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Home My WebLink About3277 RESOLUTION NO. 3277 A RESOLUTION of the City Council of the City of Bremerton, Washington, adopting the 2017 City of Bremerton CDBG/HOME Policy Plan. WHEREAS, the City of Bremerton is an entitlement community which receives a Community Development Block Grant(CDBG) each year from the Department of Housing and Urban Development, and also receives funding from HUD's Home Investment Partnerships (HOME) fund via an interlocal agreement with Kitsap County; and WHEREAS, the Department of Community Development Block Grant staff estimates a 2017 CDBG allocation of$415,000; and WHEREAS, the Bremerton City Council has set funding priorities which include (1)City-Wide Economic Development for Job Training Programs with a set amount available of $50,000, (2)Target Area Weatherization and Minor Home Repair ��g with a set amount available of$32,000, and(3)Capital Projects in the Target Area to Revitalize . Neighborhoods to Create Affordable Housing with an amendable amount of$250,000; and WHEREAS,the Department of Community Development Block Grant staff estimates a 2017 HOME allocation of$189,565, 1 0% of which will be set aside for administration, 15% for Community Housing Development Organization(CHDO)projects; and WHEREAS, all funding will be allocated competitively to eligible applicants for projects that fit the requirements set forth in the CDBG regulations at 24 CFR part 570 and HOME regulations at 24 CFR part 92; and WHEREAS, the Department of Community Development CDBG/HOME staff placed a legal advertisement in the Kitsap Sun and posted on the City's website on Wednesday, July 20`'', a 30-day written public comment period commencing July 20th, 2016 and ending August 19th, 2016, and open for public comment in a public hearing on Wednesday September 7th; and WHEREAS, comments received will be shared with the City Council; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON,WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The recitals and fmdings of fact set forth in this resolution are hereby incorporated as if fully set forth herein. 1 SECTION2. The 2017 CDBG/HOME Policy Plan attached hereto as Exhibit A is hereby adopted. SECTION 3. Severabiditv. If any one or more sections, subsections, or sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Resolution and the same shall remain in full force and effect. SECTION 4. Effective Date. This Resolution shall take effect and be in force immediately upon its passage. PASSED by the City Council of the City of Bremerton, Washington this �� day of � b , 2016. . ERIC YOUN R, C il President APPROVED AS TO FORM: ATTEST: I a RO ER A. LUBOVIC , i y ttorney SHANNON L. CORIN,City Clerk 2 City of Bremerton Community Development Block Grant . - ��r�+,�-,� � � - _ �. J ,� ��i��I I� ''�l;� ��,; � ._�!� � ��_ ;�' � .s+-� . 3 ��l� \ 1� ' ' 4 � rr..� �.` . N I �I � � f �`1 i � 1 �� •� 1� � `�f �. ; B.1e�Cl,��eus � ' �•�/ g.5' 'r � f" � ��t � I �� l ; .."r ps1sS t. � �' ' 't�� , �,, � ��`ir� ;. �`� t ;`f � � �} ,�' �:� � '`� - �� \'• �. ��3•t" � t,4, � - �'��% _ - � hfel �! l�c� � ...�-' i�•. '�`Y'"��. .. '�1 � '• D • B ! �� SJ�Yi5.0,�'�?1�G4TYP.S�S!Si�71S U,f StIGCCSS 2017 CDBG/HOME POLICY PLAN , CDBG/HOME POLICY PLAN Contents Executive Summary...........................................................................1 Community Development Block Grant Program..................................... CDBGFunding................................................................................... HOMEFunding................................................................................... Allocation Process.............................................................................. Policies � Regulations for Use of Funds........................................................... Citizen Participation Plan...................................................................... ConsolidatedPlan.............................................................................. Appendix A— Citizen Participation Plan Appendix B— Consolidated Plan Objectives 8� Strategies Appendix C — CDBG Eligibility Requirements & Program Rules Appendix D —Anti-Displacement 8� Relocation Assistance Plan Appendix E — HOME Eligibility Requirements 8� Program Rules Appendix F —Glossary Appendix G — Map z Executive Summary The 2017 City of Bremerton CDBG/HOME Policy Plan provides guidance for applicants applying for 2017 funds on things such as eligibility, overview of the funding allocation process, regulatory requirements and local policy decisions. The allocation of CDBG and HOME funds are guided by the Strategic Plan which is a part of the Consolidated Plan. Kitsap County and the City of Bremerton have prepared a Consolidated Plan for 2016-2020 in order to implement our community's federal program funds. The purpose of the plan is to evaluate community needs and set goals for the five year plan period. Through a Community Needs Assessment, Housing Market Analysis and with community and stakeholder input, the City of Bremerton has developed a Strategic Plan. The City of Bremerton's Strategic Plan outlines the priorities and goals which guide the allocation of funds over the five year period. The funds allocated for the 2017 grant application cycle will be included in the Year 2, 2017 Action Plan. The priorities identified for the Consolidated Plan five year period are as follows: • Revitalize targeted neighborhoods; • Improve and preserve affordable homeownership housing; • Expand economic opportunities for very-low, low, and moderate income Bremerton residents; • Abate Blight conditions downtown; • Increase homeownership opportunities for low to moderate income Bremerton residents. For 2017 the City Council has slected to focus on the priorities to revitalize neighborhoods to create affordable housing, improve homeownership housing, and the development of job training programs. COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM WHAT IS THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM? The Community Development Block Grant Program is a source of funds used in the local community to provide decent housing, suitable living environments and economic opportunities primarily for low and moderate income households. The City of Bremerton is designated as an Entitlement Community by the Department of Housing and Urban Development (HUD) and receives federal funds in the form of Community Development Block Grant (CDBG). Kitsap County and the City of Bremerton together form a consortium and receive an allocation of HOME Investment Partnership Program (HOME) funds. Through an interlocal agreement between the County and the City a percentage (as determined by HUD) of the annual allocation of HOME funds is designated for the City and the remaining designated for the County. As the City of Bremerton is designated as a separate Entitlement Community, the City receives its own CDBG funds. CDBG funds are allocated annually through the City in Requests for Funding Proposals. HOME funds are allocated annually through a competitive grant process coordinated by Kitsap County. Projects funded are included in the annual Action Plan submitted to HUD. Projects funded must address needs identified in the Consolidated Plan, which is updated every five years. 3 CDBGFUNDS WHAT ARE CDBG FUNDS? The Community Development Block Grant(CDBG) program is a flexible program that provides communities with funding to address a wide range of unique community development needs. The program is authorized by Title I of the Community Development Act of 1974. Funds are used to assist in the development of decent housing, create suitable living environments, and expand economic opportunities primarily for persons of low and moderate income. All projects funded with CDBG must meet one of the three national objectives: 1. Principally benefit low and very low income househo�ds; 2. Reduce or prevent slum and blight; or, 3. Meet an urgent need (emergency or natural disaster) WHO IS AN ELIGIBLE APPLICANTIRECIPIENT? Eligible applicanUrecipients include: • City or County governments • Public and private nonprofit organizations (501(c)3) • Section 301(d) small business investment companies • Local development corporations • Private for-profit organizations may implement certain economic development and microenterprise activities. • Faith based organizations • Additionally, applicants must: • Demonstrate an active governing body or board of directors or other applicable leadership within your organization with skills and experience to provide leadership and direction to the agency. • Demonstrate the legal, financial, and programmatic ability to administer the proposed program/project; and, • Meet the County/City requirements for contracting agencies such as insurance requirements, audit and financial requirements. FUNDING PRIORITIES For the 2017 Program Year Bremerton City Council has chosen the following priorities for use of funds: • Capital projects in the target area to revitalize neighborhoods to create affordable housing • Target-Area Weatherization and Minor Home Repair for Homeownership Housing � City-Wide Economic Development for job training programs Proposals for Activities that do not meet these fundina priorities will not be eliQible for fundinq• 4 WHAT ARE ELIGIBLE ACTIVITIES? This list is broken down by priority area. Please ensure your project both matches a Council Priority and is an eligible activity. 1. Capital Projects in the Target Area to Revitalize Neighborhoods to Create Affordable Housing Applicants must demonstrate that the proposed activity/eads to the creation of affordable housing Eligible activities are defined in the CDBG program regulations at 24 CFR 570.201 and 570.207. • Acquisition of real property by purchase, lease or donation; • Acquisition, construction, reconstruction, rehabilitation or installation of public facilities and improvements; • Clearance, demolition and removal and rehabilitation of buildings and improvements; • Removal of material and architectural barriers; • Planning activities; • -Preservation, rehabilitation or restoration of historic properties; • Acquisition, rehabilitation, or construction of rental housing; • Rehabilitation of privately owned buildings and improvements for residential purposes; • Fa�ade Improvement • Assistance to private individuals and entities, including profit making and nonprofit organizations, to acquire for the purpose of rehabilitation, and to rehabilitate properties for use or resale for residential purposes; 2. Target-Area Weatherization and Minor Home Repair for Homeownership Housing • Housing services such as housing counseling and energy auditing; • Lead based paint hazard evaluation and reduction; • Labor, materials and other costs of rehabilitation of properties including repair directed toward an accumulation of deferred maintenance, replacement of principal fixtures and components of existing structures, installation of security devices, including smoke detectors and dead bolt locks, and renovation through alterations, additions to or enhancement of existing structures 3. City-Wide Economic Development for Job Training Programs � Assistance to carry out economic development projects for job training purposes; The following activities are generally not eliqible for CDBG funding: • New residential housing construction, except in special circumstances • Regular government operations • Buildings such as city halls, police stations, or other buildings primarily for the general conduct of government (except for the removal of architectural barriers) 5 • Income payments such as payments to individuals or families for food, clothing, or rent, except in certain circumstances • Political activities • Vehicles and Equipment Note: The above lists are not comprehensive. For a complete list of eligib/e or ineligible activities refer to CDBG regulations in 24 CFR 570.201 and 570.207 Appendix C provides additional information designed to assist you in defining the eligibility and national objective that your activity meets and the type of information you will need to provide in your application. HOME FUNDS WHA4 ARE HOME FUNDS? The HOME Program was created by the National Affordable Housing Act of 1990 (NAHA). The Housing and Community Development Act of 1992 and the Multifamily Property Disposition Act of 1994 made important changes to the Program. The intent of the HOME Program is to: • Expand the supply of decent, safe, sanitary, and affordable housing; • Strengthen the abilities of state and local governments to provide housing; • Expand the capacity of nonprofit community based housing development organizations; and, • Leverage private sector participation in financing affordable housing. Beneficiaries of HOME funds—homebuyers, homeowners or tenants—must have incomes below 80% of the area median income. The HOME program also requires a match of 25% or greater in other non-federal funds for projects. For more information on specific requirements of the HOME program see Appendix E. WHAT ARE ELIGIBLE ACTIVITIES? The Eligible activities are defined in the HOME program regulations at 24 CFR 92.205. A list of some of the activities follows: • Rehabilitation of residential property where property is fully repaired • New construction of residential property • Acquisition of residential property • Rental assistance payments to tenants • Relocation associated with an eligible HOME project • A small part(up to 5%) of the annual HOME allocation may be used to help pay the operating expenses of designated Community Housing Development Organizations (CHDOs)within the guidelines established by HUD The following activities are generally not eliQible for HOME funding: • Project reserve accounts, except for the initial 18 months of a HOME assisted new construction project s • Emergency home repair programs • Public housing units • Commercial properties • Shelters, unless they meet Section 8 Housing Quality Standards and otherwise can be considered rental housing • Project based tenant assistance Note: The above lists are nof comprehensive. For a complete list of eligible or ineligib/e activities refer to HOME regulations in 24 CFR 92.205 What are the HOME priorities for the City of Bremerton? • Preservation of affordable housing for new homeownership; • Increasing homeownership opportunities for low to moderate Bremerton residents; � • Rehabilitation of older housing stock to increase homeownership opportunities. ALLOCATION PROCESS HOW ARE FUNDS ALLOCATED? The City of Bremerton and Kitsap County, in conjunction with the Affordable Housing Grant Program and Homeless Housing Grant Program, conduct a competitive funding application process for HOME funds. The City will create a Request for Funding Proposal (RFP) based on its priorities for use of CDBG funds. The request for funding proposals will be released in September and a city-driven process will be used to determine funding allocations for CDBG. This process is detailed in the Citizen Participation Plan (Appendix A). The public is encouraged to participate in the process and its end product: the submission of an annual Action Plan to the Department of Housing and Urban Development. HOW MUCH MONEY IS AVAILABLE? The amount of CDBG and HOME funds available for the annual application cycle is determined by the amount appropriated in the federal budget and HUD's formula allocation for that year. The City estimate funds available based on prior year's allocations and details will be listed in the RFP's. Applicants should request a minimum of$10,000 per application. Grant awards will typically not be awarded for less than $10,000. WHAT IS THE DISTRIBUTION OF CDBG AND HOME FUNDS? The CDBG and HOME programs allow certain set-asides to further specific program goals. The City has set additional funding targets to help meet local objectives. The following is the distribution for the City of Bremerton (local targets in italic): CDBG • Planning &Administration—20% max • City-Wide Economic Development for job training- $50,000 (fixed amount) � • Target Area Weatherization and Minor Home Repair for Homeownership Housing - $32,000 (fixed amount) . • Capital Projects in Target Area to Revitalize Neighborhoods to Create Affordable Housing- $250,000 If no applicants apply for Weatherization and Minor Home Repair funds, those funds ($32,000 will be added to the Capital Projects thereby increasing the amount to $282,000). HOME • Administration- 10% max • Community Housing Development Organization (CHDO) Set-Aside– 15% min • Capital Projects–75% • City of Bremerton HOME funded projects Percentages may change year by year during the Consolidated Plan time period HOW CAN MY ORGANIZATION APPLY? For the 2017 program year the application cycle will begin with the release of the Policy Plan in August and the commencement of a 30 day public comment period. At the end of the comment period, upon approval of the Policy Plan by the Bremerton City Council, the Requests for Funding Proposals (RFP's)will be made available on-line. Interested organizations can find the RFP's and all associated information on the City web site at http://www.ci.bremerton.wa.us/displav.php?id=864. The schedule for the annual application cycle, including the due date for applications, is also available on the web site. Interested organizations may a�so contact Block Grant staff to request to be placed on the City interested parties list to receive automatic notices about these programs. Beginning in 2016 the annual application cycle for use of 2017 funds will begin in late summer with the publication of the Notice of Funding Availability and Policy Plan and commencement of a 30 day public comment period. At the end of the comment period, upon approval of the Policy Plan by the Bremerton City Council, the Requests for Funding Proposals (RFP's) will be made available on-line. WHEN WILL FUNDS BE AVAILABLE? Funds for the programs' January 1 –December 31 program year are generally not available until mid-summer of the program year. Timing is dependent on federal budget approval—which is often delayed—and how quickly HUD is then able to allocate funds to local jurisdictions. The City will not execute contracts with subrecipients until we have a contract from HUD. Once contracts are executed CDBG and HOME funds can only be disbursed on a reimbursement basis. POLICIES & REGULATIONS FOR USE OF FUNDS CDBG and HOME funds are Federal funds. Use of Federal funds may affect the way your agency does business. If you are applying for Federal funds for the first time, you are strongly encouraged to familiarize yourself with the requirements. A Guidebook for recipients of CDBG 8 and HOME funds can be found on the City web site at: http://www.bremertonwa.qov/213/Subrecipient-CDBG-HOME-Guidebook. You may also contact the City Block Grant Staff for additional assistance. A. GENERAL REQUIREMENTS 1. Consistency with applicable City, County, and/or State Codes and Policies To be considered for funding, projects must be consistent with adopted codes and other applicable policies, plans and standards Agencies that are currently receiving County or City CDBG or HOME funds, who are applying for funds, must be in compliance with all terms of their current agreement(s) and must not have outstanding audit findings, monitoring findings or concerns related to prior year's funding. 2. Contract Retainage for Federal Compliance City/County will withhold up to 20% of the award amount included in the written subrecipient agreement until all federal compliance requirements are met. All construction contracts between a subrecipient(ie: your agency) and contractor shall have 10% of payment retained until fulfillment of federal compliance is documented. 3. Definition of Income Most CDBG and HOME funded projects use income to determine who is eligible for services or housing. Per HUD, income must be defined in one of two ways under the CDBG and HOME programs; subrecipients must select one method which it will use for the duration of each program/project (rental housing projects must use the Part 5 definition): ➢ Annual income as defined in 24 CFR 5.609, referred to as"Part 5 annual income", or; ➢ Adjusted gross income as defined for reporting purposes under the IRS Form 1040 long form (not IRS Forms 1040A or 1040EZ). For more information on determining income see the Technical Guide for Determining Income and Allowances for the HOME program. This guide and can be downloaded from: http://archives.hud.qov/offices/cpd/affordablehousinq/modelquides/1780.pdf 4. Project/Activity Delivery Costs Block Grant staff costs directly related to carrying out a funded activity may be charged to the subrecipient grant award, reducing the amount available to the subrecipient. ProjecUActivity delivery costs will be charged back to capital projects only, for staff duties including but not limited to carrying out NEPA compliant environmental review, fuffilling Davis Bacon Certified Payroll review and enforcement, underwriting loans and housing inspections. For example, an agency is awarded $50,000 for a capital project, block grant retains $2,500 for completing the NEPA review, and the subrecipient agreement is written for $47,500. Staff reports the full award of$50,000 to HUD in the annual Action Plan. 5. Commitment and Timely Expenditure of Funds In order to meet regulatory requirements the City and County have established the following policies for CDBG and HOME funded projects: s a. COMMITMENT: ➢ Organizations awarded CDBG or HOME funds must enter into a written agreement with the County/City during the award year(i.e. Funds awarded for 2017 must have an agreement executed by Dec. 31, 2017). ➢ In certain circumstances a conditional commitment of funds may be made for Capital projects that do not have all project funds committed at the time of recommendation. If after 18 months of conditional commitment(from the beginning of the program year, January 1) all funds have been committed, the subrecipient will enter into a formal written agreement with the Block Grant Program. If all project funding has not been secured within the 18 months the conditional commitment will be canceled and the funds will be allocated in the next funding round. b. TIMELY EXPENDITURE OF FUNDS: ➢ Projects using HOME funds to acquire vacant land must be under construction within 12 months of the commitment date. ➢ Organizations must begin drawing funds within one year of the contract execution date (date the contract was signed by County/City Mayor) and at least annually thereafter. c. DEOBLIGATION OF FUNDS: ➢ Organizations unable to meet these requirements will lose their funding; funds will be allocated to another eligible project. 6. On-going Restrictions for CDBG 8� HOME Funded Capital Projects HUD requires that facilities acquired, constructed or improved with CDBG and/or HOME funds be "publicly owned" and that the public interest be protected. The interest will be secured, when appropriate, through a lien on the property recorded as a deed of trust, explaining the sale and change of use provisions that accompany CDBG/HOME assisted real property. The specific terms and conditions of the public interest security agreements will vary depending on the type of project assisted. 