HomeMy WebLinkAbout5637AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
SUBJECT: Professional Services
Agreement with ARC Document Solutions
(to digitally convert and index large plan
sheets)
Study Session Date
COUNCIL MEETING Date
5M
November 9, 2016
November 16, 2016
Department: Community
Development
Presenter: Andrea Spencer
Phone: 360-473-5283
SUMMARY: Currently Community Development has approximately 35,000 large plan sheets stored
at the City's Olympus facility that must be relocated, preserved, indexed and ideally made
electronically available. Consulting, advising and training for the indexing and retrieval system was
one of many criteria considered in the bidding and selection process. ARC Document Solutions was
the most responsible bidder for this project and comes with a wide range of experience in
governmental records management.
ATTACHMENTS: Professional Services Agreement between the City of Bremerton and ARC
Document Solutions
FISCAL IMPACTS (Include Budgeted Amount): $38,500. This amount is available in the existing
2016 Community Development Professional Services budget. No additional funding is required.
STUDY SESSION AGENDA: Z No Presentation ❑ Full Presentation
STUDY SESSION ACTION: u Consent Agenda 71 General Business ❑ Public Hearing
RECOMMENDED MOTION:
Move to accept the Professional Services Agreement with ARC Document Solutions to digitally
convert and index large plan sheets; and authorize the Mayor to finalize and execute the agreement
with substantially the same terms and conditions as presented.
COUNCIL ACTION: d Approve
Form Updated 01/07/15
❑ Deny ❑ Table ❑ Continue ❑ No Action
PROFESSIONAL SERVICES AGREEMENT
ARC Document Solutions
Digital Conversion and Organization of Large Plan Sheets
The City of Bremerton ("City") and ARC Document Solutions ("Consultant"), referred
to collectively as the "Parties," enter into the following Agreement for professional services:
I. Scope: The Consultant agrees to perform the services more specifically described in the
Scope of Work, dated September 23, 2016, including any attachments thereto, attached hereto as
Exhibit A, which is incorporated by reference herein. The Scope of Work may be modified only
pursuant to Section VII.H of this Agreement. If the Scope of Work provides for unspecified
additional services such services shall only be performed upon the express written request of the
City. Consultant further represents that the services furnished under this Agreement will be
performed in accordance with generally accepted professional practices in effect at the time such
services are performed.
II. Term: The City and the Consultant agree that work will begin on the tasks described in
Exhibit A immediately upon execution of this Agreement. The parties agree that the work
described in Exhibit A is to be completed as provided for in the work schedule attached hereto as
Exhibit B; provided however, that additional time shall be granted by the City for excusable
delays or extra work as provided for in Section IKA of this agreement.
III. Compensation: In consideration of the services provided pursuant to this Agreement, the
City shall pay Consultant in an amount not to exceed Thirty-eight Thousand Five Hundred
Dollars ($38,500.00). Consultant's charges and bills shall conform to the fee schedule attached
hereto as Exhibit C and incorporated herein by this reference.
The Consultant shall submit regular billing statements detailing work performed and
amount charged on each task or portion thereof. The descriptions shall conform to and fall
within the categories set out in the Scope of Work and/or Fee Schedule. Upon receipt of a
conforming billing statement, the City shall promptly process payment. PROVIDED,
HOWEVER, the City reserves the right to prioritize scoped work and accelerate and/or delay
work tasks under the time frame set forth in Section II herein. The Consultant's labor rates and
billing fees shall be as delineated in Exhibit C.
Consultant shall not perform work beyond the Scope of Work, nor shall be compensated
for such work, unless the Scope of Work or amount of compensation is modified pursuant to this
Agreement. Consultant shall only be compensated for additional services if requested pursuant
to Section I and, if not otherwise provided, such compensation shall be in accordance with
Exhibit C.
If a billing statement does not conform to this Agreement, the City may withhold
payment until the statement is brought into compliance. Such withholding does not relieve
Consultant of its obligations under this Agreement.
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Digital Conversion and Organization of Large Format Plan Sheets
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IV. Relationship of Parties: Consultant represents that it is skilled in the matters addressed
in the Scope of Work and is performing independent functions and responsibilities within its
field of expertise. Consultant and its personnel are independent Consultants and not employees
of the City. Consultant and its personnel have no authority to bind the City or to control the
City's employees and other Consultants. None of the benefits provided by the City to its
employees, including, but not limited to, compensation, insurance, and unemployment insurance
are available from the City to the employees, agents, representatives, or sub -Consultants of the
Consultant. Consultant will be solely and entirely responsible for its acts and for the acts of
Consultant's agents, employees, representatives and sub -Consultants during the performance of
this Agreement. The City may, during the term of this Agreement, engage other independent
Consultants to perform the same or similar work.
