HomeMy WebLinkAbout03/22/2017 AGENDA PACKET
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CITY COUNCIL 345 6 Street, Suite 600, Bremerton, WA 98337 Phone (360) 473-5280
***A M E N D E D***
MARCH 22, 2017
CITY COUNCIL STUDY SESSION
5:00 PM in COUNCIL CONFERENCE ROOM 603
The Study Session is open to the public but there will be no opportunities for input or participation; no
action is anticipated during the Study Session; and the content of these items is subject to change. If
approved by Council, the items will be placed on the April 5, 2017 Council Meeting Agenda:
A. NO PRESENTATION PLANNED - The following items are budgeted items or subjects that have
been raised by the appropriate Council Committee Members:
1. Interagency Agency Agreement with the Washington State Department of Natural Resources
for a Community Forestry Assistance Grant to fund an Urban Forest Management Plan
2. Amendment No. 2 to the Janitorial Services Contract with A-1 Performance, Inc. to
accommodate Washington State Minimum Wage Increases
3. Ordinance to amend Chapter 2.88 of the Bremerton Municipal Code (BMC) entitled
"Disability Action Committee"
4. Resolution to adopt the "Americans with Disabilities" (ADA) Transition Plan
5. Construction Contract to Scarsella Brothers for the East Park Stormwater Outfall Project
6. Professional Services Agreement with Parametrix, Inc. for Construction Management
Services for the Lebo Boulevard Roadway Improvement Project
7. Construction Contract for the Lebo Boulevard Roadway Improvement Project
B. BRIEFINGS AND FULL PRESENTATIONS
1. Amend the authorized Positions in Department of Financial Services by eliminating four Part-
Time Positions (totaling 1.46 FTE), and adding one (1 FTE) Office Assistant II Position
2. Briefing on the City of Bremerton Vehicle Replacement Policy and Equipment Rental
Reserve (ERR) Fund - Michael Riley, Assistant Director of Financial Services (Postponed
until 4/26/17)
3. Space Plan Update for City of Bremerton's proposed use of the 1st and 5th Floors of the
Norm Dicks Government Center - Mayor Patty Lent (Information Only)
C. EXECUTIVE SESSION
10-Minutes to discuss Pending Litigation under RCW 42.30.110 (1) (i)
D. GENERAL COUNCIL BUSINESS
Finance & Investment Committee Briefing (3/21/17 Meeting) Chair Richard Huddy
E. ADJOURNMENT OF STUDY SESSION
Americans with Disabilities Act accommodations provided upon request. Those requiring special accommodations
should -5323 at least 24 hours prior to the meeting.
AGENDA BILL
CITY OF BREMERTON
A1
CITY COUNCIL
SUBJECT: Interagency Agreement with the Study Session Date: March 22, 2017
Washington State Department of Natural
COUNCIL MEETING Date: April 5, 2017
Resources for a Community Forestry
Department: Parks & Recreation
Assistance Grant to fund an Urban Forest
Presenter: Jeff Elevado
Management Plan
Phone: (360) 473-5428
SUMMARY: The attached Interagency Agreement with the Washington State Department of Natural
Resources for the awarded $15,000 Community Forestry Assistance Grant will fund the cost of an
Urban Forest Management Plan (UFMP) for our forested parklands. The UFMP satisfies a need
identified in the adopted 2014 Parks, Recreation and Open Space Plan to evaluate and address the
health N.A.D. Park, N.A.D. Marine Park, Forest Ridge,
Stephenson Canyon, and Madrona Trails). The UFMP will include individual data for each park with
assessment of forest health, restoration and maintenance recommendations, best management
practices, prioritization schedule, tree location maps, and an assessment of trees along park trails
and within/along park boundaries.
ATTACHMENTS: 1) Interagency Agreement No.: IAA 93-095252
FISCAL IMPACTS (Include Budgeted Amount): Match for this grant is budgeted through fully-
burdened force account labor equivalent to $18,640 to establish an electronic park tree inventory
database and develop a trail map brochure of forested parklands with information on stewardship
opportunities to increase volunteer outreach.
STUDY SESSION AGENDA: No Presentation Full Presentation
STUDY SESSION ACTION: Consent Agenda General Business Public Hearing
RECOMMENDED MOTION:
Move to authorize the Mayor to finalize and enter into the Interagency Agreement with Washington
State Department of Natural Resources for the Community Forestry Assistance Grant with
substantially the same terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/07/15
INTERAGENCY AGREEMENT WITH City of Bremerton Parks and Recreation
Agreement No. IAA 93-095252
Funds Source: 2013-DG-11062764-706
This Agreement is between the City of Bremerton Parks and Recreation, referred to as
"Contractor" and the Washington State Department of Natural Resources, Urban and Community
Forestry Program, referred to as "DNR."
DNR falls under authority of RCW Chapter 43.30 of Washington State, Department of Natural
Resources. DNR and the City of Bremerton Parks and Recreation enter into this Agreement
under Chapter 39.34, RCW Interlocal Cooperation Act.
The purpose of this Agreement is to
forested parks.
IT IS MUTUALLY AGREED THAT:
1.01Statement of Work.Theshallfurnish the necessarypersonnel, equipment,
material and/or services and otherwise do all things necessary foror incidental to
performingwork set forth in the Attachment A-Scope-of-Work.
1.02The Contractor shall produce a bi-annual report by October 30, 2017and October 30,
2018, and a final report upon project completion summarizing work performed and
evaluating the performance and results of this agreement.
2.01 Period of Performance.The period of performance of this Agreement shall begin upon
final execution by both parties, and end on April 30, 2019, unless terminated sooner as provided
herein.
3.01 Payment. The parties estimate that the cost of accomplishing the work will not exceed
Fifteen Thousand and 00/100 Dollars ($15,000.00). Payment for satisfactory performance of
work shall not exceed this amount unless the parties mutually agree to a higher amount before
beginning any work that could cause the maximum payment to be exceeded. Pay for services
shall be based on the rates and terms described in Attachment B-Budget.
4.01 Billing Procedures The Contractor shall submit invoices quarterly. At a minimum,
each invoice must include: Contractors, name, address, phone number, primary contact name
Agreement No IAA 93-095252
ande-mail, Federal Employment Identification Number (EIN) and DUNS number; detail of the
expenses being billed including any required back-up documentation; agreement number; and
any other information necessary to process for payment. Payment to theContractorfor approved
and completed work will be made by warrant or account transfer within 30 days of receiving an
acceptable invoice. When the Agreement expires, any claim for payment not already made shall
be submitted within 30 days after the expiration date or the end of the fiscal year, whichever is
earlier.
5.01 Records Maintenance. The Contractor shall maintain books, records, documents and
other evidence, to sufficiently document all direct and indirect costs incurred by the Contractor in
providing the services. These records shall be available for inspection, review, or audit by
personnel of the Department of Natural Resources, other personnel authorized by the Department
of Natural Resources, the Office of the State Auditor, and federal officials as authorized by law.
TheContractor shall keep all books, records, documents, and other material relevant to this
Agreement for six years after Agreement expiration. The Office of the State Auditor, federal
auditors, and any persons authorized by the parties shall have full access to and the right to
examine any of these materials during this period.
Records and other documents in any medium furnished by one party to this Agreement to the
other party, will remain the property of the furnishing party, unless otherwise agreed. The
receiving party will not disclose this material to any third parties without first notifying the
furnishing party and giving it a reasonable opportunity to respond. Each party will use
reasonable security procedures and protections to assure that records and documents provided by
the other party are not erroneously disclosed to third parties.
6.01 Rights to Data. Unless otherwise agreed, data originating from this Agreement shall be
ed by the
Department of Natural Resources. Data shall include, but not be limited to, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions. Ownership includes the right to use, copyright, patent, register and
the ability to transfer these rights.
Section 6.02 Printed Materials. All printed materials, signs, and other products including
websites resulting from this grant must be reviewed by DNR prior to publishing. USDA Forest
Service support shall be acknowledged in all publications or audiovisuals in accordance with 7
CRF 3015, Subpart 4, 3015.200. All projects must include an acknowledgement of funding
sources, which may be recognized as follows:
oject were provided by the USDA Forest Service Urban and
Community Forestry Program, administered through the State of Washington
Appropriate agency logos may be used in addition to the above statement, and are supplied to
successful applicants. Logos are available on the DNR website on this web page:
http://www.dnr.wa.gov/community-forestry-assistance-grant-resources.
USDA Equal Opportunity statement must be included in all publications:
Agreement No IAA 93-095252
7.01 Independent Capacity. The employees or agents of each party who are engaged in
performing this Agreement shall continue to be employees or agents of that party and shall not be
considered for any purpose to be employees or agents of the other party.
8.01 Amendments. This Agreement may be amended by mutual agreement of the parties.
Amendments shall be in writing and signed by personnel authorized to bind each of the parties.
9.01 Termination. Either party may terminate this Agreement by giving the other party 30
days prior written notice. If this Agreement is terminated, DNRshall be liable to pay only for
those services provided or costs incurred prior to the termination date according to the terms of
this Agreement.
10.01 Termination for Cause.If,for any cause, either party does not fulfill in a timely and
proper manner its obligations under this Agreement, or if either party violates any of the terms
and conditions, the aggrieved party will give the other party written notice of the failure or
violation. The aggrieved party will give the other party 15 working days to correct the violation
or failure. If the failure or violation is not corrected within 15 days, the aggrieved party may
immediately terminate this Agreement by notifying the other party in writing.
11.01 Disputes. If a dispute arises, a Dispute Board shall resolve the dispute as follows: Each
party to this Agreement shall appoint a member to the Dispute Board. These board members
shall jointly appoint an additional member to the Board. The Board shall evaluate the facts,
Agreement terms, applicable s
determination shall be final and binding on the parties. As an alternative to the Dispute Board,
either of the parties may request intervention by the Governor, as provided by RCW 43.17.330.
Inthis case, the Governor's process will control the dispute resolution.
12.01 Governance. This Agreement is entered into the authority granted by the laws of the
State of Washington and any applicable federal laws. The venue of any action brought hereunder
shall be in the Superior Court for Thurston County. The provisions of this Agreement shall be
construed to conform to those laws.
If there is an inconsistency in the terms of this Agreement, or between its terms and any
applicable statute or rule, the inconsistency shall be resolved by giving precedence in the
following order:
(1) Applicable State and federal statutes and rules;
(2) Scope-of-Work;and
(3) Any other provisions of the Agreement, including materials incorporated by
reference.
13.01 Assignment. The work to be provided under this Agreement and any claim arising from
this Agreement cannot be assigned or delegated in whole or in part by either party, without the
express prior written consent of the other party. Neither party shall unreasonably withhold
consent.
Agreement No IAA 93-095252
14.01. Waiver. A party that fails to exercise its rights under this Agreement is not precluded
amendment to this Agreement.
15.01Severability. The provisions of this Agreement are severable. If any provision of this
Agreement or any provision of any document incorporated by reference should be held invalid,
the other provisions of this Agreement without the invalid provision remain valid.
16.01 Insurances.The State of Washington,including all its agencies and departments, is self-
insured for all exposures to tort liability, general liability, property damage liability and vehicle
liability, as provided in statute, but only as respects the negligence of State.
Before using any of said rights granted herein and at its own expense, the Contractor
shall purchase and maintain, and require its contractors and subcontractors to purchase
and maintain, insurance as described below from an insurer admitted to do business in
Washington with an A.M. Best financial strength rating of A- or better, that will protect it
from bodily injury or property damage claims arising out of its operation under this
Agreement.
1.Commercial General Liability (CGL) insurance providing bodily injury liability and
property damage liability with a limit of not less than $1,000,000 per occurrence and
$2,000,000 general aggregate limits.
2.Employer's liability ("Stop Gap") insurance, and if necessary, commercial umbrella
liability insurance with limits not less than $1,000,000 each accident for bodily injury by
accident or $1,000,000 each employee for bodily injury by disease.
3.Business Automobile Liability insurance and, if necessary, commercial umbrella liability
insurance with a minimum limit of liability of not less than $1,000,000 per occurrence for
all owned, non-owned, and hired automobiles.
4.Workers Compensation insurance for its employees that complies Title 51 RCW. Except
as provided by law, the Contractorwaives all rights of subrogation against State for
liability, commercial general liability, or commercial umbrella liability insurance.
All insurance should be purchased on an occurrence basis.
the Contractoron all general liability, excess liability, and umbrella insurance policies required
by this Agreement.
The Contractor shall provide State with certificates of insurance, executed by a duly
authorized representative of each insurer, showing compliance with the insurance
requirements specified above. The Contractor shall provide State with 30-days written
notice of the cancellation or non-renewal of any insurance referred to herein.
If the Contractor is self-insured, evidence of its status as a self-insured entity shall be
provided to State. The evidence should demonstrat-insurance
meets all of the required insurance coverage required by this Agreement to the
satisfaction of State including the description of the funding mechanism and its financial
Agreement No IAA 93-095252
condition. If the funding mechanism or financial condition of the self-insurance program
of the Contractor is inadequate, then State may require the purchase of additional
commercial insurance to comply with this Agreement.
All insurance or self-insurance provided by the Contractor shall be primary as to any
other insurance or self-insurance programs afforded to, or maintained by, State.
17.01 Complete Agreement in Writing. This Agreement contains all the terms and
conditions agreed upon by the parties. No other understanding, oral or otherwise, regarding the
subject matter of this Agreement shall be deemed to exist or to bind any of the parties.
18.01 Contract Management. The Project Coordinator for each of the parties shall be the
contact person for this Agreement. All communications and billings will be sent to the Project
Coordinator.
19.01 Project Coordinators.
(1) The Project Coordinator for the Agency is Colette Berna, Telephone Number
360.473.5419, email colette.berna@ci.bremerton.wa.us
(2) The Project Manager for DNRisLinden Lampman, Urban & Community Forestry
program manager, Telephone Number 360-902-1703,email
linden.lampman@dnr.wa.gov
By signature below, the Agencies certify that the individuals listed in this document, as
representatives of the Agencies, are authorized to act in their respective areas for matters related to
this instrument.
IN WITNESS WHEREOF, the parties have executed this Agreement.
CITY OF BREMERTON PARKS & STATE OF WASHINGTON
RECREATION
DEPARTMENT OF NATURAL
RESOURCES
Signature Signature
Date Date
Robert W. Johnson
Name Name
Wildfire Division Manager
Title Title
1111 Washington Street SE
Olympia WA 98504-7037
Address Address
360.902.1300
Telephone Telephone
Agreement No IAA 93-095252
A2
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Approve Amendment No. 2 with Study Session Date: March 22, 2017
A-1 Performance Inc. for Janitorial Services
COUNCIL MEETING Date: April 05, 2017
Department: PW & Utilities
Presenter: Wayne Hamilton
Phone: 473-5758
SUMMARY: The City is seeking approval for payment increases on 10 Janitorial Services contracts
to accommodate State minimum wage increases. The increases (if all contracts are considered as a
whole) exceed 30% of the contract amount originally approved by Council, and thus require Council
approval under BMC 2.76.110. Other than costs, all conditions and specifications within the
contracts will remain the same.
All contracts expire October 2017 and will be organized and re-bid as required before the expiration
date.
The contracts to be amended are: 5079 (3029 Olympus), 5080 (3027 Olympus), 5081 (550 Park),
5082 (7266 Tibardis), 5083 (911 Park), 5084 (1025 Burwell), 5085 (100 Oyster Bay), 5586 (100
Washington), 5587 (680 Lebo), 5588 (1140 Nipsic)
ATTACHMENTS: 1) Amendment #2 to City Contract No. 5085 Between A-1 Performance Inc. and
City of Bremerton
2) State Contract Janitorial Services Contract 00508 Work Contract No. 20489
FISCAL IMPACTS (Include Budgeted Amount): Total annual cost of these contracts is $104,269.39
This amount is included in 2017 budgets for Janitorial Services.
STUDY SESSION AGENDA: No Presentation Full Presentation
STUDY SESSION ACTION: Consent Agenda General Business Public Hearing
RECOMMENDED MOTION:
Move to approve the Amendment No. 2 with A-1 Janitorial Services and authorize the Mayor to
finalize and execute the amendments with substantially the same terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/07/15
AMENDMENT 2 TO
CITY CONTRACT #5085
BETWEEN A-1 PERFORMANCE INC.
AND CITY OF BREMERTON
This is the second amendment to this Contract for janitorial services for city facilities
-1
Whereas, the City and vendor entered into the Contract wherein the vendor provides
janitorial services to City facilities; and
Whereas, the City and vendor wish to amend the Contract to reflect increases to
services,
NOW THEREFORE, the City and vendor mutually agree to amend the Contract to reflect
the updated costs for janitorial services.
This document will become a supplement to the Contract and all provisions will apply
hereto.
All other terms of the Contract not specifically amended herein shall remain in full force
and effect.
