, designate such other
address for the giving of notices as being necessary. All notices shall be deemed given on the
day such notice is personally served, or on the date of the facsimile transmission, or on the third
day following the day such notice is mailed in accordance with this paragraph.
17. ENTIRE AGREEMENT. This Agreement, including all incorporated exhibits,
constitutes the full understanding between Seller and Buyer. There have been no verbal or other
agreements that modify this agreement.
18. BINDING EFFECT AND SURVIVAL. This Agreement shall be binding upon
parties hereto and their respective heirs, successors and assigns; and the terms, conditions and
provisions of this Agreement shall survive the closing of this transaction.
REAL ESTATE PURCHASE AND SALE AGREEMENT NDGC — Units I and 5B
Page 4 of 10
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
set forth below.
BUYER:
THE CITY OF BREMERTON
By:
Patty Lent, Mayor
Dated:
APPROVED AS TO FORM:
LO -A
Roger A. Lubovich, City Attorney
SELLER:
HOUSING KITSAP
Stuart Grogan, Executive Director
Dated:
REAL ESTATE PURCHASE AND SALE AGREEMENT NDGC — Units I and SB
Page 5of10
EXM1T A
BREMERTON GOVERNMENT CENTER
A CONDOMINIUM
lkpWoLmof Ls�
LOTS 4 THROUGH I 1 AND THE WEST HALF OF LOT 12; LOTS 3� THROUGH 39
AND LOT 39, EXCEPT THE EAST 22 FEET; LATS 40 THRO1 0H 45; ALL IN BLOCK
5i* TOWN OF BREMERTON, ACCORDING TO PLAT RECORDED IN VOLUME 2 OF
PLATS, PAGE 30, IN KTTSAP COUNTY, WASHINGTON;
TOGETHER WITH THAT PORTION OF VACATED ALLEY REMAINDER TO SUCH
LATS AS GRANTED N. crTY OF BREMERTON ORDINANCE N0.3695 AND 4534,
RECORDED UNDER AUDITOR'S FILE NO. 9204300079 AND 200307210147;
TOGETHER WTrH THAT PORTION OF PROPOSED VACATED ALLEY SITUATED IN
FRONT OF AND ADJAC'EI3T TO LOTS 9,10,11.12; 33, 34, 35, 36,37. 38 AND 39
DESCRIBED HEREIN;
AND TOGETHER WITH A RECIPROCAL EASEMENT FOR PEDESTRIAN WGRESS
AND EGRESS AS DESCRIBED IN INSTRUMENT RECORDED UNDER AUDITOR'S
FILE NUMBER 200303250071
REAL ESTATE PURCHASE AND SALE AGREEMENT NDGC — Units I and SB
Page 6 of 10
EXHIBIT B
BREMERTON GOVERNMENT CENTER
A CONDOMINIUM
Description of Units
Units 1 and 5B of Bremerton Government Center, a condominium (a
"Condominium"), per Condominium Declaration recorded under Auditor's No.
200409300447 and Survey Map and Plans filed under Auditor's No. 200409300446,
records of Kitsap County, Washington.
REAL ESTATE PURCHASE AND SALE AGREEMENT NDGC — Units I and SB
Page 7 of 10
EXHIBIT B
REAL ESTATE PURCHASE AND SALE AGREEMENT NDGC — Units 1 and SB
Page 8 of 10
EXHIBIT B
REAL ESTATE PURCHASE AND SALE AGREEMENT NDGC — Units I and SB
Page 9 of 10
EXHIBIT C
EARNEST MONEY PROMISSORY NOTE
Amount: $12,500
Location: City of Bremerton, WA
Date:
FOR VALUE RECEIVED: The City of Bremerton (Buyer) does hereby promise and agree to
pay to the order of the Kitsap County Consolidated Housing Authority, dba, Housing Kitsap,
(Seller), the amount noted above, as Earnest Money, pursuant to that certain Agreement executed
by the Buyer and Seller on 2017 for the purchase and sale of real
property.
A fully executed Earnest Money Promissory Note will be deposited with the title company
designated in the Agreement within 5 business days of the date of the fully executed Agreement.