As an independent Consultant, Consultant is responsible for its own management. The
City's administration and enforcement of this Agreement shall not be deemed an exercise of
managerial control over Consultant or its personnel.
As an independent Consultant, Consultant is responsible for payment of all taxes and
licensing fees necessary to perform its obligations under this Agreement. These taxes and fees
include but are not limited to State industrial insurance, Business & Occupation, State
professional licensing, and City business licensing. If any taxes or fees due the City have been
declared delinquent, the City may withhold the delinquent amount, plus any additional charges
arising from the delinquency, from any payments due Consultant.
V. Indemnification:
A. Consultant shall defend, indemnify and hold the City, its officers, officials,
employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or
suits, including all legal costs and attorney fees, arising out of or in connection with the
performance of this Agreement except for that portion of the injuries and damages caused by the
City's sole negligence, unless Consultant is conducting work pursuant to Subsection B below.
The City's review or acceptance of any of the work when completed shall not be grounds
to avoid any of these covenants of indemnification.
B. Architects. Engineers and Any Other Professional Listed In and Performing
Services Defined in RCW 4.24.115. Should a court of competent jurisdiction determine that
Consultant's services provided pursuant to this Agreement is subject to RCW 4.24.115, then, in
the event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the Consultant and the City, its officers,
officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to
the extent of the Consultant's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S
WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY
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Digital Conversion and Organization of Large Format Plan Sheets
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FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER
ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER.
The provisions of this section shall survive the expiration or termination of this Agreement.
VI. Insurance: The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the Consultant, its agents,
representatives, employees, sub -consultants or sub -Consultants.
Before beginning work on the project described in this Agreement, the Consultant shall
provide a Certificate of Insurance evidencing:
1. Automobile Liability insurance with limits no less than $1,000,000 combined single
limit per accident for bodily injury and property damage; and
2. Commercial General Liability insurance written on an occurrence basis with limits no
less than $1,000,000 combined single limit per occurrence and general aggregate for
personal injury, bodily injury and property damage. Coverage shall include but not be
limited to: blanket contractual; products/completed operations/broad form property
damage; explosion, collapse and underground (XCU) if applicable; and
3. Excess Liability insurance with limits not less than 1,000,000 limit per occurrence and
aggregate.
4. Professional Liability insurance with limits no less than $1,000,000 limit per
occurrence/claim.
5. Workers COHIvensation insurance as statutorily required by the Industrial Insurance Act
of the State of Washington, Title 51, Revised Code of Washington and employer's
liability with limits not less than $1,000,000.
Any payment of deductible or self insured retention shall be the sole responsibility of the
Consultant.
All required policies shall be provided on an "occurrence" basis except professional
liability insurance (if required), which may be provided on a "claims -made" basis.
The City shall be named as an additional insured on the Commercial General Liability
insurance policy, as respects work performed by or on behalf of the Consultant and a copy of an
endorsement that is acceptable to the City, which names the City as an additional insured shall be
attached to the Certificate of insurance. The City reserves the right to receive a certified copy of
all the required insurance policies and endorsements. The City further reserves the right to reject
any unacceptable policies and/or endorsements.
The Consultant's Commercial General Liability insurance shall contain a clause stating
that coverage shall apply separately to each insured against whom claim is made or suit is
brought, except with respects to the limits of the insurer's liability.
The Consultant's insurance shall be primary and non-contributory insurance as respects
the City and shall contain a waiver of subrogation against the City for claims arising out of any
Bremerton/ARC Document Solutions
Digital Conversion and Organization of Large Format Plan Sheets
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operations, liabilities and obligations to which coverage applies. It shall be an affirmative
obligation upon Consultant to advise the City's Risk Manager by fax at (360) 473-5161, or by
certified mail, return receipt requested to City of Bremerton, attn: Risk Management, 345 6th
Street, Suite 600, Bremerton, WA 98337 within two days of the cancellation, suspension or
substantive change of any insurance policy set out herein, and failure to do so shall be construed
to be a breach of this Agreement.
