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Home My WebLink About10/05/2016 AGENDA :� :� � • CITY COUNCIL 345 6�h Street, Suite 600, Bremerton, WA 98337 u Phone (360)473-5280 OCTOBER 5, 2016 CITY COUNCIL MEETING AGENDA 1. BRiEFING: 5:00 to 5:30 P.M. in COUNCIL CONFERENCE ROOM 603 A. Review of Agenda B. General Council Business (As necessary...) 2. CALL TO ORDER: 5:30 P.M. in the FIRST FLOOR CHAMBERS A. Pledge of Allegiance B. Invocation 3. MAYOR'S REPORT 4. PUBLIC RECOGNITION 5. CONSENT AGENDA A. Claims & Check Register B. Minutes of Meeting —September 21, 2016 C. Minutes of Study Session — September 28, 2016 D. Purchase of four(4) John Deere Gator TX Utility Vehicles from Pacific Golf 8 Turf for Greens Maintenance at Gold Mountain Golf Course E. Public Works Agreement with Sabelhaus West, Inc. for Exterior Cleaning and Staining of the Gold Mountain Golf Course Clubhouse and Olympic Room Banquet Facility F. Contract Work Authorization through Interlocal Agreement with Kitsap County for Street Striping and Road Paving Services 6. GENERAL BUSINESS — There are no Genera/Business items tonight... 7. COUNCIL MEMBER REPORTS 8. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING � Americans with Disabilities Act(ADA) accommodations provided upon request. Those requiring special accommodations please contact the City Clerk at(360)473-5323 at least 24 hours prior to the Meeting. ---........--------...------------,..---- — - - - ---......- --------------- -.__.._._ - ----<,�:�;�--�� _ -� r_.__ �� , . . � �, i�.�. _� ; � --- � . � � � , _._,_.,,.- - , _.�-� . ,• ;' i� . _ . � ��`,�� . � � .., \� �` , . ". : .� � ;. , � , , ��.��'�-�-�. � ; ---- - - - - - - -=- �---.--�.=_-_, . - ----...___:-,------- - - - --- - • � • � i"�' •' . �:.__._"_"'_'__—_._.__.._..,._.__„_"_'"_.__.........._.._....____'_''_____—______.__' Moyor Patty Lent ma�ro�fc&ci.bremerton.wa.us �rOCY�l�atiOl� . .� . s .. .. 3 6th Sheet,Suite b00 8remerron WA 98337-1873 �'HEREAS,dysautonomia is a group of inedical conditions that result in a malfunction of the autonomic nervous system, which is responsible for"automatic"bodily functions such as respiration, heart rate, blood pressure, digestion, temperature control and more; and WHEREAS, some forms of dysautonomia are considered rare diseases, such as Multiple System Atrophy and Pwe Autonomic Failure, while other forms of dysautonomia are common, impacting millions of people in the US and around the world; and WHEREAS, dysautonomia impacts people of any age, gender, race or background, including many individuals living in Bremerton; and � WHEREAS, some forms of dysautonomia can be very disabling and this disability can result in social isolation, stress on the families of those impacted, financial hardship and can result in death, causing tremendous pain and suffering for those impacted and their loved ones; and WHEREAS, increased awareness about dysautonomia will help patients get diagnosed and treated earlier, save lives, and foster support for individuals and families coping with dysautonomia in our community; and WHEREAS, Dysautonomia lnternational, a 501(c)(3) non-profit organization that advocates � � on behalf of patients living with dysautonomia,encourages communities to celebrate Dysautonomia Awareness Month each October around the world; and WHEREAS, we seek to recogn.ize the contributions of the professional medical community, patients and family members who are working to educate our citizenry about dysautonomia in Bremerton. NOT�, THEREFORE, I, Patty Lent,Mayor of the City of Bremerton do hereby proclaim the month of October 2016 as DYSAUTONOMIA AWARENESS MONTH. SIGNED this lst day of October 2016 ayor � ' BREMERTON CITY COUNCIL MEETING SPEAKERS LIST PLEASE PRINT YOUR NAME BELOW IF YOU PLAN TO COMMENT SO YOUR NAME CAN BE INCLUDED IN THE RECORD ' �� v� � REQUESTS FOR INFORMATION MUST BE SUBMITTED IN WRITgNG TO'THE CLERK THANK YOU ° �• • _ - - j • �=w.•,,;;.";,�:� - ] 'e.- � - a�i �I�LI IJQ F T _V - - -�- ... - -- +� �c,� F � FO ` _--- . .__ .__. . � '—= Y " . � , , . ,. ._�' �,� . �V •.� , _ `� . .. „ . , ..;�., "'� � • ;; • . • � � .�4;., - ' � f� : - :� � . � - . � . � � y,, . . , � . . . � ��,. � il �s:'- ;; .: ;:. . , , ,� ',� - r �:,�.�- , _J —, ,,� , � �,r��a'.:: ' '+ ' .;Y,:3 � �i �,� . , .!: /�r•.X' ��. _t�8�i� . JI ,i �� n•1i . �ia'..-' ;1.� '�i • � ' _ . . � - /_�4�t ' �:4r�, '�. �e ., . � .. .r .� . ;aH: '4.. . -'�. � � .i . i� �i � / " • ' • , _ . , ,.��i. � , . i . ,'1.��• • `��rr}{n� . . 't�' ��,:��,i /r •`1 - .Jir.�� •• �s �;�.:,r�i+� . . :' /.. • . .�, , . �.-.. .;�•i��,y� �'� ,i • .. _ A:t"-:q_.n�� ., '�.z---._.�,._ '_�J. . ....�... .. '.�_R r_Y'I—_...r-ui�'�y Halloween Hustle 5K BREMERTON FAMILY YMCA PROGRAM DETAILS - -- , _.,,.� e• • i -Come join us for a 5k run, October Z9th at 11:OOam. Bring your family, friends, and pets down to the Bremerton --_--_ YMCA for some Halloween fun. There will be a costume contest —� � ��. _ .,. followed by a 5k run. _, -Cost: Free to members, $10 individual, $20 family - �;� � � -Sign up at the welcome center or online. �;;r.;;�i �� ..., � CONTACT ' - Brian Paulsen Health and Well-Being Coordinator bpaulsen�a ymcapkc.org 360-307-4061 C - — _ ------ y l�� U� FOR YOl1TH DEVELOPMENT� � � �c,� FOR HEAi.THY LIVtNG � FOR SOC9�►!.RESPONSIBILIT -- ` , _ � s -� -.� ,. `R � _� ' f ` � { \� � .\ � �...____ . ._ ". +I �O C-� I] �__ ; - � ,.7' ;� I i � ♦ c� /\ ' — � � , _� �J _ .,u . _.,;� :. �.�. .,.� Fall Festival BREMERTON FAMILY YMCA :% - �� , DETAILS �� -Saturday, October 29 � 11am-1pm -�' � -It is almost Halloween! So wear your costumes, i bring your friends and join us in the Gym for all the fun. r'' -FREE to YMCA and Community members �� '� -Halloween and Fall games, snacks, performances, � � ' �� ii. ^. music and so much more. ( �, � -Valid ID required for non-YMCA members ,,� I -See you there! �1 ��. CONTACT � '� � ��• a<. �,�� < , .,r �1�, �{• i �, �f Brad Gaither � Membership and Marketing Director ' �'°�. :'� brgaither�a ymcapkc.org 360-307-4070 �fi the FORYOUTHDEVELOPMENT� n2(�/� 2 �� FOR HEALTHY UVING ��L511VUL5��OO UV �/rQUVUOL�U lf UVIII�G=�1 � OO IS�oO �IS��IIVOO V LSllUll o LS� �� FORSOCIALRESPONSIBILITY �1Q�f�0�1C�C�NI Q�1D l�Q�� CC�d� o QQ`��O[� MpCOo�JU�IG C�dC��t�� `�� Adult Drop-In �asketball y_� .. � ��' )oin us for a fun and �... �:�Y.. -� �..�;:;;;;.. :.:a �� ,,,� exciting environment for ,_�.: �,� - �'` �, ��- �-' � YMCA adult drop-in ��` - , ; �; �� basketball. Compete with � �.�;� � � �' friends and have a blast! ` �� AOA Potluck Lunch , ,- � �� ]oin our.Active Older Adult -�' group for lunch at noon on � Wednesday, October 5 and The seasons are changing, the weather is turning and there November 9. are so many fun opportunities at the Bremerton Family gQ�� Q�� YMCA. ]oin us for our 2016 Halloween and Fall Celebration for a day of excitment, games and exercise on Saturday, We teach 100% of Third October 29. ]oin us for the following: Graders within the Bremerton School District ' Halloween Hustle 5k (11am): Bring your family, friends, how to be safe in the water. and pets down to the Bremerton YMCA for a Halloween fun This is 100% funded by our run. There will be a costume contest followed by the 5k run. Annual Campaign and YOUR Free to YMCA members. $10 for community. Registration donations to this cause. required. ___ . �';`T:6:.