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HomeMy WebLinkAbout04/05/2017 AGENDA PACKETCITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 - Phone (360) 473-5280 APRIL 5, 2017 CITY COUNCIL MEETING AGENDA 1. BRIEFING: 5:00 — 5:30 P.M. in COUNCIL CONFERENCE ROOM 603 A. Review of Agenda B. General Council Business (As necessary...) 2. CALL TO ORDER: 5:30 P.M. in FIRST FLOOR CHAMBERS A. Pledge of Allegiance B. Invocation 3. MAYOR'S REPORT 4. PUBLIC RECOGNITION 5. CONSENT AGENDA A. Claims & Check Register B. Minutes of Meeting — March 15, 2017 C. Minutes of Study Session — March 22, 2017 D. Minutes of Special Meeting — March 29, 2017 E. Interagency Agency Agreement with the Washington State Department of Natural Resources for a Community Forestry Assistance Grant to fund an Urban Forest Management Plan F. Amendment No. 2 to the Janitorial Services Contract with A-1 Performance, Inc. to accommodate Washington State Minimum Wage Increases G. Ordinance No. 5318 to amend Chapter 2.88 of the Bremerton Municipal Code (BMC) entitled "Disability Action Committee" H. Contract Award to Scarsella Brothers for the East Park Stormwater Outfall Project I. Professional Services Agreement with Parametrix, Inc. for Construction Management Services for the Lebo Boulevard Roadway Improvement Project J. Amend the authorized Positions in Department of Financial Services by eliminating four Part -Time Positions (totaling 1.46 FTE), and adding one (1 FTE) Office Assistant II Position 6. GENERAL BUSINESS A. Resolution No. 3288 to adopt the "Americans with Disabilities" (ADA) Transition Plan B. Contract Award to Johansen Excavating, Inc. for the Lebo Boulevard Roadway Improvement Project 7. COUNCIL MEMBER REPORTS 8. EXECUTIVE SESSION 20 -Minutes to discuss a Real Estate Acquisition per RCW 42.30.110 (1)(b); and Potential and Pending Litigation items per RCW 42.30.110 (1)(i); Action is anticipated on one item... 9. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING ® Americans with Disabilities Act (ADA) accommodations provided upon request. Those requiring special accommodations please contact the City Clerk at (360) 473-5323 at least 24 hours prior to the meeting. � • 4w Cm cm ►N i O 1v Zo. 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O O ja ,c s srd �o —tv Ln m y .� V VI q cua o a E 4-0 r N 0 a 0 Ln coo 1.100 f'd I.- MA N �a 0 E 0 0 m L 0 PC Q �a o -v,8 m C � L6 mom° i p ` 6 N 3="a e }c -a 3P Os c d O C� o as° Lm E O O N a� E acv C � sn of C -A w 0 � A O N ca 0�`pro30 = a c >~� e3 C 'd c co ,� .o O E- . c a E.2 v dv` } p _ @ O Q E a } V demo E'v'Lo0 �eoag} =C ` a oinc v as a �jvp ai c` E a N �'oT"D �Y o.0 6 La L6J N L vi ,-1Ev) N c_ °NN-Wa 0 ID W- 0 N C Ei a o+ o u Ca =W•; v dEN}° 5-aca >. � .a ao L ,°_ 1n �2 L O�aW V > d) 0- -o_ C -o °°E0 a..0> 61 Le C Ca O = v CL O N 0 O v N , Q C9 r� Zt w Y� r ► w, A IIL v ERIC ON TIM. r CD _.AA%: Av i I % ilk S,7 la BREMERTON CITY COUNCIL MEETING SPEAKERS LIST REQUESTS FOR INFORMATION MUST BE SUBMITTED IN WRITING TO THE CLERK THANK YOU Blcorrbin� sazaa� All Your Favorite Vendors `N-., April 29 &April 30 " 10 AM -4 PM ., Old East High Gym 3100 Wheaton Way East Bremerton It's ! s �I Just IR Firae r POP or's Dai, Father's 8ean Grad&R8 &Wedding All Local Vendors Hand-crafted items, Vintage and refurbis.ed All your ?avor rte h.orao busiaem brarzd6, food tp�clf a metal worlfs, yarns arra Stitched hamv,er ed artd glued. whatevep tau dr e, 100K inn For, YOU will ?in.d it herei 3 B SUBJECT: Claims & Check Register SUMMARY: AGENDA BILL CITY OF BREMERTON CITY COUNCIL Study Session Date: COUNCIL MEETING Date: Department: Presenter: Phone: 5A N/A April 5, 2017 Financial Services Shannon Corin 473-5323 Approval of the following checks and electronic fund transfers: 1) Check #'s 372743 through 372897 and EFT's 17127 through 17174 in the amount of $1,101,439.78. 2) Regular Payroll for the pay period ending March 15, 2017 in the amount of $743,255.40. 3) Regular Payroll for the pay period ending March 15, 2017 in the amount of $3,832.57. 4) Retiree Payroll for the pay period ending March 31, 2017 in the amount of $52,728.08. ATTACHMENTS: FISCAL IMPACTS (Include Budgeted Amount): STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: N Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the consent agenda as presented. COUNCIL ACTION: ❑ Approve Form Updated 01/07/15 ❑ Deny ❑ Table ❑ Continue ❑ No Action AGENDA BILL CITY OF BREMERTON 5B CITY COUNCIL SUBJECT: Minutes of Meeting — Study Session Date: N/A March 15, 2017 COUNCIL MEETING Date: April 5, 2017 Department: City Council Presenter: Council President Phone: (360) 473-5280 SUMMARY: Attached is the summary of the City Council Meeting on March 15, 2017. ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount): N/A STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: N ConsentAgenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Consent Agenda as presented. COUNCIL ACTION: ❑ Approve ❑ Deny Form Updated 12/15/15 ❑ Table ❑ Continue ❑ No Action DIGITAL RECORDING CITY COUNCIL MEETING MINUTES March 15, 2017 The Regular Meeting of the City Council of the City of Bremerton was called to order Wednesday, March 15, 2017, at 5:00 PM in Council Conference Room 603 of the NORM DICKS GOVERNMENT CENTER, 345 6th Street, Bremerton, Washington, with Interim Chair Richard Huddy presiding. Council Members present were Dino Davis, Greg Wheeler, Leslie Daugs, and Pat Sullivan. Council Chairs Eric Younger and Jerry McDonald were absent. Also present were City Attorney Roger Lubovich; City Clerk Shannon Corin; Legislative Assistant Lori Smith; and Kevin Matthew, Information Services Manager. A COUNCIL BRIEFING was held to discuss General Council Business at 5:00 PM in the Council Conference Room. At 5:30 PM the meeting moved to the Meeting Chambers. The Pledge of Allegiance was led by Council Member Pat Sullivan followed by the invocation provided by Pastor Roger Hennigan of Apostolic Life Tabernacle. MAYOR'S REPORT — Mayor Patty Lent announced the following... • Fire Chief Candidates Reception on Thursday, March 16 from 5:00 to 7:00 PM at Fire Station 1 at 911 Park Avenue; • Annual St. Patrick's Day Parade on Saturday, March 18 at 11:00 AM at 6th & Pacific; • Visual Arts Slideshow, Talk & Panel Discussion with Jack Troy on Saturday, March 18 at 6:00 PM in the Olympic College Rotunda; • Goodwill's free life skill and job training classes begin on March 20; • 1 st Annual Bremerton Neighborhood Summit on Saturday, March 25 from 10:00 AM to 1:00 PM at Our Saviour's Lutheran Church at 1015 Veneta; • Evergreen Rotary Park's "Nearshore Restoration Alternatives Review" at the Parks & Recreation Commission Meeting on Tuesday, March 28 at 5:30 PM at the Sheridan Park Community Center; • 60th Annual Washington State Science & Engineering Fair on March 31 and April 1 at Bremerton High School; • Annual Mayor's Conservation Challenge with a chance to win prizes through April 30 by taking the Water Pledge at www.mvwaterpledge.com: • Sarah Achaoui, CDBG Program Administrator provided highlights of the 2016 Community Development Block Grant (CDBG) Program; and Dayna Ebersole, BEST Program Manager (Kitsap Community Resources) shared program information and highlights of the showcase held in November 2016; and announced the next classes begins April 11; and • Proclaimed April 1, 2017 as "National Service Recognition Day' which was accepted by Andrea Dolan Potter, RSVP Director at Lutheran Community Services Northwest. POLICE DEPARTMENT BRIEFING Police Chief Steven Strachan used a Power Point presentation to highlight trends, statistics, and police activity for the Months of February through early March. Comments and questions were provided by Wheeler, Daugs, and Huddy; with responses provided by Chief Strachan... Interim Chair Richard Huddy announced that a Special Meeting will be held on Wednesday, March 29 beginning with a Briefing at 5:00 PM in the Council Conference Room; followed by the Special Meeting at 5:30 PM in the First Floor Meeting Chambers... City Council Reg. Mtg. Minutes March 15, 2017 Page 2 of 4 PUBLIC RECOGNITION David Hedger provided an update on fundraising efforts for the Manette Park Improvement Project; and announced there is still time to participate in the Brick Campaign fundraiser. James Carender reminded the Council Members that they have sworn to uphold the laws of the State of Washington and the United States Constitution. Mary Lou Long agreed with the previous comments, and expressed her specific concerns with the resolution that was proposed by the Kitsap Immigration Assistance Center. CONSENT AGENDA 6A— Claims & Check Register: Check Numbers 372510 through 372742, and EFT -17084 through EFT -17126 in the amount of $2,291,444.16; and Regular Payroll for the pay period ending February 28, 2017 in the amount of $680,639.68 6B — Minutes of Meeting — March 1, 2017 6C — Minutes of Study Session — March 8, 2017 6D — Confirm Appointment of Jaime Forsyth to the City of Bremerton Arts Commission 6E — Resolution No. 3286 to reaffirm City Council's support of the City of Bremerton Employee Wellness Program 6F — Purchase of four (4) 2017 Ford Interceptors for the Fire Department from Columbia Ford of Longview, WA 6G — Purchase of one (1) 2017 Ford F-550 4WD Flatbed Truck for the Forestry Department from Columbia Ford of Longview, WA 6H — Purchase of eight (8) Wireless Mobile Column Lifts for Equipment Services from NW Lift & Equipment LLC of Hillsboro, OR 61— Contract Award to Michels Corporation for the 2017 Sewer Rehabilitation Project 6J — Professional Services Agreement with HDR, Inc. for Design of Innovative Safety Improvements for West Belfair Valley Road and Tracyton Beach Road Innovative Safety Projects There were no comments from the public... 06:29:15 M/S/C/U (Davis/Daugs) Move to approve the CONSENT AGENDA as presented. GENERAL BUSINESS 7A — ACCEPT US DEPARTMENT OF TRANSPORTATION HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP) INNOVATIVE SAFETY GRANT; AND APPROVE WSDOT LOCAL AGENCY AGREEMENT FOR THE WEST BELFAIR VALLEY ROAD AND TRACYTON BEACH ROAD INNOVATIVE SAFETY PROJECTS: Tom Knuckey, City Engineer, used a Power Point presentation to highlight his report that the City has been offered a Highway Safety Improvement Grant under the 2016 Innovative Safety Program to construct high friction pavement and guardrails on both West Belfair Valley and Tracyton Beach Roads. The project cost is $1,675,490. The grant requires a 10% match; however, the match is waived for each project phase that begins before August 31, 2017. To obtain construction obligation before the August 31 deadline the project must be expedited. The offered grant will be in WSDOT Standard Forms, with their standard terms and conditions. Robert Becker expressed his concern for the proposed use of aggregate paving which he said is dangerous for bike riders. City Council Reg. Mtg. Minutes March 15, 2017 Page 3 of 4 06:35:05 Motion was made by Sullivan and seconded by Davis... Comments and questions were provided by Sullivan and Daugs; with responses provided by Mr. Knuckey and Mr. Becker... 06:38:20 M/S/C/U (Sullivan/Daugs) Move to accept the US Department of Transportation Highway Safety Improvement Program (HSIP) Innovative Safety Grant; approve the Local Agency Agreement with WSDOT for West Belfair Valley Road and Tracyton Beach Road Innovative Safety Projects; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. 7B — RESOLUTION NO. 3287 TO ACCEPT AND APPROVE PROPOSED ANNEXATION PROCEEDINGS FOR TERRITORY ADJACENT TO CORBET DRIVE: Allison Satter, Senior Planner, use a Power Point presentation to explain that the City received a petition to annex on January 23, 2017. The petition method of annexation is accomplished with two steps, the first is called the "10% petition" and the second is called the "60% petition." The percentages refer to the law's requirement that the signatures on the petition must represent either 10% (first petition) or 60% (second petition) of assessed value or acreage of land. The proposed annexation uses the percentage of assessed value method. After being notified of the proposed annexation, the City Council must set a date within 60 days of receipt of the petition for a meeting with the initiating parties. The meeting is scheduled tonight. At this meeting the City Council must determine 1) Whether the city will accept, reject or modify the proposed annexation; 2) Whether it will require simultaneous adoption of a Comprehensive Plan; and 3) Whether it will require assumption of all or any portions of existing city indebtedness by the area to be annexed. At the conclusion of the meeting on March 15, 2017, the City Council is expected to pass a resolution which will allow the annexation to move forward procedurally, and allows the gathering of signatures for the second step (60% petition). Bruce Pineo expressed his concern that the City has a different process for property owners depending on what size lot you have, and he would like to see a more consistent process. Carl Palmer agreed with the previous comments; and added his concern that his family would not be able to bring in their horses, goats, etc.; and asked what City services will be included. Ms. Satter provided a response... 07:12:20 Main Motion was made by Sullivan and seconded by Davis... Comments and questions were provided by Daugs; with responses provided by Ms. Satter... 07:12:30 Amendment was made by Davis and seconded by Daugs... Comments were provided by Davis and Daugs... 07:15:25 A-M/S/C/U (Davis/Daugs) Move to modify annexation boundary shown in Resolution No. 3287; and by replacing Exhibits 3, 4, and 5 to add parcel #40 with identification number 3786-000- 012-0208. 07:18:15 M-M/S/C/U (Sullivan/Davis) Move to pass Resolution No. 3287 accepting and approving annexation proceedings for territory adjacent to Corbet Drive. COUNCIL MEMBER REPORTS Dino Davis announced volunteers were welcome at the next Forest Ridge Park Work Party that will be held rain or shine on Saturday, March 18 beginning at 9:00 AM. City Council Reg. Mtg. Minutes March 15, 2017 Page 4of4 Greg Wheeler announced that volunteers are also needed for the Kiwanis Park Monthly Work Party on Saturday, March 25 from 9:00 to 11:00 AM; and welcomed Chung's Express which had their Grand Opening earlier today. Leslie Daugs announced the National "Women Build" Clinics will be hosted by Kitsap Habitat for Humanity every Wednesday from March 22 through April 26 from 5:30 to 8:30 PM at Lowe's Home Improvement located at 5600 State Hwy 303 in East Bremerton. Pat Sullivan welcomed new Finance Director DeWayne Pitts; announced that the Washington Youth Academy will be pulling weeds on Friday, March 17 from 9:00 AM to 3:00 PM at Lion's Park; and wished everyone a Happy St. Patricks' Day. Richard Huddv reported on his attendance at the Olympic College Foundation's 10th Annual Auction & Brunch at Anthony's; the League of Women Voters "Law Enforcement in the 21" Century" Forum; bid a fond farewell to the USS Independence which will be dismantled soon; enjoyed a Story Walk tour of the Spyglass Apartments, which are now ready for residents to move in; recognized the hard work of Girl Scouts who are out selling cookies; and commented on the Certificate of Need process currently taking place as part of the request to move the Harrison Medical Center to Silverdale. With no further business, Interim Chair Huddv adjourned the Council Meeting at 7:32 PM. Prepared and Submitted by: LORI SMITH Legislative Assistant APPROVED by the City Council on the 5t" day of April, 2017. Eric Younger, Council President ATTEST: Shannon L. Corin, City Clerk EY:SC:ls:cg AGENDA BILL CITY OF BREMERTON CITY COUNCIL 5C SUBJECT: Minutes of Study Session — Study Session Date: N/A March 22, 2017 COUNCIL MEETING Date: April 5, 2017 Department: City Council Presenter: Council President Phone: (360) 473-5280 SUMMARY: Attached is the summary of the City Council Study Session on March 22, 2017. ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount): N/A STUDY SESSION AGENDA: x❑ No Presentation ❑ Full Presentation STUDY SESSION ACTION: 0 ConsentAgenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Consent Agenda as presented. COUNCIL ACTION: ❑ Approve ❑ Deny Form Updated 12/15/15 ❑ Table ❑ Continue ❑ No Action DIGITAL RECORDING CITY COUNCIL STUDY SESSION MINUTES Wednesday, March 22, 2017 A Study Session of the City Council of the City of Bremerton was called to order in the Council Conference Room of the NORM DICKS GOVERNMENT CENTER, 345 6t" Street, Bremerton, Washington, Wednesday, March 22, 2017, at 5:00 PM, with Council President Eric Younger presiding. Council Members present were Richard Huddy, Dino Davis, Greg Wheeler, Jerry McDonald, Leslie Daugs, and Pat Sullivan. Lori Smith, Legislative Assistant, was present to provide staff support. President Younger emphasized that the Study Session was open to the public but there would be no opportunities for input or participation; and announced that approved items by Council will be placed on the April 5, 2017 Council Meeting Agenda or as indicated... A. NO PRESENTATION PLANNED — The following items are budgeted items or subjects that have been raised with the appropriate Council Committee Members... 1. Interagency Agreement with the Washington State Department of Natural Resources for a Community Forestry Assistance Grant to fund an Urban Forest Management Plan Consent Agenda 2. Amendment No. 2 to the Janitorial Services Contract with A-1 Performance, Inc. to accommodate Washington State Minimum Wage Increases ConsentAgenda 3. Ordinance to amend Chapter 2.88 of the Bremerton Municipal Code (BMC) entitled "Disability Action Committee" ConsentAgenda 4. Resolution to adopt the "Americans with Disabilities" (ADA) Transition Plan General Business 5. Construction Contract to Scarsella Brothers for the East Park Stormwater Outfall Project Consent Agenda 6. Professional Services Agreement with Parametrix, Inc. for Construction Management Services for the Lebo Boulevard Roadway Improvement Project ConsentAgenda 7. Construction Contract for the Lebo Boulevard Roadway Improvement Project General Business; Bids to be opened March 28 B. BRIEFINGS & FULL PRESENTATIONS 1. Amend the authorized Positions in the Department of Financial Services by eliminating four Part -Time Positions (totaling 1.46 FTE), and adding one (1 FTE) Office Assistant II Position Consent Agenda 2. ReR��ei-�io (ERR) Ci inr! AAinh�ol . ",- / Assistant fliron4nr of �0A;_;A Y71 Qor�iinoc SCC -F= 6i R M 0 r_ h;; tQ 1 O I LQ� vai acaT�o^rrcc crn c�vrcca Postponed to April 26 3. Space Plan Update for City of Bremerton's proposed use of the 1 st and 5t" Floors of the Norm Dicks Government Center — Mayor Patty Lent; and Assistant Finance Director Mike Riley Information Only President Younger called a recess from 6:50 to 7:03 PM; at 7:04 PM announced the Executive Session; and extended 10 -minutes twice for a total of 30 minutes; concluded at 7:34 PM... C. EXECUTIVE SESSION o 30 -Minutes to discuss Pending Litigation under RCW 42.30.110(1)(i) Information Only City Council Study Session Minutes Wednesday, March 22, 2017 Page 2of2 D. GENERAL COUNCIL BUSINESS o Finance & Investment Committee Briefing (3/21/17 Meeting) — Chair Richard Huddy o Other General Council Business was briefly discussed including an announcement for a Special Meeting on the 5t" Wednesday this month on March 29 at 5:00 PM in the First Floor Meeting Chambers to take public comment and anticipated action on a proposed Resolution related to designating the City of Bremerton as an "inclusive city". With no further business, President Younger adjourned the Council Study Session at 8:05 PM. Prepared and Submitted by: LORI SMITH, Legislative Assistant APPROVED by the City Council on the 5t" day of April, 2017. Eric Younger, Council President ATTEST: Shannon L. Corin, City Clerk EY:SC:ls:cg AGENDA BILL CITY OF BREMERTON D CITY COUNCIL SUBJECT: Minutes of Special Meeting Study Session Date: N/A — March 29, 2017 COUNCIL MEETING Date: April 5, 2017 Department: City Council Presenter: Council President Phone: (360) 473-5280 SUMMARY: Attached is the summary of the City Council Special Meeting on March 29, 2017. ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount): N/A STUDY SESSION AGENDA: x❑ No Presentation ❑ Full Presentation STUDY SESSION ACTION: 0 ConsentAgenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Consent Agenda as presented. COUNCIL ACTION: ❑ Approve ❑ Deny Form Updated 12/15/15 ❑ Table ❑ Continue ❑ No Action DIGITAL RECORDING CITY COUNCIL SPECIAL MEETING MINUTES March 29, 2017 A Special Meeting of the City Council of the City of Bremerton was called to order Wednesday, March 29, 2017, at 5:00 PM in Council Conference Room 603 of the NORM DICKS GOVERNMENT CENTER, 345 6t" Street, Bremerton, Washington, with Council President Eric Younger presiding. Council Members present were Richard Huddy, Dino Davis, Greg Wheeler, Jerry McDonald, Leslie Daugs, and Pat Sullivan. Also present were City Attorney Roger Lubovich; Assistant City Attorney Kylie Purves; City Clerk Shannon Corin; and Legislative Assistant Lori Smith. A COUNCIL BRIEFING was held to discuss General Council Business at 5:00 PM in the Council Conference Room. At 5:30 PM the meeting moved to the Meeting Chambers. The Pledge of Allegiance was led by Council Member Pat Sullivan followed by the invocation provided by Reverend Ron Anderson of Manette Community Church. INTRODUCTION President Younger summarized background information to briefly explain why this meeting was scheduled, a process that began with a request from the Kitsap Immigrant Assistance Center. He read a statement from the Municipal Research & Services Center (MRSC) on Sanctuary Cities; highlighted the Bremerton Police Department Policy No. 428 on "Immigration"; referred to history from the last 18 years to show an established pattern by Council to use resolutions to show support of an issue by a super majority; announced a number of citizen correspondence has been received and read by Council; and explained that although public comment is usually not taken at Study Session, the main purpose of the Special Meeting tonight was to receive public input. President Younger highlighted Federal funding currently being received by the City; and then referred to the Oath of Office taken by Council Members when sworn into Office, and even though there was no specific resolution before the Council for a vote, he asked Legal if Council would be in violation of their Oath if they supported a resolution that specifically used "Welcoming City" or "Sanctuary City". Kyle Purves, Assistant City Attorney stated that the Oath generally does not create a positive duty on the part of the local official to carry out federal laws, and that this conclusion is supported by the US Supreme Court Case decision in 1997 "Printz v. United States: Tenth Amendment Limitations on Federal Access to the Mechanisms of State Government'. PUBLIC COMMENT Comments in support or favorable of a resolution designating Bremerton a "Welcoming City" or "Sanctuary City" were provided by: Ray Garrido, Legal Services Director, Kitsap Immigrant Assistance Center (KIAC); Alison Loris; Eli Oldfield, Q Youth Resources (also Maggie Rich and Jay Logan); Nolle Pritchard; Jennifer Chamberlin; Khai Devon; Zavleen Kunkel of the YWCA; Richard Nerf; Martitha May, Family Services Director, Kitsap Immigrant Assistance Center; Joanie Pierson; Deborah McDaniel; Linda Streissguth; Earl Burt; Peggy Erickson, President, Kitsap County Council for Human Rights; Airen Lydick (started Change.org petition); David Mercer; Patrick Kerber; Karen Vargas; Reverend Wesley Stanton, Kitsap Interfaith Network; Chuck Tanner, Institute for Human Rights; Aguedita A. Webb, Legal Coordinator, Kitsap Immigrant Assistance Center; Debbie Brockman; Reverend Kathleen Kingslight, Kitsap Interfaith Network; Leighann Sweeney; Adam Brockus; Jo Walter, Kitsap SURJ (Showing Up for Racial Justice); Jim Nelson; Annika Turner; Sophie Morse; Carl Palmer; and Gene Hart. City Council Special Mtg. Minutes Wednesday, March 29, 2017 Page 2of2 Comments opposed to a resolution, for taking no action, questions or concerns were provided by.- Jim y.Jim Mills; Frank Lavalsit; Mary Sean Lavalsit; Roy Runyon; Johnny Walker, President, Kitsap Patriots Tea Party; Mark Kibler; Robert Parker; Fred Jordan; Joseph Scott; Kristina Younger; and Dwayne Delasar. President Younger invited Police Chief Steve Strachan and Kitsap County Sheriff Gary Simpson to summarize the set policies and procedures of both departments related to immigration. COUNCIL COMMENTS & DISCUSSION 07:32:00 Motion was made by Davis; and seconded by Daugs... 07:32:00 M/S (Davis/Daugs) Move to place the Resolution found on page 50 on the agenda for the April 12 Study Session, for adoption at the April 19 Council Meeting; and have the resolution further reviewed by the Legal Department. President Younger asked for clarification regarding what action can be done during a Special Meeting. Ms. Corin responded that Council would not entertain this motion; and that per Council Rules and Procedures, the President is allowed to make that ruling. Council Members provided statements relating to the proposed Resolution... President Younger challenged Council Members to meet in the middle to come up with a more inclusive, all-encompassing resolution that really echoes the sentiment from the community, but that the resolution would need to be without "welcoming city" or "sanctuary city". With no further business, President Younger adjourned the Council Meeting at 8:12 PM Prepared and Submitted by: LORI SMITH Legislative Assistant APPROVED by the City Council on the 51" day of April, 2017. Eric Younger, Council President ATTEST: Shannon L. Corin, City Clerk EY:SC:ls:cg AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Interagency Agreement with the Washington State Department of Natural Resources for a Community Forestry Assistance Grant to fund an Urban Forest Management Plan SE Study Session Date: March 22, 2017 COUNCIL MEETING Date: April 5. 2017 Department: Presenter: Phone: Parks & Recreation Jeff Elevado (360) 473-5428 SUMMARY: The attached Interagency Agreement with the Washington State Department of Natural Resources for the awarded $15,000 Community Forestry Assistance Grant will fund the cost of an Urban Forest Management Plan (UFMP) for our forested parklands. The UFMP satisfies a need identified in the adopted 2014 Parks, Recreation and Open Space Plan to evaluate and address the health and longevity of the City's forested parklands (N.A.D. Park, N.A.D. Marine Park, Forest Ridge, Stephenson Canyon, and Madrona Trails). The UFMP will include individual data for each park with assessment of forest health, restoration and maintenance recommendations, best management practices, prioritization schedule, tree location maps, and an assessment of trees along park trails and within/along park boundaries. ATTACHMENTS: 1) Interagency Agreement No.: IAA 93-095252 FISCAL IMPACTS (Include Budgeted Amount): Match for this grant is budgeted through fully - burdened force account labor equivalent to $18,640 to establish an electronic park tree inventory database and develop a trail map brochure of forested parklands with information on stewardship opportunities to increase volunteer outreach. The 2017 General Fund budget will require amending to reflect the $15,000 in revenue from the grant reimbursement and $15,000 in expenditures for the Urban Forest Management Plan. STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: o Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to authorize the Mayor to finalize and enter into the Interagency Agreement with Washington State Department of Natural Resources for the Community Forestry Assistance Grant with substantially the same terms and conditions as presented and amend the 2017 General Fund budget to reflect $15,000 in revenue from grant reimbursement and $15,000 in expenses for the Urban Forest Management Plan. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 INTERAGENCY AGREEMENT WITH City of Bremerton Parks and Recreation Agreement No. IAA 93-095252 Funds Source: 2013 -DG -11062764-706 This Agreement is between the City of Bremerton Parks and Recreation, referred to as "Contractor" and the Washington State Department of Natural Resources, Urban and Community Forestry Program, referred to as "DNR." DNR falls under authority of RCW Chapter 43.30 of Washington State, Department of Natural Resources. DNR and the City of Bremerton Parks and Recreation enter into this Agreement under Chapter 39.34, RCW Interlocal Cooperation Act. The purpose of this Agreement is to develop an Urban Forest Management Plan for Bremerton's forested parks. IT IS MUTUALLY AGREED THAT: 1.01 Statement of Work. The Contractor shall furnish the necessary personnel, equipment, material and/or services and otherwise do all things necessary for or incidental to performing work set forth in the Attachment A -Scope -of -Work. 1.02 The Contractor shall produce a bi-annual report by October 30, 2017 and October 30, 2018, and a final report upon project completion summarizing work performed and evaluating the performance and results of this agreement. 2.01 Period of Performance. The period of performance of this Agreement shall begin upon final execution by both parties, and end on April 30, 2019, unless terminated sooner as provided herein. 3.01 Payment. The parties estimate that the cost of accomplishing the work will not exceed Fifteen Thousand and 00/100 Dollars ($15,000.00). Payment for satisfactory performance of work shall not exceed this amount unless the parties mutually agree to a higher amount before beginning any work that could cause the maximum payment to be exceeded. Pay for services shall be based on the rates and terms described in Attachment B -Budget. 4.01 Billing Procedures The Contractor shall submit invoices quarterly. At a minimum, each invoice must include: Contractor's, name, address, phone number, primary contact name Agreement No IAA 93-095252 and e-mail, Federal Employment Identification Number (EIN) and DUNS number; detail of the expenses being billed including any required back-up documentation; agreement number; and any other information necessary to process for payment. Payment to the Contractor for approved and completed work will be made by warrant or account transfer within 30 days of receiving an acceptable invoice. When the Agreement expires, any claim for payment not already made shall be submitted within 30 days after the expiration date or the end of the fiscal year, whichever is earlier. 5.01 Records Maintenance. The Contractor shall maintain books, records, documents and other evidence, to sufficiently document all direct and indirect costs incurred by the Contractor in providing the services. These records shall be available for inspection, review, or audit by personnel of the Department of Natural Resources, other personnel authorized by the Department of Natural Resources, the Office of the State Auditor, and federal officials as authorized by law. The Contractor shall keep all books, records, documents, and other material relevant to this Agreement for six years after Agreement expiration. The Office of the State Auditor, federal auditors, and any persons authorized by the parties shall have full access to and the right to examine any of these materials during this period. Records and other documents in any medium furnished by one party to this Agreement to the other party, will remain the property of the furnishing party, unless otherwise agreed. The receiving party will not disclose this material to any third parties without first notifying the furnishing party and giving it a reasonable opportunity to respond. Each party will use reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed to third parties. 6.01 Rights to Data. Unless otherwise agreed, data originating from this Agreement shall be `works for hire' as defined by the U.S. Copyright Act of 1976 and shall be owned by the Department of Natural Resources. Data shall include, but not be limited to, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions. Ownership includes the right to use, copyright, patent, register and the ability to transfer these rights. Section 6.02 Printed Materials. All printed materials, signs, and other products including websites resulting from this grant must be reviewed by DNR prior to publishing. USDA Forest Service support shall be acknowledged in all publications or audiovisuals in accordance with 7 CRF 3015, Subpart 4, 3015.200. All projects must include an acknowledgement of funding sources, which may be recognized as follows: "Funds for this project were provided by the USDA Forest Service Urban and Community Forestry Program, administered through the State of Washington Department of Natural Resources Urban and Community Forestry Program. " Appropriate agency logos may be used in addition to the above statement, and are supplied to successful applicants. Logos are available on the DNR website on this web page: htip://www.dnr.wa.gov/communi . -forestry-assistance-grant-resources. USDA Equal Opportunity statement must be included in all publications: Agreement No IAA 93-095252 "The USDA is an equal opportunity provider and employer. " 7.01 Independent Capacity. The employees or agents of each party who are engaged in performing this Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. 8.01 Amendments. This Agreement may be amended by mutual agreement of the parties. Amendments shall be in writing and signed by personnel authorized to bind each of the parties. 9.01 Termination. Either party may terminate this Agreement by giving the other party 30 days prior written notice. If this Agreement is terminated, DNR shall be liable to pay only for those services provided or costs incurred prior to the termination date according to the terms of this Agreement. 10.01 Termination for Cause. If, for any cause, either party does not fulfill in a timely and proper manner its obligations under this Agreement, or if either party violates any of the terms and conditions, the aggrieved party will give the other party written notice of the failure or violation. The aggrieved party will give the other party 15 working days to correct the violation or failure. If the failure or violation is not corrected within 15 days, the aggrieved party may immediately terminate this Agreement by notifying the other party in writing. 11.01 Disputes. If a dispute arises, a Dispute Board shall resolve the dispute as follows: Each party to this Agreement shall appoint a member to the Dispute Board. These board members shall jointly appoint an additional member to the Board. The Board shall evaluate the facts, Agreement terms, applicable statutes and rules, then determine a resolution. The Board's determination shall be final and binding on the parties. As an alternative to the Dispute Board, either of the parties may request intervention by the Governor, as provided by RCW 43.17.330. In this case, the Governor's process will control the dispute resolution. 