7. Applying the Public Benefit Standards When CDBG funds are used for special economic development projects and/or public facilities and improvements projects undertaken for economic development purposes, grantees must ensure that a minimum level of public benefit is obtained. Note: the public benefit standards do not apply to microenterprise assistance provided under 570.201(0). The individual and aggregate activity standards must be used as follows in order to make this determination. Applying the standards for individual activities: If an activity both creates/retains jobs and provides goods/services to LMI residents of an area, the activity is only ineligible only if it fails both standards (i.e. it must meet one); �o The standards applied to the number of jobs projected or LMI area residents at the time funds are obligated; and If the activity is limited to job training/placement or employment services, the jobs assisted with CDBG are considered jobs created/retained for the purpose of applying the individual activity standards. Applying the aggregate standards: Entitlement communities must apply the aggregate standards to all activities for which I funds were first obligated during any given program year; � Grantees may elect to apply the standards to the creation/retention of jobs or to the provision of goods and services to LMI residents, but cannot count an activity under both standards; If the activity is limited to job training/placement or other employment services, the jobs assisted with CDBG are considered as jobs created or retained when applying the aggregate standards; The following activities may be excluded from the aggregate standards: Jobs are provided exclusively for unemployed persons or participants of JTPA, JOBS or AFDC programs Jobs are provided predominantly for residents of public or Indian housing units; Jobs are provided predominantly for homeless persons; Jobs are provided predominantly for low-skilled, LMI persons and the business agrees to provide clear opportunities for promotion and economic advancement (e.g., provision of training); Jobs are provided predominantly for persons residing in a Census tract with at least 20 percent of the residents in poverty; Assistance is provided to businesses that operate in a Census tract with at least 20 percent of the residents in poverty; The activity stabilizes or revitalizes a neighborhood that has at least 70 percent LMI residents; Provides services or creates/retains jobs in a HUD-approved Neighborhood Revitalization Strategy Area; or With prior HUD approval, represents some other innovative approach with substantial benefits to LMI residents. �� Neighborhood Revitalization Strategy Area The City of Bremerton has an approved Neighborhood Revitalization Strategy Area which matches the target area for use of CDBG funds (Census Tract 805). Communities with approved Neighborhood Revitalization Strategy Areas are offered enhanced flexibility in undertaking economic development. This flexibility is designed to promote innovative programs in economically disadvantaged areas of the community. Areas of enhanced regulatory flexibility include: -Job creation or retention effort focused on the selected neighborhood may be classified as meeting the LMI area benefit national objective requirements. • Businesses that receive such assistance need not track the specific income of newly hired employees to demonstrate LMI benefit. • This provision reduces the administrative burden to the business and is intended to provide an incentive to businesses to participate in the community's job creation/retention programs. - Aggregation of housing units for which CDBG funds obligated during each program year and treat them as a single structure. - 51 percent of total number of units must be occupied by LMI households. - This permits grantees greater flexibility in applying the LMI housing national objective criteria for the housing category. - In turn, grantees have flexibility in providing housing to residents of the NRSA neighborhood. - NOTE: The flexibility to aggregate housing units assisted does not change the requirement that homeownership assistance provided under 570.201 (n) must be provided only to LMI households. - Economic development activities carried out in the NRSA may be excluded from the aggregate public benefit standards. - This reduces recordkeeping requirements. - This affords greater flexibility in selecting and implementing economic development , activities, and reduces the amount and scope of information that grantees must collect and document regarding its programs. �. HOME FUNDING - SPECIFIC REQUIREMENTS 1. For more information on specific rules and requirements of the HOME program, including determining whether your project is eligible, please see Appendix E HOME Eligibility Requirements and Program Rules. C. CDBG FUNDING - SPECIFIC REQUIREMENTS 12 1. For more information on specific rules and requirements of CDBG, including meeting a National Objective, please see Appendix C CDBG Eligibility 8� Program Requirements. D. FINANCIAL MANAGEMEN7 1. Uniform Administrative Requirements Agencies must comply with 2 CFR 200 Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards. Agencies that do not meet the audit threshold for mandatory audits are encouraged to obtain an annual audit if their operating budget is $100,000 or greater. Smaller agencies are encouraged to obtain at least a third-party annual financial review. Block Grant Staff will review financial information closely for all agencies submitting application. 2. Audit Requirements Private non-profit agencies expending $750,000 or more in federal funds annually (whether CDBG / HOME alone or CDBG / HOME in conjunction with other federal funds) must have an annual audit conducted by an independent auditor in accordance with OMB A-133 Audit Standards for Private Non-Profit Organizations. Agencies are responsible to meet this audit requirement. Agencies that do not meet the $750,000 threshold mandatory A-133 audit are encouraged to obtain an annual audit if their operating budget is $100,000 or greater. Smaller agencies are encouraged to obtain at least a third-party annual financial review. Block Grant staff will review financial information closely for all agencies submitting application. E. PROCUREMENT Any subrecipient using CDBG or HOME funds to purchase goods or services must have a formalized written procurement procedure in place prior to contracting for any goods or services. Procurement requirements are contained in 2 CFR Part 200. Additional information on procurement requirements can be found in Section E of the CDBG/HOME Guidebook on the City of Bremerton Block Grant Program Website. F. ENVIRONMENTAL REVIEW 1. Environmental Review(24 CFR Part 58) All CDBG/HOME projects must have a NEPA compliant environmental review process completed before any funds, including funds committed from other sources, can be spent on the project. Additional information on environmental review requirements can be found in Section F of the CDBG/HOME Guidebook on the Kitsap County or City of Bremerton Block Grant Program web sites. 13 The costs associated with conducting a NEPA compliant environmental review for Capital CDBG and HOME funded projects may be charged to the grant award as project costs (HOME) or activity delivery costs (CDBG). Cost will vary depending on the level of review and complexity of the project and include staff time, cost of publishing required legal ads and printing costs. The cost of any studies required to complete the environmental review(i.e. Phase I Environmental Site Assessment, Geotechnical. Report, Cultural Site Assessment, etc.)will be in addition to the costs associated with preparation of the NEPA environmental review and will be the responsibility of the subrecipient. G. EQUAL OPPORTUNITY 8 ACCESSIBILITY 1. Fair Housing and Equal Opportunity All CDBG/HOME projects must comply with all of the following Federal laws, executive orders and regulations pertaining to fair housing and equal opportunity: a. Title VI of the Civil RiQhts Act of 1964: No person may be excluded from participation in, denied the benefits of, or subjected to discrimination under any program or activity receiving Federal assistance on the basis of race, color or national origin (24 CFR Part 1). b. The Fair Housin4 Act: Prohibits discrimination in the sale or rental of housing, the financing of housing or the provision of brokerage services against any person on the basis of race, color, religion, sex, national origin, handicap or familial status (24 CFR Part 100-115). c. Equal Opaortunitv in Housinq: Prohibits discrimination against individuals on the basis of race, color, religion, sex or national origin in the sale, rental, leasing or other disposition of residential property, or in the use or occupancy of housing assisted with Federal funds (24 CFR Part 107). d. Aqe Discrimination Act of 1975: Prohibits age discrimination in programs receiving Federal financial assistance (24 CFR Part 146). e. For more information on eliminating discrimination visit www.hud.qov/offices/fheo/proqdesc/title8.cfm 2. Handicapped Accessibility CDBG and HOME funded projects are subject to the following regulations governing the accessibility of Federally-assisted buildings, facilities and programs. a. Americans with Disabilities Act: Provides comprehensive civil rights to individuals with disabilities in the areas of employment, public accommodations, state and local government services and telecommunications. The Act requires certain buildings or other facilities that receive Federal funds to be designed, constructed or altered in accordance with standards that insure accessibility to and use by physically handicapped people. b. Section 504: Section 504 of the Rehabilitation Act of 1973 prohibits discrimination in federally assisted programs on the basis of handicap. c. Additional information on equal opportunity and accessibility can be found in Section G of the CDBG/HOME Guidebook on the Kitsap County or City of Bremerton Block Grant Program web sites. H. LABOR STANDARDS 8 CONSTRUCTION 14 1. Equal Opportunity for Employment and Contracting CDBG and HOME funded projects are subject to the following regulations governing employment and contracting opportunities. a. Eaual Emqlovment Oaportunitv: Prohibits discrimination against any employee or applicant for employment because of race, color, religion, sex or national origin. Provisions to effectuate this prohibition must be included in all construction contracts exceeding $10,000 (41 CFR Part 60). b. Section 3 of the Housin4 and Urban Develoqment Act of 1968: Requires that, to the greatest extent feasible, opportunities for training and employment arising from CDBG or HOME funded projects will be provided to low-income persons residing in the program service area. c. Minoritv/Women's Business Enterarise: Outreach to minorities and women in contracting for services (24 CFR 85.36(e)). 2. Labor Requirements CDBG and HOME projects must comply with certain regulations on wage and labor standards. Pursuant to the Davis-Bacon Act, federal wage rates apply to most(but not all) construction projects over$2,000. Applications that involve construction must consider Davis-Bacon wage rates in the budget. The costs associated with the review of Certified Payrolls and compliance with DBRA requirements may be charged to the grant award as project costs (HOME) or activity delivery costs (CDBG). Cost will vary depending on the complexity of the project a. Davis-Bacon and Related Acts: Ensures that mechanics and laborers employed in construction work under federally assisted contracts are paid the Federal prevailing wage for the locality. b. Contract Work Hours and Safetv Standards Act: Provides that mechanics and laborers employed on federally assisted construction jobs are paid time and one-half for work in excess of 40 hours per week. c. Coaeland (Anti-Kickback) Act: Governs the deductions from paychecks that are allowable. More information on Davis Bacon requirements can be found in Section I of the CDBG/HOME Guidebook on the Kitsap County or City of Bremerton Block Grant Program web sites 3. Lead-Based Paint Hazard (24 CFR Part 35) Housing built before 1978, assisted with HOME or CDBG funds, is subject to the Lead- Based Paint Poisoning Prevention Act. The law imposes requirements related to: • Disclosure of known hazards and what has been done to reduce them; • Treatment, relocation during treatment, and ongoing inspection of units. Project feasibility is an important consideration for housing with lead-based paint. Recipients of CDBG or HOME funds will need to be aware of the potential for additional time and cost associated with lead-based paint hazards. Information on Lead-Based Paint requirements can be found in Section I of the CDBG/HOME Guidebook on the Kitsap County or City of Bremerton Block Grant Program web sites. 4. Compliance with Codes &Standards for Rehabilitation and New Construction a. All capital projects funded with CDBG or HOME must comply with local building and fire codes. 15 b. All HOME funded Rehabilitation projects must comply with the Rehabilitation Standards adopted by the Kitsap County & City of Bremerton Block Grant Program. c. All rental housing units purchased and/or rehabilitated with CDBG or HOME must pass a Uniform Physical Conditions Standards inspection. d. All housing must comply with the applicable accessibility requirements for persons with disabilities. 1. REPORTING 8� MONITORING All programs and projects funded with CDBG or HOME funds will be required to submit quarterly reports. Reports will be provided by the Block Grant Program and may be submitted electronically. Annual on-site monitoring is conducted by staff for all open contracts. A monitoring checklist is used by staff to review compliance with the requirements of the written agreement and federal regulations. Agencies will be contacted at the end of the program year to schedule the monitoring visit. J. ACQUISITION � RELOCATION 1. Uniform Relocation Assistance 8� Real Property Acquisition (49 CFR Part 24) These regulations apply to any federally-assisted project involving acauisition, demolition or rehabilitation. Proposals for CDBG and HOME funded projects that are likely to cause displacement of people or businesses are discouraged. Any project that is likely to cause displacement must include relocation assistance payments in the budget and be consistent with the federal Uniform Relocation Act. Projects which trigger this regulation must follow the Anti-displacement and Relocation Assistance Plan included in Appendix D. If your project includes acquisition, rehabilitation or demolition you are strongly urged to discuss the requirements with Block Grant staff before entering into any legally binding agreements. 2. Minimizing the Loss of Low and Very Low Income Dwelling Units (24 CFR Part 42) Any CDBG/HOME proposal that would directly result in any occupied or vacant occupiable low and very low income dwelling units being (1) demolished, or(2) converted to a use other than as low and very low income housing must include a realistic plan to provide replacement housing within three years of the commencement of the demolition or rehabilitation relating to conversion. Projects which trigger this regulation must follow the Anti-displacement and Relocation Assistance Plan included in Appendix D. CITIZEN PARTICIPATION PLAN HUD requires a Citizen Participation Plan be adopted by jurisdictions receiving CDBG and HOME funds. The plan details the process used by the City in development of the Consolidated Plan and annual application cycle which results in the Action Plan submission to HUD.The Kitsap County/City of Bremerton Block Grant Program Citizen Participation Plan can be found in Appendix A. �s CONSOLIDATED PLAN WHAT IS THE CONSOLIDATED PLAN? The Consolidated Plan rolls the planning, application and performance reporting requirements of several programs run by HUD into one process and one document. In our community the Consolidated Plan covers CDBG (Community Development Block Grants) and HOME (grant for affordable housing) programs jointly for the City of Bremerton and Kitsap County. The plan covers a 5-year period. The Consolidated Plan requires a jurisdiction to identify all of its housing and community development needs, and then develop a lonq-term stratecrv for meeting those needs. A key part of the strategy is setting priorities. The Plan identifies priority housing needs, non-homeless special needs, homeless needs, economic development and community development needs. The Consolidated Plan also indicates what procrrams and resources will be used over the 5-year planning period. The plan contains objectives and strategies to address the identified needs and estimates the resources needed to fund activities to address the different needs. WHAT ARE THE KEY PARTS OF THE PLAN? A. Housing 8 Community Developmenf Needs Assessment This is the part of the Plan that has U.S. Census Bureau information and other information which presents a picture of the jurisdiction. People are the focus of the "Needs" section of the plan. The emphasis is on the human side of housing and community development including the needs of homeless people, people with special needs and those who are low-income. B. The Housing Market Analysis This part of the Plan describes the physical "bricks and mortar," side of housing —the supply side of housing. It looks at what housing exists. When the housing conditions in this part of the plan are lined up with human needs in the previous part of the plan, a , clear picture of what must be done should emerge. . The Strate ic Plan C g The Strategy is the part of the Consolidated Plan where the County and Ciry sets out how it intends to use its CDBG and HOME funds from HUD's Department of Community Planning and Development over the next five years. The strategy must declare what priority the local government will give to the various housing and community development needs identified earlier in the Consolidated Plan; the activities designed to respond to those needs; and the different geographic areas where needs exist. D. Annual Action Plan The Action Plan is the one-year plan a jurisdiction must have to show how it is carrying out its long-term Strategic Plan. It shows how the jurisdiction will spend its CDBG and 17 HOME money in the upcoming year. Kitsap County and the City of Bremerton use an annual application process through which funds are competitively awarded. Note: The Objectives & Strategies from the Consolidated Plan are included in Appendix B. The full text of the Consolidated Plan is available on both the County and City of Bremerton web sites and also available upon request. GLOSSARY A Glossary of terms has been included in Appendix F. 18 Appendix A Citizen Participation Plan (Updated 7/14/2016) 19 CITY OF BREMERTON AND KITSAP COUNTY CITIZEN PARTICIPATION PLAN Introduction The City of Bremerton receives both Community Development Block Grant(CDBG) and HOME Investment Partnership (HOME)funds. The City receives its own CDBG funds as an entitlement, and HOME funds through its membership in a Consortium with Kitsap County. The City of Bremerton is committed to assuring opportunities for citizen involvement in decisions concerning activities taking place within the community. Each year the City of Bremerton is eligible to receive CDBG and HOME funds. There are specific rules and regulations governing the allocation and use of the funds, including provisions for citizen involvement in decision making. In order to facilitate citizen involvement, the City has adopted a Citizen Participation Plan. Beginning in 2015, the City of Bremerton has removed its CDBG funding from the Grant Recommendation Committee Process with Kitsap County. However the City still participates with the Homeless Housing Grant Program and the Affordable Housing Grant Program in the combined funding & application process. This combined process includes a single application for funds, a single Grant Recommendation Committee (GRC) process and funding recommendation for use of HOME funds and Homeless Housing Grant Program. Funding recommendations are approved by the Kitsap Board of Commissioners for County CDBG/HOME funds and by the Bremerton City Council for City CDBG/HOME funds. Purpose The purpose of the Citizen Participation Plan is to provide an on-going mechanism to ensure widespread citizen participation whereby all citizens have an opportunity to fully express their needs and wishes for community improvement. Special efforts will be made to encourage participation by: • Low- and moderate-income persons, particularly those living in blighted areas. • Residents of predominately low- and moderate-income neighborhoods. • Minorities and non-English speaking persons, as well as persons with disabilities. This plan provides opportunities for representation of all of the citizens of the City of Bremerton by allowing them to have a voice in the decision-making process and giving them greater power and control over activities taking place within their community. Annual Allocation Process / Action Plan Submission The City of Bremerton as an entitlement jurisdiction will conduct a competitive annual process to determine allocation of CDBG and HOME funds. The public is encouraged to participate in the process and its end product—the submission of an annual Action Plan to HUD. Staff will be hosting info sessions throughout this process. The first will be August 3, 2016. A. Notice of Funding Availability S Application Beginning in 2016 each year in the summer a notice will be published in the newspaper of record to announce funding availability and provide an opportunity for comment on the CDBG/HOME Policy Plan. This notice will begin a 30-day comment period on the Policy Plan (including the Citizen Participation Plan) and include the date and time of public hearings to take citizen comments. Notifications will also be sent to any agency or organization who requests to be placed on our interested parties email list. 20 Upon approval of the Policy Plan by the Bremerton City Council, information about the Request for Funding Proposals and mandatory technical assistance session will be available from: City of Bremerton, Community Development Block Grant 345 6�' Street, Suite 600, Bremerton, WA 98337-1873 http://www.bremertonwa.aov/209/Consolidated-Planninq or by contacting Sarah Achaoui sarah.achaoui(a�ci.bremerton.wa.us or by phone at 360-473- 5375 All applicants who have never applied for or received Community Development Block Grant Funds are required to participate in this technical assistance session. Applications will be made available in a format accessible to persons with disabilities upon request. Application submittal instructions and due date are included in the Notice of Funding Availability (NOFA). Applications must be submitted online and require access to the internet. B. Technical Assistance At least one mandatory technical assistance session will be held for first time applicants, or those who have never received City of Bremerton CDBG funding who interested in applying for funding. During the session, staff will provide information to citizens concerning who can apply for funds, funds expected to be available, the range of activities that may be undertaken, priorities for funding, application submission requirements, the application deadline, and how decisions concerning funding will be made. The date and time of the technical assistance