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HomeMy WebLinkAbout04/12/2017 AGENDA PACKETCITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 C Phone (360) 473-5280 ***AMENDED*** APRIL 12, 2017 CITY COUNCIL STUDY SESSION 5:00 PM in COUNCIL CONFERENCE ROOM 603 The Study Session is open to the public but there will be no opportunities for input or participation; no action is anticipated during the Study Session; and the content of these items is subject to change. If approved by Council, the items will be placed on the April 19, 2017 Council Meeting Agenda: A. NO PRESENTATION PLANNED -The following items are budgeted items or subjects that have been raised by the appropriate Council Committee Members: 1. Confirmation of David Schmitt as Fire Chief at Rate 6 of Pay Band 22 of the Management, Professional, Confidential, and Fiduciary Salary Plan 2. Memo of Understanding between the Kitsap County Department of Emergency Management (KCDEM); KITZ Radio; and BKAT 3. Ordinance to amend Chapter 9.92 of the Bremerton Municipal Code (BMC) entitled "Chronic Nuisance Properties" Item postponed... 5. Amendment No. 1 to the Consultant Supplemental Agreement with SCJ Alliance for the Lebo Boulevard Roadway Improvement Project 6. Contract Award for the Highway Safety Improvement Phase II and Puget Sound Navy Safety Project Bids to be opened on April 14... B. BRIEFINGS AND FULL PRESENTATIONS 1. Timeline for 2018 Community Development Block Grant (CDBG) Program Year; and Discussion on [possible] Funding Priorities - Sarah Achaoui, CDBG Program Administrator C. GENERAL COUNCIL BUSINESS Audit Committee Briefing (3/27/17 Special Meeting) — Chair Pat Sullivan Public Works Committee Briefing (4/04/17 Meeting) — Chair Dino Davis Public Safety & Parks Committee Briefing (4/12/17 Meeting) — Chair Leslie Daugs Review of 2017 City Council Goals & Priorities — President Eric Younger Other General Council Business (As necessary...) D. ADJOURNMENT OF STUDY SESSION ® Americans with Disabilities Act accommodations provided upon request. Those requiring special accommodations should contact the City Clerk's Office at (360) 473-5323 at least 24 hours prior to the meeting. AGENDA BILL Al CITY OF BREMERTON CITY COUNCIL SUBJECT: Confirmation of David Schmitt Study Session Date: April 12, 2017 as Fire Chief COUNCIL MEETING Date: Aoril 19. 2017 Department: Executive Presenter: Mayor Patty Lent Phone: 360-473-5266 SUMMARY: BMC Chapter 2.05, Section 2.05.020 (a) and Chapter 2.50, Section 2.50.032 (a) requires Council confirmation for the appointment of a Department Director. Council confirmation is requested to hire David Schmitt as the City's Fire Chief. Mr. Schmitt currently holds the position of Battalion Chief. He has served the City of Burbank California since 1986, beginning his career there as a Firefighter/EMT, and progressing through the ranks to Engineer, Captain, Battalion Chief, Division Chief and Assistant Fire Chief. Mr. Schmitt has an Associate of Science degree in Fire Technology from Los Angeles Valley College in California, and a Bachelor of Science degree in Fire & Emergency Management from Kaplan University in Iowa. The Mayor has negotiated a starting salary with the applicant and proposes making this appointment at Rate 6 in Pay Band 22 of the Management, Professional, Confidential, and Fiduciary Salary Plan. Per BMC 2.50.032(a), City Council must approve the initial salary of a newly hired person if the starting salary exceeds Rate 1. ATTACHMENTS: 1) Resume; 2) Letter of Engagement outlining the negotiated terms of his employment with the City of Bremerton; and 3) 2017-2018 Management, Professional, Confidential, and Fiduciary Salary Plan FISCAL IMPACTS (Include Budgeted Amount): Position is Fully Funded STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑ Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to confirm David Schmitt as the Fire Chief; and authorize the Mayor to finalize and execute the attached Letter of Engagement with substantially the same terms and conditions as presented. COUNCIL ACTION: ❑ Approve Form Updated 01/07/15 ❑ Deny ❑ Table ❑ Continue ❑ No Action David A. Schmitt Professional Licenses, Certifications, and Affiliations • California State Fire Marshal, Chief Officer Certification, Fire Officer Certification • CICCS Certified Strike Team Leader (STEN), Certified Engine Boss (ENGB) • Type 3 Incident Commander (ICT3), Type 3 Safety Officer (SOFR3) • Hazardous Materials Incident Commander, Technician, Specialist • Homeland Security — Chemical, Ordinance, Biological and Radiological Assessment • Homeland Security — Risk Assessment Joint Training • WMD Radiological/Nuclear/Counter Terrorism Operational Support • National Management Association (NMA) • Region 1— Regional Training Group Committee & Operations Group Committee • Southern California Training Officer's Association • Verdugo Fire Communications Task Force & Operations Committee Representative Work Experience Fire Battalion Chief City of Burbank Fire Department (01/17 — present) Description of duties: In command of a suppression platoon under the direction of the Fire Chief. Responsible for the Hazardous Materials Program; Agency and inter -agency Radios and Communications equipment; Facilities - including fire stations, training center and flashover training site. Manage CFFJAC Committee and Operations Committee. Manage all shift training, fire prevention, firefighting, emergency operations, station visitations and staffing. EOC Command Staff. Assistant Fire Chief City of Burbank Fire Department (01/15 — 01/17) Description of duties: Responsible for Administrative Services including budgeting, research, planning and records management; Personnel Services including compensation, discipline, evaluation and medical; Fire Suppression Activities including EOC Command Staff, and assumes the role and responsibility of Fire Chief in the absence of the Chief. Training and Safety Division Chief City of Burbank Fire Department (01/13 — 01/15) Description of duties: Responsible for development and implementation of all departmental training under the direction of the Fire Chief. Manage the Safety Program for all members, apparatus, equipment, and emergency operations. Develop and manage all fire department promotional examinations in conjunction with COB Human Resources. Fire Battalion Chief City of Burbank Fire Department (04/10 — 01/13) Description of duties: In command of a suppression platoon under the direction of the Fire Chief. Management of all apparatus, equipment, breathing apparatus and Mechanical Shop. Manage all shift training, fire prevention, fire fighting, emergency operations, station visitations and manning of shift. David A. Schmitt Page 2 Work Experience (cont.) Fire Captain/ Hazardous Materials Specialist City of Burbank Fire Department (07/95- 04/10) Description of duties: Directly responsible for the supervision of firefighters, engineers and paramedics. Oversee and conduct training sessions for all personnel and perform work evaluations. Act as the on -scene incident commander of fire and emergency medical responses, and execute the fire prevention program. In addition, oversee all aspects of the Hazardous Material program including participation in various Haz Mat continuing education, Unified Response and Mutual Aid interactions. Fire Captain/Training Division City of Burbank Fire Department (11/05-06/09) Description of duties: As the Training Captain, coordinated Tri -City Recruit Training with Glendale and Pasadena Fire Departments; developed and taught Area C RIC class; developed and taught Area C Ventilation class; developed Probationary Firefighter Taskbooks; developed and taught Size -up class; developed and instituted Mentor Program; developed new Tri -City Hose and Ladder evolutions with videos; assisted with Flashover Training, Promotional Exams, Haz Mat training; conducted Probationary Engine Company and Truck Company evaluations. Fire Engineer/Hazardous Materials Specialist City of Burbank Fire Department (06/92-07/95) Description of duties: As a Fire Engineer/Hazardous Materials Specialist, responsible for performing fire prevention, public relations, firefighting, rescue and special service, apparatus operation, training, record keeping, station and grounds and apparatus maintenance activities. Responsible for the care, operation, and proper condition of assigned apparatus and equipment during both emergency and routine operations. Firefighter/ EMT/Hazardous Materials Technician City of Burbank Fire Department (02/86-06/92) Description of duties: As a Firefighter/EMT/Hazardous Materials Technician responded to fire, medical, and environmental emergencies; participated in fire investigation, prevention, suppression activities, and conducted public education sessions. Disaster Preparedness and CPR Instructor for local schools and community. Superintendent/Foreman/Carpenter Carpenters Union Local 150 (07/81-02/86) Description of duties: As a Superintendent, Foreman and Carpenter, provided supervision and hands-on skills for the completion of many high value, infrastructure projects. Worked on major projects such as high-rises, a freeway bridge, water reservoirs and multiple tilt -up buildings as well as residential and retail remodel. David A. Schmitt Training and Education Bachelor of Science in Fire and Emergency Management Kaplan University Woodbury Leadership Academy/Leadership Burbank Woodbury University Chief Officer Certification California State Fire Marshall's Office Fire Officer Certification California State Fire Marshall's Office Associate of Science Degree- Fire Technology LA Valley College, Van Nuys, CA School of Business and Management University of Southern California School of Engineering University of California at Los Angeles Personal Accomplishments and Affiliations Page 3 • Academy Battalion Chief 2013, 2014 • Academy Master Instructor 1997, 1999, 2001, 2005, 2006 • Battalion Chief Aide 1999-2000 • Burbank Firefighters Association Board Member 1998-2000 • City of Burbank Distinguished Service Award 2009 • Contract Negotiations Team o Chief Officers Unit 2014 - present o Local 778 Membership 1998-2000 • Drill Master — Tri Cities Academy 2007 • Emergency Operations Center — Command Staff 2010 - present • Emergency Operations Center — Situation Unit Leader 2006-2009 • IAFF/IAFC - Fire Ground Survival Program Development and Master Instructor — National 2007- present • LA Area Operation Chief's — After Actions Review Committee - Regional 2009-2010 • Member, California State Professional Firefighters • Member, International Association of Firefighters • Rapid Intervention Program Development and Instructor - Regional • Ventilation Program Development and Instructor- Regional Mayor Patty Lent 345 6' Street, Suite 600 Bremerton, WA 983337 Telephone: 360-473-5266 Mayor's Office March 22, 2017 Mr. David Schmitt RE: Letter of Engagement — Fire Chief Dear Mr. Schmitt: It is with great pleasure that I confirm your appointment to the position of Fire Chief pending formal approval by the City Council. Your position is FLSA exempt and included in the Management classifications under BMC 2.50 (copy attached) as follows: Position: Fire Chief Department: Fire Department Effective Date: May 21, 2017 (Tentative Date) Rate of Pay: $11,625.22 Monthly (Band 22, Rate 6) —Pending City Council Approval ($139,503 annually) Appointment/Removal: Mayor Supervisor: Mayor Vacation: Starting bank of twenty (20) days per year (pro -rated for 2017) per BMC 2.50. Benefits: Pursuant to BMC Chapter 2.50 Severance: Provided pursuant to BMC 2.50.090, except as follows: Should the Fire Department be consolidated into a regional fire district within five years of his official hire date and the employee is separated from employment due to the consolidation and is not employed by the district, the severance provisions of BMC 2.50.090 shall not apply and employee shall be entitled to six months severance upon separation. \ 3/-30/1-7 You are an "at will" employee and may be terminated by the City without cause at any time with thirty (30) days notice. You may be terminated for cause, without notice, and no severance pay shall be paid. This letter shall constitute your terms and conditions of employment with the City and there are no other written or oral agreements that have not been set forth in this letter of engagement or covered by Chapter 2.50 of the Bremerton Municipal Code. Please sign below indicating your acceptance of our offer of employment as outlined above for the City of Bremerton. Sincerely, Patty Lent Mayor cc: Charlotte Belmore, Human Resources Manager ------------------------------------------------------------------------------------------------------------------- ACCEPTANCE OF JOB OFFER: I, David Schmitt, hereby accept the appointment to position of Fire Chief (contingent on Council approval) effective May 21, 2017 (tentative date) under the terms and conditions as set forth in this Letter of Engagement. 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Cl) (O 1n a) to N to N 00 M 00 F In N( In N In N N� V V N V N c) 0 Lo 00 V w 00O O O 00 (O 00 N Cl) O LO O N N (O M N f, 00 0)In 00 O O O (O In Cl! r r N N O O to N 1n (O o0 N Cl) (O W I- V I- 00 N (O Cl) 00 fl L6 M M I-: Cl) 00 Cl) (O M d) d) N O M (O F- M_ (O O O In (C 00 V Cl) a) 00 N (C to N a) (O M 00 N N 00 N N O_ W 00 N W F In N-* In N V N N V V C11 Cl) V N 00 L 0 N (O 't 1n o0 d) (O 00 V N 00 In 00 Q (O In V N 00 00 00 d) (O f, M 00 N I� M M V I- N Cl) (O 00 M (O Un N N f� In o0 V In O r M In r W N O d) m w w M (O O N (O M - O N (O O O O O O In (O 00 O r M Cl M (O In to N � to N 00 M 00 In (O 00 O M F In N In N N V V N' V N V N a) 6 0 I- O O O 00 (O 00 N Cl) O to O N N (O M N r V N 00 (O O O O (O In Cl! r r to N O O N N 1n (O o0 N O In Zt N V I- w N (O M w In M M r M 00 M (O M M (O w O M_ (O O O In w 00 V Cl) a) 00 Nt (C to N a) (O M 00 N N w N N r O w wO N W In w O O w In N V N 00 V C14 LD V C'4 Cl) V N 00 V N 9 w Lo 0 00 0) w It N 00 In 00 V w InV N 00 00 00 0) w f- O In O 1n I- M M V I- N M (O o0 r f- O lf) 't M M (O In N to r O M 00 V In O r Cl) a) 1n r 00 N O d) 0) 00 W M (O O N 00 O 00 M O O O O O In (0 00 O a) r M Cl! Cl) (0 1n a) to N � to N 00 M 00 to W 00 O M In r d) d) O F In N 6 V C,4 I- V N V N V N a) M r, It (O w N M O N O N N (O Cl) N r V N 00 (O o0 d) (O In N r r to N O O to N 1n (O o0 N O to N d) d) r (O M w In M M r M .4 00 M (O M M (O W OO_ M W N M V M 0 00 V w N N O (O M 00 N— N 00 V N - C O w 00 N W O In 00 O O N w f- 00 d) 00 F V N 0 V N V C,4 c) V N 00 V N Cl) LD LD L6 0 O In O N N (O M N r V N 00 W 00 d) (O 00 d) (O O In N O O to N 1n (O o0 N O to N 0) d) r d) d) r 00 In Cl) Cl) In N a) r M It 00 N N 00 M (O Cl) It O w 00 M (O W O O Ln 00 O Cl) W N w f- 0) d) a) N co f- f - W(O F M 00 V N In V N —L V N Cl) N W V N O O O , V N 00 00 0) 00 Cl) In (O 00 (O M Cl) Lo Lo Lo a a a a a a O O O O O O } U U U U U U LL LL LL LL LL LL U) m = = = = = am 0 0 0 0 0 z z z z z z V1 O O O O O O O O O O O O F- > z z2 Z a z 2 Z z� Z z 2 Z a z 2 Z a z 2 Z a O w z w o w z w o w z w o w z w o w z w o w z w U) a cn a cn a cn a cn a cn a F- U) J m ww F- w F- (9 — U) — w U H O H a F) U) U LU LU Q z Q U) Q << O J S J } z (p In V M N a a a m AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Memo of Understanding with Kitsap County Department of Emergency Management, KITZ Radio, and BKAT Study Session Date: COUNCIL MEETING Date: Department: Presenter: Phone: April 12, 2017 April 19, 2017 Finance — BKAT Char Burnette (360) 473-5011 SUMMARY: Use of Kitsap County owned building (Bremerton Kitsap Access Television Facility) and Radio Tower as an emergency/disaster preparedness broadcast station. ATTACHMENTS: Memo of Understanding FISCAL IMPACTS (Include Budgeted Amount): NA STUDY SESSION AGENDA: x❑ No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑ Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Memorandum of Understanding with Kitsap County Department of Emergency Management, KITZ Radio, and BKAT; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: ❑ Approve Form Updated 01/07/15 ❑ Deny ❑ Table ❑ Continue ❑ No Action MEMORANDUM OF UNDERSTANDING Between Kitsap County (KCDEM/Kitsap County Department of Emergency Management) AND City of Bremerton (BKAT/Bremerton Kitsap Access Television) AND KITZ Radio AM 1400 USE OF KITSAP COUNTY OWNED BUILDING AND RADIO TOWER AS AN EMERGENCY/DISASTER PREPAREDNESS BROADCAST STATION 1. PURPOSE: To establish a partnership between KCDEM, BKAT and KITZ (collectively, "Parties") to provide disaster information to the public in Kitsap County to reduce the loss of life or minimize the suffering before, during, and after an emergency or disaster. 2. AIM: For KITZ to use the facility located at 7266 Tibardis Road NW, Bremerton, Washington ("Facility") as an alternate site to operate and provide critical information to the public before, during and after a disaster in Kitsap County. The Facility is owned by Kitsap County, but is occupied by BKAT pursuant to an Interlocal Agreement dated July 9, 2007. [Kitsap County Contract No. KC -223-07, Bremerton Contract No. 4640] KCDEM seeks to reduce the loss of life and property within Kitsap County attributable to disasters by ensuring that adequate preparedness and mitigation measures and response and recovery mechanisms are established to counteract the impact of natural, manmade and technological hazards. BKAT, a public access television channel operated by the City of Bremerton, and KITZ, a radio broadcasting station licensed to operate in Kitsap County, seek to partner with KCDEM to provide Kitsap County -specific disaster/emergency preparedness and response information to the public. 