1
IN WITNESS WHEREOF the parties hereto have executed this Amendment the date and
year indicated.
A-1 PERFORMANCE, INC.
_________________________________________ Date ___________________
Print Name _______________________________
Its ______________________________________
CITY OF BREMERTON
_________________________________________ Date ___________________
Patty Lent, Mayor
Approved as to form:
__________________________________________
Roger A. Lubovich, City Attorney
Received for filing:
__________________________________________
Shannon Corin, City Clerk
City Contract #5085
2
State of Washington
DEPARTMENT OF GENERAL ADMINISTRATION
Office of State Procurement
Rm. 201 General Administration Building, P.O. Box 41017 Olympia, Washington 98504-1017 (360) 902-7400
csmail@ga.wa.gov
Janitorial Services Contract 00508
Work Contract #20489
REVISION ID05/05/10
Bid responses must be received no later than 2:00 PM Thursday, June 03, 2010
Bidder Company Name:A-1 Performance Inc.OMWBE Status:Certified Women Owned Business
Bidder Point of contact: Doug Fraley Jr.Email:doug@a1performance.com Phone:360-538-0501
Site Supervisor: Doug Fraley Jr.Email:doug@a1performance.com Phone:800-876-7135
Use of Subcontractors?<<< Check Box if subcontractors will be used and complete the Subcontractor Information tab
Agency Name:City of Bremerton (Public Works Operations and Admin)Work Request Number:20489
Anticipated Contract Life:Anticipated Start Date:1-Jul-10
1 Years
Client Monthly Janitorial Budget:$0
Building Type:Other Mandatory Site Visit Date:19-May-2010 Time:12:00pm
Estimated Square Feet:10,000# of Floors: 2 County:Kitsap Date Issued:26-Apr-2010
Approved working hours Monday - Friday 6pm - 7am
Client to Identify:% Weighting to be applied to: Pricing: 80%References: 10%Quality Assurance:10%
Work to be performed at:Client Contract Administrator:Send billing information to:
Street Address: 100 Oyster Bay Ave N100 Oyster Bay Ave. N100 Oyster Bay Ave N.
Street Address:
City & Zip Bremerton WA 98337Bremerton WA 98312Bremerton WA 98312
Point of contact Chris Mottner / Mike BishopChris Mottner / Mike BishopFacilities Dept.
Phone:360473-2316360473-2316360473-2316
Fax:360473-5360360473-5360360473-5360
chris.mottner@ci.bremerton.wa.uschris.mottner@ci.bremerton.wa.uschris.mottner@ci.bremerton.wa.us
Email:
Background Check required.
Facility Security:
Click on link below to Identify
L&I janitorial prevailing wages by job class by county
SupervisorJanitorShampooerWaxerWindow Washer
Bidder to identify hourly labor rate-->$11.00$11.00$11.00$11.00$13.22
ITEM-Attachment-001-673704b65fee419da9771e888e78e677.xlsPage 223/13/2017
General Cleaning Services:
1 Dust, wipe, spot clean and remove finger prints to include:
a)
tablesb)doors
c)
Spot clean stairwell walls & hand railsd)low ledges
e)
cobweb removalf)interior walls
g)
Otherh)Other
Special instructions:
Frequency:
5 x a Week
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
10
per job class per event >>>
2 Dust, wipe, spot clean and remove finger prints to include:
a)
horizontal surfaces & moldings (within reach)b)file cabinets
c)
picture framesd)Chairs (to include rungs, ledges & arms)
e)
cloth panelsf)window sills & blinds
g)
baseboardsh)vents/grills to (including ceiling vents)
i)
j)Other
Special instructions:
Frequency:
x
SMTWRFS JanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
per job class per event >>>
3 Clean office kitchen to include:
a)wiping down kitchen sinks and fixturesb)
clean surfaces of cabinets, appliances (i.e. microwaves,
refrigerator)
c)
reposition kitchen furniture in an orderly mannerd)clean outside and fill all soap dispensers
e)
Fill all paper towel dispensersf)Other
Frequency:
5 x a Week
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
10
per job class per event >>>
4 Empty Garbage to include:
a)
Empty all trash cans, (except recycle containers) provide / replace trash can liners
b)
Remove waste paper from office recyclable containers and place in appropriate bldg containers (trash/recycle).
c)
Pick up loose debris from under tables and desks, etc.
d)
Other
Special instructions: Trash can liners shall be replaced when they become stained, soiled, or torn.
Frequency:5a Week
x
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
555
per job class per event >>>
ITEM-Attachment-001-673704b65fee419da9771e888e78e677.xlsPage 223/13/2017
Estimated # of stalls:11
5 Clean Restrooms to include:
a)
sanitize all toilets, urinals, tile walls, floors & wash basins, etc.
b)
Plunge
c)
Clean chrome, mirrors, mirror frames, metal work and dispensers, vanity counters, doors, etc.
d)
Fill all paper towel dispensers, toilet tissue holders and soap dispensers.
e)
Special Instructions:
Frequency:
5 x a Week
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
565
per job class per event >>>
Estimated # of square feet of carpet:5,350
6 Thoroughly vacuum all carpeted areas to include:
a)
Corridorsb)Spot clean carpet when needed
c)
Rugsd)Elevators
e)
Otherf)Other
Special instructions:
Frequency:
1 x a Week
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
552
per job class per event >>>
Estimated # of square feet of resilient floor space:5,650
7 Clean resilient floors to include:
a)
Dry Mop
b)
Wet Mop as required
c)
Other
Operations crew traffic area is frequently tracked with soil, dry mopping likely insufficient in this area. Additional area by janitor room to be cleaned 1x
per week on Fridays.
Frequency:
5 x a Week
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
650
per job class per event >>>
Estimated # of square feet of resilient floor space:4,650
8 Clean resilient floors to include:
a)
Wet mopb)Other
c)
d)Other
e)
Spray wax & bufff)Other
Special instructions:
Frequency:
3 x a Year
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
90
per job class per event >>>
9 Clean resilient floors to include:
Wax-strip & re-seal as needed
Frequency:1a Year
x
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
300300
ITEM-Attachment-001-673704b65fee419da9771e888e78e677.xlsPage 223/13/2017
300300
per job class per event >>>
Miscellaneous:
10 Sweep within 10 feet of each entrance, empty all entrance ash trays, and remove trash from outside trash cans.
Three main entrances
Frequency:5a Week
x
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
5
per job class per event >>>
11 Reposition movable office furniture (chairs, tables, furniture with wheels or on rollers) in conference rooms, etc.
Frequency:
x
JanFebMarAprMayJunJulAugSepOctNovDec
SMTWRFS
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
per job class per event >>>
12 Clean all interior windows
Frequency:
x
JanFebMarAprMayJunJulAugSepOctNovDec
SMTWRFS
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
per job class per event >>>
Total # >>> Ave Sqr Ft >
13 Clean (ground level) exterior windows Estimated # Sqr Ft: 0
Frequency:
x
JanFebMarAprMayJunJulAugSepOctNovDec
SMTWRFS
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
per job class per event >>>
Total # >>> Ave Sqr Ft >
14 Clean (non-ground level) exterior windows Estimated # Sqr Ft: 0
Frequency:
x
JanFebMarAprMayJunJulAugSepOctNovDec
SMTWRFS
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
per job class per event >>>
15 Clean entryway windows
Frequency:
1 x a Week
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
5
per job class per event >>>
ITEM-Attachment-001-673704b65fee419da9771e888e78e677.xlsPage 223/13/2017
Estimated # of Sqr Ft of carpet >>>
16 Shampoo Carpet
Frequency:
x
SMTWRFS JanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
per job class per event >>>
17 Other
Frequency:
x
SMTWRFS JanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
per job class per event >>>
18 Other
Frequency:
x
SMTWRFS JanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
per job class per event >>>
19 Other
Frequency:
x
SMTWRFS JanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
per job class per event >>>
20 Other
Frequency:
x
SMTWRFS JanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
per job class per event >>>
As Needed Cleaning:
21 Out of the ordinary cleanup following special event or office function or minor construction
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event)
Frequency:
1 x a Year
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
per job class per event >>>
22 Emergency water damage cleanup
Special instructions:
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event)
a Year
Frequency:1
x
ITEM-Attachment-001-673704b65fee419da9771e888e78e677.xlsPage 223/13/2017
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
per job class per event >>>
23 Other (i.e. Chemical Spills)
Special instructions:
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event)
Frequency:a Year
1 x
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
per job class per event >>>
24 Other (i.e. Biological Spills)
Special instructions:
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event)
a Year
Frequency:1
x
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
per job class per event >>>
25 Other (i.e. Bodily Fluids)
Special instructions:
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event)
Frequency:a Year
1 x
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
per job class per event >>>
26 Other
Special instructions:
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event)
a Year
Frequency:1
x
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
per job class per event >>>
27 Other
Special instructions:
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event)
Frequency:a Year
1 x
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
per job class per event >>>
28 Other
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event)
a Year
Frequency:1
x
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
per job class per event >>>
Absent a compelling business reason State Agencies are to utilize state contract to purchase PAPER SUPPLIES
29 Flat Monthly Fee to supply PAPER SUPPLIES (i.e. paper towels, toilet paper & covers) AT VENDORS ACTUAL COST
All monthly invoices must be accompanied with a cost break down and supporting
documentation to validate vendor's actual costs are accurately reflected
Bidder to propose Monthly Flat Service Fee >>>$5
<<<Bidder to identify (for market research purposes only) the estimated monthly costs the client should expect to budget for PAPER SUPPLIES
$80
ITEM-Attachment-001-673704b65fee419da9771e888e78e677.xlsPage 223/13/2017
Absent a compelling business reason State Agencies are to utilize state contract to purchase CLEANING SUPPLIES
30 Flat Monthly Fee to provide all necessary CLEANING SUPPLIES AT VENDORS ACTUAL COST
All monthly invoices must be accompanied with a cost break down and supporting
documentation to validate vendor's actual costs are accurately reflected
Bidder to propose Monthly Flat Service Fee >>>$5.00
<<<Bidder to identify (for market research purposes only) the estimated monthly costs the client should expect to budget for CLEANING SUPPLIES
$22
Prompt Payment Discount (PPD)0% net 30 days (Credit Card Purchases not applicable)
NOTE: A PPD % net 30 days will be applied to the bidders bid prices and thereby impact the bidders score.
Bid EvaluationContract Price
Total Labor Cost For Regularly Scheduled Service$10,808.23$10,808.23
Total Per Unit "As Needed Cleaning" Labor Cost$0.00
Bidder to proposeLabor Cost multiplier >>>
1.5$16,653.87$16,653.87
Flat Monthly Service Fee(s)$10.00$10.00
Prompt Payment Discount Bid Evaluation Credit$0.00
Total Bid Evaluation Price >>>$16,773.87<Subtotal>$16,773.87
Total Projected Annual Contract Price (Plus Applicable Taxes)>>>$16,773.87
Price per month (Plus Applicable Taxes)$1,397.82
Average Price per Day (Plus Applicable Taxes)$45.96
Print, sign & mail sealed bid response to>>>The Office of State Procurement, 210 11th Ave SW, Olympia, WA 98504-1017
Bid responses must be received no later than 2:00 PM Thursday, June 03, 2010
Late submissions will not be considered
csmail@ga.wa.gov
Email your completed RFQ Worksheet response to >>>
Work Contract Term & Extensions
The initial term of this Work Contract is One (1) year from date of award with the option to extend for additional One (1) year terms or
portions thereof. Extensions for each additional term(s) or portion thereof shall be exercised at the sole discretion of the Purchasing
Activity upon written notice to the Contractor. The total contract term, including the initial term and all subsequent extensions, shall not
exceed one (1) year beyond the maximum term date of OSP Primary Contract 00508 unless the OSP determines an emergency exists
and/or special circumstances require a partial term extension.
Certifications and Assurances
We make the following certifications and assurances as a required element of the Response, to which it is included herein, affirming the
truthfulness of the facts declared here and acknowledging that the continuing compliance with these statements and all requirements of
the OSP Janitorial Services Primary Contract 00508 are conditions precedent to the award or continuation of the resulting Work Contract.
1. The prices in this Response have been arrived at independently, without, for the purpose of restricting competition, any consultation,
communication, or agreement with any other offeror or competitor relating to (i) those prices, (ii) the intention to submit an offer, or (iii) the
methods or factors used to calculate the prices offered. The prices in this Response have not been and will not be knowingly disclosed by
the offeror, directly or indirectly, to any other offeror or competitor before Contract award unless otherwise required by law. No attempt has
been made or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting
competition. However, we may freely join with other persons or organizations for the purpose of presenting a single Bid in accordance with
the OSP Janitorial Services Primary Contract 00508.
2. This Response is a firm offer for a period of 60 days following the Response Due Date specified in the RFQQ, and it may be accepted
by the Purchasing Activity without further negotiation (except where obviously required by lack of certainty in key terms) at any time within
the 60-day period. In the case of protest, our Response will remain valid for 90 days or until the protest and any related court action is
resolved, whichever is later.
3. Bidder further agrees to furnish materials, equipment and personnel necessary to successfully fulfill all contract terms including
amendments. Submitting this document constitutes complete understanding and compliance with the terms and conditions.
Recitals
ITEM-Attachment-001-673704b65fee419da9771e888e78e677.xlsPage 223/13/2017
The state of Washington, acting by and through OSP, issued RFQQ 00508 dated \[XX/XX/XX\], for the purpose of acquiring Janitorial
Services in accordance with its authority under Chapter 43.19 RCW. The OSP evaluated bid responses and all Responsive and
Responsible Bidder's were included in the establishment of a pre-qualified bidder pool. The pre-qualified bidder pool was used to solicit
prices for this Janitorial Services Work Contract bid opportunity. Consistent with the Janitorial Services Primary Contract 00508 RFQ
evaluation criteria, The OSP evaluated RFQ responses and determined that the Bidder identified below to be the lowest responsive
Now Therefore, Purchasing Activity awards to the Bidder identified below this Work Contract, the terms and conditions of which shall
the mutual promises as set forth in the OSP RFQQ 00508 Primary Agreement Contract, the parties agree to contract for Janitorial
Services.
WORK CONTRACT AWARD
A contract is hereby enacted between
A-1 Performance Inc.And City of Bremerton (Public Works Operations
Bidder's SignatureAuthorized Signature
DateEffective Date
ITEM-Attachment-001-673704b65fee419da9771e888e78e677.xlsPage 223/13/2017
State of Washington
DEPARTMENT OF GENERAL ADMINISTRATION
Office of State Procurement
Rm. 201 General Administration Building, P.O. Box 41017 Olympia, Washington 98504-1017 (360) 902-7400
csmail@ga.wa.gov
Janitorial Services Contract 00508
Request for Quotation (RFQ) # Sample
REVISION ID09/01/08
Bid responses must be received no later than 2:00 PM Wednesday, September 17, 2008
Bidder Company Name:Clean-R-Us OMWBE Status:Self-Certified Minority & Women Owned Business
Bidder Point of contact: Mr. Clean Email:mrclean@clean-r-us.com Phone:360-555-0000
Site Supervisor: Dusty Broom Email:dustybroom@clean-r-us.com Phone:360-888-8888
Use of Subcontractors?<<< Check Box if subcontractors will be used and complete the Subcontractor Information tab
Purchasing Activity Name:General Administration Work Request Number: Sample
Anticipated Contract Life:Anticipated Start Date:1-Oct-08
1 Years
Client Monthly Janitorial Budget:
Building Type:General Office Mandatory Site Visit Date:18-Jul-2008 Time:1 PM
Estimated Square Feet:2,000# of Floors: 1 County:Thurston Date Issued:15-Aug-2008
Approved working hours Monday thru Friday 5PM - 4AM
Client to Identify:% Weighting to be applied to: Pricing: 90%References: 5%Quality Assurance:5%
Work to be performed at:Client Contract Administrator:Send billing information to:
Street Address: 210 11th Ave SW<<< Same<<< Same
Street Address: Room 201 GA Building<<< Same<<< Same
City & Zip Olympia WA 98504<<< Same WA<<< Same<<< Same WA<<< Same
Point of contact Grover WashingtonGorge WashingtonSkip Billing
Phone:360555-1234360555-5566360555-6789
Fax:360555-4321360555-5555360555-1111
Email:GVR-Wash@ga.wa.govGorgeW@ga.wa.govSkip-Billing-Me@ga.wa.gov
Special Instructions or requirements (if any): i.e. Apparent Successful Bidder employees will be required to pass background check documentation for
Facility Security:
any staff member or subcontractor who will be given access to the facility.