12.01 Governance. This Agreement is entered into the authority granted by the laws of the State of Washington and any applicable federal laws. The venue of any action brought hereunder shall be in the Superior Court for Thurston County. The provisions of this Agreement shall be construed to conform to those laws. If there is an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following order: (1) Applicable State and federal statutes and rules; (2) Scope -of -Work; and (3) Any other provisions of the Agreement, including materials incorporated by reference. 13.01 Assignment. The work to be provided under this Agreement and any claim arising from this Agreement cannot be assigned or delegated in whole or in part by either party, without the express prior written consent of the other party. Neither party shall unreasonably withhold consent. Agreement No IAA 93-095252 14.01. Waiver. A party that fails to exercise its rights under this Agreement is not precluded from subsequently exercising its rights. A party's rights may only be waived through a written amendment to this Agreement. 15.01 Severability. The provisions of this Agreement are severable. If any provision of this Agreement or any provision of any document incorporated by reference should be held invalid, the other provisions of this Agreement without the invalid provision remain valid. 16.01 Insurances. The State of Washington, including all its agencies and departments, is self- insured for all exposures to tort liability, general liability, property damage liability and vehicle liability, as provided in statute, but only as respects the negligence of State. Before using any of said rights granted herein and at its own expense, the Contractor shall purchase and maintain, and require its contractors and subcontractors to purchase and maintain, insurance as described below from an insurer admitted to do business in Washington with an A.M. Best financial strength rating of A- or better, that will protect it from bodily injury or property damage claims arising out of its operation under this Agreement. 1. Commercial General Liability (CGL) insurance providing bodily injury liability and property damage liability with a limit of not less than $1,000,000 per occurrence and $2,000,000 general aggregate limits. 2. Employer's liability ("Stop Gap") insurance, and if necessary, commercial umbrella liability insurance with limits not less than $1,000,000 each accident for bodily injury by accident or $1,000,000 each employee for bodily injury by disease. 3. Business Automobile Liability insurance and, if necessary, commercial umbrella liability insurance with a minimum limit of liability of not less than $1,000,000 per occurrence for all owned, non -owned, and hired automobiles. 4. Workers Compensation insurance for its employees that complies Title 51 RCW. Except as provided by law, the Contractor waives all rights of subrogation against State for recovery of damages to the extent they are covered by workers compensation, employer's liability, commercial general liability, or commercial umbrella liability insurance. All insurance should be purchased on an occurrence basis. The "State of Washington, Department of Natural Resources" shall be named as an additional insured via endorsement by the Contractor on all general liability, excess liability, and umbrella insurance policies required by this Agreement. The Contractor shall provide State with certificates of insurance, executed by a duly authorized representative of each insurer, showing compliance with the insurance requirements specified above. The Contractor shall provide State with 30 -days written notice of the cancellation or non -renewal of any insurance referred to herein. If the Contractor is self-insured, evidence of its status as a self-insured entity shall be provided to State. The evidence should demonstrate that the Contractor's self-insurance meets all of the required insurance coverage required by this Agreement to the satisfaction of State including the description of the funding mechanism and its financial Agreement No IAA 93-095252 condition. If the funding mechanism or financial condition of the self-insurance program of the Contractor is inadequate, then State may require the purchase of additional commercial insurance to comply with this Agreement. All insurance or self-insurance provided by the Contractor shall be primary as to any other insurance or self-insurance programs afforded to, or maintained by, State. 17.01 Complete Agreement in Writing. This Agreement contains all the terms and conditions agreed upon by the parties. No other understanding, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties. 18.01 Contract Management. The Project Coordinator for each of the parties shall be the contact person for this Agreement. All communications and billings will be sent to the Project Coordinator. 19.01 Project Coordinators. (1) The Project Coordinator for the Agency is Colette Berna, Telephone Number 360.473.5419, email colette.berna2ci.bremerton.wa.us (2) The Project Manager for DNR is Linden Lampman, Urban & Community Forestry program manager, Telephone Number 360-902-1703,email linden.lampman@dnr.wa.gov By signature below, the Agencies certify that the individuals listed in this document, as representatives of the Agencies, are authorized to act in their respective areas for matters related to this instrument. IN WITNESS WHEREOF, the parties have executed this Agreement. CITY OF BREMERTON PARKS & STATE OF WASHINGTON RECREATION DEPARTMENT OF NATURAL RESOURCES Signature Signature Date Date Robert W. Johnson Name Title Address Telephone Name Wildfire Division Manager Title 1111 Washington Street SE Olympia WA 98504-7037 Address 360.902.1300 Telephone Agreement No IAA 93-095252 Section II — Proposal Narrative Applicants must address each item within the space provided; text boxes do not expand. 1. Organizational Commitment List the goals, purpose, mission statement or other guiding principles in your organization that support urban forest management. (Comprehensive plan, urban forest management plan, etc.): Bremerton's Parks, Recreation, and Open Space (PROS) Plan adopted in March 2014 establishes goals on pg. 22 (attached) that identify the need for an Urban Forest Management Plan of our forested parks and forested area within our premier community waterfront park. The PROS Plan recognizes that a healthy urban forest is not a luxury but an absolute necessity for the long-term health and vitality of our community. The goals specifically state the need to: evaluate and address the health of the urban forest in N.A.D., Forest Ridge, Stephenson Canyon, and Madrona Trails (formerly known as East Park Natural Area); manage vegetation in natural areas and natural areas within parks (i.e. Evergreen Rotary Park) to promote native species for habitat values, control invasive species and promotion of a healthy environment; review boundaries of natural areas and address encroachments; and actively involve volunteers and volunteer groups in the restoration of natural areas. In addition, the City's 5 -Year Urban Forestry Strategic Plan (2016-2021) identifies the need to develop an Urban Forest Maintenance Plan for our urban forests to identify yearly maintenance needed and budget for associated costs. 2. Planning Describe your project including clearly defined project purpose and objective(s): The purpose of the project is to: (1) develop an Urban Forest Management Plan for our forested parklands; (2) establish an electronic Park Tree Inventory database to assist with monitoring, documentation and evaluation in the field; and (3) develop a trail map brochure of our forested parklands with information on stewardship opportunities to increase volunteer outreach. First, the City will procure a Certified Arborist to produce the Urban Forest Management Plan (UFMP) to include Bremerton's five forested parks (N.A.D., N.A.D. Marine, Forest Ridge, Stephenson Canyon, Madrona Trails) and the forested area within a premier community park (Evergreen Rotary Park). The UFMP will include individual data for each park with assessment of forest health, restoration and maintenance recommendations, best management practices, prioritization schedule, tree location maps, and an assessment of trees along park trails and within/along boundaries that have adjacent targets such as yards, homes, structures, utilities, streets, etc. The Certified Arborist will identify trees that need to be pruned or removed to promote optimum growth and health of the urban forest and use the current International Society of Arboriculture Tree Risk Assessment process to identify risk trees as moderate, high or extreme. Trees will be field marked and entered into the tree inventory database (developed by the City's Information Technology Specialist using geographic information system software) via a mobile computer tablet. In addition, City Staff will review boundaries of forested areas to address encroachments. Project description, cont. Secondly, City Park Staff will be trained on geographic information system (GIS) software using mobile computer tablets to electronically enter data (i.e. species, health, maintenance, value, photos) of park trees. The City's park and open space system is comprised of 33 parks totaling over 300 acres. The current park tree inventory is contained in a 250+ page hardcopy document that is difficult to use in the field and has not been updated since 1997. By entering the data electronically the database can be utilized as a management tool to assist with monitoring, documentation and evaluation of park trees in the field and continuously updated by trained Parks Staff. Lastly, a brochure will be developed with trail maps of all our forested parks to promote recreational use by the community and provide information on how to participate in forest restoration efforts. These trail map brochures will enhance awareness of the forest parklands as a community resource and serve as tools for identifying locations within the forest needing attention to actively involve volunteer stewardship groups in removal of invasive vegetation and other low -skill maintenance activities. Describe the timeline for the project citing key project benchmarks and estimated dates, including mid- and final reports to DNR. For projects extending the full two years, reports must be submitted bi-annually. Final reports and invoices are due no later than May 30, 2019. 1/31/17 - 2/29/17: Notice of Award/Finalize Contract 4/1/17: Enact Contract; Start Project. 4/1/17 - 5/1/17: Procure Certified Arborist to develop Urban Forest Management Plan. Expand database to include risk tree data collection inventory program. Conduct staff training to collect and enter Park Tree Inventory into database. Develop and publish forested trail map brochure on website for public use. 5/1/17 - 7/1/17: Certified Arborist to conduct Tree Risk Assessment/Data Collection in 6 forested parks and field mark risk trees. Parks Staff to continue to collect, enter, and update Park Tree Inventory in database. 7/1/17 - 10/1/17: Certified Arborist to develop Urban Forest Management Plan for 6 forested parks including data, tree risk assessments, mitigation measure, description of recommended maintenance, prioritization of tree maintenance, tree location mapping. Parks staff to continue to collect, enter, and update Park Tree Inventory in database. 10/1 /17: Mid -year Report; Issue Formal Press Release. 10/1 /17 - 12/31/17: Parks Staff to continue to collect, enter, and update Park Tree Inventory in database. 12/31/17: Urban Forest Management Plan Completed. Final Report & Invoices Submitted. Parks staff will continue to utilize and update the Park Tree Inventory database as part of their routine fieldwork beyond the time frame of this grant. 3. Results (see Request for Proposal pages 7 & 8 for descriptions of results) List project deliverables (products that will be produced as a result of the project): • Develop Urban Forest Management Plan for City's 6 forested parks • Develop & update Park Tree Inventory database • Produce brochure of all trails within City's forested parks for public recreational use and to assist in educational outreach (ex: identifying areas needing maintenance during volunteer work parties) • Publish Formal Press Release • Submit Bi -annual and Final Project Reports List the expected outcomes for the project (qualitative indicators of project success): • Increase awareness of overall health of the urban forest at our parks. • Increase health and longevity of the urban forest by removing invasive species and improving species and age diversity. • Prioritize tree risks and develop management plan to mitigate those risks. • Streamline maintenance operations by tracking tree planting/pruning tasks and tree issues in the field using software on mobile computer tablets. • Increase volunteer outreach education from brochure promoting forested parks. • Increase awareness of forested trails and encourage residents to explore Bremerton's beautiful outdoor environment; thereby increasing health and well-being of its' residents. List project metrics (quantitative measures used to evaluate project success and may be estimates based on reasonable and explained assumptions): • Six forested parks (over 140 acres) inventoried for Urban Forest Management Plan. • Over four miles of forested trails mapped and published in brochure for public recreational use. • Over 1,000 park trees inputted into GIS Tree Inventory Database. • 72 hours (24 hr. for 3 people) of City Staff Training to track and record planting/maintenance practices of park trees in field using computer tablets. 4. Impacts To what degree does this project satisfy a local need? This project satisfies the local need identified in the adopted Parks and Recreation and Open Space Plan (2014) and the City's 5 -Year Urban Forestry Strategic Plan (2016-2021) to evaluate and address the health and longevity of the City's forested parklands. These Plans recognize that our City's forested parklands are extremely valuable for stormwater mitigation, enhancement of water quality, carbon sequestration, wildlife habitat and recreation and in order to sustain them an Urban Forest Management Plan is essential. In addition, the project will reduce tree risks associated with private property and park boundary interface by identifying diseased trees and the proper methods of treatment/prevention and identifying hazard trees and the preferred method of removal/replacement. Clearly identify anticipated benefits of the project. (To what degree will the value of expected results exceed initial project investments of time and money?) Bremerton's forested parklands are an essential environmental, economic and community asset. The Urban Forest Management Plan will benefit the community by evaluating the forest health and providing recommendations for preserving, restoring, enhancing, and sustaining our community's forested parks over the long-term. Reducing potential risk along the borders and within the forested parks is essential for citizens residing along the borders of the City's forested parks and park users who recreate within them. Investing in a thorough management plan now will save future costs associated with storm damage by identifying diseased and risk trees and the proper methods of treatment, prevention and/or removal. How will the project be sustained in the long-term? The Urban Forest Management Plan will serve as a roadmap for increasing the health and longevity of our forested parklands over the long-term. The Parks and Recreation Department will have overall responsibility for the UFMP implementation and the City's Tree Committee (advisory committee comprised of knowledgeable citizens, tree professionals and interdepartmental city staff) will review and receive progress updates on a quarterly basis. Community outreach and volunteer participation will be critical for performing on-going invasive plant removal. The Parks and Recreation Department currently works with four separate volunteer groups that meet on a monthly basis and will continue to engage and nurture stewardship groups to ensure the long-term health of our forested parks. Parks staff will continue to utilize the Park Tree Inventory database to assist with monitoring, documentation, and evaluation of the urban forest as part of their routine fieldwork beyond the time frame of this grant. 5. Other Please indicate any innovative methods, technologies, or techniques; partnerships or cooperative ventures; service to under -served populations; unique features or outstanding values of your project: The City's Information Technology Specialist has developed an innovative tree inventory program using GIS software which allows extensive data input including: year planted, species, trunk diameter, height, condition, location, defects, growing space, identification of overhead conflicts, photos, maintenance activities, and general notes. From the values inputted, the ISA formula for plant appraisal is automatically calculated and continuously updated (as time passes and the tree grows) to document the estimated monetary value of each tree. This project will expand the use of this tree inventory program for trees within city parks (it's currently used for only street trees in the right-of-way) while also further customizing the value inputs available in the database to include Tree Risk Assessment data that will provide the basis for tree risk management to reduce risk and eliminate danger. As a disadvantaged community with the highest concentration of low-income households in Kitsap County, Bremerton relies on partnerships to bring resources to the table to achieve park and recreation goals. Community volunteer groups have historically been the backbone to restoration of our forested parklands and the Parks & Recreation Department will continue to engage and nurture these groups (i.e. Forest Ridge Stewardship Group, Washington Youth Academy, Great Peninsula Conservancy, DNR Puget Sound Corps crew, AmeriCorps Habitat Stewards) to help implement on-going forest restoration work. R✓ Signed Letters of commitment and support from project partners are included with this application. (please acknowledge by checking this box; letters are excluded from the total narrative page count) F,—/]Successful grantees are required to distribute a formal press release, (template provided), with appropriate recognition given to DNR and the USDA Forest Service (please acknowledge by checking this box) Section III — Proposal Budget Applicant Name: Bremerton Parks & Recreation Department Project Title: Forest Management Plan & Tree Inventory Update ITEM Grant Share Applicant Share In -Kind Share Cash Donation TOTAL Consultant: Certified Arborist $0.00 Inventory Data Collection $1,500.00 $1,500.00 Field Data, Tree Risk Assessment $7,800.00 $7,800.00 Develop CFMP - 5 parks $5,700.00 $5,700.00 City Staff $0.00 Expand GIS Inventory Program $1,500.00 $1,500.00 Purchase Computer Tablets $1,300.00 $1,300.00 Staff Training $3,840.00 $3,840.00 Input Tree Inventory in GIS $9,600.00 $9,600.00 Develop Forested Trail Brochure $2,400.00 $2,400.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL $$15,000.00 +18,640.(' $ $0.00 $ $0.00 $i33,640.nr Community Forestry Assistance Grant requests must be a minimum of $5,000 and may not exceed $15,000. A 1:1 grant match is required. AGENDA BILL 5F CITY OF BREMERTON CITY COUNCIL SUBJECT: Approve Amendment No. 2 with Study Session Date: March 22, 2017 A-1 Performance Inc. for Janitorial Services COUNCIL MEETING Date: Aaril 5. 2017 Department: Presenter: PW & Utilities Milenka Hawkins -Bates Phone: (360) 473-5758 SUMMARY: The City is seeking approval for payment increases on 10 Janitorial Services contracts to accommodate State minimum wage increases. The increases (if all contracts are considered as a whole) exceed 30% of the contract amount originally approved by Council, and thus require Council approval under BMC 2.76.110. Other than costs, all conditions and specifications within the contracts will remain the same. All contracts expire October 2017 and will be organized and re -bid as required before the expiration date. The contracts to be amended are: 5079 (3029 Olympus), 5080 (3027 Olympus), 5081 (550 Park), 5082 (7266 Tibardis), 5083 (911 Park), 5084 (1025 Burwell), 5085 (100 Oyster Bay), 5586 (100 Washington), 5587 (680 Lebo), 5588 (1140 Nipsic) ATTACHMENTS: 1) Amendment #2 to City Contract No. 5085 Between A-1 Performance Inc. and City of Bremerton 2) State Contract Janitorial Services Contract 00508 Work Contract No. 20489 FISCAL IMPACTS (Include Budgeted Amount): Total annual cost of these contracts is $104,269.39 This amount is included in 2017 budgets for Janitorial Services. STUDY SESSION AGENDA: x❑ No Presentation ❑ Full Presentation STUDY SESSION ACTION: x❑ Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Amendment No. 2 with A-1 Janitorial Services and authorize the Mayor to finalize and execute the amendments with substantially the same terms and conditions as presented. COUNCIL ACTION: ❑ Approve Form Updated 01/07/15 ❑ Deny ❑ Table ❑ Continue ❑ No Action AMENDMENT 2 TO CITY CONTRACT #5085 BETWEEN A-1 PERFORMANCE INC. AND CITY OF BREMERTON This is the second amendment to this Contract for janitorial services for city facilities entered into on July 1, 2011 ("the Contract"), between the City of Bremerton ("City") and A-1 Performance INC. ("Vendor"). Whereas, the City and vendor entered into the Contract wherein the vendor provides janitorial services to City facilities; and Whereas, the City and vendor wish to amend the Contract to reflect increases to Washington State's minimum wage rates, beginning January 1, 2017, that apply to janitorial services, NOW THEREFORE, the City and vendor mutually agree to amend the Contract to reflect the updated costs for janitorial services. This document will become a supplement to the Contract and all provisions will apply hereto. All other terms of the Contract not specifically amended herein shall remain in full force and effect. 11 IN WITNESS WHEREOF the parties hereto have executed this Amendment the date and year indicated. A-1 PERFORMANCE, INC. Print Name Its CITY OF BREMERTON Patty Lent, Mayor Approved as to form: Roger A. Lubovich, City Attorney Received for filing: Shannon Corin, City Clerk City Contract #5085 2 Date Date (3) State of Washington DEPARTMENT OF GENERAL ADMINISTRATION Office of State Procurement Rm. 201 General Administration Building, P.O. Box 41017 • Olympia, Washington 98504-1017 •(360) 902-7400 csmail@ga.wa.gov Janitorial Services Contract 00508 Work Contract #20489 REVISION ID 05/05/10 Bid responses must be received no later than 2:00 PM Thursday, June 03, 2010 Bidder Company Name: A-1 Performance Inc. Certified Women Owned Business Bidder Point of contact: Doug Fraley Jr. —7-ci -a1 oerformance.com 360-538-0501 Site Supervisor: Doug Fraley Jr. doug(@alperformance.com 800-876-7135 <<< Check Box if subcontractors will be used and complete the Subcontractor Information tab Agency Name: City of Bremerton (Public Works Operations and Admin) Work Request Number: 20489 Anticipated Contract Life: 1 Years Anticipated Start Date: 1 -Jul -10 $p Building Type: Other Mandatory Site Visit Date: 19 -May -2010 Time: 12:00pm Estimated Square Feet: 10,000 #of Floors: 2 County: Kitsap Date Issued: 26 -Apr -2010 Approved working hours Monday - Friday 6pm - 7am % Weighting to be applied to: Pricing: 80% References: 10% Work to be performed at: Client Contract Administrator: Street Address: 100 Oyster Bay Ave N 100 Oyster Bay Ave. N Street Address City & Zip Bremerton WA 98337 Point of contact Chris Mottner / Mike Bishop Phone: 360 473-2316 Fax: 360 473-5360 Email: chris.mottner(cDci.bremerton.wa.us Facility Security: Background Check required Bremerton WA 98312 Chris Mottner/ Mike Bishop 360 473-2316 360 473-5360 chris.mottner(cDci.bremerton.wa.us Supervisor Bidder to identify hourly labor rate--> $11.00 Quality Assurance: 10% Send billing information to: 100 Oyster Bay Ave N. Bremerton WA 98312 Facilities Dept. 360 473-2316 360 473-5360 chris.mottner(cDci.bremerton.wa.us d janitorial prevailing wages bV lob class bV coui Janitor Shampooer Waxer Window Washer $11.00 $11.00 $11.00 $13.22 ITEM-Attachment-001-673704b65fee419da9771 e888e78dWgex22 3/13/2017 General Cleaning Services: 01 Dust, wipe, spot clean and remove finger prints to include: a) D tables b) D doors c) D Spot clean stairwell walls & hand rails d) D low ledges e) D cobweb removal f) D interior walls g) ❑ Other h) ❑ Other Special instructions: Frequency: 5 x a Week ❑ ll ll ll ll ll ❑ S M T W R F S Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Window Washer(s) Total MINUTES required to successfully complete this task) » I 10 I I I I per job class per event > ❑ 2 Dust, wipe, spot clean and Femove fingelF pFints to include: a) ❑ horizontal surfaces & moldings (within reach) b) c) ❑ picture frames d) e) ❑ cloth panels f) g) ❑ baseboards h) i) ❑ j) Special instructions: Frequency: x B 3 Clean office kitchen to include ❑ file cabinets ❑ Chairs (to include rungs, ledges & arms) ❑ window sills & blinds ❑ vents/grills to (including ceiling vents) ❑ Other Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) a) ❑ wiping down kitchen sinks and fixtures b) ❑ clean surfaces of cabinets, appliances (i.e. microwaves, refrigerator) c) D reposition kitchen furniture in an orderly manner d) 0 clean outside and fill all soap dispensers e) D Fill all paper towel dispensers f) ❑ Other Frequency: 5 x a Week ❑ ll ll ll ll ll ❑ S M T W R F S Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) Total MINUTES required to successfully complete this task) I 10 I I I I per job class per event »> B 4 Empty Garbage to include: a) D Empty all trash cans, (except recycle containers) provide / replace trash can liners b) D Remove waste paper from office recyclable containers and place in appropriate bldg containers (trash/recycle). c) D Pick up loose debris from under tables and desks, etc. d) ❑ Other Special instructions: Trash can liners shall be replaced when they become stained, soiled, or torn. Frequency: 5 x a Week ❑ Q Q Q Q 0 S M T W R F S Supervisors) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) Total MINUTES required to successfully complete this task) 5I 55 » I I I I per job class per event > ITEM-Attachment-001-673704b65fee419da9771e888e78d gex12 3/13/2017 Q 5 Clean Restrooms to include: Estimated # of stalls: 11 a) D sanitize all toilets, urinals, tile walls, floors & wash basins, etc. b) D Plunge c) D Clean chrome, mirrors, mirror frames, metal work and dispensers, vanity counters, doors, etc. d) D Fill all paper towel dispensers, toilet tissue holders and soap dispensers. e) ❑ Special Instructions: Frequency: 5 x a Week ❑ Q Q Q Q El 11 S M T W R F S Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) Total MINUTES required to successfully complete this task) 5» I 65 I I I I per job class per event > Q 6 Thoroughly vacuum all carpeted areas to include: Estimated # of square feet of carpet: 5,350 a) 0 Corridors b) 0 Spot clean carpet when needed c) 0 Rugs d) ❑ Elevators e) ❑ Other f) ❑ Other Special instructions: Frequency: 1 x a Week ❑ ❑ ❑ ❑ ❑ Q ❑ S M T W R F S Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) Total MINUTES required to successfully complete this task) 5» I 52 I I I I per job class per event > Q 7 Clean resilient floors to include: Estimated # of square feet of resilient floor space: 5,650 a) 0 Dry Mop b) 0 Wet Mop as required c) ❑ Other Operations crew traffic area is frequently tracked with soil, dry mopping likely insufficient in this area. Additional area by janitor room to be cleaned 1x per week on Fridays. Frequency: 5 x a Week ❑ Q Q Q Q El 11 S M T W R F S Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) Total MINUTES required to successfully complete this task) 6» I 50 I I I I per job class per event > Q 8 Clean resilient floors to include: Estimated # of square feet of resilient floor space: 4,650 a) 0 Wet mop b) ❑ Other C) ❑ d) ❑ Other e) 0 Spray wax & buff f) ❑ Other Special instructions: Frequency: 3 x a Year Q ❑ ❑ Q ❑ ❑ Q ❑ ❑ ❑ ❑ ❑ Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) Total MINUTES required to successfully complete this task) 90 I I I I I per job class per event »> Q 9 Clean resilient floors to include: Wax -strip & re -seal as needed Frequency: 1 x a Year ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Q ❑ ❑ Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Supemsor(s)Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) Total MINUTES required to successfully complete this taskl inn I I I inn I I ITEM-Attachment-001-673704b65fee419da9771e888e78dWgex22 3/13/2017 per job class per event >>>I "I "I Miscellaneous: Q 10 Sweep within 10 feet of each entrance, empty all entrance ashtrays, and remove trash from outside trash cans. Three main entrances Frequency: 5 x a Week ❑ Q Q Q Q Q❑ S M T W R F S Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Window Washer(s) Total MINUTES required to successfully complete this task) I 5 I I I I per job class per event »> ❑ 11 . Frequency: x ❑ 12 Clean allOnte.: Frequency: x Frequency: x ❑ 14 Clean (non ground level) exteriorwindows Frequency: x ll 15 Clean entryway windows Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) Total #>>> Ave Sqr Ft > Estimated # Sqr Ft: 0 Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) Total #>>> Ave Sqr Ft > Estimated # Sqr Ft: 0 Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) Frequency: 1 x a Week ❑ ll ❑ ❑ ❑ ❑ ❑ S M T W R F S Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) Total MINUTES required to successfully complete this task) I 5 I I I I per job class per event »> ITEM-Attachment-001-673704b65fee419da9771e888e78d gex12 3/13/2017 ❑ 16 Shampoo Carpet Estimated # of Sqr Ft of carpet >>> Frequency: x ❑ 17 Other Frequency: x ❑ 18 Other Frequency: x ❑ 19 Other Frequency: x ❑ 20 Other Frequency: x Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) As Needed Cleaning: ❑ 21 Out of the OFdinaFy cleanup following special event OF office function OF minOF conStMetion Frequency: 1 x a Year <<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event) Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) ❑ 22 Emefflency wateF damage cleanup - Special instructions: Frequency: 1 x a Year <<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event) ITEM-Attachment-001-673704b65fee419da9771 e888e78eWgext2 3/13/2017 Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Window Washer(s) ❑ 23 OtheF (i.e. Chemical Spoils) Special instructions: Frequency: 1 x a Year <<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event) Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) ❑ 24 OtheF (i.e. Biological Spoils) Special instructions: Frequency: 1 x a Year <<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event) Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) ❑ 25 OtheF (i.e. Bodily Fluids) Special instructions: Frequency: 1 x a Year <<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event) Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) ❑ 26 OtheF Special instructions: Frequency: 1 x a Year <<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event) Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) ❑ 27 OtheF Special instructions: Frequency: 1 x a Year <<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event) Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) ❑ 28 OtheF Frequency: 1 x a Year <<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event) Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washers) Absent a compelling business reason State Agencies are to utilize state contract to purchase PAPER SUPPLIES Q 29 Flat Monthly Fee to supply PAPER SUPPLIES (i.e. paper towels, toilet paper & covers) AT VENDORS ACTUAL COST All monthly invoices must be accompanied with a cost break down and supporting documentation to validate vendor's actual costs are accurately reflected Bidder to propose Monthly Flat Service Fee >>> $5 $80 <<<Bidder to identify (for market research purposes only) the estimated monthly costs the client should expect to budget for PAPER SUPPLIES ITEM-Attachment-001-673704b65fee419da9771e888e78d gex22 3/13/2017 Absent a compelling business reason State Agencies are to utilize state contract to purchase CLEANING SUPPLIES Q 30 Flat Monthly Fee to provide all necessary CLEANING SUPPLIES AT VENDORS ACTUAL COST All monthly invoices must be accompanied with a cost break down and supporting documentation to validate vendor's actual costs are accurately reflected Bidder to propose Monthly Flat Service Fee >>> $5 00 $22 <<<Bidder to identify (for market research purposes only) the estimated monthly costs the client should expect to budget for CLEANING SUPPLIES Prompt Payment Discount (PPD)0% net 30 days (Credit Card Purchases not applicable) NOTE: A PPD % net 30 days will be applied to the bidders bid prices and thereby impact the bidders score. Bid Evaluation Contract Price Total Labor Cost For Regularly Scheduled Service $10,808.23 $10,808.23 Total Per Unit "As Needed Cleaning" Labor Cost $0.00 Bidder to propose Labor Cost multiplier »> 1 1.5 $16,653.87 $16,653.87 Flat Monthly Service Fee(s) $10.00 $10.00 'rompt Payment Discount Bid Evaluation Credit $0.00 Total Bid Evaluation Price »> $16,773.87 <Subtotal> $16,773.87 Total Projected Annual Contract Price (Plus Applicable Taxes)»> $16,773.87 Price per month (Plus Applicable Taxes) $1,397.82 Average Price per Day (Plus Applicable Taxes) $45.96 Work Contract Term & Extensions The initial term of this Work Contract is One (1) year from date of award with the option to extend for additional One (1) year terms or portions thereof. Extensions for each additional term(s) or portion thereof shall be exercised at the sole discretion of the Purchasing Activity upon written notice to the Contractor. The total contract term, including the initial term and all subsequent extensions, shall not exceed one (1) year beyond the maximum term date of OSP Primary Contract 00508 unless the OSP determines an emergency exists and/or special circumstances require a partial term extension. Certifications and Assurances We make the following certifications and assurances as a required element of the Response, to which it is included herein, affirming the truthfulness of the facts declared here and acknowledging that the continuing compliance with these statements and all requirements of the OSP Janitorial Services Primary Contract 00508 are conditions precedent to the award or continuation of the resulting Work Contract. 1. The prices in this Response have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other offeror or competitor relating to (i) those prices, (ii) the intention to submit an offer, or (iii) the methods or factors used to calculate the prices offered. The prices in this Response have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any other offeror or competitor before Contract award unless otherwise required by law. No attempt has been made or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting competition. However, we may freely join with other persons or organizations for the purpose of presenting a single Bid in accordance with the OSP Janitorial Services Primary Contract 00508. 