3. AGREEMENT: The Parties, through KITZ's use of the Facility, desire to provide short- term emergency broadcasting via KITZ AM 1400 to the public in Kitsap County for the purpose of providing life -safety and other essential information to minimize suffering during a County -wide emergency/disaster. It is therefore mutually agreed between the Parties as follows: a. General Areas of Cooperation 1. Within the limits of their resources as well as the laws and practices of Government, KCDEM, KITZ and BKAT shall cooperate in any areas that fall I- KCDEM/KITZIBKAT MOU within their objectives as specified in this MOU, or as may be agreed from time to time which shall include but not be limited to those set out in any amendment to this MOU. 2. This MOU shall operate without prejudice to any agreements that may exist between the respective parties and third parties. b. Respective Responsibilities of the Parties The cooperating Parties shall: (a) Notify the other Parties promptly of any changes in circumstances that would make it impossible or difficult to fulfill the terms of this agreement. (b) BKAT may permit and designate, at its own discretion, the use of a portion of the Facility by KITZ and KCDEM for emergency broadcasts during emergencies. (c) BKAT and KITZ will cooperate and coordinate to maximize the usefulness of available resources within the Facility. (d) BKAT has the sole discretion to determine whether any part of its Facility or any services provided by its Facility are available for use at the time a request is made by KCDEM. Kitsap County will not require BKAT to surrender use of the Facility or BKAT's services under this Agreement when BKAT determines such surrender would inhibit its operations or the safety or security of personnel in the Facility. (e) Access to the various rooms and materials, possession of keys and storage of materials will be pre -determined and agreed upon by the Parties. (f) The Parties agree that they shall exercise reasonable care in the conduct of all activities in the Facility. (g) The Parties will operate according to the Kitsap Emergency Information System Plan prior to, during and following a disaster or emergency situation as warranted. As appropriate, KCDEM will provide training to BKAT and KITZ staff in emergency communication plans for operations during a disaster. (h) KCDEM will provide information either in the form of written copy, pre- recorded messages or live updates to the broadcasting partners for broadcast to the public in Kitsap County before, during and after 2- KCDEM/KITZBKAT MOIL emergency/disaster situations, as systems are available and as time permits. (i) Broadcasters have the right to edit any information provided by KCDEM without altering necessary life safety information to ensure that proper broadcasting standards and laws are followed. (j) Each Party shall provide and maintain appropriate contact information with the other Parties of the MOU and shall test communication systems and plans between the organizations as set forth in the Kitsap Emergency Information System Plan. 4. SCOPE OF WORK: The Facility shall be used for the purposes enumerated under Paragraph 2 of this agreement. No other use is permitted without written permission of the City of Bremerton and BKAT. Each Party agrees that this relationship is voluntary and each will be responsible for the normal costs of facilities, employees, and equipment use. In the event of a Presidential Declaration under the Stafford Act of 1986, each Party will have the opportunity to apply for public assistance if eligible to do so. 5. HOLD HARMLESS AND INDEMNIFICATION: To the extent not otherwise addressed in Chapter 38.52 RCW, the Parties each agree to defend, protect, hold harmless and indemnify each other from and against all claims, suits, and/or actions arising from any negligent or intentional act or omission of that party's employees, agents, and/or authorized subcontractor while performing under this agreement. The parties have specifically negotiated to provide that each party defend, hold harmless, and indemnify the other parties for all claims, damages, and losses, including attorneys fees, arising from any claim of an individual party's employees for injuries covered by Title 51 RCW, and for which that party could not be held directly liable. 6. DURATION OF AGREEMENT — TERMINATION: This MOU shall remain in effect until cancelled by any participating Party in writing. It is requested that at least 30 days notice be given to all Parties should one Party decide to cancel its participation in the MOU. The MOU shall be reviewed annually by all Parties to ensure that the information contained within the agreement remains accurate. 7. EXECUTION IN COUNTERPARTS: This agreement may be executed in several counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. 3- KCDEM/KITZIBKAT MOU 8. CONTRACT MANAGEMENT: The Contract Manager for each of the Parties shall be the contact person for all communications regarding the performance of this Memorandum of Understanding Contract Managers For KCDEM: For BKAT: For: KITZ Mike Gordon Public Access Manager Conn Williamson 911 Carver Street 7266 Tibardis Road SW 1700 Mile Hill Dr. Bremerton, Wa. 98312 Bremerton, Wa. 98311 Port Orchard, Wa. 98366 Ph. 360-307-5871 Ph. 360-308-3019 Ph. 360-535-2184 CITY OF BREMERTON Patty Lent, Mayor Attest: Shannon Corin, City Clerk Approved as to form: Roger Lubovich, City Attorney Date 4- KCDEM/KITZ/BKAT MOU Attest: , Clerk of the Board KITSAP COUNTY BOARD OF COMMISSIONERS Charlotte Garrido, Chair Date Robert Gelder, Commissioner Date Edward E. Wolfe, Commissioner Date KITZ Radio AM 1400 By: Date S- KCDEM/KITZIBKAT MOU AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Ordinance No. amending Chapter 9.92 of the Bremerton Municipal Code entitled "Chronic Nuisance Properties" Study Session Date: COUNCIL MEETING Date: Department: Presenter: Phone: A3 April 12, 2017 April 19, 2017 Police Chief Steven Strachan (360) 473-5224 SUMMARY: The proposed ordinance amends Chapter 9.92 of the Bremerton Municipal Code entitled "Chronic Nuisance Properties" to clarify the definitions of "chronic nuisance property" and "nuisance activity", and to make other related changes. ATTACHMENTS: Ordinance No. amending Chapter 9.92 entitled "Chronic Nuisance Properties" FISCAL IMPACTS (Include Budgeted Amount): None STUDY SESSION AGENDA: x❑ No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑ Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to pass Ordinance No. amending Chapter 9.92 of the Bremerton Municipal Code entitled "Chronic Nuisance Properties." COUNCIL ACTION: ❑ Approve Form Updated 01/07/15 ❑ Deny ❑ Table ❑ Continue ❑ No Action ORDINANCE NO. AN ORDINANCE of the City Council of the City of Bremerton, Washington, amending Chapter 9.92 of the Bremerton Municipal Code entitled "Chronic Nuisance Properties." WHEREAS, the City Council desires to amend Chapter 9.92 entitled "Chronic Nuisance Properties" to clarify the definitions and make other changes to provisions related to chronic nuisance properties; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION]. Chapter 9.92 of the Bremerton Municipal Code entitled" Chronic Nuisance Properties" is hereby amended to read as follows: Chapter 9.92 CHRONIC NUISANCE PROPERTIES 9.92.010 PURPOSE. (a) Chronic nuisance properties present grave health, safety and welfare concerns, where the persons responsible for such properties have failed to take corrective action to abate the nuisance condition. Chronic nuisance properties have a tremendous negative impact upon the quality of life, safety and health of the neighborhoods where they are located. This chapter is enacted to remedy nuisance activities that are particularly disruptive to quality of life and repeatedly occur or exist at properties by providing a process for abatement. This remedy is not an exclusive remedy available under any state or local laws and may be used in conjunction with such other laws. (b) Also, chronic nuisance properties are a financial burden to the city by the repeated calls for service to the properties because of the nuisance activities that repeatedly occur or exist on such property. This chapter is a means to ameliorate those conditions and hold accountable those persons responsible for such property. 9.92.020 DEFINITIONS. For purposes of this chapter, the following words or phrases shall have the meaning prescribed below: (a) "Abate" means to repair, replace, remove, destroy, or otherwise remedy a condition which constitutes a violation of this chapter by such means and in such a manner and to such an extent as the applicable city department director or designee(s) determines is necessary in the interest of the general health, safety and welfare of the community; (b) "Control" means the ability to regulate, restrain, dominate, counteract or govern property, or conduct that occurs on a property; Chapter 9.92 Chronic Nuisance Properties - Amended (c) "Chronic nuisance property" means_: r pei4y an Whiehv,,binatio of three 0 nuisanee aeetir-or-0 period;anysoity (1) Property that, within any sixty-day period has had: (a) Three or more nuisance activities occur or exist upon the property; or (b) Three or more nuisance activities occur or exist within two hundred feet of the property that involve the person in control of the property and/or any person associated with the person in control of the property, or (c) Nuisance activities either occur or exist upon the property or within two hundred feet of the property that involve the person in control of the property and/or any person associated with the person in control of the property for a combined total of three or more times, or (2) Property that, within any three hundred and sixty-five (365) day period has had: or (a) Seven or more nuisance activities occur or exist upon the property; Seven or more nuisance activities occur or exist within two hundred feet of the property that involve the person in control of the property and/or any person associated with the person in control of the property, or (c) Nuisance activities either occur or exist upon the property or within two hundred feet of the property that involve the person in control of the property and/or any person associated with the person in control of the property for a combined total of seven or more times. For the purpose of this subsection 9.92.020(c) and subsection 9.92.040(f), a person is associated with the person in control of the property if he/she is on the property or within two hundred feet of the property as a guest or invitee of the person in control of the property_ (d) 'Drug-related activity" means any unlawful activity at a property which consists of the manufacture, delivery, sale, storage, possession, or giving away of any controlled substance as defined in chapter 69.50 RCW, legend drug as defined in chapter 69.41 RCW, or imitation controlled substances as defined in chapter 69.52 RCW; (e) "Nuisance activity" means and includes: (1) Any nuisance as defined by state law or local ordinance occurring or existing on, ,.en er nPIR or within two hundred feet of a property, including but not limited to, violations of the following laws and regulations: (a) Unauthorized and Junk Vehicles, BMC 9.08; (b) Fire Code, BMC Title 18-- (c) Health and Sanitation, BMC Title 6; (d) Building Code, BMC Title 17, insofar as it relates to the minimum standards of a dwelling unit and habitable spaces. (2) Any criminal conduct as defined by state law or local ordinance occurring or existing on, ,.en er nea or within two hundred feet of a property, including, but not limited to, the following activities or behaviors: (a) Stalking, BMC 9A.32.110; (b) Harassment, BMC 9A.32.050; (c) Failure to Disperse, BMC 9A.44.030; (d) Disorderly Conduct, BMC 9A.44.020; 2 Chapter 9.92 Chronic Nuisance Properties - Amended (e) Assault, BMC 9A.32.010; (f) Any Domestic Violence Crimes, BMC 9A.32.070; (g) Reckless Endangerment, BMC 9A.32.020; (h) Prostitution, BMC 9.24.020; (i) Patronizing a Prostitute, BMC 9.24.040, 0) Public Disturbance Noises, BMC 6.32.120(a); (k) Lewd Conduct, BMC 9A.44.070; (1) Any Firearms/Dangerous Weapons violations, BMC 9A.24.010 through BMC 9A.24.220, (m) Drug related loitering, BMC 9.89.101; (n) Any Dangerous Animal violations, BMC 7.12.040, (o) Any Drug related activity. (3) For purposes of this chapter, "Nuisance Activity" shall not include conduct where the person responsible is the victim of a crime and had no control over the criminal act. (f) "Person responsible for property" or "Person responsible" means, unless otherwise defined, any person who has titled ownership of the property or structure which is subject to this chapter, an occupant in control of the property or structure which is subject to this chapter, a developer, builder, or business operator or owner who is developing, building, or operating a business on the property or in a structure which is subject to this chapter and/or any person who has control over the property and allows a violation of this chapter to continue*- (g) "Person" means natural person, joint venture, partnership, association, club, company, corporation, business trust, organization, or the manager, lessee, agent, officer or employee of any of them; (h) "Premises and property" may be used by this chapter interchangeably and means any ptiblie er- pr-i,,ate beilding, let, par-eel, dwelling, r-ental tinit, real esta+e er- land 8 thereof inei,,, ing r pei4y used ., residentior-al eammer-eial r o,t., any_property, including land and that which is affixed, incidental or appurtenant to land, including but not limited to any business or residence, grounds, vacant lots, facilities, parking area, loading area, landscaping, building or structure or any separate part, unit or portion thereof, or any business equipment, whether or not permanent; (i) "Rental unit" means any structure or that part of a structure, including but not limited to single family home, room or apartment, which is rented to another and used as a home, residence, or sleeping place by one or more persons; 9.92.030 Violation. (a) Any property within the City of Bremerton which is a chronic nuisance property is in violation of this Chapter and subject to its remedies; and (b) Any person responsible for property who permits property to be a chronic nuisance property shall be in violation of this chapter and subject to its remedies. 9.92.040 Procedure. (a) When the Chief of Police, or his/her designee(s), receives documentation confirming the occurrence of three or more nuisance activities within a sixty day period on any property, the Chief of Police, or his/her designee(s), may review such documentation to determine whether it describes the nuisance activities enumerated in Section 9.92.020. Upon such a finding, the Chief of Police, or his/her designee(s), shall warn the person responsible for 3 Chapter 9.92 Chronic Nuisance Properties - Amended such property, in writing, that the property is in danger of being declared a chronic nuisance property. (b) The warning shall contain: (1) The street address or a legal description sufficient for identification of the property; (2) a -A concise description of the nuisance activities that exist, or that have occurred on the property; (3) a -A demand that the person responsible for such property respond to the Chief of Police or his/her designee(s) within ten days of service of the notice to discuss the nuisance activities and create a plan to abate the chronic nuisance; (4) ^ff r the per -son responsible an An opportunity for the person responsible for such property to abate the nuisance activities giving rise to the violation; and (5) a -A statement describing that if legal action is sought, the property could be subject to closure and civil penalties and/or costs assessed up to one hundred dollars per day if the property is declared a chronic nuisance property. (c) The Chief of Police or his/her designee(s) shall serve or cause to be served such warning upon the person responsible in accordance with the procedures set forth in BMC 1.04.040(e) and 1.04.040(f). (d) If the person responsible fails to respond to the warning within the time prescribed, the Chief of Police, or his/her designee(s), shall issue a notice declaring the property to be a chronic nuisance property and post such notice at the property and issue the person responsible a civil infraction, punishable by a maximum penalty of One Thousand Dollars ($1,000.00). If the person responsible fails to respond to the issued infraction and/or continues to violate the provisions of this chapter, the matter shall be referred to the Office of the City Attorney for further action. (e) If the person responsible responds as required by the notice and agrees to abate the nuisance activity, the Chief of Police, or his/her designee(s), and the person responsible, may work out an agreed upon course of action which would abate the nuisance activity. If an agreed course of action does not result in the abatement of the nuisance activities or if no agreement concerning abatement is reached, the matter shall be forwarded to the Office of the City Attorney for enforcement action. Provided, that in the event the Chief of Police or his/her designee(s) or the City Attorney determines that the person responsible has taken reasonable steps to abate the nuisance activity, the City Attorney shall not commence an enforcement action under this Chapter, notwithstanding the continuance of the nuisance activity. (e)(f1 The Chief of Police, or his/her designee(s), may refer the matter to the City Attorney for enforcement if, within six months of service of the notice and demand for cure of a violation as set forth in Section 9.92.030, the Chief of Police or his/her designee(s) receives an additional police report documenting the occurrence or existence of a nuisance activity (1) Upon the property, or (4)(2) Within two hundred feet of the property and involving the person in control of the property or any person associated with the person in control of the property_ (4)�&�It is a defense to an action for chronic nuisance property that the person responsible, at all material times, could not, in the exercise of reasonable care or diligence, determine that the property had become a chronic nuisance property, or could not, in spite of the exercise of reasonable care and diligence, control the conduct leading to the determination that the property is chronic nuisance property. 4 Chapter 9.92 Chronic Nuisance Properties - Amended 9.92.050 Commencement of Action—Enforcement. (a) Once the matter is referred to the City Attorney, the City Attorney shall immediately review and make a determination to initiate legal action authorized under this chapter or state statute, or may seek alternative forms of abatement of the nuisance activity. The City Attorney may initiate legal action on the chronic nuisance property and seek civil penalties and costs in superior court for the abatement of the nuisance. (b) In determining whether a property shall be deemed a chronic nuisance property and subject to the court's jurisdiction, the City shall have the initial burden of proof to show by a preponderance of the evidence that the property is a chronic nuisance property. The City may submit official police reports and other affidavits outlining the information that led to arrest(s), and other chronic nuisance activity occurring or existing at the property. The failure to prosecute an individual, or the fact no one has been convicted of a crime is not a defense to a chronic nuisance action. (c) Once a superior court determines the property to be a chronic nuisance under this Chapter the court may impose a civil penalty against any or all of the persons responsible for the property, and may order any other relief deemed appropriate. A civil penalty may be assessed for up to one hundred dollars per day for each day the nuisance activity continues to occur following the date of the original warning by the Chief of Police, or his/her designee(s), as described in BMC 9.92.040. In assessing the civil penalty, the court may consider the following factors, citing to those found applicable: (1) -4+eThe actions taken by the person responsible to mitigate or correct the nuisance activity; (2) The repeated or continuous nature of the nuisance activity; (3) The statements of the neighbors or those affected by the nuisance activity; and (4) An other factor deemed relevant by the court. (d) The superior court which determined the property to be a chronic nuisance property shall also assess costs against the person responsible in the amount it costs the City to abate, or attempt to abate, the nuisance activity. (e) If the superior court determines the property to be a chronic nuisance property, the superior court shall order the property closed and secured against all unauthorized access, use and occupancy for a period up to one year, and may impose a civil penalty and costs. (f) Once a determination has been made by the superior court that the chronic nuisance property shall be subject to closure the court may authorize the City to physically secure the premises and initiate such closure. Costs for such closure shall be submitted to the Court for review. Any civil penalty and/or costs awarded to the City may be filed with the city treasurer who shall cause the same to be filed as a lien on the property with the County Treasurer. The City shall file a formal lis pendens notice when an action for abatement is filed in the superior court. (g) The superior court shall retain jurisdiction during any period of closure or abatement of the property. (h) Bremerton Municipal Court is to have jurisdiction of all civil infractions issued pursuant to this chapter. 