Click on link below to Identify
L&I janitorial prevailing wages by job class by county
SupervisorJanitorShampooerWaxerWindow Washer
Bidder to identify hourly labor rate-->$12.00$8.47$10.32$8.97$10.84
ITEM-Attachment-001-673704b65fee419da9771e888e78e677.xlsPage 223/13/2017
General Cleaning Services:
1 Dust, wipe, spot clean and remove finger prints to include:
a)
tablesb)doors
c)
Spot clean stairwell walls & hand railsd)low ledges
e)
cobweb removalf)interior walls
g)
Otherh)Other
Special instructions:
Frequency:
5 x a Week
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
9090
per job class per event >>>
2 Dust, wipe, spot clean and remove finger prints to include:
a)
horizontal surfaces & moldings (within reach)b)file cabinets
c)
picture framesd)Chairs (to include rungs, ledges & arms)
e)
cloth panelsf)window sills & blinds
g)
baseboardsh)vents/grills to (including ceiling vents)
i)
Otherj)Other
Special instructions:
Frequency:
4 x a Year
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
4040
per job class per event >>>
3 Clean office kitchen to include:
a)
wiping down kitchen sinks and fixturesb)clean surfaces of cabinets, appliances (i.e. microwaves,
c)
reposition kitchen furniture in an orderly mannerd)clean outside and fill all soap dispensers
e)
Otherf)Other
Special instructions: Inside refrigerator or coffee machines not included. Cleaning tools (sponges, brushes, etc.) used in kitchen area shall be used only in the office
kitchen area and shall not be used in any other area of the building.
Frequency:
3 x a Week
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
2020
per job class per event >>>
4 Empty Garbage to include:
a)
Empty all trash cans, (except recycle containers) provide / replace trash can liners
b)
Remove waste paper from office recyclable containers and place in appropriate bldg containers (trash/recycle).
c)
Pick up loose debris from under tables and desks, etc.
d)
Other
Special Trash can liners shall be replaced when they become stained, soiled, or torn.
Frequency:5a Week
x
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
3030
per job class per event >>>
ITEM-Attachment-001-673704b65fee419da9771e888e78e677.xlsPage 223/13/2017
Estimated # of stalls:4
5 Clean Restrooms to include:
a)
sanitize all toilets, urinals, tile walls, floors & wash basins, etc.
b)
Plunge
c)
Clean chrome, mirrors, mirror frames, metal work and dispensers, vanity counters, doors, etc.
c)
Fill all paper towel dispensers, toilet tissue holders and soap dispensers.
d)
Other
Special Instructions: Mirrors only to be cleaned once a week.
Frequency:
5 x a Week
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
6060
per job class per event >>>
Estimated # of square feet of carpet:1,000
6 Thoroughly vacuum all carpeted areas to include:
a)
Corridorsb)Spot clean carpet when needed
c)
Rugsd)Elevators
e)
Otherf)Other
Special instructions:
Frequency:
3 x a Week
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
120120
per job class per event >>>
Estimated # of square feet of resilient floor space:500
7 Clean resilient floors to include:
a)
Dry Mop
b)
Other
c)
Other
Special instructions: Sweep floors prior to mopping.
Frequency:
5 x a Week
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
6060
per job class per event >>>
Estimated # of square feet of resilient floor space:200
8 Clean resilient floors to include:
a)
Wet mopb)Other
c)
Wax-strip & re-seald)Other
e)
Spray wax & bufff)Other
Special instructions:
Frequency:
4 x a Year
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
909090
per job class per event >>>
9 Clean, chrome fixtures to include drinking fountains & elevators with non-abrasive, odorless, cleaner.
Special instructions:
Frequency:3a Week
x
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
1010
ITEM-Attachment-001-673704b65fee419da9771e888e78e677.xlsPage 223/13/2017
1010
per job class per event >>>
Miscellaneous:
10 Sweep within 10 feet of each entrance, empty all entrance ash trays, and remove trash from outside trash cans.
Special instructions:
Frequency:5a Week
x
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
2020
per job class per event >>>
11 Reposition movable office furniture (chairs, tables, furniture with wheels or on rollers) in conference rooms, etc.
Special instructions:
Frequency:5a Week
x
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
1515
per job class per event >>>
12 Clean all interior windows
Special instructions:
Frequency:3a Year
x
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
120120
per job class per event >>>
Total # >>> 10Ave Sqr Ft >8
13 Clean (ground level) exterior windows Estimated # Sqr Ft: 80
Special instructions:
Frequency:3a Year
x
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
180180
per job class per event >>>
Total # >>> 15Ave Sqr Ft >10
14 Clean (non-ground level) exterior windows Estimated # Sqr Ft: 150
Special instructions:
Frequency:3a Year
x
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
180180
per job class per event >>>
15 Clean entryway windows
Special instructions:
Frequency:
5 x a Week
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
3030
per job class per event >>>
ITEM-Attachment-001-673704b65fee419da9771e888e78e677.xlsPage 223/13/2017
Estimated # of Sqr Ft of carpet >>>1,000
16 Shampoo Carpet
Special instructions:
Frequency:
2 x a Year
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
6060
per job class per event >>>
17 Other
Special instructions:
Frequency:
1 x a Year
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
per job class per event >>>
18 Other
Special instructions:
Frequency:
1 x a Year
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
per job class per event >>>
19 Other
Special instructions:
Frequency:
1 x a Year
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
per job class per event >>>
20 Other
Special instructions:
Frequency:
1 x a Year
SMTWRFSJanFebMarAprMayJunJulAugSepOctNovDec
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
per job class per event >>>
As Needed Cleaning:
21 Out of the ordinary cleanup following special event or office function or minor construction
Special instructions:
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event)
Frequency:
4 x a Year
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
6060
per job class per event >>>
22 Emergency water damage cleanup
Special instructions:
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event)
a Year
Frequency:1
x
ITEM-Attachment-001-673704b65fee419da9771e888e78e677.xlsPage 223/13/2017
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
per job class per event >>>
23 Other (i.e. Chemical Spills)
Special instructions:
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event)
Frequency:a Year
1 x
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
per job class per event >>>
24 Other (i.e. Biological Spills)
Special instructions:
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event)
a Year
Frequency:1
x
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
per job class per event >>>
25 Other (i.e. Bodily Fluids)
Special instructions:
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event)
Frequency:a Year
1 x
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
per job class per event >>>
26 Other
Special instructions:
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event)
a Year
Frequency:1
x
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
per job class per event >>>
27 Other
Special instructions:
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event)
Frequency:a Year
1 x
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
per job class per event >>>
28 Other
Special instructions:
<<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event)
a Year
Frequency:1
x
Supervisor(s)Janitor(s)Shampooer(s)Waxer(s)Window Washer(s)
Total MINUTES required to successfully complete this task
per job class per event >>>
Absent a compelling business reason State Agencies are to purchase ALL PAPER SUPPLIES from Central Stores
29 Flat Monthly Fee to supply PAPER SUPPLIES (i.e. paper towels, toilet paper & covers) AT VENDORS ACTUAL COST
All monthly invoices must be accompanied with a cost break down and supporting
documentation to validate vendor's actual costs are accurately reflected
Bidder to propose Monthly Flat Service Fee >>>
<<<Bidder to identify (for market research purposes only) the estimated monthly costs the client should expect to budget for PAPER SUPPLIES
ITEM-Attachment-001-673704b65fee419da9771e888e78e677.xlsPage 223/13/2017
Absent a compelling business reason State Agencies are to purchase ALL CLEANING SUPPLIES from Central Stores
30 Flat Monthly Fee to provide all necessary CLEANING SUPPLIES AT VENDORS ACTUAL COST
All monthly invoices must be accompanied with a cost break down and supporting
documentation to validate vendor's actual costs are accurately reflected
Bidder to propose Monthly Flat Service Fee >>>$100.00
<<<Bidder to identify (for market research purposes only) the estimated monthly costs the client should expect to budget for CLEANING SUPPLIES
$200
Prompt Payment Discount (PPD)2% net 30 days (Credit Card Purchases not applicable)
NOTE: A PPD % net 30 days will be applied to the bidders bid prices and thereby impact the bidders score.
Bid EvaluationContract Price
Total Labor Cost For Regularly Scheduled Service$36,203.12$36,203.12
Total Per Unit "As Needed Cleaning" Labor Cost$81.88
Bidder to proposeLabor Cost multiplier >>>
1.2$43,542.00$43,443.75
Flat Monthly Service Fee(s)$100.00$100.00
Prompt Payment Discount Bid Evaluation Credit-$872.84
Total Bid Evaluation Price >>>$42,769.16<Subtotal>$44,643.75
Total Projected Annual Contract Price (Plus Applicable Taxes)>>>$44,643.75
Price per month (Plus Applicable Taxes)$3,720.31
Average Price per Day (Plus Applicable Taxes)$122.31
Print, sign & mail sealed bid response to>>>The Office of State Procurement, 210 11th Ave SW, Olympia, WA 98504-1017
Bid responses must be received no later than 2:00 PM Wednesday, September 17, 2008
Late submissions will not be considered
Email your completed RFQ Worksheet response to >>> csmail@ga.wa.gov
Work Contract Term & Extensions
The initial term of this Work Contract is One (1) year from date of award with the option to extend for additional One (1) year terms or
portions thereof. Extensions for each additional term(s) or portion thereof shall be exercised at the sole discretion of the Purchasing
Activity upon written notice to the Contractor. The total contract term, including the initial term and all subsequent extensions, shall not
exceed one (1) year beyond the maximum term date of OSP Primary Contract 00508 unless the OSP determines an emergency exists
and/or special circumstances require a partial term extension.
Certifications and Assurances
We make the following certifications and assurances as a required element of the Response, to which it is included herein, affirming the
truthfulness of the facts declared here and acknowledging that the continuing compliance with these statements and all requirements of
the OSP Janitorial Services Primary Contract 00508 are conditions precedent to the award or continuation of the resulting Work Contract.
1. The prices in this Response have been arrived at independently, without, for the purpose of restricting competition, any consultation,
communication, or agreement with any other offeror or competitor relating to (i) those prices, (ii) the intention to submit an offer, or (iii) the
methods or factors used to calculate the prices offered. The prices in this Response have not been and will not be knowingly disclosed by
the offeror, directly or indirectly, to any other offeror or competitor before Contract award unless otherwise required by law. No attempt has
been made or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting
competition. However, we may freely join with other persons or organizations for the purpose of presenting a single Bid in accordance with
the OSP Janitorial Services Primary Contract 00508.
2. This Response is a firm offer for a period of 60 days following the Response Due Date specified in the RFQQ, and it may be accepted
by the Purchasing Activity without further negotiation (except where obviously required by lack of certainty in key terms) at any time within
the 60-day period. In the case of protest, our Response will remain valid for 90 days or until the protest and any related court action is
resolved, whichever is later.
3. Bidder further agrees to furnish materials, equipment and personnel necessary to successfully fulfill all contract terms including
amendments. Submitting this document constitutes complete understanding and compliance with the terms and conditions.
Recitals
ITEM-Attachment-001-673704b65fee419da9771e888e78e677.xlsPage 223/13/2017
The state of Washington, acting by and through OSP, issued RFQQ 00508 dated \[XX/XX/XX\], for the purpose of acquiring Janitorial
Services in accordance with its authority under Chapter 43.19 RCW. The OSP evaluated bid responses and all Responsive and
Responsible Bidder's were included in the establishment of a pre-qualified bidder pool. The pre-qualified bidder pool was used to solicit
prices for this Janitorial Services Work Contract bid opportunity. Consistent with the Janitorial Services Primary Contract 00508 RFQ
evaluation criteria, The OSP evaluated RFQ responses and determined that the Bidder identified below to be the lowest responsive
Now Therefore, Purchasing Activity awards to the Bidder identified below this Work Contract, the terms and conditions of which shall
the mutual promises as set forth in the OSP RFQQ 00508 Primary Agreement Contract, the parties agree to contract for Janitorial
Services.
WORK CONTRACT AWARD
A contract is hereby enacted between
Clean-R-Us And General Administration
Bidder's SignatureAuthorized Signature
DateEffective Date
ITEM-Attachment-001-673704b65fee419da9771e888e78e677.xlsPage 223/13/2017
Work Contract #20489
SCHEDULE SUMMARY SMTWRFSJFMAMJJASOND
Dust, wipe, spot clean and remove finger prints to include:
1
Dust, wipe, spot clean and remove finger prints to include:
2
Clean office kitchen to include:
3
Empty Garbage to include:
4
Clean Restrooms to include:
5
Thoroughly vacuum all carpeted areas to include:
6
Clean resilient floors to include:
7
Clean resilient floors to include:
8
Clean resilient floors to include:
9
Sweep within 10 feet of each entrance, empty all entrance ash
trays, and remove trash from outside trash cans.
10
Reposition movable office furniture (chairs, tables, furniture
with wheels or on rollers) in conference rooms, etc.
11
Clean all interior windows
12
Clean (ground level) exterior windows
13
Clean (non-ground level) exterior windows
14
Clean entryway windows
15
Shampoo Carpet
16
Other
17
Other
18
Other
19
Other
20
Janitorial Services Contract 00508
Site Visit Guidelines
1Preparation
Assign personnel (Tour guides): Assign two individuals the task of preparing for the visit. Choose individuals who
will be able to conduct the tour in case of illness or delay. Confirm this assignment with both individuals.
Review specification sheet: Have the assigned tour guides read through the Work Request Excel worksheet to
become familiar with its function, thinking about their route in touring the site.
Advance walk through: Have the assigned tour guides use the Work Request Excel worksheet to go through a test
walk through of the tour. Have them ask themselves:
Review guest list: Share the guest list with the assigned tour guides so they know whom to expect. Some firms may
send two representatives when there is more than one component to the work.
2Day of event
Tour Guide and Material: Although two tour guides have prepared, only one need conduct the tour unless the group
is large. The materials to conduct the event should be on hand and available in the event a backup person needs to
conduct the tour.
Check-In: It is required that all invited bidders attend the site visit. This eliminates misunderstandings about the work
that can taint performance once the contract is awarded. Attendance is verified by having each attendee complete
(legibly) their information on the Sign-In Sheet. If a company is represented by more than one attendee, all
representatives must sign in. Once the site visit has begun, late arrivals may not be allowed to tour the site and be
disqualified from the competition. After the walkthrough, the Site Coordinator will fax (Attn: Janitorial Desk, 360-586-
2426, email a PDF copy to csmail@ga.wa.gov) the sign-in sheet to the OSP contract administrator.
Uninvited vendor: If an uninvited vendor arrives, they are not allowed to participate.
Beginning the tour: When all invited vendors have arrived, announce to the group that the tour is starting and lead
them through the site. You may consider asking that all electronic devices (cell phones, pagers, etc.) be turned off
during the site visit to ensure everyone can actively listen and participate in the tour.
Conducting the tour: Point out the work detailed in the specifications, and tell them your expectation regarding the
cleaning standards to be met.
Questions: Those questions that are easy may be answered. In cases where the spec or bid are unclear about a
Contact/Contract Administrator. Only those answers made via amendment will bear upon award. In all other matters
the written document will be binding. The tour guide should tell the attendees Only those answers made via
amendment will bear upon award. In all other matters the written document will be binding.
Ending the visit: After a few questions, the tour director thanks the group for their interest and dismisses them.
Thank you for conducting your site visit. This saved your agency money and put you in control of this event at your site.
Your assistance is appreciated.Ending the visit: After a few questions, the tour director thanks the group for their
interest and dismisses them.
Email Address
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csmail@ga.wa.gov
State of Washington
Office of State Procurement
Work Contract #20489
DEPARTMENT OF GENERAL ADMINISTRATION
Title
Wednesday, May 19, 2010
<<< Client >>>
Rm. 201 General Administration Building, P.O. Box 41017
Phone: (360) 902-7400
Bidder representation is mandatory and failure to sign-In may result in disqualification.
Janitorial Services Contract 00508 Mandatory Site Visit
Name
Initial
Following the Site Visit, the Client must submit to the OSP Contract Administration a copy (i.e. PDF csmail@ga.wa.gov, FAX -360-586-2426, or Mail) of the Site Visit vendor sign-in sheet
and if modified, the final version of Work Request Form. Only after the OSP Contract Administrator receives the Site Visit sign-in sheet will the RFQ created and released only to the
vendors who attended the Site Visit.
Work Contract #20489
Brief description of the nature of service provided
MWBE?
$ Value
UBI
Subcontractors
Name/Address/Contact/Phone:
123456789
101112131415
A-1 Performance Inc.
Identify any subcontractors who will perform services in fulfillment of contract requirements; the nature of services to be performed and include federal tax identification (TIN) number
for each subcontractor.
AGENDA BILL
CITY OF BREMERTON
A3
CITY COUNCIL
SUBJECT: Ordinance No. to amend Study Session Date: March 22, 2017
BMC Chapter 2.88 entitled Disability Action
COUNCIL MEETING Date: April 5, 2017
Committee
Department: PW&U
Presenter: Tom Knuckey
Phone: (360) 473-2376
SUMMARY: The proposed revisions to the Bremerton Municipal Code outline the membership and
function of the ADA Advisory Committee as it is currently working. The role of the Committee is
revised to an advisory capacity to assist the City in prioritizing improvements to benefit citizens and
visitors that require ADA accommodations.