2. This Response is a firm offer for a period of 60 days following the Response Due Date specified in the RFQQ, and it may be accepted by the Purchasing Activity without further negotiation (except where obviously required by lack of certainty in key terms) at any time within the 60 -day period. In the case of protest, our Response will remain valid for 90 days or until the protest and any related court action is resolved, whichever is later. 3. Bidder further agrees to furnish materials, equipment and personnel necessary to successfully fulfill all contract terms including amendments. Submitting this document constitutes complete understanding and compliance with the terms and conditions. Recitals ITEM-Attachment-001-673704b65fee419da9771 e888e78dWgex12 3/13/2017 The state of Washington, acting by and through OSP, issued RFQQ 00508 dated [XX/XX/XX], for the purpose of acquiring Janitorial Services in accordance with its authority under Chapter 43.19 RCW. The OSP evaluated bid responses and all Responsive and Responsible Bidder's were included in the establishment of a pre -qualified bidder pool. The pre -qualified bidder pool was used to solicit prices for this Janitorial Services Work Contract bid opportunity. Consistent with the Janitorial Services Primary Contract 00508 RFQ evaluation criteria, The OSP evaluated RFQ responses and determined that the Bidder identified below to be the lowest responsive responsible bidder. Accordingly, the OSP has determined that entering into a Contract with The Successful Bidder will meet Client's needs and will be in Client's best interest. Now Therefore, Purchasing Activity awards to the Bidder identified below this Work Contract, the terms and conditions of which shall govern Contractor's furnishing to the Purchasing Activity janitorial services. This Work Contract is not for personal use. In Consideration of the mutual promises as set forth in the OSP RFQQ 00508 Primary Agreement Contract, the parties agree to contract for Janitorial Services. A-1 Performance Inc. Bidder's Signature Date WORK CONTRACT AWARD A contract is hereby enacted between And City of Bremerton (Public Works Operations Authorized Signature Effective Date ITEM-Attachment-001-673704b65fee419da9771e888e78d gex12 3/13/2017 1889 �® State of Washington DEPARTMENT OF GENERAL ADMINISTRATION Office of State Procurement Rm. 201 General Administration Building, P.O. Box 41017 • Olympia, Washington 98504-1017 •(360) 902-7400 csmail(a)ga.wa.gov Janitorial Services Contract 00508 Request for Quotation (RFQ) # Sample REVISION ID 09/01/08 Bid responses must be received no later than 2:00 PM Wednesday, September 17, 2008 Bidder Company Name: Clean -R -Us Self -Certified Minority & Women Owned Business Bidder Point of contact: Mr. Clean mrcleana-clean-r-us.com 360-555-0000 Site Supervisor: Dusty Broom dustvbroom(cDclean-r-us.com 1 360-888-8888 ❑ <<< Check Box if subcontractors will be used and complete the Subcontractor Information tab Purchasing Activity Name: General Administration Work Request Number: Sample Anticipated Contract Life: 1 Years Anticipated Start Date: 1 -Oct -08 Building Type: General Office Mandatory Site Visit Date: 18 -Jul -2008 Estimated Square Feet: 2,000 #of Floors: 1 County: Thurston Approved working hours Monday thru Friday 513M - 4AM % Weighting to be applied to: Pricing: 90% References: 5% Work to be performed at: Client Contract Administrator: Street Address: 21011th Ave SW <<< Same Street Address: Room 201 GA Building City & Zip Olympia WA 98504 Point of contact Grover Washington Phone: 360 555-1234 Fax: 360 555-4321 <<< Same <<< Same WA <<< Same Gorge Washington 360 555-5566 360 555-5555 Time: 1 PM Date Issued: 15 -Aug -2008 Quality Assurance: 5% Send billing information to: <<< Same <<< Same <<< Same WA <<< Same Skip Billing 360 555-6789 360 555-1111 Email: GVR-Wash(aga.wa.gov GorgeW(aga.wa.gov Skip-BIIIIng-Me(aga.wa.gov Facility Security: Special Instructions or requirements (if any): i.e. Apparent Successful Bidder employees will be required to pass background check documentation for any staff member or subcontractor who will be given access to the facility. Supervisor Bidder to identify hourly labor rate--> $12.00 L&I janitorial prevailing wages by lob class by county Janitor Shampooer Waxer Window Washer $8.47 $10.32 $8.97 $10.84 ITEM-Attachment-001-673704b65fee419da9771 e888e78dWgex22 3/13/2017 General Cleaning Services: 01 Dust, wipe, spot clean and remove finger prints to include: a) D tables b) D doors c) D Spot clean stairwell walls & hand rails d) D low ledges e) D cobweb removal f) D interior walls g) ❑ Other h) ❑ Other Special instructions: Frequency: 5 x a Week ❑ ll ll ll ll ll ❑ S M T W R F S Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Window Washer(s) Total MINUTES required to successfully complete this task) 90» I 90 I I I I per job class per event > B 2 Dust, wipe, spot clean and remove finger prints to include: a) D horizontal surfaces & moldings (within reach) b) c) D picture frames d) e) D cloth panels f) g) D baseboards h) i) ❑ Other j) Special instructions: D file cabinets D Chairs (to include rungs, ledges & arms) D window sills & blinds D vents/grills to (including ceiling vents) ❑ Other Frequency: 4 x a Year 0 ❑ ❑ 0 ❑ ❑ ll ❑ ❑ ll ❑ ❑ Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Window Washer(s) Total MINUTES required to successfully complete this task) 40 I 40 I I I I per job class per event »> B 3 Clean office kitchen to include: a) 0 wiping down kitchen sinks and fixtures b) D clean surfaces of cabinets, appliances (i.e. microwaves, c) 0 reposition kitchen furniture in an orderly manner d) D clean outside and fill all soap dispensers e) ❑ Other f) ❑ Other Special instructions: Inside refrigerator or coffee machines not included. Cleaning tools (sponges, brushes, etc.) used in kitchen area shall be used only in the office kitchen area and shall not be used in any other area of the building. Frequency: 3 x a Week ❑ ll ❑ ll ❑ ll ❑ S M T W R F S Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Window Washer(s) Total MINUTES required to successfully complete this task) 20 I 20 I I I I per job class per event »> B 4 Empty Garbage to include: a) D Empty all trash cans, (except recycle containers) provide / replace trash can liners b) D Remove waste paper from office recyclable containers and place in appropriate bldg containers (trash/recycle). c) D Pick up loose debris from under tables and desks, etc. d) ❑ Other Special Trash can liners shall be replaced when they become stained, soiled, or torn. Frequency: 5 x a Week ❑ Q Q Q Q 0 S M T W R F S Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) Total MINUTES required to successfully complete this task) 30I 30 » I I I I per job class per event > ITEM-Attachment-001-673704b65fee419da9771e888e78d gex12 3/13/2017 Q 5 Clean Restrooms to include: Estimated # of stalls: 4 a) D sanitize all toilets, urinals, tile walls, floors & wash basins, etc. b) D Plunge c) D Clean chrome, mirrors, mirror frames, metal work and dispensers, vanity counters, doors, etc. c) D Fill all paper towel dispensers, toilet tissue holders and soap dispensers. d) ❑ Other Special Instructions: Mirrors only to be cleaned once a week. Frequency: 5 x a Week ❑ Q Q Q Q El 11 S M T W R F S Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) Total MINUTES required to successfully complete this task) 60» I 60 I I I I per job class per event > Q 6 Thoroughly vacuum all carpeted areas to include: Estimated # of square feet of carpet: 1,000 a) D Corridors b) D Spot clean carpet when needed c) D Rugs d) D Elevators e) ❑ Other f) ❑ Other Special instructions: Frequency: 3 x a Week ❑ Q❑ Q❑ Q❑ S M T W R F S Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) Total MINUTES required to successfully complete this task) 120» I 120 I I I I per job class per event > Q 7 Clean resilient floors to include: Estimated # of square feet of resilient floor space: 500 a) I✓7 Dry Mop b) ❑ Other c) ❑ Other Special instructions: Sweep floors prior to mopping. Frequency: 5 x a Week ❑ Q Q Q Q El 11 S M T W R F S Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) Total MINUTES required to successfully complete this task) 60» I 60 I I I I per job class per event > Q 8 Clean resilient floors to include: Estimated # of square feet of resilient floor space: 200 a) D Wet mop b) ❑ Other c) D Wax -strip & re -seal d) ❑ Other e) ❑ Spray wax & buff f) ❑ Other Special instructions: Frequency: 4 x a Year Q ❑ ❑ Q ❑ ❑ Q ❑ ❑ Q ❑ ❑ Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) Total MINUTES required to successfully complete this task) 90» I 90 I I 90 I I per job class per event > Q 9 Clean, chrome fixtures to include drinking fountains & elevators with non-abrasive, odorless, cleaner. Special instructions: Frequency: 3 x a Week ❑ 0 0 0 S M T W R F S Supemsor(s)Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) Total MINUTES required to successfully complete this taskl in I do ITEM-Attachment-001-673704b65fee419da9771e888e78d gex12 3/13/2017 per job class per event >>>I I v I I v Miscellaneous: Q 10 Sweep within 10 feet of each entrance, empty all entrance ashtrays, and remove trash from outside trash cans. Special instructions: Frequency: 5 x a Week ❑ Q Q Q Q Q❑ S M T W R F S Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Window Washer(s) Total MINUTES required to successfully complete this task) 20I 20 » I I I I per job class per event > Q 11 Reposition movable office furniture (chairs, tables, furniture with wheels or on rollers) in conference rooms, etc. Special instructions: Frequency: 5 x a Week ❑ Q Q Q Q Q❑ S M T W R F S Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) Total MINUTES required to successfully complete this task) 15I 15 » I I I I per job class per event > Q 12 Clean all interior windows Special instructions: Frequency: 3 x a Year Q ❑ ❑ ❑ Q ❑ ❑ ❑ Q ❑ ❑ ❑ Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Supemsor(s) Janitors) Shampooegs) Waxer(s) Wndow Washers) Total MINUTES required to successfully complete this task) 120 I I I I 120 I per job class per event »> Q 13 Clean (ground level) exteriorwindows Total #>>> 10 Ave Sqr Ft> 8 Estimated #Sqr Ft: 80 Special instructions: Frequency: 3 x a Year Q ❑ ❑ ❑ Q ❑ ❑ ❑ Q ❑ ❑ ❑ Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Supemsor(s) Janitors) Shampooer(s) Waxer(s) Wndow Washers) Total MINUTES required to successfully complete this task) 180 I I I I 180 I per job class per event »> Q 14 Clean (non -ground level) exteriorwindows Total #>>> 15 Ave Sqr Ft> 10 Estimated #Sqr Ft: 150 Special instructions: Frequency: 3 x a Year Q ❑ ❑ ❑ Q ❑ ❑ ❑ Q ❑ ❑ ❑ Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Supemsor(s) Janitors) Shampooers) Waxers) Wndow Washers) Total MINUTES required to successfully complete this task) 180 I I I I 180 I per job class per event »> ll 15 Clean entryway windows Special instructions: Frequency: 5 x a Week ❑ ll ll ll ll ll ❑ S M T W R F S Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) Total MINUTES required to successfully complete this task) 30 I I I I 30 I per job class per event »> ITEM-Attachment-001-673704b65fee419da9771e888e78d gex12 3/13/2017 Q 16 Shampoo Carpet Special instructions: Estimated # of Sqr Ft of carpet >>> 1,000 Frequency: 2 x a Year Q ❑ ❑ ❑ ❑ ❑ Q ❑ ❑ ❑ ❑ ❑ Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Supervisors) Janitors) Shampooer(s) Waxers) Window Washers) Total MINUTES required to successfully complete this task) 60» I I 60 I I I per job class per event > ❑ 17 Other Special instructions: Frequency: 1 x a Year Q ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Supervisors) Janitors) Shampooers) Waxers) Window Washers) ❑ 18 Other Special instructions: Frequency: 1 x a Year Q ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Supervisors) Janitors) Shampooers) Waxers) Window Washers) ❑ 19 Other Special instructions: Frequency: 1 x a Year Q ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Supervisors) Janitors) Shampooers) Waxers) Wndow Washers) ❑ 20 Other Special instructions: Frequency: 1 x a Year Q ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Supervisors) Janitors) Shampooers) Waxers) Wndow Washers) As Needed Cleaning: Q 21 Out of the ordinary cleanup following special event or office function or minor construction Special instructions: Frequency: 4 x a Year <<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event) Supervisors) Janitors) Shampooer(s) Waxer(s) Wndow Washer(s) Total MINUTES required to successfully complete this task) 60» I 60 I I I I per job class per event > ❑ 22 Emergency water damage cleanup - Special instructions: Frequency: 1 x a Year <<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event) ITEM-Attachment-001-673704b65fee419da9771 e888e78eWgex12 3/13/2017 Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Window Washer(s) ❑ 23 OtheF (i.e. Chemical Spoils) Special instructions: Frequency: 1 x a Year <<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event) Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) ❑ 24 OtheF (i.e. Biological Spoils) Special instructions: Frequency: 1 x a Year <<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event) Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) ❑ 25 OtheF (i.e. Bodily Fluids) Special instructions: Frequency: 1 x a Year <<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event) Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) ❑ 26 OtheF Special instructions: Frequency: 1 x a Year <<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event) Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) ❑ 27 OtheF Special instructions: Frequency: 1 x a Year <<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event) Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washer(s) ❑ 28 OtheF Special instructions: Frequency: 1 x a Year <<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event) Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wndow Washers) Absent a compelling business reason State Agencies are to purchase ALL PAPER SUPPLIES from Central Stores ❑ 29 Flat Monthly Fee to supply PAPER SUPPLIES (i.e. paper towels, toilet paper& covers) AT VENDORS ACTUAL COST ITEM-Attachment-001-673704b65fee419da9771 e888e78dMgex22 3/13/2017 Absent a compelling business reason State Agencies are to purchase ALL CLEANING SUPPLIES from Central Stores Q 30 Flat Monthly Fee to provide all necessary CLEANING SUPPLIES AT VENDORS ACTUAL COST All monthly invoices must be accompanied with a cost break down and supporting documentation to validate vendor's actual costs are accurately reflected Bidder to propose Monthly Flat Service Fee >>> $100 00 $200 <<<Bidder to identify (for market research purposes only) the estimated monthly costs the client should expect to budget for CLEANING SUPPLIES Prompt Payment Discount (PPD)0% net 30 days (Credit Card Purchases not applicable) NOTE: A PPD % net 30 days will be applied to the bidders bid prices and thereby impact the bidders score. Bid Evaluation Contract Price Total Labor Cost For Regularly Scheduled Service $36,203.12 $36,203.12 Total Per Unit "As Needed Cleaning" Labor Cost $81.88 Bidder to propose Labor Cost multiplier »> 1 1.2 $43,542.00 $43,443.75 Flat Monthly Service Fee(s) $100.00 $100.00 Prompt Payment Discount Bid Evaluation Credit -$872.84 Total Bid Evaluation Price »> $42,769.16 <Subtotal> $44,643.75 Total Projected Annual Contract Price (Plus Applicable Taxes)»> $44,643.75 Price per month (Plus Applicable Taxes) $3,720.31 Average Price per Day (Plus Applicable Taxes) $122.31 Print, sign & mail sealed bid response to>>> The Office of State Procurement, 21011th Ave SW, Olympia, WA 98504-1017 Bid responses must be received no later than 2:00 PM Wednesday, September 17, 2008 Late submissions will not be considered Work Contract Term & Extensions The initial term of this Work Contract is One (1) year from date of award with the option to extend for additional One (1) year terms or portions thereof. Extensions for each additional term(s) or portion thereof shall be exercised at the sole discretion of the Purchasing Activity upon written notice to the Contractor. The total contract term, including the initial term and all subsequent extensions, shall not exceed one (1) year beyond the maximum term date of OSP Primary Contract 00508 unless the OSP determines an emergency exists and/or special circumstances require a partial term extension. Certifications and Assurances We make the following certifications and assurances as a required element of the Response, to which it is included herein, affirming the truthfulness of the facts declared here and acknowledging that the continuing compliance with these statements and all requirements of the OSP Janitorial Services Primary Contract 00508 are conditions precedent to the award or continuation of the resulting Work Contract. 1. The prices in this Response have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other offeror or competitor relating to (i) those prices, (ii) the intention to submit an offer, or (iii) the methods or factors used to calculate the prices offered. The prices in this Response have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any other offeror or competitor before Contract award unless otherwise required by law. No attempt has been made or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting competition. However, we may freely join with other persons or organizations for the purpose of presenting a single Bid in accordance with the OSP Janitorial Services Primary Contract 00508. 2. This Response is a firm offer for a period of 60 days following the Response Due Date specified in the RFQQ, and it may be accepted by the Purchasing Activity without further negotiation (except where obviously required by lack of certainty in key terms) at any time within the 60 -day period. In the case of protest, our Response will remain valid for 90 days or until the protest and any related court action is resolved, whichever is later. 3. Bidder further agrees to furnish materials, equipment and personnel necessary to successfully fulfill all contract terms including amendments. Submitting this document constitutes complete understanding and compliance with the terms and conditions. ITEM-Attachment-001-673704b65fee419da9771 e888e78dWgex12 3/13/2017 Bidder's Signature Date ITEM-Attachment-001-673704b65fee419da9771 e888e78dWgex22 3/13/2017 to Janitorial Services Contract 00508 Site Visit Guidelines 1 Preparation Assign personnel (Tour guides): Assign two individuals the task of preparing for the visit. Choose individuals who could act as back up for one another. (Don't choose two people who ride to work together). This is to ensure someone will be able to conduct the tour in case of illness or delay. Confirm this assignment with both individuals. Review specification sheet: Have the assigned tour guides read through the Work Request Excel worksheet to become familiar with its function, thinking about their route in touring the site. Advance walk through: Have the assigned tour guides use the Work Request Excel worksheet to go through a test walk through of the tour. Have them ask themselves: • Is everything we need to have cleaned mentioned in the spec sheet"? • Is the frequency of cleaning appropriate? • Is there a square footage listed for each floor care area? Is it correct? • Is there a quantity listed for each item such as toilets or waste receptacles? Is it correct? • Will the tour plan allow vendors to see all work areas? • Who will supply disposables, etc? Review quest list: Share the guest list with the assigned tour guides so they know whom to expect. Some firms may send two representatives when there is more than one component to the work. 2 Day of event Tour Guide and Material: Although two tour guides have prepared, only one need conduct the tour unless the group is large. The materials to conduct the event should be on hand and available in the event a backup person needs to conduct the tour. Check -In: It is required that all invited bidders attend the site visit. This eliminates misunderstandings about the work that can taint performance once the contract is awarded. Attendance is verified by having each attendee complete (legibly) their information on the Sign -In Sheet. If a company is represented by more than one attendee, all representatives must sign in. Once the site visit has begun, late arrivals may not be allowed to tour the site and be disqualified from the competition. After the walkthrough, the Site Coordinator will fax (Attn: Janitorial Desk, 360-586- 2426, email a PDF copy to Ismail@ga.wa.gov) the sign -in sheet to the OSP contract administrator. Uninvited vendor: If an uninvited vendor arrives, they are not allowed to participate. Beginning the tour: When all invited vendors have arrived, announce to the group that the tour is starting and lead them through the site. You may consider asking that all electronic devices (cell phones, pagers, etc.) be turned off during the site visit to ensure everyone can actively listen and participate in the tour. Conducting the tour: Point out the work detailed in the specifications, and tell them your expectation regarding the cleaning standards to be met. Questions: Those questions that are easy may be answered. In cases where the spec or bid are unclear about a point, or the guide is not sure, the question should be sent by the questioner to the Clients Primary Point of Contact/Contract Administrator. Only those answers made via amendment will bear upon award. In all other matters the written document will be binding. The tour guide should tell the attendees Only those answers made via amendment will bear upon award. In all other matters the written document will be binding. Endinq the visit: Atter a tew questions, the tour director thanks the group for their interest and dismisses them. Thank you for conducting your site visit. This saved your agency money and put you in control of this event at your site. Your assistance is appreciated. Ending the visit: After a few questions, the tour director thanks the group for their interest and dismisses them. � 2 O Q � � C/) 2 o �4 U)� e 3:z o LLI _ 0 R O � 2 w � � � w 0 � � � � Cl) 2!% 0 4-0 m � � m 2 co O Lf) O O 4-0 0 m 4-0 c O � � � V .� � Cl) m .� O -W .E m � m co Iq 0 N � V � c O U lie O 0. 0 0 N T- ► ) 2 < E L 0 E \ E / f R E 2 7-0 E 3 \� ±\ 7 $ ff 0 : ¢ �7 0 \ /\ \/ \\ , u \ e \ / co /\ \ a2 \ \\ k o= �\ Co § 2 E S 0 E ± O E% e §O ® / 0 � E� e E/ m co0 \ k \ » \ ¥ . \\\ a 7 <§± E \E@ a§ ± ± 2 ^ \ / 0 \ 7 o 1$= \ § _ 0 0 v v § e = Co 2 0 / £ o ( \ \ \ \ 0 E /�§ \ � { E _ o 2 >, 8 E § /4-2 $ % § af\ CO co /\2 Elk ƒ\/ ƒ\ƒ m co IRT0 N V aL+ C (U6 � O o � L � � O O � Q Z N U O N � U O C � C6 (B N L (B O O O N Q U U � M N _ N m O N Q N O N U N O N c.. Lu C m L C N AW CB L � O O " U N N to E C O O L d N U M C O ti U C U) � N Q � o a> � O -0ca � o Z � U d (B (6 J. C ° n TIT a �� AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Ordinance No. 5318 to amend BMC Chapter 2.88 entitled "Disability Action Committee" Study Session Date: COUNCIL MEETING Date: Department: Presenter: Phone: 5G March 22, 2017 April 5, 2017 PW&U Tom Knuckey (360) 473-2376 SUMMARY: The proposed revisions to the Bremerton Municipal Code outline the membership and function of the ADA Advisory Committee as it is currently working. The role of the Committee is revised to an advisory capacity to assist the City in prioritizing improvements to benefit citizens and visitors that require ADA accommodations. ATTACHMENTS: Ordinance No. 5318 FISCAL IMPACTS (Include Budgeted Amount): None STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: o Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to pass Ordinance No. 5318 amending Chapter 2.88 of the Bremerton Municipal Code entitled "Disability Action Committee". COUNCIL ACTION: ❑ Approve Form Updated 01/07/15 ❑ Deny ❑ Table ❑ Continue ❑ No Action ORDINANCE NO. 5318 AN ORDINANCE of the City Council of the City of Bremerton, Washington, amending Chapter 2.88 of the Bremerton Municipal Code entitled "Disability Action Committee." WHEREAS, the City Council desires to repeal and replace Chapter 2.88 of the Bremerton Municipal Code in order to implement an ADA Advisory Committee; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION]. Chapter 2.88 of the Bremerton Municipal Code entitled "Disability Action Committee" is hereby repealed and replaced in its entirety as follows: lEfif�ER}�S.T.lyfi _ r� . �. . .�• mu. ADA Advisory Committee 101 N ... ... Chapter 2.88 ADA ADVISORY COMMITTEE 2.88.010 ESTABLISHED. There is established an ADA (Americans with Disabilities Act) Advisory Committee which will act solely as an advisorygroup to City departments and staff. 2.88.020 MEMBERSHIP. Committee membership shall function as follows: (a) The Committee will ideallv consist of not more than ten (10) members. (b) The Committee shall operate in an ad hoc fashion, without formal appointment. (c) Persons with disabilities shall be encouraged to join the Committee and attend Committee meetings. (d) The ADA Coordinator shall be the Chairperson of the Committee. 2.88.030 SALARIES AND PERSONAL EXPENSES. The members of the Committee shall receive no salaries or other remuneration for their services in such capacity and shall not be entitled to reimbursement for personal expenses incurred by them in the discharge of their duties, except to the extent and purposes and amounts such expenses are authorized and approved in advance by the Mayor. ADA Advisory Committee 2.88.040 DUTIES AND RESPONSIBILITIES. The Committee shall have the following specific functions: (a) Recommend appropriate modifications to City services, policies and practices to help implement the ADA. (b) Report to the ADA Coordinator its concerns, or concerns brought to it by others, regarding possible non-compliance with the ADA, and make advisory suggestions as to any action to be taken. (c) Assist the City in identifying the priority of issues related to the ADA, and assist in prioritizing improvements related to ADA transition planning. 2.88.050 MEETINGS. The Committee shall meet on an as -needed basis. SECTION 2. Severability. If any one or more sections, subsections, or sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Ordinance and the same shall remain in full force and effect. SECTION 3. Effective Date. This ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law. PASSED by the City Council the day of , 2017. ERIC YOUNGER, Council President Approved this day of , 2017. ATTEST: SHANNON CORIN, City Clerk PUBLISHED the day of EFFECTIVE the day of ORDINANCE NO. PATTY LENT, Mayor APPROVED AS TO FORM: ROGER A. LUBOVICH, City Attorney 2017. 2017. ADA Advisory Committee AGENDA BILL CITY OF BREMERTON CITY COUNCIL 5H SUBJECT: Contract Award to Scarsella Study Session Date: March 22, 2017 Brothers for the East Park Stormwater COUNCIL MEETING Date: April 5, 2017 Outfall Project Department: PW&U Presenter: Tom Knuckey Phone: (360) 473-2376 SUMMARY: The project will install a new 36" stormwater outfall and T -diffuser to accommodate the increased stormwater flow resulting from the East Park residential development. The existing outfall is 18" and currently undersized to accommodate the additional flow in the basin from East Park. There were ten bids submitted which were opened on March 9, 2017. The lowest responsive, responsible bidder was Scarsella Brothers who submitted a bid in the amount of $374,428 including Washington State sales tax. ATTACHMENTS: 1. Contract; 2. Vicinity Map; and 3. Bid Tabulation FISCAL IMPACTS (Include Budgeted Amount): The project is included in the 2017 Capital Budget. STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: o Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to award the contract for the construction of the East Park Stormwater Outfall Project to Scarsella Brothers in the amount of $374,428 including Washington State sales tax; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: ❑ Approve Form Updated 01/07/15 ❑ Deny ❑ Table ❑ Continue ❑ No Action THIS AGREEMENT is dated the CONTRACT (page 1 of 3) day of and between City of Bremerton (hereinafter called CITY) and (hereinafter called CONTRACTOR). in the year 2017 by CITY and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1. WORK. CONTRACTOR shall complete the WORK as specified or indicated in the CITY's Contract Documents entitled East Park Stormwater Outfall ARTICLE 2. CONTRACT TIMES. The WORK shall obtain Substantial Completion within 120 calendar days from the commencement date stated in the Notice to Proceed. Time is of the essence as to each and every deadline set forth in this agreement. This provision has been specifically negotiated. ARTICLE 3. LIQUIDATED DAMAGES. CITY and the CONTRACTOR recognize that time is of the essence for this Agreement and that the CITY will suffer financial loss if the WORK is not completed within the time specified in Article 2 herein, plus any extensions thereof allowed in accordance with Section 1-08.8 of the Standard Specifications which may be modified by the Special Provisions. They also recognize the delays, expense, and difficulties involved in proving in a legal proceeding the actual loss suffered by the CITY if the WORK is not completed on time. Accordingly, instead of requiring any such proof, the CONTRACTOR shall pay the CITY liquidated damages in the amount of $1.000 per calendar day after the date of Substantial Completion. ARTICLE 4. CONTRACT PRICE. CITY shall pay CONTRACTOR for completion of the WORK in accordance with the Contract Documents in the amount set forth in the Bid Proposal, which shall include sales tax as provided in Section 1-07.2(2) of the Special Provisions. ARTICLE 5. PAYMENT PROCEDURES. CONTRACTOR shall submit Applications for Payment in accordance with Section 1-09.9 of the Standard Specifications which may be modified by the Special Provisions. Applications for Payment will be processed by ENGINEER as provided in the Special Provisions Contractor Initials City of Bremerton February 2017 East Park Stormwater Outfall CF -1 CONTRACT (page 2 of 3) ARTICLE 6. CONTRACT DOCUMENTS. The Contract Documents which comprise the entire agreement between CITY and CONTRACTOR concerning the WORK consist of this Contract and the following which are either attached or incorporated herein by reference: - Notice Inviting Bids, - Bidders Checklist, - Bid Proposal including the Proposal Forms, Information Required of Bidder, Bid Bond, and all required certificates and affidavits, - Performance Bond, - Payment Bond, - Standard Specifications, - Amendments to the Standard Specifications, - Appendices, - Special Provisions, - Contract Plans, - Addenda numbers to , inclusive. - Change Orders which may be delivered or issued after Effective Date of the Agreement and are not attached hereto. There are no Contract Documents other than those listed in this Article 6. The Contract Documents may only be amended by Change Order as provided in Section 1-04.4 of the Standard Specifications which may be modified by the Special Provisions. ARTICLE 7. INDEMNIFICATION. The CONTRACTOR and CITY acknowledge and agree that they have negotiated the following in accordance with the requirements of RCW 4.24.115 and the CONTRACTOR specifically waives his immunity under industrial insurance under Title S1 RCW. To the fullest extent permitted by Laws and Regulations, the CONTRACTOR shall indemnify, defend, and hold harmless the CITY, ENGINEER, their consultants, subconsultants, and the officers, directors, employees, and agents of each and any of them, against and from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, all claims and liability arising under, by reason of, related, or incidental to the Contract Documents or any performance of the WORK, but not from the sole negligence or willful misconduct of the CITY and/or the ENGINEER as further defined in the Contract Documents. The provisions of this section shall survive the termination of the contract. Contractor Initials City of Bremerton February2017 East Park Stormwater Outfall CF -2 CONTRACT (page 3 of 3) ARTICLE 8. ASSIGNMENT No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically but without limitation monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. The CITY, in its sole discretion, may refuse to allow the CONTRACTOR to assign any or all of its duties, rights and/or responsibilities under the Agreement, except with regards to an assignment of funds for security purposes. In the case of an assignment for security purposes the CITY may condition its approval to the extent it deems necessary to assure that there will be adequate funds to complete the WORK and to pay a subcontractors and suppliers. CITY and CONTRACTOR each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect of all covenants, agreements and obligations contained in the Contract Documents. IN WITNESS WHEREOF, CITY and CONTRACTOR have caused this Agreement to be executed the day and year first above written. CITY: City of Bremerton CONTRACTOR (Signature) 13 (Printed name) SEAL] Attest Address for giving notices Approved as to Form: (Signature) (Title) (Signature) By (Printed name) [CORPORATE Attest Address for giving notices License No. Agent for service of process: City of Bremerton February2017 East Park Stormwater Outfall CF -3 West EAST PARK OUTFALL VICINITY MAP -71 Al 44, Nv CITY OF BREMERTON BID TABULATION ® _ ' • OPENED .. .- . OPENED: roll .•tu �,�MAW I. �. '. /lowi �1/� SUMMARY ENGINEER'S ESTIMATE APPARENT LOW BIDJDER , • . LOW 13IDDE AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Professional Services Agreement with Parametrix, Inc. for Construction Management Services for the Lebo Boulevard Road Improvement Project 5I Study Session Date: March 22, 2017 COUNCIL MEETING Date: April 5. 