9.92.060 Summary Closure. Nothing in this chapter prohibits the City from taking any emergency action for the summary closure of such property when it is necessary to avoid an immediate threat to public 5 Chapter 9.92 Chronic Nuisance Properties - Amended welfare and safety. The City may take summary action to close the property without complying with the notification provisions of Section 9.92.040, but shall provide such notice as is reasonable under the circumstances. 9.92.070 Severability. If any portion of this ordinance, or its application to any person or circumstances, is held invalid, the validity of the ordinance as a whole, or any other portion thereof, or the application of the provision to other persons or circumstances is not affected. SECTION2. Severability. If any one or more sections, subsections, or sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Ordinance and the same shall remain in full force and effect. SECTION3. ELfective Date. This ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law. PASSED by the City Council the day of , 2017. ERIC YOUNGER, Council President Approved this day of , 2017 ATTEST: SHANNON CORIN, City Clerk PUBLISHED the day of EFFECTIVE the day of ORDINANCE NO. PATTY LENT, Mayor APPROVED AS TO FORM: ROGER A. LUBOVICH, City Attorney K:ALegal\Legal\Ordinances\PoliceAChronic Nuisance Properties - Amended 3-21-17.doc 2017 2017 6 Chapter 9.92 Chronic Nuisance Properties - Amended AGENDA BILL CITY OF BREMERTON CITY COUNCIL Item Postponed... SUBJECT: Authorize Closure of one-half Study Session Date: A;l12,2947- block 2947block of Park Avenue for Burwell Pedestrian COUNCIL MEETING Date: ApFil 19 204-7 Tunnel Project Department: PW&U Presenter: Phone: Chal Martin 360-473-5758 SUMMARY: The contractor constructing the Burwell Tunnel Improvements (Rore Inc.,) requires that Park Avenue be closed from Burwell Street approximately 110 -ft to the north, generally to the end of the adjacent Navy property in order to complete the tunnel construction. The closure would be 24 - hours a day starting immediately and continuing through the end of September. The proposed closure will not impede access to the theater parking garage nor the City's parking lot, and the sidewalk on the east side of Park Avenue will remain open. Staff have reviewed the proposed road and sidewalk closure plan and support the requested closure. RCW 47.48.010 requires the governing body of the City to authorize this closure. ATTACHMENTS: 1) Road and Sidewalk Closure Plan; 2) Rendering of Tunnel Portal FISCAL IMPACTS (Include Budgeted Amount): None. STUDY SESSION AGENDA: x❑ No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑ Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve a one-half block street closure of Park Avenue, from Burwell Street generally to the north end of the adjacent Navy property, until completion of the Burwell Pedestrian Tunnel project, which is anticipated to be completed on or near September 30, 2017. COUNCIL ACTION: ❑ Approve Form Updated 01/07/15 ❑ Deny ❑ Table ❑ Continue ❑ No Action AGENDA BILL CITY OF BREMERTON CITY COUNCIL A5 SUBJECT: Amendment No. 1 to the Study Session Date: April 12, 2017 Consultant Supplemental Agreement with COUNCIL MEETING Date: April 19, 2017 SCJ Alliance for the Lebo Boulevard Department: Public Works Roadway Improvement Project Presenter: Chal Martin Phone: (360) 473-5758 SUMMARY: This no -cost amendment to SCJ Alliance's design services contract for the Lebo Boulevard Roadway Improvement Project will extend construction administration services into the construction phase. This contract is for $54,397 plus a management reserve component of $36,176, for a total of $90,573. SCJ Alliance's original design services contract was $591,984. The Lebo project was designed and bid for $501,411; therefore this amendment changes the scope (as envisioned in the original contract) to carry SCJ Alliance's services through construction. ATTACHMENTS: 1. Amendment #1 to SCJ Alliance Consultant Supplemental Agreement 2. Original Agreement FISCAL IMPACTS (Include Budgeted Amount): The Lebo Boulevard Road Improvement Project is funded with a Transportation Improvement Board grant of $4,942,722; City Stormwater Utility funding of $913,514, and City Water Utility funding of approximately $113,000. STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑ Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve Amendment No. 1 to SCJ Alliance's consultant services agreement in the amount of $90,573 for the Lebo Boulevard Roadway Improvement Project; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: ❑ Approve Form Updated 01/07/15 ❑ Deny ❑ Table ❑ Continue ❑ No Action Transportation Improvement Board 1PWConsultant Supplemental Agreement Agency City of Bremerton Project Number 8-2-152 Project Name Lebo Boulevard Roadway Improvement Project Consulting Firm Shea, Carr & Jewell, Inc. (dba SCJ Alliance) Supplement Phase Supplement for Construction Phase The Local Agency of the City of Bremerton desires to supplement the agreement entered into with and executed on April 6`h, 2016. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section II, SCOPE OF WORK, is hereby amended to include 1. Add Construction Administration Services as outlined in the attached Exhibit A Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the Completion Date SUPPLEMENTAL COMPLETION DATE June 30, 2018 Section V, PAYMENT, shall be amended as follows as set forth in Exhibit A MAXIMUM AMOUNT PAYABLE $591,984 EXHIBIT A Original Agreement Supplement Total Direct Salary Cost Overhead (including Payroll Additives) Direct Non -salary Costs Fixed Fee $591,984 Total $591,984 0 If you concur with this supplement and agree to the changes as stated above, please sign and date in the appropriate spaces below. Agency Signature 415-117 CONSULTANT SUPPLEMENTAL AGSE,EEMENT.DOC Transportation Improvement Board iQC-j'Consultant Supplemental Agreement Exhibit A Lebo Boulevard Roadway Improvement Project Supplemental Agreement for Construction Administration Services Consultant shall provide Construction Administration Services for the Lebo Boulevard Roadway Improvement Project as further outlined in this exhibit. Summary: Estimated staff hours:. 272 Estimated subconsultant support: $11,000 Maximum payable for this phase $54,397 Management reserve: $36,176 CONSULTANT SUPPLEMENTAL AGREEEMENT DOC EXHIBIT A SCOPE OF WORK AMENDMENT 1 LEBO BOULEVARD ROADWAY IMPROVEMENT PROJECT BREMERTON, WASHINGTON Prepared for: Chal Martin, PE, Public Works & Utilities Director City of Bremerton Prepared by: Josh Brannin, PE, Project Engineer Scott Sawyer, PE, Principal Date prepared: March 31, 2017 Overview In April 2016, SCJ Alliance (SCJ) contracted with the City of Bremerton (City) to prepare PS&E documents for the Lebo Boulevard Roadway Improvement Project. The final PS&E package was submitted on March 7, 2017. The City has requested that SCJ amend the contract and prepare a scope and fee for construction administration support. The construction services will be led by the City with SCJ providing support as described in this scope of work. The original contract budget was $591,984 including a management reserve fund (MRF) of $53,817. The scope of work under the contract ended on 3/28/17 with a remaining budget of $90,573 ($53,817 MRF and $36,756 in budget underrun). The remaining budget will fund the construction administration services scoped below. The fee is estimated at $54,397 with $36,156 in the MRF for a total of $90,573. The following scope of work is an amendment to the original PS&E and scope for construction services: Phase 13 Construction Administration This phase includes tasks to administer the construction phase in coordination with the City. Task 1 Management 1) Management: Manage the project by directing and supervising staff and reviewing work for the duration of the project. This management is for the overall work rather than specific tasks. 2) Administration: Provide up to six (6) monthly billing statements to the City including overall budget and schedule confirmation and review for each progress billing period. Lebo Boulevard Roadway Improvement Project March 30, 2017 City of Bremerton Page 1 SO Alliance Exhibit A - Scope of Work Task 2 Construction Administration 1) Plan Submittal Reviews: Review and take action on work plans submitted by the contractor. The City will provide the submittals to SCJ and SCJ will respond back directly to the City. 2) RFI/RFC: Review and respond to Requests for Information (RFI) submitted by the Contractor and developing Requests for Change (RFC) exhibits. All responses will be submitted through the City for final approval. The City will provide responses to the Contractor. 3) Change Order: SCJ will provide an independent CO estimate when directed by the City. All documentation will be submitted through the City for final approval. The City will provide the Contractor with the CO documentation. 4) Field Changes: SCJ will provide up to 48 hours of support to the City for field changes. Task 3 Meetings 1) Construction Meetings: SCJ will attend up to eight (8) construction meetings/site visits at the project site or City Public Works. Understanding • The City will be the final approving authority. • Project management will be provided over a 10 month timeframe. • The hours estimated above are for budgeting purposes. The City may request additional services in total by amendment. • Progress billings will be submitted monthly to the City. • The City will process change order payment. • The City will coordinate all meeting times, locations and invitations. • Design changes initiated by the City during the construction phase that require additional design work and drafting are not covered with this task and will be addressed individually if an amendment is necessary. • The City will process all pay requests. Phase 14 Geotechnical Engineering Inspections (GeoEngineers) Task 1 Geotechnical Engineering Inspections 1) Supplemental Inspection: Provide construction inspection as directed by the City to supplement the City inspection. Inspection duties include field soil tests and investigations and monitoring structural excavation. Understanding • The City will provide three days' notice when inspection is requested. • The budgeted estimated is for budgeting purposes. The City may request additional services in total by amendment. • SCJ and the subconsultants are not responsible for directing the contractor, nor have any authority to give verbal and/or written direction to the contractor. Lebo Boulevard Roadway Improvement Project March 30, 2017 City of Bremerton Page 2 SCJ Alliance Exhibit A - Scope of Work • SCJ and the subconsultant are not responsible for job site safety or contractor compliance with safety regulations. END OF SCOPE OF WORK N:\Projects\0753 City of Gig Harbor\0753.01 Harborview Drive Sidewalk Improvement\Contract\Amendments\Amend 1 - Construction Support Services\2017-0122_scope_harborview sidewalks—CM services.doc Lebo Boulevard Roadway Improvement Project March 30, 2017 City of Bremerton Page 3 Consultant labor Hour Estimate SO Alliance - client: City of Bremerton � SCJ ALLIANCE PrO.I. Lebo Boulevard Roadway Improvement Project - Job a: 702.03 rile a: 2017-0330 WnStNrtlon support fee eatlmate_Leba Blvd, atsm Perry Scott 30sh Gary Dan Miranda Alyse Allssa Meddle Task No Task Description Principal Pnnnpal Project Senior Designer Project LA Landseep ftlecf Project Talmo Engineer Engineer 11 Planner a Designer I Coord 1 I Accf Phase 13 Construction Adminstration Task 01 Management I Management Iso 16.o 320 2 Administration MO 8.0 260 Subtotal Hours 16.0 16.0 16.0 8.0 56.0 Task 02 Construction Adminstration I Plan Submittal Reviews ro 100 Ise 7 RFl/RFC 1.0 110 %. 3 Change Orders so eoa 140 4 Field Changes so .00 ao SuMotA rloura ]1 a !N a 1610 Task 03 Construction Meetings 1 Construction Meebngs :Ic ;+r 480 Subtotal Hors 240 240 48.0 Phase 14 Geotechnlcal Engineering Support (GeoEngineers) Total Hours All Phases 640 1840 160 8.0 I 272.0 Total Cost All Phases $14,72000 $23,920.00 $1,440.00 $84000 $40,92000 3131/2017 Pape I Consultant Fee Determination SG Alliance Amount Client: City of Bremerton $14,720 Project: Lebo Boulevard Roadway Improvement Project Job #: 702 $1,440 File II: 2017-0330 construction support fee estimate_Lebo Blvd,.xlsm Consultant Fee Determination SALARYCOST Discipline Hours Principal 640 Project Engineer II 1840 Project Coord 1 16.0 Project Acct 80 Subtotal: 272.0 SUBCONSULTANTS REIMBURSABLES SCJ AL.L.,IANCE Rate Amount $230,00 $14,720 $130.00 $23,920 $90.00 $1,440 $10500 $840 Phase 14 Geotechnical Engineering Support Subconsultant Fee Subconsultant Markup. 10% Copies, Reproductions, e 40% Mileage- 1,500 miles at SUBTOTAL (SALARY, SUBCONSULTANTS AND EXPENSES) Subtotal (Salary, Subconsultants and Expenses) MANAGEMENT RESERVE FUND (MRF) Total Salary Cost $40,920 GeoEngineers $10,000.00 $10,000 $1,000 Total Subconsultants $11,000 $1,637 $0.560 $840 Total Expenses: $2,477 $54,397 Management Reserve $36,176 Total Estimated Budget: $90,573 3/31/2017 Page 2 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Establish Lebo Boulevard Road Improvement Fund; and Award Consultant Agreement to SCJ Alliance for the Lebo Boulevard Road Improvement Project Study Session Date: COUNCIL MEETING Date: Department: Presenter: Phone: �ve(-'s& w� 6E March 23, 2016 April 6, 2016 PW&U Tom Knuckey (360) 473-2376 SUMMARY: In December, 2016, the City accepted grant funding from the Transportation Improvement Board (TIB) to make bicycle and pedestrian improvements on Lebo Boulevard from Lower Wheaton Way to the City Limits. The work will include revising the roadway section to include bike facilities, wider sidewalks, landscaping, street lighting, stormwater and minor water improvements. On February 11"'three consultants were interviewed, and SCJ Alliance was selected to perform the design. Since the grant award was received after the Capital Improvement Funds were established, the Lebo Boulevard Improvement Fund must be established for the work to proceed. ATTACHMENTS: 1) Council Summary; and 2) TIB Consultant Agreement with SCJ Alliance FISCAL IMPACTS (Include Budgeted Amount): A new capital improvement fund, The Lebo Boulevard Road Improvement Fund, will be created with an expenditure budget of $750,000. Funding resources are: Transportation Improvement Board grant $595,000, Water fund $35,000, Wastewater fund $15,000 and Stormwater fund $105,000. STUDY SESSION AGENDA: ® No Presentation ❑ Full Presentation STUDY SESSION ACTION: ® Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to establish the Lebo Boulevard Road Improvement Fund; authorize an appropriation of $750,000 for project design from the identified sources and further, to approve the Transportation Improvement Board Consultant Agreement with SCJ Alliance; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: d Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 Transportation Improvement Board (TIB) }% Consultant Agreement TIB PROJECT NUMBER PROJECT PHASE (check one) Design ❑ Construction 8-2-152(026)-1 PROJECT TITLE & WORK DESCRIPTION Lebo Boulevard Roadway Improvement Project This project will demolish and reclaim the existing cement concrete and use it as base material for the new roadway and sidewalk system. The new roadway will consist of HMA travel lanes and bicycle lanes on both sides, and concrete sidewalks for the pedestrians. Along Juniper Street, new sidewalks and ADA ramps will be installed leading up to the Warren Avenue Bridge. CONSULTANT NAME&ADDRESS Shea, Carr & Jewell, Inc. (dba SCJ Alliance) 8730 Tallon Lane NE, Suite 200 Lacey, WA 98516 AGREEMENT TYPE (checkone) ❑ LUMP SUM $ ❑ COST PLUS FIXED FEE OVERHEAD PROGRESS PAYMENT RATE % OVERHEAD COST METHOD ❑ Actual Cost ❑ Actual Cost Not To Exceed % ❑ Fixed Rate % FIXED FEE $ CK SPECIFIC RATES OF PAY Negotiated Hourly Rate ❑ Provisional Hourly Rate ❑ COST PER UNIT WORK DBE PARTICIPATION WBE PARTICIPATION ❑ Yes CK No % ❑ Yes JK No COMPLETION DATE MAXIMUM AMOUNT PAYABLE December 31, 2017 $591,984 THIS AGREEMENT, made and entered into thisy+�' day of U� between the City/County of Bremerton Washington, hereinafter called the AGENCY, and the above organization hereinafter called the CONSULTANT. The Transportation Improvement Board hereinafter called the TIB, administers the following accounts: Urban Arterial Trust Account funds, Transportation Improvement Account funds, Small City Account funds, and City Hardship Assistance Account funds. WITNESSETH THAT: WHEREAS, the AGENCY desires to accomplish the above referenced project, with the aid of TIB funds in conformance with the rules and regulations promulgated by the TIB; and WHEREAS, the AGENCY does not have sufficient staff to meet the required commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide the necessary services for the PROJECT; and WHEREAS, the CONSULTANT represents that he/she is in compliance with the Washington State Statutes relating to professional registration, if applicable, and has signified a willingness to furnish Consulting services to the AGENCY, NOW THEREFORE, in consideration of the terms, conditions, covenants and performance contained herein, or attached and incorporated and made a part hereof, the parties hereto agree as follows: I GENERAL DESCRIPTION OF WORK The work under this AGREEMENT shall consist of the above described work and services as herein defined and necessary to accomplish the completed work for this PROJECT The CONSULTANT shall furnish all services, labor and related equipment necessary to conduct and complete the work as designated elsewhere in this AGREEMENT. SCOPE OF WORK The Scope of Work and project level of effort for this project is detailed in Exhibit B attached hereto, and by this reference made a part of this AGREEMENT. TIB Form 190-016 Revised Oct 2001 Page 1 of 22 III GENERAL REQUIREMENTS All aspects of coordination of the work of this AGREEMENT, with outside agencies, groups or individuals shall receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups or individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress and presentation meetings with the AGENCY or such Federal, Community, State, City or County officials, groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT sufficient notice prior to meetings requiring CONSULTANT participation. The minimum number of hours or days notice required shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit B attached hereto and made part of this AGREEMENT. The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, that will outline in written and graphical form the various phases and the order of performance of the work in sufficient detail so that the progress of the work can easily be evaluated. Goals for Disadvantaged Business Enterprises (DBE), Minority Business Enterprises (MBE), and Women -owned Business Enterprises (WBE) f required shall be shown in the heading of this Agreement. The original copies of all reports, PS&E, and other data furnished to the CONSULTANT by the AGENCY shall be returned. All designs, drawings, specifications, documents, and other work products prepared by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for the