�;.�`�� . . , �.., DIUYM1�—��r : .��. Fall Festival (11am-1pm): Come and join us for our Fall b � � `' � � ,� � and Halloween Festival Saturday, October Z9 from �,��;�:�. ' _�y.- _ `':� llam-lpm! Wear your costumes, bring your family and invite ��`= � � � � your friends for an afternoon of games, lunch, snacks, ;,�� , . � music, dance and so much more! -- ::�� ` � � - - �Q�� p[�O�Ow SpUQO�MQ� dU�QNJU[�'I o __ _ � And in the end, it's not the For more, contact Greg ( , :-� "-� � years in your life that count. Mackem at 360-307-4052 ��_ t � � �� It's the life in your years:' r�"'�. -Abraham Lincoln R `� :;f ' �, � � • � -" - �'`��`" � For Spiritual Development: For a complete event listing, ' �� Contact Melissa Davidson at visit our website at mdavidson�a ymcapkc.org or ymcapkc.org/calendar 360-307-4057. �YN9CAPKC.ORG I 1 1 . � � • 1 -�,.rr. i =i:�sfi._.. .= ap �.++x�ys��.� � Commumty Meetin � - ,�„� �.� i �� . - -- V`� �, ..�.. � �1 � �� , f.. . +�- � , " . � _ _ � • � � ��""''�, ��g�,� I �}��,�' �' '.� _-- Y �- s .`.�` :F�C _ 1 1��I 1 • � � '-{, "7 � ` • ' ' I - ' t----ti.:;� � �=- w� �` `.��'� � ' , ` ..�,, � �' , �� a� 1 i -. :.�_-�- �. - , . _ ' �; ,'1 _�.,�: r"A_ . .� ^ ^r r[ �� `.+l.}``�� \T�,--�:� —_— —� �J � r��•��.�.-/II� .!._` 'I . �.' � .. \ ' y� ��^'�� ,f . '.,�.,,a'�+.� �� `T Il l, �r�=� , ��;��'T � � � : - ---�.�., �— � f�I-�-�� _� .�.�,.�-., �� v. �^ �,;� ' �� . ��,,�� -� _% l' =�-� '_ ��.t. � �� -- c.==�-�r i 1•� , ,._ � , � t Y� i �t._._-� i , " � _ � - , - - - - ' i �- - 'r . ` -._ M_._ � � ' _ u.__. - �- "'1 �� - - � � _�� .j' _ I �i�1 � CJ � � � �i+ _� ?� V� �~ t.- �` ,_ `• � 1 �� — � �—. � v�. .-'� 1 1 . McKenna Falis Intake Improvements Project Pm�+IM:llrim.Pivn�.I._e�xv Vvm.irlea 6fhl 01 R.-�Ay_kM''rr��Mp�i�{yiY. Ltiln.�ae.5.�u Ile.Mdtc�e_fMLf:l n J.e F.uJiy.�u.Le.a•.�eer.N,.H.tWa_a.[li.H._. lcYf:l^rna..ek.I�.�pin alr�qVc�vdw T'�1en.l lc aiPral.:aetnq Vi1em � inf1�4�C F t�e eMY 19Eps M1�ieadetl IFe md ol la�.�veuf Ile eM�Ne-�--: 'Mlpum��n n1��hS.chtRiel�lHI V In rqrylY m��y%!N remp.e 1�crq.�ftr � - ur -emlf.�k��[UI-� WUs1-ytle-ITfU�yf! Mf f4'LilOtl ME IM� • , I " tl�MrHw�rt�K.nSt�tl w r,l��+.vr4mV'�Pbx - _� . , • _ _ ti _._ _ .�:_ • , e � •r_ A�� • • • - �� ,�� r" }:�� _ y�r��-- -� ' �— �— �-^ t� ,� �5, - ,— 't� ,.. ^ . � � �. �'. �.� � � .� �` —o" - $ _ � , � . ��' �.. • �� r.- - t- .. ��... �- _t, n . d v�. �rr:v : � . i ,� } :� � �..;� �{ i y ��I t 3-� '� � , -I � � + 3 / a-' � . lo B - E»df� dI�J1� r• �,''af'' �i �`i�.� (; G ,�� ,{ �,;,� ��'' �'i'�� , � k �� ;'� ,� �.. " � i ---- � 4� \`'1 � -:i' f �`1�' � °�i ' ,f'�� i l/ �:'.{''.1 �r,'�_ � cR • - . � �'i � ,., �� l ' � �� • :1> �� .�:�` '��- �.� , � � �' _✓. . �i � �: �.1 � \, , .. • . -_ _,y � { � - �m � �,�� ' ' __� ��. �.' . -,�.. �� '* _ — ' Let's keep Yhe J , � �: „— I} � . �■ � � Knights in Harmony. � r,� �1,� � � ' " I ��[� `� �' '� � . " � � ��;� � � � .� � �� '� � , ..� r� � ��'�- �,.� � hlelp us 6uy nr_w insliun�r.nls frv�� f� �`' -�S � .. ._ k_ k� �, . � L--, � i J�� t- / � 6remerton liigh School Band ! r � �" 'it-. j �, � : �� ' � � �t rr � . c. 5. � , f {r, .� �. � ! �_ _ �., � �;;'—��7 �� :°'' �� +� �p-. �Saturday, � �la� � � � ' t_ �� ,j-��,, � .`�s: t�.'�! October 15« �� M' ` �� - �y� i= �� L�� .Admiral�Tfieater :��-,, �► �. _ ` � \� �4' ?"1'' � i . �'-'�? ' � �' i�.._�� McKenna Falls Intake Improvements Project 2015-2016 Project Background and Summary Project Budget: $1,350,000 � .,Y ��i�.. The City of Bremerton's Union River Reservoir supplies 60%of �, �y Actual Amount Spent (projected): $1,346,000 the City's drinking water supply. Water from the reservoir be- hind Casad Dam travels down the Union River and enters the McKenna Falls Intake Facility,where surface water is screened of '"�� Construction Amount: $$62,838 —�--:��:�� debris such as sticks, leaves,etc. before entering the water sys- y ��:_� tem. The original screening system was installed in the early Designer: Murray, $�'llth, & Associates (MSA) ^�i 1980s and had reached the end of its useful life. Additionally, from Tacoma, WA the poor configuration of the channel resulted in costly mainte- i"�'�- --:.w`.. - �. � nance to remove sediment, rocks, and debris after storm events. ' - ~ � - - • , -.=� -' Contractor: Nordic Construction from Fife, WA A consultant designed channel modifications and a new screen- _�_ __ . ing system in 2015. The improvements were constructed during __ - _ , _ / Nofice to Proceed Date: Apri) 4, 2016 the spring and summer of 2016. The work required careful man- ��x� agement of reservoir levels, shutting down the intake for no . l' SUI�St811t1aI COt1lpletlOtl D8t@: AUgUSt 26, 2016 more than 2 weeks, and installing a temporary intake to maintain � � ..-. /r _ water flow to City residents throughout the summer. An air- � burst screen system was installed and the channel was recon- DOWNSTREAM CHANNEL AFTER IMPROVEMENTS structed for easier maintenance and improved flow. The intake was permanently placed back online in late August 2016. �� ` � CITY PROJECTTEAM � ��, .� t,:�.Yf:., . • . , T f • y yy� + y�l.. ' • � � j�S. .� �� _ Bill Davis Project Manager �`�t ".. �`• -.-`��-�Y '�~ � ' .�-;'t ' ;��;Y .� � -.,. „ : - - • , ______.___.__ Lynn Gritton Project Inspector(Primary) - •� y ��__.,y ��.��Y- ;.�. - -- . _ �4 _ , � `—'-' Montee Geister Project Inspector (Backup) =.a'�� - ::.: � �- - - ... ._�.�t �:Y:y-=�-.:��4r.rs$;:hail�'i.-�.vL�r`11�=:L��'=_--- ��,► .. I'i'r"�''� - -'��'.'-��.� ,.�. - -�� -=_ - - - ��=' Linda Fulton Project Assistant - �k� -•� i-� � I -{I�, � ��7 ,;t� • r-rt---�. -- _ :��. ..�:.,: �: �'� � ' � ..., . '.��e ., �`�-� �"� ,_- `,r��'� ��. �''' ^J i� .� ,`T''_�. ' ' ---=rt�_�Y Ned Lever Manager, Engineering ; � , � _�•..: _ _: <:.x -- -� �� -> . �� Ted Danielson Operations Support - . "'::_� � � � - ,� ' � •=~ , ''� � �. Chad Hantelman Operations Support i •� ' ro s � ,, ,�., ,y Tom Baker Operations Support � : �Y . - � '^ � �`� ' �'�"�=- .. Kathleen Cahall Manager, Water Resources - ----�� NEW AIR-BURST SCREEN SYSTEM DOWNSTREAM CHANNEL BEFORE IMPROVEMENTS AGENDA BILL � CITY OF BREMERTON CITY COUNCIL SUBJECT: Claims & Check Register Study Session Date: COUNCIL MEETING Date: October 5, 2016 Department: Financial Services Presenter: Shannon Corin Phone: 473-5323 SUMMARY: Approval of the following checks and electronic fund transfers: 1) Check#'s 370310 through 370498 and EFT's 16517 through 16561 in the amount of $1,778,356.09. 2) Regular Payroll for the pay period ending September 15, 2016 in the amount of$9,805.83. 3) Retiree Payroll for the pay period ending September 30, 2016 in the amount of$52,230.88. ATTACHMENTS: FISCAL IMPACTS (Include Budgeted Amount): STUDY SESSION AGENDA: � No Presentation ❑ Full Presentation STUDY SESSIOiV ACTION: ❑x Consent Agenda ❑ General Business � Public Hearing RECOMMENDED MOTIOfV: Move to approve the consent agenda as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 AGENDA BILL � CITY OF BREMERTON CITY COUNCIL SUBJECT: Minutes of Meeting— Study Session Date: N/A September 21, 2016 COUNCIL MEETING Date: October 5, 2016 Department: City Council Presenter: Council President Phone: (360) 473-5280 SUMMARY: Attached is the summary of the City Council Meeting on September 21,2016. ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount): N/A STUDY SESSION AGENDA: o No Presentation ❑Full Presentation STUDY SESSION ACTION: o ConsentAgenda ❑General Business ❑Public Hearing RECOMMENDED MOTION: Move to approve the Consent Agenda as presented. ' COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 12/15/15 DIGITAL RECORDING CITY COUNCIL MEETING MINUTES Wednesday, September 21, 2016 The weekly meeting of the City Council of the City of Bremerton was called to order Wednesday, September 21, 2016, at 5:00 PM in Council Conference Room 603 of the NORM DicKs GOVERNMENT CENTER, 345 6th Street, Bremerton, Washington, with Council President Eric Younger presiding. Council Members present were Richard Huddy, Dino Davis, Greg Wheeler, Jerry McDonald, Leslie Daugs, and Pat Sullivan. Also present were City Attorney Roger Lubovich; Acting Deputy City Clerk Lori Smith; Christine Grenier, Council Assistant; and Kevin Matthew, Information Services Manager. A CouNC�� BRiEF�NG was held to discuss General Council Business at 5:00 PM in the Council Conference Room. At 5:30 PM the meeting moved to the Meeting Chambers. The Pledge of Allegiance was led by Council Member Pat Sullivan followed by the invocation provided by Pastor Eric Roberts of Discovery Fellowship. POLICE OATH OF OFFICE CEREMONY Police Chief Steven Strachan brought forward Municipal Court Judqe James Doctor to administer the Oath of Office promoting Police Officers Michael Davis to Lieutenant; �►aron Elton, Timothv Garritv, and Keith Sarqent to Sergeant; and Jeffery Schaefer to Corporal; and also swearing in new Police Officers Jennifer Corn and Michael Tover. MAYOR'S REPORT— Mayor Lent Announced to following events: • The 7'h Annual "Beautify Bremerton" All City Clean-Up this Saturday, September 24 from 8:00 AM to 2:00 PM at Knights Field and that only yard waste will be accepted; • Josh Farley of the Kitsap Sun will be hosting the next Story Walk featuring Olympic College's "Secret Garden" on Saturday beginning at 1:00 PM at Olympic College; • Kitsap Chordsmen will be performing "House Rules" on Saturday at 2:00 and 7:00 PM in the Performing Arts Center at Bremerton High School; • The 8"' Annual Kitsap Grown Harvest Dinner on Sunday, September 25 from 5:00 to 9:00 ; PM at Olympic College which will include farms from throughout Kitsap County; � • "Stand Down for Veterans" event on Saturday, October 1 from 10:00 AM to 2:00 PM at Sheridan Park Community Center for veterans and their families; • Puget Sound Naval Shipyard is celebrating its 125t'' Anniversary this month and the City of Bremerton will be celebrating its 115�h Anniversary in October; and • Recent water quality testing showed that there are much lower levels of chromium present in Bremerton's water when compared to national standards. POLICE DEPARTMENT BRIEFING Police Chief Steven Strachan used a Power Point presentation to highlight trends, statistics, and police activity for the Month of August and early September. Comments were provided by Wheeler and Daugs... PUBLIC RECOGNITION Sunny Wheeler, Kiwanis Club of Bremerton President; Darroll Clark, President-Elect; and Bob Morqan, Board of Directors, presented a check for $5,000 to the Parks Department for improvements at Kiwanis Field which was accepted by Parks & Recreation Director Jeff Elevado. Terry Fessner hoped the City would focus on drawing retail businesses rather than redoing 4`n Street for a second time. .. . .r.�:` �Y':� . . • . City Council Reg. Mtg. Minutes Wednesday, September 21, 2016 � Page 2 of 3 Gavle Gillespie asked that the City take a look at the traffic along Callow Avenue, especially between 6'h and 11th Street; and commented in support of those who serve the community. CONSENT AGENDA 7A— Claims & Check Register: Check Numbers 370101 through 370309, 3670101 through 3670110, and EFT-16459 through EFT-16516 in the amount of$2,696,538.64; Regular Payroll (Payouts & Corrections) for the pay period ending August 31, 2016 in the amount of $30,776.22; and Regular Payroll for the pay period ending September 15, 2016 in the amount of$724,156.65 7B — Minutes of Meeting — September 7, 2016 7C — Minutes of Study Session — September 14, 2016 7D — Consultant Supplemental Agreement No. 5 with Gray & Osbourne, Inc. for the East Park Stormwater Outfall/Lower Wheaton Way (Manette Bridge to Lebo Boulevard Project) 7E — Purchase of LED Lights from Consolidated Electrical Distribution of Bremerton, WA through Washington State Contract 00313 for Streetlight Improvements 06:15:00 M/S/C/U (McDonald/Wheeler) Move to approve the CoNSENT A�Etv�A as presented. PUBLIC HEARING 8A— PUBLIC HEARING TO ADOPT SUBSTANTIAL AMENDMENTS TO THE 2014 AND 2015 CDBG ACTION PLANS: Sarah Achaoui, CDBG/HOME Program Administrator, explained that the City has unspent CDBG grant funds totaling $25,000 ($5,000 of 2014 funds and $20,000 of 2015 funds) for down payment assistance. There has only been one loan funded with this program and the City runs the risk of losing the rest of the funds. The City released an Action Plan Substantial Amendment notice on August 9t''for a 30-day comment period; no comments were received during this time period. CDBG staff proposes cancelling the remaining funds committed to the Down Payment Assistance Program and moving the funds to Kitsap Community Resource's (KCR) Weatherization and Minor Home Repair program. Because KCR was awarded funds in 2014 and ; 2015 for Weatherization and Minor Home Repair this would essentially increase their previously ' contracted amount. President Younqer opened the public hearing... Terrv Fessner thanked the City for not letting the funds expire, and in doing so, helping people who have older homes that need weatherization. With no further comments received, President Youn_qer closed the Public Hearing... 06:18:40 Motion was made by Daugs, and seconded by Davis... Wheeler recused himself due to his service on the KCR Board of Directors... 06:19:35 M/S/C/U (Daugs/Davis) Move to approve the Substantial Amendments to the 2014 and 2015 CDBG Action Plans as shown in Attachments 1 and 2; and authorize the Mayor to amend the agreements with Kitsap Community Resources for Weatherization and Minor Home Repair with substantially the same terms and conditions as presented. Voted in Favor of Motion: Daugs, McDonald, Davis, Huddy, Sullivan, Younger Abstained: Wheeler Motion carried: 6-Yes; 1-Abstention GENERAL BUSINESS — There were no General Business items... City Council Reg. Mtg. Minutes , Wednesday, September 21, 2016 � Page 3 of 3 COUNCIL MEMBER REPORTS Richard Huddv announced that the 29th Annual Bremerton Central Lions Dinner and Auction on Saturday, October 15 will benefit the Bremerton High School Band Program "Knights in Harmony". Greq Wheeler stated that volunteers are needed for the next Kiwanis Field Work Party on Saturday, September 24 from 9:00 to 11:00 AM; provided an update on the College Instruction Center Project and surrounding parking; and was troubled to learn that the only reason the City Council was informed of the turmoil taking place in the Public Works Department was because an article was going to be printed in the Kitsap Sun newspaper about it. And as Chair of the Public Works Committee, he emphasized the role of the committee is to discuss current and upcoming projects, and budget timelines -they do not discuss