2017 Department: Presenter: Public Works Rick Zimburean Phone: (360) 473-5334 SUMMARY: This Professional Services Agreement will augment our in-house staff as the Lebo Boulevard construction gets underway. We identified four qualified consultants utilizing the MRSC web service and requested consultants submit written qualification packages. Two consultants responded. Parametrix, Inc. was chosen as best qualified to provide construction management services for this project, based on the selection criteria. This contract is for $233,875. Expected total expense for the construction management is $555,408. ATTACHMENTS: 1. Consultant solicitation and selection documentation 2. Professional Services Agreement, Parametrix Inc. FISCAL IMPACTS (Include Budgeted Amount): The Lebo Boulevard Road Improvement Project is funded with a Transportation Improvement Board grant of $4,942,722; City Stormwater Utility funding of $913,514, and City Water Utility funding of approximately $113,000. STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: o Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve a Professional Services Agreement with Parametrix, Inc. for Construction Management Services in the amount of $233,875.00 for the Lebo Boulevard Roadway Improvement Project; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: ❑ Approve Form Updated 01/07/15 ❑ Deny ❑ Table ❑ Continue ❑ No Action Chal Martin From: Chal Martin Sent: Wednesday, February 15, 2017 2:37 PM To: 'amy@kpg.com'; 'dsims@huitt-zollars.com'; john.piccone@sealaska.com'; 'mara@kpg.com';'marketi ngtoo I box@ parametrix.com'; 'phil.struck@sealaska.com'; 'rswaney@huitt-zollars.com' Cc: Milenka Hawkins -Bates; Rick Zimburean; Sarah Eddington; Dave Carter, Colen Corey; James Iovinelli; Terry Devery; Wayne Hamilton Subject: Construction Management Services, Lebo Boulevard Roadway Improvement Project, Bremerton - Response Due 6 March 5:00 p.m. Attachments: 170215 Lebo Boulevard Roadway Improvement Project RFQ CM Services.pdf Ladies and Gentlemen, please see the attached Request for Qualifications to help us with our Lebo Boulevard Roadway Improvement project. Chal A. Martin, P.E. Director, Public Works & Utilities City of Bremerton (360) 473-5758 1 (360) 473-5360 fax chat. martinO-ci. bremerton.wa. us Working for and with our citizens to establish Bremerton as Puget Sound's most beautiful and livable waterfront city! Request for Qualifications Lebo Boulevard Roadway Improvement Project Bremerton, WA The City of Bremerton, through its Public Works Department, is soliciting Requests for Qualifications for construction management services for its Lebo Boulevard Roadway Improvement Project. The primary fund source for this transportation project is the Transportation Improvement Board. No federal funding is involved. This project reconstructs a 1 -mile segment of Lebo Boulevard in East Bremerton. The scope of work includes rubbelizing the old concrete road; removing and replacing sidewalks with modern pedestrian and bike features; lighting; landscape work; significant stormwater work; low -impact development features, and architectural/aesthetic features. The project's 90% plan/specification set can be provided upon request. The project's design consultant, SCJ Alliance, will continue to provide construction administration services through construction. The consultant chosen for this construction management contract will be expected to work collaboratively with SCJ as the project construction work progresses. The current project schedule calls for project bid award on April 5th and construction start approximately mid-May. We anticipate work under this contract will begin April 10, 2017 and continue through the spring of 2018, with the bulk of the hours needed between April 10th and October 13th, 2017. Our preliminary expectation of consultant staff hours needed is approximately 1,300. The City will be providing construction inspection service with its in-house staff, but needs supplemental construction management support coordinating project controls and providing owner's representative services, resident engineer services, and specialty inspection services. Consultants responding to this Request for Qualifications should submit a cover letter not to exceed one page, and a response not to exceed one page (on separate pages) for each of the ranking criteria categories below: 1. Familiarity with local infrastructure (20) 2. Qualifications of key staff (20) 3. Capability to provide a wide range of project CM services as needed (15) 4. Responsiveness to project needs (15) 5. Organizational culture of project cost control and schedule control (15) 6. Ability to work collaboratively with the City's project management team (15) The response will therefore consist of seven pages, 8.5" x 11 ", in total. The City may select a consultant based on materials submitted, or request interviews. Responses must be emailed no later than Monday, March 6th, by 5:00 p.m. to: Project Manager Rick Zimburean, Rick.Zimbureanaci.bremerton.wa.us, (360) 473-5334. Project contacts: Rick Zimburean, Rick.ZimbureanLci.bremerton.wa.us, (360) 473-5334. Chal Martin, Chal.Martinnci.bremerton.wa.us, (360) 473-5758. Lebo Boulevard Reconstruction Project (Consultant Selection Matrix Scoring Criteria Familiarity with local infrastructure Parametrix Points Available 20 KPG Qualifications of key staff Capability to provide a wide range of project CM services as needed 20 15 l Responsiveness to project needs 15 E a Organizational culture of project cost control and schedule control 15 �.oZ Ability to work collaboratively with the City's project management team 15 f Reviewer: Date: Lebo Boulevard Reconstruction Project Consultant Selection Matrix KPG Parametrix Scoring Criteria Familiarity with local infrastructure Points Available 20 16 1 d Qualifications of key staff Capability to provide a wide range of project CM services as needed 20 / 15 Responsiveness to project needs 15 / L, Organizational culture of project cost control and schedule control 15 Ability to work collaboratively with the City's project management team 15 13" Reviewer, Date: 7r -IrI Lebo Boulevard Reconstruction Project Consultant Selection Matrix KPG Parametrix Scoring Criteria Familiarity with local infrastructure Qualifications of key staff Capability to provide a wide range of project CM services as needed Points Available 20 v 20 t Co 15 j ` Responsiveness to project needs 15 l v I Organizational culture of project cost control and schedule control Ability to work collaboratively with the City's project management team 15 I D t l D 15 Reviewer: Date: 7r -IrI PROFESSIONAL SERVICES AGREEMENT Lebo Boulevard Roadway Improvement Project Construction Management Services The City of Bremerton ("City") and Parametrix, Inc. ("Consultant"), referred to collectively as the "Parties," enter into the following Agreement for professional services: I. Scope: The Consultant agrees to perform the services more specifically described in the Scope of Work, including any attachments thereto, attached hereto as Exhibit A, which is incorporated by reference herein. The Scope of Work may be modified only pursuant to Section VII.H of this Agreement. If the Scope of Work provides for unspecified additional services such services shall only be performed upon the express written request of the City. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices in effect at the time such services are performed. II. Term: The City and the Consultant agree that work will begin on the tasks described in Exhibit A immediately upon execution of this Agreement. The parties agree that the work described in Exhibit A is to be completed as provided for in the work schedule attached hereto as Exhibit B; provided however, that additional time shall be granted by the City for excusable delays or extra work as provided for in Section IX.A of this agreement. III. Compensation: In consideration of the services provided pursuant to this Agreement, the City shall pay Consultant in an amount not to exceed $233,875. Consultant's charges and bills shall conform to the fee schedule attached hereto as Exhibit C and incorporated herein by this reference. The Consultant shall submit regular billing statements detailing work performed and amount charged on each task or portion thereof. The descriptions shall conform to and fall within the categories set out in the Scope of Work and/or Fee Schedule. Upon receipt of a conforming billing statement, the City shall promptly process payment. PROVIDED, HOWEVER, the City reserves the right to prioritize scoped work and accelerate and/or delay work tasks under the time frame set forth in Section II herein. The Consultant's labor rates and billing fees shall be as delineated in Exhibit C. Consultant shall not perform work beyond the Scope of Work, nor shall be compensated for such work, unless the Scope of Work or amount of compensation is modified pursuant to this Agreement. Consultant shall only be compensated for additional services if requested pursuant to Section I and, if not otherwise provided, such compensation shall be in accordance with Exhibit C. If a billing statement does not conform to this Agreement, the City may withhold payment until the statement is brought into compliance. Such withholding does not relieve Consultant of its obligations under this Agreement. Bremerton/Parametrix, Inc. Lebo Boulevard Roadway Improvement Project Construction Management Services Rev 02-16 Page 1 of 13 IV. Relationship of Parties: Consultant represents that it is skilled in the matters addressed in the Scope of Work and is performing independent functions and responsibilities within its field of expertise. Consultant and its personnel are independent Consultants and not employees of the City. Consultant and its personnel have no authority to bind the City or to control the City's employees and other Consultants. None of the benefits provided by the City to its employees, including, but not limited to, compensation, insurance, and unemployment insurance are available from the City to the employees, agents, representatives, or sub -Consultants of the Consultant. Consultant will be solely and entirely responsible for its acts and for the acts of Consultant's agents, employees, representatives and sub -Consultants during the performance of this Agreement. The City may, during the term of this Agreement, engage other independent Consultants to perform the same or similar work. As an independent Consultant, Consultant is responsible for its own management. The City's administration and enforcement of this Agreement shall not be deemed an exercise of managerial control over Consultant or its personnel. As an independent Consultant, Consultant is responsible for payment of all taxes and licensing fees necessary to perform its obligations under this Agreement. These taxes and fees include but are not limited to State industrial insurance, Business & Occupation, State professional licensing, and City business licensing. If any taxes or fees due the City have been declared delinquent, the City may withhold the delinquent amount, plus any additional charges arising from the delinquency, from any payments due Consultant. V. Indemnification: A. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the performance of this Agreement except for that portion of the injuries and damages caused by the City's sole negligence, unless Consultant is conducting work pursuant to Subsection B below. The City's review or acceptance of any of the work when completed shall not be grounds to avoid any of these covenants of indemnification. B. Architects, Engineers and AU Other Professional Listed In and Performing Services Defined in RCW 4.24.115. Should a court of competent jurisdiction determine that Consultant's services provided pursuant to this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. Bremerton/Parametrix, Inc. Lebo Boulevard Roadwgy Improvement Project Construction Management Services Page 2 of 13 Rev 02-16 IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. The provisions of this section shall survive the expiration or termination of this Agreement. VI. Insurance: The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, sub -consultants or sub -Consultants. Before beginning work on the project described in this Agreement, the Consultant shall provide a Certificate of Insurance evidencing: 1. Automobile Liability insurance with limits no less than $1,000,000 combined single limit per accident for bodily injury and property damage; and 2. Commercial General Liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and general aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products/completed operations/broad form property damage; explosion, collapse and underground (XCU) if applicable; and 3. Excess Liability insurance with limits not less than 1,000,000 limit per occurrence and aggregate. 4. Professional Liability insurance with limits no less than $1,000,000 limit per occurrence/claim. 5. Workers Compensation insurance as statutorily required by the Industrial Insurance Act of the State of Washington, Title 51, Revised Code of Washington and employer's liability with limits not less than $1,000,000. Any payment of deductible or self insured retention shall be the sole responsibility of the Consultant. All required policies shall be provided on an "occurrence" basis except professional liability insurance (if required), which may be provided on a "claims -made" basis. The City shall be named as an additional insured on the Commercial General Liability insurance policy, as respects work performed by or on behalf of the Consultant and a copy of an endorsement that is acceptable to the City, which names the City as an additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all the required insurance policies and endorsements. The City further reserves the right to reject any unacceptable policies and/or endorsements. Bremerton/Parametrix, Inc. Lebo Boulevard Roadway Improvement Project Construction Management Services Page 3 of 13 Rev 02-16 The Consultant's Commercial General Liability insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. The Consultant's insurance shall be primary and non-contributory insurance as respects the City and shall contain a waiver of subrogation against the City for claims arising out of any operations, liabilities and obligations to which coverage applies. It shall be an affirmative obligation upon Consultant to advise the City's Risk Manager by fax at (360) 473-5161, or by certified mail, return receipt requested to City of Bremerton, attn: Risk Management, 345 6tn Street, Suite 600, Bremerton, WA 98337 within two days of the cancellation, suspension or substantive change of any insurance policy set out herein, and failure to do so shall be construed to be a breach of this Agreement. The City also reserves its unqualified right to require at any time and for any reason, proof of coverage in the form of a duplicate of the insurance policy with all endorsements as evidence of coverage. VII. General Conditions: A. Reports and Information: When requested by the City, Consultant shall furnish periodic reports and documents on matters covered by this Agreement. The reports and documents shall be furnished in the time and form requested. Consultant shall maintain accounting records in accordance with Generally Accepted Accounting Principles (GAAP) to substantiate all billed amounts. B. Ownership and Use of Records and Documents: Original documents, drawings, designs and reports, including those in electronic format, developed under this Agreement are the property of the City. All written information submitted by the City to the Consultant in connection with the services performed by the Consultant under this Agreement will be safeguarded by the Consultant to at least the same extent as the Consultant safeguards like information relating to its own business. If such information is publicly available or is already in Consultant's possession or known to it, or is rightfully obtained by the Consultant from third parties, Consultant shall bear no responsibility for its disclosure, inadvertent or otherwise. All data, documents and files created by Consultant under this Agreement may be stored at Consultant's office in Bremerton, Washington. Consultant shall make such data, documents, and files available to the City upon its request at all reasonable times for the purpose of editing, modifying and updating as necessary until such time as the City is capable of storing such information in the City's offices. Duplicate copies of this information shall be provided to the City upon its request, and at reasonable cost. All documents, including all reports, drawings, specifications, computer software or other items prepared or furnished by Consultant pursuant to this Agreement, are instruments of service Bremerton/Parametrix, Inc. Lebo Boulevard Roadway Improvement Project Construction Management Services Page 4of13 Rev 02-16 with respect to the project and are the property of the City. Any reuse by the City for other than the specific purpose intended will be at City's sole risk. C. Use of Photogra hp s and Images. Consultant shall not use or distribute photographs or images depicting City officials, personnel, property, or equipment whether prepared by Consultant or provided by City without prior written consent of the City. The City will not unreasonably withhold its consent. D. Work Performed at Consultant's Risk: Consultant shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and sub -consultants in the performance of the work hereunder and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. E. Place of Work: The Consultant shall perform the work authorized under this Agreement at its offices in Bremerton, Washington. Meetings with the City staff as described in Exhibit A, Scope of Work, shall take place at the City's offices, or at locations mutually agreed upon by the parties. F. Entire Agreement: This Agreement and its Exhibits constitutes the entire agreement between the Parties, and the Parties acknowledge that there are no other agreements, written or oral, that have not been set forth in the text of this Agreement. G. Severability: Should any part of this Agreement be found void, the balance of the Agreement shall remain in full force and effect. H. Modification: This Agreement may only be modified by written instrument signed by both Parties. I. Written Notices: All communications regarding this Agreement shall be sent to the parties at the addresses listed below by registered or 1 st class mail, or by personal service, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. City Address Consultant Address Bremerton/Parametrix, Inc. Lebo Boulevard Roadway Improvement Project Construction Management Services Page 5 of 13 Rev 02-16 J. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be deemed waiver of any other right or power. K. Non -Waiver of Breach: The failure of the City to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein conferred in one or more instances shall not be construed to be a waiver or relinquishment of said covenants, agreements or options, and the same shall be and remain in full force and effect. L. Compliance with Laws: Consultant shall comply with all applicable Federal, State, and local laws in performing its obligations under this Agreement. M. Choice of Law and Venue: This Agreement shall be interpreted according to the laws of the State of Washington. Any judicial action to resolve disputes arising out of this Agreement shall be brought in Kitsap County Superior Court. N. Attorneys' Fees: In the event of litigation to enforce any of the terms or provisions herein, each party shall pay all its own costs and attorney's fees. O. Assignment: Any assignment of this agreement by the Contractor without the written consent of the City shall be void. VIII. Nondiscrimination: Consultant shall not discriminate in employment or services to the public on the basis of race, color, national origin, sex, religion, age, marital status, disability, or sexual orientation except for employment actions based on bona fide occupational qualification. IX. Termination: This Agreement shall remain in force until completion and acceptance of the services, terminated by written instrument upon mutual consent, or by the City of Bremerton for convenience. This Agreement may be immediately terminated for cause by a Party if the other Party substantially fails to perform through no fault of the terminating Party, and the non- performing Party does not commence correction of the failure of performance within thirty (30) days of the terminating Party's sending notice to the non-performing Party. Any Notice by Consultant shall include a report showing the status of all items listed in the Scope of Work current through the termination date. If the City receives reimbursement by any federal, state, or other source for work described in Section I herein, and that funding is withdrawn, reduced or limited in any way, or the project is cancelled or substantially reduced after the execution date of this Agreement and prior to the completion of the work, the City may summarily terminate this Agreement. A. Excusable Delays: The right of Consultant to proceed shall not be terminated nor shall Consultant be charged with liquidated damages for any delays in the completion of the work due to: 1) any acts of the federal government in controlling, restricting, or requisitioning materials, equipment, tools, or labor by reason of war, national defense, or other national Bremerton/Parametrix, Inc. Lebo Boulevard RoadwaImprovement Project Construction Management Services Page 6 of 13 Rev 02-16 emergency; 2) any acts of the City, its consultants, or other public agencies causing such delay; and 3) causes not reasonably foreseeable by the parties at the time of the execution of the Agreement that are beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God, fires, floods, strikes, or weather of unusual severity. PROVIDED, HOWEVER, that the Consultant must promptly notify the City within ten (10) calendar days in writing of the cause of the delay. If, on the basis of the facts and the terms of this Agreement, the delay is properly excusable, the City shall, in writing, extend the time for completing the work for a period of time commensurate with the period of excusable delay. B. Rights Upon Termination: In the event of termination, the City shall pay for all services performed by the Consultant to the effective date of termination, as described on a final invoice submitted to the City. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project which may be used by the City without restriction. Any such use not related to the project which Consultant was contracted to perform shall be without liability or legal exposure to the Consultant. X. Suspension & Debarment. For contracts involving Federal funding, Consultant hereby certifies, by signing this agreement, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Consultant shall provide immediate written notice to the City if at any time it learns that it is or has become ineligible for certification. Should Consultant enter into a covered transaction with another firm, Consultant agrees by signing this agreement that it will verify that the firm with whom it intends to do business is not debarred, suspended, ineligible, excluded or disqualified. CITY OF BREMERTON CONSULTANT By: By: -/14A* Klts its: its: P10151 -,J / A-,* ,°A- C4L Date: Date: z, 3 7 Approved as to form: Attest: Bremerton City Attorney City Clerk C:\Users\puyallupfrontdesk\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outl00k\FOCT5JBD\170313 Lebo Boulevard CM Services.docx Bremerton/Parametrix, Inc. Lebo Boulevard Roadway Improvement Project Construction Management Services Rev 02-16 Page 7 of 13 EXHIBIT A — SCOPE OF WORK Error! Unknown document property name. Lebo Blvd Construction Management Services INTRODUCTION This scope of work describes Construction Services tasks to be performed by Parametrix for the Lebo Boulevard project. This Work will be performed on a Time and Materials basis. Work to be performed consists of the following: TASK 01 — Construction Management Objective Perform construction management tasks through project construction including managing scope, schedule, and budget. Activities The following activities are associated with this task: Manage Parametrix staff and services for the assigned projects. Routine correspondence, budget updates, status reports on progress of work, and invoices. Participate in the City meetings to provide a forum for and foster open communication between all parties (i.e., Contractor, City, and Design team) for project assignments. Provide Support to Contractor Claims and resolutions as requested by the City. In conjunction with the City, coordinate changes in the contract and issue change orders to the Contractor. Change Orders will be approved by the City and Council. Force account procedures may be used if the City elects. Assist in the preparation and distribute work change directives and field orders. Advise the City of the Contractor's progress schedules for conformance with the contract documents, and notify the City and the Contractor of identified deviations or noncompliance. Assist in the preparation of correspondence to and from the Contractor and permitting agencies Deliverables The following deliverables will be prepared: Routine correspondence including monthly progress reports. TASK 02 — PROJECT CONTROLS & COORDINATION Objective Provide construction controls and coordination to support City with detailed documentation of construction practices. Activities The following activities will be performed as part of this task: Bremerton/Parametrix, Inc. Lebo Boulevard Roadway Improvement Project Construction Management Services Rev 02-16 Page 8of13 • Provide daily oversight of the construction project documentation including, but not limited to; daily reports, logging construction activity for the day, construction photos, and performance and material testing and inspection reports. • Prepare and draft meeting agendas and meeting notes for the weekly construction meetings • Assist with documentation and tracking. • Prepare contract working day reports for issuance to the contractor. • Review and recommend payment requests and assist in preparation of Change Orders, Submittals, RFI's, and Field Orders. • Implement and maintain master document control system to track correspondence, shop drawing submittals, RFI's, laboratory and test reports, work directives, and change orders. Deliverables The following deliverables are associated with this task: • Provide weekly construction agenda meeting notes and documentation required. • Maintain master document control system to track correspondence, shop drawing submittals, RFI's, laboratory and test reports, work directives, and change orders. • Confirm that certified payrolls are verified and logged. • Maintain electronic files per City's instructions. TASK 03 — Resident Engineering Support Objective Provide resident engineering support as requested by the City during the construction phase of the project. The main objective will be to work in coordination with City staff and the City's design consultant to address project issues on an on-call basis. Activities The following activities may be performed: • Attend a pre -construction meeting with the City and Contractor. • Attend project meetings at the construction site as requested by the City. • Review Contractor's submittal schedule for compliance with the specifications. • Review Contractor work plans and reports and provide recommendations for approval or acceptance to the City. • Review and respond to Contractor's material submittals, catalog cut sheets, and shop drawings. Bremerton/Parametrix, Inc. Lebo Boulevard Roadway Improvement Project Construction Management Services Rev 02-16 Page 9of13 • Respond to Contractor's Requests for Information (RFIs). • Conduct a site walk at substantial completion to assist the City in the punch list inspection. Deliverables The following deliverables may be submitted under this task: • Hard copies and electronic copies of Parametrix's responses to material submittal, cut sheet, and shop drawing review. • Hard copies and electronic copies of Parametrix's responses to work plans, reports, RFIs, and requests for change orders. Assumptions The following assumptions apply: • The Parametrix Project Manager will attend site meetings as requested by the City. • Resident Engineer will attend on-site meetings as appropriate and as requested by the City. • Contractor work plans or reports will be reviewed at an estimated 2 hours each. • Parametrix will review and respond to shop drawing submittals at an estimated 2 hours each and material submittals at an estimated 1 hour each. • Parametrix will review and respond to all RFI's as requested by the City. For estimating purposes, it is assumed that RFI review and response will require 1 hour each. • Responses to RFIs will not require CADD Operator labor unless final plans have errors and omissions requiring corrections. TASK 04 — Construction Observation Objective Provide construction management as needed throughout the construction phase of the project. Activities The following activities will be performed as part of this task: • Provide periodic observation during construction. PARAMETRIX will assist the City with oversight and coordination of the Cities Performance and Material Testing and Inspection Services. Material testing service will be contracted directly to the City. Deliverables The following deliverables are associated with this task: Bremerton/Parametrix, Inc. Lebo Boulevard Roadwaa Improvement Project Construction Management Services Rev 02-16 Page 10 of 13 • Complete periodic observation reports including photos. Assumptions The following assumptions are associated with this task: • Day to day construction inspection and daily inspection report preparation will be performed by City staff. • Costs for materials testing and inspection will be paid by the City. PROJECT ASSUMPTIONS AND CONDITIONS • Work under this contract will begin April 10, 2017 and continue through the spring of 2018, with the bulk of the hours needed between April 10th and October 13th, 2017. • Normal working day and night work hours shall be in accordance (Monday through Friday 8:00 AM — 5:00 PM). Saturday, Sunday, and holidays, plus nighttime work may be required at the request of the City and for work performed on those days, reimbursement shall be in accordance with the hourly rates contained within this proposal. PARAMETRIX shall not be responsible for the Contractor's construction means, methods, techniques, sequences or procedures, or safety precautions and programs except as otherwise provided in this Scope of Services. PARAMETRIX shall not be responsible for the Contractor's failure to carry out the work in accordance with the contract documents. PARAMETRIX will endeavor to identify and guard the City against defects and deficiencies in the work of the Contractor, but it is understood that PARAMETRIX does not and cannot guarantee the performance of the Contractor. • PARAMETRIX will advise the City of identified work that does not conform to the contract documents. When considered necessary or advisable to determine the proper implementation of the intent of the contract documents, PARAMETRIX will advise the CITY of the need for special inspection, testing of any work, or direct CITY participation in the inspection work. PARAMETRIX may authorize, subject to the prior approval of the City, such special testing or inspection in accordance with the provisions of the contract documents whether or not such work be then fabricated, installed, or completed. PARAMETRIX has prepared this Scope of Services and related cost spreadsheet with the assumption that a competent Contractor is selected by the CITY for the project. Bremerton/Parametrix, Inc. Lebo Boulevard Roadway Improvement Project Construction Management Services Page 11 of 13 Rev 02-16 EXHIBIT B SCHEDULE Work Element Completed By Council Approval April 5, 2017 Notice to Proceed (5 days) April 10, 2017 Lebo Project Functional Completion October 2017 Lebo Project Physical Completion Spring 2018 Project Closeout Spring — Summer 2018 Bremerton/Parametrix, Inc. Lebo Boulevard Roadway Improvement Project Construction Management Services Page 12 of 13 Rev 02-16 EXHIBIT C - COMPENSATION Client: City of Bremerton I ? Project. Lebo Boulevard CMServices � o I CoE � n , Project Not TBD a o C: PMH Budget {rated: March 10, 2017:3 0 6 o — W O U � 3 co (]. 0 co �' Z.. Phase TaskIC Description Labor Budget $175.00 $110.00 $185.00 $145.00 01 Lebo Boaievard CM Services 01 onstruction Management �$47�,25000 270 02 Project Controls and Coordination $ 84,700.00 770 03 Resident Eng7neerirg Support $ 57,350.00 ` 310 04 Construction Observation $ 19,575.00' 135 05 Management Reserve $ 25,000.00 Total Hours 1,485 _Z701 770 1 3101 13 Total Budget; $ 233,675.00 47,250 MOD 57350 L57 706 k a-itr;e,. and MexeduknUtto eCdCvr)trcCZ. NOa-Jditi0AG,,k-exASeyor,,) iiic etc er, ted budge, will �epevfoime'dwity10Lit prior cut; Ur7rat fr c.n: the City. Bremerton/Parametrix, Inc. Lebo Boulevard Roadway Improvement Project Construction Management Services Page 13 of 13 Rev 02-16 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Amend the authorized Positions in the Department of Financial Services by eliminating four Part -Time Positions (totaling 1.46 FTE) and adding one (1 FTE) Office Assistant II Position 5J Study Session Date: March 22, 2017 COUNCIL MEETING Date: Aaril 5. 2017 Department: Financial Services Presenter: Mike Riley Phone: (360) 473-5303 SUMMARY: The City Clerk's Office has Authorized Personnel of two (2) Part Time Clerical positions for 2017and the Finance Department has Authorized Personnel of two (2) Part -Time Clerical positions. The OA II will work under the City Clerk providing clerical and customer service support to both the City Clerk's Office and Finance Department. Please see the attached Staff Memo for a detailed analysis. ATTACHMENTS: 1) Staff Memo 2) Office Assistant II Job Description FISCAL IMPACTS (Include Budgeted Amount): Up to an additional $12,000 annually for the position compared to the part-time positions. However, there is an estimated savings of $5,000 over the next two years (2017 & 2018) in the Financial Services overall personnel budget. STUDY SESSION AGENDA: ❑ No Presentation x❑ Full Presentation STUDY SESSION ACTION: o Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to amend the authorized Positions in the Department of Financial Services by eliminating four Part -Time Positions (totaling 1.46 FTE) and adding one (1 FTE) Office Assistant II Position. COUNCIL ACTION: ❑ Approve Form Updated 01/07/15 ❑ Deny ❑ Table ❑ Continue ❑ No Action Financial Services City of Bremerton 345 6th Street, Suite 600 Bremerton, WA 98337 (360)473-5290 MEMORANDUM Date: March 14, 2017 To: Council From: Mike Riley, Assistant Financial Services Director RE: Request for Office Assistant II The Financial Services Department is requesting Council to approve eliminating four (4) part-time positions equaling 1.46 FTE and adding one (1) FTE Regular full-time position. The Finance and City Clerk Departments each have two (2) part-time positions approved in the 2017 budget. One of the part-time positions was unexpectedly vacated at the end of 2016 by a long time City employee. In accordance with the City's best practices, Financial Services evaluated the vacated position for job duties and responsibilities, if it could be combined with other positions, or if the duties could be distributed amongst current employees. For a month, other employees attempted to absorb the duties temporarily. Employees worked overtime struggling to make time in their schedules for scanning. Still a backlog of work for the scanning position accumulated in less than a month. Once a temporary employee was hired, it took almost two months working full time to eliminate the back log from less than a month. This demonstrated absorbing the duties would result in over-worked employees, frustrated customers, and a persistently growing back log of work most certainly resulting in significant over -time to keep up with the workload. Since they were vacant, the part-time positions in both the Clerk and Finance Divisions of the Financial Services Department were reviewed for similar job duties and responsibilities for the possibility of combining them into a full-time position. It was recently demonstrated the City will have a better response by applicants for a full-time position versus part-time positions resulting in an optimal hire for the department. We advertised for a part-time position at the end of 2016. There were 10 applicants. We advertised for a full- time position (AAII) at the beginning of 2017 and received 38 highly qualified applicants. It was determined the department would benefit from efficiencies of economy, and a higher skilled and knowledgeable employee, by hiring a full-time position. Administration looked at five possible positions: • Deputy Clerk under Professional, Management, Confidential & Fiduciary ($53,383.92-$65,043.60) 0 Deputy Clerk under Teamster Contract ($54,288-$63,918) December 6, 2007 MEMORANDUM 2 • Office Assistant Senior ($43,867-$51,418) • Office Assistant II ($39,520-$46,280) • Office Assistant 1 ($37,482-$43,867) A Deputy Clerk as either Professional/Management or teamster is ideal for succession planning. Currently, there is no other position covering City Clerk duties nor learning those duties. The position would have complete responsibility for specific work. While the position would be ideal, the benefit cost with the proposed duties did not make economic sense. Office Assistant Senior is a step down from Deputy Clerk and can handle all the duties proposed, has experience, can make decisions and train other personnel. This position would be able to handle all the day to day duties proposed with little management oversight and greater responsibility. The cost benefit is significant. Office Assistant II has management oversight and can perform all the anticipated duties and responsibilities. The cost benefit is satisfactory. Office Assistant I requires significant management oversight, can only perform a fraction of the proposed duties, and has no responsibility. The cost benefit is limited. 