PROJECT and are property of the AGENCY. Reuse by the AGENCY or by others acting through or on behalf of the AGENCY of any such instruments of service, not occurring as a part of this PROJECT, shall be without liability of legal exposure to the CONSULTANT. IV TIME FOR BEGINNING AND COMPLETION The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by the AGENCY All work under this AGREEMENT shall be completed by the date shown in the heading of this AGREEMENT under completion date. The established completion time shall not be extended because of any delays attributable to the CONSULTANT, but may be extended by the AGENCY, in the event of a delay attributable to the AGENCY, or because of unavoidable delays caused by an act of GOD or governmental actions or other conditions beyond the control of the CONSULTANT. A prior supplemental agreement issued by the AGENCY is required to extend the established completion time. V PAYMENT The CONSULTANT shall be paid by the AGENCY for completed work and services rendered under this AGREEMENT as provided in Exhibit C attached hereto, and by this reference made part of this AGREEMENT Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the work specified in Section II, Scope of Work VI SUBCONTRACTING The AGENCY permits subcontracts for those items of work as shown in Exhibit G to this Agreement. Compensation for this subconsultant work shall be based on the cost factors shown on Exhibit G, attached hereto and by this reference made a part of this AGREEMENT t�­Q%,•, Transportation Improvement Board (TIB) �MP Consultant Agreement The work of the subconsultant shall not exceed its maximum amount payable unless a prior written approval has been issued by the AGENCY. All reimbursable direct labor, overhead, direct non -salary costs and fixed fee costs for the subconsultant shall be substantiated in the same manner as outlined in Section V. All subcontracts exceeding $10,000 in cost shall contain all applicable provisions of this AGREEMENT. The CONSULTANT shall not subcontract for the performance of any work under this AGREEMENT without prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY and subcontractor, any contract or any other relationship. VII EMPLOYMENT The CONSULTANT warrants that helshe has not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul this AGREEMENT without liability, or in its discretion, to deduct from the AGREEMENT price or consideration or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the CONSULTANT only and not of the AGENCY, and any and all claims that may or might arise under any Workers Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made by a third party as a consequence of any act or omission on the part of the CONSULTANTS employees or other persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the CONSULTANT. The CONSULTANT shall not engage, on a full or part time basis, or other basis, during the period of the contract, any professional or technical personnel who are, or have been, at any time during the period of the contract, in the employ of the STATE, or the AGENCY, except regularly retired employees, without written consent of the public employer of such person. VIII NONDISCRIMINATION The CONSULTANT agrees not to discriminate against any client, employee or applicant for employment or for services because of race, creed, color, national origin, marital status, sex, age or handicap except for a bona fide occupational qualification with regard to, but not limited to the following: employment upgrading, demotion or transfer, recruitment or any recruitment advertising, layoffs or terminations, rates of pay or other forms of compensation, selection for training, rendition of services. The CONSULTANT understands and agrees that if it violates this provision, this AGREEMENT may be terminated by the AGENCY and further that the CONSULTANT shall be barred from performing any services for the AGENCY now or in the future unless a showing is made satisfactory to the AGENCY that discriminatory practices have terminated and that recurrence of such action is unlikely. During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors in interest agrees as follows: A. COMPLIANCE WITH REGULATIONS: The CONSULTANT shall comply with the Regulations relative to nondiscrimination in the same manner as in TIB Form 190-016 Revised Oct 2001 Page 2 of 22 B. C. t] E. Federally -assisted programs of the Department of Transportation, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this AGREEMENT NONDISCRIMINATION: The CONSULTANT, with regard to the work performed by it during the AGREEMENT, shall not discriminate on the grounds of race, creed, color, sex, age, marital status, national origin or handicap except for a bona fide occupational qualification in the selection and retention of subconsultants, including procurements of materials and leases of equipment. The CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix II of the Regulations SOLICITATIONS FOR SUBCONSULTANTS, INCLUDING PROCUREMENTS OF MATERIALS AND EQUIPMENT: In all solicitations either by competitive bidding or negotiation made by the CONSULTANT for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subconsultant or supplier shall be notified by the CONSULTANT of the CONSULTANTS obligations under this AGREEMENT and the Regulations relative to nondiscrimination on the grounds of race, creed, color, sex, age, marital status, national origin and handicap INFORMATION AND REPORTS: The CONSULTANT shall provide all information and reports required by the Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the AGENCY or TIB to be pertinent to ascertain compliance with such Regulations or directives. Where any information required of the CONSULTANT is in the exclusive possession of another who fails or refuses to fumish this information the CONSULTANT shall so certify to the AGENCY, or the TIB as appropriate, and shall set forth what efforts it has made to obtain the information. SANCTIONS FOR NONCOMPLIANCE- In the event of the CONSULTANTS noncompliance with the nondiscrimination provisions of this AGREEMENT, the AGENCY shall impose such sanctions as it or the Transportation Improvement Board may determine to be appropriate, including, but not limited to: 1. Withholding of payments to the CONSULTANT under the AGREEMENT until the CONSULTANT complies, and/or 2. Cancellation, termination or suspension of the AGREEMENT, in whole or in part INCORPORATION OF PROVISIONS: The CONSULTANT shall include the provisions of paragraphs (A) through (G) in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. The CONSULTANT shall take such action with respect to any subconsultant or procurement as the AGENCY or the Transportation Improvement Board may direct as a means of enforcing such provisions including sanctions for noncompliance; provided, however, that, in the event a CONSULTANT becomes involved in, or is threatened with, litigation with a subconsultant or supplier as a result of such direction, the CONSULTANT may request the AGENCY to enter into such litigation to protect the interests of the AGENCY, and in addftion, the CONSULTANT may request the TIB to enter into such litigation to protect the interests of the TIB. G. UNFAIR EMPLOYMENT PRACTICES: The CONSULTANT shall comply with RCW 49.60.180 prohibiting unfair employment practices and the TIB Form 190-016 Revised Oct 2001 i -Z�c Jransportation Improvement Board (TIB) ���; fl Consultant Agreement Executive Orders numbered E.0.70-01 and E.066-03 of the Governor of the State of Washington. IX TERMINATION OF AGREEMENT The right is reserved by the AGENCY to terminate this AGREEMENT at any time upon ten days written notice to the CONSULTANT. In the event this AGREEMENT is terminated by the AGENCY other than for fault on the part of the CONSULTANT, a final payment shall be made to the CONSULTANT as shown in Exhibit F for the type of AGREEMENT used. No payment shall be made for any work completed after ten days following receipt by the CONSULTANT of the Notice of Termination. If the accumulated payment made to the CONSULTANT prior to Notice of Termination exceeds the total amount that would be due computed as set forth herein above, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for any excess paid. In the event the services of the CONSULTANT are terminated by the AGENCY for fault on the part of the CONSULTANT, the above formula for payment shall not apply. In such an event, the amount to be paid shall be determined by the AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing the work to the date of termination, the amount of work originally required which was satisfactorily completed to date of termination, whether that work is in a form or a type which is usable to the AGENCY at the time of termination; the cost to the AGENCY of employing another firm to complete the work required and the time which maybe required to do so, and other factors which affect the value to the AGENCY of the work performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount which would have been made using the formula set forth in the previous paragraph If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANTs failure to perform is without it or its employees fault or negligence, the termination shall be deemed to be a termination for the convenience of the AGENCY in accordance with the provision of this AGREEMENT. In the event of the death of any member, partner or officer of the CONSULTANT or any of its supervisory personnel assigned to the project, or, dissolution of the partnership, termination of the corporation, or disaffiliation of the principally involved employee, the surviving members of the CONSULTANT hereby agree to complete the work under the terms of this AGREEMENT, if requested to do so by the AGENCY The subsection shall not be a bar to renegotiation of the AGREEMENT between the surviving members of the CONSULTANT and the AGENCY, if the AGENCY so chooses. In the event of the death of any of the parties listed in the previous paragraph, should the surviving members of the CONSULTANT, with the AGENCYs concurrence, desire to terminate this AGREEMENT, payment shall be made as set forth in the second paragraph of this section. In the event this AGREEMENT is terminated prior to completion, the original copies of all reports and other data, PS&E materials furnished to the CONSULTANT by the AGENCY and documents prepared by the CONSULTANT prior to said termination, shall become and remain the property of the AGENCY and may be used by it without restriction. Such unrestricted use, not occurring as a part of this PROJECT, shall be without liability or legal exposure to the CONSULTANT. Payment for any part of the work by the AGENCY shall not constitute a waiver by the AGENCY of any remedies of any type it may have against the CONSULTANT Page 3 of 22 for any breach of this AGREEMENT by the CONSULTANT, or for failure of the CONSULTANT to perform work required of it by the AGENCY Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the CONSULTANT. X CHANGES OF WORK The CONSULTANT shall make such changes and revisions in the complete work of this AGREEMENT as necessary to correct errors appearing therein, when required to do so by the AGENCY, without additional compensation thereof. Should the AGENCY find it desirable for its own purposes to have previously satisfactorily completed work or parts thereof changed or revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered as Extra Work and will be paid for as herein provided under Section XIV. XI DISPUTES Any dispute concerning questions of fact in connection with the work not disposed of by AGREEMENT between the CONSULTANT and the AGENCY shall be referred for determination to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and binding on the parties of this AGREEMENT, provided however, that if an action is brought challenging the Director of Public Works or AGENCY Engineer's decision, that decision shall be subject to the scope of judicial review provided under Washington Case Law XII VENUE, APPLICABLE LAW AND PERSONAL JURISDICTION In the event that either party deems it necessary to institute legal action or proceedings to enforce any right or obligation under this AGREEMENT, the parties hereto agree that any such action shall be initiated in the Superior Court of the State of Washington, situated in the county the AGENCY is located in. The parties hereto agree that all questions shall be resolved by application of Washington law and that the parties to such action shall have the right of appeal from such decisions of the Superior court in accordance with the laws of the State of Washington. The CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington, situated in the county the AGENCY is located in. XIII LEGAL RELATIONS AND INSURANCE The CONSULTANT shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accord with the laws of Washington. The CONSULTANT shall indemnity and hold the AGENCY and the STATE of Washington, and their officers and employees harmless from and shall process and defend at its own expense all claims, demands, or suits at law or equity arising in whole or in part from the CONSULTANT's negligence or breach of any of its obligations under this AGREEMENT; provided that nothing herein shall require a CONSULTANT to indemnity the AGENCY and the STATE against and hold harmless the AGENCY and the STATE from claims, demands or suits based solely upon the conduct of the AGENCY and the STATE, their agents, officers and employees and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the CONSULTANT's agents or employees and (b) the AGENCY and the STATE, their agents, officers and employees, this indemnity provision with respect to (1) claims or suits based upon such negligence, (2) the costs to the AGENCY and the STATE of defending such claims and suits, etc. shall be valid and enforceable only to the extent of the CONSULTANT's negligence or the negligence of the CONSULTANT's agents or employees. Transportation Improvement Board (TIB) Consultant Agreement The CONSULTANT's relation to the AGENCY shall be at all times as an independent contractor. The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT's own employees against the AGENCY and, solely for the purpose of this indemnification and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. The CONSULTANT recognizes that this waiver was specifically entered into pursuant to the provisions of RCW 4.24.115 and was the subject of mutual negotiation. Unless otherwise specified in the AGREEMENT, the AGENCY shall be responsible for administration of construction contracts, if any, on the project. Subject to the processing of an acceptable, supplemental agreement, the CONSULTANT shall provide on-call assistance to the AGENCY during contract administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper construction techniques, job site safety, or any construction contractor's failure to perform Its work in accordance with the contract documents. The CONSULTANT shall obtain and keep in force during the terms of the AGREEMENT, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to RCW 48. Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the STATE B. General commercial liability insurance in an amount not less than a single limit of one million and 001100 Dollars ($1,000,000.00) for bodily injury, including death and property damage per occurrence. Excepting the Worker's Compensation insurance and any professional liability insurance secured by the CONSULTANT, the AGENCY will be named on all certificates of insurance as an additional insured. The CONSULTANT shall furnish the AGENCY with verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The CONSULTANT shall submit a verification of insurance as outlined above within 14 days of the execution of this AGREEMENT to the AGENCY. No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY. The CONSULTANT's professional liability to the AGENCY shall be limited to the amount payable under this AGREEMENT or one million dollars, whichever is the greater unless modified by Exhibit H. In no case shall the CONSULTANT's professional liability to third parties be limited in any way. The AGENCY will pay no progress payments under Section V until the CONSULTANT has fully complied with this section. This remedy is not exclusive; and the AGENCY and the STATE may take such other action as is available to them under other provisions of this AGREEMENT, or otherwise in law. XIV EXTRA WORK A. The AGENCY may at any time, by written order, make changes within the general scope of the AGREEMENT in the services to be performed. TIB Form 190-016 Revised Oct 2001 Page 4 of 22 B. If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance of any part of the work under this AGREEMENT, whether or not changed by the order, or otherwise affects any other terms and conditions of the AGREEMENT, the AGENCY shall make an equitable adjustment in the (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms and shall modify the AGREEMENT accordingly. C. The CONSULTANT must submit any proposal for adjustment (hereafter referred to as proposal) under this clause within 30 days from the date of receipt of the written order. However, it the AGENCY decides that the facts justify it, the AGENCY may receive and act upon a proposal submitted before final payment of the AGREEMENT. D. Failure to agree to any adjustment shall be a dispute under the disputes clause. However nothing in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed. E. Notwithstanding the terms and condition of paragraphs (a) and (b) above, the maximum amount payable for this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement to this AGREEMENT. XV ENDORSEMENT OF PLANS The CONSULTANT shall place his endorsement on all plans, estimates or any other engineering data furnished by him. XVI TIB AND AGENCY REVIEW The AGENCY and TIB shall have the right to participate in the review or examination of the work in progress. ;�^►•.Transportation Improvement Board (TIB) Consultant Agreement XVII CERTIFICATION OF THE CONSULTANT AND THE AGENCY Attached hereto as Exhibit A-1, are the Certifications of the Consultant and the Agency XVIII COMPLETE AGREEMENT This document and referenced attachments contains all covenants, stipulations and provisions agreed upon by the parties No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to this AGREEMENT. XIX EXECUTION AND ACCEPTANCE This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements, representations, warranties, covenants, and agreements contained in the proposal, and the supporting materials submitted by the CONSULTANT, and does hereby accept the AGREEMENT and agrees to all of the terms and conditions thereof. In witness whereof the parties hereto have executed this AGREEMENT as of the day and year first above written. B By Consultant ��y(/ City/County ofd/%% C%A4 er i1c) 1*6 e TIB Form 190-016 Revised Oct 2001 Page 5 of 22 `• Transportation Improvement Board (TIB) Consultant Agreement EXHIBIT A-1 Certification of Consultant Project No. City/County I�YtWUAM4 I hereby certify that I am %/ 91.,1 �.Q.�l� a duly authorized representative of the firm of j'he a C ai-r b TeCI e-& &2q— whose address is x -no rmd-y! L9ne, Ufii Sw'fe 2J Lacw, w6. 