ATTACHMENTS: Ordinance No.
FISCAL IMPACTS (Include Budgeted Amount): None
STUDY SESSION AGENDA: No Presentation Full Presentation
STUDY SESSION ACTION: Consent Agenda General Business Public Hearing
RECOMMENDED MOTION:
Move to pass Ordinance No. ______ amending Chapter 2.88 of the Bremerton Municipal Code
entitled Disability Action Committee.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/07/15
ORDINANCE NO. ________
AN ORDINANCE of the City Council of the City of
Bremerton, Washington, amending Chapter 2.88 of the Bremerton
Disability Action
WHEREAS, the City Council desires to repeal and replace Chapter 2.88 of the
Bremerton Municipal Code in order to implement an ADA Advisory Committee; NOW
THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Chapter 2.88 of the Bremerton Municipal Code entitled "Disability
Action Committee" is hereby repealed and replaced in its entirety as follows:
Chapter 2.88
DISABILITY ACTION COMMITTEE
2.88.010 ESTABLISHED.
There is established a Disability Action Committee which will act solely as an advisory
group to the City Council and the Mayor.
2.88.020 MEMBERSHIP AND TERMS OF OFFICE.
(a) The Committee shall consist of three (3) members:
(1) The Mayor shall appoint the members of the committee. At least one (1)
member shall be a person with a disability. Members may reside outside the City if solicitation
procedures fail to generate a qualified candidate who resides in the City.
(2) Members shall be appointed for a term of two (2) years.
(3) The Director of Public Works and Utilities, or his designee, shall be the
ADA Coordinator for this Committee.
2.88.030 SALARIES AND PERSONAL EXPENSES.
The members of the Committee shall receive no salaries or other remuneration for their
services in such capacity and shall not be entitled to personal expenses incurred by them in the
discharge of their official duties, except to the extent and purposes and amounts such expense is
first authorized and approved in advance by the Mayor.
2.88.040 OFFICERS.
The Committee shall elect a chair person by a simple majority of the members.
2.88.050 DUTIES AND RESPONSIBILITIES.
The Committee shall have the following specific functions:
(a) The Committee will be the appeal body for the ADA grievance procedure as set
forth in Resolution No. 2409. Upon review of the grievance, the Committee shall render a
written advisory decision to the complainant and the Mayor pursuant to the grievance procedure.
1
ADA Advisory Committee
Any grievances brought to the Committee shall be directed to the ADA Coordinator for initial
review.
(b) Recommend appropriate modifications to City services, policies and practices to
help implement the ADA.
(c) Shall report to the ADA Coordinator concerns brought to it by individuals
regarding possible non-compliance with the ADA, and the Committee will thereupon make
advisory suggestions as to any action to be taken.
2.88.060 COMPLIANCE WITH CODE OF ETHICS.
The Committee shall comply with the City Code of Ethics ordinance codified as Chapter
2.96 BMC.
2.88.070 MEETINGS.
The Committee shall establish a regular meeting day and time and shall meet at least
once every quarter. All meetings of the Committee shall be held in accordance of the city and
state law regarding public meetings.
2.88.080 REMOVAL OF MEMBERS.
Members of the Committee shall serve at the pleasure of the Mayor. A member shall not
be absent more than three consecutive meetings. After the absence from three consecutive
meetings, the remaining members of the Committee shall vote to retain or recommend to the
Mayor that the absentee member be relieved of his duties on the Committee.
2.88.090 VACANCIES.
Vacancies shall be filled in accordance with BMC 2.88.020. If a vacancy exists for more
than ninety (90) days, the City Council may appoint a member to fill the vacancy.
Chapter 2.88
ADA ADVISORY COMMITTEE
2.88.010 ESTABLISHED.
There is established an ADA (Americans with Disabilities Act) Advisory Committee
which will act solely as an advisory group to City departments and staff.
2.88.020 MEMBERSHIP.
Committee membership shall function as follows:
(a) The Committee will ideally consist of not more than ten (10) members.
(b) The Committee shall operate in an ad hoc fashion, without formal appointment.
(c) Persons with disabilities shall be encouraged to join the Committee and attend
Committee meetings.
(d) The ADA Coordinator shall be the Chairperson of the Committee.
2.88.030 SALARIES AND PERSONAL EXPENSES.
The members of the Committee shall receive no salaries or other remuneration for their
services in such capacity and shall not be entitled to reimbursement for personal expenses
incurred by them in the discharge of their duties, except to the extent and purposes and amounts
such expenses are authorized and approved in advance by the Mayor.
2
ADA Advisory Committee
2.88.040 DUTIES AND RESPONSIBILITIES.
The Committee shall have the following specific functions:
(a) Recommend appropriate modifications to City services, policies and practices to
help implement the ADA.
(b) Report to the ADA Coordinator its concerns, or concerns brought to it by others,
regarding possible non-compliance with the ADA, and make advisory suggestions as to any
action to be taken.
(c) Assist the City in identifying the priority of issues related to the ADA, and assist
in prioritizing improvements related to ADA transition planning.
2.88.050 MEETINGS.
The Committee shall meet on an as-needed basis.
SECTION 2. Severability. If any one or more sections, subsections, or
sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not
affect the validity of the remaining portion of this Ordinance and the same shall remain in full
force and effect.
SECTION 3. Effective Date. This ordinance shall take effect and be in force ten
(10) days from and after its passage, approval and publication as provided by law.
PASSED by the City Council the___________ day of ____________________, 2017.
_________________________________
ERIC YOUNGER, Council President
Approved this ________ day of ________________________, 2017.
_________________________________
PATTY LENT, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________________ ________________________________
SHANNON CORIN, City Clerk ROGER A. LUBOVICH, City Attorney
PUBLISHED the________ day of ______________________, 2017.
EFFECTIVE the_________ day of ______________________, 2017.
ORDINANCE NO. ____________
R:\\Legal\\Legal\\Ordinances\\Legal\\BMC 2.88 ADA Advisory Committee (Final 3-15-17).docx
3
ADA Advisory Committee
AGENDA BILL
CITY OF BREMERTON
A4
CITY COUNCIL
SUBJECT: Resolution No. to adopt Study Session Date: March 22, 2017
the ADA Transition Plan
COUNCIL MEETING Date: April 5, 2017
Department: PW&U
Presenter: Tom Knuckey
Phone: (360) 473-2376
SUMMARY: The City has developed its ADA Transition Plan to comply with the Americans with
Disabilities Act. The ADA Transition Plan
accessible transportation system within the City. Through the implementation of the Plan, the City
will identify deficiencies in its physical assets and provide a prioritized path to correct those
deficiencies. The Plan also implements new ADA grievance procedures and appoints the City
Engineer or his designee as the ADA Coordinator for the City. The proposed Resolution adopts the
ADA Transition Plan.
The proposed Resolution repeals and replaces Resolution No. 2409 of 1992, which adopted ADA
grievance procedures and required the Mayor to designate an ADA Coordinator.
ATTACHMENTS: (1) Resolution No. ____; (2) ADA Transition Plan; (3) Resolution No. 2409 dated
September 30, 1992
FISCAL IMPACTS (Include Budgeted Amount): None.
STUDY SESSION AGENDA: No Presentation Full Presentation
STUDY SESSION ACTION: Consent Agenda General Business Public Hearing
RECOMMENDED MOTION:
Move to adopt Resolution No. ______ adopting the ADA Transition Plan.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/07/15
RESOLUTION NO. __________
A RESOLUTION of the City Council of the City of
Bremerton, Washington, adopting the ADA Transition Plan, which
addresses pedestrian facilities, grievance procedures, and
designation of an ADA Coordinator to comply with the Americans
with Disabilities Act of 1990.
WHEREAS, the Americans with Disabilities Act (ADA) was signed into law
on July 26, 1990, and applies to the City of Bremerton; and
WHEREAS, on September 30, 1992, the City of Bremerton passed Resolution
No. 2409 adopting ADA grievance procedures and requiring the Mayor to designate an ADA
Coordinator; and
WHEREAS, the City of Bremerton has developed a new ADA Transition Plan for
adoption relating to Pedestrian Curb Ramps, Pedestrian Push Buttons, and related facilities in
compliance with 28 CFR 35 ; and
WHEREAS, 28 CFR 35 requires the City to identify an official responsible for
implementation of the ADA Transition Plan; and
WHEREAS, the ADA Transition Plan appoints the City Engineer or his or her
designee as the ADA Coordinator for the City; and
WHEREAS, the ADA Transition Plan implements new ADA grievance
procedures for the City; and
WHEREAS, the City Engineer has been working with the ADA Community and
is engaged to ensure the City is in compliance with the ADA; now, therefore,
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The recitals set forth above are incorporated by reference as set
forth herein in full.
SECTION 2. Resolution No. 2409 is hereby repealed and replaced in its entirety
by this Resolution.
SECTION 3. The ADA Transition Plan, incorporated herein by this reference, is
hereby adopted.
Adoption of ADA Transition Plan, Grievance Procedures, and Coordinator Designation Resolution
SECTION 4. Severability. If any one or more sections, subsections, or sentences
of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the
validity of the remaining portion of this Resolution and the same shall remain in full force and
effect.
SECTION 5. Effective Date. This Resolution shall take effect and be in force
immediately upon its passage.
PASSED by the City Council of the City of Bremerton, Washington this ________ day
of ________________, 2017.
ERIC YOUNGER, Council President
APPROVED AS TO FORM: ATTEST:
ROGER A. LUBOVICH, City Attorney SHANNON CORIN, City Clerk
R:\\Legal\\Legal\\Resolutions\\Public Works\\ADA Transition Plan 03-01-17.doc
Adoption of ADA Transition Plan, Grievance Procedures, and Coordinator Designation Resolution
City of Bremerton
ADA Transition Plan
March 10, 2016
by Al King, PE
TABLE OF CONTENTS
INTRODUCTION ............................................................................................................................... 5
Regulatory Framework and Guidance Documents ................................................................ 5
Section 504 of the Rehabilitation Act of 1973 .............................................................. 5
Title II of the Americans with Disabilities Act (ADA) of 1990 ....................................... 5
Transition Plan Requirements....................................................................................... 7
Best Management Practices ......................................................................................... 7
TRANSITION PLAN DEVELOPMENT PROCESS.................................................................................. 7
ADA Advisory Committee ...................................................................................................... 8
PROGRAM ADMINISTRATION ......................................................................................................... 8
The ADA Coordinator ............................................................................................................. 8
An Effective ADA Coordinator....................................................................................... 9
Department ADA Liaisons ...................................................................................................... 9
................................................................................................ 9
Target Audience ..................................................................................................................... 9
The Notice ............................................................................................................................ 10
How and Where to Provide the Notice ............................................................................... 10
Ways to Provide Notice to Interested Persons ........................................................... 10
Alternative Formats .................................................................................................... 11
GRIEVANCE POLICY & PROCEDURE ............................................................................................... 11
Background .......................................................................................................................... 11
Policy on Complaints ............................................................................................................ 12
SELF ASSESSMENT ......................................................................................................................... 12
Summary .............................................................................................................................. 12
Inventory Plan ...................................................................................................................... 13
GIS Inventory & Priorities .................................................................................................... 13
Field Inventory ..................................................................................................................... 13
Prioritization for ADA Deficiency Corrections ..................................................................... 14
Ramp Condition .......................................................................................................... 14
Pedestrian Volume ...................................................................................................... 15
Pedestrian Use of the Adjacent Property ................................................................... 15
Use by Persons Needing Accommodation .................................................................. 15
Other Impediments Affecting Accessibility of the Pedestrian Access Route ............. 15
Correction Program and Schedule ....................................................................................... 16
Page 2 of 20
USDOJ Recognized Limitations ................................................................................... 16
USDOJ Standards Changes .......................................................................................... 16
Curb Ramps ................................................................................................................. 17
Pedestrian Push Buttons ............................................................................................. 17
Obstructions in the Right-of-Way ........................................................................................ 17
Puget Sound Energy .................................................................................................... 18
Disrepair and Gaps in the Sidewalk System ................................................................ 18
Other Obstructions ..................................................................................................... 19
Milestones ........................................................................................................................... 19
Budgeting and Implementation ........................................................................................... 19
Community Involvement .............................................................................................................. 19
Page 3 of 20
APPENDIX A .......................................................................................................................................i
ADA Title II Transition Plan Process .........................................................................................i
APPENDIX B ...................................................................................................................................... ii
Compliance Structure ............................................................................................................. ii
APPENDIX C ..................................................................................................................................... iii
The City of Bremerton ADA Coordinator ............................................................................... iii
Duties of an ADA Coordinator ...................................................................................... iii
Preferred Skills: ............................................................................................................. iv
Preferred Experience: ................................................................................................... iv
The City of Bremerton Department ADA Liaison ................................................................... iv
Duties of a Department ADA Liaison ............................................................................ iv
Preferred Skills: .............................................................................................................. v
Preferred Experience: .................................................................................................... v
APPENDIX D ..................................................................................................................................... vi
City of Bremerton Notice Under the Americans with Disabilities Act ................................... vi
APPENDIX E .................................................................................................................................... vii
City of Bremerton Grievance Procedure .............................................................................. vii
APPENDIX F ..................................................................................................................................... ix
ADA Grievance Form .............................................................................................................. ix
APPENDIX G ..................................................................................................................................... xi
Inventory Zones ..................................................................................................................... xi
APPENDIX H .................................................................................................................................... xii
Inventory Checklist ............................................................................................................... xii
APPENDIX I .................................................................................................................................... xiii
DRAFT SAMPLE GIS Map of Inventoried Ramps as of September 19, 2016 ........................ xiii
APPENDIX J .................................................................................................................................... xiv
Property Classification Codes .............................................................................................. xiv
APPENDIX K ................................................................................................................................. xviii
Public Comments on Plan .................................................................................................. xviii
Page 4 of 20
INTRODUCTION
The City of Bremerton (City) Transition Plan (the Plan) required by the
Americans with Disabilities Act (ADA) of 1990 is intended to guide the City's efforts to provide
an accessible transportation system program within the City. The purpose of the Plan is to
identify deficiencies in City policies, procedures, and physical assets, and to provide a path to
correction of those deficiencies. The plan also provides guidance for removal of accessibility
barriers. The Plan outlines progress to date and identifies steps necessary to bring the City
program into compliance with ADA regulations. The Plan is intended to be a living document
that will be updated regularly to track ongoing achievements toward compliance.
The minimum requirement for the scope of the ADA Transition Plan is accessibility of all curb
ramps and ancillary facilities (pedestrian push buttons and pedestrian signals) within the right-
of-way. In order to efficiently implement the Plan, the scope of this initial Plan is limited to
addressing these facilities. That said, the City acknowledges that other impediments to
accessibility exist along the pedestrian access routes (signs and power poles in the sidewalks,
driveway approaches, disrepair, etc.,) and that these issues must also be addressed for a
functional and accessible pedestrian system. The City intends to address these other issues
with future updates to the Plan.
Other City ADA compliance responsibilities related to buildings, programs and employment are
also outside the scope of this Plan.
Regulatory Framework and Guidance Documents
Section 504 of the Rehabilitation Act of 1973
Section 504 of the Rehabilitation Act of 1973 prohibits discrimination on the basis of disability
by any program or activity receiving federal financial assistance. Discrimination may consist of
exclusion from participation in or denial of the benefits of programs and activities operated by
the City.
Title II of the Americans with Disabilities Act (ADA) of 1990
The ADA expands on the foundation laid by Section 504 by prohibiting discrimination based on
disability by public entities regardless of whether they receive federal financial assistance. The Act is
divided into five titles describing requirements relating to (I) employment, (II) state and local
government services, (Ill) public accommodations, (IV) telecommunications, and (V) miscellaneous
provisions. Title II of the Act applies specifically to state and local government services and the
programs and activities they administer, including features built before and after 1990. Titles I, Ill, IV,
and V are not addressed further in the Plan.
The Code of Federal Regulations (CFR) outlines regulations implementing Title II of the ADA,
which apply to the City. Table 1.1 summarizes relevant City responsibilities under Title II of the
ADA.