1.46 FTE 1 FTE 1 FTE Duties, Responsibilities & Cost Part -Time OA I OA II $55,057 $60,278 $61,777 Software programs (Microsoft Office Suite, LaserFiche), and knowledge of office procedures and practices Use a variety of office machines such as computer, typewriter, multi -line telephone, copy machine, fax machine and adding machine Inventory office supplies on a regular basis and V/ ' keep items stocked Answers phone and direct calls as necessary S Greets and assists customers, knowledge of cash handling procedures and cashiering, receipt revenues, and count and balance till and deposit Post, sort or distribute mail Organizes, indexes, and scans documents for archiving/imaging storage and retrieval December 6, 2007 MEMORANDUM 3 Generate, transcribe, type and proofread forms, letters, statements, statistical reports and other Transcribe, documentation with appropriate formatting and and type only grammatical composition using MS Office Perform review of contracts and agreements in preparation for signature; ensure compliance with policies and procedures; assure proper clearances by department staff prior to execution; forward official documents for signature and maintain files after execution Collects and compiles data and makes reports which may require statistical calculations and tabulations, or analysis and interpretation of data Establish and maintain permanent files for City codes, official minutes, ordinances, resolutions, leases, contracts, policies and procedures and other legal documents for the City in compliance with the adopted State Records Retention Schedule Assists with receiving, logging, redacting and responding to public records requests Generate requisitions, pay department bills including verifying items received for payment Communicate with City personnel, government agencies, the general public and others to provide and obtain information Provides clerical support to City Clerk and Financial Services Director such as arranging meetings, notifications and scheduling Management Oversight Significant Significant Limited Annual Cost Increase N/A Up to $10,000 Up to $12,000 Administration considered all the factors and determined an OA II is the best option by providing the most cost benefit to the city while performing all anticipated job duties and responsibilities. City of Bremerton Classification Specification 2017 OFFICE ASSISTANT II — City Clerk's Office GENERAL FUNCTION Under general supervision, establishes and maintains filing of records. Assist citizens at counter and over the phone. Provides customer service to the public and clerical support to City Clerk and Financial Services Director. Pay bills for the department. REPRESENTATIVE ESSENTIAL DUTIES and RESPONSIBILITIES (Note — this list is intended only to illustrate the various types of work that may be performed. The omission of specific statements does not exclude them from the position.) • Collects and compiles data and makes reports which may require statistical calculations and tabulations, or analysis and interpretation of data. • Perform review of contracts and agreements in preparation for signature; ensure compliance with policies and procedures; assure proper clearances by department staff prior to execution; forward official documents for signature and maintain files after execution. • Establish and maintain permanent files for City codes, official minutes, ordinances, resolutions, leases, contracts, policies and procedures and other legal documents for the City in compliance with the adopted State Records Retention Schedule. • Assists with receiving, logging, redacting and responding to public records requests. • Generate requisitions, pay department bills including verifying items received for payment. • Communicate with City personnel, government agencies, the general public and others to provide and obtain information. • Organizes, indexes, and scans documents for archiving/imaging storage and retrieval • Provides clerical support to City Clerk and Financial Services Director such as arranging meetings, notifications and scheduling. • Generate, transcribe, type and proofread forms, letters, statements, statistical reports and other documentation with appropriate formatting and grammatical composition using MS Office. • Post, sort or distribute mail. • Greets and assists customers, knowledge of cash handling procedures and cashiering, receipt revenues, and count and balance till and deposit. • Answers phone and direct calls as necessary. • Inventory office supplies on a regular basis and keep items stocked. • Use a variety of office machines such as computer, typewriter, multi -line telephone, copy machine, fax machine and adding machine. • Software programs (Microsoft Office Suite, LaserFiche), and knowledge of office procedures and practices. Other Duties — Regular attendance is an essential requirement — Performs related work as assigned and/or required KNOWLEDGE, SKILLS and ABILITIES (Entry Requirements) Knowledge of: • Record management systems, techniques and technology. • Basic math and general accounting. • Business English, composition, spelling, punctuation, and mathematics. • Office Procedures and practices including customer service. Page 1 of 2 City of Bremerton Classification Specification 2017 OFFICE ASSISTANT II — City Clerk's Office Ability to: • Maintain confidentiality. • Demonstrate flexibility. • Works effectively and in a professional manner while working with interruptions, strict deadlines and handling multiple projects simultaneously. • Establish and maintain filing and record keeping system. • Provide effective customer service. • Operate standard equipment such as word processor, photocopier, Fax machine, binder, and multi -set telephone. • Organize, prioritize and independently perform work assignments. • Communicate effectively both orally and in writing. QUALIFYING EDUCATION and EXPERIENCE (Minimum Requirements) Any combination of education and experience equivalent to an Associate's Degree and two years of progressively responsible clerical experience. Ability to type 40 wpm and to use Microsoft Office Suite software. (Word, Excel). PHYSICAL REQUIREMENTS Frequent sitting, standing and walking. Frequent finger and hand movement. Visual acuity at 20 inches or less, and hearing acuity for speech discrimination in person, over the phone. Lift 30 pounds. WORKING CONDITIONS Busy and demanding office environment. LEGAL and REGULATORY EMPLOYMENT CONDITIONS Fair Labor Standards Act: The classification is non-exempt under the laws of Fair Labor Standards Act minimum wage and overtime provisions. Representation: The classification is included in the bargaining unit pursuant to the Recognition Article of the current labor agreement between the City of Bremerton and the Teamsters Local 589. Appointment and Removal Authority: The position is filled by appointment by the Financial Services Director. Removal is by action of the Financial Services Director in conformance with Human Resources Policies. This classification specification does not constitute an employment agreement between the City and employee. It is subject to change by the City, with the approval of Human Resources, as the needs of the City and requirements change. Page 2 of 2 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Resolution No. 3288 to adopt the ADA Transition Plan Study Session Date: COUNCIL MEETING Date: Department: Presenter: Phone: March 22, 2017 April 5, 2017 PW&U Tom Knuckey (360) 473-2376 SUMMARY: The City has developed its ADA Transition Plan to comply with the Americans with Disabilities Act. The ADA Transition Plan is intended to guide the city's efforts to provide an accessible transportation system within the City. Through the implementation of the Plan, the City will identify deficiencies in its physical assets and provide a prioritized path to correct those deficiencies. The Plan also implements new ADA grievance procedures and appoints the City Engineer or his designee as the ADA Coordinator for the City. The proposed Resolution adopts the ADA Transition Plan. The proposed Resolution repeals and replaces Resolution No. 2409 of 1992, which adopted ADA grievance procedures and required the Mayor to designate an ADA Coordinator. ATTACHMENTS: (1) Resolution No. 3288; (2) ADA Transition Plan; (3) Resolution No. 2409 dated September 30, 1992 FISCAL IMPACTS (Include Budgeted Amount): None. STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑ Consent Agenda o General Business ❑ Public Hearing RECOMMENDED MOTION: Move to adopt Resolution No. 3288 adopting the ADA Transition Plan. COUNCIL ACTION: ❑ Approve Form Updated 01/07/15 ❑ Deny ❑ Table ❑ Continue ❑ No Action RESOLUTION NO. 3288 A RESOLUTION of the City Council of the City of Bremerton, Washington, adopting the ADA Transition Plan, which addresses pedestrian facilities, grievance procedures, and designation of an ADA Coordinator to comply with the Americans with Disabilities Act of 1990. WHEREAS, the Americans with Disabilities Act ("ADA") was signed into law on July 26, 1990, and applies to the City of Bremerton; and WHEREAS, on September 30, 1992, the City of Bremerton passed Resolution No. 2409 adopting ADA grievance procedures and requiring the Mayor to designate an ADA Coordinator; and WHEREAS, the City of Bremerton has developed a new ADA Transition Plan for adoption relating to Pedestrian Curb Ramps, Pedestrian Push Buttons, and related facilities in compliance with 28 CFR 35 ("ADA Transition Plan"); and WHEREAS, 28 CFR 35 requires the City to identify an official responsible for implementation of the ADA Transition Plan; and WHEREAS, the ADA Transition Plan appoints the City Engineer or his or her designee as the ADA Coordinator for the City, and sets forth the Coordinator's duties; and WHEREAS, the ADA Transition Plan implements new ADA grievance procedures for the City; and WHEREAS, the City Engineer has been working with the ADA Community and is engaged to ensure the City is in compliance with the ADA; now, therefore, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: SECTION]. The recitals set forth above are incorporated by reference as set forth herein in full. SECTION 2. Resolution No. 2409 is hereby repealed and replaced in its entirety by this Resolution. SECTION 3. The ADA Transition Plan, incorporated herein by this reference, is hereby adopted. Adoption of ADA Transition Plan, Grievance Procedures, and Coordinator Designation — Resolution SECTION 4. Severability. If any one or more sections, subsections, or sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Resolution and the same shall remain in full force and effect. SECTION 5. Effective Date. This Resolution shall take effect and be in force immediately upon its passage. PASSED by the City Council of the City of Bremerton, Washington this day of .2017. APPROVED AS TO FORM: ROGER A. LUBOVICH, City Attorney ERIC YOUNGER, Council President ATTEST: SHANNON CORIN, City Clerk Adoption of ADA Transition Plan, Grievance Procedures, and Coordinator Designation — Resolution City of Bremerton ADA Transition Plan March 10, 2016 by Al King, PE TECHNOLOS CS PLLC City of Bremerton ADA Transition Plan I IFT14=411]94I01111aIIV INTRODUCTION............................................................................................................................... 5 Regulatory Framework and Guidance Documents................................................................ 5 Section 504 of the Rehabilitation Act of 1973.............................................................. 5 Title II of the Americans with Disabilities Act (ADA) of 1990 ........................................ 5 Transition Plan Requirements....................................................................................... 7 Best Management Practices.......................................................................................... 7 TRANSITION PLAN DEVELOPMENT PROCESS.................................................................................. 7 ADAAdvisory Committee....................................................................................................... 8 PROGRAM ADMINISTRATION......................................................................................................... 8 TheADA Coordinator............................................................................................................. 8 An Effective ADA Coordinator....................................................................................... 9 DepartmentADA Liaisons...................................................................................................... 9 NOTICE OF THE ADA'S PROVISIONS................................................................................................ 9 TargetAudience..................................................................................................................... 9 TheNotice............................................................................................................................ 10 How and Where to Provide the Notice................................................................................ 10 Ways to Provide Notice to Interested Persons........................................................... 10 AlternativeFormats.................................................................................................... 11 GRIEVANCE POLICY & PROCEDURE............................................................................................... 11 Background.......................................................................................................................... 11 Policyon Complaints............................................................................................................ 12 SELF ASSESSMENT......................................................................................................................... 12 Summary.............................................................................................................................. 12 InventoryPlan...................................................................................................................... 13 GIS Inventory & Priorities..................................................................................................... 13 FieldInventory..................................................................................................................... 13 Prioritization for ADA Deficiency Corrections...................................................................... 14 RampCondition........................................................................................................... 14 PedestrianVolume...................................................................................................... 15 Pedestrian Use of the Adjacent Property.................................................................... 15 Use by Persons Needing Accommodation.................................................................. 15 Other Impediments Affecting Accessibility of the Pedestrian Access Route ............... 15 Correction Program and Schedule....................................................................................... 16 Page 2 of 20 il�-tines City of Bremerton ADA Transition Plan USDOJ Recognized Limitations.........................................................16 USDOJ Standards Changes...............................................................16 CurbRamps......................................................................................17 Pedestrian Push Buttons............................................................................................. 17 Obstructions in the Right-of-Way......................................................................................... 17 PugetSound Energy.................................................................................................... 18 Disrepair and Gaps in the Sidewalk System................................................................. 18 OtherObstructions...................................................................................................... 19 Milestones..................................................................................................................................19 Budgeting and Implementation........................................................................................... 19 Community Involvement............................................................................................................... 19 Page 3 of 20 iI-tines City of Bremerton ADA Transition Plan APPENDIX A........................................................................................................... i ADA Title II Transition Plan Process..............................................................i APPENDIXB......................................................................................................................................ii ComplianceStructure..............................................................................................................ii APPENDIXC.....................................................................................................................................iii The City of Bremerton ADA Coordinator................................................................................iii Duties of an ADA Coordinator.......................................................................................iii PreferredSkills: ............................................................................................................. iv Preferred Experience: .................................................................................................... iv The City of Bremerton Department ADA Liaison...................................................................... iv Duties of a Department ADA Liaison.............................................................................iv PreferredSkills: .............................................................................................................. v Preferred Experience: ..................................................................................................... v APPENDIXD.....................................................................................................................................vi City of Bremerton Notice Under the Americans with Disabilities Act....................................vi APPENDIXE....................................................................................................................................vii City of Bremerton Grievance Procedure...............................................................................vii APPENDIXF......................................................................................................................................ix ADAGrievance Form.............................................................................................................. ix APPENDIX G..................................................................................................................................... xi InventoryZones......................................................................................................................xi APPENDIXH....................................................................................................................................xii InventoryChecklist................................................................................................................ xii APPENDIX I ................................................................................................................................... xiii DRAFT SAMPLE GIS Map of Inventoried Ramps as of September 19, 2016 .........................xiii APPENDIXJ.................................................................................................................................... xiv Property Classification Codes............................................................................................... xiv APPENDIXK ................................................................................................................................ xviii Public Comments on Plan.................................................................................................. xviii Page 4 of 20 il-tines City of Bremerton ADA Transition Plan INTRODUCTION The City of Bremerton (City) Transition Plan (the Plan) required by the Americans with Disabilities Act (ADA) of 1990 is intended to guide the City's efforts to provide an accessible transportation system program within the City. The purpose of the Plan is to identify deficiencies in City policies, procedures, and physical assets, and to provide a path to correction of those deficiencies. The plan also provides guidance for removal of accessibility barriers. The Plan outlines progress to date and identifies steps necessary to bring the City program into compliance with ADA regulations. The Plan is intended to be a living document that will be updated regularly to track ongoing achievements toward compliance. The minimum requirement for the scope of the ADA Transition Plan is accessibility of all curb ramps and ancillary facilities (pedestrian push buttons and pedestrian signals) within the right- of-way. In order to efficiently implement the Plan, the scope of this initial Plan is limited to addressing these facilities. That said, the City acknowledges that other impediments to accessibility exist along the pedestrian access routes (signs and power poles in the sidewalks, driveway approaches, disrepair, etc.,) and that these issues must also be addressed for a functional and accessible pedestrian system. The City intends to address these other issues with future updates to the Plan. Other City ADA compliance responsibilities related to buildings, programs and employment are also outside the scope of this Plan. Regulatory Framework and Guidance Documents Section 504 of the Rehabilitation Act of 1973 Section 504 of the Rehabilitation Act of 1973 prohibits discrimination on the basis of disability by any program or activity receiving federal financial assistance. Discrimination may consist of exclusion from participation in or denial of the benefits of programs and activities operated by the City. Title 11 of the Americans with Disabilities Act (ADA) of 1990 The ADA expands on the foundation laid by Section 504 by prohibiting discrimination based on disability by public entities regardless of whether they receive federal financial assistance. The Act is divided into five titles describing requirements relating to (1) employment, (11) state and local government services, (111) public accommodations, (IV) telecommunications, and (V) miscellaneous provisions. Title 11 of the Act applies specificallyto state and local government services and the programs and activities they administer, including features built before and after 1990. Titles 1,111, IV, and V are not addressed further in the Plan. The Code of Federal Regulations (CFR) outlines regulations implementing Title II of the ADA, which apply to the City. Table 1.1 summarizes relevant City responsibilities under Title II of the ADA. Page 5 of 20 u -tines City of Bremerton ADA Transition Plan Table 1.1 Summary of City Responsibilities under Title II of the ADA Implementing Regulation Responsibilities Self -Evaluation • Evaluate current services, policies, and practices and make any necessary modifications to meet ADA requirements • Provide an opportunity to interested persons, including individuals with 28 CFR 35.105 disabilities or organizations representing individuals with disabilities, to participate in the self-evaluation process by submitting comments • Maintain a list of interested persons consulted, a description of areas examined and any problems identified, and a description of any modifications Notice 28 CFR 35.106 Make ADA information available to the public regarding applicability to City services, programs, and activities Responsible Employee /Grievance Procedures • Designate a responsible employee to coordinate ADA efforts (referred to in this Plan as the ADA Coordinator); provide the ADA coordinator's name, office 28 CFR 35.107 address, and telephone number • Adopt and publish grievance procedures providing for prompt and equitable resolution of complaints General Prohibitions Against Discrimination 28 CFR 35.130; 0Do not exclude disabled persons from participation in or deny benefits of City 28 CFR 35.149 services, programs, or activities • Do not discriminate on the basis of disability Maintenance 28 CFR 35.133 Maintain facilities and equipment required to be accessible to persons with disabilities in operable working condition Existing Facilities • Operate each service, program, or activity in a manner accessible to and usable by individuals with disabilities 28 CFR 35.150 0Alter existing facilities or construct new facilities as necessary to comply with ADA requirements • Develop a transition plan outlining steps necessary to complete structural changes to facilities New Construction and Alterations • Design, construct, and alter public facilities in a manner readily accessible to 28 CFR 35.151 and usable by individuals with disabilities, unless structurally impracticable • Provide curb ramps or other sloped areas at any intersection having curbs or other barriers to entry from a street level pedestrian walkway Communications / Telecommunications 28 CFR 35.160; Ensure effective communications with disabled persons • Provide appropriate auxiliary aids and services to afford disabled individuals an 28 CFR 35.161 equal opportunity to participate in and enjoy the benefits of City services, programs, and activities Information and Signage 28 CFR 35.163 Provide information about the existence and location of accessible services, activities, and facilities Note: Additional responsibilities detailed in 28 CFR Section 35 (e.g., related to employment discrimination) are not discussed in the Plan. Page 6 of 20 I-tln� City of Bremerton ADA Transition Plan Transition Plan Requirements Public entities employing 50 or more persons must develop a document called a transition plan outlining the steps necessary to complete any structural changes (i.e., changes to physical assets) to achieve program compliance. At a minimum, the plan must meet the requirements stated in 28 CFR 35.150(d)(3) as follows: Identify physical obstacles in the public entity's facilities that limit the accessibility of its programs or activities to individuals with disabilities. ii. Describe in detail the methods that will be used to make the facilities accessible. iii. Specify the schedule for taking the steps necessaryto achieve compliance with this section and, if the time period of the transition plan is longer than one year, identify steps that will be taken during each year of the transition period. iv. Indicate the official responsible for implementation of the plan. As part of the transition plan, public entities responsible for streets, roads, or walkways must include a schedule for providing curb ramps or other sloped areas where pedestrian walks cross curbs, giving priority to walkways serving state and local government offices, transportation centers, places of public accommodation, and employers, followed by walkways serving other areas (23 CFR 35.150(d)(2)). The Plan addresses minimum plan requirements relating to physical assets, including facilities and rights-of-way owned and maintained by the City. Rights-of-way features include elements such as curb ramps, sidewalks, crosswalks, median crossings, and pedestrian activated signal systems. In addition to minimum requirements, the Plan addresses other elements outlined in Title II of the ADA related to administration, communications, and maintenance. Public entities must provide an opportunity to interested persons, including individuals with disabilities or organizations representing individuals with disabilities, to participate in the development of the transition plan by submitting comments. A copy of the transition plan must be made available for public inspection (28 CFR 35.150(d)(1)). Best Management Practices The 2009 National Cooperative Highway Research Program (NCHRP) Guide to Best Management Practices was created to assist agencies in the transition plan development process and ensure successful practices are recognized and shared. The guide outlines steps necessary for ADA compliance, identifies planning challenges, and describes best practices relating to program administration, self-evaluation tasks, public involvement, and plan implementation. This guidance document was consulted during preparation of the Plan. TRANSITION PLAN DEVELOPMENT PROCESS The City has been upgrading pedestrian facilities as a part of its ongoing efforts since before 1990, and continues a program started several years ago to address retrofits. In an effort to formalize its program, the City initiated development of the Plan in February 2016. As part of this effort, the City contracted with the consulting firm King Technologics, PLLC to evaluate current City policies and procedures relative to ADA requirements; review current federal Page 7 of 20 il-tines City of Bremerton ADA Transition Plan standards and develop an approach to adopting appropriate standards; develop an approach for completion of the self-assessment, a prioritization process, barrier removal methods, and implementation schedules; and provide findings and recommendations. The Plan documents the results of this effort. Appendix A outlines the process and timelines. ADA Advisory Committee The City established an ADA Advisory Committee in February 2012. The committee has operated in an ad hoc fashion, chaired by City Engineering Division staff. Attendance at the quarterly meetings has generally consisted of City Public Works, Parks and Engineering Staff, Kitsap Transit Staff, and two disabled representatives of the community. Since the first quarter of 2015 the City Engineer has chaired the committee meetings. Throughout 2016, the development of the ADA Transition Plan was a major focus at the various quarterly meetings, with the ADA Committee being presented, and commenting on the various components of the Plan as it was being developed. With the adoption of the Plan in 2017 the City Engineer will be formally appointed as the City's ADA Coordinator, and his role in chairing the ADA Committee meetings is intended to continue. The ADA Coordinator' The ADA regulations require state and local governments with 50 or more employees to designate an employee responsible for coordinating compliance with ADA requirements. Having an ADA Coordinator provides a specific contact person with knowledge and information about the ADA so that questions can be answered efficiently and consistently. The ADA Coordinator for the City of Bremerton is the main contact when someone wishes to request an auxiliary aid or service for effective communication or access. For the public, having an ADA Coordinator makes it easy to identify someone within the agency to help them with questions and concerns about disability discrimination. It avoids multiple answers, potentially conflicting answers, and allows the agency to not only consistently comply with the ADA, but also provide consistent responses and direction throughout the agency. A knowledgeable ADA Coordinator will be able to efficiently assist people with disabilities with their questions. For the staff, an ADA Coordinator provides a sound resource to assist with compliance and impartiality in responding to requests and complaints. She or he will also be responsible for coordinating responses to requests, and for quasi independently investigating complaints. The general compliance structure is shown in Appendix B 1 This section is adapted from the ADA.Gov toolkit, at http://www.ada.gov/pcatooIkit/chap2tooIkit.htm Page 8 of 20 iI-tines City of Bremerton ADA Transition Plan An Effective ADA Coordinator Qualifications that help an ADA Coordinator to be effective: • familiarity with the state or local government's structure, activities, and employees • knowledge of the ADA and other laws addressing the rights of people with disabilities, including Section 504 of the Rehabilitation Act, 29 U.S.C. § 794 and 49.60 R.C.W. Discrimination -Human Rights Commission • experience with people with a broad range of disabilities • knowledge of various alternative formats and alternative technologies that enable people with disabilities to communicate, participate, and perform tasks • ability to work cooperatively with the local government and people with disabilities • familiarity with any local disability advocacy groups or other disability groups • skills and training in negotiation and mediation • organizational and analytical skills Department ADA Liaisons In addition, as each Department holds specific independent responsibilities and budget authority, each Department Head will designate an ADA Liaison responsible for keeping that Department advised of ADA requirements and changes, and for coordinating responses to ADA requests affecting that Department. Responsibilities of the ADA Coordinator and Department ADA Liaison appear in Appendix C. NOTICE OF THE ADA'S PROVISIONS An ADA administrative requirement is providing public notice about the ADA to potential recipients of City programs. Every agency falls under this requirement. And it is more complex than simply providing an advertisement with employment solicitations or Public Service Announcements. There are three main considerations for providing notice: 1. Who is the target audience for the ADA notice? 