The City also reserves its unqualified right to require at any time and for any reason,
proof of coverage in the form of a duplicate of the insurance policy with all endorsements as
evidence of coverage.
VII. General Conditions:
A. Reports and Information: When requested by the City, Consultant shall furnish
periodic reports and documents on matters covered by this Agreement. The reports and
documents shall be furnished in the time and form requested. Consultant shall maintain
accounting records in accordance with Generally Accepted Accounting Principles (GAAP) to
substantiate all billed amounts.
B. Ownership and Use of Records and Documents: Original documents, drawings,
designs and reports, including those in electronic format, developed under this Agreement are the
property of the City. All written information submitted by the City to the Consultant in
connection with the services performed by the Consultant under this Agreement will be
safeguarded by the Consultant to at least the same extent as the Consultant safeguards like
information relating to its own business. If such information is publicly available or is already in
Consultant's possession or known to it, or is rightfully obtained by the Consultant from third
parties, Consultant shall bear no responsibility for its disclosure, inadvertent or otherwise.
All data, documents and files created by Consultant under this Agreement may be stored
at Consultant's office in Tacoma, Washington and made available to the City pursuant to the
Scope of Work described in Exhibit A. Consultant shall make such data, documents, and files
available to the City upon its request at all reasonable times until such time as the City is capable
of storing such information in the City's offices.
All documents, including all reports, drawings, specifications, computer software or other
items prepared or furnished by Consultant pursuant to this Agreement, are instruments of service
with respect to the project and are the property of the City. Any reuse by the City for other than
the specific purpose intended will be at City's sole risk.
C. Use of Photographs and Images. Consultant shall not use or distribute
photographs or images depicting City officials, personnel, property, or equipment whether
prepared by Consultant or provided by City without prior written consent of the City. The City
will not unreasonably withhold its consent.
D. Work Performed at Consultant's Risk: Consultant shall take all precautions
necessary and shall be responsible for the safety of its employees, agents, and sub -consultants in
Bremerton/ARC Document Solutions
Digital Conversion and Organization of Large format Plan Sheets
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the performance of the work hereunder and shall utilize all protection necessary for that purpose.
All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss
of or damage to materials, tools, or other articles used or held for use in connection with the
work.
E. Place of Work: The Consultant shall perform the work authorized under this
Agreement at its offices in Tacoma, Washington. Meetings with the City staff as described in
Exhibit A, Scope of Work, shall take place at the City's offices, or at locations mutually agreed
upon by the parties.
F. Entire Agreement: This Agreement and its Exhibits constitutes the entire
agreement between the Parties, and the Parties acknowledge that there are no other agreements,
written or oral, that have not been set forth in the text of this Agreement.
G. Severability: Should any part of this Agreement be found void, the balance of the
Agreement shall remain in full force and effect.
H. Modification: This Agreement may only be modified by written instrument signed
by both Parties.
I. Written Notices: All communications regarding this Agreement shall be sent
to the parties at the addresses listed below by registered or Ist class mail, or by personal service,
and shall be deemed sufficiently given if sent to the addressee at the address stated in this
Agreement or such other address as may be hereafter specified in writing.
City Address Consultant Address
345 6th Street, Suite 600
Bremerton. WA 98337 t 074 / D i,3
J. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a
waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be
deemed waiver of any other right or power.
K. Non -Waiver of Breach: The failure of the City to insist upon strict performance
of any of the covenants and agreements contained herein, or to exercise any option herein
conferred in one or more instances shall not be construed to be a waiver or relinquishment of
said covenants, agreements or options, and the same shall be and remain in full force and effect.
L. Compliance with laws: Consultant shall comply with all applicable Federal,
State, and local laws in performing its obligations under this Agreement.
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Digital Conversion and Organization of Large Format Plan Sheets
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M. Choice of Law and Venue: This Agreement shall be interpreted according to the
laws of the State of Washington. Any judicial action to resolve disputes arising out of this
Agreement shall be brought in Kitsap County Superior Court.
N. Attorneys' l=ees: In the event of litigation to enforce any of the terms or
provisions herein, each party shall pay all its own costs and attorney's fees.
O. Assignment: Any assignment of this agreement by the Contractor without the
written consent of the City shall be void.
VIII. Nondiscrimination: Consultant shall not discriminate in employment or services to the
public on the basis of race, color, national origin, sex, religion, age, marital status, disability, or
sexual orientation except for employment actions based on bona fide occupational qualification.