67 11 and that neither I nor the above firm I here represent has: (a) Employed or retained for a commission, percentage, brokerage, contingent fee or other consideration, any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT) to solicit or secure this contract. (b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of a firm or person in connection with carrying out the contract. (c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above CONSULTANT) any fee, contribution, donation or consideration of any kind for, or in connection with procuring or carrying out the contract; except as here expressly stated (if any): I further certify that the firm I hereby represent is authorized to do business in the State of Washington and that the firm is in full compliance with requirements of the Board of Professional Registration. I acknowledge that this certificate is to be available to the Transportation Improvement Board (TIB), in connection with this contract involving participation of TIB funds and is subject to applicable State and Federal laws, both criminal and civil/, r-4v--Y—�S'g.t. Date Certification of Agency Official I hereby certify that I am the AGENCY Official of the Cit#Geemtr of 'B✓8 W11LAM+ , Washington and that the above consulting firm or his/her representative has not been required, directly or indirectly as an express or implied condition in connection with obtaining or carrying out this contract to: (a) Employ or retain, or agree to employ or retain, any firm or person, or (b) Pay or agree to pay to any firm, person or organization, any fee, contribution, donation or consideration of any kind, except as here expressly stated (if any). I acknowledge that this certificate is to be available to the TIB, in connection with this contract involving participation of TIB funds and is subject to applicable State and Federal laws, both criminal and civil. Date Signature TIB Form 190-016 Revised Oct 2001 Page 7 of 22 EXHIBIT B-1 Scope of Work Protect No. Describe the Scope of Work See attached. Documents to be Furnished by the Consultant Transportation Improvement Board (TIB) Consultant Agreement TIB Form 190-016 Revised Oct 2001 Page 8 of 22 EXHIBIT B-1 SCOPE OF WORK LEBO BOULEVARD ROADWAY IMPROVEMENT PROJECT BREMERTON, WASHINGTON Prepared for: Jerry Hauth, PE, Managing Engineer City of Bremerton Prepared by: Scott Sawyer, PE, Associate Principal Josh Brannin, PE, Project Engineer Date prepared: March 11, 2016 Overview The objective of this project is to reconstruct Lebo Boulevard from Sheridan Road to Lower Wheaton Way and build a sidewalk along Juniper Street from the Warren Avenue Bridge to Lebo Boulevard. The existing pavement section for Lebo Boulevard is concrete pavement varying in thickness from four inches to 9 inches. The intent of the project is to rubbelize or crack and seat the concrete pavement and overlay with asphalt pavement. The methods used to build the pavement section will be determined as part of the Geotechnical Design. The City has engaged the public in two outreach meetings to determine the concept layout and cross-section of Lebo Boulevard. The City provided the concept layout to SCJ Alliance in PDF format via SCJ Files on March 7, 2016. The concept shows two travel lanes, parking lane, angled parking, bicycle lanes, shared use path, sidewalks. The project includes urban design features, retaining walls, and stormwater facilities (collection/conveyance and treatment). The design and construction is funded by Transportation Improvement Board Urban Arterial Program (UAP) Grant with City local match. The intent is to design the project without the need for right-of-way acquisition, though some City property (south side, east of Warren Avenue Bridge) may be needed for widening to accommodate angled parking. The work will consist of the following phases: 1. Project Management 2. Survey and Right of Way Delineation (by MTN2COAST) 3. Alternatives and Concept Design 4. Preliminary Design 5. Geotechnical Design (by GeoEngineers) 6. Urban Design (by HBB Landscape Architecture) 7. SEPA and Permitting 8. Public Involvement Lebo Boulevard Roadway Improvement Project March 11, 2016 City of Bremerton Page 1 SCJ Alliance Exhibit A - Scope of Work 9. Final Design 10. Bidding Services Phases for Additional Waterline Design and Construction Engineering may be added by amendment. Assumptions 1. The project may require right of way or easement acquisition from one City owned property. 2. The limits of road improvements along Lebo Boulevard extend from Sheridan Road to Lower Wheaton Way (approximately 1.0 miles). It is anticipated improvements will extend to the end of curb returns for side streets connecting to Lebo Boulevard. 3. The layout of Lebo Boulevard will generally conform to the concept provided by the City, dated March 7, 2016. 4. Sidewalk will be built to connect Warren Avenue Bridge to Lebo Boulevard. SCJ will determine the alignment and cross-section for the sidewalk as part of Phase 3 — Alternatives and Concept Design. 5. Stormwater improvements will include (1) collection and conveyance for the improved roadways, and (2) treatment facilities. Flow control is not required because stormwater is discharged directly,to Port Washington Narrows (exempt water body). 6. SCJ will evaluate the capacity of existing outfalls to Port Washington Narrows, but modifications to the outfalls are not included in the scope of this project. 7. Sewer improvements are not included. 8. Water improvements are limited to relocation of meters to proposed back of walk and the upgrade described in Phase 10. 9. The project will construct pedestrian illumination. 10. The project will not underground power and/or communication utilities. 11. The project will not build within the Ordinary High Water Mark (OHWM). 12. The City will be responsible for any pre -condition surveys of buildings adjacent to Lebo Boulevard prior to rubblizing the existing concrete pavement. 13. Kitsap Transit buses will not require bus pull-outs (extra pavement width) at bus stops. Information Provided by the City 1. Concept layout and cross-sections for Lebo Boulevard via SCJ Files on March 7, 2016. 2. Pavement cores for Lebo Boulevard. 3. All available as -built drawings for roadway, water, sewer, and stormwater. 4. Potholes of utilities as determined mutually between SCJ and the City. Phase 1 Project Management This phase includes tasks to plan, manage, and administer the work; attend project meetings; and provide quality assurance/quality control. Lebo Boulevard Roadway Improvement Project March 11, 2016 City of Bremerton Page 2 SCJ Alliance Exhibit A - Scope of Work Task 1 Management 1) Management: Manage the project by directing and supervising staff and reviewing work for the duration of the project. This management is for the overall work rather than specific tasks. 1) Schedule and Budget: Develop a critical path project schedule to match the scope of work. Identifytask durations, predecessors, City reviews, deliverables, and milestones. Review and update the schedule on a monthly basis. Monitor project budget on a biweekly basis. Provide monthly billing statements to the City including overall budget and schedule confirmation and review for each progress billing period. Task 2 Administration 1) Progress Reports: Prepare and submit a bi-weekly progress report. Progress reports will show: (1) prior work performed, (2) current work planned, (3) schedule and budget status, (4) a summary of scope changes/added value, and (5) items needed from the City and/or others. 2) Progress Billings: Prepare a monthly progress bill with weekly progress reports attached. Bills will show staff hours for each phase (i.e., Phase 1: Project Management). Include a Budget Remaining Report with each invoice. 3) Filing: Develop a project filing system and maintain project files in one centralized location. Periodically purge draft and redundant documents. 4) Subconsultant Administration: Execute and administer sub agreements. Review and approve monthly invoices. Task 3 Quality Assurance/Quality Control 1) Quality Control: Provide senior level review of task deliverables before submittal to the City. 2) Quality Assurance: Audit quality check activities and documentation on a periodic basis. Understanding • Project management will be provided over a 12 -month timeframe. • Progress billings will be submitted monthly to the City. • Timelines and milestones will be outlined in a master schedule using Microsoft Project and will be updated for each progress billing. • Budget for peer checks for quality control is included within budget for design tasks. Deliverables • Bi -weekly Progress Report submitted via email in PDF format. • Progress billings submitted monthly submitted via email in PDF format. • MS Project schedule updates submitted via email in PDF format. Lebo Boulevard Roadway Improvement Project March 11, 2016 City of Bremerton Page 3 SCJ Alliance Exhibit A - Scope of Work Phase 2 Survey and Right of Way Delineation (by MTN 2COAST) Task 1 Survey and Right of Way Delineation 1) Topographic Survey: Perform topographic survey for the Lebo Boulevard corridor from Sheridan Road to Lower Wheaton Way. Topography will also extend up each side street for 100 feet. Collect pavement edges, curbs, sidewalks, utilities appurtenances, utility markings, trees, fences, driveways, mailboxes, road signs, and breaks in topography. Arrange for utility locate marks (provided by a locater service included in the fee). Mapping will generally extend to existing rights of way. Include Juniper Street from Lebo Boulevard to Warren Avenue Bridge (15 feet beyond the existing curb lines or 10 feet beyond the toe of slope on the inside of the loop ramp area). Survey the shoreline and OHWM where proposed sidewalks are located within 200 feet of the Port Washington Narrows shoreline. 2) Right of Way Mapping: Locate monuments and use record right of way maps to establish existing rights of way for Lebo Boulevard and Juniper Street. Establish rights of way on side streets for 100 feet from Lebo Boulevard. 3) Base Map: Prepare a topographic base map in AutoCAD, including existing rights of way. Provide a surface model for the existing ground surface in Civil 3D. 4) Legal Description and Exhibit: Prepare up to one legal description and exhibit for right- of-way or easement acquisition. Understanding • MTN2COAST will prioritize establishment to centerline alignment and stationing for Lebo Boulevard for the City's use in developing and implementing a pavement coring plan. • Field data will be collected on NAD83/91 Washington State Plane Coordinates, North Zone, Geoid 12A, and NAVD88 Elevation datum. • Existing side parcel lot lines will not be mapped. • Base mapping will conform to City Bremerton and APWA standards. Deliverables • Topographic base map in AutoCAD format and existing surface in Civil 3D format. Phase 3 Alternatives and Concept Design Task 1 Alternatives and Concept Design 1) Lebo Boulevard Cross -Section — Crown vs Shed: Generally the topography transverse to Lebo Boulevard falls from the north to the south. Raising Lebo Boulevard as part of the pavement work and widening the sidewalks will create elevation differences between existing ground and the proposed back of walk. Evaluate the pros and cons for building the Lebo Boulevard as a crowned pavement section or a shed pavement section (draining to the south curb). The intent of the shed cross-section is to lessen the elevation differences. Develop preliminary roadway model assemblies to determine proposed back of walk elevations. Compare to existing elevations at 25 -foot intervals. Lebo Boulevard Roadway Improvement Project March 11, 2016 City of Bremerton Page 4 SO Alliance Exhibit A - Scope of Work Summarize elevation differences in a tabular format and present in cross-section view. Coordinate with Phase 5 — Geotechical Design to assess the constructability and cost of pavement construction for the alternative sections. Prepare a technical memorandum describing the alternative sections, constructability, concept cost estimates, and relative elevation differences at the back of walk. 2) Power Pole Relocation: Develop an exhibit showing centerline alignment and stationing for Lebo Boulevard with existing and recommended locations for power poles. Meet once with the City and Puget Sound Energy to finalize the alignment for pole relocations. Prepare a technical memorandum documenting the basis for the proposed pole locations. 3) Juniper Street Sidewalk: Develop up to two alternative layouts for sidewalk along Juniper Street from Warren Avenue Bridge to Lebo Boulevard. It is anticipated the sidewalk will be located along the east side of Juniper Street. The alternatives will include embankment widening and retaining wall for the sidewalk near the bridge connection. Develop concept cost estimates for the alternatives. Prepare a technical memorandum describing the concepts and recommending the preferred alternative. Analysis will consider functionality/directness for pedestrians, constructability, WSDOT involvement, and cost. 4) Oak Street/Boat Ramp Access Driveway: Develop a concept layout for the Oak Street intersection and the Lion's Park boat ramp access driveway. The intent of the layout is to reduce the amount of impervious surface and shorten crossing distances for pedestrians. Meet with City staff to review the concept and revise the concept once per City feedback. Cost estimating for the final layout will be included in Phase 4 — Preliminary Design. Prepare a technical memorandum describing the basis for the layout. Understanding • None. Deliverables • Technical memorandums submitted in PDF via email. Phase 4 Preliminary Design Task 1 Data Collection 1) Data Collection: Gather and review available background data and as-builts from the City. Gather and review system maps from dry utility providers (power and communication). 2) Photographs: Walk the site and provide photo documentation. Task 2 Roadway 1) Horizontal Layout Establish a final design level centerline for Lebo Boulevard, Juniper Street from Lebo Boulevard to Warren Avenue Bridge, and side streets for approximately 100 feet from Lebo Boulevard. Lebo Boulevard Roadway Improvement Project March 11, 2016 City of Bremerton Page 5 SCJ Alliance Exhibit A - Scope of Work • Develop preliminary engineering level detail for the roadway layout. Show travel lanes, turn lanes, on -street parking, bike lanes, curb/gutter, shared use path, sidewalks, and driveways. Curb returns at side streets will match existing street width for side streets. • Define alignment data (bearing and curve data) for the centerline and define alignment data (station/offset and curve data) for curbs, and edges of pavement. • Develop up to four typical sections for Lebo Boulevard based on the cross sections prepared by the City and presented to the public open house on February 22"d Develop two typical sections for the Juniper Street sidewalk. • Coordinate with Kitsap Transit to locate bus stops and bus shelters. Consider ADA accessibility for sidewalk widths at bus stops and shelters. 2) Vertical Layout • Develop centerline profile for Lebo Boulevard. • Develop curb return profiles, intersection grading for the intersection, and driveway grades. • Design ADA ramps (type selection and preliminary grades) at intersections. 3) Frontage Design • Profile proposed back of sidewalk or edge of pavement for each parcel abutting the project. Design each site to integrate proposed improvements with the existing conditions. Create a frontage conformance exhibit for some abutting parcels (up to 15 parcels as directed by the City). Each exhibit will include sufficient plan view detail to show the general public what the site will look like. The exhibits will include a plan view site plan showing the roadway, pedestrian facilities, existing structures, parking, and landscaping. The exhibits may include cross sections and profiles as necessary to demonstrate how the site will be graded. Each exhibit will be at a scale to fit legibly on 11x17 paper. Submit frontage conformance exhibits to the City for review. Incorporate revisions from one City review. 4) Pavement Underdrains: Coordinate with GeoEngineers on design of pavement underdrains. Develop cross section details to show perforated pipe size and gravel layer sizing. Layout piping and design connections to stormwater conveyance system. 5) Review Workshop with City: Conduct one (1) design review workshop in Bremerton to review roadway work in progress. Revise work according to the design review workshop comments. Provide workshop minutes to the City in PDF via email. 6) Technical Memorandum: Prepare a draft technical memorandum for inclusion in the Basis for Design Report described under Phase 4. The memorandum will describe roadway design including standards used to layout the roadway. Task 3 Stormwater 1) Field Analysis: Meet on site with City staff to walk the site and review existing basin boundaries and runoff patterns. Lebo Boulevard Roadway Improvement Project March 11, 2016 City of Bremerton Page 6 SCJ Alliance Exhibit A - Scope of Work 2) Modeling: Prepare a hydrologic model of the existing and proposed land use conditions for the limits of disturbance to determine the treatment requirements. Determine preliminary footprint size of water quality facilities. 3) Downstream Analysis: Calculate pre- and post -project runoff volumes tributary to the existing storm pipe discharging to Port Washington Narrows and evaluate the hydraulic capacity of the existing outfalls. Identify potential capacity issues of existing outfalls. 4) Layout: Develop collection and conveyance model based on the hydrodynamic analysis method (Storm and Sanitary Analysis 2015). Meet with the City to discuss the City's Eagle Avenue Stormwater Project and consider this project when developing the collection and conveyance layout. Prepare plan and profile sheets to a preliminary design level for the stormwater improvements. Show the plan view footprint of water quality facilities. 5) Draft Stormwater Site Plan: Prepare a draft Stormwater Site Plan (drainage report) for inclusion in the Basis for Design Report described under Phase 4. Task 4 Retaining Walls 1) Layout: Prepare horizontal and vertical layout of approximately 300 linear feet of fill retaining wall to accommodate the proposed angled parking near Warren Avenue Bridge and approximately 300 linear feet of fill retaining wall for the Juniper Street sidewalk. identify horizontal limits of small walls (cut or fill walls 4 feet high or less) to minimize impacts to front yards at the back of proposed sidewalk. 2) Type Selection: Evaluate fill wall type considering cost and constructability. Discuss findings/recommendations with the City and select final wall types. 3) Technical Memorandum: Prepare a draft technical memorandum for inclusion in the Basis for Design Report described under Phase 4. The technical memorandum will summarize cost, constructability and aesthetic considerations for identifying preferred wall types. Task 5 Traffic and Lighting 1) Channelization: Layout striping for Lebo Boulevard. Include lane striping, intersection markings, and traffic symbols. 2) Stop Warrant: Prepare a stop warrant analysis per the MUTCD to evaluate the need for 4 -way stop control at Cherry Street, Juniper Street, and Sheridan Street. 3) Lighting: Layout spacing and analyze lighting levels for pedestrian scale lighting along Lebo Boulevard. Base the spacing of lights on City input and representative lighting calculations for 300 feet of roadway and sidewalk. Perform lighting calculations using AG132 software. Coordinate light pole style and height with Phase 6 — Urban Design. 