CITY OF BREMERTON
By:
Patty Lent, Mayor
Approved as to form:
LO -3
Roger Lubovich, City Attorney
REAL ESTATE PURCHASE AND SALE AGREEMENT NDGC — Units I and SB
Page 10 of 10
THE CITY Of PRIDE AND OPPORTUNITY
nxgwQd.bremerton.vw.us
345 6th Street, Suite 600
8remerlon, WA 98337.1873
June 23, 2016
Stuart Grogan, Executive Director
Housing Kitsap
345 6th Street, Suite 100
Bremerton, WA 98337
Dear Stuart Grogan:
The City of Bremerton is hereby offering to purchase Units 1 and 5B of the Norm Dicks
Government Center from Housing Kitsap for the purchase price of $2,025,000. This offer is
contingent upon formal approval of the final terms and conditions of the purchase by the City
Council as well as the Housing Kitsap Board of Commissioners. The City looks forward to
working with Housing Kitsap on this proposal.
Sincerely,
From:
Christine Grenier
Sent:
Monday, April 10, 2017 10:11 AM
To:
City Council
Cc:
Roger Lubovich
Subject:
Kitsap Sun Article - Housing Kitsap negotiating purchase in Silverdale
Housing Kitsap negotiating purchase of Silverdale
building
Tad Sooter, , Kitsap Sun 4:00 p.m. April 9, 2017
Building at Mickelberry and Bucklin Hill roads in Silverdale will be Housing Kitsap's new location. (Photo:
Meegan M. Reid / Kitsap Sun)
SILVERDALE — Housing Kitsap is negotiating the purchase of a Silverdale office building as the agency
prepares to move out Bremerton's Norm Dicks Government Center.
Executive Director Stuart Grogan said the housing authority's offer on the former John L. Scott building at
Bucklin Hill and Mickelberry roads was accepted and due diligence is being completed before the sale closes.
The deal could be completed by the end of the month, he said.
The property was assessed at $1.7 million for 2017, according to county documents. Grogan said it was too
early in the process to disclose Housing Kitsap's offer.
The negotiations put Housing Kitsap closer to its goal of relocating to an area more central for its clients, who
live in properties scattered from Kingston to Port Orchard. The agency also was interested in moving out of
Bremerton — the only area of Kitsap not included in its service area — and into a smaller headquarters with
lower overhead.
Grogan said the 8,000 -square -foot Bucklin Hill building checks all the right boxes.
"It's central to our portfolio and to the county," Grogan said. "It puts us back in the county where we belong."
Securing office space in Silverdale is just one step in a complex dance the Housing Kitsap must complete to
maneuver out of the Norm Dicks center. The housing agency plans to sell its current offices to the city, which
offered $2 million for the space. In order to use the proceeds of that sale to buy the Silverdale building, Housing
Kitsap had to amend its loan agreement with Kitsap County, which took on more than $40 million of its debt in
2009.
The Housing Kitsap board signed off on a loan amendment Tuesday that will allow the agency to put the full
proceeds of the Norm Dicks sale toward relocation and defer up to $300,000 in loan payments to the county in
2018, 2019 and 2020. If Housing Kitsap sells any other properties in the future, it will be allowed to invest half
of the proceeds in projects and designate the other half for debt repayment. The amendment was forwarded to
county commissioners for final approval.
Grogan said Housing Kitsap likely will complete the sale of its Norm Dicks offices and purchase of its new
Silverdale home at roughly the same time. The vacant Bucklin Hill building needs little renovation, allowing for
a quick move, he said.
Housing Kitsap, formerly Kitsap Consolidated Housing Authority, was founded in Silverdale. The agency
moved to the Norm Dicks center in 2011 so it could sell its Bayshore Drive offices.
From: Lori Smith on behalf of City Council
Sent: Tuesday, December 13, 2016 11:23 AM
To: City Council
Subject: Kitsap Sun Article - Housing Kitsap considering move back to Silverdale
Housing Kitsap considering move back to
Silverdale
Tad Sooter, Kitsap 8:53 a.m. --,, cember 12, 20'
BREMERTON — Bremerton has always been an odd home base for Housing Kitsap.