IX. Termination: This Agreement shall remain in force until completion and acceptance of
the services, terminated by written instrument upon mutual consent, or by the City of Bremerton
for convenience. This Agreement may be immediately terminated for cause by a Party, if the
other Party substantially fails to perform through no fault of the terminating Party, and the non-
performing Party does not commence correction of the failure of performance within thirty (30)
days of the terminating Party's sending notice to the non-performing Party. Any Notice by
Consultant shall include a report showing the status of all items listed in the Scope of Work
current through the termination date.
If the City receives reimbursement by any federal, state, or other source for work described in
Section I herein, and that funding is withdrawn, reduced or limited in any way, or the project is
cancelled or substantially reduced after the execution date of this Agreement and prior to the
completion of the work, the City may summarily terminate this Agreement.
A. Excusable Delays: The right of Consultant to proceed shall not be terminated nor
shall Consultant be charged with liquidated damages for any delays in the completion of the
work due to: 1) any acts of the federal government in controlling, restricting, or requisitioning
materials, equipment, tools, or labor by reason of war, national defense, or other national
emergency; 2) any acts of the City, its consultants, or other public agencies causing such delay;
and 3) causes not reasonably foreseeable by the parties at the time of the execution of the
Agreement that are beyond the control and without the fault or negligence of the Consultant,
including, but not restricted to, acts of God, fires, floods, strikes, or weather of unusual severity.
PROVIDED, HOWEVER, that the Consultant must promptly notify the City within ten (10)
calendar days in writing of the cause of the delay. If, on the basis of the facts and the terms of
this Agreement, the delay is properly excusable, the City shall, in writing, extend the time for
completing the work for a period of time commensurate with the period of excusable delay.
B. Rights Upon 'Termination: In the event of termination, the City shall pay for all
services performed by the Consultant to the effective date of termination, as described on a final
invoice submitted to the City. After termination, the City may take possession of all records and
data within the Consultant's possession pertaining to this project which may be used by the City
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Digital Conversion and Organization of Large Format Plan Sheets
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without restriction. Any such use not related to the project which Consultant was contracted to
perform shall be without liability or legal exposure to the Consultant.
X. Suspension & Debarment. For contracts involving Federal funding, Consultant hereby
certifies, by signing this agreement, that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department or agency. Consultant shall provide
immediate written notice to the City if at any time it learns that it is or has become ineligible for
certification. Should Consultant enter into a covered transaction with another firm, Consultant
agrees by signing this agreement that it will verify that the firm with whom it intends to do
business is not debarred, suspended, ineligible, excluded or disqualified.
CITY OF BREMERTON
By: Patt n _
its: Ma
Date:
Approved as to form:
L�= � al
Bremerton Ci Attorne
/CONSU 'ANT
By:
ItS:`7J irtG�Dr �'t' OG3ii�t�ohs
Date: ! l • 'a/
Date:
Attest:
City Clerk
Bremerton/ARC Document Solutions
Digital Conversion and Organization of Large Format Plan Sheets
Page 7 of 11
EXHIBIT A
Scope of Work
Dated: September 23, 2016
ARC Document Solutions will perform the following scope of work:
Document Collection
• Pick-up hard copy documents from City of Bremerton
• Barcode and inventory documents. Provide inventory to City of Bremerton for
reference during the conversion process.
• Arrange transport to ARC's Seattle -based fulfillment center
• Provide return of documents after imaging is complete and, if desired, polybag
and label drawing rolls in waterproof bags
Hard Copy Document Review and Repair
• Make documents ready for scanning (unroll, unbind, un -staple, reattach / repair
tears) or in the case of fragile plan originals, insert into clear film transport
sleeves to roll through scanners.
• Reassemble per client instructions
Hard Copy Document Conversion
• Image black and white plan documents into individual drawing files at a
minimum of 200 dpi in monochrome (black & white) and save to PDF file format
(•pdo.
• Image color plan documents (where significant color or redline markings are
present) into individual drawing files at a minimum of 200 dpi in color and save to
PDF file format (.pdf).
Document Organization and Preparation
• Organize the imaged digital files into previously agreed to organizational folder
structure
• Name drawing files using naming convention determined by client.