Page 5 of 20
Table 1.1 Summary of City Responsibilities under Title II of the ADA
Implementing
Responsibilities
Regulation
Self-Evaluation
Evaluate current services, policies, and practices and make any necessary
modifications to meet ADA requirements
Provide an opportunity to interested persons, including individuals with
28 CFR 35.105
disabilities or organizations representing individuals with disabilities, to
participate in the self-evaluation process by submitting comments
Maintain a list of interested persons consulted, a description of areas
examined and any problems identified, and a description of any modifications
Notice
Make ADA information available to the public regarding applicability to City
28 CFR 35.106
services, programs, and activities
Responsible Employee /Grievance Procedures
Designate a responsible employee to coordinate ADA efforts (referred to in this
Plan as the ADA Coordinator); provide the ADA coordinator's name, office
28 CFR 35.107
address, and telephone number
Adopt and publish grievance procedures providing for prompt and equitable
resolution of complaints
General Prohibitions Against Discrimination
Do not exclude disabled persons from participation in or deny benefits of City
28 CFR 35.130;
services, programs, or activities
28 CFR 35.149
Do not discriminate on the basis of disability
Maintenance
Maintain facilities and equipment required to be accessible to persons with
28 CFR 35.133
disabilities in operable working condition
Existing Facilities
Operate each service, program, or activity in a manner accessible to and
usable by individuals with disabilities
Alter existing facilities or construct new facilities as necessary to comply with
28 CFR 35.150
ADA requirements
Develop a transition plan outlining steps necessary to complete structural
changes to facilities
New Construction and Alterations
Design, construct, and alter public facilities in a manner readily accessible to
and usable by individuals with disabilities, unless structurally impracticable
28 CFR 35.151
Provide curb ramps or other sloped areas at any intersection having curbs or
other barriers to entry from a street level pedestrian walkway
Communications / Telecommunications
Ensure effective communications with disabled persons
28 CFR 35.160;
Provide appropriate auxiliary aids and services to afford disabled individuals an
28 CFR 35.161
equal opportunity to participate in and enjoy the benefits of City services,
programs, and activities
Information and Signage
Provide information about the existence and location of accessible services,
28 CFR 35.163
activities, and facilities
Note: Additional responsibilities detailed in 28 CFR Section 35 (e.g., related to employment discrimination)
are not discussed in the Plan.
Page 6 of 20
Transition Plan Requirements
Public entities employing 50 or more persons must develop a document called
a transition plan outlining the steps necessary to complete any structural
changes (i.e., changes to physical assets) to achieve program compliance.
At a minimum, the plan must meet the requirements stated in 28 CFR 35.150(d)(3) as follows:
i. Identify physical obstacles in the public entity's facilities that limit the accessibility of
its programs or activities to individuals with disabilities.
ii. Describe in detail the methods that will be used to make the facilities accessible.
iii. Specify the schedule for taking the steps necessary to achieve compliance with this section
and, if the time period of the transition plan is longer than one year, identify steps that will be
taken during each year of the transition period.
iv. Indicate the official responsible for implementation of the plan.
As part of the transition plan, public entities responsible for streets, roads, or walkways must
include a schedule for providing curb ramps or other sloped areas where pedestrian walks cross
curbs, giving priority to walkways serving state and local government offices, transportation
centers, places of public accommodation, and employers, followed by walkways serving other
areas (23 CFR 35.150(d)(2)).
The Plan addresses minimum plan requirements relating to physical assets, including facilities
and rights-of-way owned and maintained by the City. Rights-of-way features include elements
such as curb ramps, sidewalks, crosswalks, median crossings, and pedestrian activated signal
systems. In addition to minimum requirements, the Plan addresses other elements outlined in
Title II of the ADA related to administration, communications, and maintenance.
Public entities must provide an opportunity to interested persons, including individuals with
disabilities or organizations representing individuals with disabilities, to participate in the
development of the transition plan by submitting comments. A copy of the transition plan must
be made available for public inspection (28 CFR 35.150(d)(1)).
Best Management Practices
The 2009 National Cooperative Highway Research Program (NCHRP) Guide to Best
Management Practices was created to assist agencies in the transition plan development
process and ensure successful practices are recognized and shared. The guide outlines steps
necessary for ADA compliance, identifies planning challenges, and describes best practices
relating to program administration, self-evaluation tasks, public involvement, and plan
implementation. This guidance document was consulted during preparation of the Plan.
TRANSITION PLAN DEVELOPMENT PROCESS
The City has been upgrading pedestrian facilities as a part of its ongoing efforts since before
1990, and continues a program started several years ago to address retrofits. In an effort to
formalize its program, the City initiated development of the Plan in February 2016. As part of
this effort, the City contracted with the consulting firm King Technologics, PLLC to evaluate
current City policies and procedures relative to ADA requirements; review current federal
Page 7 of 20
standards and develop an approach to adopting appropriate standards;
develop an approach for completion of the self-assessment, a prioritization
process, barrier removal methods, and implementation schedules; and
provide findings and recommendations. The Plan documents the results of this effort. Appendix
A outlines the process and timelines.
ADA Advisory Committee
The City established an ADA Advisory Committee in February 2012. The committee has
operated in an ad hoc fashion, chaired by City Engineering Division staff. Attendance at the
quarterly meetings has generally consisted of City Public Works, Parks and Engineering Staff,
Kitsap Transit Staff, and two disabled representatives of the community. Since the first quarter
of 2015 the City Engineer has chaired the committee meetings.
Throughout 2016, the development of the ADA Transition Plan was a major focus at the various
quarterly meetings, with the ADA Committee being presented, and commenting on the various
components of the Plan as it was being developed. With the adoption of the Plan in 2017 the
City Engineer will be formally appointed as the City
the ADA Committee meetings is intended to continue.
PROGRAM ADMINISTRATION
1
The ADA Coordinator
The ADA regulations require state and local governments with 50 or more employees to
designate an employee responsible for coordinating compliance with ADA requirements.
Having an ADA Coordinator provides a specific contact person with knowledge and information
about the ADA so that questions can be answered efficiently and consistently. The ADA
Coordinator for the City of Bremerton is the main contact when someone wishes to request an
auxiliary aid or service for effective communication or access.
For the public, having an ADA Coordinator makes it easy to identify someone within the agency
to help them with questions and concerns about disability discrimination. It avoids multiple
answers, potentially conflicting answers, and allows the agency to not only consistently comply
with the ADA, but also provide consistent responses and direction throughout the agency. A
knowledgeable ADA Coordinator will be able to efficiently assist people with disabilities with
their questions.
For the staff, an ADA Coordinator provides a sound resource to assist with compliance and
impartiality in responding to requests and complaints. She or he will also be responsible for
coordinating responses to requests, and for quasi independently investigating complaints.
The general compliance structure is shown in Appendix B
1
This section is adapted from the ADA.Gov toolkit, at http://www.ada.gov/pcatoolkit/chap2toolkit.htm
Page 8 of 20
An Effective ADA Coordinator
Qualifications that help an ADA Coordinator to be effective:
and employees
knowledge of the ADA and other laws addressing the rights of people with disabilities,
including Section 504 of the Rehabilitation Act, 29 U.S.C. § 794 and 49.60 R.C.W.
Discrimination-Human Rights Commission
experience with people with a broad range of disabilities
knowledge of various alternative formats and alternative technologies that enable
people with disabilities to communicate, participate, and perform tasks
ability to work cooperatively with the local government and people with disabilities
familiarity with any local disability advocacy groups or other disability groups
skills and training in negotiation and mediation
organizational and analytical skills
Department ADA Liaisons
In addition, as each Department holds specific independent responsibilities and budget
authority, each Department Head will designate an ADA Liaison responsible for keeping that
Department advised of ADA requirements and changes, and for coordinating responses to
ADA requests affecting that Department.
Responsibilities of the ADA Coordinator and Department ADA Liaison appear in Appendix C.
2
An ADA administrative requirement is providing public notice about the ADA to potential
recipients of City programs. Every agency falls under this requirement. And it is more complex
than simply providing an advertisement with employment solicitations or Public Service
Announcements. There are three main considerations for providing notice:
1. Who is the target audience for the ADA notice?
2. What information shall the notice include?
3. Where and how should the notice be provided?
Target Audience
The target audience for public notice includes applicants, beneficiaries, and other people
The audience is
expansive, and includes everyone who interacts or would potentially interact with the City
and any of its Departments.
2
28 C.F.R § 35.106.
Page 9 of 20
Examples of the Target Audience for the ADA Notice
a recipient of social services, food stamps, or financial assistance
provided by or through the City
an applicant for a public library card
a person who uses the City parks or plays at Gold Mountain Golf Course
a child who wants to swim at the Glenn Jarstad Aquatic Center
a grieving mother who wants
ol graduation in a city park
Advisory Committee
a recipient of a grant through the City from Washington State
a citizen who wants to participate in a City Council meeting
The Notice
3
The notice is required to include relevant information regarding Title II of the ADA, the
regulations that apply ADA to States and local governments, and how it applies to the
programs, services, and activities of the City.
The notice in Appendix D is based on the Department of Justice model. A one-page document in
a standard font, it includes brief statements about employment, effective communication,
making reasonable modifications to policies and programs, not placing surcharges on
modifications or auxiliary aids and services, and filing complaints.
How and Where to Provide the Notice
This is perhaps the most challenging aspect of the notice requirement, in that it is not a one-
time requirement. Rather the City must provide notice on an ongoing basis such that those
affected have a reasonable opportunity to obtain the information in it, even though they may
only be a casual user of City services and buildings. The City should provide the information on
an ongoing basis.
It is the obligation to determine the most effective way of providing notice to the public
Venues to provide notice would
include the radio, local newspapers, television, or City utility or event mailings. The notice
should be re-published and re-broadcast periodically.
Ways to Provide Notice to Interested Persons
Include the notice with City job applications
Publish the notice periodically in The Kitsap Sun
Broadcast the notice in public service announcements on BKAT (Bremerton Kitsap
Access Television)
Publish the notice on the website
Post the notice at all City buildings accessible to the public
3
https://www.ada.gov/ada_title_II.htm
Page 10 of 20
Publish the notice as a legal notice
The information must be presented so that it is accessible to all. Therefore, it
must also be made available in alternative formats if requested.
Alternative Formats
Audio tape or other recordings
Radio announcements
Large print notice
Braille notice
Use of a qualified sign language interpreter at meetings
Open or closed-captioned public service announcements on television
ASCII, HTML, or word processing format on a computer diskette or CD
HTML format on an accessible website
Advertisements in publications with large print versions
All of these alternatives should be considered and provided if requested. Any use of social
media by the City should have a link to the notice as well. The ADA Coordinator should work
closely with the Mayor and Department ADA Liaisons to provide an appropriate level of notice
on an ongoing basis, and to ensure that new programs or publications incorporate the notice
on a timely basis.
GRIEVANCE POLICY & PROCEDURE
Background
The City is required to adopt and publish grievance procedures providing for prompt and
equitable resolution of complaints alleging any action that would be prohibited by the ADA.
4
The grievance procedure includes:
a description of how and where a complaint under Title II may be filed with the City;
if a written complaint is required, a statement notifying potential complainants that
alternative means of filing will be available to people with disabilities who require such
an alternative;
a description of the time frames and processes to be followed by the complainant and
the City;
information on how to appeal an adverse decision; and
a statement of how long complaint files will be retained.
A procedure was first adopted by the City under Resolution 2409, September 30, 1992. The
following is an update of that procedure.
4
http://nwadacenter.org/toolkit/grievance-procedure
Page 11 of 20
Policy on Complaints
Input, concerns or requests for accommodation can be provided directly to the
City of Bremerton by accessing the City of Bremerton web site at
www.ci.bremerton.wa.us, and following the links to fill out and submit the electronic form
provided. Public requests made through this procedure will be reviewed and the facility in
question may be moved to a higher priority for improvement. Priorities may change based
upon citizen requests, additional input and changing conditions. Results of this process will be
communicated directly to the individual by phone or e-mail. Individuals may also choose to
call the responsible City office directly.
The City of Bremerton also has a formal grievance or complaint procedure which may be
used if the issue has not been resolved by using the above procedure. This procedure is
included in Appendix E. In addition, a copy of the grievance form is included in Appendix F,
and may also be accessed online. A copy of the grievance form may also be obtained at the
ADA Coordinator or Human Resource offices.
Complaints may be filed by any person who believes that he or she has been excluded from
participation in, been denied the benefits of, or otherwise subjected to discrimination under
any City of Bremerton service, program or activity, or access to facilities and believes the
discrimination is based upon disability.
Any individual, groups of individuals or entity that believes they have been discriminated
against on the basis of disability or faced unaccommodated barriers to access as defined by the
ADAAA may file a complaint. The complaint must be in writing and contain the following
information: 1) Name; 2) Address; 3) Phone number of complainant; 4) Location of alleged
discrimination or inaccessible barrier and date; and 5) Description of the problem. Alternative
means of filing complaints, such as personal interviews or a tape recording of the complaint
will be made available for persons with disabilities upon request.
SELF ASSESSMENT
Summary
The City recognizes the requirement to provide an inventory and assessment (self-evaluation)
within its transition plan. The purpose of the self-evaluation is to provide a means of
identifying deficiencies in its physical pedestrian facilities, to develop an inventory of needed
corrections and updates, and to establish a schedule for the corrections.
The City also recognizes from a high-level staff overview of its physical plant that such an
inventory, and certainly the corrections, is beyond the financial ability of the City within its
current and projected budgets for years to come. To address those deficiencies on an ongoing
basis, and over time to ultimately remove those deficiencies, the following Plan was developed
such that a high-level inventory may be completed relatively quickly, on a priority basis. As the
inventory is completed, a priority system for corrections is also planned to be implemented.
Those initial priorities will be updated as the inventory is completed, and updated on an annual
basis to attack and eventually remove deficiencies in the system.
Page 12 of 20
The City recognizes that a plan that is not updated and revised over time to
reflect exigencies that will emerge is not a plan. In so doing, not only will the
formal inventory and annual updates be reviewed, but those priorities may
also be affected by Citizen input or complaints over time, and adjusted to reflect current needs.
Inventory Plan
The inventory is limited to improvements in the right-of-way. In order to complete the
inventory Inventory Zones
areas of the City where pedestrian traffic may reasonably be expected to be higher, thus most
likely to have the greatest ADA needs. These areas will be the first priority, with the inventory
of lower volume areas to follow. The zones, in priority order are:
1. Downtown clearly the highest auto and pedestrian use, with the greatest number of
ADA population users, for business and shopping.
2. Manette the north end of town across the Manette bridge, with the greatest number
of medical buildings, including the Harrison Medical Center.
3. West Bremerton south and west of downtown.
The zones are displayed on Appendix G.
Inventory of public buildings and parks will be considered outside this Plan.
GIS Inventory & Priorities
The City is completing an inventory of its curb ramps using its GIS system and aerial mapping;
this work is expected to be complete by the end of 2016. The inventory classifies ramps into
old standards but
appear to be useable;
City intends to use this information initially to assist in developing zones, recognizing that
ramps were most often constructed in higher use areas over time.
As there are no standardized means for determining levels of pedestrian traffic, and physical
counts require significant resources, the City considered options for a substitute methodology
to aid in determining areas of higher pedestrian use, thus higher ADA population use. The most
reasonable method identified is street classification. Those classifications reflect the overall use
of each street. As such, they also reflect the higher use pedestrian areas.
The ADA Committee reviewed and recommended approval of the zones. The zones will be used
in listed order to complete a more detailed inventory, filling in any missed locations or needed
corrections.
Field Inventory
To supplement regular City staff, summer interns have been, and will be, hired to complete the
. The goal of the field inventory is to identify and
ts to accessibility city-wide. Specifically,
the field inventory will identify and chart existing Pedestrian Push Buttons at signalized
Page 13 of 20
intersections, identify and chart driveway approaches, identify and chart
obstructions (power poles, street signs, guy wires, etc.,) that reduce the
Pedestrian Access Route below the standard, and finally to identify and chart
areas of disrepair or areas where the existing sidewalk is either non-existent, or otherwise non-
compliant. Staff performing the inventory will be armed with inventory forms on Electronic
Tablets to simplify both data collection and assembly, as well as tape measures, smart levels
and cameras to record general measurements such as widths and layouts, obstructions and
physical condition, and provide a visual of the situation to avoid a future field visit every time a
question arises. An assigned Public Works staff member will oversee that inventory, providing
day to day direction as well as having responsibility for creating the inventory. The City
anticipates completing the field inventory by the end of 2019.
It should be noted that in performing the field inventory, the City does not intend to field
measure the cross-slopes of all existing sidewalks on a blanket basis, but instead will identify
those where significant issues obviously exist, and work to provide new sidewalks constructed
in compliance with current criteria. Areas identified with obvious excessive cross slopes will be
field measured and charted and noted during the field inspection, or where complaints have
been received. A check list detailing the items reviewed is in Appendix H.
The inventory of the curb ramps to be completed will be adequate to identify gaps in the
-compliant but apparently use
ramps that comply with current ramp design criteria ramps; cross-slopes, landing
ramps that are close to standards and
otherwise in compliance. A determination of the parameters for classifying ramps will be
developed in the implementation phase, and may result in further defin
. Also, the classification system will
consider the standards that were in place at the time the ramps were originally constructed.