4) Construction Sequencing: Develop a strategy for construction of the improvements describing sequencing, geometric standards during construction, and traffic control methods. Include exhibits (up to four phases) depicting the sequence of construction. Meet with City staff to review the strategy. Include the memorandum in the Basis for Design Report described under Phase 4. Lebo Boulevard Roadway Improvement Project March 11, 2016 City of Bremerton Page 7 SCJ Alliance Exhibit A - Scope of Work 5) Technical Memorandum: Prepare a traffic technical memorandum for inclusion in the Basis for Design Report described under Phase 4. Describe the basis for design for striping, lighting, and traffic signals. Task 6 Preliminary Landscape Design 1) Data Collection: Review the project site, collect background information, and research zoning requirements. 2) Meetings: Attend up to two meetings at the City of Bremerton and one meeting at SCJ Alliance's Olympia office. 3) Landscape Plan: Prepare preliminary landscape plan including planting palette, tree locations, and outline of new shrub and lawn areas. Task 7 Utility Mapping 1) Utility Mapping: • Obtain system maps and as -built drawings from utility providers. Compare to survey mapping to verify mapping completeness. • Field -verify the utility mapping against visible appurtenances and available system maps. • Reconcile mapping discrepancies with the City and utility providers. 2) Utility Conflict Technical Memorandum: Prepare a utility conflict technical memorandum and submit for City review. Evaluate available data to identify utility conflicts and make recommendations for final resolution. Coordinate with utility providers to determine cost responsibility for relocations. Identify special construction - related requirements for each utility. Revise the memorandum once per City comments. Include the final memorandum in the Basis for Design Report described under Phase 4. 3) Utility Coordination: Coordinate with Puget Sound Energy on the relocation of power poles based on the pole alignment identified in Phase 3, Task 1.2. Track progress by Puget Sound Energy on development of plans and relocation of poles. Task 8 Preliminary Plans 1) Preliminary Plans: Prepare the following plan types at V=20' scale (unless noted otherwise). The number of plan sheets per plan type is shown in parentheses. • Cover (1 sheet) • Typical Sections (2 sheets) • Plan and Profile (12 sheets) • Underdrains (6 sheets) • Utility Relocation (6 sheets) • Channelization (6 sheets) • Illumination (6 sheets) • Landscape (6 sheets) Lebo Boulevard Roadway Improvement Project March 11, 2016 City of Bremerton Page 8 SCJ Alliance Exhibit A - Scope of Work Task 9 Preliminary Cost Estimate 1) Cost Estimate • Develop quantities based on the preliminary plans from Phase 4. • Assign unit costs for quantified items and assign lump sum costs to other items based on professional judgment. • Develop a planning level construction estimate that includes a 30% contingency. Task 10 Basis for Design Report 1) Draft Basis for Design Report: Prepare an executive summary to describe work completed and decisions made in Phase 4. Include technical memorandums prepared separately for roadway design, stormwater design, traffic design, traffic control strategy, and utility conflict. Include preliminary plans and cost estimates. Submit to the City for review. 2) Final Basis for Design Report: Revise the report once per City comments. Understanding • Roadway design is based on City of Bremerton Engineering and Construction Standards. • Power pole relocations will be shown on the Roadway Plan & Profile sheets. • Drainage design is based on Department of Ecology, Stormwater Management Manual for Western Washington, 2012. • Lebo Boulevard is a minor arterial per the City of Bremerton Engineering and Construction Standards. • For budget purposes, it is assumed the larger fill retaining walls will be either structural earth wall (SEW) or WSDOT Standard Plan cast -in-place concrete wall. Structural design for custom retaining walls is not included. The fill walls are assumed to be less than 10 feet in retained height. • Embankment widening will be selected as the preferred alternative for the Juniper Street Sidewalk. Therefore, retaining wall design is not included for this location. • Small walls (less than 4 feet high) to minimize impacts to front yards will be used at up to 15 parcels. • Roadway and/or intersection lighting is not included. • Planting areas include the following: o The area north of Lebo Boulevard between Sheridan Street and Oak Street. o The frontage to Lebo Boulevard at the Lion's Park parking lot (replacing cherry trees). o The frontage of Lebo Boulevard at the on -street angled parking (south side of Lebo, east of Warren Avenue Bridge). o The frontage of Lebo Boulevard at the Parks & Recreation building. o Gateway entry treatments —Sheridan and Wheaton Way. Deliverables • Meeting summaries submitted in PDF via email. • Utility Conflict technical memorandum submitted in PDF via email. • Preliminary Plans (11"x17") submitted in PDF via email. Lebo Boulevard Roadway Improvement Project March 11, 2016 City of Bremerton Page 9 SCJ Alliance Exhibit A'- Scope of Work • Basis for Design Report submitted in PDF via email. Phase 5 Geotechnical Design (by GeoEngineers) Task 1 Site Investigation and Feasibility Evaluation 1) Visual Condition: Perform a visual condition survey of the existing pavement. Use the American Association of State Highway and Transportation Officials (AASHTO)/Federal Highway Administration (FHWA) Pavement Moisture Accelerated Distress Identification System in our evaluation. 2) Traffic Control: Prepare traffic control plans and provide traffic control to include signage and flaggers during Falling Weight Deflectometer (FWD) testing and auger drilling described below. 3) Street Use Permit: Obtain a street use permit to perform site exploration activities described below. The City will pay the permit fee. 4) Falling Weight Deflectometer: Perform a FWD survey to assess PCC and subgrade strength. Select existing PCC panels will be tested at about 500 -foot intervals along each travel lane to establish a general support profile along the alignment. FWD tests will not be taken at the panel edges because rubblization or crack and seat methods are to be used as opposed to leaving the existing PCC intact. 5) One -call Notification: Contact the One Call Utility Notification system to clear proposed exploration locations for presence of underground utilities as required by Washington State law. 6) Borings: Perform up to 10 hollow -stem auger borings at select locations along the alignment to further assess subgrade conditions and at planned retaining wall locations. We understand retaining walls are anticipated at two locations (south side of Lebo Boulevard east of Warren Avenue Bridge and Juniper Street near the Warren Avenue Bridge connection). For budgeting purposes we have assumed each boring will typically be drilled to a depth of 10 feet below existing grade or less (budget estimate is for 110 linear feet of drilling) and that the existing PCC pavement will be cored and patched at each boring location (assumed slab thickness up to 8 inches). We will perform insitu sampling at 2.5 -foot depth intervals in each boring in accordance with ASTM International (ASTM) D 1586 (Standard Penetration Test) procedures. 7) Test Pits: Perform up to six backhoe test pits in the existing unimproved grass and shrub covered area along the toe of the current embankment on the Warren Avenue Bridge on-ramp to evaluate conditions for the proposed enlarged fill prism or fill retaining wall. 8) Laboratory Testing: Perform laboratory testing including moisture content and gradation analysis on select samples obtained from the explorations. 9) Pavement Design: Evaluate feasibility and constraints for accomplishing pavement reconstruction by rubblizing or cracking and seating the PCC. We anticipate discussing each of these potential options with specialty contractors to identify critical design and construction considerations. Develop recommendations for pavement underdrains. Lebo Boulevard Roadway Improvement Project March 11, 2016 City of Bremerton Page 10 SCJ Alliance Exhibit A - Scope of Work 10) Asphalt Overlay: Develop preliminary pavement design sections for new hot mix asphalt (HMA) overlays for the reconstructed pavement. 11) Draft Report: Present the preliminary study results in a draft geotechnical report for review by the project team. Task 2 Consultation and Final Design 1) Team Meeting: Meet with the design team to discuss our findings and preliminary conclusions and obtain consensus on a preferred option to advance to final design. 2) Final Report: Prepare final geotechnical recommendations for the selected reconstruction option. We anticipate addressing the following: • General earthwork recommendations including subgrade preparation, criteria for imported structural fill, fill placement and compaction criteria, and utility trench backfilling. - • Subdrainage measures appropriate to the selected pavement reconstruction option. • Recommendations for overlay and base course layer thickness as appropriate for the selected option. We will require performance criteria such as Equivalent Single Axle Loads (ESALs) or anticipated average daily traffic counts and projected growth rates to complete our analysis. • Lateral earth pressure criteria for design of conventional retaining walls, including seismic and traffic surcharge values, and a recommended allowable soil bearing pressure. We will provide geotechnical recommendations for cast -in-place or contractor -designed structural earth walls and discuss wall drainage. • Construction considerations specific to the selected pavement reconstruction option. Understanding • The City will pay Street Use Permit fees. • The planned explorations do not include an environmental site assessment and the site is assumed to be "clean" regarding hazardous or contaminated materials. Deliverables • Traffic Control Plan submitted in PDF via email. • Geotechnical Design Report in PDF via email. Phase 6 Urban Design (by HBB Landscape Architecture) Task 1 Concept Design 1) Urban Design Alternatives: • Field walk the site. • Develop alternatives for finish treatments at entryway sidewalks, mid -block crossings, and bus stops (plan view layout). • Develop alternatives for site furnishing for benches and trash receptacles (one presentation board). • Subcontract and coordinate with a sign design company to develop entry sign concepts (billed as expense). Lebo Boulevard Roadway Improvement Project March 11, 2016 City of Bremert6n Page 11 SCJ Alliance Exhibit A - Scope of Work • Develop alternatives for lighting options and column treatments for the Warren Avenue Bridge Portal (one presentation board). • Photoshop Renderings: Develop one presentation board depicting alternatives for entry areas, mid -block pedestrian crossings, bus stops, and the Warren Avenue Bridge portal. • Concepts Cost Estimate: Develop a concept cost estimates for alternatives for site furnishings and portal column treatments. 2) Preferred Urban Design Features: • Coordinate with the City to select and refine the preferred urban design features; street furnishings, pedestrian light poles and fixtures, and paving finishes (1 materials and finishes board). • Coordinate with the City to select and refine the preferred portal concept (1 materials/concept rendering board). • Prepare a preferred concept cost estimate for Urban Design features. • Subcontract and coordinate with a sign design company to prepare a preferred sign concept (1 presentation board with materials and cost estimate) (billed as expense). 3) Proprietary Materials Justification: • Prepare a justification letter for proprietary materials for pedestrian light pole/fixtures and entry sign. Task 2 Community Outreach 1) Open House: Attend one Open House meeting. Budget for presentation boards is included in Task 1 above. Task 3 90% Plans and Specifications 1) Urban Design Elements: • Prepare details for urban design elements (1 plan). • Prepare paving pattern enlargement with key map (1 plan). • Prepare special provisions for the urban design elements. • Prepare cost estimates for the urban design elements. 2) Entry Sign: Coordinate and subcontract with a sign design company to prepare the design intent (materials, dimensions, and costs) (billed as expense) Task 4 Bid Support 1) Bid Support: Provide up to 4 hours of bidding support as directed by the City. Understanding • Urban Design features will be shown on the Plan and Profile and/or Paving sheets. • Site furnishings will be off the shelf products, custom design furnishings are not included. • Sidewalk paving materials and finishes are based on cast -in-place concrete material and textures. Lebo Boulevard Roadway Improvement Project March 11, 2016 City of Bremerton Page 12 SCJ Alliance Exhibit A - Scope of Work Deliverables • Urban design concept alternatives (4 sheets) • Urban design preferred alternative (3 sheets) • Urban design details (1 sheet) • Paving pattern enlargement plan (1 sheet) • Urban design special provisions • Urban design cost estimate • Justification letter for proprietary products • Entry sign design, specifications and cost estimate (by Tube Art) Phase 7 SEPA/NEPA and Permitting Task 1 SEPA/NEPA and Permitting 1) SEPA Checklist: Prepare a SEPA Checklist. 2) Ordinary High Water Mark Mapping: • Conduct research to create base maps and review local codes. • Flag the OHWM in the field and coordinate with the project surveyor. • Prepare a technical memorandum describing the mapping methodology and results. 3) Shoreline Substantial Development Permit: Prepare JARPA application and submit to City. Coordinate with City planning staff during review of permit. Develop required mitigation plan for any identified impacts. 4) NPDES Permit: Prepare a notice of intent for a Construction Stormwater General Permit from the Department of Ecology. 5) Critical Areas Ordinance: Prepare documentation that project complies with the City's Critical Areas Ordinance. Understanding • Federal funds will not be used for the project. • State funds (TIB grant) will be used for the project. • There are no wetland impacts. • There is no work within the OHWM. • There are no discipline reports required for the SEPA Checklist, except the Stormwater Report prepared under Phase 9. • WDFW Hydraulic Project Approval and US Army Corps Section 10 permits are not required for changes in runoff volume to the existing close conduit discharges to Port Washington Narrows. • The SEPA determination will be Determination of Non -Significance. Deliverables • SEPA Checklist submitted in PDF via email. • Shoreline Substantial Development Permit submitted in PDF via email. • Mitigation Plan submitted to City to address impacts to shoreline and critical area buffers. Lebo Boulevard Roadway Improvement Project March 11, 2016 City of Bremerton Page 13 SCJ Alliance Exhibit A - Scope of Work Phase 8 Public Involvement Task 1 Public Involvement 1) Focus Meetings: Support the City in meeting with individual property owners and/or business owners to discuss the project and gather input. 2) Council Briefings: Provide up to two Council briefings to report on project progress and gather Council input and/or endorsement. Prepare notes from the meetings to document key decisions and/or action items. 3) Public Meetings: Hold up to two public information meetings to report on project progress and gather public feedback. The meetings generally will be timed to occur one to two weeks after the Council briefings. Prepare graphic materials for discussion purposes. Prepare notes from the meetings to document key decisions and/or action items. 4) Project Website: Provide graphic and written materials to the City for posting on the City's project website. Understanding • The City Council will endorse major project decisions based on information provided at the Council Briefings. • Support for Focus Meetings is budgeted at 32 hours. • Website support is budgeted for 16 hours. Deliverables • Meetings summaries for focus meetings, public information meetings, and Council briefings submitted in PDF via email. • Graphics and written materials for the City to post to the project website. Phase 9 Final Design Task 1 Utility Coordination 1) Identify Potholing Locations: Based on potential utility conflicts identified under Phase 4, identify requested potholing locations and submit to the City. 2) Potholing: Oversee potholing activities. Up to twelve (12) hours of project engineer time and two trips to the project have been included. It is anticipated this work will occur after identifying conflicts in Phase 4, Task 7.2 and prior to beginning Final Design work. 3) Incorporate Potholing Data: Incorporate potholing data into Civil3D model and review for potential conflicts. 4) Identify Conflicts: Identify utilities requiring relocation and notify utility providers by phone, email, and US mail. Determine if providers will relocate conflicting utilities prior to or during construction. Prepare a relocation tracking matrix and monitor progress by providers to relocate utilities. Lebo Boulevard Roadway Improvement Project March 11, 2016 City of Bremerton Page 14 SCJ Alliance Exhibit A - Scope of Work Task 2 Roadway 1) Horizontal Layout: Finalize the horizontal layout. 2) Vertical Layout: Determine final centerline grade; develop final curb return profiles and intersection grading (16 intersections); develop final driveway profiles for up to 55 driveways; and detail ADA ramps, roadway intersections, and driveways. Develop final back of sidewalk grades and design conformance to existing front yards. Task 3 Drainage 1) Collection and Conveyance: Update collection and conveyance system to address previous comments. Verify gutter spread calculations at catch basins. 2) Treatment Facilities: Finalize the design of water quality facilities. 3) Stormwater Site Plan: Prepare a Stormwater Site Plan (drainage report) per the Ecology Stormwater Management Manual for Western Washington (2012). 4) SWPPP: Prepare a Stormwater Pollution Prevention Plan per the Ecology Stormwater Management Manual for Western Washington (2012). Task 4 Channelization and Signing 1) Striping: Revise pavement marking plans to incorporate any horizontal design changes. 2) Signing: Develop a signing plan to meet the requirements of the MUTCD. Identify sign type, size and location. Identify existing signs to be relocated or removed. Task 5 Illumination 1) Lighting Layout: Finalize lighting layout based on any horizontal/vertical changes. 2) Electrical Connection: Coordinate power sources with Puget Sound Energy. 3) Line Loss: Perform line loss calculations. Task 6 Landscape Design 1) Comment Resolution: Address City review comments of the preliminary landscape plans. 2) Landscape Plan: Provide a complete landscape plan with planting layout, plant schedule, installation details and installation notes for up to six planting areas. 3) Irrigation System Design and Repair: Provide performance specifications for irrigation system design for planting areas identified in the landscape plans and performance specifications for repair of impacts to existing irrigation systems. 