Search Functionality
• The City of Bremerton team will be able to search for documents by the
following criteria:
o Building Name
o Permit Number
o Address
o Year on Plans
Document Upload and Platform Services
• Upload prepared files to the SKYSITE InfoLink platform
• Provide 50 GB of cloud storage with access for 5 Document Admin users and
10 active -search users
Bremerton/ARC Document Solutions
Digital_ Conversion and Organization of Large Format flan Sheets
Page 8 of 11
EXHIBIT B
Schedule
Proposed Im lementation Schedule and Milestones
Stage
Description
Approximate Timeframe
Agreement signed
Service Agreement reviewed and signed
TBD
by City of Bremerton and ARC
City of Bremerton's archiving workspace
Platform services
on the SKYSITE Infol-ink platform is
1 week
brought on-line
created and the main admin user account
is assigned
Document Collection &
Collection of drawings and inventory of
2 weeks
Inventory
drawing collection
Conversion of hard
Scan, name, index digital images begins
6 weeks
copy documents begins
Initial user access and
Visual review of Work -in -Progress
review of progress
documents uploaded to client -accessible
1 week
staging latform
Digital files named, indexed, organized,
Conversion completed
and uploaded to meet previously agreed to
24 weeks
formats
Training & Onboarding
Detailed admin and end user training
1 week
Return / Destruction of
Final disposition of document originals as
TBD
Documents
I directed by client
Timeframes listed above include time for document repair, routine equipment maintenance and
calibration, and client response / clarification to questions. Client will be able to access scan images and
track progress throughout the process.
Bremerton/ARC Document Solutions
Digital Conversion and Organization of Large Format Plan Sheets
Page 9 of 11
EXHIBIT C
COMPENSATION
Based on the following:
Estimated Volumes
Based on a visual inspection and measurement of the physical collection, ARC
Document Solutions estimates the following volumes:
• Large format Plan Sheets - 35,000
Schedule of Services
ARC Document Solutions will provide City of Bremerton with our SKYSITE InfoLink
Document Management platform. The costs of basic installation of the service and
training are included in the initial seat -license agreement. Additional seat licenses,
training and storage can be purchased as needed on a month-to-month basis.
Information Management Services
Bremerton/ARC Document Solutions
Digital Conversion and Organization of Large Format Plan Sheets
Page 10 of 11
Extended
Service
Description
# Units
Per Unit Price
Price
Advanced Platform Svcs
Allows for search of
1
Set-up
documents via textbased
$6,000
$6,000
search and indexed search
Platform Hosting and
Provide cloud -based storage
12
and user
$190.00 / mo
$2,280.00
Storage
access to digital documents
months
Convert paper plan sheets to
Plan Sheet Imaging — B&W
35,000
$0.75
$26,250.00
PDF
Naming of files to meet agreed-
File Naming
1,300
$0.25
$325.00
to client specifications
Indexing I Data Extraction
Set-up for data extraction
1
$500.00
$500.00
Set-up
Indexing / Data Extraction
Manual extraction of key data
6,500
$0.13
$845.00
— Manual
for search
Inventory, unbind and prepare
Document Prep
25 hours
$40.00
$2,000.00
paper documents for imaging
Pick-up of documents In single
Transport (1 Trip)
trip. Includes packaging and
1
$300.00
$300.00
transport
3 hours Initial advanced
Admin Training
administrator training in-
3 hours
$450.00
Included
person or via web
3 hours Initial standard user
User Training
3 hours
$450.00
Included
training In-person or via web
Total Service Price
$38,500.00
Price per month (after 12 months)
$190.00 I mo
Bremerton/ARC Document Solutions
Digital Conversion and Organization of Large Format Plan Sheets
Page 10 of 11
Exhibit C — Compensation (cont.)
Additional Services
Go Forward Services — Platform Services
Extended
Service
Description
# Units
Per Unit Price
Price
Convert paper plan sheets to
Billed Monthly
Plan Sheet Imaging —
Additional storage on SKYSITE
Per 10
Add'I Storage
PDF in color (if significant
TBD
1.95.1 drawing
TBD
Color
InfoLlnk cloud platform
GB
color present — redlines, etc.)