2. What information shall the notice include? 3. Where and how should the notice be provided? Target Audience The target audience for public notice includes applicants, beneficiaries, and other people interested in the state or local government's programs, activities, or services. The audience is expansive, and includes everyone who interacts — or would potentially interact — with the City and any of its Departments. Z 28 C.F.R § 35.106. Page 9 of 20 iI-tines City of Bremerton ADA Transition Plan Examples of the Target Audience for the ADA Notice • a recipient of social services, food stamps, or financial assistance provided by or through the City • an applicant for a public library card • a person who uses the City parks or plays at Gold Mountain Golf Course • a child who wants to swim at the Glenn Jarstad Aquatic Center • a grieving mother who wants to attend her daughter's funeral at Ivy Green Cemetery • a grandmother attending her grandchild's high school graduation in a city park • a member of a citizen's advisory committee, perhaps the ADA Advisory Committee • a recipient of a grant through the City from Washington State • a citizen who wants to participate in a City Council meeting The Notice The notice is required to include relevant information regarding Title II of the ADA3, the regulations that apply ADA to States and local governments, and how it applies to the programs, services, and activities of the City. The notice in Appendix D is based on the Department of Justice model. A one-page document in a standard font, it includes brief statements about employment, effective communication, making reasonable modifications to policies and programs, not placing surcharges on modifications or auxiliary aids and services, and filing complaints. How and Where to Provide the Notice This is perhaps the most challenging aspect of the notice requirement, in that it is not a one- time requirement. Rather the City must provide notice on an ongoing basis such that those affected have a reasonable opportunity to obtain the information in it, even though they may only be a casual user of City services and buildings. The City should provide the information on an ongoing basis. It is the City's obligation to determine the most effective way of providing notice to the public about their rights and the City's responsibilities under the ADA. Venues to provide notice would include the radio, local newspapers, television, or City utility or event mailings. The notice should be re -published and re -broadcast periodically. Ways to Provide Notice to Interested Persons • Include the notice with City job applications • Publish the notice periodically in The Kitsap Sun • Broadcast the notice in public service announcements on BKAT (Bremerton Kitsap Access Television) • Publish the notice on the City's website • Post the notice at all City buildings accessible to the public 3 https://www.ada.gov/ada_title_Il.htm Page 10 of 20 I-tln� City of Bremerton ADA Transition Plan • Publish the notice as a legal notice in the City's official newspaper The information must be presented so that it is accessible to all. Therefore, it must also be made available in alternative formats if requested. Alternative Formats • Audio tape or other recordings • Radio announcements • Large print notice • Braille notice • Use of a qualified sign language interpreter at meetings • Open or closed -captioned public service announcements on television • ASCII, HTML, or word processing format on a computer diskette or CD • HTML format on an accessible website • Advertisements in publications with large print versions All of these alternatives should be considered and provided if requested. Any use of social media by the City should have a link to the notice as well. The ADA Coordinator should work closely with the Mayor and Department ADA Liaisons to provide an appropriate level of notice on an ongoing basis, and to ensure that new programs or publications incorporate the notice on a timely basis. GRIEVANCE POLICY & PROCEDURE Background The City is required to adopt and publish grievance procedures providing for prompt and equitable resolution of complaints alleging any action that would be prohibited by the ADA. The grievance procedure includes': • a description of how and where a complaint under Title II may be filed with the City; • if a written complaint is required, a statement notifying potential complainants that alternative means of filing will be available to people with disabilities who require such an alternative; • a description of the time frames and processes to be followed by the complainant and the City; • information on how to appeal an adverse decision; and • a statement of how long complaint files will be retained. A procedure was first adopted by the City under Resolution 2409, September 30, 1992. The following is an update of that procedure. 4 http://nwadacenter.org/toolkit/grievance-procedure Page 11 of 20 l-tln� City of Bremerton ADA Transition Plan Policy on Complaints Input, concerns or requests for accommodation can be provided directly to the City of Bremerton by accessing the City of Bremerton web site at www.ci.bremerton.wa.us, and following the links to fill out and submit the electronic form provided. Public requests made through this procedure will be reviewed and the facility in question may be moved to a higher priority for improvement. Priorities may change based upon citizen requests, additional input and changing conditions. Results of this process will be communicated directly to the individual by phone or e-mail. Individuals may also choose to call the responsible City office directly. The City of Bremerton also has a formal grievance or complaint procedure which may be used if the issue has not been resolved by using the above procedure. This procedure is included in Appendix E. In addition, a copy of the grievance form is included in Appendix F, and may also be accessed online. A copy of the grievance form may also be obtained at the City of Bremerton's ADA Coordinator or Human Resource offices. Complaints may be filed by any person who believes that he or she has been excluded from participation in, been denied the benefits of, or otherwise subjected to discrimination under any City of Bremerton service, program or activity, or access to facilities and believes the discrimination is based upon disability. Any individual, groups of individuals or entity that believes they have been discriminated against on the basis of disability or faced unaccommodated barriers to access as defined by the ADAAA may file a complaint. The complaint must be in writing and contain the following information: 1) Name; 2) Address; 3) Phone number of complainant; 4) Location of alleged discrimination or inaccessible barrier and date; and 5) Description of the problem. Alternative means of filing complaints, such as personal interviews or a tape recording of the complaint will be made available for persons with disabilities upon request. SELF ASSESSMENT Summary The City recognizes the requirement to provide an inventory and assessment (self-evaluation) within its transition plan. The purpose of the self-evaluation is to provide a means of identifying deficiencies in its physical pedestrian facilities, to develop an inventory of needed corrections and updates, and to establish a schedule for the corrections. The City also recognizes from a high-level staff overview of its physical plant that such an inventory, and certainly the corrections, is beyond the financial ability of the City within its current and projected budgets for years to come. To address those deficiencies on an ongoing basis, and over time to ultimately remove those deficiencies, the following Plan was developed such that a high-level inventory may be completed relatively quickly, on a priority basis. As the inventory is completed, a priority system for corrections is also planned to be implemented. Those initial priorities will be updated as the inventory is completed, and updated on an annual basis to attack and eventually remove deficiencies in the system. Page 12 of 20 il-tines City of Bremerton ADA Transition Plan The City recognizes that a plan that is not updated and revised over time to reflect exigencies that will emerge is not a plan. In so doing, not only will the formal inventory and annual updates be reviewed, but those priorities may also be affected by Citizen input or complaints over time, and adjusted to reflect current needs. Inventory Plan The inventory is limited to improvements in the right-of-way. In order to complete the inventory in the most expeditious manner possible, the City was broken into "Inventory Zones" — areas of the City where pedestrian traffic may reasonably be expected to be higher, thus most likely to have the greatest ADA needs. These areas will be the first priority, with the inventory of lower volume areas to follow. The zones, in priority order are: 1. Downtown — clearly the highest auto and pedestrian use, with the greatest number of ADA population users, for business and shopping. 2. Manette — the north end of town across the Manette bridge, with the greatest number of medical buildings, including the Harrison Medical Center. 3. West Bremerton — south and west of downtown. The zones are displayed on Appendix G. Inventory of public buildings and parks will be considered outside this Plan. GIS Inventory & Priorities The City is completing an inventory of its curb ramps using its GIS system and aerial mapping; this work is expected to be complete by the end of 2016. The inventory classifies ramps into three categories; "Red" is used where either no ramp exists or the ramp is obviously deficient and unusable; "Yellow" is used where ramps exist that were constructed to old standards but appear to be useable; and "Green" ramps are relatively new and appear to be compliant. The City intends to use this information initially to assist in developing zones, recognizing that ramps were most often constructed in higher use areas over time. As there are no standardized means for determining levels of pedestrian traffic, and physical counts require significant resources, the City considered options for a substitute methodology to aid in determining areas of higher pedestrian use, thus higher ADA population use. The most reasonable method identified is street classification. Those classifications reflect the overall use of each street. As such, they also reflect the higher use pedestrian areas. The ADA Committee reviewed and recommended approval of the zones. The zones will be used in listed order to complete a more detailed inventory, filling in any missed locations or needed corrections. Field Inventory To supplement regular City staff, summer interns have been, and will be, hired to complete the "leg work" required to cover the entire City. The goal of the field inventory is to identify and input into the City's GIS database (Chart) impediments to accessibility city-wide. Specifically, the field inventory will identify and chart existing Pedestrian Push Buttons at signalized Page 13 of 20 il-tines City of Bremerton ADA Transition Plan intersections, identify and chart driveway approaches, identify and chart obstructions (power poles, street signs, guy wires, etc.,) that reduce the Pedestrian Access Route below the standard, and finally to identify and chart areas of disrepair or areas where the existing sidewalk is either non-existent, or otherwise non- compliant. Staff performing the inventory will be armed with inventory forms on Electronic Tablets to simplify both data collection and assembly, as well as tape measures, smart levels and cameras to record general measurements such as widths and layouts, obstructions and physical condition, and provide a visual of the situation to avoid a future field visit every time a question arises. An assigned Public Works staff member will oversee that inventory, providing day to day direction as well as having responsibility for creating the inventory. The City anticipates completing the field inventory by the end of 2019. It should be noted that in performing the field inventory, the City does not intend to field measure the cross -slopes of all existing sidewalks on a blanket basis, but instead will identify those where significant issues obviously exist, and work to provide new sidewalks constructed in compliance with current criteria. Areas identified with obvious excessive cross slopes will be field measured and charted and noted during the field inspection, or where complaints have been received. A check list detailing the items reviewed is in Appendix H. The inventory of the curb ramps to be completed will be adequate to identify gaps in the system ("Red" ramps), non-compliant but apparently useable locations ("Yellow" ramps), and ramps that comply with current ramp design criteria ("Green" ramps; cross -slopes, landing widths, etc.) It is the City's intent to use the inventory data, along with public and ADA Committee input to prioritize improvements with new ramps to be installed at all "Red" and "Yellow" locations. The City may elect to retain "Yellow" ramps that are close to standards and otherwise in compliance. A determination of the parameters for classifying ramps will be developed in the implementation phase, and may result in further definition beyond the "Red, Yellow and Green" classifications currently identified. Also, the classification system will consider the standards that were in place at the time the ramps were originally constructed. Prioritization for ADA Deficiency Corrections One of the significant products of the ADA Transition Plan is the prioritized list of corrections, or the Capital Improvement Plan/CIP. Given the large number of non-compliant or non-existent ADA ramps, careful consideration has been given to developing a quantitative approach to establishing the prioritized list. Four factors have been identified to consider for each ramp location requiring correction; ramp condition, pedestrian volume (the street classification surrogate values), pedestrian usage of the adjacent property, and usage of the ramp by persons needing accommodation. For efficiency, existing data was used for the evaluations, with weight given to areas of higher importance. A discussion of the ranking, weight, and evaluation method, and how projects are identified annually for construction follows: Ramp Condition All ramps and ramp locations in the City have been coded Green, Yellow, or Red as discussed above. For the CIP, all Red coded ramps precede Yellow ramps. Since Green coded ramps are fully compliant they are not included in the list. Page 14 of 20 iI-tines City of Bremerton ADA Transition Plan Pedestrian Volume The City does not have pedestrian count data for its sidewalks, and so to evaluate pedestrian volumes, road classification has been used as a surrogate. For the evaluation, pedestrian volumes were presumed to be highest for Arterial roads, lowest for Residential roads, with pedestrian usage of Collector roads presumed to be in the median. The evaluation ranks each ramp by the road classification of both roads in the intersection where it resides; the intersection types and relative rank of pedestrian usage in the evaluation is as follows: ✓ Intersection of Residential and Residential (e.g. Chester Avenue & 91h Street) — Lowest Presumed Pedestrian Usage ✓ Intersection of Residential and Collector (e.g. 91h Street & High Avenue) ✓ Intersection of Residential and Arterial (e.g. Chester Avenue & 111h Street) ✓ Intersection of Collector and Collector (e.g. High Avenue & 131h Street) ✓ Intersection of Collector and Arterial (e.g. High Avenue & 111h Street) ✓ Intersection of Arterial and Arterial (e.g. 11th Street & Warren Avenue) — Highest Presumed Pedestrian Usage Pedestrian Use of the Adjacent Property All properties have a Property Class Code associated with them that is established by Kitsap County. To associate a value to the relative pedestrian importance of properties, each of the Property Class Codes were evaluated and identified as having an importance value of Low, Medium, or High. A weight factor was then identified for each the Low, Medium and High values and each ramp received this value for property that it abuts. The Property Classification Codes and associated ranking is included in Appendix J. The location of ramps relative to transit facilities was also included in the evaluation. Values were associated with ramps that are on streets that are on bus routes, within one block of bus routes, and within 1,200 -ft of the Ferry Terminal. Use by Persons Needing Accommodation The above factors provide the methodology that was used to develop the prioritized CIP list; again, the goal was to develop the list efficiently and quantitatively. Since the City's implementation will occur over several years, and to ensure the implementation occurs first in the areas of greatest need, the City will consider complaints along with input from the ADA Committee each year when developing its annual construction program. It is expected that through this review, reconstruction of ADA ramps that are lower on the prioritized list may occur before higher ranked ramps. Other Impediments Affecting Accessibility of the Pedestrian Access Route As previously stated, this ADA Transition Plan focuses on curb ramps and appurtenances, but does not address other impediments such as obstructions in the sidewalk or disrepair. It is the intent of the City to identify a programmatic approach for prioritizing the elimination of these impediments in future updates to the Plan. Page 15 of 20 King T�IL�CR City of Bremerton ADA Transition Plan Correction Program and Schedule USDOJ Recognized Limitations When streets and roads are newly built or altered, they must have ramps wherever there are curbs or other barriers to entry from a pedestrian walkway. Likewise, when new sidewalks or walkways are built or altered, they must contain curb ramps, blended transitions, or ramps, wherever they intersect with streets or roads. While resurfacing a street or sidewalk is considered an alteration for these purposes, filling in potholes alone will not trigger the alterations requirements. At existing roads and sidewalks that have not been altered, however, city governments may choose to construct curb ramps at every point where a pedestrian walkway intersects a curb, but they are not necessarily required to do so. Alternative routes to buildings that make use of existing curb ramps may be acceptable where people with disabilities must only travel a marginally longer route. The City also plans to establish a procedure for installing curb ramps upon request in both residential and nonresidential areas frequented by individuals with disabilities.5 In implementing a curb cut transition plan for existing sidewalks, the actual number of curb cuts installed in any given year may be limited by the fundamental alteration and undue burden limitations described below. USDOJ Standards Changes It is important to note that there are limitations set by the Department of Justice regulations to the requirements for correction of existing facilities. These limitations, excerpted below, recognize that the regulations and standards change periodically, and permit more recent updates to remain even though they may not comply with the current standards. Title H Regulations Revised Final Title 11 Regulation with Integrated Text Part 35 Nondiscrimination on the Basis of Disability in State and Local Government Services (as amended by the final rule published on September 15, 2010) Authority: 5 U.S.C. 301; 28 U.S.C. 509, 510; 42 U.S.C. 12134. Subpart D—Program Accessibility § 35.150 Existing facilities • (b) Methods. o (2) (i) Safe harbor. Elements that have not been altered in existing facilities on or after March 15, 2012, and that comply with the corresponding technical and scoping specifications for those elements in either the 1991 Standards or in the Uniform Federal Accessibility Standards (UFAS), Appendix A to 41 CFR part 101-19.6 (July 1, 2002 ed.), 49 FR 31528, app. A (Aug. 7, 1984) are not required to be modified in order to comply with the requirements set forth in the 2010 Standards. 5 28 C.F.R. §§ 35.150(d)(2) Page 16 of 20 iI-tines City of Bremerton ADA Transition Plan Further, Sec. 35.151(a)(2) provides that full compliance with the requirements of this section is not required where an entity can demonstrate that it is structurally impracticable to meet the requirements. It is however rather narrow in scope in that full compliance will be considered structurally impracticable only in those rare circumstances when the unique characteristics of terrain prevent the incorporation of accessibility features. In addition, while the path of travel requirements and the exemption relating to barrier removal are now included in the regulation, the specific requirements are limited to the extent that the cost and scope of alterations to the path of travel are disproportionate to the cost of the overall alteration. The exemption may generally be applied when the cost exceeds 20 percent of the cost of the alteration to the primary function area. Caution should be used in determining the primary function area for this exemption. These limitations and exemptions are considered in the City of Bremerton's policies and programs. Curb Ramps Existing pedestrian facilities in the public right-of-way must be made accessible to individuals with disabilities. Necessary curb ramp improvements identified in the self-evaluation will be addressed with scheduled projects as well as separate projects to specifically address pedestrian accessibility. The prioritized list of deficiencies identified in the self-evaluation will be used to prioritize and develop budgets for such improvements over time. A DRAFT SAMPLE GIS map of the ramps inventoried as of September 19, 2016, coded by color, is shown in Appendix I. Note that this is a preliminary analysis and may change as the analysis is improved. Pedestrian Push Buttons Title II of the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act specifically requires that signals be made accessible to pedestrians with vision disabilities. Currently, there is no standard as to when existing pedestrian push buttons need to be upgraded to Accessible Pedestrian Signal push buttons. Once finalized and adopted by the Department of Justice and the U.S. Department of Transportation, the Public Rights -of -Way Accessibility Guidelines (PROWAG) will be the standard for public right-of-way facilities. Until that time, FHWA requires State DOTS and local agencies to develop and follow a reasonable and consistent policy for addressing accessible pedestrian signals and push buttons in the public right-of-way. It is the City of Bremerton's APS push button policy to include APS push buttons on all new signals, and the inventory plan will prioritize existing signals for upgrades. Obstructions in the Right -of -Way The City of Bremerton, home to the Puget Sound Naval Shipyard & Intermediate Maintenance Facility, was founded in 1891 by German immigrant William Bremer. The history of Bremerton and that of the navy base have always been inextricably entwined, with the fortunes of the former Page 17 of 20 il-tines City of Bremerton ADA Transition Plan highly dependent on the activities of the latter. Bremerton made it through the ups and downs of a military -dominated economy for most of the twentieth century, but barely survived the 1980s when almost every major business enterprise moved to Silverdale, and significant military spending was diverted to the new Trident submarine base at Bangor. The City managed to hold on through the 1980s and 1990s, and in recent years has taken serious steps to reinvent itself and revitalize its economy. Although the 2010 world economic slowdown has hampered these efforts, some activity at the Shipyard has continued and increased since, and Bremerton has plans in place to continue its renaissance as financial conditions allow. As a part of that history, the development of sidewalks, shared use paths and overall pedestrian facilities occurred as each section of the City was constructed or reconstructed over the past 120 plus years, and as portions of the City were annexed from the County. Those facilities often reflect the standards at the time they were constructed. As a result, there are many instances of facilities that do not meet current ADA standards. As noted above the City desires to upgrade those facilities, and remove obstructions that now exist. Such obstructions range from no sidewalks, to narrow sidewalks, to utility pole incursions, damaged sidewalks and ramps, fire hydrants and other street fixtures, signs, and traffic signals. The City is actively considering removals through its agreement with Puget Power and other obstructions as each budget cycle proceeds. The intent is to remove obstructions as rapidly as budget and other considerations allow. Puget Sound Energy To address one of the more challenging obstructions, utility poles, the City developed an informal agreement with Puget Sound Energy (PSE) to identify and remove or relocate poles that obstruct those paths. In most cases, it means relocation. Under the agreement, the City is to acquire easements or rights-of-way at its expense and PSE agreed to relocate the offending poles at their expense. A concerted effort has continued for the past several years to move forward on that agreement, and some relocations have occurred. But the difficulty of acquiring rights-of-way using federal acquisition standards (necessary to protect its ability to use federal funds, a key transportation funding source), coupled with the cost of those rights-of-way has proven a difficult challenge to overcome. However, that effort is continuing and the City intends to develop a more specific acquisition plan by the end of 2018 to better address this challenge. Disrepair and Gaps in the Sidewalk System While the legal responsibility for sidewalks is typically that of the adjacent landowner, as in most cities across the country, that responsibility has proven difficult to enforce, particularly in challenging economic times. The City intends to develop a policy and procedure to address correction of broken sidewalks, along with developing a prioritized list of gaps in the pedestrian system, following completion of the inventory, and by the end of 2018. Page 18 of 20 iI-tines City of Bremerton ADA Transition Plan Other Obstructions Other obstructions are planned to be addressed in the correction of ramps, when signs are upgraded or replaced, and as a part of street improvements as they occur. Priorities for such improvements include consideration of the pedestrian facilities in the project. Milestones To measure progress in its Plan, the City has established the following milestones. Each year these milestones will be reviewed and updated as a part of the budgeting process. 1. Completion of Initial Inventory — December 2019 2. Inventory Update— Ongoing 3. Prioritization Update —December Annually 4. ADA Budget Elements — December Annually 5. Five Year Inventory Review —July 2024 6. Ten Year Inventory Review —July 2029 7. Transition Plan Review and Update — December 2029 Budgeting and Implementation This Plan sets a goal that the City intends to pursue in its annual budgeting process of 5% of the Street O&M Budget for corrections, with a $100,000 minimum expenditure. Each annual budget will begin with that assumption. The City is currently budgeting all new projects for appropriate standards for pedestrian facilities. It has also accomplished upgrades to facilities specifically identified by the ADA Committee over the past several years. The newly created inventory will be the foundation for annual budgets to address identified needs on a priority basis. COMMUNITY INVOLVEMENT During development of the Plan, the ADA Advisory Committee was engaged through each step of the process, from the background report that identified the specific needs leading to the Plan, through identification of the prioritization methodology. In addition to the representation and engagement of the ADA Advisory Committee, the City provided an open house session for public presentation and review of the Draft Plan, followed by an additional opportunity to provide additional feedback before the Plan was submitted to the Council in public session for their review and approval. Two comments were received, neither substantive to the Plan. A copy of those comments and the City's responses is attached in Appendix K. Public meetings and public involvement following adoption of the ADA Transition Plan include the quarterly ADA Advisory Committee Meetings, along with the Annual reports and the Five and Ten-year reviews that will be presented to the City Council. As previously stated, the City intends to advertise these meetings widely to encourage attendance and Page 19 of 20 il-tines City of Bremerton ADA Transition Plan promote involvement to ensure the ADA Transition to compliant facilities proceeds in an efficient manner to best serve the ADA community to the greatest extent possible. Page 2 of 20 il-tines N W _U F5 Z W a a zo L O CL N a � a '0 z c =z 0 Z `n am oi Y 'O m m ov� C• � o E CO E O O Q aU ,n¢=o w QQ - a 3 a z W U a, u p T Q ++ u O aj> LL > > U a a � 0 - a U m C O j .73 tl w a N L v r� O O v C w _0 7 a v O LL Y a i a' u O O U EaLL O 0 N V a A�o 0 0 ,o v a a l0 Qv O QOai L a -0 3 a, 0 c > N Oa aOC 1-0 ai s V a V ,ai F w c �• ra a r c ai E w Y a E c a O v o UO U U 6 73 a - a cai k.0r a> ^ 3 o O O ai u N V O a O 0 a LL C C ,0 f0CL a - C C a O 0 _ Y Y C C L F L (0 LL r 0 ICU: C Y � M n3 W d v v o c a —� u ° d 0 0 0�� a Y O1 a u N n > Ol ."' YO •v � cm- z u C a C ,E a s O Q (0 N n O O ci V O o c o ii N L a r Y u o u _ (0 7 E u O O. w u a _ � _ C a Vv, O E- m a = 0 o a O N C -a C 3• 0 o E ,> aai r o Eu acL c acnes ~ V iY City of Bremerton ADA Transition Plan APPENDICES H aaNO1111MY1 Compliance Structure Public Works Parks Director Director HR Manager I Existing Rights of Way New Facilities Facilities ADA Liaison ADA Liaison ADA Liaison Parks Ops _ Street Ops _ City Engineer Manager Manager lolicies Page ii I-Clf�� City of Bremerton ADA Transition Plan APPENDICES APPENDIX C The City of Bremerton ADA Coordinator The ADA Coordinator is responsible for coordinating the efforts of the City program to comply with Title II and investigating any complaints that the City has violated Title II. Duties of an ADA Coordinator • Maintain current knowledge of the laws and regulations of the Federal Americans with Disabilities Act'. • Maintain current knowledge of laws and regulations for access and accommodation by the State of Washington. • Work with the City Attorney for interpretation and application of federal and state laws regarding equal access for people with disabilities. • Coordinate with the City Department's ADA compliance personnel to keep them current on requirements and changes; however, each Department is responsible to ensure their programs and facilities are ADA compliant. For example, the Parks and Recreation Department is responsible to ensure their programs are accessible, and to coordinate with the Legal Department to resolve any issues, and likewise the Human Resources Division will coordinate with the Legal Department on employment accessibility issues. • Monitor and ensure the City's compliance with state and federal disability laws. • Monitor the reduction of architectural barriers for individuals with disabilities. • Develop and maintain relationships with local disability advocacy groups and the local disability community. • Monitor and improve the physical, electronic, and programmatic access to the City and its services. • Provide ongoing support and guidance to City staff regarding issues relating to disabilities and accommodation. • Advise and coordinate with Department heads for improvement of provision of accommodation, staff training and other improvements. • Receive and process accommodation requests. • Conduct and/or coordinate investigations of Section 504/ADA complaints in accordance with the City's discrimination complaint procedures. This may involve interviewing complainants, respondents, and witnesses; reviewing documents and other relevant materials; and researching legal standards and requirements relevant to the complaint. o If the ADA Coordinator has identified a conflict of interest with respect to a complaint, the Coordinator should recommend that the City hire a neutral outside investigator to investigate a particular complaint. 