or ask questions about personnel issues. It is the Mayor who is responsible for personnel issues, and it is the Mayor's prerogative to decide when and how much information will be shared with the City Council. He also added that as the Legislative branch of the City government, it is the City Council who would approve of any reorganization. He expressed his concern for the morale of City employees and staff, and stated that communication and trust are the solutions to creating a positive working environment. Jerrv McDonald shared that Dylan Fabrics on Pacific Avenue is now open; Elixer Fixer located next to the Manette Saloon will host its Open House and Grand Opening on Saturday, October 1 from 12:00 to 6:00 PM; and Nightshade located near Whitey Domstad Vista Park is also now open. Leslie Dauqs announced that the next District 2 Neighborhood Meeting will be on Friday, September 23 from 5:00 to 7:00 PM in the Conference Room at Kitsap Habitat for Humanity located at 3559 Wheaton Way with a presentation and discussion on "Wheaton Way Development"; congratulated the Police Department on promotions and new officers; thanked the Police for hosting Council Members on touring their facility recently; commented that the Beautify Bremerton is a great opportunity to get rid of yard waste and another opportunity for services to the community will be offered through the Veterans Stand Down event; and congratulated Municipal Court Administrator Dawn Williams on getting married. With no further business, President Younqer adjourned the Council Meeting at 6:30 PM. Prepared and Submitted by: � w CHRISTINE G ENIER Council Assistant APPROVED by the City Council on the 5t" day of October, 2016. Eric Younger, Council President ATTEST: � Shannon L. Corin, City Clerk � , EY:SC:Is:cg AGENDA BILL � CITY OF BREMERTON CITY COUNCIL SUBJECT: Minutes of Study Session— Study Session Date: N/A September 28, 2016 COUNCIL MEETING Date: October 5, 2016 Department: City Council Presenter: Council President Phone: (360) 473-5280 SUMMARY: Attached is the summary of the City Council Study Session on September 28, 2016. ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount): N/A STUDY SESSION AGENDA: � No Presentation ❑Full Presentation STUDY SESSION ACTION: o ConsentAgenda ❑General Business ❑Public Hearing RECOMMENDED MOTION: Move to approve the Consent Agenda as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ' ❑ No.Action Form Updated 12/15/15 DIGITAL RECORDING CITY COUNCIL STUDY SESSION MINUTES Wednesday, September 28, 2016 A Study Session of.the City Council of the City of Bremerton was called to order in the Council Conference Room of the NORM DICKS GOVERNMENT CENTER, 345 6t'' Street, Bremerton, Washington, Wednesday, September 28, 2016, at 5:00 PM, with Council President Eric Younger presiding. Council Members present were Richard Huddy, Dino Davis, Greg Wheeler, Jerry McDonald, and Leslie Daugs. Council Member Pat Sullivan was absent. Lori Smith, Legislative Assistant, was present to provide staff support. President Younqer emphasized that the Study Session was open to the public but there would be no opportunities for input or participation; and announced that approved items by Council will be placed on the October 5, 2016 Council Meeting Agenda or as indicated... A. NO PRESENTATION PLANNED— The following items are budgeted items or subjects that have been raised with the appropriate Council Committee Members... 1. Purchase Agreement with Pacific Golf&Turf for four (4) John Deere Gator TX Utility Vehicles for Gold Mountain Golf Course Clubhouse Maintenance Consent Agenda 2. Public Works Agreement with Sabelhaus West, Inc. for Exterior Cleaning and Staining of the Gold Mountain Golf Course Clubhouse and Olympic Building Consent Agenda Consent Agenda 3. Contract Work Authorization through Interlocal Agreement with Kitsap County for Street Striping and Road Paving Services Consent Agenda B. BRIEFINGS 8� FULL PRESENTATIONS 1. Update of Tree Inventory in the Downtown Business District— Milenka Hawkins-Bates, Public Works Administration Division Manager; and Robert (Bob) Zurbrugg, Water Distribution Supervisor, Utility Operations, Public Works & Utilities Department C. GENERAL COUNCIL BUSINESS o Finance & Investment Committee Briefing (9/27/16 Special Meeting)— Chair Richard Huddy o Quarterly Review of City of Bremerton Facebook Page — Council President Eric Younger o Quarterly Review of 2016 City Council Goals — Council President Eric Younger o Other General Council Business was briefly discussed. Presidenf Youn_qer called a 15-minute break from 7:10 to 7:25 PM... D. EXECUTIVE SESSION — 30 Minutes to discuss Pending Litigation under RCW 42.30.110 (1)(i) Information only... No action was taken... With no further business, President Younper adjourned the Council Study Session at 7:57 PM. Prepared and Submitted by: .- � LORI SMITH, Legislative Assistant City Council Study Session Minutes Wednesday, September 28, 2016 Page 2 of 2 APPROVED by the City Council on the 5th day of October, 2016. Eric Younger, Council President ATTEST: Shannon L. Corin, City Clerk EY:SC:Is:cg � AGENDA BILL SD CITY OF BREMERTON CITY COUNCIL SUBJECT: Purchase of four (4)John Deere Study Session Date: September 28, 2016 Gator TX Utility Vehicles for Gold Mountain COUNCIL MEETING Date: October 5, 2016 Golf Course Green's Maintenance Department: Parks & Recreation Presenter: Jeff Elevado Phone: 473-5428 SUMMARY: The utility vehicles in the Gold Mountain Golf Course equipment fleet have reached the end of their useful life and require replacement. Quotes were received from three vendors on four makes of utility vehicles. Staff recommends the John Deere Gator TX due to its larger box size and payload and performance when compared to the other vehicles. Pricing for the four utility vehicles is from the Washington State Bid List in the amount of$35,791.32, plus WSST. ATTACHMENTS: 1) Pacific Golf& Turf Quote 2) Quote Comparison FISCAL IMPACTS (Include Budgeted Amount): Funds are identified in the approved Capital Improvement Plan for 2016 and are budgeted in the 2016 Golf Capital Expense Budget. STUDY SESSION AGENDA: ❑X No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the purchase of four (4) John Deere Gator TX utility vehicles from Pacific Golf& Turf in the amount of$35,791.32, plus Washington State Sales Tax; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 ... J�� ATTACHMENT A . � Quote Summary � Prepared For: Prepared By: Gold Mountain Golf Course Michael Mcneil � F�I Fa��lk Pacifir.Golf R Tu►f 7263 W Belfair Valley Rd 1818 Bickturd Avei�uc Bremerton,WA 98312 Snohomish,WA 98290 Business: 360�415-5432 Phone: 360-568-7798 mmcneilCc�pacificaol�urf.com Pricing based on Washington State Contract#10212 Duote id: 13735592 Created an: 19 July 2016 Last Modifled On: 21 July 2016 Exqiration Date: 20 Auqust 2016 Equipment Summary Selling Price Qty Extended JOHN DEERE PR15-Gator TX Turf $8,947.83 X 4 = $35,791.32 � (MY16) Eauipment Total S 35.791.3Z : Quote Summary , • Equipment Total $35,791.32 � SubTotal $35,791.32 ; Sales Tax-(8.70�) $3.113.84 Total $38,905.16 Down Payment (0.00) Rental Apnlied (0.00) Batance Due S 38,905.16 , �. � � � � 3alesparson:X� _�_ Accepted By:X __._ _. � s Confidential � -- � � GOLD MOUNTAIN GOLF COURSE Greens Maintenance Utility Vehicle Quote Comparison Worksheet Unit Sub Total Freight/ Make Model Vendor Price* (4 Units) Delivery WSST Total Notes: ;Toro �Workman GTX ;TurfStar, Inc. � 8,554.30` 34,217.20� 376.09j 3,009.62E 37,602.91i ; John Deere Gator TX Truf Pacific Golf&Turf 8,947.83�� 35,791.32 0.00 3,113.84 38,905.16 +box size&payload �Club Car �Carryall 500 EFI (Perfect Drive ; 10,056.95' 40,227.80. 