4) Temporary Irrigation Systems: Provide performance specifications for temporary irrigation systems or performance requirements for truck watering. Lebo Boulevard Roadway Improvement Project March 11, 2016 City of Bremerton Page 15 SCJ Alliance Exhibit A - Scope of Work Task 7 Design Documentation 1) Final Design Report: Prepare a memorandum in addendum to the Basis of Design Report prepared during Phase 4 - Preliminary Design. Explain changes to the design and attach supporting documentation and/or calculations. Task 8 60% Progress Meetings: 1) 60% Progress Meetings: Attend up to six meetings in Bremerton to review design and plan progress with the City between Preliminary Design and 90% PS&E. Task 9 90% Plan Sheets 1) The following 60% plans will be updated according the 60% review comments: • Cover Sheet (1 sheet) • Summary of Quantities (1 sheet) • Horizontal Alignment Plan (6 sheets @ 20 scale double stacked full size) • Roadway Sections (3 sheets) • Temporary Erosion and Sediment Control Plans (6 sheets @ 20 scale double stacked full size) • TESC Details and Notes (1 sheet) • Removal and Excavation Plans (6 sheets @ 20 scale double stacked full size) • Roadway/Stormwater Plan and Profiles (12 sheets @ 20 scale full size) • Roadway/Stormwater Details (2 sheets) • Underdrain Plans (6 sheets) • Underdrain Details (1 sheet) • ADA Grading Details (20 sheets) • Paving Plans (6 sheets @ 20 scale double stacked full size) • Pavement Marking and Signing Plan (6 sheets @ 20 scale double stacked full size) • Sign Specification Sheet (1 sheet) • Illumination Plans (6 sheets @ 20 scale double stacked full size) • Retaining Walls (2 sheets @ 20 scale full size) • Landscape Plans (6 sheets @ 20 scale full size) • Landscape Details (2 sheets) • Traffic Control Plans (6 sheets @ 20 scale full size) Task 10 90% Engineer's Estimate 1) 90% Engineer's Estimate: Develop quantities based on the 90% plans. Assign unit costs for quantified item and assign lump sum costs to other items based on professional judgment. Develop a 90% construction cost estimate that includes a 10% contingency. Task 11 90% Contract Documents 1) 90% Contract Documents: Write specifications for all non-standard items. Compile the special provisions into one Project Manual document. Lebo Boulevard Roadway Improvement Project March 11, 2016 City of Bremerton Page 16 SCJ Alliance Exhibit A - Scope of Work Task 12 Final Comment Resolution 1) Final Comment Resolution: Respond to 90% review comments in a matrix format. Attend one meeting with the City to resolve comments from the 90% review. Task 13 Final PS&E Package 1) Final Plans: Update the plans per the 90% review comments. 2) Final Engineer's Estimate: Update the quantities to reflect the plan updates. Prepare Unit Price Worksheet including item descriptions, unit, quantity and cost. Update the engineer's estimate with revised quantities. 3) Final Contract Documents: Assemble the General Provisions, Special Provisions, and Unit Price Worksheet into one Project Manual document. Understanding • For budget purposes it is assumed flow control requirements will be addressed by direct discharge to Port Washington Narrows using existing closed conveyance systems. • Coordination with utility providers will require up to 60 hours of effort. • Landscape designs will not require an irrigation design. SCJ will prepare performance specifications for irrigation design by the contractor. • The City will provide SCJ with approved contract documents and boilerplate Division 1 special provisions. • The 90% and Final reviews will not result in material changes to the design of improvements. Deliverables • Final Basis of Design Report submitted in PDF via email. • Stormwater Site Plan submitted in PDF via email. • PS&E Package (90%) including half-size plans, special provisions, and engineer's estimate submitted via courier to the City (5 copies) and PDF and AutoCAD via email. • PS&E Approval Package (Final) including half-size plans, special provisions, and engineer's estimate submitted via courier to the City (5 copies) and PDF and AutoCAD via email. Phase 10 City Funded Utilities (Water and Stormwater) The design work in this phase covers work to be funded by City utility funds for water and stormwater. The scope of the improvements is shown on Attachment A. Task 1 Water Design 1) Preliminary Design: Provide preliminary plans for replacing one (1) 4" water main crossing at Apple St with a new 8" water main. Plans will show plan and profile for the replaced pipe. Show existing utilities in plan view only to identify pipe crossings for potholing. Prepare an engineer's estimate with a 30% contingency. 2) Final Design: Based on potential utility conflicts identified under Task 10.1.14, identify requested potholing locations and submit to the City. Prepare final plans. Plans will Lebo Boulevard Roadway Improvement Project March 11, 2016 City of Bremerton Page 17 SO Alliance Exhibit A — Scope of Work show plan and profile for the replaced pipe. Show existing utilities in plan and profile with assumed elevations or pothole elevations where applicable. Prepare an engineer's estimate with a 5% contingency. 3) PS&E Documents: Prepare final documents — plans, specifications and engineer's estimate. Task 2 Storm water Design 1) Preliminary Design: Provide preliminary stormwater modeling, conveyance design, and plans showing plan and profile for 2,350 linear feet of stormwater main along Lebo Boulevard. Identify the basins tributary to the stormwater improvements. Show existing utilities in plan view only to identify pipe crossings for potholing during final design. Prepare an engineer's estimate with a 30% contingency. 2) Final Design: Based on potential utility conflicts identified under Task 10.1.14, identify requested potholing locations and submit to the City. Provide final stormwater modeling, conveyance design, and plans showing plan and profile. Show existing utilities in plan and profile view with assumed elevations or pothole elevations where applicable. Prepare an engineer's estimate with a 5% contingency. 3) PS&E Documents: Prepare final documents — plans, specifications and engineer's estimate. Phase 11 Bidding Services Task 1 Bidding Services 1) Bidding Services: Support City staff during the bidding period as directed. For budget purposes, 24 hours of support are assumed. Phase 12 Additional Waterline Design (Optional Phase) The City is considering replacement of the lead jointed water main in Lebo Boulevard. Phase 13 Construction Engineering (Future Phase) END OF SCOPE OF SERVICE N:\Marketing\Proposals\Proposal Numbers\P1889.01 Bremerton Lebo Boulevard Lower Wheaton Way\Scope and Budget\2016-0306_scope of work_Lebo Blvd.doc Lebo Boulevard Roadway Improvement Project March 11, 2016 City of Bremerton Page 18 N 0 4 Cast 0 Irony El El 20 6 Past Iron aa 705 8 s C 2055 ED E El Iron !V - 6 Cast Iron E 2El El 068 El 2054. :Icil El. Cb 2067A a6El t, 017 ❑ El d) 2102 ❑ El Ma El 181 Dn 2707 0 Z M El" 1714 E) 021008 Replace 4" crossing 1) filo- pipe 60 LF of 6" DI W 2700A 2100 El El 0 19 El C, as o FOX Lebo Boulevard Roadway Improvement Project Scope of Work - Attachment A: City Funded Utilities ; I 196H,� A I M LJMd 200 feet S water blowoff 0 water cathodic T) water fittings a] water meters 0 water reducer • <all other values> Type_Valve * air relief * Butterfly * BFVC • GV GVC BoosterStation Ps PumpStation Wells water service line water structure water mains M ERIDAN RD'� ��'i �..� ACORN Sr 0 LE BO BLVD M,. 1000 LF 12" SD Lebo Boulevard Roadway Improvement Project Scope of Work - Attachment A: City Funded Utilities 1 inch = 200 feet SH IDAN RD } F, a w = AK ST 12" SD Lebo Boulevard Roadway Improvement Project Scope of Work - Attachment A: City Funded Utilities 1814 1 inch = 200 feet LEB0 BLVD • • 12" SD no current SD in this area Separate from the sewer? 800 If 12" Lebo Boulevard Roadway Improvement Project Scope of Work - Attachment A: City Funded Utilities 1815 1 inch = 200 feet Transportation Improvement Board (TIB) (�� Consultant Agreement EXHIBIT C-3 Payment (Negotiated Hourly Rate) The CONSULTANT shall be paid by the AGENCY for completed work and services under this AGREEMENT as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the work. 1. Hourly Rates The CONSULTANT shall be paid by the AGENCY for work done, based upon the negotiated hourly rates shown in Exhibits D and E attached hereto and by this reference made part of this AGREEMENT. The rates listed shall be applicable for the first 12 -month period and shall be subject to negotiation for the following 12 -month period upon request of the CONSULTANT or the AGENCY. The rates are inclusive of direct salaries, payroll additives, overhead, and fee In the event renegotiation of the hourly rates is conducted, the AGENCY reserves the right to audit for any change in the overhead rate currently in use by the CONSULTANT and modify the hourly rates to be paid to the CONSULTANT subsequent to the renegotiation accordingly Any changes in the CONSULTANT's fixed hourly rates may include salary or overhead adjustments 2. Direct Nonsalary Costs Direct nonsalary costs will be reimbursed at the actual cost to the CONSULTANT. These charges may include, but are not limited to the following items. travel, printing, long distance telephone, supplies, computer charges, and fees of subconsultants. Air or train travel will only be reimbursed to economy class levels unless otherwise approved by the AGENCY. The billing for nonsalary cost, directly identifiable with the PROJECT, shall be an itemized listing of the charges supported by the original bills, invoices, expose accounts, and miscellaneous supporting data retained by the CONSULTANT. Copies of the original supporting documents shall be supplied to the AGENCY upon request. All above charges must be necessary for the services provided under this AGREEMENT. 3. Maximum Amount The maximum amount payable for completion of work under this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT. No minimum amount payable is guaranteed under this AGREEMENT. This does not include payment for extra work as stipulated in Section XIV, Extra Work. 4. Monthly Progress Payments Progress payments may be claimed on a monthly basis for all costs authorized in 1 and 2 above. The monthly invoices shall be supported by detailed statements for hours expended at the rates established in Exhibits D and E, including names and classifications of all employees, and invoices for all direct expenses. 5. Inspection of Cost Records The CONSULTANT and his/her subconsultants shall keep available for inspection by representatives of the AGENCY, and/or TIB, for a period of three years after final payment, the cost records and accounts pertaining to this AGREEMENT, and all items related to or bearing upon these records with the following exception: if any litigation, claim, or audit is started before the three-year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. The three-year period begins when the CONSULTANT receives final payment. 6. Final Payment Final payment of any balance due the CONSULTANT of the gross earned will be made promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT, contingent upon receipt of all PS&E, plans, maps, notes, reports, and other related documents which are required to be fumished under this AGREEMENT Acceptance of such final payment by the CONSULTANT shall constitute a release of claims of any nature which the CONSULTANT may have against the AGENCY, unless such claims are specifically reserved in writing and transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said final payment shall not, however, be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims. The rates and total price of the original contract and any additions or changes thereto shall be adjusted to exclude any significant sums by which the AGENCY determines the contract price was increased due to inaccurate, incomplete, or noncurrent wage rates or overhead rates, supplied to the AGENCY by the CONSULTANT. TIB Form 190-016 Revised Oct 2001 Page 14 of 22 Consultant labor Hour Estimate SCJ Alliance de Client- City of Bremerton SCJ ALLIANCE Project: Lebo Boulevard Roadway Improvement ProjectOn" Job P188901 File B. 2016-0311 fee estimate Lebo Blvd xlsm Perry Scott Josh Gary Dan Miranda Alyse Alissa Meddle Task No Task Description Pancipal Associate Project Senor Designer Project LA Landscape Project Project Tonal Engineer Principal Engineer 1 Planner Designer Coord 1 Acc( Phase 01 Project Management Task 01 Project Management 1 (Management 90,0900 0.0 2 I;Administration 4 60.0 60 0 12 0 1720 3 quality Assurance/Quality Control 404 400 Subtotal Hours 400 1300 600 600 120 3020 Total Phase Hours 400 1300 i 600 I I 600 I 120 3020 Total Phase Cost $9,800 00 $26,650 00 $7,080 00 4,80000 $1,260.00 $49,59000 Survey and Rights of Way Delineation (by Phase 02 MTN2COAST) Phase 03 Alternatives and Concept Design Task 01 Alternatives and Concept Design 4.0 16.0 1 Lebo Boulevard Cross -Section - Crown vs Shed 4.0 24.0 2 Power Pole Relocation 8.0 16.0 �.0 40.0 8.0 680 - 220 3 -1 Juniper Street Sidewalk 20.0 J 2.0 600 4 I Oak Street/Boat Ramp Access Driveway 4.0 16.0 24.0 I I 440 Subtotal Hours 1411 760 1040 2040 120 2ographs Total Phase Hours 240 760 1040 204 0 Total Phase Cost $4,92000 $8,96800 $9,88000 $23,76800 Phase 04 Preliminary Design 160 Task 02 Roadway I Honzontal Layout Task 01 Data Collection 1 Data Collection T ! 12.0 120 2ographs 4.0 40 Subtotal Hours 160 160 Task 02 Roadway I Honzontal Layout 2.0 16.0 40.0 580 2 Vertical Layout 2.0 16.0 40.0 60.0 � 580 g6 o 420 3 Frontage Design 2.0 24.0 4 Pavement Underdrains 2.0 240 5 Review Workshop with CITY 4.0 4.0 �L � 80 - 6 Technical Memorandum 2.0 200 zz 0 Subtotal Hours 14.0 1040 1560 2740 Task 03 Stormwater 1 Field Analysts 16.0 160 2 Modeling 64.0 16.0 800 - 3 Downstream Analysis 32.0 320 - 4 Layout 20 28.0 24.0 540 5 Technical Memorandum 20.0 8.0 280 Subtotal Hours 20 1600 480 2100 1 of 6 3/14/2016 Consultant Labor Hour Estimate SCJ Alliance �e Client. City of Bremerton SCJ ALLIANCE Project Lebo Boulevard Roadway Improvement Project "`-�• "`r` Job q• P1889.01 File a. 2016-0311fee estimate Lebo Blvd_ :Ism Perry Scott Josh Gary Dan Miranda Alyse Alissa Meddle Tosk No cask Desorption YAssociate =;11111111�npe-, Pnncipal Project Eix�ineer f Senior Planner Designer Pro/ect LA LandscapeProlecf Designer ProjectTo[a! Coad I Acct Task 04 Retaining Walls I Layout _ 12.0 16.0 10.0 280- 120 2 :Type Selection 2.0 10.0 -i-10 _ 3 Technical Memorandum 1.0 Subtotal Hours 30 320 160 510 Task 05 Traffic and Lighting 1 Channellzatlon 2.0 2 Stop Warrant 8.0 3 Lighting 2.0 8.0 120 16.0 140 80 260 4 'Construction Sequencing 4.0 24.0 16.0 440 5 Technical Memorandum 1.0 8.0 16.0 250 Subtotal Hours, 70 500 600 1170 Task 06 Preliminary Landscape Design -4- I Data Collection 7- 2 Meetings 4.0 8.0 2.0 _ _ 40 _ 10.0 - 3 : Landscape Plan 4.0 16.0 200 Subtotal Hours 120 220 -0 Task 07 Utility Mapping 1 Utility Mapping 120 12.0 240 2 Utility Conflict Technical Memorandum 2.0 20.0 4.0 �� 260 3 Utility Coordination 2.0 20.0 220 Subtotal Hours 40 520 160 72.0 Task 08 Preliminary Plans -::1::]Cover Sheet (1)-� 6.0 60 z 'Typical Sections (2) _ 2.0 4.0 12.0 � � 180 3 Plan and Profile (12) 4.0 24.0 96.0 1240 4 jUnderdraln Plans (6) 2 0 16 0 5 Channelization (6) 12.0 32.0 36.0 I 500_ 480 6 'Illumm tion (6) 12.0 36.0 4Bo 7 Landscape (6) 10.0 360 460 Subtotal Hours 80 680 2180 100 360 3400 Task 09 Project Cost Estimate I 1 Cos[ Estimate1.0 4.0 24.0 290 Subtotal Hours 10 4.0 240 290 Task 10 Basis for Design Report 1 Draft Basis for Design Report 2.0 16.0 180 2 Final Basis for Design Report 1.0 4.0 5 0 Subtotal Hours 30 200 230 Total Phase Hours 42 0 1 506 0 538 0 "o I 58 0 I= 1 1,1660 Total Phase Cost $8,610.00 $59,708 00 $51,110 00 $2,530 00 I $4,640 00 $126,59800 2 of 6 3/14/2016 Consultant tabor Hour Estimate SCJ Alliance o0 Client City of Bremerton SCJ ALLIANCE Project Lebo Boulevard Roadway Improvement Project Job p P1889.01 File p• 2016-0311 fee estimate Lebo Blvd_.xlsm Perry Scott Josh Gary Dan Miranda Alyse Alissa Maddie Task No Task Description Principal Associate Project Senior Designer Project LA landscape Project Pro/ecl Total Engineer Principal Engineer 1 Planner Designer Coord 1 Acct Phase 05 Geotechnical Design (by GeoEngineers) Phase 06 Urban Design (by HBB tandscape Architecture) Phase 07 SEPA and Permitting Task 01 SEPA and Permitting —:E]SEPA Checklist2.02.0—T16.0 180 2 ;Ordinary High Water Mark Mapping 24,0 240 3 Shoreline Substantial Development Permit 80.0 B00 a NDPES Permit 4.0 40 5 .Critical Areas Ordinance 20.0 200 Subtotal Hours I 6.0 140 0 146 0 Total Phase Hours 60 1400 1460 I Total Phase Cost $70800 $16,80000 $17,50800 Phase 08 Public Involvement Task 01 Public Involvement 1 Focus Meetings 32.0 320 2 Council Briefings 8.0 12.0 4.0 240 3 Public Meetings 8.0 12.0 4.0 240 T- 4 Project Website 8.0 8.0 160 Subtotal Hours 560 1 320 80 960 Total Phase Hours 560 ' 320 80 I 960 Total Phase Cost $11,480 00 $3,77600 $760.00 I I $16,01600 Phase 09 Final Design Task 01 Utility Coordination i —I Identify Potholing Locations — 2. 4.0 60— 2 Potholing 16.. 0 i 160 3 Incorporate Potholing Data 2.0 8.0 100 4 Identify Conflicts 60.0 600 Subtotal Hours goo 12 0 920 Task 02 Roadway 1 Horizontal Layout 4.0 16.0 200 2 Vertical Layout12.0 40.0 520 Subtotal Hours 160 560 720 3 of 6 3/14/2016 Perry Scott Josh Gary Dan Miranda Alyse Alissa Maddie Task No Task Description Principal Associate Project Senior Designer Project LA landscape Project Pro/ecl Total Engineer Principal Engineer 1 Planner Designer Coord 1 Acct Phase 05 Geotechnical Design (by GeoEngineers) Phase 06 Urban Design (by HBB tandscape Architecture) Phase 07 SEPA and Permitting Task 01 SEPA and Permitting —:E]SEPA Checklist2.02.0—T16.0 180 2 ;Ordinary High Water Mark Mapping 24,0 240 3 Shoreline Substantial Development Permit 80.0 B00 a NDPES Permit 4.0 40 5 .Critical Areas Ordinance 20.0 200 Subtotal Hours I 6.0 140 0 146 0 Total Phase Hours 60 1400 1460 I Total Phase Cost $70800 $16,80000 $17,50800 Phase 08 Public Involvement Task 01 Public Involvement 1 Focus Meetings 32.0 320 2 Council Briefings 8.0 12.0 4.0 240 3 Public Meetings 8.0 12.0 4.0 240 T- 4 Project Website 8.0 8.0 160 Subtotal Hours 560 1 320 80 960 Total Phase Hours 560 ' 320 80 I 960 Total Phase Cost $11,480 00 $3,77600 $760.00 I I $16,01600 Phase 09 Final Design Task 01 Utility Coordination i —I Identify Potholing Locations — 2. 4.0 60— 2 Potholing 16.. 0 i 160 3 Incorporate Potholing Data 2.0 8.0 100 4 Identify Conflicts 60.0 600 Subtotal Hours goo 12 0 920 Task 02 Roadway 1 Horizontal Layout 4.0 16.0 200 2 Vertical Layout12.0 40.0 520 Subtotal Hours 160 560 720 3 of 6 3/14/2016 Phase 08 Public Involvement Task 01 Public Involvement 1 Focus Meetings 32.0 320 2 Council Briefings 8.0 12.0 4.0 240 3 Public Meetings 8.0 12.0 4.0 240 T- 4 Project Website 8.0 8.0 160 Subtotal Hours 560 1 320 80 960 Total Phase Hours 560 ' 320 80 I 960 Total Phase Cost $11,480 00 $3,77600 $760.00 I I $16,01600 Phase 09 Final Design Task 01 Utility Coordination i —I Identify Potholing Locations — 2. 4.0 60— 2 Potholing 16.. 0 i 160 3 Incorporate Potholing Data 2.0 8.0 100 4 Identify Conflicts 60.0 600 Subtotal Hours goo 12 0 920 Task 02 Roadway 1 Horizontal Layout 4.0 16.0 200 2 Vertical Layout12.0 40.0 520 Subtotal Hours 160 560 720 3 of 6 3/14/2016 Total Phase Hours 560 ' 320 80 I 960 Total Phase Cost $11,480 00 $3,77600 $760.00 I I $16,01600 Phase 09 Final Design Task 01 Utility Coordination i —I Identify Potholing Locations — 2. 4.0 60— 2 Potholing 16.. 0 i 160 3 Incorporate Potholing Data 2.0 8.0 100 4 Identify Conflicts 60.0 600 Subtotal Hours goo 12 0 920 Task 02 Roadway 1 Horizontal Layout 4.0 16.0 200 2 Vertical Layout12.0 40.0 520 Subtotal Hours 160 560 720 3 of 6 3/14/2016 3 of 6 3/14/2016 Consultant Labor Hour Estimate SCJ Alliance Client. City of Bremerton SCJ At.l_IANCE Project. Lebo Boulevard Roadway Improvement Project Job# P7889.01 File #. 