session(s) will be published when the policy plan is adopted and the Request for Funding Proposals released, included in the schedule posted on the web sites and emailed to all interested parties on the current interested parties list. In addition to the mandatory Technical Assistance described above, City Block Grant staff is also available by appointment for one-on-one Technical Assistance to provide guidance to citizens and organizations regarding specific project considerations. At any time, any citizen may contact the City or County Block Grant Divisions for technical assistance or general information in relation to programs described in this Plan. The Department will help citizens understand CDBG and HOME funded programs, the procedures for submitting proposals, the Citizen Participation Plan and other program requirements so they can effectively participate in CDBG and/or HOME programs and the funding process. This session, for CDBG applicants will be held on September 13�'2016,from 10:00 am-12:00 pm at the Norm Dicks Government Center in the Mayor's Conference room. C. Application Review 8 Grant Recommendation Committee Process The Grant Recommendation Committee will be used to review applications for HOME funds. The City of Bremerton will be using a Project Review Committee to review applications for CDBG funds. Applications will be initially reviewed by Block Grant Staff to determine compliance with technical requirements including eligibility for CDBG and/or HOME funds. Applications which are found not eligible for CDBG or HOME funds or Homeless Grant Program or Affordable Housing funds,will be disqualified and the applicant will be notified. Eligible applications will be reviewed and evaluated by staff for organizational and financial capacity, will be intereviewed, and a recommendation will be forwarded to City Council. The Council will 21 review all recommendations, and select the projects for funding based how they address needs & objectives identified in the 2016-2020 Consolidated Plan. The Project Review Committee (PRC)will be formed consisting of two City of Bremerton staff members, one member from City Council, a member of the planning commission and finro citizens at large. If no Planning Commissioners are available, an additional community volunteer will be used. The role of this committee is to Read all applications and complete independent, scored reviews, review projects for community need and benefit, review evaluations, conduct interviews, and discuss, rank and recommend projects for funding. The appointees to this committee are confirmed by Bremerton City Council. The PRC will provide recommendations to City Council and the Council will have the opportunity to approve all the final recommendations. D. Funding Recommendations 8 Action Plan Organizations submitting applications will be notified whether or not the staff has recommended their proposal for funding. The City Council will consider the staff recommendation, will hold a public hearing on the proposal, will take public testimony and will adopt the funding package. All projects approved for funding will be included in each jurisdiction's Action Plan. A summary of each Action Plan will be published in the newspaper of record and on the City's website. The summaries will describe the contents and purpose of the Action Plans, and include a list of locations where copies of the entire proposed plans may be examined. Citizens will be provided a period of at least 15 days to review and comment on the plans. Comments or views of citizens will be considered, and a summary of any comments or views not accepted and the reasons therefore, will be attached to the final Action Plan which will be submitted to HUD. The City of Bremerton will submit the Action Plans, including the projects proposed to be funded, to HUD no later than November 15�' of each calendar year. Five Year Consolidated Plan The Consolidated Plan is the result of a process set forth by the Department of Housing and Urban Development(HUD)to provide a planning and application process for the CDBG and HOME programs within a single document. The Kitsap County HOME Consortium is required to submit the Consolidated Plan for the HOME participating jurisdiction (which consists of Kitsap County and the City of Bremerton). The Consolidated Plan is available online at: ■ http://www.bremertonwa.qov/209/Consolidated-Planninq (scroll down for a link to the documents) ■ A printed copy may be requested from the City of Bremerton Block Grant Divisions There are a number of specific elements in the 5-Year Consolidated Plan, including: • Needs Assessment: an assessment of housing needs (primarily of low and moderate income people) and needs of homeless people; • Housing Market Analysis: an analysis of the City of Bremerton's and Kitsap County's housing market; • Strategic Plan: a discussion of the City of Bremerton's and Kitsap County's priority needs to establish goals and objectives for implementing strategies which address housing and community development activities; • Citizen Participation Plan • Annual Action Plan: describes the activities that will be undertaken to address priority needs utilizing HOME and CDBG grant funds during the upcoming program year; and z2 • Consolidated Annual Performance and Evaluation Report(CAPER): describes how funds were used in activities that provided benefits to low and moderate income individuals and families during the previous program year. Governments, service providers, citizens, and non-profit/for-profit agencies are encouraged to identify needs and priorities, assist in the development of strategies, and to participate in the annual allocation process. The following are specific opportunities for citizens to participate in the development of the information to be incorporated in the Consolidated Plan, which is updated every five years: 1. At least one community meeting will be held to obtain the views of citizens, public agencies, and other interested parties concerning housing and community development needs, including non-housing community development needs and priorities during development of the plan. 3. The City of Bremerton will coordinate with the Bremerton Housing Authority (BHA) to encourage participation of residents of public and assisted housing and other low-income residents of targeted revitalization areas, in the process of developing and implementing the Consolidated Plan. 4. Agencies working with low- and moderate-income persons, particularly those living in blighted areas and residents of predominately low- and moderate-income neighborhoods, minorities, non-English speaking persons, and persons with disabilities will be contacted to encourage participation in the development of the Consolidated Plan. Amendments to the Annual Action Plan Citizens will be notified and have an opportunity to comment on any substantial amendments proposed to the Annual Action Plan. Substantial Amendments will be published in the City's newspaper of record and be subject to a 30-day public comment period to allow for comment prior to implementation of the proposed amendment. Substantial Amendments may be forwarded for review by the appropriate PRC prior to submission to the Bremerton City Council for final approval. Comments or views of citizens will be considered at the public hearing, and a summary of any comments or views not accepted and the reasons therefore, will be attached to the substantial amendment of the final Action Plan which will be submitted to HUD. Substantial amendments include: • Changes in the use of CDBG or HOME funds from one eligible activity to another • Adding a new activity • A substantial change to the purpose, scope, location or beneficiaries of the project as defined in the application for funds and approved by the GRC. � CDBG or HOME activities awarded funds which have a substantial change in the purpose, scope, beneficiaries, location or budget will be evaluated by Block Grant Staff and may be required to submit a new application for funding in the next application cycle. Projects not expending their full CDBG or HOME award will not trigger a substantial amendment. These funds will be re-obligated to new projects during the following year's regular application cycle. Minor Changes: Any request for a change in the amount to be expended on a program or project budget line item, or a minor change to the purpose, scope, location or beneficiaries of the project as defined in the application for funds, shall not be considered a Substantial Change requiring citizen not�cation and Annual Action Plan amendment; however, prior 23 written aaqroval of these chanqes must be obtained from the aparopriate Block Grant Administrator. Minor project changes may need to be formalized as an amendment to the sub-recipient Agency's contract with the City. The Agency will submit a written request for change to the Block Grant Administrator stating the specific reasons for the requested increase or decrease in funding, or change in purpose, scope, location or beneficiaries. AN requests will be reviewed, and approved or denied by the Block Grant Administrator. Performance Reports 1. The City of Bremerton Block Grant Division will prepare and submit a Consolidated Annual Performance and Evaluation Report(CAPER) to HUD no later than March 315�of each year for the previous calendar year. 2. The CAPER will be made available for public review. Notice of Availability will be published in the newspaper of record and copies will be available on the County's and City's websites: • City of Bremerton: http://www.bremertonwa.qov/198/Federal-Grants---CDBG scroll down to the year and CAPER file desired. 3. Citizens will be provided a period of at least 15 days to review and comment on the CAPER. Comments or views of citizens will be considered in the report, and a summary of any comments or views not accepted and the reasons therefore, will be attached to the CAPER and submitted to HUD. Public Hearings By law, public hearings are required in order to obtain the public's view and to provide the public with the City's and County's responses to public questions and proposals. Beginning in 2016 a public hearing will be held in summer for the approval of the next year's Policy Plan. A second hearing is held in November to review the proposed use of funds and adopt the Annual Action Plan. Notification of the public hearings and of 15 or 30-day comment periods will be published in the newspaper of record and will afford citizens, public agencies, and other interested parties a reasonable opportunity to examine the proposed plans and to submit comments. City of Bremerton public hearings will be held during Bremerton City Council meetings, which are held every first and third Wednesday of the month, at 5:30 pm in the meeting chambers of the Norm Dicks Government Center. Bremerton City Council agenda may be obtained at http://www.ci.bremerton.wa.us/155/Citv-Council. Public Comments Interested persons may submit comments in writing during the public comment periods, or orally at the public hearings. Written comments should be directed to: Sarah Achaoui Community Development Block Grant Administrator City of Bremerton 345 6�' Street, Suite 600 Bremerton, WA 98337 Complaints 24 All written citizen complaints will be referred to the appropriate person(s) or agencies for action. Under normal circumstances, the Block Grant Division will respond to the person making the complaint within 15 days. All complaints and responses will be kept on file. Resources Newspaper of Record: Notification will be placed in the following newspaper under Legal Notices at least ten days before a public meeting is held concerning a program described in this plan: City of Bremerton Block Grant—The Kitsap Sun Notices may also be published on City website: City of Bremerton Block Grant Program: http://www.bremertonwa.qov/198/Federal-Grants---C DBG The notice will indicate when and where the public meeting will be held. Meetings are often held at the following location: Norm Dicks Government Center, 1$'Floor Meeting Chambers 345 6�' Street Bremerton, WA 98337 25 Appendix B Objectives and Strategies from Consolidated Plan 26 Objectives and Strategies from Consolidated Plan HUD Program Goal: Preserve and Increase Affordable Housing-including: • Retaining the affordable housing stock; • Increasing the availability of affordable housing for low and moderate income families; • Providing affordable housing that is accessible to job opportunities Housing Objectives H-1 Improve and preserve the quality of affordable housing including both owner occupied and rental housing, serving low-income households H-2 Provide a range of affordable housing types and densities while emphasizing high quality development, proximity to transportation and services, adequate public � infrasfructure and efficient use of land. H-3 Promote fair housing for all members of the community without discrimination on the basis of race, color, religion, sex, national origin, familial status, disability or sexual orientation. H-4 Expand homeownership opportunities for low and moderate income homebuyers. H-6 Expand housing opportunities through an increase in the supply of decent, safe, and affordable rental housing, rental assistance and supportive housing with services. H-7 Evaluate, and when present reduce, lead based paint hazards. H-8lmprove the safety and livability of low-income neighborhoods. Housing Strategies 1. Acquisition and New Construction:The City will support land acquisition, development and construction of new affordable housing units. Housing constructed on the land may be rental or homeownership. Ownership housing to target very low-income and low income households; rental housing to target extremely low-income and very low-income households. (H-2, H-4, H-6). 2� 2. Energy Efficiency Measures: Preserve and improve energy efficiency of affordable housing units through weatherization and other efficiency measures. (H-1, H-7). 3. Fair Housing: The City will provide for fair and equal housing opportunities for all persons through the following activities: a. Conduct a Fair Housing educational seminar for housing providers, real estate professionals and lenders (H-3) b. Provide no-cost fair housing educational resources and referral (H-3) 4. Homebuyer assistance: The City will support assistance to low to moderate income homebuyers to subsidize the purchase of a home. (H-4) 5. Mixed-Income Projects: Support mixed-income housing projects that include affordable unities through targeted use of funds for units, which will be occupied by households with incomes at or below 80% AMI. (H-2, H-4, H-6) 6. Multi-Family Rental Rehab: The City will support acquisition and rehabilitation of existing multi-family rental housing. (H-1, H-6) 7. Neighborhood Improvement: Implement housing and neighborhood improvement programs through targeted neighborhood programs, education, housing rehabilitation and related services, and other public improvement projects. (H-8, H-2) 8. Preservation of Housing: Support the reservation of affordable single family housing through purchase and rehabilitation of homes in low-mod areas. Special consideration will be given to projects addressing foreclosed and abandoned properties and blighting conditions. (H-1, H-8) 9. Revitalization: The City will support projects in blight areas for revitalization of the area. (H-8) Special Needs Objectives 91.215 (e) SNH-1 Increase the supply of housing for special needs populations. SNH-2 Preserve existing special needs housing. SNH-4 Improve housing accessibility and safety in both new and existing housing. Special Needs Strategies 1. ADA Improvements: Modify and improve homes occupied by the frail elderly and persons with permanent physical disabilities. These modifications and improvements will be focused on improving the safety and accessibility of the home and meeting ADA standards. (SNH-4) 2. Preserve existing special needs housing- Preserve special needs housing through rehabilitation of existing facilities. The housing must be owned and 2s operated by a public agency or a private nonprofit and be occupied by the special needs population. (SNH-2) Homeless Objectives City of Bremerton's homeless objectives will be covered in the Kitsap County Homeless Housing Plan. Homeless Housing Grant funds will be the funding source for many homeless projects within the city; however some capital projects may be eligible for CDBG funding. HH-1 Ensure a safe, decent and affordable housing inventory in our community, to appropriately house people with wide range of needs. HH-2 Housing aimed at providing stable, permanent living conditions in which an individual or family may thrive. Homeless Strategies 1. Affordable Housing: Build, create, preserve, and maintain more affordable housing across the spectrum for all low and moderate income persons, as a key piece in the community's continuum of housing. (HH-1, HH-2) 2. Economic Independence: Provide education and training to support economic independence through living-wage jobs, and employment and job training. (HH-2) 3. Innovating Housing Models: Explore housing models that are intrinsically more sustainable as affordable units, such as Community Land Trust, Homeshare, etc. (HH-1, HH-2) Please refer to the Homeless Housing Plan for more objectives and strategies. http://www.kitsapqov.com/hs/housinq/Documents/Housinq%20&%20Homelessness%20 Overview/2015%20HHGP%20Policv%20PIan.pdf HUD Program Goal: A Suitable Living Environment Which includes: • Improving the safety and livability of neighborhoods; • Eliminating blighting influences and the deterioration of property and facilities; • Increasing access to quality public and private facilities; • Reducing the isolation of income groups within areas through spatial deconcentrating of housing of lower income persons and the revitalization of deteriorating neighborhoods; • Restoring and preserving properties of special historic, architectural, or aesthetic value; and • Conserving energy resources and use of renewable energy resources. 29 Community Objectives — Public Facilities 8� Infrastructure PF-1 Improve the infrastructure and physical environment of the City's Low and Moderate-Income areas. PF-2 Enhance the quality of life through creation and improvement of recreafional spaces and public facilities in Low-Mod areas. PF-3lncrease self-sufficiency and independence for low-income populations. PF-4lmprove and increase when needed, public facilities which serve the needs of low- income and special needs populations. Community Strategies-Public Facilities 8 Infrastructure 1. Removal of Barriers: Provide suitable access to public facilities in the City by removing architectural barriers. Remove barriers to the safe travel of persons with disabilities that exist in the public right-of-way, as identified in community- wide plans. (PF-3) 2. Right-of-way lmprovements: Make improvements to the public right-of-way to improve appearance and extend useful life where deteriorating infrastructure contributes to blighting conditions. 3. Eliminate Blight: Address blight by targeting housing rehabilitation, neighborhood revitalization, and code enforcement to designated areas (PF-1). 4. Recreational Facilities and Upgrades: Participate in funding the construction and expansion of recreational facilities, including public parks and recreational facilities to serve low and moderate income persons in target area. 5. Public Facilities: Construct and/or improve public facilities that serve the target area. HUD Program Goal: Expanded Economic Opportunities-Which Includes: • Job training; Economic Development Objectives E-1 Increase the number of applicants for living wage jobs. E-2Expand economic opportunities for very low-and low-income residents and reduce the number of persons with incomes below the poverty level. E-3 Increase employment opportunities for low-income persons. E-4 Support business development and expansion to create more jobs. Economic Development Strategies 30 1. Job Creation: Participate in providing infrastructure or facilities to provide for business expansion or development to offer employment opportunities throughout the City. (E-4, E-5) 2. Job-Training and Preparation Services: Support job training, preparation, retraining, incumbent training, and employment search services for low-income persons. (E-3) 3. Local Hiring and Disadvantaged Business Policy: Where required, the City will assure implementation of Federal policies for the hiring of small and local businesses ("Section 3"), and the employment of minority and women owned businesses. The City will encourage these practices when not required (E-2). HUD Program Goal: Abatement of Blight Conditions-Which Includes: • Rehabilitation of substandard housing located in the designated blighted area; • Infrastructure improvements in deteriorated area; • Economic development assistance in form of a low-interest loan as inducement to locate a branch store in redeveloping blighted area; • Acquisition and demolition of a dilapidated property; • Preservation of a deteriorated building of historic significance; • Financial assistance to a business to demolish a decayed structure and construct a new building on the site; • Improvement of buildings to building codes; • Code enforcement activities. Community Objectives- Blight Abatement SB-1 Decrease the number of vacant and abandoned buildings SB-2lncrease fhe number of economic and housing opportunities in the Downtown core SB-3 Expand economic opportunities for low and moderate income residents and reduce the number of persons with incomes below the poverty level SB-4 Remove the conditions of blight or physical decay Community Strategies- Blight Abatement 1. Rehab vacant, dilapidated buildings: Acquiring, constructing, reconstructing or installing commercial buildings for purpose of creating housing.. (SB-1, SB-2, SB- 3, SB-4) 2. Infrastructure upgrades to encourage revitalization: Improve infrastructure in deteriorated area to encourage revitalization and redevelopment of housing in the downtown core. (SB-4) 31 I 3. Rehab buildings to bring up to current code: Improve the safety of older buildings with code deficiencies for the future use of affordable housing. (SB-4) 4. Acquisition of Real Property: Real property may be acquired for rehabilitation and used or sold for residential purposes. Real property may also be acquired for any public purpose. Private non-profit entities may also use CDBG funds to acquire real property for commercial use, and private for-profit entities may also do so when appropriate for an economic development project. When acquired property is in blight area funds can be used to acquire the building for rehabilitation or demolition. (SB-1, SB-2, SB-4) 5. Creation of Housing-New housing would qualify if the new housing is located with a designated blighted area and development of new housing addresses one of the conditions which contributed to the deterioration of the area. (SB-2) 32 Appendix C CDBG Eligibility Requirements & Program Rules 33 CDBG NATIONAL OBJECTIVES AND ELIGIBILITY REQUIREMENTS Every CDBG activity must meet a national objective and must be eligible in order to be funded, and each CDBG subrecipient agency must be able to demonstrate eligibility based on data collected. The following information is provided to assist you in defining the eligibility and national