services
Training & Support (beyond
Billed Monthly
Add'I Training
TBD
$150.001 hour
TBD
Included training)
Per User
$18.001 month
with platform
Go Forward Services — Platform Services
Bremerton/ARC Document Solutions
Digital Conversion and Organization of Large Format Plan Sheets
Page 11 of 11
Extended
Service
Description
# Units
Per Unit Price
Price
Billed Monthly
Additional storage on SKYSITE
Per 10
Add'I Storage
$15.001 month
with platform
InfoLlnk cloud platform
GB
services
Additional Admin (Upload)
Billed Monthly
Add'I User Access —
users on SKYSITE InfoLlnk
Per User
$18.001 month
with platform
Document Admin
cloud platform
services
Additional Search
Billed monthly
Add'I User Access —
(Read/Download) users on
Per User
$2.501 month
with platform
Search -only
SKYSITE InfoLink cloud
services
platform
Bremerton/ARC Document Solutions
Digital Conversion and Organization of Large Format Plan Sheets
Page 11 of 11
CONTRACT MODIFICATION AGREEMENT NO. I
BETWEEN THE CITY OF BREMERTON AND
ARC DOCUMENT SOLUTIONS
PROJECT : Pick up, scan, barcode and inventory (large plans, etc.) and convert to digital documents
for all stored plan sets. Create retrieval system.
CONSULTANT: ARC Document Solutions
DATE August 3 , 2017
THIS CONTRACT MODIFICATION AGREEMENT SPECIFICALLY AMENDS THE
PROFESSIONAL SERVICES AGREEMENT (the "Contract") entered into between the City of
Bremerton and ARC Document Solutions on November 22, 2016.
All provisions in the Contract shall remain in full force and effect except as expressly modified by this
document.
For valuable consideration and by mutual consent of the parties, the modifications to the Contract are as
follows:
I.
Section I. Scope , is modified as follows: Add Exhibit D to Scope
Section II. Term , is modified as follows: NO CHANGE
Section III. Compensation, is modified as follows: In consideration of the services provided pursuant
to this Agreement, the City shall pay Consultant an amount not to exceed Forty -Six Thousand One
Hundred Eighty Dollars ($46,180.00) plus any applicable taxes. Consultant's charges and bill shall
conform to the fee schedule as attached hereto as Exhibit C and incorporated herein by this reference.
II.
Consultant accepts all requirements of this Contract Modification by endorsing below.
This document will become a supplement of the contract and all provisions will apply hereto. It is
understood that this Contract Modification shall be effective when approved by the City of
Bremerton.
K. 11: . - Vr (I d 4 ,:. J,1,a,Iaiii
The parties whose names appear below warrant that they are authorized to enter into a-. contract
modification that is binding on the parties of this contract.
IN WITNESS WHEREOF, the parties have executed this Contract Modification on the day and
year first written above.
CONSULTANT.
By C Jeanine Farley
1tS Director of Operations
DATE: August 3, 2017
APPROVED AS TO FORM:
Bremerton orney
NOTICES TO BE SENT TO:
2730 Occidental Ave S
Seattle, WA 98134
I,�L���1'rililii:;iw<z1tY.'�Y.tlll �'ii
NOTICES TO BE SENT TO:
Andrea L. Spencer
Title: Director of Community Development
City of Bremerton
345 Sixth Street, Suite 600
Bremerton, WA 98337
Phone: 360-473-5283
(1, 11:1
h•0110A..; f . f.
Owed on ties failowing:
Estimated Volumes
Based on a visual inspection and measurement of the physical collection, ARC
Document Solutions estimates the following volumes:
- Large format Plan Sheets - 35,000
Schedule of Services
ARC Document Solutions will provide City of Bremerton with our SKYSITE InfoLink
Document Management platform. The costs of basic installation of the service and
training are included in the initial seat -license agreement. Additional seat licenses,
training and storage can be purchased as needed on a month-to-month basis.
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Document Solutions®
3/28/2019
City of Bremerton - Econ Devlp Dept
345 6th Street, Suite 520
Bremerton, WA, 98337
Dear City of Bremerton - Econ Devlp Dept,
Thank you for your continued business with ARC Document Solutions. In accordance with new
accounting standards issued and effective January 1St, 2019, we are changing certain terms and
conditions of our on-site services agreements to ensure compliance with the new accounting
standards.
Effective on the date of this notice, the "Termination" section of your on-site services agreement is
changed to remove termination for convenience restrictions following the first year of the term of the
agreement, thus allowing termination for convenience at any time during the term of the agreement.
If your on-site .Services agreement with ARC Document Solutions does not include an option to
terminate the agreement for convenience, the agreement is changed (effective on the date of this
notice) permitting termination of the contract, by either party, by providing the other party with a six-
month prior written notice.
Thank you for your business.
Best Regards,
Joel Roberts
2730 Occidental Ave S, Seattle WA 98134