Prioritization for ADA Deficiency Corrections
One of the significant products of the ADA Transition Plan is the prioritized list of corrections, or
the Capital Improvement Plan/CIP. Given the large number of non-compliant or non-existent
ADA ramps, careful consideration has been given to developing a quantitative approach to
establishing the prioritized list. Four factors have been identified to consider for each ramp
location requiring correction; ramp condition, pedestrian volume (the street classification
surrogate values), pedestrian usage of the adjacent property, and usage of the ramp by persons
needing accommodation. For efficiency, existing data was used for the evaluations, with weight
given to areas of higher importance. A discussion of the ranking, weight, and evaluation
method, and how projects are identified annually for construction follows:
Ramp Condition
All ramps and ramp locations in the City have been coded Green, Yellow, or Red as discussed
above. For the CIP, all Red coded ramps precede Yellow ramps. Since Green coded ramps are
fully compliant they are not included in the list.
Page 14 of 20
Pedestrian Volume
The City does not have pedestrian count data for its sidewalks, and so to
evaluate pedestrian volumes, road classification has been used as a surrogate.
For the evaluation, pedestrian volumes were presumed to be highest for Arterial roads, lowest
for Residential roads, with pedestrian usage of Collector roads presumed to be in the median.
The evaluation ranks each ramp by the road classification of both roads in the intersection
where it resides; the intersection types and relative rank of pedestrian usage in the evaluation
is as follows:
th
Intersection of Residential and Residential (e.g. Chester Avenue & 9 Street)
Lowest Presumed Pedestrian Usage
th
Intersection of Residential and Collector (e.g. 9 Street & High Avenue)
th
Intersection of Residential and Arterial (e.g. Chester Avenue & 11 Street)
th
Intersection of Collector and Collector (e.g. High Avenue & 13 Street)
th
Intersection of Collector and Arterial (e.g. High Avenue & 11 Street)
th
Intersection of Arterial and Arterial (e.g. 11 Street & Warren Avenue) Highest
Presumed Pedestrian Usage
Pedestrian Use of the Adjacent Property
All properties have a Property Class Code associated with them that is established by Kitsap
County. To associate a value to the relative pedestrian importance of properties, each of the
Property Class Codes were evaluated and identified as having an importance value of Low,
Medium, or High. A weight factor was then identified for each the Low, Medium and High
values and each ramp received this value for property that it abuts. The Property Classification
Codes and associated ranking is included in Appendix J.
The location of ramps relative to transit facilities was also included in the evaluation. Values
were associated with ramps that are on streets that are on bus routes, within one block of bus
routes, and within 1,200-ft of the Ferry Terminal.
Use by Persons Needing Accommodation
The above factors provide the methodology that was used to develop the prioritized CIP list;
implementation will occur over several years, and to ensure the implementation occurs first in
the areas of greatest need, the City will consider complaints along with input from the ADA
Committee each year when developing its annual construction program. It is expected that
through this review, reconstruction of ADA ramps that are lower on the prioritized list may
occur before higher ranked ramps.
Other Impediments Affecting Accessibility of the Pedestrian Access Route
As previously stated, this ADA Transition Plan focuses on curb ramps and appurtenances, but
does not address other impediments such as obstructions in the sidewalk or disrepair. It is the
intent of the City to identify a programmatic approach for prioritizing the elimination of these
impediments in future updates to the Plan.
Page 15 of 20
Correction Program and Schedule
USDOJ Recognized Limitations
When streets and roads are newly built or altered, they must have ramps
wherever there are curbs or other barriers to entry from a pedestrian walkway. Likewise, when
new sidewalks or walkways are built or altered, they must contain curb ramps, blended
transitions, or ramps, wherever they intersect with streets or roads. While resurfacing a street
or sidewalk is considered an alteration for these purposes, filling in potholes alone will not
trigger the alterations requirements. At existing roads and sidewalks that have not been
altered, however, city governments may choose to construct curb ramps at every point where a
pedestrian walkway intersects a curb, but they are not necessarily required to do so.
Alternative routes to buildings that make use of existing curb ramps may be acceptable where
people with disabilities must only travel a marginally longer route.
The City also plans to establish a procedure for installing curb ramps upon request in both
5
residential and nonresidential areas frequented by individuals with disabilities. In
implementing a curb cut transition plan for existing sidewalks, the actual number of curb cuts
installed in any given year may be limited by the fundamental alteration and undue burden
limitations described below.
USDOJ Standards Changes
It is important to note that there are limitations set by the Department of Justice regulations
to the requirements for correction of existing facilities. These limitations, excerpted below,
recognize that the regulations and standards change periodically, and permit more recent
updates to remain even though they may not comply with the current standards.
Title II Regulations
Revised Final Title II Regulation with Integrated Text
Part 35 Nondiscrimination on the Basis of Disability in State and Local Government Services
(as amended by the final rule published on September 15, 2010)
Authority: 5 U.S.C. 301; 28 U.S.C. 509, 510; 42 U.S.C. 12134.
Subpart DProgram Accessibility
§ 35.150 Existing facilities
(b) Methods.
o (2)
(i) Safe harbor. Elements that have not been altered in existing facilities
on or after March 15, 2012, and that comply with the corresponding
technical and scoping specifications for those elements in either the 1991
Standards or in the Uniform Federal Accessibility Standards (UFAS),
Appendix A to 41 CFR part 10119.6 (July 1, 2002 ed.), 49 FR 31528, app.
A (Aug. 7, 1984) are not required to be modified in order to comply with
the requirements set forth in the 2010 Standards.
5
28 C.F.R. §§ 35.150(d)(2)
Page 16 of 20
Further, Sec. 35.151(a)(2) provides that full compliance with the requirements
of this section is not required where an entity can demonstrate that it is
structurally impracticable to meet the requirements. It is however rather
narrow in scope in that full compliance will be considered structurally impracticable only in
those rare circumstances when the unique characteristics of terrain prevent the
incorporation of accessibility features.
In addition, while the path of travel requirements and the exemption relating to barrier
removal are now included in the regulation, the specific requirements are limited to the
extent that the cost and scope of alterations to the path of travel are disproportionate to the
cost of the overall alteration. The exemption may generally be applied when the cost
exceeds 20 percent of the cost of the alteration to the primary function area. Caution should
be used in determining the primary function area for this exemption.
programs.
Curb Ramps
Existing pedestrian facilities in the public right-of-way must be made accessible to individuals
with disabilities. Necessary curb ramp improvements identified in the self-evaluation will be
addressed with scheduled projects as well as separate projects to specifically address
pedestrian accessibility. The prioritized list of deficiencies identified in the self-evaluation
will be used to prioritize and develop budgets for such improvements over time. A DRAFT
SAMPLE GIS map of the ramps inventoried as of September 19, 2016, coded by color, is
shown in Appendix I. Note that this is a preliminary analysis and may change as the analysis
is improved.
Pedestrian Push Buttons
Title II of the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act
specifically requires that signals be made accessible to pedestrians with vision disabilities.
Currently, there is no standard as to when existing pedestrian push buttons need to be
upgraded to Accessible Pedestrian Signal push buttons. Once finalized and adopted by the
Department of Justice and the U.S. Department of Transportation, the Public Rights-of-Way
Accessibility Guidelines (PROWAG) will be the standard for public right-of-way facilities. Until
that time, FHWA requires State DOTs and local agencies to develop and follow a reasonable and
consistent policy for addressing accessible pedestrian signals and push buttons in the public
right-of-way.
all
new signals, and the inventory plan will prioritize existing signals for upgrades.
Obstructions in the Right-of-Way
The City of Bremerton, home to the Puget Sound Naval Shipyard & Intermediate Maintenance
Facility, was founded in 1891 by German immigrant William Bremer. The history of Bremerton and
that of the navy base have always been inextricably entwined, with the fortunes of the former
Page 17 of 20
highly dependent on the activities of the latter. Bremerton made it through the
ups and downs of a military-dominated economy for most of the twentieth
century, but barely survived the 1980s when almost every major business
enterprise moved to Silverdale, and significant military spending was diverted to the new Trident
submarine base at Bangor. The City managed to hold on through the 1980s and 1990s, and in
recent years has taken serious steps to reinvent itself and revitalize its economy. Although the 2010
world economic slowdown has hampered these efforts, some activity at the Shipyard has continued
and increased since, and Bremerton has plans in place to continue its renaissance as financial
conditions allow.
As a part of that history, the development of sidewalks, shared use paths and overall pedestrian
facilities occurred as each section of the City was constructed or reconstructed over the past 120
plus years. Those facilities often reflect the standards at the time they were constructed. As a
result, there are many instances of facilities that do not meet current ADA standards.
As noted above the City desires to upgrade those facilities, and remove obstructions that now exist.
Such obstructions range from no sidewalks, to narrow sidewalks, to utility pole incursions, damaged
sidewalks and ramps, fire hydrants and other street fixtures, signs, and traffic signals. The City is
actively considering removals through its agreement with Puget Power and other obstructions as
each budget cycle proceeds. The intent is to remove obstructions as rapidly as budget and other
considerations allow.
Puget Sound Energy
To address one of the more challenging obstructions, utility poles, the City developed an
informal agreement with Puget Sound Energy (PSE) to identify and remove or relocate poles
that obstruct those paths. In most cases, it means relocation. Under the agreement, the City is
to acquire easements or rights-of-way at its expense and PSE agreed to relocate the offending
poles at their expense. A concerted effort has continued for the past several years to move
forward on that agreement, and some relocations have occurred. But the difficulty of acquiring
rights-of-way using federal acquisition standards (necessary to protect its ability to use federal
funds, a key transportation funding source), coupled with the cost of those rights-of-way has
proven a difficult challenge to overcome.
However, that effort is continuing and the City intends to develop a more specific acquisition
plan by the end of 2018 to better address this challenge.
Disrepair and Gaps in the Sidewalk System
While the legal responsibility for sidewalks is typically that of the adjacent landowner, as
in most cities across the country, that responsibility has proven difficult to enforce,
particularly in challenging economic times. The City intends to develop a policy and
procedure to address correction of broken sidewalks, along with developing a prioritized
list of gaps in the pedestrian system, following completion of the inventory, and by the
end of 2018.
Page 18 of 20
Other Obstructions
Other obstructions are planned to be addressed in the correction of ramps,
when signs are upgraded or replaced, and as a part of street improvements as
they occur. Priorities for such improvements include consideration of the pedestrian facilities in
the project.
Milestones
To measure progress in its Plan, the City has established the following milestones. Each year
these milestones will be reviewed and updated as a part of the budgeting process.
1. Completion of Initial Inventory December 2019
2. Inventory Update Ongoing
3. Prioritization Update December Annually
4. ADA Budget Elements December Annually
5. Five Year Inventory Review July 2024
6. Ten Year Inventory Review July 2029
7. Transition Plan Review and Update December 2029
Budgeting and Implementation
This Plan sets a goal that the City intends to pursue in its annual budgeting process of 5%
of the Street O&M Budget for corrections, with a $100,000 minimum expenditure. Each
annual budget will begin with that assumption.
The City is currently budgeting all new projects for appropriate standards for pedestrian
facilities. It has also accomplished upgrades to facilities specifically identified by the ADA
Committee over the past several years. The newly created inventory will be the
foundation for annual budgets to address identified needs on a priority basis.
COMMUNITY INVOLVEMENT
During development of the Plan, the ADA Advisory Committee was engaged through each
step of the process, from the background report that identified the specific needs leading
to the Plan, through identification of the prioritization methodology.
In addition to the representation and engagement of the ADA Advisory Committee, the
City provided an open house session for public presentation and review of the Draft Plan,
followed by an additional opportunity to provide additional feedback before the Plan was
submitted to the Council in public session for their review and approval. Two comments
responses is attached in Appendix K.
Public meetings and public involvement following adoption of the ADA Transition Plan
include the quarterly ADA Advisory Committee Meetings, along with the Annual reports
and the Five and Ten-year reviews that will be presented to the City Council. As previously
stated, the City intends to advertise these meetings widely to encourage attendance and
Page 19 of 20
promote involvement to ensure the ADA Transition to compliant facilities
proceeds in an efficient manner to best serve the ADA community to the
greatest extent possible.
Page 20 of 20
i
Page
Identify Needs
Policies, Procedures and
Public Process 2
Make Transition Plan
Standards in Draft Plan
Available for Public Review
Present
Jan 2017
Required Element
Scoping
Public Process 3
Review Draft Plan
New ADA Comm Mbrs
Council Presentation
& Dept Responsibilities
Identify ADA Coordinator
Receive Public Comments
Nov 2016
Feb 2017
Public
A
X
I
D
N
E
Develop Process
Inventory Process
P
Ped Facilities in City
Draft Transition Plan
P
Finalize Transition Plan
A
Procedure
Evaluation Track
-
Dept Reviews
Develop Process
Self
Notices & Grievance
Budget
Identify Order
Finalize Policies
Select Standards
Council Meeting
Plan Development
Adopt Transition Plan
2017
Finalize Notice/Grievance
Apr
Staff Elected Officials
Priorities
II Transition Plan Process
Report on & Update
Review Priority Factors
Review Proposed Policies
ADA Advisory Committee
Public Works Committee
Transition Plan Regularly
Summarize Public Process
Receive Input on Policies &
May 2016Jun 2016
ADA Title
APPENDIX B
Compliance Structure
Mayor
ADA
ADA
Grievance
Coordinator
Policy
Parks &
Facilities
Employment
Recreation
Accessibility
Accessibility
Accessibility
Parks Transition
EEO Policies
Committee Plan
Public Works
Parks Director
HR Manager
Director
Existing
Rights of Way New Facilities
Facilities
ADA Liaison ADA Liaison
ADA Liaison
Parks Ops Street Ops
City Engineer
Manager Manager
APPENDIX C
6
The City of Bremerton ADA Coordinator
The ADA Coordinator is responsible for coordinating the efforts of the City program to comply
with Title II and investigating any complaints that the City has violated Title II.
Duties of an ADA Coordinator
Maintain current knowledge of the laws and regulations of the Federal Americans with
7
Disabilities Act.
Maintain current knowledge of laws and regulations for access and accommodation by
the State of Washington.
Work with the City Attorney for interpretation and application of federal and state
laws regarding equal access for people with disabilities.
Coordinate with the Ci to keep them
current on requirements and changes; however, each Department is responsible to
ensure their programs and facilities are ADA compliant. For example, the Parks and
Recreation Department is responsible to ensure their programs are accessible, and to
coordinate with the Legal Department to resolve any issues, and likewise the Human
Resources Division will coordinate with the Legal Department on employment
accessibility issues.
Monitor and ensure the Cs compliance with state and federal disability laws.
Monitor the reduction of architectural barriers for individuals with disabilities.
Develop and maintain relationships with local disability advocacy groups and the local
disability community.
Monitor and improve the physical, electronic, and programmatic access to the City and
its services.
Provide ongoing support and guidance to City staff regarding issues relating to
disabilities and accommodation.
Advise and coordinate with Department heads for improvement of provision of
accommodation, staff training and other improvements.
Receive and process accommodation requests.
Conduct and/or coordinate investigations of Section 504/ADA complaints in
accordance with the discrimination complaint procedures. This may involve
interviewing complainants, respondents, and witnesses; reviewing documents and
other relevant materials; and researching legal standards and requirements relevant to
the complaint.
o If the ADA Coordinator has identified a conflict of interest with respect to a
complaint, the Coordinator should recommend that the City hire a neutral
outside investigator to investigate a particular complaint.
6
Adapted from The Washington Courts Model description for courts. http://www.courts.wa.gov/
7
http://www.ada.gov/2010_regs.htm
Upon completion of the investigation, provide the Mayor with a
written report of the complaint and the results of the investigation in
time for the Mayor to respond to the complainant within 30 days after the City initially
received the complaint.
Organize and maintain records of all Section 504/ADA and disability discrimination
complaints filed, including all formal and informal complaints. At least annually, review
complaint files to ensure that the City
consistently being followed, and to identify any patterns and repeat offenders.
Facilitate an annual report to the City Council on progress.
Provide ongoing coordination and support with Department designated ADA Liaisons.
Preferred Skills:
Familiarity with City structure, programs, and employees.
Ability to learn about ADA and other laws addressing the rights of people with
disabilities, such as Section 504 of the Rehabilitation Act, 29 U.S.C. § 794 and 49.60
R.C.W.
Ability to work cooperatively with City employees and people with disabilities.
Familiarity with local disability groups.
Organizational and analytical skills.
Preferred Experience:
Experience with people with a broad range of disabilities.
The City of Bremerton Department ADA Liaison
The Department ADA Liaison is responsible to advise their Department Head on accessibility
for the programs and facilities or buildings it manages, and to assist the ADA Coordinator in
the efforts of the City program to comply with Title II and investigate any complaints that the
Department has violated Title II.
Duties of a Department ADA Liaison
Reporting to the Department Head, the Department ADA Liaison is responsible to:
Identify impediments to accessibility in its programs and facilities.
Work with the ADA Coordinator for application of the laws and regulations of the
8
Federal Americans with Disabilities Act and the laws and regulations for access and
accommodation by the State of Washington within the Department.