objective that your activity meets and the type of information you will need to gather from the population you serve to provide to the City Block Grant office. Specific regulations that govern the CDBG program are available the Block Grant office. What are the National Obiectives? (Benefit Criterial An eligible CDBG activity must either I. Principally benefit low and very low income A. Area Benefit— a. Activity which is available to benefit all the residents of an area which is primarily residential. b. At least 51% of beneficiaries are low or very low income persons/households. c. Subgrantees will be responsible for defining the service area and City staff will check to ensure that it meets the LMI criteria. B. Limited Clientele 1. At least 51% of beneficiaries are low or very low income persons/households a. Presumed Benefit b. Agency Requires Client Information c. Income Eligibility Requirement (Direct Benefit) d. Nature/location 2. Removal of Architectural Barriers 3. Assistance to Owners of Microenterprises 4. Employment Support Services C. Housing Activities (Residential) D. Job Creation or Retention - Economic Development a. Must be located in a predominantly Low/Moderate (L/M) income neighborhood and serve the L/M income residents; or b. Involve facilities designed for use predominantly by L/M income persons; or aa c. Involve the employment of persons, the majority of whom are L/M income persons. d. To meet the L/M income jobs standard 51% or more of the retained jobs must be either: i. Known to be held by L/M income persons at the time CDBG assistance is provided, and/or ii. For jobs not known to be held by L/M income persons, reasonably expected to "turn over" to L/M income persons within two years. (This would involve the grantee or business taking actions to ensure that such a job, upon turnover, will be either taken by or made available to a L/M income person in a manner similar to that pertaining to a newly created job e. In order to consider jobs retained as a result of CDBG assistance, there must be clear and objective evidence that permanent jobs will be lost without CDBG assistance. For these purposes "clear and objective" evidence that jobs will be lost would include: i. Evidence that the business has issued a notice to affected employees or made a public announcement to that effect, or ii. Analysis of relevant financial records which clearly and convincingly shows that the business is likely to have to cut back employment in the near future without the planned intervention. f. Principles involved in providing "first consideration": i. The business must use a hiring practice that under usual circumstances would result in over 51% of L/M income persons interviewed for applicable jobs being hired, ii. The business must seriously consider a sufficient number of L/M income job applicants to give reasonable opportunity to fill the position with such a person, and iii. The distance from residence and availability of transportation to the job site must be reasonable before a particular L/M income person may be considered a serious applicant for the job. In counting the jobs to be used in the calculation for determining the percentage that benefit L/M income persons, the following policies apply: 1. Part time jobs must be converted to full time equivalents (FTE) (e.g. a job that will require only working half time would count as only one-half a job); 2. Only permanent jobs count; temporary jobs may not be included; 3. Seasonal jobs are considered to be permanent for this purpose only if the season is long enough for the job to be considered as the employee's principal occupation; 35 4. All permanent jobs created or retained by the activity must be counted even if the activity has multiple sources of funds; and 5. Jobs indirectly created or retained by an assisted activity (i.e., "spin off' jobs) may not be counted. Some examples of activities that qualifity when at least 51% of jobs created/retained will be for LMI persons include: • Clearance activities on a site slated for new business; • Rehabilitation activity that will correct code violations and enable a business to survive and retain jobs; • Assistance to a small business with a limited number of employees that agrees to hire three additional LMI employees. The following requirements must be met for jobs to be considered created or retained: • If jurisdictions fund activities that create jobs, there must be documentation indicating that at least 51% of the jobs will be held by, or made available to LMI persons; and • For funding activities that retain jobs, there must be sufficient information documenting that the jobs would have been lost without the CDBG assistance and that one or both of the following applies to at least 51% of the jobs: o The job is held by a LMI person; or o The job can reasonably be expected to turn over within the following finro years and steps will be taken to ensure that the job will be filled by, or made available to, a LMI person. NEIGHBORHOOD REVITALIZATION STRATEGY AREA The City of Bremerton has an approved Neighborhood Revitalization Strategy Area (NRSA) which matches the CDBG target area. This NRSA allows for increased flexibility in undertaking economic development and housing activities with CDBG funds. Areas of enhanced regulatory flexibility include: -Job creation or retention effort focused in the NRSA may be classified as meeting the LMI area benefit national objective requirements. • Businesses that receive such assistance need not track the specific income of newly hir�d employees to demonstrate LMI benefit. � This provision reduces the administrative burden to the business and is intended to provide an incentive to businesses to participate in the community's job creation/retention programs. 36 - Aggregation of housing units for which CDBG funds are obligated during each program year and treat them as a single structure. 0 51% of total number of units must be occupied by LMI households. o This permits grantees greater flexibility in applying the LMI housing national objective criteria for the housing category. - Economic development activities carried out in the NRSA may be excluded from the aggregate public benefit standards thereby reducing recordkeeping requirements. - This affords greater flexibility in selecting and implementing economic development activities, and reduces the amount and scope of information that grantees must collect and document regarding its programs. II. Reduce or Eliminate Blight The City of Bremerton's blight area has been designated by the City. A map will be attached to Appendix G of this document. Activities to be assisted with CDBG funds must be limited to those that address one or more of the conditions which contributed to the deterioration of the area. (Note that this does not limit the activities to those that address the blight or decay itself, but it allows an activity to qualify if it can be shown to address a condition that is deemed to have contributed to the decline of the area.) II. REDUCE OR ELIMINATE BLIGHT An activity may meet the national objective of reducing or eliminating blight, instead of benefiting low and very low income people. Currently, there is one designated blight area in the City of Bremerton. There are two different ways that CDBG activities can meet this second national objective. Area Basis A project must be located in an area defined as a blighted area under state or local law; the conditions which qualified the area as slum or blight must be on record; and the project must specifically address one or more of these conditions. Sqot Basis A CDBG project to eliminate blight on a spot basis (for example, outside of a locally designated blighted area) must be limited to activities necessary to eliminate specific conditions posing a threat to the public health or safety. The health or safety hazard must be identified, and the scope of the project must be limited to correcting the hazard. � Examples of Activities: Rehabilitation of residential structures: 37 Where the assisted activity is rehabilitation of residential structures, finro additional criteria must be met: 1. Each such building must be considered under local definition (At a minimum, the local definition must be at least as stringent as the housing quality standards used in the Section 8 Housing Assistance Payment Program — Existing Housing.) and; 2. All deficiencies making the building substandard must be corrected before less critical work on the building may be undertaken. Nofe: These two criteria do not apply to nonresidential rehabilitation (rehabilitation of commercial or industrial buildings). Other activities may include: • Acquisition and clearance of blighted properties, • Commercial revitalization through fa�ade improvements, • Commercial rehab to correct code deficiencies, III. Meet an Urgent Need A. Urgent Need would be a natural disaster or federally declared disaster. NOTE: The vast majority of CDBG activities funded are designed to benefit low and very low income persons and households. How Does A Proiect Meet a National Obiective? I. Principally benefit low and very low income To meet this national objective, an applicant must document that the proposed project will benefit predominantly low and very low income persons or households. A low income person/household is one whose annual income does not exceed 80% of area median income -- a very low income person/household is one whose annual income does not exceed 50% of the area median income. HUD Income Limits for Bremerton/Kitsap County are included in the Application each year. There are several different ways that CDBG activities can benefit low and very low income persons: A. AREA BENEFIT 38 This criteria allows a project located in principally residential area to meet a National Objective by demonstrating that, based on the demographics of a project's defined service area, at least 51% of the residents are low or very low income. Certain activities are a natural fit for area benefit, as they serve a geographic area, such as parks, neighborhood facilities, community centers and streets/sidewalks. Please contact the City Block Grant office for maps and more information on documenting your service area and determining eligibility under Area Benefit. Applicants must: Q Attach a map with the boundaries of the project's service area delineated (the surrounding geographic area in which all or most of the people benefiting from the project reside). Q Explain why that particular geographic area is the service area for the project; 0 Indicate on the map residential and commercial areas within the service area boundary; and Q Provide documentation that 51%(City) or more of the residents within the service area are low and very low income persons/households utilizing the most recent census data as provided by HUD. Please contact the City or Block Grant office for maps and more information on documenting your service area. B. LIMITED CLIENTELE An activity which benefits a limited clientele, at least 51% of whom are low or very low income persons/households. There are four types of activities in this category: 1. Presumed Benefit -- An activity may benefit one of the following groups who are presumed by HUD to be principally low and very low income: abused children, battered spouses, elderly persons, handicapped persons, homeless persons, illiterate persons, migrant farm workers and persons living with HIV/AIDS. Applicants must: Q Demonstrate that the facility or service is designed for and used predominantly by one of the groups identified above. f� Demonstrate that your clientele meets HUD's definition for the presumed group you serve, for example, homeless individuals must meet HUD's definition and documentation requirements at 39 https://www.onecpd.info/resources/documents/HomelessDefinition Re cordkeepinQRequirementsandCriteria.qdf 2. Reauire documentation on familv size and income in order to show that at least 51 percent of the clientele are low income —This means your program can serve low and moderate income clientele if at least 51% of your clientele are low income. Agencies must keep information on client income and family size which can document whether or not 51% or more of the clientele are persons whose family income does not exceed low and moderate income limits for Kitsap County. Note: Income qualification criteria from other programs (such as state poverty guidelines) may be substituted provided those criteria are at least as restrictive as the HUD income limits. Applicanfs must: Q Provide documentation of the total number of clients/households served in 2015 (if this is an existing service); 0 State what percent of the clients/households served in 2015 were low or very low income (or met criteria that are stricter); C�1 Provide a copy of the income qualification criteria that were used to screen clients and to determine the percent that were low and very low income; C�1 Provide a copy of the client intake form highlighting the questions regarding family size and income levels; and � Agree to maintain documentation of the client's incomes for the CDBG contract period. 3. Income Eliqibilitv Requirements (Direct Benefit) -- This means that the agency uses income screening to limit the benefits of the CDBG funded activity to o� those persons who are low and very low income. For example, a housing counseling program would screen potential clients and use the CDBG funds to pay for the counseling only of those who are income eligible. Applicants must: 0 Screen clients by family size and income; 40 0 Provide a copy of the income qualification criteria that were used to screen clients to determine low and very low income status; Q Provide a copy of the client intake form highlighting the questions regarding family size and income levels; and Q Describe how the program/project would limit the benefits of the CDBG funded activity exclusively to low and very low income persons/households. 4. Nature/Location of Activitv Allows Conclusion of Primarilv Low and Verv Low Income Benefit -- This means that the activity is of such a nature and in such a location that it may be concluded that the clientele will be primarily low and very low income; for example, free childcare in an assisted housing project. Applicants must: 0 Explain how the nature, and if applicable, the location of the proposed project, establishes that it is used primarily for low and very low income persons. In addition to the four activities described above, the following activities may qualify under the limited clientele national objective. • Removal of Architectural Barriers A project which removes material or architectural barriers which restrict the mobility and accessibility of elderly or handicapped persons to publicly owned and privately owned non-residential buildings, facilities and improvements, and the common areas of residential structures containing more than one dwelling unit is considered a limited clientele activity. Note: This refers to the removal of existing barriers. It does not apply to new construction. • Assistance to Owners of Microenterprises When assistance is to be provided to a microenterprise (a commercial enterprise that has five or fewer employees, one or more of whom owns the enterprise) the owner must qualify as low or moderate income. Note: for microenterprise projects under the limited clientele national objective justification, the low income threshold applies only to the owner, there are no income requirements for the workers the owner employs. • Employment Support Services. If CDBG assistance is only provided for training or supportive services (peer support programs, counseling, child care, transportation, and other similar 41 services) to assist business(es), the percentage of low and moderate income persons assisted may be less than 51% if the proportion of the total cost borne by CDBG funds is no greater than the proportion of the total number of persons assisted who are low or moderate income. For example: A new business moves into town and begins an on-site day care program for workers. The total cost of the day care is $10,000. There are 40 children, 3 of which meet qualifications as low and moderate income. The maximum amount chargeable to the CDBG program is $750.00. ($10,000/40 =$250 X 3 = $750). Applicants must: Q Maintain data documenting the total cost of the service, Screen clients by family size and income; and provide a copy of the client intake form highlighting the questions regarding family size and income levels; C. Housing Activities These are activities providing or improving permanent residential structures which are or will be occupied by low and very low income households. It does not include group homes or shelters for the homeless, which are considered limited clientele activities. Applicants must: 0 Maintain a copy of the written agreement with each landlord or developer receiving CDBG assistance indicating the total number of dwelling units in each multi-unit structure assisted and the number of those units which will be occupied by low and moderate income households after assistance. C�( Maintain records on the total cost of the activity, including both CDBG and non-CDBG funds. 0 Screen households for family size and income eligibility. Q For rental housing, maintain records on rent charged (or to be.charged) after assistance for each dwelling unit in each structure assisted. D. Job Creation or Retention Activities These are economic development activities which are designed to create or retain permanent jobs, where at least 51% of the jobs, computed on a full-time equivalent basis, can be documented to employ low and very low income persons for the geographic area where it is located. There are very specific elements of this national objective. Please contact the Community Development staff to discuss your project prior to submitting an application. a2 E. Special Economic Development Activities An economic development project in the CDBG program may be supported by a range of CDBG-funded activities, including both special economic development activities and other categories of basic eligibility, each of which must beet a national objective of the CDBG program. Eligible Activities: • Commercial or industrial improvements carried out by the grantee or a nonprofit subrecipient, including: o Acquisition, o Construction, o Rehabilitation, o Reconstruction, or o Installation of commercial or industrial buildings or structures and other related real property equipment and improvements. • Assistance to private for-profit entities for an activity determined by the grantee to be appropriate to carry out an economic development project. This assistance may include, but is not limited to: o Grants, o Loans, o Loan Guarantees; o Interest supplements; o Technical assistance; or o Any other form except for those described as ineligible. • Special Economic Development activities do not include: o Public facilities and improvements carried out to support or benefit a private for-profit business (These activities may, however, be eligible under the category of Public Facilities and Improvements). . o New Housing Construction. This activity may be eligible under either of the categories of Construction of Housing or Special Activities by CBDO's. When a project to be assisted includes new construction of housing as part of a commercial structure (e.g. a "mixed use" project), those costs clearly attributable to the commercial portion of the project may be eligible as a special economic development activity. • For example a project would qualify as a special economic development activity under a L/M Income Area Benefit if the assistance to a business which provides 43 goods or services to residents of a L/M residential area. An example of a project would be: Assistance to neighborhood businesses such as grocery stores or laundromats serving a predominantly L/M neighborhood. Note: HUD requires that activities which could be carried out under the category of Special Economic Development must meet the standards of public benefit set forth in 570.209(b). CDBG FUNDING - SPECIFIC REQUIREMENTS 1. Reversion of Assets / Change-of-Use of CDBG Assisted Property All recipients must agree to restrict the use of the property, which was acquired and/or improved using CDBG funds, to the intended purpose for which the funds were awarded. The restriction will be based on the dollars invested and follow the guidelines in the chart below. This is to ensure compliance with HUD requirements and to ensure continued public benefit. Activity Dollar Threshold* Minimum Years Restricted Rehabilitation or Acquisition of Less than $15,000 5 Years existing facilities or housing $15,000-$40,000 10 Years (including homeownership Greater than $40,000 15 Years assistance) New Construction or Acquisition of land for new Any$amount 20 Years construction "Dollar threshold is per facility, or if housing, per unit for single family housing CDBG assisted properties have a 5 year use restriction.Reversion of assets provisions require agency to transfer to the City any CDBG funds on hand at the time of expiration of the subrecipient agreement, any accounts receivable attributable to the use of CDBG funds, and any non- expendable personal property that was purchased with CDBG funds 2. Restriction on Assessments CDBG funds may not be used for public improvement projects where a portion of the projects is to be financed by assessments to area property owners, unless the project is structured such that CDBG funds are used to pay the assessments of all low and very low income property owners. The analysis of incomes of affected persons must be done ahead of time and submitted as part of the application for CDBG funds. 3. Guidelines for Economic Development Projects (24 CFR 570.209) City will utilize the guidelines provided at 24 CFR 570.209 relative to project costs and financial requirements and standards for evaluating public benefit. 44 4. Supplanting (24 CFR 570.207) Federal regulations prohibit using CDBG funds to supplant (replace or substitute for) local funds for public services or ongoing responsibilities of general local government. The intent of this federal regulation is to prevent local government from using the availability of federal CDBG dollars as an excuse to reduce local funding commitments. 