0.00# 3,499.82; 43,727.62! � � � _...�.1______.. .._.__ _..._._._.._�_.._ _ ____._._.._....� ;-._________-___.�___-__ ._.--,. ----...�.____.__..._.____,________�.__._�.....� _--- ; ; ;— ;Cushman �Hauler 1200 ;Pacific Golf&Turf 10,190.70€ 40,762.80E 0.00� 3,546.36� 44,309.16� ��W�J s___.__._._._�..._�.(_._____.__� .____....______ . _ _�.._..�._._. _____�_.r ._______. ___�_ _.._ __ �. *Price reflects Washington State Contract#10212, US Comminities bid pricing. AGENDA BILL S E CITY OF BREMERTON CITY COUNCIL SUBJECT: Public Works Agreement for Study Session Date: September 28, 2016 Exterior Staining of the Gold Mountain Golf COUNCIL MEETING Date: October 5, 2016 Course Clubhouse and Olympic Banquet Department: Parks & Recreation Building with Sabelhaus West, Inc. Presenter: Jeff Elevado Phone: (360) 473-5428 SUMMARY: The exterior trim and siding of the Gold Mountain Golf Course Clubhouse and adjacent Olympic Room banquet facilities requires cleaning and refinishing. Three painting contractors provided quotes. The lowest quote was provided by Sabelhaus West, Inc. at $28,217.37, plus WSST. ATTACHMENTS: 1) Public Work Agreement, 2) Sabelhaus West, Inc. Proposal, 3) Bid Tabulation Sheet FISCAL IMPACTS (Include Budgeted Amount): Funds are identified in the approved Capital Improvement Plan for 2016 and are budgeted in the 2016 Golf Capital Expense Budget. 'STUDY SESSION AGENDA: ❑x No Presentation ❑ Full Presentation STUDY SESSION ACTION: o Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: � Move to approve the Public Works Agreement with Stabelhaus West, Inc. for exterior cleaning and staining of the Gold Mountain Golf Course Clubhouse and Olympic Room buildings in the amount of $28,217.37, plus Washington State Sales Tax; and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 PUBLIC WORKS AGREEMENT THIS AGREEMENT, is entered into between the City of Bremerton, a Washington Municipal Corporation ("City"), and Sabelhaus West, Inc. ("Contractor'), whose mailing address is 10880 Old Frontier Road NW, Silverdale, WA 98383. The parties agree as follows: 1. CONTRACTOR SERVICES. The Contractor shall perform the following services for the City: Furnish all labor and materials to prepare and apply exterior f nishes as specified to the Gold Mountain Golf Course Clubhouse and Olympic Room buildings more specifically described in the attached Scope of Work and Quotation dated�eptember 9, 2016, attached hereto as Attachment A. 2. TIME OF COMPLETION� C`ntractor shall compleee the work within 31 calendar days from the date of issuance of the Git\Notice t o_P roceed. /� 3. C O M P E N S A T I O N.�T.he Ci t y s ha l l pay�he Con trac tor t he to ta l amoun t of �28.217.37, plus any applicable Washington State Sales Tax, for the work and services contemplated in this agreement. The�Ci�y.�l��pay the C�tractor fifty percent (50%) of the Contract amount upon completion and�cceptance�o�he woik�by the City, and the remainder upon fulfillment of the conditions listed below and'throughout thi�reement. A. No Per of\ce B\\e�se/ti\tract, includin a licable sales � PP t�, is less1 tlian $35,OOO,land pursu nt to Chapter 39.08 RCW, the Co�a�r,nn lieu\prov�iding the City a performance bond, has elected to have the�w�ner retain the�'�•fnal fifty percent (50%) of the Contract amoun�for a,period'o sizty(60) days after the date of final acceptance, or un�l��ceip.t of all necessary releases from the State Department of Revenue and�he�State Department of Labor & Industries and until settlement of any.lv filed under Chapter 60.28 RCW, whichever is later. B. Defective oC Unauthorized Work. The City reserves its right to withhold I payme�� f�om Contractor for any defective or unauthorized work. �fective/or unauthorized work includes, without limitation: work and mate.rials that do not conform to the requirements of this agreement; and • ..� extra work and materials furnished without the City's written approval. If Contractor is unable, for any reason, to satisfactorily complete any portion of the work, the City may complete the work by contract or otherwise, and Contractor shall be liable to the City for any additional costs incurred by the City. "Additional costs" shall mean all reasonable costs, including legal costs and attorney fees, incurred by the City beyond the maximum Contract price specified above. The City further reserves its right to deduct the cost to complete the Contract work, including any Additional Costs, from any and all amounts due or to become due the Contractor. PUBLIC WORKS AGREEMENT—Page 1 of 10 (bcttii�cc�r City oJ�B�•eme►•to�i and Snhelhut�s We.st, Inc.) C. Final Pavment: Waiver of Claims. THE MAKING OF FINAL PAYMENT (EXCLUDING WITHHELD RETAINAGE) SHALL CONSTITUTE A WAIVER OF CLAIMS, EXCEPT THOSE PREVIOUSLY AND PROPERLY MADE AND IDENTIFIED BY CONTRACTOR AS UNSETTLED AT THE TIME REQUEST FOR FINAL PAYMENT IS MADE. 4. INDEPENDENT CONTRACTOR. Contractor is and shall be at all times acting as an independent contractor and not as an employee of the City. The Contractor shall secure at its expense, and shall be responsible for all payments�of income tax, social security, state disability insurance compensation, unemployment�compensation, and all other payroll deductions for the Contractor, officer, agents, employees and`sub-contractors. The Contractor shall also secure all applicable business licenses�if�required�i�connection with the contract services, including all required licenses for Contrac�or's offic re s; agents, employees and sub- contractors. 5. TEItMINATION. The City may erminate�this agreement for good cause. "Good cause" shall include, without limitation, any one�or�more�of the followin�vents: � \. A. The Contractor'�refusal or f\r�e to supply a sufficient number of properly skilled workers or properVnaterials for completion of the Contract work. ��\\ � B. The Contr.actor's failu e to complete�the work within the time specified in this agreemen��. � C. Th\�onYractor'`failure to make full and prompt payment to �subcontractors or for..material�,r labor. \ \\ � D. The�bi�ractor"s�persistent disregard of federal, state or local laws. rules or regulations��, \ . v E� The Con ractor's filing for bankruptcy or becoming adjudged bankrupt. If the Cit\nates this a reement for ood cause, the Contractor shall not receive any Y ` �/ / � g further monies due under�th�greement until the Contract work is completed. 