2016-0311 fee estimate Lebo Blvd_ xlsm Perry Scott Josh Gary Dan Miranda Alyse Alissa Maddie Task No Task Description I 16.0 "inapal Associate Engineer Principal Project Senior Engineer 11 Planner Designer Project LA Landscape Pro/ect Designer Coordt Pro/ecf Acct Total Task 03 Drainage 320 180 1 Collection and Conveyance 8,0B o - 2 Treatment Facilities 8.0 8.0 - ::::t 160_ 3 iStormwaterSite Plan 24.0 I 16.0 400 4 SWPPP - 24.0 8.0 320 Subtotal Hours 640 320 180 960 Task 04 Channelixation and Signing 20 so 140 100 400 so _ 36.0 8.0 Cover Sheet (1) Summary of Quantities (1) Horizontal Alignment Plan (6) Roadway Sections (3) Temporary Erosion and Sediment Control (6) TESC Details and Notes (1) Removal and Excavation Plans (6) -- 1 Striping 2.0 8.0- 2.0 8.0 100 2 Signing 2.0 12.0 140 Subtotal Hours 40 200 240 Task 05 Illumination 50 Task 08 6D% Progress Meetings ghtmq Layout 18.0 24.0 8.0 500 2.0 16.0 180 2 Electrical Connection 20 so 140 100 400 so _ 36.0 8.0 Cover Sheet (1) Summary of Quantities (1) Horizontal Alignment Plan (6) Roadway Sections (3) Temporary Erosion and Sediment Control (6) TESC Details and Notes (1) Removal and Excavation Plans (6) 80 3 Line Loss 24.0 72.0 2.0 8.0 100 Subtotal Hours 9 120 240 360 Task 06 Landscape Design i 100 1 Comment Resolution 2 Landscape Plan Underdraln Plans (6) Underdrain Details (1) ADA Grading Details 20 4.0 20.0 240 3 lrrlgavon DyScem itepdir 8.V 4 Temporary Irrigation Systems I 8.0 80 Subtotal Hours 24 0 200 44 0 Task 07 Design Documentation 1 I Final Design Report 1.0 4.0 so Subtotal Hours 10 40 50 Task 08 6D% Progress Meetings 1 60% Progress Meetings 18.0 24.0 8.0 500 Subtotal Hours 180 240 80 50.0 Task 09 90% Plan Sheets 2.0 1.0 4.0 2.0 I 12.0 2.0 8.0 8.0 32.0 2.0 6.0 4.0 32.0 20 so 140 100 400 so _ 36.0 1 2 3 4 5 6 7 Cover Sheet (1) Summary of Quantities (1) Horizontal Alignment Plan (6) Roadway Sections (3) Temporary Erosion and Sediment Control (6) TESC Details and Notes (1) Removal and Excavation Plans (6) 8 Roadway/Stormwater Plan and Profile (12) 24.0 72.0 960 9 Roadway/Stormwater Details (2) 2.0 8.0 100 10 11 12 Underdraln Plans (6) Underdrain Details (1) ADA Grading Details 20 16.0 24.0 8.0� 120 24.0 80.0 400 200 1040 13 Paving Plans (6) 16.0 48.0 640 4 cf6 3/14/2016 Consultant Labor Hour Estimate SG Alliance 4! s O s Ghent- City of Bremerton SCJ ALLIANCE Protect Lebo Boulevard Roadway Improvement Project lob a- Ptaiiil File e: 2D1a-0311 fee estimate Lebo Blvd xlsm Perry Scott josh Gary Dan Miranda Alyse Alissa Maddle cask No Task Descnptwn Principal Associate Project Senior Designer Project LA Landscape Project Project Tot. Subtotal Hours 20 40.0 760 Engineer Principal Engineer 1 Planner Designer Coad I Acct 14 Pavement Marking and Signing Plan (6) 8.0 36.0 440 15 16 Sign Specification Sheet (1) Illumination Plans (6) 2,0 8.0 8 0 36.0 100 440 17 Retaining Walls (2) 4.0 16.0 200 18 Landscape Plans (6) 4.0 20.0 24.0 19 Landscape Details (3) 16.0 180 20 Traffic Control Plans (6) 4.0 24.0 280 Subtotal Hoursl 1350 4600 6,0 360 l 6370 Task 10 90% Engineers Estimate 1 190%Engineer's Estimate 1.012.0 20.0 1.0 6.0 400 Subtotal Hours. 30 120 200 30 60 400 Task 11 90% Contract Documents 1 90% Contract Documents 2.0 24.0 4.0 300 Subtotal Hours20 24.0 40 300 Task 12 Final Comment Resolution I 1 Final Comment Resolution 2.0 8.0 4.0 140 Subtotal Hours 20 80 q0 l 140 Task 12 Final PS&E Package Oso 2 Final Design 20.0 40.0 1 Final Plans 4.0 16.0 60.0 40 24.0 log 0 !Filial cuynieo i pUuta lE 1.D9.0 4. a.V 3 Final Contract Documents 12.0 4.0 160 Subtotal Hours 50 320 680 100 28.0 1430 Total Phase Hours 290 4150 7000 490 900 1,2830 Total Phase Cost $5,945 00 $48,97000 $66,50000 S5,635 00 $7,20000 $134,25000 Phase 10 City Funded Utilities (Water and Stormwater) � I Task 01 Water Design 4- 1 PrellmtnaryDesign 6.0 12.0 180 2Final Design 440 8.0 .120 3 PS&E Documents 1.0 20 2.0 so Subtotal Hoursl 10 120 220 I 350 Task 02 Stormwater Design 1Preliminary Design 16. 32.0 Oso 2 Final Design 20.0 40.0 600 3 PS&E Documents 2.0 4.0 4.0 100 Subtotal Hours 20 40.0 760 1180 Total Please Hours. 3.0 1 52 0 980 353 0 Total Phase Cost I $615 00 1 $6,136 00 $9,31000 j $16,06100 5 of 6 3/14/2016 SCJ Alliance Client: City of Bremerton P.Jea Lebo Boulevard Roadway Improvement Project lob# P189901 File# 201603111ee estimate Lebo Blvd xlsm Consultant labor Hour Estimate _ s e 0 SCJ ALLIANCE 6 of 6 3/14/2016 Perry Scott losh Gary Dan Miranda Alyse Alissa Meddle Task No Task Oescrrptron =Pr,,Ic,,aIA�,1o,,I, Project Engineer 1 Seryor Planner Designer Landscape Prcy LA Designer Project Coad I Pro] cf Accf Total Phase 11 Bidding Services Task01 Bidding Services 1 Bidding Services 6.0 12.0 6.0 240, Subtotal Hours 60 120 60 240 Total Phase Hoursi 60 120 60 240 Total Phase Cost• $1,23000 .i $1,41600: $72000 I $3,36600 Total Hours All Phasesi 400 2900 1,159.0 1460 1,4480 710 1480 600 120 3,3740 Total Cost All Phases $9,80000 $59,450 00 5136,762 00 $17,52000 1$137,560 00 $8,16500 $11,840 00 $4,80000 $1,26000 $337,15700 6 of 6 3/14/2016 50 Alliance Client: City of Bremerton Project: Lebo Boulevard Roadway Improvement Project Job #: P1889.01 File #: 2016-0311 fee estimate Lebo Blvd .xlsm Consultant Fee Determination SALARYCOST Discipline Principal Engineer Associate Principal Project Engineer 1 Senior Planner Designer Project LA Landscape Designer Project Coord I Project Acct SUBCONSULTANTS REIMBUR14BLES Consultant Fee Determination a e SCJ ALLIANCE Hours Rate Amount 40.0 $245.00 $9,800 290.0 $205.00 $59,450 1,159.0 $118.00 $136,762 146.0 $120.00 $17,520 1,448.0 $95.00 $137,560 71.0 $115.00 $8,165 148.0 $80.00 $11,840 60.0 $8000 $4,800 12.0 $105.00 $1,260 Subtotal: 3,374.0 Phase 2 Survey and Rights of Way Delineation Phase 7 Geotechnical Design Phase 10 Urban Design Subconsultant Fee Subconsultant Markup: 10% Total Salary Cost $387,157 MTN2COAST $47,300.00 GeoEngineers $46,50000 HBB Landscape Architecture $33,900.00 $127,700 $12,770 Total Subconsultants $140,470 Copies, Reproductions, et 2.5% of Total Salary Cost $9,700 Mileage: 1,500 miles at $0.560 $840 Total Expenses: $10,540 SUBTOTAL (SALARY, SUBCONSULTANTS AND EXPENSES) Subtotal (Salary, Subconsultants and Expenses) $538,167 MANAGEMENT RESERVE FUND (MRF) Management Reserve 10.0% of Subtotal $53,817 Total Estimated Budget: $591,984 3/14/2016 Page 1 NI w M" O a J H O J H o 0 0 o 0 0 0 o o V► 4A o. 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W 'Rig r0•I aw M M4 O eMV'i Re N .,Transportation Improvement Board (TIB) Consultant Agreement EXHIBIT F-1 Payment Upon Termination of Agreement by the Agency Other than for Fault of the Consultant (Refer to Agreement, Section IX) Lump Sum Contracts A final payment shall be made to the CONSULTANT which when added to any payments previously made shall total the same percentage of the Lump Sum Amount as the work completed at the time of termination is to the total work required for the PROJECT. In addition, the CONSULTANT shall be paid for any authorized extra work completed. Cost Plus Fixed Fee Contracts A final payment shall be made to the CONSULTANT which when added to any payments previously made, shall total the actual costs plus the same percentage of the fixed fee as the work completed at the time of termination is to the total work required for the PROJECT. In addition, the CONSULTANT shall be paid for any authorized extra work completed. Specific Rates of Pay Contracts A final payment shall be made to the CONSULTANT for actual hours charged at the time of termination of this AGREEMENT plus and direct nonsalary costs incurred at the time of termination of this AGREEMENT. Cost Per Unit of Work Contracts A final payment shall be made to the CONSULTANT for actual units of work completed at the time of termination of this AGREEMENT. TIB Form 190-016 Revised Oct 2001 Page 20 of 22 w Transportation Improvement Board TIB �! Consultant Agreement EXHIBIT G-1 Subcontracted Work The AGENCY permits subcontracts for the following portions of the work of this AGREEMENT: Phase 2 - Survey and Right of Way Delineation - MTN2COAST Phase 7 - Geotechnical Design - GeoEngineers Phase 10 - Urban Design - HBB Landscape Architecture TIB Form 190-016 Revised Oct 2001 Page 21 of 22 AGENDA BILL �� CITY OF BREMERTON CITY COUNCIL SUBJECT: Contract Award for the Highway Study Session Date: April 12, 2017 Safety Improvement Phase II and Puget COUNCIL MEETING Date: April 19, 2017 Sound Navy Safety Project Department: Engineering Presenter: Shane Weber Phone: 360-473-2354 SUMMARY: The City rejected all bids from the January 31St bid opening, and has re -bid the project. Bids were opened on April 14, 2017 and bids were received. is the lowest responsive, responsible bidder with their bid of $ The Washington State Department of Transportation is required to concur with the City's recommendation to award the contract; staff have recommended the bid for approval. The contract is in WSDOT standard format as required for Federal Aid Projects; the complete contract is available for review in the Engineering Office. The project has three parts; it constructs safety improvements at intersections throughout the City (Highway Safety Improvement Project), it constructs a ramp adjacent to the Louis Mentor Boardwalk paid for via an Interlocal Agreement with the Port of Bremerton, and finally it constructs pedestrian improvements in the vicinity of the State Street Shipyard Pedestrian gate using funds remaining from the Burwell Tunnel Construction project (Navy Safety Project.) ATTACHMENTS: 1) Council Summary; 2) Site Plan; 3) Bid Tabulation; 4) Contract Bids to be opened on April 14... FISCAL IMPACTS (Include Budgeted Amount): This project is included in the Capital budget, and is funded by the Highway Safety Improvement and Department of Commerce Grants, along with funding from the Port of Bremerton related to the Second Street improvements. STUDY SESSION AGENDA: x❑ No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑ Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to award construction of the Highway Safety Improvements, Phase II and Puget Sound Navy Safety project to in the amount of $ , including Washington State sales tax, upon receipt of concurrence to award from the Washington State Department of Transportation; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 CONTRACT AWARD FOR HIGHWAY SAFETY IMPROVEMENT PHASE 2 AND PUGET SOUND NAVY SAFETY PROJECT COUNCIL SUMMARY Background The overall project includes three parts; the Highway Safety Improvements (HSIP) project, the Puget Sound Naval Safety Project, and the ADA ramp at the Louis Mentor Boardwalk. The three projects have been bid in a single package in an effort to obtain better bids for all of the work. In December 2014 the City was awarded a HSIP grant to construct safety improvements at 6 intersections throughout the City. Subsequent to receipt of the grant award, the project scope was revised due to redundant scope with the WSDOT ADA ramp construction on Wheaton Way. The project will construct improvements at 11th & Montgomery, 6th & Kitsap Way, Burwell & Callow, and Burwell & Montgomery that generally includes new ADA ramps and pedestrian signals, pavement markings and lighting. The intersection of High and Burwell also includes a rectangular rapid flashing beacon, and the intersection of Chester and Burwell also includes a High Intensity Activated Crosswalk Beacon (HAWK Signal). In 2015 following multiple unsuccessful attempts to obtain an awardable bid for the Burwell Tunnel project, staff negotiated with the Department of Commerce to allow construction of sidewalk improvements in the vicinity of the State Street pedestrian gate into the shipyard. In addition to the sidewalks on State Street, the work also includes intersection improvements at Chester Avenue, including a HAWK signal. Also in 2015 staff received an ADA complaint regarding lack of accessibility to the Louis Mentor Boardwalk. In response the City negotiated an Interlocal Agreement with the Port of Bremerton to construct an accessible ramp at the end of Second Street. In the agreement the city is responsible for the design, and the Port will reimburse all construction costs. For compliance with their Local Agency Guidelines, the Department of Transportation is required to formally concur with the City's recommendation to award the construction contract. In an effort to move the project forward expediently, staff request that Council provide a contingent award to the low bidder. Staff will issue the Notice of Award to the bidder only after receipt of formal concurrence to award from WSDOT. Fiscal Summary Since the project is three separate phases (with separate sources of funding), it was bid with three separate schedules. The available budget and revenue for the schedules is identified in the table below: Notes: 1— City labor for inspection and CM will be split between Naval Safety and HSIP. Consultant assistance may be used for Naval Safety only. 2 — Projected funds remaining from the Commerce Grant 3 — WSDOT administration fee is estimated at $22,200 (design and construction). The cost will be proportionally split between the two major project schedules. 4 —The Port of Bremerton is responsible for construction costs; before the ramp construction is authorized, approval from the Port for the bid amount is required. Highway Safety (Schedule A) PS Naval Safety (Schedule B) Second Street ADA (Bid Additive 1) Grant Amount $1,085,100 $825,666 (2) N/A Grant Admin Costs $12,200(3) 10,000(3) N/A Design Expenditure $148,000 $84,000 N/A CM/Insp/Test/Etc. $60,000(l) $90,000(1) Incidental Avail. for Const. $864,900 $641,666 (4) Notes: 1— City labor for inspection and CM will be split between Naval Safety and HSIP. Consultant assistance may be used for Naval Safety only. 2 — Projected funds remaining from the Commerce Grant 3 — WSDOT administration fee is estimated at $22,200 (design and construction). The cost will be proportionally split between the two major project schedules. 4 —The Port of Bremerton is responsible for construction costs; before the ramp construction is authorized, approval from the Port for the bid amount is required. IQ ^ w w w w x wz x wz x Gi w w <-> lo w O O o o 1. o o N U WZZZ 3Z z JZ z OZ w.z y Oct Oow zO 3w zO wOzc9� C ow Gln w�NN �w�¢N owcl Im Lu �z `J¢'S�zz m�=zz Q2=zZ, oaf_ od o_ o o_ o_N Q z ¢ K O Q Q K O Q K O Q N 3 m3 m3 m3z U U p w S N x p a S N x p N S N Lu a ��w fio �w�w o ��w�w< p w ¢mNz W NmZmz W amz�z w 3mZwz� ~ o ~ x i a o ~ J i a o ~ m i d o m EL N ¢ N m o o¢¢ N c� o o¢¢ N m M- 6�4 Al Lu r a Z J Lu r Lu Lu ZJ W — W h W LUW i W.' r ~.41 r 3A�tz 'e - Ilk— I r ----I 3" MOIIVO D �0 3 0 a 00 z o' <w ow ¢ ^ "� 0 ¢ 0 ¢ F v. 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W V� m 6 O F W W N ii:1 J J W o C w� coI\� m a w _h N o LL C a z a F v. LU W LL C � a LL a LL to Z 3Atl HSIHLU = a am F a W 3 I.' Y N C 0 J J (7 W W C � � a J a _ �Y > _ 3Atl W"N 1, LL :O � d F is SQ z Lu U w j n w z O z )O d U w co W F Z � 0-a Z y LU Wu0 1932 coma {L 6 W 000 F L. W V� m 6 O F W W N ii:1 J J W o C w� coI\� m a w _h N o INFORMATION ONLY ITEM CITY OF BREMERTON CITY COUNCIL SUBJECT: Timeline of 2018 CDBG Program Year and Discussion about possible Funding Priorities Study Session Date: Aoril 12. 2017 Presenter: Sarah Achaoui Phone: 360-473-5375 SUMMARY: The City of Bremerton has a five-year Consolidated Plan for the use of our Federal Community Development Block Grant (CDBG) funds. This Consolidated Plan covers the time period from 2016-2020, and this plan has established a targeted area for capital projects (see attached map). Since the adoption of the new Consolidated Plan, the city has conducted workshops with the City Council annually to determine funding priorities within the target area prior to the release of the annual "CDBG Policy Plan." This year we are beginning those workshops with two information -only briefings with the Council, the first on April 12th, and the second session on May 10th. The 2017 timeline of the City's CDBG annual process is also attached to this agenda bill. The purpose of this information briefing is to determine if the City Council wants to limit the scope of this year's grant applications more/less narrowly than you did in last year's process. As a reminder, City Council set the following priorities last year: • Economic Development City -Wide for Job Training Programs • Weatherization and Minor Home Repair Restricted to Target Area • Capital Projects to Revitalize Neighborhoods to Create Affordable Housing Restricted to Target Area Staff will facilitate a discussion at the study session to assist the Council in determining funding priorities for this year's grant applications. Staff expects that you may ask questions during the study session that may need more research or analysis. We've built time into this year's process for this by setting up another information -only discussion on May 10th. We also would like feedback from the public on this process and will release the proposed funding recommendations for a 30 -day comment period. 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LC A• O O n E O Q) O 00 N r N 0 0 O O LO b4 W m �, -4K U 2 �l 03 J Q r.IS fi E 00 O *.0 � Q M 1 Y. 1 0 N 4- C) vi U O O 0 E � N 00 0 L O O Q co 0) O E O U Q O O � Lo � � N b4 N N z > > Q D 0 CL 10- Q) z O Q) CL Li N N O � N � U 3 � N U O •� N � � N O U U O N 0-5 E p E �� Q � � O •� U p p- O V p O 0 N Q VJ cn D V) cn 1 1 1 1 O 0 0 F'O O C Lr i p ,T—i ,�-i OD u7 C*5 Lf3 Ul rn E tO = ' 49 Cfl CL Ul rr, CD CL 0 + ' -0_ 1 r C Ecu N L ' 4] ) CU 68 ' U E 0 f o- ;+� c Hrra rl M U C O cu ' •E CL i C � + c N o .� ,C� 4-1 u CL I- W� r CD 0 CD ID � 'R Q Q Q o aj u Q 0 p fu ro no fu q E � I— � H ._ H CITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 ❑ Phone (360) 473-5280 2017 City Council Goals & Priorities Established at the Joint Planning Workshop on February 11, 2011 1) Increase Public Outreach through Social Media (Entire Council) • Optimize use of City's Facebook Page • Implement use of Twitter Account 2) Local Streets and Sidewalks Improvements Committee) • Develop a Sidewalk Policy and Work Plan • Action Plan for Local Street Repair • Secure Additional Funding 3) Economic Development `Entire Council) • Focus on Growing Sales Tax Revenues • Reach out to Existing Business Owners • Hire an Economic Development Manager 4) Medical Care Services Succession Plan 5) Annexation • Increase Communication with Department of Community Development • Increase Public Outreach 6) Improve Intra -City Traffic Flow and Reduce Parking Congestion • Implement Parking Study Recommendations 7) Public Works Audit • Define Parameters • Select Audit Organization to Commence Audit 8) Increasing Regional Influence 9) Pendergast Parks Master Plan • Determine Feasibility and Funding Sources 10) Code Enforcement (Public Safety & Parks Committee) 0 Update Policies and Ordinances From: Eric Younger Sent; Wednesday, April 12, 2017 8:15 PM To: tarrad35@gmail.com Cc: City Council Subject: Ban the Box Ms. Simmons: As you probably know by now, the "box" has been removed from City job applications with the exception for police officer applicants due to requirements under state law. This was an administrative action made after consulting with the Mayor. I believe it fulfills the intent of providing all applicants a fair opportunity for City employment. Good luck with your bill in Olympia potentially broadening the scope in which "Ban the Box" would apply. Sincerely, Eric Younger Council President