"Our service area is everywhere but Bremerton," Executive Director Stuart Grogan pointed out. "And our
headquarters are in Bremerton."
That incongruity is one reason the housing authority is considering relocating from the Norm Dicks Government
Center to a more central location, likely in Silverdale. Grogan said the agency would also save money by moving to
a building with lower overhead than the amenity -rich Norm Dicks center.
The relocation discussion became more serious last summer when the city of Bremerton offered to buy Housing
Kitsap's Bremerton offices for $2 million. The sale would provide the housing authority funds to buy and renovate a
space in Silverdale. But in order to use the proceeds of the sale for relocation, Housing Kitsap would have to amend
its loan agreement with Kitsap County, which took on more than $40 million of the housing authority's debt to save
the agency from insolvency in 2009.
Specifically, the housing authority hopes to modify a "windfall" provision in the agreement that requires money from
property sales to be put toward the loan, and to defer up to $300,000 in payments in 2018, 2019 and 2020. Grogan
said Housing Kitsap would still meet its targets for loan repayment. The agency owes the county about $19 million
over the next 36 years.
During its meeting Tuesday, the Housing Kitsap board directed staff to continue negotiating the sale of the Norm
Dicks offices and the loan amendment with the county. County commissioner Rob Gelder, who serves on the
Housing Kitsap board, said it makes sense for the county to allow the housing authority flexibility to find more
efficient headquarters.
"It's in the county's interest to have a vibrant and healthy housing authority to help address affordability issues in the
county," Gelder said Friday.
Housing Kitsap, formerly Kitsap Consolidated Housing Authority, was previously located in Silverdale. The
agency moved to the Norm Dicks center in 2011 so it could market its Bayshore Drive offices — one of several
properties the housing authority sold to pay down its debt to the county.
Now on more stable financial footing, Grogan said Housing Kitsap would benefit from a move back to Silverdale. A
Central Kitsap office would be easier to access for many clients — Housing Kitsap has properties dotted from
Bainbridge Island to Port Orchard. The agency would look for space with lower overhead costs, freeing more
resources for affordable housing projects.
A commercial real estate agent is helping Housing Kitsap hunt for office space. Grogan said a relocation proposal
will be presented to the board early in the new year.
While searching for a headquarters to meet its immediate needs, Housing Kitsap is exploring the possibility of
joining a multi -use development at the site of the future Kitsap Regional Library branch in Silverdale. Grogan said
the complex could include the library branch, Housing Kitsap, affordable housing, transitional housing for the
homeless through Coffee Oasis, and respite housing for people recovering from injuries or illness. Discussions are
in the early stages, Grogan said. Housing Kitsap would still need to find a space to relocate to while the complex
was constructed.
Any move Housing Kitsap makes will have to pencil out financially, Grogan said.
"If its not a smart financial deal, we're not going to do it."
From: City Council
Sent: Sunday, July 10, 2016 10:40 AM
To: City Council
Subject: Kitsap Sun Article - City Hall may expand in Bremerton government center
City Hall may expand in Bremerton government center
By Josh Farley of the Kitsap Sun
Yesterday 5:32 p.m
Bremerton City Hall is set to expand its footprint within the Norm Dicks Government Center, under a plan
unveiled this past week by city leaders.
The city is prepared to pay Housing Kitsap just over $2 million to take over 9,000 square feet of space on the
first and fifth floors of the Sixth Street government center. No formal paperwork has been signed but both
Bremerton Mayor Patty Lent and Housing Kitsap Executive Director Stuart Grogan confirmed the deal is
moving forward.
Lent said the plan will accomplish two of her long-term goals as mayor: it will give the public a "one-stop shop"
for city services while also bringing more city employees under one roof, a move she said will make city
government more efficient.
"The city is growing, and we need to have a campus that can accommodate all of our staffing," Lent said.
That comes at a cost. Most of the moves involve the city's public utilities. As a result, a maximum of 14 cents
will be added to utility customers' bimonthly bills in 2017 to cover the debt service, according to City Finance
Director Cathy Johnson. Much of the cost had already been planned for, as a consolidation of some staffing had
already been in the works, she said.