'Adapted from The Washington Courts Model description for courts. http://www.courts.wa.gov/ http://www.ada.gov/2010_regs.htm Page 3 iI-tines City of Bremerton ADA Transition Plan APPENDICES • Upon completion of the investigation, provide the Mayor with a written report of the complaint and the results of the investigation in time for the Mayor to respond to the complainant within 30 days after the City initially received the complaint. • Organize and maintain records of all Section 504/ADA and disability discrimination complaints filed, including all formal and informal complaints. At least annually, review complaint files to ensure that the City's complaint procedures and timelines are consistently being followed, and to identify any patterns and repeat offenders. • Facilitate an annual report to the City Council on progress. • Provide ongoing coordination and support with Department designated ADA Liaisons. Preferred Skills: • Familiarity with City structure, programs, and employees. • Ability to learn about ADA and other laws addressing the rights of people with disabilities, such as Section 504 of the Rehabilitation Act, 29 U.S.C. § 794 and 49.60 R.C.W. • Ability to work cooperatively with City employees and people with disabilities. • Familiarity with local disability groups. • Organizational and analytical skills. Preferred Experience: • Experience with people with a broad range of disabilities. The City of Bremerton Department ADA Liaison The Department ADA Liaison is responsible to advise their Department Head on accessibility for the programs and facilities or buildings it manages, and to assist the ADA Coordinator in the efforts of the City program to comply with Title II and investigate any complaints that the Department has violated Title II. Duties of a Department ADA Liaison Reporting to the Department Head, the Department ADA Liaison is responsible to: • Identify impediments to accessibility in its programs and facilities. • Work with the ADA Coordinator for application of the laws and regulations of the Federal Americans with Disabilities Act' and the laws and regulations for access and accommodation by the State of Washington within the Department. • Monitor the reduction of architectural barriers for individuals with disabilities for Department facilities, and advise the Department Head of potential deficiencies. s http://www.ada.gov/2010_regs.htm Page 4 il-tines City of Bremerton ADA Transition Plan APPENDICES • Monitor and improve the physical, electronic, and programmatic access to the Department and its services, and advise the Department Head of potential deficiencies. • Liaise between the ADA Coordinator and Department staff regarding issues relating to disabilities and accommodation. • Coordinate accommodation requests with the ADA Coordinator and Department Head. • Work with the Department Head and staff to provide relevant information to the ADA Coordinator for any investigations of complaints. • Facilitate records of responses to ADA complaints. Preferred Skills: • Strong organizational, communication and interpersonal skills. • Self-directed, detailed -minded problem solver. • Familiarity with Department structure, programs and employees. • Ability to learn about ADA and other laws addressing the rights of people with disabilities, such as Section 504 of the Rehabilitation Act, 29 U.S.C. § 794 and Chapter 49.60 R.C.W. • Ability to interpret data. • Ability to speak effectively before groups of citizens and staff. • Ability to work cooperatively with City employees and people with disabilities. Preferred Experience: • Experience with people with disabilities. Page 5 il-tines City of Bremerton ADA Transition Plan APPENDICES /-\»o►1b7►.41 City of Bremerton Notice Under the Americans with Disabilities Act In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Bremerton ("City") will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities. The City does not discriminate on the basis of disability in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under Title I of the ADA. The City will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities so they can participate equally in the City's programs, services, and activities, including qualified sign language interpreters, documents in Braille, and other ways of making information and communications accessible to people who have speech, hearing, or vision impairments. The ADA does not require the City to take any action that would fundamentally alter the nature of its programs or services, or impose an undue financial or administrative burden. The City will make such reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. For example, individuals with service animals are welcomed in City offices, even where pets are generally prohibited. Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to participate in a program, service, or activity of the City should contact the ADA Coordinator as soon as possible but no later than 48 hours before the scheduled event. The City of Bremerton will not place a surcharge on a particular individual with a disability or any group of individuals with disabilities to cover the cost of providing auxiliary aids/services or reasonable modifications such as retrieving items from locations that are open to the public but are not accessible to persons who use wheelchairs. Complaints that a program, service, or activity of the City is not accessible to persons with disabilities should be directed to the ADA Coordinator in accordance with the City of Bremerton Grievance Procedure under the Americans with Disabilities Act (Title II). A copy of the procedure may be obtained by contacting the office of the ADA Coordinator: ADA Coordinator/City Engineer 3207 Olympus Drive, Bremerton, WA 98310 (360) 473-2376 Page 6 iI-tines City of Bremerton ADA Transition Plan APPENDICES APPENDIX E City of Bremerton Grievance Procedure This Grievance Procedure is established to meet the requirements of the Americans with Disabilities Act of 1990 ("ADA"). It may be used by anyone who wishes to file a complaint alleging discrimination on the basis of disability in the provision of services, activities, programs, or benefits by the City of Bremerton. The City's Personnel Policy governs employment-related complaints of disability discrimination. 1. The complaint should be in writing and contain information about the alleged discrimination such as name, address, phone number of complainant and location, date, and description of the problem. Alternative means of filing complaints, such as personal interviews or a tape recording of the complaint, will be made available for persons with disabilities upon request. 2. The complaint should be submitted by the grievant and/or [his/her] designee as soon as possible but no later than 60 calendar days after the alleged violation to: ADA Coordinator and City Engineer 3207 Olympus Drive Bremerton, WA 98310 3. Within 30 calendar days after receipt of the complaint, ADA Coordinator or his designee will attempt to meet with the complainant to discuss the complaint and the possible resolutions. Within 15 calendar days of the meeting, ADA Coordinator or his designee will respond in writing, and when requested, in a format accessible to the complainant, such as large print, Braille, or audio tape. The response will explain the position of the City of Bremerton and offer options for substantive resolution of the complaint. 4. If the response by the ADA Coordinator or his designee does not satisfactorily resolve the issue, the complainant and/or his/her designee may appeal the decision within 15 calendar days after receipt of the response to the City Hearings Examiner or their designee. The response shall be considered received by the complainant on the third business day following the date it is sent to the complainant by the City. 5. A hearing of the grievance shall be scheduled at the next available proceedings of the Hearing Examiner, which will typically be within 30 -days of the appeal request by the complainant. Communication with the complainant will be in a format accessible to the complainant. 6. All written complaints received by the ADA Coordinator or his designee, appeals to the City Hearings Examiner or their designee, and responses from these two offices will be retained by the City of Bremerton for at least three years. Page vii iI-tines City of Bremerton ADA Transition Plan APPENDICES 7. The right of a person to a prompt and equitable resolution of the complaint filed hereunder shall not be impaired by the person's pursuit of other remedies such as the filing of an ADA complaint with the responsible federal department or agency. Use of this grievance procedure does not affect nor does it prevent the pursuit of other remedies. 8. These rules shall be construed to protect the substantive rights of interested persons, to meet appropriate due process standards, and to assure that the City of Bremerton complies with the ADA and implementing regulations. Page viii il-tines City of Bremerton ADA Transition Plan APPENDICES APPENDIX F ADA Grievance Form COMPLAINT OF ACCESS VIOLATION OR DISCRIMINATION ON THE BASIS OF DISABILITY The City of Bremerton will make every reasonable effort to ensure that confidentiality is maintained throughout the complaint, investigation, and corrective action process to the extent consistent with the law. This means that the City will share any sensitive information you provide here only on a need -to - know basis. Individual identifying access violation or discrimination Name Address Telephone Authorized representative of individual above (if any) Name Address Telephone 1. Please describe the City of Bremerton's alleged violation of access requirements, or discriminatory action, in enough detail so that the nature of your grievance can be clearly understood. Add additional pages if necessary: 2. Please give the date(s), time(s) and location(s) of the incident(s) or observation(s) you are reporting: 3. If the incident involves a City of Bremerton employee(s) please provide his or her name(s), if known: Page 9 I-tln� City of Bremerton ADA Transition Plan APPENDICES 4. If the grievance involves physical access to a City of Bremerton public facility or building, land, or right-of-way, please provide the specific address(s) of those locations, if known: 5. Please give the name(s) and address(es), if known, of any witnesses to the access violation or alleged discrimination: 6. If this complaint is filed on behalf of a second person, or on behalf of a group of people, please provide the names and addresses of all of the grievants, if possible: 7. What action do you want taken to correct the alleged access violation or discrimination? 8. Is there any other information you want the City to know concerning your grievance? Signature: Date: Signature of (check one): ❑ Observer of alleged access violation ❑ Victim of alleged discrimination ❑ Authorized representative Submit this form to the appropriate department head, or to the City ADA Coordinator. Page �rin� 2:0 CA LU V_ z LU El U') 0 0 5-< a) M e Lo 1) c x 11 'A, + pr W, nom". ........ . . .... 5-< a) M e Lo 1) c x City of Bremerton ADA Transition Plan APPENDICES EvOiDJUVOYMM Inventory Checklist NIS Street Name: E/W Street Name: RaMR 3ype*• ❑ Perpendicular ❑ Parallel ❑ Combination ❑ Single -Direction Parallel ❑ Diagonally -Oriented Detectable Warning Surface: ❑ Yes ❑ No Location: Curb Type: ❑ NE ❑ Vertical ❑ NW ❑ Rolled ❑ SE ❑ SW Landing Dimensions: ft in x ft in Date Inspected: Left Wing Grade: Landing Grade: Right Wing Grade: Compliant: A1: % B1: % Cl: % ❑ Yes A2: % B2: % C2: % ❑ No A3: % B3: % C3: % Notes: *Ramp Typcs based on WSDOT Field Guide for Accessible Public Rights of Way, 2012 Edition Page xii HSII"'iG ti��'•r� a �����'' ,�'_ ��'� � t� Pali- �s. �.' •� rte.,. '..�--. ..»...r.., .,..�...5 _-.. � .. City of Bremerton ADA Transition Plan APPENDICES APPENDIX) Property Classification Codes PROPERTY CLASS CODE DESCRIPTION 1 REFERENCE STATUS 111 SINGLE FAMILY RES 111 SINGLE FAMILY RES (FL REMOVAL) 119 1 MOBILE HOME ON RP 118 MOBILE HOME - LEASED LAND 119 MH (FL REMOVAL) 118 NO FUTURE ASSESSMENT 121 DUPLEX 122 TRIPLEX 137 TWO TRIPLEXES 123 FOUR-PLEX 131 5-9 UNITS 132 10-14 UNITS 133 15-19 UNITS 134 20-29 UNITS 135 30-39 UNITS 136 40-49 UNITS 137 50+ UNITS 138 RETIREMENT APARTMENTS 141 CONDO - RESIDENTIAL 500 CONDO - RETAIL 500 CONDO - OFFICE 500 CONDO - MARINA 150 MOBILE HOME PARK 160 HOTELS AND MOTELS 161 BED AND BREAKFAST LODGING 170 INSTITUTIONAL LODGING 180 OTHER RESIDENTIAL 183 SHEDS AND GARAGES 198 CABIN 210 FOOD PRODUCT MANUFACTURING 230 APPAREL/FABRIC MANUFACTURING 240 WOOD PROD. MANUFACTURING 250 FURN/FIXTURES MANUFACTURING Low X X X X X X X X X X X X X X X X X X 01 .1 High X X X X X X X X X X X X X Page 14 City of Bremerton ADA Transition Plan APPENDICES PROPERTY CLASS CODE DESCRIPTION 1 REFERENCE STATUS Low Med High 270 PRINTING/PUBLISHING X 630 MISCELLANEOUS MANUFACTURING X 390 ALUM. PRODUCTS X 320 CLAY/GLASS PRODUCTS X 340 FABRICATED MATERIAL PROD. X 390 MISCELLANEOUS MANUFACTURING X 410 RAILROADS X 420 MTR VEH TRANSPORT X 430 AIRCRAFT TRANSPORT X 440 MARINE TRANSPORT X 450 RIGHT OF WAY X 459 TOTALLY ENCUMBERED BY EASEMENTS X 460 PARKING X 470 COMMUNICATION X 480 UTILITIES X 483 WATER SYSTEMS X 485 SANITARY LAND FILLS X 489 OPERATING PROPERTY X 490 OTHER UTILITIES X 510 WHOLESALE TRADE X 520 RETAIL -BLDG MATERIALS X 530 RETAIL -GENERAL X 540 RETAIL -FOOD X 541 CONVENIENCE STORES WITH GAS PUMPS X 543 CONVENIENCE STORES WITHOUT GAS PUMPS X 545 CHAIN -TYPE GROCERIES X 550 RETAIL -AUTOMOTIVE X 551 MANUFACTURED HOUSING SALES LOT X 559 AUTO WRECKING YARD X 560 RETAIL -APPAREL X 570 RETAIL -HOME FURN X 580 RETAIL -EATING X 580 RESTAURANTS X 581 FAST FOOD X 582 TAVERN X Page 15 �rin� City of Bremerton ADA Transition Plan APPENDICES PROPERTY CLASS CODE DESCRIPTION 1 REFERENCE STATUS Low Med High 590 OTHER RETAIL TRADE X 591 NEIGHBORHOOD CENTER X 592 COMMUNITY CENTER X 593 REGIONAL CENTER X 610 FINANCE/INSURANCE/ETC. X 611 BANKS X 620 PERSONAL SERVICES X 624 CEMETERY X 630 BUSINESS SERVICES X 637 GENERAL WAREHOUSE X 638 MINI WAREHOUSE X 640 REPAIR SERVICES X 641 SERVICE STATIONS X 650 PROFESSNL SERVICES X 651 MEDICAL/DENTAL OFF X 653 HOSPITALS X 656 CONVALESCENT CENTER X 660 CONSTRUCTION SERVICES X 670 GOVERNMENTAL SERVICES X 637 STORAGE X 680 EDUCATIONAL SERVICES X 690 MISC SERVICES X 691 CHURCHES X 710 CULTURAL ACTIVITIES X 720 PUBLIC ASSEMBLY X 730 AMUSEMENTS X 530 AMUSEMENTS X 740 RECREATIONAL X 740 RECREATIONAL (FL REMOVAL) X 744 MARINA X 750 RESORTS/GROUP CAMPS X 760 PARKS X 790 OTHER RECREATION X 810 AG (NOT O.S.) X 820 AG RELATED X Page 16 �rin� City of Bremerton ADA Transition Plan APPENDICES PROPERTY CLASS CODE DESCRIPTION 1 REFERENCE STATUS Low 822 VETERINARIAN SVCS 830 OPEN SPACE -AGRICULTURE X 840 FISHING/RELATED SVC X 850 MINING/RELATED SVC X 880 CLASSIFIED FOREST LAND X 880 DESIGNATED FOREST LAND X 890 RESOURCE PRODUCTION X 910 UNDEVELOPED LAND X 910 UNDEVELOPED LAND (FL REMOVAL) X 911 COMMON AREA 920 NONCOMMERCL FOREST X 930 WATER AREAS X 939 TIDELANDS X 940 OPEN SPACE 950 OPEN SPACE -TMBR X 990 OTHER UNDEV LAND X Med High X 11 11 Page xvii �rin� City of Bremerton ADA Transition Plan APPENDICES /-\»40101041/ Public Comments on Plan fy Public Works and Utilities Department 100 Oyster Bay Ave. N. • Bremerton, WA 98312 • (360) 473.5315 • FAx (360) 473-5350 MEMORANDUM DATE: March 1, 2017 TO: File FROM: oAm Knuckey SUBJECT: ADA Transition Plan — Comments Received during Public Comment Period The public comment peried for the ADA Transition Plan began on November 2, 2015, and concluded on February 15, 2017. During this period I received two comments, neither of which was relevant to the transition plan The first from a realtor (Shelly Sefton) asking about building codes, and the second from a person (Shahnaz Chahim) requesting expanded use of access vans. The two e-mails and my responses are attached. Warking jar and with our citizens to establish Bremerton as Puget Sound's mast beautiful and livable waterfront city 0 Page xviii City of Bremerton ADA Transition Plan APPENDICES Thomas Knuckey From: Thomas Knuckey Sent: Tuesday, November 29, 2016 2:37 PM To: 'Shelly Sefton' Cc: Jeannie Vaughn Subject: R€: ADA Bathroom requirements Good afternoon Shelly— that is a question for our Building Official who I have copied to this e-mail. Have a great day. Tom Knuckey, P.E. City Engineer City of Bremerton Desk (3601473-2376/Cell l360) 509-0670 thomas.knuck v n.6r m rWn.wa us From: Shelly Sefton[mailto:ofRce@seattierealtyinc.com] Sent: Tuesday, November 29, 2016 2:31 PM To: Thomas Knuckey cThomas.Knuckey @ci.bremerton.wa.us> Subject: ADA Bathroom requirements Good Afternoon Tom, This is Shelly Sefton with Seattle Realty located at 5902 Kitsap Way. I am looking for the current ADA requirements for a single use bathroom in a commercial building. Can you help me with this or direct me to the proper person. Thank You, Shelly Sefton Seattle Realty i Page 19 King T�IL�CR City of Bremerton ADA Transition Plan APPENDICES IV, or BREhAM N Thomas Knuckey From: Steffani Lillie <steffanil@KitsapTransit.coma Sent: Tuesday, November 29, 201612:35 PMI To: Thomas Knuckey; 'Shahnaz Chahim' Subject: RE: ADA Good Afternoon Shah — Thanks for asking about the ADA van program. Kitsap Transit does offer ACCESS for our senior and disabled population to take people wherever they need to go, doctors, lunch, shopping and etc... If you would like to register for ACCESS you just need to fill out an application that is located here: http://www.kilSai)transit.comJupload_slodf/accessLacces- application-fillmdf or you can learn more about the program here: http://www.kitsaptransit.cornll.c.cess-and- vanlink/acces , I hope it is helpful knowing that there are services that will take you to where you need to go within Bremerton and Kitsap County. if you have additional questions, please feel free to contact me. Sincerely, Steffaiii Eii irie Director, Service & Capital Development Kitsap Transit 60 Washington Ave., Ste. 200 Bremerton, WA 98337 360-478-6931 From: Thomas Knuckey [mallto:Thomas.Knuckey@ci.bremerton.wa.usj Sent: Tuesday, November 29, 2016 12:18 PM To: 'Shahnaz Chahim' Cc; Steffani Lillie Subject: RE: ADA Hello Shah and thank you for your comments. The use of access vans is outside of the scope of the City's ADA Transition Plan, as the plan is limited to outlining the process for the City to correct issues with our pedestrian facilities in the right of way including sidewalks, curb ramps, etc. Kitsap Transit is the local agency that manages the access van program — I've copied Steffani Lillie who should be able to forward your concerns to the appropriate person with Kitsap Transit for their information. Again, thank you for taking the time to provide your comments. Tom Knuckey, P.E. City Engineer city of Bremerton Desk (360) 473-2376/Ceti (360) 509-DS70 thorm5.knuckevgpci-bremenon.wa.us From: Shahnaz Chahim [mailto:heratjam@comcast.net] Sent: Tuesday, November 29, 201611:49 AM t Page 20 King T�IL�CR City of Bremerton ADA Transition Plan APPENDICES To: Thomas Knuckey iThomas. Knuckey@ci.bremerton.wa.us> Subject: ADA You have asked us to comment on the ADA issues and here is my concern: I would like to see the addition of access vans for the disabled to pick them up from their home and take them to healthcare facilities for their appointments. King County has it for eligible disabled citizen free of charge. I am a retired person with disability and live in Seattle at this time and have a property in Bremerton; this is the only reason which might keep me from moving to my house in Bremerton even though I like the City. Thanks, Shah Page 21 RESOLUTION NO. c`�10 F A RESOLUTION designating an ADA Coordinator and adopting a grievance procedure for compliance with the Americans With Disabilities Act of 1990. WHEREAS, the Americans with Disabilities Act (ADA) was signed into law on July 26, 1990, and applies to the City of Bremerton; and WHEREAS, this law prohibits discrimination against persons with disabilities and requires that a qualified individual with a disability should not be subject to discrimination in employment, access to public facilities, services, programs and activities; now, therefore, BE IT RESOLVED by the City Council of the City of Bremerton: That the Mayor shall designate an ADA Coordinator, whose duties shall include the provision of proper notice of the ADA grievance procedure to City personnel and the community at large, and the receipt and review of any ADA grievance directed to the City of Bremerton. BE IT FURTHER RESOLVED that the ADA Grievance Procedure, attached hereto as Exhibit "A",is hereby adopted. 19YZ. PASSED by the City Council of the City of Bremerton this 34 day of,�; — .J . �,;, LYNN HORTON Council President APPROVED this day of C , 1992. 41- &J'-f'J LOUIS MENTOR, Mayor ATTEST: KATHLEE . McCLUSKEY, C ft ADA.LM - 10/1/92 CITY OF BREMERTON ADA GRIEVANCE PROCEDURE The City of Bremerton has adopted an internal grievance procedure providing for prompt and equitable resolution of complaints alleging any action prohibited by the Americans with Disabilities Act. ADA states, in part, that "no otherwise qualified disabled individual shall, solely by reason of such disability, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination" in programs or activities sponsored by a public entity. Complaints regarding access or discrimination should be addressed to ADA Coordinator, City Clerk's Office, City of Bremerton, 239 4th Street, Bremerton, WA. 98310, 478-5302, who has been designated to coordinate ADA compliance efforts. 1. A complaint shall be filed in writing, contain the name and address of the person filing it, and briefly describe the alleged violation of the regulations. Other arrangements for filing a complaint will be made available for those with disabilities requiring further accommodation. 2. A complaint shall be filed during the time the perceived violation exists or within sixty (60) calendar days after the complainant becomes aware of the alleged violation. 3. An investigation, as may be appropriate, shall follow a filing of complaint. The investigation shall be conducted by the City of Bremerton's ADA Coordinator. These rules contemplate informal but thorough investigations, affording all interested persons and their representatives, if any, an opportunity to submit evidence relevant to a complaint. 4. A written determination as to the validity of the complaint and a description of the resolution or recommended action, if any, shall be issued by the ADA Coordinator and a copy forwarded to the complainant no later than sixty (60) calendar days after the filing of the complaint. 5. The ADA Coordinator shall maintain the files and records of the City of Bremerton relating to the complaints filed. 6. The complainant may request a reconsideration of the complaint in instances where he or she is dissatisfied with the resolution. The request for reconsideration shall be made in writing within thirty (30) calendar days of notification of the ADA Coordinator's decision, and mailed or delivered to the Office of ADA Coordinator, 239 4th Street, Bremerton, WA. 98310. 7. The ADA Coordinator shall forward the request for reconsideration to the City of Bremerton's Disability Action Committee and facilitate the scheduling of a convenient time for the complaint to be heard by the Committee. A good faith effort shall be made to schedule the hearing within thirty (30) calendar days of receipt of the request for reconsideration. 8. The Chairperson of the Disability Action Committee shall convey the Committee's written advisory decision to the complainant and to the Mayor of the City of Bremerton within thirty (30) calendar days of the conclusion of its public hearing. This advisory decision may uphold, overturn, or change the decision rendered by the ADA Coordinator. 9. The right of a person to a prompt and equitable resolution of the complaint filed hereunder shall not be impaired by the person's pursuit of other remedies such as the filing of an ADA complaint with the responsible federal department or agency. Use of this grievance procedure does not effect nor does it prevent the pursuit of other remedies. 10. These rules shall be construed to protect the substantive rights of interested persons, to meet appropriate due process standards, and to assure that the City of Bremerton complies with the ADA and implementing regulations. 35718 Federal Register [" Vol. 58; No. 144 / Friday, jul5, 26. 1901 / Rules and Regulations Trust Territory of the Pacific Islands, and'the Commonwealth of the Northern Mariana Islands. ¢ 35106 Self-evatw 1wL. (a) A public entity shall; within one year -of the effective date of this part, evaluate its current services, policies, and practices. and the effects thereof, that do not or may not meet the requirements of this part and, to the extent modification of any such services. policies, and practices is required. the public entity shall proceed to make the necessary modifications. (b) A public entity shall provide an opportunity to interested persons, including individuals with disabilities or organizations representing individuals with disabilities. to participate in the self-evaluation process by submitting commerrts. (c) Apublic entity that employs 50 or more persons shall..fcr at least three years following completion of the self- evaluation. maintain on file and make available for public inspection: (1) A list of the interested persons consulted; (2) A description of areas examined. and any problems identified: and (3) A description of any modifications made. (d) If a public entity has already complied with the self-evaluation requirement of a regulation implementing section 504 of the Rehabilitation Act of 1973, than the requirements of this section shall. apply only to those policies and practices that were not included in the previous self- evaluation. § 35.1W Notice. A public entity shall make available to applicants, participants, beneficiaries, and ether interested persons information regarding the provisions of t`•.is part and its appiical -.iity to the services, programs. or activftiss of the public eniity, and make such information available to trent ir such manner as the head of the entity rwds necessary to apprise such perscns of the protections against discrimination assured them by the Act and this part. § 35.107 Designation of responsible employee and adoption of grievance prcceduras. (o) Des:g::azion ojres?ons;'ble employee. A public entity that employs 50 or more persons shall designate at least one employee to coordinate its efforts to cornply with and carry out its responsibilities under this part, including any investigation of any ccirplaint communicated to it alleging its noncompliance with this part or alleging any actions that would be prohibited by this part. The public entity shall make available to all interested individuals the name, office address,. and telephone number of the. employee or employees designated pursuant to this paragraph. (b) Comploirrtprocedure. A public entity that employs 50 or more persons shall adopt and publish grievance procedures providing for prompt and equitable resolution of complaints alleging any action that would be prohibited by this part. §§ 35-108-35.129 [Reserved] Subpart B—General Requirements § 35.130 General protvbit tons +gains[ discrimination. (a) No -qualified individual with a disability shall, on the basis of disability, be excluded from participation in or be denied the benefits of the services, programs, or activities of a pubifc.endry, orbe subjected to discrimination by any public. entity. (b) (1) A public entity, in pravidfn$ any aid, benefit, or service, may not, directly or through ceatractual, licensing. or other arrangene.^ ts, on the basis of disability— (i) Deny a qualified individual with a disability the opportunity to participate in or benefit from the aid, benefit, or service; (ii) Afford a qualified individual with a disability an opportunity to participate in or benefit from the aid, benefit. or service that i3 not equal to that afforded others; (iii) Provide a qualified individual with a disability with an aid, benefit, or service that is not as effective in affording equal opportunity to obtain the same result, to gain the same benefit, or to reach the same level cf achievernent as that provided to others; (iv) Provide different cr separate aids. benefits, or services to individuals with disabilities or to any class of individuals with disabilities than is provided to others unless such action is necessary to provide qualified individuals with disabilities with aids, benefits, or services that are as effective as those provided to others; (v) Aid or perpe!•,iate discrimination against a qualified individual with a disability by providing significant assistance to an agency, organization, or person that discriminates on the basis of disability in providing any aid, benefit, or service to beneficiaries of tlhe public entity's program; (vi) Deny a qualified individual with a disability the opportunity to participate as a member of planning cr ad-Asory boards; (vii) Otherwise limit a qualified individual with a disability in the enjoyment of any right.. privilege. advantage, or opportunity enjoyed by others receiving the aid, benefit, or service. (2) A public entity may not deny a qualified individual with a disability the opportunity to participate in services, programs, or activities that are not separate or different. despite the existence of permissibly separate or different programs or activities. (3) A public entity may not, directly or through contractual. or other arrangements, utilize criteria or methods of administration: (i) That have the effect of subjecting qualified individuals with disabilities to discrimination on the basis of disability; (ii) That have the purpose or effect of defeating or substantially impairhV accomplishment of the objectives of the public entit;'s program with respect to individuals with disabilities; or (iii) That perpetuate. the discrimination of anotherpubfic entity if both public entities are subject to common administrative control or are agencies of the same State. (4) A public entity may not, in determining the -site or location of a facility, make selections— (i) That have the of ect of excluding individuals with disabilities from. denying them the benefits of, or otherwise subjecting them to discrimination; or (ii) That have the purpose or effect of defeating or substantially impairing tate accomplishment of the objectives of the service, program, or activity with respect to individuals with disabilities. (5) A public entity, in the selection of procurement contractors. may not use criteria that subject qualified individuals with disabilities to discrimination on the basis of disability. (fi) A public entity may not administer a licensing or certification program in a mariner that subjects qualified individuals with disabilities to discrimination on he basis of disability, nor may a public entity establish requirements for the programs or activities of licensees or certified entities that sub;ect qualified individuals with disabilities to discrimination on the basis of disability. The programs or activities of entities that are licensed or certified by a public entity are not, themselves, covered by this part. (7) A public entity shall make reasonable modifications in policies, practices, or procedures when the modifications are necessary to avoid discrimination cn the basis of disability. CITY OF BREMERTON OFFICE OF THE CITY ATTORNEY ■ IAN R. SIEVERS, CITY ATTORNEY Gateway to the Olympics and Home of the Puget Sound Naval Shipyard DATE: September 17, 1992 TO: Council Operations Committee FROM: Leila Mills, Assistant City Attorney. . RE: ADA Coordinator 1. Would it be legal to designate the City's Risk Manager as its ADA Coordinator? The federal regulations require public entities employing 50 or more persons to "designate at least one employee to coordinate its efforts to comply with and carry out its responsibilities under this part, including any investigation of any complaint communicated to it alleging any action that would be prohibited by this part." Fed. Register Rules and Regulations §35.107. The City is required to designate "an employee". There is no specification or restriction of the type of employee, or the position ordinarily held by the employee. As such, there is nothing illegal about designating the Risk Manager. 2. What is the propriety of designating the City's Risk Manager as ADA Coordinator? The Risk Manager currently has responsibilities which aim to not only protect the worker, but to protect the City from liability. For example, she develops and administers the City's Safety program and evaluates compliance with WISHA. The Risk Manager makes written recommendations regarding employee safety and the safety of the public using City facilities to the responsible department heard. If the department head disagrees with the recommendation, the Risk Manager forwards the recommendation to the City Clerk, and finally to the Mayor who directs compliance by the department head if there is concurrence. Similarly, under the ADA, the Risk Manager would be coordinating the program to ensure compliance, and would be communicating with the department heads if they are deemed to be in non-compliance. As with the WISHA enforcement, the Risk Manager's intent is two- fold: firstly to enforce the law (and thereby protect employees and the public) and secondly, to comply with the law so as to avoid claims against the City. —T-11 OF BREMERT Memorandum September 17, 1992 Page 2 So far as the investigatory aspect of the position is concerned, there is an appeal system set up in the grievance procedure to ensure that anybody who is not satisfied with the Risk Manager's analysis may have the complaint reconsidered by the Disability Action Committee. The Risk Manager does not sit on the committee and therefore, the recommendation would not be affected by any other bias if, in fact, it exists. 3. Would the EEO Officer be a more suitable designee? From the perspective of bias or influence, there is little foundation to believe that the EEO Officer would have any less conflict or bias than the Risk Manager. The EEO Officer is also a City employee, and currently is performed by the Civil Service Officer. (In the past, other positions have held this post, such as the Purchasing Supervisor.) Whether or not it is the Risk Manager, the Civil Service Officer, or any other City position, all would presumably have an interest in protecting the City and avoiding claims against it. There will be an inherent bias incorporated into any employee's position, simply by virtue of being a City employee. However, the federal regulations require that an employee be designated as coordinator. Presently, the EEO Officer ensures compliance with the EEO program. The policy states that recruitment, upgrading and training shall be without regard to "race, color, sex, age, religion, mental status, national origin, political affiliation, and mental, sensory and physical handicap. Give that the ADA Coordinator (and the ADA Action Committee) will address the issues regarding mental, sensory and physical handicap, it is proposed that BMC 2.28.040 be amended to address complaints pertaining to discrimination in the areas of sex, race, and national origin and the ADA Coordinator and the Action Committee will address issues of mental, sensory or physical handicaps. It should be noted that handicap grievances have already been separated from the EEO grievance procedure through the procedures set forth in BMC 2.88 (Handicapped Action Committee). CONCLUSION: It is legal and propitious to designate the Risk Manager as the ADA Coordinator. The EEO Officer is not necessarily a more suitable position for this function, and this will ultimately be a discretionary decision for the City. The EEO responsibilities are already quite extensive, and it may simply be more practical and efficient to spread the ADA function to another City employee. LM: jrd ADA.Mem - 9/17/92 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Contract Award to Johansen Excavating, Inc. for the Lebo Boulevard Roadway Improvement Project Study Session Date: March 22, 2017 COUNCIL MEETING Date: April 5. 