45 Appendix D Anti-Displacement & Relocation Assistance Plan 46 Anti-Displacement and Relocation Assistance Plan Introduction • Applicants for federal funds must comply with the Uniform Relocation Assistance and Relocation Assistance and real Property Acquisition Policies Act of 1970, referred to as URA. URA regulations, at 49CFR Part 24, apply to any federally-assisted project involving acauisition, demolition or rehabilitation. • The URA protects all persons who are displaced by a federally assisted project, regardless of their income. This is in contrast to Section 104(d) which only protects displaced persons whose income is at or below 80% of the area median income. The URA also protects businesses located in a building acquired, demolished or rehabilitated with federal funds. Real Propertv Acquisition A. When acquisition of real property is the result of a voluntary proposal which has been submitted by an owner in response to a public invitation or solicitation for offers, it is referred to as voluntary acquisition. In contrast, acquisition of property by the local government entity which is not voluntarily offered for sale is referred to as involuntary acquisition. Voluntary Acquisition must adhere to the following procedures. a. Determine if the housing unit is a low/moderate income dwelling unit and if so contact the Block Grant Program office. b. Clearly advise the owner that in the event negotiations fail to result in an agreement the property will not be acquired. c. Arrange for a full independent narrative appraisal of the property by a qualified appraiser. d. Inform the owner of what the agency believes to be fair market value of the property and that the agency does not have the authority to acquire the property by eminent domain. (HUD Guideform Notice of Voluntary Arms Lengfh Transaction is available from the Block Grant Office) B. All acquisitions must go through real estate escrow. The escrow agent must be a neutral third party to the acquisition. C. All acquisitions must have title insurance. D. All acquisitions will need a notice of some kind. All occupants are entitled to timely notice explaining whether or not they will be displaced. a. Occupants to be displaced must be informed of their eligibility for relocation assistance and the nature of the assistance. 47 b. Occupants not to be displaced must be informed of the terms and conditions under which they may occupy the property upon completion of the project. Notices ➢ General Information Notice (GIN): Informs occupants of a possible project and of their rights under URA. Stresses that the household should not move at this time. ➢ Move-in Notice: Informs households moving into potential projects after the application that may be displaced and that they will not be entitled to assistance. ➢ Notice of Non-Displacement: Informs households who will remain in the project . after completion of the assisted activity of their rights and of the terms and conditions of their remaining at the property. ➢ Temporary Relocation Notice: Informs households who will be temporarily relocated of their rights and of the conditions of their temporary move. ➢ Notice of Eligibility: Informs households to be displaced of their rights and levels of assistance under federal law. ➢ 90 and 30 day Notices Informs displaced households of the day by which they must vacate the property. Planninq for Relocation Under URA A. Minimizing Displacement: It is the policy of the City of Bremerton Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) Programs to minimize displacement of people or businesses as a result of activities assisted with CDBG or HOME funds. This means: a. Considering whether displacement will occur and how this would affect the feasibility of the project. b. Identifying potential relocation workload and resources early. c. Assuring, whenever possible, that residential occupants of buildings to be rehabilitated are offered an opportunity to return. d. Planning rehabilitation projects to include "staging" where this would minimize displacement. B. Relocation Assistance for Displaced Residents: Relocation is defined as the permanent movement of occupants/tenants, required as a result of a CDBG or HOME activity. Federal regulations require that if any individuals, families, businesses or farms are displaced the subrecipient must: a. Inform the person(s) that they may be displaced and generally describe the relocation payment(s) for which they may be eligible, the basic conditions of eligibility, and the procedures for obtaining payment(s). 48 b. Inform the person that they will not be required to move without at least 9 days advance written notice and that the person to be displaced cannot be required to move permanently unless at least one comparable replacement dwelling unit has been made available. c. Inform the person that they will be given reasonable relocation advisory services, including referrals to replacement properties, help in filing payment claims, and other necessary assistance to help them relocate. d. Provide the person with a description of their right to appeal any determinations for assistance under the Uniform Relocation and Real Property Acquisition Act (49 CFG, Part 24). e. Assure that those persons who are required to relocate receive their full replacement housing payments, moving, and related expenses. C. Riqhts of Residents who Remain in the Proiect a. Remaining Households must be offered affordable housing. i. Tenants who are intended to remain in the project must receive the offer of a "suitable" unit which can be rented at an "affordable" price. Determining which tenants will be able to remain in the project is a key component of determining the feasibility of an occupied project. b. Temporary Relocation i. Residents who will remain in the project after rehabilitation may be required to move temporarily during rehabilitation. ii. The temporary dwelling must be suitable and decent, safe and sanitary but not necessarily comparable. iii. In addition to the Notice of Non-displacement, the resident must, as a minimum, receive reasonable advance written notice of the date and approximate duration of the planned temporary move; information about the terms and conditions under which the tenant will be returning to when the project is completed; and reimbursement for all reasonable out-of-pocket expenses incurred in connection with the temporary move. c. Permanent Moves within the project i. Tenants may be allowed to remain in a project after rehabilitation, but not necessarily in the same unit. ii. Permanent moves within the same project must be to suitable, decent, safe and sanitary-but not necessarily comparable-units. iii. In addition to the Notice of Non-displacement, the resident must, as a minimum receive reasonable advance written notice of the date of the planned move to an alternate unit and; reimbursement for all 49 reasonable out-of-pocket expenses incurred in connection with the move. Section 104(d)-Replacement of Housinq Section 104(d) of the Housing and Community Development Act of 1974 as amended requires the one-for-one replacement of low/moderate income occupied or occupiable dwelling units which are demolished or converted to a use other than low/moderate income housing as a direct result of CDBG or HOME assistance. Under this section relocation assistance shall be provided in accordance with 24 CFR Part 42.350. One for one replacement of units shall be provided in accordance with 24 CFR Part 42.375. All comparable replacement housing will be provided within one year prior to or three years after commencement of the demolition or conversion. Before entering into a contract committing the City to provide funds for an activity that will directly result in demolition or conversion, The City of Bremerton will require the applicant to publish a notice in the newspaper, and the City of Bremerton will submit to HUD, the following information in writing: 1) Description of proposed assisted activity; 2) The address, number of bedrooms and map of location of the lower income housing that will be lost as a result of the project; 3) Time schedule for start and completion of the demolition or conversion; 4) To the extent known, the address, number of bedrooms and map of the location of replacement housing that has or will be provided. If such data are not available at the time of the general submission, City of Bremerton will identify the general location on an area map and information identifying the specific location and number of dwelling units by size shall be submitted and disclosed to the public as soon as it is available; 5) Basis for concluding replacement housing will remain a low-income unit for at least 10 years from the date of initial occupancy; 6) Information demonstrating that any proposed replacement of housing units, that are different in size from those units lost, is appropriate and consistent with housing needs and priorities identified in the Consolidated Plan. Definitions Comparable replacement dwellina unit: A unit that meets the criteria of 49 CFR 24.2 (d)(1) through (6); and is available at a monthly cost for rent that does not exceed the "Total Tenant Payment" determined under 24 CFR Part 42 813.107. 50 Conversion: This term means altering a housing unit so that it is used for non-housing purposes; used for housing but no longer meets the definition of lower income dwelling unit; or used as an emergency shelter. Lower-Income Dwellinq Unit: A dwelling unit with a market rent (including utility costs) that does not exceed the applicable Fair Market Rent (FMR) for Sectio n8 existing housing established under 24 CFR Part 888. However, the term does not include any unit that is owned and occupied by the same person before and after the assisted rehabilitation. Vacant occupiable dwelling unit: A vacant dwelling unit that is in standard condition; vacant dwelling unit that is in substandard condition but is suitable for rehabilitation; or a dwelling unit in any condition that has been occupied (except by a squatter) at any time within the period beginning 3 months before the date of execution of the agreement by the recipient covering the rehabilitation or demolition. 51 Appendix E HOME Eligibility Requirements & Program Rules 52 HOME ELIGIBILITY REQUIREMENTS AND PROGRAM RULES The HOME Program was created by the National Affordable Housing Act of 1990 (NAHA) to promote the following objectives: ➢ Provide decent and affordable housing to lower-income households, ➢ Expand the capacity of nonprofit housing services, ➢ Strengthen the ability of local governments to provide housing, and ➢ Leverage private-sector participation. What are Eliqible HOME - Funded Activities? • Homeowner Rehabilitation: HOME funds may be used to assist existing owner- occupants with the repair, rehabilitation or reconstruction of their homes. • Homebuyer Activities: Participating jurisdictions may finance the acquisition and/or rehabilitation or new construction of homes for homebuyers. • Rental Housing: Affordable rental housing may be acquired and/or rehabilitated, or constructed. What are Eliqible HOME Costs? • Developmental Hard Costs: HOME funds may be used for the actual cost of constructing or rehabilitating housing. Eligible costs include demolition of existing structures and improvements to the project site that are in keeping with improvements of surrounding, standard projects, and costs to make utility connections. • Acquisition Costs: HOME funds may be used for the costs of acquiring improved or unimproved real property. • Related Soft Costs: HOME funds may be used for other reasonable and necessary costs incurred by the owner and associated with the financing or development (or both) of new construction, rehabilitation, or acquisition of housing assisted with HOME funds. These costs include, but are not limited to: o Architectural, engineering or related professional services required to prepare plans, drawings, specifications, or work write-ups; o Costs to process and settle financing for a project, such as private lender origination fees, credit reports, fees for title evidence, fees o for recordation and filing of legal documents, building permits, attorney fees, private appraisal fees and fees for an independent cost estimate, builders or developer fees; I 53 o Costs of a project audit; o Costs to provide information services such as affirmative marketing and fair housing information to prospective homeowners and tenants; o Costs for new construction or substantial rehabilitation, the cost of funding an initial operating deficit reserve, which is a reserve to meet any shortfall in project income during the period of project run up and which may only be used to pay operating expenses, reserve for replacements and debt service. • Relocation Costs: HOME funds may be used for the costs of relocation payments and other relocation assistance for permanent or temporarily relocating individuals, families, businesses, non-profit organizations, and farm operation where assistance is required. • CHDO Operating Expenses • Total HOME Assisted costs: HOME funds may be used to pay for all expenses from developmental hardcosts through CHDO operating expenses. • Total Number of HOME Assisted Units: HOME funds may be used to pay for the costs of the total number of units that will be assisted with HOME funds. • HOME Costs per Unit: HOME funds may be used for the total HOME costs divided by the total number of HOME assisted units. What Is a Communitv Development Housinq Orqanization (CHDO)? A CHDO is a private nonprofit, community-based service organization that has obtained or intends to obtain staff with the capacity to develop affordable housing for the community it serves. A CHDO must meet certain requirements pertaining to their: • Legal status; • Organizational structure; and • Capacity and experience HOME program rules require that a minimum of 15% of HOME funds be set-aside for CHDOs. These funds can be used by the CHDO for HOME activities where the CHDO acts as the developer, sponsor and/or owner of the housing. For more information on becoming a CHDO please contact the County or City Block Grant office. Proqram Rules sa The HOME Program has specific program rules that applicants should be aware of when contemplating applying for funds. Some applicable program rules include but are not limited to: 1. HOME Project Completion o Recipients of HOME funds will have 4 years from the commitment date (contract date) to complete projects. Project completion means that all construction work and title transfer (if applicable) is completed and the final draw of HOME funds has been disbursed. Rental Housing: Within six months from the date of project completion, if a HOME assisted rental unit remains unoccupied, the Block Grant office will provide to HUD information about current marketing efforts, and if appropriate, an enhanced plan for marketing the unit so that it is leased as quickly as possible. Within 18 months from the date of project completion, if efforts to market the unit are unsuccessful and the unit is not occupied by an eligible tenant, HUD will require repayment of all HOME funds invested in the unit. o Homeownership Housing: HOME assisted homeownership housing must have a ratified sales contract with an eligible homebuyer within 9 months of the completion of construction or rehabilitation, or it must be converted to rental housing. If converted, this rental housing must comply with all provisions of 24 CFR 92.252. If an unsold homebuyer unit is not converted to rental housing, the HOME funds must be repaid. 2. Affordability Period restrictions for HOME funded projects To ensure that HOME investments yield affordable housing over the long term, HOME imposes rent and occupancy requirements over the length of an affordability period. The length of the affordability period depends on the amount of the HOME funds in the property and nature of the activity funded. Affordability periods range from 5 to 20 years and follow the guidelines in the chart below. Minimum Activity Dollar Threshold** Affordability Period Less than 5 Years Homebuyer activity for $15,000/unit 10 Years acquisition, rehabilitation $15,000 - 15 Years and new construction of $40,000/unit homes Greater than $40,000/unit Less than 5 Years Rehabilitation or $15,000/unit 10 Years Acquisition of existing $15,000 - 15 Years rental housing $40,000/unit Greater than 55 $40,000/unit Refinance of a rental Any $ amount 15 Years housing Rehabilitation project New Construction Any $ amount 20 Years (including land acquisition) or Acquisition of new rental housing. ** Dollar threshold is per unit for single family housing 3. HOME Resale/Recapture Provisions For HOME, the Participating Jurisdiction (County or City) will designate in the subrecipient contract whether Resale or Recapture (24 CFR 92.294(a)(5)) will be used for maintaining affordability for each HOME assisted property. Additionally, deed restrictions must be recorded on the property to ensure the affordability. 4. HOME Assisted Rental Housing The HOME Program requires that all households who occupy HOME units be low income. Property owners and operators must develop policies and procedures which address: ➢ Admission 8� Tenant Selection (including an Affirmative Marketing Plan) ➢ Lease Provisions & Occupancy At initial occupancy and during the period of affordability Block Grant staff will monitor the project for compliance with HOME requirements. The monitoring will include inspections of HOME assisted units and the property overall, review of policies and procedures, project financial information and tenant files. 5. CHDO Certification A Community Housing Development Organization (CHDO) must meet certain statutory requirements under the HOME program to be designated as a CHDO. CHDO activities must involve acquisition, construction or rehabilitation, and sale (homebuyer or rental) of housing to eligible households. To be a CHDO, an organization must have "demonstrated capacity for carrying out activities assisted with HOME funds." There are two ways to meet this requirement: • Hire experienced key staff members who have successfully completed similar projects; or • Hire a consultant with the same type of experience and a plan to train appropriate key staff members of the organization. Kitsap County/ City of Bremerton Block Grant Programs are required to certify that an organization qualifies as a Community Housing Development 56 Organization (CHDO) each time it commits CHDO set-aside funds to the organization. CHDO certification will be required before a commitment of set- aside funds is made. 6. Underwriting, Subsidy Layering Review 8� Developer Capacity Analysis Kitsap County and the City of Bremerton, using guidelines it has established, will document that when HOME funds are used in combination with other government assistance in a project, no more subsidy is invested than necessary. Staff will also conduct a review of developer capacity and project fiscal soundness. A Conditional Commitment of funds will be made until all other project funding has been secured and documented. 7. Leveraging The City of Bremerton requires leveraging of HOME funds for homeownership housing projects. For every $1 of HOME funds committed, the project sponsor must show leveraged funding of$2 from other sources. 8. HOME Match The HOME program requires a match of 25% for every HOME dollar spent. Block Grant staff is responsible for ensuring that the HOME Consortium is meeting this requirement. Staff will work with agencies to identify sources and levels of HOME match required on a project basis. The match requirement may be met in several ways: • Non-Federal Cash or Cash Equivalent— acceptable sources of cash match include o Local or state general revenues o Housing Trust Funds o Foundations, donations o State appropriations � o HFA reserves that are not federal funds (e.g. bond proceeds) o The interest rate subsidy achieved by the exemption of state or local taxes o Present value of the interest subsidy for loans made at rates below market • Value of waived taxes, fees or charges associated with the project; • Value of donated land or real property; • Cost of infrastructure improvements associated with the project; • A percentage of the proceeds of single or multi-family housing bonds issued by state or local government; • Value of donated materials, equipment, labor and professional services; • Sweat equity; • Direct costs of supportive services to residents of the project; • Direct cost of homebuyer counseling to families purchasing homes with HOME assistance. 57 9. Market Assessment Requirement All Homebuyer and Rental housing development projects (includes acquisition, rehabilitation, new construction, down payment assistance) awarded HOME funds will be required to have a Market Assessment. It must be completed by the applicant (or consultant hired by the applicant) and submitted at the time of application for funding or before the commitment of funds. Block Grant Program staff will review the Market Assessment to determine: • If a need for the type and number of housing units has been convincingly demonstrated; • If the developer/program will be able to sell the planned homebuyer units prior to the six-month deadline; • If the developer/program will be able to lease-up the planned rental units as expected, e.g. within the timeframe specified in the project pro-forma; • If the development will adversely impact existing affordable housing developments. 10.Site and Neighborhood Standards HOME funded rental projects that are newly constructed are subject to a site and neighborhood standards [24 CFR 92.202(b)] review by the Block Grant Program to determine that: 1. Site is adequate for proposed purpose 2. Project and location furthers compliance with fair housing laws 3. Site is not in an area of minority concentration — if the site is in an area of minority concentration, the Block Grant Program will determine that one or more of the following is true: a. The project will not increase significantly the proportion of minorities b. Sufficient comparable housing opportunities exist outside the area for minorities based on analysis of HUD-assisted housing c. Proposed project is necessary to meet overriding housing need that cannot otherwise be met d. Proposed project is integral to a neighborhood preservation strategy or integral to revitalization area strategy. 4. Project promotes greater choice of housing opportunities and avoids undue concentration of assisted persons 5. Proposed site is not seriously detrimental to family life 6. Proposed site is comparably accessible to broad range of services and facilities 7. Travel and access to jobs from proposed site is not excessive. Lonq Term Affordability 58 One of the purposes of the HOME Program is to increase the supply of affordable housing units. To ensure that HOME investments yield affordable housing over the long term, HOME imposes rent and occupancy requirements over the length of an affordability period. The length of the affordability period depends on the amount of the HOME funds in the property and nature of the activity funded. Affordability periods range from 5 to 20 years. Deed restrictions must be recorded on the property to ensure the affordability Homebuyer activities will use either Resale or Recapture (24 CFR 92.294(a)(5) for maintaining affordability for each HOME assisted property. Kitsap County and City of Bremerton will designate in the subrecipient agreement (contract) the method to be used. Rental housing activities will carry rent and occupancy restrictions during the period of affordability. Affordability restrictions remain in force regardless of transfer of ownership. Homebuyer Projects Homeownership housing projects assisted with HOME must meet the affordability described below, as per 92.254(a)(4). The affordability period begins after project completion, and is based on the amount of HOME investment per unit: HOME assistance per unit Period of Affordability Under $15,000 5 years Between $15,000 to $40,000 10 years Over$40,000 15 years If a program or project does not meet its affordability requirements through change in ownership, change in use, or other failure to adhere to contractual obligations, Resale or Recapture provisions are triggered in order to continue the HOME investment to its intended recipient. Either Resale or Recapture is set forth in each projecUprogram's contract. Resale for Homebuver Proiects All HOME assisted homebuyers subject to Resale provisions must meet the following during the Period of Affordability, which will be recorded in a restrictive covenant and 59 shall be required of the original and any subsequent buyer of the subject property during the term of the Period of Affordability: 1. The homebuyer must enter into restrictive covenant outlining resale requirements. 