6. PItEVAILING WAGES. Contractor shall file a ``Statement of lntent to Pay Prevailing Wages," with the State of Washington Department of Labor & Industries prior to commencing the Contract work. Contractor shall pay prevailing wages and comply with Chapter 39.12 of the Revised Code of Washington, as well as any other applicable prevailing wage rate provisions. The latest prevailing wage rate revision issued by the Department of Labor and Industries is attached. PUBLIC WORKS AGREEMENT—Page 2 of 10 ' (betx�een Citv of Brernerton and Sahelhnus G{�est. Inc.) i � 7. CHANGES. The City may issue a written e�-e��work change directive for any change in the Contract work during the performance of this agreement. If the Contractor determines, for any reason, that a change order is necessary, Contractor must submit a written 0 change order reyuest to the City's project manager within two (2) business days of the date the Contractor knew or should have known of the facts and events giving rise to the requested change. lf the City determines that the change increases or decreases the Contractor's costs or time for performance, the City will make an equitable adjustment. The City will attempt, in good faith, to reach agreement with the Contractor on all equitable adjustments. However, if the parties are unable to agree, the City will determine the equitable adjustment as it deems appropriate. The Contractor shall proceed with the change order�work upon receiving a written work change directive or change order from the City. If the�Contractor fails to reyuire a change � order within the time allowed, the Contractor waives its right to make any claim or submit subsequent change order requests for that portion�f he�o�act work. If the Contractor disagrees with the equitable adjustment the Contractor�must complete the change order work; however, the Contractor may elect to protest the adjuslment as pro�ided below: � / \\ A. Procedure and Protest bv the Contractor. If the Contractor disagrees with anything required by a work�`change dir�tive or ch�n��order, including any direction, instruction, interpretation�or determmation b.y the City, the Contractor shall: � � \. . 1. Immed\tely g'ive a signed wilttemnotice of protest to the City; 2��Su , leme\\ wn�tteri\st\\fourteen (14) calendar days wi h�a writteri statement�tha pr�es the following information: a. �he dat\f tfie Contract's protest. . The ature and�circumstances that caused the protest. c. The'provisi\s�n this agreement that support the protest. d. The estimated;dollar cost, if any, of the protested work and how that estimate was determined. e. An analysis of the progress schedule showing the schedule change or disruption if the Contractor is asserting a schedule change or disruption. The�Contractor shall keep complete records of extra costs and time incurred as a result of the protested work. The City shall have access to any of the Contractor's records needed for evaluating the . protest. 3. The City will evaluate all protests, provided the procedures in this section are followed. lf the City determines that a protest is valid, the City will adjust payment for work or time by an equitable adjustment. No adjustment will be made for an invalid protest. PUBLIC WORKS AGREEMENT—Page 3 of 10 � (behreen Citv of Bremerton nnd Snbelhaus West, Inc.) ' B. Contractor's Dutv to Complete Protested Work. In spite of any protest, the Contractor shall proceed promptly with the work as the City has ordered. C. Contractor's Acceptance of Chan�es. The Contractor accepts all requirements of a change order by: (1) endorsing it, (2) writing a separate acceptance, or (3) not protesting in the way this section provides. A change order that is accepted by Contractor as provided in this section shall constitute full payment and final settlement of all claims for contract time and for direct, indirect and consequential costs, including costs of delays related to any work, either co�ered or affected by the change. � ` D. Failure to Protest Constitutes V1�ai�er•. By not protesting as this section provides, the Contractor also�waives�an�y�additional entitlement and accepts from the City any wntten order(including directions, instructions, interpretations, and deter�mination). � � \ E. Failure to Follow Procedures'Constitutes..Waiver. By failing to follow the procedures of this section, `the�Con{ractor completel�aiyes any claims for protested�work�and accepts form the City any writteri'order (including directions, instru'crion�interpretation�and determination). �\\\ . \\ 8. CLAIMS. The Contractor�sh�ll give�ritten noti� t�the City of all claims other than change orders within f u~fi-een (14) caiendar days of the occur•rence of the events giving rise to the claims. Any claim�for damages, add'itiona.l�payment�for any reason, or extension of time, whether under this agreement or�otherwise, shall be conclusi'vely deemed to have been waived by the Contractor unless a timely�written claim\is�inade in strict accordance with the applicable '�, provisions of-this-agreement;r,�if(and onl,y\i� no\such provision is applicable, unless that claim is set for•th��detai,��ting�nd r ee eived�y�t�'City within seven (7) calendar days from the date Cont`ctor knew�r�hould h�e known,�f the facts giving rise to the claim. At a minimum, a�Contractor s wntten claim�must include the information set forth regarding protests in Sectio�7.A:2.a.-e. \�\\ v FAILU\TO PROVIDE� A COMPLETE, WRITTEN NOTIFICATION OF CLAIM WITHIN THE TIIVI�ALLOWED)SHALL BE AN ABSOLUTE WAIVER OF ANY CLAIMS ARISING IN ANY Vf�AT'�FRONLTHE FACTS OR EVENTS SURROUNDING THAT CLAIM OR CAUSED BY THAT�D�Y. Contractor must, in any event, file any claim or bring any suit arising from or connected with this agreement within 120 calendar days from the date the contract work is complete. 9. WARRANTY. The Contractor shall correct all defects in workmanship and materials within one year from the date of the City's acceptance of the Contract work. When defects are corrected, the warranty for that portion of the work shall extend for one year form the date such correction is completed and accepted by the City. The Contractor shall begin to correct any defects within seven (7) calendar days of its receipt of notice from the City of the PUBLIC WORKS AGREEMENT—Page 4 of 10 ; (behrec�+Citv of Brenier7ai und Snbellauus West, /nc) defect. If the Contractor does not accomplish the corrections within a reasonable time, the City may complete the corrections and the Contractor shall pay all costs incurred by the City in order to accomplish the correction. 10. INDEMNIFICATION. Contractor shall defend, indemnify and hold the City, its officer, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits including all legal costs and attorney fees, arising out of or in connection with the performance of this agreement, except for injuries and damages caused by the City's sole negligence. The City's inspection or acceptance of any of Contra�'s work when completed shall not be grourids to avoid any of these covenants of indemnification. Should a court of competent jurisdiction detertnine t�\�agreement is subject to RCW / ` \ 4.24.115, then, in the event of liability for damages;arising out of�bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officials, employees, agents and volunteers, the Contractor''s,liability hereunder shall be only to the extent of the Contractor's negligence. IT IS FURTHER SPECIFICALbY AN\.RESSLY UNDERSTOOD THAT TH[S INDEMNIFICATION CONSTITUTES�THE�ONTR�ACT'OR'S WAIVER OF IMMUNITY UNDER 1NDUSTRIAL INSURANCfi, TITLE S�1�RCW, S.OLELY FOR THE PURPOSE OF THIS 1NDEMNIFICATION. THE PARTIES�ACKNOWL•EDGE THAT THEY HAVE MUTUALLY NEGOT ATED�T IS WAIVER�� \_.% .