Monitor the reduction of architectural barriers for individuals with disabilities for
Department facilities, and advise the Department Head of potential deficiencies.
8
http://www.ada.gov/2010_regs.htm
Monitor and improve the physical, electronic, and programmatic
access to the Department and its services, and advise the Department
Head of potential deficiencies.
Liaise between the ADA Coordinator and Department staff regarding issues relating to
disabilities and accommodation.
Coordinate accommodation requests with the ADA Coordinator and Department Head.
Work with the Department Head and staff to provide relevant information to the ADA
Coordinator for any investigations of complaints.
Facilitate records of responses to ADA complaints.
Preferred Skills:
Strong organizational, communication and interpersonal skills.
Self-directed, detailed-minded problem solver.
Familiarity with Department structure, programs and employees.
Ability to learn about ADA and other laws addressing the rights of people with
disabilities, such as Section 504 of the Rehabilitation Act, 29 U.S.C. § 794 and Chapter
49.60 R.C.W.
Ability to interpret data.
Ability to speak effectively before groups of citizens and staff.
Ability to work cooperatively with City employees and people with disabilities.
Preferred Experience:
Experience with people with disabilities.
APPENDIX D
City of Bremerton
Notice Under the Americans with Disabilities Act
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990
("ADA"), the City of will not discriminate against qualified individuals with
disabilities on the basis of disability in its services, programs, or activities.
The City does not discriminate on the basis of disability in its hiring or employment practices
and complies with all regulations promulgated by the U.S. Equal Employment Opportunity
Commission under Title I of the ADA.
The City will generally, upon request, provide appropriate aids and services leading to effective
communication for qualified persons with disabilities so they can participate equally in the
programs, services, and activities, including qualified sign language interpreters,
documents in Braille, and other ways of making information and communications accessible to
people who have speech, hearing, or vision impairments.
The ADA does not require the City to take any action that would fundamentally alter the nature
of its programs or services, or impose an undue financial or administrative burden.
The City will make such reasonable modifications to policies and programs to ensure that
people with disabilities have an equal opportunity to enjoy all of its programs, services, and
activities. For example, individuals with service animals are welcomed in City offices, even
where pets are generally prohibited.
Anyone who requires an auxiliary aid or service for effective communication, or a modification
of policies or procedures to participate in a program, service, or activity of the City should
contact the ADA Coordinator as soon as possible but no later than 48 hours before the
scheduled event.
The City of Bremerton will not place a surcharge on a particular individual with a disability or
any group of individuals with disabilities to cover the cost of providing auxiliary aids/services or
reasonable modifications such as retrieving items from locations that are open to the public but
are not accessible to persons who use wheelchairs.
Complaints that a program, service, or activity of the City is not accessible to persons with
disabilities should be directed to the ADA Coordinator in accordance with the City of Bremerton
Grievance Procedure under the Americans with Disabilities Act (Title II). A copy of the
procedure may be obtained by contacting the office of the ADA Coordinator:
ADA Coordinator / City Engineer
3207 Olympus Drive, Bremerton, WA 98310
(360) 473-2376
APPENDIX E
City of Bremerton Grievance Procedure
This Grievance Procedure is established to meet the requirements of the Americans with
Disabilities Act of 1990 ("ADA"). It may be used by anyone who wishes to file a complaint
alleging discrimination on the basis of disability in the provision of services, activities, programs,
or benefits by the City of Bremerton. -related
complaints of disability discrimination.
1. The complaint should be in writing and contain information about the alleged
discrimination such as name, address, phone number of complainant and location, date,
and description of the problem. Alternative means of filing complaints, such as personal
interviews or a tape recording of the complaint, will be made available for persons with
disabilities upon request.
2. The complaint should be submitted by the grievant and/or \[his/her\] designee as soon as
possible but no later than 60 calendar days after the alleged violation to:
ADA Coordinator and City Engineer
3207 Olympus Drive
Bremerton, WA 98310
3. Within 30 calendar days after receipt of the complaint, ADA Coordinator or his designee
will attempt to meet with the complainant to discuss the complaint and the possible
resolutions. Within 15 calendar days of the meeting, ADA Coordinator or his designee will
respond in writing, and when requested, in a format accessible to the complainant, such
as large print, Braille, or audio tape. The response will explain the position of the City of
Bremerton and offer options for substantive resolution of the complaint.
4. If the response by the ADA Coordinator or his designee does not satisfactorily resolve the
issue, the complainant and/or his/her designee may appeal the decision within 15
calendar days after receipt of the response to the City Hearings Examiner or their
designee. The response shall be considered received by the complainant on the third
business day following the date it is sent to the complainant by the City.
5. A hearing of the grievance shall be scheduled at the next available proceedings of the
Hearing Examiner, which will typically be within 30-days of the appeal request by the
complainant. Communication with the complainant will be in a format accessible to the
complainant.
6. All written complaints received by the ADA Coordinator or his designee, appeals to the
City Hearings Examiner or their designee, and responses from these two offices will be
retained by the City of Bremerton for at least three years.
7. The right of a person to a prompt and equitable resolution of the
complaint filed hereunder shall not be impaired by the person's pursuit of
other remedies such as the filing of an ADA complaint with the responsible federal
department or agency. Use of this grievance procedure does not affect nor does it prevent
the pursuit of other remedies.
8. These rules shall be construed to protect the substantive rights of interested persons, to
meet appropriate due process standards, and to assure that the City of Bremerton
complies with the ADA and implementing regulations.
APPENDIX F
ADA Grievance Form
COMPLAINT OF ACCESS VIOLATION OR DISCRIMINATION
ON THE BASIS OF DISABILITY
The City of Bremerton will make every reasonable effort to ensure that confidentiality is maintained
throughout the complaint, investigation, and corrective action process to the extent consistent with the
law. This means that the City will share any sensitive information you provide here only on a need-to-
know basis.
Individual identifying access violation or discrimination
Name _______________________________________________________
Address _______________________________________________________
Telephone _______________________________________________________
Authorized representative of individual above (if any)
Name _______________________________________________________
Address _______________________________________________________
Telephone _______________________________________________________
1.
action, in enough detail so that the nature of your grievance can be clearly understood. Add
additional pages if necessary:
2. Please give the date(s), time(s) and location(s) of the incident(s) or observation(s) you are
reporting:
3. If the incident involves a City of Bremerton employee(s) please provide his or her name(s), if
known:
4. If the grievance involves physical access to a City of Bremerton public facility or
building, land, or right-of-way, please provide the specific address(s) of those
locations, if known:
5. Please give the name(s) and address(es), if known, of any witnesses to the access violation or
alleged discrimination:
6. If this complaint is filed on behalf of a second person, or on behalf of a group of people, please
provide the names and addresses of all of the grievants, if possible:
7. What action do you want taken to correct the alleged access violation or discrimination?
8. Is there any other information you want the City to know concerning your grievance?
Signature: _______________________________________________________
Date: _______________________________________________________
Signature of (check one):
Observer of alleged access violation
Victim of alleged discrimination
Authorized representative
Submit this form to the appropriate department head, or to the City ADA Coordinator.
G
X
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D
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E
P
P
A
Inventory Zones
APPENDIX H
Inventory Checklist
2016
19,
I
X
I
D
N
E
P
P
A
Inventoried Ramps as of September
GIS Map of
DRAFT SAMPLE
APPENDIX J
Property Classification Codes
PROPERTY
CLASS CODE DESCRIPTION
1 REFERENCE STATUS Low Med High
111 SINGLE FAMILY RES X
111 SINGLE FAMILY RES (FL REMOVAL) X
119 1 MOBILE HOME ON RP X
118 MOBILE HOME - LEASED LAND X
119 MH (FL REMOVAL) X
118 NO FUTURE ASSESSMENT X
121 DUPLEX X
122 TRIPLEX X
137 TWO TRIPLEXES X
123 FOUR-PLEX X
131 5-9 UNITS X
132 10-14 UNITS X
133 15-19 UNITS X
134 20-29 UNITS X
135 30-39 UNITS X
136 40-49 UNITS X
137 50+ UNITS X
138 RETIREMENT APARTMENTS X
141 CONDO - RESIDENTIAL X
500 CONDO - RETAIL X
500 CONDO - OFFICE X
500 CONDO - MARINA X
150 MOBILE HOME PARK X
160 HOTELS AND MOTELS X
161 BED AND BREAKFAST LODGING X
170 INSTITUTIONAL LODGING X
180 OTHER RESIDENTIAL X
183 SHEDS AND GARAGES X
198 CABIN X
210 FOOD PRODUCT MANUFACTURING X
230 APPAREL/FABRIC MANUFACTURING X
240 WOOD PROD. MANUFACTURING X
250 FURN/FIXTURES MANUFACTURING X
PROPERTY
CLASS CODE DESCRIPTION
1 REFERENCE STATUS Low Med High
270 PRINTING/PUBLISHING X
630 MISCELLANEOUS MANUFACTURING X
390 ALUM. PRODUCTS X
320 CLAY/GLASS PRODUCTS X
340 FABRICATED MATERIAL PROD. X
390 MISCELLANEOUS MANUFACTURING X
410 RAILROADS X
420 MTR VEH TRANSPORT X
430 AIRCRAFT TRANSPORT X
440 MARINE TRANSPORT X
450 RIGHT OF WAY X
459 TOTALLY ENCUMBERED BY EASEMENTS X
460 PARKING X
470 COMMUNICATION X
480 UTILITIES X
483 WATER SYSTEMS X
485 SANITARY LAND FILLS X
489 OPERATING PROPERTY X
490 OTHER UTILITIES X
510 WHOLESALE TRADE X
520 RETAIL-BLDG MATERIALS X
530 RETAIL-GENERAL X
540 RETAIL-FOOD X
541 CONVENIENCE STORES WITH GAS PUMPS X
543 CONVENIENCE STORES WITHOUT GAS PUMPS X
545 CHAIN-TYPE GROCERIES X
550 RETAIL-AUTOMOTIVE X
551 MANUFACTURED HOUSING SALES LOT X
559 AUTO WRECKING YARD X
560 RETAIL-APPAREL X
570 RETAIL-HOME FURN X
580 RETAIL-EATING X
580 RESTAURANTS X
581 FAST FOOD X
582 TAVERN X
PROPERTY
CLASS CODE DESCRIPTION
1 REFERENCE STATUS Low Med High
590 OTHER RETAIL TRADE X
591 NEIGHBORHOOD CENTER X
592 COMMUNITY CENTER X
593 REGIONAL CENTER X
610 FINANCE/INSURANCE/ETC. X
611 BANKS X
620 PERSONAL SERVICES X
624 CEMETERY X
630 BUSINESS SERVICES X
637 GENERAL WAREHOUSE X
638 MINI WAREHOUSE X
640 REPAIR SERVICES X
641 SERVICE STATIONS X
650 PROFESSNL SERVICES X
651 MEDICAL/DENTAL OFF X
653 HOSPITALS X
656 CONVALESCENT CENTER X
660 CONSTRUCTION SERVICES X
670 GOVERNMENTAL SERVICES X
637 STORAGE X
680 EDUCATIONAL SERVICES X
690 MISC SERVICES X
691 CHURCHES X
710 CULTURAL ACTIVITIES X
720 PUBLIC ASSEMBLY X
730 AMUSEMENTS X
530 AMUSEMENTS X
740 RECREATIONAL X
740 RECREATIONAL (FL REMOVAL) X
744 MARINA X
750 RESORTS/GROUP CAMPS X
760 PARKS X
790 OTHER RECREATION X
810 AG (NOT O.S.) X
820 AG RELATED X
PROPERTY
CLASS CODE DESCRIPTION
1 REFERENCE STATUS Low Med High
822 VETERINARIAN SVCS X
830 OPEN SPACE - AGRICULTURE X
840 FISHING/RELATED SVC X
850 MINING/RELATED SVC X
880 CLASSIFIED FOREST LAND X
880 DESIGNATED FOREST LAND X
890 RESOURCE PRODUCTION X
910 UNDEVELOPED LAND X
910 UNDEVELOPED LAND (FL REMOVAL) X
911 COMMON AREA X
920 NONCOMMERCL FOREST X
930 WATER AREAS X
939 TIDELANDS X
940 OPEN SPACE X
950 OPEN SPACE - TMBR X
990 OTHER UNDEV LAND X
APPENDIX K
Public Comments on Plan
AGENDA BILL
CITY OF BREMERTON
A5
CITY COUNCIL
SUBJECT: Construction Contract to Study Session Date: March 22, 2017
Scarsella Brothers for the East Park
COUNCIL MEETING Date: April 5, 2017
Stormwater Outfall Project
Department: PW&U
Presenter: Tom Knuckey
Phone: (360) 473-2376
SUMMARY: -diffuser to accommodate the
increased stormwater flow resulting from the East Park residential development. The existing outfall
in the basin from East Park.
There were ten bids submitted which were opened on March 9, 2017. The lowest responsive,
responsible bidder was Scarsella Brothers who submitted a bid in the amount of $374,428 including
Washington State sales tax.
ATTACHMENTS: 1. Contract; 2. Vicinity Map; and 3. Bid Tabulation
FISCAL IMPACTS (Include Budgeted Amount): The project is included in the 2017 Capital Budget.
STUDY SESSION AGENDA: No Presentation Full Presentation
STUDY SESSION ACTION: Consent Agenda General Business Public Hearing
RECOMMENDED MOTION:
Move to award the contract for the construction of the East Park Stormwater Outfall Project to
Scarsella Brothers in the amount of $374,428 including Washington State sales tax; and authorize
the Mayor to finalize and execute the agreement with substantially the same terms and conditions as
presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/07/15
CONTRACT
(pageof3)
THISAGREEMENTisdatedthedayofintheyear2017by
andbetweenCityofBremerton(hereinaftercalledCITY)and
(hereinaftercalledCONTRACTOR).
CITYandCONTRACTOR,inconsiderationofthemutualcovenantshereinaftersetforth,agreeas
follows:
ARTICLE1.WORK.
CONTRACTORshallcompletetheWORKasspecifiedorindicatedintheCITY'sContractDocuments
entitledEastParkStormwaterOutfall
ARTICLE2.CONTRACTTIMES.
TheWORKshallobtainSubstantialCompletionwithin120calendardaysfromthe
commencementdatestatedintheNoticetoProceed.Timeisoftheessenceastoeachandevery
deadlinesetforthinthisagreement.Thisprovisionhasbeenspecificallynegotiated.
ARTICLE3.LIQUIDATEDDAMAGES.
CITYandtheCONTRACTORrecognizethattimeisoftheessenceforthisAgreementandthatthe
CITYwillsufferfinanciallossiftheWORKisnotcompletedwithinthetimespecifiedinArticle
herein,plusanyextensionsthereofallowedinaccordancewithSection1-08.8oftheStandard
SpecificationswhichmaybemodifiedbytheSpecialProvisions.Theyalsorecognizethedelays,
expense,anddifficultiesinvolvedinprovinginlegalproceedingtheactuallosssufferedbythe
CITYiftheWORKisnotcompletedontime.Accordingly,insteadofrequiringanysuchproof,the
CONTRACTORshallpaytheCITYliquidateddamagesintheamountof$1,000percalendarday
afterthedateofSubstantialCompletion.
ARTICLE4.CONTRACTPRICE.
CITYshallpayCONTRACTORforcompletionoftheWORKinaccordancewiththeContract
DocumentsintheamountsetforthintheBidProposal,whichshallincludesalestaxasprovidedin
Section1-07.2(2)oftheSpecialProvisions.
ARTICLE5.PAYMENTPROCEDURES.
CONTRACTORshallsubmitApplicationsforPaymentinaccordancewithSection1-09.9ofthe
StandardSpecificationswhichmaybemodifiedbytheSpecialProvisions.ApplicationsforPayment
willbeprocessedbyENGINEERasprovidedintheSpecialProvisions
_____________
ContractorInitials
City of Bremerton February2017
East Park Stormwater OutfallCF-1
CONTRACT
(pageof3)
ARTICLE6.CONTRACTDOCUMENTS.
TheContractDocumentswhichcomprisetheentireagreementbetweenCITYandCONTRACTOR
concerningtheWORKconsistofthisContractandthefollowingwhichareeitherattachedor
incorporatedhereinbyreference:
-NoticeInvitingBids,
-BiddersChecklist,
-BidProposalincludingtheProposalForms,InformationRequiredofBidder,BidBond,andall
requiredcertificatesandaffidavits,
-PerformanceBond,
-PaymentBond,
-StandardSpecifications,
-AmendmentstotheStandardSpecifications,
-Appendices,
-SpecialProvisions,
-ContractPlans,
-Addendanumbers_____to_____,inclusive.
-ChangeOrderswhichmaybedeliveredorissuedafterEffectiveDateoftheAgreementandare
notattachedhereto.