2. Subject property must be homebuyer's principal residence at all times during the Period of Affordability. 3. Property is sold to an income qualified homebuyer with an income within the range of 51% and 80% of Area Median Income. The property must be sold at a price that is "affordable to a reasonable range of low-income buyers." The sales price shall be set such that the amount of Principal, Interest, Taxes and Insurance does not exceed 30% of the new buyer's annual income. The Kitsap County Block Grant Program must approve the resale price. 4. The owner shall receive a fair return on their investment. Fair Return on Investment means the total homeowner investment which includes the total cash contribution (excluding standard maintenance) plus the approved capital improvements as described below: a. The cost of any capital improvements, documented with receipts provided by the homeowner, including but not limited to: i. Any additions to the home such as a bedroom, bathroom, or garage; ii. Replacement of heating, ventilation, and air conditioning systems; iii. Accessibility improvements such as bathroom modifications for disabled or elderly, installation of wheel chair ramps and grab � bars, any and all of which must have been paid for directly by the Owner and which were not installed through a federal, state, or Iocally-funded grant program; and iv. Outdoor improvements such as a new driveway, walkway, retaining wall, or fence. b. All capital improvements will be visually inspected t verify their existence. 5. The Housing Price Index (HPI) of the Federal Housing Finance Agency will be used as the index to determine fair return on investment. The percentage of change as calculated by the HPI projects what a house purchased at a point in time would be worth today if it appreciated (or depreciated) at the average rate for all homes in the areas. The calculation shall be perFormed for the Bremerton-Silverdale Metropolitan Statistical Area (MSA). 6. Calculating Fair Return on Investment: Calculating the Fair Return to the origina! homeowner would be as follows: Step 1: Owner cash contribution at closing + capital improvements x HPI% change= fair return on initial & capital investments so Step 2: The results are then added to the owner's cash contribution + capital improvements to get the total return to the original homebuyer at sale. Recapture for Homebuver Proiects All HOME assisted homebuyers subject to Recapture provisions must meet the following during the Period of Affordability, which will be recorded in a restrictive covenant and shall be required during the term of the Period of Affordability: 1. The homebuyer must enter into restrictive covenant outlining recapture requirements. 2. The PJ will record a lien on the property securing the asset until expiration of the Period of Affordability. 3. The homebuyer may sell the home at any time during the Period of Affordability, to any willing buyer, and at the price the market will bear. 4. In the event of voluntary or involuntary sale during the Period of Affordability, the PJ will recapture the HOME investment as follows: a. The owner shall receive a fair return on their investment: portion of HOME funds recaptured will be based on shared net proceeds (down payment and any capital improvements, excluding standard maintenance, since purchase). Net Proceeds = [Sale Price]— [Non-HOME Debt]— [Closing Costs] b. A third party appraisal will determine fair market value. HOME Housing Homeownership Requirements The HOME program requires that for all HOME assisted homeownership projects: ' 1. All of the HOME funds will benefit families whose incomes are at or below 80% of the area median income. 2. The assisted housing will be the owner's principal residence. 3. The purchase price of the property or the appraised value of a property already owned, after rehabilitation will be less than 95 percent of the median area purchase price. The 2013 HOME Final Rule 24 CFR 92.254(a)(2)(iii) is amended to eiiminate the use of the 203(b) limit and to change the methods for determining 95% of area median purchase price. HUD will determine and issue limits that represent 95% of the area median purchase price separately for newly 61 constructed and existing single family housing units. Kitsap County Block Grant Program will use the HUD-issued limits. 4. All homebuyers that receive HOME assistance or purchase a unit developed with HOME funds must receive housing counseling. The Block Grant staff will review the housing counseling policies of subrecipients and owner/sponsor developers of homeowner housing to determine compliance with this requirement. 5. A subsequent low-income purchaser of a HOME-assisted homeownership unit may assume the existing HOME loan and recapture obligation entered into by the original buyer when no additional HOME assistance is provided to the subsequent homebuyer. 6. Subrecipients administrating homebuyer assistance programs must have and follow written policies for: a. Underwriting: Underwriting standards for homeownership assistance must address housing debt, overall household debt, the appropriateness of the amount of assistance, recurring household expenses, assets available to acquire the housing, monthly expenses of the household and financial resources available to the household to sustain homeownership. b. Predatory lending: (HUD will issue guidance on preventing predatory lending) c. Refinancing: The refinancing policy must address refinancing loans to which HOME loans are subordinated to ensure that the terms of the new loan are reasonable. Rental Housing Projects Rental housing projects which inc�ude HOME assisted units must meet the affordability described below. As per 92.252(e), the affordability requirements apply without regard to the term of any loan or mortgage or the transfer of ownership. --� -- �Rental Housing Activity I Period of Affordability � ; I 1 Rehabilitation or acquisition of 5 years existing housing per unit amount of HOME funds: Under$15,000 Beiween $15,000 to $40,000 10 years Over$40,000 or rehabilitation 15 years involving refinancing s2 New Construction or acquisition of 20 years newly constructed housing At least 20% of HOME assisted rental units must be occupied by families who have annual incomes that are 50% or less of AMI. Properties with 5 units or less are exempt from this rule. Additionally the Block Grant Program must ensure that 90% of the total households served under all County/City funded HOME rental programs have incomes that do not exceed 60% of the AMI. The remaining households must not exceed 80% of AMI. Minoritv and Women Owned Businesses The HOME program requires the encouragement and use of minority and women owned business enterprises in the implementation of HOME program activities. Affirmative Fair Housinq Marketinq Plan All Home-funded programs, including downpayment assistance programs, must follow an affirmative marketing plan. The specific affirmative marketing procedures to be used will depend on the type and size of the program or project. The Kitsap County-City of Bremerton HOME Consortium has an Affirmative Fair Housing Marketing Plan that clearly state what actions owners/managers must take to provide information to, and otherwise attract, eligible persons in the housing market who are unlikely to apply without special outreach. The extent of the affirmative marketing activities typically varies depending on the size of the property. Kitsap County-City of Bremerton HOME Consortium staff will evaluate the success of the affirmative marketing actions every year for each project. Owners and managers are required to retain certain records so staff can evaluate its results. Affirmative Marketing will be reviewed during annual on-site monitoring. 63 Property and Construction Issues A. Compliance with Codes and Standards For all projects, the Block Grant office is primarily responsible for ensuring compliance with Federal requirements and meeting both project and program goals. This is the case no matter what cost is funded under the HOME Program. 1. Acquisition of existing housing (no rehab. or construction)24 CFR 92.251(c) Housing acquired with HOME funds must be inspected for health and safety at the time of title transfer. Block Grant staff will conduct an inspection using established standards. Any deficiencies will be noted and a date for correction and re-inspection will be communicated to the owner. HOME funds will not be disbursed for the acquisition until the project passes the inspection. 2. Rehabilitation of housing 24 CFR 92.251(b) For any HOME-funded rehabilitation work, the housing must meet the Kitsap County/City of Bremerton Housing Rehabilitation Standards and County or applicable City Building Code. The Rehabilitation Standards address the following: • Health 8� Safety—the rehab. standards specify the life threatening deficiencies that must be addressed immediately if a housing unit is occupied. • Remaining Useful life of major Systems—An estimate of the remaining useful life of major system must be completed. Major systems include structural support, roofing, exterior cladding, weatherproofing (e.g., windows, doors, siding, gutters), plumbing electrical and heating, ventilation and air conditioning. o Major systems for rental housing -This must be done with a capital needs assessment for projects with 26 or more units. If the remaining useful life is less than the affordability period, the Block Grant Program will require replacement reserve deposits to ensure that the project's major systems and physical needs can be adequately maintained and addressed throughout the affordability period. sa o Major systems for homeownership housing — upon project compietion, major systems must have a useful life of at least five years. • Lead based paint requirements, in accordance with 24 CFR Part 35. • Accessibility requirements, as applicable, in accordance with Section 504 of the Rehabilitation Act, the Americans with Disabilities Act, and the Fair Housing Act. • Disaster mitigation standards, in accordance with State and local requirements . • Rehabilitation work must comply with local codes, ordinances, and zoning requirements. • Uniform Physical Conditions Standards (UPCS 3. New construction of housing 24 CFR 92.251(a) All new housing projects constructed with HOME funds must have project specific material and methods or"construction specifications" for the project. The specifications and design plans will be reviewed by Block Grant staff to ensure that the amenities and aesthetic features of the project are in keeping with modest housing of similar type in the community. Projects will be required to obtain the necessary development permits from the jurisdiction where the project is located and copies of the signed-off permit & certificate of occupancy will be required for final reimbursement of funds. All new construction work must meet the International Code Council's International Residential Code or International Building Code, whichever is applicable, and disaster mitigation standards in accordance with State and local requirements. In addition projects must meet the applicable accessibility requirements in accordance with Section 504 of the Rehabilitation Act, the Americans with Disabilities Act and the Fair Housing Act. Block grant staff will review and approve written cost estimates, construction contracts and construction documents. In addition, staff will conduct construction progress and final inspections to ensure that work is done in accordance with the applicable codes, the construction contract, and construction documents. 65 4. Newly Constructed or Recently Rehabilitated Housing 24 CFR 92.251(c)(1) Housing that has been newly constructed or rehabilitated within one year of the date of commitment of HOME funds must meet the applicable property standards [92.251(a)] for new construction and [92.251(b)J for rehabilitation. The Block Grant office will document compliance based on a review of approved building plans and certificates of occupancy and a property inspection that is conducted no earlier than 90 days before the commitment of HOME funds. 5. All Other Existing Housing — Rental For all other housing (housing not recently rehabilitated or newly constructed) that will be acquired (without rehabilitation) for rental housing, the property must meet the applicable standard for rehabilitation at 92.251(b). The Block Grant office will document compliance based upon a current inspection that is conducted no earlier than 90 days before the date of commitment of HOME assistance. If the property does not meet these standards, it cannot be acquired with HOME funds unless it is rehabilitated to meet this standard. 6. All Other Existing Housing — Homeownership (Downpayment) Assistance Block Grant staff will utilize Housing Quality Standards to ensure that existing housing acquired for homeownership is decent, safe, sanitary, and in good repair. Once HUD issues guidance on replacing HQS with the UPCS, staff will use the UPCS to perform inspections. 7. Manufactured Housing Property Standards [24 CFR 92.251(e)] Newly constructed manufactured housing and housing that replaces an existing substandard unit must be on a permanent foundation. For all rehabilitated manufactured housing, the foundation and anchoring must meet all applicable State and local codes and other requirements. All new construction of manufactured housing must meet the Manufactured Home Construction and Safety Standards codified at 24 CFR part 3280. All new manufactured housing must, at the time of project completion, be connected to permanent utility hook-ups and be located on land that is owned (or leased for a period at least as long as the affordability period) by the manufactured housing unit owner. ss Existing manufactured housing that is rehabilitated with HOME funds must meet the property standards applicable to rehabilitation, as outlined in 92.251(b). 8. On-going Property Standards for Rental Projects [24 CFR 92.251(fl] Properties must be maintained to meet all applicable State and local codes. Housing will be inspected using UCPS as the standard (replaces HQS). Housing must be free of all health and safety defects and any life- threatening deficiencies identified during inspection must be corrected immediately. Housing must also meet the lead-based paint requirements in 24 CFR part 35. B. Lead Based Paint All housing funded with HOME and/or CDBG constructed before 1978 must comply with lead-based paint regulations at 24 CFR Part 35. The purpose of the regulation is to identify and address lead-based paint hazards before children are exposed to lead. s� Appendix F Glossary 6$ GLOSSARY Administrative Expenses. Those expenses directly associated with the recipienYs general administration of the CDBG or HOME programs, such as salaries, supplies, equipment, accounting, phones, audits, benefits, travel and indirect costs. Affordabilitv. Affordability is achieved when a household's rent or mortgage payment, plus utilities, does not exceed 30% of the monthly income for the targeted income group as adjusted for household size. Annual Action Plan: This document allocates one year's funding to specific projects and activities for the CDBG and HOME programs. It is submitted annually to HUD, 45 days prior to the start of the City's and County's fiscal year or no later than November 15 and is developed in accordance with federal regulations (24 CFR Part 91). Architectural Barriers. Restrict mobility and accessibility of elderly or individuals with disabilities. Benefit Criteria. A CDBG activity must either principally benefit low or very low income persons, reduce or prevent slums and blight or meet a recent urgent need. These three objectives are the Benefit Criteria. Cash Flow. Gross income minus vacancy rate, operating expenses, reserves, debt service and taxes. Grant Recommendation Committee (GRC). A group of eight citizens meeting specific qualifications, who develop funding recommendations for City of Bremerton HOME funds. Citizen Participation Plan: This plan is prepared to facilitate and encourage public participation and involvement in the Consolidated Plan process and the City's and County's CDBG and HOME program, especially by low- and moderate-income persons. The plan identifies the public participation requirements as identified by federal regulations (24 CFR Part 91). Committed Funds. Funds committed to a project by a project funding source. The award amount, terms and uses of the committed funds are documented in a letter to the applicant. A copy of this award letter is included with the application for CDBG/HOME funds. Conditional Funds. Funds committed, with conditions, to a project by a project funding source. The conditions of the commitment, amount, terms, and uses are documented in a letter to the applicant. A copy of the letter is included with the application for CDBG/HOME funds. Consolidated Annual Performance Evaluation Reuort(CAPERI: This document reports on the progress in carrying out the Consolidated Plan and Annual Action Plan. The report is prepared annually by both the City and County in accordance with federal regulations (24 CFR Part 91). It is due to HUD no later than 90 days after the end of the program year or March 31. ss Consolidated Plan: This document serves as the City's and County's application for CDBG and HOME funds. It sets forth the priorities and strategies to address the needs of primarily low- and moderate-income persons and areas in the county. It typically covers a five-year time period. It is submitted to HUD 45 days prior to the start of the program year or no later than November 15 and is developed in accordance with federal regulations (24 CFR Part 91). Consultant Fees. Fees paid to a third party developer consultant for costs associated with implementation of a project. Entitlement Communitv. A local jurisdiction that receives an allocation of Community Development Block Grant funds directly from HUD. All participating jurisdictions are entitlement communities; however, not all entitlement communities are participating jurisdictions. Household: all persons occupying a housing unit. The occupants may be a family, as defined in 24 CFR 5.403; two or more families living together; or any other group of related or unrelated persons who share living arrangements, regardless of actual or perceived, sexual orientation, gender identity, or marital status. Housinq. Housing includes permanent housing units for sale or rent including; manufactured housing, permanent housing for disabled homeless persons, transitional housing, single-room occupancy housing, and group homes. Housing does not include emergency shelters or facilities such as nursing homes, convalescent homes, hospitals, residential treatment facilities, correctional facilities, halfway houses, housing for students or dormitories. Interlocal Aqreement. Agreements made to ensure the cooperation of units of local government which form consortiums for the purpose of obtaining funding. Low-and Moderate-Income Households (LMI): These are households earning less than 80% of the area median income (AMI). They are broken down into the following income designations: • Extremely Low-Income: households with incomes less than 30% of the area median family income adjusted for household size. • Low-Income: households with incomes befinreen 31% and 50% of the area median income, adjusted for household size. • Moderate-Income: households with incomes between 51% and 80% of the area median income, adjusted for household size. Low-and Moderate-Income Area Neiqhborhood (LMA): In general, this is defined as census tracts or block groups where a minimum of 51% of the residents have low or moderate incomes (i.e. not exceeding 80% of the area median income). Median Familv Income: HUD releases income limits annually for its programs. Income limits are calculated using American Community Survey and Census data. Data for Kitsap County is based on the Bremerton-Silverdale Metropolitan Statistical Area (MSA). Incomes are indexed by household size. Operatinp Suuport. Financial assistance used to supplement the day-to-day operations of a project. Participatinq Jurisdiction. This term refers to cities, counties and consortia which receive an allocation of federal HOME funds directly from HUD. �o Persons with Disabilities. This term means a household composed of one or more persons, at least one of whom is an adult, who has a disability. A person is considered to have a disability if the person has a physical, mental, emotional or developmental impairment that is expected to be of long-continued and indefinite duration and substantially impedes his or her ability to live independently. Proqram Year: The program year for both the County and City CDBG and HOME programs is January 1 through December 31, which is the same as the County and City's fiscal year. Proiect Manaaement. Costs directly related to managing the project to the point of completion normally paid to a third party. Proiect Review Committee. This committee, made up of City of Bremerton staff, a member of the City of Bremerton City Council, and three citizen's at large, evaluate, rank, and make funding recommendations to the Bremerton City Council for use of CDBG funds. Proiect Soundness. The feasibility, sensibility, and effectiveness of the project to meet a defined community need and the organizational strength and capacity to bring the project to completion. Proposed Funds. Funds which have been or will be requested from a potential project funding source. Relocation Expenses. Those costs paid to households or businesses when temporary or permanent relocation becomes necessary. Sinqle familv housinq: one to four-family residence, condominium unit, cooperative unit, combination of manufactured housing and lot, or manufactured housing lot. Sinqle room occupancv (SRO) housinq: housing (consisting of single- room dwelling units) that is the primary residence of its occupant or occupants. The unit must contain either food preparation or sanitary facilities (and may contain both). Special Needs Housinq. Housing for special needs populations who require special housing- related services. This is also referred to as supportive housing. Special Needs Population. This population of people includes elderly and frail elderly; persons with mental, physical or developmental disabilities; persons with HIV/AIDS; persons with alcohol or drug addiction; victims of domestic violence; persons discharged from institutions (prison,jail, mental hospital, foster care). Transitional housina: housing that is designed to provide housing and appropriate supportive services to person, including (but not limited to) deinstitutionalized individuals with disabilities, homeless individuals with disabilities, and homeless families with children. It has as its purpose facilitating the movement of individuals and families to independent living within a time period that is set. Uniform Phvsical Condition Standards (UPCS): uniform national standards established by HUD pursuant to 24 CFR 5.703 for housing that is decent, safe, sanitary, and in good repair. 