� . �. � ,! \ The provisions of�section shall sur•vive the expiration or termination of this agreement. \� Ll. SNI URANCE:�he C n ac��shall�procure and maintain for the duration of this agreemen t.msurance o�he�ype s�n d�n t h e a m oun t s d e s c ri b e d b e l ow a gainst claims for in juries to persons or damage to property which may arise from or in connection with the performance of the wor\y the Contractor, its agents, representative, employees, subconsultants or subcontractors. Before\inning work on the project described in this agreement, the Contractor shall provide a Certificate of Insurance,evidencing: l. A\� obile Liabilitv insurance with limits no less than $1,000,000 combined single limit per accident for bodily injury and property damage; and 2. Commercial General Liabilitv insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and $2,000,000 general aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket PUBLIC WORKS AGREEMENT—Page 5 of 10 (benneerr City oJ'Brenrer�or�und Sahelhuus West, Inc.) contractual; products/completed operations/broad form property damage; explosion, collapse and underground (XCU); and employer's liability. 3. Excess Liabilitv insurance with limits not less than$1,000,000 per occurrence and aggregate. Any payment of deductible or self-insured retention shall be the sole responsibility of the Contractor. The City, its officials, employees, agents and volunteers shall be named as an additional insured on the insurance policy, as respects �r•k�performed by or on behalf of the Contractor and a copy of the endorsement naming the City as add�tional insured shall be attached to the Certificate of Insurance. The Contractor's insurance shall conta ni a clause stat�ing,.that coverage shall apply separately to each insured against whom cla�m is made or suit is brought; except with respects to the limits of the insurer's liability. � The Consultant's insurance sha�be primary�nd�no�jeontributory ins�ance as respects the City and shall contain a waiver�of subrogation agamst the City for claims ansmg out of any operations, liabilities and obligations�to�which coverage�applies. It shall be an affirmative obligation upon Consultant to advise�h\ity;s�isk Manage�by fax at (360)'473-5161, or by certified mail, return receip�quested�to City of�re�on�attn�Risk Management, 345 6`h Street, Suite 600, Breccie on, WA 98337 �ithin two days of the�cancellation, suspension or substantive change �an.y'i sn urance policy set�out herein an�lure to do so shall be construed to be a breach of this Agre\nt. _ The City�reserv\the�right to receive a certified copy of all the required insurance policies.� v 12. MISCELLANEOUS. \.\. A� Nondiscrimination. In the hiring of employees for the performance of work under this Agr�ment or��nyJsub-contract hereunder, the Contractor, its sub-contractors, or any person acting on �hal jof such Contractor or sub-contractor shall not, by reason of race, religion, color, sex, nation� olgm, or the presence of any sensory, mental, physical disability, or sexual orientation discnmmate against any person who is qualified and available to perform the work to which the employment relates. � B. Compliance with Laws. Contractor shall comply with all federal, state and local laws, rules and regulations throughout every aspect in the performance of this ' agreement. C. Work Performed at Contractor's Risk. Contractor shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and PUBLIC WORKS AGREEMENT—Page 6 of 10 � (betx•een City o/�Bremerton nnd Sahelhna�s GVest, /nc.) i subcontractors in the performance of this agreement. All work shall be done at Contractor's own risk, and Contractor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. D. Nonwaiver of Breach. The failure of the City to insist upon strict performance of any of the terms and rights contained herein, or to exercise any option herein conferred in one or more instances, shall not be constructed to be a waiver or relinquishment of those terms and rights and they shall remain in full force and effect E. Governin� Law. This agreement shall^be governed and construed in accordance with the laws of the State of Washington. If any�dispute arises between the City and Contractor under any of the provisions of this agreemen't, re'solution of that dispute shall be available only through the jurisdiction, venue and rul�f�the Kitsap County Superior Court, Kitsap County, Washington. /�� . . . 4 . F. Attorney s Fees. To the extent not mconsistent w�ith RCW 39.0 240, in any claim or lawsuit for damages arising from�lie parties' performance�f�this agreement, each party shall be responsible for payment of its ow�legal costs and attorney�s,fees incurred in defending or bringing such claim or lawsuit; howeve�nothing�in this subsection. shall limit the ! City's right to indemnification under Section 10 of this�agreement. �`' G. Written Notic\\\\unicati\�garding this agreement shall be sent to the parties at th��resses lis�d\ori th�signatur\pag�of this agreement, unless otherwise notified. Any writternnotice shall��become effective upon delivery, but in any event three (3) calendar days aft re the�date of mailing by- er gistered,or certified mail, and shall be deemed sufficiently g�'ven if sent�o the addressee at the addr se s�stated on this agreement. �\ / `� . \� . H�. Assi�nment. Any ass�gnmer�t of this agreement by the Contractor without the written oc nsent of'the Cit`y,shaYl be void. � �� I. Modificat\� No waiver, alteration, or modification of any of the provisions �f'this agreement�sh�1 be b►nding unless in writing and signed by a duly authorized representative of�the City and Contracto� J. \Severabil'itv! If any one or more sections, sub-sections, or sentences of this agreement are held�.be�un�nstitutional or invalid, that decision shall not affect the validity of the remaining port�on o��his agreement and the remainder shall remain in full force and effect. K. Entire A�reement. The written provisions and terms of this agreement, together with any attached Exhibits, supersede all prior verbal statements by any representative of the City, and those statements shall not be construed as forming a part of or altering in any manner this agreement. This agreement and any attached Exhibits contain the entire agreement between the parties. Should any language in any Exhibit to this agreement conflict with any language contained in this agreement,the terms of this agreement shall prevail. PUBLIC WORKS AGREEMENT—Page 7 of 10 � (hehreert Citv o/'Brenrer•ton und Snhel/aatis West, Irtc.) ; � � I IN WITNESS WHEREOF, the parties below have executed this agreement. CONTRACTOR THE CITY OF BREMERTON . Print Name: Print Name: Title: Title: ' DATE DATE Notices to be sent to: No'�h�ces to be sent to: CONTRACTOR: CITY OF BREMERTON: �. Jeff Eleuado, Director Parks& Rec 680 Lebo�l'ud. � Bremerton, ' A 83,10 (360 473-5428 �. (360 473-5882 (fac;�ile) APPROVED AS TO FORM: Bremerton City Attorney ATTEST: Bremerton City Clerk R\I.fiGAl.\Contracts\PORMS\Shortfonn PW.Agr doc I PUBLIC WORKS AGREEMENT—Page 8 of 10 ; (behreen Cih�of Br•err��rton und Sn6e/hnus w'est, Inc.) �� PREVAILING WAGES � ; . w • ' ; � � � � � I , I i I Attachment B sabelhaus�vvest LicenseSABELW1975R2 Established 1987 Date: September 9,2016 To: Gold Mountain Golf Complex Project: Gold Mountain Golf Complex Exterior Staining(Revised) Scope of Work: Paints&Coatings Specification: Sherwin Williams We propose to furnish labor and materials for the following scope of work: 1. Wash exterior of the main building and the banquet building with a 3:1 bleach mixture to kill any mold or mildew. 