TherearenoContractDocumentsotherthanthoselistedinthisArticle6.TheContractDocuments
mayonlybeamendedbyChangeOrderasprovidedinSection1-04.4oftheStandardSpecifications
whichmaybemodifiedbytheSpecialProvisions.
ARTICLE7.INDEMNIFICATION.
TheCONTRACTORandCITYacknowledgeandagreethattheyhavenegotiatedthefollowingin
accordancewiththerequirementsofRCW4.24.115andtheCONTRACTORspecificallywaiveshis
immunityunderindustrialinsuranceunderTitle51RCW.TothefullestextentpermittedbyLaws
andRegulations,theCONTRACTORshallindemnify,defend,andholdharmlesstheCITY,
ENGINEER,theirconsultants,subconsultants,andtheofficers,directors,employees,andagentsof
eachandanyofthem,againstandfromanyandallclaims,injuries,damages,lossesorsuits,
includingalllegalcostsandattorneyfees,allclaimsandliabilityarisingunder,byreasonof,related,
orincidentaltotheContractDocumentsoranyperformanceoftheWORK,butnotfromthesole
negligenceorwillfulmisconductoftheCITYand/ortheENGINEERasfurtherdefinedinthe
ContractDocuments.Theprovisionsofthissectionshallsurvivetheterminationofthecontract.
_____________
ContractorInitials
City of Bremerton February2017
East Park Stormwater OutfallCF-2
CONTRACT
(pageof3)
ARTICLE8.ASSIGNMENT
NoassignmentbypartyheretoofanyrightsunderorinterestsintheContractDocumentswillbe
bindingonanotherpartyheretowithoutthewrittenconsentofthepartysoughttobebound;and
specificallybutwithoutlimitationmoniesthatmaybecomedueandmoniesthatareduemaynotbe
assignedwithoutsuchconsent(excepttotheextentthattheeffectofthisrestrictionmaybelimited
bylaw),andunlessspecificallystatedtothecontraryinanywrittenconsenttoanassignment,no
assignmentwillreleaseordischargetheassignorfromanydutyorresponsibilityunderthe
ContractDocuments.TheCITY,initssolediscretion,mayrefusetoallowtheCONTRACTORto
assignanyorallofitsduties,rightsand/orresponsibilitiesundertheAgreement,exceptwith
regardstoanassignmentoffundsforsecuritypurposes.Inthecaseofanassignmentforsecurity
purposestheCITYmayconditionitsapprovaltotheextentitdeemsnecessarytoassurethatthere
willbeadequatefundstocompletetheWORKandtopaysubcontractorsandsuppliers.
CITYandCONTRACTOReachbindsitself,itspartners,successors,assignsandlegalrepresentatives
totheotherpartyhereto,itspartners,successors,assignsandlegalrepresentativesinrespectofall
covenants,agreementsandobligationscontainedintheContractDocuments.
INWITNESSWHEREOF,CITYandCONTRACTORhavecausedthisAgreementtobeexecutedthe
dayandyearfirstabovewritten.
CITYCityofBremertonCONTRACTOR
(Signature)(Signature)
ByBy
(Printedname)(Printedname)\[CORPORATE
SEAL\]
AttestAttest
AddressforgivingnoticesAddressforgivingnotices
LicenseNo.
ApprovedastoForm:
Agentforserviceofprocess:
(Signature)
(Title)
City of Bremerton February2017
East Park Stormwater OutfallCF-3
EASTPARKOUTFALLVICINITYMAP
AGENDA BILL
A6
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Professional Services Study Session Date: March 22, 2017
Agreement with Parametrix, Inc. for
COUNCIL MEETING Date: April 5, 2017
Construction Management Services for the
Department: Public Works
Lebo Boulevard Road Improvement Project
Presenter: Chal Martin
Phone: (360) 473-5758
SUMMARY: This Professional Services Agreement will augment our in-house staff as the Lebo
Boulevard construction gets underway. We identified four qualified consultants utilizing the MRSC
web service and requested consultants submit written qualification packages. Two consultants
responded. Parametrix, Inc. was chosen as best qualified to provide construction management
services for this project, based on the selection criteria. This contract is for $233,875. Expected total
expense for the construction management is $555,408.
ATTACHMENTS:
1. Consultant solicitation and selection documentation
2. Professional Services Agreement, Parametrix Inc.
FISCAL IMPACTS (Include Budgeted Amount): The Lebo Boulevard Road Improvement Project is
funded with a Transportation Improvement Board grant of $4,942,722; City Stormwater Utility funding
of $913,514, and City Water Utility funding of approximately $113,000.
STUDY SESSION AGENDA: No Presentation Full Presentation
STUDY SESSION ACTION: Consent Agenda General Business Public Hearing
RECOMMENDED MOTION:
Move to approve a Professional Services Agreement with Parametrix, Inc. for Construction
Management Services in the amount of $233,875.00 for the Lebo Boulevard Roadway Improvement
Project; and authorize the Mayor to finalize and execute the agreement with substantially the same
terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/07/15
AGENDA BILL
CITY OF BREMERTON
A7
CITY COUNCIL
SUBJECT: Contract Award for the Lebo Study Session Date: March 22, 2017
Boulevard Road Improvement Project
COUNCIL MEETING Date: April 5, 2017
Department: Public Works
Presenter: Chal Martin
Phone: (360) 473-5758
SUMMARY: This project received ______ bids. The lowest responsive, responsible bidder was
_________________, with a bid of $________________, including estimated sales tax.
ATTACHMENTS:
1. Contract
2. Bid tabulation
FISCAL IMPACTS (Include Budgeted Amount): The Lebo Boulevard Road Improvement Project is
funded with a Transportation Improvement Board grant of $4,942,722; City Stormwater Utility funding
of $913,514, and City Water Utility funding of approximately $113,000.
STUDY SESSION AGENDA: No Presentation Full Presentation
STUDY SESSION ACTION: Consent Agenda General Business Public Hearing
RECOMMENDED MOTION:
Move to approve a contract with _________________ for the Lebo Boulevard Road Improvement
Project, and authorize the Mayor to finalize and execute the agreement with substantially the same
terms and conditions as presented.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/07/15
AGENDA BILL
CITY OF BREMERTON
B1
CITY COUNCIL
SUBJECT: Amend the authorized Positions Study Session Date: March 22, 2017
in the Department of Financial Services by
COUNCIL MEETING Date: April 5, 2017
eliminating four Part-Time Positions
Department: Financial Services
(totaling 1.46 FTE) and adding one (1FTE)
Presenter: Mike Riley
Office Assistant II Position
Phone: (360) 473-5303
SUMMARY:
for 2017and the Finance Department has Authorized Personnel of two (2) Part-Time Clerical
positions. The OA II will work under the City Clerk providing clerical and customer service support to
Please see the attached Staff Memo for a
detailed analysis.
ATTACHMENTS: 1) Staff Memo 2) Office Assistant II Job Description
FISCAL IMPACTS (Include Budgeted Amount): Up to an additional $12,000 annually for the position
compared to the part-time positions. However, there is an estimated savings of $5,000 over the next
two years (2017 & 2018) in the Financial Services overall personnel budget.
STUDY SESSION AGENDA: No Presentation Full Presentation
STUDY SESSION ACTION: Consent Agenda General Business Public Hearing
RECOMMENDED MOTION:
Move to amend the authorized Positions in the Department of Financial Services by eliminating four
Part-Time Positions (totaling 1.46 FTE) and adding one (1FTE) Office Assistant II Position.
COUNCIL ACTION: Approve Deny Table Continue No Action
Form Updated 01/07/15
Financial Services
City of Bremerton
345 6th Street, Suite 600
Bremerton, WA 98337
(360) 473-5290
MEMORANDUM
Date: March 14, 2017
To: Council
From: Mike Riley, Assistant Financial Services Director
RE: Request for Office Assistant II
The Financial Services Department is requesting Council to approve eliminating four (4) part-time positions
equaling 1.46 FTE and adding one (1) FTE Regular full-time position. The Finance and City Clerk
Departments each have two (2) part-time positions approved in the 2017 budget. One of the part-time
positions was unexpectedly vacated at the end of 2016 by a long time City employee. In accordance with
d position for job duties and
responsibilities, if it could be combined with other positions, or if the duties could be distributed amongst
current employees.
For a month, other employees attempted to absorb the duties temporarily. Employees worked overtime
struggling to make time in their schedules for scanning. Still a backlog of work for the scanning position
accumulated in less than a month. Once a temporary employee was hired, it took almost two months
working full time to eliminate the back log from less than a month. This demonstrated absorbing the duties
would result in over-worked employees, frustrated customers, and a persistently growing back log of work
most certainly resulting in significant over-time to keep up with the workload.
Since they were vacant, the part-time positions in both the Clerk and Finance Divisions of the Financial
Services Department were reviewed for similar job duties and responsibilities for the possibility of combining
them into a full-time position. It was recently demonstrated the City will have a better response by applicants
for a full-time position versus part-time positions resulting in an optimal hire for the department. We
advertised for a part-time position at the end of 2016. There were 10 applicants. We advertised for a full-
time position (AAII) at the beginning of 2017 and received 38 highly qualified applicants. It was determined
the department would benefit from efficiencies of economy, and a higher skilled and knowledgeable
employee, by hiring a full-time position.
Administration looked at five possible positions:
Deputy Clerk under Professional, Management, Confidential & Fiduciary ($53,383.92-$65,043.60)
Deputy Clerk under Teamster Contract ($54,288-$63,918)
December 6, 2007 MEMORANDUM 2
Office Assistant Senior ($43,867-$51,418)
Office Assistant II ($39,520-$46,280)
Office Assistant I ($37,482-$43,867)
A Deputy Clerk as either Professional/Management or teamster is ideal for succession planning. Currently,
there is no other position covering City Clerk duties nor learning those duties. The position would have
complete responsibility for specific work. While the position would be ideal, the benefit cost with the
proposed duties did not make economic sense.
Office Assistant Senior is a step down from Deputy Clerk and can handle all the duties proposed, has
experience, can make decisions and train other personnel. This position would be able to handle all the day
to day duties proposed with little management oversight and greater responsibility. The cost benefit is
significant.
Office Assistant II has management oversight and can perform all the anticipated duties and
responsibilities. The cost benefit is satisfactory.
Office Assistant I requires significant management oversight, can only perform a fraction of the proposed
duties, and has no responsibility. The cost benefit is limited.
1.46 FTE
1 FTE 1 FTE
Duties, Responsibilities & Cost Part-Time
OA I OA II
$60,278 $61,777
$55,057
Software programs (Microsoft Office Suite,
LaserFiche), and knowledge of office procedures
and practices
Use a variety of office machines such as
computer, typewriter, multi-line telephone, copy
machine, fax machine and adding machine
Inventory office supplies on a regular basis and
keep items stocked
Answers phone and direct calls as necessary
Greets and assists customers, knowledge of
cash handling procedures and cashiering, receipt
revenues, and count and balance till and deposit
Post, sort or distribute mail
Organizes, indexes, and scans documents for
archiving/imaging storage and retrieval
December 6, 2007 MEMORANDUM 3
Generate, transcribe, type and proofread forms,
letters, statements, statistical reports and other Transcribe,
documentation with appropriate formatting and and type only
grammatical composition using MS Office
Perform review of contracts and agreements in
preparation for signature; ensure compliance
with policies and procedures; assure proper
clearances by department staff prior to execution;
forward official documents for signature and
maintain files after execution
Collects and compiles data and makes reports
which may require statistical calculations and
tabulations, or analysis and interpretation of data
Establish and maintain permanent files for City
codes, official minutes, ordinances, resolutions,
leases, contracts, policies and procedures and
other legal documents for the City in compliance
with the adopted State Records Retention
Schedule
Assists with receiving, logging, redacting and
responding to public records requests
Generate requisitions, pay department bills
including verifying items received for payment
Communicate with City personnel, government
agencies, the general public and others to
provide and obtain information
Provides clerical support to City Clerk and
Financial Services Director such as arranging
meetings, notifications and scheduling
Management Oversight Significant Significant Limited
Annual Cost Increase N/A Up to $10,000 Up to $12,000
Administration considered all the factors and determined an OA II is the best option by providing the most
cost benefit to the city while performing all anticipated job duties and responsibilities.
City of Bremerton Classification Specification 2017
OFFICE ASSISTANT II
GENERAL FUNCTION
Under general supervision, establishes and maintains filing of records. Assist citizens at counter and
over the phone. Provides customer service to the public and clerical support to City Clerk and Financial
Services Director. Pay bills for the department.
REPRESENTATIVE ESSENTIAL DUTIES and RESPONSIBILITIES (Note this list is intended
only to illustrate the various types of work that may be performed. The omission of specific
statements does not exclude them from the position.)
Collects and compiles data and makes reports which may require statistical calculations and
tabulations, or analysis and interpretation of data.
Perform review of contracts and agreements in preparation for signature; ensure compliance with
policies and procedures; assure proper clearances by department staff prior to execution; forward
official documents for signature and maintain files after execution.
Establish and maintain permanent files for City codes, official minutes, ordinances, resolutions,
leases, contracts, policies and procedures and other legal documents for the City in compliance with
the adopted State Records Retention Schedule.
Assists with receiving, logging, redacting and responding to public records requests.
Generate requisitions, pay department bills including verifying items received for payment.
Communicate with City personnel, government agencies, the general public and others to provide and
obtain information.
Organizes, indexes, and scans documents for archiving/imaging storage and retrieval
Provides clerical support to City Clerk and Financial Services Director such as arranging meetings,
notifications and scheduling.
Generate, transcribe, type and proofread forms, letters, statements, statistical reports and other
documentation with appropriate formatting and grammatical composition using MS Office.
Post, sort or distribute mail.
Greets and assists customers, knowledge of cash handling procedures and cashiering, receipt
revenues, and count and balance till and deposit.
Answers phone and direct calls as necessary.
Inventory office supplies on a regular basis and keep items stocked.
Use a variety of office machines such as computer, typewriter, multi-line telephone, copy machine,
fax machine and adding machine.
Software programs (Microsoft Office Suite, LaserFiche), and knowledge of office procedures and
practices.
Other Duties
Regular attendance is an essential requirement
Performs related work as assigned and/or required
KNOWLEDGE, SKILLS and ABILITIES (Entry Requirements)
Knowledge of:
Record management systems, techniques and technology.
Basic math and general accounting.
Business English, composition, spelling, punctuation, and mathematics.
Office Procedures and practices including customer service.
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City of Bremerton Classification Specification 2017
OFFICE ASSISTANT II
Ability to:
Maintain confidentiality.
Demonstrate flexibility.
Works effectively and in a professional manner while working with interruptions, strict deadlines and
handling multiple projects simultaneously.
Establish and maintain filing and record keeping system.
Provide effective customer service.
Operate standard equipment such as word processor, photocopier, Fax machine, binder, and multi-set
telephone.
Organize, prioritize and independently perform work assignments.
Communicate effectively both orally and in writing.
QUALIFYING EDUCATION and EXPERIENCE (Minimum Requirements)
Any combination of education and experience equivalent to and two years of
progressively responsible clerical experience. Ability to type 40 wpm and to use Microsoft Office Suite
software. (Word, Excel).
PHYSICAL REQUIREMENTS
Frequent sitting, standing and walking. Frequent finger and hand movement. Visual acuity at 20 inches
or less, and hearing acuity for speech discrimination in person, over the phone. Lift 30 pounds.
WORKING CONDITIONS
Busy and demanding office environment.
LEGAL and REGULATORY EMPLOYMENT CONDITIONS
Fair Labor Standards Act: The classification is non-exempt under the laws of Fair Labor Standards Act
minimum wage and overtime provisions.
Representation: The classification is included in the bargaining unit pursuant to the Recognition Article of
the current labor agreement between the City of Bremerton and the Teamsters Local 589.
Appointment and Removal Authority: The position is filled by appointment by the Financial Services
Director. Removal is by action of the Financial Services Director in conformance with Human Resources
Policies.
This classification specification does not constitute an employment agreement between the City and
employee. It is subject to change by the City, with the approval of Human Resources, as the needs
of the City and requirements change.
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NDGC Property Acquisition
.
Create service counters and office space that increase public access.Assemble departments and working groups together to increase communication, increase efficiency and ease of public
access.
Serve the Public:Minimize remodel costs.Have opportunities for departmental growth
for NDGC Property Acquisition
Community Development Permitting and the Tax & Licensing public customer service counters should be combined and staff arranged in close proximity.Utility Billing and Finance public
customer service counters should be combined
Recognize that there are several groups that work together on a daily basis and they could benefit from being in close proximity to efficiently collaborate:Human Resources / Legal needs
a separate public customer service counter
Recommendations from Department Heads for Operations
Space Planner RecommendationsFirst Floor NDGC
Space Planner RecommendationsSixth Floor NDGC
Fifth Floor NDGC
Floor NDGC
Fifth