2017 Department: Presenter: Phone: Public Works & Utilities Chal Martin (360) 473-5758 SUMMARY: This project received seven bids. The lowest responsive, responsible bidder was Johansen Excavating, Inc., from Buckley, Washington with a bid of $4,934,570.06, including estimated sales tax. ATTACHMENTS: 1. Contract 2. Bid tabulation FISCAL IMPACTS (Include Budgeted Amount): The Lebo Boulevard Road Improvement Project is funded with a Transportation Improvement Board grant of $4,942,722; City Stormwater Utility funding of $913,514, and City Water Utility funding of approximately $113,000. STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑ Consent Agenda o General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve a contract with Johansen Excavating, Inc. for the Lebo Boulevard Roadway Improvement Project in the amount of $4,934,570.06 including Washington State sales tax; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 City of Bremerton 100 Oyster Bay Ave. N. Local Agency Contract THIS AGREEMENT, made and entered into this day of between the City of Bremerton, and the under and by virtue of Title 47 RCW, as amended and hereinafter called the Contractor. WITNESSETH: That in consideration of the terms and conditions contained herein and attached and made a part of this agreement, the parties hereto covenant and agree as follows: The Contractor shall do all work and furnish all tools, materials, and equipment for: in accordance with and as described in the attached plans and specifications, and the standard specifications of the City of Bremerton which are by this reference incorporated herein and made part hereof and, shall perform any changes in the work in accord with the Contract Documents. The Contractor shall provide and bear the expense of all equipment, work and labor, of any sort whatsoever that may be required for the transfer of materials and for constructing and completing the work provided for in these Contract Documents except those items mentioned therein to be furnished by Citv of Bremerton. II. City of Bremerton hereby promises and agrees with the Contractor to employ, and does employ the Contractor to provide the materials and to do and cause to be done the above described work and to complete and finish the same in accord with the attached plans and specifications and the terms and conditions herein contained and hereby contracts to pay for the same according to the attached specifications and the schedule of unit or itemized prices at the time and in the manner and upon the conditions provided for in this contract. Lebo Boulevard Lebo Boulevard Roadway Improvement Project DOT Form 272-OO6A EF 07/2011 III. The Contractor for himself/herself, and for his/her heirs, executors, administrators, successors, and assigns, does hereby agree to full performance of all convenants required of the Contractor in the contract. IV. It is further provided that no liability shall attach to the State by reason of entering into this contract, except as provided herein. IN WITNESS WHEREOF, the Contractor has executed this instrument, on the day and year first below written and City of Bremerton has caused this instrument to be executed by and in the name of City of Bremerton the day and year first above written. Executed by the Contractor Local Agency: Title: By: Date: Lebo Boulevard Lebo Boulevard Roadway Improvement Project (Contractor) DOT Fonn 272-006A EF 07/2011 BID PROPOSAL LEBO BOULEVARD ROADWAY IMPROVEMENT PROJECT BID SCHEDULE Sales Tax - The bidder shall include sales tax in the Bid Item price per Section 1-07.2(1) for all items in the Bid Schedule. BID TABULATION Item No. Ref to Spec Description of Item Estimated Quantity Unit Unit Price Amount 1 1-09.7 MOBILIZATION 1 L.S. $ihG,om.O6 $47�Coo,°Q 2 2-01.5 CLEARING AND GRUBBING 2 ACRE $ lr3 (5b!'o $A%100' 3 2-02.5 REMOVI CEMENT CONC. 5,790 SY $ q $ S WALK%ol �'js 4452 4 2-02.5 REMOVING CEMENT CONC. CURB AND GUTTER 9, 550 LF $ y y'Z. 0 .4c)$ 5 2-02.5 REMOVING DRAINAGE STRUCTURE 49 EACH $ y$5,0fl $.a3$ -uo 6 2-02.5 REMOVAL OF STRUCTURE 1 L.S. $75000 00 $'75,000•** AND OBSTRUCTION 7 2-03.5 ROADWAY EXCAVATION INCL. 3,220 C.Y. $3%.Sb $113970 HAUL 8 2-03.5 SELECT BORROW INCL. HAUL 7,600 TON $22,90 $111,000. 9 2-03.5 RUBBLIZATION 18,800 S.Y. $ 7 .5o $ µ{1,006.00 10 7-05.5 CATCH BASIN TYPE 1L 9 EACH $13$0.00 $12.420.00 11 7-05.5 CATCH BASIN TYPE 1 53 EACH $%%0.00 $72.080.00 12 7-05.5 ADJUST CATCH BASIN 1 EACH $ 7.40-00 $ 290.00 13 7-05.5 CATCH BASIN TYPE 2 - 48" 13 EACH $1140.00 $35-42-0-00 DIAM 14 7-05.5 CATCH BASIN TYPE 2 - 72" 1 EACH $(D190 00 $ 6I90.O° DIAM CATCH BASIN TYPE 2 60" 15 7-05.5 DIAM WITH FLOW 1 EACH %350-00 $ (0350. 00 1 RESTRICTOR 16 7-02.5 SCH. A STORM SEWER PIPE 2,920 L.F. $44 - fa2- $145-44-14. 12 IN. DIAM. 17 7-02.5 SCH. A STORM SEWER PIPE 1,110 L.F. $ (d0.� $ �(�.00 18 IN. DIAM. City of Bremerton Lebo Boulevard Roadway Improvement Project LD -1 March 2017 Public Works Agreement 00 ..So .0. 00 5.00 Item Ref Description of Item Estimated Unit Unit Price Amount No. to Spec Quantity 18 7-02.5 SCH. A STORM SEWER PIPE 290 L.F. $104.00 $ 30160.00 24 IN. DIAM. 19 2-09.5 SHORING OR EXTRA EXCAVATION CL. B 3,500 S.F. $ 3,%5 $ 1 1 1 OZ� 20 7-01.5 UNDERDRAIN PIPE 6 IN. DIAM. 1,180 L.F. $yb.$O $S4'wo 00 21 7-05.5 MODULAR WETLAND 4X6 2 EACH $2SS00 00 $51,600•00 UNDERGROUND 22 7-05.5 MODULAR WETLAND 4X8 5 EACH $� $1S2,goo01p UNDERGROUND 23 7-05.5 MODULAR WETLAND 6X8 1 EACH $y13Soo °� $4$5o�•°p 24 7-05.5 MODULAR WETLAND 8X12 1 EACH $S&,5bo•06 25 7-05.5 MODULAR WETLAND 8X12 1 EACH $11000.°0 $11,000•°0 UNDERGROUND 26 6-13.5 STRUCTURAL EARTH WALL 3,910 SF $ 30.00 $ %%-I 300.00 27 4-04.5 CRUSHED SURFACING BASE 7,690 TON $2.1.50 $t1►,LI'IS COURSE 28 5-04.5 HMA CL. 1/2 IN. PG 58-22 5,220 TON $$1.'50 $�lt'%i'!0• 29 5-04.5 JOB MIX COMPLIANCE PRICE 1 EST. $2,000 $2,000 ADJUSTMENT 30 5-04.5 COMPACTION PRICE 1 EST. -$1 -$1 ADJUSTMENT 31 5-04.5 ASPHALT COST PRICE 1 EST. $355 $355 ADJUSTMENT 32 8-01.5 ESC LEAD 45 DAYS $'14S.°O $ IIOLS. EROSION CONTROL AND 33 8-01.5 WATER POLLUTION 1 L.S. $21500 C $ZI,SOO.oO PREVENTION 34 8-01.5 SEEDING, FERTILIZING, AND 2 ACRE $ZI25.00 $4.7.70.00 MULCHING 35 8-04.5 CEMENT CONC. PEDESTRIAN 200 L.F. $Z9 00 $ sS,$o0.00 CURB 36 8-04.5 CEMENT CONC. TRAFFIC 11,350 L.F. $ CURB AND GUTTER 37 8-11.5 BEAM GUARDRAIL TYPE 31 140 L.F. 38 8-22.5 PLASTIC LINE 7,470 L.F. $ 1. $ �1%��Z.� City of Bremerton Lebo Boulevard Roadway Improvement Project LD -2 March 2017 Public Works Agreement .00 Item No. Ref to Spec Description of Item Estimated Quantity Unit Unit Price Amount 39 8-22.5 PLASTIC WIDE LANE LINE 5,440 L.F. $ g�0 40 8-22.5 PLASTIC CROSSWALK LINE 2,250 S.F. $ rj,3s $ IZ b371 41 8-22.5 PLASTIC STOP LINE 158 L.F. $ '7,01D $ 11 j010 42 8-22.5 PLASTIC TRAFFIC ARROW 1 EACH Is tin.w $ Lkwat 43 8-22.5 PLASTIC BICYCLE LANE SYMBOL 19 EACH $ p ,p9 ( $ Z ,O?J�J• 44 8-22.5 PLASTIC TRAFFIC LETTER 13 EACH $ •SO $ 90 3.S 45 8-21.5 PERMANENT SIGNING 1 L.S. $ j 2'sQ $ rl,-Lm. 46 8-23.5 TEMPORARY PAVEMENT 16,000 L.F. $ VS $ `d"OO MARKING -SHORT DURATION • 47 1-10.5 TRAFFIC CONTROL 1 EST. $2,500 $2,500 SUPERVISOR 48 1-10.5 PEDESTRIAN TRAFFIC 1 EST. $2,500 $2,500 CONTROL 49 1-10.5 FLAGGERS 1 EST. $2,000 $2,000 50 1-10.5 OTHER TRAFFIC CONTROL 1 EST. $2,000 $2,000 LABOR 51 1-10.5 PROJECT TEMPORARY 1 L.S. q� $370,00*. $3?0�a06 op TRAFFIC CONTROL 52 1-08.3(5) TYPE B PROGRESS SCHEDULE 1 L.S. $ 5,O�•� $`3000. 53 7-01.5 GRAVEL BACKFILL FOR 200 C.Y. $L( -L.00 $ $,400.00 DRAIN 54 7-08.5 ABANDON PIPE 35 EACH $512.50 $11937.Sb 55 8-14.5 CEMENT CONC. SIDEWALK 9,390 S.Y. $x'1(0 00 $64311446• 56 8-06.5 CEMENT CONC. DRIVEWAY 1,390 S.Y. $13'.00 $1M Igo O0 ENTRANCE TYPE 2 57 8-06.5 CEMENT CONC. DRIVEWAY 990 S.Y. $7SS.0O $74412S'0.00 ENTRANCE TYPE 3 58 8-14.5 CEMENT CONC. CURB RAMP 59 EACH $I%o 00 $112,100 c* 59 7-13.5 REPLACE AND ADJUST VALVE BOX 61 EACH $ 3'Z0 QO $ a3 t$'o . 60 1-05.18 RECORD DRAWINGS 1 L.S. $ Z.,C)Op. $ Z, 040- 61 1-07.13(4) REIMBURSEMENT FOR THIRD 1 EST. $5,000 $5,000 PARTY DAMAGE City of Bremerton Lebo Boulevard Roadway Improvement Project LD -3 March 2017 Public Works Agreement 00 19,50 ❑r M Item Ref Description of Item Estimated Unit Unit Price Amount No. to Spec Quantity 62 7-05.5 ADJUST MANHOLE 34 EACH $ �f0 ,00 $ 63 8-13.5 MONUMENT, CASE, COVER, 4 EACH $$ AND PIPE I105O, LA-L(3io, 64 1-07.15(1) SPCC PLAN 1 L.S.$ 2 per, $ 65 8-18.5 MAILBOX SUPPORT TYPE 1 5 EACH $ (� ��� $ (o'er $Q 66 7-05.5 CONNECTION TO DRAINAGE STRUCTURE 9 EACH $ a'Im. $ -ay ,3 67 1-05.4 ROADWAY SURVEYING 1 L.S. $30000-90 $30,0w.00 68 1-05.4 LICENSED SURVEYING 1 EST. $15,000 $15,000 69 7-13.5 ADJUST METER BOX 47 EACH $ q'T(3, $ a gL,, 70 8-20.5 ILLUMINATION SYSTEM 1 L.S. $41S -Q00 °O $yz.5,aw .'a 71 8-12.5 COATED CHAIN LINK FENCE 800 L.F. $ZO •'tea $ l(.400., TYPE 4 COATED END, GATE, 72 8-12.5 CORNER, PULLPOST FOR 82 EACH $Z$2 " $2;1Lv CHAIN LINK FENCE 73 8-02.5 TOPSOIL TYPE A 1,049 S.Y. $S'.` r' $S,-tn.O9, 74 8-02.5 6" CONCRETE MOW STRIP 271 L.F. $Z$,1'r $1141.2T 75 8-04.5 SEEDING AND FERTILIZING 20,408 S.F. $ 0. 01 $ 1428,':6 76 8-02.5 BARK OR WOOD CHIP MULCH 143 S.Y. $ 5.4 S $1'19.35 77 8-02.5 PSIPE ACER GLABRUM 'ROCKY 11 EACH $ LJf8(. 0* $ T�&(( MT' .00 78 8-02.5 PSIPE PRUNUS VIRGINIANA 'CANADA 5 EACH $ S4&15' $2133,�s RED' 79 8-02.5 PSIPE SYRINGA RETICULATA 'IVORY 14 EACH $6o71•SO $ $SO57.06 SILK' 80 8-02.5 PSIPE ARBUTUS UNEDO 'ELFIN 23 EACH $Q8,10 $ %Sao 10 KING' 81 8-02.5 PSIPE HEMEROCALLIS X 'STELLA 12 EACH $%'IJS- $ 14S.80 DE ORO' 82 8-02.5 PSIPE NANDINA DOMESTICA 'FIRE 49 EACH $34.4 5 - POWER' 83 8-02.5 PSIPE POTENTILLA 'ABBOTSWOOD' 190 EACH $36 .`{s $ 692S.So FRUTICOSA City of Bremerton Lebo Boulevard Roadway Improvement Project LD -4 March 2017 Public Works Agreement M11 Item No. Ref to Spec Description of Item Estimated Quantity Unit Unit Price Amount 84 8-02.5 PSIPE RHUS AROMATICA ' 156 EACH $ 22.00 $343Z•116 G RO-LOW' 85 8-02.5 PSIPE VIBURNUM DAVIDII 97 EACH $yp,« $SM.57s 86 8-02.5 PSIPE COTONEASTER 'TOM 129 EACH $17 9& $2.'9.10 APICULATUS THUMB' 87 8-02.5 PSIPE EUONYMUS FORTUNEI 'CANADALE 100 EACH $1'1.40 $ %-14o. 06 GOLD' 88 8-05.5 BENCHES 3 EACH $Z(co. $ wab.60, 89 8-21.5 WEST MONUMENT SIGN 1 EACH $ZGnoa " $ ZfrAoo b 90 8-21.5 EAST MONUMENT SIGN 1 EACH $ Z4,400 °O $ 2yOca ,0O 91 6-02.5 PIGMENTED SEALER FOR 1,874 S.F. $ ,5 C� $ (05.51-AD CONCRETE SURFACES 92 6-02.5 ANTI-GRAFFITI COATING 2,000 S.F. $ 93 8-22.5 WHITE REFLECTIVE PAINT 84 L.F. $ ,1T- $ CI%.1-0 94 1-04.4 MINOR CHANGE 1 EST. $50,000 $50,000 95 1-07.17 FORCE ACCOUNT - POLE 1 EST. $20,000 $20,000 HOLDING 96 1-07.17(3) FORCE ACCOUNT - 1 EST. $7,500 $7,500 POTHOLING TOTAL: $4 R34J Seo . o6 END OF BID PROPOSAL City of Bremerton Lebo Boulevard Roadway Improvement Project LD -5 March 2017 Public Works Agreement City of Bremerton 100 Oyster Bay Ave. N. Local Agency Proposal - Signature Page The bidder is hereby advised that by signature of this proposal he/she is deemed to have acknowledged all requirements and signed all certificates contained herein. A proposal guaranty in an amount of five percent (5%) of the total bid, based upon the approximate estimate of quantities at the above prices and in the form as indicated below is attached hereto: Cash ❑ In the Amount of Cashier's Check ❑ Dollars Certified Check ❑ ($ ) Payable to the Agency Proposal Bond ;� In the Amount of 5% of the Bid Receipt is hereby acknowledged of addendum(s) No.(s)�`- /Authorized Official(s) Proposal Must be Signed Firm Name JohGN�stY� C.c�,�► S hC, Address State of Washington Contractor's License No. , Y5 `A K ZZ Federal ID No. ( 4 -- ( Ct Z '�'A , \gyp Note: (1) This proposal form is not transferable and any alteration of the firm's name entered hereon without prior permission from the City of Bremerton will be cause for considering the proposal irregular and subsequent rejection of the bid. (2) Please refer to section 1-02.6 of the standard specifications, re: "Preparation of Proposal," or "Article 4" of the Instruction to Bidders for building construction jobs. Lebo Boulevard Lebo Boulevard Roadway Improvement Project A DOT Form 272-036K EF 07/2011 City of Bremerton 100 Oyster Bay Ave. N. Local Agency Proposal Bond KNOW ALL, MEN BY THESE PRESENTS, That we, Johansen Excavating, Inc. of Buckley, WA as principal, and the Berkley Insurance Company a corporation duly organized under the laws of the state of Delaware , and authorized to do business in the State of Washington, as surety, are held and firmly bound unto the State of Washington in the full and penal sum of five (5) percent of the total amount of the bid proposal of said principal for the work hereinafter described, for the payment of which, well and truly to be made, we bind our heirs, executors, administrators and assigns, and successors and assigns, firmly by these presents. The condition of this bond is such, that whereas the principal herein is herewith submitting his or its sealed proposal for the following highway construction, to wit: Lebo Boulevard Roadway Improvement Project said bid and proposal, by reference thereto, being made a part hereof. NOW, THEREFORE, If the said proposal bid by said principal be accepted, and the contract be awarded to said principal, and if said principal shall duly make and enter into and execute said contract and shall furnish bond as required by the City of Bremerton within a period of twenty (20) days from and after said award, exclusive of the day of such award, then this obligation shall be null and void, otherwise it shall remain and be in full force and effect. IN TESTIMONY WHEREOF, The principal and surety have caused these presents to be signed and sealed this 28 day of March, 2017 (IS ) (Attorney-in-fact) Karen C. Swanson, Attorney -in -Fact Lebo Boulevard Lebo Boulevard Roadway Improvement Project DOT Form 272-001A EF 0712011 No. BI -1220g POWER OF ATTORNEY BERKLEY INSURANCE COMPANY WILMINGTON, DELAWARE NOTICE: The warning found elsewhere in this Power of Attorney affects the validity thereof. Please review carefully. KNOW ALL MEN BY THESE PRESENTS, that BERKLEY INSURANCE COMPANY (the "Company"), a corporation duly d organized and existing under the laws of the State of Delaware, having its principal office in Greenwich, CT, has made, constituted and appointed, and does by these presents make, constitute and appoint: Karen C. Swanson; Julie IL Truitt; Brent E. Heilesen; ro Christopher Kinyon; Jamie Diemer; Carley Espiritu; Peter J. Comfort; Annelies M. Richie; Kyle Joseph Howat; Mary S. INorrell; or Heather L. Allen of Propel Insurance of Tacoma, WA its true and lawful Attorney -in -Fact, to sign its name as surety 7 only as delineated below and to execute, seal, acknowledge and deliver any and all bonds and undertakings, with the exception of . E Financial Guaranty Insurance, providing that no single obligation shall exceed Fifty Million and 00/100 U.S. Dollars In V (U.S.$50,000,000.00), to the same extent as if such bonds had been duly executed and acknowledged by the regularly elected officers of the Company at its principal office in their own proper persons. � E r-! This Power of Attorney shall be construed and enforced in accordance with, and governed by, the laws of the State of Delaware, owithout giving effect to the principles of conflicts of laws thereof. This Power of Attorney is granted pursuant to the following > L resolutions which were duly and validly adopted at a meeting of the Board of Directors of the Company held on January 25, 2010: n C '^ O .� RESOLVED, that, with respect to the Surety business written by Berkley Surety Group, the Chairman of the Board, Chief � a Executive Officer, President or any Vice President of the Company, in conjunction with the Secretary or any Assistant w Secretary are hereby authorized to execute powers of attorney authorizing and qualifying the attorney-in-fact named therein to o y execute bonds, undertakings, recognizances, or other suretyship obligations on behalf of the Company, and to affix the corporate seal of the Company to powers of attorney executed pursuant hereto; and said officers may remove any such © attorney-in-fact and revoke any power of attorney previously granted; and further u RESOLVED, that such power of attorney limits the acts of those named therein to the bonds, undertakings, recognizances, or H other suretyship obligations specifically named therein, and they have no authority to bind the Company except in the manner o ; and to the extent therein stated; and further > RESOLVED, that such power of attorney revokes all previous powers issued on behalf of the attorney-in-fact named; and s further RESOLVED, that the signature of any authorized officer and the seal of the Company may be affixed by facsimile to any power of attorney or certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or 3 other suretyship obligation of the Company; and such signature and seal when so used shall have the same force and effect as though manually affixed. The Company may continue to use for the purposes herein stated the facsimile signature of any person or persons who shall have been such officer or officers of the Company, notwithstanding the fact that they may have E ceased to be such at the time when such instruments shall be issued. 0 o IN WITNESS WHEREOF, the Company has ca sed these presents to be signed and attested by its appropriate officers and its corporate seal hereunto affixed thi y of 2016. OU CIJ Attest: Berkley Insurance Company o (Seal) By ,A ❑ Ira S. Lederman Je after o Executive Vice President & Secretary S Ior V President a E WARNING: THIS POWER INVALID IF NOT PRINTED ON BLUE "BERKLEY" SECURITY PAPER a. STATE OF CONNECTICUT) E o ) ss: L a COUNTY OF FAIRFIELD ) o � y Sworn to before me, a Notary Public in the State of Connecticut, this J±ayof 2016, by Ira S. Lederman and � Jeffrey M. Hafter who are sworn to me to be the Executive Vice President and ecr ry, and the Senior Vice President, respectively, of Berkley Insurance Company.MARIA C. RUNDBAKEN NOTARY PUBLIC Q o MY COMMISSION EXPIRES Notary Public, State of Connecticut V APRIL 30, 2019 z !-E- CERTIFICATE a U I, the undersigned, Assistant Secretary of BERKLEY INSURANCE COMPANY, DO HEREBY CERTIFY that the foregoing is a true, correct d and complete copy of the original Power of Attorney; that said Power of Attorney has not been revoked or rescinded and that the authority of the 3 Attorney -in -Fact set forth therein, who executed the bond or undertaking to which this Power of Attorney is attached, is in full force and effect as of this date. Given under my hand and seal of the Company, this 2k day of (Seal) Vincent P. Forte Local Agency Name Local Agency Address 34 s 6�'4 sk . ;9cmier-oM, WA 98337 Local Agency Subcontractor List Prepared in compliance with RCW 39.30.060 as amended To Be Submitted with the Bid Proposal Project Name Le_lcio bovlc_vorJ Road.. 1 Failure to list subcontractors with whom the bidder, if awarded the contract, will directly subcontract for performance of the work of heating, ventilation and air conditioning, plumbing, as described in Chapter 18.106 RCW, and electrical, as described in Chapter 19.28 RCW or naming more than one subcontractor to perform the same work will result in your bid being non-responsive and therefore void. Subcontractor(s) with whom the bidder will directly subcontract that are proposed to perform the work of heating, ventilation and air conditioning, plumbing, as described in Chapter 18.106 RCW, and electrical as described in Chapter 19.28 RCW must be listed below. The work to be performed is to be listed below the subcontractor(s) name. To the extent the Project includes one or more categories of work referenced in RCW 39.30.060. and no subcontractor is listed below to perform such work, the bidder certifies that the work will either (i) be performed by the bidder itself. or (ii) be by a lower tier subcontractor who will not contract dir -r I with the bidder. Subcontractor Name Work to be Performed 11wr� i h o. M �M�r►'Nw�'� c5� Subcontractor Name Work to be Performed Subcontractor Name Work to be Performed Subcontractor Name Work to be Performed Subcontractor Name Work to be Performed Bidder's are notified that is the opinion of the enforcement agency that PVC or metal conduit, junction boxes, etc, are considered electrical equipment and therefore considered part of electrical work, even if the installation is for future use and no wiring or electrical current is connected during the project. SR DOT Folin 271-015A EF Revised 08/2012 * 1 — APWA-WA Division 1 Committee rev. 1/8/2016 Proposal for Incorporating Recycled Materials into the Project In compliance with a new law that went into effect January 1, 2016 (SHB1695), the Bidder shall propose below, the total percent of construction aggregate and concrete materials to be incorporated into the Project that are recycled materials. Calculated percentages must be within the amounts allowed in Section 9-03.21(1)E, Table on Maximum Allowable Percent (By Weight) of Recycled Material, of the Standard Specifications. Proposed total percentage: 15610 percent. Note: Use of recycled materials is highly encouraged within the limits shown above, but does not constitute a Bidder Preference, and will not affect the determination of award, unless two or more lowest responsive Bid totals are exactly equal, in which case proposed recycling percentages will be used as a tie-breaker, per the APWA GSP in Section 1-03.1 of the Special Provisions. Regardless, the Bidder's stated proposed percentages will become a goal the Contractor should do its best to accomplish. Bidders will be required to report on recycled materials actually incorporated into the Project, in accordance with the APWA GSP in Section 1-06.6 of the Special Provisions. 1 A Bidder: Signature of Authorized Official: Date: 3 --2--n - k-1 CITY OF BREMERTON BID TABULATION BITD . Lebo Boulevard Roadway Improvement Project OPENED Shannon Corin DATE OPENED: 3/28/17 TIME OPENED: 11:OOAM RECORDED BY: Sarah Eddington NAME OF BIDDER BOND TOTAL BID (incl. Sales Tax) i) 1 RTa �� s C S' Sl �15� - gv .. Car ' "�• C, � ✓ vl Y 1 � �� ,% re ca, C� , -/Zo CIL' C 4S 0 0 _Ciu SUMMARY ENGINEER'S ESTIMATE $ 5,250,000 APPARENT LOW BIDDER , 1$ $ 4 §fiMND LOW BODER (� ( (' (j RD LOW BIDDER Lebo Blvd Bid Tabulation ITEM. DESCRIPTION 1 MOBILDMIOH 3 3 CEMOWHG CEMENT COHCSIDEWALK 0 AEMOWHG CEMENTCOHC CURB ANDG AGE STRUCTURE _5 AEMOWHG DRAIN _ 6 REMOVAL OF STRUCTURE AND OBSTRUCT 7 ROADWAY EXCAVATION HCL HAUL 8 SELECT BORROW H0. HAUL 9 CRICH BASIN 7 10 CATCHBASON IL 11 CATCH BAS A7YPE1 13AOlUST CATCH BASIN 1 13 CATCH BASIN TYPE 2-OB"DIAM 14 CATCH BASIN TYPE 2-73"DIAM 15 YPE3 W"DIAM VMHFLDI 16 STORM SEWECPIPE131H.DIAM. 17 M EW PIPE 18 H DAM. 1 18 SCELA STORMSEW 1 E30 H ObA. 1 19 OH 0.B 30 'E6EH DAM. 21 MODULAR IWETUHD O%6 UHDEA.AOUH 22 MODULAR WETOAHD 9X8 UHDEAGROUH 23 MODULAR WET 6X8 20 MODULAR WETLAND U12 jT�lohansen OUANTITV UNITPRICE 1 0]6,000.00 3 13,150.00 5]90 875 9550 0.00 09 085.00 1 „ 75,000.00 3330 38.50 ]600 33.50 18800 ].50 9 'S 1,380.00 53 1,360.00 1 290.001 13 2,700.00 1 6,190.00 1 6,350.00 2920 .qi1 09.82 1110 is fi0.00 390 100.00 3500 3.15 1180 06.50 2 25,500.00 5 ;^:� 30,500.00 1 0$500.00 1 56,500.00 AMOUNT 0]6,000.00 36,300.00 56,053.50 03,030.00 33,]65.00 ]5,000.00 133,9]0.00 171,00000 101,00000 1303000 73,08000 29000 35,620.00 6,190.00 6,350.00 105,0]0.00 66,600.00 30,160.00 11,035.00 50,870.00 51,000.00 152,500.00_ 08,500.00 56,500.00 Turd UNITPRICE AMOUNT 600,000.00 500,000.00 13,000.00 30,000.00 0.10 33,739.00 5.00 0],]50.00 800.00 39,300.00 3],500.00 37,500.00 00.00 138,800.00 3100 335,600.00 000 ]5,300.00 3,30000 30,160.00 2,20000 118,]30.00 1,500.00 1,500.00 5,500.00 72,020.00 8,900.00 8,900.00 9,fi00.00 9,fi00.00 98.00 286,160.00 92.00 102,120.00 _ 103.00 01,180.00 13.00 05,500.00 38.00 00,800.00 36,000.00 ]2,000.00 31,000.00 155,000.00 09,000.00 094000.00 66,000.00 66,000.00 Cerranti UNITPRICE AMOUNT 500,000.00 500,000.00 2%ODD.00 56,000.00 8.00 06,330.00 6.00 57,300.00 580.00. 38430.00 90,000.00.1 90,000.00 53.001 1]0,660.00 36.00 19]500.00 5.00 9000000 1,300.00 1 ]00.00 1,300.00_ 68900.00 900.00 900.00 2,850.001 37,050.00 10,000.00 10,000.00 10,000.00 10,000.00 80.00 333,GOG.00 109.00 120,990.00 _ 315.001 63,350.00 1.00 3,500.00 36.00 03,080.00 22,000.00 00,000.00 20,000.00 120,000.00 _37,000.00 _37,00_0.00_ 06,000.00 06,000.00 1rort Madison UNITPRICE 399,599.00 10,600.00 3.80 _ 3.17 ]30.00 1$900.00 30.68 -25 37 508 3,03000_ 3,50000 750.00 0,625.00 10,295.00 8,986.00 71.78 107.00 173.00 1.80 00.86 31,000.00 33,650.00 _05,810.00 5],39].00 AMOUNT 399,599.00 31,300.00 22,002.00 30,3]3.50_ 35,]]0.00 18,900.00 66,589.60_ 193,81300 103,03000 30,90600 185,]1300 750.00 60,125.00 10,295.00 8,986.00 309,597.60 11$]]0.00 50,170.00 6,300.00 53,930.80 _ 62,880.00 168,250.00 05,810.00 5],39].00 Rodarte ACI _ Gnnke UNITPRICE AMOUNT UNN PRI CE AMOUNT UNITPRICE Al 593,000.001 503,000.00 615,969.50 615,069.50 ]00,000.00 7( 13,000.001 30,000.00 10,000.007 30,000.00 37,000.00 1].00_69,080.00 10.001 57,900.00 16.00 ! 5.0_0 0],]50.00 5.001 0],]50.00 _ 10.00 300.00 10, -OD 350.001 13,350.00 1,000.00 ^ 100,000.00 100,000.00 150,000.001 150,000.00 30,000.00 STORE 167,000.00 40.001 138,&10.00 100.00 3: 33.00 303,300.00 23.501 178,600.00 0000 31 300000 206,800.00 ]501 101,000.00 600 1: SI;00 1,85000 16,650.00 3,50000 ! 18,000.00 800 W 95,000.00 2,00000, 106,000.00 3,025.00 11 600.001 .0.00 70000'. 700.00 600.00 0,000.001 52,000.00 0,600.00: 59,800.00 7,- 10,000.001 10,000.00 $]00.001 8,700.00 15,000.00 7,500.00' ],500.00 $000.001 8,000.00 10,500.00 90.00, 262,&10.00 121.00; 353,320.00 135.00 3E 110.00 122,100.00 128.00 _102,080.00 100.00 1., 130.001 30,800.00 186.00 53,900.00 315.00 0.501 1,750.00 0.13 055.00 11.00 35.00 01,300.00 16.35 19,175.00 35.00 321000.00 50,000.00 32,000.00 64,000.00 36,000.00 2],000.00 135,000.00 2],000.00 135,000.00 38,000.00 1E 05,000.00 05,000.00 00,000.00 00,000.00 55,000.00 60,000.00. 60,000.00 51,000.00 51,000.00 85,000.00 �. I 25 MODULAR WETIAHD U12 UHDERGCOUN 1 ]1,000.00 ]1,000.00 8EED0000 8$000.00 584500.00 58,500.00 73,325.00 73,325.00 75,000.00 75,000.00_ 67,_000.00 67,000.00 92,000.00 26 STRUCTURAL EARTH WALL 27 COURSE 3910 7690 1C 30.00 27.50 117,300.00 211,075.00 _ 31.50'. 38.151 1234165.00 293,373.50 06.00 179,860.00 30.00 230,700.00 03.05 39.70 168,325.50 305,293.00 35.00 136,850.00 05.00 175,950.00 55.30 2: 28 HMA CL. 1/2 IN. G58 -333E 5220 C 81.50 0254030.00 88.15 060,103.00 72.. 375,800.00 570,128.00 35.00 269,150.00 100.00 522,000.00 2].00 207,630.00 00.00 3( 91.00 0]5,020.00 90.00 01 39 OB MI%COMPEIAHCE PRICE AOIUSTMEN 30 COMPACROH PRICE ADJUSTMENT 1 1 ._ 1 2,000.00 -1.00 3,000.00 -1.00 3,000.00 -1.00 -1.00 3,000.00 3,000.00 -1.00 -1.00 _ _109.221 3,000.001 -1.00 3,000.00 -1.00 3,000.00 3,000.00 -1.00 -1.00 3,000.00 3,000.00 3,000.00 `.00 -1.00 -1.00 ASPHALT RI CE 31 ADJUSTMENT 32 ESCLEAO 1 {1' OS � 355.00 205.00 355.00 1 02500 1, 355.00 10000 355.00 0500.00 355.00 355.00 5.00 325.00 355.00 35500 355.00 159]500 355.00 355.00 80.00 350000 355.00 355.00 355.00 1.001. 0500 5.00 33 EROSION CONTROL AND WATER POLLUTI 30 EDHG FEAT L3HG, AND MULCHING 1 ':_ 3 21,500.00 5313 00 21,50000 0,25000 21,0_00001 3,00000 21,000.00 0,000.00 223000.00_223,000.00 3000.00 6,000.00 110,600.00 3,03033 110,50000 0,89896 30,000.001 30,000.00 2,000.00 0,800.00 35,000.00 35,000.00 310,000.00 3: 5,000.00 10,000.00 5,800.00 35 CEMENT CONC.PEDESTRIAN CURB 36 CEMENTCOHC TRAGRC CURB AHO BUTT 37 BEAM GUARDRAILTYPE 31 38 200 11350 100 �. 7070 29.00 19.00 53.00 1.60 5,&10.00 315,650.00 ],020.00 11,952.00 3500 10.00 30.001 1T_ 5,000.00 158,900.00 0,200.00 20.00 0,800.00 30.00 373,000.00 00.00 6,160.00 1.50 11,205.00 2590 5,18800 18.51 310,088.50 90.00 12,500.00 1.82 13,595.00 70.001 10,000.00 33.00 363,300.00 05.00 6,300.00 3.00 22,010.00 20.00 0,&10.00 35.00 30.00 33],000.00 18.00 3( 70.00 9,&10.00 00.00 1.70 12,699.00 1.60 ] 39 5000 3.15 11,696.00 3.001 10,880.00 _ 2.00 10,880.00 2.02 13,164.8) _ 3.25 1],680.00 2.30 12,512.00 2.00 40 3350 5.35 12,037.50 5.00 11,250.00 5.00 11,250.00 6.051 13,612.50 7.00 15,]50.00 _ 5.70 12,825.00 5.00 41 02 ELASTIC TRAFFIC ARROW 158 1 7.00 080.00 1,106.00 080.00 6.50 050.00 1,03].00 050.00 6.50 1,027.00 050.001 050.00 7.8] 500.92 1,203.06 540.92 10.00 2,212.00 150.00 150.00 _ ].50 1,185.00 ].00 _ 500.00 500.00 060.00 03 PLASTIC BICYCLE LANE SYMBOL 19 10].00 2,033.00 100.00 1,900.00 100.00 1,900.00 121.09 2,300.]1 200.00 3,800.00 115.00 2,185.00 105.00 00 PUSTICTNAGGICLEITEC 13 _A 69.50 903.50 65.00 845.00 GSGEI 78.71 14033.33 ]5.00'1 9]5.00 ]5.00 9]5.00 6].00 45 PERMANENT SIGNING O6 TEMPORARY PAVEMENT MARKIHGSHO 1 16000 1],350.00 0.05 1],250.00 800.00 1],000.00 0.25 1],000.00 0,000.00 1],000.00! 1],000.00 0.041 600.00 18,500.00 0.05 181500.00 800.00 18,500.00 18,500.00 0.30 0,&10.00 18,000.00118,000.00 65,000.00 _ I 0.055 &10.00 0.07 _ 07 TRAFGICCOHTROL SUPERVISOR 48 PEDESTRIAN TRAFFIC CONTROL 09 1 1 1 24500.00 2,500.00 24000.00 2,500.00 2,500.00 2,000.00 _2,500.00 2,500.00 x,000.00 7500.00 2,500.00: 21000.00 2,500.00 2,500.00 2,500.00 2,500.00 2,000.00 2,000.00 24500.00 24500.00 x,000.00 24500.00 24500.00 x,000.00 7500.00 2,500.00 2,500.00 2,500.00 24000.00 x,000.00 24500.00 2,500.00 24500.00,. 24500.00 2,500.00 2,500.00 24000.00 2,000.00 2,000.001_ FLAGGERS 50 _ 1 2,000.00 24000.00 2,000.00 _ 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00. 2,000.00 2,000.00 2,000.00 2,000.00 51 M GG OL 53 1 1 320,000.00 5,000.00 320000.00 5000.00 330,00000 3,500.00 330,000.00 3,500.00 295,000.00 395,000.00 5,000.00_ 5,000.00 285,635.00 1,890.00 285,63500 1,89000 300,000.001 300,00000 1,&10Do 1,800.00 600,000.00 600,000.00 863,100.00 81 100.00 100.00 5,000.00 53 RAVEL BACKF LL FOR DRAIN 50 300 �j 35 03.00 513.50 8,000.00 __ 1],93].50 65.00 30000' 13,000.00 ]0.00 10,000.00 �.e__ 1,500.00 53,500.00 51.85 310.00 10,3]0.00 7,350.00 85.00 1],000.00 350.00 8,750.00 63.00 13,600.00 00.00 500.00 17,500.00 50000 ABANDON PRE 55 CEMENT CONC.SIDEWALK 9390 .`-06.00 031,940.00 30001 _],000.00 281,700.00 20.00 225,360.00 30.70 326,211 38.00 356,820.00 03.77 011,000.30 0500 0: 56 CEMENT COHC, DCVEWAY ENTRANCE 57 1390 990 ]5.00 ]5.00 104,350.00 ]4,250.00 0000. 00.00 55,600.00 3916D000 70.00 9],300.00 70.001 69,300.00 0].021 65,913.8) 06,99500 50.00 69,500.00 09,500.00 55.00 76450.00 ]0 00 55.00 50,050.00 ]5.004 CEMEHTCOHC.00IVEWAYENTRAHCEi 58 CEMENT CONC. CURB RAMP 59 1,900.00 112,100.00 234180.00 1,830.00 720.00 10]49]0.00 03,920.00 _1,300.00 ]6,]00.00 500.00 30,500.00 _0].02 1,593.05 050.00 90,013.55 2],050.00 .00 2,000.00 118,000.00 050.00 27,050.00 1,500.00 88,500.00 3,300.00 11: EDRTOO 36,600.00 500.00_ 59 GO AWINGSTV 61 1 380.00 3,000.00 3,000.00 1,500.00 1,500.00 8,000.00 8,000.00 1,890.00 1,890.00 5,000.00 5,000.00 5,000.00 5,000.00 0,&10.00 _ 61 CEIMBUCSEMENTFORTHIRDPARTYDAN 1 5,000.00_5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 62 ADJUSTMAHHOLE 30 510.00 17,340.00 1,100.00 38,760.00 050.00 15,300.00 590.00 20,060.00 SO ,M 17,000.00 050.001 15,300.00 500.00 63 MONUMENT, CASE, COVER AND PIPE 0 1,050.00 4,200.00 1,000.00 0,000.00 1,600.00 64000.00 680.00 2,]20.00 500.00 2400000 500.00 _2,000.00 900.00 64 1 2,000.00 2,000.00 1,500.00 1,500.00 5,000.00 5,000.00 1,890.00 1,890.00 300.00 300.00 2,500.00 24500.00 2,500.00 65 MAAILBO% SUPPOCTTYPE I 5 1,350.00 6,750.00 1,000.00 5,000.00 14500.00 7,500.00 1,045.00 5,225.00 225.00 14125.00 550.00 2,750.00 055.00 66 67 VEYIHGHAG ROADWAY 9 1 2,700.00 30,000.00 20,300.00 30,000.00 1,200.00. 50,000.00 10,800.00 50,000.00 _ ]60.00 _ 6,840.00 20,000.00 20,000.00 0,200.00 37,345.00 37,800.00 2],205.00 _ 3,000.00 2],000.00 50,000.00. 50,000.00 1,500.00 134500.00 2,400.00 22,000.00 22,000.00 35,000.00 68 SUAV 69 USTMETEA BOX B 70ILLUMINATIONSYSTEM 1 07 1 15,000.00 070.00 025,000.00 15,000.00 224090.00 025,000.00 15,000.00 250.00 000,000.00 15,000.00 11,750.00 000,000.00 _154000.00 15,000.00 050.00 31,150.00 080,000.00 080,000.00 15,000.00 340.001 083,]_58.95 15,000.00 15,980.00 083,]58.95 15,000.001 154000.00 050.00 21,150.00 0]5,000.00 0]5,000.00 15,000.00 15,000.00 15,000.00 100.00 0,700.00 065.00 525,000.00 5254000.00 500,000.00 5( COATED LINK 71 YPEO 73 COATEDEHD, GAR, CORNER PULLPOST 73 830 83 1049 371 20.50 282.00 5.05 28.75 16400.00 23,120.00 5,]1].05 ],]91.25 25.00 200.00 _ 9.50 1].00 20,000.00 16,000.00 9,965.50 0,60].00 16.00 12,800.00 250.00 20,500.00 10.00 10,090.00 20.00 5,020.00 21.00 250.00 30.00 19.37 16,800.00 20,500.00 31,470.00 5,209.37 35.00 2$000.00 2]5.00 32,550.00 11.00 11,539.00 16.00 0,336.00 20.00 16,000.00 25.00_ " 200.00 16400.00 90.00 ].00 7,303.00 21.00 " 13.00 34523.00 35.00 70 6"CONCRETE MOW STRIP 75 AND GEEILQIHB 20408 ]6 CHPMULCH 103 0.07 5.05 1,028.56 ]]9.35 0.12 1800 2448.96 2,5]4.00 0.10 2,040.8) 10.001 1,030.00 0.36 35.00 ],306.88 5,00500 0.20 0,081.60 12.00 1]16.00 0.15 3,061.20 0.10 10.00 2,002.00 ].00T 7] LABRUMROM MT 11 086.00 5306.00 00000 0400.00 500.00 5,500.00 553.88 6,09268 625.00 6,875.00 125.00 1,3]5.00 550.00- PSPE PCUHUS VCG ]8 HANA CAHADARE 5 506.]5 3]33.]5 40000 3,000.00 500_00 2,500.00 623.63 3,11815 650.00 3,250.00 125.00 625.00 625.00 PS PE SYC HGA CEUNUTA'VOCYS LK' 79 PS PE ACBUTUSUHE00'ELFHKHG' 80 10 23 60].50 68.70 850500 1,58010 40000 40000 5,50000 9,20000 500.00 ],000.00 70.00 1,610.00 69365 ]8.]1_1,81033 9,69]10 650.00 450O 9100.00 1,035.00 100.00 24 .00 ]00.001 100.00 3,300.00 80.00 81 PS PEHEMECOCALL S%'SRLLA OE CAVO 83 PSIPENANDINADOMESTICA FIRE POWER 13 09 _ 13.15 36.05 1958) 1,]86.05 40000 3000 0,800.00 980.00 10.00 168.00 35.00 1,]15.00 35.00 6,650.00 10.53 03.38 02.38 17036 3,0]663 35.00 020.00 05.00 3,305.00 35.00 6,650.00 55.00 660.00 15.00 25.00 1,225.00 00.00 17.00 34230.00 00.00 83 W gq PSIPE CRUS ACOMATICA'GCO-LOW' 190 156 36.05 33.00 6,925.50 3,033.00 3000 15.00 3,800.00 2,300.00 10.00 2,184.00 25.03 _8,052.20 3,96].08 3800., 04368.00 15.00 3,340.00 35.00i 85 PSPE VBUCHUM MRDII 97 40.15 389055 2600 1,900.00 05.00 0,365.00 0503 0,36690 05.00 04365.00 25.00 2,035.00 0500 86 PSPE COTOHEASTEC APICUUNS TOM 139 1].90 2ID930 1500 1,935.00 10.00 1,806.00 2059, 2,65611 10.00 1,806.00 15.00 1,935.00 2000 87 PS PE EUGHYMUS FORTUNE GHADALE� 100 88 BENCHES 3 1].90 3,100.00 1,]9000 630000 1500 3,00000 1,500.00 6000.00 26,000.00 10.00 1,000.00 3,800.00 8,00000 13,000.00 13,000.00 30591 330000- 32,65000, 3,05900 9,60000 22,65000 10.00 1,400.00 3,300.00 64500.00 25,000.00 25,000.00 15.00 1,500.00 30.00. 3,850.00 84550.00 1,500.00 35,000.00 354000.00 10,000.00 89 WEST MONUMENT SIGH 90 IST MONUMENT SIGH 91 PIGMENTED SCALER FOR CDNCRETE SLAC 1 1 _1.8]0 26,000.00 20,000.00 3.50 26,000.00 20,000.00 6,559.00 T50,000.00 26,00000 36,000.00 8.00 26,000.00 10,992.00 15,000.001 15,000.00 1.00 1,8]0.00 0,000.00 22,650.00i 2.50' 3.00'1 22,650.00 0,685.00 6,000.00 2],000.00 3],000.00 2.25 0,216.50 0.50 9,000.00 _ 36,000.00 364000.00 10,000.00 _ 2.50 0,685.00 1.25 3.50 5,000.00 1.35 ANTI GRAFFTI COATING WHITE 93 WHITE REFLECTIVEPA HT 2000 84 1.65 11.15 330000 936 fi0 800 5000 G�00 16,000.00 04300.00 50000.00 2.00 1.50 136.00 50,000.00 50,000.00 5001 5000000 03000 50,00000 1.75 10].00 50,000.00 50,000.00 3300 1,93300 1000 50400.00 50,00000 50,00000 ! 90 CHANGE MINO 95 FORCE ACCOUNT POLEHOWIN. 96 FORCE ACCOUNT POTHOLING 1 _ 1 1 50,000.00 20,000.00 7,500.00 2000000 750000 20,00000. ],50000 30,000.00 ],500.00 20,000.00 20,000.00 7,500.00 ],500.00 20000001. ]500001, 20,00000 ],50000 _ 20,000.00 20,000.00 74500.00 7,500.00 20,000.00 20,00000 20,000.00 74500.00 7,500.00 74500.00 N 1-40 ti Ln 'w ' s,; f • " 1 `.. rte•: 1 i a I