2. Apply a wood striper to clear cedar to remove existing stain. 3. Apply wood brightener to revive wood to natural tone. 4. Apply semitransparent stain(Sikens or Super deck) in natural color or cedar tone to clear cedar. 5. Apply one coat of Sherwin Williams Woodscapes Solid Body Stain to the following substrates., a. Lap siding b. Metal awning wood beams c. Fascia d. Dumpster enclosure e. Fence in between main building and banquet building. 6. Clean and remove waste from project site at the end of each shift. � Base Bid: $28,217.37 Notes&Assumptions: 1. Washington State Sales Tax is not included in proposal. . 2. Gold Mountain Golf Complex to provide pruning of brush near buildings. 3. Weather is of urgency;work would need to be performed prior to November 15t 4. Proposal assumes two colors. Terms: Payments to be made on a 30-day cycle,billing on the 15Y payment due by the 10th. Pricing will be guaranteed for orders received at Sabelhaus West within 30 days of the date on this quotation. In the event of an award,this Scope of Work& Proposal is contingent upon a mutually acceptable contract between our company and the Contractor/Owner. Signature of Acceptance: Date: Sincerely, Nick Sabelhaus Project Manager 0:360-662-9860 C:360-731-9010 nsabelhaus@sabelhauswest.com ' Estimated by Jack Kinsley jkinsley@sabelhauswest.com Sabelhaus West,Inc. 10880 Old Frontier Road NW,Silverdale,WA 98383 � Phone:(360)662-9860/Fax:(360)662-9866 office@sabelhauswestcom ! www.sabelhauswest.com Attachment C PARKS & RECREATION � � 680 LEBO BOULEVARD • BREMERTON, WA 98310-5841 ; TE�: 360.473.5305, Fa,x: 360.473.5882 • www.ci.bremerton.wa.us , � "Corv�rviitEe�to ��ic�iin� .Ci fe in ?3�eme�fo�" � Gold Mountain Golf Course Clubhouse and Olympic Room Exterior Staining Bid/Proposal Tabulation September 12, 2016 A Request for Proposal for the staining the exterior of the Gold Mountain Golf Course Clubhouse and Olympic Room was issued in August of 2016. Three (3) bids/proposals were received and are as follows: Name Base Bid WSST Total � Kitsap Custom Coatings $44,475.00 $3,869.33 $48,344.33 Renne Painting, Inc. $28,680.00 $2,495.16 $31,175.16 Sabelhaus West, Inc. $28,217.37 $2,454.91 $30,672.28 Base Bid Includes: 1. Washing exterior of each building with bleach solution � 2. Clean and prepare clear cedar 3. Apply semi-transparent stain to clear cedar 4. Apply solid body stain to: a. Lap siding b. Metal awning wood beams � c. Fascia d. Dumpster enclosure e. Fence between clubhouse and banquet building 5. Clean and remove waste from project. I i AGENDA BILL S � CITY OF BREMERTON CITY COUNCIL SUBJECT: Contract Work Authorization - Study Session Date: September 28, 2016 Kitsap County Interlocal Agreement for COUNCIL MEETING Date: October 5, 2016 Street Striping Services and Road Paving Department: Public Works Services Presenter: Chal Martin Phone: (360) 473-5758 SUMMARY: On June 15, the Council authorized interlocal agreements with Kitsap County. This action is to approve the "contracted" work for striping and paving. Current estimates are $60,000 for each. ATTACHMENTS: Agreements FISCAL IMPACTS (Include Budgeted Amount): This work is budgeted within the City's Transportation Benefit District division of the Street Fund in accordance with the TBD work plan adopted June 1, 2016. $80,000 was allocated for each activity. STUDY SESSION AGENDA: 0 No Presentation ❑ Full Presentation STUDY SESSION ACTION: ❑x Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to authorize the work with Kitsap County in accordance with the relevant interlocal agreement and consistent with the budgeted amounts indicated above. COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 01/07/15 EXF�IT�°A" REQUEST AND AGREEMENT � FOR REiMBURSABLE WORK PERFORMED BY � KITSAP COUNTY/CITY OF BREMERTON DEPARTMENT OF PUBLIC WORYCS ! The undersigned hereby requests that the following described work and/or service be performed ' by the Kitsap County Department of Public Works for the City of Bremerton. It is understood � that this work will be done at the convenience of the City or County Department of Public Worlcs � and that the undersigned agency will reimburse all costs,unless otherwise iadicated. DESCRIPTION OF WORK OR SERVICES REQUESTED: 9v�tr la►� tZi�atil t2oo� �rov►� Ci}�L��.} tv �ke��_1a1�s�.�.Z�_I�.�f..�N�� incl��;n�7'aaK C,ci�� .,�t�c�i►,t Seu��e_. �,�.�('��rh 1'Ib ' — p�e.f tQ� ►�,��...� R��!�.�f bfl��.�I n,� �o,., � Qad�.� � : �n�s�+e��o,t -�" li�t i��tlAinc,I vAine ta�k_ C��n1 l3�ft ;e�r►f Sd�a-� ; � 51[iC C�S �'M�Ar1�L�I (pDo' ' ; Estimate Attached: Yes No i�/ ! �1,,��,�,_a�� Projected Complerion Date: O2G 3�'L61 �P D"� l�'�� `�""" 7 Total Cost Not to Exceed $ �,� � ! F 4 The undetsigned certifies that sufficient budgeted funds are available to cover the cost of the ? requested work and/or services,and that payment to the Kitsap County Depat�ent of Public � Works will be made prompdy unless otherwise indicated in this Agreemenk 0 /�� REQUESTING AGENCY: GI�_ +ai��'Ll�'C7�1 _ _ �k-+r f�wta �K fJ � Adclress:�_.�_.__�.._......_---• �-t�3- 5333 F,�: � Phoae• � ' � Requested by: �•�t��L.w- �,�J�.c.l.�1 S^ � . TM.�EJ�tt V Q�G►x w'`S • ..��-- � Name(Please Print) Tide(Please Print) � Signature: Date: �1 (�I I� � � a ACTION OF KITSAP COUNTY PUB C � . � APPROVED BY: DATE:��"C`� g � Publ orks Director or Designee � • F Page 5 { Intcrfocal A�cemrnt Betwan Kilsap County and the Ciry of Bremerton for Road and Strat Striping Savices . ' ( q i � REQUEST AND AGREEMENT � FOR REIMBURSABLE WORK PERFORMED BY � � KITSAP COUNTY PUBLIC WORKS DEPARTMENT i ; The undersigned hereby requests that the following described work and/or service be . pertormed by the Kitsap County Public Works Department for the agency and/or department shown below. It is understood that this work will be done at the � convenience of the Public Works Department and that the undersigned agency and/or j department will reimburse all cost5. ; I DESCRIP'TION OF WORK OR SERVICES REQUESTED: � Maintenance stri,pinq of existinQ roadwa�rs in the Bremerton Citv limits. ; The 2Q16 estimate has been doubled based upon Chal Maitin, Director, Cit�of � Bremerton Public Works estimate of work to be Qertormed. The final invoice will be cost � of all materialss labor, and eauipment usacLe. � Estimate Attached: Yes a No❑ ¢ ; , � Projected Completion Date: � � Tota! Cost Estimate. � 2014 Totals—Yellow = 116,905 ft � White = 262,022 ft Total Cost $20,478 � Z016 Fstimate = 7 600 � The undersigned certifies that sufficient budgeted funds are available to cover the cost of the requested work and/or services, and that payment to the Kitsap County Public Works Department will be made promptly unless otherwise modified in this agreement. REQUESRNG AGENCY: Citv of Bremerton _ Address: 100 Oyster Bay Ave. N Bremerton. WA 98312 Phone: .f,�6b y73 r S7.f�' FAX: L�,�.►^'ur�d�►��c�r ��r�wf��,�rr wA�u> Requested by: �G�hl Y�1�.�r�; �� c�rG��v�" Name (Please Print) Title (Please Print) � # � Signature: �,� Date: �� ACTION OF ITS � �U TY PUBLIC WORKS � � 9. APPROVED BY: � DATE: .� �P '�" - > Public :orks Director or Designee � � � � , , t x �