For Housing Kitsap, the change represents a chance to lower their own office space costs while getting closer to
the clients the agency serves, Grogan said. Formerly located in Silverdale, Housing Kitsap moved its operations
to the downtown Bremerton location in 2011, though the agency has long served as the building's property
manager.
"It's always felt a little strange to me that we're located in a city that already has a great housing authority,"
Grogan said, referencing the Bremerton Housing Authority, which has offices on Park Avenue.
Grogan also noted many of Housing Kitsap's clients come from points around the county, even to just deposit
rent.
Where Housing Kitsap will ultimately be housed is still an open question, he said. The agency maintains a
6,000 -square -foot building on Washington Avenue in Silverdale. That likely won't be big enough, however, and
Grogan said they'll be searching for commercial space from Port Orchard to Poulsbo.
Grogan said he'd also like to consolidate his agency into one space. He said even having the agency within the
Dicks center divides staff between the first floor and the fifth.
Even if Housing Kitsap leaves the building, they still own a space occupied currently by U.S. Rep. Derek
Kilmer, D -Gig Harbor, and will maintain their long-standing role as property manager.
The new space would bring to downtown a number of Bremerton city functions. Under plans still being ironed
out, the city will move 11 staff members mostly engineers — from an office on Olympus Drive in East
Bremerton. Leaders of different city departments hailed the idea as a chance to work more closely with the
engineers on projects involving streets and utilities.
"We're kind of an orphan out here right now," said Tom Knuckey, Bremerton's city engineer, who currently
works on Olympus. "It moves us closer together as a city. There will be less wasted time and better
communication."
The building those engineers will vacate already has a potential tenant. Public Works Director Chal Martin and
Kitsap Mental Health Services CEO Joe Roszak said that while nothing is set in stone, the mental health agency
has preliminary plans to move its administration and management into the Olympus building. The plan so far
involves KMH making tenant improvements in lieu of payments to the city, Martin said.
The city's public works headquarters on Oyster Bay Avenue, home to much of its arsenal of trucks and
equipment, would also see changes under the plan. Martin and some other public works managers will get
offices on the fifth floor downtown. Utility billing, too, would move to the Dicks building, to go with permitting
and licensing, which are located on the sixth floor.
Details are still being ironed out. But for Lent and other city officials, the overall move is a chance to make city
hall not just about the sixth floor, they say. It would widen that concept to the front doors of the government
center, to include the prospect of City Council offices relocating to the first floor.
"This is a very forward-looking and great investment for the city," said Martin. "It consolidates our staffs and
facilitates internal communication — at a good price. This definitely is a positive thing for the city's future."
The Norm Dicks Government Center, named for the longtime West Sound congressman, was completed in
2004 at a cost of $25 million. It's "condominium" style ownership still includes not only Housing Kitsap and the
city of Bremerton but also the Kitsap Public Health District and other agencies.
Lori Smith
Legislative Assistant
Bremerton City Council
From: Lori Smith on behalf of City Council
Sent: Thursday, July 7, 2016 4:06 PM
To: City Council
Subject: FW: NDGC 1st and 5th Floor Purchase
Importance: High
Attn: Council Members (FYI)
From: Roger Lubovich
Sent: Thursday, July 7, 2016 3:50 PM
To: Patty Lent <Patty.Lent@ci.bre merton.wa.us>; City Council City.Council@ci.bremerton.wa.us>
Subject: NDGC 1st and 5th Floor Purchase
Mayor and City Council,
Correspondence I received from Housing Kitsap indicates that during Housing Kitsap's Board meeting on Tuesday, the
Commissioners gave initial approval on the offer from the City of Bremerton to purchase Housing Kitsap's space on the
152 and SO Floor of the Norm Dicks Government Center. Housing Kitsap approved (no formal vote) the City's last offer of
$2,025,000 and that Housing Kitsap will exit the premises on closing. The City and Housing Kitsap will be finalizing a
purchase and sale agreement for formal approval of the parties.
Roger
Roger A. Lubovich
City Attorney
City of Bremerton
345 6th Street, Suite 600
Bremerton, Washington 98337
(360) 473-2345
roger. lubovichQ)ci.bremerton.wa.us
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