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I I � � ;� � I I I �-' � _ _._ 1__i i _ � �._ I .._ I � 1 Proposal for CDBG Funding The City of Bremerton Community Development Block Grant(CDBG) Entitlement Program ••. ��v �� ECONOMIC DEVELOPMENT APPLICATION � PROGRAM YEAR 2017 � � � � JANUARY 1,2017 THROUGH DECEMBER 31,2017 Total Amount of Funds Requested-Enter the amount of funds you are requesting for this project from the City of Bremerton Community Development Block Grant Program: Project information- Organization Name: Project Name: Project Address: Applicant Address: Contact Email: Telephone: Fax: Website(if applicableJ: Enter your organization's EIN.An Employer ldentification Number(EIN) is also known as a Federal Tax Identification Number,and is used to identify a business entity.All organizations recognized by the IRS will have an EIN: DUNS#: Contact Name: Title: Contact Telephone: Fax: City of Bremerton Community Development Block Grant Application PY 2017 2 Please provide a brief description of your project Certification:To the best of my knowtedge and belief,data in this application are true and correct,the document has been duly authorized by the governing body of the applicant(unless a department of the City), and the applicant will comply with all regulation applicable to the City of Bremerton Community Development Block Grant Program.An original and one copy of this application are being submitted. The following documents must be attached to the original application and the copy(Except City Departments): 1. Articles of Incorporation/Bylaws 2. Current List of Board of Directors 3. Evidence of current annual report 4. Evidence of current filing of IRS 990 5. One of the three types of Financial Statements (a. or b.for past recipients) a. Copy of OMB A-133 Audit(Required if$750,000 or more in aggregate Federal funds expended),or b. Financial statements compiled by a CPA(if not bound by the requirements of OMB A- 133),or c. Most recent Profit and Loss Statement(only first time applicants may submit) 6. IRS 501(c)(3) Designation Letter(if applicable), unless a department of the City. 7. Budgets(See required attachments at end of applicationj City of Bremerton Community Development Block Grant Application PY 2017 3 FUNDING PRIORITY The proposed project must meet one of the following priorities to be eligible for funding. If the projed does not match one of the following priorities,the application will be deemed ineligible for funding and the applicant will be notified. Funding Priorities: • Capital Projects in Target Area to Revitalize Neighborhoods to create affordable Housing • City-wide Economic Development for job training programs • Weatherization and Minor Home Repair in Target Area for Homeownership Housing FINANCIAL SECTION Please note that CDBG funds are paid out on a reimbursement basis,advance payments will not be made. Sources of Financing-Complete the form to describe what sources of funding you anticipate using for the project,indicate whether they are committed,conditional,or tentative. Funds that are committed should have a letter of commitment from the funder.Conditional funding would be conditioned on something like local matching funds. CDBG funds should be listed as tentative unless they have been awarded from a previous year. Funding Commitments-Do you have other funding commitments,including conditional commitments for this project? • If yes, please attach documentation from the funding source to show commitment. If no you may skip attaching the document and proceed to the next question. Please describe any unique financing details or structures as they pertain to this project. City of Bremerton Community Development Block Grant Application PY 2017 4 Annual Report-Does your organization produce an annual report that is made available to the public? a. If yes, upload your annual report. If no, upload a document that explains why an annual report is not produced. Fiscal Control Policies&Procedures—Please attach your agency's Fiscal Control Policies and Procedures. Policies and procedures should address cash controls,expenditure authorization process, and separation of duties, banking,account reconciliation, budgetary controls,financial reporting and board oversight. a. Enter the date of Board approval; if not Board-approved leave blank. Procurement Policies&Procedures—Please attach your agency's Procurement Policies and Procedures. Policies and procedures should address standards used for purchasing goods and services,and the competitive process used to obtain the best quality and price. (Note:if your agency receives CDBG funds, procurement policies and procedures must comply with the requirements in 2 CFR part 200, Uniform Administrative Requirements,Cost Principles, and Audit Requirements for Federal Awards. a. Enter the date of Board approval; if not Board-approved leave blank. Non-Discrimination Policy-Please attach your agency/organization's non-discrimination policy that covers employees,volunteers and clients/tenants. a. Enter the date of Board Approval, if not Board approved leave blank. b. By checking below, I understand that my program may not require participation in religious activities in order for participants to receive services. Participation in religious activities must be voluniary for service beneficiaries. Yes Prior Funding—Has your project or agency received CDBG, HOME,AHGP,or HHGP funds from the City of Bremerton or Kitsap County in the past? a. If yes, please describe your prior years funding. Please list the amount,the source, and if the project was closeout successfully. City of Bremerton Community Development Block Grant Application PY 2017 5 Project Budget Please fill out the attached budget form which is in excel. The Budget form is set up for you to enter your program budget.Your program budget should show all costs to operate your program (i.e.staff costs,supplies, indirect overhead costs etc.). Enter numbers in the gray shaded boxes. • Personnel-Enter cost associated with program staff including salaries and fringe benefits. • Program Supplies and equipment-enter office and program supplies and equipment that support program operations. � Ongoing Operations and Maintenance-enter expenses directly associated with building operation and maintenance such as utilities,telephone, internet,janitorial supplies, rent/mortgage, pest control,janitorial/maintenance contracts, minor repairs. • Client Direct Services-enter expenses that go directly to items that benefit clients or items that are provided to clients. • In-kind services/supply-Enter the dollar value for in-kind services, labor, materials, etc.for the program. • If you need to enter a cost for a category no shown, enter it under other and include a brief description of the cost. Cost Estimates-How did you arrive at the costs shown in the budget? Explain how you determined costs. Did you do a feasibility study? Did you get project cost estimates from another source knowledgeable about your specific type of project? a.Attach bid/estimates If you have obtained preliminary estimates for your project please attach them. Job Descriptions-Are you requesting funding for personnel costs? a. If yes, list each staff position you are requesting funding for and upload job descriptions for each. City of Bremerton Community Development Block Grant Application PY 2017 6 Sustainability-Describe your agenc�s plan for funding sustainability for this project. a)Short-term: If other funding sources are reduced,eliminated or not awarded how will it affect the project? In your explanation include information on the impact to the budget and timeline. b) Long-term:What is your agency's plan for financial sustainability for this project? c) If this application does not receive full funding,at what funding level would it be unsustainable? Request Rationale-What is the rationale behind the amount of CDBG funds requested?What percentage of funding for this rp oiect is budgeted to come from CDBG funds? City of Bremerton Community Development Block Grant Application PY 2017 7 PROJECT IMPACT A. Why is this project needed by City of Bremerton residents? B. How will your project meet the City Council directed funding priority: 'Economic Development for Job Training Purposes' C. Challenges-What are the challenges that face this program?—Please explain challenges such as serving a difficult to reach population, lack of stable funding,outcomes that are difficult to measure,etc. How do you plan on addressing these challenges? City of Bremerton Community Development Block Grant Application PY 2017 8 PROJECT DESCRIPTION Please answer the following questions in the space provided A. Provide a detailed description of the proposed activity including how the activity will address the community need you have indicated. Identify whether the activity is new,ongoing, or expanded from previous years. B. Provide an activity schedule(inciude start,completion dates,and other significant stages). C. Evidence-based Practices—How does this program use evidence-based practices to strengthen the program and/or benefit clients? Describe the specific evidence-based practices used by this program and how each one supports the client outcomes. City of Bremerton Community Development Block Grant Application PY 2017 9 PROJECT BENEFICIARIES/NATIONAL OBJECTIVES -� A. Check statement that best describes how this project or activity meets the Benefit to Low and Moderate Income Persons National Objective: ❑ Low/Moderate(LMIJ Area Benefit: My project meets the identified needs of L/M income persons residing in an area where at least 51%of those residents are L/M income persons.The benefits of this type of activity are available to all persons in the area regardless of income. Examples:Street improvements,water/sewer lines, neighborhood facilities,fa�ade improvements in neighborhood commercial districts. ❑ Low/Moderate(LMIJ Limited Clientele(Specific GroupJ:My project benefits a specific group of people(rather than all the residents in a particular area),at least 51%of whom are L/M income persons.The following groups are presumed to be L/M:abused children, elderly persons, battered spouses, homeless, handicapped, illiterate persons. Examples:Construction of a community or senior center,construction of job training facilities for the handicapped. ❑ Low/Moderate(LMIJ Limited Clientele(Income VerificationJ:My project will provide a service to populations other than listed above,and I will verify the income of each participant/individual served. (The City of Bremerton will provide a HUD approved income verification form.) B.Intake&Eligibility Criteria—Describe the target population for this program. Describe the eligibility requirements for entry to your program and requirements for program participation. C. Program Design—How did you tailor your program design to specifically respond to the community need? Include how the program targets the specific population and their needs. How does your agency ensure that the program is not over-filling the existing service gap. City of Bremerton Community Development Block Grant Application PY 2017 �o D.Community Impact-What will change in the lives of individuals,families and the community as a result of this program. Provide as much specific detail as possible. Please cite prior year data, if it is an existing program.Give specific examples. E.Outreach Plan—Describe your outreach plan to your target population and how will it ensure that eligible persons have access to your program. You should address how you will reach persons with disabilities, limited English speaking persons and minority populations. PROPOSED PROJECT ACCOMPLISHMENTS Benefit to Unduplicated Persons—Estimate the number of unduplicated persons that will benefit from this program according to the Area Median Income categories listed—List unduplicated individuals by income category. FY 2016 Income Limits Summary FY 2016 Media FY 2016 Persons in Family Income n Income Limit Area Incom Limit e Categor Y Bremerto $78,10 1 2 3 4 5 6 7 8 n- 0 � Very $27,25 $31,25 $35,15 $39,05 $42,20 $45,30 $48,45 $51,55 Silverdale, WA MSA Low 0 0 0 0 0 0 0 0 (50%) Income Limits �$) Extremel $16,45 $18,80 $21,15 $24,30 $38,44 $32,58 $36,73 $40,89 y Low 0 0 0 0 0 0 0 0 Income Limits ($) Low $43,75 $50,00 $56,25 $62,50 $67,50 $72,50 $77,50 $82,50 (80%) 0 0 0 0 0 0 0 0 Income Li m its �$) City of Bremerton Community Development Block Grant Application PY 2017 71 Intake Form-Do you have an intake form or program application? If so, please upload it. Project Issues/Delays-Please list any issues that may affect the timing of this project, including but not limited to: • Availability of other funds,financing,etc. ORGANIZATIONAL CAPACITY Please answer the following questions in the space provided.Also attach organizational chart and list of board members(if applicable). A. Provide an overview of your organization including length of time in existence. B. Describe your organization's experience in successfully conducting this type of activity. Identify any skills,current services,or special accomplishments that demonstrate your capacity for success. City of Bremerton Community Development Block Grant Application PY 2017 12 C. Identify the person(s) responsible for program and financial management of the activity and provide their contact information. Please attach a job description for staff who will be involved in the administration, management,and/o�operation of proposed CDBG activities. Identify all other persons involved in this activity noting whether these positions are current or new, pending this award. D. Identify any other agencies/partners in this activity and define the roles and responsibilities of these partners. E. Explain how the proposed activity is financially feasible and can be implemented in a timely cost effective manner within the proposed program year. City of Bremerton Community Development Block Grant Application PY 2017 13 Environmental Review-Acknowledge that your agency understands the environmental requirements by checking"I agree." Upon submission of the application your agency agrees not to expend public or private funds(HUD,other Federal, or non-Federal funds)or execute a legally binding agreement for property acquisition, rehabilitation,conversion, repair or construction pertaining to this project until environmental clearance has been achieved.The use of funds or execution of a contract before completing the environmental review process requires the denial of any Federal Funds. I agree FINANCIAL MANAGEMENT Describe the organization's fiscal management, including financial reports generated, record keeping, accounting systems,and payment procedures. Include names and titles of personnel responsible for each report and/or accounting function. Please provide the information in the chart below: Fiscal Management Functions Responsible Personnel/Title a. Describe accounting basis: b. Describe accounting system, including description of automated or manual system: c. List financial reports generated,including frequency: City of Bremerton Community Development Block Grant Application PY 2017 14 d. Briefly describe accounting procedures that would support sufficient segregation of duties: F. Audit Requirements: In accordance with the Office of Management and Budget(OMB),the federal government requires that organizations expending$750,000 or more in federal financial assistance must secure an audit.An organization requesting$750,000 or more in federal funding(if requesting from federal sources other than CDBG in FY 2017) must explain how it will ensure compliance with OMB guidelines. For organizations required to have a prior year audit or elected to complete an audit, list any audit findings issued during the previous year and if they are resolved or open. Beginning December 26`h, 2014 and later the threshold has changed from$500,000 to$750,000 and organizations are subject to Uniform Administrative Requirements listed in 2 CFR§200.0. a. Describe how the organization will ensure compliance with A-133 guidelines(if applicable). b. Describe any findings issued as result of the most recent audit(OMB or other)and whether or not these findings are resolved or open. City of Bremerton Community Development Block Grant Application PY 2017 15 OUTCOME MEASUREMENTS � Each applicant must provide two measureable outcomes that will be reviewed in relation to the proposed activity.A simplistic way to express an outcome is to look at your activities and ask the question"what will occur as a result of your project implementation?" A. Describe the expected measurable outcomes, (results, impact or change)expected to come about as a result of your program. Use specific items of information that will allow for the tracking of a program's success on outcomes. B. If this is a continuing activity,describe two measurable outcomes of your previous year's activity whether or not it was funded with CDBG funds. C.Can you accomplish your outcomes between January 1, 2017 and December 31, 2017? If not, please explain. City of Bremerton Community Development Block Grant Application PY 2017 16 REQUIRED ATTACHMENTS: Please insure to attach the following required attachments. If these attachments are not included in the application package the application would be deemed incomplete and therefore ineligible to apply for funding. ❑ COMPLETED BUDGET WORKSHEET ❑ MOST RECENT AUDIT/A-133 IF APPLICABLE ❑ ARTICLES OF INCORPORATION/BYLAWS ❑ CURRENT ANNUAL REPORT ❑ EVIDENCE OF CURRENT FILING OF IRS 990 ❑ FOR PROFIT ENTITIES: FORM 1120:US CORPORATION INCOME TAX RETURN,FORM 1120S: US INCOME TAX RETURN FOR AN S CORP, FORM 1065:US RETURN OF PARTNERSHIP INCOME. REQUIRED STATEMENT OF APPLICANT The undersigned acknowledges the following: 1. That,to the best of its knowledge and belief, all information provided is true and correct and all estimates are reasonable. 2. The City of Bremerton may request or require changes in the information submitted,and may substitute its own figures,which it deems reasonable for any or all figures provided.That the applicant will participate in required interviews for project assessment and cooperatively assist in the review process. 3. That, in the project(s) is recommended and approved by the Mayor and City Council,the City reserves the right to reduce and/or cancel the allocation of federal funds are cancelled, reduced, or rescinded. 4. The City of Bremerton reserves the right to reject any submittals received. 5. By submission of this application,the organization agrees to abide by the federal regulations applicable to this program. 6. That, if the project(s) is funded,the organization agrees to abide by the City's locally established policies and guidelines. 7. That past program and financial performance will be considered in reviewing this application. 8. That, if the project(s) is funded,the City(or a designated agency)may conduct an accounting system inspection to review internal controls, including procurement and uniform administrative procedures, prior to issuance of payments. 9. That, if project(s)is funded,the City will perForm an environmental review prior to the obligation of funds, and that the applicant will not begin the activity until notification from the City that the environmental review process has been completed. City of Bremerton Community Development Block Grant Application PY 2017 17 10. That, if a project is funded,a written agreement that includes a statement of work, records retention and reporting, program income procedures, local and federal requirements, circumstances that would trigger grant suspensions and terminations,and reversions of assets would be required between the organization and the City. 11. That the applicant agrees to abide by the City of Bremerton's Conflict of Interest policy. Items of concern would include staff members serving on the Board of Directors,staff members'families serving on the Board of Directors,staff or Board members receiving benefits from the program, and other matters that may give the appearance of a conflict of interest. , � • . o . . . � . U.S. Code Title 18,Section 1001, provides that a fine of up to$10,000 or imprisonment for a period not to exceed five years,or both,shall be the penalty for willful misrepresentation and the making of false, fictitious statements, knowing same to be false. By signature below,the applicant acknowledges the above in its name on this day of , 2016. Name of Organization By: (Signature) Attachments: Non-Development Budget Form City of Bremerton Community Development Block Grant Application PY 2017 ��a��e��o�u�u�i� [�au¢�� o�ov� Agency Name: Project: Note:Enter numbers in the gray shaded boxes only Enter the estimated costs assoicated with Total Requested Funds Other Funds your project/program ............................................................................ Personnel ........................ ................. ........ ........................ Managers and Staff(Program related) - Fringe Benefits - SUBTOTAL $ - $ - $ - Supplies&Equipment Office Supplies - Other(describe) - SUBTOTAL $ - $ - $ - Administration ......................................... ................................... Advertising/Marketing - Audit/Accouting - Communication - Fees and Taxes - Indirect Administrative Expenses - Insurance/Bonds - Legal Services - Training/Travel - Transportation - Other(describe): - SUBTOTAL $ - $ - $ - Acquisition Costs Acquisition - Appraisal/Surveys - Other(describe): - Other(describe): - SUBTOTAL $ - $ - $ - Soft Costs Appraisal - Design/Architecture - Engineering - Processing,Settlement,Financing - _ Other(describe): - Other(describe): - SUBTOTAL $ - $ - $ - Hard Costs ..... ... ......... ......................... Clearance/Demolition - Construction/Rehab. - Other(describe): - Other(describe): - SUBTOTAL $ - $ - $ - ........................ ......................... ........................ Other ......................................... Professional Services $ ' - Relocation $ - Other(describe): $ - Other(describe): $ - SUBTOTAL $ - $ - $ - o • o�c�,'� : o l o 0 0 Proposal for CDBG Funding The City of Bremerton Community Development Block Grant(CDBG) Entitlement Program ••. •;. �� G 0 4 rl O P CAPITAL APPLICATION D n�n/1�� PROGRAM YEAR 2017 USL�"/u15USUUl1\I JANUARY 1,2017 THROUGH DECEMBER 31,2017 Total Amount of Funds Requested-Enter the amount of funds you are requesting for this project from the City of Bremerton Community Development Block Grant Program: Project information- Organization Name: Project Name: Project Address: Applicant Address: Contact Email: Telephone: Fax: Website(if applicableJ: Enter your organization's EIN.An Employer ldentification Number(EIN) is also known as a Federal Tax Identification Number,and is used to identify a business entity.All organizations recognized by the IRS will have an EIN: DUNS#: Contact Name: Title: Contact Telephone: Fax: 1 Please provide a brief description of your project Certification:To the best of my knowledge and belief,data in this application are true and correct,the document has been duly authorized by the governing body of the applicant(unless a department of the City),and the applicant will comply with all regulation applicable to the City of Bremerton Community Development Block Grant Program.An original and one copy of this application are being submitted. The following documents must be attached to the original application and the copy(Except City Departments): 1. Articles of Incorporation/Bylaws 2. Current List of Board of Directors 3. Evidence of current annual report 4. Evidence of current filing of IRS 990 5. One of the three types of Financial Statements(a.or b.for past recipients) a. Copy of OMB A-133 Audit (Required if$750,000 or more in aggregate Federal funds expended),or b. Financial statements compiled by a CPA(if not bound by the requirements of OMB A- 133),or c. Most recent Profit and loss Statement(only first time applicants may submit) 6. IRS 501(c)(3)Designation Letter(if applicable), unless a department of the City. 7. Budgets (See required attachments at end of application) 2 FINANCIAL SECTION Please note that CDBG funds are paid out on a reimbursement basis,advance payments will not be made. Sources of Financing-Complete the form to describe what sources of funding you anticipate using for the project,indicate whether they are committed,conditional,or tentative. Funds that are committed should have a letter of commitment from the funder.Conditional funding would be conditioned on something like local matching funds.CDBG funds should be listed as tentative unless they have been awarded from a previous year. Funding Commitments-Do you have other funding commitments,including conditional commitments for this project? • If yes, please attach documentation from the funding source to show commitment. If no you may skip attaching the document and proceed to the next question. Please describe any unique financing details or structures as they pertain to this project. 3 Project Budget-Please fill out the Capital budget forms that are attached in this application package. • New Development including acquisition and major rehabilitation use the Capital Development Budget Form which is an Excel Workbook. The workbook has two worksheets. you will see tabs at the bottom when you open the workbook. New Development Capital Development Budget Form: Instructions: Table 1—Development Bud�et Pt. 1: Please enter your project development budget in the attached worksheet. Develoament Bud�et Pt. 2:This section allows you to enter applicable project financing. Enter the total square footage of your project. If your project is for acquisition of land for new construction, please estimate the square footage of your building and enter as much information about construction costs as you are able.The more information the better. If your project is not for a building (i.e. park, public works project)enter one. Cost Estimates-How did you arrive at the costs shown in the budget?Explain how you determined costs. Did you do a feasibility study? Did you get project cost estimates from another source knowledgeable about your specific type of project? a. Upload bid/estimates If you have obtained preliminary estimates for your project please attach them. Sustainability-Describe your agenc�s plan for funding sustainability for this project. a)Short-term: If other funding sources are reduced,eliminated or not awarded how will it affect the project? In your explanation include information on the impact to the budget and timeline. 4 b) Long-term:What is your agency's plan for financial sustainability for this project? c) If this application does not receive full funding,at what funding level would it be unsustainable? Request Rationale-What is the rationale behind the amount of CDBG funds requested?What percentage of funding for this rp oiect is budgeted to come from CDBG funds? 5 FUNDING PRIORITY The proposed project must meet one of the following priorities to be eligible for funding. If the projed does not match one of the following priorities,the application will be deemed ineligible for funding and the applicant will be notified. Funding Priorities: • Capital Projects in Target Area to Revitalize Neighborhoods to create affordable Housing • City-wide Economic Development for job training programs • Weatherization and Minor Home Repair in Target Area for Homeownership Housing PROJECT IMPACT A. Why is this project needed by City of Bremerton residents? B. What is the target area you hope to serve with this project? 6 C. How will it meet the need you identify? PROJECT DESCRIPTION Please answer the following questions in the space provided A. Provide a detailed description of the proposed activity including how the activity will address the community need you have indicated. Identify whether the activity is new,ongoing,or expanded from previous years. - B. Identify who will benefit from the proposed activity. Describe the process you will use to identify low and moderate income(LMI) persons and ensure that the activity benefits LMl persons. 7 C. Provide an activity schedule(include start,completion dates,and other significant stages). PROJECT BENEFICIARIES/NATIONAL OBJECTIVES A. This project is located in or serves residents in the following Census Tract(s) (See included mapJ: B. Check statement that best describes how this project or activity meets the Benefit to Low and Moderate Income Persons National Objective: Low/Moderate(LMIJ Area Benefit:My project meets the identified needs of L/M income persons residing in an area where at least 51%of those residents are L/M income persons.The benefits of this type of activity are available to all persons in the area regardless of income.Examples:Street improvements,water/sewer lines, neighborhood facilities,fa�ade improvements in neighborhood commercial districts. Low/Moderate(LMI)Limited Clientele(Specific GroupJ:My project benefits a specific group of people (rather than all the residents in a particular area),at least 51�of whom are L/M income persons.The following groups are presumed to be L/M:abused children,elderly persons, battered spouses, homeless,handicapped, illiterate persons. Examples:Construction of a community or senior center,construction of job training facilities for the handicapped. Low/Moderate(LMI)Limited Clientele(Income VerificationJ:My project will provide a service to populations other than listed above,and I will verify the income of each participant/individual served. (The City of Bremerton will provide a HUD approved income verification form.) Elimination of Blight Conditions in Target area:My project will eliminate the physical conditions which have contributed to blight. 8 PROPOSED PROJECT ACCOMPLISHMENTS Identify the accomplishments you intend to achieve with this activity. (Accomplishments must be described in terms of households served, people served, businesses created, housing units created,jobs created, or public facilities undertaken. Example:This program will serve 485 LMI individuals;this program will create 25 jobs, etc. Project Issues/Delays-Please list any issues that may affect the timing of this project, including but not limited to: • Environmental review • Site Control • Feasibility and/or market studies • Land use and/or zoning, permits • Current status of engineering/architectural plans • Availability of other funds,financing,etc. Site Control Status—Indicate here if your agency has site control: Yes No Site Control documentation could include a deed of trust, current options,current purchase and sale agreement,current title report showing the agency holding fee simple title,or an executed lease agreement. 9 NEED AND POPULATION SERVED Please answer the following questions: A.What is the total estimated number of persons to be served by this project? B.What is the total estimated number of LMI persons to be served by this project? C. If this project eliminates blight conditions(dilapidated conditions,vacant properties,code deficiencies, in need of serious repair),what are the conditions which led to these conditions, and how are you eliminating them? D. If this project eliminates blight conditions, provide a description of the blighted area including boundaries and the census tracts located within the designated area: (Please see an attached map and indicate project location) 10 F. If this project eliminates blight conditions, provide a description of the specific property determined to be blighted: (Please provide the parcel number and address of property) AFFORDABLE HOUSING According to the U.S. Department of Housing and Urban Development families and individuals who pay more than 30 percent of their income for housing are considered cost burdened.Affordable housing would be defined as all housing costs: rent and utilities not equaling MORE than 30%of the median family income. For example a 1 person family making$43,750 should not pay more than$1,094 in total housing costs per month. FY 2016 Income Limits Summarv FY 2016 Income Limits Summary FY 20161ncome Llmit FY 20161ncome Area Median Income Limlt Cate o Persons in Famil 1 2 3 4 5 6 7 8 Sn,zso 531,Zso Sas,iso S39,oso Saz,zoo Sas,soo Sas,aso Ssi,sso Very Low(5096) Income Limits $) Bremerton-Silverdale, 578,100 516,450 $18,800 $21,150 524,300 $38,440 $32,580 $36,730 $40,890 WA MSA Extremely Low Income�mits $) $43,750 550,000 556,250 562,500 $67,500 $72,500 5T1,500 $82,500 Low(80%)Income �mits(5) *UpdatedAnnually:https://www.huduser.qov/portal/datasets/il/i116/index.html A. How will your project create or lead to the creation of affordable housing? 11 B. How many units will be made available to those making 80%of AMI and below? How many will be made available to low(80%),extremely low(30%),and very low(50%�. C.All recipients must agree to restrict the use of the property which was acquired and/or improved using CDBG funds,to the intended purpose for which the funds were awarded for 5 years after grant closeout. Please indicate how you will insure that your project maintains its intended use? ORGANIZATIONAL CAPACITY Please answer the following questions in the space provided.Also attach organizational chart and list of board members(if applicable). A. Provide an overview of your organization including length of time in existence. B. Describe your organization's experience in successfully conducting this type of activity. Identify any skills,current services,or special accomplishments that demonstrate your capacity for success. ' 12 C. Identify the person(s) responsible for program and financial management of the activity and provide their contact information. Please attach a job description for staff who will be involved in the administration, management,and/or operation of proposed CDBG activities. Identify all other persons involved in this activity noting whether these positions are current or new, pending this award. D. Identify any other agencies/partners in this activity and define the roles and responsibilities of these partners. E. Explain how the proposed activity is financially feasible and can be implemented in a timely cost effective manner within the proposed program year. � F.Construction Management Experience-If your project includes development and construction , ' n ca i al ro'ect construction mana ement ex erience. Please briefl ex lain our or anizatio s t / g p Y p Y g P p 1 address project implementation and management including individual or team responsibilities, budget,schedule and timeliness, experience with grant funds, and experience with local regulations. 13 G. Past project(s)-What project(s)has your organization constructed in the past and how large were they in size,complexity and cost compared to the proposed project?-Briefly describe any capital projects your organization has been involved with in the past.This can include major rehabilitation projects or new construction. Response should describe issues or successes regarding adherence to budget and schedule, regulatory compliance and general project management. H. Federal Funding-Has the organization received federal funding for previous construction contracts?-This includes any federal funding including other funds from HUD or other federal sources. If yes please describe. I.Project Management Experience-Please describe your organization and staff's experience managing similar projects, including timelines,budgets,funding requirements and deliverables. Environmental Review-Acknowledge that your agency understands the environmental requirements by checking"I agree." Upon submission of the application your agency agrees not to expend public or private funds(HUD,other Federal,or non-Federal funds)or execute a legally binding agreement for property acquisition, rehabilitation,conversion, repair or construction pertaining to this project until environmental clearance has been achieved.The use of funds or execution of a contract before completing the environmental review process requires the denial of any Federal Funds. I agree 14 FINANCIAL MANAGEMENT Describe the organization's fiscal management, including financial reports generated, record keeping, accounting systems,and payment procedures. Include names and titles of personnel responsible for each report and/or accounting function. Please provide the information in the chart below: Fiscal Management Functions Responsible Personnel/Title a. Describe accounting basis: b. Describe accounting system, including description of automated or manual system: c. List financial reports generated,including frequency: d. Briefly describe accounting procedures that would support sufficient segregation of duties: 15 F. Describe the organization's experience in hiring and employing Bremerton residents,and hiring plans with this funding if applicable. G. Audit Requirements: In accordance with the Office of Management and Budget(OMB),the federal government requires that organizations expending$750,000 or more in federal financial assistance must secure an audit.An organization requesting$750,000 or more in federal funding(if requesting from federal sources other than CDBG in FY 2017)must explain how it will ensure compliance with OMB guidelines. For organizations required to have a prior year audit or elected to complete an audit, list any audit findings issued during the previous year and if they are resolved or open. Beginning December 26`h,2014 and later the threshold has changed from$500,000 to$750,000 and organizations are subject to Uniform Administrative Requirements listed in 2 CFR§200.0. a. Describe how the organization will ensure compliance with A-133 guidelines(if applicable). b. Describe any findings issued as result of the most recent audit(OMB or other)and whether or not these findings are resolved or open. 16 OUTCOME MEASUREMENTS Each applicant must provide two measureable outcomes that will be reviewed in relation to the proposed activity.A simplistic way to express an outcome is to look at your activities and ask the question "what will occur as a result of your project implementation?" 1. Describe the expected measurable outcomes, (results, impact or change)expected to come about as a result of your program. Use specific items of information that will allow for the tracking of a program's success on outcomes. 2. If this is a continuing activity,describe two measurable outcomes of your previous year's activity whether or not it was funded with CDBG funds. 3. Can you accomplish your outcomes between January 1, 2017 and December 31,2017? If not, please explain. 4. Are you aware that all recipients must agree to restrict the use of the property,which was acquired and/or improved using CDBG funds,to the intended purpose for which the funds were awarded and that reversion of assets provisions require agency to transfer to the City any CDBG funds on hand at the time of expiration of the subrecipient agreement, any accounts receivable attributable to the use of CDBG funds, and any non-expendable personal property that was purchased with CDBG funds? Yes No 17 5. Are you aware that selecting LMI benefit on an area or limited clientele basis means that for the life of your project any assistance provided by CDBG funds must benefit those identified in the project application? If this requirement is not met,you may be required to pay back any CDBG funds at the current market value. Yes No BUDGET QUESTIONNARE 1. If you plan to seek other funding to supplement CDBG funding,describe the sources to which you will apply,the amounts you intend to seek, anticipated date of award and the proposed use of the funds. Please also iist any funding already secured for the proposed activity(by source and amount). 2. Please describe the methods and procedures you use to ensure that your program costs are reasonable. 3. Are you looking for long-term support for this activity from the City of Bremerton beyond one program year? Yes No c. If not, how will this activity be financed in the future? 4. Do you expect any funding cutbacks from other revenue sources in the next program year? Yes No a. If yes,please describe the cutbacks and how they will affect the organization's services. 18 REQUIRED AITACHMENTS: � Please insure to attach the following required attachments. If these attachments are not included in the application package the applicotion would be deemed incomplete and therefore ineligible to apply for funding. COMPLEfED BUDGET WORKSHEET MOST RECENT AUDIT/A-133 IF APPLICABLE ARTICLES OF INCORPORATION/BYLAWS CURRENT ANNUAL REPORT EVIDENCE OF CURRENT FILING OF IRS 990 FOR PROFIT ENTITIES:FORM 1120: US CORPORATION INCOME TAX RETURN, FORM 11205: US INCOME TAX RETURN FOR AN 5 CORP, FORM 1065:US RETURN OF PARTNERSHIP INCOME. REQUIRED STATEMENT OF APPLICANT The undersigned acknowledges the following: 1. That,to the best of its knowledge and belief,all information provided is true and correct and alf estimates are reasonable. 2. The City of Bremerton may request or require changes in the information submitted,and may substitute its own figures,which it deems reasonable for any or all figures provided.That the applicant will participate in required interviews for project assessment and cooperatively assist in the review process. 3. That, in the project(s) is recommended and approved by the Mayor and City Council,the City reserves the right to reduce and/or cancel the allocation of federal funds are cancelled, reduced, or rescinded. 4. The City of Bremerton reserves the right to reject any submittals received. 5. By submission of this application,the organization agrees to abide by the federal regulations applicable to this program. 6. That,if the project(s) is funded,the organization agrees to abide by the City's locally established policies and guidelines. 7. That past program and financial performance will be considered in reviewing this application. 8. That, if the project(s)is funded,the City(or a designated agency) may conduct an accounting system inspection to review internal controls, including procurement and uniform administrative procedures,prior to issuance of payments. 19 9. That, if project(s) is funded,the City will perform an environmental review prior to the obligation of funds,and that the applicant will not begin the activity until notification from the City that the environmental review process has been completed. 10. That, if a project is funded,a written agreement that includes a statement of work, records retention and reporting, program income procedures, local and federal requirements, circumstances that would trigger grant suspensions and terminations,and reversions of assets would be required between the organization and the City. 11. That the applicant agrees to abide by the City of Bremerton's Conflict of Interest policy. Items of concern would include staff members serving on the Board of Directors, staff members'families serving on the Board of Directors, staff or Board members receiving benefits from the program, and other matters that may give the appearance of a conflict of interest. . � • . �• • . � . U.S.Code Title 18,Section 1001, provides that a fine of up to$10,000 or imprisonment for a period not to exceed five years,or both,shall be the penalty for willful misrepresentation and the making of false, fictitious statements,knowing same to be false. By signature below,the applicant acknowledges the above in its name on this day of 2016. Name of Organization By: (Signature) Attachments: Capital Development Budget Form Target Area Map(s) 20 Development Budget - Part 1 Provide a detailed development budget if your project is for new development including acquisition or Major Rehabilitation Square Footage: � ; nter e estimate development costs associated Tota Est�mate Cost per Cost as%o Requeste Tota with your capital project. Costs S uare Foot Total CDBG funds Other Funds Committed Ac uisition Costs ................. ............. .............. . ....... .... ............... ................. Purchase Price 0.00 #DIV 0! #DIV 0! Land 0.00 #DIV 0! #DIV 0! Im rovements 0.00 #DIV 0! #DIV 0! Liens and Other Taxes 0.00 #DIV 0! #DIV 0! Closin /Recordin 0.00 #DIV 0! #DIV 0! Extension Fees 0.00 #DIV 0! #DIV 0! Other: I 0.00 #DIV 0! #DIV 0� Other: I 0.00 #DIV 0! #DIV/0! SUBTOTAL $ - #DIV/0! #DIV/0! $0 $0 $0 Construction Costs ................. ........%.... ........... Off-site Work 0.00 #DIV 0! #DIV 0! .. ............... ............... ................. On-site Work 0.00 #DIV 0! #DIV 0! Hazardous Materials Abatement 0.00 #DIV 0! #DIV 0! Demolition 0.00 #DIV 0! #DIV 0! Commercial 5 ace Buildin 0.00 #DIV 0! #DN 0! Common Use Facilities 0.00 #DIV 0! #DIV 0! Elevator 0.00 #DIV 0! #DN 0! Laund Facilities 0.00 #DIV/0! #DN 0! Stora e Gara es 0.00 #DIV 0! #DIV 0! Landsca in 0.00 #DIV/0! #DIV 0! General Conditions 0.00 #DIV 0! #DIV 0! Contractor Liabili Insurance 0.00 #DIV 0! #DIV/0! Contractor Overhead 0.00 #DIV 0! #DIV 0! Contractor Profit 0.00 #DIV 0! #DN/0! Contin en 0.00 #DIV 0! #DIV 0! FF&E Common Area Furnishin s 0.00 #DIV 0! #DIV 0! Internet Wiring&Equipment 0.00 #DIV 0! #DIV 0! Other: I 0.00 #DIV 0! #DIV 0! Other: 0.00 #DIV 0! #DIV 0! Other: I 0.00 #DIV 0! #DN/0! SUBTOTAL $ - #DIV/0! #DIV/0! $0 $0 $0 Develo ment Costs Land use A rovals 0.00 #DIV 0! #DIV 0! Buildin Permits Fees 0.00 #DIV 0! #DN 0! S stem Develo ment Char es 0.00 #DIV 0! #DIV 0! Market Stud 0.00 #DIV 0! #DIV/0! Environmental Re rt 0.00 #DN 0! #DN 0! Lead Based Paint Re ort 0.00 #DIV 0! #DIV 0! Power Delive 0.00 #DIV 0! #DIV/0! Soils Re rt Geotechnical 0.00 #DIV 0! #DIV 0! Surve 0.00 #DIV 0! #DN 0! Marketin /Advertisin 0.00 #DIV 0! #DN/0! Insurance 0.00 #DIV 0! #DN 0! Other: I 0.00 #DIV 0! #DIV/0! Other: I 0.00 #DIV 0! #DIV 0! Other: � 0.00 #DIV 0! #DIV/0! SUBTOTAL $ - #DIV/0! #DIV/0! $0 $0 $0 General Fees ................. ............. .............. .. ............. ............... .:...:...::: Architectural 0.00 #DIV 0! #DIV/0! SPD Architectural Review Fee 0.00 #DIV 0! #DIV 0! En ineerin Stakin &Testin 0.00 #DIV 0! #DN/0! Le al/Accountin 0.00 #DIV/0! #DIV/0! Cost Certification 0.00 #DIV 0! #DIV 0! A raisals 0.00 #DIV 0! #DIV 0! S cial Ins ctions/Testin 0.00 #DIV/0! #DIV 0! Develo er Fee 0.00 #DIV 0! #DIV/0! Consultant Fee 0.00 #DIV/0! #DIV/0! Lock Rate Fee 0.00 #DIV/0! #DIV 0! Pro'ect Mana ement Fee 0.00 #DIV 0! #DIV 0! Other: I 0.00 #DN 0! #DIV/0! Other: � 0.00 #DIV 0! #DIV/0! Other: � 0.00 #DIV 0! #DIV/0! SUBTOTAL $ - #DIV/0! #DN/0! $0 $0 $0 Development Costs Subtotal: - #DIV 0! #DIV/0! - - - TOTAL PROJECT COST: � �� • � � • � � � -- � ' . o � - - • • e m � � . 1 � • � e e . - • " �� - := � � �_� �� - , .. 1�� ..�� _� �� - � �� i � - �� -= � ..:. -. . �� : �� _= = Z� .:;,�; � ��C = = �::��I: "= -!�'�.. �I � � �� .�� _...., ■ � � C- -� -��.-�- - � �� _� �I � ._ :.'r�1: � �■.0 -� .. ��. 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